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Home My WebLink About10.03.94 Council Packet AGENDA COUNCIL MEETING REGULAR OCTOBER 3, 1994 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minutes limit per person for items not on Agenda) 5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone wishes an item removed for discussion.) a. Approve Minutes for September 19, 1994 b. Approve School & conference Request - Finance c. Approve Workers Compensation - Managed Care d. Approve Capital Outlay Purchase - Fire Hose e. Approve Proclamation of Fire Prevention Week - October 9-15 f. Approve Capital Outlay Purchase - Fire Equipment g. Approve Amended Fire Department Constitution h. Adopt Resolution Approving Election Judges for November 8, 1994 i. Adopt Resolution Supporting Dakota County Juvenile Curfew Ordinance j. Approve Completion of Probation Period - Civil Engineer k. Approve Capital Outlay Request - Warming House 1. Approve Appointment to HPC Commission m. Receive Report on Fall Clean Up Day n. Approve Capital Outlay Request - Public Works o. Approve School & Conference Request - public Works 6. PUBLIC HEARINGS/AWARD OF CONTRACTS 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Request to Reduce Assessment for Church of the Advent 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS a. Approve 5 year Solid Waste Plan b. Approve Ad for Equipment Purchase - Solid Waste t 11.MISCELLANEOUS a. Administrator's Evaluation 12.REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13.UPCOMING MEETINGS a. October 4, 1994 - 7:00 P.M. Work Session- TIF/East Farmington b. October 13 or 20 - 4:00 or 5:00 - Joint Meeting with School Board c. October 24 or 31, 1994 - 7:00 P.M., Public TIF Meeting, South Suburban Medical Center 15. ADJOURN AGENDA REQUEST FORM Item No. 5c Name: Wayne Henneke } 11 Department: Finance � Date: September 22, 1994 19, 1 Meeting Date: October 3, 1994 Category: Consent Subject: Workers Compensation - Managed Care Explanation: It is recommended to contract with CMC to provide • "managed care" for the City. Reference Material/Responsibilty Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Department Heads Brian Lundquist 1st National Insurance 14)C�cyyt� Signature Memo to: Mayor & Council Date September 22, 1994 Re ) Workers' Compensation - Managed Care Recommendation It is recommended to contract with C.M.C. a subsidiary- of Blue Cross/Blue Shield for workers' compensation - managed care services. What is "managed care"? Managed care is a tool in controlling medical costs . The managed care provider will closely monitor and assess each workers' compensation claim. The objectives of managed care and medical utilization management are four fold: * To provide the knowledge and tools required to appropriately manage the employees medical care at the point the employee first files a workers' compensation claim. * To evaluate each episode of medical care and address necessity of treatment and eliminate unnecessary treatment plans . * Manage standard of care and present the most efficient and effective treatment plan. * Channel injured employees into the most appropriate treatment network. Costs CMC has an agreement with the League of Minnesota Cities Insurance Trust to bill a charge of $7 : 92 per medical bill processed and an hourly fee of $70 . 00 per medical necessity reviews and cash management services. These fees are charged to the individual claims paid by the L.M.C. I .T. The agreement also allows for an enrollment fee of $100 . 00 which is paid directly to CMC from the City. The League of Minnesota Cities Insurance Trust will reduced the City' s Workers Compensation premium by 5% if the City enters into a managed care agreement . This amounts to a credit of $2, 886 . 15. There will be additional costs for managed care because of the possible effect on the experience modification credit on the workers' compensation premium and the $100 enrollment fee. It is felt by the League of Minnesota Cities; the City will come out ahead financially and will have workers return from workers compensation leave faster than in the past . Why CMC? CMC is an affiliate of Blue Cross/Blue Shield which already provides the City its medical insurance policy and its flexible spending plan. Being an affiliate of Blue Cross/Blue Shield it has long had established procedures and processes for quality assurance, peer review, internal dispute resolution, medical necessity criteria and network management . Managed Care Negatives The negative side to managed care will be voiced by the employee on workers' compensation. The managed care worker will be monitoring the employee' s progress through out the workers' compensation leave . The employee may feel like he/she is being monitored to closely. IA)0.441/AIP Wayne E. He neke Finance Director c.c . Larry Thompson, City Administrator Department Heads file • AGENDA REQUEST FORM Item No. 5g Name: Ken Kuchera ZV, /J — Department: Fire critet,ga` c Date: September 21 , 1994 �1 Meeting Date: October 3, 1994 Category: Consent Q7 Subject: Approve Amended Fire Department Constitution Explanation: Reference Material/Responsibilty Memo/Constitution - Ken Kuchera Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire Signature M MEMO TO : MAYOR AND COUNCIL SUBJECT : AMENDED FARMINGTON FIRE DEPARTMENT CONSTITUTION DATE : SEPTEMBER 21 , 1994 The Farmington Fire Department Board of Directors has completed the review and amended the Constitution as attached. Copies were provided to all members of the department on July 11 , 1994 for their review. On September 12 , 1994 the department discussed and approved the amended Constitution . I have also provided you with a copy of the previous approved Constitution for your review and comparison . Also , please note the areas ' of change have been hylited . kAt Lex__ Ken Kuchera Fire Chief cc : FFD Board of Directors Larry Thompson Wayne Henneke FARMINGTON VOLUNTEER FIRE DEPARTMENT FARMINGTON, MINNESOTA CONSTITUTION PREAMBLE WHEREAS, the City Council if the City of Farmington,by an Ordinance authorizing the organization of the Farmington Volunteer Fire Department,has conferred upon such organization power and authority to make the laws and regulations and WHEREAS, it is deemed desirable and necessary to adopt certain laws for the government of this organization,we the members of the Farmington Fire Volunteer Department do hereby make and revise the original Constitution and By-Laws according to a meeting held on ARTICLE 1-ORGANIZATION AND OBJECTIVE Sec. 1 This organization shall be known as the "Farmington Volunteer Fire Department." Sec. 2 It's objective shall be the preservation and protection of lives and property from such fires and other emergencies as may occur in the City of Farmington, Minnesota and other contracted areas, as designated by the City Council. ARTICLE 2-ORGANIZATION OF THE DEPARTMENT Sec. 1 The elected Officers of department shall be: A. Chief/Assistant Fire Marshall B. Assistant Chiefs C. Secretary/Treasurer Sec. 2 The Fire Marshall shall be under the direction of the Chief. Sec. 3 The Chief and Assistant Chiefs shall appoint the following positions: A. Fire Captains B. Rescue Captain C. Communications D. Maintenance Engineers Sec. 4 The Chief and the Rescue Captain shall appoint Rescue 1st and 2nd Lieutenants. All appointments are subject to the approval of the City Council. Sec. 5 Board of directors: This board will consist of the Chief, 1st and 2nd Assistant Chiefs, Captains, and Secretary/Treasurer. This board is to serve as prescribed in the Department By-Laws. Sec. 6 The Chief shall appoint the following standing committees: A. Nomination Committee B. Grievance Committee C. Constitution Committee D. Other Committees, as deemed necessary by the Chief. Sec. 7 Chain of Command of the Department shall be: RESCUE FIRE Chief Chief Rescue 1st Assistant. Fire Captain Chief Marshall 1st 2nd Assistant Cheif, Lieutenant Chief Asst. Fire Marshall I I I I 2nd Fire Fire Fire Lieutenant Captain Captain Captain Rescue Captain Secretary Treasurer Senior Member BOARD OF DIRECTORS Chief Assistant Chief Captains Secretary/Treasurer ARTICLE 3-OFFICER RESPONSIBILITIES Sec. 1 The Chief shall have command of and shall preside at all meetings of the Department in accordance with City Ordinance, Constitution and By-Laws of the Department. Sec. 2 The Assistant Chiefs shall assist the Chief in his duties, carry out the responsibilities and act as next in command in the absence of the Chief. Sec. 3 The Secretary/Treasurer shall keep the records of all the proceedings of the Department, safe-keep all the funds belonging to the Department,pay all approved orders drawn on the Department and perform other duties as may be prescribed within the Department By-Laws. ARTICLE 4-MEMBERSHIP Sec. 1 The membership of the department shall be as follows: A. Regular Member B. Rookie Member C. Probationary Member D. Retired Member E. Honorary Member Sec. 2 Applications for membership will be received by the Chief and comply with the guidelines of application. Sec. 3 No person shall be admitted into membership as a Probationary, Rookie, or Regular Member unless that person possesses such further qualifications as may be set forth in the Department By-Laws and is subject to approval of the City Council. ARTICLE 5-TERMS OF OFFICE Sec. 1 The terms of office for the elected Officers of the Department shall be: A. Chief/Assistant Fire Marshall- Every third year B. Assistant Chiefs- Every second year(alternating years) C. Secretary/Treasurer- Every second year Sec. 2 All officers shall be elected by the members of the Department at the Annual Meeting and this election is subject to the approval of the City Council. ARTICLE 6-IMPEACHMENT OF EXPULSION Sec. 1 Any Officers of this Department, for the abuse of authority,violation of By- Laws or misconduct in office, may be impeached therefore and removed from office by a vote of sixty-six percent(66%)of the Regular Members at any regular meeting; provided however, that the charges against the person have been made in writing, read at a regular meeting and filed with the Secretary at least one month before any vote shall be taken upon it and a copy of said charges shall be served upon him/her by the Secretary at least two weeks before any vote shall be taken. Sec. 2 No person who is a member of the Farmington Fire Department shall be removed from such position or employment except for incompetency or misconduct or for other just cause shown after a hearing,upon due notice,upon stated charges, in writing. Any member who has been notified of the intent to expell him/her from membership shall be notified in writing of such intent and of his/her right to request the hearing within sixty(60) days or receipt of the notice of intent of expulsion. Failure of a member to request a hearing within said period shall constitute a waiver of his/her right to a hearing. Such failure shall also waive all other available legal remedies for reinstatement. Request for a hearing concerning expulsion shall be made in writing and be submitted by mail or personal service to the Fire Chief or his/her designated representative. The heating shall be held by a board of three persons appointed as follows: One,by the Farmington Fire Department, one, by the member, and the third by the two so selected. Upon the finding by the board that the member should be expelled or failure to request a hearing within sixty(60)days must be ratified by a sixty- six percent(66%)vote of the Regular Members of the Farmington Fire Department. ARTICLE 7-VOTING PRIVILEGES Sec. 1 The privilege of voting is extended to all Regular and Rookie Members who are in good standing in the Department. Sec. 2 The privilege of the floor is extended to all of those classified as members of the Department. AMENDMENTS Sec. 1 This Constitution may be amended by resolution in writing being presented at any regular meeting of the Department, which Resolution shall be referred to the Constitution Committee, which shall report at the next regular meeting of the Department. A sixty-six percent(66%)vote of all Regular Members of the Department shall be required for the adoption of such Resolution of Amendment. The City Council must approve any amendments after it is approved by the Department. ARTICLE APPROVAL Sec. 1 First presented m writing and read at a regular meeting of the Farmington Volunteer Fire Department held on 3viin. 11 , 1951 Finally read and adopted by a sixty-six percent(66%)majority vote of the regular members of the Department at a regular meeting on S la , 19y Fire Chief Department Sectary Approved by City Council on , 19_. Mayor City Clerk FARMINGTON VOLUNTEER FIRE DEPARTMENT CONSTITUTION PREAMBLE WHEREAS. the City Council of the City of Farmington, by an Ordinance authorizing the organization of the Farmington Volunteer Fire Department, has conferred upon such organization power and authority to make laws and regulations, and WHEREAS, it is deemed desirable and necessary to adopt certain laws for the government of this organization, we the members of the Farmington Volunteer Fire Department do hereby make and revise the original Constitution and By-Laws according to a meeting held on ARTICLE 1 - ORGANIZATION AND OBJECTIVE Sec. 1. This organization shall be known as the "Farmington Volunteer Fire Department." . Sec. 2. Its objective shall be the preservation and protection of lives and • property from such fires and other emergencies as may occur in the City of Farmington, Minnesota and other contracted areas, as desig- nated by the City Council. • ARTICLE 2 - ORGANIZATION OF THE DEPARTMENT Sec. 1 The officers of this department shall' be: A. Chief/Fire Marshal B. Assistant Chiefs C. Secretary/Treasurer -�� Sec. 2. The Assistant Fire Marshal shall be appointed by the Chief. . Sec. 3. The Chief and Assistant Chiefs shall appoint the following officers: A. Communications Officer B. Maintenance Engineers C. Captains -1- 1/87 Sec. 4. The Chief shall appoint Rescue 1st and 2nd Lieutenants with the guidance of the FireiRescue Captain's recommendation. . All appointments are subject to the approval of the City Council. . Sec. 5. Board of Directors: This board will consist of the Chief, 1st and 2nd Assistant Chiefs, Captains, and Secretary/Treasurer. This board is to serve as prescribed by the Department By-Laws. Sec. 6. The Chief shall appoint the following standing committees: A. Nomination Committee B. Grievance Committee C. Constitution Committee D. Other Committees, as deemed necessary by the Chief. • Sec. 7.' Chain of Command of the. Department shall be: CHIEF I I I I COMMUNICATIONS MAINTENANCE ASSISTANT ASSISTANT SECRETARY/ OFFICER ENGINEER CHIEFS FIRE MARSHAL TREASURER CAPTAINS • FIRE/RESCUE CAPTAIN • 1st LIEUTENANT 2nd LIEUTENANT BOARD OF DIRECTORS Chief S t ' Assistant Chiefs Captains Secretary/Treasurer ARTICLE 3 - OFFICERS RESPONSIBILITIES Sec. 1 The Chief shall have command of a9d shall preside at all meetings of the Department in accordance with the City Ordinance, Constitution and By-Laws of the Department. . Sec. 2. The Assistant Chiefs shall assist the Chief in his duties, carry out the responsibilities and act as next in command in the absences of the Chief. . Sec. 3. The Secretary/Treasurer shall keep the records of all the proceedings of the Department, safe-keep all the funds belonging to the Department, pay all approved orders drawn on the Department and perform other duties as may be prescribed within the Department By-Laws. -2- 7/87 ARTICLE 4 - MEMBERSHIP • Sec. 1. The membership of this Department shall be as follows: A. Regular Member • B. Rookie Member C. Probationary Member D. Retired Member E. Honorary Member �---� Sec. 2. An application for membership as an active fire fighter shall not be received from anyone having been convicted of a felony or having received a dishonorable discharge from the United States Armed Forces. 71!I: Sec. 3. No person shall be admitted into membership as a probationary, rookie, or regular member unless that person possesses such further qualific- ations as may be set forth in the Department By-Laws and is subject to approval of the City Council. ARTICLE 5 - TERMS OF OFFICE Sec. 1. The terms of office for the elected officers of the department shall be: A. Chief/Fire Marshall - Every third year B. Assistant Chiefs - Every second year (alternating years) C. Secretary/Treasurer - Every second year ' Sec. 2. All officers shall be elected by the members of the Department at the annual meeting and this election is subject to the approval of the City Council. ARTICLE 6 - IMPEACHMENT OR EXPULSION Sec. 1 Any officer of this Department, for the abuse of authority, violation of By-Laws or misconduct in office, may be impeached therefore and removed from office by a voite of sixty-six percent (66%) of the regular members at any regular meeting; provided however, that the charges against the person have been made In writing, read at a reg- ular meeting and filed with the Secretary at least one month before any vote shall be taken upon it and a copy of said charges shall be served upon him/her by the Secretary at least two weeks before any vote shall be taken thereon. . ?(Sec. 2. No person who is a member of the Farmington Fire Department shall be removed from such position or employment except for incompetency or misconduct or for other just cause shown after a hearing. upon due -3- 7/87. . notice, upon stated charges, in writing. Any member who has been notified of the intent to expell him/her from membership shall be , notified in writing of such intent and of his/her right to request the hearing within sixty (60) days or receipt of the notice of intent of expulsion. Failure of a member to request a hearing within said • period shall constitute a waiver of his/her right to a hearing. Such failure shall also waive all other available legal remedies for re- instatement. Request for a hearing concerning expulsion shall be made in writing and be submitted by mail or personal service to the Fire Chief or his/her designated representative. The hearing shall • be held by a board of three persons appointed as follows: One, by the Farmington Fire Department, one, by the member and the third by the two so selected. Upon the finding by the board that the member should be expelled or failure to request a hearing within sixty (60) days must be ratified by a sixty-six,percent (66%) vote of the regular members of the Farmington Fire Department ARTICLE 7 - VOTING PRIVILEGES Sec. 1: The privilege of voting is extended to all Regular and Rookie Members who are in good standing in the Department. Sec. 2. • The privilege of the floor is extended to all of those classified as members of the Department. AMENDENTS Sec. 1. This constitution may be amended by a Resolution in writing being presented at any regular meeting of the Department, which Resolution shall be referred to the Constitution Committee, which shall report at the next regular meeting of the Department. A sixty-six percent (66%) vote of all regular members of the department shall be required for the adoption of such Resolution of Amendment. The City Council must approve any amendments after is approved by the Department. . ARTICLE APPROVAL Sec. 1. First presented in writing and read at a regular meeting of the Farmington Volunteer Fire Department held on July 13. , 19 87 . Finally read and adopted by a sixty-six (66%) majority vote of the regular members of the Department at a regular meeting on August 24 , 19 87. -4- 7/87. . F1 a Ch�� ief O &i:e; Department Secretary Approved by the City Council on , 19 • • Mayor City Clerk -5- 7/87. AGENDA REQUEST FORM Item No. 5j Name: Tom Kaldunski Department: Public Works ►v\ - 67 Date: September 22, 1994 ra-; Meeting Date: October 3, 1994 Category: Consent Subject: Approve Completion of Probationary Period - Civil Engineer I Explanation: • Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jay Kennedy Public Works Rosemary Swedin Finance Richard Schindler Public Works J Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: COMPLETION OF PROBATIONARY PERIOD - CIVIL ENGINEER I DATE: SEPTEMBER 29, 1994 Rich Schindler was hired to a position of Civil Engineer I with the City of Farmington. His starting date was 3/14/94. Rich has successfully completed his six month probationary period as of 9/14/94. He is doing a very good job for the City. It is my recommendation that the City Council recognize the completion of Rich's probationary period. I have invited him to the Council meeting to meet the Council. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Rich Schindler • { AGENDA REQUEST FORM Item No. 5k Name: Jim Bell Department: Parks and Recreation Date: September 28 , 1994 MeetingDate: October 3 , 1994 f� Category: Consent Subject: Approve Capital Outlay Request - Parks and Recreation - Warming house Explanation: Reference Material/Responsibility Memo/Request - Jim Bell Referred To: (Name) Depai lment Larry Thompson Administration Development Committee Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: WARMING HOUSE - MIDDLE SCHOOL SKATING COMPLEX DATE: SEPTEMBER 22, 1994 Farmington Youth Hockey and I have been meeting regarding the con- struction of a new warming house at the Middle School site. We have developed a plan (attached) and have estimates of $35,000. 00. Our budgeted amount of $15, 000 in 1994 and $5, 000 in 1995 could be used to help fund this project. The remaining $15, 000 can be funded by Youth Hockey and the townships '(see the attached letter) . I would like the Council to approve the construction of the building using Park Improvement Funds for the entire project with a payback of the $15, 000 as it is raised. All labor has been donated so we should have a first class facility for little investment. James C. Bell Parks and Recreation Director cc: Larry Thompson . Wayne Henneke fiel The following letter was sent to the Townships of: Empire - Clerk Eureka - Chair Castle Rock - Clerk September 22, 1994 Dear Over the past year, the Farmington Parks and Recreation Department and Farmington Youth Hockey Association have been constructing an outdoor skating rink complex. Last Fall, two hockey rinks with new, energy efficient lighting were completed. The project has been an overwhelming success. The youth of our community used the rinks very often. This Fall, Youth Hockey and the Parks staff are working on building a top quality warming house. This building will be used by the community for skating, summer programming, meetings and so on. The estimated cost of this building is $35, 000. 00. This is for materials only; the labor is being donated by various organizations and local companies. Youth Hockey has committed funds towards the building and the Parks Department has budgeted $20,000 . 00 towards the project. I am requesting that each of our community' s townships provide $3,500 to help alleviate the , $15,000 balance. Your attention to this matter is greatly appreciated. If you would let me or Greg Feely of Farmington Youth Hockey Association know of your decision as soon as possible, it would be greatly appreciated. I have enclosed a copy of the floor plan for the proposed building for your review. Thank you, cc: Mayor and Council Greg Feely James C. Bell Parks and Recreation u I ` t �' 0 2 Q r 0 n C n A 'J)-..r- p O F t f f S P , — w - - 00 ----- 4 1 r i 0 0 0- p r mi _1 Q rn (T,)y H N aoM _ i 0 y ,b OD i rE 0, f -i $' N Ais p N 4__-i - ;_ __ \g . - ehalallETIMI=1.• n 03 �. r 0 0 X11 I I �h - f M (U ) 3 v. \ Ili 4 4 �CO " � ill 11 & 0 0 o _ CEILING, (TI a \ a 1 I N 0 ---(6) \ ' n n — D 0 / N / Pi y- p Z -+ 0 1 to J Z. _ ➢ z rl / \ 0 O .. III - - - - -I- - - - - .in iiim...J 1111111.1111.101_ ._ I ► 1 f AGENDA REQUEST FORM Item No. 5m r �G Name: Tom Kaldunski Department: Public Works Date: September 28, 1994 Meeting Date: October 3, 1994 Category: Consent Subject: Receive Report on Fall Clean Up Day Explanation: Reference Material/Responsibilty Memo — Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Ben Klotz Public Works Lena Larson Public Works Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: FALL CLEAN UP DAY DATE: SEPTEMBER 29, 1994 • The City's bi-annual Clean Up Day was held on Saturday, September 24, 1994. This was another successful event. A total of 303 vehicles passed through the gates at Dakota Electric's facility. I would like to thank Dakota Electric for the use of their facility and the assistance provided by their employees. I also commend all the City employees for doing a great job on this event (list attached). Special thanks to Benno Klotz, Jay Kennedy and Lena Larson for all their planning. Attached you will find a chart that indicates the participation that occurred at all past events. 1994 has been an average year. Also attached is a listing of the material collected at this event. /171‘"1" Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Benno Klotz Lena Larson Steve Krech, Dakota Electric EMPLOYEES WHO WORKED FALL CLEAN UP DAY, 1994 Benno Klotz Steve Nordstrom Paul Speiker Dan Duff Walt Michaels Bill Weierke Gary Hilsgen Rich Schimmel Rich Schindler Dwight Bjerke • Mike Nibbe Ben VanBlarcom Jay Kennedy Lena Larson Dan Siebenaler Jay Berthe (Reserve) Colleen Jay-Johnson (Reserve) hij 1.4 CL4 0,0 q q CI. LL CD m 0 0 ro co co elcci m m CD CD 0) • rim V ■ en el Nr NJ —a) Z 00 0 � � a) ' M enI QT N Co 1-i 00 M CU 04 0 '7 N N CD W H i CD CT 00 0 CCI W r M V ai4 V ■CZ M CT O W v.-4 CT 4. C0 •... v EM DO O i - CP) 00 vi ON [� co LI. a • - F 0 0 C VV 0 0 000 CO a Q Z = E _o d s- 0 L*- > d L •- U — d cA d 1994 FALL CLEAN UP September 24, 1994 Castle Rock )Empire Farmington Total Batteries 25 4 57 86 Tires 292 160 236 688 Appliances 29 28 81 138 Mattresses/Boxsprings 11 15 110 136 Metal (waiting for figures from Landfill Recovery) Oil 19 gal. 22 gal. 202 gal. 265 gal. Misc. 38.38 ton Vehicles thru Gate 36 38 229 303 These figures are,estimates. l AGENDA REQUEST FORM Item No. 11 a Name: Larry Thompson 'A ` Department: Administration Date: September 13, 1994 \I:'' Meeting Date: October 3, 1994 Category: Miscellaneous Subject: Administrator' s Evaluation Explanation: Reference Material/Responsibilty Referred To: (Name) Department (//24.,?_ 4 Signature V LAW OFFICES GRANNIS & GRANNIS, P.A. 412 SOUTHVIEW BOULEVARD DAVID L. GRANNIS SUITE 100 RUBY E. OCHS JOYCE M. GRANNIS SOUTH ST. PAUL, MINNESOTA 55075 LEGAL ASSISTANT TELEPHONE: (612) 455-1661 FAX: (612) 455-2359 September 29, 1994 Ms . Karen Finstuen 325 Oak Street Farmington, MN 55024 Re : City Administrator Evaluations Dear Karen: I have again reviewed the City Administrator Evaluation Forms as prepared by the Council . I assigned a numerical value to each answer with the numerical value of 1 being given to each answer on the left and with a 5 to an answer on the right side of the page . Thus the higher the number, the higher the average evaluation. The following listing is the average evaluation by the Council : ACCURACY: 4 . 6 ALERTNESS : 4 .4 CREATIVITY: 4 . 0 FRIENDLINESS : 3 .4 PERSONALITY: 3 . 8 PERSONAL APPEARANCE: 3 . 8 PHYSICAL FITNESS: 3 . 8 ATTENDANCE: 4 . 8 HOUSEKEEPING: 4 . 0 DEPENDABILITY: 4 . 6 DRIVE : 4 .4 JOB KNOWLEDGE : 4 .4 QUANTITY OF WORK: 4 .4 STABILITY: 4 . 0 COURTESY: 3 .4 OVERALL EVALUATION: 4 . 1 COMMENTS ON EVALUATIONS : #1 Overall Comments : Larry is improving outlook and not taking the job as personal . Office cleanliness is much improved. Needs to work on community wide relations - build Ms . Karen Finstuen September 29, 1994 Page Two more support for "his" ideas . Needs to reduce "his" negative ratings among some of the public . Larry does a very good job, and places the City before all . Very dedicated to Farmington. #2 Relative Strengths : A high degree of straight-forward honesty. Keep it up. Don' t waver from this policy. #2 Relative Weaknesses : Every action has a reaction. In our case, it' s a public reaction. I believe we could do a better job collectively of forecasting "public reaction" and prepare in advance for that reaction. #2 Overall Comments : We need better public hearing presentations . Again, assess what public relations will be and cover those expected reactions in the public hearing before they become an issue . #3 Relative Strengths : Keep up the good work Larry. I enjoy you, your services, and your family very much. Thanks for letting me call you by telephone, regardless of the time of day, when I have a problem. #3 Relative Weaknesses : None . #3 Overall Comments : I think that we are very fortunate to have such a person as you in our camp. Thanks for everything. #4 No Comments were written #5 Relative Strengths : Knowledge, drive, and attendance #5 Relative Weaknesses : Takes too much on - should pass more on to staff . #5 Overall Comments : Larry is an excellent City Administrator. Very truly yours, GRANNIS & GRANNIS, P.A. i joir By: David L. Grannis DLG/ljb