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09.06.94 Council Packet
AGENDA COUNCIL MEETING REGULAR SEPTEMBER 6, 1994 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit/person for items not on agenda) a. Citizenship Day/Constitution Week Proclamation 5. CONSENT AGENDA (All items approved in 1 motion, no discussion, unless anyone wishes an item removed for discussion. ) a. Approve Minutes - 8/15 - Regular; 8/22 - Special; 8/23 - Special b. Approve School/Conference Request - Fire Department - Med Tech Course c. Approve School/Conference Request- Fire Department - Basic Firefighter d. Approve School/Conference Request - Fire Department - HazMat Course e. Approve Request for Four New Firefighters f. Approve Training Agreement - Police Department - Dakota Technical College g. Approve Purchase of Recording Equipment - Police Department h.` PULL i. Approve Appointment of Dave Schreier as Official Volunteer j . Adopt Resolution Authorizing Preparation of Funding for Annexation of Sprute/Severson Property k. Approve Capital Outlay Request - Parks and Recreation - Arena Lockers 1. Approve Hiring of Part Time Employees - Liquor Store m. Adopt Resolution Approving Recycled Product Purchasing/Waste Prevention n. Adopt Resolution Approving Landfill Abatement Grant o. Adopt Resolution Proclaiming Waste Reduction Week Oct. 3 thru Oct. 9 p. Adopt Resolution Approving Street Name Change in Akin Park 3rd q. Accept Bids/Award Contract - Project 94-7 - Sidewalk Maintenance r. Approve Change Order/Sanitary Sewer Agreements - Project 88-4 s. Adopt Resolution Approving Maintenance Agreement for County Bikeways t. Approve Dues and Appointment of Representative - Dakota County Economic Development Partnership u. Approve Capital Outlay Request - Recreation - Computer Registration Program v. Approve Addendum Amendment - Limerock Ridge Development Contract w. Approve Negative Declaration/Finding of Fact - Nelsen Hills Farm PUD x. Approve Payment Voucher - Project 94-3 - 1994 Seal Coat y. Appoint VRWMC Representatives z. Ratify Boards and Commissions By-Laws aa. Approve School/Conference Request - Fire Chief Conference bb. Approve Change in Building Inspection Services to Townships cc. PULL dd. Approve Street Light Agreement - Project 93-7 - Riverside ee. PULL ff. Approve Change Orders - Project 94-1 - Oak Street Improvements gg. Approve Amendment to Developer' s Agreement - Silver Springs 2nd hh. Approve Payment of the Bills 6. PUBLIC HEARINGS a. 7: 30 P.M. - Preliminary Plat/Developers Agreement - DCE 9th Addition b. 7: 30 P.M. - Preliminary Plat/Developers Agreement - Nelsen Hills Farm 3rd c. 7:30 P.M. - Preliminary Plat/Developers Agreement - So. Suburban 1st The Agenda is continued on the back of this sheet . 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Proclamation Declaring Cities Week - Last Week in September 8. ORDINANCES AND RESOLUTIONS a. Adopt Resolution Adopting Assessment Roll - Oak Street Project 9. UNFINISHED BUSINESS a. Use of CDBG Funds for Assessment Abatement - Pine Knoll and Oak Street 10. NEW BUSINESS 11. MISCELLANEOUS a. Discussion of Televised Council Meetings b. Discussion of Fall Survey c. Clarification/Update on Westview Townhome Access Road 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS a. Set Meeting to Adopt Preliminary Proposed 1995 Tax Levy Budget - September 12th or 14th 14. EXECUTIVE SESSION a. L.E.L.S. Labor Agreement 15. ADJOURN AGENDA REQUEST FORM Item No. 4a Name: Larry Thompson Department: Administration -'C9 Date: August 26, 1994 0 C� MeetingDate: September 6, 1994 Category: Citizens Comments Subject: Proclamation Designating September 17, 1994 as Citizenship Day and September 17-23 as Constitution Week Explanation: Reference Material/Responsibility Proclamation Referred To: (Name) Department 10941 69176414- Signature AUG 2 5 1994 Farmington, Mn August 23, 1994 Hon. Mayor Kuchera Once again it is time for us to recognize Constitution Week, September 17 to the 23rd. Our local chapter, Josiah Edson NSDAR (National Society Daughters of the American Revolution) would appreciate it if you would again issue the Proclamation, with a sample enclosed. Also, I would appreciate 12 copies and the original copy with the Farmington Seal so we can include it in our year book. Thanking you again for you cooperation. Mildred Jacobs nn Ty. Office of die mayor 1lTarntingkin, fititutesota WHEREAS, We the Peopte did ordain and estabash a Con4ti,tuti.on bon the United States ob Ameni.ca to Secure the btes6.i.ng6 o4 Ubeay bon ouAsetves and ouh po,ten.ity; and WHEREAS, it is .important that a t citizens Gutty undmstand the pnov.i,s.ions, pn.i.ncip.Ces and meaning o6 the Constitution 6o they can Support, pnesenve and debend it against encroachment; and WHEREAS, the Pnes.ident and the Congnes6 o6 the United States have designated Septemben 17th a6 C.itizen6hi.p Vay and the week ob September it through September 23 a6 ConAtitwt on Week; and WHEREAS, the peopte ob the City ob Fanmi.ngton do enjoy the btes6.ing6 o4 ti.benty, the guarantees o6 the B.i,ee. ob Rights, equaC protection o4 the taw undex the Conatituti.on, and the 6/Leedom den.Lved .nom it. NOW, THEREFORE, I, Eugene "Babe" Kuchena, az Mayon ob the City o. Faam.i.ngton, do hen.eby pnoc a.im September 17, 1994 a6 Citizenship Vay and the week o. September. 11 thnu 23, 1994 as Confit tuti.on Week .in the City ob Fahrnington and invite eveAy citizen ti.zen and .institution to join in the naionat commemoration. Lin witness w4eteof J 4aut Izzteunto set my 4and and caused !Xis seat to 1e affixed. _ Mayon ATTEST: ��.•,, DATE September 6. 1994 y � ©COPYRIGHT 1987 • MODERN PRINTING CO., 8'NAM., AL. AGENDA REQUEST ORM - Item No. 5bb r(i).---1--1--- Name: Karen Finstuen 1' , 4 (t' IP‘ji..,,,_ _ . , ,%,2 Department: Administration -4t`^r- f.f2e€A-..-0 . _ Date: August 11 , 1994 afiSC CO ' a tr - Meeting Date: September 6, 1994 ° 0� ' `�� 1 (' trw ; ' Category: Consent Subject: Building Inspection Services for Townships t Explanation: tie\ ‘, ` ' (0 • 0I Reference Material/Responsibilty Memo - Karen Finstuen Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration John Manke Administration Mike Palm Administration/Fire Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: BUILDING INSPECTION SERVICES DATE: SEPTEMBER 1 , 1994 I 've attached my memo to Administrator Thompson dated August 19 , 1994. Upon further review, we noted the following: 1994 Total No. No. Total Fees City of Farmington Permits Issued SFD Permits Collected 1/1/94 - 7/31/94 265 161 $198,275. 68 August, 1994 43 13 20 , 436. 99 The August figures are through the 29th. Single Family Dwelling permits required an average of 10 inspections for each permit, which means with 174 permits issued, approximately 1 , 740 inspections were made on single family dwellings alone. This figure does not include inspections made on the remaining 130 permits. Projected estimates for the remainder of the year would mean an additional $80 , 000 - $90 , 000 for a total of approximately $300, 000 for the year of 1994 . Based on a revenue analysis, we recommend the contract with Marshan Township be dropped as of December 31 , 1994. If the 1995 Budget includes an additional full time inspector for a total of 2 full time inspectors, we can then analyze our position next spring regarding the other two townships. If you have any questions, please contact me. Karen Finstuen Administrative Assistant cc: file Larry Thompson John Manke Mike Palm KMF MEMO TO: LARRY THOMPSON SUBJECT: BUILDING INSPECTION SERVICES - EMPIRE, EUREKA AND MARSHAN DATE: AUGUST 19, 1994 Based on discussion by the City Council at their meeting of July 5th, I would like to present the following information on building in- spection services to the townships of Empire, Eureka and Marshan. Attached is the agreement with Marshan which states that a 90 day notice be given to terminate the agreement. I have not been successful in locating a copy of an agreement with Empire or Eureka. The following is 1993 information that may be helpful in making this decision: Township Time/Inspection No. of Permits Issued $ Generated Empire 30 minutes 29 $2,928.37 Eureka 11 hours Unknown 9 ,942. 40 Marshan 12 hours 33 5, 379. 75 After your review of this information, I would be happy to discuss this subject. Karen Finstuen Administrative Assistant cc: John Manke Mike Palm file KMF BUILDING INSPECTION SERVICES AGREEMENT TOWN OF MARSHAN DAKOTA COUNTY, MINNESOTA AND CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA This agreement , dated this 30- -A-day of January, 1985, by and between the City of Farmington , a Municipal Corporation under the laws of the State of Minnesota, hereinafter referred to as the "City" and Town of Marshan, hereinafter referred to as the "Township" , by and through its Board Members. WITNESSETH THAT: WHEREAS, the City has enacted that State of Minnesota Uniform Building Code for the City; and WHEREAS, the Township has also enacted the State of Minnesota Uniform Building Code and desires that personnel of the City perform inspection services on a contract basis; and WHEREAS, the Township wishes to enter into an Agreement for the purchase of the services from the City of a Building Inspector on the terms and conditions set forth below; and WHEREAS, the City wishes to provide said services upon the terms and conditions set forth below; NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and the payment of one ($1.00) Dollar by the Township of the City, the parties hereto agree as follows: I . TERM The Term of this agreement shall be from January 1, 1985 to December 31, 1985, the date of signature of the parties notwithstanding, unless earlier terminated as provided herein. This agreement shall be automaticall renewed each year on the terms and conditions set forth below unless notice of intention to terminate the agreement is given as provided herein. -1- II . SERVICES 1. The City shall provide administrative personnel to the Township to provide the following services: a. Approving building permit applications; b. Determining the acceptability of said applications (compliance with Township ordinances is to be evidenced by the Town Clerk' s initials on permit application as set forth below) ; c. Providing Uniform Building Code inspections as required by Minnesota Statutes; d. Issuing occupancy permits upon final completion of the structure. 2 . Township shall be responsible for the administration of their Zoning Ordinance , initiating and reviewing all building permits for final zoning approval as to land use and setbacks. When the appropriate township officials are satisfied that a proposal is in compliance with the applicable town ordinances, the Town Clerk shall initial said permit indicating the City ' s approval . 3. The City shall provide the building permit application forms. III . TIME FOR PERFORMANCE The number of personnnel made available for providing said services, and the times at which said personnel shall be made available, for providing said services, shall be at the discretion of the City; provided, how- ever , that City agrees to proceed diligently and in accordance with its usual course and manner of business in such examinations and inspections , and in the preparation of appropriate reports for the Township. All duties as set forth above shall be performed by City personnel pursuant to the provisions of the State of Minnesota Uniform Building Code, until otherwise modified by agreement or until termination of this agreement . -2- IV. APPLICANT INFORMATION AND FEE PAYMENT All applicants for permits shall be responsible for providing to the City the percolation test , soil borings and sewage system design done by an individual which must be approved by the City if and when applicable. All applicants for permits shall provide a plot plan of the property, showing the location of the structure , the proposed sewage treatment system, the sewer hookup, the well or water hookup, and their location to lot lines, easements and road rights-of-way. Said plot plan shall include a legal description of the property and shall include all information as requested by the City. All applicants for permits shall provide to the City two complete sets of building construction plans setting forth all information as required by the City. For all permit requests, the Township fee schedule shall apply. All applicants for permits shall pay all permit fees to the City in those amounts as specified in the State of Minnesota Uniform Building Code and/or the Township fee schedule (attached hereto as Exhibit A) . V. FEES AND DISBURSEMENTS The City shall return to the Township for the Townships administrative costs in the initiation of the building permit , 25% of the building permit fee and plan check fee (valuation computed from the building valuation data sheet as used by the city) . The City shall return 100% of additional permit fees as may be required by the Township. Payment from the City to the Township for Township ' s initiation of the -3- permit will be paid on a quarterly basis. Neither of the parties shall make any disbursement of funds, nor incur any contractual obligation in connection with the powers and duties set forth herein, on behalf of the other party. The duties and obligations of the City shall be performed for and in consideration of the building permit fee accompanying the permit applications and the payment of the sum of One Dollar ($1.00) per year by the Township. VI . TERMINATION This agreement may be terminated by either party at any time with or without cause, upon ninety (90) days written notice delivered by mail or in person. Notice may be sent to the City as Follows: City Clerk, Farmington , 325 Oak Street , Farmington , MN 55024. Notice may be sent to the Township as follows: Nic Leifeld 18095 Northfield Boulevard, Hastings, MN 55033. VII . RENEWAL OF CONTRACT This agreement shall automatically be renewed annually for consecutive one-year terms upon the condition that the Township pay to the City the sum of One Dollar ($1.00) in consideration, said amount to be payable prior to each anniversary date of this agreement . Both parties agree and understand that this right of renewal is subject to the termination rights of both parties as set forth above. VIII . LEGAL ACTION TO COMPEL COMPLIANCE WITH BUILDING CODE The Township shall be responsible for commencing any legal action necessary to enforce any and all provisions of the Uniform Building Code or the Township ordinances; provided, however, the City agrees to make -4- available for any such legal proceedings any of its personnel for purposes of testifying as witnesses in said legal proceedings to the extent that said proceedings concern matters relative to the obligations it has undertaken pursuant to the agreement . Both parties agree and understand that the Township shall incur no additional expense by reason of the City providing said witnesses. IX. ASSIGNMENT Neither party to this contract shall assign the contract , nor any interest arising herein, without consent of the other. X. ENTIRE AGREEMENT It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agree- ments and negotiations between the parties relating to the subject matters hereof as well as any previous agreements presently in effect between the Township and the City relating to the subject matter hereof . XI . REQUIREMENTS OF A WRITING Any alterations, amendments, deletions, or waivers of the provisions of this agreement shall be valid only when reduced to writing and duly signed by the parties IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CITY OF FARMINGTON MARSHAN TOWNSHIP MAY RidiGel—//4 C.., - BOARD CHAIRMAN ATTEST: CITY AD ISTRATO -5- .sem 'II EMPIRE TOWNSHIP 1993 (recorded from building permit copies) Date Name Address Permit# Value Fee Sur Chg Co.ISTS INSP FEE Total 1/20/93 Southern Twin Cities Radio 93-1 38,000.00 336.50 19.00 168.25 523.75 1/18/93 Al Sayers Wetlands Conversion 93-2 10.00 10.00 TOTAL FIRST QUARTER 38,000.00 346.50 19.00 0.00 168.25 533.75 4/3/93 Steve Hedberg 93-3 6,500.00 90.00 3.50 45.00 138.50 4/3/93 Dak. Co. Gun Club Conditional Use 93-4 4/15/93 Bruce Schuchfe 20419 Clayton Ave. 93-5 8,000.00 99.00 4.00 49.50 152.50 5/6/93 Floyd Henry 3680 194 Street 93-7 5,000.00 72.00 2.50 36.00 110.50 5/14/93 Douglas Kruger 21954 Blain Ave. 93-8 1,000.00 25.00 0.50 12.50 38.00 5/14/93 NHD Golf 93-9 1,000.00 25.00 0.50 12.50 38.00 5/14/93 NHD Golf Conditional Use 93-10 5/27/93 Dave Adelmann Ag Building 93-11 28,000.00 5/27/93 Jeff Jones 3511 205 Street 93-12 1,500.00 35.00 1.00 17.50 53.50 6/10/93 Howard Jemick 3732 Upper 204 Street 93-14 2,500.00 54.00 1.50 27.00 82.50 TOTAL SECOND QUARTER 47,000.00 310.00 10.00 0.00 155.00 613.50 TOTAL FOR YEAR 91,500.00 746.50 32.50 0.00 368.25 1,147.25 7/1/93 David Juneski 1881 - 220th Street 93-15 2,000.00 45.00 100.00 22.50 68.50 7/14/93 Charlene Greibe 3480 - 203rd Street 93-16 70,000.00 504.50 35.00 252.25 4,691.75 8/11/93 Scott Johnson 2785 - 210th Street East 93-17 7,000.00 90.00 3.50 45.00 138.50 9/1/93 George Marschall 21044 Chippendale 93-18 70,000.00 504.50 35.00 252.25 791.75 9/14/93 Wayne Breisacher 3520 - 194th Street 93-19 7,200.00 99.00 3.50 49.50 152.00 9/30/93 Richard Sayers 21020 Cambodia Ave. 93-20 4,250.00 72.00 2.50 36.00 110.50 TOTAL THIRD QUARTER 158,450.00 1,270.00 79.50 0.00 635.00 5,953.00 TOTAL FOR YEAR 251,950.00 2,061.50 212.00 0.00 1,025.75 7,713.75 10/15/93 William Westenberg 20828 Ahern Blvd 93-21 60,000.00 459.50 30.00 229.75 719.25 11/20/93 Wayne Peine Sign Permit 93-22 10.00 10.00 11/29/93 Twin Rivers Const. ltlBlkl, Empire Est. 93-23 83,000.00 563.00 41.50 281.50 4,786.00 12/14/93 Steve Olson 3410 - 203rd Street 93-24 116,000.00 810.50 58.00 35.00 405.25 5,173.75 12/22/93 Charles Heikes Mining Permit 93-25 12/22/93 Jackson Landscaping Mining Permit 93-26 - 12/22/93 Jerry Ristow Move Building 93-27 12/22/93 David Doyle Conditional Use 93-28 12/22/93 Bituminous Roadway Mining Permit 93-29 TOTAL FOURTH QUARTER 259,000.00 1,843.00 129.50 35.00 916.50 10,689.00 TOTAL FOR YEAR 510,950.00 3,904.50 341.50 35.00 1,942.25 18,402.75 . � ~ c/ �^�/��^� ��~/ �l, /«�'c�� ^_ �} ����- /1// C of 'Y/// ~/ _ MARSHAN�TOW�HlP 1993' tic // ' �*fsr7,c'9,7/ /7I) -13753�7 :ate Name Address Permit# Value Fee Sur Chy Co,l.S,T.S Total Type -' ' . :121193 Stephen Weber 19150 Michael Ave. 93-01 25,000.00 252.00 12.50 264.50 5.00 1/25/93 Brian Johnson 19455 Michael Ave. 93-02 150,000.00 814.50 75.00 40.00 923.50 1.00 2/11/93 Richard Angermao 18225 Lillehei Ave. 93-03 30,000.00 284.50 15.00 40.00 339.50 • 1.00 2:23/93 Lee Stokke 19800 Michael Ave, 93-04 100,000.00 629.50 5.00 40.00 729.50 1.00 2/25/93 George Brockman Jr. 18105 Lillehei Ave. 92-05 5,000.00 72.00 2.50 74.50 4.00 3/26/93 Thomas Sale 19350 Michael Ave. 93-06 65,000.00 482.00 32.50 40.00 554.50 1.00 TOTAL FIRST QUARTER 375'000.00 2,544.50 142.50 160.00 2,892.00 4/23/93 Tarry Tix 20245 Lillehei Ave. 93-07 3,400,00 63.00 1.70 64.70 4.00 5/17/33 Dick Rogers 17125 Kendel Ave. 93-08 1/700.08 39.00 0.85 40.00 79.85 4.00 5/20/93 George Scott 19960 Joan Ave. 93-09 3,350.00 63.00 1.60 64.60 5,00 6/18/93 Peggy Rhoads 15672 Michael Ave. 92-10 30/000.00 284.50 15.00 299,50 4.00 i/18/93 Peggy Rhoads 19672 Michael Ave. 92-l1 8,500.00 108.00 4.25 112.25 5.00 6/26/93 Walter Schuno 19695 Joan Ave. 93-12 10/000.00 117.00 5.00 123.00 4.00 i/30/93 Joe Becker 17500 Lillehei Ave. 93-13 16'000.00 171.00 8.00 179,00 3.00 ' TOTAL SECOND QUARTER 72,950.00 845.50 .36.40 40,00 922.90 TOTAL FOR YEAR 447,950.00 3,290.00 178.90 200.00 3,814.90 71:2/53 Xrs. Ed Voel'her 2755 :60 Street 53-14 1,500.00 25.80 0.75 35.7! 4.00 7''20Y93 Kenneth Recker 15450 Michael Ave. 93-15 15.000.0 162.00 7.50 159.50 4.00 T.'22/92 Robert 3mie 19745 Joan Ave. 92-16 2/000.00 45.00 :.00 46.0 4.00 7.'2SK93 jehovahs Witnesses 13205 Lillehei Ave. 93-17 125,000.30 727.00 62.50 40.00 329.50 5.00 9/4/53 Richard A:germam 1,3315 Lillehei Ave. 53-�E 3.000.00 54.00 1.50 55.50 5.00 3/10/92 Jacques Seed Cu. 19160 L'``=hei Ave. ;3-19 4.500.0 72.00 2.25 74.25 5.00 8/24/93 MarBigelow 17429 Red Wing Sivd 53-20 1/500.00 35.00 0.75 40.00 75.75 4.00 3/24/93 L Northrup 17:30 Kendei Ave. 32-21 2.500.00 54.00 1.25 55.25 5.00 826/93 Ron Mamer 10340 170 Street 92-22 105,000.00 657,00 52.50 40.00 749.50 1^00 5/27/93 Greg Loritz :2225 joan Ave. 33-23 3'000.00 54.00 1.50 55.50 5.00 3/31/93 Keil Schextzbaum 17190 Neill Pato 93-24 13.000.00 144.0 6.50 :50.50 4.00 9/1/93 Jerry Bauer :7075 ,Tmgen Ave. 93-25 17/000.00 180.00 8.50 :33.50 5.00 910/23 Todd Weber 17246 Knox Path 93-26 2.600.00 45.00 40.00 85.00 4.00 9/27/93 Mike Foss 176467 L'``phei Ave. 33-27 300.80 25.00 0.50 25.50 5.00 TOTAL THIRD QUARTER 295/00,00 2,289.00 147.00 160.00 2,596.00 TOTAL FOR YEAR 743,7E0.00 5,679.00 325.90 260.00 6,410,90 10/1/93 Traok Longenfnld 17967 Lillehei Ave. 93-28 1,500.00 35.00 0.75 40.00 75.75 4.00 1}/25/93 Bailey Nurseries I77.. Northfield 3lvd, 93-29 21.800.00 225.00 10.90 225.90 5.00 10/25/93 Loran Streff 11720 180 Street 93-30 90,000.00 594.50 45,00 40.00 59,50 1.00 10;28/93 Mark Gregory 20079 Lillehei Ave. 93-31 2,000.00 45.00 1.00 40.00 36.00 4.00 �-� 80/000.0 549,50 40.00 40.00 229,50 1.00 12///93 Rod's nicne* �� 1� Street 33-33 2,000.00 45.00 �.� �.� 4.00 �� �+ ___ ___ � ``) C� ��` ^' - .. .�� OUAkTER l97,�0,OO 1,494.00 98.65 160.00 l/��.65 -� ��) �� ' ` _71)1..' ��� 941,O5O.3� 7,173.00 ��.55 520.00 8,���55 �� [��| • �_ Lc-.) _ __ ~_� / c� co c� �_ ` ���| ac - . ��� c� -omp-" ' ,~ � c� "� «n � r� - -. �� �� �� ,- �� ` ���-_- -� � /^~ ! q- �c �� �� cL o_ C3 �� / ~�v� «��^ ' ^~ • • MARSHAN TOWNSHIP 1993 ,(/ie� 41/= t-off /fO 9S N F'-d Date Name Address Permit* Value Fee Sur Chg Co.I.S.T.S Total Type Ssv_33 1/21/93 Stephen Weber 19150 Michael Ave. 93-01 25,000.00 252.00 12.50 264.50 5.00 1/25/93 Brian Johnson 19455 Michael Ave. 33-02 150,000.00 814.50 75.00 40.00 929.50 1.00 2/11/93 Richard Angerman 18225 Lillehei Ave. 93-03 30,000.00 284.50 15.00 40.00 339.50 1.00 2/23/93 Lee Stokke 13800 Michael Ave. 93-04 100,000.00 639.50 5.00 40.00 729.50 1.00 2/25/93 George Brockman Jr. 18105 Lillehei Ave. 33-05 5,000.00 72.00 2.50 74.50 4.00 3/26/93 Thomas Gale 19350 Michael Ave. 93-06 65,000.00 482.00 32.50 40.00 554.50 1.00 TOTAL FIRST HUARTER 375,000.00 2,544.50 142.50 160.00 2,892.00 4/23/93 Terry Tix 20245 Lillehei Ave. 93-07 3,400.00 63.00 1.70 64.70 4.00 5/17/93 Dick Rogers 17125 Kendel Ave. 93-08 1,700.00 39.00 0.85 40.00 79.85 4.00 5/20/93 George Scott 19960 Joan Ave. 93-09 3,350.00 63.00 1.60 64.60 5.00 6/18/93 Peggy Rhoads 19672 Michael Ave. 93-10 30,000.00 284.50 15.00 299.50 4.00 6/18/93 Peggy Rhoads 19672 Michael Ave. 93-11 8,500.00 108.00 4.25 112.25 5.00 6/28/33 Walter Schuno 19695 Joan Ave. 93-12 10,000.00 117.00 5.00 123.00 4.00 6/30/93 Joe Becker 17500 Lillehei Ave. 93-13 16,000.00 171.00 8.00 179.00 3.00 TOTAL SECOND QUARTER 72,950,00 845.50 36.40 40.00 922.90 TOTAL FOR YEAR 447,950.00 AMP 178.90 200.00 3,814.90 So p'...0. .REn'.`a) .......................................... ................................ ............ C;! PA!`...��. ........ ..DATE............ '/ y3 J CH. r o. : MARSHAN TOWNSHIP 1994 Date Name Address Permit# Value Fee Sur Chg Co.I.S.T.S Total Type 1/7/94 Allen Gale 14465 190 Street 94-01 2,000.00 45.00 1.00 46.00 4. 2/24/94 Patrick & Vivian Walker 16945 Nei Ll Path 94-02 2,000.00 45.00 1.00 46.00 4. 3/1/94 Robert & Diane Reuter 17215 Kendel Ave. So. 94-03 5,000.00 72.00 2.50 74.50 3. 3/23/94 Brian Johnson 19455 Michael Ave. 94-04 12,000.00 135.00 6.00 141.00 3. TOTAL FIRST QUARTER 21,000.00 297.00 10.50 0.00 307.50 4/7/94 Richard Stalls 16760 Neill Path 94-05 5,200.00 81.00 2.60 83.60 5. 4/12/94 David & Robin Tank L2, B2, Mystery Pines 94-06 130,000.00 744.50 65.00 50.00 859.50 1. 4/14/94 Richard Reisner 18525 Lillehei Ave 94-07 1,500.00 35.00 50.00 85.00 4. 4/21/94 Leroy Bauer 11435 - 190th St. 94-08 3,800.00 63.00 1.90 64.90 4. 4/29/94 Jerry & Luann Brainard 17538 Lillehei Ave. 94-09 6,500.00 90.00 3.25 93.25 4. 5/23/94 Wayne Larson 16981 Lillehei Ave. 94-10 10,000.00 117.00 5.00 122.00 4. 5/24/94 Tom Reuter 13777 - 190th St. 94-11 1,500.00 35.00 50.00 85.00 4. 6/13/94 Gordon Rother 1375 190th St. 94-12 138,000.00 772.50 69.00 50.00 891.50 1. 6/24/94 Tracy Rupe 19095 Ledue Ave. 94-13 3,000.00 54.00 50.00 104.00 4. 6/24/94 Roger A. Fox 16950 Nicolai Ave. 94-14 4,000.00 63.00 2.00 65.00 3. TOTAL SECOND QUARTER 303,500.00 2,055.00 148.75 250.00 2,453.75 TOTAL FOR YEAR 324,500.00 2,352.00 159.25 250.00 2,761.25 7/13/94 Bob Brute 19745 Joan Avenue 94-15 2,000.00 45.00 50.00 95.00 4. 7/28/94 Wendy Holzemer 17770 Lillehei Ave. 94-16 9,860.00 117.00 5.00 122.00 4. TOTAL THIRD QUARTER 11,860.00 162.00 5.00 50.00 217.00 TOTAL FOR YEAR 336,360.00 2,514.00 164.25 300.00 2,978.25 AGENDA REQUEST FORM Item No. PJ e Name: Ken Kuchera Department: Fire 0 Date: August 25, 1994 O MeetingDate: September 6, 1994 Category: Consent Subject: Approval of New Firefighters Explanation: Requesting Council approval per Fire Department By-Laws of four(4) new firefighters Reference Material/Responsibility Memo Referred To: (Name) Department ke."— )(AA Signature MEMO TO : MAYOR AND COUNCIL SUBJECT : NEW FIREFIGHTERS DATE : AUGUST 25 , 1994 As of August 17 , 1994 the fire department new member committee completed the process of selection which consisted of verbal interviews , written examination and physical agility evaluation . Presently , the fire department is four (4) members short of the maximum compliment of 36 members . The four (4) new selected members for Council consideration and approval are : 1 . Thomas F . Dubbels 2. Albert J . Jobes Jr. 3. Chad E . Sonmor 4. Terry L. Verch The above applicants have successfully completed all steps of the selection process . Pending your approval , the above appli- cants will join us on September 12 , 1994. Ken Kuchera Fire Chief cc : New Member Committee Wayne Henneke Rosemary Swedin . AGENDA REQUEST FORM Item No. 5-F Name: Daniel M. Siebenaler /Da,- Department: Police August 18 1994 _-, 0/ u Date: g Ozn L - � Meeting Date: September 6 , 1994 Category: Consent C72� Subject: Training Agreement - Dakota County Technical College Explanation: Request continuation of agreegment with Law Enforcement Training Program at DCTC, same price as last year Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administration Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT: Police Training Agreement DATE: August 18, 1994 I am requesting authorization to enter into our annual training agreement with the Dakota County Technical College Law Enforcement Training Program. At $298 . per officer, the college provides our mandated training (with the exception of firearms) , and a wide variety of other valuable technical training. This is the same price as last year' s agreement . The total cost of this agreement at $2384 . is 100% refundable by the POST Board Continuing Education Fund. As always, if you have any comments or questions, feel free to contact me at your convenience. lam. Daniel M. Siebenaler Chief of Police DMS/m AGENDA REQUEST FORM Item No. 53 Name: Daniel M. Siebenaler C rA11 I Department: Police —` 0 )b°- 1,,t_Azfl 0) Date: August 18 , 1994 (iet-4- 74C/j s Meeting Date: September 6 , 1994 Category: Subject: Purchase of recording eguipment Explanation: Pursuant to Supreme Court Ruling , police department is required to tape record all suspect statements regardless of location . Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT: Purchase of Recording Equipment DATE : August 24, 1994 We have been notified by the Dakota County Attorney' s Office of a Minnesota Supreme Court ruling requiring that all conversations with suspects of criminal activity, including preliminary conversations must be tape recorded. What this means to the local jurisdiction is that conversations must be recorded regardless of location. In Farmington this will require installation of tape recorders in each squad car and in interview rooms . Until this ruling our officers taped approximately 100 of all suspect formal statements . Taping an initial conversation was extremely rare . The remainder of our statements were done in writing. In the case of formal statements, there is an additional requirement that the suspect be provided an exact duplicate of any tape recorded statement . This requires the use of a duplicating system requiring two machines and twice the time or a dual tape system in which two identical tapes are made simultaneously. This ruling translates to an increase in taped statements of 15 to 20 times the current level . This will require a large inventory of blank tapes and a file system for taped statements, in addition to the recording equipment . Eventually, I could reasonably foresee a large increase in our clerical work to transcribe these taped statements . At this time, I am requesting authorization to purchase 3 tape recorders with remote microphones for installation in squad cars and 1 dual tape recorder for in-office formal statements . Memo to: Mayor and Council August 24, 1994 Page 2 I have obtained price quotes from 3 separate vendors as listed. Office 3 Vehicle TOTAL System Systems Incl Tax Advanced State Security $1425 . $ 483 . $2032 . 02 Northland Business Communication 1193 . 663 1976 . 64 Precision Business Systems 2745 . 750 . 3722 . 18 I recommend the purchase be made through Northland at $1976 . 64 . We have dealt with this organization in the past and have found them to be a reputable company. Since this is an unbudgeted purchase, it will require a budget adjustment . If you have any questions or comments on this matter, please contact me. 4 Daniel M. Siebenaler Chief of Police DMS/m cc : Larry Thompson Wayne Henneke t g REQUEST FOR BUDGET ADJUSTMENT ; 193y CURRENT ; CURRENT ; ; ACCOUNT ; DESCRIPTION ; ORIGINAL ; ADJUSTED ;UNENCUMBERED; THIS ; NEW NUMBER ; ; BUDGET ; BALANCE ; BALANCE ; ADJUSTMENT ; BALANCE , , 1 , , , _LoL_ !a Y =�Q-27a_2oo; 0. . t;_132,3Qa_---;-11 46.5 ; ; f i14 ? - ;-LLIr8g1? - , 1 , Tri- -(2-6-4442-P--- ; 1 ,,�/�j1 /� 1 , , I _ / 4SCi lf._ Lr a"X_1 I 1 1 , , , , I 1 I , , 1 I , , , 1 , ; ; I 1 1 , I , t 1 I1 ; 1 1 1 , I ; 1 ; l I , II ; 1 ; ; , 1 I 1 1 ; ; , I , , 1 , 1 , 1 1 , _ ,_ • SIGNATURE DATE g.tG� - APPROVED THIS DAY OF ' . I 197X AGENDA REQUEST FORM Item No. 51 Name: Paul Asher Department: Liquor Date: August 25, 1994 OAP r U -'�-ge-4/' MeetingDate: September 6, 1994 0 iirrA-LA7671) Category: Consent Subject: Approve Hiring of Part Time Employees - Liquor Store Explanation: Reference Material/Responsibility Memo/Application- Paul Asher Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Paul Asher Liquor Rosemary Swedin Finance qaik, Ck°14. Signature . MEMO TO: MAYOR AND COUNCIL SUBJECT: PART TIME EMPLOYEES - LIQUOR STORE DATE: SEPTEMBER 1, 1994 With your approval, I would like to hire the following people as permanent Part-Time Retail Liquor Store Clerks at an hourly rate of $6 . 50: Mark Bradford Michelle Trapp --P / 04 al Paul Asher Liquor Store Manager cc: Larry Thompson Wayne Henneke Rosemary Swedin file E AGENDA REQUEST FORM Item No. Sm Name: Jay Kennedy Depai tment: Public Works 9-ct'd c)/a- Date: August 24, 1994 •�11 ' MeetingDate: September 6, 1994 Category: Consent Subject: Adopt Resolution adopting recycled product purchasing and waste prevention policies Explanation: As part of the 1994 Landfill Abatement Funding Agreement, the City is required to officially adopt these two policies. Reference Material/Responsibility Memo/Jay Kennedy Referred To: (Name) Department Larry Thompson Administration Department Heads Jay Kennedy Solid Waste I Signatur t MEMO TO: MAYOR AND COUNCIL SUBJECT: ADOPTING RECYCLED PRODUCT PURCHASING AND WASTE PREVENTION POLICIES DATE: AUGUST 31, 1994 As part of the Joint Powers Agreement between Dakota County and the City of Farmington for 1994 Landfill Abatement Funds, the City is required to adopt two policies. One demonstrating that a recycling program is currently in operation in its municipal buildings and another showing that the City's purchasing policies include buying environmentally responsible products. A resolution is attached that will implement both of the policies. I recommend that the Council adopt the resolution. 0cwir Jay Kennedy Assistant City Engineer cc: file Larry Thompson Tom Kaldunski Lena Larson JWK AGENDA REQUEST FORM Item No. 5o Name: Jay KennedyKt---ti-- Department: Engineering — 0 l t &,\` Date: August 24, 1994 -(-4"` crl -2' 72e(?, '''er- 7 5.) MeetingDate: September 6, 1994 --¢ ,p� �' ,,ei ,R,L , _ Cate o : Consent ( - g ry � -7)-‘-it,--V b,- Waste Reduction Week A---- Explanation: Proclamation Designating the week of October 3 - 9 as Waste Reduction Week Reference Material/Responsibility Resolution/Jay Kennedy Referred To: (Name) Depai tment Jay Kennedy Public Works/Solid Waste Tom Kaldunski Public Works/Solid Waste Lena Larson Public Works/Solid Waste 16%..- Signature ,<p m ., W .. - ..,,j T. ., Office of tie mayor 3iarmingtun, int wird rotlamatton • WHEREAS, the City ob FanmLngton ins concerned about wise waste management and pottution pnevent.ion; and WHEREAS, the Minnesota Waste Management Act ca tz bon neduci.ng waste and poklution at their sources ob genenatLon; and WHEREAS, State-wide and CLty acti.v.iti.ea mitt neva/me around the State ob Minnesota's enciAonmental h,ieharchy of "Reduce, Reuse and Recycle". NOW, THEREFORE, BE IT RESOLVEV that the City Council ob the City of Fanm.ington hereby proclaims the week of Oc.tobelc 3 through October 9, 1994 as WASTE REDUCTION WEEK .in the City ob Faxm.ington and urges a.EZ citizens to take the oppontun.ily to examine their individual habits concerning waste geneaation and reduction, and to make every eb6ont to Reduce, Reuse and Recycle. Jn witness wIezeof LI have riezeunto set my Iand and caused gis seat to tie affixed. Mayan ATTEST: (� t.. DATE: September 6, 1994 iO Jpr ©COPYRIGHT 1987 • MODERN PRINTING CO., B'HAM.. AL. AGENDA REQUEST FORM Item No. J Y Name: Charles Tooker �TT� K-e Department: Administration (7 14 Date: August 26, 1994 MeetingDate: September 6, 1994 eij°'° caste-e G�e� Category: Consent Subject: Name change for Englewood Way and Court, Akin Park 3rd Addition Explanation: The County has named two north/south streets, on either side of Pilot Knob Road, Englewood. The best way to eliminate the problem is to rename the duplicate in Akin Park 3rd Addition, where only a model home has been built. Reference Material/Responsibility Resolution/Charles Tooker Referred To: (Name) Department Larry Thompson Administrtion Karen Finstuen Administration Tom Kaldunski Public Works/Engineering Charles Tooker Administration Siee,„4, PROPOSED )` SON !T CHAN E FOR ENGLEWOOD WAY AND ENGLEWOOD COURT IN AKIN. PARK 3RD ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 6th day of September, 1994 at 7: 00 P.M. . Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Dakota County has duplicated the use of the name Englewood on two sides of Pilot Knob Road, in Nelsen Hills Farm and Akin Park Subdivision respectively, ; and WHEREAS, Englewood Way is the name that has been approved in the Nelsen Hills Farm plat and includes many existing addresses; and WHEREAS, it is in the best interest of the City that such confusion be eliminated. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council that the names Englewood Way and Englewood Court in Akin Park 3rd Addition shall be changed to Enchanted Way and Enchanted Court. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of September, 1994 . Mayor Attested to the day of September, 1994. SEAL Clerk/Administrator AGENDA REQUEST FORM i Item No. St Name: Gerald Henricks Department: HRA '' 6222,,„_„ ,�• -�— Date: August 23, 1994 Date: September 6, 1994 � � Meetin g p - (L*--)4 1.3 Category: Consent Subject: Dakota County Economic Development Partnership Explanation: Dues and appointment of representatative Reference Material/Responsibility See memo Referred To: (Name) Department Larry Thompson Administrtion ''‘d-t-aLe/1. Signature Memo To : Mayor and City Council Subject : Dakota County Economic Development Partnership Date : September 2, 1994 The City of Farmington joined the Dakota County Economic Development Partnership in 1993 . The purposes of this organization are promoting economic health growth for the member communities, developing a cooperative productive networking system and developing a code of ethics governing the activities of the organization' s members . Enclosed is the Dakota County Economic Development Partnership Code of Ethics, Organizational structure, By-Laws and Program of Work. The Board of Directors composition will be (exhibit A) : Organization members Seats Cities (annual alphabetical representation 5 selection) Township Association 1 County Board, Private Industry Council, Dakota County HRA 5 Schools and Colleges 2 Private Sector Firms 12 Total number of Board of Directors seats 25 Dakota County Economic Development Partnership has several management committees which will act as advisory committees to the Board of Directors . In 1994 I represented the City of Farmington on the Board of Directors . During this period, the following activities were finalized: an organizational structure, By-laws and a Director (Scott Beckman) was hired. Next year Farmington' s representative will serve on one or more of the management committees . This committee participation will allow Farmington to continue to observe first hand the activities and operations of the organization. Scott and I are putting together a Business Retention and Expansion program for Farmington. This BR&E will address existing retail, commercial and industrial needs as well as pursuit of new business. In 1994 the City and the HRA split the membership cost . I would suggest this same formula be implemented for the 1995 and 1996 . Membership fees are $1, 750 annually( $1, 000 base cost plus 10 cents per capita) . The Council should appoint a representative to the organization. I would be willing to volunteer to represent the City in that capacity. If the Council agrees to continue their membership in Dakota County Economic Development Partnership, a motion should be passed approving the payment of the fees, method of payment of fees (City 4 and HRA split or what) and the appointment of a representative . If there are any questions, please feel free to contact me. g.L::;44L) Gerald . enricks HRA Executive Director • .. . ., . L: D 3 a o 3 '<' ;. L c a (n c a 0 Wmmv cD X NINNOMEr- O W .t :r 2 ZLi —I0 0 0 3° • c O 3 C .., CD �0) � COo D � 2 m4 c °,C m y co m 0 --. 0) c o x 0 3 K m 54 m m 4 < 0 S 3 CS- y » 3. o' fir: D 0 • y c c : z � � W Z rn o 0 C Amz mLm-� ; --O Q ` f m 0 CD C 0 '* y r —I 0 L° k m o c m 1 6' m I:3 - Z m m o �") O_ 4 m D o 7 f) ito0 MI o• Q z' �. .. o 0 3 tcg' y 0' 7 m _ ; 3 5' m ° z 0 cn y m c a `° H n m MI V/ % fa* 11O 7.:., Zt 0 2C — • c z m m g 0 0 g. 3 id "15 • o. `D o D z m 3 N N h O 7 m m n 7 m d . �' 0 O 3 y j 9. 9. 3 0 AMMIIIIIIIIIIIIIIIrD 4 Q7 9 O N O co O m A r. I a) 'r > m to rn a) L +' n a) L) O O E L) E v> C O V) 8 N. ) C O ; o "' t a O E '3 o o 0 o 0 0 a) > E aE � 4.- 0 � o +.,.' 73 b 0 — +' +, a) 0 0 v O O N ".. O O ++ E ` > -D aO CO C u '— a) a p CO 4-, NOU j O N CO co c co O= cCE 0 N a O Q >- co E m °' o +a CD 4-Z--- s 0CD a > CO U U c 1.0 C a) a a ' C -cnCF C L to .4-. O O U N .Q 4- CO N i U +� O }' > O O C 4-' V �- C O yr O 0 U) 0 CO f-- A co C N 0 '�- co C C +.,, 4-' R 0) m co co C V co 1. O ++ O N N a) += O O N O •+' c O co c 0 '+- a o v to c c co f° E O E e- N 0. Q co o O U co co Y O O '—' a) a) E a C N C L- V N 0 C O co p O °' U I- Cl) t O co 0 a) .0 ,,• O OLr) U 'G O CD +, E O 0) , Q-.0 O 'O tr> >. ".. +,' C V) C co ` Z C C 4-' O O V) u .a c 0 0 0 0 - V 0 V S O C O co a) }, O to d U i uc) O tc° 0 O o a) N O N 0 E �. p_ ai .° O Q "> C 0 E co -° c0 iii ., o C` a) + e- a O + a d z *0 N o ' u, E Nc a) = n- *- > 0 + O O O .0 CO a) D . Oc00 C co}' Ln O o 0 C o cacca)o To 'Ua O 0 NO c pc uCU0) e- N O M e- e- 0 NC >. 4-. > E Q C O ._ C .t,> .c> 1-- v> vm> a> 0 0 v> +r .0 E to p_ > ? t ca_U .0 0 O L a) co G1 o 'co � o 3 0 o m 0 ' v, Cl)' +, c to to m +r a; a c a) 0 ° C 1 O .E 0 O °) ai O Oo a c.) O a "5 'a o - 0 0 .0 cco +, n o Z . la ib- Z a c " U O F- O Lu m D co Z cn * 0 co C.) u) * * * * LU c o ) iii }' V. L - O a) .0 .0 E E O 0 a) a) 0a L = a) CU L LLco O a) 0 cn CI 2 Q r; f AGENDA REQUEST FORM Item No. 5 z Name: Larry Thompson Department: • Administration /23Lfs'-(1 tt) RQ4r- Date: August 16 , 1994 �^ " lir 2� Meeting Date: September 6, 19 9 4 4, Category: Consent 41%�. _ti! ' • Subject: Ratify Board and Commission By-Laws Explanation: Reference Material/Responsibilty Memo — Larry Thompson Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Tom Kaldunski Public Works Jim Bell Parks and Recreation Charlie Tooker Administration 411 Signature Memo to: Mayor and Council Subject: Boards and Commission By-Laws Date: August 31, 1994 Per Council directive, the various Boards and Commissions have reviewed the draft by-laws and commented. Based on the comments, I would recommend the following changes or clarifications be made to the by-laws: 1. The blank spaces should be filled in by each Board or Commission based on the pertinent title, meeting time and place, minute taker, etc. 2. The Boards and Commissions should be able to retain flexibility regarding the order of the agenda. 3. The following language should be added to Section V - MINUTES: SUBD. 2 - (Add) The minutes shall substantially follow the following format: MINUTES (BOARD OR COMMISSION TITLE) (REGULAR OR SPECIAL MEETING) (DATE) 1. Presiding officer, time and place of meeting 2. Members present and absent, and the time any member arrives late or leaves early. The time shall also be recorded in the text of the minutes. 3. Summaries of all discussions, communications, decisions, including a copy of each motion exactly as stated, whether or not the motion had a second, and if so, whether or not it was adopted, and a record of the vote. (Complete copies of resolutions or ordinances are not required to be recorded as part of the minutes.) 5. Time of adjournment. It should be noted that the Water Board has indicated that it does not wish to adopt the proposed by-laws. Attorney Grannis has indicated since the Water Board is an independent board, the Council cannot compel it to adopt any rules. It is recommended that the attached by-laws and the recommended amendments be adopted, and forwarded to the various Boards and Commissions. It is further recommended that the Council By-Laws be amended to include the language cited under #3 relating to the format of minutes. bl°776 L ry Thompso City Administrator lj t cc: Dave Grannis Department Heads Charlie Tooker File BY-LAWS These By-Laws, when adopted,are intended to deal with matters not otherwise covered by State Law, City Ordinance or elsewhere. Section I - Meetings SUBD. 1 -Regular meetings of the shall be held on the of each month at . Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place. All meetings, including special and adjourned meetings,shall be held in the City Hall unless otherwise designated. SUBD.2-Special meetings of the may be called by the Chairperson or in written form by any other two (2)members of the , filed with the . At least 3 days before the meeting,the shall notify each member of the time,place and purpose of the meeting by causing written notice thereofto be delivered to him/her personally ifhe/she can be found, or,if he/she cannot be found,by leaving a copy at the home of the member with some person of suitable responsibility. At least three(3)days prior to the meeting,the shall also post notice of the meeting and notify the official newspaper and each person who has filed a written request for notice of special meetings,or may,if necessary,provide such other more restricted notice;as allowed by Statute, such as;M.S.471.705,subd. 1 C,paragraph g,"If a person receives actual notice of a meeting of a public body at least 24 hours before the meeting, all notice requirements of this subdivision are satisfied with respect to that person,regardless of the method of receipt of notice." Emergency meetings may be held because of circumstances that, in the judgement of the require immediate attention. The notice of special meeting shall state the item(s)to be discussed and possibly acted upon. Items not stated in the notice may be discussed,but no action may be taken if any member objects. Any special meeting attended by a majority of the members shall be a valid meeting for the transaction of any business that may come before the meeting. SUBD. 3 -At the first regular meeting in February of each year,the shall (1)Designate the depositories of funds(if applicable);(2)Designate the official newspaper(if applicable);(3)Choose a Chairperson and a Vice-Chairperson from the , who shall perform the duties of the Chairperson during the disability or absence of the Chairperson from the or,in case of a vacancy in the office of Chairperson,until a successor has been appointed and qualifies. SUBD.-4 All meetings,as defined by State Law,including special and adjourned meetings shall be open to the public. The Attorney shall advise the in writing as to his interpretation of the state "Open Meeting Law". All new members shall be provided such written interpretation and briefed on such by the Attorney. The Attorney shall bring any changes in his interpretation to the attention of the in writing and have the subject placed on the agenda for discussion. A copy of the Open Meeting law, as amended, shall be attached and made a part of the By-Laws. (1) Section II Presiding Officer: Rules of Order SUBD. 1 -The Chairperson shall preside at all meetings of the . In the absence of the Chairperson,the Vice-Chairperson shall preside. In the absence of both,the shall call the meeting to order and shall preside until the members present at the meeting choose one of their number to act temporarily as presiding officer. SUBD. 2 -The presiding officer shall preserve order, enforce the rule of procedure herein prescribed, and determine all questions of procedure and order. Except as otherwise provided by statute or by these rules,the proceedings of the shall be conducted in accordance with the following rules of order: A. A Motion must be seconded before being considered by the and the mover, as well as the seconder, must be recognized by the presiding officer. B. Any motion may be withdrawn by its mover with the consent of his/her second. But a motion, once debated, cannot be withdrawn except by a majority vote of the C. A motion will not be subject to debate until it has been stated by the presiding officer and he/she has opened it to debate. D. Each member, while speaking, shall confine himself/herself to the question at hand and avoid all personal, indecorous or sarcastic language. E. Whenever any member of the desires to speak on any question which affects him/her personally,he/she shall first vacate his/her chair and shall not resume his/her seat until the matter under consideration has been acted upon. He/She shall be allowed to make comments on the question as a private citizen. F. Whenever public hearings are held,the presiding officer, during the open hearing, shall allow any member of the public present, the privilege of speaking. A reasonable time shall be allowed to anyone as long as they are not repeating points already made. The public will conduct themselves in the same manner as would be expected from the . The presiding officer shall be responsible for the public's conduct and may rule anyone out of order. G. During times at any meeting,the presiding officer will allow the public to participate as long as there is reason to believe the input is beneficial. SUBD. 3 -Any member may appeal to the from a ruling of the presiding officer. If the appeal is seconded, the appealing member may speak first on the reason for his/her appeal. General discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is approved by a majority of the members present. (2) SECTION III AGENDAS SUBD. 1 -The agenda shall be prepared by the and shall be closed at noon on the Thursday preceding the meeting for publication purposes. Items may be included as add-ons to the agenda for action until noon of the day preceding the meeting. SUBD. 2 -Any member can place an item on the agenda by so instructing the SUBD. 3 -No item shall be placed on the agenda unless the item is expressed is such a way as to clearly show the subject matter involved. SUBD. 4 - The agenda add-ons may be subject to approval by a majority vote of the members present. Items on the agenda may be discussed, but no action may be taken if any member objects. SECTION IV ORDER OF BUSINESS SUBD. 1 - Each meeting of the shall convene at the time and place appointed therefore. business shall be conducted in the following order: (1) CALL TO ORDER (2) APPROVE AGENDA (3) APPROVE MINUTES (4) BILLS AND COMMUNICATIONS (5) PUBLIC HEARINGS (6) REPORT (7) PROJECTS (8) UNFINISHED BUSINESS (9) NEW BUSINESS (10)ADJOURN SUBD. 2 - The order of business may be varied by the presiding officer,but all public hearings shall be held at the time specified in the notice of hearing. SECTION V MINUTES SUBD. 1 -Minutes of each meeting shall be kept by the ,or,in his/her absence,his/her designee. In the absence of both,the presiding officer shall appoint a secretary pro tem. Resolutions and claims need not be recorded in full in the minutes if they appear in other permanent records of the and can be accurately identified from the description given in the minutes. If a member arrives after the start of the meeting or leaves before the end of a meeting,the name and time shall be noted in the attendance record and text of the meeting. (3) ., . SUBD. 2 -Minutes of each meeting shall be reduced to typewritten form, shall be signed by the taker, and copies thereof shall be delivered to each member as soon as practicable after the meeting. At the next regular meeting following such delivery,approval of the minutes shall be considered by the . The minutes need not be read aloud,but the presiding officer shall call for any additions or corrections. If there is no objection to a proposed addition or correction, it may be made without a vote of the . If there is an objection,the members shall vote upon the addition or correction. If there are no additions or corrections,the minutes shall stand approved. SECTION VI QUORUM AND VOTING SUBD. 1 -At all meetings a majority of all members shall constitute a quorum for the transaction of business. SUBD. 2-The votes of members on any question pending before the shall be by roll call, except for the following agenda items;approval of the agenda;approval ofthe minutes;and adjournment. The shall call the roll on a rotating basis. The names of those voting for and against the question shall be recorded in the minutes. If any member,being present,does not vote,the minutes shall be stated: "Abstain:Name.". SUBD. 3 - Except as otherwise provided by statute, a majority vote of a quorum shall prevail. SECTION VII EXECUTIVE DIRECTOR'S REVIEW (For HRA and Council Only) SUBD. 1 -The shall conduct an annual review of the Executive Director. The procedure shall be substantially as follows: A. The Director shall distribute an approved evaluation form on or before the first meeting in May. B. Members shall complete the prescribed form as instructed by direction of the C. Members may meet with the Director for an oral evaluation. D. The completed evaluation form shall be submitted to the City Administrator on or before the Tuesday preceding the regular meeting in June. E. The City Administrator shall tabulate the results of the evaluation without any reference to individual members. F. The shall consider the tabulated results during the regular meeting in June and may take action accordingly. (4) '4 SECTION VIII SUSPENSION OR AMENDMENT OF THE BY-LAWS SUBD. 1 -These by-laws may be temporarily suspended by a unanimous vote of the members present. SUBD. 2 - These by-laws shall not be repealed or amended except by a majority vote of the whole after notice has been given at some preceding meeting. SECTION IX EFFECTIVE DATE SUBD. 1 -These by-laws have been adopted by the on the day of 19 and becomes effective immediately. Attest: Revised 3/4/93 (5) I e FORM AGENDA REQUEST Item No. Ila Name: Larry Thompson ‹..44) Department: Administration ,4-1--2-1-"" , Date: August 25, 1994 Meeting Date: September 6 , 1994 i1 t Category: Miscellaneous Subject: Discuss Televised Council Meetings Explanation: Per roundtable discussion on August 15th Reference Material/Responsibilty Memo - Leon Orr Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Wayne Henneke Finance Jerry Henricks HRA 4 Signature SUMMARY OF TELEPHONE CONVERSATION WITH CHRIS OACE, LAKEVILLE PART TIME EMPLOYEE. SUBJECT: Requirements for Televising City Council Meetings Chris Oace is a part-time employee for Lakeville (27 Hrs. Wk. ) . He also acts as a consultant/planner for other communities in the area of public cable access, programming, production, equipment needs, layout, etc. Based on my conversation with him I offer the following information: SPACE REQUIRED. All cameras are mounted in the Council room on the ceiling but a separate room is need for control equipment. The minimum size for this is about 10 ft. X 6 ft. A desirable room would be about 10 ft. X 10 ft. This room does not have to be near the Council room but it is desirable that it is. EQUIPMENT REQUIREMENTS AND COSTS. Equipment needed in the Council room would be: 4 Ceiling Mounted Cameras are Desirable. 1 for Documents 1 for the Podium 1 for Council Wide Shots 1 for Council Tight Shots (if one is eliminated it would be this one) Equipment needed for the Equipment Room would be: Control Panel Event Controller Main Switcher Edit/Production Programmer Additional equipment: If we cablecast (live) , line amplifiers will be required. Estimated Equipment Costs: $27,000 to $35, 000 Estimated Installation Costs: $5,000 Optional Additional Costs: $15, 000 (for line amplifiers for cablecast) STAFFING REQUIREMENTS. This depends on extent of community use of the equipment. Planning Commission meetings? HRA meetings? Other local programming? FINANCING. Lakeville dedicates their cable TV franchise fees (5%) for equipment purchase, maintenance and replacement. Our current agreement with our cable TV company is for 3% which amounted to $13,274 in 1994. A change to 5% would yield $22,124 per year. Our current contract extends through 1997 but could be amended with mutual consent of the company and the City. THINGS TO CONSIDER. Is this a project that Farmington would want? I discussed the situation with a member of the Lakeville Council who told me that they would not want to go back to not televising their meetings. She said their meetings are now more business-like and the public asks better questions, etc. The member that I talked with believes their meetings became more productive and the public became better informed. If this is something we want we should create a time schedule for implementation. The opportunity is here with the move of the Library from this complex. As a minimum we should provide the required space with the space planning which is commencing now. We could have staff meet with the cable company to work toward changing the franchise fee from 3% to 5% and dedicate the fees received toward the project with either the 1995 or 1996 budget. We could have a presentation by Chris Oace and a Lakeville Council member to discuss their experience. We could survey the public with one of our utility billings to determine if there is current public interest in televised City Council meetings. If we and the public are interested we could also explore the possibility of a joint facility/program with the school district with shared facilities and costs. Rosemount is considering starting a televising program. Perhaps Farmington and Rosemount could share a person to operate the system. Their meetings are on Tuesdays. This is just information to start the thought process for something that may be desirable for this community. LEON W. ORR AGENDA REQUEST FORM Item No. lib Name: Larry Thompson Department: Administration — Cfr�`"�'' Date: August 18 , 1994 Meeting Date: September 6, 1994 Category: Miscellaneous Subject: Fall Survey Explanation: Recommendation from Council on selected topics. • Reference Material/Responsibilty Memo - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Department Heads /a/ii9A°7764 - Signature Memo to: Mayor and Council Subject: Fall Survey Date: August 31, 1994 This item has been placed on the Agenda for general discussion and direction. Two suggested topics would be quarterly vs. monthly billing and televised Council meetings, which is also on the September 6, 1994 meeting. ‘t.Y-2754"— — Larry Thompson City Administrator ljt cc: Department Heads file MINUTES DEPARTMENT HEAD August 22, 1994 Present: Larry, Karen, Wayne, Jim, Tom, Jerry, Dan 1. Fall Survey - Larry indicated that the Fall Survey would be placed on the September 6, 1994 Council Agenda, and that Department Heads should be thinking about potential topics. Larry also indicated that a question relating to quarterly vs. monthly billing would be recom- mended. 2. Cities Week - Farmingon's participation in the statewide "Cities Week" was discussed. Potential projects include "adopt a road/street," poster contest, or essay contest. Jerry indicated that he would coordinate the poster contest and essay contest through CAPP. Larry indicated he would place the proclamation on the September 6, 1994 Council Agenda. 3. Drug Free Workplace - Wayne presented a revised policy. The policy is required by Federal Law. A lengthy discussion ensued regarding when a person would be considered actually on City time - most specifically relating to employees who are on call (pagers), or subject to call back at any time (Department Heads.) Wayne indicated he would redraft the policy noting the concerns, and submit it to the Council on September 6, 1994. 4. Fall Auction - Dan to coordinate. Department Heads are to submit lists of items to be auctioned to Dan by September 2, 1994. 1/47 7 Larry Thompson City Administrator