Loading...
HomeMy WebLinkAbout01.19.93 Council Packet AGENDA COUNCIL MEETING REGULAR JANUARY 19, 1993 1. CALL TO ORDER 2. APPROVE AGENDA 3. CONSENT a. Approve Minutes - January 4, 1993 b. Squad Car Purchase c. Amend Council By-Laws - Agenda d. 1993 Budget Adjustment - Police Salaries e. Approve 1993 Consulting Engineering Rates f. Amend Nelsen Hills Farm Developers Agreement g. Set 1993 Board of Review/Equalization h. Adopt Ordinance Amending Water Works Ordinance i. School/Conference Request - Public Works j. School/Conference Request - Public Works k. Review Service Contract - City Hall Heating/Ventilation/Air Conditioning 1. Amend Silver Springs Developers Agreement m. Adopt Ordinance Extending Lot Split Moratorium n. Solid Waste Personnel Issue o. Approve Payment of the Bills 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7: 15 P.M. - Consider Rezoning Lots 8 and 9, Block 17 - Continued from 1/4/93 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Set Up 1993 Workshops b. 1993 Community Development Block Grant c. 1989 and 1991 Unspent Community Development Block Grant Funds d. New Agenda Format e. Appointment to VRWMC 7. ORDINANCES AND RESOLUTIONS a. Exchange 65 Acres of MUSA for Riverside and East Farmington Plats 8. UNFINISHED BUSINESS a. Set Special Meeting to Discuss City CIP b. Set Special Meeting with Pine Knoll Residents c. Update of Farmington Preserve d. Capital Outlay Request - 1992 Fire Pumper 9. NEW BUSINESS a. Review Emergency Plan b. Southeast Area Sanitary Sewer Trunk c. Project 92-3 - Payment for Jacking Pipe 10. MISCELLANEOUS a. Assessment Deferment b. Unfunded State Mandates c. Discussion with Water Board - Hardship Policy- 9:00 P.M. d. Dakota County Fair Parking 11. ADJOURN 12. ADD ON a. Appoint Alternate to ALF Board AGENDA REQUEST FORM Item Na Name: Larry Thompson _,e �' ? ms Department: Administration , Date: December 30. 1992 Meeting Date: January 19, 1993 Category: Consent Subject: Approve 1993 Consulting Engineering Rates Explanation: Per Request Reference Material/Responsibilty Request - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works 19421 . t7-27". 1" — Signature Otto G.Bonestroo,P.E. Howard A.Sanford,P.E. Michael P.Rau,P.E. Miles B.Jensen,P.E. l obert W sene,RE.* Keith A. * < - Bonestroo Jo Joseph C.Anderlik,RE. Robert R.GPfefferle.PP.E. Thomas W.IPe[eaon,P.E. KarenL.Wiemedl P.E. s Rosene Marvin L.Sorvala,P.E. Richard W.Foster,P.E. Michael C.Lynch,P.E. Gary D.,Kristofitz,P.E. . /� �/ & Richard E.Turner,PE David O.Loskota,P.E. James R.Maland,PE. F.Todd Foster,PE. obert C.Russek,A.I.A. Jerry D.Pertzsch,PE. Keith R.Yapp,PE. vius Anderlik Thomas Glenn s E.Noyes,ER.E. Jerry A.Bourdon,RE, Kenneth P Anderson,P.E. Shawn D.Gustafson,P.E. Robert G.Schunicht,P.E. Mark A.Hanson,P.E. Mark R.Rolls,P.E. Cecilio Olivier,P.E. Associates Susan M.Eberlin,CPA. Michael T.Rautmann,RE. Mark A.Seip,RE. Charles A.Erickson *Senior Consultant Ted K.Field,PE. Gary W.Morien,P.E. Leo M.Pawelsky En sneers & Architect$ Thomas R.Anderson,A.IA. Daniel J.Edgerton,PE. Harlan M.Olson 9 Donald C.Burgardt,P.E. Daryl K.Kirschenman,P.E. James F.Engelhardt Thomas E.Angus,P.E. Philip J.Caswell,P.E. Ismael Martinez,P.E. Mark D.Wallis,P.E. December 29, 1992 CITY OF FARMINGTON DEC 30 1992 City of Farmington (S►2 C (L5 I �/Ynn E 325 Oak Street Farmington, Minnesota 55024 Attn: Mr. Larry Thompson Re: 1993 General Engineering Rates Dear Larry: Our general engineering revised hourly rates for next year are enclosed herewith. Though our costs have risen higher during 1992, we have held the increase in our rates to approximately the cost of living index. These rates are to become effective on January 1, 1993. We have all appreciated our long and pleasant relationship with the City and Staff and are looking forward to continuing to serve you in 1993. If you have any questions on these rates or on our service to the City, please call. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. e/t/VIA., A-4/etk 7` Otto G. Bonestroo OGB:mb Encl. 2335 West Highway 36 • St. Paul,Minnesota 55113 • 612-6364600 1993 SCHEDULE B CLASSIFICATION HOURLY RATE Senior Principal $80.00 Principal/Project Manager $70.00 Registered Engineer/Architect $60.50 Project Engineer/Architect $53.50 Graduate Engineer/Architect/Field Supervisor $48.00 Senior Draftsperson $44.00 Senior Technician/Inspector/Draftsperson $40.75 Technician $28.50 Word Processor $29.00 Clerical $22.50 Attendance at Regular Council Meeting $50.00/mtg. The above rates will be multiplied by 1.3 for review of private developers plans and inspection of private work to cover professional liability insurance cost and legal expense. These rates are adjusted annually at the first of the year in accordance with the normal review procedures of Bonestroo, Rosene, Anderlik & Associates, Inc. Reimbursable Expenses - At Cost Reproduction, Printing, Duplicating Out-of-Pocket Expenses such as stakes, field supplies, telephone calls, etc. Mileage Farmington AGENDA REQUEST FORM Item No. 3 Name: Tom Kaldunski Department: Public Works JJ.J. e Date: January 11, 1993 Meeting Date: January 19, 1993 Category: Consent Subject: Water Code Revisions Explanation: The Water Board has made some recommended housekeeping changes to the Water ordinance Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Water Board Liscensed Water Operators Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: REVISIONS TO WATER WORKS ORDINANCE DATE: JANUARY 12, 1993 At the December 28th meeting of the Water Board, a few minor housekeeping changes were approved to the Water Works Ordinance. Attached is a copy of the proposed ordinance changes. It is recommended by the Water Board that the Council approve these changes and adopt the proposed ordinance. Thomas J. Kaldunski City Engineer cc: file Larry Thompson Licensed Water Operators Water Board TJK PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE An Ordinance Amending Sections 8-3-7 and 8-3-13 of the Water Works Ordinance THE CITY COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA, HEREBY ORDAIN AS FOLLOWS: SECTION I: Title 8, Chapter 3, Section 7 of the Water Works Ordinance shall be amended by adding (underlined) and deleting (sEr ek) as follows: 8-3-7 (B) Installation of Meters: All water meters hereafter installed or replaced shall be done so in accordance with the following rules: 1. The service pipe from the water main to the meter shall be brought through the floor in a vertical position. The full flow ball valves shall be installed abeet between twelve inches (12") and sixty inches (60") above the floor. Brass fittings are required between the full flow ball valves. 2. The meter shall be located so that the bottom is a minimum of twelve inches (12") above the finished floor line. The meter shall be set not more than twelve-isebes-4}219. sixty inches (60") above the floor line, measured horizontally from the inside line of the basement wall, unless an alternative method is approved by the Building Official. A suitable bracket to support the meter in a proper vertical position and to prevent noise from vibration shall be provided. 3. All meter installations shall have a full flow ball valve on the street side of the meter. - ii. • . pe . . - :ate valve full flow ball valve. SECTION II: Title 8, Chapter 3, Section 13 of the Water Works Ordinance shall be amended by adding (underlined) and deleting (steeek) as follows: 8-3-13: Connection Requirements: There shall be installed in every connection to the City water system, one step-arid-waste full flow ball valve, which shall be installed at a point between the curb stop and the meter so that the water may be turned off and the meter and house plumbing entirely drained. There shall be installed another step-arid-waste-eeek-and-eheek full flow ball valve in the pipe on the house side of the meter. There shall be installed a meter yoke of the type approved by the Council for convenient installation or removal of the meter. A separate connection shall be provided for fire protection systems. No meter is required on fire protection service lines. All service pipes connected to the City system shall be Type K copper, a minimum of one inch (1") inside diameter or its approved equal aad-shaII-be-lard-at-s-depth-fiat-Tess-than stx-€emit-{61}-beIew-the-estsbl shed-grade;-er-as-law-as-the-sweet-ma#as. Each principal use shall be connected separately to the public water service system. Existing connection pipes shall be brought into compliance with this Section upon their repair, alteration or replacement. All curb stops shall be installed at the property line, centered on the lot, upstream of the sanitary sewer service and shall include a riser rod inside the valve box. SECTION III: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after such publication. Enacted and ordained the 19th day of January, 1993. AGENDA REQUEST FORM Item No. fl Lit Name: Wayne Henneke Department: Finance Date: January 11, 1993 %L Meeting Date: January 19, 1993L7~ Category: New Business Subject: Solid Waste Personnel Issue Explanation: Reference Material/Responsibilty Memo - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works WatpUL46)11414144L- Signature Memo to: Mayor & Council Date : January 14, 1993 Re Steve Nordstrom - Employment Status November 21, 1991, Steve Nordstrom was hired as a temporary full time maintenance worker in the Public Works Department to replace Don Dahl while Mr. Dahl was on workers' compensation. Don Dahl returned to work on a full schedule June 30, 1992. Steve Nordstrom was scheduled to be terminated at this time. The part time maintenance worker in Public Works position was terminated and Steve Nordstrom was offered the temporary full time Solid Waste Operator position which he accepted. Before he accepted the temporary full time Solid Waste Operator position he was informed of the proposal to reorganize the Solid Waste Department. The reorganization should take about two months if approved and when the reorganization is complete, the position of temporary full time Solid Waste Operator would be eliminated. Mr. Nordstrom has worked full time for a year and 2 months with no benefits. I believe Mr. Nordstrom should begin receiving the benefits of a regular full time employee. The Minnesota Public Employees Labor Relation Act (PELRA) defines a part time employee as an employee that works fewer than an average of 14 hours per week or fewer than 67 working days in a calendar year, 100 days in a calendar year if a full time student. The Local Government Pay Equity Act also uses the same definition. Mr. Nordstrom' s employment with the City exceeds the definition of part time employee. It also becomes a question of being fair to an employee. It is recommended to offer Steve Nordstrom the benefits of a regular full time employee. It is also recommended to adjust his salary to the Grade 4 minimum salary which is $10.44 per hour. Sanitation Operator I is a Grade 4 position in the City' s comparable worth plan. The personnel policy was developed in 1980 and implemented in 1981. Since that time it has been updated on several occasions. With new laws effecting human resource management, it is now necessary for a complete review and revision to insure legal compliance. Staff intends to make such a review during 1993. (.3° Wayne E. Henneke Finance Director c.c. Larry Thompson, City Administrator Karen Olsen, Labor Relations Associates Tom Kaldunski, Public Works Director file AGENDA REQUEST FORM Item No. 24,6 Name: Jerry Henricks _ r Department: HRA =;� �, e P -M Date: January 11, 1993 1 7C1' o Meeting Date: January 19. 1993 0 Category: Petitions, Requests and Communications P Subject: 1993 Community Development ment Block Grant Explanation: HUD has informed Dakota County HRA that it is necessary for the 1993 entitlement cities to provide additional supporting information for their 1993 proposed projects. Reference MateriallResponsibilty Memo - Jerry Henricks Referred To: (Name) Department Larry Thompson Administration Development Committee HRA ‘C /..F..f.XtectOt Xi.e/t4,4,e /Zej Signature MEMO TO: LARRY THOMPSON SUBJECT: 1993 COMMUNITY DEVELOPMENT BLOCK GRANT DATE: JANUARY 15, 1993 Enclosed for the Mayor and Council's review is the proposed procedures (steps) to be followed in completing the restoration/renovation of the Exchange Bank building and adjacent buildings. There is no action necessary. It is intended as information for the City Council and staff as to the progress on the Exchange Bank building project. The 1993 CDBG will be $150,238.00. If there are any questions, please feel free to contact me. '414424eX Gerald A. Henricks HRA Executive Director GAH/sm cc: file January 15, 1993 Lee Smith Dakota County HRA 2496 - 145th Street West Rosemount, MN 55068 Dear Mr. Smith, Outlined below is the procedure to be followed for the renovation/restoration of the Exchange Bank building and associated buildings. 1. November 1992 - Developer engaged 2. December 1992 - Developer meets with possible tenants of restored building. 3. Jan/Feb 1993 - Developer interviews and hires architectural firm. 4. February 1993 - Architectand developer meets with possible tenants. 5. March 1993 - Architect presents proposed restoration/renovation plans for the project to developer and City. 6. March 1993 - Tenants approve proposed project plans. 7. April 1993 - Developer and City sign Development Agreement. 8. April/May 1993 - Architect completes final drawings for project and submits drawings for bids to contractors. 9. June 1993 - Developer signs construction contracts with contractors. 10. June 1993 - Restoration/Renovation work begins. 11. October 1993 - Restoration/Renovation work completed. The terms of the development agreement will include language noting the Community Development Block Grant funds will be released after the work is completed. And, the CDBG funds represent an amortized loan. The length of the amortization will be directly related to the life of the contract of 10 years. If the developer sells the property prior to the contract expiration date, the non-amortized amount will be refunded to the City. The CDBG funds will be used for the costs associated with the architectural, engineering, demolition and exterior restoration activities. These above costs are estimated to be in the $125,000 to $150,000 range. As the project progresses, you will be kept informed of the development activities including providing a copy of the development agreement for your review and comment. Cjig .i Fwuiu gteit 325 Oak Skeet • Fa thagfes, KUt 55024 • (612) 463-7111 If there are any questions, please feel free to contact me. Sincerely, .'se.414e % L)4 Gerald A. Henricks HRA Executive Director GAH/sm cc: HRA members File Mayor and Council Development Committee AGENDA REQUEST FORM Item No. (...0 Name: Jerry Henricks -03-c liodtA Department: HRA Date: January 11, 1993 ! c- Meeting Date: January 19. 1993 Category: Petitions, Requests and Communications Subject: 1989 and 1991 Unspent CDBG Funds Explanation: Allocation of unspent 1989 and 1991 CDBG for use in the planning/structural development of the Exchange Bank Building. Reference Material/Responsibilty Jerry Henricks Referred To: (Name) Department Larry Thompson Administration Development Committee HRA '''‹Yre:4.42.4147/1. #_40.4,24411.) Signature MEMO TO: LARRY THOMPSON SUBJECT: 1989 and 1991 COMMUNITY DEVELOPMENT BLOCK GRANT BALANCES DATE: JANUARY 15, 1993 There remains a fund balance in 1989 and 1991 CDBG accounts. I suggest the City Council request HUD to allow these fund balances be used for architectural, structural and demolition costs associated with the Exchange Bank building. If, upon completion of the Exchange Bank restoration work, there remains a balance in the 1993 CDBG account, the unspent 1993 CDBG funds may be directed towards another qualifying project. This redirecting of funds could be accomplished by a letter of request to HUD. A possible CDBG fund used under the 1993 CBDG guidelines would be making the library facility handicap accessible and bathroom facilities meet all ADA regulations. If there are other possible uses for these fund balances that the Council may wish to pursue, I would be willing to pursue them. If the City Council agrees with the above suggested use of the 1989 and 1991 CDBG fund balances, a motion should be passed to that affect. jd14•44e 2 Gerald A. Henricks HRA Executive Director GAH/sm cc: file Lee Smith January 14, 1993 Dakota County HRA 2496 - 145th Street West Rosemount, MN 55068 Dear Mr. Smith, The City of Farmington requests the fund balances in the 1989 and 1991 Community Development Block Grants be used for the following purposes: CDBG Year Use Amount Property 1989 Demolition $651.68 340 & 342 Third St. 1991 Planning/Architectural Planning Structural Analysis/Demolition $10,890.68 340-344 Third St. 213 Oak Street In 1989 the City of Farmington acquired buildings at 340-344 Third Street. The Exchange Bank Building located at 344 Third Street is on the National Registry for Historic buildings. The two buildings located at 340 and 342 Third Street are sub- standard. It is the intent of the City of Farmington to demolish these two buildings. The 1991 Community Development Block Grant was used by the City of Farmington to acquire 213 Oak Street. The owners of this property had a lifetime easement of ingress and egress through the Exchange Bank building to the second level of 213 Oak Street. This lifetime easement prevented developers from utilizing the second level of the Exchange Bank building and prevented the restoration of the Exchange Bank building. The City of Farmington desires to use the above noted fund balances to assist in the demolition of the two buildings at 340 and 342 Third Street. The second use of these funds will be to determine the structural integrity of the building at 213 Oak Street. Based upon the results of the structural analysis, the fund balances will be used to perform the architectural planning for the Exchange Bank building and 213 Oak Street. If there remains a balance in the 1989 and 1991 CDBG accounts, after the above mentioned activities have been completed, the funds will be used to assist in the exterior renovation of the historic Exchange Bank building. In summary, the City of Farmington requests the fund balances in the 1989 and 1991 CDBG accounts to be used for elimination of blighted and substandard buildings (demo- lition), structural analysis of 213 Oak Street, architectural planning for the Exchange City 6 Fatuidi L ( 325 Oak Sheet • FaMxuxglax. NW 55024 • (612) 463-7111 Bank building and 213 Oak Street, and restoration efforts of the exterior of the Exchange Bank building. If there are any questions, or you need additional information, please feel free to contact me. Sincerely, - We„.0.44e.lij Gerald A. Henricks HRA Executive Director GAH/sm cc: file AGENDA REQUEST FORM Item No. Name: Ken Kuchera � Department: Fire n , Date: January 5, 1993 '4— (I) Meeting Date: January 19, 1993 Category: Unfinished Business Subject: Capital Outlay Request Explanation: Request Council approval of the purchase of the new fire pumper apparatus from Luverne Fire Reference Material/Responsibilty Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire Signature 0" City of Farmington Bid Tabulations Class "A" Pumper Total Bid Trade-In Clareys $269,750. $20,000. Luverne $226,500. $20,000. Smeal $225,813. $ 6,000. *3D $212,700. Not with Bid *(per addendum, original bid not received by City) AGENDA REQUEST FORM 90L—' Item No. e ,,,,,„,,,----- Name: Larry Thompson — J Department: Administration 1`r' 10s�CQ'"^- Date: January 5, 1993 C//1/7f� : Meeting Date: January 19, 1993 (yrore_d„ 4 rrj.25:, , li a , ;age Category: New Business n4,6b2r,2,2 _,jiai .4. $61/ r %../ Subject: Review Emergency Plan A' ' 0-40-' Explanation: Tabled from last meeting. Reference Material/Responsibilty Emergency Plan - Dan Siebenaler Referred To: (Name) Department Department Heads g4 Yj°7761*14— Signature MEMO TO : Mayor and Council SUBJECT : Emergency Operations Plan DATE : January 14 , 1993 You have received a copy of the City of Farmington Emergency Operation Plan . This plan is required by the Minnesota Department of Emergency Management ( formerly Civil Defense) . I have updated the City plan and made one relatively significant change. According to our old plan the Mayor of the City would assume overall direction and control of City resources after declaring an emergency. According to Minnesota Statutes , the Mayor is responsible for "declaration of an emergency" and then to delegate overall direction and control to the Emergency Management Director . You will notice this change on Page 3 , Section V and Page B-1 , Section II . The remainder of the changes are less significant. Add Administrative Assistant to Organizational Chart Change Acting Mayor designee Change Assistant Emergency Management Director to Tom Kaldunski . It should be noted that this - position was formerly delegated to the Police Sgt ' s position . It was the staff consensus that this, position should be held at Department Head level . Mr . Kaldunski has agreed to accept this role. The final change is the recognition of the Fire Depart- ment Hazardous Material ( HAZMAT) plan . This plan will now be updated on an annual basis at the first regular Council meeting of the year. If you have any comments or questions , feel free to contact me at your conveni - . e. / Daniel M. Siebenaler Chief of Police DMS/m CITY OF FARMINGTON EMERGENCY OPERATIONS PLAN CITY OF FARMINGTON Table of Contents EMERGENCY OPERATIONS PLAN Revision: 1 TABLE OF CONTENTS BASIC PLAN PAGE NO I. Reason for Plan 1 II. Purpose of Plan 1 III. Legal Basis and References 1 IV. Organization 1 Chart A V. Direction and Control V I. Emergency Responsibility Assignments 3 Chart B 4, 5 VII. Operations Policies 6 VIII. Support A. National Guard 6 B. State and Federal Agencies 7 IX. Plan Updating and Distribution 7 ANNEXES TAB A. Warning and Notification A B. Direction and Control B C. Emergency Public Iriforrnat i�'n C D. Search and Rescue D -i- CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Revision: 1 FOREWORD The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to- assist key city officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipated situatons, such planning is of little worth if the planning is not reduced to written farm. Personnel with intimate knowledge of unwritten plans may be unavailable at the very time it becomes necessary to implement there. A written plan will furnish a documentary record which can be referred to as needed. This documentary record will serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements. TRANSFER OF OFFICE THIS DOCUMENT SHALL REMAIN THE PROPERTY OF: Upon termination of office by reason of resignation, elect ion, suspension, or dismissal, the holder of this document shall transfer it to his successor or to the Farmington Emergency Management Director. Copy No. Assigned to: Position: Copy No. Assigned to: Position: Copy No. Assigned to: Position: Copy No. Assigned to: Position: Copy No. Assigned to: Position: CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Revision: 1 I. Reason for Plan Torrnadoes, floods, blizzards, and other natural disasters can affect the City of Farmington. In addition, major disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, and enemy attack pose a potential threat to public health and safety in Farmington. An emergency plan is needed to ensure the protection on of the public from the effects of these hazards. II. Purpose of Plan The City of Farmington has many capabilities and resources which could be used in the response to any major disaster. These include the facilities, equipment, manpower, and skills of both government and non-govenrnent professions and groups in Farmington. The purpose of this plan is to ensure the effective, coordinated inated use of these resources so as t o: A. Maximize the protection of life and property. B. Ensure the continuity of goverment. C. Sustain survivors. D. Repair essential facilities and utilities. III. Legal Basis and References A. Public Law 920, as amended. B. Minnesota Statutes, Chapter 12, as amended. C. City of Farrninton, Ordinance No. 2-1 thru 2-1-6 Charter Date: February 23, 1881 Amended Date: April 12, 1894 City Code Date: December 7, 1970 D. Mutual Aid Agreements IV. Organization Existing government is the basis for emergency operations. That is, government agencies will perform emergency activities related to. those they perform on a day-to-day basis. City organization and interrelationships are shown on chart A of this basic plan. -1- CITY OF FARMINGTON Table of Contents EMERGENCY OPERATIONS PLAN Revision: 1 TABLE OF CONTENTS ANNEXES TAB E. Health/Medical E F. Evacuat ion and Traffic Control F G. Fire Protection G H. Damage Assessment H I. Congregate Care I J. Debris Clearance J K. Utilities Rest prat i r_'n K L. Radiological Protection L M. Hazardous Materials 11 -ii- CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN • Revision: 1 V. Direction and Control The direction and control of government operations from a central, protected facility with adequate communications and key personnel is essential to the conduct of emer- gency operations. The Mayor is responsible for the declaration of an emergency. Once an emergency has been declared in the City of Farmington, the Mayor will delegate authority to the Emergency Management Director to provide overall direction and control of City Government Resources needed to respond to a disaster. The Emergency Management Director will coordinate all aspects of this plan. The City Emergency Management Director will also serve as a liaison with the Dakota County Emergency Operating Center. Direction and control of the city' s response to a major disaster will take place from the Farmington Emergency Operating Center (EOC) . The City EOC is located at 325 Oak Street, Farmington, Minnesota, 55024. (For additional EOC information such as staffing, com- munications, orn- munications, etc. , refer to the Direction and Control Annex to this Plan. ) VI. Emergency Responsibility Assignments A. A summary of the City of Farmington emergency responsibility assignments, by function, is shown on Chart B. Heads of the various city government departments and agencies will be responsible for carrying out the assignments shown on this chart. B. Responsibilities have been assigned by a code letter: u p 11 11S 11 or, 11 C. 1. "P" indicates primary operational responsibility, which means the official or agency is in charge of, and responsible to make provision for, that function. 2. "S" indicates support responsibility, which means the agency so assigned will, if possible, support and assist the official or agency designated primarily responsible. 3. "C" indicates coordination responsibility, and is assigned when several agencies have support capability but no specific official or agency has obvious primary responsibility. This will be especially true when non-government agencies are involved. -3- ' CITY OFTFARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Chart A Revision: 1 CITY ORGANIZATION AND INTERRELATIONSHIPS MAYOR/COUNCIL EMERGENCY MANAGEMENT DIRECTOR ADMIN . FIRE CITY CITY FINANCE PARK & REC ASS / T . — - __ __ CHIEF ENGR ADM DIRECTOR DIRECTOR L__ CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Chart B Revision: 1 9. Damage Assessment City Engineer (P) Bldg Inspector CS) Red Cross (5) Fire Department (S) Park & Rec Dir. (S) 10. Congregate Care Red Cross/Salvation Army (P) Park. & Rec Dir. (S) 11. Debris City Engineer, (P) Dakota County (S) State Highway (S) 12. Utilities NSP (P) Restoration Dakota Electric (P) Peoples Nat Gas (P) Vista Telephone (P) Northwestern Bell (P) Pub Works Dept. (P) 13. Radiological State Patrol (P) Protection 14. HAZMAT Fire Department (P) Fire Mutual Aid (S) CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Chart B Revision: 1 EMERGENCY RESPONSIBILITY ASSIGNMENTS Code: P = Primary, S = Support, C = Coordination FUNCTION RESPONSIBLE REMARKS AGENCIES 1. Declaration Mayor (P) City Administrator (5) 2. Warning and Farmington Police (P) Notification Lakeville Police Dispatch (S) National Weather (S) Dakota Co. Sheriff (S) FAA (S) 3. Direction and Farmington Police (P) Control Lakeville Police (S) 4. Emergency Public PIO (P) Information Fcitn Independent (5) Dak County Tribune (S) Administration Dept (S) 5. Search and Farmington Fire (P) Rescue Dakota Co. MAAG (6) 6. Health/Medical South Suburban Medical See list of Center, hereafter SSMC (P) Doctors, River Valley Clinic (S) Dentists Farmington Med Clinic (5) and Other ALF Ambulance (3) Med Support Farmington Rescue (6) 7. Evacuat ion and Farmington Police (P) Traffic Control DCSO (3) -State Patrol (S) Mutual Aid Groups (S) Fire Department (S) 8. Fire Protection Farmington Fire (P) Lakeville/Apple Valley, Rosemr�i int Fire) p Q (5) -4- CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Revision: 1 • 2. Request Procedure In the case of the county and all cities that are not of the first class, the sheriff must submit the request for assistance to the governor' s office. In the case of cities of the first class, the mayor, after consulting with the county sheriff, will submit the request to the governor. B. State and Federal Agencies 1. A summary of state and federal programs available to local governrnernt s which are experiencing or have experienced a disaster is contained in Disaster Response and Recovery: A Handbook for Local Government. This document was developed by the Minnesota Division of Emergency Services (DES) and is on file with the Dakota County Emergency Management Director. 2. Information ern and assistance in securing state or federal support may be obtained by contacting the Dakota County Emergency Management Director. IX. Plan Updating and Distribution A. For purposes of this plan, the City of Farmington Emergency Director shall serve as the planning co- ordinator. As such, the director will have overall authority and responsibility for the maintenance of the plan. B. This plan will be reviewed and updated as necessary, but at least once every two years. The Farmington Emergency Management Director will be responsible for ensuring that this updating occurs, and that it is in accord with the schedule and procedures estab- lished by the Minnesota Division of Emergency Services. (See DES BULLETIN Na. 85-1. ) In order to carry out this task, the director may request assist- ance from the Dakota County Emergency Management Director. C. This plan will be distributed to all city government departments and agencies which have emergency assign- ments in the event of a major disaster in the City of Farmington. A plan distribution list will be main- tained by the Farmington Emergency Management Director. -7- CITY OF FARMINGTON Basic Plan EMERGENCY OPERATIONS PLAN Revision: 1 VII. Operations Policies A. Protection of life and property during an emergency is the primary responsibility of government at all levels. B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved will coordinate their services to the maximum extent possible. C. The Dakota County Emergency Management Director will assist in providing resource coordination between government agencies and the private sector. D. City government resources must be utilized to the maximum before state,_ or federal assistance will be made available. E. Each agency, department, or service of city govern- ment will provide for the maintenance of records during an emergency. These records should include work hours, equipment hours, supplies and materials consumed, injuries t o personnel, and damage to public facilities and equipment. VIII. Support A. National Guard 1. Overview When a natural disaster or other major emergency is beyond the capability of the City of Farmington support from National Guard units may be avail- able. Only the governor, as commander-in-chief of the Minnesota National Guard, has the authority to activate the Guard. The purpose of the activation is to ensure the preservation of life and property and to support civil law enforcement agencies: a. National Guard assistance will complement, and riot be a substitute for city participation in emergency operations. b. If made available, National Guard personnel remain under military command at all times, but will support and assist city forces in the accomplishment of a specific task or tasks. -6- CITY OF FARMINGTON Annex B EMERGENCY OPERATIONS PLAN Direction and Control/EOC Revision: 1 I. Purpose To describe how direction and control of the City of Farmington response to a disaster will be accomplished. II. Responsibilities A. The Mayor is responsible for declaration of an emergency within the City. In the absence of the Mayor, the line of successor is as follows: Mayor: Eugene Ruchera Acting Mayor: Leon Orr B. The Mayor will delegate authority to the Emergency Management Director of Farmington to be responsible for providing overall direction and control of city government resources involved in the response to a disaster and will coordinate all aspects of this plan. Line of succession to the Farmington Emergency Management Emergency Director is as follows: Director - Daniel M. Siebenaler, Chief Deputy Director - Torn Kaldunsk.i,. City Engineer III. City of Farmington Emergency Operating Center (EOC) Direction and control of Farmington response to a disaster will be carried out at the Farmington EOC. The EDC is located in the Farmington City Hall building at 325 Oak Street, Farmington, MN 55024. If for some reason the EOC is not usable at the time of a disaster, the Farmington Fire Department building will serve as the alternate EOC. A. Criteria for EOC Activation The EOC will be fully activated and staffed upon the occurrence of a disaster in the City of Farmington. The EOC may be partially activated in response to a threat, or potential threat to the safety of residents in Farmington. B. Responsibility for EOC Activation In the event of a major disaster, EOC staff would be expected to automatically report to the EOC. However, the Farmington Emergency Management Director is responsible for ensuring that the EOC is activated according to the criteria discussed above. 8-1 CITY OF FARMINGTON Annex A EMERGENCY OPERATIONS PLAN Warning and Notification Revision: 1 I. Purpose To provide an overview of the responsibilities and the procedures whereby the notification of :key city officials and the warning of the general public are accomplished. II. Responsibilities A. The Dakota County Sheriff' s office is the Dakota County Warning Point. The County Warning Point is responsible for relaying warnings to Farmington Police Department, which serves as the city warning point. B. As the city warning point, Farmington Police Depart- merit is responsible for ensuring that all warnings and notifications which it receives are handled properly. C. Upon receipt of a warning, the city warning point is responsible for: 1. Notifying the key city government officials 2. Activating the city' s outdoor warning sirens 3. Activating tone-alert warning radios 4. Notifying radio and/or TV station (s) 5. Notifying certain private and/or public facilities (hospitals, industries, nursing homes, Air Traffic Control Center, Schools) (For specific information regarding who is to be notified/warned, and how, see the City of Farmi•rngton Warning Plan. ) • A-1 CITY OF FARMINGTON Annex B EMERGENCY OPERATIONS PLAN Direction and Control/EOC Revision: 1 IV. Supporting Documentation The following support materials are kept on file in the Emergency Management Director' s office. 1. EOC Standard Operating Procedures. 2. Resource Manual for lists of equipment and supplies. 3. RACES radio plan. V. V. Authentication Date Emergency Management Director Daniel M. Siebenaler B-3 CITY OF FARMINGTON Annex B EMERGENCY OPERATIONS PLAN Direction and Control/EDC Revision: 1 C. Staffing of the EOC The staffing list for the Farmington EOC is on file with the Farmi•rngton Emergency Management Director. Each department/agency which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which he/she is expected to perform at the EOC. D. EOC Equipment/Supplies The Farmington Emergency Management Director is responsible for ensuring that the EOC is operational- that the necessary maps, displays, tables and chairs, communications equipment, message lags, etc. are on hand and available for use in the EOC. E. Communications Capability of the EOC 1. Farmington EOC to other municipalities within the county: 2. Farmington EOC to the Dakota County EOC: 3. Farmington EOC to South Suburban Medical Center: 4. Farmington EOC to state and regionals EOCs: 5. Farmington EOC to city department (field) units: E. Radio Amateur Civil Emergency Service (RACES) - Farmington EOC to municipalities within the county: F. Communications Vehicle The City of Farmington has vehicles which can be dispatched to the scene of a disaster. These vehicles have the capability of communicating with: (See attached list) G. The Farmington EOC has an emergency (back-up) power Source. B-c CITY OF FARMINGTON Annex D EMERGENCY OPERATIONS PLAN Search and Rescue Revision: 1 I. Purpose To describe how search and rescue would be accomplished in the City of Farmington following a disaster. II. Responsibility Within the City of Farmington, the primary responsibility for search and rescue belongs to Farmington Fire Depart- ment. Back-up assistance for Farmington is the Farmington Police Department. Supporting Agencies/Organizations A. The Civil Air Patrol may be available to assist in looking for missing persons. B. The Dakota County Mutual Aid Assistance Group (MAAG) may be activiated for search and rescue assistance. C. The following volunteer organization (s) would be available to assist with a major search and rescue operation: 1. Boy Scouts 2.. Dakota County Mounted Patrol 3. Snowmobile Club of Dakota County 4. Dirt Diggers 4-wheel Drive Vehicle Club V. Authentication Date Emergency Management Director Daniel M. Sieberraler • D-1 CITY OF FARMINGTON Anr►ex C EMERGENCY OPERATIONS PLAN Emergency Public Information Revision: 1 I. Purpose To provide an overview of how emergencyi public information would be disseminated i n the event of a disaster. II. Spokesperson(s) The only official authorized to serve as the public infor- mat ion officer (PIO) for the City of Farmington is the Emergency Management Dir-•ector. In absence of EMD, the City Administrator shall appoint an alternate PIO. These individuals would be given access to all information necessary to carry out their role as PIO for the City of Farmington. III. Policies and Procedures A. If it becomes necessary to establish a •news briefing room, a meeting room in city hall would be used for this purpose. News media personnel would be asked to report to this facility. B. In the event of a protracted disaster/emergency, news releases would be issued on a regular basis. C. Public information would be disseminated through the following radio and/or TV stations: 1. KS95 94. 5FM 6. KSTP-TV Ch 5 2. WCCO 830AM 7. WCCO-TV Ch 4 3. KSTP 1500AM 8. KARE-TV Ch 11 4. WAYL 97. 3FM 9. KMSP-TV Ch 9 5. STAR CABLE IV. Support Documents Prepared public information supplements for release to radio, TV, and newspapers, are on file in the Farmington Emergency Management Director' s Office. V. Authentication Date Mayor Eugene Kuchera Emergency Management Director Daniel M. Siebenaler C-1 CITY OF FARMINGTON Annex E EMERGENCY OPERATIONS FLAN Health/Medical Revision: 1 IV. Supporting Plans and Personnel A. SSMC maintains a disaster plan. B. SSMC and ALF Ambulance Service have established procedures regarding which hospital an injured victim should be transported to. C. ALF Ambulance Service has entered into a mutual aid agreement with Divine Redeemer, Heil, North Memorial, Burnsville Ambulance Services. D. The Health/Medical Resource Appendix contains lists of pharmacies, sources of med ical supplies, doctors, hospitals, ambulance services, and other health support services. V. Authentication Date Emergency Management Director Daniel M. Siebenaler E-2 CITY OF FARMINGTON Annex E • EMERGENCY OPERATIONS PLAN Health/Medical Revision: 1 I. Purpose To provide an overview of how the health/medical care needs of residents would be met in the event of a major disaster. II. Primary Responsibilities A. Hospital Care-Injured victims would be transported to SSMC. If the number of victims s requires use 'f additional hospitals, the following hospital (s) would be utilised : 1. Ridges Hospital, Burnsville, MN B. Ambulance Service-The following ambulance service would be used to transport disaster victims: ALF Ambulance. If additional ambulances are required, the following ambulance services would be contacted by ALF Ambulance. 1. Divine Redeemer 4. Burnsville Fire E. Hastings Fire 5. North Air Care 3. Heil Ambulance 6. Life Line III C. First Aid-Police/Fire Rescue would be availabe to provide immediate first aid to disaster victims suffering minor injuries. D. Emergency Mortuary Operations-would be the responsi- bility of the Dakota County Medical Examiner. E. Health Threats-serious potential or actual health problems (epidemics, food and/or water contamination, etc. ) associated with a disaster would be the responsibility of the Farmingth Health Officer. F. Inquiry and Referral Service-would be the responsi- bility of the Red Cross. III. Coordination If a serious disaster resulting in multiple casualties occurs in the City of Farmington overall coordination of the various health/medical organizations response to the disaster would take place at the Farmington EOC. SSMC and ALF Ambulance Service are equipped with radio communications equipment and can therefore communi- cate both among themselves and with the EOC. E-1 CITY OF FARMINGTON Annex G EMERGENCY OPERATIONS PLAN Fire Protection Revision: 1 I. Purpose To summarize how fire protection is provided in the City of Farmington. II. Responsibility Fire protection in Farmington is provided by Farmington Fire Department. This is a volunteer fire department, which has approximately thirty-six (36) members. III. Mutual Aid Agreements The Farmington Fire Department participates in a mutual aid agreement that involves the following other fire departments: 1. All fire departments in Dakota County. Written mutual aid agreements exist, and are on file with the Fire Chief and City Hall. IV. Communications Capability Farmington Fire Department vehicles are equipped with the following radio communications equipment and frequencies: 1. 154. 175-Fire 5. 154. 980-Fgtn/Lkvl PD 2. 154. 295-Statewide 6. 154. 445-Lkvl/AV/Hastings 3. 154. 010-Truck/Truck 7. 155. 340-State-Wide EMS 4. 155. 595-DCSO 8. 162. 550-Weather V. Authentication Date Farmington Fire Chief Ken Kuchera 6-1 CITY OF FARMINGTON Annex F EMERGENCY OPERATIONS PLAN Evacuation and Traffic Control Revision: 1 I. Purpose To outline how evacuation and traffic control would be carried out if they are required due to a disaster in Farmington. I I. Responsibility Within the City of Farmington, the Farmington Police De- partment would be responsible for coordinating any large- scale evacuation that might be required. Backup assist • - ance for evacuation and traffic control would be available from Dakota County Sheriff, State Patrol, and Mutual Aid Pacts. III. Procedures A. Residents to be evacuated would be notified of the need to evacuate by Farmington Police Department. B. Law enforcement personnel would establish traffic control points ( if needed) as designated by the police chief. C. Mobility-impaired individuals unable to evacuate themselves would receive assistance from Marschall Bus Lines. IV. Resources Available A. ALF Ambulance Service vehicles would be available, if needed, to evacuate non-ambulatory individuals. B. Marschall Bus Lines could provide buses, if needed, to assist in the evacuation process. V. Authentication Date Emergency Management Director Daniel M. Siebenaler F-1 CITY OF FARMINGTON Annex H EMERGENCY OPERATIONS PLAN Damage Assessment Revision: i D. Private Sector Agencies Private sector agencies that might .be available and that might be appropriate participants in a damage assessment effort : 1. Red Cross 2. Salvation Army 3. Realtors III. Policies and Procedures A. A damage assessment effort will be initiated as soon as practical following the occurrence of a disaster. B. Where possible and when appropriate, pictures will be taken of damaged areas, and city maps will be used to show the location of damage sites. C. When damage assessment is carried out in conjunction with a request for state or federal disaster assist- ance, the Farmington Emergency Management Director will contact the county emergency management director, who will coordinate with the Minnesota Division of Emergency Services (DES) . D. When possible, the Farmington Emergency Management Director and other appropriate local government officials will participate in damage assessment pro- cedure training. IV. Supporting Documents For additional information and guidance, refer to: Dakota County Disaster Response and Recovery: A Handbook for Local Government. Available from the Dakota County Emergency Management Director. V. Authentication Date Emergency Management Director Daniel M. Siebenaler- H-2 CITY OF FARMINGTON Annex G EMERGENCY OPERATIONS PLAN Damage Assessment Revision: 1 Purpose To provide an overview of how damage assessment would be accomplished following a disaster in the City of Farm- ington. II. Responsibilities A. The Farmington City Emergency Management Director is responsible for: 1. Developing and maintaining a damage assessment "team" composed of municipal and/or private sector agency representatives. 2. Maintaining an up-to-date listing of damage assessment team personnel. 3. Maintaining the procedures to be followed for damage assessment. 4. Coordinating the damage assessment process (following the occurrence of a disaster) . B. City government officials who, depending upon the nature of the disaster, would participate in a damage assessment effort : 1. City Engineer/Public Works Director 2. City Building Inspector 3. Fire Marshall 4. Park and Recreational Director C. County government officials who potentially would participate in a damage assessment effort : 1. County Emergency Management Director 2. County Engineer 3. County Assessor 4. County Social Services Director H-1 CITY OF FARMINGTON Annex I EMERGENCY OPERATIONS PLAN Congregate Care Revision: 1 V. Supporting Documents A. The following written agreements are on file: B. The following lists of personnel/facilities/equipment and/or supplies are on file. V I. Authentication Date Emergency Management Director Daniel M. Siebenaler I CITY OF FARMINGTON Annex I EMERGENCY OPERATIONS PLAN Congregate Care • Revision: 1 I. Purpose To describe how the congregate care (emergency housing, feeding, and clothing, counselling) needs of City of Farmington residents would be met in tt'ie event of a disaster. II. Responsibilities A. The City of Farmington, St. Paul Chapter of Red Cross and/or private sector agencies are responsible for ensuring that the congregate care needs of disaster victims are met : 1. Emergency housing - Red Cross* 2. Emergency feeding - Red Cross/Salvation Army 3. Emergency clothing - Red Cross/Salvation Army 4. Counselling - Red Cross B. Additional Responsibilities 1. Registration of victims - Red Cross 2. Inquiry and Referral - Red Cross (regarding disaster victims) *or other agencies at the direction of the Red Cross III. Coordination of Congregate Care The Red Cross would be responsible for providing overall coordination of the congregate care function. In order to facilitate this coordination, the City Administrator would provide a representative for the Emergency Operating Center (EOC) . IV. The Farmington Senior Citizens Center shall be made avail- able as a relief center to the Red Cross. I-1 CITY OF FARMINGTON Annex J EMERGENCY OPERATIONS PLAN Debris Clearance Revision: 1 I. Purpose To describe how debris clearance would be accomplished following a disaster in the City of Farriington. TT. Responsibilities Within the City of Farmington, the City Engineer' s Depart- ment would be responsible for debris clearance. III. Policies and Procedures A. Except in unusual circumstances, removal of debris from private property would be the responsibility of the property owner. B. Debris would be disposed of at a designated dumping site. C. If additional debris clearance-type equipment were needed, it could be obtained from Dakota County, and from near-by municipalities: IV. Supporting Documents A. A listing of construction contractors which have debris removal-type equipment, and which are located in the city, is on file at Farmington City Hall. B. The following written (or non-written) debris clearance agreements exist : V. Authentication • Date City Engineer J-1 CITY OF FARMINGTON Annex R EMERGENCY OPERATIONS PLAN Utilities Restoration Revision: 1 I. Purpose To provide an overview of how utility services would be restored following a disaster. II. Responsibilities - See Map # The following government agencies/private sector organi- zations are responsible for providing utility services for the City of Farmington. A. Electrical Service - Northern States Power Co. and Dakota Electric Association B. Gas Service - Peoples Natural Gas Company C. Telephone Service - Vista Telephone Company Northwestern Bell D. U S Sprint E. Sewer and Water Utilities - Farmington Public Works III. Service Restoration In the event of a utility outage due to a disaster, the following offices/agencies should be called in order to restore service: A. Electrical - Northern States Power Co. St. Paul, MN 221-4411 Dakota Electric Assn. Farmington, MN 463-7134 B. Gas Service - Peoples Natural Gas Co. 2665 W. 145th St. , Rosemount, MN 55068 423-5900 C. Telephone Service - Vista, Burnsville, MN Business Office 435-3600 • Repair Service 435-6699 - Northwestern Bell D. Sew and Water Utilities - Public Works Department V. Authentication Date Emergency Management Director Daniel M. Siebenaler K-1 CITY OF FARMI NGTON Annex L EMERGENCY OPERATIONS PLAN Radiological Protection Revision: 1 I. Purpose It is recognized that emergency situations could develop in which City of Farmington residents could be exposed to hazardous radiological materials. Plans are needed to co- ordinate the response and recovery efforts of the City of Farmington to potential transportation accidents, industrial accidents, laboratory radiation incidents, military acci- dents, or war. The purpose of this annex is to elaborate upon this function. II. County Radiological Protection Organization A. City Emergency Management Director B. City Radiological Officer C. Self Protection Monitors, Shelter Radiological Monitors, Radiological Plotters, Radiological Analysts, and Radiological Response Team The City of Farmington Emergency Management Director reports to Mayor. In the event of an emergency posing a potential radiological threat, the Emergency Management Director shall activate the Farmington Radiological Protection Organization by phoning the individuals on the call list (on file with Emergency Management Director) . III. Responsibility The City of Farmington Radiological Protection Organization has the responsibility to assure that the skills and know- ledge, data and information (e. g. , radiat ion readings, damage reports, exposure estimates) , and materials needed to minimize the effects of all radiological hazards in Farmington are available and utilized in time of emergency. Normally, Farmington will call upon the expertise of the Radiological Control Section of the Minnesota Department of Health for radiological expertise, instrumentation, guid- ance, decant am i eat i on and medical evaluation. However, if this is riot possible, such as in time of widespread emer- gency, the Farmington Radiological Protection Organization will respond, as necessary, to fulfill this responsibility. L-1 CITY OF FARMINGTON Annex L EMERGENCY OPERATIONS PLAN Radiological Protection Revision: 1 A. Radiological Protection System Development and Maintenance The Farmington Emergency Management Director is responsible for the radiological protection system development and maintenance. FEMA Civil Preparedness Guide 1-30, "Guide for the Design and Development of a Local Radiological Defense Support System" describes this process in detail. Basically, CPG 1-30 sets forth the requirements, procedures, priorities, plan- ning, lan- ning, capabilities, assignments, and time phases needed to create a complete, operational system that can function to minimize the effects of radiation hazards in Farmington. B. Radiological Operations The Farmington Radiological Protection Organization is responsible for radiological operations. Operations will take various forms, depending upon the emergency (see Attachment 1 ) . The Farmington City Emergency Management Director will advise county officials which operations are necessary and appropriate. A series of actions might include: 1. Assessment (Attachment 1-Radiological Emergencies) 2. Sheltering (Attachment 2) 3. Decontamination (Attachment 3) 4. Inventory of radiological protection equipment (Attachment 4) Date City Radiological Officer or State Patrol Approved : Date Emergency Management Director Daniel M. Siebenaler L-2 CITY OF FARMINGTON Annex L EMERGENCY OPERATIONS PLAN Radiological Protection Revision: 1 ATTACHMENTS: (On file in the Dakota County Emergency Management Director' s Office. ) 1. Radiological Emergencies • A. Local Radiological Emergencies 1. Transportation Incident Involving Radiological Materials 2. Radiological Fixed Facility Incident 3. Military Transportation Accident Involving Radio- logical Materials B. Widespread Radiological Emergency C. Nuclear Power Plant Incidents ( if applicable see Dakota County Emergency Response Plan for Prairie Island Nuclear Power Plant. ) 2. Sheltering 3. Decontamination and Recovery 4. Inventory of radiological protection equipment. (See Dakota County Resource Manual. ) L-3 4 AGENDA REQUEST FORM C."Item No. Name: Tom Kaldunski14,0--Q-ro-r'"() Department: Public Works Date: January 5, 1993 Meeting Date: January 19, 1993 Category: Miscellaneous Subject: Discussion with Water Board - Hardship Policy Explanation: Per directive of the Council Reference Material/Responsibilty Sent previously. Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Water Board 14/(111101 Signature AGENDA REQUEST FORM '" riV Item No. 14 • Name: Tom Kaldunski Department: Public Works 1 Date: �.�� ,n o 2 l Meeting Date: 9/Q q :o b 1)" Category: _: s s Subject: 0 Explanation: The City Coun reque .ed an ..a eon the water 1- , -r raj_ 1.). installation project at the 12/2 '2 meeting. The Hardship P. icy ha�not been -dopt- • .y the . Bo- time now 'as bee. . .opted, and will resenter t the meeting. Reference Material/Responsibilty ski -� F7212-13-41"2(22 Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Water Board Members 144,1441 Signature DRAFT WATER METER HARDSHIP POLICY The Water Board has determined that hardships will be handled on a case by case basis. In order to request consideration as a hardship, the property owner must submit a written request to the Board. The following information must be included in the request: 1. Name/Owner 2. Address 3. Description of Hardship 4. Reasons for Hardship 5. At Least 2 Written Quotes from a Licensed Contractor (including License Number) Outlining Work to be Completed 6. Financial Statement Showing All Assets and Liabilities For this policy, the definition of hardship only relates to plumbingx.,04h0Omftspg such as access.,through an existing wall, relocation of major appliances, miner °e 41ing do not qualify as hardship. The minimum hardship threshold is established at $100.00. The maximum hardship assistance is $500.00, unless the Board approves a higher limit on an individual basis. The Water Board will provide financial assistance in approved hardship cases, up to the maximum amount. In order to qualify for this assistance, the individual must agree to sign an hmiswiesmazt Agreement, which will be provided by the City. The City will select the contractor to do the work based upon the quotes submitted with the request. The contractor will be hired by the City and all bonding and insurance requirements of the City must be met. Licensed plumbers are responsible for all plumbing done via this Agreement and as required by State Law. Payment for this work shall be • • .� \n `•_- - , g. . The Water Board will establish the rate of interest to be charged from time to time. The term of payback will be established by the Board. Any hardship agreement must be paid in full in the event of the sale of the property. The property owner must agree to provide access to the selected contractor. 1 AGENDA REQUEST FORM q I Item No. /Zir Name: Tom Kaldunski Department: Public Works _ Aa_ts,c\ Date: December fl11, 1992 e9 j (2, Meeting Date: G" / Category: Unfinished Business � Subject: Water Meters- �i,Q, 0 Explanation: The City Council +rem- requested an update on the water meter installation project.Q � /a �� �la> dC . Pa' watt Ctt cL4 ru4.u; L..- & i2 Reference Material/Responsibilty Policies/Procedures/Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Water Board Members Jerry Ristow Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: WATER METERS DATE: DECEMBER 17, 1992 At the December 7th Council meeting, staff was directed to prepare an update on water meters and the implementation of the project. The intent of this memo is to provide this information to the Council. Included in this packet are the following: 1. Approved Water Meter Policies. .2. Draft "Hardship Policy" 3. Procedure for distributing water meters. 4. Procedure for water meter inspection. 5. Copy of article in quarterly newsletter. 6. Letter to homebuilders, plumbers and developers. 7. Proposal for public awareness campaign. 8. Diagram of City and homeowner responsibility. 9. Meter testing form. In addition to this information, a model of a typical water meter installation has been prepared. I will bring it to the meeting. Thomas J. Kaldunski Public Works Director cc: file Water Board Larry Thompson Karen Finstuen Wayne Henneke Licensed Water Operators TJK • THIRD DRAFT WATER BOARD POLICY ON WATER METERS 1. Residents of the City of Farmington are responsible for all plumbing costs, including the cost of the meter horn and the 2 required valves. The meter horn must be purchased from the City to ensure compatibility with the meters being purchased. The property owner is responsible for maintaining his own plumbing including the meter horn. The City retains ownership of the meter and is responsible maintaining the meter. 2. The Location of the Remote Meter Reader It should be placed on the side of the house facing the improved street and/or within 3 feet of the street side of the house. The remote reader shall be a minimum of 4 feet above existing ground,to avoid trouble with snow, it's maximum height above the ground shall be 6 feet. Residents shall not obstruct access to the remote reader. Property Owner must provide access to remote reader. Exception to allow commercial business to install remote reader inside the building in an accessible location. Remote readers must be made accessible to Public Works personnel. 3. Time Limit on Installation All meters shall be installed within 30 days from the date that the permit is issued by the City, to avoid costs of metering hardware and material in the event of loss by the installer. 4. A Water permit is required for installation of meter and horns. There is to be no cost for this permit, from present to October 1, 1993 deadline for meter installation. After October 1, 1993,the homeowner is responsible for all costs for meters,etc. Staff is to utilize the existing permit application form to track meter installation. Copies of approved applications shall be distributed to the Inspector, Finance, Administration, and Public Works. 5. Water meter installers, with plumbers license. shall be allowed to operate curb stops during the construction phase (estimated to be 30 days) after the permit is granted. 6. Permit applications can be approved by staff upon determination that the application is complete and all applicable fee's have been collected and/or billed. 7. If water is to be utilized during the construction phase of any building and/or project.the water meter is to be in place and functioning. The property owner will be responsible for all water used during construction for items such as base compaction. water sod, etc. If the meter is not in place, the water service shall be shut off at the curb box. 8. The water used during construction shall be paid for at the time of closing on a house sale. The final inspection of the water meter installation shall be performed prior to closing of a house sale. The installer must notify the City when meter installation is complete. An appointment for final meter inspection shall be made at this time. A minimum of 24 hours lead time is required between notification and final meter inspection. The water meter final inspection must be certified by City staff prior to the issuance of a building Certificate of Occupancy. 9.The Water boards definition of availability is a water service line stubbed to the property line with curb box. City Code requires that all properties must connect to municipal services when available. 10. Property owners are responsible for notifying the City when their water service status is changed. City staff will utilize existing forms/procedures for documenting and implementing changes to water service. In the event of errors or discrepancies in billings and/or fees, the Water Board will review them on a case by case basis upon receipt of a written request. The maximum allowed refund will be for 1 year prior to the written request. 11. The Water board will desinate its agents for water rate studies to determine fee's and rates to be levied on behalf of the Water board from time to time. The rates shall be established on an annual basis by Resolution recommended by the Water Board and adopted by the City Council. 12. Water Meter Accuracy Check A consumer may, by written request, have his meter accuracy checked by depositing the amount stated below with the Utility Department. In case a test should show an error of over five percent (5%) of the water consumed, the deposit will be refunded to the consumer, a correctly registered meter will be installed, and the bill will be adjusted accordingly if the error was in favor of the City of less than 5% (Industry Standard). The City will retain the deposit to cover costs. Adjustment shall not extend back more than one billing period from the date of the written request. The charges for meter testing are as follows, and shall be deposited into the Utility Operating Fund: Fee of$75.00 Deposit/Meter 13. The City's policy and Code require a 3/4" water meter. The City has standardized on Badger Model 25 meters. If a property owner requests a 1" or larger water meter in lieu of the standard 3/4" meter, the property owner must pay the additional costs associated with the larger meter. These costs will be from the unit prices bid from the City's water meter contract. 14. The Water board will solicit for bids on water meters and other miscellaneous hardware from time to time. A contract for supplying this material will be let for a time period of up to 5 years between bids. 15. The Water board retains ownership of the meter. wire and remote reader. It is responsible for maintaining it properly. In the event of negligence on the part of the property owner(ie. such as a frozen meter, etc.). The property owner will be responsible for all costs incurred on the repair. 16. Tampering with the meter, wire, remote reader and seal is illegal/forbidden. It is considered a misdemeanor and will be prosecuted as allowed by City Code and applicable laws. A penalty will be applied in cases of tampering as determined by the Water board. 17. A handout consisting of the following shall be distributed with all meters and horns to provide for proper installation. a. Typical water meter installation diagram b. Typical remote reader installation c. Gate Valves shall be A.Y. McDonald #2032 Ball valve full port or approved equivalent. d. Policies (Installation data from Badger Meter is available upon request) • • 18. Utility bills are the responsibility of the property owners. All accounts will be put in the prop- erty owners names. If the property owner has multiple users of his/her property, it is the property owners responsibility to determine his/her own method of distributing the water bill from the City. The City encourages private metering in this type of use. The City policy is to provide one meter on the water service line from the water main to the property. Any other meters would be the responsi- bility of the property owner. The City will be reading its meters on a quarterly basis at the remote reader. Periodically, the City may inspect the actual meter in the home as determined by the water board. 19. The City shall be notified for the following: A. New Utility Accounts - The name, address and telephone number of the property owner to establish the utility account. B. Change in Ownership - The City utility maintenance personnel shall take a'final meter reading prior to the closing day . A minimum of 24 hour notice is required during working hours Monday through Friday, 8:00 A.M. to 4:30 P.M. The City will need to have the property owners forwarding address so we can mail the final bill. The City will also need to have the new property owners name before we can take it out of the current listing. C. Water Maintenance - Please call if you are having some kind of problem with your water meter; would need to have their water service shut off while repairing lines or valves; or any other type of water problems, only after consultation with plumber. D. Door Tags - If resident has received a door tag, please call the Public Works Department as soon as possible. 20. Current City policies on: A. Bills B. Past Due Notices C. Shut Offs D. Etc. 21. The City's Standard Operating Procedure on Water Line Services See Attached. 22. The Licensed Water Operators employed by the City are responsible for inspecting the water meter installations and sealing of the meters. They are also responsible for keeping a log of water meter serial numbers and the meter installation locations. 23. Appointments are required for final meter inspections. A one hour time allotment will be made for these inspections. The following must be inspected as part of the final inspection. 1. Meter Installation 6. Proper meter flow direction 2. Sealing of the meter 7. Check for valves and curb stops in open position 3. Test remote reader& wire 8. Verify serial number and address 4. Curb stop 9. Must run water to test meter 5. Initial meter reading 10. Check for leaks Appointments will be made on the hour from 9:00 A.M. to 2:00 P.M. on a first come first serve basis. To avoid conflicts with other inspections and house closings, we ask that you schedule the meter installation as soon as the piping is ready to accept it. We also ask that somebody be available to insure access to the home for this inspection. 24. All property owners must provide an access panel, centered on meter, of sufficient size (mini- mum 2' X 2') to allow the City to maintain its water meters whenever the property owner encloses the meter. 25. In the case that a meter is found to have stopped, or to be operating in a faulty manner, the amount of water used will be estimated in accordance with previous use history. 26. The water rate shall consist of two components as recommended by the water board and adopted by the City Council. The first component shall be a flat rate which is charged to cover fixed costs of the utility This fee is charged at all times whether the meter is used or not. The second component shall be a fee per 1000 gallons of water used as measured by the water meters or estimated in the case of a faulty meter (see 27 above). 27. Sprinkling and Other Limitations The Water board may impose emergency regulations pertaining to the conservation of water by Resolution and by giving Public Notice by publication or by posting at City Hall and other such public places as the Water board directs. The typical sprinkling restriction shall be (see attached notice). 28. Notice of Disruption of Water Services The Water boards policy is to notify affected properties prior to disruption of water service. In cases of emergency, this notice shall be done as soon as possible prior to disruption. This notice shall be done by City staff on a house by house basis. A written notice shall be left at all affected locations. 29. City policy is to provide one service line to each property. Multiple dwelling units (2 to 4 housing units) will be provided with a service line for each unit. Apartments will be serviced by one line. No more than one housing unit or building shall be supplied from one service connection. Fire sprinkling service lines will be provided for all large structures at owners cost. Fire sprinkling lines will not be metered. 30. All potable water lines shall be laid to a depth of not less than 7 feet below the established grade, or at a safe frost depth as defined per Minnesota State Plumbing Code. 31. All service line connections shall be inspected by the City prior to backfilling. These inspections shall be done by the City's licensed water operators utilizing the existing forms established by the City. A sketch of the service lines shall be made at the time of inspection. Ties from the curb stop to the corners of the buildings shall be noted on this sketch. The licensed water operators are re- sponsible for maintaining the records of these service lines and curb stop locations. 32. Curb stops shall be installed at the property line near the center line of the lot. Water services shall be installed upstream from the sanitary service. 15 foot long stubouts shall be installed from the curb stop onto the property in all new developments. Riser rods are required in curb boxes to a point 1 foot below the established grade. 33. Compound meters are required when 2" or larger service lines are utilized. 34. Water Boards Policy Relating to Water Shut Off's In Farmington These types of services shall be provided during normal working hours from 7:00 A.M. to 3:30 P.M.. Monday through Friday without charge. If these services are requested after normal working hours (requiring overtime or call back pay) or on weekends, the party requesting and/or property owner, these services shall be responsible for all costs incurred by the utility (Typical 2 hours overtime at $ 46.50 = $ 93.00 ). 35. All meters less than 2" shall have remote readers installed, greater than 2" as determined by staff. 36. All existing idler pipes/spacers currently in existing meter horns must be turned into the City. The City will confiscate any that are found during inspections. 37. The Water board reserves the right to adjust bills in extreme cases. These will be reviewed by the Water board on a case by case basis upon written request from the property owners. 38. From time to time, the City will need access to the water meter inside the house. City code allows this. The water operators shall contact the property owner when access is needed by the following methods: 1. Phone 2. Personal Contact 3. Mailed notice and/or door knob notice 39. The City Code requires that all water meters installed in new construction shall be installed at a minimum height of 12" above the finished floor, maximum 60" above the finished floor. The Water board policy on pre-existing service lines will allow property owners to utilize their existing shut off valve at its current location. The new water meter is to be installed on the house side of the existing valve. A meter horn and a second valve is required by City Code. 12/17/92 ASSESSMENT AGREEMENT UTILITY SERVICES AGREEMENT, dated by and between the City of Farmington, a Minnesota municipal corporation (City) , Farmington Water Board (Water Board) and Owner. 1. Request for Water Service The owner has requested that water service be extended to the property described as follows: 2. Conditions of Approval The Farmington Water Board has agreed to install water service to said property upon the Owner paying a fee of $ and complying with the terms and conditions of this agreement. The fee shall be assessed against the property over a 10 year period with 8% interest on the unpaid balance. The assessment shall be deemed adopted on the date this agreement is signed by the City. The assessment may be prepaid at any time. The Owner waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Owner waives any appeal rights otherwise available pursuant to MSA 429.081. The Owner agrees to pay in full any remaining outstanding balance of such assessment before sale or transfer of the property. 3. Easements The Owner ensures there is adequate public utility easement available to install the water service from a City water main to the property line. The Owner agrees to secure any such required easements for the City before installation of the water service. 4. Ownership of Improvements Upon completion of the work and construction required by the agreement, the improve- ment lying within public easements shall become City property without further action or notice. The City will restore the lawn to the conditions existing prior to the improvement. 5. Miscellaneous A. This agreement shall be binding upon the parties, their heirs, successors or assigns, as the case may be. B. If any portion, section, subsection, sentence, clause, paragraph or phrase of this agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this agreement. C. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this agreement. To be bind, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. City of Farmington Owner Mayor Adm'nictrator Farmington Water Board Chair State of Minnesota ) • ( ss. County of Dakota ) The foregoing instrument vas acknowledged before me this day of , 19 by Eugene Ruchera, Mayor and Larry Thompson, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. Notary Public State of Minnesota ) ( ss. County of Dakota ) - The foregoing instrument was acknowledged before me this day of , 19 by Robert Shirley, Chairman of the Farmington Water Board, of the City of Farmington, a Minnesota municipal corporation, on behalf of the Water Board and pursuant to the authority granted by the City Council. Notary Public State of Minnesota ) ( ss. • County of Dakota ) • The foregoing instrument was acknowledged before me this day of , 1990, by and , husband and wife. PROCEDURE FOR WATER METER DISTRIBUTION The following outlines the procedure to follow when distributing/picking up meters. 1. Come to City Hall, 325 Oak Street, and complete the permit application. 2. Pay any applicable fees. There is no fee for the permit, meter or installation inspection. A fee of $35.00 will be charged for meter horns. If your water needs require a larger than standard size (3/4") meter, you will be charged for the larger sizing required. 3. The City will issue a meter and accessories. 4. Make arrangements for installation prior to October 1, 1993. 5. Contact City Hall for inspection following the completion of the installation. Procedure for Water Meter Installation 1. Property owner and/or installer to contact City Hall at 463-7111 to schedule an appointment for inspection. Policy requires a minimum of 24 hours notice. Arrangements must be made for the property owner and/or agent to be present at this inspection. 2. Person receiving this call is to complete the "Meter Service Request" form in triplicate. The blue copy goes to the licensed water operators. This copy becomes part of a permanent record kept by the operators. The white copy goes to the water operators also, but is returned to City Hall following the water meter inspection and/or servicing. The yellow copy is placed in the City Hall records by the person receiving the call until the white copy is completed and returned. The meter is then sealed by the inspector. 3. Upon receiving the "Meter Service Request" form, the water operators will fill out the "Water Department - Meter Inspection" form. All items on the form must be checked during the inspection and the serial numbers and ties to the curb box must be recorded. This form is to be completed on the job site and the inspector must certify the inspection. The form is then placed in a permanent file by the inspector and the white copy returned to City Hall. 4. The Building Official is to conduct a visual check of the curb box and meter during his final building inspection. MIll the tax burden. Farmington are apparent. Mayor Babe Kuchera 1114111 Prepare to Conserve Water Meters are Coming The City Council recently passed an ordinance and related policies which require the installation of water meters,meter horns and remote readers in all homes, apartments and small business which use our City's water system. October 1, 1993 is the deadline date for the installation of meters, and the metering of water will begin on this date. The subject of water metering was well researched by the City's Water Board for the last 10 years. The Water board determined that metering was the best way to adequately account for water used from our system. Meters are very good tools for encouraging water conservation and for providing a fair and equitable billing system. The meter,remote reading device and other necessary appurtenances are being purchased by the City. They will be provided at no cost. The City Code requires the use ofa meter horn/setter. This device must be purchased thru the City if you do not currently have one in place. Generally homes built after 1984 have this meter horn in place. The cost of the meter horn is S35.00. Installation may be done by the owner or contracted out to a liscensed plumber. In either case,the installation must be according to City specifications and inspected by the City. There is no inspection fee. The following outlines the procedure to follow: 1. Come to City Hall. 325 Oak Street, and complete the permit application. 2. Pay any applicable fees. Note: There is no fee for the permit, meter or installation inspection. A fee of S35.00 will be charged for meter horns. If your water needs require a larger than standard size (3/4") meter, you will be charged for this. 3. The City will issue a meter and accessories to you. 4. Make arrangements for installation before Oct. 1, 1993. 5. Contact City Hall for inspection following the completion of the installation. Printed on Recycled Paper December, 1992 Dear Sir/Madam, The subject of water metering was researched by the City' s Water Board over the last 10 years . The Board determined that metering was the best way to account for water used from our system; to encourage water conservation; and to provide fair and equitable billing. As a result, the City of Farmington recently adopted an ordinance and related policy which requires the installation of water meters, meter horns and remote readers in all homes, apartments and businesses which use the City' s water system. Installation in existing homes is required by October 1, 1993; new construction is required to have meters installed beginning in December, 1992 . The meter, remote reading device and other necessary appurtenances are being purchased by the City. They will be provided at no cost, however, City code requires the use of a meter horn/setter. This device must be purchased through the City if one is not currently in place. The cost of the meter horn is $35 . 00 . Installation is the responsibility of the property owner and may be done by either the owner or a licensed plumber. In either case, the installation must be done per City specifications and inspected by the City. There is no inspection fee. The following outlines the procedure to follow when obtaining a meter: a. Come to City Hall and complete the permit application. b. Pay any applicable fees . Although no fees will be charged for the meter, remote reader or inspection, a fee will be charged for the meter horn if required, and for larger than standard sized meters . c. The City will give you the meter, meter horn, remote reader and wire. d. After installation has been completed, contact City Hall for the necessary inspection. Please take the necessary steps to comply with the new City code when you work within the City. If you have any questions, contact me at City Hall. Also, I would appreciate your help in spreading the word to your peers working within the City. Thank you, .7%4A44/ Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Water Board TJK DREWRY COMMUNICATIONS 24090 Northfield Blvd. Hampton, MN 55031 (612) 460-6755 Fax: (612) 463-8006 FARMINGTON WATER METER COMMUNICATION PLAN Situation Analysis Farmington has required that a water meter be installed in every residence by Oct. 1, 1993. It is to the city's advantage to have these meters installed well before the deadline. Otherwise, most residents will delay until August or September and then will be unable to find a plumber with time to install the meter. Then the city will be unable to implement the program on schedule. There are multiple communication problems with residents. • They have received limited information and are confused about the program. • Few understand its benefits. • They do not know when the new billing system will begin. • They do not know that there will be a base service charge in addition to the metered water charge. • They do not know if their future bills will be higher or lower than the current charge, so they presume the metered bills will be higher. Therefore, homeowners see it as a disadvantage to install a meter early and receive a higher bill. • Although the cost for the hardware and installation is modest,rumors and misinformation have inflated this figure. • Residents who use large amounts of water on their lawns do not see any benefit in installing a meter until the sprinkling season has ended. • Some owners of older homes face large costs to restore a finished basement room after the meter has been installed. Objectives • To provide all residents with accurate, timely information. • To persuade half of the residents to install meters by June 1, 1993. • To create awareness of the benefits of meters. • To obtain and answer questions residents have about the meters. Target audiences • Farmington homeowners • Absentee homeowners • Local plumbers -2- Key messages • The homeowner will benefit from early installation of the water meter. • Conservative users will be rewarded with lower water bills. • The city listens to its residents and is responsive to their concerns. • Waste of water will be sharply reduced,preserving a limited natural resource. Communications Plan 1. Newspaper articles • Prepare and distribute news releases to the Farmington Independent,ThisWeek, Dakota County Tribune. • Prepare an additional list of suggested news releases and features for the Independent. • Work with Debra O'Connor, St. Paul Pioneer Press Dispatch, for articles on water meters. 2. Water Department newsletter • Prepare 2-page (1 sheet) newsletter, distribute with each quarterly water bill. • Include a Question and Answer section. Invite homeowners to call or mail their questions. • Emphasize benefits to the user, the city and the environment. • Report on actual installation costs,later on resulting changes in bills of several city leaders. • Report on number of meters installed to date, impending backlog and penalties for late installation if the number is low. • Mail newsletter to all absentee homeowners. • -3- 3. City newsletter • Include a brief article on water meters in each city newsletter. 4. Advertisements • Prepare a series of informational ads to be placed in the Independent. • Each ad will answer water meter questions frequently received at City Hall. • Each ad will stress the need for prompt installation of meters. 5. Leadership by example • Have the Mayor, all City Council and Water Board members and all city department heads install meters in their homes by Jan. 1. • Place one or more feature stories about these installations in newspapers. Later,report on changes in water charges (potential or actually paid) in these homes. • Include information on the installations in the Water Newsletter. 6. Cooperative projects with plumbers • Encourage local plumbers to offer discounts to homeowners for installation of meters during the winter. • Include a list of plumbers who are providing discounts in the Water Department Newsletter. Inducements to persuade homeowners to install meters promptly 1. Offer a declining discount for purchase of the meter horns, with the largest discount offered during the winter and no discount after June 1. Meters must be installed within 30 days of this purchase. 2. Let the homeowner determine if the new billing system should start before Oct. 1, 1993. If the homeowner asks for a delay in changing the billing, send a report showing what the bill would be with a metered charge. This will eliminate concerns that bills will increase immediately. It will provide a test period that will reveal the amount of water being consumed before the homeowner is billed for that amount and should encourage a reduction in water consumption by large users. 3. Reduce the inspection fee on a declining scale, with no reduction after July 1. 4. Allow owners of homes that do not have meter horns already installed to borrow a modest amount from the Water Department to restore a wall or floor damaged by the installation. These loans would be repaid with their water bills. -4- Evaluation 1. Evaluate the program quarterly. Revise as necessary. Implementation All written documents will be delivered or sent by fax to Tom Kaldunski and Robert Shirley for approvals. Revisions will be made as needed. Hours listed below are estimates and will vary according to the amount of research required and any changes in direction that are made during the process. Work will be performed on a per-hour basis at$55 per hour. Out-of-pocket expenses such as postage, copying,envelopes will be billed at cost. Billing will be monthly. News release or article for city newsletter 1 - 2 hours Feature article,including interview if needed 3 - 6 hours Advertisements 1 - 2 hours Newsletter 8 - 12 hours (Time depends on amount of information gathering required.) /' c75 —J(- TYPICAL METER INSTALLATION Home Plumbing 111.1 The meter and meter setter will be too provided by the City. Two full flow MN3/4' VALVE ball valves, necessary nipples and III adaptors are to be provided by the IhI • III, installer. ., ` THE VALVE SHALL BE A. Y. MCDONALD —� REMOTE #2032 BALL VALVES, FULL PORT, OR WIRE TO CITY APPROVED EQUAL. ANY b OUTSIDE1 1 SUBSTITUTIONS ON THE VALVE MUST. RECEIVE APPROVAL PRIOR TO INSTALLATION. I ALL METER WIRE SHALL STAY INSIDE THE STRUCTURE TO THE GREATEST EXTENT POSSIBLE. DO NOT EXPOSE THE WIRE COIL OF TO THE WEATHER. LEAVE AN EXTRA METER r WIRE COAIL OBF WIRE AT THE METER AND THE E I T IN A a REMOTE READER. THE MINIMUM SIZE WIRE HORIZON RECOMMENDS THAT ETHE H INSTALLER CHECK IPOSITIO THE' WIRING WITH AN OHM METER TO e.4 mei ENSURE ELECTRICAL CONDUCTIVITY. 1.`:��, , METER � tio SETTER ..H 11 \\\ lori�, 3/4' I •N., igoVALVE + YI ' iAlljj,,Il i ..: ...--••••••"" leiP ''''''\,,,., I '''A. friii ' ' A 1 : 4 'N•„ z., ',, MAX 60' 11. MIN 12' ' SERVICE LINE i INTO HOME ±S ' f Typical basement installation of water -� 4 • meter. See Badger publication RD-T-2 l' . 1 for instructions. Note: Be sure the meter is installed in the proper direction. An Typical remote register hookups. arrow is cast into both units to See Badger publication ROM—T-3 show proper direction of water flow. for installation data. Mount METER TO BE INSTALLED IN A POSITION remote at eye level - 4 to 6 feet FOR EASE OF READING AND MAINTENANCE. above ground level. READER TO BE INSTALLEDON THE STREET SIDE OR WITHIN 3 FEET OF THAT SIDE. CONTACT CITY HALL FOR INSPECTION FOLLOWING THE INSTALLATION • • RE _ _ STANDARD OPERATING PROCEDURES ON WATER UE SERVICES • Adopted August 5. 1991 The City's responsibility for water line service is as follows: The City would be responsible for the watermain, corp stop and copper line from the corp stop to the street side of the curb stop. The City would also be responsible for the water meter itself inside the house. The property owners responsibility is as follows: The curb stop from the street side, the copper line to the house or business and both valves and copper horn on either side of the meter. EXPLANATION This would assure the City that the property owner would take care of the curb stop from equipment damage when landscaping. Also, when a home is under construction the contractor would have some responsibility in this matter. The City would assist the property owner in every way to locate and operate the curb stop, but if no curb stop can be located by means of our records or location, the property owner would be responsible for supplying the City with a means of shutting off the water at the property line. This would mean hiring a plumber, first to trace the line with a tracer style locator and if that fails, dig down and then repair or install a new curb stop. Below is a diagram of what this procedure is relating to. =emote :eader.wire, vaive . and copper horn would =;rcund level ;:,e homeowners responsibil t•;. I I —4—)— -- Curb box4 __ty _esaonslti__r7 Homecwners zesponslbility valor valve — \ Corp stop — I Ai Watermain Curb stop Water svc line Only the meter would be City responsibility CITY OF FARMINGTON WATER METER TESTING 1. Name 2. Address 3. Phone Number: Home Work 4. A deposit of$75.00 is required for all meter testing requests by policy of the Water Board. If the meter proves accurate, the City retains the deposit. If the meter is inaccurate, the deposit is returned. Meter accuracy is defined as ±-- 5%. 5.Meter Serial Number 6. Recorder Serial Number 7. Date Tested 8. 100 gal @ 1;'2 gpm 100 gal @ 1 gpm 100 gal @ 5 gpm 9. Does Meter sending unit work? Yes No (circle one) Signature of Tester WATER DEPARTMENT- METER INSPECTION Inspection Date: Inspection Time: Site Address: Builder: New Owners Name: Valves Open Water Meter Working - Flow Direction Curb Stop to Grade & Operational Wire Working Outside Register Working - Tab removed Meter Sealed Curb Stop Ties Leaks Meter Information Serial Number Remote Reader Serial # Make Model_ Size Water Turned On: Yes No Meter Reading Location of Outside Meter: Inspected By: Comments Land Use: Single Family/Duplex.Townhouse Apartment/Condominium I hereby certify that I have inspected this meter installation and this installation meets all applicable codes. Date: Inspector METER SERVICE REQUEST FORMER Occupant or meter (circle one) Name: Address: Installation by: Appointment Date Time Forwarding Address Comments toServiced be Se ced Date Serviced Meter Reading Water Shut Off: Yes No Bill NEW Occupant or Meter (circle one) Name Address Date Requested Date In Serial No. Size Kind Meter Reading Deposit Received Water Turned On Yes No Bill Inspector Date AGENDA REQUEST FORM Item No. I 7L(•-• Name: Larry Thompson , 12 Department: Administration • Date: January 14, 1993morjzso Meeting Date: January 19, 1993 Category: Add On Subject: Appoint Alternate to ALF Board Explanation: Don Mayer was the alternate on the ALF Board. Per the Joint Powers Agreement, an alternate should be appointed. Reference Material/Responsibilty Referred To: (Name) Department Larry Thompson Administration Dan Siebenaler Police Ken Kuchera Fire /411 VA7614"1`' Signature