HomeMy WebLinkAbout07.05.94 Council Packet It
i
AGENDA
COUNCIL MEETING
REGULAR
JULY 5, 1994
•
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minutes limit per person for items not on Agenda)
a. Presentation to Ken Hanson
5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone
wishes an item removed for discussion.)
a. Approve Minutes for June 20, 1994
b. Approve Change Order #5 - Project 93-13 - Dakota County Estates 8th - Payment #3
c. Approve Payment#2 - Project 91-6 - First Street Improvement
d. Approve Capital Outlay Request - Security Camera at Liquor Store
e. Approve Signage at Pilot Knob Liquor Store
f. Approve Hiring of Part Time Employees - Liquor Store
g. Approve Payment - Project 93-7 - Riverside Development
h. Approve School & Conference Request - Administration
i. Approve School & Conference Request - Administration
j. Approve School & Conference Request - Finance
k. Approve Amendment to Joint Powers Agreement - Emergency Dispatch
1. Set Public Hearing - Establishment of TIF District#8
m. Fire Marshal Salary
n. Approve Letter of Engagement - Tom Larson, Briggs & Morgan
o. Approve Resolution Accepting Donation
p. Adopt Resolution Awarding Contract - Pond Control Structures - Project 93-20
q. Amend Resolution Authorizing Sale of Bonds
r. Approve Extension of Completion Date - Prairie Creek I
s. Approve Appointment of Assistant City Engineer
t. East Farmington PUD EAW
u. Approve Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. 7:30 P.M.. Assessment Hearing - Project 94-3 - 1994 Sealcoat
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Consider Request to Waive Building Permit Fee - Whispering River Townhomes
b. Park Preserve/Trail Land Acquisition
,
8. ORDINANCES AND RESOLUTIONS
9. UNFINISHED BUSINESS
a. Sewer Service Repair Policy
b. Review Request of South Suburban - Fees - 55 Unit CCF
10. NEW BUSINESS
11.MISCELLANEOUS
a. Special Assessment Abatement Program - Pine Knoll Project
12.REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
13.UPCOMING MEETINGS
a. July 11, 1994 - Council Workshop - CIP/SEASS
15. ADJOURN
AGENDA REQUEST FORM
Item No. 4a
Name: Larry Thompson
Department: Administration
p , , ,
Date: June 21, 1994
Meeting Date: July 5, 1994
Category: Citizens Comments
Subject: Presentation of Plaque to Ken Hanson
Explanation: Commend Mr. Hanson for his service on the
Planning Commission.
Reference Material/Responsibilty
Referred To: (Name) Department
4149' /
Signature
AGENDA REQUEST FORM
Item No. 5 f
Name: Paul Asher ra,S/0,07-L,
fr-li"-tf
Department: Liquor
Date: June 24, 1994
Meeting Date: July 5, 1994
Category: Consent
Subject: Approve Hiring Part Time Employees - Liquor Store
Explanation:
Reference MaterialiResponsibilty Memo/Application - Paul Asher
r
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Paul Asher Liquor Store
Rosemary Swedin Finance
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: PART TIME EMPLOYEES - LIQUOR STORE
DATE: June 29 , 1994
With your approval, I would like to hire the following people
as permanent Part-Time Retail Liquor Store Clerks at an hourly rate
of $ 6 . 50 :
Kim Lomas
David Wessin
Heidi Wilson
Note : A couple of the previous hires found other jobs and/or
are not available for as many hours as originally indicated.
Paul Asher
Liquor Store Manager
CC: Larry Thompson
Wayne Henneke
Rosemary Swedin
file
AGENDA REQUEST FORM
Item No. 5k
Name: Wayne Henneke _'"`'— )
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oryftirra"--
Department: Finance
VrALpp
Date: June 21 , 1994 (� U
Meeting Date: July 5, 1994
ijk
Category: Consent
Subject: Emergency Dispatch - Amendment to Joint Powers Agreement
Explanation: Provides for payment schedule for City' s share of
replacement of dispatching equipment consistent with the
July 2, 1984 Joint Powers Agreement.
Reference Material/Responsibilty Wayne Henneke
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
W
)arLaeV1444L
Signature •
Memo to: Mayor & Council
Date June 29, 1994
Re • Emergency Dispatch - Amendment to Joint Powers Agreement
The City of Lakeville provides emergency dispatch service for the
City. They are asking Farmington to participate in the cost of
replacing the dispatching equipment in a manner consistent with the
July 2, 1984 Joint Powers Agreement . The cost of the equipment is
$98, 266 . 33 and Farmington' s share would be 18 . 3% of the cost or
$17, 982 . 74 . The cost allocation between Lakeville and Farmington
is based on population.
To fund the upgrade of dispatching equipment, Lakeville sold
certificates of indebtedness at 3 . 6571% interest . Farmington can
either pay the $17, 982 .74 in one payment or pay Lakeville $4, 000 . 58
per year from 1995 - 1999 . The annual payments are based on the
same interest rate Lakeville pays on the certificates, 3 . 6571% .
It is recommended to approve the attached amendment to the Joint
Powers Agreement . The amendment allows for the payment of the
$17, 982 . 74 over a 5- year term commencing 1995 and ending 1999 at
3 . 6571% interest . The annual payment being $4, 000 . 58 .
Waw
Wayne E. Henneke
Finance Director
c.c. Larry Thompson, City Administrator
Dan Siebenaler, Police Chief
Ken Kuchera, Fire Chief
file
June 17 , 1994 Lak cvi((c
Mr. Wayne Henneke
Finance Director
City of Farmington
325 Oak Street
Farmington MN 55024
Dear Wayne,
Last fall, Larry Thompson and yourself indicated that Farmington
would agree to participate in the cost of replacing dispatching
equipment consistent with the July 2 , 1984 Joint Powers
Agreement. The cost of the equipment is less than the $101,832
estimate provided to you last fall.
The actual costs are $98, 266.33 as shown below. Please contact
me, if you would like to review documentation or need copies of
the specifications , legal notices , invoices or other
information.
VENDOR EQUIPMENT TOTAL
John Dubois Consultant-E911 $ 7, 500. 00
Nine-One-One E911 software & hardware 47, 037 .00
Vista Two M5209 telephones 1,324. 23
Vista Wiring new addition 355.84
Boffins Rumba 318.44
Computer Labs (CLI) 486DX40 computers 4, 148. 18
Computer Labs (CLI) Dispatch computers _ 1,730. 00
Computer Labs (CLI) BOCA modem 138.45
Computer Labs (CLI) Connections 18 . 00
Computer Labs (CLI) Install computers 180. 00
Computer Labs (CLI) Sales tax 392 .25
Computer Labs (CLI) Windows software , 272 . 64
Cabinet Concepts Dispatch console 614 . 00
Dictaphone Logger/recorder 24,737 .93
Sterling Electric Grounding system 3 , 097 . 34
Two Way Communications Ground tower 2,957. 00
BKPR Consultant-communications 3 ,421.91
Total E911 system $98,266.33
The Metropolitan Council's most recent population estimates for
Farmington and Lakeville are 6, 279 and 27, 956 respectively.
Such being the case, Farmington's share of costs would be 18.3%
or $17,982 .74.
City of Lakeville
20195 Holyoke Avenue • P.O. Box 957 • Lakeville, MN 55044-0957 • (612) 469-4431 • Fax 469-3815
Recycled paper,soy ink
If Farmington prefers to finance the cost over a five year
period commencing in 1995 , the annual payments would be
$4, 000.58. Lakeville sold Certificates of Indebtedness for this
equipment in November 1993 which yielded 3 .6571%. Hindsight is
20-20 vision but it appears that this was the all time low for
interest rates.
Such being the case, the payment schedule would be as follows:
Principal Interest Total
July 1, 1995 $3, 342.93 $657.65 $4, 000.58
July 1, 1996 3 ,465. 19 535.39 4,000.58
July 1, 1997 3,591.91 408.67 4,000.58
July 1, 1998 3,723.27 277.31 4, 000. 58
July 1, 1999 3,859.44 141. 14 4,000.58
Please request the Farmington City Council to consider the
attached Amendment to the Joint Powers Agreement. Once
approved, return the documents to me for execution by the
Lakeville City Council.
The City staff is not only proud of the good prices but is
very excited about the high level of technology that will be
incorporated into the equipment. The new system will have
leading edge enhancements which will carry us well into the
twenty-first century.
As always , the City of Lakeville enjoys the ongoing
harmonious working relationships with its neighbor cities.
Ventures such as joint dispatching benefit the citizens of
both communities.
Sincerely •urs,
Dennis Feller
Finance Director
DF/caz
Enclosure
cc: Robert Erickson, City Administrator
FIRST AMENDMENT
FARMINGTON-LAKEVILLE
JOINT DISPATCHING AGREEMENT
AGREEMENT made this day of , 1994, by
and between the CITY OF LAKEVILLE , a Minnesota municipal
corporation ("Lakeville") and the CITY OF FARMINGTON, a Minnesota
municipal corporation ("Farmington") .
Recitals
A. The parties have previously entered into a Joint
Dispatching Agreement dated July 2, 1984 ("Agreement") .
B. The parties desire to amend the Agreement.
NOW, THEREFORE , in consideration of their mutual
covenants the parties agree as follows:
1. The Agreement shall remain in full force and effect
except as specifically amended by this First Amendment.
2 . Paragraph 9 of the Agreement is amended to read: "This
Agreement shall be in effect from the 1st day of January, 1985,
through the 31st day of December, 1999. "
3 . Paragraph 10 of the Agreement is amended to read:
"Either party may terminate this Agreement prior to December 31, 1999,
by notifying the other party in writing of its intention to terminate
the Agreement at least six (6) months in advance of the termination
date. If Lakeville terminates the Agreement, the balance of the
equipment cost due to Lakeville not then due and owing under
paragraph 12 of the Agreement shall be cancelled. If Farmington
terminates the Agreement, the balance due to Lakeville under
paragraph 12 shall not be cancelled and payment shall be made in
accordance with the Agreement.
4. The Agreement is amended by adding paragraph 12 to read:
"Lakeville has incurred costs of $98,266. 33 to upgrade and replace
certain dispatching equipment. Farmington shall reimburse Lakeville
for 18. 3% of the cost or $17,982.74. Farmington shall reimburse
Lakeville in five (5) equal annual payments, together with 3 . 6571%
interest per year on the unpaid balance in accordance with the
following schedule:
Principal Interest Total
July 1, 1995 $3, 342 .93 $657.65 $4, 000.58
July 1, 1996 3 ,465. 19 535.39 4,000.58
July 1, 1997 3 , 591.91 408. 67 4, 000.58
July 1, 1998 3 ,723 .27 277.31 4, 000.58
July 1, 1999 3,859.44 141. 14 4,000. 58
IN WITNESS WHEREOF, the parties hereto have this day
and year above written caused this to be executed by their
proper city officials after Council authorization thereof.
CITY OF LAKEVILLE CITY OF FARMINGTON
BY: BY:
Its Mayor Its Mayor
AND AND
Its City Clerk Its City Administrator/Clerk
AND AND
Its Chief of Police Its Chief of Police
AGENDA REQUEST FORM
Item No. 5 s
Name: Tom Kaldunski "—
p
Department: Public Works
Date: June 21, 1994
Meeting Date: July 5, 1994 P
Category:
Consent
Subject: Approve Hiring of Assistant City Engineer
Explanation:
Reference Material/Responsibilty Recommendation/Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Rosemary Swedin Finance
/17/e/
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: APPOINTMENT OF ASSISTANT CITY ENGINEER
DATE: JUNE 27, 1994
The City of Farmington has advertised for the above referenced position (attached). Also attached
is a position description. A total of 23 applications were received. This position was vacated by
Russ Matthys in May, 1994. The applications were reviewed and seven (7) candidates were
selected for interviews during the week of June 13th, 1994. The following factors were utilized
for rating purposes:
1. Application/resume
2. Education
3. Engineering experience
4. Management experience
5. City experience
6. Computer skills
7. Veterans Preference
8. A.D.A. Requirements
The applicant that was selected is James (Jay) Kennedy. He has demonstrated that he has the
necessary skills desired for the position.
It is my recommendation that the city Council appoint Jay Kennedy to the position of Assistant
City Engineer. This position has been rated as a grade 9 in the City's compensation and compa-
rable work study. The 1994 salary range is $33,312 to $39,903. It is recommended that the
wages be set at the entry level for the position ($33,312/year). This position will be a Class II
position, providing compensatory time for overtime, per City policy.
A six (6) month probationary period will apply. Upon Council approval, I will present the official
joboffer to Mr. Kennedy.
1:44„,/e11,1
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
ASSISTANT ENGINEER
City of Farmington (pop. 6900) a growing southern metro city, located 35 minutes south of Mpls/
St. Paul, is accepting applications for the position of Assistant City Engineer in the Public Works
Department. Position is responsible for assisting City Engineer in duties related to public works,
solid waste, streets and utilities, personnel, civil engineering and Minnesota State Aid system.
Must be proficient in AutoCADD.
Minimum Qualifications: B.S. Degree in Civil Engineering from an accredited college or univer-
sity plus three (3) years experience in municipal engineering.
Applications are available at City Hall, City of Farmington, 325 Oak Street, Farmington, MN
55024. Applications received until May 27, 1994.
Equal Opportunity Employer
CITY OF FARMINGTON
POSITION DESCRIPTION
POSITION: ASSISTANT CITY ENGINEER
PURPOSE AND SCOPE: Assists and supports the Public Works
Director/City Engineer in supervising
and performing the day to day duties (activities) of the Engineering
and Solid Waste Operations
RELATIONSHIPS :
Reports to: Director of Public Works/City Engineer
Gives Work Direction to: Civil Engineer I
Engineering Technician
Engineering Intern
Solid Waste/Engineering Specialist
Solid Waste Leadperson
SPECIFIC RESPONSIBILITIES :
TASK 1 . Civil Engineering Operations
1 . 1 Assists as liaison and advisor for the City with consulting
engineers, governmental agencies, developers and the general
public for all engineering activities .
1 . 2 Assists in preparing long range engineering plans and feasibility
studies .
1 . 3 Assists in preparing plans and specifications for public
improvements .
1 .4 Coordinates receipt and tabulation of bids on public improvement
projects, and oversees administration of contract .
1 . 5 Secures necessary permits and approvals from Federal, State and
local levels .
1 . 6 Coordinates all surveying and construction staking, utility and
street inspections and preparing pay estimates .
1 . 7 Prepares preliminary and final assessment rolls on all
improvement projects .
1 . 8 Coordinates maintenance of as-builts for street and utility
improvements . Provides said information for various requests .
1 . 9 Coordinates construction projects with consulting engineers,
consulting planners, contractors, developers, City administration
and public utilities.
1 . 10 Reviews plans and specifications for street and utility
construction by private developers . Sees that as-builts are
submitted.
1 . 11 Assists in seeing that contract street and utility work is
planned and submitted for bids according to established
procedures, and inspects the performance of such contracts.
1 . 12 Monitors contracted work to ensure performance meets City
standards .
1 . 13 Uses computer and various software, such as : AutoCad (drafting
of plans and details) , Lotus 1-2-3 (bid estimates and
tabulations) , and Word Perfect (reports and correspondence) .
1 . 14 Prepares proper documentation for reimbursement of MSA funds .
1 . 15 Assists in reviewing all future improvements relating to the use
of MSA funds.
1 . 16 Assists in right of way acquisition.
1 . 17 Assists in design of public works projects .
1 . 18 Receives and responds to calls and requests involving
engineering projects and solid waste issues .
1 . 19 Makes recommendations for Engineering budget and capital
improvement program.
TASK 2 : Solid Waste Operations
2 . 1 Makes recommendations for Solid Waste budget and capital
improvement plan.
2 . 2 Responsible for administration of all waste system grant and loan
programs and assuring solid waste system compliance with all
governmental rules and regulations .
2 . 3 Responsible for the administration of the collection, recycling,
disposal and sale of solid waste.
2 .4 Maintains communication with Solid Waste Leadperson to coordinate
work and route schedules and to address personnel and operation
problems or opportunities .
TASK 3 : Public Works
3 . 1 Develops qualifications for employees for vacancies in Public
Works and makes recommendations for hiring of new employees .
3 .2 Coordinates testing for lead and copper in the public water
system.
The above statements describe the principal functions of the job
identified, but shall not be construed as an exclusive listing of all
the work requirements that may be inherent in the job.
KNOWLEDGE AND SKILLS
1. High degree of knowledge of engineering specifications, proposals,
standard details and plans .
2 . Ability to design municipal improvements using standard civil
engineering practices.
3 . Ability to operate AutoCad, Lotus 1-2-3, Word Perfect and various.
other computer software at a competent level .
4 . Ability to operate Theodolite, Automatic Level and various other
surveying equipment at a competent level .
5 . Knowledge of current street and utility construction techniques
and ability to field inspect such work.
6 . Knowledge of Federal, State, County and local improvement and
permit requirements .
7 . Knowledge of Federal, State, County and local solid waste laws .
8 . Ability to establish and maintain effective working relationships
with co-workers, supervisors and the public.
9 . Ability to communicate effectively, clearly and concisely, both in
oral and written form.
10 . Ability to plan and coordinate within and between departments.
11. Ability to work independently with minimal work direction and
supervision.
12 . Ability to supervise, plan and inspect work of subordinates .
13 . Knowledge of Minnesota Statutes, Chapter 429, on local
improvements and assessments.
14 . Ability to adapt to a wide and varying range of duties .
15 . Ability to meet and maintain physical requirements as may be
established from time to time by the City.
MINIMUM QUALIFICATIONS
Bachelors Degree in civil engineering from an accredited university or
institution.
r
•
Sufficient training and experience to demonstrate the knowledge and
abilities listed above, including three (3) years increasingly
responsible experience in design and inspection of municipal
improvements . Demonstrated leadership and the ability to work
cooperatively with other employees throughout his/her work experience .
Knowledge of City solid waste ordinances and policies . Class "C"
drivers license .
AGENDA REQUEST FORM
w _
Item No. 9a
Name: Tom Kaldunski in15-71"- •
- 2
Department: Public Works �-�A,,j.Qo I '� J✓
Date: June 21, 1994
Meeting Date: July 5, 1994 ;:e91t` 0-0
cie -leL- t:Arr
Unfinished Business �Q�, <<0
1-714
Category:
Subject:
Sewer Service Repair - 905 Westwood Ct. /Dakota Lumber
Explanation: Presentation of Policy
Reference Material/Responsibilty Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jerry Bauer Public Works
Paul Lamberty 905 Westwood Court
Steve Finden/Dakota Co. Lumber 28 8th Street
15460/./.0417
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SANITARY SEWER SERVICE REPAIR AND MAINTENANCE POLICY-AN
AMENDMENT TO THE CITY ASSESSMENT/IMPROVEMENT POLICY
. DATE: JUNE 30, 1994
The City Council has had recent discussion regarding the establishment of a policy to address
sanitary sewer service repairs and maintenance. These discussions were prompted by problems
that arose at two (2)locations:
1) Dakota Lumber at Pine & 7th Streets
2) Lamberty residence at 905 Westwood*Ct.
Memos outlining the problems encountered were sent to the Council previously. The Lamberty's
and Steve Finden have been invited to the 7/5/94 to discuss the Council's policy.
Attached is a draft policy for sanitary sewer services, improvements, repair and maintenance for
your review and comment. This will be discussed at the 7/5/94 Council meeting. Please provide
your input. The Council plans to establish a policy, this new policy will be an amendment to the
City's Assessment/Improvement Policy.
J � �
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Development Committee
Street and Utility Crew
FIRST DRAFT
SANITARY SEWER SERVICE POLICY
CITY OF FARMINGTON
•
1. The intent of this document is to describe the City Council's policies as they relate to sanitary
sewer services. All sections of the Farmington City Code Section 8-2-1 through 13
shall apply in the interpretation of this policy.
2. The Director of Public Works is the City Council appointee for enforcement of all regulations
and policies pertaining to sanitary sewer systems.
3. Attached are copies of the City's standard plates for the construction of sanitary sewer services.
The City Council has approve these standards and they shall be followed in all work associated
with sanitary sewer services.
4. All sanitary sewer mains and services with less than six(6) feet of cover from the sewer flow line
to the finish grade above the pipe shall be insulated with 2" high density polyethylene, laid eight
(8) feet wide and centered on the pipe.
5. All installation work, repairs or maintenance of the publicly owned sanitary sewer service line
shall be performed under the direction of the Public Works Director per Section 8-2-9 of the City
code.
6. The City is responsible for the sanitary sewer service line as folio ,.,0 ,0
The City would be responsible for the sanitary sewer maintenance) e, risers and service line
from the main to the property line. The City is responsible for ensuring that these publicly
/ owned improvements are constructed to meet all applicable regulations, codes and policies. The
City may also be responsible for any damages that may occur to the property owner due to
failure, plugging and/or deficient installations of the publicly owned portion of service line as
determined by the City's insurance carrier from time to time.
The property owners responsibility shall be as follows;
For the proper construction of the sanitary sewer service from the property line to the structures
including the pipe, wyes, bends, clean outs, etc. as required by all applicable regulations, codes
and policies.
For the routine maintenance of the service line from the structure all the way to the sewer main;
for example, blockages in the service, rust removal, etc.
7. A sanitary sewer permit as required by code is necessary for all service line connections. The
Publics Work Department shall keep a record of all service line locations and note them on the
City's utility maps. The Public Works Department will be responsible for all inspections of the
service lines. Typically, the publicly owned service line is installed as part of a large utility
improvement project, and the service line is installed as part of the home building. The Public
Works Department shall sketch the private service line installation onto the sewer permit to
provide a permanent record.
8. Permit applications can be approved by staff upon determination that the application is complete
and all applicable fees have been collected and/or billed.
9. In the event that a public sanitary sewer service has not been installed for a buildable lot,the
property owner can request the installation of a service line stubout. This work is done by the
Public Works crews. The property owner will be required to pay various fees (i.e. S.A.C.,
benefit charges, S.S. trunk area charges, etc.) as established by the City Council from time to
time.
10. Section IV of the City of Farmington's Assessment/Improvement Policy addresses the useful
service life of sanitary sewer services. All public improvements are judged to have a normal
useful life expectancy. For the purposes of this policy, the life expectancy of a sanitary service
line is 50 years.
When an existing public improvement is ordered to be renewed or replaced or repaired,the
L__Fopeadwil be responsible for costs (to be assessed) on a prorated basis. This levy will
be prorated fro 05 t one-half(1/2) life expectancy to 100%at full life expectancy or beyond as
outlined in the following table:
Time Property Owners Share City Share
1st year 0% 100%
10th year 0% 100%
20th year 0% 100%
25th year 0% 100%
30th year 20% 80%
35th year 40% 60%
40th year 60% 40%
45th year 80% 20%
50th year& beyond 100% 0%
Note that between year 25 to 50 the property owner responsibility increases by 4% each year. This
schedule defines the depreciation of the public improvement.
11. The City's definition of availability of sanitary sewer service is a service line stubbed to the
property. City code requires that all properties must connect to municipal service within 1 year
of availability, unless the City Council provides for an exception in a written agreement.
12. Property owners are responsible for notifying the City when their water service status is changed.
City staff will utilize existing forms/procedures for documenting and implementing changes to
-ligeter service. In the event of errors or discrepancies in billings and/or fees,the Council will
review them on a case by case basis upon receipt of a written request. The maximum allowed
will be for one (1) year prior to the written request.
13. City Council will designate its agents for water rate studies to determine fees and rates to be
levied on behalf of the Council from time to time. The rates shall be established on an annual
basis by Resolution adopted by the City Council.
14. Utility bills are the responsibility of the property owners. All accounts will be put in the property
owners names. If the property owner has multiple users of his/her property, it is the property
owners responsibility to determine his/her own method of distributing the bill from the City.
15. The City shall be notified for the following:
A. New Utility Accounts - The name, address and telephone number of the property owner to
establish the utility account.
B. Change in Ownership - The name, address and telephone number of the new property owner
to establish the utility account. The previous aimer will be liable for all utility bills prior to
the property transfer. The City will need to have the property owners forwarding address so
the final bill can be mailed.
C. Maintenance - Please contact City Hall if you are having some kind of problems with your
sanitary service. It is important to contact the City as soon as possible when problems occur.
Upon receiving notification of these types of problems, city staff will document the
notification with a Citizen Action Request,per the policies that apply to that document. The
City Policy is to respond to reports of sewer backups on an emergency basis. The
response will be done as quickly as possible. The person notifying the City will be told the
City's findings after the initial response. If further action is required,then city staff will
implement the action promptly.
16. Notice of Disruption of Sanitary Services:
The City policy is to notify affected properties prior to disruption of sanitary service. In cases of
emergency,this notice shall be done as soon as possible prior to disruption. This notice shall be
done by City staff oonnao• - a house by house basis. A written notice shall be left at all affected
locations.
17. City policy is to provide one service line to each property and/or principal use on the property.
Multiple dwelling units (2 to 4 housing units)will be provided with a service line for each unit.
Apartments will be serviced by one line. No more than one housin_ unit or building shall be
supplied from one service connectio . - - _ •-• . _• . :e
—Straztu A� . cast. Fire sprinkling lines will not be metered. Multiple service connections
are required for all buildings that have several principle uses (i.e. malls,townhomes, condomini-
ums, etc.) within a building with common walls.
18. All service line connections shall be inspected by the City prior to backfilling. These inspections
shall be done by the City's licensed sewer operators utilizing the existing forms established by
the City. A sketch of the service lines shall be made at the time of inspection. Ties from the
curb stop to the corners of the buildings shall be noted on this sketch. The licensed sewer opera-
tors are responsible for maintaining the records of these service lines and curb stop locations.
w0 Ga 14�
19Mgrez services shall be installed upstream from the sanitary service. Fifteen foot long stubouts
shall be installed beyond the property line in all new developments.
20. City Council reserves the right to adjust bills in extreme cases. These will be reviewed by the
Council on a case by case basis upon written request from the property owners.
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Revisions
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TYPICAL SVC LOCATIONS ON LOT
Kir*/
Plots No.
ss- 13
CITY OF CRY OF FARMINGTON WM_ „
FARMINGTON ENGINEERING DEPT, )
NOTE - ALL CURB BOXES MUST HAVE _
RISER RODS. WHENEVER AN ,
EXISTING CURB BOX IS
AFFECTED BY NEW CONSTRUCTION,
THE CONTRACTOR IS REQUIRED '
TO INSTALL A RISER ROD TO BE •
WITHIN 1 FOOT OF FINAL GRADE.
• RISER ROD MUST BE ATTACHED
TO CURB BOX. THIS WORK
SHALL BE INCIDENTAL TO
c- THE NEW CONSTRUCTION. Q
Variable (See Plan) .-. 15'
44' Wood Fence Post ••
4'above grade
Variable (See Plan) . I - .
Curb stop & box 14-6g
Inside.
Inside. riser
rod req' d /
_ to 1 ' of grade . //
JI j
T
ftiin. 1 " water service lL,►
Z
m e Et Type K" Copper CONC
0
Ila ' j % Corporation Stop BLOCK
y d N 4•SUPPORTv :
O 44
{ vil 41... II,m■rall•�� 2 X 2 MARKER
0
Water Main
Curved Segmental
Sanitary Sewer Manhole. Block for
Gooseneck Support 1
•
I •
Sewer Service
• 6"or 4"PVC. 'SDR 35"„Sewer Service
} Min. Slope 1/4 per ft
NOTE: WHENEVER SERVICE LINES ARE INSTALLED IN AREAS
OF HIGH GROUNDWATER, THE LAST 5' , AS A MIN. ,
ARE TO BE INSTALLED AS A 450 RISER TO EXTEND
SERVICE LINE ABOVE GROUNDWATER LEVEL.
THIS WORK IS INCIDENTAL TO SERVICE LINE INSTALLATION.
REV. Plate No.
STANDARD DETAILS DATE •
CITY OF FARMINGTON 2-1-93 WM - 10 .
ENGINEERING DEPT. SEWER AND WATER_SERVICE
CONNECTIONS ON . SS - 5
EXISTING VACANT LOTS
DRAFT
Qr•o
N FROZEN SANITARY SERVICES
From time to time, sanitary service lines in the City of Farmington become frozen due to deep frost
conditions. When this occurs prompt action is needed to prevent major damages.
The following outlines the City's policy on responding to this type of problem.
1) Typically the City will receive a phone call of sewer backup to a property. City staff is to
complete a"Citizen Action Request Form" when this call is received. All policies that apply
to these forms must be followed. This form is then given to the Street and Utility Foreman
with a copy to the Director of Public Works, for implementation.
2) City staff is to respond as quickly as possible to a suspected frozen service. Contact between
the Street and Utility Foreman and property owner(and/or resident) shall be implemented
immediately to determine what plan of action is to be followed.
3) The Street and Utility Foreman is to discuss the plan of action with property owner as
quickly as possible. Frozen sanitary service lines are typically thawed by introducing heated
water from the downstream side of the blockage, with a culvert steamer and/or high pressure
washer.
A) If the City and resident agree to share the cost equally at this discussion, the foreman
will proceed to have the service line thawed from the main to the structure. It is
difficult to determine the actual location of the frozen portion of the service and under
this policy the City and property owner agree to share liability.
B) If the resident and City do not agree to share the cost equally, the foreman will
proceed to thaw the water service line from the main to the property line. No attempt
will be made to thaw the service line between the property line and the structure.
This portion is the homeowners responsibility. The City will be responsible for all
costs associated with thawing the City's share of the service line. (From main to
property line.)
It is recognized that the property owner is assuming some risk under option B. If the
service is frozen beneath the street,he may not have any costs. If the service is frozen
on private property, he may incur more costs on his own. The property owner will be
responsible for all costs associated with repairs to a frozen sewer service under option
B.
4) The Street and Utility Foreman is to prepare a written report to document what has occurred
in responding to the frozen service. A copy of this report is to be given to the Public Works
Director and Finance Department(for billing). A copy of this form is attached.
5) The City Council will implement a policy to insulate all mains and service lines to the prop-
erty line installed less than six(6) feet in depth. This program will be implemented as street
• reconstruction occurs or as the City can fund it.
, 6) If the City is going to do any repairs to a frozen service line that is the property owners
responsibility, the parties must sign an agreement before the work is done.
•
MEMO TO: WAYNE HENNEKE
SUBJECT: SANITARY SEWER SERVICE POLICY
DATE: JULY 7, 1994
The City Council has adopted a Sanitary Sewer Service Policy at its July 5, 1994 Council meet-
ing.
This policy states that "the City is responsible for the sanitary service between the main and
property line". The City's responsibility is based upon a depreciation schedule in the policy.
Recently, the City Council reviewed two (2) sanitary services;
1) 905 Westwood Ct.
2) Dakota County Lumber
Based upon the Council Policy, the following payments should be made;
1) Mr. & Mrs. Lamberty should receive a check for $1,030.88 for 100% of the
repairs to their service line constructed in 1979. The City should reimburse its
insurance company $377.00 for damages at the Lamberty's, damages covered by
the City's insurance. Note the City has a $500 deductible.
2) Mr. Finden, owner of Dakota Lumber Co. should be reimbursed $509.60 that he
recently paid for repairs/insulation for his service which was built in 1972.
Please have these checks drawn and sent to the correct parties as soon as possible.
i;ifita,/%1/IThomas
J. Kdunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
TJK
Rosemary Swedin
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SANITARY SEWER SERVICE REPAIR AND MAINTENANCE POLICY-AN
AMENDMENT TO THE CITY ASSESSMENT/IMPROVEMENT POLICY
DATE: JUNE 30, 1994
The City Council has had recent discussion regarding the establishment of a policy to address
sanitary sewer service repairs and maintenance. These discussions were prompted by problems
that arose at two (2)locations:
1) Dakota Lumber at Pine & 7th Streets
2) Lamberty residence at 905 Westwood*Ct.
Memos outlining the problems encountered were sent to the Council previously. The Lamberty's
and Steve Finden have been invited to the 7/5/94 to discuss the Council's policy.
Attached is a draft policy for sanitary sewer services, improvements, repair and maintenance for
your review and comment. This will be discussed at the 7/5/94 Council meeting. Please provide
your input. The Council plans to establish a policy, this new policy will be an amendment to the
City's Assessment/Improvement Policy.
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Development Committee
Street and Utility Crew