HomeMy WebLinkAbout04.01.96 Council Packet AGENDA
COUNCIL MEETING
REGULAR
APRIL 1, 1996
ANNUAL BOARD OF EQUALIZATION MEETING - 7:00 P.M.
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda)
a. Proclaim April 6, 1996 'as Amber Hegland Hometown Day
5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an
item removed for discussion)
a. Approve Minutes - 3/18/96 (Regular) ; 1/29/96 (Special)
b. Approve Temporary 3.2 On Sale License - Farmington Independent Fastpitch
Softball Tournament
c. Approve School/Conference Request - City Manager's Spring Conference
d. Approve School/Conference Request - HazMat Refresher Course - Fire
e. Receive Bids/Approve Sale of Solid Waste Dumpsters
f. Approve 3.2 Beer and Cigarette License - Kwik Trip
g. Approve News Articles for "City News Page" in the Independent
h. Residential Speeding Update - Police Department
i. D.A.R.E. Update - Police Department
j . Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. 7:30 P.M. - Vacation of Easements within Townhouses of Nelsen Hills Farm
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. ORDINANCES AND RESOLUTIONS
9. UNFINISHED BUSINESS
a. Receive Environmental Report/Authorize Securing Wausau Supply Easement per
Agreement
b. Adopt Resolution Receiving Bids/Awarding Contract - Project 93-14 - Southeast
Area Storm Sewer - Wausau Alignment
c. Adopt Resolution Accepting Feasibility Report/Ordering Preparation of Plans
and Specifications for 1996 Seal Coat Project
d. Adopt Resolution Accepting Bids and Awarding Contract for Pool Reconstruction
Project
e. Approve Commercial Recycling Contract
10. NEW BUSINESS
11. MISCELLANEOUS
,
12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
a. Water Board Update
13. UPCOMING MEETINGS
a. April 8, 1996 - 8:00 P.M. - Council Workshop
14. ADD ON
15. ADJOURN
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Supplemental Agenda Items
DATE: April 1, 1996
INTRODUCTION
The following items are being added to the April 1, 1996 agenda.
DISCUSSIOIQ
Add Item5k Liquor Store Operation - Staff Appointment Recommendation
Add Item 9f City Hall Remodeling Project Budget
The following items have supplemental information to be attached:
Item 9a - PEER Report on Additional Subsurface Investigation - Wausau Supply
Storm Sewer Project - 93-14
Item 9d - Adopt Resolution Accepting/Awarding Bids for Project 96-15 - Pool
Reconstruction
Item 9e - Approve Commercial Recycling Contract
RECOMMENDATION
It is recommended the above items be added to the Agenda.
Respectfully submitted,
•hn F. Erar
Pity Administrator
Ceig 4 Faitsgti4igitut 325 Oak Sheet • Fa mtixgiss, fkK 55024 • (612) 463-7111 0D
AGENDA REQUEST FORM
Item No. 4a
Name: Eugene Kuchera
Department: Council
Date: March 15, 1996
MeetingDate: April 1 , 1996
Category: Consent
Subject: Proclaim April 6 , 1996 as Amber Hegland Hometown Day
Explanation: The U of M has requested that the City adopt a proclamation
declaring April 6 , 1996 as Hometown Day for Amber Hegland. The "U"
will be honoring Amber at a special ceremony during a Womens Inter-
collegiate Softball Game on that day. They have also requested that
Reference Material/Responsibilitythe Mayor and Council attend the ceremony
and game to present the award to Amber. If
you will be able to attend, please notify Mary Hanson so that she can
let the ceremony sponsors how many will be present.
Referred To: (Name) Department
a; A1(6 °i1/./104.e/k.
Si afore
UNIVERSITY OF MINNESOTA
Twin Cities Campus Women's Intercollegiate Athletics 250 Bierman Field Athletic Building
516-15th Avenue S.E.
Minneapolis,MN 55455
612-624-8000
Fax:612-624-8018
February 23, 1996
Babe Kuchera
Mayor
Farmington City Hall
325 Oak Street
Farmington, MN 55024
Dear Mayor Kuchera:
I am writing to you regarding the University of Minnesota Women's Intercollegiate
Athletic Department and WCCO Radio 8*3*0 Hometown Day salute of student-athlete Amber
Hegland. We will be saluting Amber and her hometown of Farmington, Saturday, April 6
between games of the Minnesota vs. Michigan State doubleheader at 1p.m. at the Bierman
Softball Complex, U of M Campus. We would like to invite you and other representatives from
city to be a part of this special day. At this celebration,we are asking you to present a
proclamation for AMBER HEGLAND HOMETOWN DAY!
This celebration is one of ten HOMETOWN DAYS, a promotion designed to salute
some of Minnesota's finest student-athletes. During its inaugural year of 1989-90, Hometown
Days honored fifteen student-athletes from thirteen Minnesota hometowns.
I look forward to seeing you and others from Farmington. Please call me at (612) 624-
7345 if you will be able to join us. I will be in contact with you soon. Thank you for your time
and consideration.
Sincerely,
Diane Achterkirch
Promotions Director
1
- -- - ft,
,_,,,,,, o her Softball
p
, 1 R 3 •
,..ftit. WCCO 1 1 I`Jr
-/*-
ff Unillik
iversity f M •
inneso#a
TM q�� Women's Athletics
4 -,
Women s Athletics UNIVERSITY OF MINNESOTA
j 3 Present
DA
irS
-HOMETOWN
AM",,B;,,..E ,taz,„:
R ,....„,.„..,.
MK Yqw....
........_
}\§Y
4
' .x„ $ ,a �3L4�s
:,,.m_ __ . __ . .
_____ _ „_,..t;..Jv: m0,1,..„5,
t.Jx#>;;.:n:::kJ:,,.::.'..:J.::.::::J:�:J:i:a.:a:??? ..._...;:`t;S%>..K.s:.,..`::... {;• S':.i
m.t...4w,„,.,,
HEGLAND �4
3 QR ti*:
` _.- ^`,c y,.:.v.,.:::..vv.,....:::T.v.:x:.:.:v::.v::..::......i .:.;; iA'�fJ 0 ;YH
:.a ..:.::........::: a{;,.... .... ..:;,..>cK:.:.+.ai/C{n..;:;:5 .`xj?MYY:
,„„:„,..,„
.i.%.+.n:+.::n:: ...„.„:„ 5: n...;.......:..... !v s„ ..,.I: „:„,;;, '''• !T<'::
:,...:,..,,,:‘,„.,?,„:.:,„
„,,„.,,,r„..,::..:.::„,„,::,:,
...-00---------_,__,_,,„,,_..:=
arin tv H� h School
$� k
',,-*-'{<:v,. {;<c -- .:.a,{x ,..x.. .t. ;:rat n,�:i+�,....
tootLiEui;
:xa.
: ,:.:::,
Maas of
:',•'.o :/:xs:`:>,: ':, off..:,
'J.2;..:L,N,.;J` St.`,a'::J.l,��xt�.yyA'k`,�3`.'}..,::>'�++L�»�.4:,tiyAi
- .:__.a_ - :...tJriJJ>:h.,..>J>v6x:JYin....:iJ': >'.v:.v:J:t .v......::
-.. . - -— _. --.. .:.:::::n..v:•n.(:.vn,t..r..t.JJJ:h:...::..v:::::::�::::.ti t}C'xM
z_ _ ,*:Saturday, Apri:l 6 orf'{: � .
=
giOi
. ..TA-7:,:,..f- :- :_,- '.': : , ...:. .:00<•.4: ,Mi
a
Vit.ire./�3 a s./
Nit_ l ich� ars State ::: <° k }� $
- - - - �: . •- R a`.:�::i::Xjs k ikLv,�O+: . . £:?�;5;+._ - _-._--_.-_ _ s-'� ..::... ...:.,;;.::.:::J.::.ii:::v:JJ:>:..4a.::J...,;7.
„yz -- Rai -date Sunday, A r l 7/
Ca€l the Gopher Sports Hotline&26ST T
�a� t:L i.Nl
:EzioNgommenta
'•%?f"\Cit�p�y �5
v. - '.:Jt;•yyit..:OJ:9;.;v:;^>,...--- ..::::. :.::::iii::is
...,,k,..4-,,,..,,:,..,,::��ov .h
W.
- :,n,yC{iv..::iSvt,'a. 3.L:ry v:�Y::Y:ai:
".i4:v. :i?
x;: .:
?ani
Bier-man'Softba.11 Cor plexi
K .
3 win :a4:4. .---0.::6:w
w� iAi i
of M car pus � a�< }/:� r= :
L W«MAvci.*^.. iPS:y
\5a
near 5th Street arc 1� h Avenue' �;� Y '
Get your $2 Hometown Day discount tickets from
Farmington H . S . Activities Office
463-6504
PROCLAMATION
OFFICIAL AMBER HEGLAND HOMETOWN DAY
APRIL 6, 1996
WHEREAS, the City of Farmington,Minnesota, is actively concerned and involved in
nurturing and supporting the educational and physical development and
achievements of its natives and residents;and
WHEREAS, the achievements academically and athletically of our native citizen,
Amber Hegland,are a source of great community pride and interest as she
represents our hometown in the nation and at the University of Minnesota
as an accomplished athlete and student; and
WHEREAS, she will be especially honored during ceremonies at the University of Minnesota;
and the"Hometown Days" celebration of her achievements is representative of
the recognition our City supports.
NOW,THEREFORE, as Mayor of the City of Farmington, I, Eugene "Babe" Kuchera,hereby
ordain and declare the date of April 6, 1996 as
Official Amber Hegland Hometown Day in the City'of Farmington.
Proclaimed by the Mayor and Council
of the City of Farmington, this
First Day of April, 1996.
SEAL
Mayor Eugene"Babe" Kuchera
AGENDA REQUEST FORM
Item No. 5c
Name: John Erar.
Department: Administration
Date: March 22, 1996
MeetingDate: April 1 , 1996
Category: Consent
Subject: School/Conference Request - City Manager' s Spring
Conference
Explanation:
Reference Material/Responsibility Request/Information - John Erar
Referred To: (Name) Department
John Erar Administration
Karen Finstuen Administration
Wayne Henneke Finance
Rosemary Swedin Finance
Signa e
•
REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT Administration DATE OF CONFERENCE_ May 8 /10 - 1296
From To
LOCATION Brainerd, Minnesota
EMPLOYEE (S) ATTENDING: 1 ) John Erar
2)
TYPE OF CONFERENCE City Manager' s Siring Conference
TOPICS 1 ) Local Government Workplace of the 21st Century _
2) - Chani/n Roles, Productivity & Expectations
3)
METHOD OF TRAVEL Personal Vehicle
Amount Provided in Adjusted • 1 ) Travel $
1931 Budget $__34IQQp___ 2) Registration $ 160 . 00
3) Room $ 264. 32
Amount Request $ LIA.5 4) Meals $
Amt Remaining $_,2,05 _ 5) Other Expense $
adore, QeadeST
_
(--d4° LO .0;(1Lja5"
De�art rent Head Date F i riar�c�e Director Date
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
CI ADMINISTRATOR
Date
ACTION TAKEN BY THE COUNCIL
ON THE DAY OF , 19 ____
(APPROVED) (NOT APPROVED)
Rev 9/86
AGENDA REQUEST FORM
Item No. 5d
Name: Ken Kuchera
Department: Fire
Date: March 22, 1996
MeetingDate: April 1, 1996
Category: Consent
Subject: School/Conference Request - HazMat Refresher Course
Explanation: Request for all members of the Fire Department to
attend Confined Space Entry and Rescue Course at Anoka-Hennepin
Technical College
Reference Material/Responsibility Request - Ken Kuchera
Referred To: (Name) Department
John Erar Administration
Karen Finstuen Administration
Wayne Henneke Finance
Ken Kuchera Fire
Signature
MEMO TO : WAYNE HENNEKE , FINANCE DIRECTOR
SUBJECT: FIRE/RESCUE CONFINED SPACE ENTRY TRAINING COURSE
DATE : MARCH 26 , 1996
On April 8, 1996 we have tentatively scheduled Anoka/Hennepin
Technical College to provide all members of the department with
a four (4) hour continuation of the subjected course.
The cost of this session is $ 180. I am requesting to utilize
Rescue Schools and Conference funds ( 101 -422-500-743-800) .
Ken Kuchera
Fire Chief
cc : FFD Board of Directors
Rosemary Swedin
REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT !- , JC E DATE OF CONFERENCE t 43,// G 6 JL y
From To
LOCATION T-Ci-11111, 16%"_ k-lit-Q Cat;'-
w 4L -P Iaid- '
EMPLOYEE (S) ATTENDING: 1 ) a- 0
2)
TYPE OF CONFERENCE _C��_�,J4Ln6AALCC
n �/c61 -e iTOPICS 1 ) ._� ___ ��
2) 1: ► • - _
' ..,/14.1(.. i_i_414.44L---
METHOD OFVEL ,`
Amount Provided in Adjusted 1 ) Travel $____
194. Budget $__/ ___ 2) Registration, 4_J&&•g-
3) Room $___ 1"
Amount Request $ I g 0 4) Meals $___ _ 2
Amt Remaining $__1_1(2.00 5) Other Expense $__11_
(>'.e.AA_L.4.2
Department H ad Da a � Finacd7/�reF� or ate
-,0FiF..._,.`--r-o- ,guz_ ti,j2.4 ,
0-
/0/- _;-2„7-- s o4 '- 7 /.3 goo •
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
W41__-
CIT ADMINISTRATOR
_ .„0.5/9 6
Date
ACTION TAKEN BY THE COUNCIL
ON THE DAY OF , 19 ____
(APPROVED) (NOT APPROVED)
Rev 9/86
MAR 22 '96 14:42 P.1
•
•
FAXED TO: Mark Fischbach 463-2591
TO: Mark Fischbach,Farmington Fire Department
FROM: Dale Mashuga„AHTC FF Coordinator
RE: Rental Cost
DATE: March 22, 1996
The cost of the Confined Space Entry and Rescue course scheduled with Kevin Vito on
April 8th is$180.00. This is a four hour session.
If you have any questions,feel free to call me at 576-4989 or 799-4100(Mobile#).
Thank You.
DM/jl
AGENDA REQUEST FORM
Item No. 5e
Name: Tom Kaldunski
Department: Public Works
Date: March 22, 1996
MeetingDate: April 1 , 1996
Category: Consent
Subject: Approve_ Sale of Public Works Equipment - Solid Waste
Dumpsters
Explanation:
The City has received bids for the sale of
solid waste dumpsters .
Reference Material/Responsibility Memo - Tom Kaldunski
Referred To: (Name) Department
John Erar Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Lena Larson Public Works
Ben Klotz Public Works
Signature
MEMO TO: Mayor, Council and City Administrator
FROM: Thomas J. Kaldunski, P.E. Director of Public
! , n
Works/City Engineer
= SUBJECT: Receive Bids/Approve Sale of Solid Waste
Dumpsters
DATE: April 1, 1996
INTRODUCTION
The City Council has authorized the advertisement of the sale of 10- 3 cubic yard containers and
8- 1-1/2 yard containers. These containers are no longer needed by the Public Works Department.
DISCUSSION
Per the advertisement, the City has received two bids from local solid waste haulers. The notice
was sent to approximately 8-9 haulers soliciting bids on the equipment. The following outlines the
two bids received.
Bidder Dick's Sanitation Mendota Heights Rubbish
10 - 3 cy containers $75/each $750.00 $45/each $450.00
8 - 1-1/2 cy containers $75/each $600.00 $30/each $240.00
TOTAL BID $1,350.00 $690.00
5% Deposit $67.50 $34.50 check
The City Council can choose between two options, sell the containers to the highest bidder, which
is Dick's Sanitation or keep the containers. I have reviewed the City needs with Benno Klotz, the
Solid Waste Supervisor.
BUDGET IMPACT
The sale of this equipment would add to the department's Capital Improvement fund. These funds
could be utilized on future capital improvements in the department.
RECOMMENDATION
It is my recommendation that the City Council authorize the sale of this equipment to Dick's
Sanitation in the amount of their high bid of$1,350.00.
Cali Fautt1H92i1.i1 325 Oak Stteef • Favdixgtax. Wit 55024 • (612) 463-7111 T�,�
DICK 'S SANITATION, Inc.
P.O. BOX 769 • LAKEVILLE, MN 55044 • 469-2239 • FAX 469-1146
D IS
March 21, 1996
City of Farmington
325 Oak St.
Farmington, MN 55024
RE: BID FOR 10- 3yd dumpsters, and 8 - 1.5 yd dumpsters.
Dick's Sanitation proposes the following
10 - 3 yd rear load containers @ $75.00 each $750.00
8 - 1.5 yd rear load containers @ $75.00 each $600.00
TOTAL $1,350.00
Certified Check 5%.... $67.50
6AA..171) 447— otti.,-----
Brett Anderson
Dick's Sanitation, Inc.
s
•n
n
m
4
m
a
m
I*
"Service Excellence Since 1966" t611)
NppTA HEI0,_
��
P.O. Box 98
Hampton, MN 55031-0098
(612) 437-6786
SH
March 18, 1996
City of Farmington
325 Oak Street
Farmington, MN 55024
Attn: Thomas Kaldunski, P.E.
Director of Public Works/City Engineer
Re: Advertisement for Bid
On City owned Dumpsters
Dear Sir:
After viewing the rearload containers we purpose the
following:
10 - 3 cy dumpsters @ $15.00 per yd = $450.00
8 - 1 1/2 cy dumpsters ® $20.00 per yd = $240.00
Total $690.00
Per your request, a check for 5% or $34.60 is enclosed. If
you have further questions, please feel free to call 437-4488.
Thank you,
7
Mike Feist
Mendota Heights Rubbish Service, Inc.
c
0
a �
m
C
(I) f
Q M
0- a
Z Z N
W
W /�* 0
O a
W N
W _c
F-
2 72 m o
O M
O _
U)
L
0
-4--
d
e `u
AGENDA REQUEST FORM
Item No. 5g
Name: Karen Finstuen
Department: Administration
Date: March 22, 1996
MeetingDate: April 1 , 1996
Category: Consent
Subject: Approve April' s Article for City News Page
Explanation: Dave Schreier will continue with his series
of articles on the responsibilities and duties
of the City Councilmembers..
Reference Material/Responsibility
Referred To: (Name) Department
jttuz
Signature
A,
TO: MAYOR,
"'"2.• COUNCILMEMBERS /fL.
• ..'1 CITY ADMINISTRATOR
FROM: KAREN FINSTUEN
ADMINISTRATIVE ASST.
SUBJECT: CITY NEWS PAGE
DATE: MARCH 27, 1996
INTRODUCTION
Dave Schreier will continue his series of monthly articles. April's publication will deal with
duties of City Councilmembers. Dave will contact you for input.
ACTION REQUIRED
Approval as a Consent Agenda item.
Respectfully submitted,
Karen Finstuen
Administrative Assistant
cc: File
Dave Schreier
Ciij Clb Fauttiagialt 325 Oak Shed • Faui ixgfex OW 55024 • (612) 463-7111
AGENDA REQUEST FORM
Item No. 5h
Name: Dan Siebenaler
Department: Police
Date: March 26, 1996
MeetingDate: April 1 , 1996
Category: Consent
Subject: Residential Speeding Update
Explanation: Per Council request at the March 18, 1996 Council
meeting.
Reference Material/Responsibility Memo - Dan Siebenaler
Referred To: (Name) Department
John Erar Administration
Karen Finstuen Administration
Dan Siebenaler Police
Li,. Q
Se4,)
Signature
x � w
TO• Mayor, Councilmembers,
City Administrator
FROM: Daniel M. Siebenaler
Chief of Police
SUBJECT: Speed Enforcement
DATE: April 1, 1996
INTRODUCTION
This memo will serve as follow up to Council direction regarding
speed enforcement in residential areas .
DISCUSSION
During a discussion of traffic issues at the March 18th meeting the
Police Department was directed to enhance speed enforcement in
residential . areas.
A speed survey was completed during the Summer of 1995 . Based upon
this study, it was concluded that there were relatively few
ticketable violators in areas observed. There were few drivers
exceeding the posted limit by our policy standard.
As a result of Council direction, I have directed increased patrol
in residential areas . In order to better define problem areasdI
have also directed that another survey be done. Numbers and speeds
of vehicles will be recorded. Violators will be ticketed as
appropriate .
I am trying to arrange for the use of a speed trailer. This device
would be parked in residential target areas and will visually
display to drivers their actual speed. I would point out that use
of the trailer would be short term but may help to reduce speed
violations .
C .y Fcucixgtat 325 Oak Street • FcwKixgEcx IRK 55024 • (612) 463-7111 �y
Mayor, Councilmembers, City Administrator
April 1, 1996
Page 2 Of 2
If you have additional comments or questions, feel free to contact
me at your convenience.
ACTION REQUESTED
For informational purposes only.
Respectfully submitted,
Daniel M. Siebenaler
Chief of Police
DMS:ts
cc : Department Heads
AGENDA REQUEST FORM
Item No. 5i
Name: Dan Siebenaler
Department: Police •
Date: March 26 , 1996
MeetingDate: April 1, 1996
Category: Consent
Subject: Elementary School D.A.R.E. Graduation
Explanation: Self Explanatory
Reference Material/Responsibility Memo - Dan Siebenaler
Referred To: (Name) Department
John Erar Administration
Dan Siebenaler Police
iki2ANA0i*
Signature
'�� f TO: Mayor, Council Members,
City Administrator
FROM: Daniel M. Siebenaler
Chief of Police
SUBJECT: DARE Graduation
DATE: April 1, 1996
INTRODUCTION
This memo will serve as advance notification of the Elementary
School DARE Graduation.
DISCUSSION
The 1995-96 DARE Program in both of Farmington' s Elementary Schools
will conclude with a graduation ceremony on April 23, 1996 . The
ceremony will be held at Farmington Middle School at 7 : 00 PM on
that date. As you know DARE Graduation is a significant event for
our fifth grade students and is well attended by the public. In
recent years our attendance has exceeded 1500 people.
You will be receiving a formal invitation to the ceremony from
Officer Ted Dau. I am providing you this advance notice for
planning purposes.
I sincerely hope you can be present to show your support for our
students as they celebrate this achievement .
If you have any questions, feel free to contact me at your
convenience .
ACTION REQUESTED
Information only.
Respectfully submitted,
Daniel M. Siebenaler
Chief of Police
DMS/m
City aU Fahu+ciggtag 325 Oak Sheaf • Fa/ultimtax. in 55024 • (612) 463-7111 �^
AGENDA REQUEST FORM
Item No. 9e
Name: Tom Kaldunski
Department: Public Works
Date: March 22, 1996
MeetingDate: April 1 , 1996
Category: Unfinished Business
Subject: Approve Commercial Recycling Agreement
Explanation: Self Explanatory
Reference Material/Responsibility Memo/Agreement - Tom Kaldunski
Referred To: (Name) Department
John Erar Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Ben Klotz Public Works
Lena Larson Public Works
/4.4.441/alidd
Signature
• , MEMO TO: Mayor, Council mbers and City
37- 7 Administrator•
�' � ' FROM: Thomas J. Kaldunski, P.E.
'' Director of Public Works/City Engineer
Director
r +f
SUBJECT: Approve Commercial Recycling Contract
DATE: April 1, 1996
INTRODUCTION
The City Council has given direction to modify the City's commercial recycling services. A
request for proposals was prepared with the lowest cost proposal received from Dick's Sanitation.
City staff met with some of the affected customers on March 5, 1996 to review the changes in
commercial recycling services.
DISCUSSION
Attached you will find a copy of the proposed agreement for your review and approval. The City
is modifying it's,commercial recycling service in an effort to reduce costs associated with solid
waste operations. Staff has determined that it is not feasible for the City to purchase a new rear
load packer (bid price of$85,000) to continue the current services.
Staff has reviewed proposals for providing these commercial recycling services. The attached
agreement utilizes the proposal submitted by Dick's Sanitation. Commercial customers will see an
increase in the cost of recycling services from the current level, which is at no cost, to the monthly
charges outlined in the agreement, ranging from $14 to $212.50 per month. The total cost of these
commercial recycling services are estimated to be $15,370/year.
Staff has worked closely with Dakota County's Department of Environmental Services to ensure
that the City meets the requirements of the County's Solid Waste Management Ordinance 110. The
individual customers have a choice to make with regards to recycling versus landfilling of
materials. The City is encouraging recycling because it is less costly than landfilling.
The costs of 10 cy dumpsters and the hook lift truck service will be increasing from $60 per pull to
$90 per full for disposal of clean wood products hauled to Dunham Brothers or $125 per pull for
disposal at the SKB Demolition Landfill.
BUDGET IMPACT
It is anticipated that the overall impact of the changes to the commercial recycling operations
outlined in this memo will have a positive impact on the Public Works department's budget. The
City will avoid the cost of a major equipment purchase estimated at $85,000.
City at Fweseiggfax 325 Oak Street • Fau«.ixgtax. 14(i( 55024 • (612) 463-7111 C7
T� n
RECOMMENDATION
It is recommended that the City Council approve the agreement with Dick's Sanitation for
commercial recycling services. The program will be implemented as soon as possible after the
April 1, 1996 meeting if approved.
It is also recommended that the City Council approve the new rates for the use of the 10 cy
dumpster for commercial recycling as outlined in this memo. This will also be implemented upon
Council approval.
Respectfully Submitted,
4,‘4 XL"
Thomas laldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Wayne Henneke
Benno Klotz
TJK
Dave Grannis, City Attorney
DRAFT
AGREEMENT
THIS AGREEMENT made and entered into this day of , 1996, by
and between the City of Farmington, a Minnesota municipal corporation (hereinafter "City"), and
Dick's Sanitation Service, Inc., a Minnesota corporation (hereinafter "Contractor").
I. Basic Transaction.
The City proposes to continue its program for picking up recycled materials and special
collection for bulk mixed solid waste (hereinafter "bulk collection") within the City of
Farmington at all locations presently being served by the City's solid waste service, for
commercial customers as outlined in the attached request for proposals, labeled Exhibit
"A".
II. Definitions.
2.1 "Recyclable Materials" means newsprint, including all newspaper materials and inserts,
glass, aluminum, oil, batteries, steel and "tin" cans, uncoated corrugated cardboard,
plastics, and magazines, catalogs, and glossies, and all other materials mutually agreed to
by the City and Contractor.
2.2 "Recycling Collection" means the picking up of all recyclable materials accumulated in
containers at the locations noted in Exhibit "B" (all of these locations are limited to solely
those locations presently being served by the City's solid waste service) and the
transporting of the recyclable materials to a site where they can be processed for the
marketplace as determined by the Contractor which is acceptable to City.
III. Scope of Services.
3.1 The Contractor shall collect all recyclable materials in the City of Farmington once each
week during the duration of this Agreement. The Contractor's routes for collection shall
conform to the City's solid waste collection schedule, including hours of operation, days
and holidays. The City's routes and solid waste collection schedule shall be furnished to
Contractor. (See Exhibit "A")
3.2 The term of this Agreement shall be for a period of one year commencing April 1, 1996
through March 31, 1997. The City shall cooperate with the Contractor in familiarizing it
with the routes and assist in necessary training.
The City shall have the option of extending this Agreement for two additional one year
option periods on the-same terms and conditions, except for the payment-terms specified in
paragraph VIII. Notice to exercise the first option shall be given in writing to the
Contractor on or before February 1, 1997. If the first option is exercised, notice to
exercise the second option shall be given in writing to Contractor on or before February 1,
1998.
1
DRAFT
IV. Preparation for Collection.
4.1 The Contractor shall provide educational materials to all commercial businesses included on
Exhibit "B", serviced by this Agreement to include but not be limited to the following:
A. Information relating to change from the City to Contractor;
B. New customers packets;
C. Notification if recyclables are not prepared properly; and
D. Any recycling changes.
4.2 All commercial properties serviced by this Agreement shall separate and place recyclable
materials in appropriate containers provided by the Contractor, cardboard boxes, or
bundles, as instructed.. If improperly packaged the contractor will notify the customer, but
recyclables will be taken unless flagrantly in violation of packaging instructions. The City
will be notified of the address if a flagrant violation is occurring.
4.3 All recyclable materials placed for collection shall be owned by and the responsibility of the
occupants of the properties until they are handled by the Contractor. Upon handling the
recyclable materials by the Contractor, the recyclable materials with the exception of the
containers which are reusable become the property and responsibility of the Contractor.
V. Contractor's Equipment Requirements for Vehicles Used to Provide Services.
5.1 All vehicles must be maintained in proper working condition and available for inspection by
the City or County.
5.2 Vehicles shall be equipped with warning flashers, backup alarms, a broom and shovel for
spills, and the Contractor's name and phone number prominently displayed on both sides of
the vehicle. No spilled or dropped materials shall be left without clean-up.
5.3 Vehicles must be designated for recyclable collections only. All such vehicles must be
clearly signed on both sides of the vehicle as recycling collection vehicles.
5.4 Vehicles at all times must be maintained in good operating condition, comply with all state
inspection requirements, and kept neat in appearance. Generally this shall mean the
vehicles are washed and painted on a regular basis. The vehicles and receptacles shall be
kept clean and as free from all offensive odors as possible and shall not be allowed to stand
in any street, alley, or any other place longer than is reasonably necessary to collect
recyclable materials. If the City deems it necessary the Contractor shall thoroughly
disinfect any vehicle before it is used for any further weekly collections.
5.5 In the event that a vehicle other than the type specified in this Agreement is to be used, the
Contractor is required to notify the City and obtain written approval for the use of the
vehicle. The notification must be given thirty (30) days in advance, in writing to the City
Public Works Director.
5.6 Equipment operators must meet all Federal, State, County and local licenses and operation
requirements.
2
DRAFT
VI. Contractor's Operation Requirements.
6.1 The Contractor must obtain all pertinent licenses from the County and City.
6.2 The Contractor shall maintain an office with continuous supervision for accepting
complaints and customer calls. This office shall be maintained during the hours between
8:00 A.M. and 4:30 P.M., Monday through Friday, except official holidays. The address
and telephone number of such office and any changes therein shall be given to the City in
writing. The address of the office as of the execution of this Agreement is: P.O. Box 769,
Lakeville, Minnesota. The telephone number is (612) 469-5161.
6.3 Complaints on service will be taken and collected by the City. The City shall notify the
Contractor of all complaints it receives. The Contractor is responsible for all corrective
actions. The Contractor shall answer all complaints courteously and promptly.
6.4 The Contractor shall provide and own the containers for recycling.
6.5 The Contractor shall have proprietary rights to all recyclable materials covered by this
Agreement.
6.6 Recyclable material shall be disposed as follows:
A. Aluminum cans, food cans, glass, plastic, bottles, newspaper, magazines,
corrugated, office paper, junk mail, and contamination shall be disposed of at Recycle
Minnesota Resources, 2785 - 160th Street West, Rosemount, Minnesota 55068;
B. Waste oil shall be disposed of at Edel Oil Company, 7721 Albany Avenue,
Northfield, Minnesota 55057; •
C. Auto batteries shall be disposed of at Landfill Recovery Systems, 24335
Chippendale Avenue, Farmington, Minnesota 55024; and
D. Household batteries shall be disposed of at Recycle Minnesota Resources, 1705
Highway 13 East, Burnsville, Minnesota 55337.
E. Any residual recyclable materials or mixed municipal solid waste shall be disposed
of at an environmentally superior facility approved by the City Public Works Director.
The location of disposal of any materials may be changed upon approval by the City Public Works
Director.
6.7 The Contractor is responsible for meeting the intent of Dakota County's Ordinance 110,
Solid Waste Management. The Contractor shall be required to market all recyclable
materials that are collected as part of this contract within the intent of Ordinance 110.
Disposal of recyclable materials at a sanitary landfill is not allowed through this contract
and such actions will constitute a breech of this contract subject to remedies as allowed in
this agreement and Dakota County Solid Waste Ordinance 110 and other applicable laws.
6.8 The Contractor shall keep accurate records of the recyclable streams collected and
processed under this agreement. The Contractor shall provide the City, along with
Contractor's invoices for services, documentation in the forms of copies of scale slips and
receipts sufficient to verify that the recyclables collected are actually delivered to recyclable
markets and reused or recycled as mandated by this agreement and Dakota County Solid
Waste Management Ordinance 110. Presentation of such documentation of recycling
3
DRAFT
activities will be in a form acceptable to the City of Farmington. The Contractor shall not
deliver any materials collected as recyclables to any sanitary landfill for disposal unless it
specifically meets the intent of Ordinance 110. The Contractor must report this activity to
the City's Director of Public Works on a monthly basis.
•
4
DRAFT
VII. Payment Terms
7.1 The City shall compensate the Contractor for the collection of recyclable materials on a
monthly basis as follows:
American Legion 2 yd l x/wk, 4-90's @ $73.00/month
Dakota Electric 4 yd---Ix/wk @ $42.00/month *
Dexterity Dental 1 - 90 2x/month @ $14.00/month
All Schools & Dist. 192 S.C. @ $212.50/month **
• Akin Road Elementary 2 yd, 3-90's lx/week
• Farmington Elementary 2 yd, 3-90's lx/week
• Farmington Middle School2 yd, 3-90's, ix/week
• Farmington High School4 yd, 3-90's, ix/week
• District Service Center 2 yd, lx/week, 1-90 (every other week)
ENRON 2 yd @ $14.00/month (every other week)
FEI, Inc. 6 yd @ $28.00/month (every other week)
Restwell Motel City bins, ix/week @ $14.00/month
Sauber Plumbing 2 yd, lx/week @ $28.00/month
Jo's Restaurant 2 yd, lx/week @ $14.00/month
Tom Thumb (highway 3) 2 yd, lx/week @ $28.00/month
Pellicci Hardware 2 yd, lx/week @ $28.00/month
ThelenCabinets (wood) @ $50.00/month+$190.00 per pull
Lamberts (C.B. + wood) @ $28.00/mo.+$50.00/mo.+$190/pull
Amoco 2 yd, lx/week @ $14.00/month
Budget Mart - highway 3 2 yd, lx/week @ $28.00/month
Controlled Air 8 yd, Ix/week @ $55.00/month
Dakota Lumber (C.B. + wood) @ $28.00/mo.+$50.00/mo.+$190/pull
Eagles Club 4-90's commingled @ $45.00/month
FAA 6 yd, 2x/wk, 5-90's l x/mo@ $145.00/month
Farmington Lanes 2 yd, lx/week @ $28.00/month *
Long Branch 4-90's, lx/week @ $45.00/month
Pedersen Auto 2 yd @ $14.00/month (every other week)
Precision Tool 6 yd, 2x/week @ $70.40/month
River Valley Clinic 2 yd @ $15.00/month (every other week)
So. Suburban Medical Center .. 4 yd, 2x/wk, 3-90's lx/wk @ $60.00/month
Tom Thumb (Elm St.) 2 yd, lx/week @ $28.00/month
VFW - 5 - 90's lx/week @ $60.00/month
Lexington Standard 4 yd, lx/week with wheels @ $45.00/month
Vic Wenzel 4 yd, ix/week @ $35.00/month
• 90 gallon commingled containers on-call; $8.00.
** Summer pickup one time per month.
5
DRAFT
Unit Prices for Future Customers
90 gallon 1x/week additional $21.33/mo
180 gallons/1 yd additional $38.25/mo
300 gallons or 1.5 yd additional $80.17/mo
Extra 300 gallon or 1.5 yd/wk from existing service is $32.75/mo
New customers added to the service will be prorated on the basis of 4.3 weeks in a month.
Payment will be made monthly within thirty (30) days of receipt of Contractor's statement
provided all monthly reporting requirements are current.
8.2 The Contractor shall report, by individual material and amounts, where materials are
delivered for recycling. If the Contractor delivers to a broker only, then the Contractor
shall report what end market the broker used. Summaries by brokers and end markets must
be provided within thirty (30) days of the end of the previous month. If the collected
materials are stored for a period of more than thirty (30) days, the amounts of materials, by
type and location, must be reported to the City.
VIII. Access to All Records.
9.1 The Contractor shall provide access to the City, Dakota County, or any of their duly
authorized representatives to review any books, documents, papers, and records of this
Agreement which are directly pertinent to this Agreement and necessary for purposes of an
audit.
X. Insurance Requirements for Contractor.
10.1 Comprehensive general liability insurance insuring against liability imposed by law for
bodily injury or death, in the sum of not less than $1,000,000.00 for each occurrence, and
against liability for property damage of not less than $50,000.00 for each occurrence will
be required. Also, the Contractor shall have an umbrella insurance policy providing
$2,000,000.00 additional coverage for liability and property damage. The Contractor shall
provide the City with a copy of proof of insurance prior to the first collection day.
10.2 The Contractor must obtain worker's compensation insurance and employer's liability
insurance as required by law. The Contractor shall provide the City with a copy of proof
of insurance prior to the first collection day.
10.3 Motor vehicle liability and property damage insurance, including coverage for non-owned
and hired vehicles, is required in the amounts designated in section 10.1 above. The
•
6
DRAFT
Contractor shall provide the City with a copy of proof on insurance prior to the first
collection day.
10.4 The City shall be named as an additional insured in all of the Contractor's insurance
policies for coverage specified in this Agreement. All policies shall provide that the
coverage may not be terminated or changed by the insurer except upon"30 days written
notice to the City Administrator.
10.5 None of the insurance policies shall contain any provisions for exclusions from liability
other than those provisions for exclusion from liability which form part of the standard
basic unamended and unendorsed form of a policy, except that no exclusion shall be
permitted if it conflicts-with a coverage expressly required in this Agreement, and in
addition, no policy shall contain any exclusion from bodily injury to, or sickness, disease,
or death of any coverage under the contractual liability endorsement of the liability of the
Contractor under this Agreement. Compliance by the Contractor with the foregoing
requirements to carry insurance and furnish certificates shall not relieve the Contractor
from liability assumed under any provisions of this Agreement.
XI. Letter of Credit
11.1 To guarantee compliance with the terms of this Agreement, Contractor shall furnish City
with an irrevocable letter of credit, acceptable to the City Administrator, from a bank
(security) for $15,000.00. The bank and form of security shall be subject to the approval
of the City Administrator. The security shall be for a period ending May 1, 1997. The
term of the security may be extended from time to time if the extension is furnished to the
City Administrator at least forty-five (45) days prior to the stated expiration date of the
security. The City may draw down the security, without prior notice, for any violation of
this Agreement.
XII. Indemnification
12.1 The Contractor shall indemnify and hold harmless the City and its officers, agents, and
employees from and against all claims, damages, losses, or expenses, including attorney
fees, for which it may be held liable, arising out of in whole or in part from the
Contractor's work on behalf of the City.
7
DRAFT
XIII. Termination
13.1 The City shall have the right to terminate this Agreement in the event of any breach thereof
by the Contractor. The City's right to terminate shall not be deemed to waived due to a
continuing breach by the Contractor which is not followed by prompt termination. This
Agreement shall terminate, and neither party nor the officers of the City shall be liable for
further performance after such termination, if it shall become invalid by reason of any
present or future law other than by ordinance of the City.
13.2 Upon failure of the Contractor to fulfill any of the provisions of this Agreement, the City
Administrator may hire such persons, or assign City employees and equipment, as may be
necessary, to do such Work and the cost and expense thereof may be charged and deducted
from monies due the Contractor, collected from the Contractor, or collected from the
Contractor's bond.
XIV. Penalties
14.1 Failure by the Contractor to conform with any provision of this Agreement may result in
the termination of this Agreement and/or cash claims by the City for damages. The City
shall inform the Contractor of such failure in writing and the Contractor shall have 30 days
from the date of notice to correct such failure before any penalty may be invoked.
14.2 In the event of such failure, the Contractor agrees to pay, in addition to the actual damages
sustained by the City as a result thereof, the reasonable attorney's fees incurred by the City
in pursuing any of its rights under Agreement and an amount equal to ten percent (10%) of
the actual damages.
14.3 Failure by the Contractor to pick up recyclable materials within 24 hours which were set
out to be picked up on the correct date and time shall result in a charge of$50.00 for each
such missed pickup. Such charges may be deducted from the monthly fees owed the
Contractor for services.
XV. Non-Discriminatory Practices
15.1 Contractor shall comply with all laws and regulations relating to discrimination.
XVI. Successors and Assigns
16.1 The Contractor binds itself jointly and severally, its successors, executors, administrators,
and assigns to the City in respect to all covenants of this Agreement, except that the
Contractor shall not assign or transfer any part of its interest in this Agreement or sublet as
a whole nor shall the Contractor assign any monies due, or to become due, without the
City's written consent.
8
.
DRAFT
XVII. Entire Agreement
17.1 This Agreement embodies the entire Agreement between the parties including all prior
understandings and agreement may not be modified except in writing and signed by all the
parties.
IN WITNESS WHEREOF, this Agreement is executed as of the day and year first above written.
City of Farmington
By:
Eugene "Babe" Kuchera,
Its Mayor
By:
John Erar
City Administrator
Dick's Sanitation Service, Inc.
By:
Richard Clemmer
Its President
STATE OF MINNESOTA)
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1996 by Eugene "Babe" Kuchera, Mayor and by John Erar, City
Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by the City Council.
Notary Public
9
.
DRAFT
STATE OF MINNESOTA)
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1996 by Eugene `Babe" Kuchera, Mayor and by John Erar, City
Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by the City Council.
Notary Public
10