HomeMy WebLinkAbout02.20.96 Council Packet 111111I --mmEMMIPP-
AGENDA
COUNCIL MEETING
REGULAR
FEBRUARY 20, 1996
7:00 P.M.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda)
5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an
item removed for discussion)
a. Approve Minutes - 2/5/96 (Regular)
b. Approve Traffic Signal Agreement - CSAH 50 and Akin Road
c. Appoint Local Weed Inspector - Public Works Department
d. Appoint John L. Erar to City Administrator Position/ Approve Employment
Agreement
e. Approve Permit for Temporary Concrete Recycling
f. Adopt Resolution Accepting Feasibility Study - Phase II and IV of Farmington
Industrial Park
g. Review Ordinance on Boulevard Landscaping/Damage to Same
h. Adopt Resolution Approving Participation in Dakota County Cluster for
Metropolitan Council Livable Communities Act
i. Increase Part Time Building Inspector's Hours
j . Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. 7:30 P.M. - Continued Hearing on TroyHill PUD Approval
b. 7:30 P.M. - Consider Vacation of Easements - Dakota County Estates 9th
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. ORDINANCES AND RESOLUTIONS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
a. Review Recommendations for Requirements for Conditional Use at Spruce and 2nd
11. MISCELLANEOUS
12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
13. UPCOMING MEETINGS
14. ADD ON
a. Approve Hiring of Part Time Liquor Store Clerks
15. EXECUTIVE SESSION
16. ADJOURN
AGENDA REQUEST FORM
Item No. 5b
Name: Tom Kaldunski
/;,thyv,./ 10111
Department: Public Works
Date: February 9 , 1996
(0)/°2—
MeetingDate: February 20 , 1996 J
�
r
Category: Consent
Subject: Approve Traffic Signal Agreement - CSAH 50 and Akin Road
Explanation: Agreement with Dakota County for signal lights at this
intersection
Reference Material/Responsibility Memo/Agreement - Tom Kaldunski
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: CSAH 50 TRAFFIC LIGHTS
DATE: FEBRUARY 13, 1996
Attached is an agreement between the City of Farmington and Dakota County Highway
Department for the installation of a traffic signal at CSAH 50 and CSAH 31. The estimated cost
of these improvements is $128,000 for the traffic light and $6,000 for the emergency vehicle pre-
emption system. It is anticipated that the turnback funds will pay these total costs. The City will
be responsible for some engineering costs and street lighting costs (no estimates are available at
this time.).
The City had established an $87,000 budget for this project. Approximately, $60,000 has been
assigned towards utility work and the bridge railing. It appears that there is sufficient funding
available to cover the City costs.
It is my recommendation that the City Council approve this Agreement for a traffic signal at
CSAH's 31 and 50 by adopting the attached resolution.
if:LII‘W"44
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
Wayne Henneke
TJK
PROPOSED RESOLUTION NO. R -96
APPROVING AGREEMENT WITH DAKOTA COUNTY FOR
TRAFFIC LIGHT SIGNAL AT CSAH 31 AND CSAH 50
Pursuant to due call and notice thereof,a regular meeting of the City Council and the City of Farmington,
Minnesota,was held in the Civic Center of said City on the 20th day of February, 1996 at 7:00 p.m..
The following members were present:
The following members were absent:
Member introduced and Member seconded the following resolution:
BE IT RESOLVED that the City of Farmington enter into an agreement with Dakota County for the following
purposes,to wit:
To install a permanent traffic control signal system with street lights and emergency vehicle pre-emption on
County State Aid Highway 50 and County State Aid Highway 31 in accordance with the terms and conditions set
forth and contained in Traffic Signal Agreement No. 96-04, a copy of which is before the Council.
BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such
agreement, and thereby assume for and on behalf of the City all of the contractual obligations contained therein.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of
February, 1996.
Mayor
Attested to the day of , 1996.
SEAL
Interim Clerk/Administrator
87
DAKOTA COUNTY
DEPARTMENT OF HIGHWAYS
TRAFFIC SIGNAL AGREEMENT NO. 96-04
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF FARMINGTON
FOR
COUNTY PROJECT NO. 50-04
TO
Install a permanent traffic control signal system with street
lights and emergency vehicle pre-emption on County State Aid
Highway 50 at County State Aid Highway 31 in accordance with the
plans and specifications for the above referenced project in
Farmington, Dakota County.
Traffic Signal Agreement 96-04
THIS AGREEMENT, made and entered into by and between the County
of Dakota, hereinafter referred to as the "County", and the City
of Farmington, hereinafter referred to as the "City", WITNESSETH:
WHEREAS, it is considered mutually desirable to install a
permanent traffic control signal system with street lights and
emergency vehicle pre-emption on CSAH 50 at CSAH 31 in accordance
with the Plans and Specifications for County Project No. 50-04 in
Farmington, Dakota County; and
WHEREAS, the County and City will jointly participate in the
cost, maintenance, and operation of said traffic control signal
with street lights and emergency vehicle pre-emption as
hereinafter set forth.
NOW, THEREFORE, BE IT AGREED AS FOLLOWS:
1. Engineering. The County shall prepare the necessary
signal plan sheets, specifications, and proposals and shall
perform the engineering and inspection required to complete the
items of work hereinafter set forth. Such work as described
immediately above shall constitute "Engineering and Inspection"
and shall be so referred to hereinafter.
-2-
Traffic Signal Agreement 96-04
2. Construction Costs. The contract cost of the work and,
if portions of the work are not contracted, the cost of all
labor, materials, and equipment rental required to complete the
work shall constitute the actual "Construction Cost" and shall be
so referred to hereinafter.
3 . Signal Installation. The County with its own forces and
equipment, and/or by contract shall install a permanent traffic
control signal system with street lights and emergency vehicle
pre-emption on CSAH 50 at CSAH 31 in accordance with County
Project No. 50-04 with the construction, engineering, and
inspection costs shared as follows:
Traffic Control Signal System
Estimated Construction Cost = $128, 000. 00
Emergency Vehicle Pre-emption System
Estimated Construction Cost = $6, 000.00
County Turnback Funds are anticipated to pay the total cost of
the Traffic Control Signal System and the Emergency Vehicle Pre-
emption System. The City agrees to share in the cost of any
amount not paid for by County Turnback Funds up to 50% of the
costs for the Traffic Control Signal System and up to 100% of the
costs for the Emergency Vehicle Pre-emption System.
-3-
Traffic Signal Agreement 96-04
4. Payment. Upon execution of this agreement and a request
in writing by the County, the City shall advance to the County an
amount equal to the City's share of the cost based on actual bid
price. Upon final payment to the Contractor and computation of
the City's share for the work provided for herein, that amount of
the funds advanced by the City in excess of the City's share
shall be returned to the City without interest. The City shall
pay to the County that amount of the City's share which is in
excess of the amount of the funds advanced by the City. The City
shall make payment to the County for the invoiced amounts within
thirty days.
5. Engineering Costs. Upon completion of the work and
computation of the County's engineering costs, the County shall
invoice the City for the City's share of the engineering and
inspection costs incurred by the County. The City shall make
payment to the County for the invoice amount within thirty days.
6. County Furnished Materials. Upon completion of the work
and computation of the cost of County furnished materials, the
County shall invoice the City for the City's share of the cost of
materials furnished by the County. The City shall make payment
to the County for the invoice amount within thirty days.
-4-
Traffic Signal Agreement 96-04
7. Previous Signal Agreements. Upon execution of this
Agreement by the County and City, the terms and conditions of
this Agreement shall supersede and terminate the applicable
provisions of Minnesota Department of Transportation Agreement
No. 62574 dated March 11, 1985.
8. Signal Energy. Upon completion of said traffic control
signal installation, the County and City shall be responsible for
providing the necessary electrical power for the operation of the
traffic control signal (except street lights) , as follows:
Signal System - CSAH 50 at CSAH 31
County's Share = 100%
City's Share = 0%
9. Signal Maintenance. Upon completion of said traffic
control signal installation, the County shall maintain and keep
in repair the signal system, except street lights, at the cost
and expense of the County.
10. Street Lights. Upon completion of said traffic control
signal installation, the City shall provide necessary electrical
power for the operation of the street lights and maintain the
street lights, at the cost and expense of the City.
-5-
Traffic Signal Agreement 96-04
11. Mast Arm Signs. Upon completion of said traffic control
signal installation, the County shall maintain and keep in repair
the mast arm mounted street name signs at the cost and expense of
the County.
12. Timing. Timing of the new traffic control signal system
provided for herein shall be determined by the County Engineer
through the County Traffic Engineer, and no changes shall be made
thereon except with the approval of the County.
13. EVP Maintenance. All modifications, revisions, and
maintenance of the emergency vehicle pre-emption system
considered necessary or desirable by the parties shall be done by
County forces, or upon concurrence in writing by the County's
Traffic Engineer, may be done by others. Any and all costs and
expenses of emergency vehicle pre-emption maintenance shall be
the responsibility of the City.
14. EVP Emitter Units. Emergency vehicle pre-emption emitter
units may be installed and used only on vehicles responding to an
emergency as defined in Minnesota Statutes Chapter 169.03 . The
-6-
Traffic Signal Agreement 96-04
City shall provide the County Engineer or his duly appointed
representative a list of all such vehicles with emitter units
authorized by the City.
15. EVP Use. In the event said emergency vehicle
pre-emption system or components are being misused or the
conditions set forth in this agreement are violated, and such
misuse or violation continues after receipt by the City of
written notice thereof from the County, the County shall remove
the emergency vehicle pre-emption system. Should the City elect
at some future date to no longer operate the emergency vehicle
pre-emption system, the City shall provide to the County written
notice of such intent and the County shall remove the emergency
vehicle pre-emption system. Pursuant to this paragraph, the
field wiring, cabinet wiring, and other components shall become
the property of the County. All detector heads and indicator
lamps mounted external to the traffic controller cabinet will be
returned to the City. The detector receivers and any other
assemblies located on the traffic control signal cabinets, which
if removed will not affect the traffic control signal operation,
will be returned to the City.
-7-
Traffic Signal Agreement 96-04
16. Indemnification. The County agrees to defend,
indemnify, and hold harmless the City against any and all claims,
liability, loss, damage, or expense arising under the provisions
of this Agreement and caused by or resulting from its negligent
act or omissions and/or those of its employees or agents. The
City agrees to defend, indemnify, and hold harmless the County
against any and all claims, liability, loss, damage, or expense
arising under the provisions of this Agreement and caused by or
resulting from its negligent act or omissions and/or those of its
employees or agents.
17. Waiver. Any and all persons engaged in the aforesaid
work to be performed by the County shall not be considered
employees of the City and any and all claims that may or might
arise under the Worker's Compensation Act of this State on behalf
of said employees while so engaged, and any and all claims made
by any third party as a consequence of any act or omission on the
part of said employees while so engaged on any of the work
contemplated herein shall not be the obligation or responsibility
of the City. The County shall not be responsible under the
Worker's Compensation Act for any employees of the City.
-8-
•
•
Traffic Signal Agreement 96-04
IN WITNESS THEREOF, the parties hereto have caused this
agreement to be executed by their duly authorized officials.
CITY OF FARMINGTON
RECOMMENDED FOR APPROVAL:
By
City Engineer Mayor
APPROVED AS TO FORM: (SEAL)
By
City Attorney City Clerk
Date
DAKOTA COUNTY
RECOMMENDED FOR APPROVAL: : . ROVED FORM:
C(Z , / r
• 1
County Engineer Co - Trey
APPROVED AS TO EXECUTION:
I ZI fl
County Traffic Engineer
County Attorney
By
COUNTY BOARD RESOLUTION Physical Development Director
No.CV3-AL2 Date \-\..� j Date
-9-
BOARD OF COUNTY COMMISSIONERS
DAKOTA COUNTY, MINNESOTA
DATE January 10 , 1995 RESOLUTION NO. 95-16
Motion by Commissioner Turner Seconded by Commissioner Maher
WHEREAS, Dakota County and the Cities of Farmington and Lakeville have scheduled County Project 50-04 to be
constructed in 1995; and
WHEREAS, Dakota County and the City of Farmington need to enter into an agreement for County Project 50-04 (SAP
19-650-04).
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes entering into an
agreement with the City of Farmington for County Project 50-04; and
BE IT FURTHER RESOLVED, That County Project 50-04 be constructed only when State Tumback funds are available
for eligible items; and
BE IT FURTHER RESOLVED, That the appropriate County Officials are hereby authorized to execute the agreement,
subject to final agreement approval by the County Attorney's Office as to form and execution.
YES NO
Harris X Harris
Maher X Maher
Bataglia X Bataglia
Mueller X Mueller
Turner X Turner
Krause X Krause
Loeding X Loeding
State of Minnesota
County of Dakota
I,Joan L. Kendall.Clerk to the Board of the County of Dakota. State of Minnesota.do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners. Dakota County.
Minnesota. at their session held on the 10th day of January 19 95. now on file in the County
Administration Department, and have found the same to be a truefandtecorrectcocopy thereof.
Witness my hand and official seal of Dakota County this �`t/w— day of / /Jp
e
AGENDA REQUEST FORM
Item No. 5c
Name: Tom Kaldunski
Department: Public Works
Date: February 9 . 1996
MeetingDate: February 20, 1996
Category: Consent
Subject: Appoint Local Weed Inspector - Publics Works Department
Explanation: •
Reference Material/Responsibility Memo - Tom Kaldunski
Referred To: (Name) Department
Karen Finstuen Administration •
Tom Kaldunski Public Works
T12J4 '/
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: WEED INSPECTOR APPOINTMENT
DATE: FEBRUARY 13, 1996
Attached you will find correspondence from Dakota County regarding weed inspections. The City
Council has appointed me to fulfill these duties in the past. It is my recommendation that the City
Council appoint the Director of Public Works and his subordinates to the position of Weed
Inspector. This should be a permanent appointment. Attached is a resolution for the City Council
to approve. I recommend that the City Council approve the attached resolution.
A copy of the 1995 Weed Control Report is also attached.
fL1441"6"
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
TJK
Proposed RESOLUTION NO. R -96
APPOINTING A CITY WEED INSPECTOR
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Civic Center of said City on the 20th day of February,
1996 at 7:00 P.M..
The following members were present:
The following members were absent:
Member pWintroduced and Member seconded the following resolution.
WHEREAS, the City of Farmington is required by State law and City code to enforce various
state and local requirements pertaining to weeds; and
WHEREAS, these duties have been carried out by the City's Public Works Department.
NOW THEREFORE, BE IT RESOLVED that the Director of Public Works is hereby given the
permanent appointment as the City Weed Inspector. These duties may be shared with his subordi-
nates in teh Public Works Department.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
20th day of February, 1996.
Mayor
Attested to the day of , 1996.
SEAL
Clerk/Administrator
96
DAKOTA COUNTY SOIL AND WATER
CONSERVATION DISTRICT
;= 11TTTIi Farmington Professional Building
111114 821 Third Street
Suite 100
1 ;'. - , Farmington, MN 55024
Phone: (612) 460-8004
FAX: (612) 460-8401
February 2, 1996
Honorable Mayor Babe Kuchera
City of Farmington
325 Oak Street
Farmington, MN 55024
Re: Minnesota Noxious Weed Law- Local Weed Inspectors
Dear Mayor Kuchera:
The Dakota County Soil and Water Conservation District (SWCD) has recently been
appointed the Dakota County Agricultural Inspector by the Dakota County Board of
Commissioners. I will be fulfilling the duties of the County Agriculture Inspector (CM)
for the SWCD.
A major part of the duties performed by the CM is the implementation of the Minnesota
Noxious Weed law. The Noxious Weed Law was established for the State of Minnesota
and Counties to protect public health, the environment, crops, livestock and property.
Other duties include agronomic seed and "screenings" inspections. A key component in
the success of the noxious weed program is the "Local Weed Inspector."
According to Minnesota Statutes, Chapter 18, section 18.80 Subdivision 2, City Mayors
are named in the statute as the "Local Weed Inspector" for their City. The duties of the
Local Weed Inspector are outlined on the enclosed Minnesota Department of Agriculture
Fact Sheet. According to MN Statue 18.80 subdivision 3, the municipality may appoint
one or more assistants to act on behalf of the appointing authority (Mayor) as a weed
inspector for the municipality.
It is my intent to create a cooperative effort for the implementation of the Noxious Weed
Law. Each level of government has a unique role to fulfill. When each level
communicates and works in cooperation, the implementation is efficient, uniform, and is
relatively low in cost.
AN EQUAL OPPORTUNITY EMPLOYER
In order to accomplish the intent of the Statute, I am asking for the following cooperation
from your city:
1. Appointment of the Local Weed Inspector - Please discuss this mater at your next
regular City Council Meeting. Under MN Statute 18.80 subdivision 2, the Local
Weed Inspector is the Mayor of the Municipality when they take office. The
Mayor, under 18.80 subdivision 3, has the option of appointing assistant weed
inspector(s) to perform the duties as outlined. Regardless, the meeting minutes or
resolution will need to reflect the action taken.
2. Informational and Training Meeting - A meeting for the "Local Weed Inspectors
and Assistants" will be held March 25, 1996 at the Minnesota Extension Service in
Farmington from 1:00 p.m. to 3:30 p.m. At this meeting, training will be provided to
the Local Weed Inspectors and/or assistants regarding the Minnesota Noxious Weed
Law, Rules and Responsibilities of Local Weed Inspectors and assistants, Process and
Procedures for noxious weed law implementation, and noxious weed identification.
Please plan to have your City Weed Inspector(s) attend this meeting. The information
supplied will be valuable to a successful program in your city and throughout Dakota
County.
Please have the Local Weed Inspector or appointed assistant contact me as soon as
possible so that I am aware of who your local contact will be and RSVP for the March
25th meeting. I will also need a copy of the City Council meeting minutes or resolution
regarding this matter. Please send this information to me as soon as it becomes available.
Dakota County did not have a County Ag. Inspector in 1995, however, your city may
have had activity regarding noxious weed control. Please complete the enclosed Annual
City Report of Weed Control for 1995 and return it to me as soon as possible.
I appreciate your assistance in this matter. If you have any questions or concerns about
this matter, please feel free to contact me. I look forward to working with you in the
future.
Sincerely,
Tim Becket
Dakota County Ag. Inspector
Enclosures
ANNUAL CITY REPORT OF WEED CONTROL FOR 1995
(Required by Minnesota Statutes Section 18.81)
INSTRUCTIONS: Using black ink, please write/print legibly. Upon completion and appropriate signatures. conies should be distributed to those
individuals noted at the bottom of this form. Please submit this report to the County Agricultural Inspector bylEMERMEM
City County Date
• Farmington Dakota 2/13/96
County Agricultural Inspector's Namy Address _
Tim•Becket _ SWCD - 821 -.. 3id St.; Farmington, MN 55024
1. If you have appointed an Assistant City Weed Inspector, please indicate the person's name and address in the space
provided:
• Name: Thomas J.. Kaldunski, P.E. , Address: 325 Oak-SE. ;•Farmington, MN 55024
Director of.Public Works/ -
2. How many weed inspection tours with the County Agricultural Inspector were made in your
city this year?
none
•
3. Does your city have a special ordinance for weed and grass control? Yes 0 No
•
In what year was this special ordinance adopted? Year.
1983
• 4. How many notices to control weeds and grasses were served under this special ordinance? • -
22
5. If your city does not have a special ordinance, how many Inspectors' Notices (previously
Form l's)were served to control noxious weeds on private property this year? n/a
6. How many times did your city hire or do the control work under either an ordinance or
the noxious weed law in which the costs were added to the landowners taxes this year? 7
•
7. What was the cost of spraying or mowing your city property Sprayed: Mowed:
for weed and grass control this year? (Do not include brush
control or snow removal costs.) $ p $ 1,504220 •
8. What was the amount of money paid to the Mayor or the Assistant City Weed Inspector
for weed work this year? (Include the costs of attending annual weed meeting,weed tours, $ 0 •
• meals and mileage.)
CITY OFFICIALS'SIGNATURES
Mayor Address
Assistant City eed Inspector Address
FOak Street
Farmington.
mington, MN 55024
AG-00189.08(9195) COPIES. Original. City Mawr • Two Copies•County Agricultural Inspector
In accoraance with tM Amencans Wan Dtsababes Act an alternate form of communication is available upon request.
(Telecommunications Device for the Deaf CTD01.6121297-5353 or 1.800/627-35291
f
AGENDA REQUEST FORM
w 4 .
Item No. 5d
),)}9rjr)
Name: Karen Finstuen
Department: Administration
1103 0.1
Date: February 12 , _1996 PA,
MeetingDate: February 20, 1996 p),-)
:)J5'j \LCIj
Category: Consent1i
✓_
Subject: Appoint City Administrator/Approve Employment Agreement with
John1,!. Erar
Explanation:
Reference Material/Responsibility
Referred To: (Name) Department
k„..„,-,,t„,
46,_„,_ a-h .
Signature
FEB-12-96 MON 11 :41 27463937 9450102 P. 03
.St!.NT BY:COON RAPIDS CITY ; 2-12-96 ;11:36AM ; 6121754-9403-) 8450102;# 2/ 3
- The I3rimeyer Group,int.
EXECUTIVE SEARCH CONSULTANTS
F ebruaty 12, 1996
mainstreet
Mr. John Eras 804Suite 205
3711 114th Lane NW Rop#cm.MN 55343
Coon Rapids, MN S5433-5397
Dear John!
Congratulations on your appointment as City Administrator for the City of Farmington. Your
selection by the City Council was a unanimous one and they are looking forward to you becoming
part of the Farmington team. The following will terve to confirm our conversations of the past few
days and will describe the terms and conditions of employment.
Start Gate: You will begin employment on Monday, March 18, 1996.
Compensation/
Performance Evaluation:
Your starting annual salary will be$60,004. You will receive a six mouth
performance evaluation from the City Council and a 12 month peribrmutce
evaluation. Performance evaluations will be conducted annually thereafter.
Adjustments in compensation will be made at the same time as granted to
other agement employees and will be equal to or greater than increases
granted to other management employees, subject to satisfactory performance
evaluations.
Pension: You are currently participating as a member of the Public Employees
Retirement AssoclatiOn(PERA). You may continue your participation in
PERA or you may opt out, per the State law, and participate in a deferred
compensation plan In any event, the City Council will contribute to PERA
or will contribute a similar amount to a deferred compensation plan,
Insurance/Fringe
Benefits, etc: You will participate In the City's current fringe benefit program at the same
rate and with the same contribution as other City employees.
Vacation/Holidays/
Sick Leave; You will receive the same number of holidays as other City employees.
Upon employment you will be on the schedule to accumulate three weeks
vacation annually.
Upon employment you will be granted a 30 day bank of sick leave. You will
accumulate one day per month against the sick leave bank. Once sufficient
days are accumulated you will continue to accumulate sick leave in accordance
with City policy, to the maximum allowed by policy.
(6121845-0240 • tax(e!2)945-0102
FEE-12-96 MOM 11 :41 27463937 9450102_ P. 02
.raav� ua -Uwiv 1\ni ►u.� 4a t 1 s t-l�-iJU +�i�s3Vc49 r
-2-
Automobile
Allowance: You will rfteive a WO car allowance in recognition of use of your personal
ear for City bushiest', It is eecogelzed and understood that your commute
from your current residence to the City of Farmington will be an extensive
one far approximately 44 months_ Should you discover that this has become
an.undue financial burden, City Council is receptive to your bringing this
MOOT to their attention for recoideration. Any change in this policy is
subject to Council approval.
Dues/Conferierit /
a<<xFenses: You will he allowed membership in the International City/County
Management Association,the Minnesota City/County Management
Association,the League of Minnesota Cities, and other appropriate
professional Organizations. Conference attendance and related eacpenaes for
these organizations are encouraged and subject to the budget process. in
addition, inofbssional development seminars and further educational
development is encouraged subject to budget consideration and Council
approval.
Terms and Conditions
of tmplosmentr You will serve at the will of the Council and may be terminated with or
without Cause, Your initial term of employment snail be for one year with
autonurtiC cite year renewals subject to the right of the Council to provide
notice of a non-renewdi for additional one year periods. If this is done within
the first year, Council must provide six months notice; within the second year.
five months notice: within the third year and thereafter, four months notice.
Should you be found guilty of a felony or gross misdemeanor, these
provistor g are null and void. In addition, should you decide to leave the City
you must give a minimum of 30 days notice.
Relocation; It is understood it is your intention to relocate your residence from the City of
Coon Rapids to the City of Farmington as soon as feasibly possible. To
encourage this relocation,Council is cotiunkced to reimbursing you tbr the
Coat of relocating your household goods to Farmington. It Is requested that
you obtain three quotes ftom three reliable moving companies and submit
them to the City Council for approval.
Once again. congratulations on your appointment. I am sure you will do an excelient Job in leading
the rannington management team.
Very truly yours.
fames l3rirn,eyer A
A cooptod by. /4 _
Date:
I
AGENDA REQUEST FORM
Item No. 5 i
Name: Karen Finstuen n �jr—
Department: Administration f ', 1 -
Vv
Date: February 12 . 1996
MeetingDate: February 20, 1996
(.4j‘/51
Category: Consent
Subject: Approve Increasing Part Time Building Inspector' s Hours
Explanation: Increase from 20 to 30 hours per week.
Reference Material/Responsibility Memo - Karen Finstuen
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
John Manke Administration
Mike Palm Administration
Faith Druckrey Administration
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: PART-TIME BLDG INSPECTOR HOURS
DATE: FEBRUARY 12, 1996
It is a consensus of the three building inspectors that the City of Farmington should begin doing
foundation and sheetrock inspections. As John states in his memo,I had Sue ask four other cities
in Dakota County and all currently perform these inspections. I have requested that the
inspectors try to fit these additional inspections into their schedules.
The State will be awarding us the inspections for the addition to the Elementary School building.
This will create additional work, however,the additional fees for these inspections will be
approximately$16,000.
My request is to increase the part-time Building Inspector,Faith Druckrey's hours,from 20 hours
weekly to 30 hours. During winter months the additional time may not be needed but during the
busy summer months it will give me the flexibility to increase her hours. The effect on the
budget will be an increase in her annual salary of approximately $6890.00 which will be more
than covered by the increased revenue of$16,000.
If you have any questions,please contact me.
Karen Finstuen
Acting City Administrator
kf
cc: John Manke
Faith Druckrey
Mike Palm
• Wayne Henneke
File
MEMO TO: Karen Finstuen
SUBJECT: School addition
DATE: February 13, 1996
I have been working with Don Anderson and Stephen Herrick of the State Building
Codes and Standards Division since the first part of December on the plan review and
inspection fees for the addition to the Farmington Elementary School. At first the State
thought the City had a shortage of staff time available for this project.
On February 1, 1996,Don Anderson came down and we went through a worksheet for
1995's work load,this indicated we are close to having enough staff. They thought we
only had 1.5 in inspections instead of two.
•
On February 14, 1996,I am meeting with the Building Codes and Standards Division and
the architect at 1:30 in St. Paul. It my understanding that after the meeting,we are to take
over the project. The project is estimated at$2,800,000. This would be about$9962.25
• for the building permit fee and$6475.46 for plan check fee.
This project is scheduled to start in June 1996.
With the increased number of contractors working in the City,I believe we should start
doing foundation and sheetrock inspections.These are above the minimum requirements
of the State Building Code, but are very important. Attached is a sample of what is
covered with these inspections. Sue checked with Lakeville,Apple Valley, Eagan and
Rosemount, they are performing these inspections. We should be consistent with the
neighboring cities.
YIAvg.ose/Z0----
ohn W Manke
Building Official
•
FOUNDATIONS
1'
When ispecting foundations check the following:
Poured foundations
• Prior to concrete placement verify the following:
• Review the.Approved Engineered design information for the site.
• Check that forms are centered on footings.
• Verify that the approved footing to foundation ankoring was done.
• Check the footing surface top is reasonably clean of loose concrete and dirt that could
reduce the bonding adheason between the footing and the concrete foundation.
• Verify that forms are set the correct wall thickness as approved by engineering
based on the proposed unbalanced backfill to wall bight.
• Check that the approved concrete reinforcement is in place, and spaced,tied and
lapped as engineered.
• Discuss with the contractor what type and spacing of the approved foundation
sole plate ankors that will be installed.
Check cement truck drivers dispatch ticket for the following:
• Dispatch time from ready mix plant.
• Specified compressive strength of cement.
• Any admixtures added that could be contrary to the approved engineering specifications.
• Concrete block
• Concrete block foundations shall be constructed per code and/or approved
engineering standards. When inspecting concrete block foundations check for:
• Width of blocks and type of stack bond.
• Check head joint spacing between blocks.
• Check the consistency of mortar,and top and bottom joints for spacing and tooling.
Check core fill spacing and reinforcement are at sole plate ankor locations. Check
• ankor spacing as approved.
Check for curb blocks and ankors on center bearing footings.
Foundations (Prior to backfilling soil).
Verify that foundation is properly braced for backfill.
Inspect exterior damproofing/water proofing application.
Inspect any exterior foundation drainage system required as part of the approved
engineering or site approval.
Check all exterior insulation is approved for contact with soil and is continous to
frost depth per code.
Visually note the type of soil piled on site for backfilling . This information my help
as a future reference if there is a foundation or water problem in the future.
v
SHEETROCK
• Size/Type rock at stud/Truss spacing.
• Nails - HorizontalNertical & structure support/Size.
• Screws - HorizontalNertical & structure support/Size.
• Water rock - Location required/Types & options.
• Sheetrock clips.
• Corner bead nailed or cinched.
• Under stairs.
• Occupancy separations (location/type of fastening).
• Attic accesses.
• Workmanship.
• Fasteners around doors/window/openings.
•
STATE OF MINNESOTA
Department of
Administration
liVEL•,y(..44.
', 11011E DV�A•RW`C
ti
`�'`_ ,1 ? PLAN REVIEW/BUILDING INSPECTION AGREEMENT
14, r:1858•.� COPY TO BUILDING OFFICIAL:
.44' r.
Manke, John Date: 2/5/96
Our mission:
To improve the quality City of Farmington
and productivity 325 Oak St,
of Minnesota
government. Farmington MN 55024
Project Title: Farmington Elem. School Addition
Location: City of Farmington
Description: Gymnasium, Media Ctr, classroom addition
Date Received: 11/30/95
Assigned Project Number: 950571
Dear Building Official:
Attached is a copy of the notice to the Architect/Designer of the project described above
as to the agreement reached between the Minnesota Building Codes and Standards
Division and City of Farmington delegating building code
administration to your office as per our agreement on this project.
Yours truly,
BUILDING CODES STANDARDS
74,,..4 Al:_____I
Stephen P. Hernick
Supervisor,Plan Review
SPH:p
Attachment PaFormRI
Building Codes and Standards Division, Facilities Management Bureau, 408 Metro Square Building,
Seventh and Robert Streets, St.Paul,MN 55101; Voice: 612 296-4639;Fax: 612 297-1973
TTY/TDD: Twin Cities 612 297-5353 or Greater Minnesota 800 627-3529 and ask for voice number
STATE OF MINNESOTA
Department of
Administration Project: Farmington Elem. School Addition Project#: 950571
Description: Gymnasium, Media Ctr, classroom addition
0E � Location: City of Farmington
r ? --- 4'. , 1. Duties of Municipality. Please check the duties you are willing to contract(a or b must be
" i1 = initialed b State Building Inspector).
.='
.. , a. Attend to all aspects of State Building Code administration,including:
" 1. Preliminary plan review with Building Codes and Standards Division Plan
Review Staff when required by the Building Codes and Standards Division.
Our mission:
To improve the quality 2. Plan Review of building and grounds with municipal plan review comments,
and productivity designers responses,and state plan review application form signed by
of Minnesota
government. designer and forwarded to the Building Codes and Standards Division.
3. Interpretations,application,and enforcement of all code provisions.
4. Issuance of all permits.
5. Documentation on file of all equivalences and modifications to code as
required by UBC 105 and 106.
6. Maintain all records.
7. Issuance of certificate of occupancy with a copy informing the State
Building Inspector when services are completed.
!•.1;.1'.
b. Attend to all required inspections of said building including:
1. Issuance of all permits.
2. Maintain all records.
3. Issuance of certificate of occupancy with a copy informing the State
Building Inspector when services are completed.
2. All costs of building code administration shall be as prescribed by Minnesota
Statute 16B.61 Subd. la.
IN WITNESS WHEREOF,the parties have caused this agreement to be duly executed
intending to be bound thereby.
•
ROVED: APPROVED:
d/1)4&/4_,
ia..._
ILDING OFFICIAL DATE STATE BUILDING OFFICIAL
APPROVED: DATE:
MUNICIPAL MANAGER/ADMINISTRATOR DATE
PaFormAG Page 2
Building Codes and Standards Division, Facilities Management Bureau, 408 Metro Square Building,
Seventh and Robert Streets,St. Paul,MN 55101; Voice: 612 296-4639;Fax: 612 297-1973
TTY/TDD: Twin Cities 612 297-5353 or Greater Minnesota 800 627-3529 and ask for voice number
J
STATE OF MINNESOTA
Department of
Administration LETTER OF AGREEMENT
DELEGATION OF STATE BUILDING CODE ADMINISTRATION
e01;70174\ FOR PUBLIC BUILDINGS—MINNESOTA STATE STATUTE 16B.61 Subd. la
_ .LE DI'4;.
v
$ta. lis � `
""""'°' MUNICIPALITY, circle one(city,county,township)
Our mission:
Manke, John
To improve the quality City of Farmington Date: 11/30/95
and productivity 325 Oak St.
of Minnesota Farmington, MN 55024
government.
PROJECT: Farmington Elem. School Addition
LOCATION: City of Farmington
COUNTY: Dakota
DESCRIPTION: Gymnasium, Media Ctr, classroom addition
ADDRESS: Farmington
*****************************************
* ASSIGNED PROJECT NUMBER: 950571 Date Received: 11/30/95
*****************************************
This letter shall serve as a contractual agreement pursuant to Minnesota
Statute 16B.61 Subd.la, between City of Farmington
and the Commissioner of Administration for transfer of State Building Code
administration from the Minnesota Department of Administration to the
municipality for the "Public Building" or "State Licensed Facility" project
described in this agreement.
THIS AGREEMENT MUST BE RETURNED WITHIN 15 WORKING
DAYS.
PaFormAG Page 1
Building Codes and Standards Division,Facilities Management Bureau,408 Metro Square Building,
Seventh and Robert Streets, St. Paul, MN 55101; Voice: 612 296-4639;Fax: 612 297-1973
TTY/TDD: Twin Cities 612 297-5353 or Greater Minnesota 800 627-3529 and ask for voice number
AGENDA REQUEST FORM
Item No. 5q
Name: Tom Kaldunski /
Department: Public Works ,),, LIA-1
Date: February 9, 1996 5 *- `
MeetingDate: February 20 , 1996 t`
\:sj'A) 1T'
Category: Consent
Subject: Review Ordinance - Boulevard Landscaping/Damage to Same
Explanation: The City has an ordiannce which allows landscaping on
public right of way, however, the City is not responsible for repair
if the landscaping is damaged. A citizen has requested that the City
repair damaged boulevard landscaping.
Reference Material/Responsibility
Memo/Ordinance/Claim - Tom Kaldunski
Referred To: (Name) Department
Development Committee
Jerry Bauer Public Works
June Benson 5467 180th St. W.
Signature
i t
MEMO TO: MAYOR AND COUNCIL
SUBJECT: DAMAGE TO LANDSCAPING ON CITY RIGHT OF WAY
DATE: FEBRUARY 14, 1996
The City has received a complaint regarding damage to landscaping that has been placed on City
right of way. A claim form was given to the resident, however, the official claim has not been
turned in.
The landscaping that was damaged consisted of an old wagon wheel, parallel to the driveway.
Attached is a sketch of the site showing the wheel very close to the back of the curb. In addition,
the operator has noted that the wheel was completely covered by a large bank of snow. The City
was performing routine maintenance of winging the snow banks away from the street with the
grader. This is typically done following heavy snows. Winging provides more storage space for
future snow plowing operations.
Attached you will fmd a copy of the City code 8-1-5, that relates to this issue. The City code
indicates that several types of landscaping are allowed on boulevards, however, Section "D"
clearly states..."The City shall not be responsible for damages relating to the removal of such
structures." The City has the authority to remove these wagon wheels and it is not responsible for
the damage. The wheels were close to the curb, and an eight foot set back is the minimum needed
for snow plowing operations. These wheels should be relocated. The homeowner has noted that
they have been in this location for a number of years.
It is my recommendation that the City Council reaffirm the City code and deny this request for
repairs to the wheel at this time.
Thomas (‘'Ind
. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
• Wayne Henneke
Jerry Bauer
June Benson
TJK
.�
8-1-5: BOULEVARDS;ALLOWABLE USES: _
.,• :�•. lir: - -•.•.
.;;*• (A) No person shall install any structure or improvement or plant any ":'`:�ti�
:` 2t•••• materials in the City �'
except as follows: r�''�
_ 1- 1. Street trees as allowed under Section 2-9-11; " ".,�
- t 2. Sidewalks meeting minimum and maximum City design standards;
'-;:'i
j 3. Driveways meeting minimum and maximum City design standards; , "
4. Annual or perennial flowers, shrubbery not exceeding three feet
:� j (3') in height;
- •_ 5. Split rail fences;
•
6. Planters not exceeding two feet (2') in height or closer than three • •
-••••••••••:::::-.:-;:,...1::: :-:•:
._-:-- feet(3')from the back of the curb or paved surface;
_•:�:;i; =-. :: 7. Underground sprinkler systems; •••:..:...........:::::•••••.:::::
.
t:ZA•L; .: 8. Boulevard sod as specified in subsection 11-5-3(F), �:••:
9. Decorative rock and tree bark.
1 (B) 'City boulevard' shall be defined as the area between property lines
.7-.,:• .:.:.::::::•:.:.•• 7.:i on either side of all streets, avenues or ways within the City.
.1• ▪ •«.
(C) Before any digging occurs within a boulevard. the owner or persons `•'
performing the work shall contact .•r
• P 9 Gopher State One Call at least •.')
=i: forty eight(48) hours in advance of beginning the work. _
'• _• :- =• '_ (D) The Public Works Director may remove or cause or order to be
removed, any structure, improvement or planting which is in an
unsafe condition, causes a safety hazard, or interferes with the u ri .
r.- - performance of City operations or any public utilities. The City shall -.4.,.3..y:•.::,::::...;:
�-s not be responsible for damages relating to the removal of such _
.. "I'41:_,,,,:.:1?-4 structures, improvement,or plantings. (Ord. 095-354, 5-15-95)
;;;;';;;`-k.-: ,; '. x:,,,,,,.:4 4
11111111111111111111111111111111
ERR 1111111
1111111 4
IIII -
milmmii Irmo■ 1
______
nilt
1 1 L ,
,______
limo"
.. Immo !i 61,* , N
k , 7----H .' AO ' I MO
o I � 4 ISI
N 1
\ + !
� ap H I
1.1: 441 1 . I
. ..
® % ,
1 - ' : , _ s, : z
: . : , ,,,
, ,
, , ; : . ;
, , , ,' , ,
` ' }
I `�}
(_L____ ; I ; ; _,
I
3 ! 3 3 [ a ! AQ
\V
1
! _ } I
9£9S-SZ£-008 860S-6917-Z l9 XVd
t*OSS NW'311IA3NV1 N
089 X09'O'd•1S3M 133- - '
1N3Wd •
•
•
February 26 1996 -
June Benson
5467 - 180th Street
Farmington, MN 55024
• RE: Damage claim
.
Dear Mrs._Benson,
,This letter is being sent as a follow up'to your claun for damage relating to boulevard landscaping,
specifically the iron wagon wheels on your property: Your claim was reviewed by the City
Council and denied '
T w- -- , . ant to express the City's apologies for any inconvenience you experienced. Please contact me if
you have any questions �'
,-,'..-,-..--:. '::-.-_
J ,
.: .:._ ,_ _. moi?
.
Suicerely
r ` 3
,Thomas J: Kaldun"ski P E '
Director,`of Public,Works/City Engineer; •
f
TJK/lf
4
- Y F 3 7 fi •
cc file = s
Karen Fmstuei
Jerry Bauer
TJK .
r .... C` r r l y ,l 8"
. r:_ 7-' ' ✓ 1, — w
City F fail 325 Oak St*eeL • ;•-(4.4''`g.
a swgfu. $01 55024.• (612) 463-7111
°� WtJ�t'tNg - �'
. ,
CONFIDENTIAL CITY OF FARMINGTON CLAIM FORM
Date of Occurrence - -RS
Date of this Report I ' C1,5
Your Name J UN\-e-- -eXnoY-)
Address 5-LQ? 1%C7�1/1 61/41/24 €e-\ w
Phone Number(Home) L4U U V Lk--)LAM (Work)
Location of Incident(Occurrence) &-i0D\)-e
6
Time of Day A.M. P.M. Estimated Amount of Damage $ 40 '
)
Describe Incident(Occurrence) -T111-P . S Utah) r tt 0_S L ._.(2
)t...0-r, \$t- -e - L u.v.,_ vv1O.r✓A Nn
c- -0
ov-),AD w),_(2___ ,a,,,,,,o \,.0 _,ac__ enr, _t,..Q._ c., ,,v,--,..-,,---,
Y\ tin S'A U• 1,')-e_-ei ab
(ACIC)P k+0 -1 .
Why Do You Believe the City is Responsible or Was Negligent?
Le:Wee \AN9e, 1oeen - -6- 1.(�.
- k,-.e_, .‘r - i- - l c3Ac . like- 10 ex (it-Pimm,,
V \(0G-kIkLea, -3,- vh9-e1+ AAA-
Oe_ S�1ap _ r 1 �c- 1 c)`
lam d° V 1.8 ). vv
o-e.... -\-df-2.)n (--Cilq Office Use Only
Date Supplied Date Returned
Date Copy Furnished to Insurance Agent
(PLEASE READ NOTICE ON BACK OF THIS PAGE)
AGENDA REQUEST FORM ,(\\
Item No. 14 as
WName: Paul Asher /
Department: Liquor ,,
Date: February 15, 1996 \)__\
c `
i=-7f5
MeetingDate: February 20 , 1996 '
•
Category: Add On
Subject: Approve Hiring of Part Time Liquor Store Clerks
Explanation:
It is requested that this item be added to the
Consent Agenda.
Reference Material/Responsibility Applications - Paul Asher
a
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
Paul Asher Liquor
Rosemary Swedin Finance
(//Z26 .22
Signature ����
MEMO TO: MAYOR AND COUNCIL
SUBJECT: HIRING OF PART-TIME RETAIL LIQUOR CLERK
DATE: FEBRUARY 15, 1996
With your approval, I would like to hire the people listed below as
Part-Time Retail Liquor Store Clerks, at the hourly rate of$8.28. Copies of
their applications are attached.
Sue Halvorson
Ryan Asher
Dale Hale
Cil ti�
Paul Asher
Liquor Store Manager
4