HomeMy WebLinkAbout08.01.94 Council Packet AGENDA
COUNCIL MEETING
• REGULAR
AUGUST 1, 1994
1. CALL TO ORDER
a. ALF Emergency Response Trailer
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit/person for items not on agenda. )
5. CONSENT AGENDA (All items approved in 1 motion/no discussion unless
anyone wishes an item removed for discussion. )
a. Approve Minutes - 7/18/94 - Regular
b. Approve Amendment to Developers Agreement - Limerock Ridge
c. Approve Budget Adjustment/Capital Outlay Request - Portable Radio
d. Approve Revised Capital Outlay Request - Tarps for Dump Trucks
e. Adopt Ordinance Revising Sump Pump Waivers
f. Approve Payment No. 2 - ADA Improvements to City Hall
g. Approve Payment for Sump Pump Inspections Phase II
h. Approve Installation of Traffic Signs - Upper 183rd St. and Echo Drive
i. Adopt Resolution Approving Application for MPCA Revolving Loan
j . Approve Payment to Dakota County for Shoulder Paving
k. Approve Request from Hospital for Excess Soil from City Projects
1. Approve Annual Salt Contract PULL
m. Approve Name Change for Ensley Avenue from Upper 182nd - Upper 183rd
n. Approve Temporary 3. 2 On Sale License - Farmington Parks and Recreation
o. Adopt Ordinance Adding Congregate Care Facilities as Conditional Use
p. Adopt Resolution Issuing Negative Declaration on East Farmington PUD
q. Accept Reduced Work Schedule - Senior Center
r. Adopt Resolution Accepting Donation to Fire Department
s. Approve School/Conference Requests - Fire Department
t. Set Public Hearing for TIF #8 - 9/6/94 at 7 : 30 P.M.
u. Adopt Resolution Approving Technical Evaluation Panel Report for
East Farmington and Southeast Sanitary Sewer
v. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Dakota County 5 Year CIP
b. Jim White - Vehicle Accident
8. ORDINANCES AND RESOLUTIONS
a. Adopt Resolution Accepting Bids/Declaring Costs and Ordering
Preparation of Assessment Roll/Accepting Assessment Roll and
Setting Public Hearing - Project 94-1 - Oak Street Improvements
9. UNFINISHED BUSINESS
a. Construction Agreement Update for 195th Street Project
THE AGENDA IS CONTINUED ON THE BACK OF THIS SHEET
10. NEW BUSINESS
a. Space Needs Study
b. Grading Plan for Park Development
c. Water Availability to New Homes Policy
d. 1995 Budget
11. MISCELLANEOUS
a. Damage Claim from Snow Plowing
12. REPORTS FROM COMMISSIONS/COMMITTEES/COUNCILMEMBERS
a. Request from HPC - Historical Context Study Interviews
13. UPCOMING MEETINGS
a. Public Information Meeting on East Farmington PUD and Prairie
Waterway
14. EXECUTIVE SESSION
a. Personnel Issue
15. ADJOURN
AGENDA REQUEST FORM
Item No. la
Name: Larry Thompson
Department: Administration
Date: July 18, 1994
Meeting Date: August 1 , 19 9 4
Category:
Subject: 6: 30 P.M. - ALF Emergency Response Trailer
Explanation: ALF will be bringing its new emergency response
trailer at 6 : 30 P.M. for Council and public viewing.
Reference Material/Responsibilty
Referred To: (Name) Department
Larry Thompson Administration
Dan Siebenaler Police
Ken Kuchera Fire
f
Y/476441 -
Signature .
AGENDA REQUEST FORM
Item No. 5d
Name:
Tom Kaldunski
Department: Public Works /DifR
1
Date: July 22, 1994
Meeting Date: August 1, 1994
Category: Consent
Subject: Revise Capital Outlay Purchase - Tarps for Dump Truck
Explanation: I will be presenting a revision to the approved
capital outlay request for tarps.
Reference Material/Responsibilty Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jerry Bauer Public Works
;1411(ciLli
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: REVISE CAPITAL OUTLAY REQUEST - TARPS FOR DUMP TRUCKS
DATE: JULY 28, 1994
Attached is a copy of a Capital Outlay Request for the purchase of(5) pull tarps for dump trucks
dated 12/20/93. These purchases were included in the 1993 budget. Following Council approval,
the Public Works Department made arrangements to install one of these tarps on a truck. The
department feels that the tarp purchased from Crysteel is adequate for the job, however the unit
available from Twin City Truck will function more efficiently. In addition, the installation of
tarps at Crysteel (located in the north metro area) requires a lot of additional time spent by depart-
ment employees taking trucks to the north metro shop, when compared to Twin City Truck. It is
in the department's best interest to utilize its resources most efficiently.
The Public Works Department is requesting Council approval for the purchase of three (3) tarp
systems from Twin City Truck of Lakeville. The three (3) tarp systems will cost $1,917.00. The
department has $2,170.88 remaining from the original capital outlay request. It is recommended
that the revised capital outlay request for $1,917.00 be approved.
In addition, the Department has a need for a push lawn mower. The City received a low quote of
$239.63 from Cherokee Power for the Lawn Boy mower. It is proposed to fund this purchase
from the $253.88 savings from the tarp purchase. It is recommended that the Council approve the
Capital Outlay request for the lawn mower.
./;14,1(c1414/1(c J
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Wayne Henneke
TJK
Jerry Bauer
•
REQUEST FORM
CAPITAL OUTLAY PURCHASES
DEPARTMENT
Public Works DATE OF REQUEST 12/17/93
ITEM(S) TO BE PURCHASED (5) Pull Tarps for Dump Trucks
AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 19
BUDGET : $ Per memo
AMOUNT REMAINING AS OF DATE OF REQUEST : $
QUOTATIONS RECEIVED: -
1 . VENDOR Twin City Truck DATE 12/15/93 AMOUNT $ 3,461.25
2 . VENDOR Crysteel _ DATE 12/17/93 AMOUNT $2.713.60 ,
-ATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW
COMMENTS :
‹Zi � •
/ / /7h3 • ' - _L
DEPAR`►' T HEAD SIGNATURE DATE FINANCE • IREC OR SIGNATURE liAlb-12/23
TO : THE MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUESTBE APPROVED
gc.41
SIGNATURE OF CITY ADMINISTRATOR
lalsok
DATE
fl
ACTION TAKEN BY THE COUNCIL ON THEU DAY OF 19
(A?PROV ) (NOT APPROVED)
FILE :
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� 1
AGENDA REQUEST FORM
Item No. 5q
Name: James Bell 961"Department: Parks and Recreation
Date: July 22, 1994 (77)•-1-_
Meeting Date: August 1, 1994
Category: Consent
Subject: Accept Reduced Hour Schedule for Current Personnel - Sr. Center
Explanation:
Reference Material/Responsibilty Memo - Jim Bell/Mary Pinney
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Jim Bell Park and Recreation
Joy Pellicci Park and Recreation
Mary Pinney Park and Recreation
Signature
MEMO TO: LARRY THOMPSON
SUBJECT: REQUEST FOR REDUCED WORK WEEK
DATE: JULY 22, 1994
Mary Pinney has requested a reduced work week because of her going
on Social Security. (See attached memo. )
I recommend that we accommodate her request and ask that the Council
approve advertising for another part time position. This would give
us more flexibility in scheduling. The new position would be for
approximately 15 hours per week at Mary' s salary.
Je.....4,-010-1 CI:7g)
Jim Bell
Parks and Recreation Director
cc: Wayne Henneke
Joy Pellicci
Rosemary Swedin
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AGENDA REQUEST FORM
Item No. 11 a
Name: Wayne Henneke 1 ��
Department: Finance l d C�
Date: July 28, 1994 l
Meeting Date: August 1, 1994
Category: Miscellaneous
Subject: Damage Claim from Snow Plowing
Explanation: Damage to boulevard at 5151 183rd Street from
snow plowing operations this winter.
Reference Material/Responsibilty Wayne Henneke
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Development Committee
WartelSg/r1414110'
Signature
Memo to: Mayor & Council
Date July 28, 1994
Re Damage Claim - 5151 - 183rd St . W.
The Finance Department has received the attached damage claim from
Pam Hockert, 5151-183rd St . W. The Hockerts landscaped the corner
of their yard which was in the city boulevard. Under city
ordinance only specified trees are allowed to be planted. Last
winter the snowplow went 8 feet into the yard and dug up the
landscaping.
The following is an itemization of the request for damages :
2 - Dwarf spruce trees ($6 . 97 ea. , plus tax) $14 . 85
1 - Shrub ($11 . 97, plus tax) 12 . 75
1 - Edging ($10 . 99, plus tax) 11 . 70
Rocks (1/3 of 2yds . @ $86 . 77) 28 . 92
Sod (5 rolls @ $1 . 88) 9 .40
Total $77 . 62
Pam Hockert stated in her letter to Council, she understands the
City must enforce its ordinances and not pay for anything but the
sod. In practice the property owner should call the Public Works
Department regarding the sod damage and the Public Works Department
would replace the sod. In this case it is recommended to pay
Pam Hockert for replacing the sod.
I do not recommend paying for the trees, shrub, edging, or rock.
The City does have an ordinance stating only specified trees are
allowed to be planted in the boulevard. The ordinance does not-
allow for landscaping in the boulevard because of the snow plowing
and maintenance of city services in the boulevard. Also, there are
many properties in Farmington that have landscaping in the
boulevard and in most cases add to the esthetics to the
neighborhood. If the City pays for the replacement of Pam
Hockert' s trees, shrub, edging, and rocks, the City sets a
precedents of paying for all damage to landscaping in the boulevard
the City causes .
This claim brings up the following questions :
1) Since there is a number of properties that have
landscaping on the boulevard, should the City enforce the
current ordinance and have all landscaping removed except
for specified trees under the ordinance?
2) Should the City allow landscaping on the boulevard but if
any damage does occur, it is the liability of the property
owner?
3) Should the City allow landscaping on the boulevard and if
any damage caused by maintaining city services occurs, the
City will pay for the damage?
`,1JC�Z�In.Lfz 3111Pi
Wayne E. Henneke
Finance Director
c.c . Larry Thompson, City Administrator
Development Committee
file
I
5151 183rd St. W.
Farmington, MN 55024
July 14, 1994
City of Farmington
Attn: Finance Director
325 Oak Street
Farmington, MN 55024
Dear City Finance Director and Farmington City Council:
Per my phone conversation with the Finance Director on 7/13/94, I am writing
this letter. I understand my case is going to be presented to the Council
and I just wanted to give everyone some additional information.
In the summer of 1993, we spent hours (and a substantial amount of money)
sodding and landscaping our yard. I put together a nice arrangement in the
corner of our yard, not knowing about any ordinance against certain land-
scaping nor the manner in which the snowplowing is done in the winter out
in Dakota County Estates. As being fellow homeowners, you can probably
imagine the extreme disappointment and sadness I felt one afternoon when I
drove up to our house and observed the damage the snowplow had done. Can
you imagine spending hours on something and having it completely destroyed
within minutes? The snowplow came into our yard 8 feet and dug up down to
the dirt an area approximately 8-10 feet in width. Try to imagine something
that is 8 feet in length. My belief as a homeowner (and I'm sure other
homeowners would agree) , that the snowplow had no business going into our
yard 8 feet.
Two city workers came out to assess the damage a couple of weeks later.
They were extremely sorry and suggested the least they could do at the time
was stop by in the spring to help clean the mess up. But, no one ever
showed up to even help with that rotten job. We then spent days on our hands
and knees picking up little rocks.
I understand that you have city ordinances, but as a new homeowner you are
not aware of landscaping limitations, where you can plant trees, fencing
restrictions, etc. It is my suggestion that a letter be sent to each new
homeowner explaining that there are certain restrictions and they should
call the city before landscaping, planting any trees, etc.
For the present time, however, I know you can enforce your ordinances and not
pay for anything but the sod that was dug up by the snowplow. I know for a
fact, though, that there are many other homeowners that have some sort of
landscaping 8 feet from the curb. I guess in all reality, if the snowplow
City of Farmington
July 14, 1994
Page 2
had dug up something 2-3 feet in the yard or right along the curb, it
would be a little more understandable. But, what business does he have
digging up (let me remind you again, down to the dirt) 8 feet into anyone's
yard. I think any homeowner that experienced the whole corner of their
yard dug up 8 feet in for no reason, would have a little bit of a problem
with that.
In closing, let me thank you for taking your time to review my case.
Sincerely,
Pam Hockert
5151 183rd St. W.
Farmington, MN 55024
L163- 1055
•
May 24, 1994
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear City:
Here are the itemized charges, excluding labor, for the damage done
when the snow plow dug in 8 feet on the corner of our lot this past
winter:
2 - Dwarf spruce trees ($6.97 ea. , plus tax) $14.85
1 - Shrub ($11.97, plus tax) 12.75
1 - Edging ($10.99, plus tax) 11.70
Rocks (1/3 of 2 yds. @ $86.77) 28.92
Replace sod (5 rolls @ $1.88) 9.40
TOTAL $77.62
I also spent many hours last year designing this landscaping, then
a few more hours this spring cleaning up the mess the snowplow left.
I do not expect to be reimbursed for my time, even though the city
employee who stopped by to assess the damage suggested that they
would stop by when in the neighborhood to help clean up the mess they
had made. (No one ever showed up.) I would, however, appreciate
being reimbursed for the actual cost to me that the snow plow caused.
Thank you for your prompt attention to this matter.
Sincerely,
gaM
Pam Hockert
5151 183rd St. W.
Farmington, MN 55024
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TOTAL .91 |
FTD
14.85
CHECK TENDERED 14.85 ------Rj 07-- ril -i (
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CHANGE. -- .00
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REFUND
KUARTS PRICE pROH{SE
WE HATCH ALL COMETITORS PRICES
.
1
26077 POTENTILLA 11 7
3 726535116077 yO7EN7ILLA ^v
038398001040 WEEDDLOCK 11.97 '
4 03039800104 �.39
5 03O39O00 9,39
SU87O AL~~~~", 1~^ 9.39
TAX
- 52.11
TOTAL 3.39 _
CHARGE TENDERED 55^50
55.50
CHANGE
.00 '
/ ** WE APPRECIATE YOUR BUSINESS °�
PAMELA V HOCKER7 *
3047-3047 052 28 6/10/93 7559 '
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. FRIEDGES, INC.
LANDSCAPING, EXCAVATION CONTRACTORS
9380 202nd St. West,Lakeville,MN 55044 (612)469-2996 . . Fax 469-1755
CUSTOMEFt/jYYoi /'
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ADDRESS �r-I�4/�� I�^� - ' J �6 v �/Y to �1■ r`E R ���</frr'�j
.}�/�►/" /�I! I �7 )) ,Pstetswilbepickedup.Th will be an
// I ///`.I" 6 1 /JS $11.00 charge for each pallet not re.
HOME PHONE �W�K i�to h'^+•�
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JOB LOCATION qb C PHONE ORDER TAKEN BY L5 1, .
STARTING DATE C /y1/43 .
Weguarantee our sod to be ALIVE onW
delivery.Maintenancaf} �gleN1S� N�'v /
customers responsiblity >��{� 11.. ! N 1`tG
bwl. , id 2. rdiratz r
/% 'i 58,06)
Q6ii tery C_.l-Iie:(3-76 &.(.6
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Total Mat9. L7 On I
Labor
Tax 3 77
Customer is responsible for all downtime towing and yard or driveway damage �j /�
when delivery to location Is requested. Total Amt. o / /
This amount due and payable not later than the 10th of month
following.Accounts not paid In full In 30 days from this invoice date
are subject to a late payment charge of 1.5% per month(annual Signature
percentage rate of 18%)8.50 minimum charge.
•3
AGENDA REQUEST FORM
Item No. 12a
Name: Karen Finstuen �'►/�
Department: Administration
Date: July 20, 1994
Meeting Date: August 1 , 1994
Category: Reports from Commissions, Committees, Councilmembers
Subject: Request from HPC
Explanation: The HPC will be interviewing 2 or 3 consultants who
submitted their proposals for an Historical Context Study of Farmington.
The Commission is requesting that a Councilmember sit in on the interviews
if anyone is interested in doing so. The interviews will be held
AA et reunce Mst 16tatehnaJKspoinnnse i
tyat 4: 00 P.M. .
K
Referred To: (Name) Department
Signature