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Home My WebLink About11.01.93 Council Packet • AGENDA COUNCIL MEETING REGULAR NOVEMBER 1, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) a. Adopt Resolution Accepting Donation from Youth Hockey 5. CONSENT AGENDA (All items approved in 1 motion without discussion unless anyone wishes an item removed for discussion. ) a. Approve Minutes - 10/18/93 (regular) and 10/25/93 (special) b. Approve Revised Final Payment - Project 92-7 c. Adopt Resolution Awarding Bid - Public Works Garage Ventilation d. Set Public Hearing - Review Liquor and Therapeutic Massage Licenses e. Set Public Hearing - Vacate Easement in Dakota County Estates 8th f. Approve Extension of Completion Deadline - Silver Springs 2nd g. Adopt Resolution Approving Library Grant Application h. Approve ADA/TQM Proposal with Dakota County Technical College i. Authorize Met Council Loan Application - Prairie Waterway Design j . Approve Contract with Balmori Associates - Prairie Waterway Design k. Approve Payment of the Bills 6. PUBLIC HEARINGS a. 7 : 30 P.M. - Review Grading Permit Application - Akin Park 3rd Addition 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS 9. UNFINISHED BUSINESS a. Presentation of Sanitary Sewer Facilities Plan 10. NEW BUSINESS a. Administrator' s Annual Evaluation 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS a. November 8, 1993 - Budget Workshop b. November 22, 1993 - Budget Workshop 14. ADD ON a. Request for Exemption from Current Sign Ordinance b. Consider Amending Zoning Ordinance - Rezone Northeast Corner of 3rd and Ash Street from R-2 to B-1 Limited Business c. Approve Application for Clean Water Partnership Grant from MPCA 15. EXECUTIVE SESSION a. Attorney Matters - Pending Litigation 16. ADJOURN AGENDA REQUEST FORM Item No. 5c Name: Russ Matthys CA/14/Q Department: Public Works Date: October 22. 1993 Meeting Date: November 1 , 1993 Category: Consent Subject: Adopt Resolution Awarding Bid/Approving Project - City Shop Ventilation Explanation: Bids have been received for this project. The Council should award the contract. Reference Material/Responsibilty Bid Tab/Memo/Resolution - Russ Matthys Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works 44/1/*t/47 -- 0 fitslelfaqi 7/Le") 61 4-04 e4,1 CJ/0 Cif (,)s6C4 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: SHOP VENTILATION DATE: OCTOBER 27, 1993 The City has received bids, but Tom has not had time to review them due to his attendance at the Blandin Leadership Program. Tom will update the Council on Monday if his schedule allows time for review. This item can be removed from the Consent Agenda. 41;49.. G Larry Thompson City Administrator cc: Tom Kaldunski Wayne Henneke Russ Matthys file AGENDA REQUEST FORM Item No. 5k Name: Tom Kaldunski Department: Public Works r , l Date: September 21, 1993 W^ Ptki Meeting Date: •t:�� :• r, 1993 YL --u I Category: Consent Subject: Approve Capital Outlay Request - Ventilation at City Shop Explanation: Reference Material/Responsibilty Request - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: VENTILATION AT PUBLIC WORKS SHOP DATE: OCTOBER 1, 1993 The City will be receiving bids for this project on October 4, 1993 at 2:00 P.M. . Upon receipt of the bids, I will prepare a tabulation and recommendation to be presented to the Council at the Monday night meeting. It is my recommendation that this item be pulled from the Consent Agenda for discussion. A financial review of the funding is being prepared by Wayne Henneke, Finance Director. Wayne was unable to complete the review at this time due to illness. It will be presented to the Council at the October 4th meeting. The rest of this memo is intended to provide background information to the Council. In the Spring of 1992, I received a complaint from Jerry Bauer, Street and Utility Foreman, regarding the ventilation at the shop. This occurred while work was being done on a solid waste truck. It was noted that the concentration of fumes did not meet OSHA standards and open doors provided inadequate ventilation. Attached is a policy that was prepared to address the shop ventilation until improvements to the shop were complete. Hoses were to be placed on exhaust pipes to direct fumes outside and the air was to be monitored with gas detecting meters. A preliminary quote for a ventilation system was received in May of 1992 with an estimated cost of $5000. This amount was placed in the 1993 budget to do the installations. Because of the Union's concern with the OSHA standards, the City decided to hire an architect to ensure compliance. This contract was made in March of 1993 and the architect gave the proposal to the City in April. It became apparent at that time that the $5,000 budget was not adequate for the ventilation improvement. It would cost the City $2,400 for architectural services. Several CIP items were placed on hold to help fund the ventilation project because of the high priority given to it. The architect was given the go ahead to prepare plans and specifications and secure quotations for the work in August. The architect held several meetings with the City staff at the shop. The architect supplied the City with a costestimate on September 9, 1993 indicating the ventilation upgrade would cost $22,500.00. I prepared a preliminary budget for funding this project in my September 15th memo. Wayne will present his funding proposal at the meeting. Attached is a list of contractors that the plans and specifications were sent to requesting bids. - Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Jerry Bauer T TV ?()ITC(1/ W— MEMO TO: PUBLIC WORKS EMPLOYEES 55 SUBJECT: FUMES IN SHOP DATE; AUGUST 6, 1992 On July 30th, I received a call from the Union Business Agent, Nola Profant, regarding a complaint on fumes from engines running in the shop. I am requesting that an Initial Incident Report form be completed for documentation as soon as possible. The complaint revolves around the use of the new power washer and garbage trucks. Prolonged operation of these types of engines in confined areas of the shop can lead to safety and health hazards. Common sense-must be utilized. On August 3rd, a meeting to discuss this topic was held between Jerry Bauer, Ben Klotz, Russ Matthys and me. As a result of that meeting, the following guidelines are to be followed: 1. The new pressure washer shall be properly vented and/or used outside when in use. 2. All vehicles that are left running for an extended length of time while in the shop area shall be property vented, through the hoses provided, to the outside in a manner which prevents the build up of fumes within the building. Jerry Bauer is making arrangements for the hose purchase. 3. Air tanks on vehicles equipped with air systems are to be filled with the compressor, rather than allowing the vehicles to idle in the building to fill the tank. This topic will be discussed in more detail at the next Department meeting. Contact your Foreman or Supervisor if you have questions. I have requested that a shop ventilation system be included in the 1993 Budget. 1:4411/41;/ S4/Yi14)1(i( ,v Cc,.. lb 6c. k4 vi / Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Karen Olsen Nola Prof ant TJX MEMO TO: JERRY BAUER SUBJECT: MONITORING OF FUMES DATE: AUGUST 26, 1992 I am aware that you had set up the Department's new gas monitoring unit on August 25, 1992 in the City shop. This was apparently done to continually monitor fumes at the shop while the Solid Waste Foreman was working on the Rapid Rail truck in conjunction with the weight based system. Solid Waste was following the new City policy. I am directing you to submit a written report of your findings during this monitoring. I want the report submitted by Friday, August 28, 1992. The monitoring was initiated for the safety of the Department's personnel. Since you initiated this monitoring while vehicles are being run in the shop, I am requiring that you submit a written report to me whenever this monitoring is done. I must point out to you that several instances of vehicles (such as the skid steer and trucks) running in the shop have been reported, without the monitoring of fumes. I feel that it could be perceived that you monitored fumes on August 25th to harass Solid Waste operations. That would not be considered acceptable behavior. I am directing you to be consistent in your monitoring. If you have questions on this directive, please contact me. Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Ben Klotz Karen Olson - Labor Relations Associates TJK Otto G.Bonestroo,PE. Howard A.Sanford,PE. Michael P.Rau,PE. Mark D.Wallis.P.E. P Keith A.Gordon, E. Philip es Bonestroo Joseph C Aobert W Rosdeeeik.FE Robert R Pfefferle,PFE AgnesJM yRing.MCP P. L..ilPhilBpJensen, Gravel III, Rosene Marvin L.Sorvala,PE. Richard E.Turner,PE. Richard W.Foster,PE. Thomas W.Peterson,PE. Karen L.Wiemeri.PE. Cava O.Lozkota.P.E. Michael C.Lynch.P.E. Gary D.Kristofitz.P.E. 11E31111 Glenn .Russek,A Anderlik & Thomas E.Noyes,EP.E. RobertrBourdon.PE. Jerry D Pertzsch,PE. Keith R.Yappr,P.E. Robert G.Schunicht,PE. Mark A.Hanson,PE. Kenneth P.Anderson,PE. Douglas J.Benoit.P.E. Associates Susan M.Eberlin.CPA. Michael T.Rautmann,P.E. Mark R.Rolfs,P.E. Shawn D.Gustafson,PE. "Senior Consultant Ted K.Field,P.E. Mark A.Seip,PE. Cecilio Olivier,P.E. Engineers & Architects Thomas R.Anderson.AIA Gary W Morien,PE. Charles A.Erickson Donald C.Burgardt.PE. Daniel J.Edgerton,PE. Leo M.Pawelsky Thomas E.Angus,PE. Allan Rick Schmidt.PE. Harlan M.Olson smael Martinez,PE. Philip J.Caswell,PE. James F.Engelhardt April 19, 1993 Mr. Tom Kaldunski City Engineer City of Farmington 325 Oak St. Farmington, MN 55024 Re: Proposed Studies: Public Works Garage Ventilation City Hall ADA Compliance Dear Mr. Kaldunski: Attached are billable hour estimates for your projects. Time is billed at standard rates on file with the City. Work begins upon receipt of written authorization. Reports take about one month. Plans and specifications require one month more. We look forward to working with you. Please call if you have any questions or need more information. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Robert C. Russek, A.I.A. Associate Principal RCR:plo Encl. MEMO TO: MAYOR AND COUNCIL SUBJECT: VENTILATION AT CITY SHOP DATE: JUNE 14, 1993 The 1993 Budget has set aside funds for improvements to the ventilation at the City shop on First Street. In order to ensure that these improvements meet all applicable codes, I have contacted Bob Russek, an architect from Bonestroo, Rosene and Anderlik. Attached is a copy of the proposal for Mr. Russek's services. The billing rate is $60.00 per hour at 40 hours = $2,400. I recommend that the City Council authorize this work. I have discussed this with Administrator Thompson and he concurs. Mr. Russek will be working closely with staff to determine the needs upon receipt of authorization to proceed. I will present his recommendations upon completion. 1:41/(11LI Tom Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Jerry Bauer Ben Klotz TJK MINNESOTA AFSCME COUNCIL NO. 14 GPN,FEof9_ TWIN CITIES ,s , \ 267 W. LAFAYETTE FRONTAGE RD.S. METROPOLITAN AREA F `o; ST. PAUL MN 55107-1683 �� ►• �� TELEPHONE: 291-0333 FACSIMILE: 291-1103 June, 15, 1993 Tom Kaldunski Public Works Director 325 Oak Street Farmington, MN 55024 Dear Mr. Kaldunski: It has been almost one year since the union first brought to the City's attention the problem of no ventilation system in the Public Works Garage. I understand there was money set aside for this project in the 1993 city budget. During my last conversation with you I was told an architect was hired for purposes of a recommendation on the ventilation system for the city garage. I want to stress my concern to you, this needs to be acted on now it can wait no longer. The employees are complaining and with very good reason this is unhealthy for them. We have been patient but we are now in the second half of 1993 and this should have been one of the City's top priorities when it was first brought to your attention. I would appreciate a written response updating the union on how this problem is being addressed by the City of Farmington. Sincerely yours, Nola Profant Business Representative AFSCME Local 3815 cc Larry Thompson Dwight Bjerke Jerry Bauer 4, , j, J. •* r lin U tipr, /) I W\ A June 22, 1993 Nola Profant AFSCME, Council 14 267 Lafayette Road So. St. Paul, MN 55107 Re: Shop Ventilation Dear Ms. Profant, This letter is a follow up to your letter dated June 15, 1993 regarding the status of the above project. Attached you will find a copy of my memo to the Council recommending that an architect be hired following Council approval at the June 21st Council meeting. In anticipation of Council approval, I scheduled a meeting with the architect for June 24, 1993 at 9:30 A.M. . This meeting will take place at the City shop. The Street and Utility c==w has been invited. I have also asked Ben Klotz to attend because the solid waste crew may be using this facility when other facilities become available. The crews will be involved in providing input on the project. Sincerely, -...f41/(1"1"1- ho J. K 'aldunski Public Works Director cc: file Larry Thompson Wayne Henneke Karen Olsen Dwight Bjerke Bob Hanson Jerry Bauer Ben Klotz TJK ,.------- Ciiq ap FauIiICgtsx 325 Oak Sheet • Fasuathettut. MN 55024 • (612) 463-7111 • August 13, 1993 Thomas R. Anderson,AJ.A. Bonestroo, Rosene,Anderlik&Associates 2335 West Highway 36 St. Paul, MN 51133 Re: Existing Public Works Building Dear Sir, I have reviewed your proposal dated July 28, 1993 for improvements to the existing shop (at- tached). This letter is a follow up to our telephone conversation. I want you to proceed with the preparation of plans and specs for the I) new heating and ventilation system, and 2) ADA restroom revisions as soon as possible. I would like the workto begin as soon as possible. I will be presenting the other information to the City Administrator for consideration in the 1994 budget Sincerely, 1:4 1111.1 Thomas J. aldunski Director of Public Works/City Engineer TJK/js cc: file Larry Thompson TJK Wayne Henneke Jerry Bauer • Benno Klotz • city 4FQi11Kt gbuc 325 Oak Sheet • Formai*. MN 55024 • (612) 463-7111 ;` = w oloppr Nelson-Rudie &Associates, Inc. Consulting Engineers 300 First Awe.North,Suite 300.M nnesoces.Minnesota 55401 6121342-9222 (FAX)612/342-9221 September 9, 1993 Mr.Tom Anderson Bonestroo Rosene Anderlik&Associates 2335 West Highway 36 St. Paul.MN 55113 Re: Existing Maintenance/Storage Building Farmington.Minnesota NRA Comm. No.93-102 Dear Tom: We have completed a Schematic Design for the addition of a ventilation system for the above referenced project. We have prepared the enclosed floor plan which outlines the scope of.the work. The work will include the following: I. Addition of a direct—fued gas make—up air unit for the maintenance shop. 2. Addition of a general exhaust system for the mainteaaec a shop. 43. Addition of a. Addition of an exhaust systemt for the vehiclestem for the storaicege alta.in�maintenance shop. Supplemental heat was not added for the vehicle maintenance area other than to heat the make—up air to 6SF.It is asawned that the existing heaters would be adequate to heat the space. No heat has been included in the vehicle storage area. Operation of the required exhaust system in this area would bring untempered outside air into the room. A gas fired unit heater could be installed in the vehicle storage area to heat the space to 45F as requested. In addition,the existing heaters in the vehicle maintenance area could be replaced with new equipment. These items are included below as options. It should be noted that the existing building has no wall insulation and poor roof insulation. The operation of heating systems will produce relatively high operating costs without upgrades in the building envelope. You may want to review the code implications of adding heat to an uninsulated building. We estimate the constructive costs as follows: Ventilation Upgrades $22,500.00 HeatIVehicle Storage $2,200.00 Heat/Vehicle Mantenance $4,200.00 Scott F.Rutile,P.E. Dennis A.Nelson,P.E. Mr.Toni Anderson September 9, 1993 NRA Comm.No.93-102 Page 2 A 10%contingiency should be included with these estimated until the work progresses further. We will wait to hear from you to proceed with the preparation of the documents. Please let us know if you have any questions. Yours very truly, .Ruche,P.B. Enclosures 431C2130908str I MEMO TO: LARRY THOMPSON SUBJECT: VENTILATION OF CITY GARAGE DATE: SEPTEMBER 15, 1993 Attached you will find a memo regarding the proposed project being worked on by B.R.A. . A schematic plan is also attached. The estimated cost of this project is as follows : Ventilation Upgrades $22, 500 Heat for Vehicle Storage Area 2, 200 Heat for Vehicle Maint. Area 4, 200 28, 900 10% Contingency 2, 890 Total , $31, 790 The City has agreed to pay B.R.A. "not to exceed" $2, 400 to prepare plans and specifications for the ventilation project. I had requested that the plans and specifications and quotes for the work be completed, however, that has not occurred to date. I have been informed that the plans and specifications will be completed by Friday, September 17th. Quotes will be solicited for the ventilation only with a submittal date of September 28th. The quotes will be brought to the October 4th Council meeting for award of the work. This item can be pulled from the September 20th agenda. I have reviewed the funding for the project with ventilation being the #1 priority. I reviewed the following funding sources with Wayne. Wayne will review the budget to finalize the funding for the October 4th meeting. _ , Proposed Ventilation Funding Savings on Post Pounder 1, 000 est. Savings on Heat Lance 450 est. Eliminate 1993 Yard Paving 10, 000 Eliminate 1993 Clam Attachment 2, 500 Savings from Snow Plow Purchase 3 , 000 est. 1993 Ventilation Funds 2, 600 Remaining 1993 Bldg. Maint. Fund 3, 000 est. Estimated Total $ 25,550 It appears that funding for the ventilation will be available, however, the heating improvements will have to be funded by budget adjustments and/or inclusion in the 1994 budget. Pleas place this it m on the October 4th Council meeting agenda. .7-- /1/ 4 !' Tom Kaldunski cc: file Public Works Director Wayne Henneke Jerry Bauer TJK 09-23-1993 09:19 612 636 1311 BONESTROO 8 ASSC. P.06 Bonestroo Client: Page Rome Project: Proj. No.l4/4 I Associates Mderllk as Calculations For: Prepared By: Date: Reviewed By: _Dote:: CO r124c ise FIA 77is ; Mot IivyTvn/.; 1/e, 4,40014'L /i F 4 414 yG 3,. 72 II 2/034 cd/P/ DAii ;AV f4&#h447bv.11 Ilift/4t1:403a. 3o1 $7: . AgiN4414ity 14#1 ✓ Pl Ns P[L'Pf*M4 f AleAor 4ty '44 3• =030 Zo4PYcN/Astr iDiKs AY . ✓5f4ra• AfaiholicAt. : 0 • 4 •8zzo So92 - 2 Zo 5r w Yi4 M*TOF4 1144 AvAlee jLvHtl y } / !7' : . 44 3. 7434 /oo .3b Sr . • • • • • • • AGENDA REQUEST FORM Item No. 14b (12)-1 °J / Name: Larry Thompson (-< /2 - (9 ' Department: Administration �! 44. Date: October 27, 1993 Meeting Date: November 1, 1993 Category: Add On Subject: Consider Amending Zoning Ordinance - Rezone NE Corner of 3rd and Ash Streets from R-2 to B-1 - Limited Business Explanation: The Council can either act on the rezone or set a public hearing per action of the Planning Commission to locate a Casey' s General Store at the present M-Gees location and 3rd and Ash. The Planning Commission has approved the variances and recommended the rezone. Reference Material/Responsibilty Notice/Letter from Dave Zech Minutes of 10/26/93 Special Planning Commission meeting will be presented Monday evening. Referred To: (Name) Department Larry Thompson Administration Development Committee /41/1 .69/176 Signature CITY OF FARMINGTON NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held by the City Council of the City of Farmington, Dakota County, Minnesota on the 15th day of November , 19 93 , at 7:30 (PM) W in the Council Chambers of the Civic Center, 325 Oak Street, Farmington, Minnesota for the purpose of: discussing a request from Casey's General Stores, Inc. to rezone the northeast corner of Third and Ash Streets from R-2 Medium Density Residential to B-1 Limited Business for the purpose of replacing an existing convenience store with a larger convenience store with gas pumps. All persons desiring to be heard, in person or in writing, will be heard at this time. City Administrator Submitted to the Farmington Independent this 2nd day of November 19 93 for publication 1 time(s), the last of which being no later than the 4th day of November , 19 93 cc: Dakota County Tribune ,� �! ► / DREWUN'TY ENGINEER R 1612)891,7W • HIGHWAY DEPARTMENT Fax(812)8f)1=r'U31 ti t `qtr • 14955 GALAXIE AVENUE.MD FLOOR APPLE VALLEY,MINNESOTA 55124.8519 Post•ft"brand fax transmittal memo 7e71 #otEpee P ' • r Dept. i viola IT October 28, 1993 (ilk 5, .AS,� • Mr. Larry Thompson, City Administrator 325 Oak Street ;Farmington., MN 55024 ' • • Subject.: Casey's 'General Store on CSAH 74 Dear Mr. Thompson: • I view of comments apparently matte to the Farmington Planning ' Commission, T am writing to clarify Dakota County's position' regarding the proposed 'Casey's •development. The County. Highway Department recommend that the City require (1) elimination of ' the access to CSAH 74 and (2) 50 feet of highway right of way • north of the CSAR 74. centerline. See the attached copy 'of my September 29, 1993 latter. • The lot frontage along CSAH 74 is: too short to allow for any driveway opening. The proposed. use change with a driveway onto ' CSAH 74 will produce unacceptable traffic. hazards because of. the close proximity of the' Third ,Street intersection. The County has no jurisdiction over .a building permit and ,zoning • issue. We believe the City can require the developer to provide needed right of way for the joint City/County upgrading of CSAH ' 74 proposed fox' 1994 construction and eliminate the access to CSAR 74' when granting conditional use permits or zoning changes.. If the City allows development. without providing for adequate right of way and access control, the City and County Will need to ' consider joint purchase ,of the needed right .of way and the prospect of paying damages to close the existing driveway, rpxovidinq. direct access .to CSAH 74. • Sincerely, lf • David R. lach, PE • • Administrative Design Engineer N:CR74It2 • PnnInd on Accyded Papa AN EQUAL OPPOfTUNITY EMPLOVGIi TOO 'e11J Y12RS NeGIS3M-A11Nf1OD dlO>ft U TE.130 26/6E/01