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Home My WebLink About12.20.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING December 20, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Councilmembers Service - Administration b) Introduce Employee - Police Department c) Introduce New Employee - Liquor Operations 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Mr. Jeff Tilden - Engineering 7. CONSENT AGENDA a) Approve Council Minutes (12/6/04 Regular) b) Approve School and Conference - Administration c) Approve School and Conference - Administration d) Adopt Resolution - Accept Donation - Parks and Recreation e) Approve Collection Agreement with National Recycling Coalition and Nike, Inc. - Solid Waste f) Approve Temporary On-Sale Liquor License - Administration g) Adopt Resolution - Approve Gambling Event Permit - Administration h) Appointment Recommendation Administration - Human Resources i) Adopt Resolution - Approve 2005 Non-Bargaining COLA Agreement- Human Resources j) Adopt Resolution - Approve 2005 Tax Levy and Budget - Finance k) November 2004 Financial Report - Finance I) Adopt Resolution - Charleswood Northeast Preliminary Plat - Community Development m) Approve Bills n) Approve On-Sale Beer License Renewal- Administration 0) Set Public Hearing - Approve On-Sale Wine License - Administration Action Taken Acknowledged Introduced January 3, 2005 Information Received Approved Approved Approved R101-04 Approved Approved R102-04 Approved R103-04 R104-04, R105-04 Information Received RI06-04 Approved Approved January 3, 2005 p) Approve Agreement with Farmington Youth Hockey Association - Parks and Recreation q) Approve 2005-2009 CIP - Finance 8. PUBLIC HEARINGS a) Adopt Ordinance - Approving 2005 Fee Schedule - Administration 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Spruce Street Bridge Aesthetic Options - Engineering b) Wetland Buffer Issue Update - Engineering c) EQB Powerline Update - Community Development 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Approved Approved Ord 004-522 January 3, 2005 Future Workshop Information Received City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING December 20, 2004 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Councilmembers Service - Administration b) Introduce Employee - Police Department c) Introduce New Employee -Liquor Operations 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Mr. Jeff Tilden - Engineering Pages 1-2 7. CONSENT AGENDA a) Approve Council Minutes (12/6/04 Regular) Pages 3-12 b) Approve School and Conference - Administration Page 13 c) Approve School and Conference - Administration Pages 14-25 d) Adopt Resolution - Accept Donation - Parks and Recreation Pages 26-27 e) Approve Collection Agreement with National Recycling Coalition and Nike, Inc. - Solid Waste Pages 28-30 f) Approve Temporary On-Sale Liquor License - Administration Pages 31-32 g) Adopt Resolution - Approve Gambling Event Permit - Administration Pages 33-34 h) Appointment Recommendation Administration - Human Resources Page 35 i) Adopt Resolution - Approve 2005 Non-Bargaining COLA Agreement- Human Resources Pages 36-37 j) Adopt Resolution - Approve 2005 Tax Levy and Budget - Finance Pages 38-43 k) November 2004 Financial Report - Finance Pages 44-45 I) Adopt Resolution - Charleswood Northeast Preliminary Plat - Community Development Pages 46-66 m) Approve Bills Page 67 8. PUBLIC HEARINGS a) Adopt Ordinance - Approving 2005 Fee Schedule - Administration Pages 68-91 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Agreement with Farmington Youth Hockey Association - Parks and Recreation b) Approve 2005-2009 CIP - Finance c) Spruce Street Bridge Aesthetic Options - Engineering d) Wetland Buffer Issue Update - Engineering e) EQB Powerline Update - Community Development 11. UNFINISHED BUSINESS 12. NEWBUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 92-102 Pages 103-105 Page 106 Pages 107-108 Pages 109-115 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: r Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: December 20, 2004 It is requested the December 20, 2004 agenda be amended as follows: CONSENT AGENDA Add 7n) Approve On-Sale Beer License Renewal- Administration Approve the renewal of an On-Sale Beer license for the Ugly Mug. Add 70) Set Public Hearing - Approve On-Sale Wine License Set a public hearing for January 3, 2005 for the renewal of an On-Sale Wine license for the Ugly Mug. Respectfull City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7/7 TO: Mayor, Council Members, City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Approve On-Sale 3.2 Beer License - The Ugly Mug Inc. DATE: December 20, 2004 INTRODUCTION The Ugly Mug Inc. is requesting an On-Sale 3.2 Beer License. DISCUSSION The Ugly Mug is located at 18450 Pilot Knob Road, has submitted an application for an On-Sale 3.2 Beer license. The required attachments, fees and insurance information have been submitted with the application. Police Chief Siebenaler has reviewed the forms and approved the application. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. ACTION REQUESTED Approve an On-Sale 3.2 Beer License for The Ugly Mug, Inc. Respectfully submitted, ~k< ~q~ Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street, Farmington, MN 55024 I. (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us "70 TO: Mayor, Councilmembers, City Administrato~ Lisa Shadick, Administrative Services Director r FROM: SUBJECT: Set Public Hearing - Application for On-Sale Wine Licenses DATE: December 20, 2004 . INTRODUCTION A public hearing is required for the application of an On-Sale Wine License. DISCUSSION The Ugly Mug, Inc. located at 18450 Pilot Knob Road, is requesting an On-Sale Wine License along with Intoxicating Beer License for 2005. The On-Sale Wine license is required by ordinance to be reviewed at a public hearing prior to approval. ACTION REQUIRED Set a public hearing for 7:00 p.m., January 3,2004 to review the license applications. Respectfully submitted, (' ;/ /l 1/1 jl \ ;J ;&~d':xr~t(~~ Lisa Shadick Administrative Services Director Jo... ~a. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Traffic Control Request - 203rd Street and Eastview Avenue DATE: December 20,2004 INTRODUCTION At the December 6th council meeting, Mr. Jeff Tilden requested that 203rd Street and Eastview Avenue be signed with all-way stop control. Pursuant to this request, the existing roadway conditions at the 203rd Street and Eastview Avenue intersection were examined to determine if all-way stop control is warranted. The request was forwarded to the City's Traffic Engineer for review and recommendation. The site visit was accomplished on Tuesday, December 14,2004. DISCUSSION Due to timing and seasonal issues, data collected in April 2004 at the intersection of Dunbar Avenue and 203rd Street was used for this analysis. The data collected on the west leg of that intersection is a good indicator of conditions at the Eastview Avenue and 203rd Street intersection. Based on this data, the intersection would not meet warrants for providing all-way stop sign control at this time. Warrants are State guidelines that when met, suggest all-way stop sign control may be appropriate for a location. Volumes observed were low, observed delays were low, and sight distances at the stop sign on Eastview Avenue are acceptable at the posted speed limit. 203rd Street is a minor collector roadway that should have priority over the residential roadway. Failure to meet an all-way stop warrant, combined with low vehicle delays, suggests the existing stop control is adequate for this intersection. Information was collected on vehicle speeds, which showed an 85th percentile speed of 36.0 mph for westbound traffic and 36.0 mph for eastbound traffic on 203rd Street east of Eastview Avenue. The 85th percentile speed is the speed at which 85 percent of the vehicles are at or below. This factor is used by MNDOT and other agencies to determine the speed limit of new roads and whether traffic on an existing road is generally obeying the posted limit. In addition, 38.3 percent and 45.9 percent, respectively, ofthe recorded traffic was traveling at or above the posted speed limit. Based upon the speed data collected and from citizen comments, the speeding issue on 203rd Street warrants further review; however stop signs are not a solution to a speeding problem, nor is speeding considered in determining if warrants are met for stop control. BUDGET IMPACT None. ACTION REQUESTED For Council information. Respectfully Submitted, 'dYh~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Mr. Jeff Tilden 7~ COUNCIL MINUTES REGULAR December 6, 2004 1. CALL TO ORDER The meeting was called to order by Acting Mayor Cordes at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Cordes led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Cordes, Fitch, Fogarty, Soderberg Ristow Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Ken Kuchera, Fire Chief; Cynthia Muller, Executive Assistant Jeff Tilden, Dave Pritzlaff, Eric Hagen, Jacki Dawson, Chris Bergsrud, Breanna Dirks, Shawna Dirks, Kaitlyn Dirks, Vicky Dirks, Georgina Dirks, Bob Dirks, Curt & Jill Lund, Derek Christensen, Bryan Hegseth, Jake Hughes, Alex Carlson, Kevin Kratz, Tony Webber, Steve Wilson, Aimee Greek, Ellana Gaithune, Patricia Ayunde, Tom Herme, Pat Hansen, Bob Curtis, Gary Lawrence 4. APPROVE AGENDA Mr. Colin Garvey requested item 11a) Main Street Assessment Objections be pulled for another meeting with staff. MOTION by Soderberg, second by Fitch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Swearing-In of Police Officer - Administration The City Administrator sworn-in Breanna Dirks as a new police officer. Her father, a former police officer, was in attendance to pin on her badge. b) Acknowledge Retirements Fire Department - Administration Council acknowledged the service of two retiring firefighters. Mr. Bob Curtis for 31 years and Mr. Gary Lawrence for 21 years. Council Minutes (Regular) December 6, 2004 Page 2 6. CITIZEN COMMENTS Mr. Jeff Tilden, 5314 203rd Street W, requested a stop sign be placed on 203rd Street and Eastview Avenue. He has had several conversations with Councilmember Fogarty and was disappointed with her comment, that it was his neighbors doing the speeding. Mr. Tilden felt the City needed to start the process of protecting the citizens of Farmington, especially those on 203rd Street W. He requested a speed box, but it was placed before the stop sign. He did not feel that was an appropriate place, it should be placed more to the east. He did not know where the process would take him, but he will be here until there is a stop sign on that street. He knows the traffic code says a stop sign is not the way to control speed, but he knows Police Chief Siebenaler is on the record for giving the courtesy 5 mph lower speed limit. Give your neighbor a break. He challenged the City to be the first city to post all of their streets at 25 mph. Be number one, think outside of the box, break the mold, be different. Be the first City in Minnesota to go to 25 mph. He does not care what the state thinks. He cares about the people, the children, himself. He asked others in the audience what they think about the speed on 203rd Street. Mr. Derek Christensen, 5289 203rd Street, stated there is a high volume increase at the time high school students are going to and from school. They cut across from Pilot Knob Road. Many times they are going 40-45 mph. At least his kids are old enough to look before going into the street. Mr. Tilden stated there are some children that don't look. He has heard children should not be in the street, they know that. But children do go in the street. He is here to ask for Council's help to make Farmington a safer place. Let's pick someone from your family and have them hit by a car. The message would be driven home very quickly. He was here as a citizen asking Council to help him, so he does not end up in that situation. He wanted someone to tell him this is what he needs to do or this is what we are going to do for you. Ms. Aimee Greek, 5349 203rd Street W, stated her daughter who is 8 was crossing at the stop sign at 203rd Street. A teenage ran the stop sign and almost hit her. Her daughter is no longer allowed to ride her bike across the street. She has to walk her bike across so if a car comes, she can throw the bike first. There is no stop ahead sign. There needs to be something to make it safe. You should not have to live on a cul-de-sac for your kids to be able to ride a bike. Her daughter is very responsible and went to the stop sign to cross the road and still almost got hit by a car because teenagers were speeding and not paying attention. The stop sign is at English and 203rd Street. Mr. Tilden stated the stop sign helped, but did not solve the problem. A stop sign is not going to do it. It is only for the people who recognize the stop sign. He has offered to pay for the officer to sit at the bottom ofthe hill, he has invited the Council to his house for a barbeque and we could shoot the speed gun at people. He is determined to get something done. He wants to work with Council to accomplish that. He asked Council to tell him what he needs to do to help Council to help the people on 203rd Street. Council Minutes (Regular) December 6, 2004 Page 3 Ms. Ellana Garthune, 5321 203rd Street W, runs a daycare and has a lot of small children. If someone were to run into the street, it would be over. The cars are going way to fast. She has a fence in the backyard, but when they go in the front, she is really nervous. What if a two-year old ran into the street? It is a problem. Councilmember Cordes stated Council takes these comments and concerns seriously. Police Chief Siebenaler stated there have been previous complaints. Councilmember Cordes stated the Police department and Engineering department will review the situation and reply at the next Council meeting. A response will also be sent to the residents. Mr. Tilden stated he will buy the sign and pay for it out of his personal funds. 7. CONSENT AGENDA Councilmember Fogarty noted regarding item 7d) Set Boards and Commissions Interviews, there has been some discussion about changing how some of the boards and commissions are set up. For example, the HPC has 7 members and wondered ifit should be 5 so it is concurrent with the rest of the boards, and also changing the mix of the HRA and have two Councilmembers rather than one. She asked staff to put that discussion on the agenda for the January 3, 2005 agenda. MOTION by Soderberg, second by Fitch to approve the Consent Agenda as follows: a) Approved Council Minutes (11/15/04 Regular) b) Approved Appointment Recommendation Police Department - Human Resources c) Approved Appointment Recommendation Finance - Human Resources d) Set January 15, 2005 for Boards and Commissions Interviews - Administration e) Adopted RESOLUTION R98-04 - Approving HPC Consultant Contract- Administration f) Received Information HPC 2004 Annual Report - Administration g) Approved Capital Outlay - Solid Waste h) Approved Sale of Small Garbage Truck - Parks and Recreation i) Received Information October 2004 Financial Report - Finance j) Adopted RESOLUTION R99-04 Authorizing Use of Eminent Domain Ash Street Project - Engineering k) Proposed Pedestrian Signage - Engineering I) Approved Annexation Petition! Assessment Agreement - Community Development m) Adopted RESOLUTION RIOO-04 Authorizing Initiation of AUAR Process- Giles Development - Community Development n) Approved Rejecting Tanker Bids and Authorized Re-Advertisement - Fire Department 0) Approved Sale of City Equipment - Fire Department p) Approved Bills APIF, MOTION CARRIED. Council Minutes (Regular) December 6, 2004 Page 4 8. PUBLIC HEARINGS a) Truth in Taxation Hearing - Finance The City has requested a levy of $5.849 million for 2005 which is 25.8% greater than the adopted levy of 2004. This is due to the impact of deep cuts in state aid programs in 2003 and 2004 and strict levy limits in 2004. The City added one police officer in 2004, did not lay anyone off and did not cut any services. For 2005 the $1.2 million was proposed to replace the lost aid from prior years as well as to maintain the proforma in place since 1997 with a 10% increase in the levy. This puts general fund revenues at $7.12 million with 66.7% ofthat revenue from property taxes. In 2003, 54% ofthe general fund revenue was from property taxes, and in 2004,58% was from property taxes. There is no levy limit in 2005. The City has levied the amount of money needed to provide services in the budget which includes added positions, and increased expenditures throughout the City. The proposed budget for 2005 shows a 15.6% increase in expenditures over 2004. For the third consecutive year, the City's tax base has increased by more than 20%. In 2005 all of the capital outlay items will be paid for with certificates of indebtedness. They will be paid off over a 5-year period by the taxpayers. The additional staffing includes 3 new patrol officers, 2 promotions to sergeant, an IT specialist, an economic development specialist, a % time building inspector, and a parks/facilities maintenance position. For 2005 there is a shift away from reliance on other revenue sources, to a reliance on tax revenues. Taxes will be paying for the services the City provides in 2005. The increase in expenditures would drop the fund balance from 32.8% at the end of2004 to 28.3%. The percentage the City would like to keep is 35%-40% for future expenditures. The property tax rate went from 41 % in 2004 to 44% in 2005. The market value of a median value home showed a market value increase of7% from 2004 to 2005. Taxes payable increased from 2004 at $927 to 2005 at $1,065. The total tax increase of 15% was half due to the increase in market value and half due to the additional dollars the City is requesting to run City operations. The budget is growing at a rate of 10% a year and the tax base is growing at a rate of 20%. If the budget increases more than the tax base increases there will be an increase in the tax rate. Mr. Patrick Hansen, 5037 Upper 182nd Street, stated he did not get a raise the last 2 or 3 years, health care has gone up double digits, and his taxes have gone up 28%. He did not hear anything about cuts in the budget, he heard increases, property increases, values increased, but he did not hear anything about cuts. He felt the City needed to do some cutting. Everyone has had to cut. Now the City is asking for more of his wages so the City can increase. He did not think this was fair, especially a 28% increase. He stated he lives in Dakota Estates, that is not the rich neighborhood and that is not new housing. There has been nothing said about cutting. You have to cut. Mr. Eric Hagen, 5890 Lower 182nd Street, stated he moved here three years ago and has seen his property taxes increase 9%, they went down .5%, and this year an overall increase of27.5%. He worked for an airline and lost his job. The increases in numbers went from $450 to almost $700 for his taxes just for the Council Minutes (Regular) December 6, 2004 Page 5 City. He also did not hear any cuts. He understands spending money on fire, police and schools. The City went from $4.6 million to $5.8 million which is a 25% increase in the budget. His budget in his household has gone down 10% and it is going down another 25% when they have a child. He suggested the City buy their gas on wholesale, call around for insurance to find the best deals, let's save some money. He is all for more police, but noticed they have not increased fines. He has traffic speeding on his street all the time. He asked where the money is from all the permits. His neighborhood is an older neighborhood. All are retired. They have already done the work, why are they getting hit as hard as him. There is a difference between medium and median values. He wanted to know which was used and how the numbers were reached. He has been hit hard in the last three years, but has tightened his belt. The City should look for ways to decrease operating costs. He noticed the City is hiring, which is good. He is saying look at the raise base. He does not get a raise and the increase in wages for the last three years is 8%. That is less than the gross national product. It is time to tighten our belts. Instead of buying a lot ofthings, buy a little ofthe good items, so they last longer. If the state is cutting money, the City should do the same. Let's come up with something together. Mr. Tom Herme, 905 Larch Street, thanked Finance Director Roland for answering his questions after he attended the school district meeting. He asked some questions of Council and staff. He noticed the state disfavors the City levying the maximum tax and asked why. Finance Director Roland replied the City for 2 or 3 years levied $1 million below it's levy limit. The City was doing a fiscally responsible thing and kept spending to less than 10% a year. The City thought if they took away state aid, the City would be allowed to levy back what we had under the million dollar cap. The state took that away, so there was no excess levy. The problem with 2005, is that iflevy limits are put back in place, that will determine how much money the City can levy in the future for services for a growing community. Mr. Herme noticed permit revenue was decreasing. Finance Director Roland stated that is a conservative budgeting matter. It is better to under-estimate revenues and over-estimate expenses. This includes building permits. For the 2004 adopted budget the City's revenue estimates included 440 new housing units. It now appears we will build less than 300 housing units in 2004. Consequently, the adopted budget is far higher than we will actually receive in permit revenues for 2004. The 2005 permit revenues are based on 350 new houses. Ifwe build more houses, there will be excess revenue. Mr. Herme noted the fund balance seemed to be increasing. Finance Director Roland stated the fund balance between 2004 and 2005 is the same. There is no gain or loss. At the end of2004 there is $2 million in reserve, but if the expenditures are $7 million, it is only 28% of next year's expenditures. The City has to live off that money because the City gets paid twice a year in property tax, July 1 and December 1. Mr. Herme stated there used to be market value limitations, but those are coming off, so the actual taxable amount for properties will continue to increase. Finance Director Roland replied that is correct, it is called limited market value and the state is slowly removing those limited market values over 3- Council Minutes (Regular) December 6, 2004 Page 6 4 years. Mr. Herme stated he is like a lot of taxpayers. There is a lot of growth here and you would think the wealth would be spread across a broader base, but it doesn't seem to be that way. He did not understand why they do not see some benefit of having more taxable properties. Is it being eaten up by City service costs? He has read in the newspaper about the desire to broaden the tax base and have more commercial development. He felt everyone would like to be able to buy things in Farmington. Mr. Steve Wilson, 5342 203rd Street, stated Finance Director Roland's presentation was very well done. He asked why the City needs to have the budget reserve. The average homeowner may be taken aback seeing a 15%-30% increase and then seeing a $2.8 million reserve. Finance Director Roland replied the fund balance is the City's reserve. Because the City gets paid the tax money twice a year in July and December, that money has to last for 6 months. The City makes the money last because of the reserves. The reserves are used to pay the bills. If you have 50% of annual expenditures in your reserve, that means you can fund 6 months of expenditures. You would not have to borrow any money and be able to live off of it. A few years ago the budget reserve was 42%-43 %. Which meant the City could make it for 5 or 6 months without borrowing money. In 2005 it is projected that only 28% of annual expenditures will be held in reserve. There will have to be postponing of expenditures, and doing some short term borrowing. The auditors ask for a 35%-40% fund balance. Councilmember Cordes asked if the permit revenue does not come in as expected the fund balance will help offset those operational costs. Finance Director Roland stated that is correct. If the permit revenues do not match expectations, the City would have to dip into the reserves such as a household would dip into their savmgs. Mr. Patrick Hansen, asked why wasn't there any mention of cuts. He was sure there has to be somewhere to cut. Everything goes up, but 28% is a little high. He asked Council to look at the budget and do some cutting. This is out of hand. Councilmember Fogarty replied for the past three years the City has not added staff and the City has been growing at least 20% a year, which means we have the same number of patrol officers patrolling the streets. We have been cutting along the way by not hiring needed staff. We have had a budget that sat flat while the City exploded in growth. There are not a lot of fines, because the police department has to be reactive. They are responding to calls and do not have the time to do the proactive police work to generate fines. Weare hiring an economic development specialist that will help bring in commercial development for the City which will help keep the tax base solid. Weare making the hard decisions this year so we do not have to continue to raise the levy in increments. This was very hard for Council to swallow. If she did not believe in every dollar in this budget, she would not approve it. Council Minutes (Regular) December 6, 2004 Page 7 Councilmember Soderberg agreed the City has been cutting all along. Staff does look at insurance and everything they can to save. Almost all of the increase is due to new staff. The economic development specialist position will pay for itself in one year if one business comes in. He would have to ask where do we cut. The rate increase averages considerably less than the actual growth in the tax base. Councilmember Cordes stated there is no fluff in the budget. The added positions are needed and will help in the long run. It is time to increase the budget to help out. Councilmember Fitch stated it has been said that the Council does not like to spend money. They have not been able to because they have not had the money. The Council made a policy decision to increase public safety. We will be hiring three police officers. The City Administrator has made a video which is aired on cable TV to explain the budget. He is also planning for the contingencies what if certain things happen beyond our control. We have one of the lowest per capita rates of police officers to citizens. There are times we have one police officer patrolling the City which is unsafe for the citizens and the officer. There are plans to build another fire station at the north end of the City. The Council has approved putting gas tanks at the maintenance facility to buy gas in bulk. As far as fines, when there is a police department going from one call to another, it is hard to do a lot of traffic. When people call for service, people want to see a police officer come to their door. This is an important service. As far as permits, the City did not grow like it should have in 2004 and we took a hit in permit revenues. For the next budget, staffhas been conservative, but we cannot continue to dip into reserves if we are going to be a viable City. The staffhas done a good job with not much to work with. He challenged anyone to look through the budget to see where we can save some money. Finance Director Roland stated after the state took away the local government aid which was $500,000, the City did not think there was anything left to take away. There is still market value homestead credit, which is the portion ofthe taxes the City levies and the state pays. The state could take this away in 2005 and use it to balance their budget. This amounts to $347,000 which is a third of the increase in the levy. If the state does that, we will not be able to hire staff and will run on a status quo budget. Everyone wants something different in a community. Someone wants parks, or cleaner streets, or more or less gravel on their alley. When Council looks at the budget, they try to balance what everyone wants. The budget process starts for staff in May and they look at every item. MOTION by Soderberg, second by Fogarty to close the public hearing. APIF, MOTION CARRIED. The adoption of the levy and final budget will occur at the December 20, 2004 Council meeting. 9. AWARD OF CONTRACT Council Minutes (Regular) December 6, 2004 Page 8 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Enterprise Fund Rate Analysis - Finance At the budget workshop, staff discussed whether sewer and refuse rates should be increased for 2005 to support the expenditures in those areas. The sewer fund shows over the last 5-6 years sewer revenues have increased every year by 10% all based on growth. Expenditures have increased from 49% to 51 %. Revenues cover expenses from 85% - 100% over the last 6 years. Staff determined revenues should be enough to cover expenditures for 2004 and 2005 and staff is not recommending an increase for 2005. The rates will be reviewed in 2006 to see the effect of the new sewer meters. Solid Waste operating rates were last changed in 1999. There are 5,000 customers in the City. Commercial rates were changed in 2002. Since 2000 operating revenues have increased by 7% each year due to household growth. The disposal charges have averaged 44% of the total expenditures. In 2003 the City began curbside cleanup at no charge. The proposed budget included revenue projects for 2004 and 2005 and showed increased expenditures due to the curbside cleanup program and increased disposal costs. Tipping costs have doubled between 2004 and 2005 for the same amount of tonnage. The additional cost of curbside cleanup puts a strain on the solid waste budget. If Council increased residential rates by $2.50 at each level of service, the revenue would cover half of the $100,000 shortfall in 2005. The cost of recycling is included in the fees. If Council does not increase rates, a flat fee could be imposed of $1 O/household for curbside cleanup whether they participate in curbside cleanup or not. Dick's Sanitation has proposed a change in service to go from a four-week curbside cleanup to a two-weekend drop off in the spring at the Maintenance Facility. Council agreed it was worth the $2.50 increase to be able to continue the curbside cleanup rather than having a drop off place. The Water Board recommended the metered water utility rates be increased by 7%. The rates would increase to $1.07 from $1.00 per 1000 gallons for the first 25,000 and to $1.25 from $1.16 per 1000 gallons over 25,000 gallons. The reason for the increase would be to encourage water conservation and to accumulate additional cash reserves to fund future water construction projects. Council agreed to support the increase. 11. UNFINISHED BUSINESS 12. NEW BUSINESS Council Minutes (Regular) December 6, 2004 Page 9 13. COUNCIL ROUNDTABLE Councilmember Fogarty: There was a great turnout at the Ash Street meeting and staff did a great job. There was a meeting for the master planning of the parks and staff received good ideas. She attended the Vermillion Watershed Open House and received good information. She encouraged people to check their website. She wanted to tip her hat to the EFP AC Committee. There was an issue on the Consent Agenda having to do with annexation and it was handled very well due to good communication with the township. Regarding the open Council set, she would like to fill the position with a special election. Without a special election, the next best way is to appoint the third highest vote getter. It is the next best public opinion we can have. She had staff try to figure out a way to hold a special election with the school election, but due to various circumstances, that would not work. While the state allows themselves to fill a vacant seat in 28 days, they require cities to wait 60 days, and we cannot afford to do that. She wanted to make it clear she holds the same opinion she did two years ago. City Administrator Urbia: Staffwill be working with the newly elected Councilmembers on December 15, giving them a tour and an orientation meeting. He also provided Council with information on the Newly Elected Officials Conference. Councilmember Soderberg urged the newly elected officials to attend. Police Chief Siebenaler: Reminded everyone the annual toys for town is underway. Collections have been slow, but he is confident the City will come through. The list grows every year for people who have a need. The toy drive will culminate on December 18 and will be meeting at 8 a.m. at the Rambling River Center to wrap gifts. If anyone knows of someone in need, he urged them to contact the Police Department. 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 8:51 p.m. APIF, MOTION CARRIED. Respectfully submitted, L~. -?"L:.=- }7'7~~ ~.,.,,~,C-C.~ .'/' ::>-" Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7b TO: Mayor and City Council David Mark Urbia, City Administrator FROM: SUBJECT: School and Conference - Administration DATE: December 20, 2004 INTRODUCTION As a member of the Minnesota City County Management Association (MCMA), I have attended the organization's mid-winter seminar and annual conferences. The mid-winter seminar is an excellent opportunity to obtain professional development and leadership training within the profession of local government management. DISCUSSION In addition to professional presentations on leadership and management, the conference provides participants to network with other local government managers and administrators. The seminars keynote speaker is Tony Schiller of Schiller's Breakaway Results. You may check this out at www.breakawavresults.comIhave reviewed this site and he appears to be an extremely motivated individual that can provide insight on new techniques to motivate and encourage. BUDGET IMPACT The 2005 Budget provides for training and development monies for the seminar. ACTION REQUESTED Approve school and conference request to attend the annual MCMA mid-winter seminar to be held in Alexandria, Minnesota February 18-19, 2005 for the City Administrator. Respectfully submitted, <Z2v~ David Mark Urbia City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor and City Council David Mark Urbia, City Administrator Pv- FROM: SUBJECT: School and Conference - Administration DATE: December 20, 2004 INTRODUCTION Mr. Don Salverda has offered The Effective Management Program for a number of years. A number of our department heads have attended this program. DISCUSSION I have included information on this program. I have been in contact for years with Mr. Salverda and have not taken part in this program but have always wanted to. So many other city administrators and department heads have statewide, and I believe now would be the appropriate time for me and would be of benefit for this organization. BUDGET IMPACT The 2005 Budget provides for training and development monies for the program. ACTION REQUESTED Approve school and conference request to attend the Effective Management Program to be held in Crystal, Minnesota January 27,2005 for the City Administrator. Da . r 1 City Administrator Donald Salverda & Associates Roseville Professional Center · Suite 511 · 2233 N. Hamline Avenue · Roseville, MN 55113 (651) 484-1335 December 1, 2004 Mr. Dave Urbia City Administrator City of Farmington 325 Oak Street Farmington, MN 55024 Dear Dave: Thank you for attending the Executive Overview of The Effective Management Program held on November 12th. Thank you also for your interest in participating in the program. The Effective Management Program is a comprehensive management development program for managers and supervisors who want to "fine tune their management and leadership skills and improve their overall effectiveness." The program includes management behavior feedback, a comprehensive resource manual, and seven three-hour sessions over a twelve-month period. Participants in previous offerings have benefited in a variety of ways and, in most cases, recommend the program to others. This letter is an announcement of the formation of the 2005 group of participants. The first session of the group will be held Thursday, January 27th, from 8:30 - 11 :30 a.m. The group will meet in the Crystal Community Center, 4800 Douglas Drive in Crystal. (Dates of subsequent sessions will be made at the first session to best accommodate participants.) The enclosed information describes The Effective Management Program and includes a registration form. Thank you again for your interest. I hope you can join the group. Positively yours, ~. Don Salverda Consu Ita ntlF acilitator Encl. EFFECTIVE' MANAGEMENT PROGRAM 1H . Ion DEVELOPING LEADERS EMPOWERING FOLLOWERS TRANSFORMING ORGANIZATIONS (A COMPREHENSIVE MANAGEMENT DEVELOPMENT PROGRAM FOR MANAGERS AND SUPERVISORS) --,..--~~.,.- .,.. -, "." ""'\- 'i,\ About the Effective Management PrQgriln, ~ Developed on the premise that certain managerial practices produce better re~~ltsJi: than others. "d' ,r,,' t' ~ Is a personalized systems approach adaptable to a wide range of applicatipns;~ :;,,- '1- ~ Provides structure for coaching participants in leadership and managemen~ development. : ;Xi \ ~ The 6th edition incorporates current management theory and practice into~the:.m;;; ;! ;c. .. program. "' -.' , ~'.' ..",,-'--,- ,"'" ',,o,'. ".: j! fA <'\<'" .,.,.. ",.,-' ;: ;t{;:~: ":\,:'~;-'\, The Effective Management progra,p~F)p~ . today's managers lead more effec'if(eIY;' . 1. By helping them identify their strengths and most striking needs. J 2. By guiding them to focus and plan their own leadership developrnent,moving from understanding to action. '. .... '. "-"'-'(',i,:>.,_:.,.:e;, '" '. ~ 3. To lead in ways that get results, are personally satisfying, morally s04nd, and empower rather than overpower direct reports. 4. By providing a body of cutting-edge information on leadership and management that is relevant and practical. . ...:11 \:',. '. ,.~, .~ ~ '. ,', '" ',,', i,,'the'(f(ective Management Program . ", ,. " :, ':". '< , ARrovehlneJh~c:/f~r imRroving manager effectiveness SteR VI :" ":"'" ') >'..,'.".,:.,'..."",;:,.."....... ':,;: "'--_""'o__""",c"..,.. ,_ Assessm6nt Jh~,M~nagement Development Inventory (MOl), an integral part of ('the program, provides the participant with behavior feedback from siJp~Hors, peers, and direct reports. This feedback, when compared {with self-perception, becomes the starting point of a personalized "',management improvement program. Goal Setting for Improvement Participants identify those management behaviors that they most want to change or modify to improve their effectiveness. Action Planning Participants are provided a 340-page effective management resource manual to serve as a resource for management information, prescriptions for improvement, and guidelines for action planning. Coaching Participants select a coach to help them with their follow through and '::,tor added perspective. Coaching works. Records show a correlation betwe~11 coaching sessions and positive behavior change. . '..;.:, ,;':,-< .- ""';;c'- :"t > :.:'~ '''' ,,'. " - " .: , ',.,'-.. . . 'U""" '.'" .,'.. ."",-, '-',,:,\, "<"'>;,.. '.<;; .Seminar~a~dWo..kshops "lrliiiflo~iappr'ica!iOhs'ofthe Effective Management Program, a number "'of folloW-UPc::li~cussion w9rkshops and seminars are scheduled to reinf9rceth~ concl3pts anp toshi:lre sU<:;c;essful behavior changes. Ria~~essm~ntan(J,Refin~menti ..... '. .......,..,............' i A........fter 6-'l.2... month.s,..,..' partic....i..p. ants'.b.......e.. haviors......arerea...s.....sesse.d..to show "wh~reiimp[ovement~ have and '. have' not been .;made. The reassl3.ssment becomes. a neVII... starting.. point... for continuous i "". improvement. .' :,~; :',~ :'?: .;:' . '" , ,;' . ',: / " II..........., 2. Initiative 3. Planning 4. Controlling 5. Decision Making 6. Communicating 7. Time Organization 8. Motivation Level 9. Managing Change 10. Development of Direct Reports The Management Competencies addressed 1. Leadership ~ Participative Style ~ Assertiveness ~ Trust Building ~ Persuasiveness ~ Motivational Skills ~ Team Building ~ Empowerment The People Behind the Program J. Clifton Williams, Ph.D. Emeritus distinguished professor of management, Baylor University. Author of the Effective Management Program and other management books. President of Leadership Systems Corporation. J~ck Parr Associates, Inc. Founded in 1969. Works with a network of 37 highly trained independent consultants. Does business in 44 states and 15 countries. Has client base of thousands of satisfied customers. Is committed to excellence in customer service. Donald Salverda and Associates Don Salverda has more than 30 years experience in the professional development field. He has designed and led team building, strategic planning, leadership and management retreats and workshops for more than 15 years for a variety of organizations in both the public and private sectors. Dona/d Sa/verda and Associates Roseville Professional Center 2233 N. Hamline Avenue, Suite 511 Roseville, MN 55113 (651) 484-1335 Donald Salverda & Associates Rosevi/le Professional Center · Sune 511 · 2233 N. Hamline Avenue · Roseville, MN 55113 (651) 484-1335 THE EFFECTIVE MANAGEMENT PROGRAM A Personalized Systems Approach A Comprehensive Management Development Program for Managers and Supervisors. The Program includes management behavior feedback, a resource manual, and seven three-hour sessions extending over a twelve month period. I The Benefits I . Enhances management and leadership knowledge and skills . Provides personalized management behavior feedback . Pinpoints specific management behavior needs . Focuses on behavior change . Provides specific prescriptions for improved management effectiveness . Provides a means to improve communication I The Philosophy. I The Effective Management Program is based on the belief and experience that certain managerial practices produce better results than others. The EMP describes the relatively consistent behaviors of participating managers and then encourages and development of those management practices that produce the best results. The Process Participants compete a questionnaire describing their on-the-job behaviors. Questionnaires are also completed by the participants' superiors, peers, and direct reports. The combined results, computer processed and categorized, provide a perception' comparison for the. participants and becomes a basis for personalized management development plans of action. Participants receive a comprehensive Effective Management Resource Manual and participate in seven, three-hour workshop sessions. The Skills Studied 1) leadership 4) Controlling. a) Participative leadership style 5) Decision Making b) Assertiveness c) Trust building 6) Communicating d) Persuasiveness e) Motivational skills 7) Time Organization f) Team building g) Empowerment 8) Motivation level 2) Initiative 9) Managing Change 3) Planning 10) Development of Direct Reports I The Outcomes I . Participants develop personalized leadership and management development plans of action . Participants affirm their strengths and concentrate their efforts on their most pressing development needs . The program provides structure for coaching participants in leadership and management development . The program builds accountability through reassessment . The program provides a framework for organizational development I The Availability I . In-house participation -- a means for organizations to develop their management teams. . Open enrollment participation -- for managers and supervisors who want to find tune their skills, and to network with peers from other organizations To schedule The Effective Management Program for your organization' or for additional information call or write: Donald Salverda & Associates Roseville Professional Center. Suite 511 2233 North Hamline Avenue (651) 484-1335 Donald Salverda & Associates Roseville Professional Center. Suite 511 · 2233 N. HamlineAvenue · Roseville, MN 55113 (551) 484-1335 COMMENTS FROM LETIERS ON FILE "I thoroughly enjoyed our sessions and the interaction with professionals and experts in discussing the many facets of management. It is certainly true that education is a life- long venture." ' - City Administrator ''The Effective Management Program has been an extremely useful tool for us in our management I leadership development efforts. It has helped us to sharpen our focus on critical areas of management I leadership and provided us with a process that insures that time and personal effort is spent on realistic professional development goals. " - School Administrator ''Thank you for introducing me to the new Development Need Inventory I Effective Management Program that we are using as part of our ongoing management development program. I am most pleased with the completeness of the program, your assistance in getting us started on the system, your follow-up .... and, most important, with the impact the system is having on our managers." - Corporate Executive "I just wanted to thank you for all of your hard work in coordinating ''The Effective Management Program." I got a lot out of the program and I am sure that was due to the fact that you spent a lot of time putting together good monthly sessions for us. The course is a training and development bargain when compared to other management development tools." . - City Manager REGISTRATION INFORMATION "THE EFFECTIVE MANAGEMENT PROGRAM" REGISTRATION FEE: $800 per participant (plus $29.34 for tax on materials) The Registration Covers: 1) Comprehensive computerized management assessment, compiled from data obtained from individually selected "describers- (representing superiors, peers, direct reports, and self) 2) Comprehensive 334 page "Effective Management Resource Manual- 3) Participation in seven workshop discussion sessions with a group of public and private sector managers and administrators, facilitated by an experienced leadership and management consultant Registration Procedure: Checks/Purchase Orders should be made payable to: Donald Salverda & Associates Mail to: Don Salverda Roseville Professional Center, Suite 511 2233 North Hamline Avenue Roseville, MN 55113 If the organization is to be billed, please enclose the Durchase order (or purchase order number) with the registration form For additional information or questions, call: Don Salverda ....... (651) 484-1335 Time and Location: First Session: Thursday, January 27, 2005 from 8:30 - 11 :30 a.m. Site: Crystal Community Center, 4800 North Douglas Drive in Crystal REGISTRATION FORM - THE EFFECTIVE MANAGEMENT PROGRAM (JANUARY - DECEMBER 2005 GROUP) TITLE: PHONE: NAME: ORGANIZATION: ADDRESS: ZIP: REGISTRANTS TITLE PURCHASE ORDER NUMBER: U) I- Z W ~ ~ ) ) I- Z w :::::i U ~ c.8 ~.~ u ~ V '" t; ~~~~ C> -. ~ '" .... '" ;:'-2,~ ;;;"'::\ ~~: ~ ;::s of: .e ~].;;; ;:z~~ ;::s.:.g:;;,;; :;; ~~ "'::\ '" ~ ~,;; ':;:'c>~",-t:! ~~",,,",::\-, _-t:!;:, "" '~~ '~~~5o$! ~~~-t:.,t.'" (5~-2~0] ?-.~""-~~ .;:: ....::::; ;: .: "'0 v~~o .: >:: <.>~~ '" ~"'~.: ~ '" '" ~ ~'- ~ '5: ;:z ;:z c:; '5: -3 .: '" '" '" ~ ] ~ "'~ l:: '" ~~ ~ .~ ~ . ... <C ::e >- ~ u ~]-;~: ~ ~ ......"- ~"'::\ -.: ~ ~ .~ ~ ~ ",::\;:,t:;i::; .: '" . ~ ;:z ~ ~;:-.,::: ::::-:, .... ~ 9...'" ij' o ~ ~ ;: .: ~ ;: 000 ~-2v::3Q~ -t:! 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V> UJ ~ U o V> V> <( Cl Z <( <( Cl """ UJ > -' <( V) Cl <( Z o o '" e o 0) 15 e .~ ~ 5-2 0)0- I.. o .~ C ~ e 15 o .=: -;;; t.I) '" :::> :::> i:;-O 8 .2 '" i: 0> E e 0) .;;:; '" o 0) e - :::> '" e o u e o 15 .~ c:: o 0) o " e o o :::> " :~ " e - '" 0> :::> c- O> I.. e o V') UJ ~ - oC3u --10=:::0 <(UJV') z>V') o~<( 0<./)06 o c: o <I) <I) Q) ~ o L- a.. Q) "::; Q) <I) o 0:: L- Q) - c: Q) U I..t") .~ ;::) V) Q) ;::) c Q) > <( Q) c M E c :c I..t") I..t") Z ~ Q)' .:; Q) on o c.=: I..t") -0 I..t") M M -= .... o Z M M N N -.:t CO -.:t I......................................................................................................................' DONALD SAlVERDA & ASSOCIATES Roseville Professional Center 2233 North Hamline Avenue Suite 511 Roseville, MN 55113 (6511484 1335 LU -C -C LU c:: U c:: c:: c:: --I Z 0 co 0 0 LU <( E <( > . -C :c LU en Z i= Z 0 LU U L. LU -C 0 LU 0 C: Q :;) 0 LL.. ~ 0 0 LU LL.. - --I -C - LU 0> en c.. ~ .- a> c:: > en L. .- 0 .- c:: 0 0> c:: ....c -C 0 en Z 0 E c:: L. ~ c:: 0 - en a> 0 a> ....c en - ...c u -C --- N E c:: 0 I 0 a> 0 L. L- a> E c:: - a> U) 0 > :;) --I E a> a> --I 0> ~ a> 0> a> ....c ~ L. ....c c:: - 0 U) 0 - 0 - - - City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administra;oA1p-- FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Holiday Decorations Donation DATE: December 20, 2004 INTRODUCTION A donation of some holiday decorations has been offered to the City of Farmington by Doug Peterson, 18602 Euclid Avenue, Farmington. DISCUSSION Mr. Peterson has offered to donate the holiday decorations that he made and had installed on top of his house and several of his neighbor's houses. Mr. Peterson's house is located at 18602 Euclid Avenue. These were the large lit decorations that could be seen on top of the houses when you drove down Pilot Knob Road over the holidays. It is Mr. Peterson desire to donate the decorations to the City because he is moving from his residence. The decorations include four 10ft. tall reindeer and one 8 foot by 25 foot sled. The decorations are made from W' aluminum conduit welded together in the shapes mentioned previously and then covered with strings of lights. A majority ofthe lights are burnt out and will need to be replaced. It is anticipated that the cost to replace the lights will be approximately $600.00. Staff would propose to do this in 2005 and then install the decorations in 2005 at a location that would allow it to permanently remain. Staff is currently researching some possible locations that would allow the decorations to be permanently installed so that they do not have to be taken down after the holidays, stored and then reinstalled for the holidays. Mr. Peterson has estimated the value of the four reindeers at $500.00 each and the value of the sled at $350.00. Total estimated value ofthe donation then, is $2,350.00. ACTION REQUESTED Adopt the attached resolution accepting the donation of the four reindeers and sled from Doug Peterson at a value of $2,350.00. ~.es ctfully ~btnir'/.'j /'~ ~ Randy Dis ad . Parks and Recreation Director 7d RESOLUTION No. ACCEPTING HOLIDAY DECORATIONS DONATION TO THE CITY OF FARMINGTON WITH AN ESTIMATED VALUE OF $2,350.00 Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Doug Peterson of Farmington, Minnesota is interested in donating holiday decorations to the City of Farmington with an estimated value of$2,350.00; and, WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of holiday decorations with a value of$2,350.00 from Doug Peterson. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December 2004. Acting Mayor Attested to the _ day of December 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e TO: Mayor, Councilmembers, City Administrator r Randy Distad, Parks & Recreation Director FROM: SUBJECT: Approve Collection Agreement with the National Recycling Coalition and Nike, Inc. DATE: December 20, 2004 INTRODUCTION In 2001 the National Recycling Coalition (NRC) joined Nike, Inc. in designing a "Reuse-A-Shoe" program to regenerate excitement about recycling and divert waste from landfills. The Nike Reuse-A-Shoe program collects and recycles all brands of athletic shoes and makes them into a material that is used in sports surfaces like soccer and football fields, basketball and tennis courts and tracks. This is the third year that Nike and the NRC have worked with community recycling and solid waste organizations participating in the Reuse-A-Shoe program. Their goal is to work with at least one organization in every state in the continental U.S. DISCUSSION Participants in the Reuse-A-Shoe program are provided with communication, marketing and promotional tools. Participants handle the logistical end of the program, tailoring the collection to fit their own organization. Once an organization has collected 5,000 pairs of shoes, Nike will provide transportation to their recycling center in Wilsonville, Oregon where the shoes are ground up into Nike Grind material and then used to build the sports surfaces. A copy of the Agreement is attached. Solid Waste and Parks & Recreation staff members would like to partner with I.S.D 192 Community Education and School District staff to promote the program and collect shoes. Dakota County has also indicated a willingness to support the program. If the Agreement is approved, it will mean that the City of Farmington and ISD 192 will be the first organizations in the State of Minnesota to participate in the Reuse- a-Shoe program. BUDGET IMPACT Any costs for this program will be charged to the Solid Waste budget. It is anticipated that there will be minimal costs to participate in this program. ACTION REQUESTED Approve the Collection Agreement with the National Recycling Coalition and Nike, Inc. ~~l~, ~~ Distad Parks & Recreation Director cc: file Collection Agreement BETWEEN THE NATIONAL RECYCLING COALITION AND NIKE, INC. AND The National Recycling Coalition (NRC) and Nike, Inc., will provide the following to ("Organizing Entity") for purposes of participation in and promotion of the Reuse-A-Shoe program (RAS). The "Organizing Entity" will agree to abide by the guidelines set by The NRC and Nike as detailed in the RAS toolkit. This Memorandum of Understanding may be terminated by either party for any reason or for no reason upon 30 days written notification to the other. NRC/Nike's Responsibilities: Proaram Loaistics · Coordinate back end logistics of RAS program including transportation, processing and reuse; · Recycle all acceptable shoes; · Fund transportation costs of 5,000 pairs of athletic shoes to Nike's Recycling Center in Wilsonville, OR; · Provide $60,000 in grant funding to three participating organizations that apply and are selected as grant winners. Grant application is available at the member's only section at www.nikereuseashoe.com. Communicationl Promotion · Coordinate National program; including all national media press releases, interviews and press events; · Make available for purchase trinkets made with Nike Grind material (Le. key-chains, foot-bags, Frisbees). · Fund the state union fees in conjunction with radio usage. The Organizing Entity will fund the air time or negotiate "PSA" airtime; · Provide the Organizing Entity with the following items: Press template tools, including press release, media advisory and media case studies; A Video News Release with NRC Executive Director, Kate Krebs and Nike Senior Manager of RAS, . Beth Farnum, as well as shoe recycling footage; Designed collateral materials, including posters, flyers, advertisements, radio spot and collection container labels; A Nike Spokesperson or NRC spokesperson for two local media phone interviews; An emaillist serve for communication; An Internet website, www.nikereuseashoe.com. where all collection locations will be listed; Periodic communications conveying up-to-date news items for use by organizers; A yearly Collection report. The Organizing Entity's responsibilities: In return for the above materials and services the Organizing entity will: · Be an active member of the National Recycling Coalition (state affiliation is not necessary); · Provide proof of insurance for Commercial General Liability, Workers' Compensation and Employer's Liability; · Provide one point of contact for communication with Nike and the NRC. This person will communicate all necessary information about the program to all of those involved in the Organizing Entity's collection program; · Organize front end collection logistics which best suit your community; Reuse-A-Shoe Memorandum of Understanding Page 2 of2 . Collect only athletic shoes, of any brand, for this program in the way that best suits the Organizing Entity and its community; . Collect a minimum of 5,000 pairs of athletic shoes, understanding that quantities below 5,000 pair will not be picked up; . Sort metal and non-athletic shoes from containers; . Use a specified size of Gaylord containers and pallets; . Send one shipment of 5,000 pair per year. The timing begins around the time the Organizing Entity signs on to participate; . Become familiar with all guidelines detailed in the toolkit and on the website, www.nikereuseashoe.com; . Become familiar with and inform necessary colleagues about the logo usage guide; . Agree to use only the promotional creative materials designed for this program. If a tool you need isn't available, you must have your creative tool approved by Nike and the NRC prior to using. . Promote your collection locally. There are some great ideas available from past RAS collections; . Participate in a year-end survey so that we may continuously improve the program. . Provide your collection logistic information approximately 2 weeks prior to beginning the collection so that it may be included on the Nike Reuse-A-Shoe website; In addition, the Organizing entity is encouraged to perform the following program components: . Incorporate local community as best as possible; . Maintain an Internet website linked to the RAS website; . Involve elected officials in local events; Signed this day of ,20_ by: Official representative of the Organizing Entity Printed Name Jenna Train Project Manager Nike, Inc. Beth Farnum Senior Manager Nike, Inc. ;It;~~,/ &. ~~ Richard Brundage Special Project Coordinator National Recycling Coalition ~ Kate Krebs Executive Director National Recycling Coalition (j- ~ ~'*~ Please complete the Collection Agreement and return a signed copy. No fax cover sheet necessary. Fax: 503-671-2532 Nike, Inc. C/O Jenna Train One Bowerman Drive, MS-1 Beaverton, OR 97005 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ti!--- FROM:: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - Knights of Columbus Council #2400 DATE: December 20, 2004 INTRODUCTION The Knights of Columbus Council #2400 is requesting a Temporary on-sale Liquor License for a Bingo event, to be held February 19, 2005. DISCUSSION This event will be held on St. Michael's Church property located at 22120 Denmark Ave. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT A City fee has not been established for a Temporary On-Sale Liquor License. Per the Liquor Control Commission, the State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, no license fee is proposed at this time. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for the Knights of Columbus, 22120 Denmark Ave., for February 19, 2005. Respectfully submitted, ~/'j II ./,- L. C./~~ Cr. <J/7L?a,-<!~ Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?J TO: Mayor, Councilmembers, City Administrato~ FROM: r Lisa Shadick, Administrative Services Director SUBJECT: Gambling Event Permit - Knights of Columbus Council #2400 DATE: December 20, 2004 INTRODUCTION The Knights of Columbus Council #2400 is requesting a Gambling Event Permit for a Bingo event. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2005 budget. ACTION REQUESTED Consider the attached Resolution granting a Gambling Event Permit to the Knights of Columbus at St. Michael's Church, 22120 Denmark Avenue, on February 19, 2005. Respectfully submitted, j5:5Ut d A:t;4d:C,~ Lisa Shadick Administrative Services Director RESOLUTION NO. R -04 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR KNIGHTS OF COLUMBUS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Knights of Columbus have submitted an application for a Gambling Event Permit to be conducted at St. Michael's Church, 22120 Denmark Avenue, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Knights of Columbus to be conducted at 22120 Denmark Avenue is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December 2004. Acting Mayor Attested to the day of December 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7A TO: Mayor, Councilmembers, and City AdmiIristrato~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Administration DATE: December 20, 2004 INTRODUCITON The recruitment and selection process for the appointment of a full-time Administrative Services Technician, to fill a vacant position in the Administration Department, has been completed. DISCUSSION After a thorough review of all applicants for the full-time Administrative Services Technician by the Administration Department and Human Resources Office, a contingent offer of employment has been made to Ms. Joy Rowen, subject to ratification by the City Council. Ms. Rowen has an extensive background in administrative support. She was employed by Blue Earth County as a license center specialist for 8 years performing a variety of functions. Ms. Rowen meets or exceeds the minimum qualifications for the position. BUDGET IMPACT Funding for this position is authorized in the 2004 budget. RECOMMENDATION Approve the appointment of Ms. Joy Rowen in the Department of Administration, effective January 3, 2005. Respectfully Submitted, ~~~ ./: Brenda Wendlandt, SPHR Human Resources Director cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers, City Administrato~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Cost-of-Living Adjustment for Non-Represented Employees DATE: December 20,2004 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees. These adjustments would take place effective January 1, 2005. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at two percent (2%) effective January I, 2005 and an additional one percent (1 %) effective July 1,2005. Non-bargaining employees for purposes of.this cost-of-living adjustment include confidential and non-represented employees. Additionally, the City contribution for group insurance is proposed at $690.00 per month. This increase is appropriate based on the negotiated settlements received by bargaining employees. All other employees belong to collective bargaining units which require the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. Negotiations with AFSCME and LELS were completed in 2003 for 2004 and 2005. BUDGET IMPACT Funding for the cost-of-living and insurance contribution increase is included in the 2005 City Budget. ACTION REQUESTED Adopt the attached resolution approving the Cost of Living wage adjustment effective January 1, 2005 and July 1, 2005 for non-represented City employees. RespectfuVy sub~ed . .~t(U;~;?t~t;;:~Nir'u Brenda Wendlandt, SPHR Human Resources Director cc: file RESOLUTION No. R -04 APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December, 2004 at 7:00 p.m. Members Present: Members Absent: WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards as measured by the Consumer Price Index (CPI), and regional economic and market-based indicators; and, WHEREAS, the annual percentage adjustments of two percent (2%) effective January 1, 2005 and one percent (1%) effective July I, 2005 are within the expenditure guidelines established in the 2005 Budget; and, WHEREAS, the City shall contribute a flat rate amount for health, dental and life insurance. This rate will be $690.00 per month for 2004. WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-of-living adjustments of two percent (2%) effective January 1, 2005 and one percent (1 %) effective July 1, 2005 for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December, 2004. Acting Mayor day of ,2004. Attested to the City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' :J TO: Mayor, Council Members, City Administrator r Robin Roland, Finance Director FROM: SUBJECT: Adopt Resolution - Approve 2005 Tax Levy and Budget - Finance DATE: December 20, 2004 INTRODUCTION , The City Council adopted a proposed Tax Levy and budget for 2004 with Resolution R70-04 at the Council meeting on September 7, 2004. The Tax Levy and Budget must now be finalized in order that it may be certified to the County Treasurer/Auditor before December 28, 2004. DISCUSSION & BUDGET IMPACT After the preliminary levy was adopted, a budget workshop was held on October 5, 2004 for the Council to ask questions and give input on the proposed budget. The required Truth in Taxation Hearing took place at the City Council meeting of December 6, 2004. Residents and other concerned citizens were able to attend and express their opinions on the proposed levy and budget. There being no testimony, the hearing was closed without continuation. Certification of the Tax Levy and adoption of the 2005 budget and 2004 revised budget must now take place in order that Tax revenues may be collected from all taxable property in Farmington. ACTION REQUIRED 1. Adopt the attached resolution setting the 2005 Collectible Property Tax Levy. 2. Adopt the attached resolution approving the 2005 Budget and Revising the 2004 Budget. Respectfully submitted, ~~-/ Robin Roland Finance Director RESOLUTION NO. R -04 ADOPTING THE TAX LEVY FOR THE YEAR 2005 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December, 2004 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington is annually required by State Law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and, WHEREAS, Minnesota Statutes currently in force require certification of the tax levy to the Dakota County Auditor on or before December 28, 2004; and, WHEREAS, summary details of the proposed budgets are contained in the budget submitted to the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money be levied in 2004, collectible in 2005, upon the taxable property in the City of Farmington for the following purposes: Tax Levy General Fund Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $4,690,293 1,099,009 60,000 $5,849,302 (675,486) $5,173,816 This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December, 2004. Mayor City Administrator 2005 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Fund Title Refundingbondsof2004A Refunding bonds of2004D Wastewater Treatment Bonds 1995 Public Project Revenue Bonds 2001A Certificates of Indebtedness 2000 Certificates of Indebtedness 2004 Total Levv Amount $74,903 196,356 60,000 453,750 100,000 214.000 $1,099,009 RESOLUTION NO. R -04 ADOPTING THE 2005 BUDGET AND REVISING THE 2004 BUDGET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December, 2004 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington Ordinance Chapter 7, Section 1-7-3 requires that an annual budget be submitted to the City Council which accurately reflects the financial needs of the City organization; and, WHEREAS, Minnesota Statutes require approval of a resolution setting forth an annual budget and tax levy to the Dakota County Auditor on or before December 28, 2004; and, WHEREAS, Resolution R90-03 adopted the 2004 operating budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the 2005 operating budget shall be adopted and the 2004 operating budget shall be revised as follows: 2004 Revised 2005 General Fund Revenues: Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Other Revenues Transfers In Total 3,544,462 957,662 321,000 485,200 79,000 355,500 310.000 6.052.824 4,750,293 1,124,905 310,000 386,000 78,100 235,000 236.000 7.120.298 Expenditures: Administration Human Resources/Information Tech Finance Community Development Police Fire Public Works Parks & Recreation Transfers Out Total 575,929 237,593 391,137 613,701 1,938,042 431,688 893,561 798,173 173.000 6.052.824 604,447 302,989 413,638 739,815 2,404,910 468,959 1,031,715 940,825 213.000 7.120.298 2004 Revised 2005 Other Funds Revenues: HRA General Fund 315,181 20,500 Police Forfeitures Fund 8,000 8,050 Park Improvement Fund 155,700 292,000 Recreation Operating Fund 267,700 301,500 Arena fund Q 247.500 Total Special Revenue 746,581 869,550 Debt Service Funds 5.734.062 2.618.906 Total Debt Service 5,734,062 2,618,906 Sanitary Sewer Trunk Fund 325,000 395,000 Capital Acquisition Fund 1,699,820 989,000 Road Const. & Maint. Fund 426,000 7,589,505 Municipal Building Fund 0 0 Storm Sewer Trunk Fund 300.000 450.000 Total Capital Projects 2,749,820 9,423,505 Arena fund 284,829 0 Liquor Fund 704,759 862,321 Sewer Fund 3,439,349 1,533,857 Solid Waste Fund 1,550,881 1,748,077 Storm Water Utility Fund 259,575 235,000 Water Fund 1.587.332 1.695.000 Total Enterprise Funds 7,826,725 6,074,255 Fleet Operations 167,630 192,780 Employee Expense 1.090.311 1.341.478 Total Internal Service Fund 1,257,941 1,534,258 Expenditures: HRA General Fund 289,180 42,100 Police Forfeitures Fund 11,253 8,050 Park Improvement Fund 219,604 528,000 Recreation Operating Fund 260,831 290,977 Arena fund Q 247.159 Total Special Revenue 780,868 1,116,286 Debt Service Funds 6.640.530 2.518.291 Total Debt Service 6,640,530 2,518,291 Sanitary Sewer Trunk Fund 444,488 767,008 Capital Acquisition Fund 1,128,279 989,000 Road Const. & Maint. Fund 2,336,150 7,554,655 Municipal Building Fund 0 0 Storm Sewer Trunk Fund 211.592 1.242.871 Total Capital Projects 4,120,509 10,553,534 Arena fund 262,516 0 Liquor Fund 648,587 708,206 Sewer Fund 3,586,056 1,541,497 Solid Waste Fund 1,512,401 1,770,599 Storm Water Utility Fund Water Fund 2004 Revised 378,543 2.460.661 8,848,764 162,711 1.078.560 1,241,271 2005 400,884 1.140.558 5,561,744 204,512 1.330.691 1,535,203 Total Enterprise Funds Fleet Operations Employee Expense Total Internal Service Fund This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December, 2004. Mayor City Administrator 7~ CITY OF FARMINGTON SUMMARY OF REVENUES NOVEMBER 30, 2004 91,74 %YearComplete :::}:wttt)):)) 1::::IIIIIli::: ii:i:i:iii'i,i::::~\lli:::,I:I:II:::11 ::,:,:111111':: % $ % GENERAL FUND Property Taxes Licenses/Permits Fines Intergovernment Revenue Charges for Service Miscellaneous Transfers Total General Fund 3,544,462 179,991 1,806,518 50,97 1,713,656 53.75 1,156,976 59,300 727,398 62,87 1,253,267 99,46 78,100 9,939 74,802 95,78 60,083 75,01 322,000 567 384,109 119,29 481,364 99,11 365,200 4,680 172,740 47,30 161,037 44,88 380,500 21,646 305,488 8029 264,712 80,09 310000 25 834 284 167 91,67 207 150 92,07 6157238 301 957 3 755 222 60,99 4141269 69,86 SPECIAL REVENUE HRA Operating Fund 27,500 1,079 307,023 1116,45 10,860 39,49 Police Forfeitures Fund 8,050 1,863 8,228 102.21 12,192 121.31 Park Improvement Fund 147,500 5,459 195,023 13222 53,925 35,36 Recreation Operating Fund 257,500 2,231 220,491 85,63 93,023 36,84 ENTERPRISE FUNDS Ice Arena 247,500 32,778 183,743 74,24 126,843 5323 Liquor Operations 3,110,000 226,234 2,679,928 86,17 2,453,451 86,42 Sewer 1,383,000 92,776 1,118,215 80,85 945,636 72,85 Solid Waste 1,409,000 132,498 1,335,043 94,75 1,059,462 77,99 Storm Water 265,000 21,981 251,370 94,86 239,148 91,98 Water 1 790 000 131 299 1 292 087 72,18 1 439 224 80,40 Total Revenues 14802288 950 155 11 346 373 76,65 10575033 74,71 CITY OF FARMINGTON SUMMARY OF EXPENDITURES NOVEMBER 30, 2004 ::eiRPiNl?! ~~'m;!;'m;~;!mp~??!'m:!:: :m!ISSIN:r: ;(((:~db4.(((~r;:~r:r)ftttF~rrrrrrm(fb.d!rrr ........................... .............................. ............ .......... GENERAL FUND % $ % Legislative 65,628 2,512 55,286 84.24 65,967 90,08 Administration 430,634 31,996 378,987 88.01 450,085 97.41 Human Resources 185,833 13,900 175,826 94,62 138,408 88.42 MIS 62,710 6,149 43,842 69.91 67,778 73.41 Elections 10,875 5,208 8,846 81,34 0.00 Communications 59,848 5,888 57,990 96,90 42,807 59.18 Finance 391,837 29,668 368,680 94,09 345,498 92.69 Planning/Zoning 173,259 13,990 163,626 94.44 133,310 85.81 Building Inspection 370,674 31,116 343,042 92,55 342,199 100.79 Community Development 99,068 6,817 79,651 80.40 164,042 187.80 Police Administration 526,640 31,501 481,437 91.42 478,155 100.39 Patrol Services 1,161,248 99,584 1,176,004 10127 1,098,450 96,20 Investigation Services 261,204 15,644 221,106 84,65 156,879 94.38 School Liason Officer 0,00 68,600 88.62 Emergency Management 1,600 11 2,063 128.94 4,268 266.75 Fire 397,955 11 ,102 359,063 90.23 364,074 98,13 Rescue 42,033 29,664 70.57 32,217 67.56 Engineering 266,816 25,205 288,062 107,96 277,635 96.50 G.I,S, 9,333 14 4,348 46.59 3,155 76.95 Streets 445,612 35,933 490,082 109,98 446,511 104,79 Snow Removal 97,858 4,511 63,555 64,95 62,863 77.42 Signal Maint 101,000 3,723 85,105 84.26 82,426 88.06 Park Maint 263,005 21,990 309,608 11?, 72 338,288 111.77 Tree Maint 117,946 4,523 57,408 48.67 46,406 90.12 Building Maint 125,060 8,638 87,174 69.71 106,773 96.57 Recreation Programs 309,412 31,035 353,481 11424 346,926 114.14 Outdoor Ice 7,150 7 3,375 47.20 3,971 54.03 Transfers Out 173 000 129,750 75.00 0 0,00 Total General Fund 6,157238 440,665 5,817,061 94.48 5,667,691 95.60 SPECIAL REVENUE HRA Operating 43,180 100 278,058 643.95 70,384 91,96 Police Forfeitures Fund 8,050 9,666 120.07 6,035 74.97 Park Improvement Fund 134,500 29,871 284,095 211.22 143,678 106.82 Senior Center 126,650 10,920 128,382 101,37 126,623 103.31 Swimming Pool 134,180 646 132,803 98,97 124,064 104.07 ENTERPRISE FUNDS Ice Arena 262,516 21,150 249,591 95.08 244,676 97,61 Liquor Operations 2,870,758 248,763 2,631,662 91.67 2,302,355 84.44 Sewer 1,653,162 86,224 1,108,696 67.07 998,052 76.86 Solid Waste 1,413,142 302,419 1,470,908 104.09 1,237,680 87.49 Storm Water 324,323 16,427 239,947 73.98 213,340 101.48 Water Utility 1,247,822 40,263 685,864 54.96 938719 87.97 Total Ex enditures 14,375,521 1,197,448 13,036,733 90.69 12,073,297 90,39 lL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: 'v.c.... .. Mayor, Council Members, City Administrator FROM: Lee Smick, AICP City Planner SUBJECT: Adopt Resolution - Charleswood Northeast Preliminary Plat DATE: December 20, 2004 INTRODUCTION Centex Homes is seeking approval of the Charleswood Northeast Preliminary Plat (Exhibit A). The plat consists of 43 single-family lots and 108 multi-family units on 62.98 acres creating a gross density of2.4 dwelling units/acre. DISCUSSION Planning Commission Meeting - December 14, 2004 The Planning Commission recommended approval of the Charleswood Northeast Preliminary Plat contingent upon the following: 1. The 22-foot wide roadways need be signed "No Parking" on both sides of the roadway. 2. The trail in Outlot H needs to be relocated to the rear ofthe lots on the cul-de-sac. 3. Outlot H should not encroach into Lot lIon the cul-de-sac; the Developer needs to address this revision. 4. The Preliminary Plat approval is contingent upon meeting the requirements stipulated in Parks & Recreation Director Randy Distad's letter dated December 9,2004. 5. The Preliminary Plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. The Planning Commission also requested that the Developer continue to work towards retaining as many trees as possible on the cul-de-sac for the single-family homes (see Exhibit B). This may include shifting the cul-de-sac closer to the east towards Pilot Knob Road. The proposed lot depths along Pilot Knob Road are between 136 and 171 feet. Currently, the Developer plans to clear cut the existing tree stand to the rear lot lines on the lots to the west of the cul-de-sac. The Developer agreed to continue to research the retention of trees in this area. The Planning Commission also approved a variance to allow the construction of a roadway to the cul-de-sac on slopes over 20%. Section 11-4-8 of the City Code requires that steep slopes be protected as much as possible from development. The Planning Commission determined that the internal connection of the cul-de-sac to the multi-family area was a beneficial solution to the potential traffic safety issues that arise if traffic was allowed directly onto Pilot Knob Road from the cul-de-sac. Proposed Development The City Council recently approved a PUD (Planned Unit Development) amendment that would allow the developer to include 56-foot wide single-family lots on the western and southern portions of the proposed plat. The property is therefore currently designated for low/medium, medium, and high density residential. The Developer proposes to construct 43 single-family lots with 33 of the lots located on the west side of the site and the remaining 10 single-family lots proposed for the southern portion of the property. The widths for the single-family lots are proposed at approximately 56 feet. The single-family lot sizes range from 6,720 square feet to 13,758 square feet. The single-family lots will have a front yard setback of 25 feet and alternating side yard setbacks of 5 and 10 feet for a total of 15 feet between homes. The Developer is also proposing 108 multi-family units in 12 buildings ranging from 8-10 units per building. The Developer proposes coach homes along Pilot Knob Road and carriage homes between the coach home and single-family lots to the west. The buildings will have a front yard setback of 25 feet from a public street and 21 feet from a private street. The driveway width in front of the buildings is 22 feet. The Developer has provided 20 additional parking spaces throughout the multi-family area for guest parking. Per Fire Marshal John Powers' comments in a letter dated December 14, 2004, the multi-family buildings on Block 3, Lots 1-3; Block 4, Lot I; and Block 6, Lots 1-3 are required to be installed with sprinklers because the access roads to the multi-family buildings are over 150 feet in length. With the installation of sprinklers in the buildings, requirements of Section 503 of the Minnesota State Fire Code will be met (see Exhibit C). Land Use Outlots A, H, J, and K Outlot B Outlots D, E, F, I Outlots C, G 32.7 acres 4.89 acres 2.39 acres 1.65 acres Open Space/Park Future Commercial Area (by others) Open Space Private Streets Existing Conditions The plat proposes a mix of single-family and multi-family uses. The proposed development is adjacent to single-family residential to the north and west and multi-family to the east and south. The property is part of the Charleswood PUD that was approved on November 3, 1997. The property is currently being used for agriculture. The property is relatively flat, falling quickly to the south and west into an existing wetland. The wetland directly to the south of the property is classified as utilize and the wetland to the southwest of the property is classified as a Manage 2 wetland. Transportation The Developer proposes one access from the development onto 195th Street and two accesses onto Pilot Knob Road. Street A is proposed at a 60-foot right-of-way with a roadway width of 38-feet from face of curb to face of curb. Street A will provide connections to both 195th Street and Pilot Knob Road, and both connections will be right-inlright-out turning movements. Street B is proposed at a 60-foot right-of-way with a roadway width of 32-feet from face of curb to face of curb. Street B will connect to Street A and Pilot Knob Road. The intersection of Street B and Pilot Knob Road is a full intersection. The remaining roadways are proposed as private streets at 22 feet in width through the multi-family area and 24 feet to the cul-de-sac in the single-family area. The Fire Marshal has required hammerheads for the private streets in the multi-family area because they exceed the maximum ISO-foot driveway length standard. Additionally, "No Parking" signs are required on both sides of the private streets. The radius for the cul-de-sac is proposed at 45 feet. The City standard is 50 feet. The radius needs to be revised to reflect that standard. The cul-de-sac roadway length is approximately 450 feet to the nearest intersection at Street C, which is well under the maximum cul-de-sac length of 600 feet per the City Code. The Developer chose to eliminate the access onto Pilot Knob that was shown in its original concept, due to concerns expressed by the City and Dakota County concerning the right-inlright- out turning requirement. The City and County were concerned about the need for a median at the entrance to the cul-de-sac, and the potential u-turns that might have resulted from vehicles wanting to travel north from the cul-de-sac. The Developer alleviated the concern by internally connecting the cul-de-sac and requiring access from Street B for those residing on the cul-de-sac. The Developer has also relocated the cul-de-sac further to the east and north than was originally proposed, in order to retain as many trees as possible in the cul-de-sac area. Parks and Trails Randy Distad, Parks and Recreation Director, has submitted comments to the Developer (see Exhibit D). Additionally, the trail located in Outlot H needs to be relocated to directly behind the single-family lots in the cul-de-sac. This will make the wetland boundary location clear for new homeowners and provide a distinctive line between the platted lots and City-owned property. At the Planning Commission meeting on December 14th, an additional trail was approved between lots 9 and 10 on the cul-de-sac to allow a connection from this neighborhood south to the trail in the wetland buffer. The trail will be included within a 20-foot wide storm sewer easement that is required to be platted by the Developer. To assist with off-street parking for visitors to Meadowview Park south of the Charleswood Northeast development, a 21-space parking lot has been proposed by the Developer as required by the Parks & Recreation Commission. Engineering Comments The Engineering Division has submitted comments for the Developer to address. Engineering has recommended approval ofthe Charleswood Northeast Preliminary Plat. ACTION REQUESTED Adopt the attached resolution approving the Charleswood Northeast Preliminary Plat contingent upon the following: 1. The 22-foot wide roadways need to be signed "No Parking" on both sides ofthe roadway. 2. The trail in Outlot H needs to be relocated to the rear of the lots on the cul-de-sac. 3. Outlot H should not encroach into Lot 11 on the cul-de-sac. The Developer needs to address this revision. 4. The Preliminary Plat approval is contingent upon meeting the requirements stipulated in Parks & Recreation Director Randy Distad's letter dated December 9, 2004. A trail between lots 9 and 10 on the cul-de-sac also needs to be constructed. 5. The Preliminary Plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. 6. A Development Contract between the Developer and the City of Farmington shall be executed and security, fees, and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. Respectfully submitted, tifz'~ Lee Smick, AICP City Planner cc: Matt Anfang, Centex Homes RESOLUTION NO. APPROVING PRELIMINARY PLAT CHARLESWOOD NORTHEAST Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of December, 2004 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member _ seconded the following: WHEREAS, the preliminary plat of Charleswood Northeast is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 9th day of November, 2004 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission reviewed and recommended City Council approval of the preliminary plat at its meeting held on the 14th day of December, 2004; and WHEREAS, the City Council reviewed the preliminary plat on December 20, 2004; WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the following conditions: 1. The 22-foot wide roadways need be signed "No Parking" on both sides of the roadway. 2. The trail in Outlot H needs to be relocated to the rear of the lots on the cul-de-sac. 3. Outlot H should not encroach into Lot lIon the cul-de-sac; the Developer needs to address this revision. 4. The Preliminary Plat approval is contingent upon meeting the requirements stipulated in Parks & Recreation Director Randy Distad's letter dated December 9,2004. 5. The Preliminary Plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. 6. A Development Contract between the Developer and the City of Farmington shall be executed and security, fees, and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of December, 2004. 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I ;))II:~. \1-....."", ~-:- ./ I '" ~ F \ \ 11~II;f/jlT.' .. ~........... , hhYJJ ' ~ \ tl I, hl/ffAlfI,' iIiitL ~ '" ' "J. . ~; . _, \ \ \ \ ~ ~l(''fIi/t illP I!_~f'b.., ,~( f'\ (! ~. . ~~ J ~ " ~ \'D~ %" "<- ~ VI ~ \: "-.) ~~'0W ~~~~ _let City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us EXH/l5 rr c- SUBJECT: Lee Smick, City Planner ()jfl John Powers, Fire Marshatw Charleswood Northeast TO: FROM: DATE: December 14, 2004 In reviewing the proposed development, the following comments need to be addressed to meet the Minnesota State Fire Code (MSFC). Several of the proposed townhouses are required to have a fire department access road and approved turn arounds. Section 503 of the MSFC does allow installation of fire sprinklers in lieu of approved access roads. Specifically, per my conversation with the builder, he intends to sprinkle the following townhouse buildings as a way to meet the intent of the code: Block 3, Lots 1 through 5 Block 4, Lot 1 Block 6, Lots 1 through 3 The following townhouse would not be required to be sprinkled under provisions of MSFC 503.1.1 exception # 1, however installation of a fire sprinkler system in these dwellings is encouraged. Block 5, Lots 1 through 2 Block 6, Lot 4 Contact the City of Farmington Engineering Division regarding the size of the water service. If you have any questions, please do not hesitate to contact me. cc: Ken Lewis, Building Official Ken Kuchera, Fire Chief Lee Mann, City Engineer/Director of Public Works Chapter 5 FIRE SERVICE FEATURES SECTION 501 GENERAL 501.1 Scope. Fire service features for buildings, structures and premises shall comply with this chapter. 501.2 Permits. A permit shall be required as set forth in Sec- tions 105.6 and 105.7. 501.3 Construction documents. Construction documents for proposed fire apparatus access, location of fire lanes and con- struction documents and hydraulic calculations for fire hydrant systems shall be submitted to the fire department for review and approval prior to construction. 501.4 Timing of installation. When fire apparatus access roads or a water supply for fIre protection is required to be in- stalled, such protection shall be installed and made serviceable prior to and during the time of construction except when ap- proved alternative methods of protection are provided. Tempo- rary street signs shall be installed at each street intersection when construction of new roadways allows passage by vehicles in accordance with Section 505.2. SECTION 502 DEFINITIONS 502.1 Definitions. The following words and terms shall, for the puxposes of this chapter and as used elsewhere in this code, have the meanings shown herein. FIRE APPARATUS ACCESS ROAD. A road that provides fIre apparatus access from a fire station to a facility, building or portion thereof. This is a general term inclusive of all other terms such as fire lane, public street, private street, parking lot lane and access roadway. FIRE COMMAND CENTER. The principal attended or un- attended location where the status of the detection, alarm com- munications, and control systems is displayed, and from which the system(s) can be manually controlled. FIRE DEPARTMENT MASTER KEY. A limited issue key of special or controlled design to be carried by fire department officials in command which will open key boxes on specifIed properties. FIRE LANE. A road or other passageway developed to allow the passage of fIre apparatus. A fire lane is not necessarily in- tended for vehicular traffic other than fire apparatus. KEY BOX. A secure, tamperproof device with a lock operable only by a fIre department master key; and containing building entry keys and other keys that may be required for access in an emergency. 2000 INTERNATIONAL FIRE CODE@ SECTION 503 FIRE APPARATUS ACCESS ROADS 503.1 Where required. Fire apparatus access roads shall be provided and maintained in accordance with Sections 503.1.1 through 503.1.3. 503.1.1 Buildings and facilities. Approved fIre apparatus access roads shall be provided for every facility, building or portion of a building hereafter constructed or moved into or within the jurisdiction. The fire apparatus access road shall comply with the requirements of this section and shall ex- tend to within 150 feet (45720 mm) of all portions of the fa- cility or any portIon of the exterior wall of the first story of the building as measured by an approved route around the exterior of the building or facility. Exception: The code official is authorized to increase the dimension of 150 feet (45720 mm) where: ~e building is equipped throughout with an ap- L/p~~ved automatic sprinkler system installed in ac- cordance with Section 903.3.1.1, 903.3.1.2 or 903.3.1.3. 2. Fire apparatus access roads cannot be installed due to location on property, topography, waterways, non-negotiable grades or other similar conditions, and an approved alternative means of fire protec- tion is provided. 3. There are not more than two Group R-3 or Group U occupancies. 503.1.2 Additional access. The code official is authorized to require more than one fire apparatus access road based on the potential for impairment of a single road by vehicle con- gestion, condition of terrain, climatic conditions or other factors that could limit access. 503.1.3 High-piled storage. Fire department vehicle access to buildings used for high-piled combustible storage shall comply with the applicable provisions of Chapter 23. 503.2 Specifications. Fire apparatus access roads shall be in- stalled and arranged in accordance with Sections 503.2.1 through 503.2.7. 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet (6096 mm), except for approved security gates in accordance with Sec- tion 503.6, and an unobstructed vertical clearance of not less than 13 feet 6 inches (4115 mm). 503.2.2 Authority. The code official shall have the author- ity to require an increase in the minimum access widths where they are inadequate for fIre or rescue operations. 503.2.3 Surface. Fire apparatus access roads shall be de- signed and maintained to support the imposed loads of fIre apparatus and shall be surfaced so as to provide all-weather driving capabilities. 39 II ::-.~......../ r -y.... r"'\d:~,,~~,..., . " .. " II It. I ,. II r I ~_-/ II \ ;., I I ~ 1'1 .-/. I I d i/ -, r--I , I( n I I I I ~~ I ,. I I . I , \\_.JL_.J \ I. ._._.,"\.~I. -.... . \ \ I} . ~ ---,--r -l--"T- I I I \\, I I ~ I. Z I, ~: I Ii ~ 8 - ..: ~ . .. ~ J( J : Ii ~ !~ Ill!" 11m i~! I~ji j!!! III W I: II ~h =)1 I-G z W u J I W 11\1 lJ II I~jl ill l~ lrl J J;! ~ ~i! ", m I Jj I I i J 1111 IIi; III ~ ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us &H!l!rT D TO: Lee Smick, City Planner FROM: Randy Distad, Parks and Recreation Director RE: Comments on Charleswood Northeast Preliminary Plat DATE: December 9, 2004 INTRODUCTION Centex Homes (the Developer) has submitted the Charleswood Northeast Preliminary Plat (Preliminary Plat) for a new residential and commercial development consisting of just under 63 acres of land. The City's Existing and Proposed Park, Trails and Open Space Plan Map (plan Map) identifies trails in the area that is covered by the Preliminary Plat. While the developer has shown on the Preliminary Plat the location of many of the trails that were identified on the Plan Map, there are two additional trail connections that should be shown. DISCUSSION The Park and Recreation Advisory Commission (PRAC) and staff have reviewed the Preliminary Plat and are recommending that two new trail connections be shown on the Preliminary Plat. Exhibit #1 shows the locations of the additional trails. Both the PRAC and staff believe that these additional trails are important to connecting a proposed parking lot to the existing playground, basketball court and picnic shelter. If these trails are not constructed, it is felt by both the PRAC and staff that people who drive and park their vehicle in the parking lot will take a shortcut across the park and over time wear down the vegetation, which will eventually allow the soil to erode away. It is believed that people will not take the longer loop to the south from the parking lot in order to access the park amenities. ACTION REQUESTED A request is being made of the Planning Commission members to approve the Charleswood Northeast Preliminary Plat on the condition that the additional trail connections that are shown in Exhibit #1 be shown on the Preliminary Plat. ~tful.lY Surr~LL (i /.L-:/ O' ~/ t:~d' . Parks and Recreation Director cc: Park and Recreation Advisory Commission Members ! l~ till f, ~ j" i ~t , ; "G' \ I ~ iUl I: /v " \ I ~ ; 53 II', /' ) 8 l,.,!; S'~ ~ i ff J( ~ ! i/ I( 'l 'd " '" 0.... co ~ i 1 ~..s ;l3 c: OZ ~ - ~ -+ . .. ~ ..:.s: tiS , _: ~ /:: ; -I: ! .1 L I' r J ~ II , _i r I -~ .---j---+j-=-=-= - -- - -- - ~ --=-~ ,- ~~ - ~:::: ,~'~ -~-~.:"~-:; ~c:~; -:~ :'~r:: I \ 'S ..... / I I \ I I I I ~ I I" I / I ' I I II ~ I I" 1 ". I . ~ " lof",' 1 II'" II I.l~ Ii !l 11,/ li~~ " &7/ d " // ",l. ,/ /'/ ; I // i " ,'/ ! 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City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilrnembers, City Administrator ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Ordinance Establishing Fees - 2005 DATE: December 20,2004 INTRODUCTION The City Council ofthe City ofFannington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities. As a condition of issuing these licenses and permits the City Council establishes fees, by ordinance, effective January 1, 2005. DISCUSSION The attached proposed ordinance lists fees, which were in effect in 2004, along with recommended changes for 2005. All of the proposed changes to the Fee Schedule have been reviewed by the Management Team to ensure that City fees are equitable and comparable with other communities. BUDGET IMPACT Proposed changes in 2005 Fees were taken into consideration during the preparation of the 2005 City Budget. ACTION REQUESTED Consider adoption of the attached Ordinance Establishing 2005 Charges and Fees for Licenses and Permits effective January 1, 2005. Respectfully submitted, _ c:-~~d - ~;I{c?d&~' Lisa Shadick Administrative Service Director CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 003 501004- AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR ~2005 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities, and as a condition of issuing these licenses and permits establishes the following fees, effective January 1, ~2005. License Enforcement Service Charge Late Registration Fee AMOUNT $8/yr/dog neutered or spayed $15/yr/dog not neutered or spayed $25 per dog $2.00 LICENSE. GENERAL Animal License Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional $25 as appropriate for 3rd dog and an additional $50 for 4th dog. Amusement Machines $15 per location and $15 per machine Bed and Breakfast $25 CigaretteITobacco Sales Reinstatement after Revocation Annual - $50 1 st machine, $20 ea. additional $150 Initial Investigation AppIicationlRenewaI - $+OOfyflliQLyr $100 plus Administrative Time per Fee Schedule $300/year Billiard Parlor Dog Kennel (3 or more dogs) Exception - New residents - see note under animal licensing above. Exhibition, Temp. Outdoor Explosives, Sale & Storage Fireworks - Community Event Gambling License Premise Permit Investigation Fee Gambling Event $15/ occasion $IO/year $50 plus expenses $50 $50 $50 Sales: Permit Issuance Fee Peddler Solicitor Transient Merchant Saunas Taxi Driver Company Therapeutic Massage Business License Therapist Investigation Investigation (Therapist) Renewal Investigation LICENSE. LIQUOR Beer, Off Sale Beer, On Sale Beer, On Sale Temporary Display & Consumption Liquor, On Sale Investigation Fee Liquor, On Sale Club Liquor, On Sale Sunday Transfer Fee Wine, On Sale PERMITS. Special Annexation Petition Legal Costs Antennas & Towers Comprehensive Guide Plan Amendment LegallH'ld Engineering Costs Conditional Use/Spec. Exception. Admin. Fee $25.00 plus itemized amount below: $25/month; $250/year $15/day; $75/month; $125/year $15/day; $50/quarter; $150/year Annual Business - $5,000 Orig. Investigation - $300 Renewal Investigation - $150 $25 each $25/uni t/year $50 (Includes 1 therapist) $50 $300 $200 $0 AMOUNT 2005 Billing: $50/year $175/year -0- $300/year $3,500/year Not to exceed $200 (Administrative Costs) $300/year $200/year $300 $300/year 2006 Billing: $75/year $200/year -0- $300/year $3.500/year Not to exceed $200 (Administrative Costs) Set by State Set by State $300 AMOUNT $300/year ~$250 + $20 per acre up to 10 acres, $5 per acre over 10 acres x 1.25 Uniform Building Code $350 )[ 1.25 $200 2 Excavation and Mining 0-1000 cu yd. 1000-25,000 25,001-50,000 50,001-250,000 250,000+ (Grading Plans required + Staff Review Time) $75 + staff time $50 $150 $300 $500 * $1,000 * Filling* Landfills, Sludge Ash, Incinerator Ash, etc. Initial - $150,000 Renewal - $60,000/yr + $30/ton $300 Rezoning, Admin. Fee Sign Permit, Review Plans 1. Estimated Value To $500 500.01-1000 1000.01-2500 Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee, plus the conditional use permit fee. $20.00 30.00 60.00 Street/Curb Breaking Min. $350 surety + $65 inspection fee $+00$ 125/stafftime )( 1,25 Subdivision Waiver, Adm. Fee Lega] and Eflgineering Costs Variance Request Appeal of Zoning Decision Appea] ofP]anning Commission Decision $200 $150 $150 $200 Vacation of Public RIW Fee Utility Const. Permit Fee, Review Plans $65 (Telephone, gas, cable, electric, telecommunications, etc.) Wetland Alteration Permit * $250 + consultant review time Legal and Engineering Costs Wetland Buffer, Conservation, and Natural Area Signs Future Through Street Sign x1.25 Actual Cost Actual Cost Zoning Certificate, Verification of Zoning * - A Conditional Use Permit is Required Site Plan Review $25 $]00 3 PERMITS - Buildin2 Building: Permit As Built Certificate Of Survey, Turf Establishment As-builts and Silt FencelErosion Control Inspection Temporary Buildings on Construction Sites Miscellaneous Inspections Window Replacement Roof Siding Garage Addn Detached Garage All Basement Finish Roof/Siding Combo Permit Gazebos - Freestanding Bathroom Finish Building, Moving (Requires Special Exception in Addition to Fees Listed Below) - House - Garage - Surety Pools Building, Demolition Ind. On Site Sewage Treatment Reinspection (After 2 Fails) Plumbing: Permits Residential New Construction Repair/Addition Reinspection Commercial Reinspection AMOUNT Current 1997 Uniform Building Code $2,000 Single Family Residential Lot surety for all buildings to be refunded after work is complete Add $100 $150 $50 $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) $22.11 sf $22.11 sf UBC (No plan + .50 per 1000 State Surcharge) (.0005 x value) $100 (99.50 + .50 state surcharge) $60 (59.50 + .50 State Surcharge) $W$60 (4-9-,W59.50 + .50 state surcharge) $150 + cost of utility locations $50 + cost of utility locations $10,000 Flat $100 (99.50 + .50 state surcharge) 1997 Uniform Building Code $260 - ($40 County + $220 City) $47 $85 (84.50 + .50 state surcharge) $47 (46.50 + .50 state surcharge) $47 1 % of contract cost + state surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS (Minimum of $50.00) $47 4 Mechanical Permits Fireplace Residential Heating New Construction Repair/Replace Reinspection Commercial Heating Reinspection PERMITS - Subdivisions/Developments Review of Environmental Assessment Worksheet and Environmental Impact Statement, AUAR Legal and Engineering Costs GIS Fees (Geographic Information System) *** Note Fee Calculation Formula on Page 6 Parkland Contribution $47 (46.50 + .50 state surcharge) $85 (84.50 + .50 state surcharge) $47 (46.50 + .50 state surcharge) $47 1 % of contract cost + state surcharge (contract valuation x .0005) Minimum of $50.00 $47 AMOUNT Staff time, consultant review time x1.25 New and Redevelopment *** $#$50/1ot or $-W$85/ac minimum Parkland and Trail Fees - All Residential Zones See Parkland Dedication Ordinance Parkland and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance Park Development Fee - Residential, Commercial! Industrial Zones Plat Fees Preliminary Plat Surety Provides security to cover staff time in case a plat does not proceed. Fee is refunded upon signing a Development Agreement. Preliminary Plat Fee Final Plat Fee P.U.D. (Planned Unit Development) P.U.D. Amendment Surface Water Mgmt. Fee (Development) *** The Surface Water Management Fee funds the trunk storm water improvements identified in the City's Surface Water Management Plan. *** Note fee calculation formula below. 2004 $15.557 per acre of land required to be dedicated for parks 2005 $16.335 $200/acre $750 base + $IO/1ot $300 Sehematic Plan $500 + $22/ac $300 $0.1273$0.13367 Isq.ft. - Residential, low density $0,2257$0,2370 Isq.ft. - Residential, high density $0,2717$0.2853 Isq.ft. - Comm.lIndustriaII Institutional 5 Surface Water Mgmt. Fee (RedevelopmentlUnpIatted) - See Schedule A attached. *** Water Main Trunk Fee The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. Area Charge (Development) Area IA 1B IC 10 IE IF 2AI 2A2 2Bl 2B2 2Cl 2C2 201 2D2 Remaining Undeveloped Area Unplatted Land *** Area Charge (per acre) $1,190.00$1.250,00 $1,702.00$1,790,00 $1,941.00$2,040,00 $1,736.00$1,825,00 $2,085.00$2.190,00 $1,963.00$2.065,00 $1,321,00$1.390,00 $2,079.00$2.185,00 $1,858.00$1.950,00 $2,190.00$2.300,00 $1,98 1,00$2.080.00 $2,221,00$2.335.00 $2,202.00$2,3 I 5.00 $2,276,00$2.390.00 $2,289,00$2.405.00 See Schedule B attached Surface Water Quality Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (SinglelMulti) CommerciallIndustlSchooI/Other $+9$75/acre ~$I55/acre Water Treatment Plant Fee ~$600 /REU All parcels being developed are charged 1 REU minimum. Commercial, Industrial, Institutional developments and redevelopments are charged multiple REUs based on 1 REV = 274 gpd Established in 1997, this fee will help fund the future Water Trea1ment Plant. Note: REV = Residential Equivalency Unit Sanitary Sewer Trunk Area Charge *** The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. $-l-,-+W$1.870/acre ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, lessfloodways, and delineated wetlands, Credit for Sanitary Sewer Trunk Area Charge See Schedule F MUNICIPAL SERVICES AMOUNT Sewer Metro Sewer Avail. Chg. (SAC) City Sewer Avail. Charge (CSAC) Befle-fit.-Lateral Connection Charge Connection Permit ~$1.450/single unit ~$4IO $-l-,-+W$1,870 ~$70 each 6 Lateral Equiv. Chg. Servo Connection Fee (Akin Road) Stub Out Charge User Rates - Residential (Based on Winter quarter) - Metered Commercial Reserve Capacity (SW 1/4 of Sec. 25) (See Asmt. Roll #144) Solid Waste Collection Storm Water Utility Sump Pump Ordinance Non Compliance Water Beflettt-Lateral Connection Charge Connection Permit Reserve Capacity Connection (WAC) fee funds future construction of Water Towers. 3/4 or 1" 1 1/4" 1 1/2" 2" 21/2" 3" 4" 6" 8" Water cormection charge will not apply to fire sprinkler lines Lateral Equiv. Chg. (Pine Knoll) Metered Rates Water Reconnection Fee Stub Out Charge Hydrant Usage Overhead Water Filling Station Meters Meter Testing Fee Penalties Late Payment Penalty Certification Fee Water Use Restriction Penalties 151 Offense 2nd Offense and subsequent during a calendar year See assessment rolls ~$2.250 Construction Cost + Street Breaking Permit $26.50 151 10,000 gallons $2.20/1,000 gallons thereafter $3.25/1,000 gallons (65.30/qtr min.) $-l-,-l-9G$1.250/acre See Schedule C attached $+.-B$8,50/storm water unit/quarter $100/month added to sewer bill ~$1.285 each $ ~70 each $683,00$720.00 $1,067,00$1.120,00 $1,539.00$1.620.00 $2,737,00$2.875.00 $3,682,00$3.870.00 $5,016.00$5.300.00 $10,950.00$11.500,00 $21,630.00$25.865.00 $13,791.00$45.985,00 See assessment roll #196 $10.80 + $-hOO$I,07/1,000 under 25,000 $-hl6$1.25/1 ,000 over 25,000 ~liQ Construction costs + Street Breaking Permit $2/1 ,000 gallons - $60 minimum $2/1 ,000 gallons - $29 minimum Actual Cost + (10% or $25, whichever is less) $75 10% of current delinquent charge 10% of delinquent balance + interest $25 $50 7 CURRENT SERVICES AMOUNT Personnel Hourly rates for staff time will be multiplied by a factor of 2.7, which includes salary, benefits, and organizational overhead charges. Specific rates available from Finance Department upon request, Consulting Engineeringfees will be charged at Actual Cost plus 25%for processing, accounting, and overhead administrative and facility use charges. Projects - Public The following engineering costs will be considered a part of for estimating the total project cost for public improvement projects: Feasibility Report Plans, Specs, Bidding Staking, Insp., SUpr. With Assessment Roll Total Administration Fees Legal Fees 3~{' of ,\etual Construetion Costs €i~{' of ;\etual Construetion Costs 7~{' of ,\etual Construetioo Costs 1 ~{, of ,\etual Coostruetioo Costs 17% of Aetttat-Estimated Construction Costs* *For the purposes of bonding, engineering costs will be calculated based on the estimated construction costs. 5% of Actual Construction Costs ,\etual Cost +- 25%5% of Actual Construction Cost Projects - Private All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a project will be fOlwarded upon written request of the developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. Fire.... ...................................... ......... ... ............... ... ........................... ......... ...... ...... Fire/Rescue Response (Non Contracted Services) $+W$200/hour + Current Personnel rate per manhour Sprinkler System - New or Altered Inspections: Day Cares Fire Alarm System - New or Alteration Reinspection Flammable Tank System 500 gallons or less 501-1000 gallons 1001 plus gallons Tank Removal 1 % of Contract Cost (minimum of $50) $50 1 % of Contract Cost (minimum of $50) $47 $15 $25 $25 + $10 for each additional 500 gallons $65 per tank Hood and Duct Cleaning Commercial Cooking Vent Systems Reinspection Fire Permit Processing MPCA Permit - 30 days (limited to 2 per year) Recreational Fire Permit - Annual $47 $47 $20 $10 8 False Alarms (after 3, per ordinance) Residential Non Residential $75 $150 $15 Fire Report Fee Fire/Rescue Standby (Org. Request) Current hourly rate/person Fireworks Establishments with mixed sales (fireworks sales as accessory item) Establishments selling fireworks only $100 $350 $40 Tents and temporary membrane structures p arks and Rec rea tio D....... .............................. ............... ... ......... ...... ... ......... ....... Dedicated Tree Cost $250.00 Municipal Pool Rates Resident Season Pass Rates: $55.00 for each Individual Season Pass $130.00 for a Family Pass of 5 persons or less (immediate family members only) $10.00 for each additional immediate family member Non-Resident Season Passes: Not Available Punch Cards 10 punches - $25 ($2.50/punch) 20 punches - $40 ($2.00/punch) Unused punches are good through June of the following year. Regular Session Admission: $3.00 per person large and small pool $2.00 per person small pool Evening Family Hours *Rate applies during daily p.m. open swim - A family is 5 or less people with at least 1 adult (18 years) Swim Rate $9-;00$10.00* Programs. Lessons and Events Swim Lessons (8 lessons/session 40 min, each) IP,^.P Lessons (8 lessons/session 30 min, each) Fees are based on at least a break even basis Ice Arena Rates Dry Floor Rental Open Skating (Prime Time Session) (Tues. & Thurs. Lunch) 7/1/04 - 6/30/05 $400/ day + $100 set-up/day $3.00/person $2.00/person Skating Lessons 7/1/05 - 6/30/06 $400/day + $100 set-up/day $3.00/person $2.00/person Fees are based on at least break evefl basis Ice Time Prime Time 6:00 A.M. 9:45 P.M. 10:00 P.M. 10:15 P.M. 10:30 P.M. 7/1/04 - 6/30/05 $ 145.00/hr $110.00/hr $ 140.00/hr $ 135.00/hr $ 130.00/hr $ 125.00/hr 9 7/1/05 - 6/30/06 $145.00/hr $110.00/hr $ 140.00/hr $ 135.00/hr $ 130.00/hr $ 125.00/hr 10:45 P.M. 11:00 P.M. (Non Prime Time) Civic Arena Advertising Rates Full 4 x 8 Sheet One Year Three Years 4 x 4 Sheet One Year Three Years Ice Resurfacer One Year Three Years Puppet Wagon Performances Rambling River Center Annual Membership Fees Resident and Participating Townships Participating Townships are entitled to resident rates. Non-Resident Rambling River Center Rental Rates Rambling River Center Key Deposit Rambling River Center Fitness Room Membership Membership only available to Rambling River Center members who are age 55 and older. Large Picnic Shelter Rates (Rambling River and Evergreen Knoll Parks) Small Picnic Shelter (Tamarack and Meadowview Park and Prairie Waterwav Outdoor Field Use $120.001hr $1l5.001hr $ 120.001hr $1 15.001hr 10/1/04 - 9/30/05 10/1 /05 - 9/30/06 $400.00/year $350.00/year $425.00/year $375.00/year $250.00/year $225.00/year $275.00/year $250.00/year $500.00/year $600.00/vear $450.00/year $550.00/vear No ehange until 2005 Fee Sehedule $lOO.OO/performance $5.00/person - Individual $8.00/couple - Joint Spousal $lO.OO/person - Individual $15.00/couple - Joint Spousal See Schedule G ~$50.00 $30.00 yearly resident $45.00 yearly non-resident No couple's discount Fees pro-rated on or after July 1 st to $15.00 and $22.50. $20/haIf day (7:00 a.m.-2:45 p.m. or 3:15 p.m.-l 1:00 p.m.) $35 full day $15.00 full day See Schedule H Pub lie W 0 r ks........ ......... ............................................. ......... ........................... ..... Billed at equipment rate listed below plus personnel rate for staff time, Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Pick Up Truck 5 yd. Dump Truck Sewer Rodding Machine Sewer Jetter $25.00/hour $30.00 /hour $75.00/hour $75.00 /hour 10 Road Patrol (Grader) Ind. Ford. Tractor (backhoe +/- loader) Street Sweeper Air Compressor, Hammer, Hose Compacting Tamper Trash Pump Paint Striper Mower Skidster" Router Blower $65.00/hour $40.00/hour $65.00/hour $35.00/hour $15.00/hour $15.00/hour $30.00 /hour $60.00 !hour $30.00/hour $30.00/hour $12.00/hour NOTE: All City equipment must be operated by a City employee p 0 lice S e rvi ces... ............................................................................................... Billed at equipment rate listed below plus personnel rate for staff time, Staff time is billed at a 2 hour minimum, Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Subpoena Service Barricades $30 Residents - N/C if picked up and returned $5/day if delivered by Police Dept. False Alarms (after 3, per ordinance) Residential Non-Residential Non Resident Fingerprinting No charge forresident $75 $150 $15 Accident Reports for Insurance Purposes Copy of Driving Record Investigative Case Reports Research Fee Photographs Driver's License Report (non residents only) $5 Resident - No Fee Non-Resident $5 $1 per page $201hr - 1 hour minimum $5 per copy $5 per copy (license holder only) Squad * 2 hour minimum $25/hour * All Police units must be operated by Police Department Personnel. Tapes - Copy Audio VHS CDIDVD $25 $35 $35 $10 Permit to Carry Concealed Firearms Public Data - Offenders List $20/week Pawn Shop Investigation $300 11 MISCELLANEOUS Ag Preserve Filing Assessment Roll Bonds - Surety Wetlands ExcavationlFilIing/Mining Subd. Devel. Impr. Candidate Filing Finance Charge (Interest Rate) Returned Checks Mandatory Information Requests Weed Notice - Adm & Inspec. Counter Sales Mylar Blue Line Copy Photo Copies Color Copies (8 1/2 xlI) Color Copies (1lx17) Zoning/Comprehensive Plan Maps Comprehensive Plan Document Redevelopment Plan 2' Contour Map (Spec. Order) Flood Plain Map Budget Surface Water Management Plan Storm Water Pollution Prevention Plan Water Supply & Dist. Plan Comprehensive Sewer Policy Plan Engineering Guideline Manual Standard Detail Plates Assessment Roll Search (pending & levied) Individual Assessment Search FAX Machine Long Distance FAX Financial Audit VHS Tapes Audio Tapes CD/DVD Photographs AMOUNT $75 $3.00/parcel x term of assessment, County fee Per est. costs of code compliance Per est. costs of code compliance 125% of project cost $5.00 - (10,000-100,000 population) Bond Rate + 1.5% ~iJQ Actual cost plus $.25/page $30 (2nd notice same growing season) $5.00 per copy $3.00 per copy (exc. 2' contour) $.25 each $+,00$.50 each $1.00- GIS Fees (See Schedule E) $40 $10 GIS Fees (See Schedule E) $10 $30 ~$60 $40 $4{).$2Q $4{)$50 $30- $50 $10 + .25/page $10 $.50/page Call costs ($5 min) + page chg. $30 $10 + actual eostslli $25 $35 $5/copy SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits, and approvals for regulated activities occuning or undertaken in the 2004 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this Hlh_20th day of December ~2004, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Lacelle Cordes, Acting Mayor Attest: SEAL By: David M. Urbia City Administrator 12 SCHEDULE A COMPREHENSIVE STORM DRAINAGE PLAN POLICY FOR DEVELOPMENTIREDEVELOPMENT OF PROPERTY BACKGROUND STATEMENT The Municipal Storm Sewer utilizes a fee structure for storm water improvements based on anticipated development. A parcel's contribution is determined by size and land use under the principal that a parcel should pay for past, present and future storm sewer improvements necessary to meet the needs of the parcel. The fees are set forth in the Comprehensive Storm Drainage Plan dated September, 1985 as updated (Storm Water Area) and policy dated September, 1989 (Storm Water Utility). Storm water utility fees are based on size and land use on the basis that more intense land use pay a higher fee. Utility fees are paid by all developed property on a quarterly basis. Storm water area charges are paid at the time of development to help offset storm water improvements associated with the development of the property and are based by land use on a per acre rate. Presently, the Storm Water Area Charges only address developments associated with platting. Therefore, a policy is required which addresses development not associated with platting. When adopted, this policy will be incorporated as part of the Farmington Storm Water Drainage Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future storm water improvements necessary to serve anticipated land use for development activities not related to the platting of property. AFFECTED DEVELOPMENTS A. A Storm Water Area Charge shall be paid before any building or development permits are approved, or before any improvements are made to a City owned park, which significantly affects stormwater runoff. B. Storm Water Area Charges are not required for the following activities: 1. Building permits on platted property. 2. Residential or agricultural accessory structures or additions. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other developments relative to property lines. B. The City Engineer shall calculate the Storm Water Area Charge as follows: 1. Undeveloped Property a. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: 14 Residential Commercial Industrial C-1, F-1, F-2, F-3 10,000 square feet lO,OOO square feet 40,000 square feet 80,000 square feet b. The Engineer shall multiply the estimated area by the rate set forth in Table 3 of the Farmington Storm Drainage Plan as amended. 2. Redevelopment a. The Engineer shall determine the area of development and change in land use upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-l, F-l, F-2, F-3 10,000 square feet 10,000 square feet 40,000 square feet 80,000 square feet b. Ifit is determined there is no change in land use classification as described in Table 3 of the Farmington Storm Water Drainage Plan, and the property has previously been charged the storm water area charge, no fee is to be charged. c. If it is determined there is a change in land use, the fee shall be calculated as follows: Area x (Existing Land Use Rate - Proposed Land Use Rate) = Fee If the fee is less than $0.00, no fee will be charged. 15 SCHEDULE B WATER SUPPLY AND DISTRIBUTION PLAN FOR UNPLATTED PROPERTY BACKGROUND STATEMENT The Municipal Water Utility utilizes a fee structure for water supply and distribution improvements based on anticipated development. A parcel's contribution is determined by the parcel's size and land use under the principal that a parcel should pay for past, present and future water system improvements necessary to meet the anticipated water needs of the parcel. The fee schedule set forth in the Farmington Water Supply and Distribution Plan dated June, 1988 as updated sets forth charges for water area and water hookups. The water connection fee is primarily used for present and future pumping and storage capacity and is based on type of land use. The water area charge is primarily used for past, present and future oversizing of mains and is set at a uniform per acre rate for future development. Also, the water area charge presently only addresses development associated with the platting of property. Therefore, a policy is required which sets forth fees for development not associated with platting. When adopted, this policy will be incorporated as part of the Farmington Water Distribution and Supply Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future improvements necessary to serve anticipated land use for development activities not related to the development of property. AFFECTED DEVELOPMENTS A. A water area charge shall be paid before any building permit is approved, unless specifically exempted under Section B. B. Water Area Charges for the following activities are not required: 1. Any building permits on platted property, except buildings on parkland platted after Jan. 1, 1995. 2. Residential or agricultural accessory structures. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other development relative to property lines. B. The City Engineer shall calculate the water area charge as follows: 1. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-l, F-l, F-2, F-3 10,000 square feet 10,000 square feet 10,000 square feet 80,000 square feet 2. The Engineer shall multiply the estimated area by the rate set forth in Table 14 of the Farmington Water Supply and Distribution Plan dated June, 1988 as amended. 16 SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates 30 gallons.....................,......... $~2,OO/quarter 60 gallons............................... $~51.00/quarter 90 gallons............................... $~60.00/quarter 120 gallons............................. $71.50/quarter 150 gallons............................. $80.50/quarter 180 gallons............................. $89.50/quarter 210 gallons............................. $1 03.50/quarter 240 gallons............................. $112.50/quarter 270 gallons............................. $121.50/quarter 300 gallons............................. $ 155.00/qtr x pickups/wk 600 gallons............................. $273.00/qtr x pickups/wk 900 gallons............................. $391.00/qtr x pickups/wk 1200 gallons........................... $509.00/qtr x pickups/wk 1500 gallons........................... $627.00/qtr x pickups/wk 1800 gallons........................... $745.00/qtr x pickups/wk Sports Tournaments (300 gallon container delivery included to one site $25.00 delivery charge per each additional site) $25.00 per site 1-20 teams $120.00 21-26 teams $180,00 61-90 teams $240,00 90 teams or more will be addressed on an individual basis $50.00 per hour additional labor charge if more than one dumping of garbage is required plus $20.00 per container dumped Special Pickups pass on charges from contractor per agreement Out of Cab Charge Staff Time $5.00/stop $40.00/hour - 1/2 hour minimum Curbside Recycling Services per contract Return Collection Trip Charge (90 gallons or less) Return Collection Trip Charge (300 gallons or more) $7.50/trip/container $20.00/trip/container EXTRA BAG CHARGE (lids that do not appear to be closed or additional garbage deposited by customers at the time of collection.) 1-2 bags per occur. -- no charge-residential 3+ bags per occur.--$3.00/bag-$9.00 min. $6.00 per occurence-commercial/300 gal. Private Hauler - Commercial Dumpster Annual Fee $100.00 17 Wood Recycling Dumpster - 10 cy roll off recycled Wood Recycling Dumpster - 15 cy roll off recycled Wood Disposal Dumpster - 10 cy roll off disposed Wood Disposal Dumpster - 20 cy roll off disposed Mixed Municipal Waste - 10 cy rolloff disposed $lOO.OO/pull $ 1 25.00/pull $ 1 25.00/pull $225.00/pull $1 55.00/pull * Customers who overfill their containers more than 50% of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. 18 Digital Data (DFXlAutocad Format) Hard Copy Map Sales 1/2 Sec. - Property Only 1/2 Sec. - Prop. & Planimetric 1/2 Sec. - Prop/PIanimetric/Contour 1/8 Sec. - Prop/PIanimetric/Contour 1/2 Sec. - Aerial Photo Old Section and 1/4 Section Zoning and Comprehensive Plan Maps Black and White, 11" x 17" Color, 11" x 17" Color, C size (17" x 22") Color, D size (22" x 34") Color. E size (24" x 44") Street Maps City Street Map, D size, Black and White City Street Map, Black and White 11" x 17" City Street Map, D size, color Special Requests SCHEDULE E G.I.S. FEES Countv Ci tv Total $535/mega byte $20 $554 $ 10 $5 $ 15 50 5 55 150 20 170 40 5 45 6 0 6 5 0 5 $ 0 $ 1 $ 1 $ 0 4 4 0 8 8 0 15 15 0 20 20 o 2 o 1 o 4 See Engineering Department 2 1 4 19 SCHEDULE F TRUNK SANITARY CREDITS - SEWER DISTRICT 1 OCTOBER 27,1994 SEE MAP "A" PROJECT 71-25(A) Parcel #8 Assessment! Acre Trunk Sewer Fee w/Credit 1 lA 1B lC 1D IE lEE $ 498 198 244 198 202 76 76 ~$L372 ~$1.672 ~$1.626 ~$1.672 ~$1.668 $-l,+Q4$ 1.794 $-l,+Q4$ 1.794 Formula: Trunk Sanitary Sewer Fee - Previous Trunk Assessment 2003 - Example (Area Ie) = $-l:-;-+&9$1.870 - $198 = ~$1.672 TRUNK SANITARY CREDITS - SEWER DISTRICT 3 OCTOBER 27,1994 PROJECT 89-5 (A) Name Pill Trunk Asmt Asmt! Ac Sewer Fee w/Credit Dak. Co. 14-03600-012-05 $10,111 $ 2,022.20 $.00 S. Broske 14-03600-011-03 809 1,011.25 ~858.75 Duo Plastics 14-03600-012-29 3,033 1,011.11 ~858.89 Duo Plastics 14-03600-013-27 3,741 1,011.08 ~858.92 FEI 14-03600-016-29 3,033 3,033.00 .00 W. Berglund 14-03600-020-08 870 859.94 ~101O.06 W &B Berglund 14-03600-015-29 26,906 859.94 ~1010.06 B. Murphy 14-03600-012-27 40,445 1,011.13 +6&8-+858.87 No. Nat. Gas 14-03600-019-08 74,721 1,906.15 .00 S. Hammer 14-03600-011-05 60,667 2,022.23 .00 D&M Petersen 14-03600-010-33 80,889 1,011.11 +6&8-+858.89 Formula = Trunk Sanitary Sewer Fee minus Previous Assessment 2003 - Example (petersen) = $1,780.00$1.870.00 - $1,011.11 = $768.89$858.89 NOTE: Trunk fees cannot be reduced below $0 - no refunds will be made on previous assessments. 20 SCHEDULE G FARMINGTON COMMUNITY RAMBLING RIVER CENTER FEES AND PROCEDURES Fee Class Definition: Class 1: City of Farmington Sponsored Events and Dakota Vallcy l.rts COUflcil Class 2: Nonprofit, Community Service and Civic Groups Class 3: Residents of the City of Farmington and/or Rambling River Center Members Class 4: Nonresidents and/or Commercial Groups Class 1 Class 2 Class 3 Class 4 Base Fees No base fees No base fees Main Room ~ Main Room $70.00 $40.00 $80.00 Large Activity Room $25,00 Large Activity Room $50.00 $30.00 $60.00 Kitchen $20,00 Kitchen $40,00 $25.00 !l;50.00 Small Activity Room $15.00 Small Activity Room $30.00 $20.00 $40.00 Hourly Rate No Hourly Rate $10.00 per meetffig $15,00 per hour $15,00 per hour room maximum 2 hour rental.'l<. Deposit $100,00 refundable $100.00 refundable deposit $100.00 refundable deposit denosit **Reservations should be made 30 days in advance.** *Class 2 uscrs "..ho vohmtccr thcir timc to thc Farmington CommUflity Rambling River Ccnter may qualify for a diseoUfltcd rcntal rate, Tllc discoUflt willl3e calculated as follows: $5.00 pcr hour, pcr person. Class 2 volunteer time will be ge..erned by the Rambling River Center Coordinator. . All rentals require a damage deposit that will be returned when all equipment and rooms have been found clean and damage free. . All reservations are made on a first come first served basis with priority given to Class 1 users. . All groups reserving space in the Farmington Community Rambling River Center must have current signed contracts. On-going contracts must be re-signed annually. . The City of Farmington reserves the right to terminate any contract due to groups causing damage to the facility, complaints logged from the surrounding neighborhood and any other item deemed to necessitate termination. Fundraisers: Class 2 groups requesting to hold a fundraiser will pay Class 3 fees if (1) there will be more than 50 people in attendance OR (2) the fundraiser will last 3 or more hours. 21 SCHEDULE H 2004 OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: Summer Outdoor Use Fee - Groups primarily $ 4:006.00 per participant serving local youth under 19 years of age. Calculated based on the number of registered participant as of the first day of scheduled practice Youth Groups not qualifying or choosing not to pay $ 25.00 per field per day the Seasonal Use Fee Adult Groups $ 25.00 per field per day Tournaments Outdoor Field Use Charges: Baseball and Softball Fields $ 25.00 per field per day (Fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament) Soccer Fields $ 25.00 per field per day (Full size soccer fields may be sub-divided into small fields but are only charged per full size field. Any portion of a full size field constitutes use ofthat full size field.) Other Services and Fees Additional dragging baseball or softball fields $ 6 per field per dragging Soccer field lining $ 32.50 per hour for labor $ 10.00 per hour for painting equipment Cost of supplies Additiona11abor or materials reauested bv grOUp At prevailing rates Tournament Trash Removal $ 50.00 per site "Diamond Dry" $ 10 per bag Portable Toilets Arranged and billed to the user by the provider Revised 3/1/04 22 lOa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrato~ FROM: Randy Distad, Parks and Recreation Director RE: Agreement with Farmington Youth Hockey Association DATE: December 20, 2004 BACKGROUND In 1997, the Farmington Youth Hockey Association (FYHA) entered into an Agreement with the City of Farmington to pay for an extension of a sanitary sewer line to a warming house that is located on City property south of Farmington Middle School West. In exchange for the payment of the sanitary sewer line extension, the City agreed to reimburse the FYHA for the costs of extending the sanitary sewer line to the warming house by including these costs in a park bond referendum. However, the park bond referendum was never voted on by City residents. I have attached the Agreement (Exhibit A) that the City and FYHA entered into on June 23, 1997. DISCUSSION The FYHA first approached City staff in October 2003 and then the Park and Recreation Advisory Commission (PRAC) at its November 2003 meeting about the City repaying FYHA $25,226.52 or the cost to extend the sanitary sewer to the warming house. At that time the PRAC directed staffto work with the FYHA to draft an Agreement that would identify how the $25,226.52 could be repaid. The first meeting to begin drafting the Agreement occurred in December 2003. In February 2004, City Council members were solicited individually for input on their thoughts about moving forward with this Agreement. Individually City Council members weighed in on the request and based on the feedback received, it appeared that City Council members supported the drafting of an Agreement. Throughout 2004 the Agreement was reviewed numerous times by both City staff and FYHA. Through the course of these reviews, many revisions were made to the Agreement. Finally, in November 2004, the FYHA communicated to staff that they were satisfied with the Agreement. The Agreement was then brought to the December 8, 2004 PRAC meeting for review and approval. The PRAC unanimously approved the Agreement and recommended that the City Council approve the Agreement. Attached with this memo is the Agreement that was approved by the PRAC at its December 8th meeting. Some of the key points identified in the Agreement are as follows: 1. The Agreement is for a period of 15 years and the FYHA is asking for their current concession stand annual lease payment of $1 ,500.00 owed to the City to be applied against the $25,226.52 that it cost to pay for the sewer line. This amount applied over 15 years results in the City repaying FYHA $22,500.00. While this is not the same amount as what it cost to construct the sewer line, FYHA is satisfied with this amount as repayment. 2. The Agreement will be opened back up for discussion about the possibility of applying this Agreement towards any new ice facility that might be built in the next 14 years (the lease payment was not made for the previous ice season and so it will now only be 14 years worth of payments) 3. Identifies and clarifies concession stand obligations that the FYHA will now be accountable for including acquiring any permits, cleanliness, opening and closing requirements, scheduling of workers, assist with paying for some of the utilities associated with operating the concession stand and equipment repair and maintenance. 4. Identifies a procedure on the sub-leasing of the concession stand should the FYHA desire not to open the concession stand for events other than for hockey games and/or tournaments. In this situation, the City has first right of refusal should it so desire to open the concession stand if the FYHA is not interested in doing so. If the City is not interested in operating the concession stand, then the FYHA can sublease it to another organization. 5. Identifies and clarifies concession stand obligations that the City will be accountable for including such things as providing garbage containers to FYHA at no cost, keeping the area outside the concession stand clean and disposal of concession stand equipment that the City currently owns but agrees to allow the FYHA to use at no cost. 6. In addition to the Agreement covering the indoor ice arena, it also covers outdoor rinks including FYHA storing equipment at the warming house, FYHA access to the warming house, when FYHA has exclusive use of the outdoor hockey rinks, when the public has access to the hockey rinks for open skating, snow removal, flooding, City responsibility to supervise the warming house during scheduled hours and some general time lines for when the outdoor ice season will open for skating and when outdoor ice season will end. 7. Identifies City insurance requirements that FYHA will need to meet and provide proof of. 8. Identifies the condition upon which the Agreement could be terminated. BUDGET IMPACT The obvious budget impact is the loss of revenue in the amount of$I,500.00 annually that is paid by FYHA to the City as annual lease payment. However, staff members believe that the loss of this revenue could be made up either through increasing the annual liquor store profit transfer by $1,500.00 to the Arena, or through selling more advertisements at the Arena. Either one or a combination of both could offset the loss of this revenue that is currently generated from the concession stand lease payment from FYHA. REQUESTED ACTION Approve by motion the Agreement with FYHA. ~~tted' Randy Distad Parks and Recreation Director cc: Park and Recreation Advisory Commission Members EX-~j~,+ A AGREEMENT This Agreement made and entered into this ~ay of June, 1997, by and between the City ofFarminaton. a Minnesota municipal corporation, hereafter ("City") and Farmington Youth Hockey, Inc., a Minnesota non-profit corporation, hereafter (UHockey Association''). " NOW, THEREFORE, for good and valuable consideration the parties hereto agree as follows: 1. The Hockey Association shall construct at its' sole cost a sanitary sewer line on city property. The sanitary sewer line shall begin at the City's existing sewer line and continue to the warming house on the path described and detailed on the map attached as Exhibit " A" and incorporated into this Agreement by reference. 2. The Hockey Association shall cnnstmct this sanitary sewer line in accordance with the City Engineer's plans and specifications. . 3. The City Engineer shall approve the final bid prior to the Hockey Association entering into any contracts to construct the sanitary sewer. 4. No agent, employee or servant of either party shall be deemed to be the employee, agent or servant of the other party. The City 8SS1ID1eS no liability or responsibility of any nature relating to the construction of the sanitary ~wer line, except as otherwise specifically provided herein. ~ S. The Hockey Association agrees to hold the City harmless from all claims, demands and causes of action of any kind or character, including the cost of attorney fees and any other costs of defense thereof, against any and all Hability for personal or bodily injury or damage resulting from the installation of the sanitary sewer line. 1 6. Upon completion of the sanitarY sewer line and upon the written acceptance by the City Engineer that the construction of the sewer line conforms with the City's plans and specifications, the City sball assume ownership and responsibility for the maintenance and repair of the sanitary sewer line. At this time the Hockey Association agrees to assign any warranties for the sanitary,..sewer line to the City. 7. The City intends to have a park bond referendum in the future. The City agrees to reimburse the Hockey Association for the cost of COnstnlcting the sanitary sewer line to the warmina house provided the park bond referendum passes. Should the referendum fail the City owes no obligation to the Hockey Association to reimburse it for the cost of the sanitary sewer line; with hoWOVCl', the intention to include the cost of the sanitary sewer line in any future park bond referendum, and if the referendmn passes, the City agrees to then reimburse the Hockey Associ.ation for the cost of constructing the sewer line. Cost shall mean the actual amount paid to construct said sanitary sewer line and shall not include any interest. IN WITNESS WHEREOF, the parties have hereunto set their hands all on the day and year first above ~tten. FARMINGTON youm HOCKEY, INC. CITY OF FARMINGTON JLwy ~~ By: Orca Feely It's President /:J..-LJA' CJ~ ~ ., By: Jerry "Disger"Ristow Mayor ~ By: John Rowan It's Treasurer ~:Il<L- B . John F. Erar City-C1mk1~ 2 AGREEMENT This Agreement is made this _ day of December, 2004, by and between Farmington Youth Hockey Association (the "Association") and the City of Farmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City owns and operates the Civic Arena in the City of Farmington; and, WHEREAS, the Association currently leases the Civic Arena's concession stand at a cost of $1,500.00 per year; and, WHEREAS, the Association had previously paid $25,226.52 for the construction of the sanitary sewer line to the City' warming house in Rambling River Park; and, WHEREAS, the Parties had a previous Agreement that stated that the City would repay the Association for the sanitary sewer costs should a future referendum be approved by voters; and, WHEREAS, the referendum was never voted on by the voters; and, WHEREAS, it appears to be in the best interest of the City and its residents to repay the Association for the sanitary sewer costs by allowing the Association to lease the concession stand at the Civic Arena at no cost for a period of no more than 15 years NOW, THEREFORE, in consideration of the promises contained herein, the Parties hereby agree as follows: SECTION 1. Acknowledgement of the Association's Completion of Past Projects The City recognizes the following projects that the Association has completed that have benefited the community: 1. Materials and volunteer labor provided for the construction of the outdoor hockey rink boards at the Rambling River Park site. 2. Materials and volunteer labor provided for the construction of the warming house located at the outdoor rinks in Rambling River Park. 3. Materials and volunteer labor for the initial construction of the Civic Arena. 4. Materials and volunteer labor for the construction ofthe Locker Room Addition at the Civic Arena. 5. The concession stand construction and concession equipment purchased. Page 1 of7 SECTION 2. Terms of Agreement. 1. Except as otherwise specifically provided herein, the Association shall be allowed to use the concession stand at the Civic Arena at no cost for no more than 15 years as repayment for the cost of the sanitary sewer line that was constructed to the wanning house at the outdoor rinks in Rambling River Park. This Agreement shall start for a period of fifteen (15) years beginning on October 1, 2003 and shall end on 12:00 Midnight on September 30,2018. 2. The terms of this Agreement do not bind the City and the Association to the leasing of any other City-owned concession stands. 3. Should a new indoor ice arena be built by the City in the future, the City and Association agree to review this Agreement for a possible extension to cover a concession stand in a new indoor ice arena. 4. The City shall allow the Association to store hockey equipment in the storage room at the outdoor wanning house during the term of this Agreement at no cost. 5. If this Agreement is ever terminated the City shall return at the request of the Association all concession and hockey equipment that is owned by the Association and stored in a City facility. 6. During the entire term of this Agreement, the City shall have first right of refusal to use the concession stand for events when the Association does not want to provide concessions. The City shall provide its own concession food and shall not have to compensate the Association for the use of the concession stand. If the City chooses to not provide concessions for an event, then the Association may sublease the concession stand to another organization provided that the organization carries the same amount and type of insurance that is required in SECTION 7 of this Agreement. SECTION 3. Association's Arena Obligations. 1. The Association shall annually ensure that all concession stand equipment fully complies with all Minnesota Department of Health requirements and shall secure all permits required by the Minnesota Department of Health for the operation of the concession stand at the Arena. The Association shall provide a copy of said permits to the City prior to the operation of the concession stand. 2. The Association shall be responsible for the upkeep, maintenance and repair of the concession stand equipment that is owned and operated by the Association. 3. The Association shall provide for all operating labor and shall open the concession stand at least a half hour prior to all paid events and tournaments. Page 2 of7 4. The Association shall keep open all passageways through and from its concession stand at all times and shall not permit obstruction of any kind to the concession stand. 5. The Association shall provide its own cleaning materials and shall provide the labor for cleaning the interior of the concession stand including but not limited to wiping all counters, picking up and disposing of trash, properly cleaning and sanitizing all equipment and utensils, sweeping and mopping the floor and returning unused food items to their proper storage place. In addition, the Association shall wipe the tables that are located immediately adjacent to the concession stand. 6. The Association agrees to provide its own garbage bags and bag all garbage from the concession stand and dispose of it into the arena's garbage containers. 7. The Association agrees to recycle materials if possible including aluminum, plastic and cardboard (only clean cardboard that does not contain food product residue). The Association shall remove all recyclable materials from the concession stand and dispose of them into the arena's recycling containers. 8. The Association shall provide to the City a written inventory of all concession equipment that it owns in the Arena's concession stand. 9. At least annually, the Association shall defrost all freezers they have used whether they are owned by the Association or the City. 10. The Association acknowledges that there are certain costs related to the utilities needed to operate the concession stand i.e. sewer, water, electricity, garbage, etc. In exchange for access to these utilities, the Association agrees to pay the City $300.00 annually to cover the utility costs in the concession stand. 11. The Association shall provide annually to the City the name of the person who shall be responsible for the operations ofthe concession stand including scheduling and its cleanliness. 12. The Association shall be responsible for the construction, installation, maintenance and repair of its own trophy cases at the Arena. The Association shall not construct any new or move any existing trophy cases without permission from the City. 13. The Association shall meet annually with the City to conduct a review of the concession stand operations. 14. When the City-owned freezers need to be replaced in the concession stand, the Association shall purchase, own, install and maintain their own freezers and shall Page 3 of7 be allowed to place the freezers in the same location as where the City owned freezers were located. SECTION 4. City's Arena Obligations. 1. The City shall provide concession stand space in the arena in order for the Association to provide concessions at paid events and tournaments. 2. The City shall provide garbage containers for the Association to dispose their concession stand garbage into at no cost. 3. The City shall provide freezer storage space for the Association's concession stand products at no cost. 4. The City shall sweep and mop the exterior areas around the concession stand in the mezzanine. 5. The City shall provide for the maintenance, upkeep and cleaning of all other areas of the arena that have not previously been identified in this Agreement. 6. The City shall remove and dispose from the premises its own freezers when they need to be replaced and shall allow the Association to place new freezers in the same location as where the City's freezers were located. SECTION 5. Concession Stand Sub-Lease 1. During the entire term of this Agreement, the City shall have first right of refusal for the use ofthe concession stand when the Association does not want to provide concessions for an event at the Arena. The Association shall provide at least three weeks notice in advance of when it does not want to provide concessions for an event and shall provide notice to the Parks and Recreation Director of the availability of the concession stand. The City shall inform the Association within 48 hours of said notice of whether or not it wants to provide concessions at an event. 2. If the City chooses to not provide concessions for an event, then the Association shall be able to sublease the concession stand to another organization provided that the subletting organization carries the same amount and type of insurance that is required in SECTION 7 ofthis Agreement. A copy of the subletting organization's Certificate of Insurance must be submitted to the Parks and Recreation Director at least two weeks in advance of the event so that it may be reviewed to ensure that it meets all insurance requirements. The City shall notify the Association within 48 hours of receiving the Certificate of Insurance that it either meets or does not meet the insurance requirements. Page 4 of7 3. Ifthe City uses the concession stand for an event, it shall provide its own food items and no compensation is due to the Association for its use. SECTION 6. Outdoor Hockey Rinks and Warming House at Rambling River Park. 1. The City shall provide a storage room inside the warming house on an annual basis and at no cost to the Association. The Association shall have access to this storage room but it shall only be used for the storage of hockey equipment such as uniforms, protective padding, helmets, sticks, etc. 2. The Association shall designate one of its members to check out a key for the warming house's main entry door from the City prior to the hockey season (September 1 st or later) and shall return the key at the conclusion ofthe hockey season (April 1 st or earlier). The Association shall not make any duplicate keys and the equipment manager from the Association shall be the only person allowed to check the key out from the City. 3. The Association agrees to provide to the City a duplicate key to the storage room at the outdoor warming house that will be kept at City Hall. Only designated Parks and Recreation Department staff and/or other designated City staff shall be allowed to check the storage room key out from City Hall. 4. The Association shall have exclusive use of one hockey rink at Rambling River Park from 5:00-8:00 p.m. Monday through Thursday during the outdoor ice season. In exchange for this exclusive use, the Association agrees to pay $50.00 for the season to the City for the electrical costs associated with operating the lights on the outdoor hockey rink during the exclusive times that the Association uses it. 5. The City shall perform snow removal on the outdoor hockey rinks in accordance with snow removal priority policy that was adopted by the City Council in October 2003. The Association understands that the snow removal policy for the outdoor rinks has identified the outdoor rinks as the third priority for snow removal and further understands that ifthe City is unable to remove the snow from the outdoor rinks in a timely manner due to other snow removal priorities, the Association may not have access to the outdoor hockey rinks until the snow can be removed by the City. 6. The Association shall provide to the City at least one week in advance ofthe warming house opening, a weekly schedule of its exclusive use of one outdoor hockey rink. The City shall post this schedule in the warming house. In the event that the Association does not need to use all ofthe time that has been allotted for exclusive use of one outdoor hockey rink, the unused times will be made available for the general public to use. Page 5 of7 7. The Association agrees to not flood the outdoor hockey rinks and shall communicate to the City any flooding concerns it has with the outdoor hockey rinks. The City shall be solely responsible for flooding and care of the ice surface on all outdoor hockey rinks. 8. The City shall provide staff to supervise the warming house and shall set the warming house operations schedule. 9. Weather permitting, the City shall flood outdoor ice on the hockey rinks from December 15th until February 15th. The CiZ shall not be responsible for flooding the outdoor hockey rinks after February 15 but shall continue to sweep and clear snow from the ice after this date until it no longer is a suitable surface for ice skating. SECTION 7. Insurance Requirements and Indemnification of the City. 1. The Association shall provide to the City written proof of insurance protection in such amounts, and from such issuing companies, as shall fully and completely protect the interests ofthe City, including, at a minimum, the following: INSURANCE TYPE Any Auto AMOUNT $1,000,000.00 Combined Single Limit (CSL) or Equivalent Comprehensive General Liability $1,000,000.00 CSL or equivalent The Association shall name the City as additional insured on the Any Auto and Comprehensive General Liability policies described above, and shall provide the City with Certificates of Insurance for all policies required herein, which certificates shall provide and require that notice shall be given to the City by the carrier or carrier's representatives at least 30 days prior to any changes, cancellation, non-renewal, or lapse of the policies required herein. The Association shall fully and completely defend, indemnify and hold harmless the City and its employees, officials, officers, and agents from and against any claims for personal injury, including death, and for destruction of damage to the concession and hockey equipment (equipment) on the City's property, which claims are related to the equipment on the City's property and the source of which occur while this Agreement is in effect. SECTION 8. Termination by the City. In the event that the Association fails to perform and carry out any of the terms or conditions of this Agreement strictly in accordance with the provisions hereof, or for any reason is unable to properly conduct its business, the City may terminate this Page 6 of7 Agreement by giving written notice to the Association. On termination, all rights of the Association to occupy or use the concession stand and/or outdoor ice rink's wanning house storage area shall end on the 10th day after delivery of such notice by which time the Association and all of its officers, agents, and its employees shall vacate the premises and surrender the same to the City quietly and peacefully. The City's termination of this Agreement hereunder shall not prevent or interfere with the recovery by the City of any damages caused by the Association to the arena concession stand or the outdoor ice rink's wanning house storage area. SECTION 9. Other Termination. NOTWITHSTANDING any other provision, if any local law, rule, regulation, or order prohibits the activities in this Agreement and prohibits the sale of concessions at the facilities during the term of this Agreement, then this Agreement shall be immediately terminated with both Parties owing no further compensation to each other. SECTION 10. Entire Agreement. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. Farmington Youth Hockey Association CITY OF FARMINGTON, a Minnesota Municipal Corporation By: Its: President By: Lacelle Cordes Its: Acting Mayor By: Its: Treasurer By: David Urbia Its: City Administrator Page 7 of7 lOb City of Farmington 325 Oak'Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator~ Robin Roland, Finance Director FROM: SUBJECT: Approve 2005 - 2009 Capital Improvement Plan (CIP) DATE: December 20, 2004 INTRODUCTION . The 2005 - 2009 Capital Improvement Plan has been completed. The document outlines intended projects for City Buildings, Public Works, and Parks over the coming five year period. DISCUSSION Council first reviewed the CIP in June and then refined the plan in September. Each project was given a ranking and assigned a place in the year by year schedule. Each project was reviewed for funding sources and costs. f The final document includes individual project sheets which reflect the description of each project, its funding sources and uses and commentary on potential effects on operating costs and other future projects. The individual projects are summarized in the document by category and then in total. The document also includes the potential levy effect of each project. BUDGET IMPACT All 2005 Capital improvement projects outlined in the CIP document have been included in the 2005 Budget for funding. ACTION REQUIRED Approve the 2005 - 2009 Capital Improvement Plan as summarized. Zifi-? I Robin Roland Finance Director .l!3 c: Ql E E o () ... 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M .... 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 N &t 0 0 0 0 0 0 0 0 0 0 0 as as 0 (0 (0 q ;;; .... .... .... 0 0 0 0 0 0 0 0 0 10 10 0 -.i -.i 0 Ol Ol 10 C') CIO 0 0 0 0 00 0 0 00 '::l 0 10 0 10 0 0 0 0 10 1'-10 I'- N C') I'- C') N 00 M 0 0 0 0 0 0 0 0 N N Ol 0) ~ ~ ~z ~i-~-g ~ lii 1ii CIl Q) I: I:.-::s o.c-o ...10 CIl 5 "2u.:::oo I- x"O~u::S'Eil ~-8oal~CIl:S 5ti~ii~5 1Il:::!: III (5 >u SO ~(p S Eg. (/) ~g! ~~ 10e.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Adnrinistrato~ Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Spruce Street Bridge Aesthetic Options DATE: December 20, 2004 INTRODUCTIONIDISCUSSION Input has been received from individuals at the project neighborhood meeting, the planning commission, the Chamber of Commerce and city staff regarding several aesthetic treatment options for the Spruce Street Bridge. Attached separately to the agenda are llx17 copies of the currently identified options. Larger scale renderings will be on display before the Council meeting. At the meeting, the overall consensus ofthe groups that have given input will be presented. BUDGET IMPACT The budget identified in the feasibility report for aesthetic treatment to the bridge is $132,000. The estimated cost for the aesthetics as shown on the exhibits will be available at the Council meeting. ACTION REQUESTED Consider the options for aesthetic treatments for the Spruce Street Bridge and provide direction to staff regarding the final design. There will be an opportunity for final review of the design before the project is bid. Respectfully Submitted, ~m~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file . . . I . . l,,~/l l' tE ~-\y lIt ~ I '~~f'l~ Ii -1 j 1---j'1~ = - "" ""'1 _ """, ....' --- f'.~: . - t;~'.l _ ==~tr;~ ~Ii'= -p.t ' r~ - '~\:'. ~'1 ~ -", l~'llf" ,.. .., '- l!:~ I. ! 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I .\l" :I~ ' 11J I .~~~ ..~~ . /lt~!ml- .tJ \ilr'I1illPl',~ T1...-. \'M~11l; · . XU,," '11" .. ,l'itt" - htH~1 ~~~ I ~:;: I Iit~ .. I ~~ I' li.~~ 'I. ~. I au! , ni~ J~' . ~. . jt:n.~ - t,IF[~.~~; ~ h~b- ~ :..W11!lg.;1iI~fC\ a h.- I.. \l'm~J "1. I" 'H-1 llilli I ,]~9 i9'~ : .fR' ~~ - . .. '.' .:.~"'. .~:.\ .,.:;~' ~.,., ~.. ... ~ .".~~~--':'.'Y' ~~#.: ," .:c.. ~ ',,' ~,'. ..,-d...'f-~' ,.1~;r~~, . .....' ,";':''' ""i: %;'..;;;.~~' ;,". '. ' ~'I..I :i." .,' , .. I.. ? I" -x. 1" , t - ~ij - , -r , ~ ~n f.~ {I ~, ! ,illq J .~ .ThP.~.:~;~~ ~ ~ nr !Ul~~ :) ~Kd:" 1_ ji :~ 1 :, " '), :\ t D tl....~ I~ 't.- I ~ "-.,, xi.- . ". _I ,_..,,1. I.l".. iI:. ' . ~~. ~ v. ...... l' -;:..*. ~SI .t; ~ . . e IOd City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator fJm ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Wetland Buffer Issue - Update DATE: December 20,2004 INTRODUCTION At the October 18th City Council meeting, Mr. Michael Pierce, 5137 203rd Street West (Middle Creek 5th Addition), requested that the City Council vacate the drainage and utility easement (which contains a wetland buffer) behind his home. He has indicated that he was not aware of the buffer when he bought his property and he has less usable space than he thought he had. DISCUSSION Pursuant to the November 15th City Council meeting, staff has met with the Department of Natural Resources, the Soil and Water Conservation District and the Minnesota Pollution Control Agency to discuss the wetland buffer issue and whether or not there is a way to address any of the property owner's issues and still provide adequate protection to the wetlands. There were several ideas that came out of that meeting that required staff to perform some analysis on a lot by lot basis to quantify the effect of those ideas. Staff has completed the analysis and at this time would recommend that the Council schedule a discussion of this issue at a future workshop. Potential options to addressing the issues involve some procedural complexities that most likely will warrant discussion at some length. BUDGET IMPACT None at this time. ACTION REQUESTED Consider including an agenda item regarding the Wetland Buffer issue on the next Council workshop. Respectfully Submitted, ~)IY{ ~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file Mr. Michael Pierce Mr. Derek Christiansen JOe City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ciJarmington.mn.us TO: Mayor, Councilmembers and City AdmiIDstrato~ Kevin Carroll, Community Development Director FROM: SUBJECT: Great River Energy/Dakota Electric/Xcel Energy Transmission Line and Substation DATE: December 20, 2004 INTRODUCTION Great River Energy (GRE), Dakota Electric Association (DEA) and Xcel Energy (Xcel) intend to construct and operate a new substation and new transmission lines in the City of Farmington. DISCUSSION This subject has been discussed at several prior City Council meetings. The latest development is the issuance of a written opinion by the Administrative Law Judge [ALJ] who presided at the public hearings that were held in October. Please refer to the attached e-mail for additional background information, and for a proposed course of action. I have also attached a map that depicts (in yellow) the route that has been recommended by the ALJ. I have attached, for reference, a copy of the letter that the City sent to the ALJ shortly after the public hearings. ACTION REQUESTED Discuss the ALJ's recommendation and provide guidance to City staff regarding the future handling of this matter. Kevin Carroll rom: ent: To: Cc: Subject: Kevin C Mond ,December 13, 20 410:47 PM FA Ma , A Council Members Lee Smick; Jim Atkinson; Tim Gross Great River Energy Transmission Line Issue As you may recall, the Minnesota Environmental Quality Board [MEQB] will ultimately determine the route that will be used for the new high voltage transmission line that Great River Energy [GRE] and Dakota Electric Association [DEA] plan to construct through Farmington. Several months ago, the MEQB requested that an Administrative Law Judge [ALJ] conduct public hearings and compile a record (including a "Summary of Evidence" and a "Recommendation") for the MEQB to consider in making its decision. The hearings were conducted at 2 p.m. and 7 p,m. on October 11, 2004. The ALJ's 31-page written report was posted on the MEQB web site today. The entire report can be found at http://www.eab.state.mn.us/pdf/FileReQister/AirLake-Empire/JudQesReport.pdfifyou.reinterested. The bad news: For the portion of the transmission line that will go from Akin Road to Highway 3, the ALJ did not recommend the route that GRE had initially proposed and that the City had publicly endorsed (that is, the route through the Giles and Rother properties). The ALJ recommended that the MEQB approve a modified version of an alternate route that was submitted by Jerry Rother. The ALJ refers to this as the "Adaptation Alternative." Under this alternative, the new line would run straight east from a new Vermillion River Substation (to be built just east of the Industrial Park and just north of Northern Natural Gas) to Akin Road, where it would cross the road and go south along the east side of Akin for about 700 feet. The line would then turn east again, running just south of the ISD 192 property and just north of Rambling River Park. The line would cross the Vermillion River and cut through the City Center parking lot, south of Pellicci Hardware and north of EconoFoods. It would cross the railroad tracks, go through the Eagle's Club parking lot, and then follow the old railroad right-of-way all the way to Highway 3. The Qood news: 1. The MEQB may, at its own discretion, accept or reject the ALJ's recommendation. 2. The ALJ expressed some ambivalence about his own recommendation. In the Memorandum that accompanied his Report and Recommendation, he indicated the following: "Balancing all of the data in the record, the Administrative Law Judge recommends the old railroad right-of-way for the route through the City". [but] the route as originally proposed through the Giles Properties and Rother farm would be a reasonable alternative... ". Where do we QO? I anticipate that we will discuss this matter at Tuesday's Development Committee meeting and possibly at the Management Team meeting. I personally believe that we should: a. Notify all affected City property owners of the ALJ's recommendation and its potential impact (if adopted by the MEQB). b. Determine which options (letters, e-mails, etc,) exist for conveying the City's opinion(s) and the opinions of affected property owners to the MEQB before it makes its decision, and disseminate that information to all potentially interested parties. c. Verify the time and location of an EQB meeting that will apparently take place on 1/20/05 (a final decision regarding the route might possibly be made at this meeting). d, Determine whether the publiC will have the right to speak at the aforementioned meeting. e. Strategize with the City Council regarding how this matter should be handled by City staff from now to whenever the final routing decision is made. Call me if you have any questions about this matter. Kevin Carroll Community Development Director City of Farmington 51-463-1860 (City Hall) 651-775-5962 (cell phone) 1 <jz - 3: .2 - QJ > C .- ...... E 'C cs: .... QJ ~ <:) <:) <:) <-; <:) <:) lr) <:) <:) <:) lr) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us November 1,2004 The Honorable Allan W. Klein Administrative Law Judge Office of Administrative Hearings 1 00 Washington Ave. So., Suite 1700 Minneapolis MN 55401-2138 RE: FarmingtonJEmpire Township Transmission Line & Substation EQB Docket No. 04-81-TR-Air Lake-Empire OAH Docket No. 6-2901-16161-2 Dear Judge Klein: City Administrator David Urbia and I attended the October 11 th public hearing that you conducted in Farmington regarding the matter referred to above. I offered testimony at that time regarding the City of Farmington's position on (a) the route that Great River Energy, Dakota Electric Association and Xcel Energy had initially proposed and (b) various alternative routes that were later proposed by a number of parties. This letter, which reiterates my earlier verbal comments, was reviewed and approved by the Farmington City Council at its meeting on November 1,2004. The following summary addresses three distinct geographic segments of the route in question: the portion east of State Trunk Highway 3 [hereinafter "Highway 3"], the portion along Highway 3, and the portion west of Highway 3. Great River Energy, Dakota Electric Association and Xcel Energy will be hereinafter collectively referred to as ''the utility companies." 1. Portion of transmission line east of Hil!hwav 3. The route permit application that was submitted by the utility companies proposed a transmission line route that included a segment from the Highway 3 (on the west) to the intersection of Cambodia Avenue and 210th Street (on the east). This segment does not follow any existing, planned or anticipated roadway alignment(s). The proposed route cuts through two adjacent parcels (owned by Mr. Neil Perkins) that are currently being used for commercial purposes and that have significant redevelopment potential. The proposed route also passes between two other commercial properties (the American Legion property and the Marschall Bus Line property) in a location where the distance between the transmission line and the buildings appears to be less than the width of the easement that is typically desired by the utility companies. Finally, the proposed route runs along the southern boundary of two parcels (located directly east of the American Legion building) that are currently being considered for residential development. The presence of a transmission line (and its related easement) in that vicinity would reduce the developable area and potentially complicate efforts to design roadway connections, The City of Farmington therefore proposed to the EQB that the segment of the proposed route between Highway 3 and Cambodia Avenue be re-oriented to generally follow the former railroad right-of-way along the southern boundary of the Marschall Bus Line property. [This is the "City of Farmington Alternative" that appears in Sections 4.1.3 and 7.1.3 of the EQB's Environmental Assessment dated September 27, 2004; see also Figure 7.] This route would be along or within the right-of-way of a potential future roadway connection between Cambodia Avenue and the intersection of Highway 3 and Willow Street (which currently terminates on the west side of Highway 3). As this roadway proceeded northeast from that intersection, it would (at a point roughly halfway between Highway 3 and Cambodia Avenue) have to move out of the former railroad right-of-way and turn straight east in order to intersect with the comer of Cambodia Avenue and 21 Oth Street. The City of Farmington believes that this alternate route would provide easier access to the line for repair and maintenance, minimize impacts on existing businesses and structures, and reduce potentially negative effects upon future development and/or redevelopment projects in the vicinity. Mr. Patrick Regan, representing Marschall Bus Lines, also testified at the public hearing on October 11 th that the alternative proposed by the City was more acceptable to his company than the route that had been initially proposed by the utility companies. The City has taken no formal position with regard to the various alternative routes that have been proposed for the portion of the transmission line that will be constructed east of the area referred to above (that is, the portion lying within Empire Township between Cambodia Avenue on the west and the existing Empire Substation on the east). 2. Portion of transmission line alon!! Hi!!hwav 3. The City of Farmington has no objection to the portion of the transmission line that the utility companies have proposed to place along the east side of Highway 3 between the Willow Street/Highway 3 intersection (where the routing alternative discussed above meets Highway 3 on the east side of the road) and County Road 62. However, if it is within your discretion to do so, the City requests that you direct the EQB to require the utility companies to: a. Minimize impacts on existing trees to the greatest extent possible. There are a significant number of tall trees along this portion of the route that provide shade for the homes and businesses on the east side, and that beautify the Highway 3 corridor. b. Initiate contact with the owners of the other utilities (telephone, cable, etc.) that currently maintain poles and lines along the east side of Highway 3, in order to co-locate all such utilities on a single set of poles along the east side of the road, thereby reducing visual clutter and improving the appearance of the Highway 3 corridor. 3. Portion of transmission line west of Hi!!hwav 3. This portion of the transmission line has generated a number of alternatives that would significantly affect the City of Farmington. Before addressing those alternatives, it should be noted that the City has not, to date, expressed any objection(s) to the portion of the transmission line that the utility companies proposed to construct between Highway 3 (on the east) and Akin Road (on the west). This portion of the route, which is depicted in Figure 2 of the EQB's Environmental Assessment, primarily affects two parcels of private property. One such parcel, which is adjacent to Highway 3, is owned by Jerry Rother, Larry Rother and Kay Cahill [hereinafter "the Rother property"]. The other parcel, which is owned by Molly Murphy and/or Giles Development Corporation, Inc. [hereinafter ''the Giles property"], is adjacent to Akin Road. Although the City of Farmington has not opposed the utility companies' proposed routing of the portion of the transmission line referred to above, the City requests that you direct the EQB (if it is within your discretion to do so) to require the utility companies to consult closely with the City regarding the potential future alignment of the planned extension of 20gth Street from the vicinity of the Farmington Middle School East to Highway 3 (through the Rother property), and regarding the potential future alignment of any future collector roads that may be planned near or within the proposed transmission line corridor in this vicinity, so that any such transmission lines can be placed (wherever possible) in locations that: a. are likely to be within or adjacent to the rights-of-way for future roads; b. do not conflict with future roadway alignments or intersections; and c. do not render anticipated residential development more complicated, more expensive or less visually attractive. The Farmington City Council (at its meeting on September 20, 2004) authorized and directed the City Engineer to prepare a Feasibility Report regarding the 20gth Street extension referred to above. It is anticipated that this Feasibility Report will finalize the future alignment of 20gth Street and thereby provide the information that the utility companies would need to place the proposed transmission line within or parallel to the right-of-way for 20gth Street, or in a location that minimizes adverse impact(s) to the residential development that is expected to eventually occur on the Rother and Giles properties. In addition, at its meeting on November 1, 2004 the City approved a Thoroughfare Plan Amendment that identifies (for the first time) the locations of new collector roads that will serve newly-developing properties including (but not limited to) the Rother and Giles parcels. This amended Thoroughfare Plan will also be useful to the utility companies in finalizing a transmission line route that avoids or minimizes conflicts with planned roadways or residential development. Rother Bypass #1 and Bypass #2: These alternatives are described in Sections 4.1.1, 4.1.2, 7.1.1 and 7.1.2 of the EQB's Environmental Assessment, and they are depicted in Figures 5 and 6. Modified versions of these alternatives are also depicted on the aerial photos that appear in the Environmental Assessment as Figures 14 and 15. As I indicated at the public hearing on October 11 th, the City is opposed to these two alternatives. One of the parties who spoke at the public hearing repeatedly referred to them as alternatives that were proposed by the City, which is not the case. Some of the confusion may be attributable to the fact that both of these alternatives essentially start at the place where the "City of Farmington Alternative" [Section 7.1.3 ofthe Environmental Assessment) ends: at the Highway 3/Willow Street intersection. However, the City has never suggested that the transmission line route should proceed west from Highway 3 along Willow Street and/or the nearby railroad right-of-way, for several reasons. First, it's not completely clear that ''the former railroad right-of-way corridor no longer exists," as stated in section 7.1.1 of the Environmental Assessment. City staff members believe that the railroad may have retained some type of interest (easement, right-of-way, license, etc.) in the property in question when the underlying land was sold to the adjoining property owners. The owner of the lumberyard, which encompasses at least half of both of the Rother Bypass routes between Highway 3 and downtown Farmington, has talked from time to time about the possibility of re-activating the railroad line to get lumber products to and from his commercial site. This possibility could be adversely affected by the presence of a new transmission line. Second, both of the Rother Bypass routes would impact commercial and residential properties that were not expected to be affected when the Route Permit process was initiated. As a result, it is not clear what type of notice(s), if any, the property owners in question received from the utility companies and/or the EQB regarding the possibility that their properties could be adversely affected. Rother Bypass #1 and Rother Bypass #2 would each impact the following properties: Dakota County Lumber, Peerless Plastics, Farmington Lanes (bowling alley), Landscape Depot, Marigold Foods, Farmington Auto Sales, Sauber Plumbing, the Farmington Eagles Club, and several homes. Rother Bypass #1 would also impact City Center, Farmington's most recent downtown development, by placing a transmission line next to EconoFoods and directly in front of Pellicci's Ace Hardware. The transmission line would also pass directly in front of a building pad site (to the immediate east of Pellicci's Ace Hardware) that the owner/developer is currently marketing to a number of prospective tenants. In short, both of the Rother Bypass alternatives would affect far more existing businesses than the route that the utility companies originally proposed (along Highway 3). Third, and as correctly noted in Section 7.1.1 of the Environmental Assessment, "... clearances and underground utility information have not been determined and may affect the constructability of the route." Fourth, both of the Rother Bypass alternatives would affect City park land and School District property (including buildings and outdoor recreation facilities owned by Independent School District 192). The Highway 3 route originally proposed by the utility companies would not. Fifth, the City does not believe that the number of crossings of the Vermillion River should be a significant factor in the routing decision. The two Rother Bypass alternatives each require one crossing. Three crossings are required by the route originally suggested by the utility companies. However, one of those three crossings would be very close to Highway 3, and another would be very close to Akin Road, so it's difficult to see how the "river aesthetics" of areas that already have bridges and traffic would be significantly worsened by the presence of a transmission line that will probably have its supporting structures located quite some distance from the river itself. In summary, the collective opinion of City staff and the City Council is that the actual and potential disadvantages of the two Rother Bypass alternatives outweigh their advantages, and that the preferred route for the portion of the transmission line between Highway 3 and Akin Road is the route originally proposed by the utility companies (see Figure 2 and Section 3.1.3 of the Environmental Assessment). If you have any question, please call me at 651-463-1860. Thank you. /!;r y, /L~~ Community Development Director cc: City Administrator David Urbia Farmington City Council Great River Energy Dakota Electric Association Xcel Energy Minnesota Environmental Quality Board Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.