HomeMy WebLinkAbout08.02.93 Council Packet AGENDA
COUNCIL MEETING
REGULAR
AUGUST 2, 1993
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda.)
5. CONSENT AGENDA (All items approved in 1 motion without discussion unless
anyone requests an item removed for discussion.)
a. Approve Minutes - July 6, 1993 (Special) and July 19, 1993 (Regular)
b. Approve Change Order/Payment Voucher - Project 92-3 - Hillview Storm Sewer
c. Approve School/Conference Request - Engineering
d. Approve Comments on Empire Township Comprehensive Plan
e. Approve Authorization to Proceed with Vermillion River Tributary Right of Way
f. Approve Solid Waste Survey Agreement with Decision Resources Ltd.
g. Adopt Resolution Approving Joint Powers Agreement for Study of Feasibility of
Consolidated Public Safety Communications
h. Adopt Resolution Approving Agreement with John DuBois for Public Safety
Communication
i. Approve Amendments to Standard Development Forms
j. Approve School/Conference Request - Computer Class - Administration and Engineering
k. Adopt Resolution Approving Development Agreement - Nelsen Hills Farm 2nd Addition
1. Adopt Resolution Approving Preliminary/Signing Final Plat - Nelsen Hills Farm 2nd
m. Adopt Ordinance Amending Subdivision Ordinance Relating to Monumentation
n. Adopt Resolution Approving Gambling Premise Permit - St. Michael's Church Oktoberfest
o. Approve Temporary 3.2 Permit - St. Michael's Church Oktoberfest
p. Approve School/Conference Request - MN Ice Arena Managers - Parks and Recreation
q. Approve Employee Committee Proposal for Roster
r. Approve Completion of Probationary Period - Solid Waste Personnel
s. Approve Recommendation to Hire Maintenance Worker I - Public Works
t. Adopt Resolution Requesting a Corps of Engineer Flood Control Study
u. Approve Application for Federal Disaster Assistance
v. Approve 195th Street Improvement Agreement with Dakota County - PULL
w. Approve Revised Final Payment - Project 92-16 - Barbarossa and Sons
x. Approve Silver Springs 2nd Addition Project Completion Date
y. Approve Nelsen Hills Farm Addition Project Completion Date
z. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Request to Prorate Transient Merchant Permit - Mike Neilan
8. ORDINANCES AND RESOLUTIONS
9. UNFINISHED BUSINESS
a. Consider Assessment Deferral Policy - PULL
b. Public Works Facility
c. Farmington New Home Program
THE AGENDA IS CONTINUE ON THE NEXT PAGE
•
10. NEW BUSINESS
a. Project 91-6 - Farmington City Center - Adopt Resolution Accepting Feasibility
Study and Setting Public Hearing
b. Project 93-7 - Riverside Addition - Adopt Resolution Accepting Plans and Specifications
and Authorizing Advertisement for Bids
c. Present Proposed 1994 Budget
11. MISCELLANEOUS
12. REPORTS FROM COMMISSIONS, COMMITTEES AND COUNCILMEMBERS
13. UPCOMING MEETINGS
14. ADD ON
a. Change Orders for Project 92-17 - FAA/Locust Street Improvement
15. ADJOURN
AGENDA REQUEST FORM
Item No. 5
r
Name: Tom Kaldunski
Department: Public Works 1Date:
June 25, 1993 -------ry .A.-Ys--.'"-' 1
fo 1
Meeting Date: August 2, 1993 ja
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L 1cy4k,9Ye ',/ «vTT���Category: Consent
Subject: Public Works Personnel
Explanation: Ben Klotz has successfully completed his probationary
period as Solid Waste Foreman. Steve Nordstrom has successfully completed
his probationary period as Solid Waste Operator II.
NCJ I
Reference Material/Responsibilty lbrrf'
i 0)P41JL ; .. .
Referred To: (Name) Department531Ar- L
aW"
Larry Thompson Administration (..71(7.-V
Wayne Henneke Finance
/-c'' . I
Tom Kaldunski Public Works
/ 1
Russ Matthys Public Works
Ben Klotz and Steve Nordstrom Public Works
1./447
tel .
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: PROBATIONARY PERIOD - PUBLIC WORKS PERSONNEL
DATE: JULY 28, 1993
This memo is to inform you that Benno Klotz, Solid Waste Foreman, and Steve Nordstrom, Solid
Waste Operator II have successfully completed their six month probationary period on the Solid
Waste crew of the Public Works Department. These gentlemen have shown that they are very
capable of handling the duties assigned to them.
Per the conditions outlined in my 1/27/93 memo appointing these men to these positions, it is
recommended that;
1) Benno's wages be increased to $16.94 per hour
2) Steve's wages be increased to $12.68 per hour
It is my recommendation that the City Council recognize these successful completions of probation
and the approved wage increases.
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Wayne Henneke
Russ Matthys
Karen Olsen
TJK
Rosemary Swedin
AGENDA REQUEST FORM
Item No.
—rb-rr- A9 /
Name: Tom Kaldunski
Department: Public Works
Okek
Date: July 23, 1993
Meeting Date: August 2, 1993 efo
Category: Consent
Subject: Public Works Department - Hiring of Maintenance Worker I
Explanation: I will be presenting my recommendation for the hiring of
the final Maintenance Worker I. The main duties of the position will be
mechanical.
Reference Material/Responsibilty Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jerry Bauer Public Works
Ben Klotz Public Works
/17t4r/X1L744/
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: RECOMMENDATION TO HIRE MAINTENANCE WORKER I,
PUBLIC WORKS DEPARTMENT
DATE: JULY 28, 1993
The City received 127 applications for this Maintenance Worker I position on the Street and
Utility crew of the Public Works Department. Attached is a copy of the advertisement that was
placed. Note that this position will include mechanic duties as well as street and utility duties.
Ten semi-finalists were selected from the initial applications. These semi-finalists were asked to
complete the attached form to indicate their levels of skill and knowledge. Based on this informa-
tion, seven candidates were invited in for interviews and a written test. I invited two mechanics
from the City of Apple Valley to sit in on the interviews to assess the mechanical skills of the
applicants. Their assistance was greatly appreciated.
Four finalists have been invited to show their equipment skills to the Selection Committee. This
testing will occur on Friday, July 30, 1993 between 12:30pm and 4:00pm. I will make my final
recommendation following those tests. Therefore, my recommendation to hire will be distributed
to the City Council prior to the 7:00pm meeting. All four of the finalists are excellent candidates.
//tea=r1" J��e��C� `
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Wayne Henneke
TJK
Jerry Bauer
Benno Klotz
MAINTENANCE WORKER
City of Farmington (pop. 6500) a growing southern metro city, located 25 minutes south of
Mpls/St. Paul, is accepting applications for the position of Maintenance Worker in the Public
Works department. This mechanic's position is responsible for general maintenance duties as
they relate to streets, sewer and water utilities and equipment. Salary range is $23,927 to
$28,655.
Minimum Qualifications: Class "A"driver's license and high school diploma or GED. Previous
experience with municpal public work is desired. Good mechanical skills are required for
preventative maintenance and minor mechanical repairs to the department's equipment.
Applications are available at City Hall, City of Farmington, 325 Oak Street, Farmington,
Minnesota 55024. Applications received until June II, 1993.
Equal Opportunity Employer
cc: Thisweek News
Dakota County Tribune
Farmington Independent
Mpls Tribune (Out State and Metro)
All City Public Works Departments within 25 miles of Farmington
Unemployment Office
NOTE: Publishing to take place 5 days after City posting.
CITY OF FARMINGTON
MAINTENANCE WORKER I/MECHANIC
Type of Skill Level of Knowledge
Repair Maintenance Operate
yes/no yes/no yes/no
Enter Confined Space
Tap Water Main
Sweeper(Elgin Pelican)
Grader(Caterpillar)
Skidster
Backhoe(John Deere)
Dump Truck w/Trailer
(Ford's and International's)
Annual Truck Inspection
Operate Sewer Rodder
Check Lift Station
Hydrant Maintenance
Water Meter Maintenance
Plan Reading
Read Utilities Map
Flair Copper Pipe
Welding
Check Wells
Ford L8000 w/Packer
Ford L8000 Cab & Chassis
Level of Knowledge
Type of Skill Repair Maintenance Operate
yes/no yes/no yes/no
Pac-Mor Packer
Rapid Rail Truck
International Recycling Truck
Ford Pickup w/hook lift
Mack Automated Truck
I acknowledge that the above information is true and complete.
Signed
Printed name
2
MEMO TO: M&YOR MID COUNCIL
SUBJECT: HIRING OF MAINTENANCE WORKER I - PUBLIC WORKS DEPARTMENT
DATE: AUGUST 2, 1993
I have completed the review process of the candidates for the Maintenance
Worker I position available on the street and utility crew of the PublWorks
Department. The four finalists were all strong candidates with good. macbanical
skills. It'-is, my recommendation that the City offer this Maintenance-Worker I
position to Todd Reiten.
•
The proposed wage for this position is $12.55/hour which represents the 1 year
step level in the City's comparable worth study. This wage was selected because
the candidate's skills are higher than those needed for entry level position.
There will be a six month probationary period. Todd has indicated that he will
accept the position if offered by the City Council. He would receive his next
wage increase on his 1 year anniversary date.
It is anticipated that Todd will be available after he gives a two week notice to
his current employer. (Approximately August 17, 1993).
1141.14(
s J 1 ski
Director of Public Works/City Engineer
TJK/3s
cc: file
Larry Thompson
Wayne Henneke
Benno Klotz
Jerry Bauer
Rosemary Swedin
TJK
AGENDA REQUEST FORM
Item No. 5t
Name: Tom Kald j
unski t'///�
Department: Public Works
--ryclytki
Date: July 23, 1993
Meeting Date: August 2, 1993
Category: Consent
Subject: Resolution Requesting a Corps of Engineer Flood Control Study
Explanation: The Council will be considering approval of a request for
a study for a Section 205 Flood Control Project on the Vermillion River by
the Corps of Engineers.
Reference Material/Responsibilty Memo/Resolution - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Glenn Cook Bonestroo, Rosene, Anderlik
1;14,1‘141
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: VERMILLION RIVER FLOOD CONTROL
DATE: JULY 28, 1993
As directed by the City Council, I have been in contact with the Corps of Engineers (COE) and
the Vermillion River Watershed Management Board (VRWMB), regarding a possible flood con-
trol project on the Vermillion River. A special meeting with VRWMB, COE, DNR, etc., has
been scheduled for August 2, 1993.
Attached is a bulletin from COE which outlines the steps to initiate a reconnaissance study by the
COE. Also attached is a proposed resolution requesting that the COE do a reconnaissance study.
Reconnaissance studies by the COE are done at full Federal expense. This effort would determine
any further federal interest in this flood control project.
The City would have to contribute financially to any feasibility studies and project funding per an
agreement between the City and COE if the project proceeds beyond the reconnaissance study.
I recommend that the City Council approve the attached resolution and direct me to forward three
copies of this resolution to the COE.
/;17 /1(c1L/Thomas J. ski, P.E.
Director of Public Works/City Engineer
cc: file
Larry Thompson
Development Committee
, .., i
SECTION 205
US Army Corps
of Engineers
St.Paul District SMALL FLOOD CONTROL PROJECTS
WHAT CAN THE CORPS DO? Section 205 of the 1948 Flood Control Act, as amended,
provides direct authority for the Corps to construct certain small flood control
projects that have not already been specifically authorized by Congress. There
is no limitation as to the type of improvement which may be used. Both
structural (levees, channels, or dams, for instance) and nonstructural
(floodproofing or evacuation, for example) solutions are considered. A project
may also include features for other purposes such as water supply, provided local
interests indicate a need and are willing to contribute the amount representing
the added costs incurred as a result of the addition.
There are several stipulations which must be met in order to qualify under this
program. Studies are required to evaluate potential projects. Each project
selected must be complete within itself. It also must be environmentally
acceptable and economically justified - that is, the benefits resulting from
constructing a project must exceed the cost incurred to construct the project.
In addition, each separate project is limited to a total Federal cost of not more
that $5 million, including studies, plans and specifications, and construction.
The- basic study process consists of two phases, a reconnaissance study and a
feasibility investigation. The reconnaissance study efforts determine a Federal
interest in further, more detailed studies. This study is conducted at full
Federal expense. The feasibility phase involves all planning and engineering
activities that are required to reach a conclusion on Federal participari.on in
construction of a project. This study phase is cost-shared on a 50/50 basis.
In special cases, should the total cost of both phases be less than $40,000, then
no cost-sharing is required and the studies are conducted at full Federal
expense.
(1„_c a prnje't i s ^r'rovcd and ffl-nded fnr nnncrritcrinn, then the non-Federal
sponsor is required to contribute 25 percent up-front financing for construction.
At least 5 percent of the total cost must be contributed in cash. The remainder
can include credit for those items spelled out below in the items of local
cooperation. Should those costs exceed 25 percent of the total cost, the sponsor
would still be required to pay for all of these items.
WHAT ARE THE LOCAL RESPONSIBILITIES? Before a solution is implemented, formal
assurances of local cooperation must be furnished by a State of local agency
empowered under State law with sufficient legal and financial authority to comply
with all assurance items. Typically, they must agree to the following:
1. Provide all lands, easements, rights-of-way, utility relocations and
alterations, and highway or bridge construction and alterations needed for
project construction. ,,
2. Hold and save the United States free from damages due to the construction
works, not including damages during construction, operation and maintenance that
are due to the fault or negligence of the United States or its contractors, and
adjust all claims concerning water rights.
3. Maintain and operate the project after completion in accordance with
regulations prescribed by the Secretary of the Army.
4. Assume full responsibility for all project costs in excess of the Federal
cost limitation.
5.Prevent future encroachment which might interfere with proper functioning
of the project for flood control.
6.Provide a contribution toward construction costs where special local
benefits will accrue in accordance with existing policies for regularly
authorized projects.
7. Provide a cash contribution for project costs assigned to project
features other than flood control or to satisfy local cost-sharing requirements.
8. ContribuLe a ijjiriimuiu of 25 pe cent up-front financing for construction.
At least 5 percent of the total cost must be a cash contribution.
HOW CAN A STUDY BE REQUESTED? An investigation under Section 205 may be
initiated after receipt of a formal request from the prospective sponsoring
agency. An example of an acceptable resolution is given below. This request and
any further inquiries concerning a small flood control project should be made
directly to:
Water Resources Study Branch
Planning Division
St. Paul District, Corps of Engineers
St. Paul, Minnesota 55101-1479
SAMPLE RESOLUTION
Be it resolved that the (City Council. Village Council. County Board of
Commissioners. etc. ) requests the U.S. Army Corps of Engineers to conduct studies
to determine the feasibility of developing a small flood control project at
(location) under the authority provided by (Section 205 of the 1948 Control Act.
as amended) .
It is understood that, if it is found feasible and advisable to develop a
small flood control project at (location) , the (City Council. etc.) would be
required before construction commences to enter into a contractual agreement that
it will provide such local cooperation as may be prescribed by the Secretary of
the Army.
The (Clerk. Secretary. etc. ) of the (City Council. etc. ) shall be, and is
hereby, directed to transmit three copies of this resolution to the District
Engineer, St. Paul District, U.S. Army Corps of Engineers, 1421 U.S. Post Office
and Custom House, St. Paul, Minnesota 55101.1479.
a
Signed (Mayor. Board Chairman. etc.)
AGENDA REQUEST FORM Agot.
Item No. ��
Name: Jerry Henricks /
Department: HRA
Date: July 14, 1993
a g-, ig43
Meeting Date: T„'.�o i a°'- 7/p 3
yyt 4_
Category: tea"Business '/
Subject: Public Works Facility
Explanation: Presentation of information relating to the site plans,
elevations and cost estimates for a Public Works facility.
Reference MateriaWResponsibilty Memo - Jerry Henricks
Referred To: (Name) Department
Larry Thompson Administration
Development Committee
HRA Members
A 5110.47/14418)
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: PUBLIC WORKS CENTRAL MAINTENANCE FACILITY
DATE: JULY 16, 1993
In 1989 the City had commissioned a Space Study and Feasibility Report defining the space needs of
the Public Works department and estimated construction costs for a maintenance facility to meet the
Public Works departmental needs. The voters declined the 1989 referrendum set at$600,000 for the
public works facility. This action necessitated the City to look for space to rent or a building that
could be leased/purchased. The City began the process examining the feasibility of leasing/purchasing
the Hanson building. The City was unable to reach satisfactory terms with Mr. Ken Hanson for the
building. Therefore,the Council requested the HRA to assist in determining the feasibility of con-
structing a new facility in the Industrial Park. This information is the result of that study. Presently,
the City is renting Abe's Auto Body Shop for$21,600 per year. There is 6,000 square feet at this
facility.
Before presenting the information gathered,I would like to update the Council as to a conversation
with Ken Hanson. On July 7, 1993 Ken Hanson and I were talking about his plans for his building.
Mr. Hanson stated he was planning to present a package to the City selling the building to the City for
$400,000 over a fifteen year term at 7%interest, approximately.
Bonestroo, Rosene,Anderlik and Associates have received a commitment from a contractor to bid
the construction of the project(if submitted to bid over the next couple of months)for under
$500,000 (This project must go through the public bidding process). If the City was to lease/pur-
chase the Hanson Building selling municipal bonds at 7%interest with debt service payments for 15
years,the annual payment would be approximately$43,917.83. If the City was to lease/purchase the
building from the HRA at 7%interest with debt service payments for 15 years,the annual payment
would be approximately $54,897.29. If the debt service payment was 20 years with 7%interest,the
Hanson buildings annual payment would be$37,757.16 compared to the - ' • annual pa ent of
$47,196.45.
In summary,the new facility,although it may cost more initially,will meet all ADA 1 - - • :,
provide growth opportunities,supplies sufficient outdoor storage capabilities,provides efficient
equipment storage system,supplies an energy efficient building,provides a building with a clear spand
for more efficient use of building and central location. The Hanson building,which is a good solid
building,produces some concerns with unknown costs,such as;retrofitting of the building to meet
City needs,energy efficiency,ADA requirements,ventilation needs,vehicle accessibility(with limited
number of doors,vehicles may block access to the other vehicles),pillars pose a problem for efficient
use of building,outside storage space is extremely limited,limited future growth or expansion and on
site buried gas tanks may pose a problem.
•
The following individuals will be at the meeting to make the presentation on July 19, 1993:
1. Tom Kaldunski-City Engineer
2. Tom Anderson-Bonestroo, Rosene, Anderlik& Assoc.
3. Ron Langness- Springstead
4. Gerald Henricks-HRA Executive Director
If the City Council approves the project as presented, a motion should be passed approving the
project and directing the City Engineer to proceed with completing the plans and specifications for
this building. I would suggest the City Engineer be authorized to hire the Bonestroo firm for actual
development of the building plans and specifications.
A second motion should be passed to request the HRA to proceed with the project as presented.
They will act as developer on the project. The third motion would authorize the City Administrator
and City Engineer to negotiate a lease/purchase agreement between the City and the HRA for the
project. The time schedule for this project could be:
July 19, 1993 Council approves project
July 21, 1993 HRA approves project
September 1, 1993 HRA approves and authorizes the following:
a.Approves building plans and specifications
b.Authorizes building plans and specifications
c. Agree to the basic terms of lease/purchase agreement
October 18 & 20, 1993 HRA and City Council
a. accept bids
b. award Contract
c. sign lease/purchase agreement with final rental terms
included
November 1, 1993 Construction Start-up
March 14, 1993 City moves into new Public Works Central Maintenance
Facility
This is a preliminary time schedule which may have modifications in the future.
If there are any questions,please feel free to contact me.
''C .g•.‘44e/9c- g/-e',U-te
Gerald A. Henricks
HRA Executive Director
Comparison of the Hanson Building and the New Facility
Hanson, New Facility
Age 17 - 20 years 1993 Construction
Size 15,000 square feet 14,800 square feet
Construction Material Concrete Block Pre-cast concrete Tilt-up panels
Land Available 0.85 acres 2.36 acres
Interior Design 2 rows of support beams Clear span building
dividing the building in with no obstacles.
equal thirds.
Doors 3 overhead doors 10 overhead doors
2 service doors 5 service doors
ADA Requirements Needs to be retrofitted Meets all requirements
Ventilation system Currently unknown Meets all requirements
Heating/Air Conditioning Open space has gas Open space has gas
overhead system. Office overhead system. Office
area air conditioned. area air conditioned.
Interior Obstacles Cooler system occupies None
1/8 of building area.
Expansion Capabilities Limited to railroad land 20 acres available for expansion.
50 feet X 170 feet.
Storage Area Limited outside storage Sufficient land to meet long term
capacity due to size of lot. future expansion needs.
Location Central Business District Industrial Park near center of
Farmington.
, 1401
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AGENDA REQUEST FORM
0--Item No.
Name: Jerry Henricks
_ 0 (Li) ----1
Department: HRA )09 .v -02-t----
Date: July 23, 1993
e________,2 Veet ., K-A
Meeting Date: August 2, 1993
Category: Unfinished Business
Subject: Farmington New Home Program
Explanation: Modification to Administrative Guidelines and presentation
of Administrative Agreement.
Reference Material/Responsibilty
f I y Memo - Jerry Henricks
Referred To: (Name) Department
Development Committee
HRA
•''' ...ethe/t #414441114)
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: FARMINGTON NEW HOME PROGRAM
DATE: JULY 30, 1993
Please find attached the two parts of the Farmington New Home Program:
1. Administrative Agreement
2. Administrative Guidelines
The Administrative Agreement notes the purpose of the program is to "eliminate the blighting influence of substandard
housing" and the improvement of residential neighborhoods. This will be accomplished through the acquisition of
property and the development of new single family homes. It also notes the funding sources, 1984 TIF funds and
CDBG funds. The administration of the program will be completed by the Dakota County HRA. Progress reports will
be submitted to the City Council on a quarterly basis. The agreement can be modified by the City and the HRA. The
program commences upon approval of both boards with the right of termination by either party by a 30 day written
notice.
The Administrative Guidelines have been modified from the original presentation to note the
following:
1. Page One- Section II, item A4, Farmington contractors interested in this program
will be invited to periodic meetings for disbursement of information.
2. Page 7, Section XI, Site and Building Standards have been added.
3.Page 8, Section XI,B3,This section notes that two stall garages are preferred
to a single stall garage. Single stall garage "maybe" allowed under setback require-
ments that can not be met.
4. Page 8, Section XI,B4, -In this section steel siding has been added as an allowable
siding material.
5.Page 8, Section XI,D-Added to this section is "or a designated representative".
Previously this section allowed no project to move forward until the Council had
reviewed it and voted on the project. The Council has established guidelines in this
program and they have in place City building codes to govern the construction.
This section allows the Council to appoint their representative to oversee the design
plans/construction plans.
The Program will be administered under a first come,first served basis depending upon the project meeting the
Administrative Guidelines.
If the Council approves the program,a motion should be passed to that effect directing and authorizing the signing of
the agreement.
Gerald A. Henricks• (/
HRA Executive Director
AGENDA REQUEST FORM
Item No.
Pt s C
Name: Jerry Henricks
Department: HRA
Date: June 18, 1993
Meeting Date: 1
Category: Unfinished Business
Subject: Farmington New Home Program
Explanation: Modification to Admi istrat' e Guidelines and presentation
ministrative Agre t
Reference Material/ espons'bilty Memo - Jerry Henricks
Referred To: (Name) Department
Development Committee
HRA Members
Signature
_awe Housint & Redevelopment Authority (>I -+�3- ,��
DAKOTA COUNTY
2496145r Sr.W. • unr,AIX »Cnti• IDD 612.423-tild2 • FAX 2_423 ISC
C!TY OF FAPRAmIrrrrim
July 16, 1993
FT",), JUL 1 9 1993 r
Mr. Jerry Henricks '- - LJ
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Jerry:
Enclosed please find a revised draft copy of the "Farmington New
Home Program Administrative Agreement" for your review and comment.
Further revisions have been made on pages #1 and #8 . In addition,
I have attached Exhibits "A" and "B" .
Please contact me when you have had the opportunity to review this
information. I will have final documents prepared for presentation
to the Farmington City Council at that time.
Sincerely,
7... i /V/i1/(-4-r -
Tracie L. Chamberlin
Assistant to Executive Director
Enclosure
cc: Larry Thompson, City Administrator
FARMINGTON NEW HOME PROGRAM DRAFT
ADMINISTRATIVE AGREEMENT
THIS AGREEMENT is entered into as of this day of
, 1993, between the City of Farmington (the "City")
and the Dakota County Housing and Redevelopment Authority (the
"Authority") , the aforementioned each being governmental units of
the State of Minnesota.
I. PURPOSE
The purpose of this Agreement is to enable the City and the
HRA to implement a program to eliminate the blighting influence of
substandard housing and to alleviate the shortage of standard and
affordable housing for families, thereby improving residential
neighborhoods and the Farmington community as a whole.
This will be achieved through the acquisition of property and
the development of new single family homes.
II. FUNDING
This program will be funded by the HRA from the following
sources: TAX INCREMENT FINANCING - Revenues from the HRA housing
tax increment district that was created in 1984 . COMMUNITY
DEVELOPMENT BLOCK GRANT - Program income from the closed out Small
Cities Block Grant Program which the HRA administered in Farmington
in 1983 .
III. ADMINISTRATION
This program will be administered in accordance with the
"Farmington New Home Program Administrative Guidelines" attached
hereto as Exhibit "A" and within the boundaries as defined in
Exhibit "B" .
DRAFT
2 _
The HRA will provide program progress reports to the City on
a quarterly basis.
IV. AMENDMENTS
The City and the HRA reserve the right to amend or terminate
this program at any time, except that changes or termination shall
not adversely affect any persons with respect to official documents
approving participation in the program which were executed prior to
the effective date of such amendment or termination.
V. TERM
This Agreement will commence upon being approved and executed
by the aforementioned parties and will end at such time as funds
are expended or one or both parties request the cancellation of
this Agreement.
VI. CANCELLATION
Either party may cancel this Agreement by 30 days written
notice to the other.
_ 3 _ DRAFT
CITY OF FARMINGTON
By:
Date
Its:
By:
Its:
DAKOTA COUNTY HRA
By:
Date
Its:
By:
Its:
KAr i
B. Owners expressing an interest in selling will be contacted by
the HRA to inform them of the estimated project time line and
to solicit a written response.
C. Sale to the HRA is on a voluntary basis. Interested sellers
will be required to respond to the HRA solicitation in writing,
with an offer indicating:
1. An interest in selling their property to the HRA
2. A willingness to waive relocation benefits
3. Statement of tenant interest in the property at time of
offer
4. Consent to the release of relevant information to potential
developers and end buyers
SECTION III: Property Evaluation
The HRA will prepare property fact sheets for those properties
which owners have expressed an interest in selling. By conducting
a driveby inspection/screening, the HRA will make an evaluation as
to whether or not the property appears to be suited to this
Program. Subsequently, the properties will be required to meet one
or more of the following conditions to be considered for
acquisition.
A. The property is:
1. Substandard as to condition, size or usage.
2 . Obsolete and has a faulty design for the block and area in
which it is located.
3 . A deteriorating factor which has caused blight to other
adjoining properties.
4. Detrimental to the safety or health of abutting properties
on the block.
B. The estimated market value of the property is within
appropriate limits established for tax increment feasibility.
C. The site can be developed with a single family home within City
of Farmington code requirements, including zoning and
conformance with the Comprehensive Plan.
D. The property is owner occupied or vacant. Priority will be
given to property that is owner occupied or vacant. Tenant
occupied properties will be considered on a case by case basis.
E. The relationship of the property to other projects does not
cause a negative impact on development. Projects/areas to be
considered are:
1. Commercial District
2. Industrial Park
3. Floodplain / River
4 . Railroad
5. Other
F. Prior to acquisition by the HRA, properties over 50 years old
must be evaluated for historical significance. The HRA will
2
DRAFT
not purchase property which qualifies for the National Register
of Historic Places.
G. The HRA will make every effort to direct owners of property
which does not meet the guidelines for this program to a more
suitable program.
SECTION IV: Property Selection
A. Based upon the information in Step II, the HRA will identify
the best candidates for acquisition. This is to be done on a
case by case basis. The following will be considered in that
evaluation:
1. Properties which are immediately available
2 . Properties with one or more of the following
characteristics will be considered first:
- lowest values
- poorest visible conditions
3 . Properties purchased will be equally distributed by
location and value through the district when possible, and
provide a viable financial mix of properties to support
program financial requirements.
B. Once an offering letter is received, the HRA will contact the
owner(s) of the property and arrange an inspection of the
interior for blight qualification. The following information
may also be obtained at that time:
1. Demolition information
2. A determination as to the known existence of any hazardous
materials on the property
C. If the property meets the blight test, acquisition procedures
will continue. If the blight test cannot be met, the property
cannot be considered for acquisition.
D. If a variance is required to redevelop the property, the HRA
may, at its sole discretion, choose not to acquire the
property.
E. Based upon the above, if it is decided that the acquisition is
to continue, the HRA will order a fee appraisal to determine:
1. The purchase price of the property to be presented to the
seller
2. The reuse value as a vacant lot
3 . The finished price range for new single family construction
to be provided to potential developers (optional)
F. If the property under consideration is tenant occupied, the
relocation benefits to which the seller/tenants are potentially
entitled are to be clearly explained at this time. An
agreement regarding relocation benefits, or the waiving
thereof, must be reached before acquisition is to continue.
G. If the seller agrees to the purchase price, the purchase
agreement may be made contingent upon the completion of an
3
DRAFT
Environmental Phase I Audit, if deemed necessary subsequent to
property inspection, indicating no evidence of hazardous waste
on the property.
H. Sellers will be asked to provide the Abstract or RPA (as
applicable) to facilitate the rendering of a Title Opinion.
The cost of updating the Abstract or RPA will be the sellers if
a sale occurs. If no sale occurs, the HRA will bear the entire
cost of updating the Abstract or RPA. A written receipt is to
be provided when receiving and returning an abstract or RPA.
I. Legal counsel for the HRA will be responsible for having the
Abstract or RPA updated.
J. If the Title Opinion indicates that the property has marketable
title, purchase procedures will continue. If the Title Opinion
does not indicate a marketable title, the HRA may choose not to
acquire the property.
K. Simultaneously with the Title Opinion, an Environmental Phase
I Audit, if deemed necessary, will be obtained from an
independent Environmental Engineering firm or other firm
performing such services. If environmental hazards are found
on the site, the HRA may choose not to acquire the property.
SECTION V: HRA Purchase of Property
A. When a purchase price has been determined, the seller is to be
informed of:
1. The purchase price
2. How the purchase price was determined
3 . The fact that if negotiations fail and the offer is not
accepted, the HRA need not acquire the property
B. Once a purchase price has been reached, a purchase agreement
and "waiver of relocation payment" must be executed by the
seller for the acquisition process to continue. The relocation
benefits which the seller agreed to waive must be clearly
explained at this time if not explained previously.
C. Following authorization of a purchase agreement the seller will
be requested to assemble or supply all required documentation
prior to closing.
D. It may be requested that the seller/tenants be prepared to
vacate the property on the day of closing.
SECTION VI: Demolition of Property
A. Following the acquisition of a property, the HRA will advertise
for bids for the demolition of the house and any other
structural improvements on the property.
B. Demolition must occur within thirty days, or at such other time
as specified in the demolition contract, after the bid for
4
demolition has been awarded.
C. Necessary soil corrections and compaction, if any, will be the
responsibility of the developer of the property.
D. The sale of structures will not be encouraged due to the size
and condition of eligible properties and the timeframe
necessary to remove a structure.
SECTION VII: Determination of Sales Price
A. Prior to marketing a lot for sale, the HRA will determine the
Fair Market Value of the lot. One of the following methods
will be used to determine the Fair Market Value:
1. Use the value arrived at through the appraisal conducted in
accordance with SECTION III; E.
2 . Obtain a written opinion of fair market value from a
Certified Appraiser contracted by the HRA.
3 . Obtain an appraisal from the Dakota County Assessor's
Office.
At the HRA's option, it may reevaluate the Fair Market Value by
using any of the above methods.
B. In determining the sales price of a lot, the HRA may take into
consideration the expenses related to the sale of the lot,
including all direct expenditures such as title fees, legal
fees, realtor fees, and administrative costs attributable to
the marketing and sale of the lot.
C. The HRA will not accept a purchase agreement on a lot for an
amount lower than the HRA Fair Market Value, unless one of the
situations outlined below occurs:
1. The potential buyer has an appraisal prepared by a
Certified Appraiser which indicates a value less than the
HRA Fair Market Value. The HRA may have a Review Appraisal
performed. The Review Appraiser may be an appraiser from
the Dakota County Assessor's Office or an independent
appraiser selected by the HRA.
2. The proposed use is determined to have sufficient benefits
to the community that would justify selling the lot at less
than the Fair Market Value. Such a proposed use would
include, but not be limited to, sale to a government entity
or non-profit organization for housing which would serve a
family with an income at or below 50% of median income.
Non-profit organizations requesting a reduced sale price
shall provide evidence of 501(3) or 501(c) 4 tax status.
SECTION VIII: Solicitation for Purchase from HRA
A. Following the purchase of a house, the HRA will advertise a
request for proposals to encourage the submission of a proposal
to construct a new single family home on an identified lot.
5
DRAFT
B. In the event that no proposals are received by the deadline
established in the advertisement, the HRA may work with a
realtor to promote the sale of the lot and/or may sell the lot
directly to a qualified end buyer provided the end buyer agrees
to develop the property within a specific timeframe and
according to the guidelines expressed herein.
SECTION IX: Purchase Offers to HRA
A. The HRA will consider sale of lots on a Contract for Deed.
However, the following conditions will apply:
1. The purchase price shall not be less than 105% of the HRA
sales price as determined above in SECTION VI.
2. The interest rate on such Contract for Deed shall be the
current Interim or Swing loan rate compounded annually.
3 . The term of the Contract for Deed shall not exceed one
year.
4. At the time the contract for Deed is submitted, an initial
payment of the greater of ten percent of the amount in A(1)
above or $1, 000 per lot will be required.
5. The Contract for Deed shall be executed in conjunction with
an HRA Purchase and Development Agreement.
B. All offers for lots through this program must be made on an HRA
Cash Purchase Agreement form or Purchase and Development
Agreement form and submitted to the HRA.
C. The purchase agreement must be accompanied by an Earnest Money
check of at least $1, 000 (unless it is for a Contract for Deed
in which case the amounts outlined in part A above would
apply) . The Earnest Money check will be returned on any offer
not accepted.
D. The maximum term of a purchase agreement (other than a Contract
for Deed) shall be 90 days.
E. Upon receiving a written offer, the HRA shall accept, counter,
or reject the offer within thirty days.
SECTION X: Selection Criteria
A. Prior to executing an Option Contract or Contract for Deed, the
HRA shall evaluate the credit worthiness of a potential buyer
by performing a credit check. The credit check may consist of
contacting a minimum of three credit references, or a credit
search performed by a professional credit agency. A credit
check used to approve an Option Contract or Contract for Deed
may not be more than 90 days old.
B. The HRA will evaluate the price to determine whether it meets
the requirements of this policy.
C. The HRA shall determine whether the terms of the offer meet the
requirements of this policy.
6
DRAFT
D. Prior to a property closing the party developing the property
must demonstrate financial capability by:
1. A statement from a financial institution of sufficient
construction capital to complete the project; and
2 . A letter of credit in the correct amount, as required by
these procedures.
E. Prior to a property closing the party developing the property
must provide favorable references from:
1. Three satisfied customers; and
2. Three major suppliers, one being the construction lumber
supplier; and
3. Building inspectors from two cities in which the developer
has constructed new housing within the past three years.
F. Prior to a property closing the party developing the property
must also:
1. Provide proof of builder's risk, comprehensive general
liability, and worker's compensation insurance coverage;
and
2 . Provide proof of H.O.W. insurance or equivalent to perform
warranted repairs required by MN State Statute.
3 . Agree to complete construction within the time frame
specified within the Development Agreement. The
Development Agreement will include a provision which
returns the ownership of the site to the HRA if the
developer does not perform as agreed to.
G. In the event that the party purchasing the property and the
party developing the property are not one in the same, the
developer requirements set forth above in D, E, and F, must be
met before the HRA will transfer ownership of the property to
the purchaser.
SECTION XI: Housing Design and Site Development Criteria
Siding materials, exterior facade presentation, roof, window,
siding and building line variability, finished landscape, interior
space function and use are all important considerations.
The development of all sites shall meet the development objectives
listed below. The guidelines were created to insure that the homes
built on the identified lots blend in with the surrounding
neighborhood and respond to specific concerns of the City of
Farmington.
A. Site Standards
1. The entire grounds shall be finish landscaped to be
aesthetically pleasing in all seasons. Land forms and
plant materials shall be used to define the site.
2. Utility meters shall be screened from street view;
locations must be specified on plans.
3 . Site drainage shall be accommodated on the site so that
water is directed away from both the new home and the
neighboring properties.
7
4. Existing trees shall be preserved when possible. Care
shall be taken to preserve existing root systems. A t. - 1
wrap, with board reinforcement shall be used on tr= �!
directly adjacent to active grading and construction are- - .
5. The construction site, neighboring property and adjacent
public streets shall be kept free of construction debris at
all times.
6. All air conditioning units must be located in the rear yard
of the house.
7. Egress window area well foundations must meet side setback
requirements (minimum of 6 ' from the property line) , or be
located in the rear yard of the house.
8. No construction workers, construction equipment or
construction materials shall enter neighboring properties.
B. Building Standards
1. Three and four bedroom homes are preferred. However, a
minimum of two finished bedrooms and easily finished space
for a third bedroom will be acceptable.
2 . Two full bathrooms are preferred. However, a minimum of
• one full bath and a 1/2 bath roughed-in will be acceptable.
3 . A two car garage, attached or detached, must be provided on
the Site for single family detached unite lompoogog.
A minimum of one enclosed parking opacc perunit` will 'be
required for attached cinglc family units 0000200#0
car< »; .;:ar.a a »><:':<< <;::,
.................. ............ ..:..::::::as .......aces ta:4le :;:<ttf:;<;><0as0s< >:::where <€'4e0bac3
requirements w l . not permit a t o c .r garage.
4 . Exterior materials (siding, 'soffit, doors and windows) ,
shall be low maintenance. Aluminum ems, vinyl 444 40041
eel
are preferred. Natural cedar lap is acceptable if properly
stained or painted. Hardboard panels or hardboard lap
siding may be acceptable in some instances.
5. Unit height and mass of the new homes shall be compatible
with the scale of the surrounding neighborhood.
6. Plans must present a balanced and pleasing distribution of
wall and window areas from all views.
7. A full basement is preferred to be provided in the house
unless the selected design results in a split level/garden
level type of basement.
C. The HRA will review all proposed plans in accordance with the
standards herein. Plans meeting said standards will be
recommended for consideration by the Farmington City Council.
D. The Farmington City it Council,
will review proposed plans for adherence..to...all.. standards ..set
forth in this section. Council approval must be obtained
before the HRA will transfer ownership of the property to the
purchaser.
SECTION XII: Program Amendments
The City of Farmington and the Dakota County Housing and
Redevelopment Authority reserve the right to amend or terminate
this program at any time, except that changes or termination shall
not adversely affect any persons with respect to official documents
approving participation in the program which were executed prior to
the effective date of such amendment or termination.
8
EXHIBIT "B"
FARMINGTON NEW HOME PROGRAM
NEIGHBORHOOD BOUNDARIES
The boundaries of the Designated Neighborhood are:
Beginning at the corner of Willow Street and 8th Street, extending
south to an imaginary line extending west to Maple Street,
continuing west on Maple Street to 6th Street, then south to Ash
Street, then west to 2nd Street, then north to Maple Street
incorporating all properties abutting on 2nd Street, then west to
1st Street and incorporating all properties abutting on 1st Street,
then north to Walnut Street, then west to Division Street
incorporating all properties abutting on and south of Walnut, then
north on division Street to the Vermillion River, then northerly
and easterly along the south bank of the river to the boundary
between the City of Farmington and Empire Township, then east on
the boundary to 5th Street, then south on 5th Street to Willow
Street, then east to the point of beginning.
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DAKOTA COUNTY Housing & Redevelopment Authority 612-423-4800
2496-145th St.W. • Rosemount,MN 55068•T.D.D.612-423.8182•FAX 612 423-8180
TO: DAKOTA COUNTY MUNICIPALITIES
FROM: DAKOTA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
DATE: MARCH 31, 1992
SUBJ: DAKOTA COUNTY HRA FIRST TIME HOMEBUYER'S PROGRAM
Enclosed please find an informational sheet on the Dakota County
HRA First Time Homebuyer's Program.
Because the qualifying limits on this program have recently been
increased, the HRA is sending these revised information sheets to
various points of public contact within Dakota County. Many of the
individuals we work with through this program have indicated that
they contacted their respective City Hall for information on this
program prior to contacting the HRA. It is our hope that the
enclosed will assist Dakota County municipalities in referring
persons with questions on this program to the HRA. Please feel
free to make copies of the enclosed and have them available for
people to take or post the sheet where persons may view it.
If you have any questions regarding the Dakota County HRA First
Time Homebuyer's Program or the enclosed information sheet, please
contact Tracie Pechonick of our staff at 423-8116. Thank you.
"AN EQUAL OPPORTUNITY EMPLOYER"
.
1'
C
DAKOTA COUNTY FIRST TIME ',::,:::::,::,:::::
:,,:,,,„,::„.,„,„.:
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HOMEBUYER MORTGAGES
7.97%
:,:„:, :,i,::,;:„;:5:. :::::.::::i,on.„:„. .ii:..,,,,:::..: ..
The Dakota County Housing and Redevelopment Authority is offering 7.97%mortgages for first
time homebuyers. Downpayment assistance is also available in conjunction with the First Time
Homebuyer Mortgages on a first-come,first-served basis. The HRA will provide up to 3%of the
mortgage amount to pay for the downpayment and closing costs,and the assistance is only repaid
when the home is sold. To be eligible for a First Time Homebuyer Mortgage and downpayment
assistance, a family must:
• Be a First Time Homebuyer (They may not have owned their •principal residence
within the last three years.)
• Have a Gross Income less than$48,000
• Purchase an existing single family house,townhouse,or condominium. (Funds are
available for new construction on tax forfeited property.For a list of tax forfeited lots,
contact the HRA at 423-8106).
• The maximum purchase price is$99,500. To apply for a mortgage,just contact one
of the participating lenders listed below.
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The mortgage loans are 30-year fixed rate,FHA or VA insured mortgages. There are 2.5 discount
points, and a 1% origination fee.