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HomeMy WebLinkAbout10.04.93 Council Packet AGENDA COUNCIL MEETING REGULAR OCTOBER 4, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) a. Proclaim October 4-11, 1993 as Brain Injury Awareness Week 5. CONSENT AGENDA (All items approved in 1 motion with no discussion unless anyone wishes an item removed for discussion.) a. Approve Minutes - 9/20/93 b. Approve Budget Adjustment c. Adopt Resolution Accepting Donation from Fire Cataract Relief Association d. Approve Capital Outlay Request - Fire e. Approve School/Conference Request - Fire f. Appoint Negotiating Team - 1994 AFSCME Contract g. Approve Capital Outlay Request/Budget Adjustment - Microphones h. Approve Installation of Fencing in City Hall Garage i. Approve Budget Transfers j . Amend Developer's Agreement - Prairie Creek Storm Water Management Fees k. Approve Capital Outlay Request - Ventilation at City Shop 1. Approve Request to Attend ADA Teleconference - All Departments m. Approve Addition to Preserve Trail n. Adopt Resolution Ordering Feasibility Report - Project 93-19 - Storm Sewer Improvements in SWi of Section 13 o. Adopt Resolution Supporting Grant Application to Justice Department - Police Officer Position p. Approve Installation of 2 Stop Signs q. Adopt Resolution Directing Consultant to Submit Facilities Plan to MPCA r. Approve Final Payment - Project 93-11 —Wausau Improvements s. Approve Final Payment - Project 92-3 - Hillview Storm Sewer t. Approve Final Payment - Project 92-7 - 4th Street Improvements u. Accept Temporary Easements - Section 13 Prairie Creek v. Approve School/Conference Request - Administration w. Amend Development Agreement - Silver Springs 2nd - Extend Project Deadline x. Approve Payment of the Bills (List of Bills will be presented Monday evening.) 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7: 15 P.M. Assessment Hearing - Project 93-9 - 1993 Seal Coat b. Adopt Resolution Awarding Contract - Project 91-6 - City Center/1st Street 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. Dakota County Fair Parking b. Pine Knoll Improvement Update 10. NEW BUSINESS a. Request to Consolidate HRA Staff with City Organization The Agenda is continued on the other side of this page. 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS 14. ADJOURN AGENDA REQUEST FORM Item No. 4a Name: Karen Finstuen )331 Department: Administration Date: September 22, 1993 Meeting Date: October 4, 1993 Category: Citizen Comments Subject: Proclaim October 4 - 11 as Brain Injury Awareness Week Explanation: Mr. Dan Stucky will be present to receive the proclamation. Reference Material/Responsibilty Proclamation Referred To: Name Department � Signature k."44 ": AGENDA REQUEST FORM Item No. 5f Name: Wayne Henneke G ,, jt �� 1 Department: Finance Date: September 23, 1993 1 Meeting Date: October 4, 1993 Category: Consent Subject: Appoint Negotiating Team - 1994 AFSCME Contract Explanation: Reference Material/Responsibilty Memo - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jim Bell Parks and Recreation Dwight Bjerke, Paul Speiker, Jerry Bauer Union Negotiating Team WattruaCA44441-- Signature Memo to: Mayor & Council Date September 22, 1993 Re Negotiating Committee - AFSCME Contract A meeting has been set to receive and discuss the 1994 AFSCME labor contract proposal . The meeting will be 9 : 00 - 12 noon, October 7, 1994 in the Council Chambers . The negotiating team for the Union is as follows : * Dwight Bjerke * Paul Speiker * Jerry Bauer It is recommended that the City keep the same negotiating team that negotiated the 1993 Contp.ct with Councilmember Ristow being the member from Council . Last year the City' s negotiating team was Larry Thompson, Tom Kaldunski, Jim Bell, Wayne Henneke, and a member from Council . Councilmember Ristow was on the negotiating team during mediation and settlement of the contract . Wayne E. Henneke Finance Director c.c . Larry Thompson, City Administrator Negotiating Committee file AGENDA REQUEST FORM Item No. 5h Name: Karen Finstuen Department: Administration Date: September 22, 1993 Meeting Date: October 4, 1993 Category: Consent Subject: Request to Install Fencing in City Hall Garage Explanation: Request approval of budget adjustment for the purchase of materials. Reference MaterialiResponsibilty Memn/Rudg-t Adjistmant - are 1 ipetucn Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jim Bell Parks and Recreation Dan Siebenaler Police Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: FENCING IN GARAGE DATE: OCTOBER 4, 1993 Attached is a proposed plan to create more space in the 4 stall garage attached to City Hall. Currently the garage houses 3 squad cars, a 4x4 Police truck and the Parks and Recreation water truck. We propose to add a 10' high chain link fence as highlighted. This "wall" would serve two purposes: 1) create a secured area for Police evidence; and 2) create space for file cabinets for document storage. Currently the evidence room is shared by both Police and Administration. With the proposed modification, the room will be used entirely by the Police Department in addition to all space to the left of the fenced area. The space created on the right side of the fence will continue to house the Parks and Recreation truck and Administration will use the "wall" to create additional storage space. Costs for these improvements are estimated as follows: Lumber $168.30 Chain Link Fencing 276.00 Electrical/Plumbing Modifications 550.00 Total $994.30 The wall will be installed by restitution workers at no cost to the City. If you have any questions, please contact me. Karen Finstuen Administrative Assistant cc: Larry Thompson Jim Bell Dan Siebenaler Wayne Henneke file Z' rov 71if f Z ( r,--3- . f i 6 c) 0 D g 1 G , 91-- r T1i P z .-- L l ( ? r 61 < D _ Q' g, 4 " P - LPd 3 I , Q a R1 n�c o :61i a. A 1 1 40 " 'c) . c.I\ 'f:3 1 r 9 f i 4 e r4/4- Q 4 ___ 7 + i I d N r • REQUEST FOR BUDGET ADJUSTMENT • 199_,3 CURRENT CURRENT , ACCOUNT DESCRIPTION ORIGINAL ADJUSTED • UNENCUMBERED; THIS lEW NUMBER BUDGET BALANCE BALANCE , ADJUSTMENT , Li-INCE LQl-4'1/0-QQQ=ao1oD 14i:kM6124.Y ' ; 4 IlOOQ (o49QQ-- 0(-`1J 0-009_-7 7s1-5ob:?aa,,, e' Q ,p 15 o LSOI.D + l Loo o / o AS- 2J_-_'13 S2J=-'1s4.QD12__ _a3� 2�S - _,_coo Oil:2..1.5 o ci SIGIJATU - - -------- 9�a 611 9-3 - DATE AGENDA REQUEST FORM Item No. 51 Name: Wayne Henneke Department: Finance Date: September 24, 1993 Meeting Date: October 4, 1993 Category: Consent Subject: Budget Transfers Explanation: Authorize transfer unused Parks and Recreation Capital Outlay amounts to Park Improvement Fund Reference Material/Responsibilty Transfer - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Jim Bell Parks and Recreation Waipttgerksteja, Signature Memo to: Mayor & Council Date September 23, 1993 Re Transfer of Unused Park & Recreation Funds to Park Improvement Fund Jim Bell, Park & Recreation Director has requested transferring the following funds to the Park Improvement Fund from the Revolving Capital Equipment Fund. Fair Hills Park Improvement $ 3 , 000 . 00 Playground Structure 5, 000 . 00 Dakota County Estates Trail 7, 000 . 00 Total $15, 000 . 00 It is recommended to approve the transfer of funds . vv CZ Q Wayne E. Henneke Finance Director c.c . Larry Thompson, City Administrator Jim Bell, Director of Parks & Recreation file AGENDA REQUEST FORM Item No. 5g Name: Tom Kaldunski Department: Public Works Date: Se //5 Meeting Date: - _— • • • 3 (') Category: Consent Subject: Approve Capital Outlay Request - Ventilation at City Shop Explanation: Quotes and a proposal for installation of ventilation at First Street shop. Reference Material/Responsibilty Memo/Quotes — Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Tom Anderson Bonestroo, Rosene J %1/41 Signature MEMO TO: LARRY THOMPSON SUBJECT: VENTILATION OF CITY GARAGE DATE: SEPTEMBER 15, 1993 Attached you will find a memo regarding the proposed project being worked on by B.R.A. . A schematic plan is also attached. The estimated cost of this project is as follows : Ventilation Upgrades $22, 500 Heat for Vehicle Storage Area 2, 200 Heat for Vehicle Maint. Area 4, 200 28, 900 10% Contingency 2, 890 Total $31, 790 The City has agreed to pay B.R.A. "not to exceed" $2, 400 to prepare plans and specifications for the ventilation project. I had requested that the plans and specifications and quotes for the work be completed, however, that has not occurred to date. I have been informed that the plans and specifications will be completed by Friday, September 17th. Quotes will be solicited for the ventilation only with a submittal date of September 28th. The quotes will_pe brought to the October 4th Council meeting for award of the work. cThis item can be pulled from the September 20th agenda I have reviewed the funding for the project with ventilation being the #1 priority. I reviewed the following funding sources with Wayne. Wayne will review the budget to finalize the funding for the October 4th meeting. Proposed Ventilation Funding Savings on Post Pounder 1, 000 est. Savings on Heat Lance 450 est. Eliminate 1993 Yard Paving 10, 000 Eliminate 1993 Clam Attachment 2, 500 Savings from Snow Plow Purchase 3, 000 est. 1993 Ventilation Funds 2, 600 Remaining 1993 Bldg. Maint. Fund 3, 000 est. Estimated Total $ 25,550 It appears that funding for the ventilation will be available, however, the heating improvements will have to be funded by budget adjustments and/or inclusion in the 1994 budget. Pleas place this it m on the October 4th Council meeting agenda. 114/ '11 I 4 cc: file Tom Kaldunski Wayne Henneke Public Works Director Jerry Bauer TJK VNelson-Rudie &Associates, Inc. Consulting Engineers 300 First Ave.North,Suite 300,Minneapolis,Minnesota 55401 612/342-9222 (FAX)612/342-9221 September 9, 1993 Mr.Tom Anderson Bonestroo Rosene Anderlik&Associates 2335 West Highway 36 St. Paul,MN 55113 Re: Existing Maintenance/Storage Building Farmington,Minnesota NRA Comm. No.93-102 Dear Tom: We have completed a Schematic Design the enclosed floor plan which outlion nes s the scope tem for the above referenced project. We haveprep work. The work will include the following: 1. Addition of a direct—fired gas make—up air unit for the maintenance shop. 2. Addition of a general exhaust system for the maintenance shop. 3. Addition of a tailpipe exhaust system for the service bay in the maintenance shop. 4. Addition of an exhaust system for the vehicle storage area. Supplemental heat was not added for the vehicle maintenance area other than to heat the make—up air to 65F.It is assumed that the existing heaters would be adequate to heat the space. No heat has been included in the�tem eshicle to out air ip e arca. 0peration room. required exhaust system in this area would bring p A gas fired unit heater installed in the vehicle storage area to heat the space to 45F as requested. In addict existing heaters in the vehicle maintenance area could be replaced with new equipment. These items are included below as options. It should be noted that the existing building has no wall insulation and poor roof insulation. The operation of heating systems will produce relatively high operating costs without upgrades in the building envelope. You may want to review the code implications of adding heat to an=insulated building. We estimate the construction costs as follows: Ventilation Upgrades $22,500.00 Heat/Vehicle Storage $2,200.00 Heat/Vehicle Mantenance $4,2(X).00 Scott F.Rudie,P.E. Dennis A.Nelson,P.E. rirMr.Tom Anderson September 9, 1993 NRA?mm.mNo.93-102 Page A 10%contingiency should be included with these estimated until the work progresses further. We will wait to hear from you to proceed with the preparation of the documents. Please let us know if you have any questions. Yours very truly, .Ruche, P.E. Enclosures 9310Z3G908t --93 MON 1 S : 11 S O N E S T R O O & ASSOC I A T E a - -` drWm- teiCvut p /ICC G VS 4.4 V.A.6 6TOizA < <-trAr -tom 40F li nos mum 41161 i , it. 1----" 1"ifi(____.E.x.i -m..ye v t :. aft ein ill ,,rtul, I I� ?.A�'wet- Ei ,�, 4101 01 awl Oa be dill Exp p uwir H HEALTA76 . 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OF FAP-1 F *TC1'4 .. ;NATI CE3SlaNi N aPThDN el Po 11..)5" I AGENDA REQUEST FORM Item No. 5o Name: Dan Siebenaler ar_ 5 Department: Police ()It Date: September 27, 1993 Meeting Date: October 4, 1993 Category: Consent Subject: Adopt Resolution in Support of Grant Application to Justice Department for Police Officer Position Explanation: Reference Material/Responsibilty Resolution - Dan Siebenaler Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Dan Siebenaler Police Signature RESOLUTION NO. SUPPORTING APPLICATION FOR U. S. JUSTICE DEPARTMENT GRANT FOR THE HIRING OF A POLICE OFFICER Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota was held in the City Hall on the 4th day of October, 1993, at 7:00 P. M. The following members were present : The following members were absent : WHEREAS, the City of Farmington is interested in promoting the education and providing for the welfare of it' s children; and WHEREAS. the Farmington Police Department has a long standing record of cooperation with Farmington Independent School District 192; and WHEREAS, it is in the best interest of the residents of the City of Farmington to expand the police department 's role in the schools, and WHEREAS, the United States Justice Department has authorized Grant applications to fund such positions. NOW THEREFORE, BE IT RESOLVED, that the City of Farmington supports the Grant application to the United States Justice Department for the purpose of adding a Police/School Liaison Officer to Independent School District 192. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October, 1993. Mayor Attested to the day of , 1993. Clerk/Administrator Seal AGENDA REQUEST FORM Item No. 5p Name: Tom Kaldunski Department: Public Works 4/7-7"- Date: September 27, 1993 Meeting Date: October 4, 1993' (L Category: Consent Subject: Approve Installation of Stop Signs - 2 Locations Explanation: 190th Street and Euclid Locust and First Street Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works $1:411‘;"21 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: STOP SIGN INSTALLATION DATE: SEPTEMBER 29, 1993 With the completion of more homes in Nelson Hills, traffic at 190th Street and Euclid Path has increased. A new stop sign was installed on the north side of 190th at Euclid. It is my recommendation that a new stop sign be installed on Euclid, south of 190th Street (see map). This is the northerly exist from Fair Hills. The addition of this stop sign will help control the traffic at this intersection. The sign would be installed by Public Works crews. It is my recommendation that a new stop sign also be installed on Locust Street, on the west side of First Street. The addition of this stop sign will help control traffic at this intersection. This sign would also be installed by Public Works crews. It is my recommendation that the Council authorize the installation of both stop signs. /41‘12'1 Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Dan Siebenaler TJK • ✓ J f'(1 U IiGa N 1 P.H. FEE LY'S :h ° 3 a S 9l ,. t~ 1...... . 5 14 '�3 21 I 3 .2t 4 .} 2 I $/ 14 ADD. fi{{..,, ,n I .r sr 1 ■ It ♦ OI- rOl 6 / t P, H. FEELY�S I I . 4 3 22 I 4 5 6 1 5 6 T / O0 UNITED ST TES __ WALNUTStI OF MERICA ,a . ..{ Z ° to .,- o M / 0 t ' t Q 2 , 1 nsi�r•r i 6 4 3 2 I " '�3 1 2—I 1 2 / SECOP D ADD. — 3 • I 1. 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