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Home My WebLink About08.03.92 Council Packet AGENDA COUNCIL MEETING REGULAR AUGUST 3, 1992 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. July 20, 1992 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 8: 15 P.M. - Vacating Portions of Oak Street Between 1st Street and Railroad Right of Way b. 8:30 P.M. - Middle School Ballfield Grading Permit 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Request for Reimbursement for Broken Windshield 7. ORDINANCES AND RESOLUTIONS a. Ordinance Amending Mayor's Term of Office 8. UNFINISHED BUSINESS a. Completion of Pine Street b. Nelsen Hills Farm - Easement and Warranty Deed Acceptance c. Project No. 89-9 - Easements d. Very Low Density Housing 9. NEW BUSINESS. a. Farm Bureau - Request for Municipal Service Refund 10. MISCELLANEOUS a. Truth and Taxation b. Fall Survey c. Discuss Strategic Plan d. Council Meetings/By-Laws e. Solid Waste Workshop 11. CONSENT AGENDA a. School/Conference Request - Fire b. Resolution Declaring Public Purpose and Use of Eminent Domain - Malinski Property c. Capital Outlay Request - Public Works d. Reisinger Parkland Proposal e. Ordinance Amending Mineral Extraction/Grading/Filling Ordinance f. Project No. 89-9 - Storm Sewer Trunk Improvements - Award Contract g. Project No. 92-3 - Storm Sewer Trunk Improvements - Award Contract h. Sanitary Sewer Rehabilitation/Bypassing at 10th and Hickory Streets i. Administrator's Evaluation j. City Planner - Completion of One Year Probation k. Agreement with Eureka Township for Maintenance of 220th Street 1. Capital Outlay Request - Public Works - PULL m. Accept Drainage Easement - Hillview 3rd and Hill Dee - PULL n. School/Conference Request - Police o. School/Conference Request - Police p. Approve Payment of the Bills 12. ADJOURN AGENDA REQUEST FORM ITEM NO. :IL__ NAME: Larry Thompson DEPARTMENT: Administration DATE: July 20, 1992 MEETING DATE: August 3, 1992 CATEGORY: Ordinances and Resolutions SUBJECTi Ordinance Amending 1-5-1(B) - Mayor's Term of Office EXPLANATION: April 1992 Survey Question - Change Term from 2 Years to 4 Years Yes - 168, No - 150 REFERENCE MATERIAL/RESPONSIBILITY: Proposed Ordinance REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Dave Harmeyer Attorney G SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: MAYOR'S TERM DATE: JULY 29, 1992 As you may recall, the 1992 2nd Quarter Survey indicated that 53% of the respondents favored increasing the Mayor's term from 2 to 4 years. Since any change in the length of term must be made before the General Election, the Council should consider this matter at this time. Attached is a proposed ordinance. CcM�c��oar, Larry Thompson City Administrator cc: Karen Finstuen Dave Harmeyer file •CITY OF FARMINGTON - - DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 092-277 • An Ordinance Amending Title 1, Chapter 5, Section 1 Relating to the Mayor's Term of Office THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 1, Chapter 5, Section 1 of the Farmington City Code is hereby amended to read as follows: " 1-5-1: City Elections, Officers and Terms of Office: (B) Term of Office: The Mayor shall be elected to a four (4) year term of office, and there shall be an election of the office of Mayor every four (4) years. councilmembers shall be elected for a four (4) year term of office with two (2) councilmembers being elected at each election. The Municipal election shall conform in each and every respect to the law of the State of Minnesota. SECTION II: Title 1, Chapter 5, Section 1(C) and 1(D) shall be amended by deleting them in their entirety. SECTION III: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day of such publication. Enacted and ordained the 3rd day of August, 1992. ATTEST: CITY OF FARMINGTON 46L„, A.,46-, �. Mayor/ SEAL 11111r 411r' .istra • /141 Approved as to form the � / day of / / , 1992. 11./ Lie City Attorney ovolAzie- Published in the Farmington Independent the p7/ day of , 1992. i AGENDA REQUEST FORM ITEM NO. q(L. C NAME: Wayne Henneke • / , / oaza) ilorP `kmoi DEPARTMENT: Finance DATE: July 20, 1992 Yy• R i MEETING DATE: August 3, 1992 CATEGORY: New Business SUBJECT: Farm Bureau —Request for Municipal Services Refund EXPLANATION: REFERENCE MATERIAL/RESPONSIBILITY: Memo - Wayne Henneke REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Arvilla Neff Finance W //�j""(��t�� s,�.- SI� �ATURE Memo to: Mayor & Council Date July 29, 1992 Re Municipal Services Bill - Farm Bureau - 429 Third St. Mark Lundberg, District 12 Agency Manager for Farm Bureau, has requested a refund on his municipal services bill totalling $993. 75 for the above mentioned property. Farm Service leased the property July 1, 1987 . The property previously housed two separate businesses and by Council policy was charged two service units for sewer and storm sewer services . The City received notice there was a new owner and changed its records to reflect the change. Farm Service has been billed 2 service units for sewer service since July 1, 1987 . He notified the City of the excess billing the latter part of June, 1992 . He noticed the billing was high when a recent billing increase notice stated that Farm Bureau ' s fees were to increase $2 a billing and the bill increased $4 . The Finance Department has issued credits as far back as one year when there has been a problem similar to this, but a credit back to July 1, 1987 should be brought before the Council for approval. The Finance Department believes the property owner should be responsible to check out municipal service charges when they come into a community and the department policy of allowing up to one year for credits is more than generous. The Finance Department recommends a credit of $211 . 75 to the sewer/storm sewer bill of Farm Bureau. LI)alf".&)L''A-13-12— Wayne E. Henneke Finance Director c.c. Larry Thompson, City Administrator Arvilla Neff, Accounting Clerk I file • FARM BUREAU UFE INSURANCE COMPANY • FARM BUREAU MUTUAL INSURANCE COMPANY FBL INSURANCE COMPANY _® FARM BUREAU MUTUAL FUNDS FBL INSURANCE BROKERAGE INC. Farm Bureau 429 Third Street,Farmington,MN 55024/(612)463-3341 FAMILY OF FINANCIAL PLANNING SERVICES 1300 Vermillion Street,Hastings,MN 55033/(612)437-4323 2966 North Service Drive,Redwing,MN 55066/(612)388-3532 412 Main Street,Zumbrota,MN 55992/(507) 732-7864 Main Street,P.O.Box 7,Miliville,MN 55957/(507) 798-2511 Mark P.Lundberg, CLU, ChFC District 12 Agency Manager July 2, 1992 To: Farmington City Council From: Farm Bureau Insurance 429 Third St. Farmington, Mn. 55024 Acct. #3R10-000427-0000-1 Re: Overcharge of water and sewer bill It has come to our attention that we have been paying double the rate for sewer and water service since the inception of our lease July 1, 1987. Our office prior to our occupancy was two separate offices and then combined into one office in 1987. When the billing was originally set up we assumed that we were being billed for the correct amount. Your error came to our attention when a recent billing increase notice stated that our fees were to increase $2 a billing and our bill was increased $4. After additional investigation with your billing office we discovered that you have been incorrectly billing us double for the past five years. We feel that the only fair settlement to this problem would be for the City of Farmington to refund all over payments for the past five years and to also please correct the billing in the future. This problem should have been easily caught by people in your billing department. We had absolutely no way of knowing about your error except by chance catching this past increase. We could have easily continued paying this over billing for many more years. We thank you in advance for your quick settlement of this matter. Lrit.v\AA__ 1 V AGENDA REQUEST FORM ITEM NO. 6.!!*# NAME: Tom Kaldunski DEPARTMENT: Public Works DATE: July 27, 1992 MEETING DATE: August 3, 1992 CATEGORY: Miscellaneous SUBJECT Solid Waste Workshop EXPLANATION: I am requesting that the City Council set up a work shop to discuss Solid Waste Operations in detail. REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works S IGNNITURE l MEMO TO: MAYOR AND COUNCIL SUBJECT: SOLID WASTE MATTERS - SPECIAL MEETING DATE: JULY 29, 1992 As you may recall, in response to staff's request to replace 1.7 Full Time Equivalent (FTE) employees (Interim Solid Waste Foreman and Part Time Worker) with 2.0 FTE .(Per- manent Foreman and Solid Waste Operator II) , the Council agreed to hire a permanent Solid Waste Foreman and retain the .7 part time worker. It was noted by the Finance Director that he would-need to further analyze the budget and report back on any fee adjustments which may be needed. Wayne, Tom, Russ and I have spent a great deal of time analyzing the budget, manpower needs (based on the past 18 months), fee structure, etc. , and it has become apparent that the City should set aside an evening for a workshop to fully discuss the issues. For example, it is felt that based on manpower needs and existing personnel, the City would not be effectively served by hiring a permanent foreman as envisioned in the approved job description. As you may recall, the Foreman and Solid Waste Operator II were proposed as a package and the lack of the Solid Waste Operator II leaves gaps in the service. It is recommended a special meeting be set some time in August to discuss this matter and provide direction to staff. ;?" F Larry Thompson City Administrator cc: Tom Kaldunski Wayne Henneke Russ Matthys file AGENDA REQUEST FORM \e) ITEM NO. NAME: Tom Kaldunski DEPARTMENT: Public Works J r-- lj rf" DATE: July 24, 1992 - MEETING DATE: August 3, 1992 v aff„u2,(2.4.7-..ft- 5 CATEGORY: Consent Agenda Sanitary SITB.TECT: S y Sewer Rehabilitation EXPLANATION: I will be sending a report on the recent bypassing that occurred at 10th and Hickory Streets. I will also be seeking Council direction on potential improvements. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works • SIGNA MEMO TO: MAYOR AND COUNCIL SUBJECT: SANITARY SEWER REHAB/BYPASSING AT 10TH STREET DATE: JULY 31, 1992 Attached you will find various documents from 1989 relating to sanitary sewer rehabili- tation. The City can pursue low cost MPCA revolving loans to do rehabilitation of the existing clay sewers and to work on removing sump pump discharges via connections to the Southeast Area Storm Sewer trunk. The next step in pursuing these funds is the preparation of a Facilities Plan. In 1989, staff recommended using Bonestroo, Rosene and Anderlik as a consultant on the project. Council directed the use of "in house" engineering, even if it meant delaying the rehab. It is now 2} years later and it has not been worked on due to the number of construction projects being handled by staff. I recommend that this project be done as proposed in 1989, by a consultant. Also attached is a copy of a letter I've sent to the MPCA regarding the bypassing from the sanitary sewer which occurred following the 4-4} inch rain. The problem with high ground water levels has returned. This, combined with the tentative scheduling of the Southeast Area Storm Trunk construction in 1993 leads me to the conclusion that the City should proceed with the Facilities Plan at this time. I recommend that the City Council authorize Bonestroo, Rosene and Anderlik to prepare a proposal update to do this Facility Plan. The updated proposal would be brought to the Council for approval prior to proceeding with the Facility Plan. Thomas J. Kaldunski City Engineer cc: file Larry Thompson Wayne Henneke TJK 10. MOTION by McKnight, second by Kuchera to adopt RESOLUTION NO. R105-89 acknowledging the grant of $56,700 from MnDOT for Flagstaff Bridge SAP-212-080-02. APIF, MOTION CARRIED. 11. MOTION by McKnight, second by Kuchera to adopt RESOLUTION NO. R106-89 acknowledging the grant of $21,402 from MnDOT for Flagstaff Bridge SAP-212-080-01. APIF, MOTION CARRIED. 12. MOTION by Mayer, second by Kuchera to appoint members to the Space Needs Committee as recommended by the Administrator's memo dated December 14, 1989. APIF, MOTION CARRIED. 13. The Council next considered the placement of stop signs on 2nd Street and Maple Street and 182nd and Ensely Avenue. Police Chief Siebenaler stated that the requests were being brought to the Council because of the number of complaints. Councilmember Sprute stated that he was concerned about placing too many stop signs in the City and did not feel 2nd Street had to be controlled. MOTION by Kuchera, second by McKnight to add stop signs at 182nd and Ensley Avenue, but not at 2nd _pd Maples ree s. APIF, MOTION CARRIED. 14. Public Works Director Kaldunski presented the following sanitary sewer rehab projects: Manhole Rehabilitation $11,310 Cleaning 3,600 plus 89-3 & 89-14 Project area Facilities Plan 21,600 to be completed by Bonestroo. It was agreed that the manhole rehabilitation program had been successful in the past and should continue. Questions were raised regarding the types of improve- ments and .funding. MOTION by Sprute, second by Kuchera to authorize Techniflow Corporation to rehabilitate the manholes per the Public Works Director's recommendation at a cost not to exceed $11,310. APIF MOTION CARRIED. 15. MOTION by Sprute, second by McKnight to authorize Visu-Sewer to clean the sewers as recommended in the Public Works Director's memo dated December 15, 1989. APIF, MOTION CARRIED. 16. A lengthy discussion followed regarding using sewer rehabilitation funds to - commission a facilities plan by Bonestroo, Rosene, Anderlik. Public Works Director Kaldunski stated that the Facilities Plan would be necessary to secure a $1,000,000 MPCA low interest loan, which would allow the City to rehab all of the clay pipe in one year, rather than doing a limited amount each year. Mr. Kaldunski stated that flows were now low because of the low water table, which would allow repayment of the loan without raising rates. If the rehab is spread out over several years, the water table was bound to rise which would require the City to make large payments to the MWCC rather than into rehabilitation. It was the consensus of the Council that the plan should be done "in house" even it it meant delaying the project. MOTION by Mayer, second by McKnight to adopt RESOLUTION NO. R107-89 authorizing the preparation of a Facilities Plan for Sewer Rehab Work and that it may take up to 1 years to complete the plans and to place $21,600 as a "reserve of fund balance" for the project. APIF, MOTION CARRIED. 17. MOTION by Sprute, second by Kuchera to adopt RESOLUTION NO. R108-89 authorizing the preparation of a feasibility report for the TH 50 Industrial Park. APIF, MOTION CARRIED. 18. It was the consensus that staff advertise the openings on the various Boards and Commissions and to accept applications until January 11, 1990. APIF, MOTION CARRIED. AGENDA REQUEST FORM ill° ITEM NO. Nom; Tom Kaldunski DEPARTMENT: Public Works - -210 DATE: December 7, 1989 -7) MEETING DATE: December 18, 1989 1 1 CATEGORY: New Business SUBJECT: Manhole and Sewer Rehabilitation EXPLANATION: I will be presenting several proposals for manhole and sewer rehabilitation and sewer cleaning and televising. REFERENCE MATERIAL/RESPONSIBILITY: Memo/Proposals - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works 7:040.40,4andji SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: MANHOLE AND SEWER REHABILITATION DATE: DECEMBER 15, 1989 The 1989 Budget has set aside funding in the sanitary sewer division for the following work: Manhole Rehabilitation $ 5,000 Sewer Rehabilitation 30,000 Sewer Televising & Cleaning 3,600 Lift Station Modifications 5,000 Total $ 43,600 To date the lift station modifications and installation of the new alarm system have utilized $7,200 of these funds, leaving a balance of $36,400. This memo will outline proposed projects to utilize these funds. The City has been aggressively rehabilitating manholes and sewers since 1985. Attached is a map indicating the rehabilitation that has been completed. (Exhibit A) All manhole rehabilitation has been done by Water Products Company (Water Products formed a new branch called Techniflow for manhole rehabilitation in 1989.) In early December of 1989, I inspected a number of manholes with representatives from Techniflow. Based on these inspections the following manhole rehabilitation is being proposed. Manhole Rehabilitation Elm Street - West of TH 3 New Bottom $ 835.00 3" Wall Liner 1,250.00 Chimney Seal 265.00 Elm Street - East of T.H. 3 New Bottom 835.00 3" Wall Liner 1,250.00 Chimney Seal 265.00 7th and Elm New Bottom 835.00 3" Wall Liner 1,250.00 Chimney Seal 265.00 6th and Elm New Bottom 835.00 5th and Elm 3" Wall Liner 2,325.00 Chimney Seal 265.00 • Oak Street - West of T.H. 3 New Bottom $ 835.00 Total $11,310.00 I am requesting Council authorization to utilize $11,310 of the 1989 sewer and manhole rehabilitation budget to do the manhole rehabilitation as outlined above. This work would be contracted through Techniflow Corporation. Sewer Cleaning The 1989 Budget has set aside $3,600 for cleaning and televising the sewer mains. These funds were set aside to allow the Public Works Department to set up an annual preventative maintenance contract. The philosophy is to clean all City sewers on a regular basis (once every 10 years for example) , to prevent emergency responses to sewer backups caused by debris and roots clogging the mains. It is better to prevent the backups and irate calls from citizens with sewage in their basements through this type of program. The City currently has approximately 21 miles of sanitary sewers which should be in the sewer cleaning program. If a 1/10 year program is started approximately 2 miles of sewers should be cleaned through the annual contract. I have discussed this type of program with Visu-Sewer, a firm that specializes in this type of work. They have provided me with an estimate that they can clean approximately 1,500 lineal feet of sewer per day at a cost of $1,000. To clean 2 miles (10,500 LF) per year would require a budget of $7,000 per year. The 1989 Budget of $3,600 would allow the cleaning of approximately one mile of sewer. I want to begin this program in 1989. I will be requesting increases for this program in future years to reach the goal of cleaning every sewer once every ten years. Attached is a map (Exhibit B) which indicates the 1 mile of sewer which is scheduled to be cleaned in 1989. I am requesting Council authorization to contract with Visu-Sewer to clean one mile of City sewer at an estimated cost of $3,600. Visu-Sewer will also be conducting some cleaning and televising for the approved street and utility projects on Walnut and First Streets. Sewer Rehabilitation I have had the City of Farmington's sewer rehabilitation program placed on the MPCA - Municipal Needs List for the low interest revolving loan program. This program will provide low cost loans to the City to complete a major rehabilitation program of slip lining and/or replacing sanitary sewers and manholes to prevent inflow, infiltration of clear water in to the sanitary sewer. The next step in securing this loan is the preparation. of a facilities plan which outlines the project in detail. I had Bonestroo, Rosene and Anderlik prepare a proposal for engineering services to complete this facilities plan. Their estimated cost of preparing the facilities plan is $21,600.00. I am asking for Council authorization to direct Bonestroo, Rosene and Anderlik to prepare the facilities plan. Funding for this work will come from the Public Works Department's 1989 CIP - Sewer Rehabilitation Fund. It is my intent to order Bonestroo, Rosene, Anderlik to being working on the project in 1989 with completion in 1990. (Attached Proposal from Bonestroo.) Approval of these 3 projects will utilize the entire 1989 CIP Budget for sewer and manhole rehabilitation. The City has been aggressively pursuing the rehabilitation • of its original sanitary sewer system (pre-1920 vintage) in order to reduce the amount of flow the City contributes to the MWCC's Empire Treatment Plant. In 1986, the City discharged 480 million gallons of raw sewage. When this is compared to 240 million gallons discharged in 1988 (a drought year) , it is obvious that reducing the effects of a high ground water level and the resulting infiltration will have a major impact on the Community. I recommend that the Council approve the 3 projects outlined in this memo. "Zot.014,441 Thomas J. Kaldunski P.E. City Engineer cc: file Wayne Henneke rue Peat 1W �~ 25 � t Clio G 0011e2/04 FL Etch A.Cod"RL MOW C.lyrralL Pyr- .t Css.ea.PE. BQ11eSt,"D Mat use ROCene,M. ROM W.Mee PF. Ames F. + . PAMa PR C.AYaeri .PE IMAM C.Moral.PE. P.Anar PA. Mamas&Aram .AUL liovoalA Ltw c[Q.PF. Amy*,eouieori PE. a A Rumen Pa F x PE NOM Send &Ana lora.RI +wR&+oma Ps. km mn n. !Am A.E siaen Anderluk && R. i P ` `M, 6 /� Norms L Noyes PS. Ruben it Pinta.RR. N UAW.AW.PS Awn M ur►CFA Assodates Away G.Setrec is P!' MAIM Wixom.P'. Dani A t PI. Wpm L.Smola.fes. roma ma vK View.PZ MMA.£ fp. Engineers & Architects October 30, 1989 ' City of Farmington 325 Oak Street Farmington,MN 55024 Attention:Mr.Larry Thompson City Administrator Re:Cbmprehensiv�e Sewer Policy Plan and Rate Study Farmington,Minnesota Our File No. 14156 Bear Lary, We are pleased to offer our services for contimied involvement in tc .,tvnri Farmingtonsanitary sewer system. This letter describes our h E and rtion of the appy to the preparation of a. *Wastewater Facilites Plan, *Comprehensive Sewer Policy PlEEan(CSPP),and . * Rate Study for the(My of Fanni :ton. Our Wadi Phase and Task Octtline as well as schedule and compensation requirements are also identified. A sanitary sewer system study would provide two separate reports for the city. The first report to be leted—the Facilities Plan—would assist the city in rehabilitation wor3r. The facilitiesplan would be esb#aining a loan for sewer prepared using existing now data and groundwater elevators obtained from the city. The previous sewer rehabilitation work sewer TV reports, and city repair record; would be reviewed and summarized is the report. Cost estimates for repair work and a cost,reffcctiveness analysis would be prepared. The second report would include the CSPP and Rate Study.The CSPP would be based on the latest land use and development trends. The basic study objective will be to establish the preiiminaiy design of;a trunk sewer system that will convey the wastewater from the City. The and existing system willbe will bereviewed and capital improvement recommendationsto reduce the inflow developed. The report will include: *The sewer area charges necessary to implement the CSPP,and •The results ota rate study to fined operation of the system. Our proposed Work Phase and Task Outline is attached. The CSPP will meet all the requ ire- meats of the Metropolitan Council sine Metropolitan Waste Control Commission(MWCC).The Facilites Plan will meet the requirements of the Minnesota Pollution Control Agency(MCA) relative to the current loan program. MM .Larry Thompson October 30, 1989 mington • We would start work on the Facilities Plan:,mmediatelyrupon authorization and would complete a draft report by February 1,1990.The final Facilities Plan would be completed within two weeks after City and MPCA review is completed. We would complete a draft copy of the CSPP and Rate Study report by May 1, 1990. The draft would be reviewed with the City County and Staff at meetings in early May. A revised Final Report would be completed for submittal to the Metropolitan Council in early July, 1990. We proposed to prepare these reports for a total riot xcced cost of$53,600,as summarized below. Facilities Plan ....• $21,6W Comprehensive Sewer Policy Plan 28,986 Rate Study . 3,100 Total $53.600 These not-to-exceed costs are based on the following assumptions: *The proposed scope of work and schedule is aceeptabla *The My provide ua with copies of all manhole elevation4 watertable information,data ears manhole rehabilitation work,i pection reporikflow data,operation casts and other available technical information. *The City will provide us with a sufficient numberof copies ofcurrent Land IlseGuidePlanMaps for use as figures in the repay and *50 copies of the C ainprehensive Sewer Policy Plan and an ritirmtianal 300 copies of the large Thirsk Sewer Systems Map lab:provided to the C ty. If any of these conditions were to change,a corresponding COMpctisation adjustment would be needed. We would provide a written estimate of any cost modifications far your approval before proceeding with any revised or additional work. Compensation for OUT service will be invoiced regularly and will be caudated on a per diem basis. You will be billed for the time actually spent by the personnel performing the work at our standard hourly rates in effect at the time the services are performed. Our invoice will include such expenses directly attn'butable to the study as mileage and printing costs. We appreciate this continuing oppartuaity to serve the aty of Farmington.We intend to proceed immediately with this work upon receipt of your letter of authorization. Yours very truly, BONESTROO,ROS'ENF,ANDEL..&ASSOCIATES,1NC Glenn R Cook Work Phase and Task Outllñe Facies Plan, Comprehensive Sewer Policy Plan, and Rate Study t. Determine Service Areas A. Review casting Comprehensive Plan B. Review existing Sewer System Plan C. Identify District boundaries II. Establish Land Use/Zoning A. Confirm current land use 1. Location 2. Acreage determinations Ill. Collect Data A. Available plans of existing sewers I. Location 2. Size 3. Slope 4. Invert elevation S. Lift station/force main,capacities B. Existing on-rite disposal systems(to be prided by City) L Location 2. Service area C. Surface contour maps and changes in contours based on development D. Population L Qirrent 2. Projected 3. Projected family size R. Current flow records 1. Lift stations(5 years) 2. MLVCC billings(5 years) P. Interview City's operations staff G. Operations information L Sewer system expenditures(5 years) 2. Proposed capital expenditures(5 years) 3. Maintenance records lit. Analyze Existing System A. Mow data B. Groundwater data C. Rehabilitation work at TV Reports D. System problems B. My capital improvement schedule for streets F. Alternatives evaluation G. Cost estimates H. Cost effective analysis V. Prepare Faculties plan Report A. Draft report B. City review C MPC',A review D. Final report VI. Determine Drainage Boundaries A. Major drainage districts B. Sub-disuiets C. Major service areas L Trunk lines 2. Lift stations VII. Establish Design Criteria for Each Land Use Unit Type A. Persons per unit B. Units per acre C Gallons of wastewater per capita per day D. Gallons per unit per day E. Gallons per acre per day for each type of land use unit F. Infiltration/5nflow allowances G. Peak flaw rate multiples 1 Vl L Evaluate System Extension Layout Altematl s A. Trunks 12`in diameter and greater B. Lift stations and force mains C. Routing D. Sizes IX. Determine System Recommendations A. Lift stations/Mink sewer extensions 1. Near team 2. For future growth B. Corrections of existing system deficiencies C. Complete improvement schedule X. Guide for On-Site Wastewater Disposal Systems A. Disconnection,abandonment B. installation C Regulation . Sewer System Cost Analyses A. Capital improvement program B. System charges Xli. Rate Study A. Operation and maintenance costs B. MWCC charges C. Depreciation reserve D. Rate structure XIII. Prepare Report A. Draft report B. My review C. Final report Cost Estimates Labor mated Hourly Classification Labor Hours Rate - Amount Subtotds Wastewater Facilities Plan • Principal Engineer 40 $60.00 $ 2,400.00 Registered Engineer 270 53.50 14,445:00 Senior Technician 80 36.50 2,920.04 Clerical 40 26.50 1,060.00 Printing Lump Sum 60000 Mileage at$.2Ahmle bump Sum 200.00 Subtotal 430 - Sa1,625.00 Not.to.Exceed hmoeat $21,600 Comprehensive Sewer Policy P#an Principal Engineer 40 saw ' $ 2,400,00 Registered Engineer • 400 53.50 21,400.00 Senior Techai«an. 80 3650 2,9211.00 Clerical 40 26,50 1,060.00 Printing Lump Sum 900.00 Mileage at$2Aimile Lump Sum 20000 Subtotal 560 $24880.00 .Y Not-to-ExceedAIaooa4 $28,901 Rate Steady Principal Engineer 8 $60.00 $ 480.00 Registered Engineer 40 53,50. 2,140.00 Senior Technician 36.50 0.00 Clerical 8 26.50 212.00 Printing Lump Sum 200.00 Mileage at$24/male T mmnpp Sum . . 1000 Subtotal 56 $ 3,132.00 Nct to.Exoeed Amooi$ $ 3,100 Total $53,600 single largest public sector source.This intlow reduces system capacity and increases pumping and treatment costs. - Manhole frame-chimney inflow enters manholes through frame-chimney area ' joints that are unsealed or have been broken by soil movement.frost heave.thermal expansion and contraction of the surrounding pavement and/or traffic loading. Cretex's exclusive.high quality,rubber and stainless steel seals stop this type of inflow and the pavement settlement caused by the inflow while providing a flexible seal between the manhole frame and masonry chimney. INTERNAL SEAL EXTERNAL SEAL •Designed for installation •Designed for installation This internal rubber sealing sys- in either existing or new in new manholes or manholes. existing manholes requir- tern provides a flexible,watertight ■Does not require excava- ing rebuilding. seal to stop leakage in precast tion or manhole entry. IIICan be shimmed to final manhole joints subjected to a man ■Versatile—fits virtually paving grade after hole head of 10 feet or less. any size or type of installation. Constructed of the same.high manhole. - I Versatile—fits differential quality stainless steel band and I Optional rubber exten- sizes. puncture and tear resistant rubber sion allows complete ®Optional rubber exten- as our time tested Internal Man- chimney coverage. sion or fiber reinforced hole Chimney Seal. ■Reusable. vinyl extension skirt allows complete chimney coverage. 0 Watertight.with ®Reusable.if carefully flexibility for removed. differential joint movement. ADJUSTMENT III Reduces infiltration. >ti SLOT _— ■Installed mechanic- ADJUSTMENT / �— ally. 0/ 4 C c— .'' SLOT Z'.(� � II Reusable. ___; _ / STAINLESS—'F STEEL STUDS STAINLESS STEEL ,▪ °•Q, / //t I ADJUSTMENT SLOT STUDS . � 'a �'__ — aw't-7.-,:i.::.<1. aq' �• 'Q ',:y ` / STAINLESS b.7 DaJ.4 4.:C74.:C7T o a ;'a � STEEL STUDS gra:. ,. ' , .. t..;." d a 7-:>.------- ;•4 , t ::c r 1 •77.4,, , __------------------ l , ! a /. a 'IA a a o � ( ,a 4 ,4o / • ' •00 40.,0 � v. • OPTIONAL f a 5 e �QP ' / o P ' ° h.; -.aa EXTENSION .-:,,-;-'4, v b ii• 'v'3 4s 14 '. p b.d• 6 0' 6 aJ!:1.. i ii:7, G7f4O 'A,'' v+:•P • y / a �� \ rp 9! " ''•vim- OPTIONAL.'•-*' EXTENSION r1,-: t�' -N J Ai'... J1.-•—: ç,i : ; It J�> � c _c.,-.1.3'.f-.... I_r. tee , _ .'.- -�',. MANHOLE CHIMNEY SEALS 4a , INTERNAL ':. INTERNAL EXTERNAL .. MANHOLE ,---- JOINT JOINT SEAL CONCRETE " MANHOLE - LINER " DETAIL ri // 17 EXISTING MANHOLE NEW 3" CONCRETE 0 LINER // 0 :0 I j ~ In q 2�� s /..._..._ ____. 3" 3�� 2 NOTE - FORM ADJUSTABLE TO PROVIDE 3" "' / OF NEW CONCRETE / A :0 30",-0/ .„A 0 - 0 I , 0 . . // 2fr / j/ / SECTION_ VIEW LINER FORM NOT TO SCALE EXISTING rzMANHOLE MEMO TO: LARRY THOMPSON SUBJECT: MPCA REVOLVING LOAN FUND DATE: JULY 21, 1989 I've received the attached information from the MPCA regarding the Revolving Loan Fund. The rehabilitation of the old sewers has been placed on the Municipal Needs list. The south east storm sewer is not eligible at this time. I believe we can have some work in the south east area funded, (ie. actual disconnection of sump pumps from sanitary sewer and reconnect to storm sewers, etc.) at a later date. This fund can not be used for the construction of the storm sewer. I would recommend that the City pursue the rehabilitation to the old clay sewers immediately. In order to be placed on the Intended Use Plan, the city must have a Facilities Plan completed. I recommend that the City have the Facility Plan done by our consultant Bonestroo, Rosene and Anderlik to complete the project on a timely basis. I will review the Facilities Plan in conjuntion with Bonestroo, Rosene and Anderlik. Please take action to secure the services of Bonestroo, Rosene and Anderlik for the purpose of preparing a Facilities Plan for the rehabilitation of the old clay sanitary sewers as soon as possible. -7,...:4044/14441 Thomas J. Kaldunski City Engineer TJK/sm cc: file Wayne Henneke Karen Finstuen TJK Minnesota Pollution Control Agency Z 9 Y 49;t 520 Lafayette Road, Saint Paul, Minnesota 55155 �- Telephone (612) 296-6300 MINNESOTA 1990 al- % 1 1889 July 20, 1989 Mr. Thomas J. Kaldunski City Engineer 325 Oak Street Farmington, Minnesota 55024 Dear Mr. Kaldunski: Re: Placement On Municipal Needs List Based on your request and the information provided to us, we have placed the city of Farmington on the Municipal Needs List (MNL) for the sewer system rehabilitation work identified as Problem Area I in your April 28, 1989 letter. The proposed storm sewer project identified as Problem Area II in your letter is not eligible for placement on the MNL or for funding under the revolving loan program. Your sewer rehabilitation project is at priority rank no. 110 on the current MNL with 228.2024 total points calculated as follows under the provisions of Minnesota Rules part 7075.0407. Water Use 50 Population 18.2024 Type of Project 160 Total Points 228.2024 To proceed with your sewer rehabilitation project under the revolving loan program, you must first prepare and submit a facilities plan. Once your facilities plan is technically approved, you may request that your project be placed on the Intended Use Plan. Questions concerning the facilities planning process should be directed to our staff engineer assigned to your project, Randy Thorson, at 296-9287. If you have any other questions concerning this letter or the revolving loan program, please contact Jeff Freeman, Financial Assistance Coordinator, at 296-7312. Sincerely 7 4 1i =i- z- __- !ichard J. Sandberg, Chief .f Municipal Wastewater Treatment Section Division of Water Quality RJS:j rk Regional Offices: Duluth • Brainerd• Detroit Lakes• Marshall• Rochester Equal Opportunity Employer Printed on Recycled Paper AGENDA REQUEST FORM • ITEM NO. SC/ NAME: Tom Kaldunski / L DEPARTMENT: General Services DATE: April 25, 1989 9---, td1/44-Aa C7, _,_,(___ May1, 1989 P"Q"-"' ��c.�:<= vti-� MEETING DATE: CATEGORY: Unfinished Business d SUBJECT: MPCA Revolving Loan Fund EXPLANATION: Brief update/synopsis of program REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Tom Kaldunski General Services Larry Thompson Administration Wayne Henneke Finance .Z344/ SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: MPCA REVOLVING LOAN PROGRAM DATE: APRIL 28, 1989 Attached you will find a copy of a letter I've sent to Mr. Richard Sandberg, MPCA Water Quality Division, concerning the Revolving Loan Program. The letter briefly outlines the Inflow/Infiltration (I/I) that the City of Farmington is experiencing during periods of high groundwater levels and several proposed projects to reduce the impact of the I/I. The MPCA Revolving Loan Program is a program established to provide low interest loans (3-5% generally) to municipalities to provide capital for initiating projects which will improve the water quality through waste water treatment plants and other eligible activities such as reduction of I/I of groundwater into the sanitary sewer. Preliminary discussions with MPCA indicate that the projects I've proposed may be eligible for the program. In order to become eligible, the City has to submit a written request for placement on the MPCA Intended Use Plan, (i.e. the attached letter) . This is followed by an application process. Once the City is listed on this Plan, the City can proceed with projects when the funding is available. There is a 3 step process which has to be followed: Step 1: Facilities Planning - A Detail Report outlining the project. (Similar to a feasibility report) Step 2: Preparation of Plans and Specifications Step 3: Construction f..:17,8e:Vreaafrod Thomas J. Kaldunski City Engineer cc: TJK file 0„ '' j �A4' i not PI April 28, 1989 Richard Sandberg MPCA Division of Water Quality Treatment Section 520 Lafayette Road St. Paul, MN 55155 Re: WPC Revolving Fund Program Dear Mr. Sandberg, The City of Farmington is very interested in the Revolving Fund Program. I am submitting this letter to you requesting that the City of Farmington be placed on the intended use plan for this program. The City has experienced many problems with Inflow/Infiltration (I/I) in the past. A 1977 Sanitary Sewer Evaluation Survey (SSES) identified the I/I as excessive. Attached is a graph depicting monthly sewage flows for 1986 (Wet Conditions) versus 1988 (Drought Conditions) to illustrate the magnitude of the City's I/I problem. It has been estimated that 1/2 of the annual sewage flow in 1986 was I/I, when compared to the flows in 1988 (a Drought) . (See Figure 1) The City has identified 2 areas which are sources of Inflow/Infiltration of clear water into the sanitary sewer. (See attached maps.) Problem Area I consists of the central portion of the original community which was developed between 1915 and 1945. Most of this area is serviced by the City's original sanitary sewer. The original system was constructed between 1915 and 1920; consisting of vitrified clay pipe (2}'lengths) with poor joints and manholes made of brick with 2" concrete floors. In 1985, the City was involved in a sewer rehabilitation project which attempted to seal many of the poor joints in the VCP. While I believe the project had some impact, it did not effectively eliminate the I/I as indicated by sewage flows in 1986. The City plans to use a different sewer main rehabilitation method known as "Insituform" which, in essence, creates a new sewer within the old dilapidated main. Slip lining and Sewer replacement are also being considered. In addition, the City embarked on an aggressive manhole rehabilitation program in the Fall of 1986; consisting of replacing the floors and pouring new 3" City 0� FLVUICLugfau 325 Oak Sheet • Favxixgfax. OM 55024 • (612) 463-7111 concrete walls within the original brick walls. This program has been effective in eliminating infiltration through the manholes. It is the City's intent to rehabilitate all of the sewer mains and manholes constructed as part of the original system as a major rehabilitation project. A portion of Area I is included with Area II's Inflow problems (i.e. low basements, high groundwater, sumps discharging into sanitary sewer because storm sewer is not available, etc.) . The City has begun an elevation survey for all basements within the given problem areas. This survey is intended to identify all basements which are impacted by the high groundwater levels reached in 1986. The City has been monitoring ground water levels since 1977 and the results of this study will identify those residences which contributed to the I/I problem in 1986. Proposed Solutions Manhole and sewer rehabilitation utilizing sewer replacement, slip lining and Insituform process with continued rehabilitation of manholes through floor replacement and installation of new 3" interior walls. Preliminary Cost Estimate $1,000,000. Figure 2 illustrates the magnitude of the I/I problem in Area I and a portion of Area II. The estimated I/I in 1986 is 190 million gallons from the combined groundwater infiltration and inflow from sump pumps. Problem Area II consists of the southeast portion of the community. These developments are relatively new (1960-1985) and they were constructed in low lying areas subject to extreme fluctuations of groundwater. Many of the homes have full basements which were impacted by the high groundwater levels recorded in 1986. Figure 3 graphically depicts the water level fluctuations at several locations throughout the community. Some areas have experienced 4-5 foot variations in the water table. When these high levels were experienced in 1986, the low lying basements were flooded and the sump pumps attempted to lower the water table. Many of the sump pumps are illegally discharged into the sanitary sewer. Figures 4, 5 and 6 illustrate the impact of the rising water table on the City's sanitary lift stations. The Henderson lift station receives the most impact. The estimated 1986 I/I in this area was 50 million gallons. It is assumed that the clear water enters the sanitary sewers as sump pump discharge (Inflow) rather than as infiltration. This assumption is based upon recent televising of the sewers at the various lift stations. This televising confirms the integrity of the relatively new sewers (1960-1985 vintage) which consist of PVC mains and pre-cast concrete manholes. Proposed Solutions Construction of the Southeast Area Storm Sewer as shown in Figure 1 to help control the groundwater levels below the basement elevations and to provide a discharge location for all existing sumps. Preliminary Cost Estimate $1.5 million In conclusion, I hereby request that the City of Farmington be placed on the MPCA "Municipal Needs List" to provide funding through the Water Pollution Control Revolving Fund Program. Please notify me when the City becomes eligible for placement on the intended use plan. Sincerely, 7:40"0-4//44Zoil Thomas J. Kaldunski P.E. City Engineer cc: file Thomas Kaldunski Wayne Henneke Mayor and Council I -' I • J I EMPIRE TOWNSHIP /' I ae METER / • 14-F.Al FROM EMPIRE STA IION .�/ PR08LEM AREA 2 cS I ' •\ 1e„ o-0 L----] — ,INFLOW FROM SUMP PUMPS £, 21.. .. J l SOLUTION - CONSTRUCTION OF S.E. STORM TRi;' AND >ti I„I — LATERALS TO COLLECT SUMP PU.F DISCHARGE ,t� i _____ri } _, Fall i''' �� --- �+ W I I I1 I "kW:17: 0. P PP _ gilIl ihiiI � JAi,deiNill . '® 1 1111 Ilii Mia 11111 1111 42° NE ST . - n 1 G 11111111 91 I:1 1i11I11111111 1111111111111111 CO RO NO 72, .J 1r 6 EMI MI IliffiliillIHE1111 _ Jf1 gIOxl1 Il., 1!1sTi71I11I1111U - - IL■ ` ® QSIIIL:[ i1 11 ( 11 'ICI 1 1 - IsI I J L-'' El IIIA Ill�a I la 11111 ISI _ tj ! -- 1tlt�.T, ; 111tU IIS � 'SP�U. I I� ��1�� MI ,' _—� 32 sPRucE ST ; 4'dlA] W l I } 111111 IC r /'. WAtNJE i X11 amiI 1N_ 1 1 H'°I' 111a11 miiipl'uui la PRf1Rl F±4 1RF-c_t j l+�s (� 1 4 " INFILTRATION FROM CLAY SEWER , t — It r = I SOLUTION - REHAB $Y INSITUFORM Fmil NMI / 1 � w ` ii� IMMIN SLIP LINING AND REPLACEMENT Jt' � zn c V •� ■ ■ rj EN . ^N ;V "Su Viet-�!♦m __• 1ir. III HICNO Y STTJh�CKO sit--- � 1 r. =M F ' ^t _ _bI I4' 0� ;` f F _=, . z _ —mak^i r'-'nai• `'� _ � .� —r— � � `O II . \ ASN ST 3 T H. NO _ AS,. 3i ROI NO 74 ( ,P 7 Tf' _+�-- ,....,..... N _..1_ sU ,vJi - • x{ i u mil limii x t P141T I i NI\ ,ffc-unitillY,.X 2 I R� +. _ ,� _ Yr 1 I ;'`�{IDENTIFY INFLOW/INFILTRATION PROBLEM AREAS A - IE • '' 14 c. 1 ,tY 11 SAN. SEWER SYSTEM MAP ---- Jl, CITY OF FARMINGTON MN (k -Irk _ `�,�� ! 1 1" = 1000' ID 6 , ' ■ 1111111 — 4-27-89 — -- o 7I E cn r4.z 4- o O /// • • , EMPIRE TOWNSHIP .� I a, METER � illI.-F.M. FROM EMPIRE SNO IION. // 1 1 PROBLEM AREA 2 ;' i8 i i '�' 1 Ie" ,e INFLOW FROM SUMP PUMPS , / ., SCI SOLUTION - CONSTRUCTION OF S.E. 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FIGURE 2 GROUND WATER MONITORING WELLS . • 86 VS 88 rc rc ma MM MI 33 i <:11 _ 5 71 co co co 0 0 0 w co orn A cp Co w CO oio 03 o Cil• 0 0 0 0 0 IIIIIIIIIIIIIII II II lIIIIII_1I 111111 IIII111111I1ii11 II1l , C- t C.._ ) c_. i �__._.___�,��_� — 1 11I -n I T 1 1 1 — I I 3 I 3 3 i I 11 ! } -4-_._. , w 1 1 a y 1 n 1 n I 1 I i — —I 1 (-) 3 ' 3 ` ' 3 I -I -< ___4_4_____________ I O L 1 I C__, I — r - I {i� IfI �- 1 C 1 r i 3 t I G) -I n 1 n 1 n 1 0 1 I : I z 1 I I 3 cn I Ci") Cr) I z i Ij 1 ; .;_.—.--J-.. 11 o I CD 1 —. - i i 1 z I z t ) z , 1 i/ , 1 I I 1 t IIIII 11111111I1I1t 111111111111 IIIIII 11111111111111 111 ( = I . C, Cf)c 3n -I c, -- z -0 _ 1 1- -< rn Z D::::. n rn -< z d t7 to rn FIGURE 3 0 • TOTAL METERED SEWAGE FLOW AT SUNNYSIDE LIFT STATION• ( 6TH & ASH ) X 100, 000 0 O O O 0 0 CD 0 V 0 CO 0 0 0 I I i I 1 I 1 I 1 I 1 I i 1 1 1 1 1 1 1 n z m CO g a 231 7 00 g 0 • m r — - -1 ---I c') 3 ...-. L p I-. o - r a C . z -I -I Z ►-� -G -I = r = -I ao c -n -< D:. 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I --.__. - - 1144 ok_c_ievilkelett Z. • July 23, 1992 John Hensel MPCA Water Quality Municipal Section 520 Lafayette Road St. Paul, MN 55155 Re: Sewage Bypassing Dear Mr. Hensel, I am sending you this report as a follow up to a telephone conversation I had with Markel Graziani of your office. On July 2, 1992, I reported that the City was experiencing problems with a portion of its sanitary sewer system due to the large rainfall (4}"+) the day before. Residents in the Schultz and Henderson Additions (see attached map) were experiencing backups through the sanitary sewer system. This is, attributed to rising groundwater levels and the subsequent pumping in basements. These sump pumps were being discharged into the sanitary sewer system causing backups. In order to relieve the problem and avoid the potential health problems of storing this water backing up through the sanitary sewer system in basements, the City decided to start emergency bypassing from the system. The discharge of the sump pumps was greater than the capacity of the lift station serving the area. A large pump was installed at the intersection of 10th and Hickory. A discharge hose was placed in the natural drainage way through a corn field to the east. Bypassing was begun at 10:30 A.M. on July 3, 1992 and stopped at 8:00 A.M. on July 13, 1992. The total amount of water bypassed during this period was 2,874,000 gallons. The pumping rate began at 400 gpm and was reduced to 200 gpm by 12:30 A.M. on July 3, 1992. This event is similar to occurrences in 1986/1987 that were reported to the MPCA following wet conditions. The City is working towards the installation of its proposed Southeast Area Storm Sewer Trunk System. This project was proposed following the 1986/1987 events. It is anticipated that it will be constructed in 1993, if ordered by the Vermillion River Watershed Management Commission (VRWMC) . This project would provide a storm sewer system to which the sump pumps can be discharged. A 0h FaistiKgLIK 325 Oak Sind • Fa ea. SW 55024 • (612) 463-7111 • -111 As a side note, the City would be interested in applying for any financial assistance that may be available for this type of project through the MPCA. The City had been placed on the MPCA "Intended Use Plan" for this and other sewer rehabilitation projects. Any assistance from the MPCA would be appreciated. Sincerely, -7?•1,0/1(004/ •Thomas J. Kalduriski, P.E. City Engineer cc: file Mayor and Council Larry Thompson Wayne Henneke TJK 1 AGENDA REQUEST FORM ITEM NO. ( 113 � QQ NAME: Karen Finstuen C � DEPARTMENT: Administration L fol DATE: July 24, 1992 lriA MEETING DATE: August 3, 1992 ` � n„r ' ?C' CATEGORY: Consent Agenda �l "c701 SUBJECT: City Planner Probation - 1 Year Completion EXPLANATION: REFERENCE MATERIAL/RESPONSIBILITY: Memo - Karen Finstuen REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Charlie Tooker Administration Karen Finstuen SIGNATURE e MEMO TO: MAYOR AND COUNCIL SUBJECT: PROBATIONARY PERIOD - CITY PLANNER DATE: JULY 29, 1992 On August 12, 1992, Charles Tooker will have completed his one year probationary period. Charlie has done a professional job and has proven his capabilities in many situations in the past year. I recommend that he be approved for a permanent position as of August 12, 1992. As you may recall, it was part of the discussion at the time of his employment that Charlie be given 3 weeks of vacation rather than 2 weeks considering his involvement with the City for the past 25 years. We request at this time that Charlie be granted 3 weeks of vacation each year as part of this permanent employment package. Karen Finstuen Administrative Assistant cc: Larry Thompson Charlie Tooker Personnel