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Home My WebLink About01.18.94 Council Packet AGENDA COUNCIL MEETING REGULAR JANUARY 18, 1994 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit/person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion with no discussion, unless anyone wishes and item removed for discussion) a. Approve Minutes - 1/3 (Special) ; 1/3 (Regular) ; 1/10 (Special) PULL b. Approve Capital Outlay Request - Solid Waste Containers c. Approve School/Conference Request - Public Works d. Adopt Resolution Designating City as LGU for Wetland Conservation e. Adopt Resolution - County Wide Water Resource Education Plan f. Approve School/Conference Request - Public Works g. Approve Extension to Contract Award Date - SE Area Storm Sewer h. Approve Extension to Contract Award Date - SE Area Sanitary Sewer PULL i. Approve Capital Outlay Request - Public Works Office/Lunch Room j . Designate City Attorney - Civil/Criminal k. Adopt Resolution Amending Fees - Standby Water Charges 1. Adopt Resolution Approving Sharing of Legal Services - CATV Franchise m. Adopt Resolution Amending Fees - On Site Sewage Treatment Systems n. Approve Amended Fire Department By-Laws o. Approve School/Conference Request - Hazmat First Responder Course p. Approve Rescue Squad Guidelines and Policy q. Approve School/Conference Request - Recreation Summer Job Recruitment r. Adopt Resolution Approving Application for Development Grant - Parks s. Receive 1993 Annual HPC Report t. Approve School/Conference Request - Finance u. Approve School/Conference Request - Engineering v. Adopt Ordinance Amending City Code - Designate Council as HRA w. Approve Payment of the Bill-s 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7 : 30 P.M. - Establish TIF District in Industrial Park 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Employment Probation Completion - Public Works b. Right of Way Alignment of County Road 74 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. Sump Pump Inspection Report 10. NEW BUSINESS 11. MISCELLANEOUS a. Appointments to Boards and Commissions 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS 14. ADD ON a. Solid Waste 15. EXECUTIVE SESSION a. Legal Matters - Annexation 16. ADJOURN AGENDA REQUEST FORM Item No. 5c Name: Tom Kaldunski 1.0 Department: Public Works Date: January 7, 1994 1 Meeting Date: January 18, 1994 Category: Consent Subject: School/Conference Request - Public Works Explanation: Send Todd Reiten to class on maintenance and trouble shooting for our large trucks. Reference Material/Responsibilty Request - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Todd Reiten Public Works Signature REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT Public Works DATE OF CONFERENCE _27.1__/_2=11__ From To LOCATION Minneseolist. MN EMPLOYEE (S) ATTENDING: 1 ) Todd Reiten 2) ) TYPE OF CONFERENCE Familiarization and Trouble Shooting in TOPICS 1 ) Detroit Diesel Engines-in Snowplows 2) METHOD OF TRAVEL City Vehicle Amount Provided in Adjusted 1 ) Travel $ 19_9_4 Budget $___aQQ 2) Registration $ 400 3) Room $ Amount Request $ 400 4) Meals $ Amt Remaining $ 500 5) Other Expense $ Xed e 7/9V Departr - t Head ate Finan a Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 ____ (APPROVED) (NOT APPROVED) Rev 9/86 • AGENDA REQUEST FORM Item No. 5d Name: Tom Kaldunski /rP7-1- Department: Public Works f� Date: January 7, 1994 Meeting Date: January 18, 1994 Category: Consent Subject: Ado•t Resolution De. ' . , , ' 8 • . . . - . .. . . - .tion Explanation: City of Farmington will be designated as enforcement authority for 1991 Wetland Conservation Act permanent rules Reference Materia]IResponsibilty Resolution - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Development Committee Signature PROPOSED RESOLUTION NO. ADOPTING THE PERMANENT RULES OF THE WETLAND CONSERVATION ACT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 18th day of January, 1994 at 7: 00 P.M. . The following members were present: The following member were absent: Membek introduced and Member0econded the following resolution: WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGU) to implement this law by adopting the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining and filling; and WHEREAS, the BWSR is requesting LGUs adopting the permanent rules of the WCA to notify them of the LGU decision regarding adoption; and WHEREAS, the LGU is responsible for making WCA determinations for landowners; and WHEREAS, the City of Farmington previously assumed responsibilities of LGU for wetland alterations within the City limits under the interim rules; and WHEREAS, the City of Farmington is a technical sub-unit of government capable of making determinations and developing replacement plans. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that it hereby accepts responsibility as the LGU for the WCA within the legal boundaries of the City of Farmington as of January 18, 1 994 within the guidelines set forth by the WCA and rules. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of January, 1994. Mayor Attested to the day of January, 1994. SEAL Clerk/Administrator AGENDA REQUEST FORM Item No. 5 f Name: Tom Kaldunski Department: Public Works Date: January 7 , 1994 / I Meeting Date: January 18 , 1994 Category: Consent Subject: School/Conference Request - Public Works Explanation: Sending 4 maintenence crew members to the annual sewer collection seminar. Reference Material/Responsibilty Request - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works IfZ14/40e41 Signature fi REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT Public Works DATE OF CONFERENCE_1=26„__ From To LOCATION Thunderbird Motel - B1Qo1j gt.Qx. EMPLOYEE(S) ATTENDING: 1 ) Jerry Baugt 2) Bill Weierkg 3) Gati Hilsgen Tom Jensen TYPE OF CONFERENCE Annual Sewer ORgLatl411_aeminar TOPICS 1 ) Collection; stems 2) Safety 3) Sewer Cleaning and Maintenance METHOD OF TRAVEL City Vehicle Amount Provided in Adjusted 1) Travel $ 19_21i Budget $__saa 2) Registration $ 320 3) Room $ Amount Request $ 320 4) Meals $ Amt Remaining $ 500 5) Other Expense $ 112a Dct.a.&4:acuth- e part rn Head Date ' Fina rfce Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 ____ (APPROVED) (NOT APPROVED) Rev 9/86 AGENDA REQUEST FORM Item No. 5j rte/ Name: Larry Thompson Q \ (:0 -A414j1 Department: Administration C°cLe Date: January 7 , 1994 ✓'V\JL- 0-cret. Meeting Date: January 18, 1994 Category: Consent Subject: Designate City Attorney - Civil/Criminal Explanation: Designate Dave Harmever for criminal prosecution and Dave Grannis as attorney for civil matters . Reference Material/Responsibilty Memo - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Department Heads /- Signature 4 MEMO TO: MAYOR AND COUNCIL SUBJECT: CITY ATTORNEY - CIVIL/CRIMINAL PROSECUTION DATE: JANUARY 13, 1994 Presently Dave Harmeyer is under retainer with the City to provide civil work and criminal prosecution at $85/hour. This rate has not changed since the original Grannis firm was hired in 1986. I met with Dave Grannis and Dave Harmeyer recently and it was agreed that due to the increasing workload, it would be best if Mr. Harmeyer provided criminal prosecution and the Grannis and Grannis firm (Dave and Joyce Grannis) provided civil legal services. This was basically the same arrangement when the City first hired the Grannis firm. In addition, it was requested that the retainer be increased to $95/hour for general civil work and prosecutions; and $125 per hour for specialized legal services (developers agreements, TIF, etc. ) . It is recommended the Council approve this proposal. Larry Thompson City Administrator cc: Dave Harmeyer Dave Grannis Department Heads file AGENDA REQUEST FORM Item No. 5k Name: Larry Thompson Department: Administration Date: January 7, 1994 Meeting Date: January 18, 1994 Category: Consent Subject: Adopt Resolution Amending Fees - Standby Water Charge Explanation: The City Attorney has determined that the fee is not legal and, therefore, should be deleted. Reference MateriallResponsibilty Resolution - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Wayne Henneke Finance Tom Kaldunski Public Works Water Board eT17751*" Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: STANDBY WATER FEES DATE: JANUARY 13, 1994 Attached please find a memo from the City Attorney relating to standby water fees recommended by the Water Board. As you will note, it is Mr. Grannis' opinion that the charge is not allowed under State Law. It is, therefore, recommended that the attached resolution deleting the fee be approved. I intend to discuss this and the engineering fees matter with the Water Board at their next meeting. gYal 6971?'" Larry Thompson City Administrator cc: file Dave Grannis Tom Kaldunski Wayne Henneke Karen Finstuen Water Board aa:�J LAW OFFICES JAN 10 1994 GRANNIS & GRANNIS, P.A. (n 7 412 SOUTHVIEW BOULEVARD — :y j DAVID L GRANNIS Sum 100 Rusv E. OCHS JOYCE M. GwANNIs SOUTH ST. PAUL, MINNESOTA 55075 Lacer.ASSISTANT TELEPHONE: (612) 435-1661 FAX: (612) 433-2339 January 7, 1994 TO: Larry Thompson FROM: David L. Grannis RE: Water Board's Recommendation for a $5-$20 per Quarter Charge for Buildings with Fire Protection Sprinkler Systems. Question: Whether the proposed $5-$20 per quarter charge, to cover possible repair and maintenance of the fire service line from the main and property line for buildings with fire protection sprinkler systems, is allowable under Minnesota Statute §444 .25? Answer: No. There are currently no court cases interpreting Statute §444 .25, Subd. 2 in regards to an issue like this, however, there is an Attorney General' s Opinion which does support my conclusion that the proposed fee would violate §444 .25 . The statute defines a "water availability or standby charge" as: An additional charge or fee imposed by a water utility because the structures are equipped with fire protection systems such as standby pipes, hydrants, or automatic fire protection sprinkler systems. The Attorney General' s Opinion concludes that the statute prohibits any additional charges on structures which are based solely on the fact that a given structure is equipped with an automatic fire protection sprinkler system. The purpose of the statute being to eliminate any such charges which could be seen as possible obstacles to the installation of these systems. Page 2 Memo - Larry Thompson January 7, 1994 It is my understanding that the proposed fee would apply only to structures with fire protection sprinklers and would be based solely upon the fact that a given structure is equipped with a fire protection system. This type of fee is not allowed by the law. Fees charged for the actual cost of providing installation, inspection and maintenance for the system would be permissible. DLG/cl PROPOSED RESOLUTION NO. R AMENDING RESOLUTION NO. R1-94 RELATING TO STANDBY WATER FEES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 18th day of January, 1994 at 7:00 P.M. . The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: BE IT RESOLVED that Resolution No. R1-94 establishing fees and charges for 1994 be amended as follows: Fire-6gr+mkiing-Avaiiabii4ty-Eharge----4a---$64gtr 6u---$1e4gtr eg---$e9 f qtr This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of January, 1994. Mayor Attested to the day of January, 1994. SEAL Clerk/Typist AGENDA REQUEST FORM • Item No. So Name: Ken Kuchera Department: Fire Date: January 10, 1994 Meeting Date: January 18 . 1994 Category: Consent Subject: School/Conference Request - Fire - Hazmat First Response Explanation: Request to send 12 members to this course Reference Material/Responsibilty Request - Ken Kuchera Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire �ll.Gh,22 Signature • • HEUUEST rufiti • • SCI IUULS/CUNFEUENCES/TUr1I Ni N(3 UEF'ltlI MEN T / I rbe_. Dfl f E" UF CUNFEIIENCE' 19/AFIA.L'?'7/9c From T _ " ` Silk- ENPLUYEEIB) -LUCfIT1UN_�� ,j, 1'L�'MENDING: 1 ) �W e 41. /-1,2 b...vrryke,a, 2) TYPE OF c (=EuENCE if , ! _� • TOPICS I ) • _ _ '•� . _ _ r% __ NETIIUD UF712r1VEL____� A ()mount Provided in fld j us t d 1 ) Travel $__t1/ _ e� 13 .t'1.. Budget $_4Q•12C.° 2) .ftegistrati 'R_f /415/ 80, " n D °° _C 3) Room $__ (Wolin!: Ueques t ? 4 4 4) Meals ?__ A] Oat Uenrainir.g $_41000. 5) Uther Errpense $__ _ )(•,e\- efetfic:7/1/°if,/ Department Head Date f• inane . Director f Date 1U IIflYUU (IND CUUNCIL I ItECUI'IMEND TIIE nI'uvEIIEUUEST BE f11='1'UUVED. CITY nor i N I 51 un tuu Date • r1C1'I UN Tf110EN BY THE IE COUNCIL UN TIIE UnY UF , 19 ____ ' '.(nprmuvED) (Nur f1Pr'UUVED) 12E?v 9/at t a Y§t4 .wKir xt? aver x3' ;S aW �;� OE., �.. � D . R f Ei14711J1' FiL �• 14' �'..� •�t�, X7':r +fix s F dd�i M 4 v "V Asfltatre: E 'Z` < `' r a-c"vr .# � DATES: Jan. 19 thru Apr.27 LENGTH: 45 Hours Every Wednesday evening TIME: 7P.M.- 10P.M. LOCATION: Farmington Fire Department TUITION: $165.00 ENROLLMENT: Limited to 20 INSTRUCTOR Mark Fischbach REGISTRATION INFORMATION: Call or send registration forms to: Kathy Steffen,Dakota County Technical College, 1300 East 145th Street,Rosemount,MN.55068, (612) 423-8209,FAX (612)322-5156. LOCATION INFORMATION: Farmington Fire Department,325 Oak Street,Farmington,MN 55024 AGENDA REQUEST FORM • Item No. 5p Name: 4Ken Kuchera Department: Fire Date: January 7, 1994 K' Meeting Date: January 18, 1994 Category: Consent Subject: Approve Rescue Squad Emergency Medical Services Guidelines and Revised Rescue Squad Policy Explanation: Page 6 has been revised. Reference Material/Responsibilty Referred To: (Name) Department Larry Thompson Administration Ken Kuchera Fire k/an kitdix,ee, Signature 56P"7 A. PURPOSE: 1 . The purpose of the Rescue Squad is to aid the victim(s) of serious illness or injury until more advanced aid can be obtained . They will also assist the police department as necessary to free them to perform police related functions . 2 . Courtesy to the patient , the patient ' s family, and other emergency care personnel is of the utmost impor- • tance . B. RESPONSE: 1 . The Rescue Squad should be paged for all motor vehicle accidents with the possibility of injuries, and all medical emergencies . The Rescue Squad is not limited to these calls and may be called for nonemergencies by local or county authorities as deemed necessary. 2 . In the event where the presence of injury or the seriousness of the call is uncertain, the ranking police officer or ambulance service will decide if the Rescue Squad will be paged. 3 . The ranking police officer will determine the response code for the Rescue Squad. cancellation of the Rescue Squad by the ranking police officer will be in conjuc- tion with the cancellation of the ambulance service . The ambulance service or a Rescue officer may order a cancellation of the Rescue Squad at any time. 4 . Whenever the Rescue Squad is requested for a patient, it is the responsibility of the EMS system to treat that patient with his/her consent. If a competent patient or parent of a minor refuses treatment, it shall be documented on the Incident Report - Long Form. In general, a person is mentally competent if he/she: a. Is capable of understanding the nature and con- sequences of the proposed treatment . b. Has sufficient emotional control, judgment, and discretion to manage their own affairs . Emergency care for life threatening conditions should never be delayed or withheld to carry out legal consent procedures . In all Refusal of Treatment cases, the ambulance service should explain thoroughly the alternatives and potential consequences of this action. 5 . When responding to a scene were the possibility of violence, shootings, fights , domestics, ect . are present. Scene safety is of the utmost importance. Personnel will wait until police department arrives before entering. • 6 OtL vEg3lo 1111111 A. PURPOSE: 1. The purpose of the Rescue Squad is to aid the victim(s) of serious illness or injury until more advanced aid can be obtained. They will also assist the police department as necessary to free them to perform police related functions. 2 . Courtesy to the patient , the patient ' s family, and other emergency care personnel is of the utmost impor- tance. B. RESPONSE: 1. The Rescue Squad should be paged for all motor vehicle accidents with the possibility of injuries, and all medical emergencies . The Rescue Squad is not limited to these calls and may be called for nonemergencies by local or county authorities as deemed necessary. 2 . In the event where the presence of injury or the seriousness of the call is uncertain, the ranking police officer or ambulance service will decide if the Rescue Squad will be paged. 3 . The ranking police officer will determine the response code for the Rescue Squad and may order a full cancel- lation of rescue personnel at any time before their ar- rival at the scene, this cancellation will only be done when ambulance service is cancelled as well . 4 . Whenever the Rescue Squad is requested for a patient, it is the responsibility of the EMS system to treat that patient with his/her consent . If a competent patient or parent of a minor refuses treatment, they need to sign a Refusal of Treatment form. If they sign or they refuse to sign, it should be documented, in- cluding a witness . In general, a person is mentally competent if he/she: a. Is capable of understanding the nature and con- sequences of the proposed treatment . b. Has sufficient emotional control, judgment, and discretion to manage their own affairs. Emergency care for life threatening conditions should never be delayed or withheld to carry out legal consent procedures. In all Refusal of Treatment cases, the ambulance service should explain thoroughly the alternatives and potential consequences of this action. 5 . When responding to a scene were the possibility of violence, shootings , fights , domestics , ect . are present. Scene safety is of the utmost importance. Personnel will wait until police department arrives before entering. 6 AGENDA REQUEST FORM Item No. 1---) p Name: Ken Kuchera • Department: Fire • Date: December 8, 1993 3, Irtgy • - Meeting Date: I- - _- I , * 93 Category: Consent Subject: Approve Rescue Squad Emergency Medical Services Guidelines and Revised Rescue Squad Policy Explanation: Reference Material/Responsibilty Guidelines/Policy/Memo - Ken Kuchera Referred To: (Name) Department Larry Thompson Administration Ken Kuchera Fire/Rescue (01,(1._ Y _ (e ()vi�Pcutf- y/vii`"-' Signature MEMO TO: Mayor and Council SUBJECT: Proposed Rescue E.M.S . Guidelines and Rescue Policy DATE: December 8 , 1993 The Minnesota Department of Health developed First Responder Guidelines to provide consistent services given by approximately 800 First Responder Units in Minnesota. Rescue Captain Tom Hemish has given a tremendous amount of his time to develop the proposed guidelines as they apply to the services we provide. The Rescue Squad members had the opportunity to review the guidelines and revised policy 30 days prior to their vote of approval on December 6, 1993 . I have reviewed and discussed the revised Rescue Policy with Captain Hemish on several occasions and provided input as it applies. Police Chief Dan Siebenaler, has also had the opportunity to review the revised Rescue Policy. The previous Rescue Policy as adopted in July of 1986 is also attached for your reference and information. If I can be of further assistance, don't hesitate to contact me. Ken Kuchera, Fire Chief cc: Larry Thompson Wayne Henneke Tom Hemish Dan Churchill Todd Kindseth • Date: December 7, 1993 To: Ken Kuchera, Fire Chief Subject : Farmington Rescue Squad E.M.S . System Back in October of 1992 Jennifer Deschaine - Chief of the MN Department of Health Emergency Medical Services Section, put out a letter addressing the "First Responder Guidelines" , which were developed and adopted by the MN Emergency Medical Services Advisory Council . (See attached letter and guidelines) . As stated in the letter this was brought about to assure consistency in services provides by MN First Responding units, and is only guidelines in which to follow and not a requirement by the state of MN. In going through these guidelines I found the Farmington Rescue Squad to be in accordance with them. In talking with Jennifer I sensed that even though these are guidelines in which to follow at this time, that they may become a requirement by the state in the future. As stated earlier, the Rescue Squad is operating in accordance of the guidelines put fourth by the state, its just not in writing. Thus alot of time and effort was put fourth to develope the "Farmington Rescue Squad EMS System" . Dr. Disraeli, Medical Advisor to the Rescue Squad, has reviewed the "Farmington Rescue Squad EMS System" , and is in full support of this system. (See attached letter) . Also the Rescue Squad as well has gone over the system and on December 6, 1993 voted to adopt the "Farmington Rescue Squad EMS System" , thus replacing the present policy of the Rescue Squad. (Also enclosed) . What I' am asking at this time is for the City Council to adopt the "Farmington Rescue Squad EMS System" in place of the present policy of the Rescue Squad. If you have any questions, please feel free to contact me and I' ll be more than happy to go over any questions you may have. Thank you, Thomas E. Hemish Rescue Squad Captain c.c. Dan Churchill, 1st Lieutentant Todd Kindseth, 2nd Lieutentant FARMINGTON RESCUE SQUAD FARMINGTON, MINNESOTA EMS SYSTEM TABLE OF CONTENT Required Equipment 1-4 Policies and Guidelines 5-11 Protocols 12-28 Forms & Reports 29-33 Infectious Disease Guidelines & Precautions 34-35 Bloodborne Pathogens Guideline Policy 36- REQUIRED EQUIPMENT 1 1 . Latex disposable gloves shall be worn at all times on the scene, in ambulance, and in assistance in emergency room at hospital . Mask, gown as necessary for Bloodborn Protection. 2 . Full turnout gear shall be worn at all times by personnel operating hurst tools . 3 . Equipment for assessment and treatment shall be taken to the scene of the patient at the time of initial patient contact . At a minimum, medical box and other equipment appropriate to the nature of the call . 4 . All equipment and supplies used at the scene will be re- placed from ambulance stock. If the ambulance does not have replacements, the destination of the patient and the equip- ment used will be noted on the report form. This equipment will be returned or replaced as soon as possible. 5 . It will be the responsibility of the Rescue Squad to clean up the scene as required. 6 . All equipment and non-disposable supplies will be cleaned, disinfected, and returned to service after each call . 7 . Extrication equipment will be closely inspected for any signs of fatigue or operation problems . 8 . It will be each member' s responsibility to periodically check all pieces of equipment to ensure good working condi- tion and to stay familiar with its use. The following required equipment must be carried on the rescue vehicle: BP Cuffs - Infant, Child, Adult 02 Mask - Simple, Rebreather, Nasal, Ambu, Positive Pressure Portable 02 System - w/liter flow selection and positive pressure Oropharyngeal Airways Nasopharyngeal Airways Portable Suction Unit Stethoscopes Bandaging Material Pneumatic Anti-Shock Garment Hare Traction Short Boards & Long Boards KEDS Board Cervical Immobilization Devices Splinting Devices Portable ECG Monitor/Semiautomatic Defibrillator w/strip Writer, Recorder, Disposable Chest Electrodes, and Defibrillation Pads Hurst Tool Spreaders and Cutters Air Bags Saline Solution Burn Blankets Blankets Disposable Latex Gloves & Protective Face Mask & Gowns OB Kit Tool Kit Ropes, Chains, & Winch Cribbing Biohazardous Container The following required equipment must be accompanied with person- nel responding to the scene of a call in their personnel vehicle: BP Cuff Stethoscope Pocket Mask with One-Way Valve Disposable Latex Gloves Disposable Face Mask Disposable Gown Bandaging Material POLICIES AND GUIDELINES 0 A. PURPOSE: atb l 1 . The purpose of the Rescue Squad is to aid the victim(s) of serious illness or injury until more advanced aid can be obtained . They will also assist the police department as necessary to free them to perform police related functions . 2 . Courtesy to the patient , the patient ' s family, and other emergency care personnel is of the utmost impor- tance. B. RESPONSE: 1 . The Rescue Squad should be paged for all motor vehicle accidents with the possibility of injuries, and all medical emergencies . The Rescue Squad is not limited to these calls and may be called for nonemergencies by local or county authorities as deemed necessary. 2 . In the event where the presence of injury or the seriousness of the call is uncertain, the ranking police officer or ambulance service will decide if the Rescue Squad will be paged. 3 . The ranking police officer will determine the response code for the Rescue Squad and may order a full cancel- lation of rescue personnel at any time before their ar- rival at the scene, this cancellation will only be done when ambulance service is cancelled as well . 4 . Whenever the Rescue Squad is requested for a patient, it is the responsibility of the EMS system to treat that patient with his/her consent . If a competent patient or parent of a minor refuses treatment, they need to sign a Refusal of Treatment form. If they sign or they refuse to sign, it should be documented, in- cluding a witness . In general, a person is mentally competent if he/she: a. Is capable of understanding the nature and con- sequences of the proposed treatment . b. Has sufficient emotional control, judgment, and discretion to manage their own affairs . Emergency care for life threatening conditions should never be delayed or withheld to carry out legal consent procedures . In all Refusal of Treatment cases, the ambulance service should explain thoroughly the alternatives and potential consequences of this action. 5 . When responding to a scene were the possibility of violence, shootings , fights , domestics , ect . are present. Scene safety is of the utmost importance. Personnel will wait until police department arrives before entering. 6 6 . The first responding rescue vehicle will be 4797, rescue/equipment truck. A full compliment on this truck will be six people. This truck may respond with less than a full compliment, but should never respond with less than two people except under extenuating cir- cumstances or by orders of a Rescue officer. 7 . The response for 10-52' s with known fire shall be 4790, fire truck, with three people; then 4797 , rescue/ equipment truck, with compliment of personnel . The response for 10-52' s with no known fire shall be 4797, rescue/equipment truck, with compliment; then 4790 with three people. 8 . Additional trucks or personnel may be dispatched to the scene only at the request of the Rescue Captain, Rescue Lieutenants, or ranking police officer. 9 . No additional trucks will be allowed to respond with less than a minimum compliment . If enough Rescue per- sonnel are not present to fully man trucks, the Fire Department will be paged. The full Fire Department will respond to calls requiring fire suppression. 10 . All non officer personnel will be discouraged from responding in non-emergency vehicles, unless the call in on their way to the hall . 11 . No personnel will respond to a rescue call if they have been consuming alcohol or controlled substance prior to a call . C. COMMAND: 1 . Rescue Officers will be in charge of all medical rescue incidents, pertaining to patient care, until the ar- rival of the ambulance service or a physician who is willing to take responsibility for the patients . 2 . Command of the Rescue Squad will be by the Rescue Cap- tain. Two Lieutenants will be appointed by, and answerable to, the Rescue Captain and Fire Chief . The Rescue Captain will be responsible for the operation of the Rescue Squad. 3 . The Rescue Captain will be assisted by the two Lieutenants . Lieutenants will take the place of the Rescue Captain in his absence. D. DUTIES OF THE RESCUE CAPTAIN: 1 . It shall be the Rescue Squad Captain' s duty to enforce the Policies, Guidelines, and Protocols of the Rescue Squad to the best of his/her ability and have general supervision over all affairs of the Rescue Squad. It shall be within his/her guidelines to verbaly dis- cipline members of the Squad. 7 2 . The Rescue Captain shall see that the Lieutenants ex ecute their obligations and duties to the best of their abilities . 3 . It shall be the duty of the Rescue Captain to call all Regular and Special meetings and to notify all members of such meetings . 4 . The Rescue Captain shall form committees as needed. Upon forming a committee, he/she shall instruct the committee as to their duties and obligation. He/She shall be a member of every committee or his/her designee. 5 . It shall be within his/her power to recommend to the Board of Directors any suspension of a member for a just cause, subject to_ the By-Laws & Constitution of the Fire Department. 6 . The Rescue Captain shall be a member of the Board of Directors of the Fire Department . 7 . The Rescue Captain shall answer to, and communicate with, the Fire Chief . 8 . The Rescue Captain must hold a current MN or Na- tional EMT-A certification or greater. E. DUTIES OF THE LIEUTENANTS: 1 . They shall assist the Rescue Captain in the administra- tion of the Rescue Squad. 2 . They shall assume responsibility for all training of the Rescue Squad. 3 . They shall be responsible for his/her assigned area, including all manpower, vehicles, and equipment. 4 . They shall be responsible for all maintenance and re- placement of equipment for the Rescue Squad. 5 . The First Lieutenant shall assume all duties as Acting Rescue Captain, then the Second Lieutenant, in the ab- sence of the Rescue Captain. 6 . The Lieutenants shall report to the Rescue Captain. F. MEDICAL CONTROL: 1. South Suburban Medical Center will provide medical con- trol and advise through their Emergency Department. Communication will be by telephone or radio. 2 . South Suburban Medical Center, along with the Rescue Squad Officers, will jointly select a Medical Advisor. His/her function will be to review medical performance and oversee training. G. TRAINING: 1 . All make-up training must be made-up prior to the next training session. This make-up training will be held by one of the rescue officers or his/hers designee. 2 . Classes for new personnel and recertification for present personnel will be provided by the Rescue Squad. 3 . Training sessions will be held once per month, on the first Monday unless otherwise stated and will be in ad- dition to the Regular Fire Department training. H. BUDGET: 1. The Rescue Squad Captain, with the assistance of the two Lieutenants, will formulate the Rescue budget prior to submitting to Fire Chief. 2 . Money necessary for operation of the Rescue Squad will be provided as part of the Fire Department through nor- mal budget procedures. 3 . Separate records for income and expenses will be kept by the City of Farmington for Rescue transactions. I. MEMBERSHIP: 1 . Each Rescue Squad member must be a member in good standing of the Farmington Fire Department and have completed his/her Probationary period. 2 . Each member must hold a current certification for either: AHA First Responder, Red Cross Advanced First Aid, EMT-Minnesota or National, or other as approved by Rescue Squad Officers . Although recertification courses will be sponsored by both Fire Department and Rescue Squad, it is each member' s responsibility to maintain his own certification. If members intend to recertify out of our department, prior approval must be obtained for both acceptability and payment . 3 . Each member must attend a minimum of seventy-five per- cent or (9) of all meetings and all training drills during any calendar year, two make-up drills will be permitted out of the (9) per calendar year. Failure to do so shall subject that member to expulsion from the Rescue Squad according to provisions of Article 6, Sec. 2, of the Department Constitution. 4 . Each member must make a minimum of twenty percent of the rescue calls during any calendar year. Failure to do so shall subject that member to expulsion from the Rescue Squad according to provisions of Article 6, Sec. 2, of the Department Constitution. 5 . Any member missing two consecutive drills shall be subject to removal from the Resce Squad according to provisions of Article 6, Sec. 2, of the Department Con- stitution. 6 . Possible new members will be reviewed by the Rescue Of- ficers prior to the Rescue Captain making his/her recommendation to the Chief for acceptance on the Rescue Squad. 7 . No member shall have contact with any department, or- ganization, or person, in the name of the Rescue Squad, unless authorized to do so by the Rescue Captain J. VEHICLES: 1. It will be the responsibility of each vehicle driver to make sure that report forms for the vehicle are com- pleted. 2 . Times, mileage, destination, and any malfunctions or changes in equipment status should be noted on the In- cident Report - Long Form. 3 . It will be the driver' s responsibility to make sure that the vehicle is fully equipped, fueled, and ready for the next call . K. REPORT FORMS: 1 . Incident Report - Short Form: This form should be com- pleted before the ambulance service arrives whenever possible. If working with ambulance personnel, notes should be taken on their findings and treatment of the patient . Before transport, one copy should be sent with the ambulance service. The second copy will be used to help fill out the Incident Report - Long Form. 2 . Incident Report - Long Form: This form should be com- pleted after each call and should be filled out by the officer in charge of the patient ' s care . One form should be filled out for each patient . Patient history should be as complete as possible, but care should be taken not to speculate. A copy of this report shall be submitted to the City. L. DISCIPLINE: 1. Discipline for the Rescue Squad members will be main- tained at all times . 2 . Discipline will be through normal Fire Department pro- cedures as directed in the By-Laws . 3 . For violations of Medical Procedures, a review will be conducted by the Medical Advisor and the Rescue Cap- tain. Discipline and/or retraining will be a joint decision by the Medical Advisor, Rescue Captain, and Fire Chief . 4n 4 . Other violations, noted by Rescue Officers, will result in suspension from rescue calls until a review is com- pleted. M. BY-LAWS AND CONSTITUTION: 1 . The Rescue Squad shall adhere to the By-Laws and con- stitution of the Fire Department. THESE POLICIES AND GUIDELINES WERE ADOPTED BY A VOTE OF THE FAR- MINGTON RESCUE SQUAD ON: THESE POLICIES AND GUIDELINES WERE APPROVED BY THE FARMINGTON CITY COUNCIL ON: RESCUE SQUAD CAPTAIN FIRE CHIEF CITY CLERK MAYOR 11 PROTOCOLS A. SEMI-AUTOMATIC DEFIBRILLATOR PROTOCOL LIFEPAK 300 1 . Criteria for application of the Lifepak 300 semi- automatic defibrillator: a. Patient has no respiratory effort for at least 5 seconds . b. Patient has no carotid pulse for at least 5 seconds palpation. c. Patient' s age is 12 years or greater. d. Patient' s weight is 80 pounds or greater. 2 . Criteria for NOT applying the Lifepak 300 semi- automatic defibrillator: a. Patient suffering from obvious trauma. b. Patient suffering from hypothermia. c . Patient shows signs of obvious death , (decapitated, decomposed, or rigor mortis) . d. Use of unit could endanger others . 3 . Technique: a. Establish cardiac arrest and start CPR. (1) Assess abc' s . (2) Insert airway (oral) . (3) Ventilate (use supplemental oxygen ASAP) . (4) Perform CPR. b. Turn on Lifepak 300 and connect to patient. (1) While connecting Lifepak 300 , give verbal report: (a) Your name. (b) Farmington Rescue. (c) Brief patient description - approx. age, sex, and approximate down time. (d) Patient unconscious, not breathing, no pulse. (e) CPR in progress . (f) Electrodes being attached, "White to right" (upper right) , "red to ribs" (lower left) , to defibrillation pads . (g) Hyperventilate , clear patient , I ' m preparing to analyze c. Discontinue CPR and analyze (do not touch patient during analysis) . (1) If "no shock advised" : (a) Check pulse, repeat one minute of CPR and then analyze. After three succes- sive "no shock advised" , repeat an analysis every one to three minutes un- til arrival of ambulance service. (2) If "shock advised" : (a) Defibrillate - first shock will be at 200 Joules . d. Reanalyze. - (1) If "no shock advised" , follow procedure C(1) . (2) If "shock advised" : (a) Defibrillate - second shock will be at 300 Joules . e. Reanalyze. (1) If "no shock advised" , follow procedure C(1) . (2) If "shock advised" : (a) Defibrillate - third shock will be at 360 Joules . (b) Check pulse . (c) Note: Pulse check is not required after shocks one and two unless "no shock advised" . f . If no pulse. (1) Do CPR for one minute. (2) Repeat steps C, D, E, F. (With the exception of administering 360 Joules each time. ) This may be repeated one more time, allowing a to- tal of nine shocks . (3) In the unlikely event that "shock advised" persists the nine shocks, then repeat sets of three stacked shocks of 360 Joules with one minute of CPR between each set until am- bulance arrives . g. Return of spontaneous pulse. (1) Check airway breathing, assist as needed. (2) Check blood pressure. (3) If patient looses pulse, repeat protocol . 4 . Monitoring. a. Monitoring may be used on conscious patients with chest pain, shortness of breath, or an irregular heart pulse in a non-traumatic setting. b. Monitoring may also be used in unconscious non-traumatic patients with a pulse. (1) Check ABC' s and administer oxygen. (2) Obtain vitals and patient information. (3) Attach 3-lead cable to unit & patient , white-upper right chest, green-lower right abdomen, red-lower left abdomen, Co monitor pads . Place a fourth monitoring pad on upper left chest for ELF. (4) Turn unit on, record strip at beginning of monitoring and if any changes in patient status . (5) If patient arrest during monitoring, remove 3-lead cable and follow defibrillation guidelines . NOTE: If patient appears to be having a severe heart or respiratory difficulty, apply 2-lead cable and shock pads to monitor. 5 . Special Notes . a. Patient should not be Defibrillate if he/she is in a wet area and/or the operator is not on dry ground. b. All medication patches on a patients chest should be removed prior to defibrillation. c . Be sure to verbalize and visualize that no one is touching patient while analysis and defibrilla- tion. d. A manual mode is available for defibrillation. This is only to be utilized by trained and licensed ambulance personnel . e. After call completed, print out three call report tapes . One for hospital, ambulance service, and one for our records to be attached to call report. Cassette tape of call to accompany call report. f. Replace batteries and used equipment after call in which unit was used. Maintain and service unit per manual . Prepare unit for use again per manual . g. Discard disposable defibrillator electrodes after use or if packaging has been opened. h. Discontinue use if there is any doubt about the correct functioning of the unit, and continue with basic life support . i . It is okay to use the machine on patients with pacemakers or automatic implantable cardioverter defibrillators . Keep defib pads away from im- planted defibrillator/pacemaker battery pack if possible. j . In rare cases the machine may detect a shockable rhythm (perfusing V. tach) in a conscious patient . NEVER DEFIBRILLATE A CONSCIOUS PATIENT. Should this happen, turn off the machine and continue with basic life support . The machine may be turned on again if the patient becomes uncon- scious . Date SIGNATURE/Volunteer Physician Medical Advisor Date SIGNATURE/Captain of the Farmington Rescue Squad AMERICAN HEART ASSOCIATION Algorithum for Automated External Defibrillation Ventricular Fibrillation & Pulseless Ventricular Tachycardia ARREST WITNESSED BY ARREST BEFORE ARRIVAL OF EMERGENCY PERSONNEL EMERGENCY PERSONNEL I (UNWITNESSED) Check pulse—) if no pulse Check pulse --) if no pulse 4 Precordial thump y Check pulse-+ if no pulse CPR until Automated Defibrillator is Attached 4, Press Analyze (a) Defibrillate, 200 joules (b) Press Analyze Defibrillate, 200-300 joules 4, Press Analyze Defibrillate, up to 360 joules 4, CPR x 1 minute, if no pulse Press Analyze Defibrillate, with up to 360 joules 4, Press Analyze Defibrillate, with up to 360 joules 4, Press Analyze Defibrillate, with up to 360 joules CPR x 1 minute, if no pulse (Hospital Close) (Hospital Far, or ACIS backup close) Continue CPR Repeat set of 3 slacked shocks and transport with up to 360 joules 4/ CPR x 1 minute, if no pulse (d) Instructions: (a) If "no shock indicated" appears, check pulse, repeat one minute of CPR, and then reanalyze. After 3 "no shock" messages are received, repeat analyze period every 1-2 minutes. (b) Pulse checks are not required after skbcks 1,2,4, and 5 unless the "no shock is indicated" message appears. (c) If VF recurs after transiently converting (rather than persists without ever converting), then restart the treatment algorithm from the top. (d) In the unlikely event that VF persists after 9 shocks, then repeat sets of 3 stacked shocks, with one minute of CPR between each set. THE FARMINGTON RESCUE SQUAD In accordance with the agreement signed with the physician medi- cal advisor to the Farmington Rescue Squad, the following general plan for the assessment of the quality of care provided in the utilization of the Lifepak 300 monitor/defibrillator is to be es- tablished. Immediately upon completion of a run in which this equipment is used, or might have been used, or as soon thereafter as is pos- sible, discussions will be held on the appropriateness and the performance of this equipment and the individuals using it . These discussions should involve the officer in charge of the scene, the ambulance service' s director and volunteer medical advisor/physician. Specific insights gained from these discus- sions would be appropriate information to present at any of the service' s monthly training sessions, for the benefit of the en- tire rescue squad personnel . These discussions should be an adequate means of providing a con- tinuing review of the quality of care being offered with the provision of this service. More frequent review of this equip- ment, and of the protocol for its use, may be requested as neces- sary. Date SIGNATURE/Volunteer Physician Medical Advisor Date SIGNATURE/Captain of the Farmington Rescue Squad THE FARMINGTON RESCUE SQUAD In accordance with the agreement signed with the voluntary physician medical advisor to the Farmington Rescue Squad, the following general plan for continuing education with regards to the Lifepak 300 monitor/defibrillator is to be adopted. An ini- tial training program will be presented before this equipment is put into service. All rescue squad personnel must attend this orientation. In addition, quarterly review sessions will be held to maintain skill levels in the use of this equipment . Should personnel miss a review session, without verification of review with another certified member, he/she will no longer be allowed to use this equipment in the field until review session has been completed. - This plan for providing continuing education for the use of the Lifepak 300 monitor/defibrillator in the field is established with the knowledge and concurrence of the Farmington Rescue Squad' s volunteer physician medical advisor. Date SIGNATURE/Volunteer Physician Medical Advisor Date SIGNATURE/Captain of the Farmington Rescue Squad 441 B. AIRWAY MANAGEMENT: 1. Oropharyngeal or nasopharyngeal airway insertion shall be attempted on all unconscious patients. C. DNR & LIVING WILLS: 1 . Do Not Resuscitate orders are written by physicians to withhold cardiopulmonary resuscitation, CPR, on patients in cardiac or respiratory arrest . Patients shall receive appropriate care up until the point of cardiac or respiratory arrest. DNR Form must be com- pleted, validated, stamped, and dated within one year. In the event of uncertainty, resuscitative measures should be initiated and contact should be made with the ambulance service. Living Wills should not be inter- preted at the scene, but should be conveyed to the am- bulance service. In the presence of DNR and Living Wills or other direc- tives, it shall be documented on the Incident Report - Long Form. D. DOA: 1 . Dead On Arrival : The medical standard of care is to promptly institute CPR for individuals who suffer car- diac arrest . CPR may be withheld, however, if an in- dividual is found without a pulse and respirations and any of the following exist : DNR is present, rigor mor- tis, decaptitation, or hypothermia in a warm environ- ment . E. PNEUMATIC ANTISHOCK GARMENT: 1 . May be put into place, but the ambulance service shall be contacted to make a joint decision if they will be inflated. 2 . Indications for use: systocic pressure less than 90, hemorrhaging, anaphylactic-septic-neurogenic shock, suspected internal abdominal hemorrhage, multiple trauma with shock. 3 . Contraindications of use: pulmonary edema, hypother- mia, tension pneumothorax, patient under 100 lbs. 4 . Blood pressure shall be taken before PASG is inflated and after inflated and every five minutes thereafter. 5 . PASG may be used on pregnant patients, inflate legs only. 6 . Inflate legs first, then abdominal section. 7 . Deflation of PASG shall only be done under the orders of the ambulance service or a doctor' s orders. F. HORST TOOLS AND AIR BAGS: 1. Full turn-out gear shall be worn at all times when operating a hurst tool or air bag unit . 2 . Caution shall be taken to ensure the safety of the patient and Rescue personnel when operating a hurst tool or air bag unit . G. MEDICAL EMERGENCIES: 1 . Cardiac Emergencies : a. Talk to patient and reassure to decrease anxiety. b. Administer oxygen: If no history of COPD, mask- rebreather 10-15 LT per minute, if intolerant of mask, use nasal cannula at 4-6 LT per minute. If history of COPD, use nasal cannula at 2-4 LT per minute, and if patient' s condition indicated a higher oxygen flow, use rebreather at 10 LT per minute. c. Attach semiautomatic defibrillator ECG chest leads and obtain tracing of initial rhythm. If patient' s condition indicates the possibility of arresting, attach defibrillator pads and monitor. d. Obtain vital signs and patient' s history, chief complaint , history of present illness , etc . - filling out Incident Report - Short Form. e. Perform appropriate physical examination to in- clude lung auscultation and observation for jugular vein distention and dependent edema. f . Make radio contact with ambulance service and relay on patient' s condition, and continue to monitor until ambulance service arrives. g. If patient goes into full arrest and meets criteria for semiautomatic defibrillator protocol, initiate it . If patient doesn' t meet criteria for semiautomatic defibrillator, initiate CPR. In either case, contact ambulance service of situa- tion. 2 . Hermorrhagic Shock: a. Talk to patient and reassure to decrease anxiety. b. Administer oxygen at 10-15LT per minute, and ob- tain vital signs and patients history - filling out Incident Report - Short Form. c. If patients systolic blood pressure is 90 or less, apply PASG' s and make radio contact with ambulance service relaying on patients condition and make a joint decision if PASG' s will be inflated. d. Make radio contact with ambulance service and relay on patient' s condition, and continue to monitor until ambulance service arrives. 3 . Anaphylactic Shock: a. Talk to patient and reassure to decrease anxiety. b. Administer oxygen at 10-15LT per minute, positive pressure if need be to assist in respirations . c. Obtain vital signs -and patient history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition, and continue to monitor until ambulance service arrives . 4 . Asthma Attack: a. Talk to patient and reassure to decrease anxiety. b. Administer oxygen at 10LT per minute, rebreather mask. c. Obtain vital signs and patient history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition, and continue to monitor until ambulance service arrives. 5 . Respiratory Arrest: a. Insert oral airway and begin positive pressure ventilations . b. Obtain vital signs and patient history - filling out Incident Report - Short Form. c. Make radio contact with ambulance service and relay on patient' s condition. d. Apply semiautomatic defibrillator using defibril- lator pads to monitor. e. Monitor until ambulance service arrives. 6 . Cardiac Arrest : a. If patient meets criteria for semiautomatic defibrillator protocol, initiate it . If patient doesn' t meet criteria for semiautomatic defibril- lator, initiate CPR. b. Obtain vital signs and patient history by filling out Incident Report - Short Form. c. Make radio contact with ambulance service and relay on patient' s condition. d. Monitor until ambulance service arrives . 7 . Seizures : a. Administer oxygen at 10LT per minute - rebreather. b. Clear away objects from patient. c. Obtain vital signs and patient' s history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Continue to take vital signs every five minutes and monitor until ambulance service arrives . 8 . Diabetics : a. Administer oxygen at 10LT per minute - rebreather. b. Obtain vital signs and patient history - filling out Incident Report - Short Form. c. If patient is able, have them drink some pop or eat a chocolate candy bar. If patient is unable to do so, administer glucose orally. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 9 . Fractures and Dislocations : a. Talk to patient and reassure to decrease anxiety. b. Stabilize fracture or dislocation. c. Administer oxygen if needed in whichever form needed. d. Obtain vital signs and patient history - filling out Incident Report - Short Form. e. Make radio contact with ambulance service and relay on patient' s condition. Continue to monitor until ambulance service arrives . 10 . 10-52' s : a. Respond per policy in regard to known fire or no fire. b. Make sure scene is safe to enter. c. Stabilize patient and talk to patient to reassure to decrease anxiety. d. Obtain vital signs and patient history - filling out Incident Report - Short Form. Administer oxygen at 10-15LT per minute. e. Make radio contact with ambulance service and relay on patient' s condition. f . All patients of 10-52 ' s will be C-collared and boarded. g. Monitor until ambulance service arrives . 11 . Unconsciousness - Unknown Etiology: a. Maintain stabilization of patient . b. Insert oral airway, administer oxygen at 10LT per minute - rebreather. c . Obtain vital signs and first and second survey, filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 12 . Drug Overdose: a. Administer oxygen at 10LT per minute - rebreather. b. Attach semiautomatic defibrillator - ECG chest leads and obtain tracing. c. Obtain vital signs and patient history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 13 . Suspected CVA - Stroke: a. Position patient to assure patent airway. b. Administer oxygen at JOLT per minute - rebreather. c. Attach semiautomatic defibrillator - ECG chest leads and obtain tracing. d. Obtain vital signs and patient history - filling out Incident Report - Short Form. e. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 14 . Suspected Carbon Monoxide Poisoning: a. Move patient to safe enviroment . If patient is conscious, start oxygen via non-rebreather mask at 15LT per minute. If patient is unconscious, in- sert a oral airway and use non-rebreather mask or assist respirations with positive pressure oxygen. b. Attach semiautomatic defibrillator - ECG chest leads and obtain tracing. c. Obtain vital signs and patient history filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . H. TRAUMATIC EMERGENCIES: 1 . Trauma Patients : a. Insert oralpharyngeal or nasopharyngeal airway in all unconscious patients. Nasopharyngeal airway in patients with trauma to mouth or throat . b. Begin oxygen therapy as early as possible, except in unusual circumstances . Spine immobilization should be performed if a trauma patient: (1) Complains of pain in the spinal area. (2) Has experienced head trauma or a mechanism of injury that may be associated with spinal column injury, including penetrating injury to the neck or trunk, and has any of the fol- lowing findings: (a) Altered level of consciousness or his- tory of loss of consciousness. (b) Any abnormal neurological findings. (c) Multiple facial lacerations evidence of scalp hemorrhage or hematoma. c. Unless patient' s condition dictates rapid extrica- tion, a cervical collar and a short board or KEDS board will be used to immobilize patients who must be moved onto a long board from a sitting posi- tion. d. Attach semiautomatic defibrillator - ECG chest leads and obtain tracing. e. Obtain vital signs and patient history - filling out Incident Report - Short Form. f . Make radio contact with ambulance service and relay on patient' s condition . If you feel patient ' s condition may require a helicopter transport, relay that onto the ambulance service and make a joint decision . Monitor until am- bulance service arrives. 2 . General Trauma/Traumatic Shock: a. Administer oxygen at 1OLT per minute. b. Spinal immobilization as appropriate. c. Apply PASG' s on any patient with significant trauma. d. Obtain vital signs and patient history - filling out Incident Report - Short Form. e. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 3 . Head and Spine Injuries : a. Talk to patient and reassure to decrease anxiety. b. Spinal immobilization as appropriate. c. Obtain vital signs and patient history - filling out Incident Report - Short Form. d. Administer oxygen at 10 - 15LT per minute - rebreather. e. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . 4 . Amputations : a. Control hemorrhage and cover stump with sterile dressing saturated with saline. b. Administer oxygen at 10 - 15LT per minute - rebreather. c. Obtain vital signs and patient history - filling out Incident Report - Short Form. c. Obtain vital signs and patient history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . e. If possible, place amputated part in sterile dressing and place in plastic bag. Then place on ice. I. OTHER EMERGENCIES: 1. Hypothermia: a. On a perfusing patient : administer oxygen at 10LT per minute - rebreather . On non-perfusing patient : follow with CPR and positive pressure oxygen. b. Attach semiautomatic defibrillator using defibril- lator pads to monitor. If patient is not perfus- ing, follow Semiautomatic Defibrillator Protocol . c. Obtain vital signs and patient history - filling out Incident Report - Short Form. d. Make radio contact with ambulance service and relay on patient' s condition. Monitor until am- bulance service arrives . e. Hot packs may be applied to underneath arm area and groin, or wrapping patient in blankets . 2 . Hyperthermia: a. Administer oxygen- at 10LT per minute - rebreather. b. Attach semiautomatic defibrillator - ECG chest leads and obtain tracing. c. Wet blankets may be applied to patient for cooling measures . d. Obtain vital signs and patient history - filling out Incident Report - Short Form. e. Make radio contact with ambulance service and relay on patient' s condition and continue to monitor until ambulance service arrives. 3 . Burns: a. Apply Gel-Pak burn dressing to burned area. b. Sterile dressings saturated with sterile water may also be applied. c. Administer oxygen at 10-15LT per minute - common mask. Positive pressure oxygen may be required in assisting respirations with patients receiving pulmonary burns. d. Remove any nonadherent burned clothing and cover patient with sterile sheets . e. Obtain vital signs and patient history - filling out Incident Report - Short Form. f . Attach semiautomatic defibrillator - ECG chest leads and obtain tracing on high voltage - lightn- ing burns . g. Make radio contact with ambulance service and relay on patient' s condition and monitor until am- bulance service arrives . 4 . Obstetrics : a. Obtain vital signs and patient history, timing on contractions and length of contractions - filling out Incident Report - Short Form. Perform physi- cal examination. b. Their shall be two personnel present during ex- amination. c. Personnel should be limited to only those needed. d. Talk to patient to reassure to decrease anxiety. e. Make radio contact with ambulance service and relay on patient' s condition. f. If no imminent delivery is present, monitor until ambulance service arrives . g. If delivery is imminent or in process : a. Assist delivery using clean or sterile tech- nique. b. Suction infant ' s nose and mouth. Note delivery time. c. Double clamp umbilical cord 8 - 10 inches from infant. d. Wrap infant in towels after drying off and give to mother and allow to nurse. e. Monitor both mother and infant until am- bulance service arrives . Special attention to infant for distress and mother for exces- sive post-partum bleeding. FORMS AND REPORTS FARMINGTON RESCUE SQUAD INCIDENT REPORT - SHORT FORM Name Chief Complaint : Address City D.O.B. History of Present Illness/Accident : Pts . Doctor Medical Hx Medications Vital Signs B/P Pulse Resp Time Allergies Department Report by M FARMINGTON RESCUE SQUAD INCIDENT REPORT - LONG FORM Call # Date: Reason for Call: Crew: Code Response: Destination: Name: Address: Phone: D.O.B. Pt. M.D.: Veh. Model: Lic.#: Age: Level of Consciousness: Mental Status: Pupils: Time Lt. 02 Type R L Wt.: _ Alert _ Reacts to Pain _ Oriented _ _ Constricted _ Drowsy _ Unresponsive _ Disoriented _ _ Dilated Sex: Reacts _ Deteriorated __ _ Reacts to Voice Enroute Unreactive Chief Complaint: History of Present Illness/Injury: History of Allergies/Meds.: Physical Exam & Treatment: Other: Signature: Time B/P Pulse Resp. Time-Military Equipment & Treatment: Called _ Hurst Tools Limb Splint _ Citizen CPR Enroute _ Air Bags _ Traction Splint _ Defib/Monitor _ CPR _ Spine Board _ Pulmonary Ar Scene _ Oxygen _ Cervical Collar Resuscitation _ Oral Airway _ I.V. Fluids _ Suction LV Scene _ Esophageal _ Medications MAST Airway _ Obstetrical _ EKG Ar Hosp _ Endotracheal _ Restriants _ Follow-up Airway In Service FARMINGTON RESCUE SQUAD CALL i DATE TIME TYPE OF CALL ROLL CALL TIME IN TIME OUT INT. 1052 1054 _ MULTIPLE 1052 _ CARDIAC RELATED RESPIRATORY STROKE SEIZURE _ DIABETIC REACTION _ BROKEN/FRACT BONE FALL MEDICAL UNKNOWN CANCELL OTHER TRUCKS OUT IN INT. 4797 4780 4781 4790 4798 4799 COMMENTS TRUCK HOURS CALL LOCATION FARMINGTON CASTLE ROCK EMPIRE EUREKA PERSONNEL REPORTING IN CHARGE: OTHER TOTAL HOURS EQUIPMENT USED REPLACE EQUIPMENT USED REPLACE OXYGEN CERVICAL COLLAR ORAL AIRWAY LONG BACKBOARD ESOPHAGEAL AIRWAY SHORT BACKBOARD SUCTION DEFIBRILLATOR/MONITOR MAST SUIT HURST TOOL NASAL CANULA SIMPLE MASK BAG MASK POSITIVE P-MASK LIMB SPLINTS TRACTION SPLINTS BURN SHEET OB. KIT FARMINGTON RESCUE SQUAD REFUSAL OF TREATMENT FORM I, refuse, against medical advice to go to the hospital for further diagnostic evaluation and treatment . I have been informed of the extent of my illness or injury and the possible complications. I further agree not to hold the Farmington Rescue Squad or any of it' s employees or volunteers responsible for the result of this decision. Signed: Date: Witness : Time: INFECTIOUS DISEASE PRECAUTIONS AND GUIDELINES 1. Exposure to blood should be minimized. 2 . Latex disposable gloves shall be worn at all times on the scene, in ambulance, and in assistance in emergency room at hospital . During extrication, or when broken glass is present, fire fighter gloves shall be worn over latex dis- posable gloves . If hands or skin accidentally become con- taminated with blood, they shall be washed thoroughly as soon as possible. 3 . When working around needles and other sharp objects, con- sider them as potentially being infectious and handle with extraordinary care. 4 . When there is risk of eye or mouth contamination (for ex- ample : the patient is vomiting or there is arterial bleeding) , protective eye wear, mask and inextensive ex- posure conditions gowns shall be worn. 5 . Pocket masks with one-way valves or positive pressure ven- tilators shall be used for artificial respiration whenever possible. 6 . Equipment should be thoroughly cleaned per guidelines after each use. Disposable equipment shall be considered for use whenever possible. 7 . In the event of significant exposure to blood or body fluids, Rescue Captain or Lieutenants shall be notified im- mediately. a. Significant exposure is defined as follows : 1. Any puncture of the skin by a needle or other sharp object that has had contact with patient' s blood or body fluids or with fluids infused into the patient. 2 . Blood splattered onto mucous membranes - mouth or eyes . 3 . Contamination of open skin - cuts, abrasions , blisters, open dermatitis - with blood, vomit , saliva, amniotic fluid, or urine. A bite wound would be included. Refer to the City' s Bloodborne Pathogens Guideline for additional guidelines . 35 CITY'S BLOODBORNE PATHOGENS GUIDELINE POLICY Minnesota Department of Health 717 Delaware Street Southeast P.O. Box 9441 Minneapolis, MN 55440-9441 (612) 623-5000 DATE: September 16, 1992 TO: M- •ers •f 'nnesota First Responder Units APPI FROM: J- " i e .i Des ain , Chief r rgency Medical Services Section PHONE: (612) 623-5484 SUBJECT: First Responder Guidelines The Minnesota Department of Health (MDH) recognizes the essential role of First Responder units in providing a quality EMS system throughout Minnesota. Because of the importance of First Responder units, the Commissioner of Health, on the recommendations of the Minnesota Emergency Medical Services Advisory Council (MEMSAC) , has developed and adopted these statewide First Responder Guidelines. These guidelines outline organizational and training recommendations for use by your unit. On behalf of the MEMSAC and the MDH, I urge you to review these guidelines at your earliest opportunity. These guidelines were developed by experienced First Responders as a means to assure consistency in services given by the approximately 800 First Responder units in Minnesota. I hope you will find them consistent with your current activities and useful in planning any improvements needed to increase your emergency medical care capabilities . To enable you to provide more input into these guidelines, we are distributing this survey questionnaire with your copy of the First Responder Guidelines. After you have reviewed and discussed the Guidelines with your unit, please complete the questionnaire and return to the EMS Section c/o Norm Hanson, as soon as possible. Please contact your EMS Regional Director or Norm Hanson, Assistant Chief for Quality Improvement at (612) 623-5779, 800 746-2011 or FAX (612) 623-5471 with your questions or concerns. Thank you. River Valley Clinic of Farmington • • • 900 Main Street Farmington, MN 55024 October 28, 1993 (612)463-7181 To Whom It May Concern: I am the medical advisor for the Farmington Rescue Squad. In my capacity as medical advisor, I have reviewed the First Responder Guidelines from the state of Minnesota and sent to me by the Farmington Rescue Squad. These entail the required equipment, policies and treatment guidelines, treatment protocols, as well as various forms and reports. They have an infectious disease guideline and blood-borne pathogen • guideline in this policy manual. I have spent time with the Farmington Rescue Squad reviewing the use of• the semi- automatic defibrillator as part of their ongoing continuing education. I agree with these guidelines. If any further information or details are required, please feel free to contact me. Sincerely, rfat4"41A Phillip H. Disraeli, M.D. jlk Phillip H. Disraeli, M.D. Family Practice Thomas J. Holt, M.D. Family Practice James K. Klotter, M.D. Family Practice Stuart A. Menaker, M.D. • Family Practice FARMINGTON FIRE DEPARTMENT RESCUE SQUAD POLICY ' PURPOSE The purpose of the rescue squad is to aid the victim(s) of serious illness or injury until more advanced aid can be obtained. They will also assist the police department as necessary to free them to perform police related functions. RESPONSE The rescue squad should be paged for the following: 1. Motor vehicle accidents with the possibility of injury. 2. Any medical life threatening injury or illness. The rescue squad is not limited to these calls and may be called for non-emergencies by local or county authorities as deemed necessary. In the event where the presence of injury or the seriousness of the call is uncertain, the ranking police officer will decide if the rescue squad should be paged. The ranking police officer will determine the response code for the rescue squad and may order a full cancellation of rescue personnel at any time before their arrival at the scene. The first responding rescue vehicle will be 4797 (Fire Department Rescue/Equipment Truck) . A full compliment on this truck will be six (6 ) people. This truck may respond with less than a full compliment, but at no time with less than two (2) people. Additional trucks will be dispatched only at the request of the ranking police officer, rescue captain and/or rescue lieutenant. No additional truck will be allowed to respond with less than a minimum compliment. ' If enough rescue personnel are not present to fully man trucks, the fire department will be paged. The full fire department will respond to calls requiring fire suppression and/or major extrication. All personnel will be discouraged from responding in non- emergency vehicles. No personnel will respond to a rescue call if they have been consuming alcohol or controlled substance prior to a call. • COMMAND Command of the rescue squad will be by the Rescue Captain. Two lieutenants will be appointed by, and answerable to the rescue captain and fire chief. The captain will be responsible for the operation of the rescue squad and will share command with the ranking police - officer at all rescue incidents. f , . The rescue captain will be assisted by the two (2) rescue lieutenants. Lieutenants will take the place of the rescue captain in his absence. DUTIES OF THE CAPTAIN ' '$ It shall be the Captains duty to enforce the By-Laws and the Policy of the Rescue Squad to the best of his/her ability and to have general supervision overall 'the affairs of the Rescue Squad. The Captain shall see that the Lieutenants execute their obligations and duties to the -best of .their. abilities. It shall be the duty of the Captain to call all regular and special meetings and to notify all members of such meetings. . The Captain shall form committees as needed. Upon forming a committee, he/she shall-instruct the committee as to their duties and obligation. He/She -shall be a member of every committee or his/her designee. It shall be within his/her power to suspend any member for a just cause; subject to . the By-Laws and Policy. The Captain shall be a member of the Board of Directors for the Fire Department. The Captain shall report to, and communicate with, the Fire Chief. • DUTIES OF THE LIEUTENANTS • They shall assist the Captain of the Rescue Squad in the administration of the rescue squad. They shall assume responsibility for all training of the rescue squad. . They shall be responsible for his/her assigned area, including all manpower,• vehicles, and equipment. They shall be responsible for all maintenance and replacement of equipment for the rescue squad. • The First Lieutenant shall assume all duties as Acting Captain, in the absence of the Captain. • The Lieutenants shall report to the Captain. , ,j MEDICAL CONTROL . Sanford Hospital will provide medical control and advice j through their Emergency Department. Communications with Sanford will . be by telephone or radio. Sanford Hospital, along with the Rescue Squad Officers, will jointly select a medical advisor. His function will be to review medical performance and over, see training. TRAINING No firefighter will be allowed to respond to rescue calls unless he holds a current First Responder, Advanced First Aid or EMT Certificate. • Classes for new personnel and recertification for present personnel will be provided by the rescue squad. • Training sessions will be held once per month (the first Monday unless otherwise stated) ' and will be in addition to regular fire department training. BUDGET Money necessary for operation of the Rescue Squad will be provided by the Fire Department through normal budget procedures. Separate records for income and expenses will be kept by the City of Farmington for rescue transactions. REVIEWS Periodic reviews of the Rescue Squad will be conducted by the Rescue Captain, Fire Chief, Police Chief, and City Clerk. • • • j MEMBERSHIP 1. Each Rescue Squad member must be a member in good standing of the Farmington Fire Department, and have completed his probationary period. 2. Each member must hold a current certificate for either: A. AHA 1st Responder. B. Red Cross Advanced First Aid. C. EMT - Minnesota or National. D. Other as approved ,by Rescue Squad Officers. • Although recertification courses will be sponsored by both fire department and rescue squad, it is each members responsibility to maintain his , own .certification. If members intend to recertify out of our department, prior approval must be obtained , for both acceptability and payment. 3. Each member must attend a minimum of seventy-five percent, (75%) of the training sessions each year. 4 . Each member must make a minimum of twenty percent (20%) of the rescue calls each year. EQUIPMENT It will be each members responsibility to periodically check all pieces of equipment to insure good working condition, and to stay familiar with its use. It will be the responsibility of the rescue squad to clean up the scene as required. Bandages, dressings, masks, and other supplies will be supplied, and replaced from the ambulance company serving the area. All equipment and supplies used at the scene should be replaced from ambulance stock. If the ambulance does not have . replacements, the destination of the patient and the equipment used should be noted on the long report form. This equipment should be returned or replaced as soon as possible. Upon returning to the Fire Hall, all masks, airways, suction equipment, and other non-disposable supplies. ;should be cleaned, disinfected, and returned to service. Extrication equipment will be closely inspected for any sign of fatigue or operation problems. An equipment review policy and program will be set up and followed. • 11/ /`. VEHICLES It will the responsibility of each vehicle driver to make sure that report forms for the vehicle are completed. Times, mileages, destination and any malfunctions or changes in equipment status should be noted on the long report.form. It will be the drivers responsibility to make sure that the vehicle is fully equipped, fueled, and ready for the next call. REPORT FORMS SHORT FORM The initial report form should be completed before ambulance arrival when possible. If working with ambulance personnel; notes should be taken on their findings and treatment of the patient. Before transport, one copy should be sent with the ambulance and the original kept for the rescue file. LONG FORM The long report forms are to be completed after each call. They should be filled out by the officer in charge of patient care. One form should be completed for each patient. Patient history should be as complete as possible but care should be taken not to speculate. A copy of the report form shall be submitted to the City. DISCIPLINE • Discipline for the Rescue Squad members will be maintained at all times. Discipline will be through normal fire department procedures as directed in the By-Laws. For violations of medical procedures, a review will be conducted by the medical advisor and the Rescue Captain. Discipline and/or retraining will be a joint decision by the medical advisor, rescue captain, and fire chief. Other violations, noted by rescue officers, will result in suspension from rescue calls until a review is complete. • I: r . . ./ / BY-LAWS / The Rescue Squad shall adhere to the Constitution and By-Laws of the Farmington Fire Department. • • This policy was adopted by a vote of the Rescue Squad on July 7, 1986 This policy was approved by the City Council on Like leid • 1„„----1. • Rescue Squad Captain Fire Chief City Clerk Mayor <' AGENDA REQUEST FORM Item No. 5q Name: Jim Bell Department: Parks and Recreation Date: January 7, 1994 Meeting Date: January 18, 1994 Category: Consent Subject: School/Conference Request - Summer Job Recruitment Day Explanation: Joy Pellicci to attend Recruitment Day to recruit interns to help with the Spring and Summer Recreation Programs Reference Material/Responsibilty Request - Jim BP11 Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Jim Bell Parks and Recreation Joy Pellicci Parks and Recreation C2178:6A.AQ Signature Mankato STATE UNIVERSITY The Mankato State University Department of Recreation, Parks & Leisure Services is proud to announce: Summer Job Recruitment Day 694 WHAT IS SUMMER JOB RECRUITMENT DAY? A day offering agencies, camps, commercial enterprises, and industries interaction with 15,000 potential employees from Mankato and surrounding communities. WHEN IS SUMMER JOB RECRUITMENT DAY? Wednesday, February 16, 1994 from 9:30 a.m.-3 p.m. in the Centennial Student Union. Parking will be provided in designated lots and a map will be sent to all pre-registrants. HOW DO I SIGN UP? Simply return the enclosed registration form with a check for $5.00 payable to Mankato State University by February 4. The registration fee is used to cover publicity costs. err, ,� r4 (�Q tir' is 1 t:1 ? QUESTIOONS ? r FCC' 3Y : Contact Vickie Larson at Mankato State University O.K. : M P.O. Box 8400 AO,:,7. 0. Dept. of RPLS : MSU 36 -------•-' Mankato, MN 56002-8400 (507) 389-2127 -,;, rti I a • 'ID' �. . : REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT?k s'f"Q-'� - DATE OF CONFERENCE 7-//400 / From To LOCATION MA:At- 'o S'rls,T 5. (AA) ( um-42-5(T' EMPLOYEE (S) ATTENDING: 1 ) J K c�c <e•-c- 2) 3) TYPE OF CONFERENCE S••-+r-�- Z -fig � '�""�'� �'�'� TOPICS 1) 2) 3) METHOD OF TRAVEL Amount Provided in Adjusted 1 ) Travel $ C.r J�r►,c�.E 199y Budget $ tZeQ.00 2) Registration $_ 3) Room $ Amount Request $__MOO 4) Meals $ Amt Remaining $ 1'Zoo.s5) Other Expense $ -�.�----- 4Z-.-99- 111'441'4 '1111_ , _�11�.Lgy Department Head Date Fina ce Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 ____ (APPROVED) (NOT APPROVED) Rev 9/86 AGENDA REQUEST FORM Item No. 5 s Name: Karen Finstuen Department: Administration Date: January 6, 1994 Meeting Date: January 18 , 1994 Category: Consent Subject: Accept HPC Annual Report Explanation: The HPC ordinance calls for a report prior to February 1 of each year. The 1993 report is attached. Reference Material/Responsibilty Referred To: (Name) Department Larry Thompson Administration Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: HERITAGE PRESERVATION COMMISSION ANNUAL REPORT DATE: JANUARY 11, 1994 The HPC is submitting an annual report as required by Ordinance No. 092-289. The following is a list of HPC activities, as well as some of our future plans. 1 . On October 5, 1992, Ordinance No. 092-289 was adopted establishing the Heritage Preservation Commission. 2. The first meeting, an organizational meeting, was held on January 27, 1993. 3. In December of 1993 we made a request to the State Historic Preservation Office and the National Park Service to become a Certified Local Government. 4. We are in the process of applying to the Minnesota Historical Society and the National Park Service for a matching grant. 5. We have established Goals and Objectives along with a Mission Statement. We have also approved a set of By-Laws. 6. Establishing a historic district has been considered, but was determined as premature. The proposed district lines were: 7th Street as the east boundary line Willow Street as the north boundary line Division Street as the west boundary line Maple Street as the south boundary line. 7. The HPC is currently exploring the possibility of a Civil War Monument commemorating Dakota County veterans. Included with this report are copies of our Goals and Objectives, Mission Statement and By-Laws. It was felt that these were needed to complete this report. Cheryl" Thelen Chairperson cc: file 7-1 A y HERITAGE PRESERVATION COMMISSION GOALS AND OBJECTIVES 1 . Develop a historic survey. 2 . Interpret architecture and history in historic district. 3 . Maintain open communication with libraries , senior citizens , local historians , chamber representative and persons affected by historic district . 4 . Develop guidelines with minimums for preservation , renovation , reha- bilitation and future projects within the district . 5 . Attain monies that are available for study groups and education of the public . 6 . Possibly develop assistance or loan program or create incentive pro- gram for compliance . 7 . Create a continuity in the downtown . 8. Develop an informational pamplet . 9 . Unmask "false facades" . 10. Supply contemporary or traditional solutions when appropriate. 11 . Encourage maintenance, upgrading , revitalization or restoration , whichever is appropriate . 12 . Obtain vital historical data for use by future generations . MISSION STATEMENT This Commission declares as a matter of public policy, that the preservation, protection, perpetuation and use of areas, places, building structures and other objects having special historical interest or value is a public necessity. It is our intent to interpret the history and architecture of Farmington and attempt to preserve our valuable past. We will act as an educator to the general public, as a resource and guide for persons within the historical district and to help Farmington residents develop a sense of place. BY-LAWS OF THE FARMINGTON HERITAGE PRESERVATION COMMISSION Article I - The Commission Section 1. Name. The name of the commission shall be the "Farmington Heritage Preservation Commission" (which may be referred to as the "HPC" or the Commission) . Section 2 . Membership. The HPC shall consist of up to nine (9) members appointed by the Mayor with the advice and consent of the City Council with three (3) year terms of office. Section 3 . Authorization. The HPC is authorized by City Ordinance No. 092-289 . The Commission shall be responsible for the preservation and protection of, and education about areas, places, buildings, structures and other objects having special historical interest or value. Article II - Officers Section 1. Officers. The officers of the HPC shall be a chair, vice-chair and secretary. The officers shall be members of the Commission and shall be elected annually. Section 2 . Chair. The Chair shall preside at all meetings of the Commission. Section 3 . Vice Chair. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and. in case of the resignation or death of the Chair, the Vice Chair shall perform such duties as are imposed on the Chair until such time as the Commission shall select a new Chair. Section 4 . Secretary. The Secretary shall keep minutes of all meetings of the HPC and shall maintain all records of the Commission. Section 5 . Additional Duties. The officers of the HPC shall perform any additional duties and functions as the HPC may from time to time prescribe by resolution. Section 6 . Vacancies. Should the Chair, Vice Chair or Secretary positions become vacant, the HPC shall elect a successor at the next regular meeting • and such election shall be for the unexpired term of said officer. Section 7. Additional Personnel. The HPC may, from time to time, employ such personnel as it deems necessary to exercise its powers, duties and functions . The recommended selection and any compensation of such personnel shall be determined by the HPC and forwarded to the City Council for approval .. Article III - Meetings Section 1. Regular Meetings. The HPC may hold regular meetings according to a meeting schedule. A minimum of four (4) regular meetings must be scheduled each year. Revisions to the meeting schedule may be revised from time to time by resolution of the Commission. Section 2 . Special Meetings . Special meetings of the HPC may be called by the Chair or any three (3) members of the Commission for the purpose of transacting any business designated in the call . The call for a special meeting must be delivered 24 hours prior to the time of the proposed meeting to each member of the Commission, or may be mailed at least three (3) postal working days prior to the date of such special meeting. At such special meetings, no business shall be considered other than as designated in the call. Notice of any special meeting shall be posted and/or published as required by law. Section 3 . Quorum. A simple majority of appointed members shall constitute a quorum for the purpose of conducting the business and exercising the powers of the HPC. When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the Commissioners present. No business shall be conducted without a quorum Section 4 . Committees. The Chair may appoint such special committees as deemed necessary. All committees shall consist of a minimum of three (3) Commission members. A majority of the committee shall constitute a quorum. The Chair of the HPC shall name the chair of the committee. Notice of any committee meeting shall be posted and/or published as required by law. '.. - Section 5 . Order of Business. At the regular meetings of the Commission, the following shall be the order of business : a. Call to Order b. Roll Call c. Approval of Minutes d. Communications e. Unfinished Business f. New Business g. Adjourn Section 6 . Adoption of Resolutions. Resolutions of the HPC shall be deemed adopted if approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. Resolutions may, but need not, be read aloud prior to a vote taken and may, but need not, be executed after passage. All resolutions shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the Secretary. Section 7 . Rules of Order. The meetings of the HPC shall be governed by the most recent edition of Roberts Rules of Order. Article IV - Design Review Section 1. Design Standards. In addition to the standards and requirements as may be identified in the local code of the City of Farmington, the HPC shall use those standards in its design review projects identified as the "Secretary of Interior' s (General and Specific) Standards for Historical Preservation Projects" as identified in Appendix A. The HPC shall approve a certificate of appropriateness prior to the issuance of a building permit by the City. Article V - Miscellaneous Section 1. Amendments to the By-Laws. The By-Laws of the HPC shall be amended by resolution approved by at least a majority of the members of the Commission. Section 2 . Fiscal Year. The fiscal year of the HPC shall coincide with the fiscal year of the City of Farmington. AGENDA REQUEST FORM Item No. 5t Name: Wayne Henneke Department: Finance Date: January 5, 1994 Meeting Date: January 18, 1994 Category: Consent Subject: School/Conference Request - Finance Explanation: National Government Finance Officers Association Conference - Minneapolis - June 5-8, 1994 Reference MateriallResponsibilty Request/Information - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance W; yneigrim4,.. Signature REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT Finance DATE OF CONFERENCE_Jizta__/g_g„___ From To LOCATION Convention Center - M;nn1eapl lic_ EMPLOYEE(S) ATTENDING: 1 ) Wayne lie_nneke. 2) 3) TYPE OF CONFERENCE National GOA Confereng_e_ TOPICS 1 ) Management & Intergovernmgilt la ions 2)_ Capital Financing and Debt Admin,is_t .at.,io 3) Cash Management and Investment METHOD OF TRAVEL Car Amount Provided in Adjusted 1 ) Travel $ 1994 Budget $ 1000 2) Registration 3) Room $ Amount Request $ 250 4) Meals $ Amt Remaining $ 1000 5) Other Expense $ 1/5/94 Department Head Date Fina a Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 ____ (APPROVED) (NOT APPROVED) Rev 9/86 AGENDA REQUEST FORM Item No. 5U Name: 'Dim Kaldunski Department: Public Works Date: January 4, 1994 Meeting Date: January 17, 1994 Category: Consent Subject: School & Conference Request - Engineering Explanation: Two day workshop on Hot Mix Asphalt sponsored by MnDOT - Metro Division State Aid office. Intermediate AutoCad, three days. Reference Material/Responsibilty School & Conference Request, letter from MnDOT Referred To: (Name) Department Larr; hompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works Rich Schimmel Public Works Signature REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT__Eag aaering.___ DATE OF CONFERENCE_1LIWIZ8.W LM. From To LOCATION St. Paul Technical Collie EMPLOYEE(S) ATTENDING: 1) Rich Schimmel S) __$nitatrhyG 3) TYPE OF CONFERENCE Intermediate AutoCad TOPICS 1 ) Advanced functions and commands 2) External referencing and_rspiQA..madPling 3) Model/Paper space METHOD OF TRAVEL_Cid vehicle Amount Provided in Adjusted 1) Travel $ 19_94 Budget $45QQ 2) Registration $_3111-Lalerson 3) Room $ Amount Request $__Le.Qju____ 4) Meals $ Arnt Remaining $_1a, Q____ 5) Other Expense $ //_ _IAkiaLEVieziazyja IL/1y •epartm-`' Head D t Finance Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 ____ (APPROVED) (NOT APPROVED) •Rev 9/86 REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENTEineering DATE OF CONFERENCE_2121__/ 12A From To LOCATION To be determined EMPLOYEE(S) ATTENDING: 1 ) Russ Matthys 2) Rich Schimmel 3) TYPE OF CONFERENCE Hot Mix Asu_halt Workshop TOPICS 1 ) Specifications 2) Quality Management 3) Inspection, Desi&n, Field Placement METHOD OF TRAVEL City vehicle Amount Provided in Adjusted 1) Travel $ i994 _ Budget $__J,.,67/22Z_—_ 2) Registration $ 3) Room $ Amount Request $ 4) Meals $ Amt Remaining $ 4 5) Other Expense $ i Departr nt Head at Finan a Director Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE DAY OF , 19 (APPROVED) (NOT APPROVED) Rev 9/86 . Or, Minnesota Department of Transportation (9) Metropolitan Division Waters Edge Building 1500 West County Road B2 Roseville,Minnesota 55113 December 21, 1993 CITY ENGINEERS COUNTY ENGINEERS CONSULTANTS SUBJECT: HOT MIX ASPHALT WORKSHOP In cooperation with the Minnesota Asphalt Pavement Association, Metro Division State Aid office will sponsor a two day workshops on February 23, 1993 and February 24, 1993 at a location to be determined. Each duplicate session will cover specifications, quality management, certified plants, metro inspection, mix design and field placement. A more detailed agenda will be mailed to you at a later date. Even though I will be retired prior to these workshops, I hope to be with you and urge you to have someone from your organization attend. Sincerely, Elmer R. Moms, P.E. Assistant Division Engineer State Aid An Equal Opportunity Employer AGENDA REQUEST FORM • Item No. 7a 1(0 Name: Tom Kaldunski cp, Department: Public Works Date: January 10, 1994 Meeting Date: January 18, 1994 Category: Petitions,Requests,Communications Subject: Public Works Employee Probation Completion Explanation: The 6 month probationary period for new employee Tom Jensen is up. He has successfully completed his probation and should be appointed as a permanent full time employee. Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Rosemary Swedin Personnel Jerry Bauer Public Works Tom Jensen Public Works 1:44/1(1111 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PROBATIONARY PERIOD COMPLETION - TOM JENSEN DATE: JANUARY 11, 1994 Tom Jensen has successfully completed his 6 month probationary employment period. Tom is doing a good job for the City and should now be given all benefits of a permanent full time employee. Tom has been invited to the City Council meeting on January 18th to meet the Council. He will also be bringing the new snow plow for the Council to view. Tom is doing a great job and I would like to take this opportunity to thank him for his efforts. Tom aldunski Public Works Director cc: file 1 , AGENDA REQUEST FORM Item No. 7b Name: Charlie Tooker LA.,tie„*,o 1 -710"4-- Department: I 'eM--Department: Administration _ U'D��-� Date: January 12 , 1994 Meeting Date: January 18 , 1994 f6 Category: Petitions, Requests and Communications G 7�� - -, 4`74. C0 Subject: Right of Way Alignment of County Road 74 Explanation: Plat of Westview Townhomes will be required to dedicate 17 additional feet for County Road 74 . If this happens, other developed uses on the north side of the road will also be subject to acquisition. If the road is shifted south, there are fewer land Reference Material/Responsibilty use problems. Memo - Charlie Tooker Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Tom Kaldunski Public Works Charlie Tooker Administration (44( 114^hw Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: ALIGNMENT OF COUNTY ROAD 74 DATE: JANUARY 14, 1994 The preliminary plat for Westview Townhomes raised a question about the preferred location for the center line of County Road 74. The County has requested an additional 17 feet of dedication from the plat in order to secure 50 feet from the centerline. This is con- sistent with other plats west of the railroad right of way. However, it does take property from the townhome plat which leads to a very tight layout. An extension of the 50 foot dedication eastward to Trunk Highway 3 indicates that certain single family dwellings will be sitting on the right of way line and one or two garages will be eliminated. Because there was concern that the ultimate road alignment might be south of the centerline, the Planning Commission recommended that the Council address the issue before the Westview Townhome plat is approved. As a first impression, the open land south of the right of way between Third Street and County Road 31 suggested a shift to the south. After looking at the dedication of other plats in this immediate area, that suggestion has little merit. However, it may be useful at this time for the Council to see what happens to housing between the railroad right of way and Highway 3 if this portion of the road is built on the centerline. More study will be necessary, but some shifting of the centerline both to the north and the south will be required to minimize the amount of damage to residential units fronting on it. In the meantime, the Planning Commission may need to reevaluate the Westview Townhome plan in view of the dedication requirements of the County. C)1444, 1.7 Charles Tooker City Planner cc: file Tom Kaldunski AGENDA REQUEST FORM Item No. ail Name: Larry Thompson Department: Administration r Y -T r�> ' late: December 27, 1993 y, (/ Meeting Date: al=u4.ly 3, 1994 - 1 / I C Category: Miscellaneous Subject: Fire Marshal's Position Explanation: Update/Recommendation relating to the filling of the Fire Marshal's position. Reference Material/Responsibilty Recommendation - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire Karen Finstuen Administration ,/16 . 691764" Signature l , MEMO TO: MAYOR AND COUNCIL SUBJECT: FIRE MARSHALL'S POSITION DATE: DECEMBER 30, 1993 Due to conflicting schedules, Ken, Karen and I will not be able to discuss this matter until Mon- day morning. It is hoped that a report can be given to you before the January 3, 1994 meeting. Larry Thompson City Administrator cc: Ken Kuchera Karen Finstuen Wayne Henneke file MEMO TO: KEN KUCHERA SUBJECT: FIRE MARSHALL'S POSITION DATE: DECEMBER 30, 1993 This memo serves as an update regarding the Fire Marshall's position. As noted, I have had a number of discussions with Northfield's City Administrator regarding sharing the Forester and Fire Marshall's position. While the response has been promising I am not certain if an agreement can be achieved which would meet yours and Byron's time lines. I hope to have a clearer time line by the time you get back. Regarding the possibility of the Fire Marshall assisting the Building Official, it appears that is based on the subdivision activity and upcoming projects (High School expansion, Rmsekrier, City Center, Industrial Park, etc.) there appears to be a need for such assistance. My major concerns are impact on the 1994 Budget and duration of building activity. I will have Wayne analyze projected building permit fees to determine the impact. I agree that it is time for this matter to be resolved so you and Byron can plan accordingly. I have placed this item on the agenda for Council direction. I would like to discuss this matter with you and Karen when you return in order to prepare the presentation to the City Council. Please call me on January 3, 1994. Larry Thompson City Administrator cc: Mayor and Council Karen Finstuen Wayne Henneke file MEMO TO : LARRY THOMPSON , CITY ADMINISTRATOR SUBJECT : FIRE MARSHAL POSITION DATE : FEBRUARY 24 , 1992 Attached please find my draft copy of the proposed Fire Marshal Position Description . Ihave also attached your previous draft copy . I have reviewed all of the descriptions presented and feel I have covered all of the areas as they apply . Again , this is a draft and any suggestions/changes would be welcomed . .c Ken Kuchera Fire Chief cc ; Karen Finstuen Wayne Henneke John Manke CITY OF FARMINGTON POSITION DESCRIPTION POSITION : Fire Marshal REPORTS TO : Fire Chief/City Administrator PURPOSE AND SCOPE : This is a highly visible part-time position within the City of Farmington . Postion requires considerable knowledge of fire prevention technology and techniques and a thorough knowledge of applicable Federal , State and local codes and ordinances . To perform inspections of building and property to assure the saftey of the public is maintained . SPECIFIC RESPONSIBILITIES : I . Reviews proposed plans of building permits to assure plans conform to the Uniform Fire Code and regulations . Interprets application of appropriate codes to determine approval of plan or modifications in plan to meet code and other require- ments . May recommend changes in design that will meet codes and other requirements . 2 . Conduct inspections on all permitted construction work to assure work is performed consistently with applicable fire codes and ordinances . Invoke legal sanctions to insure correction of violations when cooperative measures have failed . 3 . Meet with architects , engineers , planners and developers to clarify fire codes and construction designs , materials and practices that will conform to code. 4 . Investigate complaints and make inspections of existing buildings to determine if hazards or illegal conditions exist relating to structure and their use . 5 . Conducts inspections and reinspections of commercial , in- dustrial , public and institutional buildings and occupancies checking for compliance with Federal , State and local codes as to fire hazards and fire protection practices and equip- ment . Secures compliance or institutes legal action as required . 6 . Develope an annual inspection program for all commercial , industrial and institutional buildings . 7 . Preform inspections of new and existing day care facilities for compliance with applicable codes . 8. Help develope and participate , as directed in fire prevent- ion activities . Page 2 , Fire Marshal Position Description 9. Provide fire suppression system inspections . 10. Maintain an up-to-date working knowledge of current Fire Code requirements and regulations and keep abreast of new innovations and developments in the construction industry. 11 . Maintain necessary reports and records . 12 . Investigate cause of fires as directed and required by the Fire Chief . This may include fire arson investigation in- cluding knowledge of legal investigations and evidence re- quirements . 13 . Supervise volunteer firefighters assisting with fire in- spections and investigation activities . 14. Review and issue open burning permits and make appropriate inspections . 15 . Performs such other duties as are consistent with the tasks of the position and as may be assigned by the City. The above statements describe the principal functions of the job identified , but shall not be construed as an exclusive listing of all the work requirements that may be inherent in the job. QUALIFICATIONS : REQUIRED : 1 . Five ( 5) years of previous experiance as a fulltime , or volunteer/paid firefighter. 2: Two ( 2) years of municipal experiance in Uniform Fire Code inspection/enforcement. 3. High school graduate or equivalent . 4 . Current Minnesota Class ' C ' Drivers Licence . SKILLS : 1 . Must be able to communicate effectively in oral and in written form. 2 . Ability to read blueprints to determine compliance with Fire Codes . SALARY : Whatever??? KEK 1! CITY OF FARMINGTON POSITION DESCRIPTION POSITION: Fire Marshal PURPOSE AND SCOPE: Performs inspections of building and property for enforcement of fire prevention ' codes and to assure the safety of the public is maintained through the enforcement of Federal, State and local laws relating to fire codes. REPORTS TO: Fire Chief SPECIFIC RESPONSIBILITIES: 1. Reviews 414 proposed plans for building permits to assure plans conform to Fire codes and regulations. Interprets application of appropriate codes to determine approval of plan or modifications in plan to meet code and other requirements. Recommends changes in design that will meet codes and other requirements. 2. Review and issue open burning permits and make appropriate inspections. Cal- culate and collect appropriate fees. 3. Conduct inspections on all permitted construction work to assure work is performed consistently with applicable fire codes and ordinances. Invoke legal sanctions to insure correction of violations when cooperative measures have failed. 4. Investigate complaints and make inspections of existing buildings to determine if hazards or illegal conditions exist relating to structures and their use. 5. Meet with architects, engineers, planners and developers to clarify fire codes and construction designs, materials and practices that will conform to code. 6. Conducts inspections and reinspections of commercial, industrial, public and institutional buildings and occupancies checking for compliance with Federal, State and local codes as to fire hazards and fire protection practices and equipment. Secures compliance or institutes legal action as required. 7. Submit required reports. 8. Have knowledge of appropriate fire codes and fire prevention knowledge. 9. Keep abreast of new innovations and developments in the construction industry and recommend changes in codes as applicable. 10. Investigate cause of fires as required by the Fire Chief and prepare cases for presentation to the prosecutor and provide testimony. The above statements describe the principal functions of the job identified, but shall not be construed as an exclusive listing of all the work requirements that may be inherent in the job. Minimum Qualifications AGENDA REQUEST FORM Item No. 14a R.,w4.-611M-ry--AOC-ft-4V- - Name: Larry Thompson h Department: Administration 5 "�" � - Date: January 13 , 1994 D/C b� Meeting Date: January 18, 1994 rwts4.. 0.„49 c o"J 0 Category: Add On w `o Subject: Solid Waste Explanation: Request direction from the Council regarding Solid Waste. Reference Material/Responsibilty Memo - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works Lena Larson Public Works Ben Klotz Public Works /4149* Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: SOLID WASTE SERVICE/FEES DATE: JANUARY 13, 1994 This memo serves as a follow up to the solid waste workshop held on January 10th. While there was very good discussion, no consensus was reached. As noted during the meeting, several decisions need to be made by the Council in the near future in order for the service to continue operating. For example, you may note that the purchase of containers is on the agenda. The City is running low on 90 gallon containers and while the Solid Waste Department has had limited success in swapping 60 gallon containers for 90s, people are reluctant to swap without knowing what the price break is going to be. Staff cannot give an answer because the new rates have not been set. There are several ways the City can proceed, but without a long term commitment from the Council, not only is it extremely difficult for staff to prepare a plan, but I do not wish to invest the amount of staff time needed to prepare the plan. I would, therefore, recommend as follows: 1) Make a determination whether the City should get out of the business or remain in business within certain parameters. 2) If the answer is to stay in the business, set basic parameters under which staff must prepare its plan. An example would be that basic fees are to remain competitive. It was suggested during the meeting that staff prepare a financial report for Council consideration. While it is not possible to give an accurate forecast until a complete plan has been prepared, I have enclosed a report with the following parameters: 1. Landfill fees will reduce to $61. 37/ton and then increase to $68 . 84/ton assuming the City ships 80% of the its garbage out of state. 2. City staff would remain at 5. 6 FTE, which assumes efficiencies are realized within recycling which will offset City growth. 3. City growth will be 5% per year. 4. Major CIP items are as follows: 1994 - 30/60/90 Gallon Containers $ 25,000 1995 - (2) Recycling Trucks 100,000* 1996 - Packer Truck 100,000 1998 Recycling Truck 50, 000 Total 5 Year CIP $ 330, 000 * Ordered in 1994/delivered in 1995 . 1 , While the CIP will change depending upon the final plan approved by the City (e.g. - substitute automated packer and containers for the two recycling trucks) , the $330,000 figure does provide a basis for setting the budget. 5. 1994 Fees: 30 gallon - $41 . 85/quarter 60 gallon - $47 . 85/quarter 90 gallon - $58 . 35/quarter Present - $49. 00/quarter flat rate. A survey last Fall noted that this was a fairly standard rate among private haulers. It is my understanding some haulers increased rates beginning in 1994 . Again, these are not recommended rates at this time, but are used for comparison purposes. 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