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HomeMy WebLinkAbout04.04.94 Council Packet AGENDA COUNCIL MEETING REGULAR APRIL 4, 1994 1. CALL TO ORDER a. Annual Board of Equalization Meeting - 7 : 00 P.M. 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit/person for items not on agenda) 5. CONSENT AGENDA (Items approved in 1 motion unless anyone wishes an item removed for discussion. ) a. Approve Minutes - 2/25 - Special; 3/17 - Special; 3/21 - Regular b. Approve School/Conference Request — Engineering - Erosion/Sediment Control c. Approve School/Conference Request - Administration - "Windows" d. Approve School/Conference Request - Fire - CPR Instructor Course e. Approve Capital Outlay Request - Administration - 2 Additional Phone Lines for Existing System f. Adopt Proposed Resolution Declaring Costs/Ordering Preparation of Assessment Roll - City Center - Project 91-6 g. Adopt Resolution Accepting Assessment Roll/Setting Public Hearing - April 25 , 1994 at 7 : 00 P.M. - City Center h. Adopt Resolution Accepting Bids - Pine Knoll - Project 88-4 i. Adopt Resolution Declaring Costs/Ordering Preparation of Assessment Roll - Pine Knoll j . Adopt Resolution Accepting Assessment Roll/Setting Public Hearing - April 25 , 1994 at 7: 30 P.M. - Pine Knoll k. Approve Reappointment of Cindy Moody to Dakota County Alliance for Prevention 1. Approve Agreement with Lakeville for Part Time Police Officer m. Approve Renewal of Heating/Air Conditioning Contract for City Hall n. Approve Budget Adjustment - Early Hiring of Police Officer o. Adopt Ordinance Amending HRA Ordinance - Designate City Council as HRA p. Approve School/Conference Request - Police - High Risk Communications q. Appoint Negotiating Committee - Police Labor Contract r. Adopt Resolution Approving Donation of Obsolete Fire/Rescue Equipment s. Approve Payment of the Bills 6. PUBLIC HEARINGS a. 7: 30 P.M. - Zoning Amendment - Driveway Width Increase - PULL b. 7: 30 P.M. - Sign Ordinance Amendment - Signs in Agricultural Districts PULL c. 7 : 30 P.M. - Amend City Comprehensive Plan - Expand MUSA to Pine Knoll 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS a. Amend Waterworks Ordinance - Eliminate Hydrant Use Permits 9. UNFINISHED BUSINESS 10. NEW BUSINESS a. Consider Proposed Satellite Liquor Store in Northern Sector of City The agenda is continued on the back of this sheet. 11. MISCELLANEOUS a. Consider Right of Way Condemnation - Hed/Morris Properties for East Farmington PUD 12. REPORTS FROM COUNCILMEMBERS AND COMMISSION MEMBERS 13. UPCOMING MEETINGS 14. ADD ON a. Adopt Resolution Relating to City Unity Day b. Consider Indemnification Agreement - Prairie Waterway 15. ADJOURN AGENDA REQUEST FORM Nj Item No, � 5 Name: Daniel M. Siebenaler Department: Police Date: =— Meeting Date: ' Category:, s - _ _ _ _ • - - _ Subject: Budget Adjustment - early hiring of police officer . Explanation: Per Council direction , funding of early hiring Reference Material/Responsibilty memo from Wayne Henneke Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director s)1.44grA6‘- signature AGENDA REQUEST FORM Item No. Name: Daniel M. Siebenaler - , Department: Police Date: February 25 , 1994 Meeting Date Narch- 7 ,--19.94 Category: Unfinished Business ,! - Subject: Personnel - Police Department • Explanation: Per Council direction , financial impact of early start date for police officer Reference Material/Responsibilty Memo ( Siebenaler and Henneke ) Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director (:;:=;) . �IA . Signature r MEMO TO: Mayor and Council SUBJECT: Early Hire Date - Police Officer DATE: March 4, 1994 Per Council direction, I have looked into the possibility of hiring an additional patrol officer earlier than planned and the financial impact of that action. I have checked with Wayne Henneke and found that hiring May 1, 1994 versus October 1, 1994, would result in unfunded costs of $16, 639 . in salary and benefits. A May 1, 1994 , hire date would be followed by a field training program. The new officer would then be ready to fill a shift by August 1, 1994 . An October 1, 1994, hire date would also be followed by a field training program, with a street ready date of January 1, 1995 . The feasibility of hiring early is largely dependant upon the prognosis of Sgt . Churchill . An early return to duty by the Sergeant would make early hiring less than practical from a financial point of view. However, if the Sergeant' s absence is extended, the new officer would eliminate the need for part-time employees from the Lakeville Police Department by August 1, 1994 . At this time, I do not have a prognosis for Sgt . Churchill . We do know it will be at least another two months . I hope to have additional information in time for the March 7, 1994, Council meeting. Daniel M. Siebenaler Chief of Police DMS/m • AGENDA REQUEST FORM Item No. 5n Name: Dan Siebenaler ev4:, Department: Police /e._._.(2 Date: March 22 , 1994 Meeting Date: April 4 , 1994 Category: Consent Subject: Budget Adjustment - Early Hire of Police Officer Explanation: Per Council direction Reference Material/Responsibilty Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Dan Siebenaler Police Signature MEMO TO: Mayor and Council SUBJECT: Hiring Police Officers - Financing DATE: April 1, 1994 As directed by City Council, the Finance Director and I have been exploring funding sources for early hiring of a Police Officer. Since the last City Council action, the additional need has arisen to hire a replacement for Sgt . Churchill who will be taking a disability retirement . As stated in an earlier memo, once police candidates are hired, it' s necessary to complete an extensive training program. The training covers liability, policy and State mandate issues . Since the absence of Sgt . Churchill, the Police Department has been employing officers from Lakeville on a part-time basis to cover shifts . Lakeville has stated it' s intent to re-evaluate this relationship July 1, 1994 , indicating this is not a long term relationship. It is imperative that we hire and train a replacement officer as soon as possible . In addition, this year' s budget authorized the hiring of a sixth patrol officer. I am requesting authorization to hire that additional officer at approximately the same time, as outlined in Wayne Henneke' s memo. For training purposes, two officers can be trained concurrently and would finish training on or about September 1, prior to school opening. At that time we anticipate seasonal increases in activity and the loss of some time to school activities . In particular, the time of one of our Field Training Officers . In my earlier memo, I requested permission to hire on or about May 1, 1994 . Financial considerations make that target date unfeasible . At this time, I am requesting authorization to hire a patrol officer on June 1st, and a second officer on June 15th, 1994 . The officers positions will be funded as outlined by Wayne Henneke. r TO: Mayor and Council DATE: April 1, 1994 Page 2 I will present specific candidates at a future City Council meeting and only after completion of the remaining testing and evaluation. I am very pleased with the personal and professional qualities of our remaining candidates and I am confident that we will acquire two excellent new employees . If you have additional comments or concerns, please contact me at your convenience . 400110 . . Daniel M. Siebenaler Chief of Police DMS/t t Memo to : Mayor & Council Date March 31, 1994 Re Police, Finance, and Fire Salaries - Funding It is recommended to adopt the attached budget adjustments and transfer to fund the following: Police * Hire New Officer I on 6/1/94 * Hire New Officer II on 6/15/94 * Fund use of Lakeville Officers to 7/1/94 * Increase police overtime budget by $5, 000 Total Funding Needed - $25, 276 . 00 Available Funding * Sirens - $12, 000 . 00 * C. I . P. - Set - 14, 000 . 00 Aside Funds $26, 000 . 00 Finance * Fund Part Time help on 1993 Audit 2/4/94 - 4/1/94 ($350 . 57) . * Fund payments to Uniforce Services for accounting services during Accountant' s medical leave ($2, 199 . 66) . Total Funding Needed - $ 2 , 550 . 00 Available Funding Increase in 1994 - $ 2, 550 . 00 Building Permits Fire Marshall/ Building Inspector * Hire Fire Marshall/Building Inspector 5/1/94 Additional Funding Needed- $9, 721 . 00 Available Funding - $9, 725 . 00 Increase in 1994 Building Permits For Council' s information, building permits through March 31, 1994 total $54, 200 . The 1994 Budget for building permits is $115, 000 . Wayne E. Henneke Finance Director c . c . Larry Thompson, City Administrator Dan Siebenaler, Police Chief Ken Kuchera, Fire Chief file I REQUEST FOR BUDGET ADJUSTMENT 195'V CURRENT ; CURRENT ; ACCOUNT ; DESCRIPTION ; ORIGINAL ADJUSTED ;UNENCUMBERED; THIS ; NEW NUMBER ; BUDGET BALANCE ; BALANCE ; ADJUSTMENT ; BALANCE I 1 I 1 1 I Q'.Q✓`ra. I 1 I _Ldt_SYo L-000-71040.0;_g21.aa....scifil64_zatsvags__ _ k.,9 9 ff f 5)Z9_6,__;asol2Qy P , /o- --- I--- son--1 , 71_1-Doo; ----;_L1241 - ;1Df2,.LY ; +.1).5.6 __;t03-,21-3__ 1 Q9Q� / 1- Uro- _22� 0 ;_112.)..3QQ_;__L.. 00 _ j_ooa ; /12,,300 _llat_oQQ=DQIQ_y-3`tA1� 1_3s2__Si'2--- 311r 10.2 6 Ln12.2--1. 4.:c67_ iI J.D_1_`LC�_ooD__2L� !?�?_ ? _ ; Q Q t , -5-(:) 1 aSo F `Q-- , , I ) 1 iaL41 t -nQ=?JQ_LQQ; µ ;. ,131__; 51_1_3,3 ; 4* JD.a ZS_a_;2Y5;�s_ L01_y ' _QQQ_?1_2 1Z; -Tfa%r,&---;--9_541ao A4800o ; ; /+0,11---;-y?,,_05 J12L_QQs1Q_Y3&.i1J;5=5_49L1_ _JJ 4J20__;__L15,D_o...o_; ; + 1a,a71 _- J0271a_ )1_ 1 I � 1 T�-- - ,,esalo -3431/9 Y I 0.4_,.�y- I - 1 I f 1 1 1 1 I 1 , I 1 1 I t 1 I 1 I 1 1 I 1 I 1 I 1 1 I I 1 S I 1 i I 1 1 1 1 1 1 Ii I I 1 1 1 I 1 I 1 1 1 I 1 1 I USIGNAT DATE APPROVED THIS _�%vii DAY OF__e , 19 AGENDA REQUEST FORM Item No. 8a Name: Tom Kaldunski Department: Public Works * EE - Date: March 25 . 1994 SC l .vul) Cotjcs Meeting Date: Ag r i l 4, 1 9 9 4 Category: Ordinances/Resolutions ' Subject: Ado•t Ordinance Amend' • . - - . • • • • • . • - - . • . • ' its Explanation: The Water Board has decided to eliminate the issuance of hydrant use permits. Reference Material/Responsibilty Memo/Ordinance - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Water Board be."?//c1Z I Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: AMENDING WATERWORKS ORDINANCE - ELIMINATING HYDRANT USE PERMITS DATE: MARCH 30 , 1994 Attached you will find the information packet that was a part of the Water Board agenda for March 28th regarding the proposed change. The Water Board passed a motion recommending that the Council adopt these changes. The Council should also note that the Water Board has ordered preparation of plans and specifications for a water filling station to provide bulk water sales at a controlled flow rate. . /1(Z^7/ Tom Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Water Board Jerry Bauer TJK MEMO TO: WATER BOARD Item 5 SUBJECT: PROPOSED WATER WORKS ORDINANCE CHANGE DATE: MARCH 25, 1994 At the February 28, 1994 meeting, the Water Board passed a motion eliminating the issuance of Hydrant Use Permits. Attached is a proposed ordinance change based upon that motion for Section(s) 8-3-20 and 8-3-26. It is recommended that the Water Board approve these proposed ordinance changes and forward them to the City Council for approval at their April 4, 1994 meeting. J lf`c/1/c1L-/ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Russ Matthys Jerry Bauer Jim Bell r CURRENT 8-3-20: USE OF FIRE HYDRANTS: It shall be unlawful for any unauthorized person to open, tamper with or otherwise use any fire hydrant valve or other appurtenance to the water system. Use of fire hydrants can be allowed by securing a permit from the Public Works Director on an annual basis. All water use must be measured and/or metered and a report submitted by the user to the Public Works Director. (Ord. 092-274. 7-20-92) CURRENT 8-3-26: TURNING ON WATER. TAPPING MAINS: No person except an authorizes City employee snail turn on any water supply by operating a gate valve. hydrant or corporation stop; or tap any distributing main or pipe of the water supply system or insert a stop corp or otner appurtenance therein without a City permit. City employees and licensed plumbers snail be allowed to operate the curb stop, typically located at the property line, in the course of their duties when all City permits have oeen received. (Ord. 093-314. 9-7-93) PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. O 9 LA- 5 An Ordinance Amending Title 8, Chapter 3, Sections 20 and 26 - Issuance of Hydrant Use Permits THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 8 , Chapter 3 , Section 20 is hereby deleted in its entirety and the following language substituted in its place. 8-3-20: Use of Fire Hydrants: It shall be unlawful for any unauthorized person to open, tamper with, or otherwise use any fire hydrant, valve or appurtenance to the water system. Fire- fighters and City employees are authorized to use the fire hydrants. The City of Farmington does not issue hydrant use permits . Anyone wishing to utilize large quantities of water may receive water from the City' s water filling station (s) • • _ - - • - _ •• xoatar Ti - - S ••1 a — • ' • . _ 4 • f c- - -d to contral.,.._t.he.-Y.f-1wa- -te--ta-ve-i.d..._dispersion of r _ . 2 - he Cit s. Anyone wishing to utilize water for irrigation, rink flooding, etc. , must utilize a permanently installed water meter station as determined by the Public Works Director. All of these water uses shall be metered and a report submitted to the Public Works Director. Section II: Title 8, Chapter 3 , Section 26 shall be amended by adding (underlined) or deleting (struek) as follows: 8-3-26: Turning On Water, Tapping Mains: No person except an authorized City employee shall turn on any water supply by operating a gate valve, hydrant or corporation stop; or tap any distributing main or pipe of the water supply system or insert a stop corp or other appurtenance therein bw theist-a-Ety-perm t- City employees and licensed plumbers shall be allowed to operate the curb stop, typically located at the property line, in the course of their duties when all City permits have been received. SECTION III: After adoption, signing and attesta- tion, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day following such publication. Enacted and ordained the 4th day of April, 1994.