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HomeMy WebLinkAbout07.06.93 Council Packet AGENDA COUNCIL MEETING REGULAR JULY 6, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) a. Presentation of Certificate to Donavan Mayer - HRA Member 5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone wishes an item removed for discussion.) a. Approve Minutes - June 21, 1993 - Regular; June 28, 1993 - Special b. Adopt Resolution Vacating 5 Feet of a 10 Foot Drainage Easement c. Approve Employee Recognition Recommendation d. PULLED - Approve Various Amendments to ALF Joint Powers Agreement e. PULLED - Approve Probation Completion —Public Works Personnel f. Approve Capital Outlay Purchase - Laser Printer - Finance g. PULLED - Approve Budget Adjustments h. Approve Request for Payment - Project 92-7 - 4th Street i. Approve Final Payment - Project 92-16 - Dakota County Estates 7th Utilities j. Approve Extension of Developer's Agreement - Silver Springs 1st k. Approve Capital Outlay Request - Sewage Bypass Pump 1. Approve Capital Outlay Request - Public Works - Truck with Snow Plow and Sander m. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7:30 P.M. - Comprehensive Plan Amendment - MUSA Expansion - Wausau Supply 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Approve Change Order for Project 92-17 - Locust Street/FAA Expansion 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. PULLED - Consider Assessment Deferral Policy b. Hiring Personnel - Public Works Department c. PULLED - Modification of Guidelines/Present Agreement - Farmington New Home Program d. Project 93-13 - Dakota County Estates 8th -Feas. Study/Plans & Specs/Ad for Bids e. Request to Raise Pine Street Cul-de-Sac f. Receive Bids - Project 93-11 - Wausau Supply g. Update on Bypassing and Clear Water Discharge 10. NEW BUSINESS a. Solid Waste Collection at Duo Plastics 11. MISCELLANEOUS a. Appoint City Council as Cable TV Advisory Board b. Appoint Members to HRA Vacant Seat c. 1992 Audit Presentation 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMEERS THE AGENDA IS CONTINUED ON THE BACK OF THIS PAGE 13. UPCOMING MEETINGS a. July 10, 13, 15 - Annexation Discussions 14. ADD ON a. Dakota County League of Governments 15. ADJOURN AGENDA REQUEST FORM 4 0 6L. Item No. Name: Larry Thompson Department: Administration ;1; r;4): peu ,Date: June 17, 1993 ' / /..'`� 4,4104' i Meeting Date: u it, ��%ice A w ,y 7 iii �� Category: r ,- n -I. 19c Subject: A�s4 Don Mayer's Resignation from HRA _AA- dl Explanation: Self Explanatory 05, I Reference Material/Responsibilty Resignation - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Jerry Henricks HRA XIW-bY:17.6 Signa e June 17, 1993 Farmington City Council and HRA Board Members As a result of personal circumstances, I find I am unable to continue to serve on the Housing and Redevelopment Authority. Therefore, I am offering my resignation from the Board effective July 15, 1993. It has been my pleasure and honor to serve the city of Farmington in various capacities. If I may assist in any way in making a smooth transition for whomever the Council appoints, please feel free to contact me. incerely, YV-1.4/6rL,—__.. Donavan Mayer AGENDA REQUEST FORM Item No. Name: Tom Kaldunski Department: Public Works Date: June 25, 1993 Meeting Date: July 6, 1993 Category: Unfinished Business Subject: Pine Street Cul-de-Sac Explanation: The City has received a request to raise the elevation of this street. Council direction is being sought. Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Signature P MEMO TO: MAYOR AND COUNCIL SUBJECT: PINE STREET, CUL-DE-SAC FLOODING DATE: JUNE 30, 1993 The City has received a request from Oran Weierke, 10 Pine Street, to raise the elevations in the vicinity of the Pine Street cul-de-sac. This request comes because of flooding that has occurred in the area. I have had several street crews place 50 to 60 tons of gravel on portions of the cul-de-sac as directed by the Council at the last meeting. Stakes were placed on the cul-de-sac indicating the level that would be required to raise the cul-de-sac out of the 100 year flood plain. (as much as 15" + in some spots) The estimated cost of placing this gravel on the cul-de-sac is $3,500. This would use up most of the Public Work Departments gravel budget for 1993. The Department was planning to do repairs on Flagstaff Avenue with this material. In addition, Mr. Weierke has requested that the City place material around the perimeter of the cul-de-sac per the attached sketch. This material would be in effect a dike. The height of the diking would have to be determined. Material could be hauled in from Street reconstruction pojects if the Council directs staff to do so. Mr. Weierke's house is just outside of the 100 year and 500 year flood plains per F.I.R.M. maps. I understand Mr. Weierke's concern with flooding in light of the flood that resulted from the 9 1/4" rain in September 15th and 16th, 1992 and the spring of 1993. Mr. Weierke's basement would most likely continue to fill with water whenever flooding occurs on the river. The City Council has a number of options to consider; 1) Do nothing more than placing the small amount of gravel on the cul-de-sac as done to date. 2) Place the estimated 500 tons of gravel at a cost of $3,500.00 to raise the cul-de-sac out of the flood plain. 3) Place fill around the cul-de-sac with material from street projects in August 1993. 4) Begin working on a diking project to protect Mr. Weierke's property. 5) Contact various agencies (i.e. D.N.R. , F.I.R.M. , H.U.D. , Corp. of Engineers, V.R.W.M.B. , Soo Line RR, F.E.M.A. , etc.) and work towards improving the hydraulic capacity beneath the existing R.R. . A major portion of this railroad was washed out last fall. The ice arena was also threatened by that flood. A three foot differential existed at this railroad bed (see attached profile) occurs. The improvement of the hydraulic capacity at this location could help reduce the flooding between the railroad and T.H. 50. This is what happened when the railroad washed out last fall. The City and these agencies should consider some plan of action to increase the hydraulic capacity through the railroad section. The existing railroad bridge was most likely constructed 80 to 100 years ago when most of Dakota County was rural agriculture. Dakota County is one of the fastest growing county's in Minnesota and nationally. This rapid urbanization will result in increased flood occurances at old strucutres such as this railroad bridge. Some capital improvements are needed. 6) The Council may want to request an amendment and/or updating of the Flood Insurance Rate Maps (F.I.R.M.) from the U.S. Department of H.U.D. and D.N.R. . The City does have a lot of new interaction and mapping available to update the 1974 study. At a recent conference I learned that only 2 homes in Farmington utilize the Federal Flood Insurance. I was surprised. Many others may be eligible. The Council should consider improving the City's relationship with the various agencies involved in flood plain management. There are many programs available to help the City's residents. I would also want these agencies to review the basement flooding that occurs in the community. City studies have shown that this basement flooding is directly related to the flood hydrology on the river. The peak ground water levels occur shortly after the peak in the river, however, it is not as visual as the above ground flood. Staff has documented 2-3 foot rises in ground water levels in as little as 8 hours. The City should contact its state and federal representatives and seek their assistance and guidance with these issues. 7) Two unauthorized dams have been constructed on the Vermillion River downstream of the railroad bridge. (see map) The Department of Natural Resources has been contacted regarding these dams. It is suspected that these dams have some effect on the flooding and higher ground water levels. The DNR will most likely take action to have them removed. As you can see, the flooding of the Pine Street cul-de-sac is only a minimal symptom of the large flooding problems being faced by the City. The City Council should give direction on how to proceed with addressing the problem. I believe that there is a need for some flood management infrastructure improvements in the Farmington area. Because of the size and scope of the problems, the City Council should seek assistance from all the agencies listed in this memo. -1:%?PieIL Thomas J. Kaldunski, P.E. City Engineer/Director of Public Works cc: file Larry Thompson Department Heads , R� G 1I HH ' 113381S _ �1 I il1 - YI - Zi i ji <I —, , v ,I �1 '01 211 <I' I j` 13381Sl 3 1 & & J/1--� �33e11 S GAil/ 7""."1,1�e � Q �, LU ; 7'yd [ ZII 1s 'O N i C21 Z IN ,i � �` � �}-� VOISInIC R _ 1 ...rt/ik M C k v cL N 111 _ _ — iso_ -ti VC,D \� Il `r. r , -K .1 ,1 I • , 'Y m' is .. ui U1 ii N W O ' i N , i ll _ ___ 111 03 AGENDA REQUEST FORM 4-14 Item No. Name: Russ Matthys Department: Public Works - Solid Waste Date: June 25, 1993 Meeting Date: July 6, 1993 I ' • Category: New Business Subject: Solid Waste Collection at Duo Plastics Explanation: Explore variety of options for MSW collection at Duo Reference Material/Responsibilty Memo - Russ Matthys Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works Ben Klotz Public Works Lena Larson Public Works la.Or 111051, Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: SOLID WASTE COLLECTION AT DUO PLASTICS DATE: JULY 2, 1993 About three months ago staff met with the administration of Duo Plastics to discuss their specific needs for solid waste collection. The meeting was in part prompted by actions of BFI - Pine Bend Landfill, Inc. regarding new regulations on industrial non-hazardous waste disposal. At the time, the City was hauling all of its mixed solid waste to Pine Bend. Pine Bend was checking to ensure that all the material brought to its facility was in compliance with this new regulation. BFI had contacted all of the commercial/industrial waste generators in Farmington and had made site inspections of each of their facilities. Based upon their visual inspections and some cases of more detailed testing, BFI determined that Duo Plastics generated a significant amount of industrial non-hazardous waste. The waste items determined as falling into this category were used aerosol cans and plastic resin waste. The industrial non-hazardous waste was only one of the items discussed. Also discussed was the MSW material disposed by Duo. A large percentage of the MSW is kraft bags. Uncompacted, they take up a large majority of the container space. The bags are the packaging for the virgin plastic material used in the plastic manufacturing, but have interior plastic linings, which makes them non-recyclable at this time. They are individually very light in weight and may be scattered by the wind at the time of collection and disposal, creating a mess. In the past year, the City has provided Duo with a 10 cubic yard cardboard dumpster for cardboard recycling and a 90 gallon container for office paper recycling. With the cooperation of the Duo administration and staff, they were able to lower their collection routing from four 300 gallon containers, five days a week to three days. With this previous cooperation in mind, City staff and Duo are trying to work out an arrangement to meet these new needs. A number of options have been considered to help meet Duo's needs. In dealing with the industrial non-hazardous waste, two main options have been considered. One would be to have the City solid waste operators collect and transport this waste material to a designated disposal site. This could not be done at the Knutson Services Inc. MRF, as the MSW is currently being transferred. This would cause a problem for efficiency for the City's operations. The second option is to have a private contractor collect and haul the industrial non-hazardous waste separately. This is possible and staff is inquiring as to the associated costs of this service. Upon the approval of the Council to allow a private contractor to provide said service, and Duo's satisfaction with such an arrangement, staff will proceed with helping Duo obtain such a service contract. The situation with the kraft bags has been improved, but the options staff and Duo have considered will be shared with the Council for their input. The improvement already made by the sold waste operations was to replace the four 300 gallon containers with two 3 cubic yard containers. While being equal in volume, the 3 cubic yard containers allow Duo personnel the opportunity to lay the bags completely flat. Because the 3 cubic yard containers are emptied by the rear loading garbage truck rather than the automated side loading truck, the wind problem has been greatly reduced. Since the rear loading trucks are still used daily on a limited basis, staff feels that the use of the vehicle is not inefficient. The pluses of the rear loader outweigh the negatives in this unique situation. The other option considered was the purchase and installation of a stationary compactor with a 40 cubic yard rolloff container. This option cost $15,740.00 with the additions of a cart dumper at $4110.00 and individual carts at $390.00 apiece also possible. Questions created by this option involved funding of the purchase. Would the City as the solid waste collector be obligated to participate? Could Duo receive financing through the City? Would the purchase pay for itself on a volume basis? Would it provide any benefit in a weight based system? An efficiency of the compactor necessitates the use of the larger, 40 cubic yard, roll off box. The City operation does not have a vehicle large enough to haul such a box, so a private hauler would have to be contracted to haul it. With that and the industrial non-hazardous wastes, the City would have nothing to collect, but recyclables. Staff has not corresponded recently with Duo in any detail regarding the compactor option. They are receiving a copy of this memo and staff will discuss it with them. Staff would like the Council's direction regarding any financing options that they would consider feasible for this or any future similar situations. Russ atthys Assistant Engineer, P.E.