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HomeMy WebLinkAbout08.02.93 Council Packet AGENDA COUNCIL MEETING REGULAR AUGUST 2, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda.) 5. CONSENT AGENDA (All items approved in 1 motion without discussion unless anyone requests an item removed for discussion.) a. Approve Minutes - July 6, 1993 (Special) and July 19, 1993 (Regular) b. Approve Change Order/Payment Voucher - Project 92-3 - Hillview Storm Sewer c. Approve School/Conference Request - Engineering d. Approve Comments on Empire Township Comprehensive Plan e. Approve Authorization to Proceed with Vermillion River Tributary Right of Way f. Approve Solid Waste Survey Agreement with Decision Resources Ltd. g. Adopt Resolution Approving Joint Powers Agreement for Study of Feasibility of Consolidated Public Safety Communications h. Adopt Resolution Approving Agreement with John DuBois for Public Safety Communication i. Approve Amendments to Standard Development Forms j. Approve School/Conference Request - Computer Class - Administration and Engineering k. Adopt Resolution Approving Development Agreement - Nelsen Hills Farm 2nd Addition 1. Adopt Resolution Approving Preliminary/Signing Final Plat - Nelsen Hills Farm 2nd m. Adopt Ordinance Amending Subdivision Ordinance Relating to Monumentation n. Adopt Resolution Approving Gambling Premise Permit - St. Michael's Church Oktoberfest o. Approve Temporary 3.2 Permit - St. Michael's Church Oktoberfest p. Approve School/Conference Request - MN Ice Arena Managers - Parks and Recreation q. Approve Employee Committee Proposal for Roster r. Approve Completion of Probationary Period - Solid Waste Personnel s. Approve Recommendation to Hire Maintenance Worker I - Public Works t. Adopt Resolution Requesting a Corps of Engineer Flood Control Study u. Approve Application for Federal Disaster Assistance v. Approve 195th Street Improvement Agreement with Dakota County - PULL w. Approve Revised Final Payment - Project 92-16 - Barbarossa and Sons x. Approve Silver Springs 2nd Addition Project Completion Date y. Approve Nelsen Hills Farm Addition Project Completion Date z. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Request to Prorate Transient Merchant Permit - Mike Neilan 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. Consider Assessment Deferral Policy - PULL b. Public Works Facility c. Farmington New Home Program THE AGENDA IS CONTINUE ON THE NEXT PAGE • 10. NEW BUSINESS a. Project 91-6 - Farmington City Center - Adopt Resolution Accepting Feasibility Study and Setting Public Hearing b. Project 93-7 - Riverside Addition - Adopt Resolution Accepting Plans and Specifications and Authorizing Advertisement for Bids c. Present Proposed 1994 Budget 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES AND COUNCILMEMBERS 13. UPCOMING MEETINGS 14. ADD ON a. Change Orders for Project 92-17 - FAA/Locust Street Improvement 15. ADJOURN AGENDA REQUEST FORM Item No. 5 r Name: Tom Kaldunski Department: Public Works 1Date: June 25, 1993 -------ry .A.-Ys--.'"-' 1 fo 1 Meeting Date: August 2, 1993 ja �� lfri2 '' L 1cy4k,9Ye ',/ «vTT���Category: Consent Subject: Public Works Personnel Explanation: Ben Klotz has successfully completed his probationary period as Solid Waste Foreman. Steve Nordstrom has successfully completed his probationary period as Solid Waste Operator II. NCJ I Reference Material/Responsibilty lbrrf' i 0)P41JL ; .. . Referred To: (Name) Department531Ar- L aW" Larry Thompson Administration (..71(7.-V Wayne Henneke Finance /-c'' . I Tom Kaldunski Public Works / 1 Russ Matthys Public Works Ben Klotz and Steve Nordstrom Public Works 1./447 tel . Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PROBATIONARY PERIOD - PUBLIC WORKS PERSONNEL DATE: JULY 28, 1993 This memo is to inform you that Benno Klotz, Solid Waste Foreman, and Steve Nordstrom, Solid Waste Operator II have successfully completed their six month probationary period on the Solid Waste crew of the Public Works Department. These gentlemen have shown that they are very capable of handling the duties assigned to them. Per the conditions outlined in my 1/27/93 memo appointing these men to these positions, it is recommended that; 1) Benno's wages be increased to $16.94 per hour 2) Steve's wages be increased to $12.68 per hour It is my recommendation that the City Council recognize these successful completions of probation and the approved wage increases. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke Russ Matthys Karen Olsen TJK Rosemary Swedin AGENDA REQUEST FORM Item No. —rb-rr- A9 / Name: Tom Kaldunski Department: Public Works Okek Date: July 23, 1993 Meeting Date: August 2, 1993 efo Category: Consent Subject: Public Works Department - Hiring of Maintenance Worker I Explanation: I will be presenting my recommendation for the hiring of the final Maintenance Worker I. The main duties of the position will be mechanical. Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Ben Klotz Public Works /17t4r/X1L744/ Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: RECOMMENDATION TO HIRE MAINTENANCE WORKER I, PUBLIC WORKS DEPARTMENT DATE: JULY 28, 1993 The City received 127 applications for this Maintenance Worker I position on the Street and Utility crew of the Public Works Department. Attached is a copy of the advertisement that was placed. Note that this position will include mechanic duties as well as street and utility duties. Ten semi-finalists were selected from the initial applications. These semi-finalists were asked to complete the attached form to indicate their levels of skill and knowledge. Based on this informa- tion, seven candidates were invited in for interviews and a written test. I invited two mechanics from the City of Apple Valley to sit in on the interviews to assess the mechanical skills of the applicants. Their assistance was greatly appreciated. Four finalists have been invited to show their equipment skills to the Selection Committee. This testing will occur on Friday, July 30, 1993 between 12:30pm and 4:00pm. I will make my final recommendation following those tests. Therefore, my recommendation to hire will be distributed to the City Council prior to the 7:00pm meeting. All four of the finalists are excellent candidates. //tea=r1" J��e��C� ` Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer Benno Klotz MAINTENANCE WORKER City of Farmington (pop. 6500) a growing southern metro city, located 25 minutes south of Mpls/St. Paul, is accepting applications for the position of Maintenance Worker in the Public Works department. This mechanic's position is responsible for general maintenance duties as they relate to streets, sewer and water utilities and equipment. Salary range is $23,927 to $28,655. Minimum Qualifications: Class "A"driver's license and high school diploma or GED. Previous experience with municpal public work is desired. Good mechanical skills are required for preventative maintenance and minor mechanical repairs to the department's equipment. Applications are available at City Hall, City of Farmington, 325 Oak Street, Farmington, Minnesota 55024. Applications received until June II, 1993. Equal Opportunity Employer cc: Thisweek News Dakota County Tribune Farmington Independent Mpls Tribune (Out State and Metro) All City Public Works Departments within 25 miles of Farmington Unemployment Office NOTE: Publishing to take place 5 days after City posting. CITY OF FARMINGTON MAINTENANCE WORKER I/MECHANIC Type of Skill Level of Knowledge Repair Maintenance Operate yes/no yes/no yes/no Enter Confined Space Tap Water Main Sweeper(Elgin Pelican) Grader(Caterpillar) Skidster Backhoe(John Deere) Dump Truck w/Trailer (Ford's and International's) Annual Truck Inspection Operate Sewer Rodder Check Lift Station Hydrant Maintenance Water Meter Maintenance Plan Reading Read Utilities Map Flair Copper Pipe Welding Check Wells Ford L8000 w/Packer Ford L8000 Cab & Chassis Level of Knowledge Type of Skill Repair Maintenance Operate yes/no yes/no yes/no Pac-Mor Packer Rapid Rail Truck International Recycling Truck Ford Pickup w/hook lift Mack Automated Truck I acknowledge that the above information is true and complete. Signed Printed name 2 MEMO TO: M&YOR MID COUNCIL SUBJECT: HIRING OF MAINTENANCE WORKER I - PUBLIC WORKS DEPARTMENT DATE: AUGUST 2, 1993 I have completed the review process of the candidates for the Maintenance Worker I position available on the street and utility crew of the PublWorks Department. The four finalists were all strong candidates with good. macbanical skills. It'-is, my recommendation that the City offer this Maintenance-Worker I position to Todd Reiten. • The proposed wage for this position is $12.55/hour which represents the 1 year step level in the City's comparable worth study. This wage was selected because the candidate's skills are higher than those needed for entry level position. There will be a six month probationary period. Todd has indicated that he will accept the position if offered by the City Council. He would receive his next wage increase on his 1 year anniversary date. It is anticipated that Todd will be available after he gives a two week notice to his current employer. (Approximately August 17, 1993). 1141.14( s J 1 ski Director of Public Works/City Engineer TJK/3s cc: file Larry Thompson Wayne Henneke Benno Klotz Jerry Bauer Rosemary Swedin TJK AGENDA REQUEST FORM Item No. 5t Name: Tom Kald j unski t'///� Department: Public Works --ryclytki Date: July 23, 1993 Meeting Date: August 2, 1993 Category: Consent Subject: Resolution Requesting a Corps of Engineer Flood Control Study Explanation: The Council will be considering approval of a request for a study for a Section 205 Flood Control Project on the Vermillion River by the Corps of Engineers. Reference Material/Responsibilty Memo/Resolution - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Glenn Cook Bonestroo, Rosene, Anderlik 1;14,1‘141 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: VERMILLION RIVER FLOOD CONTROL DATE: JULY 28, 1993 As directed by the City Council, I have been in contact with the Corps of Engineers (COE) and the Vermillion River Watershed Management Board (VRWMB), regarding a possible flood con- trol project on the Vermillion River. A special meeting with VRWMB, COE, DNR, etc., has been scheduled for August 2, 1993. Attached is a bulletin from COE which outlines the steps to initiate a reconnaissance study by the COE. Also attached is a proposed resolution requesting that the COE do a reconnaissance study. Reconnaissance studies by the COE are done at full Federal expense. This effort would determine any further federal interest in this flood control project. The City would have to contribute financially to any feasibility studies and project funding per an agreement between the City and COE if the project proceeds beyond the reconnaissance study. I recommend that the City Council approve the attached resolution and direct me to forward three copies of this resolution to the COE. /;17 /1(c1L/Thomas J. ski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Development Committee , .., i SECTION 205 US Army Corps of Engineers St.Paul District SMALL FLOOD CONTROL PROJECTS WHAT CAN THE CORPS DO? Section 205 of the 1948 Flood Control Act, as amended, provides direct authority for the Corps to construct certain small flood control projects that have not already been specifically authorized by Congress. There is no limitation as to the type of improvement which may be used. Both structural (levees, channels, or dams, for instance) and nonstructural (floodproofing or evacuation, for example) solutions are considered. A project may also include features for other purposes such as water supply, provided local interests indicate a need and are willing to contribute the amount representing the added costs incurred as a result of the addition. There are several stipulations which must be met in order to qualify under this program. Studies are required to evaluate potential projects. Each project selected must be complete within itself. It also must be environmentally acceptable and economically justified - that is, the benefits resulting from constructing a project must exceed the cost incurred to construct the project. In addition, each separate project is limited to a total Federal cost of not more that $5 million, including studies, plans and specifications, and construction. The- basic study process consists of two phases, a reconnaissance study and a feasibility investigation. The reconnaissance study efforts determine a Federal interest in further, more detailed studies. This study is conducted at full Federal expense. The feasibility phase involves all planning and engineering activities that are required to reach a conclusion on Federal participari.on in construction of a project. This study phase is cost-shared on a 50/50 basis. In special cases, should the total cost of both phases be less than $40,000, then no cost-sharing is required and the studies are conducted at full Federal expense. (1„_c a prnje't i s ^r'rovcd and ffl-nded fnr nnncrritcrinn, then the non-Federal sponsor is required to contribute 25 percent up-front financing for construction. At least 5 percent of the total cost must be contributed in cash. The remainder can include credit for those items spelled out below in the items of local cooperation. Should those costs exceed 25 percent of the total cost, the sponsor would still be required to pay for all of these items. WHAT ARE THE LOCAL RESPONSIBILITIES? Before a solution is implemented, formal assurances of local cooperation must be furnished by a State of local agency empowered under State law with sufficient legal and financial authority to comply with all assurance items. Typically, they must agree to the following: 1. Provide all lands, easements, rights-of-way, utility relocations and alterations, and highway or bridge construction and alterations needed for project construction. ,, 2. Hold and save the United States free from damages due to the construction works, not including damages during construction, operation and maintenance that are due to the fault or negligence of the United States or its contractors, and adjust all claims concerning water rights. 3. Maintain and operate the project after completion in accordance with regulations prescribed by the Secretary of the Army. 4. Assume full responsibility for all project costs in excess of the Federal cost limitation. 5.Prevent future encroachment which might interfere with proper functioning of the project for flood control. 6.Provide a contribution toward construction costs where special local benefits will accrue in accordance with existing policies for regularly authorized projects. 7. Provide a cash contribution for project costs assigned to project features other than flood control or to satisfy local cost-sharing requirements. 8. ContribuLe a ijjiriimuiu of 25 pe cent up-front financing for construction. At least 5 percent of the total cost must be a cash contribution. HOW CAN A STUDY BE REQUESTED? An investigation under Section 205 may be initiated after receipt of a formal request from the prospective sponsoring agency. An example of an acceptable resolution is given below. This request and any further inquiries concerning a small flood control project should be made directly to: Water Resources Study Branch Planning Division St. Paul District, Corps of Engineers St. Paul, Minnesota 55101-1479 SAMPLE RESOLUTION Be it resolved that the (City Council. Village Council. County Board of Commissioners. etc. ) requests the U.S. Army Corps of Engineers to conduct studies to determine the feasibility of developing a small flood control project at (location) under the authority provided by (Section 205 of the 1948 Control Act. as amended) . It is understood that, if it is found feasible and advisable to develop a small flood control project at (location) , the (City Council. etc.) would be required before construction commences to enter into a contractual agreement that it will provide such local cooperation as may be prescribed by the Secretary of the Army. The (Clerk. Secretary. etc. ) of the (City Council. etc. ) shall be, and is hereby, directed to transmit three copies of this resolution to the District Engineer, St. Paul District, U.S. Army Corps of Engineers, 1421 U.S. Post Office and Custom House, St. Paul, Minnesota 55101.1479. a Signed (Mayor. Board Chairman. etc.) AGENDA REQUEST FORM Agot. Item No. �� Name: Jerry Henricks / Department: HRA Date: July 14, 1993 a g-, ig43 Meeting Date: T„'.�o i a°'- 7/p 3 yyt 4_ Category: tea"Business '/ Subject: Public Works Facility Explanation: Presentation of information relating to the site plans, elevations and cost estimates for a Public Works facility. Reference MateriaWResponsibilty Memo - Jerry Henricks Referred To: (Name) Department Larry Thompson Administration Development Committee HRA Members A 5110.47/14418) Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PUBLIC WORKS CENTRAL MAINTENANCE FACILITY DATE: JULY 16, 1993 In 1989 the City had commissioned a Space Study and Feasibility Report defining the space needs of the Public Works department and estimated construction costs for a maintenance facility to meet the Public Works departmental needs. The voters declined the 1989 referrendum set at$600,000 for the public works facility. This action necessitated the City to look for space to rent or a building that could be leased/purchased. The City began the process examining the feasibility of leasing/purchasing the Hanson building. The City was unable to reach satisfactory terms with Mr. Ken Hanson for the building. Therefore,the Council requested the HRA to assist in determining the feasibility of con- structing a new facility in the Industrial Park. This information is the result of that study. Presently, the City is renting Abe's Auto Body Shop for$21,600 per year. There is 6,000 square feet at this facility. Before presenting the information gathered,I would like to update the Council as to a conversation with Ken Hanson. On July 7, 1993 Ken Hanson and I were talking about his plans for his building. Mr. Hanson stated he was planning to present a package to the City selling the building to the City for $400,000 over a fifteen year term at 7%interest, approximately. Bonestroo, Rosene,Anderlik and Associates have received a commitment from a contractor to bid the construction of the project(if submitted to bid over the next couple of months)for under $500,000 (This project must go through the public bidding process). If the City was to lease/pur- chase the Hanson Building selling municipal bonds at 7%interest with debt service payments for 15 years,the annual payment would be approximately$43,917.83. If the City was to lease/purchase the building from the HRA at 7%interest with debt service payments for 15 years,the annual payment would be approximately $54,897.29. If the debt service payment was 20 years with 7%interest,the Hanson buildings annual payment would be$37,757.16 compared to the - ' • annual pa ent of $47,196.45. In summary,the new facility,although it may cost more initially,will meet all ADA 1 - - • :, provide growth opportunities,supplies sufficient outdoor storage capabilities,provides efficient equipment storage system,supplies an energy efficient building,provides a building with a clear spand for more efficient use of building and central location. The Hanson building,which is a good solid building,produces some concerns with unknown costs,such as;retrofitting of the building to meet City needs,energy efficiency,ADA requirements,ventilation needs,vehicle accessibility(with limited number of doors,vehicles may block access to the other vehicles),pillars pose a problem for efficient use of building,outside storage space is extremely limited,limited future growth or expansion and on site buried gas tanks may pose a problem. • The following individuals will be at the meeting to make the presentation on July 19, 1993: 1. Tom Kaldunski-City Engineer 2. Tom Anderson-Bonestroo, Rosene, Anderlik& Assoc. 3. Ron Langness- Springstead 4. Gerald Henricks-HRA Executive Director If the City Council approves the project as presented, a motion should be passed approving the project and directing the City Engineer to proceed with completing the plans and specifications for this building. I would suggest the City Engineer be authorized to hire the Bonestroo firm for actual development of the building plans and specifications. A second motion should be passed to request the HRA to proceed with the project as presented. They will act as developer on the project. The third motion would authorize the City Administrator and City Engineer to negotiate a lease/purchase agreement between the City and the HRA for the project. The time schedule for this project could be: July 19, 1993 Council approves project July 21, 1993 HRA approves project September 1, 1993 HRA approves and authorizes the following: a.Approves building plans and specifications b.Authorizes building plans and specifications c. Agree to the basic terms of lease/purchase agreement October 18 & 20, 1993 HRA and City Council a. accept bids b. award Contract c. sign lease/purchase agreement with final rental terms included November 1, 1993 Construction Start-up March 14, 1993 City moves into new Public Works Central Maintenance Facility This is a preliminary time schedule which may have modifications in the future. If there are any questions,please feel free to contact me. ''C .g•.‘44e/9c- g/-e',U-te Gerald A. Henricks HRA Executive Director Comparison of the Hanson Building and the New Facility Hanson, New Facility Age 17 - 20 years 1993 Construction Size 15,000 square feet 14,800 square feet Construction Material Concrete Block Pre-cast concrete Tilt-up panels Land Available 0.85 acres 2.36 acres Interior Design 2 rows of support beams Clear span building dividing the building in with no obstacles. equal thirds. Doors 3 overhead doors 10 overhead doors 2 service doors 5 service doors ADA Requirements Needs to be retrofitted Meets all requirements Ventilation system Currently unknown Meets all requirements Heating/Air Conditioning Open space has gas Open space has gas overhead system. Office overhead system. Office area air conditioned. area air conditioned. Interior Obstacles Cooler system occupies None 1/8 of building area. Expansion Capabilities Limited to railroad land 20 acres available for expansion. 50 feet X 170 feet. Storage Area Limited outside storage Sufficient land to meet long term capacity due to size of lot. future expansion needs. Location Central Business District Industrial Park near center of Farmington. , 1401 'siree . 3EO.W 5 --_ -- . ......It_.ru_r-. �.._ z,C�`-- = ..r-i,- c_.._.. -.._�.,. we la .,a ___-:.-� ::-_-.- -.. - low� - �._-.--.r,..:� :..z: mac_=ar_. ,t I 11 1 I I ; 1 11 I I e I i 1 1 ,, . . 1 1 II , I 1 1 �` 1 I I ; 1 100 NEM STEEL BAMS �i:. . :... ; :.. NE M 111:11131136 ,�, rat edit D014.114K feE - wwrw•l Down N �t EEL BEAn -51 O 5 io MELZAkille 2 -00 SQUARE FEET • �Pl:i�t� x.1..1-A'stE V gooF I TAF'EREO N15ULATta4 _ .....rroo.;, ---- 410, - AM,T~~WWAMare 111111116. Mgr _NrianprliprAW 4c tAft -101515 6Ax-loWr5 PQEr461 PLA+JK �r - N N M 4��Cot►c . F? 4111.4. ttt 1±t O 5 0 GR95y -SEGT ONI M1401TDA ?U A '- ? 60%U:41414 COVUUNlistAtIcf t l - µ- CfAUl itkica* COO( 1 12)1013 A MP) r,,T11; Ra re.� 4 �3 ", c.,t�G- 4 %(2.:lA , u44 IQf3 iik AGENDA REQUEST FORM 0--Item No. Name: Jerry Henricks _ 0 (Li) ----1 Department: HRA )09 .v -02-t---- Date: July 23, 1993 e________,2 Veet ., K-A Meeting Date: August 2, 1993 Category: Unfinished Business Subject: Farmington New Home Program Explanation: Modification to Administrative Guidelines and presentation of Administrative Agreement. Reference Material/Responsibilty f I y Memo - Jerry Henricks Referred To: (Name) Department Development Committee HRA •''' ...ethe/t #414441114) Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: FARMINGTON NEW HOME PROGRAM DATE: JULY 30, 1993 Please find attached the two parts of the Farmington New Home Program: 1. Administrative Agreement 2. Administrative Guidelines The Administrative Agreement notes the purpose of the program is to "eliminate the blighting influence of substandard housing" and the improvement of residential neighborhoods. This will be accomplished through the acquisition of property and the development of new single family homes. It also notes the funding sources, 1984 TIF funds and CDBG funds. The administration of the program will be completed by the Dakota County HRA. Progress reports will be submitted to the City Council on a quarterly basis. The agreement can be modified by the City and the HRA. The program commences upon approval of both boards with the right of termination by either party by a 30 day written notice. The Administrative Guidelines have been modified from the original presentation to note the following: 1. Page One- Section II, item A4, Farmington contractors interested in this program will be invited to periodic meetings for disbursement of information. 2. Page 7, Section XI, Site and Building Standards have been added. 3.Page 8, Section XI,B3,This section notes that two stall garages are preferred to a single stall garage. Single stall garage "maybe" allowed under setback require- ments that can not be met. 4. Page 8, Section XI,B4, -In this section steel siding has been added as an allowable siding material. 5.Page 8, Section XI,D-Added to this section is "or a designated representative". Previously this section allowed no project to move forward until the Council had reviewed it and voted on the project. The Council has established guidelines in this program and they have in place City building codes to govern the construction. This section allows the Council to appoint their representative to oversee the design plans/construction plans. The Program will be administered under a first come,first served basis depending upon the project meeting the Administrative Guidelines. If the Council approves the program,a motion should be passed to that effect directing and authorizing the signing of the agreement. Gerald A. Henricks• (/ HRA Executive Director AGENDA REQUEST FORM Item No. Pt s C Name: Jerry Henricks Department: HRA Date: June 18, 1993 Meeting Date: 1 Category: Unfinished Business Subject: Farmington New Home Program Explanation: Modification to Admi istrat' e Guidelines and presentation ministrative Agre t Reference Material/ espons'bilty Memo - Jerry Henricks Referred To: (Name) Department Development Committee HRA Members Signature _awe Housint & Redevelopment Authority (>I -+�3- ,�� DAKOTA COUNTY 2496145r Sr.W. • unr,AIX »Cnti• IDD 612.423-tild2 • FAX 2_423 ISC C!TY OF FAPRAmIrrrrim July 16, 1993 FT",), JUL 1 9 1993 r Mr. Jerry Henricks '- - LJ City of Farmington 325 Oak Street Farmington, MN 55024 Dear Jerry: Enclosed please find a revised draft copy of the "Farmington New Home Program Administrative Agreement" for your review and comment. Further revisions have been made on pages #1 and #8 . In addition, I have attached Exhibits "A" and "B" . Please contact me when you have had the opportunity to review this information. I will have final documents prepared for presentation to the Farmington City Council at that time. Sincerely, 7... i /V/i1/(-4-r - Tracie L. Chamberlin Assistant to Executive Director Enclosure cc: Larry Thompson, City Administrator FARMINGTON NEW HOME PROGRAM DRAFT ADMINISTRATIVE AGREEMENT THIS AGREEMENT is entered into as of this day of , 1993, between the City of Farmington (the "City") and the Dakota County Housing and Redevelopment Authority (the "Authority") , the aforementioned each being governmental units of the State of Minnesota. I. PURPOSE The purpose of this Agreement is to enable the City and the HRA to implement a program to eliminate the blighting influence of substandard housing and to alleviate the shortage of standard and affordable housing for families, thereby improving residential neighborhoods and the Farmington community as a whole. This will be achieved through the acquisition of property and the development of new single family homes. II. FUNDING This program will be funded by the HRA from the following sources: TAX INCREMENT FINANCING - Revenues from the HRA housing tax increment district that was created in 1984 . COMMUNITY DEVELOPMENT BLOCK GRANT - Program income from the closed out Small Cities Block Grant Program which the HRA administered in Farmington in 1983 . III. ADMINISTRATION This program will be administered in accordance with the "Farmington New Home Program Administrative Guidelines" attached hereto as Exhibit "A" and within the boundaries as defined in Exhibit "B" . DRAFT 2 _ The HRA will provide program progress reports to the City on a quarterly basis. IV. AMENDMENTS The City and the HRA reserve the right to amend or terminate this program at any time, except that changes or termination shall not adversely affect any persons with respect to official documents approving participation in the program which were executed prior to the effective date of such amendment or termination. V. TERM This Agreement will commence upon being approved and executed by the aforementioned parties and will end at such time as funds are expended or one or both parties request the cancellation of this Agreement. VI. CANCELLATION Either party may cancel this Agreement by 30 days written notice to the other. _ 3 _ DRAFT CITY OF FARMINGTON By: Date Its: By: Its: DAKOTA COUNTY HRA By: Date Its: By: Its: KAr i B. Owners expressing an interest in selling will be contacted by the HRA to inform them of the estimated project time line and to solicit a written response. C. Sale to the HRA is on a voluntary basis. Interested sellers will be required to respond to the HRA solicitation in writing, with an offer indicating: 1. An interest in selling their property to the HRA 2. A willingness to waive relocation benefits 3. Statement of tenant interest in the property at time of offer 4. Consent to the release of relevant information to potential developers and end buyers SECTION III: Property Evaluation The HRA will prepare property fact sheets for those properties which owners have expressed an interest in selling. By conducting a driveby inspection/screening, the HRA will make an evaluation as to whether or not the property appears to be suited to this Program. Subsequently, the properties will be required to meet one or more of the following conditions to be considered for acquisition. A. The property is: 1. Substandard as to condition, size or usage. 2 . Obsolete and has a faulty design for the block and area in which it is located. 3 . A deteriorating factor which has caused blight to other adjoining properties. 4. Detrimental to the safety or health of abutting properties on the block. B. The estimated market value of the property is within appropriate limits established for tax increment feasibility. C. The site can be developed with a single family home within City of Farmington code requirements, including zoning and conformance with the Comprehensive Plan. D. The property is owner occupied or vacant. Priority will be given to property that is owner occupied or vacant. Tenant occupied properties will be considered on a case by case basis. E. The relationship of the property to other projects does not cause a negative impact on development. Projects/areas to be considered are: 1. Commercial District 2. Industrial Park 3. Floodplain / River 4 . Railroad 5. Other F. Prior to acquisition by the HRA, properties over 50 years old must be evaluated for historical significance. The HRA will 2 DRAFT not purchase property which qualifies for the National Register of Historic Places. G. The HRA will make every effort to direct owners of property which does not meet the guidelines for this program to a more suitable program. SECTION IV: Property Selection A. Based upon the information in Step II, the HRA will identify the best candidates for acquisition. This is to be done on a case by case basis. The following will be considered in that evaluation: 1. Properties which are immediately available 2 . Properties with one or more of the following characteristics will be considered first: - lowest values - poorest visible conditions 3 . Properties purchased will be equally distributed by location and value through the district when possible, and provide a viable financial mix of properties to support program financial requirements. B. Once an offering letter is received, the HRA will contact the owner(s) of the property and arrange an inspection of the interior for blight qualification. The following information may also be obtained at that time: 1. Demolition information 2. A determination as to the known existence of any hazardous materials on the property C. If the property meets the blight test, acquisition procedures will continue. If the blight test cannot be met, the property cannot be considered for acquisition. D. If a variance is required to redevelop the property, the HRA may, at its sole discretion, choose not to acquire the property. E. Based upon the above, if it is decided that the acquisition is to continue, the HRA will order a fee appraisal to determine: 1. The purchase price of the property to be presented to the seller 2. The reuse value as a vacant lot 3 . The finished price range for new single family construction to be provided to potential developers (optional) F. If the property under consideration is tenant occupied, the relocation benefits to which the seller/tenants are potentially entitled are to be clearly explained at this time. An agreement regarding relocation benefits, or the waiving thereof, must be reached before acquisition is to continue. G. If the seller agrees to the purchase price, the purchase agreement may be made contingent upon the completion of an 3 DRAFT Environmental Phase I Audit, if deemed necessary subsequent to property inspection, indicating no evidence of hazardous waste on the property. H. Sellers will be asked to provide the Abstract or RPA (as applicable) to facilitate the rendering of a Title Opinion. The cost of updating the Abstract or RPA will be the sellers if a sale occurs. If no sale occurs, the HRA will bear the entire cost of updating the Abstract or RPA. A written receipt is to be provided when receiving and returning an abstract or RPA. I. Legal counsel for the HRA will be responsible for having the Abstract or RPA updated. J. If the Title Opinion indicates that the property has marketable title, purchase procedures will continue. If the Title Opinion does not indicate a marketable title, the HRA may choose not to acquire the property. K. Simultaneously with the Title Opinion, an Environmental Phase I Audit, if deemed necessary, will be obtained from an independent Environmental Engineering firm or other firm performing such services. If environmental hazards are found on the site, the HRA may choose not to acquire the property. SECTION V: HRA Purchase of Property A. When a purchase price has been determined, the seller is to be informed of: 1. The purchase price 2. How the purchase price was determined 3 . The fact that if negotiations fail and the offer is not accepted, the HRA need not acquire the property B. Once a purchase price has been reached, a purchase agreement and "waiver of relocation payment" must be executed by the seller for the acquisition process to continue. The relocation benefits which the seller agreed to waive must be clearly explained at this time if not explained previously. C. Following authorization of a purchase agreement the seller will be requested to assemble or supply all required documentation prior to closing. D. It may be requested that the seller/tenants be prepared to vacate the property on the day of closing. SECTION VI: Demolition of Property A. Following the acquisition of a property, the HRA will advertise for bids for the demolition of the house and any other structural improvements on the property. B. Demolition must occur within thirty days, or at such other time as specified in the demolition contract, after the bid for 4 demolition has been awarded. C. Necessary soil corrections and compaction, if any, will be the responsibility of the developer of the property. D. The sale of structures will not be encouraged due to the size and condition of eligible properties and the timeframe necessary to remove a structure. SECTION VII: Determination of Sales Price A. Prior to marketing a lot for sale, the HRA will determine the Fair Market Value of the lot. One of the following methods will be used to determine the Fair Market Value: 1. Use the value arrived at through the appraisal conducted in accordance with SECTION III; E. 2 . Obtain a written opinion of fair market value from a Certified Appraiser contracted by the HRA. 3 . Obtain an appraisal from the Dakota County Assessor's Office. At the HRA's option, it may reevaluate the Fair Market Value by using any of the above methods. B. In determining the sales price of a lot, the HRA may take into consideration the expenses related to the sale of the lot, including all direct expenditures such as title fees, legal fees, realtor fees, and administrative costs attributable to the marketing and sale of the lot. C. The HRA will not accept a purchase agreement on a lot for an amount lower than the HRA Fair Market Value, unless one of the situations outlined below occurs: 1. The potential buyer has an appraisal prepared by a Certified Appraiser which indicates a value less than the HRA Fair Market Value. The HRA may have a Review Appraisal performed. The Review Appraiser may be an appraiser from the Dakota County Assessor's Office or an independent appraiser selected by the HRA. 2. The proposed use is determined to have sufficient benefits to the community that would justify selling the lot at less than the Fair Market Value. Such a proposed use would include, but not be limited to, sale to a government entity or non-profit organization for housing which would serve a family with an income at or below 50% of median income. Non-profit organizations requesting a reduced sale price shall provide evidence of 501(3) or 501(c) 4 tax status. SECTION VIII: Solicitation for Purchase from HRA A. Following the purchase of a house, the HRA will advertise a request for proposals to encourage the submission of a proposal to construct a new single family home on an identified lot. 5 DRAFT B. In the event that no proposals are received by the deadline established in the advertisement, the HRA may work with a realtor to promote the sale of the lot and/or may sell the lot directly to a qualified end buyer provided the end buyer agrees to develop the property within a specific timeframe and according to the guidelines expressed herein. SECTION IX: Purchase Offers to HRA A. The HRA will consider sale of lots on a Contract for Deed. However, the following conditions will apply: 1. The purchase price shall not be less than 105% of the HRA sales price as determined above in SECTION VI. 2. The interest rate on such Contract for Deed shall be the current Interim or Swing loan rate compounded annually. 3 . The term of the Contract for Deed shall not exceed one year. 4. At the time the contract for Deed is submitted, an initial payment of the greater of ten percent of the amount in A(1) above or $1, 000 per lot will be required. 5. The Contract for Deed shall be executed in conjunction with an HRA Purchase and Development Agreement. B. All offers for lots through this program must be made on an HRA Cash Purchase Agreement form or Purchase and Development Agreement form and submitted to the HRA. C. The purchase agreement must be accompanied by an Earnest Money check of at least $1, 000 (unless it is for a Contract for Deed in which case the amounts outlined in part A above would apply) . The Earnest Money check will be returned on any offer not accepted. D. The maximum term of a purchase agreement (other than a Contract for Deed) shall be 90 days. E. Upon receiving a written offer, the HRA shall accept, counter, or reject the offer within thirty days. SECTION X: Selection Criteria A. Prior to executing an Option Contract or Contract for Deed, the HRA shall evaluate the credit worthiness of a potential buyer by performing a credit check. The credit check may consist of contacting a minimum of three credit references, or a credit search performed by a professional credit agency. A credit check used to approve an Option Contract or Contract for Deed may not be more than 90 days old. B. The HRA will evaluate the price to determine whether it meets the requirements of this policy. C. The HRA shall determine whether the terms of the offer meet the requirements of this policy. 6 DRAFT D. Prior to a property closing the party developing the property must demonstrate financial capability by: 1. A statement from a financial institution of sufficient construction capital to complete the project; and 2 . A letter of credit in the correct amount, as required by these procedures. E. Prior to a property closing the party developing the property must provide favorable references from: 1. Three satisfied customers; and 2. Three major suppliers, one being the construction lumber supplier; and 3. Building inspectors from two cities in which the developer has constructed new housing within the past three years. F. Prior to a property closing the party developing the property must also: 1. Provide proof of builder's risk, comprehensive general liability, and worker's compensation insurance coverage; and 2 . Provide proof of H.O.W. insurance or equivalent to perform warranted repairs required by MN State Statute. 3 . Agree to complete construction within the time frame specified within the Development Agreement. The Development Agreement will include a provision which returns the ownership of the site to the HRA if the developer does not perform as agreed to. G. In the event that the party purchasing the property and the party developing the property are not one in the same, the developer requirements set forth above in D, E, and F, must be met before the HRA will transfer ownership of the property to the purchaser. SECTION XI: Housing Design and Site Development Criteria Siding materials, exterior facade presentation, roof, window, siding and building line variability, finished landscape, interior space function and use are all important considerations. The development of all sites shall meet the development objectives listed below. The guidelines were created to insure that the homes built on the identified lots blend in with the surrounding neighborhood and respond to specific concerns of the City of Farmington. A. Site Standards 1. The entire grounds shall be finish landscaped to be aesthetically pleasing in all seasons. Land forms and plant materials shall be used to define the site. 2. Utility meters shall be screened from street view; locations must be specified on plans. 3 . Site drainage shall be accommodated on the site so that water is directed away from both the new home and the neighboring properties. 7 4. Existing trees shall be preserved when possible. Care shall be taken to preserve existing root systems. A t. - 1 wrap, with board reinforcement shall be used on tr= �! directly adjacent to active grading and construction are- - . 5. The construction site, neighboring property and adjacent public streets shall be kept free of construction debris at all times. 6. All air conditioning units must be located in the rear yard of the house. 7. Egress window area well foundations must meet side setback requirements (minimum of 6 ' from the property line) , or be located in the rear yard of the house. 8. No construction workers, construction equipment or construction materials shall enter neighboring properties. B. Building Standards 1. Three and four bedroom homes are preferred. However, a minimum of two finished bedrooms and easily finished space for a third bedroom will be acceptable. 2 . Two full bathrooms are preferred. However, a minimum of • one full bath and a 1/2 bath roughed-in will be acceptable. 3 . A two car garage, attached or detached, must be provided on the Site for single family detached unite lompoogog. A minimum of one enclosed parking opacc perunit` will 'be required for attached cinglc family units 0000200#0 car< »; .;:ar.a a »><:':<< <;::, .................. ............ ..:..::::::as .......aces ta:4le :;:<ttf:;<;><0as0s< >:::where <€'4e0bac3 requirements w l . not permit a t o c .r garage. 4 . Exterior materials (siding, 'soffit, doors and windows) , shall be low maintenance. Aluminum ems, vinyl 444 40041 eel are preferred. Natural cedar lap is acceptable if properly stained or painted. Hardboard panels or hardboard lap siding may be acceptable in some instances. 5. Unit height and mass of the new homes shall be compatible with the scale of the surrounding neighborhood. 6. Plans must present a balanced and pleasing distribution of wall and window areas from all views. 7. A full basement is preferred to be provided in the house unless the selected design results in a split level/garden level type of basement. C. The HRA will review all proposed plans in accordance with the standards herein. Plans meeting said standards will be recommended for consideration by the Farmington City Council. D. The Farmington City it Council, will review proposed plans for adherence..to...all.. standards ..set forth in this section. Council approval must be obtained before the HRA will transfer ownership of the property to the purchaser. SECTION XII: Program Amendments The City of Farmington and the Dakota County Housing and Redevelopment Authority reserve the right to amend or terminate this program at any time, except that changes or termination shall not adversely affect any persons with respect to official documents approving participation in the program which were executed prior to the effective date of such amendment or termination. 8 EXHIBIT "B" FARMINGTON NEW HOME PROGRAM NEIGHBORHOOD BOUNDARIES The boundaries of the Designated Neighborhood are: Beginning at the corner of Willow Street and 8th Street, extending south to an imaginary line extending west to Maple Street, continuing west on Maple Street to 6th Street, then south to Ash Street, then west to 2nd Street, then north to Maple Street incorporating all properties abutting on 2nd Street, then west to 1st Street and incorporating all properties abutting on 1st Street, then north to Walnut Street, then west to Division Street incorporating all properties abutting on and south of Walnut, then north on division Street to the Vermillion River, then northerly and easterly along the south bank of the river to the boundary between the City of Farmington and Empire Township, then east on the boundary to 5th Street, then south on 5th Street to Willow Street, then east to the point of beginning. __,......'„........."-. • MI i r (i111 1 . • L_ .' 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DAKOTA COUNTY Housing & Redevelopment Authority 612-423-4800 2496-145th St.W. • Rosemount,MN 55068•T.D.D.612-423.8182•FAX 612 423-8180 TO: DAKOTA COUNTY MUNICIPALITIES FROM: DAKOTA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY (HRA) DATE: MARCH 31, 1992 SUBJ: DAKOTA COUNTY HRA FIRST TIME HOMEBUYER'S PROGRAM Enclosed please find an informational sheet on the Dakota County HRA First Time Homebuyer's Program. Because the qualifying limits on this program have recently been increased, the HRA is sending these revised information sheets to various points of public contact within Dakota County. Many of the individuals we work with through this program have indicated that they contacted their respective City Hall for information on this program prior to contacting the HRA. It is our hope that the enclosed will assist Dakota County municipalities in referring persons with questions on this program to the HRA. Please feel free to make copies of the enclosed and have them available for people to take or post the sheet where persons may view it. If you have any questions regarding the Dakota County HRA First Time Homebuyer's Program or the enclosed information sheet, please contact Tracie Pechonick of our staff at 423-8116. Thank you. "AN EQUAL OPPORTUNITY EMPLOYER" . 1' C DAKOTA COUNTY FIRST TIME ',::,:::::,::,::::: :,,:,,,„,::„.,„,„.: ::: i,:„: HOMEBUYER MORTGAGES 7.97% :,:„:, :,i,::,;:„;:5:. :::::.::::i,on.„:„. .ii:..,,,,:::..: .. The Dakota County Housing and Redevelopment Authority is offering 7.97%mortgages for first time homebuyers. Downpayment assistance is also available in conjunction with the First Time Homebuyer Mortgages on a first-come,first-served basis. The HRA will provide up to 3%of the mortgage amount to pay for the downpayment and closing costs,and the assistance is only repaid when the home is sold. To be eligible for a First Time Homebuyer Mortgage and downpayment assistance, a family must: • Be a First Time Homebuyer (They may not have owned their •principal residence within the last three years.) • Have a Gross Income less than$48,000 • Purchase an existing single family house,townhouse,or condominium. (Funds are available for new construction on tax forfeited property.For a list of tax forfeited lots, contact the HRA at 423-8106). • The maximum purchase price is$99,500. 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