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HomeMy WebLinkAbout04.08.19 Work Session Packet City of Farmington Mission Statement 430 Third Street Through teamwork and Farmington,MN 55024 cooperation,the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP April 8, 2019 6:00 PM Farmington City Hall Joint City Council/Planning Commission/EDA Work Session for the Highway 3 Corridor Plan Topic 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) Encroachment Discussion Update (b) ADA Transition Plan (c) 2018 I nterfund Transfers Review and Expenditures Discussion (d) Highway 3 Corridor Plan Update (Approximately 7:00 p.m.) (e) 2040 Comprehensive Plan Update 4. CITY ADMINISTRATOR UPDATE 5. ADJOURN kRikt, City of Farmington +., 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 401100114wwww.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Tony Wippler, and Katy Gehler SUBJECT: Encroachment Discussion Update DATE: April 8, 2019 INTRODUCTION Staff would like to provide an update to the City Council regarding the encroachment topic and upcoming neighborhood meeting for Mystic Meadows property owners. DISCUSSION Letters were mailed to residents of the Mystic Meadows neighborhood on April 3, 2019. The letter invites residents to a neighborhood meeting on April 23, 2019 at Akin Road Elementary School starting at 6:30 p.m. A copy of the letter is attached. The intent of this meeting will be to provide the neighborhood with information on the outlots within Mystic Meadows and to solicit input on how to best balance resident use of these outlots with the city's stormwater pond maintenance obligations. At the April, 2019t City Council meeting several residents spoke about this topic and the City Council encouraged residents to attend the neighborhood meeting. The following are a few logistics for review and consideration prior to that meeting. • As this will be a neighborhood meeting, city staff will lead the meeting beginning with introductions and a brief presentation. Ground rules will be established for public comment and discussion so that all may contribute and be heard in a respectful manner. Since a quorum of the City Council may be present, the meeting will be publicly noticed. • City Council members are encouraged to interact with residents during small group discussion, but not with each other in accordance with open meeting law and the stated intent of this meeting. Staff will facilitate small group discussion, take notes, and solicit written comments that will be summarized for a future City Council work session on this topic. Staff will establish a method for providing residents with updates on the process and any future meetings regarding this topic. BUDGET IMPACT NA ACTION REQUESTED Review and discuss the steps outlined above. ATTACHMENTS: Type Description © Exhibit Mystic Meadows Neighborhood Meeting Letter 4-23-19 CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-28o-6800 FarmingtonMN.gov April 3,2019 TO: Mystic Meadows Property Owners RE: Neighborhood meeting for use of outlots in Mystic Meadows You are invited to attend a neighborhood meeting on April 23,2019 from 6:30-7:30 p.m.at Akin Road Elementary School (5231 195th St W) in the north commons space via entrance 4 or 7.The meeting is to discuss the use of the outlots within the Mystic Meadows development in which your property is located. Eight outlots, including Lake Ann,were recently acquired by the City of Farmington fulfilling a requirement of the original development agreement.A map is attached showing these areas. During the development of Mystic Meadows both the developer and the developer's lender defaulted on their financial obligations causing the outlots to enter the tax forfeiture process.This occurred during the economic downturn prior to the outlots being deeded to the City of Farmington for ownership and maintenance.The tax forfeiture process is defined by state statutes and spanned several years before the lots could be offered to the city for acquisition. Prior to and during the tax forfeiture process a number of private improvements were made to these properties.At this meeting the City of Farmington would like to gather neighborhood input that takes into consideration the requests of adjacent property owners and the city's stormwater pond maintenance responsibilities for the development. A brief presentation will be held at 6:30 p.m.outlining the history of the Mystic Meadows development followed by resident feedback and discussion in small groups. The City Council has not made any final decisions about Lake Ann and is seeking a productive dialog on this topic. 111110.1.1.1. ' 44; , i 3 - kiM ''''' ,, „ :)",`,..,.:',",/ , i---, , ,„/"T.--1-7-1- 1 I , 7-- ;;;,„ , .---; ..,,o, \ ;--....... • --;;.. \ 1 t r 11 i:i i nw• ...........aa.....aw...+.•ter............a........4....a.t..s...a.y....eviaas.N..c.ay.. MAIft..l1.4 a dd.$.0.4.............4w..4....49......4.N......C......bt.w1- .a..we.:.ppa..•...r T.M.t l....Ie•..r.a..v...a..................0.w.aawb.ad. o City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 444,*14101' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Matt Decur,Assistant City Engineer SUBJECT: ADA Transition Plan DATE: April 8, 2019 INTRODUCTION The U.S. Depart of Justice Americans with Disabilities Act(ADA)requires public agencies to conduct a self-evaluation of facilities within public rights of way for compliance and to develop a transition plan. The plan must detail how the agency will ensure that all its facilities are accessible to all individuals. DISCUSSION City staff inventoried pedestrian curb ramps on city sidewalks and trails and has developed a draft transition plan based on MnDOT templates. Data collected was evaluated and facilities were categorized into three tiers. Tier 1 facilities are substantially compliant with ADA requirements and do not require improvements. Tier 2 facilities will be improved when adjacent streets are improved as part of a scheduled Capital Improvement Plan(CIP)project. Tier 3 facilities will be improved as soon as possible—they will either be added to the CIP or be addressed with the city's annual maintenance program. The city's goal is to have 80%of its pedestrian facilities be fully ADA compliant and rated in Tier 1 within the next 20 years. The draft ADA Transition Plan is attached for review. As required by law, staff will hold an open house (tentatively scheduled for April 30, 2019)to introduce the public to the draft ADA Transition Plan and to allow residents to offer insight into accessibility issues they encounter in the city. Results from the open house will be incorporated into the fmal ADA Transition Plan,which will be presented to the city council for approval in May 2019. BUDGET IMPACT N/A ACTION REQUESTED Staff will review the plan with the city council at the work session and discuss the next steps in the process for adoption. ATTACHMENTS: Type Description D Backup Material Draft ADA Transition Plan CITY OF FARM I N TCN �u� r1111111111111� CityFarmington o ADA Transition Plan April 430 Third Street I Farmington,Minnesota 1651-280-6800 I FarmingtonMN.gov Table of Contents Introduction 3 Transition Plan Need and Purpose 3 ADA and its Relationship to Other Laws 3 Agency Requirements 4 Self-Evaluation 5 Overview 5 Summary 5 Policies and Practices 6 Previous Practices 6 Policy 6 Improvement Schedule 6 Priority Areas 6 External Agency Coordination y 6 Schedule 7 ADA Coordinator 7 Implementation Schedule 7 Methodology 7 Public Outreach 8 Grievance Procedure 8 Monitor the Progress 8 Appendices 9 A. Self-Evaluation Results 9 B. Agency ADA Design Standards and Procedures 9 C. Contact Information 9 D. Grievance Procedure 9 • E. Complaint Form 9 F. ADA Public Notice 9 1 CtTYOF FARMINGTON G. Public Outreach 9 Appendix A—Self-Evaluation Results 10 Appendix B—Agency ADA Design Standards and Procedures 11 Design Procedures 11 Intersection Corners 11 Sidewalks/Trails 11 Traffic Control Signals 11 Bus Stops and Other Transit Facilities 11 Other policies, practices and programs r 12 Design Standards 12 Appendix C—Contact Information 13 ADA Title II Coordinator 13 Public Right of Ways ADA Implementation Coordinator 13 Appendix D—Grievance Procedure 14 City of Farmington 14 Grievance Procedure under the Americans with Disabilities Act 14 City of Farmington Grievance Procedure 15 Appendix E-Complaint Form • 18 Appendix F—ADA Public Notice 21 Public Notice 21 Appendix G—Public Outreach 22 2 cITYoF FARMINGTON Introduction Transition Plan Need and Purpose The Americans with Disabilities Act(ADA),enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. ADA consists of five titles outlining protections in the following areas: 1. Employment 2. State and local government services 3. Public accommodations 4. Telecommunications 5. Miscellaneous Provisions Title II of ADA pertains to the programs, activities and services public entities provide. As a provider of public transportation services and programs,the City of Farmington must comply with this section of the Act as it specifically applies to public service agencies. Title II of ADA provides that, "...no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs,or activities of a public entity,or be subjected to discrimination by any such entity." (42 USC.Sec. 12132;28 CFR.Sec.35.130) As required by Title II of ADA,28 CFR. Part 35 Sec. 35.105 and Sec.35.150,the City of Farmington has conducted a self-evaluation of its facilities within public rights of way and has developed this Transition Plan detailing how the organization will ensure that all of those facilities are accessible to all individuals. ADA and its Relationship to Other Laws Title II of ADA is companion legislation to two previous federal statutes and regulations:the Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973. The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible.The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals from discrimination based on their disability.The nondiscrimination requirements of the law apply to employers and organizations that receive financial assistance from any Federal department or agency. Title II of ADA extended this coverage to all state and local government entities, regardless of whether they receive federal funding or not. 3 criyoF- FARMINGTON Agency Requirements Under Title II,the City of Farmington must meet these general requirements: • Must operate their programs so that,when viewed in their entirety,the programs are accessible to and useable by individuals with disabilities(28 C.F.R.Sec. 35.150). • May not refuse to allow a person with a disability to participate in a service, program or activity simply because the person has a disability(28 C.F.R.Sec.35.130(a). • Must make reasonable modifications in policies, practices and procedures that deny equal access to individuals with disabilities unless a fundamental alteration in the program would result(28 C.F.R. Sec. 35.130(b) (7). • May not provide services or benefits to individuals with disabilities through programs that are separate or different unless the separate or different measures are necessary to ensure that benefits and services are equally effective(28 C.F.R.Sec.35.130(b)(iv)&(d). • Must take appropriate steps to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others(23 C.F.R.Sec. 35.160(a). • Must designate at least one responsible employee to coordinate ADA compliance 28 CFR Sec.35.107(a)].This person is often referred to as the"ADA Coordinator."The public entity must provide the ADA coordinator's name,office address,and telephone number to all interested individuals [28 CFR Sec.35.107(a)). • Must provide notice of ADA requirements.All public entities, regardless of size, must provide information about the rights and protections of Title II to applicants, participants, beneficiaries, employees,and other interested persons [28 CFR Sec. 35.1061. The notice must include the identification of the employee serving as the ADA coordinator and must provide this information on an ongoing basis [28 CFR Sec. 104.8(4).1. • Must establish a grievance procedure. Public entities must adopt and publish grievance procedures providing for prompt and equitable resolution of complaints [28 CFR Sec. 35.107(b)1.This requirement provides for a timely resolution of all problems or conflicts related to ADA compliance before they escalate to litigation and/or the federal complaint process. This document has been created to specifically cover accessibility within the public rights of way and does not include information on City programs, practices, or building facilities not related to public rights of way. 4 CITYOF+�mammorn• FARMINGTON Self-Evaluation Overview The City of Farmington is required, under Title II of the Americans with Disabilities Act(ADA) and 28CFR35.105,to perform a self-evaluation of its current transportation infrastructure policies, practices,and programs.This self-evaluation will identify what policies and practices impact accessibility and examine how the City implements these policies.The goal of the self- evaluation is to verify that, in implementing the City's policies and practices,the department is providing accessibility and not adversely affecting the full participation of individuals with disabilities. • The self-evaluation also examines the condition of the City's Pedestrian Circulation Route/Pedestrian Access Route) (PCR/PAR)and identifies potential need for PCR/PAR infrastructure improvements.This will include the sidewalks,curb ramps, bicycle/pedestrian trails,traffic control signals and transit facilities that are located within the City,rights of way. Any barriers to accessibility identified in the self-evaluation and the remedy to the identified barrier are set out in this transition plan. Summary In 2018,the City of Farmington conducted an inventory of pedestrian facilities within its public right of way consisting of the evaluation of pedestrian ramps at intersections and mid-block crossings including trail and sidewalk facilities. Pedestrian tar-bps-Were assessed and categorized into three condition rating tiers: Tier 1(GREEN): largely or fully compliant Tier 2(YELLOW): substantially compliant Tier 3(RED): largely not compliant Detailed maps showing categorized pedestrian curb ramps are included in Appendix A and will be updated periodically. 5 --crrVOF FARMINGTON Policies and Practices Previous Practices Since the adoption of the ADA,the City of Farmington has striven to provide accessible pedestrian features as part of the City's capital improvement projects. As additional information was made available as to the methods of providing accessible pedestrian features, the City updated their procedures to accommodate these methods. Policy The City of Farmington's goal is to continue to provide accessible pedestrian design features as part of the City's capital improvement projects.The City has established ADA design standards and procedures as listed in Appendix B. These standards and procedures will be kept up to date with nationwide and local best management practices. The City will consider and respond to all accessibilityimprovehnent requests. Requests for accessibility improvements can be submitted to the ADA Coordinator. Contact information for ADA Coordinator is located in Appendix C. All accessibility improvements that have been deemed reasonable will be scheduled consistent with transportation priorities.The City will coordinate with external agencies to ensure that all new or altered pedestrian facilities within the City's jurisdiction are ADA compliant to the maximum extent feasible. Maintenance of pedestrian facilities within the public right of way will continue to follow the policies set forth by the City.The City will maintain and update the facility database and maps to reflect improverf"ients and to measure ptogress. Improvement Schedule Priority Areas The City of Farmington has established an assessment system to prioritize ADA improvements based on condition ratings and to identify specific locations as priority areas. Additional priority will be given to any location where an improvement project or alteration was constructed after January 26, 1991, and accessibility features were omitted. External Agency Coordination Many other agencies are responsible for pedestrian facilities within the jurisdiction of the City of Farmington. The City will coordinate with those agencies to track and assist in the facilitation of the elimination of accessibility barriers along their routes. 6 .-.cavo FARMINGTON �Ill�grr Schedule The City of Farmington has set the following schedule and goals for improving the accessibility of its pedestrian facilities within the City's jurisdiction: Pedestrian ramps in Tier 1 (GREEN)are largely compliant and do not require improvements at this time. Pedestrian ramps in Tier 2(YELLOW) are considered serviceable and substantially compliant. Improvement of these facilities will be incorporated into Capital Improvement Program projects on adjacent streets whenever feasible. The City will use the CIP and pavement management program to coordinate improvements to Tier 2 pedestrian ramps. Pedestrian ramps in Tier 3 (RED) are identified as a hazard or compliance issue and need to be addressed. Improvements will be incorporated into a project in the current Capital Improvement Plan or added to the next annual sidewalk maintenance project. The City of Farmington has set a goal to have 80%of pedestrian facilities fully ADA compliant in 20 years. Remaining facilities will be Tier 2(YELLOW)facilities that have not been improved as part of an adjacent CIP project. ADA Coordinator In accordance with 28 CFR 35.107(a),the City of Farmington has identified an ADA Title II Coordinator to oversee the City's policies and procedures. Contact information for this individual is located in Appendix C. Implementation Schedule Methodology The City of Farmington will utilize two methods for upgrading pedestrian facilities to the current ADA standards. The first and most comprehensive of the two methods are the scheduled street and utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded to current ADA accessibility standards. The second method is the stand alone sidewalk and ADA accessibility improvement project. These projects will be incorporated into the Capital Improvement Program (CIP) on a case by case basis as determined by City of Farmington staff. 7 FARMINGTON Public Outreach The City of Farmington recognizes that public participation is an important component in the development of this document. Public outreach for the creation of this document consisted of the following activities: • Public Open House— • Transition Plan Approved by City Council- This document was also available for public comment. A summary of comments received and detailed information regarding the public outreach activities are located in Appendix G. Grievance Procedure Under the Americans with Disabilities Act,each agency is required to publish its responsibilities in regards to the ADA. A draft of this public notice is provided in Appendix D. If users of City of Farmington facilities and services believe the City has riot provided reasonable accommodation, they have the right to file a grievance. In accordance with 28 CFR 35.107(b),the City has developed a grievance procedure for the purpose of the prompt and equitable resolUtion of citizens'complaints, concerns,comments, and other grievances. This grievance procedure is outlined in Appendix D. Monitor the Progress This document will continue to be updated as Conditions within the City evolve. The ADA Transition Plan and accessibility information will be on the City's website (www.farmingtommn.gov). Improvements to accessible facilities will be updated in the Capital Improvement Plan and other regular updates to the City Council. 8 cave FARMINGTON Appendices A. Self-Evaluation Results B. Agency ADA Design Standards and Procedures C. Contact Information D. Grievance Procedure E. Complaint Form F. ADA Public Notice G. Public Outreach 9 FARMINGTON Appendix A - Self-Evaluation Results This initial self-evaluation of pedestrian facilities yielded the following results: • Tier 1 (GREEN)—250(34%) • Tier 2 (YELLOW)—346 (66%) • Tier 3 (RED)—3 (0.004%) Pedestrian Ramp Tier Ratings •Tier 1 Tier 2 ■Tier 3 The following maps detailing how pedestrian ramps are categorized can also be found at www.farmingtommn.gov. 10 CITY OF FARMINGTON CTY O FARMINGP)N Farmington ADA Transition IIln�iia.t Irii .�•41\irl.r.: - I �I� ,y, Si iuO -� 1 �• 1 EILr":!!'11..1.':1141.4. 4 i .= 1411 LI ff 11 ■ •ny��bra align=VS!apI If'LT I ■ _� _y- : eriT i w t rs•ou arc -_ -ee..o.1 ■ _ 1 ,E\EYEJWAY� EC4GI,•i r`i ��� 1 Iia / tF`� l) M1IF4glO e/ 4 1 ;p1 1¢NOETWI'� / .) ■ I I g et eaRo � G I� I IPHER PIM C,sT (;� iga ) I L j• o� P ¢ �� ■ 'w c 'La t I - - I.--• .:.'.." a� 1`IIv� P , 1 FS 1, E. 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C il • -11 .25T41,STW .r �Legeb ��ff I f 111111 nd �� t.. �T • Tier 1 - Good (250) f�� z is i F `JI O Tier 2 - Fair (488) • • Tier 3 - Poor (3) f 1 ,T)OpenStreelMap(and)contributors,CC-BY-SA This drawing is neither a legally recorded map nor a survey and is not Intended to be used as one.This drawing is a compilation of records, Information,end data located In various city,county,and state offices and other sources and is to be used for utterance purposes only. The city of Farmington is not responsible for any inaccuracies herein contained. Appendix B -Agency ADA Design Standards and Procedures Design Procedures Intersection Corners The City of Farmington will attempt to construct or upgrade pedestrian ramps and intersections to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for an intersection corner to achieve full accessibility within the scope of any project.Those limitations will be noted and those intersection corners will remain on the transition plan. As future projects or opportunities arise,those intersection corners shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not,each intersection corner shall be made as compliant as possible in accordance with the judgment of City staff. Sidewalks/Trails The City will attempt to achieve compliance with the construction or upgrade of trails and sidewalks within all capital improvement projects. There may be limitations which make it technically infeasible for segments of sidewalks or trails to achieve full accessibility within the scope of any project.Those limitations will be noted and those segments will remain on the transition plan. As future projects or opportunities arise,those segments shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not,every sidewalk or trail shall be made as compliant as possible in accordance with the judgment of City staff. Traffic Control Signals All traffic control signals in the City of Farmington are currently owned and operated by MnDOT or Dakota County. The City will work with these agencies and attempt to construct and upgrade traffic control signals to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for individual traffic control signal locations to achieve full accessibility within the scope of any project.Those limitations will be noted and those locations will remain on the transition plan. As future projects or opportunities arise,those locations shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not,each traffic signal control location shall be made as compliant as possible in accordance with the judgment of City staff. Bus Stops and Other Transit Facilities There are currently no other transit facilities present within the limits of the City of Farmington. The City of Farmington will work with transit providers to ensure that future facilities meet all appropriate accessibility standards. 11 crry op.� FARMINGTON Other policies,practices and programs Policies, practices and programs not identified in this document will follow the applicable ADA standards. Design Standards The City of Farmington generally follows the guidelines identified in PROWAG, as adopted by the Minnesota Department of Transportation (MnDOT),when practical and feasible. 12 CITY OF FARMINGTON Appendix C - Contact Information ADA Title II Coordinator Name: Katy Gehier or current Public Works Director Address: 430 Third Street Farmington, MN 55024 Phone: 651-280-6840 Fax: 651-280-6839 E-mail: kgehler@farmingtonmn.gov Public Right of Ways ADA Implementation Coordinator Name: Katy Gehier or current Public Works Director Address: 430 Third Street Farmington, MN 55024 Phone: 651-280-6840 Fax: 651-280-6839 E-mail: kgehler@farmingtommn.gov 13 -crrvoc FARMINGTON Appendix D - Grievance Procedure City of Farmington Grievance Procedure under the Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Farmington. The City of Farmington's Personnel Policy governs employment-related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address,phone number of complainant and location, date,and description of the problem.Alternative means of filing complaints,such as personal interviews or a tape recording of the complaint,will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as scion as possible but no later than 60 calendar days after the alleged violation the ADA Coordinator listed in Appendix C. Within 30 calendar days after receipt of the complaint,the City of Farmington ADA Coordinator or their designee will meet with the complainant to discuss the complaint and the possible resolutions.Within 30 calendar days of the meeting,the City of Farmington ADA Coordinator or their designee will respond in writing,and where appropriate, in a format accessible to the complainant,such as large print, Braille,or audio tape.The response will explain the position of the City and offer options for substantive resolution of the complaint. If the response by City of Farmington ADA Coordinator or their designee does not satisfactorily resolve the issue,the complainant and/or his/her designee may appeal the decision within 30 calendar days after receipt of the response to the City of Farmington Administrator or their designee. Within 30 calendar days after receipt of the appeal, City of Farmington Administrator or their designee will meet with the complainant to discuss the complaint and possible resolutions. Within 30 calendar days after the meeting,the City of Farmington Administrator or their designee will respond in writing, and,where appropriate,in a format accessible to the complainant,with a final resolution of the complaint. All written complaints received by City of Farmington ADA Coordinator or their designee, appeals to City of Farmington Administrator or their designee, and responses from these two offices will be retained by the City of Farmington for at least three years. 14 are or FARMINGTON City of Farmington Grievance Procedure Those wishing to file a formal written grievance with the City of Farmington may do so by one of the following methods: Internet Visit the City of Farmington website (www.farmingtommn.gov) and click the "ADA" link to the ADA Grievance Form.A copy of The ADA Grievance Form is included in Appendix E. Telephone Contact the pertinent City staff person listed in the Contact Information section of Appendix C to submit an oral grievance.The staff person Will complete and submit the ADA Grievance Form on behalf of the person filing the grievance. Paper Submittal Contact the pertinent City staff person listed in the Contact Information section of Appendix C to request a paper copy of the county's grievance form,complete the form, and submit it to the ADA Coordinator.The ADA Grievance Form will ask for the following information: • The name, address,telephone number,and email address for the person filing the grievance • The name,address,telephone number, and email address for the person alleging an ADA violation (if different than the person filing the grievance) • A description and location of the alleged violation and the nature of a remedy sought, if known by the complainant. • If the complainant has filed the same complaint or grievance with the United States Department of Justice (D0J), another federal or state civil rights agency, a court,or others,the name of the agency or court where the complainant filed it and the filing date. The City will acknowledge receipt of the grievance to the complainant within 15 working days of its submittal. City will also provide to the complainant within 15 working days of its submittal; 1) a response or resolution to the grievance or; 2)information on when the complainant can expect a response or resolution to the grievance. If the grievance filed does not concern a City of Farmington facility,the City will work with the complainant to contact the agency that has jurisdiction. 15 FARMINGTON Within 60 calendar days of receipt, a City of Farmington staff person will conduct an investigation necessary to determine the validity of the alleged violation.As a part of the investigation,the staff person would conduct an engineering study to help determine the City's response.The staff person will take advantage of department resources and use engineering judgment, data collected, and any information submitted by the resident to develop a conclusion.A staff person will be available to meet with the complainant to discuss the matter as a part of the investigation and resolution of the matter.The City will document each resolution of a filed grievance and retain such documentation in the department's ADA Grievance File in accordance with state and federal law. The City will consider all specific grievances within its particular context or setting. Furthermore,the City will consider many varying circumstances including: 1)the nature of the access to services, programs, or facilities at issue;2)the specific nature of the disability;3)the essential eligibility requirements for participation;4)the health and safety of others: and 5)the degree to which an accommodation would constitute a fundamental alteration to the program, service, or facility,or cause an undue hardship to the City of Farmington. Accordingly,the resolution by the City of Farmington of any one grievance does not constitute a precedent upon which the county is bound or upon which other complaining parties may rely. File Maintenance The City shall maintain ADA grievance files in accordance with state and federal laws. Complaints of Title II violations may also be filed with the DOJ within 180 days of the date of discrimination. In certain situations, cases may be referred to a mediation program sponsored by the Department of Justice (DOJ).The DOJ may bring a lawsuit where it has investigated a matter and has been unable to resolve violations. For more information, contact: U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Disability Rights Section-NYAV Washington, D.C. 20530 www.ada.gov (800)514-0301 (voice—toll free) (800)514-0383 (TTY) 16 crrvor FARMINGTON Title II may also be enforced through private lawsuits in Federal court. It is not necessary to file a complaint with the DOJ or any other Federal agency,or to receive a"right-to-sue" letter, before going to court. 17 —.•—arrow-- FARMINGTON Appendix E - Complaint Form 18 cnvoc FARMINGTON City of Farmington Title II of the American with Disabilities Act Section 504 of the Rehabilitation Act of 1973 Discrimination Complaint Form Instructions: Please fill out this form completely, in black ink or type. Sign and return to the ADA Coordinator at the address in Appendix C. Attach additional sheets if necessary. Complainant: Address: City,State, and Zip Code: Telephone (Home): Telephone(Business): Person Discriminated Against: (if other than the complainant) Address: City,State, and Zip Code: Telephone(Home): Telephone(Business): Government,or organization,or institution which you believe has discriminated: Name: Address: County: City: State and Zip Code: Telephone Number: When did the discrimination occur? Date: 19 art oF FARMINGTON Describe the acts of discrimination providing the name(s)where possible of the individuals who discriminated(attach additional pages if necessary): Have efforts been made to resolve this complaint through the internal grievance procedure of the government, organization,or institution? Yes No If yes: what is the status of the grievance? Has the complaint been filed with another bureau of the Department of Justice or any other Federal,State,or local civil rights agency or court? Yes No If yes: Agency or Court: Contact Person: Address: City,State, and Zip Code: Telephone Number: Date Filed: Do you intend to file With another agency or court? Yes No Agency or Court: Address: City,State and Zip Code: Telephone Number: Additional space for answers: Signature: Date: 20 crrvoi:--- FARMINGTON Appendix F -ADA Public Notice As part of the ADA requirements the City/County has posted the following notice outlining its ADA requirements: Public Notice In accordance with the requirements of title II of the Americans with Disabilities Act of 1990, the City of Farmington will not discriminate against qualified individuals with disabilities on the basis of disability in City's services, programs,or activities. Employment:The City does not discriminate on the basis of:disability in its hiring or employment practices and complies with all regulatios promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act(ADA). Effective Communication:The City will generally, upon request,provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs,services, and activities,including qualified sign language interpreters,documents in Braille,and other ways of making information and communications accessible to people who have speech,hearing,or vision impairments. Modifications to Policies and Procedures:The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs,services,and activities.For example,individuals with service animals are welcomed in City offices, even`where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication,or a modification of policies or or rocedures toparticipate in a City program,service,or activity,should contact the office of Katy Gehler as soon_as possible but no later than 48 hours before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services,or impose an undue financial or administrative burden. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy,such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. 21 CITY OF FARMINGTON Appendix G - Public Outreach Insert Summary of Public Outreach here: Insert Outreach agenda's and sign in info, as well as notification and invite strategy. 22 •---ciTyof•--r— FARMINGTON v ittRir , City of Farmington `� a 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' ►,.,� ' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: 2018 Interfund Transfers Review and Expenditures Discussion DATE: April 8, 2019 INTRODUCTION Transfers of money between funds occur for various reasons. The following is not an exhaustive list,but will provide you with some examples. • Sometimes transfers are made as part of a long-term funding strategy often in conjunction with a capital improvement plan(CIP). Some specific city examples would be transfers made to the sealcoating,building maintenance, and trail maintenance. • The city may want to save money over several years for a larger purchase(such as the fire engine)or recurring replacement purchases (for example, items replaced on rotation schedules, such as police and fire equipment). • Transfers are made when the city invests its liquor stores community improvement funds. • Administrative transfers provide for the reimbursement of human resource and administrative costs incurred in one fund for the benefit of another fund.Another type of administrative transfer would be more house-keeping in nature, for example completing closing entries for accounts that are no longer needed. • Finally,no matter how comprehensive and well thought out the city's budget or current year plan may be new, unanticipated opportunities often present themselves. During year-end staff reconciles the actual transfers which were made to the budgeted amounts. The differences are identified and reviewed with you. Reviewing this information annually also provides an excellent opportunity for you to see the positive impacts you have had with these transfers. DISCUSSION The attached comprehensive schedule details the interfund transfers that occurred during 2018. The transfers are grouped into four color-coded categories. • Gray—Amounts highlighted in gray represent amounts that were included in the 2018 budget and transferred accordingly. • Yellow—Included in the yellow cells are amounts which were listed as transfers for budget purposes. These amounts were for interfund loans. For accounting purposes these amounts are not recorded as transfers, rather they are recorded as interfund receivables and payables. The city's budgeting process is for revenues and expenditures. We include these items as transfers in the budgeting process so it is clear to council we envision these types of transactions and they are part of the budgeted activities. • Maroon— These transfers occurred during the year but were not included in the 2018 budget. Many of these items were discussed with the city council during the year. One example would be using liquor store proceeds for the north entrance sign lighting. • Orange— These represent amounts that were included in the 2018 budget,but not listed as transfers. For accounting purposes these amounts are included as transfers. One example would be the insurance deductible replenishment. There are explanations for many of the amounts are included in your packet. The row(numbers)and column (letters)references have been included in the spreadsheet. This will enable you to cross-reference the cell on the worksheet with the corresponding comment on the following pages. The 2018 General Fund budget fared well throughout the year. There were several revenue line items (e.g. permit revenue)that exceeded budget and several expenditure areas (e.g. natural resources vacant position until April 2018)that were under budget. A more in depth review of the 2018 financial statements will be provided to you at a subsequent city council meeting. After ensuring the General Fund fund balance meets the city's minimum 40%of the following year's expenditures and setting aside funds to provide for a possible increase in 2018 expenditures, staff would like to propose adding additional transfers. These transfers would take into consideration city council's desire to provide tax levy relief and address items which are underfunded. It is anticipated that there is roughly $900,000($600,000 from 2018 and $300,000 from 2017)above the 40% General Fund balance for year- ended 2018. BUDGET IMPACT Budget variances have been explained above. ACTION REQUESTED • Review the material presented, ask questions and provide direction to staff. • You will be asked to approve the comprehensive list of transfers during your regular April 15, 2019 city council meeting. ATTACHMENTS: Type Description D Backup Material 2018 Operating Transfers ; ■ § R § ® s „ § . ® ; ! ! ««; • f ( § ® 2 ® \ ( 2 / ) } / \ } ) [ % rz:fl }&8 \ \ / • §I) ])) \ ® UL ... . . ! \f ... # /& \ \ \§ (} / . )8 / \/ . ■ Lu _ f!!!!° \• z !!!®£§ A z |,)!#© ! keq ` _ ix l B LU !, .\: ! - « m 1!!am2 § § ! / , !!B 1:411..'!,..P k . , : E/ , , { k _!! ' ° . !rZ /]�!/ � 203 1:1 1111\ a»!= !!! 8 ' !\l;1ai. \ 7f|f :- {§ ) \ \ 2 1111 ` k8 ;l7I : a ! < ; • |I§ 7 ( \} [ R (/i \ \ - u 88888 8 „ } { ! } ! } ! { ! ![ § 8 ; ' ' ' 8 } ] ; § e ! ! m ! ® ! ® ! ® ; 4 ® aa : ; : 2 28 ` § ° 8 ° 8 ` 2 ! § # # E # . . k § . 5E # # # # # RK § | ¥ ± ` ® © ! § ! § i # ■ : ; , lBr # ( (oiclinos3A gVI! PI R = k ) { { k { {{ ) | \ 7 k } \ { / / \ 72 t11 / : | / 5 ® k k : k ) ! \ \ \ \ \ 7s, \ r ) t _ 70 \ \ { { \ j + ! ) f ; ! 2 « | ! | f ! _ m. ) ) $ ; / / 8 2 2 ( \ ; ! 2 \ 2 k ¢ _ - | ! 4 | ; { : 7 { | ) ! % , : ! ] § / # T. / | - - ( \ i | 5 ! ) k ` - f { { » \ j /( ) \ )k _ - o ( ! ' - : - - k TA — \ $ :§ k g kk -j f, ) k | ,k r ; a _ z § Rs± R � - � &J mf E k ) \ k k \\ k . : I : I CP 0 ! Fs Fs ) % % - . ` 1 § f ) \ \ ) \ \ ) ) \ \ \ \ \ ( ( 13 E k - } \ | { i tu | 1 k SI ) ® & « a \ . j k - a , , 2 © ! , ; 7\ 0 H N! n Bk Bk §) !< ) |k \) n, §) _, _, _, � _, . � _, „ !f !\ a/ !/ !I !f a/ of a\ N\ »} !} !f NI 27 !f .t+Ritti City of Farmington x., r, �..p 430 Third Street ogFarmington, Minnesota 651.280.6800 -Fax 651.280.6899 ►*,�rscOr www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Highway 3 Corridor Plan Update(Approximately 7:00 p.m.) DATE: April 8, 2019 INTRODUCTION The consultant team from WSB will present the attached materials related to the Highway 3 Corridor Plan and solicit input from the City Council, EDA and Planning Commission. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Review the attached memo from Eric Maass with WSB and provide feedback at the joint work session. ATTACHMENTS: Type Description o Backup Material WSB Project Memo and Materials wsb, Memorandum To: Farmington City Council Farmington Economic Development Authority Farmington Planning Commission Adam Kienberger,Community Development Director From: Eric Maass,AICP,Project Manager Date: April 3,2019 Re: WSB Project No. 012627-000 Hello, 2 The project team has been progressing on the Highway 3 Corridor Project and is now seeking feedback from the City o Council,EDA,and Planning Commission on the following areas: U - Vision Statement,Goals&Strategies - Massing Studies for Identified Redevelopment Sites m - Land Use&Zoning Recommendations Information on each of those areas is included in this packet for your review prior to the meeting. 0 0 ao Next Steps: - Architectural Design Recommendations - Preliminary Market Feasibility co - Financing Tools and Programs to aid in future development Currently anticipated future meetings and their tentative dates: - Public Open House on Goals,Zoning,Massing Studies —April 22nd - Public Open House on Draft Plan- May 13t - EDA/PC Meeting on Draft Plan—May 23rd - CC Meeting on Plan—June 17"' J 0 a w z z 0 0 co w F 5 U) w z w z w X 0 r K:\012627-000\Admin\Docs\Community Engagement\Meetings\CC_EDA_PC April Update_Memo.docx Key Themes from Community Engagement: 1. Desire to see a more attractive corridor that positively reflects on the rest of the City. 2. Interest in encouraging development and redevelopment of key properties within the corridor. 3. Signage and wayfinding should exist along into downtown Farmington 4. Bike and pedestrian accessibility are limited and insufficient and residents have concerns about vehicle safety and functionality throughout the corridor Vision Statement for Highway 3 An attractive and vibrant corridor that positively reflects on the City, assists in economic growth,and provides a safe and efficient mode of transportation for area residents and visitors. Goals&Strategies: Goal#1-Improve the attractiveness and visual cohesiveness of the corridor. • Short Term Strategies o Develop design standards for the Highway 3 corridor that guides future redevelopment. o Engage with property owners to clean up nuisance properties through proactive code enforcement. • Mid Term Strategies o Utilization of Community Development Block Grant(CDBG), and Dakota Community Development Agency(CDA) loan and grant programs to assist in the clean up of low to moderate income residential properties. o Consider developing an incentive program for Highway 3 properties similar to the Downtown Façade Improvement Program. • Long Term Strategies o Encourage activation in existing commercial areas through community events. o Continue coordination with Castle Rock and Empire Township on Orderly Annexation Agreements. Goal#2-Facilitate redevelopment and support of a vibrant corridor. • Short Term Strategies o Review existing land use designations and update to reflect a corridor that emphasizes a mix of uses. • Mid Term Strategies o Leverage grant programs to provide redevelopment grants that encourage property owners to invest in redevelopment and revitalization. • Long Term Strategies o Promote the economic and physical health of the corridor as a means to strengthen connections to businesses with the corridor and to expand and diversify the tax base. Goal#3-Implement signage and wayfinding along the corridor that drives visitors to Downtown Farmington. • Short Term Strategies o Work within MnDOT guidelines and templates for signage within MnDOT right-of- way. • Mid Term Strategies o Design and build gateway/corridor monuments, public art or wayfinding that encourage visitors to explore downtown Farmington. • Long Term Strategies o Utilize the downtown identity and wayfinding throughout the Highway 3 corridor (along the highway and on bike and pedestrian trails. Goal#4-Evaluate opportunities for better functionally and safety for vehicle traffic and continue to plan for accessible,continuous,and separated bikeways and sidewalks. • Short Term Strategies o Implement the City's bikes and sidewalks citywide master plan in the Highway 3 corridor. • Mid Term Strategies o Identify areas where City sidewalks and trails require upgrading or resurfacing. o Continue to facilitate discussions with MnDOT and Dakota County partners about potential improvements within MnDOT right-of-way. • Long Term Strategies o Support and actively participate in future MnDOT and Dakota County efforts regarding technical analysis of the corridor. o Continue to coordinate with Castle Rock and Empire Townships. �` sti t c',,,,:-:4;4:t t , ...;-.-.,-.°7c*,:f,„1.'"7't- --7t.--'7--'', .-.,-,---. . 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(� 1-- az LLo QZ 0 Cl)- &)Ft' oLLQ z . 0. �Wm0 2 Z3 VJ �- Z W Q 500 Q a 0 0 0 �A. d Y < �S� o �2ZO2 Cr)VJ >> SFV �LLW L— S 0 � � �W �O = 20 8m w�C Q �' o�g ZW zW Jaz WO~ 2 U " —�c9Q 1n� �� FZ USO v� c� Q ~s Wo `� `� Q Q�� `1 �J Ud' w c+s N 2_ m QLL N m Q OR m c g T E Legend 2-2 PossibleZoningChanges �I ' .11r Project Area - • I City Boundary _ i Parcels – , , Zoning District A-1 (Agriculture) � I B-1 (Highway Business) i m. B-2 (Downtown Business) ,} ����1�}���.�1�+ B-3 (Heavy Business) : , ,,`C,l,4`QNBw1���< • �������%������r��%�< B-4 (Neighborhood Business) ♦������������f Business/Commercial Flex f – :14 I-1 (Industrial) i. IP (Industrial Park) Mixed-Use - P/OS (Park/Open Space) R-1 (Low Density Residential) " . _ =z R-2 (Low/Medium Density Residential) °'} _ __ 4�''-- 11111111111111114 R-3 (Medium Density Residential) ' R-5 (High Density Residential) R-D (Downtown Residential) R-T (Downtown Transitional Mixed Use) ROW (Right-of-Way) .; , = .".------ —1''- 41111111111111111111 SSC (Spruce Street Commercial) >���• rimy. •.gyp*. . 2;%''''''4' I r .i.F. 7. ' , , _'1 1 • • • o �• •0 •• I! •• Miles " 0 0.03 0.06 A Legend L-2 PossibleZoningChanges 411114 ;..ir Project Area L__]City Boundary Parcels Zoning District A-1 (Agriculture) B-1 (Highway Business) B-2 (Downtown Business) ,M B-3 (Heavy Business) B-4 (Neighborhood Business) . Business/Commercial Flex I-1 (Industrial) _ IP (Industrial Park) ,/14 Mixed-Use P/OS (Park/Open Space) R-1 (Low Density Residential) I R-2 (Low/Medium Density Residential) R-3 (Medium Density Residential) R-5 (High Density Residential) R-D (Downtown Residential) _ p4 `ry �•13 • �°J ~ �R R-T (Downtown Transitional Mixed Use) ���������4������ ROW (Right-of-Way) ���1 ' SSC (Spruce Street Commercial) ���j - °'C °110 1 =u 4r il • °0•• . , e. . - W �tJr — Is 4, _. <I itf 5 M \., s,!-.: 4100011.116' I ,... ,_-\ h ry I Y II - �� Miles 1" % i 0 0.03 0.06 (A 41104 City of Farmington 0.04 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '4* www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: 2040 Comprehensive Plan Update DATE: April 8, 2019 INTRODUCTION Staff will provide an update on the 2040 Comprehensive Plan at the work session. DISCUSSION As a review, the city's Comprehensive Plan is the overall guiding document for the city that determines community goals and aspirations in terms of community development. The Comprehensive Plan expresses and regulates public policies on such things as transportation, utilities, land use,recreation, and housing. The city is governed by Minnesota Statutes Chapters 462(Municipal Planning Act)and 473 (Metropolitan Land Use Planning Act). Chapter 462 states that cities can do planning and sets forth a process for plan adoption and amendment(i.e., at least 1 public hearing must be held and must be approved by at least 2/3rd vote of City Council Members). Chapter 473 requires cities in the 7-county Metro Area to have a Comprehensive Plan and to update that plan every 10 years. Chapter 473 also requires that if an official control(i.e., zoning ordinance, subdivision regulations, zoning map, etc.)is in conflict with the Comprehensive Plan as a result of an amendment to said plan the affected controls must then be amended by the city within 9 months following approval of the Comprehensive Plan Amendment so as not to be in conflict with the Comprehensive Plan. The 10 year cycle for Comprehensive Plan update began when the Met Council issued System Statements for every community in the 7-county Metro Area in September 2015. The system statement is a customized document for each community that informs how the community is affected by the Met Council's policy plans for regional systems and to assist in amending its Comprehensive Plan. Once system statements are issued, communities have 3 years to complete the update and have it approved by the Met Council. Over the last two years, city staff and consultants have worked to prepare a draft plan for the 2040 update. This work included holding various open houses and pop up events, as well as an online survey. A draft plan has been developed and was submitted to adjacent and affected jurisdictions on June 4, 2018. The comment period on the draft plan ended on December 5, 2018. The Planning Commission held the public hearing for the draft 2040 Comprehensive Plan on December 11, 2018 and recommended approval of the draft plan to the City Council. However, due to receiving preliminary comments from the Met Council after the comment period had ended(and after the public hearing had been held)the city was unable to make the necessary revisions and submit the plan to the Met Council by the December 31, 2018 submission deadline. Due to the city not being able to meet the submission deadline mentioned above an extension was granted by the Met Council. The extension runs through June 30, 2019. Refinements to the plan.are currently underway to ensure a complete submittal to the Met Council by June 30, 2019. These refinements will likely include components from the TH 3 Corridor Plan. The Met Council will then have 120 days to review,provide comment, or approve the city's update. If approved by the Met Council, the city will have to officially adopt the 2040 Comprehensive Plan by City Council resolution. Once the plan is adopted by the City Council the city will have nine months to update and submit to the Met Council any ordinances and official controls intended to help implement the 2040 update. This will include revising the zoning code and zoning map as needed to be in compliance with the 2040 update. BUDGET IMPACT TBD ACTION REQUESTED No action is being requested, however,please ask any questions that you may have regarding the 2040 Comprehensive Plan Update and the process outlined above.