HomeMy WebLinkAbout03.04.19 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
MARCH 4, 2019
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt
Absent-None
Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler,
Community Development Director Kienberger, Police Chief Rutherford, Parks and Recreation
Director Distad and Attorney Jamnik.
4. Agenda
Motion by Craig, second by Bernhjelm,to approve the agenda as amended with items 10A and
10B being moved to the March 18, 2019 city council meeting. APIF, motion carried.
5. Announcements/Commendations
a) Donation of K9 Vest by Last Hope to the Farmington Police Department
Police Chief Rutherford shared that Last Hope is donating a vest for K9 Officer Odin. The old
vest used by K9 Officer Bosco did not fit Odin correctly. Leon Orr of Last Hope shared that they
were happy to be able to make this donation and are willing to support the K9 program in the
future.
The city council expressed their gratitude for the donation.
Motion by Bernhjelm, second by Hoyt, to adopt Resolution R9-2019 accepting the donation of
$1,009.31 for a K9 ballistic vest from Last Hope, Inc. APIF, motion carried.
b) City Logo
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Communications Specialist Siebenaler presented the new city logo to the city council.
Siebenaler shared that the purpose of the update was to modernize and refresh the logo
moving forward.
Councilmember Bernhjelm thanked everyone involved in this project.
Motion by Hoyt, second by Craig, to approve the new city logo. APIF, motion carried.
c) Farmington Liquors Update
Liquor Operations Manager Peterson shared an update of liquor store activities with the city
council. Peterson reported that sales in 2018 were up over$300,000 from 2017 and there were
13,000 more tickets in 2018 as well.
Peterson reviewed the donation drives that were performed in 2018 and the large amount of
donations made back to the city from store profits.
Councilmember Donnelly shared that he was happy with the results
Councilmember Bernhjelm was very happy with the donations made back to the city that help
control the tax levy.
Administrator McKnight shared that in the next few months the liquor stores will cross the one-
million-dollar mark in donations back to the city.
The city council thanked Mr. Peterson for his work and the continued success of the liquor
operations.
6. Citizen Comments
None
7. Consent Agenda
Motion by Bernhjelm, second by Hoyt,to approve the consent agenda:
a) Approve Minutes of the February 4, 2019 City Council Meeting-Administration
b) Approve Minutes of the February 4, 2019 Work Session-Administration
c) Approve Minutes of the February 8, 2019 Work Session-Administration
d) Approve Minutes of the February 11, 2019 Work Session-Administration
e) Approve Hiring Human Resources-Administration
f) Accept Resignation Public Works-Administration
g) Adoption Resolution R10-2019 approving the 2019-2021 Law Enforcement Labor
Services Sergeants Unit Labor Agreement-Administration
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h) Approve Agreement with Wold Architects and Engineers to Provide Professional
Services for Creating Bid Documents for 2019 Building Improvement Projects-Parks
i) Approve Five Year Farm Lease-Parks
j) Adoption Resolution R11-2019 Accepting a Donation from the Farmington VFW to the
Rambling River Center-Parks
k) Adopt Resolution R12-2019 Approving a Gambling Permit for the Vermillion River
Longbeards-Community Development
I) Approve a Temporary On-Sale Liquor License for the Corinthian Mason Lodge-
Community Development
m) Acknowledge 2019-2021 Strategic Plan for Economic Development-Community
Development
n) Adopt Resolution R13-2019 Declaring Surplus Property-Police
o) Adopt Resolution R14-2019 Declaring Surplus Property-Police
p) Adopt Resolution R15-2019 Declaring Surplus Property-Police
q) Approve a Joint Powers Agreement between Dakota County and the City of Farmington
for Sentence to Service Program Work Crew-Public Works
r) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
a) Marigold Park Playground Equipment and Shelter
Parks and Recreation Director Distad presented the bid results for the Marigold Park
playground equipment and shelter. The city council previously approved funding in the 2019
budget to purchase and install playground equipment and a shelter in Marigold Park.
City staff mailed out bid information in December 2018 to six companies. It is important to
note that playground equipment is not standardized as each company has unique equipment so
a traditional comparison of one company's is nearly impossible. It is for this reason that
proposals were requested with an identified not to exceed amount of$30,000. Companies
compete with each other based on their best proposal to the city for the not to exceed amount.
The proposals are ranked off a predetermined selection criterion. The selection criteria is
included in the bid information companies review. At the February 19, 2019 Parks and
Recreation Advisory Commission meeting all of the bids were reviewed. These bids included:
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Contractor Materials Installation Total Quote Option#2 Option#2 Option#2
Quote Quote Materials Installation Total Quote
Quote Quote
Northland $23,800.00 $6,150.00 $29,950.00
Recreation
MN $23,467.89 $6,532.11 $30,000.00
Wisconsin
Playground
Webber $23,637.83 $6,360.00 $29,997.83 $22.625.37 $7,365.00 $29,990.00
Recreational
Design
Midwest $28,000.00 $2,000.00 $30,000.00
Playscapes
St.Croix $23,500.00 $6,500.00 $30,000.00
Recreation
The commission selected Northland Recreation and their contractors for the playground
equipment and installation bid.
Staff also solicited proposals for the purchase and installation of a new square shelter in
Marigold Park. Four proposals were submitted and included:
Vendor Cost per Square Foot Roof Coverage
Northland Recreation, Inc. $97.50
St. Croix Recreation Fun Playgrounds, Inc. $62.50
Midwest Playscapes, Inc. $92.46
Minnesota/Wisconsin Playground, Inc. $127.55
The commission selected St. Croix Recreation Fun Playgrounds. The cost to purchase the
shelter is$13,580.
Two quotes were received on the shelter installation and included:
Vendor Amount
Contracting Solution, Inc. $11,420
Michael Basich, Inc. $11,420
While the quotes are for the same amount, the commission recommends a contract with
Contracting Solutions, Inc. because this company has provided quality construction of shelters
in Farmington in the past.
The original budget for the playground equipment and installation was $25,000. The total
proposed cost for the project is$29,950. The original budget for the shelter purchase and
installation was $25,000. The total proposed cost for the project is$25,000. Both of these
projects will be paid for out of the Park Improvement Fund.
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Councilmember Donnelly liked the design and asked in the shelter costs included a base. Distad
stated that it did.
Councilmember Bernhjelm asked the reason we need two installation companies. Distad stated
that each individual company has installers specific to their project.
Councilmember Craig asked what the lifespan is of the equipment. Distad stated that the
equipment has a 20-year lifecycle and the shelter has a 40-50 year lifecycle.
Motion by Donnelly, second by Craig,to approve the purchase of Marigold Park playground
equipment materials from Northland Recreation at a cost of$23,800, approve an agreement
with Clear Stream Construction for the installation of playground equipment at a cost of$6,150,
approve the purchase of shelter materials from St. Croix Recreation Fun Playground at a cost of
$13,850 and approve an agreement with Contracting Solutions to install the shelter at a cost of
$11,420. APIF, motion carried.
b) Prairie Pines Park Playground Equipment and Shelter
Parks and Recreation Director Distad presented the bid results for the Prairie Park playground
equipment and shelter. The city council previously approved funding in the 2019 budget to
purchase and install playground equipment and a shelter in Prairie Pines Park.
City staff mailed out bid information in December 2018 to six companies. It is important to
note that playground equipment is not standardized as each company has unique equipment so
a traditional comparison of one company's is nearly impossible. It is for this reason that
proposals were requested with an identified not to exceed amount of$65,000. Companies
compete with each other based on their best proposal to the city for the not to exceed amount.
The proposals are ranked off a predetermined selection criterion. The selection criteria is
included in the bid information companies review. At the February 19, 2019 Parks and
Recreation Advisory Commission meeting all of the bids were reviewed. These bids included:
Contractor Materials Installation Total Quote Option#2 Option#2 Option#2
Quote Quote Materials Installation Total Quote
Quote Quote
Northland $51,500.00 $13,359.00 $64,959.00 $52,700.00
Recreation
MN $52,578.47 $12,241.53 $64,820.00 $51,147.39 $13,852.61 $65,000
Wisconsin
Playground
Webber $48,366.01 $16,455.00 $64,821.01 $52,690.00 $12,310.00 $65,000.00
Recreational
Design
Midwest $59,150.00 $5,850.00 $65,000.00 $61,175.00 $3,825.00 $65,000.00
Playscapes
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St.Croix $55,000.00 $10,000.00 $65,000.00
Recreation
The commission selected Northland Recreation and their contractors for the playground
equipment and installation bid.
Staff also solicited proposals for the purchase and installation of a new square shelter in Prairie
Pines Park. Four proposals were submitted and included:
Vendor Cost per Square Foot Roof Coverage
Northland Recreation, Inc. $93.47
St. Croix Recreation Fun Playground $136.71
Midwest Playscapes Inc. $93.58
Minnesota/Wisconsin Playground $136.71
The commission selected Midwest Playscapes for the equipment installation. The cost to
purchase the shelter is$20,300. The commission felt this bid had the best overall warranty on
the shelter.
Two quotes were received on the shelter installation and included:
Vendor Amount
MW Playground Contractors, Inc. $14,700
Midwest Playscapes, Inc. $16,500
The commission recommends a contract with Contracting Solutions, Inc. at a cost of$14,700.
The original budget for the playground equipment and installation was$65,000. The total
proposed cost for the project is$64,950. The original budget for the shelter purchase and
installation was $35,000. The total proposed cost for the project is$35,000. Both of these
projects will be paid for out of the Park Improvement Fund.
Councilmember Bernhjelm stated it was great to see this equipment go into place, it is a very
important amenity to the neighborhoods.
Motion by Bernhjelm, second by Craig,to approve the purchase of Prairie Pines Park
playground equipment materials from Northland Recreation at a cost of$51,600, approve an
agreement with Clear Stream Construction for the installation of playground equipment at a
cost of$13,350, approve the purchase of shelter materials from Midwest Playscapes at a cost
of$20,300 and approve an agreement with MW Playground Contractors to install the shelter at
a cost of$14,700. APIF, motion carried.
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10. Petitions, Requests and Communications
None
11. Unfinished Business
None
12. New Business
None
13. City Council Roundtable
Donnelly-Asked residents to be safe around intersections due to the snow.
Bernhjelm-Welcomed Jennifer Gabbard as our new Human Resources Director.
Craig-Thanked staff for all of their efforts with snow removal the past few months.
Hoyt-Thanked staff for all of their efforts with snow removal the past few months.
McKnight-Shared that the city received its second new plow today and the Fire Department
Truck Committee is in Wisconsin making the final inspections on Engine 11.
Larson-Asked residents to shovel out fire hydrants and encouraged residents to shop local.
Adjourn
Motion by Hoyt, second by Bernhjelm,to adjourn the meeting at 7:34 p.m. APIF, motion
carried.
Respectfully Submitted
Oit 2. 117... t
David McKnight, City Administrator
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