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HomeMy WebLinkAbout09.07.93 Council Packet AGENDA COUNCIL MEETING SEPTEMBER 7, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 Minutes limit per person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone wishes an item removed for discussion.) a. Minutes b. Approve Authorization to Advertise for 4 Police Reservists c. Proclaim 9/27 - 10/2/93 Waste Reduction Week d. Proclaim 9/17 - 9/23/93 as Constitution Week and 9/17/93 as Citizenship Day e. Approve School and Conference Request - Dan Siebenaler, Tom Kaldunski f. Adopt Assessment Deferral Policy and Ordinance g. Approve request to purchase 60 gallon containers h. Adopt Resolution Declaring an absence of need for an E15, Prairie Creek Subdivision i Approve Employee Recognition Recommendation j. Approve 1993 Budgeted Transfers k. Adopt a proposed budget and establish the proposed tax levy for 1994 Collectible 1. Accept Improvements - Project 92-4, Silver Springs m. Approve payment - Project 93-9, Sealcoating n. Approve Capital Outlay request - Fire Department o. Approve Capital Outlay request - Fire Department P. Approve School and Conference Request - Fire Department q. Approve No Parking Zone Request r. Approve Payment Request - Project 92-3, Hillview Storm Sewer s. Approve Change Order - Project 93-13, Dakota County Estates 8th t. Approve Payment Request - Project 93-11, Wausau Improvements u. Approve Probationary Period - Engineering/Solid Waste Clerk v. Approve Assessment Agreement - Jeff& Rebecca Girdner - Project 92-17 w. Approve School and Conference Request - Fire Department x. Award Bids - Project 93-2, Riverside Street and Utility y. Approve School and Conference Request - Management Academy z. Approve payment of bills Agenda continued on back of page 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7:30 p.m. - Preliminary plat & P.U.D. - East Farmington b. 7:30 p.m. - Preliminary plat - Farmington City Center c. 7:30 p.m. - City Center/First Street Improvements (continued from 8/23/93) 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS a. Proposed changes to water works ordinance 9. UNFINISHED BUSINESS a. S.E. Sanitary Sewer Feasibility Study Update b. S.E. Storm Sewer Feasibility Study Update c. Approve Payment Voucher, Project 92-17, Locust Street/F.A.A. d. Public Works Facililty e. Presentation of Plans and Specs - Farmington City Center 10. NEW BUSINESS a. Sewer Rate Increase - effective 10/1/93 billing b. Street Lighting in Terra Addition r AGENDA REQUEST FORM Item No. 5B Name: Dan Siebenaler Department: Pol 1 ce Date: A uQ u s t 25, 1993 0 C • Meeting Date: September 7, 1993 Category: Consent Subject: Authorize Advertising for 4 Police Reservists Explanation: Reference Material/Responsibilty Memo - Dan Siebenaler Referred To: (Name) Department Larry Thomason Administration Wayne Henneke Finance Dan Siebenaler Police Signature c;PO n , MEMO TO : Mayor and Council SUBJECT : Police Reserve DATE : August 25 , 1993 Over the past two years , four members of the Farmington Police Reserve have resigned for various reasons. At this time, I am requesting authorization to recruit and hire four new members for the Police Reserves. These members would be technically permanent part-time employees. They are paid only for emergency, mandatory response or for events reimbursed by outside agencies. Advertising would be done in the Farmington Independent with emphasis on local recruitment. If you have additional questions , feel free to contact me at your convenience. Daniel M . Siebenaler Chief of Police DMS(m AGENDA REQUEST FORM Item No. 5C Name: Russ Matthysgr.„,0.4 Department: Public Works (!)(4? Date: August 23 . 1993 Meeting Date: September 7, 1993 Category: Consent 1 ' Subject: Waste Reduction Week Explanation: Proclaim 9/27 - 10/2 to be Waste Reduction Week Reference Material/Responsibilty Proclamation Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Russ Matthys Public Works Lena Larson Public Works 44- glagror4,1110 Signature x r" :4A4.7*.tk :.: � x Office of mayor a yor 3Farmitqjtun, Mittursicrta rottamatton c7( 2 WHEREAS, the City os Fanm.i,ngton Lo conceAned about w.i be waste management and pottu ion pneventLon; and WHEREAS, the Minnesota GJaate Management Act cats Son neduc%ng waste and pottution at the.it Bounces os genena.tLon; and WHEREAS, State wade and city activities wilt nevotve awand the State os M.innesota'.s envL onmentat h.ieranchy os reduce, neuae and necycee. NOW THEREFORE, BE IT RESOLVED that the City Councl os the Fa un&igton hereby pnocta. ms the week oS Septenben 21th thnu Octobelc 2, 1993 as WASTE REDUCTION WEEK in the City os FaAmi.ngton, MLnneAsota. Jn cvitness cvIvtzof L 1 ave `zescuntoset my 4anc� anc� cuusec� tis seat to �c affixtc�. AGENDA REQUEST FORM Item No. 5D Name: Larry Thompson Department: Admi nistrati on (4, Date: August 26, 1993 Meeting Date: September 7, 1993 Category: Consent Subject: Proclaim Constitution Week and Citizenship Day Explanation: Septemher 17 thru September 23 - Constitution Week September 17 - Citizenship Day Reference Material/Responsibilty Proclamation Referred To: (Name) Department Larry Thompson Administration Mildred Jacobson 809 Maple St. Signature ' �,1 ;y € • .: '+ 's, < ., ` ffice of tie mayor 3Farminfpn, iRintr Oita rottamatton c7( 2.9 WHEREAS, We the Peopee did ordain and estabtizh a Constitution Son the United States o6 Ame/c.i.ca to a ecuAe the bte44.Lnga o6 t beA ty Son ours 2ves and out. po.a.enity; and WHEREAS, it .L .cmponta.nt that ate citizens Sutey understand the pnovA Lona, pnincLpeea and meaning os the Constitution .ao they can support, pkesenve and desend it against encroachment; and WHEREAS, the President and the Congneas os the United States have designated September 17th as Citizenah,ip Vay and the week os September 17 - 23 as Conatitaution Week; and WHEREAS, the people os the City os Fahmi,ngton do enjoy the bteszings os &belay, the gu.atantees os the Bite. os Rights, equaQ protection os the taw under the Conatc twt.Lon, and the Sreedoms derived Srom it. NOW THEREFORE, I, Eugene "Babe" Kucheka, as Mayon of the City of Farmington, do hvteby piioc ea irn September 17th as Citizenship sh ip Vay and the week of September 17-23 ab Const l uti on Week .in the City of Eaioni ngton, and do hereby invite every citizen and institution to join in, the nati,onat conremolcutiOn. fin witness cvhetzof LI grave /reteunto set my gland and caused tis seat to be affixed. ATTEST: „.T C. September 7. 1993 4, 4 AGENDA REQUEST FORM Item No. 5K Name: Wayne Henneke LQ7 � I Department: Finance tKr. /� cc4 Date: August 27 . 1993 • r Meeting Date: September 7. 1993 Category: Consent ♦i' (! ') Subject: Adopt Proposed Budget/Fstahlish Proposed levy - 1994 Collectible Explanation: Reference Material/Responsibilty Resolution - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance W ar- 4414411.1144.- Signature f` PROPOSED RESOLUTION ADOPTING A PROPOSED BUDGET AND ESTABLISHING THE PROPOSED TA% LEVY FOR THE YEAR 1994 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 7th day of September, 1993 at 7:00 P.M. . The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF FARMINGTON that the Auditor in and for the County of Dakota, State of Minnesota, upon receipt of this proposed 1994 Budget and proposed 1993 Property Tax Levy declare the City of Farmington in compliance with State of Minnesota Truth in Taxation Law. Proposed Tax Levy Debt Levy (attached) $ 415,232.00 General Levy 1,230,000.00 Total Levy $1,645,232.00 BE IT FURTHER RESOLVED that the Truth in Taxation public hearing will be held on Tuesday, November 30, 1993 at 7:00 P.M. . If needed the continued hearing will be held December 15, 1993 at 7:00 P.M. . This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of September, 1993. Mayor Attested to the day of , 1993. SEAL Clerk/Administrator 1994 BUDGET SUMMARY OF DEBT SERVICE LEVY TO BE ATTACHED AND BECOME PART OF TAX LEVY RESOLUTION NO. R —93 CERTIFIED SUPPLEMENTAL TOTAL FUND NO. FUND TITLE LEVY LEVYLEVY 306 Imp. Bonds of 1986B 31,412.00 -0- 31,412.00 307 Imp. Bonds of 1987 53,027.00 -0- 53,027.00 312 1992 Fire and Arena Refunding 132,560.00 -0- 132,560.00 313 Imp. Bonds of 1992 28,048.00 -0- 28,048.00 403 1989 Cert. of Indebt. 29,142.00 -0- 29,142.00 403 1991 Cert. of Indebt. 63,827.00 -0- 63,827.00 403 1993 Cert. of Indebt. 77,216.00 -0- 77,216.00 $ 415,232.00 $ 415,232.00 DAKOTA NORMA B. MARSH COUNTY AUDITOR ,.: (612) 438-4375 0A °t' DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY.55-HASTINGS,MINNESOTA 55033 rc — in ''may AUG 16 1993 TO: CITY OF FARMINGTON FROM: NORMA B. MARSH, COUNTY AUDITOR DATE: AUGUST 12, 1993 SUBJECT: PUBLIC BUDGET HEARING Dakota County and also the school districts within your city have now established their public hearing dates for "Truth in Taxation" and we are now asking that you report your scheduled public budget hearing date to my office. As you know, your date cannot be the same as either the county, school or special tax district's date. Scheduled public hearings that affect taxpayers in your city: (Continuation Date if necessary) COUNTY OF DAKOTA 12-14-93 12-20-93 METRO SPECIAL TAX DISTRICT 11-29-93 12-06-93 SCHOOL DIST. #192 12-06-93 12-13-93 I am enclosing a schedule of upcoming date requirements and also 'a schedule of current local government meetings that may be of help to you. Please contact me at ' 438-4385 if you have any additional questions regarding this matter. Recvde. AGENDA REQUEST FORM Item No. 50 Name: Russ Matthys 1;7— Department: Public Works / .-414 k ow- Date: August 27, 1993 Meeting Date: September 7, 1993 ._, Category: Consent Subject: Request to Establish No Parking 7one Explanation: There is a constant conflict with parked vehicles on 2nd Street when collecting the cardboard recycling container. Reference Material/Responsibilty Memo - Russ Matthys Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Dan Siebenaler Police Russ Matthys Public Works g44- Morir Signature p r MEMO TO: MAYOR AND COUNCIL RE: "NO PARKING" ZONE REQUEST ON SECOND STREET DATE: AUGUST 31, 1993 As part of the commercial recycling that the City's Solid Waste crews provide for Controlled Air, a 10 cubic yard cardboard container is located adjacent to Second Street at their place of business. This service by the City reduces the amount of material landfilled and saves Controlled Air a significant sum of money. In order to dispose of the material collected in the container, access to the container is necessary. This cardboard container is loaded with the Hook-Lift/Multi-Tech truck for transportation. The loading of the container at this particular site has quite often been a nuisance. The problem tends to be parked cars blocking the access. Controlled Air is aware of the situation and ensures that all company and employee vehicles are clear of this area. Often, Dakota Motor's vehicles are found to be parked in the area. Although Dakota Motor's personnel are willing to move the vehicles, this is an inefficient manner in which to access the container. Any other "unknown" vehicles parked in the area cause a return trip by the Solid Waste personnel, due to the inability to have the vehicle moved. The option of relocating the container placement has been investigated and is not a desirable solution for the customer. Staff is recommending that a "No Parking" zone be established on Second Street in the area needed for adequate access to the container is proposed to be designated as "No Parking". With the Council's approval, staff would direct the City's street and utility crew to appropriately mark the curb and notify the Police Department of the Council's action. &A/14- '7i-I,;rte, Russ Matthys, P.E. Assistant City Engineer cc: file Larry Thompson Tom Kaldunski Dan Siebenaler Ben Klotz AGENDA REQUEST FORM Item No. 5U Name: Tom Kaldunski Department: Public Works ( k.LO Date: August 27, 1993 . ,75T Meeting Date: September 7, 1993 Category: Consent Subject: Fngineering/Solid Waste Clerk - Completion of Probationary Period Explanation: I P_pa ' arson has completed her probationary period. Reference Material/Responsibilty Memo _ _ Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tnm Kaldunski Public Works • Russ Matthys . Public Works Lena Larson Public Works Rosemary Swedin Finance 1;Zplic-el Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PROBATIONARY PERIOD COMPLETION DATE: SEPTEMBER 2, 1993 Lena Larson, Engineering/Solid Waste Specialist, has successfully completed her 6 month probationary period as of September 3, 1993. Lena has been a very good addition to the City staff. She has been able to handle all the duties that have been assigned to her. Lena will be scheduled to receive a cost of living adjustment (COLA) in her wages on January 1, 1994 at the Council established rate for all employees. She will receive a step increase on her 1 year anniversary, March 3, 1994. This does not require Council action at this time. This memo is intended to inform the Council of Lena's employment status. 1:0411/4 41( Thomas J. Kaldunski City Engineer cc: file Larry Thompson Wayne Henneke Rosemary Swedin Russ Matthys Karen Finstuen Lena Larson TJK AGENDA REQUEST FORM Item No. 8A Name: Tom Kaldunski 1;17) ir • 4-7 /f Department: Public Works a 1� p Date: August 27, 1993 / orzp, Meeting Date: September 7 . 1993 category: Ordinances and Resolutionse`.( Subject: Proposed Changes to Waterworks Ordinance Explanation: I will be presenting some ordinance changes which have been approved and recommended by the Water Board . Reference Material/Responsibilty Memo/Changes - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Jerry Bauer Public Works Water Board i/Orlic41 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: PROPOSED CHANGES TO WATERWORKS ORDINANCE DATE: SEPTEMBER 2, 1993 The Water Board has reviewed the City's Waterworks ordinance and has recommended that the proposed changes (attached) be adopted. These changes have been prompted by recent activities as outlined in my August 20th memo to the Water Board (attached) . A penalty for illegal use of the City water system is being established. The code is also being clarified. to allow licensed plumbers to operate the curb stops, particularly when working on water meter installations and plumbing repairs in the home/building. I concur with the Water Board's recommendation that these changes be adopted. Tom Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Jerry Bauer Water Board TJK i PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE An Ordinance Amending Title 8, Chapter 3 - Waterworks THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS : SECTION I: Title 8, Chapter 3 , Section 26 of the City Code shall be amended by adding (underlined) and deleting (struek) as follows : 8-3-26: Turning on Water, Tapping Mains: No person except an authorized City employee or - _ - - shall turn on any water supply by operating a crate valve, hydrant or corporation stop; at-the-step-hex or tap any distributing main or pipe of the water supply system or insert a stop corp or other appurtenance therein without a City permit . City employees, e es and licensed plumbers shall be allowed to operate the curb stop, typically located at the property line, in the course of their duties when all City permits have been received. SECTION II: Title 8, Chapter 3 of the City Code shall be amended by adding Section 27 as follows : 8-3-27 : Penalty: A violation of this section or of any provision of this Code shall be a penal offense and subject to the penalties therefor. Any person convicted of such violation shall be fined not to exceed o ) or by imprisonment not to exceed ninety (90) days, or both. SECTION III: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day following such publication. Enacted and ordained the 7th day of September, 1993 . ~ k 4 1 MEMO TO: WATER BOARD SUBJECT: RUSTY WATER COMPLAINTS DATE: AUGUST 20, 1993 The City reviewed numerous rusty water complaints betwen August 2, 1993 and August 13, 1993. The Public Works Department eventualy flushed the water distribution system thoughout Section 31 of the City to correct the problems. Many residents were affected by the rusty water and complained. In revieweing the situation, it appears that several situations may have contributed to the problem; 1) Illegal use of the hydrants and increased water demand of the Dakota County Fair. I have received reports that the illegal hydrant use was done by Dakota County Highway Depart- ment crews during dustcoating of the fair roads. I have also discussed hydrant use permits with maintenance staff at the fair. 2) Illegal use of the water system by contractors operating valves to fill watermains in new construction. I've directed Jerry Bauer to step up enforcement and work closely with the contrac- tors. 3) A hydrant use permit issued to a contractor to place dewatering wells at Wausau Supply placed a heavy demand on water, stirring up sediments in the mains. When these situations occurred, the City residents were affected. As the crews responded with flushing, other areas also became affected. The situation has been taken care of to date. This is why I have recommended that the Water Board approve the proposed changes in the City Code in my memo dated August 12, 1993. If approved by the Water Board, the code changes will be taken to the City Council's next meeting. It is fine for the City to strictly enforce the water codes, if some penalties are assessed against code violations. I would anticipate a reduction in violations. This is very important as the City continues its rapid growth. / ki ` Th as J. /du Director of Public Works/City Engineer TJK/js cc: file Larry Thompson Wayne Henneke TJK Jery Bauer t AGENDA REQUEST FORM Item No. 9D Name: Jerry Henricks Department: HRA :\ Date: August 3, 1993 V (/•- Meetin Date: September 7, 1993 g , � Category: Unfinished Business g Subject: Public Works Facility Explanation: Presentation of information relating to site plans . elevations and cost estimates for public works facility. Reference Material/Responsibilty Memo - Jerry Henricks Referred To: (Name) Department Larry Thompson Administration Development Committe HRA Members N4tA.1\-A Ljt4R64, Signature • Memo To : Mayor and City Council Subject: Public Works Maintenance Facility Oth Date: September 3 ,1993 / t the August 2 ,1993 City Council meeting , the Council J -equested information ---elating to the possibility to use the 'esign/built" concept for the City Public 'forks Facility . request by _.: u , __ '_ was information as to the _ .veloper built City lease/eu` tease concept . .,,-per the design/built " concept , the City could go out to Y 'r if there wereepecifio plans and specifications veloped for the ^FP . Then the City Council could select lowest offered Cie . a process does not eliminate the c_ V c()/ " :.� �'arch ectu er ✓ ec If the City Ads to proceed • the ; specificu:. ' plans and ✓✓✓ ci F icatiens ceieeein 'h� , ygond lowest bidder , thereIs =ossibi: _ _y c : litigation - y the lowest bidder . This _oenario would be possible if the lowest bidder was to bid with metal building and the City selected a block building . Than Peskar , League of '':ienesct Cities ' attorney , .--commended the Cite _ ce she 'design/built" concept due _h Minnesota _tetea eequire projects over the value of -2S , ,:00 be su m_ ltod te __..:.'dieg process . 'nder. the developer ewnedj built and the City lease/purchase concept , the City would pay for the developers taxes , _'insurance , maintenance and profit . This may add $3 .00 per _quare foot to the rental post of the building . Another cost to be , factored i., tee Me building cost would be the land value . The questi: n That may concern the developer and the Lender could be , would the City sign a 20 year lease . _ believe the Cite .you_ _ seetebilsh one year leases that are eenewable but that may not be satisfactory to the lender . The construction cost ef the ;-uildign is setimated to be s500 ,000 plus 40 ,000 for architectural services . This Includes everything within 5 feet of the building in all direction and the 'C :ri=.vac heating system . Costs for the aerk_ng lot . nc dri reways are estimated to be $20-25 ,000 . The ctcrag;e area nail e er epaT e< in the future with a cost estimate c>f S40-45 ,300 . This cost is based on a finished storage area similar Lexington Standard Corporation 's . bendscaping costs are estimated to be $15-20 ,000 . Estimated total cost of the project are : 1 . 3uilding( precast oncrete ) $540 ,000 2 . Driveway and parking 25 ,000 3.. Storage area • 45 ,000 4 . Landscaping 20 ,000 5 . Mise xpenees 31 ,500 Total cost estimate $661 ,500 The Council should recognize that the 1990 referendum was in the amount of $600,000 which was for a pre-engineered metal building . There was no architectural fees attached, no landscaping,half of the storage area that is being proposed , and the parking area was less . The actual building costs projections for the 1990 referendum was in excess of $622 ,000 . The listed items 3-5 could be completed by the City in the future . If there are any questions , please feel free to contact me . Gerald A . Henricks HRA Executive Director MEMO TO: MAYOR AND COUNCIL SUBJECT: PUBLIC WORKS CENTRAL MAINTENANCE FACILITY DATE: JULY 30, 1993 At the July 19, 1993 Council meeting we were directed to pursue two possible avenues for complet- ing this facility. One method was design built system. The second method was negotiate the fees for development of the building plans and specifications for eventual bidding process. Under Minnesota Statute 471.345,the City is allowed to contract for professional services such as architectural work. Any non-professional contract that may ultimately cost more than$25,000 must be let out to bids. There are certain situations under which projects may be split even if they are non- professional contracts. The test to determine the appropriateness of splitting a contract is fairly simple. If the purpose of splitting the contract is for avoiding the bidding process,the contract will most likely be ruled invalid by the courts. Secondly, if the contract is for work to be performed on one specific project on contiguous blocks,the contract should not be split. The fmal test relates to purpose of the project, if the contract is for "construction, alteration,repair,maintenance of real or personal property" and the contract exceeds $25,000 it must be let out for bids. The League of Minnesota Cities Attorney Stan Peskar stated he felt the Public Works facility should go through the bidding process. The Minnesota League's research department responded to the question of design built with a research memo booklet and commented that they felt this project should be let out for bids. The second directive by the City Council was that we were to pursue fee negotiations with Bonestroo,Rosene,Anderlik and Associates for architectural services to develop the plans and specifications for the facility. During the meeting with Bob Russek,architect with Bonestroo,the architectural and project management fees are to be set at 8%of the total project costs. Regardless of whether the project would go to construction, should the plans and specifications be completed, the City/HRA would be responsible for the 8%architectural fees. The payment schedule will be based on work completed by August 12, 1993. If the project costs are$500,000,the architectural management fees will be$40,000. This would bring the total estimated cost of the project to $540,000. If there are any questions,please feel free to contact me. p5'y v ,,w 'd,4.4114%e #-Zsor44j7-4) Gerald A.Henricks HRA Executive Director GAH/sm