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HomeMy WebLinkAbout03.18.19 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING MARCH 18,2019 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler, Community Development Director Kienberger, Police Chief Rutherford, Parks and Recreation Director Distad, Planning Manager Wippler and Attorney Jamnik. 4. Agenda Motion by Hoyt, second by Bernhjelm,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Promotion Ceremony for Sergeant Nate Siem Police Chief Rutherford introduced newly promoted Sergeant Nate Siem to the city council. Sergeant Siem has been with the department since February 2006 and recently was selected for promotion to sergeant. Administrator McKnight administered the oath of office to Sergeant Siem. b) Arbor Day Proclamation Mayor Larson proclaimed Friday, April 26, 2019 as Arbor Day in Farmington and the month of May 2019 as Arbor Month in Farmington. 6. Citizen Comments March 18, 2019 Minutes - 1- a) Jeremy Underwood-19863 Denali Way-Asked the city council to make residents surrounding the stormwater pond in Mystic Meadows a part of the discussion on the encroachment issues. He is looking for a win-win solution and find out what the issues are that currently exist. Mayor Larson stated that a neighborhood meeting is being planned for April 23, 2019 to gather resident input. b) Holly Bernatz-4538198th Court West-Asked the city council if any of them lived on the stormwater pond in question. She asked the city council to walk the paths in this area and see some the damage. She stated that these lots were marketed as lake front property. She understood the city could not do anything about the damage being caused by willows in the past but she worked with city staff to get recommendations on how to deal with the issues on her property. 7. Consent Agenda Motion by Craig, second by Bernhjelm, to approve the consent agenda: a) Approve Minutes of the March 4, 2019 City Council Meeting-Administration b) Approve Minutes of the March 11, 2019 Work Session-Administration c) Approve Hiring Police Department-Administration d) Approve 2019 City Council Priorities-City Council e) Adopt Resolution R16-2019 Approving the First Amendment to the Joint Powers Agreement between the County Dakota and the City of Farmington for 2019 Waste Abatement Community Funding-Public Works f) Approve Contract for Trail and Parking Lot Improvements-Public Works g) Approve Contract for Alley Paving Adjacent to 821 Third Street-Public Works h) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Westview Acres Street and Utility Improvement Project Public Works Director Gehler presented the bid results for the Westview Acres Street and Utility Improvement Project. An advertisement for bids was posted on February 8, 2019 with bids being opened on March 5, 2019. Six bids were received for the project. The engineer's estimate for the project was$3,436,922. The following bids were received: March 18, 2019 Minutes -2- Al Excavating $3,465,572.00 Kuechle Underground Inc. $3,250,717.22 McNamara Contracting $3,271,839.45 Northdale Construction $3,038,972.18 RL Larson Excavating $2,838,603.42 Ryan Contracting $3,377,154.45 The apparent low bidder is RL Larson Excavating in the amount of$2,838,603.42 The 2019 budget anticipated funding for this project. The funding sources show the anticipated and now proposed sources for the project. Funding Source Budget Bid Street Maintenance Fund $618,000 $157,973 Bonded Proceeds $987,800 $987,800 Sanitary Sewer Funds $996,608 $687,570 Water Fund $928,608 $688,641 Stormwater Fund $258,508 $317,419 TOTAL $3,789,524 $2,839,403 Councilmember Donnelly stated that it was great to see these low bids, all of the other city councilmembers agreed. Motion by Donnelly, second by Craig, to accept the bid and award the contract for construction of the Westview Acres Street and Utility Improvement Project to RL Larson Excavating of St. Cloud in the amount of$2,838,603.42 and authorize the mayor and city administrator to execute the same. APIF, motion carried. 10. Petitions, Requests and Communications a) Issuance and Sale of General Obligation Bonds, Series 2019A Finance Director Malecha reminded the city council that the 2019-2023 Street Reconstruction Plan includes the Westview Acres project. In addition,the water tower reconditioning project includes bond financing. Staff has been working with Northland Securities to structure the$1,830,000 bond sale to finance a portion of both the Westview and water tower projects. The bonds will be awarded on April 15, 2019 with the bond sale closing occurring in May 2019. Councilmember Craig stated that the city council has reviewed this information a number of times and this is another step in the process. March 18,2019 Minutes -3- Motion by Hoyt, second by Bernhjelm,to adopt Resolution R17-2019 providing for the sale of $1,830,000 in General Obligation Bonds, Series 2019A. APIF, motion carried. b) Registered Land Survey No. 66 Planning Manager Wippler shared with the city council that Registered Land Survey No. 66 was submitted by the JMA Devney Family LLP. The survey is for the property located at the intersection of CSAH 50 and Pilot Knob Road. Minnesota Statute 508.47, Subd. 4 requires that a registered survey be approved in a manner required for the approval of subdivision plats. The approvals must be endorsed on the survey or attached to it. The Planning Commission reviewed the survey and help a public hearing on March 12, 2019. The commission recommended approval of Registered Land Survey No. 66 with a vote of 4-0. Mayor Larson asked if we have done this before. Wippler stated this is the first survey in his time here. Councilmember Donnelly asked why this is survey 66. Wippler stated they are named in numerical order throughout the county. Donnelly asked if this was a formality. Wippler stated it helps clean up the title work. Councilmember Bernhjelm asked if this is in preparation to sell the land. Wippler stated that is up to the landowner but this process would help an eventual sale process. Motion by Bernhjelm, second by Donnelly,to adopt Resolution R18-2019 approving and authorizing the signing of Registered Land Survey No. 66. APIF, motion carried. 11. Unfinished Business None 12. New Business a) Parks and Recreation Department 2018 Annual Report Parks and Recreation Director Distad presented the 2018 Parks and Recreation Department annual report. Distad discussed a number of topics including park projects, celebrations, routine maintenance, outdoor rink usage, bike/ped plan, USDA build out, building projects, arena success, recreation programs, music and movies in the park, volunteers,fundraisers, board work and more. March 18,2019 Minutes -4- Councilmember Donnelly thanked Distad for all of the work the department performed in the past year. Councilmember Bernhjelm stated it was impressive how much the department does each year. Councilmember Craig stated she was happy with the many accomplishments. Councilmember Hoyt stated that the reach of the department is large. All councilmembers thanked Distad for all of the work and asked that this be passed on to staff as well. Distad thanked the city council for their support and the department staff for all of their work. 13. City Council Roundtable Donnelly-Hoped everyone had a good St. Patrick's Day. Bernhjelm-Thanked the residents who shared their thoughts with the city council on the encroachment issue. Craig-Thanked residents for their input on the encroachment issue. Hoyt-Congratulated Sergeant Siem on his promotion. Thanked city staff for their work on snowplowing and now water issues. Thanked the residents who spoke on the encroachment issue. Kienberger-Stated the city will have a public meeting on the encroachment issue on April 23, 2019. Larson-Thanked residents for their input on the encroachment issue and asked residents to shop local. Adjourn Motion by Hoyt, second by Bernhjelm,to adjourn the meeting at 7:42 p.m. APIF, motion carried. Respectfully Submitted Dowitle 2. riocvirkr David McKnight, City Administrator March 18, 2019 Minutes -5-