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HomeMy WebLinkAbout12.05.94 Council Packet AGENDA COUNCIL MEETING REGULAR DECEMBER 5, 1994 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda. ) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 11/21/94 - Special and Regular b. Approve Use of Narcotics Forfeiture Money c. Approve Completion of Probationary Period - Parks and Recreation d. Approve Capital Outlay Request —Fire e. Approve Capital Outlay Request - Fire f. Approve Various Annual Permits and Licenses g. Approve Liquor Store Part Time Salaries h. PULL i. PULL j . Approve Computer System Upgrade/Purchase - City Hall k. Accept Silver Springs 1st and 2nd Additions as Complete 1. Receive Bids for Public Works Solid Waste Vehicles m. Approve Capital Outlay Request - Public Works n. Approve Capital Outlay Request - Public Works o. Approve Capital Outlay Request - Public Works p. Approve Lease Extension Agreement - Solid Waste Garage q. PULL r. Update on Sump Pump Inspection Program - Phase III s. PULL t. Approve Final Payment - Project 92-17 - FAA/Locust Street u. PULL v. Approve Requests for Parental Leave - Public Works w. Approve School/Conference Request - Police Department x. Award 1995 Towing Contract y. Approve Dakota County Economic Development Partnership GIS z . Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7 : 30 P.M. - Revised Definition of Mineral Extraction 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Dry Pond North of Rahn Property b. Snowmobiling Along County Road 31 8. ORDINANCES AND RESOLUTIONS a. Adopt 1995 Budget/Certify Tax Levy 9. UNFINISHED BUSINESS a. Approve Final Plat - East Farmington b. Consider East Farmington PUD Agreement c. East Farmington Development Agreement d. East Farmington TIF Agreement The agenda is continued on the back. 10. NEW BUSINESS 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS a. December 6, 1994 - Special Meeting to Discuss Fall Survey 14. ADJOURN AGENDA REQUEST FORM 5,6 Item No. Name: Daniel Siebenaler 0/907/--- Department: Police Date: November 23 , 1994 Meeting Date: December 5 , 1994 Category: Consent Subject: Use of Narcotics forfeiture money Explanation: We have received approximately $4000 . in narcotics forfeiture to be used for non-budgeted law enforcement purpose. Request use of those funds . Reference MateriallResponsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT: Use of Forfeiture Cash DATE: November 28, 1994 The police department has accumulated $5756 .76 in narcotics forfeiture money. By State law and court ruling, these funds must be used for unbudgeted law enforcement purposes. At this time, I would like to request these funds for the following purposes. Equipping the Investigative/DARE Car - 1990 Dodge Shadow First aid, oxygen and fire extinguisher $ 683 . 54 Removable red light 99 . 99 Mobile Radio (Installed) 968 . 99 Sales tax 113 . 10 TOTAL $1866 .43 Purchase of Cellular Phones 3 Hardwired Phones ($241 . each) 723 . 00 2 Hardwired Phones ($317 . each) 643 . 00 Sales Tax 88 . 79 TOTAL $1454 . 79 Child Abuse Investigation Class TOTAL $ 90 . 00 See Separate Agenda Item This is a total of $3411 .22 . I request that $1500 . of the remaining balance be forwarded to our utilities account to offset the service costs of the telephones. I believe this is an excellent use for these funds. Once again, I would like to point out that these are not tax dollars but funds forfeited by narcotics dealers through our active participation in the Southeast Metro Narcotics Task Force. I will also point out that these purchases will reduce our future Capitol Improvement Budgets as cellular phones have been included over the next four years including 1995 . As always, if you have any comments or questions feel free to contact me at your convenience. C ' � �► � Daniel M. Siebenaler Chief of Police DMS/m AGENDA REQUEST FORM Item No. 5c Name: James Bell C� 1, Department: Parks and Recreation c C.43-4_e_ 4012 Date: November 23, 1994 MeetingDate: December 5 , 1994 Category: Consent . g Subject: Completion of Probationary Period - Ben VanBlarcom Explanation: Reference Material/Responsibility Memo - Jim Bell Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Jim Bell Parks and Recreation Rosemary Swedin Finance Ben VanBlarcom Parks and Recreation Don Hayes Parks and Recreation Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PROBATIONARY PERIOD COMPLETION - BEN VAN BLARCOM DATE: NOVEMBER 30, 1994 Ben VanBlarcom has been employed with the City as Parkkeeper since June 15, 1994. His six month probationary period will be completed on December 15, 1994. Mr. VanBlarcom has performed his duties quite well and is an asset to the Parks maintenance staff. Therefore, I recommend that he be appointed to permanent full time status. James Bell Parks and Recreation Director cc: Larry Thompson Wayne Henneke Rosemary Swedin Don Hayes Ben VanBlarcom ► r • AGENDA REQUEST FORM Item No. 5g Name: Paul Asher Department: Liquor (-2k2j) ____f2(26„aiz_„Date: November 23, 1994 . 6:1-6e C 7rgMeetin Date: December 5, 1994 Category: Consent Subject: Liquor Store - Part Time Salaries Explanation: Reference Material/Responsibility Paul Asher/Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Paul Asher Liquor Rosemary Swedin Finance lit Signature 4 Memo to: Mayor & Council Date December 1, 1994 Re Part Time Retail Liquor Store Clerk - Comparable Worth Paul Asher, Liquor Manager, presented the position of Part Time Retail Liquor Store Clerk, to the Compensation Committee to be evaluated and assigned a pay grade in the City' s Comparable Worth Plan. Mr. Asher has been trying to hold the part time employees' hours under an average of 14 hours per week but is unable to continue to do so. With the employees working 14 or more hours per week they fall under the pay equity law. The position was graded as a Grade 1 as shown below: Factors Rating Points Know How A 25 Management A 10 Problem Solving A+ 15 Contacts A+ 10 Working Conditions Al 10 Supervision A 0 Total Points 70 The Compensation Committee agreed that if and when a part time retail liquor store clerk averages more than 14 hours per week, all part time retail liquor store clerks will be paid the minimum pay for a Grade 1, currently $7 . 52/hour. The part time liquor clerks are currently averaging over 14 hours per week. It is recommended that Council concur with the Compensation Committee' s recommendation and authorize the pay increase to $7 . 52 effective December 5, 1994 . Wayn E. Henneke Finance Director c.c . Larry Thompson, City Administrator Paul Asher, Liquor Manager WEH file AGENDA REQUEST FORM Item No. 5j Name: Wayne Henneke Department: Finance o f, Date: 4 Meeting Date: e 4 G 1 Category: Consent Subject: Computer System Purchase Explanation: Upgrade of City Hall computer system. Reference Material/Responsibility Memo - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Department Heads WattALb?&4114-- Signature Memo to: Mayor & Council Date December 2, 1994 Re Computer Network - City Hall The Finance Committee after considering a proposed 1995 budget that had $16, 500 in it for computer purchases directed staff to have a consultant come in and take a look at the City' s computer needs and make a proposal . Three consultants were contacted and two made proposals : * Terry Mitchell came in and talked to Larry and me about what we thought the computer needs were for City Hall and he talked to each of the employees briefly when he looked at their workstation and computers. Mr. Mitchell issued a proposal of $24, 201 including sales tax for the software and hardware upgrades plus $1, 650 for training and $2, 000 for a six month service guarantee. * Giske Consulting Group stated interviews would be conducted with selected staff personnel in each of the departments . The existing software would be identified as well as potential needs which may exist . A recommended work plan prioritizing the needs identified would be presented along with needed software and hardware. Giske Group would summarize in a report and review with staff the findings, conclusions, and recommendations resulting from the needs study. The cost for this study would be approximately $9, 000 . Giske Consulting Group conducts only the needs assessment . The hardware and software purchase is separate. The Finance Committee recommends contracting with Terry Mitchell in the amount of $24, 201 plus $1, 650 for training and $2, 000 for a six month service guarantee. They also recommend the financing for the network be from surplus funds in 1994 . Please find attached a synopsis of the software packages Mr. Mitchell proposes with the system and information about networks . It is recommended to adopt the Finance Committee' s recommendation. Wayn E. Henneke Finance Director c .c . Larry Thompson, City Administrator Department Heads WEH file Software Applications Microsoft Word Word is one of the most popular word processing products available today. It comes with fully integrated applications for graphing, equating, and drawing. Word also accepts all common types of graphics files and will convert documents from other popular word processors. Additionally, Word is fully compatible with Excel and PowerPoint for seamless integration across multiple application platforms. Word can be used to create anything form an envelope label to a newsletter. Excel Excel is one of today's leading spreadsheet applications. It incorporates all of the applications used by Word for graphing, charting, etc. Excel also provides statistical analysis tools designed for all types of data including fmancial, engineering, and scientific. PowerPoint PowerPoint is a presentation designer for creating on-screen slide shows incorporating data, outlines, and images from any windows application. It is one of today's most effective communication tools. mail Mail in an application that is used to exchange files and electronic messages with people on the network. You can print messages, organize and store messages in folders, and search for messages. Schedule+ Schedule+ is used to keep track of appointments and tasks, as well as to record notes to yourself. If you want to carry your schedule with you, it can be printed in a size that fits your organizer. You can also set up meetings with others on the network without leaving your desk, and share your schedule so that others in your group can view it or set up appointments and tasks for you. Chat You can use Chat to communicate with up to seven other network members at a time by typing messages back and forth. WinPopup You can use WinPopup to send and receive messages to and from another person or computer, or you can send a message simultaneously to all members of the network. WinPopup can also notify you when a printer has finished printing a document. 3 Network Concepts The proposed network is comprised of several subsystems. Computers, peripherals, network cards, cabling, and software systems all work together to form the network. When completed, the network will provide for increased productivity in several ways by allowing individuals to work as a group, with common goals, tools and processes. File Sharing Files are what make our computers of value to us. All programs, from a calculator to an inventory management system, are a collection of many computer files working together to provide the user with a service. But most importantly, all of the daily things we do with our computers result in files of some kind. Whether it be a diagram or a memo, the result is always the creation of a file. The network allows for those files to be handled in many ways. They can be organized into groups, and in turn protected and shared all at the same time. In addition, file sharing allows several network users to use the same program, having only installed it once. This eliminates massive amounts of wasted storage space where each user would have to install their own copy of all the programs. The concept of file sharing is facilitated by use of a File Server. This is a computer designated for the purpose of storing, backing up, and sharing computer files. Characteristically, File Servers have very large storage capacity, and exceptional performance. Both of these properties are necessary to provide everyone on the network with the information they want, when they want it. The File Server also keeps track of who is using what files, when, and how. File Security Security is one of the most important services a network can provide. As it was mentioned earlier, files are the product of everything we do with computers. Consequently, these files are very valuable and, quite often, contain private or privileged information. As a result, we have file security systems that not only prevent the wrong people form seeing the wrong information, but also allow for protection against intentional or accidental file destruction. For example, a member of management is working on a new policy. This will most likely be discussed with others who have equal or greater authority. Once the initial concept has been created, the file can be placed in a location where certain people can access it and others cannot. This allows for two advantages. Everyone who has access to change the file is working with the latest version of the concept, and the information is absolutely secure. In addition, once the concept is complete it may be necessary for everyone to have access to the information. The important point here is that it is possible for some network members to view the information while not being able to change it. Obviously everyone needs to be aware of the policy, but certainly not everyone should be able to change the contents. 1 These principles can also be applied to personal files. An individual can create files that no one can have access to, even if they are at the owners computer. But the owner can, at any time, move one or more of the files to a public location where others can have access, allowing people to easily share information as they see the need. Resource Pooling Although the File Server is considered a network resource, there are other resources available to network members. These can include CD-ROM drives, hard disk storage, tape back-up, printers, fax modems and gateways to other LANs(Local Area Networks) and WANs(Wide Area Networks). The advantages are obvious when the cost of buying components for each computer user is considered. Communication One of the most common features of any network is Electronic Mail. E-Mail, as it is often called, has several advantages over conventional office communication. Anyone can send E-Mail messages to any other network member or members. Once the message has been created, users pick who they would like to send the message to, and off it goes. Messages can be marked as urgent and the sender can also request a return receipt with the time and date the recipient first read the message. Another tremendous value of E-Mail is the ability to attach files to messages before they are sent. This enables people to quickly send files back and forth to each other without needing to explain where or how to find the file they are talking about. It exists in complete form within the message for the recipient to open and modify if need be. The message can then be replied to and/or sent on to someone else. Using the example above, the person who is in charge of creating the new policy creates the document. Once the rough draft is fmished, the document is attached to an E- Mail message and sent on to a co-worker for their input along with a return receipt request. When the recipient reads the message, they have the option to open the document that is attached and make any changes they have to offer. Then the message is forwarded on to another person to look at. When the third person receives the message, they can tell not only where the message and document originated, but who has seen it along the way. Now everyone has had a chance to offer suggestions. The document is finally sent back to the originator for further work and/or consideration. The entire process took place without anyone having to waste any time, or resources. There is also only one copy of the document so that no one has to wonder where the most current version is. Another important facet to office communication is scheduling. This network facilitates both individual and group functions for time management. Every network user has their own schedule. This schedule can be shared with other members of the network. Like files, these calendars can be open for some people to read, others to add to, and still others to modify. Also, the calendars of several people can be "stacked" one on top of the other for comparison. This enables an individual to quickly find a time for a meeting when all the appropriate people are free. In addition, a user can request that the network find the next available time for a meeting of any length. Then the user can have the network send a meeting request message to all the other users who are invited. The guests then reply by clicking on the appropriate button in the E-Mail message to indicate whether or not they will be able to attend. 2 AGENDA REQUEST FORM Item No. Name: Daniel M . Siebenaler Department: Police (-7)/ `' P Date: November 29 , 1993 A ) Meeting Date: December 6 , 1994 Category: Consent Agenda Subject: Criminal Justice Data Network. Explanation: Pursuant to previous council action , equipment has been purchased for State network . Request authorization to enter into User Agreement . Reference Material/Responsibilty Contract and memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT: Criminal Justice Data Network DATE : November 29, 1993 On October 18, 1993 , the City Council authorized the purchase of new computer equipment for the police department . Included in that package was the equipment necessary for connection into the BCA Criminal Justice Data Network. That equipment has arrived, as required prior to application. The next step is to enter into the Network User Agreement with the Department of Public Safety. I have included a copy of that document for your review. Until this time, all of our data entry for the mandated state reports have been done manually and mailed to BCA. In 1994 , at a date to be determined, this manual method will no longer be accepted. We will need to connect by computer link or contract for this daily service which would be costly. Upon installation and training, the ongoing fees would total $90 . per month. This system will also provide the access for the National Reporting System to be mandated in the near future. At this time, I am requesting that the City of Farmington enter into the Network User Agreement with the Department of Public Safety as supplied. If you have any additional comments or questions, feel free to contact me. Daniel M. Siebenaler Chief of Police DMS/m Attach. STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY CRIMINAL JUSTICE DATA COMMUNICATION NETWORK USER AGREEMENT This Agreement is entered into on by and between the State of Minnesota, the Department of Public Safety hereinafter called "DPS" and hereinafter called the "Agency" . This agreement details the obligations and requirements placed on the Agency who is connected to the State' s Criminal Justice Data Communication Network (CJDN) . DPS is the organization set forth by Minnesota Statute as being responsible for the administration and operation of the State' s Criminal Justice Data Communication Network. Further, DPS is the control terminal agency in the Federal Bureau of Investigation National Crime Information Center (FBI-NCIC) system and the National Law Enforcement Telecommunications System (NLETS ) , Inc . I . EQUIPMENT. 1 . Only terminals , printers , computers , and associated equipment approved by DPS may be connected to the CJDN by the Agency. (Note: this does not include terminal equipment on the agency' s end of their computers . ) 2 . No equipment , including terminals and printers on the Agency' s end of their computers , may be added to the CJDN without the express permission of DPS . 3 . All equipment that the Agency has connected to the CJDN must be identified in a list attached to this Agreement . Updates to the list must be made any time new or additional equipment is connected to the network. 4 . All terminals and printers must have a unique device identifier assigned by DPS to enable them to receive data and information from the network. 5 . An Agency with intelligent equipment must have at the minimum, one dedicated printer that is always available to receive messages . 6 . Due to the time needed to add, change or remove CJDN circuits and equipment, a minimum of a 120 day written notice must be provided to DPS whenever the Agency is going to add, move, replace, or eliminate any equipment on the network. This does not include terminals on the Agency' s end of their computer. DPS will attempt to satisfy requests in a shorter period of time if the communication companies are able to provide faster service. 2 II . COMPUTER CONNECTION. If the Agency is connected to the CJDN with a non-stand alone computer (a device that has multiple output units , terminals and printers connected to it, or is part of a network that has multiple devices or computers on it other than CJDN) a "Computer Interface Access Amendment" must be executed and become an incorporated part of this Agreement. III . PERSONNEL. 1 . DPS will provide training and certification of all Agency personnel who will be responsible for activity on the CJDN. The Agency must make its personnel available for and require them to participate in this training. 2 . DPS will provide documentation and/or manuals on the correct use of the CJDN for network users . The Agency must disseminate the documentation or manuals to all of their employees who utilize the CJDN. This documentation or manuals are to be maintained in a secure manner by the agency. 3 . The Agency agrees to initiate, at the request of State, disciplinary action up to and including termination of personnel , where such persons violate the provisions of this agreement or other security requirements established for the CJDN. The Agency will assist in the criminal prosecution of individuals when Federal or State laws have been violated. IV. DATA/INFORMATION. 1 . Attached to this Agreement is a list of accesses the Agency is allowed under the terms of this Agreement. The Agency may request additional accesses . The Agency agrees that the decision of DPS as to what information shall be made available to the Agency is final . 2 . If the Agency enters data and information into CJIS , the Agency will have sole responsibility for the accuracy, completeness and timeliness of it . 3 . Data and information that the Agency receives from the CJDN must be verified with the originating agency before acting upon it . 4 . The Agency must abide by the Minnesota Data Practices Act and applicable Federal Statutes in their access, use, storage and dissemination of all data and information entered into or received from the CJDN. V. ACCESS TO CRIMINAL HISTORY INFORMATION. If the Agency is going to have access to Criminal History Information, a "Computerized Criminal History Information Access Amendment" must be executed and become an incorporated part of this Agreement. 3 VI . COSTS. 1 . DPS will pay all network communication line costs to the extent of approved legislative appropriations . Excess costs will be prorated among the network users and the Agency billed accordingly. The agency agrees to pay all such bills when due. 2 . DPS will pay the maintenance costs for all equipment that it owns to the extent of approved legislative appropriations , excess costs will be prorated among the network users and the Agency billed accordingly. The Agency agrees to pay all such bills when due. 3 . All maintenance costs for Agency owned equipment is the responsibility of the Agency. 4 . Equipment installation, delivery, and relocation charges are to be paid by the Agency. 5 . If the Agency has a computer to computer interface, DPS will participate in payment only for the expense of network communication line and modem costs between the State and the Agency computer to the extent that DPS would pay for interconnection of a terminal and printer to the Agency. Any additional costs are the responsibility of the Agency. VII . ADDITIONAL TERMS . 1 . The Agency agrees to indemnify and hold harmless the State and all of its employees , from and against any and all claims , demands , actions , suits , and proceedings by others ; against all liability to others in the execution or enjoyment of this Agreement and all amendments . 2 . Changes to this agreement and its amendments may be introduced by either the State or the Agency. The modifications will not become effective until an addendum to this agreement has been signed by both parties . 3 . This agreement will become effective when signed by the State and the Agency. The agreement and any addendum will remain in effect until written notification is received to the contrary. Both DPS and the Agency may, upon 90 days written notice, terminate this Agreement. 4 . The Department of Public Safety and the Agency will abide by all present and future rules , policies, and procedures adopted by the State or the NLETS Board of Directors , or as approved by the FBI-NCIC Policy Board and adopted by FBI-NCIC. DPS will propose no changes in the rules , policies , and procedures 4 adopted by it without notice to all agencies and provision of a 30 day period in which an agency can submit writtencomments to the Department. 5 . The Department of Public Safety and the Agency agree that the FBI-NCIC, NLETS , and DPS user/operator manuals , their amendments , and successors are incorporated as part of this agreement. 6 . An Agency that provides CJDN access and/or services to another agency must have a written agreement with that agency. The Agency must provide a copy of the agreement and any amendments to DPS . This does not prohibit the Agency from providing information, on a one-time basis per case, to another Law Enforcement Agency who is conducting an investigation in the Agency's jurisdiction. VIII . DEFINITIONS : 1 . Criminal History Information. This will have the same meaning as contained in "Title 28" of the "Code of Federal Regulations" or subsequent federal or State law or regulations which may supersede "Title 28" . 2 . Criminal Justice Data Communication Network. The network including the equipment, circuits, facilities , procedures , agreements , and organizations thereof, for the collection, processing, preservation, or dissemination of criminal justice information. 3 . NCIC (National Crime Information Center) . A division of the Federal Bureau of Investigation of the U.S . Department of Justice which maintains a nationwide computerized information system established as a service to all criminal justice agencies - local , state, and federal . NCIC' s main purpose is to assist the criminal justice organizations in performing their duties by providing a computerized filing system of accurate and timely documented information, readily available to each criminal justice organization. 4 . NLETS (National Law Enforcement Telecommunications Systems ) . NLETS is an incorporated, non-profit organization whose purpose is to provide a nationwide criminal justice data communications system. 5 ACKNOWLEDGEMENT. As the individual responsible for the Agency, I hereby acknowledge the responsibilities and duties as set forth in this document as well as those documents incorporated by reference. I acknowledge that these responsibilities and duties were developed and implemented to ensure the reliability, confidentiality, accuracy, timeliness and completeness of Criminal Justice Information. I further acknowledge that failure of this Agency to comply with these duties and responsibilities will subject this Agency to various sanctions including the termination of access to the Criminal Justice Data Communication Network. Agency Date Department of Public Safety Date 6 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY COMPUTERIZED CRIMINAL HISTORY INFORMATION ACCESS AMENDMENT This Amendment to the Criminal Justice Data Communication Network Users Agreement is entered into on by and between the State of Minnesota, the Department of Public Safety hereinafter called "DPS" and a Minnesota Criminal Justice Agency hereinafter called the "Agency" . This agreement details the obligations and requirements placed on the Agency that is connected to the State's Criminal Justice Data Communication Network and who will have access to the Computerized Criminal History Information or may acquire Criminal History Information through a third party who has direct access to Criminal History Information through the Criminal Justice Data Communication Network. I . With respect to criminal history record information and related information as maintained and/or provided by DPS , it is agreed that: 1 . DPS is the control terminal agency in the Federal Bureau of Investigation National Crime Information Center (FBI- NCIC) system and the National Law Enforcement Telecommunications System (NLETS ) , Inc. and shall furnish to a Criminal Justice Agency such criminal history record information and other related information as is available from the DPS , through the FBI-NCIC, and through the NLETS . .. . ac -h-11 f .. .ioh tc another agency information from its own files which is also maintained by DPS , FBI- NCIC, or another agency as authorized by Minnesota State or Federal statute, or information obtained by it without first querying the designated agency for the most recent information; provided that this section shall not apply to (a) automated Criminal History Information if DPS notifies the disseminating agency that it is technically incapable of responding; or (b) the furnishing of information for the sole purpose of processing a charge through the criminal justice system and it is clear under the circumstances that no disposition has occurred and the information as furnished relates only to the charge in process ; or (c) dissemination of information received from DPS within the previous 48 hours . 3 . The Department of Public Safety reserves the right to suspend furnishing Criminal History Information when any rule, policy, or procedure has been or appears to have 1 been violated. The Department may reinstate the furnishing of Criminal History Information upon receipt of satisfactory assurances that such violation did not occur or has been corrected. 4 . Batch reports and other hard copy products containing Criminal History Information are to be outputted only on printers within the Agency. All Criminal History output documents must be transported, handled, and stored only by Authorized Employees . The Agency is responsible for the correct and legal dissemination and use of all data and records it receives . 5 . The Agency must maintain a log for all III inquiries . This must include the name of the individual receiving the response, the information received and the date the information was received. These logs must be maintained for at least one year from the date of the inquiry. 6 . III data and records cannot be used for licensing or noncriminal justice employment purposes unless specifically authorized by Federal Statute. 7 . An individual ' s right to review and challenge of his/her own record is an integral part of the system. Appropriate identification, including fingerprinting, of the individual may be required before any Criminal History Information can be disseminated to the individual . The fingerprints in the record on file may be compared to those of the individual to verify he/she is who they purports to be. II . PERSONNEL. 1 . The Agency will make criminal history checks on all employees that will have access to Criminal History Information. An employee who is not cleared must not have access to the Criminal History Information, only Authorize Employ... r.ril l hay. access to Criminal History Information. 2 . The Agency agrees to initiate , at the request of State , disciplinary action up to and including termination of personnel having access to Criminal History Information systems where such persons violate the provisions of this agreement or other security requirements established for the collection, storage, or dissemination of Criminal History Information. The Agency will assist in the criminal prosecution of such individuals when Federal or State laws have been violated. 3 . Personnel assigned by the Agency receiving Criminal History Information as terminal operators will be provided system training by the Department of Public Safety. 2 IV. ADDITIONAL TERMS. 1 . Changes to this agreement amendment may be introduced by either the State or the Agency. The modifications will not become effective until an addendum to this agreement amendment has been signed by both parties . 2. This agreement amendment will become effective when signed by the State and the Agency. The agreement and any addendum will remain in effect until written notification is received to the contrary. Both DPS/BCA and the Agency may, upon 30 days written notice, terminate this agreement. IV. DEFINITIONS : 1 . Authorized Employee. An employee who has been granted clearance by the Agency thereby allowing access to Criminal History Information. The Agency in granting the clearance must have done a criminal history check on the employee. 2 . Criminal Justice Agency. This will have the same meaning as contained in "Title 28" of the "Code of Federal Regulations" or subsequent federal or State law or regulations which may supersede "Title 28" . 3 . Criminal History Information. This will have the same meaning as contained in "Title 28" of the "Code of Federal Regulations" or subsequent federal or State law. or regulations which may supersede "Title 28" . 4 . Criminal Justice Data Communication Network . The network , including the equipment, circuits, facilities , procedures , agreements , and organizations thereof, for the collection, processing, preservation, or dissemination of criminal justice information, and may include related systems that directly contribute to the criminal justice information system. 5 . III . The Interstate Identification Index. The FBI-NCIC Interstate Identification Index contains individuals names , aliases , physical description, identifying numbers , fingerprint classification, and location( s ) of criminal history record(s ) . 6 . NCIC (National Crime Information Center) . A division of the Federal Bureau of Investigation of the U.S. Depart- ment of Justice which maintains a nationwide computerized information system established as a service to all criminal justice agencies - local , state, and federal . NCIC' s main purpose is to assist the criminal justice organizations in performing their duties by providing a computerized filing system of accurate and timely documented information, readily available to each criminal justice organization. 3 7 . NLETS (National Law Enforcement Telecommunications System) . NLETS is an incorporated, non-profit organiza- tion whose purpose is to provide a nationwide criminal justice data communications system. ACKNOWLEDGEMENT. As the individual responsible for the Agency, I hereby acknowledge the responsibilities and duties as set forth in this document as well as those documents incorporated by reference. I acknowledge that these responsibilities and duties were developed and implemented to ensure the reliability, confidentiality, accuracy, timeliness and completeness of Criminal History Information. I further acknowledge that failure of this Agency to comply with these duties and responsibilities will subject this Agency to various sanctions including the termination of access to Criminal History Information. Agency Date Department of Public Safety Date • 4 OPERATOR TRAINING Course Title : CJIS "HOT FILES" Terminal Operator Training Only agencies which presently have or are in the process of obtaining a CJDN system terminal are allowed to register employees for this course . This course is designed for employees who will be responsible for operating the CJDN terminal for the agency. This course will familiarize personnel with the terminal capabilities for communication with the CJIS/NCIC "Hot Files" , the CCH/III criminal history system, and NLETS , and prepare students for CJIS/NCIC certification. The course is five ( 5 ) days in length. To successfully complete this course and become certified , the student must attend 90% of all classroom instruction, complete all classroom projects , complete the certification workbook, and receive a score of 75 or above on the certification test. The following is an op_tional course : Course Title : CJRS Statistical EntrV Training This course is designed for those persons who are assigned responsibilities in the agency records section. This course will not prepare students for terminal operator certification. This course explains the purpose , intent , and operations of the Criminal Justice Reporting System ( CJRS ) in Minnesota. It includes when and how to complete the various law enforcement report forms . Ma.jor emphasis is placed on the coding techniques used for reporting criminal and non-criminal information. Instruction is designed to accommodate those agencies that mail their information directly to the Department of Public Safety, and those agencies that enter their information directly through a CJDN terminal Students are required to complete class problems and a final test to successfully finish the course . The course is three ( 3 ) days in length. FOR FURTHER INFORMATION REGARDING THESE COURSES CONTACT: The Department of Public Safety CJIS Training Office at ( 612 ) 642-0825 or 642-0827 . tip'.: a Y Y December 7 `X994 _ s Ray Gunderson Viten Chevrolet 4-' 7 ~' 6701 Brooklyn Blvd. Y ; Brooklyn Center, MN '55429 RE Equipment Purchase 4 x 4 with Diesel Engine Dear RaY, k `This letter_s'to inform you'-,i.,...—the City of Farmington has awarded the contract for Alternate : "A" =e 4 x 4 Pickup'with Diesel Engine,.t per the specifications 'I.have noted the minor exceptions that were included in your bid: ;These exceptions,_are acceptable to the City. Enclosed you:will find three (3)copies of the Form of Agreement for this work. Please complete fin them and return all three (3),copies to the City for. al execution. You may proceed with the - work once the,contracts are signed. Please contact me if you.have any questions. Sine Thomas J. Kaldunski,:P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke Jerry Bauer Cilii eiFa UNumgisIt` 325 Oak sweet• Fw.tiagtat, 001 55024 • (612) 463-1111: V 1 AGENDA REQUEST FORM Item No. 5o r Name: Tom Kaldunski Ljbr Department: Public Works Date: November 23 , 1994 MeetingDate: December 5, 1994 / 1 Category:, Consent Subject: Approve Capital Outlay Request - 4x4 Pickup Explanation: Bids for 4x4 pickup with dump box, plow and sander. Reference Material/Responsibility Memo/Bid Tabs - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works //rj",1(411 Signature • MEMO TO: MAYOR AND COUNCIL SUBJECT: CAPITAL OUTLAY REQUEST - PUBLIC WORKS DEPARTMENT DATE: NOVEMBER 30, 1994 The City opened public bids for the purchase of a 4 x 4 pickup on 11/29/94. A bid tabulation is attached for your review. A total of 9 firms had received the specifications and request for bids. Upon reviewing the bids with staff, it is recommended that the pickup with diesel engine be selected. The low bids are as follows; Item Vendor Bid Alternate "A" 4x4 Diesel Iten Chevrolet $22,122.00 Alternate "E" Dump Body & Hoist Crysteel $7,293.93 Alternate "F" Snow Plow Crysteel $1,939.37 Alternate "G" Tailgate Spreader Crysteel $2.003.27 TOTAL $33,358.57 It is recommended that the City Council award the contract for Alternate "A" to Iten Chevrolet in the amount of$22,122.00. It is recommended that the City Council award the contract for alternate's E, F & G to Crysteel in the amount of$11,236.57. This purchase is to be funded as follows; Original 1994 Budget $21,500.00 Water Board Contribution (approved 11/28/94) $2,000.00 Surplus Funds $9.858.57 TOTAL $33,358.57 I have reviewed this funding proposal with Wayne, and he concurs. Attached are two Capital Outlay Requests for these purchases. It is recommended that the City Council approve these requests. ,,Y040/1/%1 I Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer s O O O O _ c N 0 0 0 tc- T' in V R6 cri as Lii O Q co O I- - c+i p. 0 oM cV l[) W Q1in a 5 ~ awQ2cn W co 4,tH 69 Z CC Li( P r. fn a 0 0 0 0 W < ~ F W az 0Nriinn OGjQc`�i } ,_ w NCO cri CC) g � za � g Z U v va Z DM cc o ch W a : cnp o La 64 ca w 0000C) N. r 00 ^ 0o M N 1n N' 6 C0 Vi eS Q-J GI pN wN 0 r: v- ci .- > Zv Ln -J -I III in W I- W a' > N 9. I-- - HKH co, 1- 0Q2wu ) Co 0000 co 0 0 !' W tx VI 0)) C N cOC7Wuj N. U riO) C) U -JN.. W I- R �0 mc� � z7a Ih � (V '- U- 0 a 69 K K cr N z Q O O o O O o 0Y O O O O � U g0o foo zJ c � �o a - F- � E- Z > Ln U Z iNNJ N NJ O m Z COOzZg > 44, ',4, flPJ CL 0N 88OOOOOz " QaE F- z2 Z - F' F- 2 > 0a Ro _ = o J R' W 0_ 0 o N co m a z m Iii 1_ I to w LL 0 H o co F- a U (4N co Z 0 - 0 0 0 0 0 0 0 0 W w W W w W W n cc F- 6 6 W• O W O J Z J Z W W W W O 0000 LIJ a mmmm z < < < < CO. O 0 0 01- w al 0000 - pm 0 F- W W W WOW W = IXIXCL = a0 I- J J J J Z , + QF- CC QmLL O- m » awco WWF- aaa0oIXW < < < LIJW R � � � m � Q c c + CJ a. LU WWw 0 W Era J J J 0 0 0 a- .% - a a ~ ¢ QQ 0 cn = z QtoUatllLI: o ¢ ¢ ¢ W X 13- m F- F- F- F- F- F- F- I- F- F- 2 0 J J J J J J J J 0 0 0 < >- O W < < < < < < < I- F- F- Z ( < I- Ed REQUEST FORM CAPITAL OUTLAY PURCHASES DEPARTMENT Public Works DATE OF REQUEST 11/30/94 ITEM(S) TO BE PURCHASED Dump Body with Hoist, Snow Plow & Tailgate Spreader for 1995 4x4 pickup AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 19 94 BUDGET : $ -0- AMOUNT REMAINING AS OF DATE OF REQUEST : $ see memo for details and public bid and funding QUOTATIONS RECEIVED : 1 . VENDOR Crysteel DATE 11/29/94 AMOUNT $ 11,236.57 2 . VENDOR Midland Equip. DATE 11/29/94 AMOUNT $ 15,046.46 :4ATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW COMMENTS : /eeL( / Z 3D DEPARTo�r T HEAD SIGNATURE DATE FINANCE/ DIRECTOR SIGNATURE AT TO : THE MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. SIGNATURE OF CITY ADMINISTRATOR DATE ACTION TAKEN BY THE COUNCIL ON THE DAY OF 19 (APPROVED) (NOT APPROVED) FILE : CC : • REQUEST FORM CAPITAL OUTLAY PURCHASES DEPARTMENT Public Works DATE OF REQUEST 11/30/94 ITEM(S) TO BE PURCHASED 1995 4x4 Pickup with Diesel Engine per bid AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 19 94 BUDGET : $ 21,500.00 AMOUNT REMAINING AS OF DATE OF REQUEST: $ QUOTATIONS RECEIVED: 1 . VENDOR Iten Chevrolet DATE 11/29/94 AMOUNT $ 22,122.00 2 . VENDOR DATE AMOUNT $ lATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW COMMENTS : See Bid Tabulation and memo for details on this public bid. DEPARTM HEAD SIGNATURE D TE FINANCCDIRECTOR SIGNATURE DATE TO : THE MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. SIGNATURE OF CITY ADMINISTRATOR DATE ACTION TAKEN BY THE COUNCIL ON THE DAY OF 19 (APPROVED) (NOT APPROVED) FILE : CC : • MEMO TO: MAYOR AND COUNCIL SUBJECT: CAPITAL OUTLAY REQUEST - PUBLIC WORKS DEPARTMENT DATE: NOVEMBER 4, 1994 The 1994 budget included funding for the purchase of a 4 X 4 pickup for the Public Works De- partment.artment. A total of$21,500.00 was targeted for this purchase. This vehicle will be utilized by ' the Street and Utility crew. The Public Works Department has reviewed its needs. It is recommended that the department be allowed to revise this capital outlay request to purchase a 12,000 lb. 4 X 4 truck adump body. This type of truck is typically referred to as a one ton dump. The body is a standard contractor's box. In addition, it is recommended to install a plow and sander on this unit. This vehicle is a size that works well in daily operations, such as construction site visits, lift station checks, well checks, etc. Currently the crews �s vehicle will reduce the izes the large dump trucuseforo daily large operations at times, due to the shortage of pickup trucks as originally planned. In addition, this vehicle will be added to the City's snow plowing fleet. Attached you will find a graph that show the increase in miles of City streets that has occurred recently. This graph indi- cates a significant increase in the street miles since 1992. No one would have predicted a growth of 9 miles of streets (18%) when this 1994 budget was prepared in 1993. Typically the City has maintained one snow plowing vehicle for 8 miles. This growth in street miles justifies the modifi- cations to this purchase, assuming that the Council wishes to maintain the current level of service. This level of growth (4-5 miles per year) is expected to continue in the next few years (based upon a projection of 300 homes per year). In reviewing the proposed vehicle, it has been determined that a budget of$35,500.00 will fund the purchase. This would leave a short fall of$14,000.00 because the 1994 budget has set aside $21,500.00. It is proposed to fund this short fall through the following; Surplus Funds $10,000.00 1994 auction proceeds, 1993 FEMA gravel reimbursement, 1993/1994 excess engineering fees, 1994 contingencies have been placed into this fund) $2,000.00 Sewer Fund $2,000.00 Water Fund TOTAL $14,000.00 Wayne Henneke has determined that funds are available in the surplus fund if the Council agrees with this purchase. A request will be made to the Water Board. This memo outlines the budget for this vehicle. It is my recommendation that the City Council authorize the advertisement for bids for this truck. An advertisement for bids is attached. The bid document has been set up with various alternative bids (i.e. diesel or gas, 95 vs. 94 model truck, etc.) that will give the City flexibility in determining the final cost of this vehicle. The bids will be presented to the Council for the actual purchase at a later date. It is recommended that the City Council authorize the advertisement for bids at this time. � J Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer Street and Utility crew MEMO TO: WATER BOARD Item 4 SUBJECT: CAPITAL OUTLAY REQUEST - PICKUP TRUCK DATE: NOVEMBER 21, 1994 Attached is a memo sent to the City Council regarding this purchase. It outlines the department needs and the anticipated funding. The Public Works Department is requesting $2,000.00 from the Water Board towards this purchase. Actual bids will be received the week of 10/28/94 and submitted to the Council at the 12/5/94 meeting. It is recommended that the Water Board authorize funding of$2,000.00 towards this pickup purchase. There is sufficient funding available in the 1994 Capital Improvement line item. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer MEMO TO: MAYOR AND COUNCIL SUBJECT: CAPITAL OUTLAY REQUEST - PUBLIC WORKS DEPARTMENT DATE: NOVEMBER 4, 1994 The 1994 budget included funding for the purchase of a 4 X 4 pickup'for the Public Works De- partment. A total of$21,500.00 was targeted for this purchase. This vehicle will be utilized by the Street and Utility crew. The Public Works Department has reviewed its needs. It is recommended that the department be allowed to revise this capital outlay request to purchase a 12,000 lb. 4 X 4 truck with a dump body. This type of truck is typically referred to as a one ton dump. The body is a standard contractor's box. In addition, it is recommended to install a plow and sander on this unit. This vehicle is a size that works well in daily operations, such as construction site visits, lift station checks, well checks, etc. Currently the crew utilizes the large dump trucks for daily operations at times, due to the shortage of pickups. This vehicle will reduce the use of the large trucks as originally planned. In addition, this vehicle will be added to the City's snow plowing fleet. Attached you will find a graph that show the increase in miles of City streets that has occurred recently. This graph indi- cates a significant increase in the street miles since 1992. No one would have predicted a growth of 9 miles of streets (18%) when this 1994 budget was prepared in 1993. Typically the City has maintained one snow plowing vehicle for 8 miles. This growth in street miles justifies the modifi- cations to this purchase, assuming that the Council wishes to maintain the current level of service. This level of growth (4-5 miles per year) is expected to continue in the next few years (based upon a projection of 300 homes per year). In reviewing the proposed vehicle, it has been determined that a budget of$35,500.00 will fund the purchase. This would leave a short fall of$14,000.00 because the 1994 budget has set aside $21,500.00. It is proposed to fund this short fall through the following; Surplus Funds $10,000.00 1994 auction proceeds, 1993 FEMA gravel reimbursement, 1993/1994 excess engineering fees, 1994 contingencies have been placed into this fund) Sewer Fund $2,000.00 Water Fund $2,000.00 TOTAL $14,000.00 Wayne Henneke has determined that funds are available in the surplus fund if the Council agrees with this purchase. A request will be made to the Water Board. • This memo outlines the budget for this vehicle. It is my recommendation that the City Council authorize the advertisement for bids for this truck. An advertisement for bids is attached. The bid document has been set up with various alternative bids (i.e. diesel or gas, 95 vs. 94 model truck, etc.) that will give the City flexibility in determining the final cost of this vehicle. The bids will be presented to the Council for the actual purchase at a later date. It is recommended that the City Council authorize the advertisement for bids at this time. 1;1'"1% J Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer Street and Utility crew AGENDA REQUEST FORM Item No. 5k Name: Tom Kaldunski Department: Public Works It Date: October 28, 1994 () MeetingDate: November 7, 1994 Category: Consent Subject: Approve Capital Outlay Request - Pick Up Truck - Public Works Explanation: As budgeted for 1994 Reference Material/Responsibility Memo/Request - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Street & Utility Crew Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: CAPITAL OUTLAY REQUEST - PUBLIC WORKS DEPARTMENT DATE: NOVEMBER 4, 1994 The 1994 budget included funding for the purchase of a 4 X 4 pickup for the Public Works De- partment. A total of$21,500.00 was targeted for this purchase. This vehicle will be utilized by the Street and Utility crew. The Public Works Department has reviewed its needs. It is recommended that the department be allowed to revise this capital outlay request to purchase a 12,000 lb. 4 X 4 truck with a dump body. This type of truck is typically referred to as a one ton dump. The body is a standard contractor's box. In addition, it is recommended to install a plow and sander on this unit. This vehicle is a size that works well in daily operations, such as construction site visits, lift station checks, well checks, etc. Currently the crew utilizes the large dump trucks for daily operations at times, due to the shortage of pickups. This vehicle will reduce the use of the large trucks as originally planned. In addition, this vehicle will be added to the City's snow plowing fleet. Attached you will find a graph that show the increase in miles of City streets that has occurred recently. This graph indi- cates a significant increase in the street miles since 1992. No one would have predicted a growth of 9 miles of streets (18%) when this 1994 budget was prepared in 1993. Typically the City has maintained one snow plowing vehicle for 8 miles. This growth in street miles justifies the modifi- cations to this purchase, assuming that the Council wishes to maintain the current level of service. This level of growth (4-5 miles per year) is expected to continue in the next few years (based upon a projection of 300 homes per year). In reviewing the proposed vehicle, it has been determined that a budget of$35,500.00 will fund the purchase. This would leave a short fall of$14,000.00 because the 1994 budget has set aside $21,500.00. It is proposed to fund this short fall through the following; Surplus Funds $10,000.00 1994 auction proceeds, 1993 FEMA gravel reimbursement, 1993/1994 excess engineering fees, 1994 contingencies have been placed into this fund) Sewer Fund $2,000.00 Water Fund $2,000.00 TOTAL $14,000.00 Wayne Henneke has determined that funds are available in the surplus fund if the Council agrees with this purchase. A request will be made to the Water Board. This memo outlines the budget for this vehicle. It is my recommendation that the City Council authorize the advertisement for bids for this truck. An advertisement for bids is attached. The bid document has been set up with various alternative bids (i.e. diesel or gas, 95 vs. 94 model truck, etc.) that will give the City flexibility in determining the final cost of this vehicle. The bids will be presented to the Council for the actual purchase at a later date. It is recommended that the City Council authorize the advertisement for bids at this time. J 1�''�l ti y,C I Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer Street and Utility crew Advertisement for Bids Sealed bids will be received by the City of Farmington, Minnesota in the City Hall at 325 Oak Street until 2:00 P.M. on November 29, 1994 at which time they will be publicly opened and read aloud for the furnishing of all labor, materials and all else necessary for the following: Truck Chassis and Dump Body with Snow Plow and Sander Plans and specifications, proposal forms and contract documents may be seen at the office of the City Clerk, 325 Oak Street, Farmington, Minnesota, 55024. Each bid shall be accompanied by a bidders bond naming the City of Farmington as obligee, certified check payable to the City of Farmington, or a cash deposit equal to at least five percent (5%) of the amount of the bid, which shall be forfeited to the City in the event that the bidder fails to enter into a contract. The City Council reserves the right to retain the deposits of the three lowest bidders for a period not to exceed 90 days after the date and time set for the opening of bids. No bids may be with- drawn for a period of 90 days after the date and time set for the opening of bids. Payment for work will be by cash or check. Contractors desiring a copy of the plans and specifications and proposal forms may obtain them from the office of the City of Farmington Engineering Department. The City Council reserves the right to reject any and all bids, to waive irregularities and infor- malities therein and further reserves the right to award the contract to the best interests of the City. f✓ 2L4, Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Farmington Independent, publish dates: 11/10/94 and 11/17/94 Dakota County Tribune, 11/14/94 and 11/21/94 Construction Bulletin, 11/11/94 and 11/18/94 CITY OF FARMINGTON ROAD MILEAGE 65 60 55 50 • 45 0 `• • 40 35 'o MSA MILEAGE W _J -0-TOTAL MILEAGE 30 — 25 20 15 • 10 5 N f 0 O' 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 • FRoJeCOED YEAR p MEMO TO: STREET & UTILITY CREW SUBJECT: 1994 CAPITAL OUTLAY DATE: MAY 18, 1994 The 1994 budget includes a new four wheel drive pickup with a plow for the street crew. It may have included a truck body liner and a tail gate lift. The budget is between $18,000.00 and $21,500.00. Attached you will find a copy of the specifications for the 1994 four wheel drive for your refer- ence. I sent a copy of this to Airlake Ford for a preliminary quote. (attached) You are to review this information and make your recommendation to me by June 10, 1994. Perhaps a one ton dump should be considered. Thomas J. Lldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Vehicle - 1988 3/4 Ton 4x4 P/U Engine - 5.8L (351) EFI V-8 Transmission - Automatic GVW - 8600 lbs. Payload - 4000 lbs. Tires - LT235/85Rx16E BSW A/S Radial Super Engine Cooling Auxiliary Transmission Oil Cooler Block Heaters Clearance Lights Rear Step Bumper Low Mount Swingaway Mirrors Light Group Tinted Glass Handling Package Battery - 72 Amp. Alternator - 60 Amp. Power Steering Power Breaks Cab Strobe Light - Amber AM/FM Stereo Radio Screen - Across Back of Box - White Steel Mesh Tool Box - Back of Box - White Steel Rustproof •�.. � ,v vi r r<). .rSwrc i 1GIJJp ,r.C/CYlG • 5/3/94 Vehicle- 1994 3/4 Ton 4x4 P/U Engine -5.8L (361) V-8 Transmission •Automatic GVW- 8600 lbs. Payload-4000 lbs. Tires - LT235/85Rx16E BSW A/S Radial Super Engine Cooling Auxiliary Transmission Oil Cooler Block Heaters f Clearance Lights Rear Step Bumper Low Mount Swingaway Mirrors Light Group ;1) 14;# Al.far 014 Tinted Glass s PSC. ✓ ,90iat:a� Handling Package Battery - 72 Amp. Alternator- 60 Amp. Power Steering • . Power Brakes Cab Strobe Light- Amber Lem/. I AM/FM Stereo Radio Qua 7 )111. 742 Screen-Across Back of Box - White Steel Mesh tom/ ,h ,cS 4°`"r`3Q- A f Tool Box-Back of Box-White Steel lie Al a!/100 woe.01*/ Rnetprcaof 1400 Z,Qitd• 14 inr.)..)-S49,19( ,edit / ;ems a2/ 121 1/Tevy jive 5-/jay "/re- • y4 9-006'47 AGENDA REQUEST FORM Item No. 5v Name: Tom Kaldunski C^ Department: Public Works Date: November 23, 1994 MeetingDate: December 5, 1994 Category: Consent Subject: Requests for Parental Leave - Lena Larson/Jay Kennedy Explanation: Reference Material/Responsibility Memos - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Rosemary Swedin Finance Lena Larson Public Works Jay Kennedy Public Works .1%<,/f/c,goi( Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PARENTAL LEAVE DATE: NOVEMBER 29, 1994 I have received a request from Lena Larson for parental leave (attached). City Policy (Section 17) allows for six (6) weeks of unpaid leave. When an employee wishes to take leave longer than six (6) weeks, the City Council has to consider the leave of absence per Section 12. Lena's request covers a twelve (12) week time period. It is my recommendation that the City Council approve this request. Please note that sick leave will be utilized during the hospital stay. Arrangements for temporary help are being made. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer • cc: file Larry Thompson Wayne Henneke TJK Karen Finstuen MEMO TO: TOM KALDUNSKI SUBJECT: PARENTAL LEAVE DATE: NOVEMBER 28, 1994 As you are aware, I am expecting a child around the end of February and would like to formally request time off for maternity leave. My expected date of delivery is February 21, 1995, and I would like to work up until I deliver. I would then like to take full days off until April 29, 1995 (ten weeks) and come back half days from May 1 through May 12, 1995 (two weeks). Please let me know if these arrangements will not be acceptable. Temporary help will be arranged for. Lena Larson cc: file MEMO TO: MAYOR AND COUNCIL SUBJECT: REQUEST FOR PARENTAL LEAVE DATE: NOVEMBER 30, 1994 Attached is a request for parental leave that I received from Jay Kennedy. Jay will be utilizing sick leave while his wife is in the hospital per my approval. Jay has also requested the use of vacation time for approximately a week. Jay started with the City on July 17, 1994. City policy states that probationary employees are not allowed to utilize vacation. Jay has been with the City for approximately five (5) months of the six (6) month probationary period by his wife's due date. I have been very pleased with Jay's performance and I expect that he will complete it successfully. I have reviewed Jay's request with Larry and Wayne. All three of us are in favor of granting the request, however, the City Council must approve it because it varies from City Personnel Policy. Typically, these types of requests are handled administratively. It is recommended that the Council grant Jay's request to utilize vacation time for parental leave before his probation is completed. i;44/X-14-44/ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jay Kennedy • Date: 11/30/94 To: Tom CC: Wayne, Larry From: Jay Kennedy 9114---7 Subject: Parental Leave My wife Gina and I are expecting our first child on December 18, 1994. I would like to hereby request that I be granted parental leave for after Gina returns from the hospital. I plan to use sick time while Gina is in the hospital, and I plan to use the floating holiday as part of my parental leave. What I would like to request is that I be allowed to use the vacation time that I have accrued since I began my employment, even though I have not yet completed my six-month probationary period. Use of the vacation time is essential for me to be able to spend time at home, for I do not wish to take unpaid leave. Contact me if you have any questions. JWK 1 AGENDA REQUEST FORM 4s Item No. x Name: Daniel Siebenaler 14_1, Department: Po l i c e Date: November 28, 1994 ,- Meeting Date: December 5 , 1994 Category: Consent Subject: Towing Contract Explanation: Award towing contract for 1995 Reference Material/Responsibilty Memo and bid sheets Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT: Towing Contract DATE: November 28, 1994 The City has advertised for bids on the towing contract for 1995 . We have received two bids. (Note attached price sheets . ) In addition to price, there have been several minor changes in the contract language. 1 . Notification of complaints . 2 . Clean up at accident scene . 3 . Public conduct . Both operators have been advised of these changes prior to bid. As you can see in the bid sheets, Blaha' s Towing has provided the lower of the two bids. Based on Council action in previous contracts, I will recommend that the 1995 contract be awarded to Blaha' s Towing. If you have any comments or questions, feel free to contact me. Daniel M. Siebenaler Chief of Police DMS/m AGREEMENT AGREEMENT made this day of , 19 between of County of Dakota, State of Minnesota, hereinafter referred to as CONTRACTOR, and the City of Farmington, County of Dakota, State of Minnesota, hereafter referred to as CITY. RECITALS are (a Minnesota Corporation) duly registered and authorized to engage in the business of towing and storing vehicles . SECTION I Purpose of the Agreement The purpose of this agreement is to designate a specific Contractor to perform the services of towing, hauling, moving, storing and/or impounding of vehicles when ordered to do so by the City, which is defined as "contract" services . This agreement does not involve or control transactions which result from calls made to the Contractor by the City as the voluntary request of a private citizen, defined as "courtesy" services. Additionally, this agreement is to assure the provision of services as to : type, availability, dependability, reputability, accessibility, adequacy and costs thereof. SECTION II City-Designated Authority The Contractor shall respond to a Contract service order issued only by a representative of the Farmington Police Department who shall be designated by the Chief in departmental policy, the appropriate portions of which shall be provided to the contractor. SECTION III Contractor Designated Upon execution of this agreement the City designates the Contractor as the exclusive vendor of the services provided for in this agreement and shall so state in its police department policy. SECTION IV Contractor Performance The Contractor agrees to perform as follows : 1. Availability - Calls for contract services will be handled 24 hours per day, 365 days per year. 2 . Contact Numbers - The following telephone numbers will be available for contract service calls : (A) (B) (C) 3 . Response Time - Arrival at the scene following a call will be as prompt as possible but will not, in any case, exceed 20 minutes . 4 . Equipment - Adequate equipment specifically designed to satisfy the intent of this agreement will always be maintained in serviceable condition and will be at the disposal of the Contractor. -2- `c,A 1\( °4110 Contractor will clean up and remove debris resulting from accidents as well as other towing services . 6 . Storage Facility - Suitable, secure inside storage will be provided to meet the requirements of this agreement . Outside storage must be within an area which is locked at all times and has a chain link fence of at least seven (7) feet in height . 7 . Reclaim Convenience - Contractor will provide the necessary accommodations to permit the reclaim of stored vehicles by the owner in accordance with the following schedule : Monday through Friday -- 8 : 00 AM to 5 : 00 PM Service will be provided outside of the above hours by appointment only, including Saturdays, Sundays, and Holidays . SECTION V Charges The maximum charges that can be incurred by an owner of a vehicle handled under this agreement by the Contractor are set forth in separate Schedule A which is attached to and is a part of this agreement . Charges shall be subject to review by the Chief of Police and shall be approved by the police department as to their conformance with schedule of charges . SECTION VI City Vehicles Contractor agrees to tow, haul and store City owned police vehicles at the feeestablished in Schedule "A" . -3- SECTION VII Release Procedures The Contractor shall follow the precise procedure for releasing a vehicle in his care as set forth in the Farmington Police Department policy. SECTION VIII Insurance Contractor agrees to procure standard liability insurance on their vehicles and business . A Certificate of Insurance must be on file with the City during the life of this agreement . SECTION IX Limitation of Liability Contractor does hereby agree to indemnify City, its agents and employees from any and all liability, loss or damage City may suffer as a result of claims, demands, costs or judgements against it arising out of operations to be carried out pursuant to the terms of this agreement . Contractor does additionally agree to defend City against any claims brought or actions filed against City with respect to the terms contained in this agreement, whether such claims or actions are rightfully or wrongfully brought or filed. In the case that a claim should be brought or an action filed with respect to the subject of this agreement, Contractor agrees that City may employ attorneys of its own selection to appear and defend the claim or action on behalf of City at the expense of Contractor. City, at its option, shall have the sole -4- authority for the direction of the defense and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against City. Contractor does further agree to reimburse City for any necessary expenses, attorney fees, or costs incurred in the enforcement of any part of this agreement . SECTION X ge_t .J Violation Notification and Review The City shall advise the Contractor in writing of violations of this contract . Three such violations in any contract year shall result in a review of the contract by the City Council . SECTION XI Termination This contract, and the relationship created hereby, may be terminated by either party upon thirty (30) day written notice of same to the other party. SECTION XII Unauthorized Use of Information Officers and employees of Contractor, shall not, at any time, divulge to any unauthorized person information obtained during performance under this agreement . SECTION XIII 5ec_+; Ne C,J Public Contact Officers and employees of the Contractor shall recognize that they represent the City of Farmington and such shall present themselves in a civilly acceptable fashion. -5- r SECTION XIV This instrument contains the entire agreement between the parties and no statement, promises or inducements made by any party or agent of any party that is not contained in this written agreement shall be valid or binding; and this agreement may not be enlarged, modified, or altered except in writing signed by all the parties . IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. CITY OF FARMINGTON BY BY City Administrator Contractor BY • Chief of Police Subscribed and sworn to before me this day of , 19 • -6- . i SCHEDULE A t PROPOSED RATES // / / 6 SCHEDULE OF CHARGES CITY DESIGNATED CONTRACTOR TOWING, HAULING MOVING, VEHICLES TOWING HAULING DOLLY WINCH per TOWING/HAULING Base Loaded Mile er mile 1 . Vehicles less than 1 ton, 1 tO 4 2O2 °`� Ppry'1 Over 2 /O— hr includes cars, motor- cycles, s" trucks, Miles scooters, 3-wheelers, snowmobiles, boats, boat trailers, mini-homes 2 . Police Vehicles .1/�S'a w,fhin Sy,,;les 3 . Special Events/ Construction and/or as i 40 /hr minimum needed by Police Dept . 30 o0 SPECIAL CHARGES 1 . Service Call Y 2 2 . Pull drive shaft or dis- 1 O connect transmission (RWD) / 0 3 . Unlocking Vehicle No-f- /Jva i 1 mile 4 . Tire Change 2 S 00 5 . Release at Scene 2 S 6 . Snow Shoveling (Snowbird- Ditch work) -4'/Q Q-e P� A-he 7 . Car Starting '' 2 5 o0 8 . Disconnect Linkage '' / ¢. 9 . Storage Fee (Per day) /0 02 ovfsAt/ '�J5L2 Hs��e EQUIPMENT: / 7;4 j2 l ly 7-cuuTrc,a k '^'/fF�o1 w k L4-4- lull yr I T (o ea //d ih j ti g e r STORAGE: i++ 2 0 I SP r(,ce. ti\-\a`s Coil iS lar ÷ 1-01/01‘ l40 20 ) S P r i c e SS- (F7, c �s 8/c, In.a Farw, y +a vk M IU, S5'02`f �� • SCHEDULE A PROPOSED RATES SCHEDULE OF CHARGES CITY DESIGNATED CONTRACTOR TOWING, HAULING MOVING, VEHICLES TOWING HAULING DOLLY WINCH TOWING/HAULING per Base Loaded Mile per mile 1. Vehicles less than 1 ton, 4 1tj .QO Over ° 00 f. includes cars, motor- af.ftr 1D/z•oo ° Jo up cycles, trucks, Miles scooters, 3-wheelers, snowmobiles, boats, boat trailers, mini-homes 2 . Police Vehicles L5 2° 3 . Special Events/ Construction and/or as I15 0O /hr minimum . needed by Police Dept . SPECIAL CHARGES 1 . Service Call 43 ,00 2 . Pull drive shaft or dis- connect transmission (RWD) )QrOX 3 . Unlocking Vehicle 4 . Tire Change 5 ,00 5 . Release at Scene 45 ,30 6 . Snow Shoveling (Snowbird- Ditch work) 1 5 .°° peK '/3hr 7 . Car Starting 2 5 ,o° 8 . Disconnect Linkage 5 .00 9 . Storage Fee (Per day) 1 z 00 EQUIPMENT: STORAGE: 117) � o,-e Ks J o w n U`ec � 1l- / 7 - 9 s ^ SCHEDULE A PROPOSED RATES SCHEDULE OF CHARGES CITY DESIGNATED CONTRACTOR TOWING, HAULING MOVING, VEHICLES TOWING HAULING DOLLY WINCH per TOWING/HAULING Base Loaded Mile per mile 1 . Vehicles less than 1 ton, Over includes cars, motor- cycles, trucks, Miles scooters, 3-wheelers, snowmobiles, boats, boat trailers, mini-homes 2 . Police Vehicles 3 . Special Events/ Construction and/or as /hr minimum needed by Police Dept . SPECIAL CHARGES 1 . Service Call 2 . Pull drive shaft or dis- connect transmission (RWD) 3 . Unlocking Vehicle 4 . Tire Change 5 . Release at Scene 6 . Snow Shoveling (Snowbird- Ditch work) 7 . Car Starting 8 . Disconnect Linkage 9 . Storage Fee (Per day) EQUIPMENT: STORAGE: A AGENDA REQUEST FORM Item No. 5y Name: Gerald Henricks Department: HRA Date: November 30, 1994 C MeetingDate: December 51 1994 Category: Consent Subject: Approve Dakota County Economic Development Partnership GIS Explanation: The HRA Board requests the Council review and take appropriate action on the proposed DCEDP GIS system. Reference Material/Responsibility Memo - Jerry Henricks Referred To: (Name) Department Development Committee -..L1-4;e/fWell-1"d11) Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: DCEDP GIS SYSTEM PROPOSAL DATE: DECEMBER 1, 1994 The Farmington HRA requests the City Council to financially share(50%) in the expense for the proposed Dakota County Economic Development Partnership (DCEDP) GIS system. The cost for this system would be $3,100 for each of the 2nd, 3rd and fourth year. Total cost would be $9,100 for the GIS system. The HRA/City's share would be $1,550 each for each of the years 1996, 1997 and 1998. The attached HRA memo notes additional activities the GIS system would provide to the County GIS system. Such activities as zoning,MUSA boundaries and financing districts will be added to the county system. To summarize the HRA request to the City Council,the proposed GIS system will be funded the first year(1995)by a grant in the amount of$7,000. The City and HRA will finance the GIS system in the amount of$1,550 each for the second year(1996), 3rd year(1997) and 4th year(1998). This GIS system will be beneficial to the City's Engineering department as well as the HRA in meeting the needs of developers and in house needs of the City. One motion is necessary by the City Council to approve the City joining this GIS system and sharing in the costs as noted above for the years 1996-1998. The grant has been applied for already. If there are any questions,please feel free to contact me. Gerald A. Henricks HRA Executive Director GAH/sm cc: Department Heads Larry Thompson Memo 'To: HRA Members Subject : DCEDP GIS Date: November 18, 1994 The Dakota County Economic Development Partnership has been working on obtaining a grant for developing a GIS system for member cities. This GIS system would add to the existing Dakota County GIS system. The additions to the County GIS system would be in the form of identifying community zoning, land use, planning, financing districts as well as identifying regional layers such as MUSA lines . The GIS program will provide the City with the ability to supply a map of the area a business is interested in. Or, the City may need a map for their own internal needs. - DCEDP has applied for a grant to fund equipment, training and first year cost from Minnesota Board of Government Innovation and Cooperation Service Sharing Grant Program. The grant will finance the first year costs with the City of Farmington being responsible for the next three years at a funding level of $3, 100 per year. This cost could be shared between the HRA and the City recognizing that the HRA may be in need of this system as much as the City is. If the costs are shared, the HRA would contribute $1, 550 per year and the City the same. If the Board agrees with becoming a member of the GIS system, a motion should be passed approving the GIS system and requesting the City to approve and share in the cost of the GIS system. If there are any questions, please feel free to contact me . Gerald A. Henricks HRA Executive Director DAKOTA COUNTY Economic Development Partnership October 25, 1994 MEMORANDUM To: Partnership GIS Project Advisors From: Scott Beckman RL: GIS Project Maintenance Cost Adjustments We have re-designed the 1996-1998 maintenance cost schedule for our GIS Project. These changes do not increase the ongoing maintenance cost for any community. The changes decrease the ongoing costs for eight communities. All other elements of the project design are unchanged. As part of the Minnesota Board of Government Innovation and Cooperation Service Sharing Grant Program, communities need to show a commitment for ongoing program maintenance. From earlier discussions, we decided to show a commitment of three years beyond the one year grant start-up period. To this point we have proposed a consistent $ 7,000 a year cost per community. This was to cover GIS basemap updating and reference map updating. It has been brought to our attention that the annual$ 77,000 per city cost is not equitable since the parcel basemap processing for large cities involves significantly more work than is needed for the smaller cities. Based on this input, we have refigured the needs for years two through four and now offer a cost tiering structure for the program. Following are the specifics: A. Three Tiers of Cities 1. Tier One -Large Communities (Eagan, Burnsville, Apple Valley, Lakeville) -Average of 14,068 households. In total these communities account for 61.6 percent of the households in all 11 communities. 2. Tier Two -Moderate Sized Communities (West St. Paul, South St. Paul, Inver Grove Heights, Hastings) - Average of 6,610 households. Accounts for 28.9 percent of the . households in all 11 communities. 3. Tier Three - Smaller Communities (Mendota Heights, Rosemount, and Farmington) - Average of 2,891 households. Accounts for 9.5 percent of the households in au 11 communities. • Achieving Community Potential Through Cooperative Action Scott Beckman Director Dakota County rcorom►c Development Partnership £0'd 74101 B. Revised Annual Maintenance Costs and Services 1. GIS Basemap Updating $ 3,900 $ 1,920 ; $ 920 2. Reference Map Updating (4) $ 1,600 (4) $ 1,600 (4) $ 1,200 3. Map Printing (4) $ 480 (4) $ 480 (4) $ 480 4. Possible Real Estate $ 1,000 $ 750 $ 500 Data Updates ..$ "�flM DC "tDl.Yit N.N of Jf Y_Jf ra1 �.(�f•,�-(tQ(�, .R.i[ / • ...:�.::'1.7r"",� Y `7�'fM O - ^+.e.•'.r.y..R.�,i...w.n..... "t K rgtz Y 4-• • • •iJaIV7N•. C. Cost Structure Assumptions __ • 1. Only those costs that will allow each community to maintain its GIS capabilities established during the first year of the program. 2. One annual GIS basemap update if converting from the full parcel file from the County./ Two annual updates if the County can provide an "update only" file. 3. In addition to parcels, all city defined geographic layers (e.g., zoning, landuse, planning, finance districts) will be updated as will other regional planning layers (e.g., TAZ's, MUSA lines) 4. County Assessors data and the private real estate data base will be updated quarterly (if available). 5. No charge for County updated parcels and County Assessor's Office data. The cost of the private real estate data is estimated at $ 8,500 6. View 2 dataffiles will be updated for all cities as updated geographic and attribute data become available. No new Arc View applications are included in the cost. 7. No training is assumed in these costs. Additional needs beyond these maintenance items (i.e.,maps, applications,training) will be available for cities, as requested, at standard consulting fees from Insight Mapping &Demographics,Inc. .Cities are not required to use any of these supplemental services. Please call me if you have any questions. • �0/k'm'r1 stILA c?b ?L q 1 WrIn.MSf l?I l l q ?L:C L , T-C7-11n AGENDA REQUEST FORM Item No. 8a Name: Wayne Henneke Depailiiient: Finance Date: November 23 , 1994 ate,. MeetingDate: December 5, 1994 (vC Category: Resolutions and Ordinances Subject: Adopt Resolution Adopting the 1995 Budget and Certifying the Tax Levy to the County for 1995 Collectible Explanation: Reference Material/Responsibility Memo - Wayne Henneke Referred To: (Name) Depai tment Larry Thompson Department Heads Warae444t4,6' Signature Memo to: Mayor & Council Date December 1, 1994 Re Resolution Establishing the 1995 Tax Levy and Adopting 1995 Budget The City Council held the 1995 Truth in Taxation public hearing on December 1, 1995 . The next step in the budget process is to adopt the attached resolution which establishes the tax certification to the County and adopts the 1995 Budget . Again, I want to emphasis, the 1995 Budget is a working document, amendments can and will be made to it during 1995 . It is recommended to adopt the attached resolution. Wayne E. Henneke Finance Director c.c . Larry Thompson, City Administrator Department Heads WEH file IAGENDA REQUEST FORM Item No. 9a Name: Larry Thompson Department: Administration Date: November 23, 1994 MeetingDate: December 5, 1994 Category: Unfinished Business Subject: East Farmington Explanation: Approve final plat. Reference Material/Responsibility Referred To: (Name) Department Development Committee Signature AGENDA REQUEST FORM Item No. 9b Name: Larry Thompson Department: Administration Date: November 23 , 1994 MeetingDate: December 5 , 1994 Category: Unfinished Business Subject: Consider East Farmington PUD_Agreement Explanation: Reference Material/Responsibility Referred To: (Name) Department Development Committee 0°4e Signature AGENDA REQUEST FORM Item No. 9c Name: Larry Thompson Department: Administration Date: November 23 , 1994 MeetingDate: December 5, 1994 Category: Unfinished Business Subject: Consider Development Agreement - East Farmington Explanation: Reference Material/Responsibility Referred To: (Name) Department Development Committee 4 - Signature