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HomeMy WebLinkAbout09.19.94 Council Packet1 AGENDA COUNCIL MEETING REGULAR SEPTEMBER‘16, 1994 1. CALL TO ORDER V9 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda. ) 5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone wants an item removed for discussion. ) a. Approve Minutes - 9/6/94 - Regular; 9/12/94 - Special b. Approve School/Conference Request - Police Chief c. Approve Clean Up Day Agreement - Appliance Disposal d. Adopt Resolution Accepting Donation - Ice Rinks e. Approve Amendment to Development Agreements - Burning of Debris f. Approve Budget Adjustments g. Authorize Cellular Phone Agreements h. Approve Contract with Bear Creek Archeology, Inc. - HPC i. Approve Hiring of Part Time Senior Center Coordinator j . Approve School/Conference Request - Recreation Programmer k. Approve Developer' s Agreement - South Suburban First Addition 1. Approve School/Conference Request -Liquor Store m. Update Waiver of 2 Year Hookup Requirement - Met Council n. Adopt Resolution Supporting County Uniform Juvenile Curfew Ordinance o. Approve School/Conference Request - Management Academy p. Approve Service Agreements/Change Order #8 - Pine Knoll q. Approve Capital Outlay Request - 60 Gallon Refuse Containers r. Approve Change Orders #3 and #4 - Oak Street Improvements s. Approve Street Light Agreement with NSP for Oak Street Project t. Approve Pay Estimate #1 - Pine Knoll Project - S.M. Hentges u. Approve Change Order #9 - Pine Knoll Project - Lower Water Main v. Adopt Resolution Accepting Bids/Awarding Contract - 1994 Sidewalks w. Adopt Resolution Authorizing Dakota County to Perform Traffic Study x. Set Public Hearing to Consider TIF for East Farmington Neighborhood y. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. Pine Knoll Project - Street Light Proposal b. Fall Survey 10. NEW BUSINESS 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS 14. ADJOURN AGENDA REQUEST FORM Item No. 5c Name: Tom Kaldunski l Department: Public Works Oki 134,yt- Date: September 9, 1994 Meeting Date: September 19, 1994 Category: Consent Subject: Approve Agreement for Clean Up Day - Appliance Disposal Explanation: Reference Material/Responsibilty Memo/Agreement - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jay Kennedy Public Works Lena Larson Public Works Ben Klotz Public Works 1:41M1 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: APPLIANCE AGREEMENT, FALL CLEAN UP DAY DATE: SEPTEMBER 14, 1994 Attached is an agreement between the City of Farmington and Landfill Recovery, Inc. regarding the collection and disposal of appliances received at the City's Fall Clean Up Day. Landfill Recovery, Inc. has successfully handled several of Farmington's Clean Up Days and it is recommended that the agreement be approved. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file TJK Jay Kennedy Benno Klotz Lena Larson APPLIANCE RECYCLING AGREEMENT between CITY OF FARMINGTON and LANDFILL RECOVERY SYSTEMS, INC. This agreement between the City of Farmington (Owner) and Landfill Recovery Systems. Inc., a Minnesota corporation, shall establish a mechanism for the collection and processing of household appliances collected at Dakota Electric Association, 4300 -200th Street W., Farmington, Minnesota on Saturday, September 24, 1994, and transported for processing by Landfill Recovery Systems Inc. The household appliances to be collected and processed will include, but not be limited to, washers, dryers, stoves, refrigerators, freezers, microwaves, furnaces, water heaters, air conditioners, trash compactors, garbage disposals, dishwashers, humidifiers and dehumidifiers. The appliances with PCB's, CFC's, mercury switches or capacitors shall be collected in a "square" (non-compacted) condition. Landfill Recovery Systems. Inc. shall be solely responsible for the collection of household appliances from 4300 - 220th St. W., Farmington, on Saturday, September 24, 1994, at a time to be specified by Owner. Landfill Recovery Systems. Inc. shall be responsible for the safe removal of the PCBs and CFCs in accordance with the regulations of the Minnesota Pollution Control Agency. Landfill Recovery Systems Inc. shall secure and maintain all permits and approvals required to process appliances. Landfill Recovery Systems Inc..will provide to the Owner prior to the execution of this agreement, certificates of insurance and all applicable Hazardous Waste Licenses. Owner shall pay Landfill Recovery Systems Inc.. the amount of$7.00*for each household appliance collected and processed. Landfill Recovery Systems Inc. shall return hazardous waste shipping manifests for all materials collected, as soon as they are shipped. Landfill Recovery Systems Inc.. shall invoice the Owner and provide numbers and weights of appliances. Owner shall pay Landfill Recovery Systems Inc.. within thirty (30) days of the invoice date. Landfill Recovery Systems Inc..shall indemnify and hold the Owner and its employees harmless from all claims,demands and causes of action of any kind of character,including the cost of defense thereof, resulting from the acts or omissions of Landfill Recovery Systems Inc.. or other organizations receiving benefit from the funds or items exchanged relating to the activities conducted under this agreement. * $15.00 for Air Conditioners and Microwaves. City of Farmington Landfill Recovery Systems Inc. by: by• a� r`�" • dated: t:,: �� AGENDA REQUEST FORM Item No. 5g Name: Wayne Henneke Department: Finance Date: September 8, 1994 Meeting Date: September 19, 1994 Category: Consent Subject: Authorize Cellular Phone Agreements Explanation: Reference Material/Responsibilty Memo - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance tiktretecg4444411... Signature Memo to: Mayor & Council Date September 14 , 1994 Re Employee Agreement - Cellular Phone Purchase Recommendation It is recommended to authorize the following two cellular phone agreements between the City and Joy Pellicci, Recreation Programmer and Kevin Mincke, Police Officer. Background The City of Farmington purchases its cellular phones under the State of Minnesota bid with U.S. West Cellular. As a part of that bid, employees of the local government units are entitled to the same bid prices as their employer. The City Council at their December 6, 1993 meeting approved as to form an agreement between the City and employee purchasing the cellular phone which protects the City from any financial liability. Again, it is recommended to approve the agreements between Joy Pellicci and Kevin Mincke. [v' Wayn�' E. Henneke Finance Director c . c. Larry Thompson, Administrator Joy Pellicci, Recreation Programmer Kevin Mincke, Police Officer file . AGREEMENT This Agreement is made and entered into this '�' day of A1A(.Aa( , 1994, by and between the City of �wu�w)1L:� , a Minnesot Municipal Corporation (the "City") , and "K"` .+.An6 l,,u •(jA , (the "Employee") . RECITALS WHEREAS, the City has entered into an Agreement with U.S. West Corporation, which Agreement allows the City to make cellular telephones available to City employees at discounted rates; and WHEREAS, pursuant to said Agreement U.S. West will bill Employees directly and receive direct payment from Employees for use of said cellular telephones; and WHEREAS, pursuant to said terms of Agreement, if any such employee defaults on payment of such charges to. U. S. West, U.S. West may recover all such amounts due directly from the City; and WHEREAS, Employee desires to make use of such acellular telephone under the terms and conditions offered by U. S. West; and WHEREAS, the City is willing to allow Employee to make use of the cellular telephone, under the terms and conditions and terms stated herein, NOW, THEREFORE, in consideration of the mutual covenants hearing contained, and for other valuable consideration, the receipt and sufficiency which are hereby acknowledged by both parties, the parties agree as follows: 1. City grants to Employee the right to use a cellular telephone under the discounted terms offered by U.S. West. 2 . Employee agrees to pay all charges in connection with the use and maintenance of said cellular telephone directly to U.S. West or such other person specified by U.S. West to receive such payment, within any time period specified by U. S. West or its authorized agent or assignee. 3 . In the event an Employee fails to make such payment in a timely manner, so that the City receives notice from U.S. West of its intent to collect such charges from the City, the Employee hereby authorizes the City to deduct from the Employee's paycheck, all sums necessary to pay the amount specified as owing to U.S. West, its agent, or assignee, together with a Five (5) dollar administrative fee to cover the charges reasonably and necessarily incurred by the City in processing this payroll deduction request. Such payroll deductions may continue from time to time until all amounts owing, together with all other administrative fees, are paid in full. 4 . Prior to the execution of any such payroll deduction order by the City, the City shall give at least Twenty-four (24) hours notice, either in writing or verbal, to the Employee of its intent to execute such payroll deduction order. 5. The City shall have the right, in its option, to require termination of the use of the Employee's cellular telephone and return of such telephone to U.S. West, in the event that the Employee is, at any time, delinquent in paying its fees for use of such telephone to U.S. West, its agent or assignee. 6. The failure of the City to require termination of the use of the cellular telephone and the return of it to U.S. West on one occasion shall not constitute a waiver on the part of the City of its right to require such termination on a subsequent occasion. IN WITNESS WHEREOF, the parties have signed this Agreement on the day and year first above written. 4#4.\)(./41,WPSI CITY OF �,. yee by: by: . AGREEMENT Th' Agreement is made and entered into this 31 day of 1y e, , 1994, by and between the City of fit4e/i4400, a Minnesota Municipal Corporation (the "City") , and , / U ✓/Cfjr/r __, (the "Employee") . RECITALS WHEREAS, the City has entered into an Agreement with U.S. West Corporation, which Agreement allows the City to make cellular telephones available to City employees at discounted rates; and WHEREAS, pursuant to said Agreement U.S. West will bill Employees directly and receive direct payment from Employees for use of said cellular telephones; and WHEREAS, pursuant to said terms of Agreement, if any such employee defaults on payment of such charges to U. S . West, U.S . West may recover all such amounts due directly frdm the City; and WHEREAS, Employee desires to make use of such acellular telephone under the terms and conditions offered by U. S. West; and WHEREAS, the City is willing to allow Employee to make use of the cellular telephone, under the terms and conditions and terms stated herein, NOW, THEREFORE, in consideration of the mutual covenants hearing contained, and for other valuable consideration, the receipt and sufficiency which are hereby acknowledged by both parties, the parties agree as follows: 1. City grants to Employee the right to use a cellular telephone under the discounted terms offered by U. S. West. 2 . Employee agrees to pay afl `cnarces in connection with the use and maintenance of said cellular telephone directly to U.S. West or such other person specified by U.S. West to receive such payment, within any time period specified by U. S. West or its authorized agent or assignee. 3 . In the event an Employee fails to make such payment in a timely manner, so that the City receives notice from U. S. West of its intent to collect such charges from the City, the Employee hereby authorizes the City to deduct from the Employee's paycheck, all sums necessary to pay the amount specified as owing to U.S. West, its agent, or assignee, together with a Five (5) dollar administrative fee to cover the charges reasonably and necessarily incurred by the City in processing this payroll deduction request. Such payroll deductions may continue from time to time until all amounts owing, together with all other administrative fees, are paid in full. 4 . Prior to the execution of any such payroll deduction order by the City, the City shall give at least Twenty-four (24) hours notice, either in writing or verbal, to the Employee of its intent to execute such payroll deduction order. 5. The City shall have the right, in its option, to require termination of the use of the Employee's cellular telephone and return of such telephone to U.S. West, in the event that the Employee is, at any time, delinquent in paying its fees for use of such telephone to U.S. West, its agent or assignee. 6. The failure of the City to require termination of the use of the cellular telephone and the return of it to U.S. West on one occasion shall not constitute a waiver on the part of the City of its right to require such termination on a subsequent occasion. IN WITNESS WHEREOF, the parties have signed this Agreement on the • day and year first above written. CITY OF Employe b 0�. iig. by: • AGENDA REQUEST FORM Item No. 5i Name: James Bell 9//tA—^ Department: Parks and Recreation Date: September 9 , 1994 -- ��1LtrYJ Meeting Date: September 19, 1994 Category: Consent Subject: Approve Hiring of Part Time Senior Center Coordinator Explanation: • Reference Material/Responsibilty Jim Bell Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance James Bell Parks and Recreation Joy Pellicci Parks and Recreation Rosemary Swedin Finance Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: HIRING OF PART TIME SENIOR CENTER COORDINATOR DATE: SEPTEMBER 14, 1994 We received 18 applications for the Part Time Senior Center Coordinator position. Candidates were narrowed to six. After interviewing all six finalists, I recommend offering the position to Tessa Kohorst. She has indicated that she will accept the position if the Council approves her appointment. She will work approximately 15 hours per week at $8 . 58 per hour. This falls within the budget for this position. James Bell Parks and Recreation Director cc: Wayne Henneke Rosemary Swedin Joy Pellicci AGENDA REQUEST FORM Item No. 5w • Name: Tom Kaldunski Department: Public Works IF Date: September 9, 1994 .�:•' Meeting Date: September 19, 1994 ✓ Category: Consent Subject: Adopt Resolution Requesting Dakota County to Perform Traffic Speed Study on 195th Street Explanation: Residents in the area have been expressing concerns. The County will have MnDOT conduct the study upon receipt of this resolution. Reference Material/Responsibilty Memo/Resolution — Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Dan Siebenaler Police Signature S MEMO TO: MAYOR AND COUNCIL SUBJECT: TRAFFIC SPEEDS ON 195TH STREET DATE: SEPTEMBER 15, 1994 Attached is correspondence I received regarding traffic speeds on 195th Street (County Road 64). I have discussed this with Dakota County Highway Department. They have asked that the City Council pass a resolution requesting a study. This study would be completed by MnDOT. At- tached is a proposed resolution. It is recommended that the City Council approve the resolution. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Department Heads SEPTEMBER 5, 1994 CITY OF FARMINGTON: THIS WEEK-END I LOST THE LIVE OF MY HUNTING DOG, TREVER. I LOST HIM ON 195TH STREET , NEAR MY HOUSE IN FAIR HILLS. 195TH STREET HAS BEEN A CONCERN OF MINE SINCE I MOVED HERE IN 1988. IT WAS FIRST A GRAVEL ROAD AND SPEEDS WERE TOO FAST THEN, BUT SINCE BEING BLACKTOPPED THE SPEEDS HAVE INCREASED AND BECOME MORE FREQUENT. MY CONCERNS ARE: NEAR BY AKIN ELEMENTARY SCHOOL, THE DAY CARE 2 HOUSES DOWN FROM MINE, THE BASEBALL AND SOFTBALL LITTLE LEAGUES THAT PLAY DURING THE SUMMER, AND MANY FAMILIES AND PETS THAT USE THE ROAD. I WOULD LIKE TO SEE A SPEED LIMIT OF 40 MILES AN HOUR OR LESS POSTED AND ENFORCED AS WELL AS A CHILDREN AT PLAY SIGN SO PEOPLE ARE MORE AWARE OF THE RESIDENTS AND THEIR FAMILIES IN THIS AREA. I WOULD APPRECIATE SOME FORM OF A RESPONSE. I DO PLAN TO SUPPORT MY WIFE IN PETITIONING, AS WELL AS OTHERS IN MY NEIGHBORHOOD. HANK-YOU FOR YOUR TIME. DARREL F. SMITH JR. DEBBIE SMITH 19460 EUCLID PATH FARMINGTON, MN.55024 SEPTEMBER 2, 1994 CITY OF FARMINGTON AND WHOM ELSE IT MAY CONCERN: TODAY I LOST THE LIFE OF MY 6 MONTH OLD PUPPY, TREVER. IT HAS PROMPTED ME TO WRITE THE CITY OVER AN ISSUE THAT HAS BEEN IN MY THOUGHTS, AS WELL AS MANY OTHERS IN MY NEIGHBORHOOD, FOR SOME TIME. THE ISSUE LTHAT OF THE SPEED LIMIT 195TH STREET. I LIVE IN FAIR HILLS AND MY BACKYARD GOES ONTO THE ROAD. THERE IS AN ELEMENTARY SCHOOL UP THE ROAD AS WELL AS A DAY CARE ON THIS SIDE. MANY CHILDREN AND PETS IN THIS AREA PLAY , RIDE BIKES AND WALK OUTSIDE THEIR HOMES NEAR AND ON THE ROAD . I HAVE BEEN CONCERNED THAT THEIR IS NOT A POSTED SPEED LIMIT ON THIS ROAD, AND IF THEIR IS ONE OF 30 , WHICH IS USUALLY THE LIMIT IN RESIDENTIAL AREAS, IT IS DEFINITELY NOT ENFORCED. I WOULD ASK THAT A SIGN BE POSTED OF THE SPEED LIMIT , A SIGN SUCH AS CHILDREN AT PLAY, AND THAT A SPEED LIMIT OF 30 BE IMPOSED. AS IT IS NOW, MOST PEOPLE GO 50 MILES AN HOUR OR MORE ON THIS ROAD AND DONT TAKE THE PRECAUTIONS OF IT BEING A RESIDENTIAL AREA. IT WAS MINE AND MY PUPPIES FAULT THAT HE RAN INTO THE ROAD, BUT IF THE PERSON WAS GOING SLOWER AND WAS A LITTLE MORE CAUTIOUS, THE END RESULT MAY HAVE BEEN DIFFERENT. THANK-YOU FOR YOUR TIME. I DO PLAN TO PURSUE A PETITION AS WELL. I LOOK FORWARD TO HEARING YOUR RESPONSE. SINCERELY, hie * DEBBIE SMITH f� Y PROPOSED RESOLUTION NO. R -94 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 19th day of September, 1994 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member , s onded the following resolution: WHEREAS, the City of Farmingto7 as received complaints from residents regarding the speed of traffic on County Road 64 (195th the vicinity of the Fair Hills subdivision and Akin Road Elementary School ; and WHEREAS, the City of Farmington recognizes the hazards associated with extreme vehicular speeds near residential areas and schools, and the potential for increased traffic due to pending developments; arc1 WHEREAS, the City of Farmington desires to initiate a traffic speed study on this segment of County Road 64 between Flagstaff Ave. and CSAH 31 (Akin Road). NOW THEREFORE, BE IT RESOLVED that the City Council requests the Dakota County Highway Department to conduct studies to determine the feasibility of reducing the traffic speeds on County Road 64 and to sign the roadway at the appropriate speed limit. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of September, 1994. Mayor Attested to the day of , 1994. Clerk/Administrator SEAL 72 7.7:111111. AGENDA REQUEST FORM Item No. 9b Name: Larry Thompson Department: Administration Date: September 14, 1994 Meeting Date: September 19 , 1994 Category: Unfinished Business Subject: Fall Survey Explanation: Per Council directive. Reference Material/Responsibilty Survey - Larry Thompson Referred To: (Name) Department Department Heads -12-74"-- Signature Memo to: Mayor and Council Subject: Fall Survey Questions Date: September 15, 1994 Per Council directive, I have prepared the following questions for Council consideration at the September 19, 1994 meeting. Most questions were taken from a similar survey in Lakeville: The City Council is conducting this survey to help better understand citizen perception of the City. Please complete this survey and return it with your utility bill. All responses will be kept confidential, and the results will be published in the Farmington Independent and the City News- letter. Other than voting, do you feel that if you wanted to, you could have a say about the way the City of Farmington runs things? Yes No Don't Know How much do you feel you know about the work of the Mayor and City Council? A great deal Fair Amount Very Little Don't Know From what you know, do you approve or disapprove of the job the Mayor and City Council are doing? Strongly Approve Somewhat Approve Somewhat Disapprove Strongly Disapprove Don't Know Could you please indicate onn or two reasons for your answer? J What are your three primary sources of information about City government and its activities? (Please rank in order of importance) Farmington Independent Dakota County Tribune This Week Newspaper Life and Times Newspaper Other Newspapers City Newsletter Mailings Other Residents Mayor and Council City Staff Other: . Does your household currently receive cable television? Yes No If yes, if the City were to cablecast Council meetings, would you occasionally watch the meetings? Very likely Somewhat likely Not too likely Not at all Do you have any suggestions as to how the City can improve communication with resi- dents? Recognizing that a change from quarterly utility billing to a monthly billing would probably increase costs, would you be in favor of changing the City's quarterly billing to a monthly bill? Yes, regardless of the increase Yes, but with no greater increase than $1.50 per quarter Yes, but with no increase in billing. No //// -7 _ Larry Thompson City Administrator 1 j t cc: Department Heads file