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Home My WebLink About10.04.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING October 4, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Introduce New Employee - Solid Waste 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/20/04 Regular) b) Adopt Resolution - Approve Gambling Event Permit - Administration c) Adopt Resolution - Accept Donation to Park Improvement Fund - Parks and Recreation d) Accept Resignation Heritage Preservation Commission - Administration e) Adopt Resolution - Appointing Election Judges, General Election- Administration f) School and Conference - Fire Department g) School and Conference - Fire Department h) Capital Outlay - Parks i) Approve Agreement with Park Planning Consultant - Parks and Recreation j) Accept Resignation Finance - Human Resources k) Approve Assessment Methodology and Agreements - Southeast Trunk Utility Project - Engineering I) Approve Easement Acquisition - Southeast Trunk Utility and Pond Project - Engineering m) Approve Bills 8. PUBLIC HEARINGS a) Sealcoat Project Assessment Hearing - Engineering 9. AWARDOFCONTRACT Action Taken Introduced Approved R76.;.04 R77-04 Accepted R78..04 Approved Approved Information Received Approved Accepted Approved Approved Approved R79..04 - ~~ 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Dakota County 2005-2009 CIP - Engineering b) Adopt Ordinance - Erosion Control- Community Development 11. UNFINISHED BUSINESS a) Adopt Resolution - Comprehensive Plan Amendment Regarding Existing and Proposed Park, Trail and Open Space Plan Map - Parks and Recreation b) Approve Thoroughfare Plan - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN -~_...... ~ ....... City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING October 4, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Employee - Solid Waste 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/20/04 Regular) b) Adopt Resolution - Approve Gambling Event Permit - Administration c) Adopt Resolution - Accept Donation to Park Improvement Fund - Parks and Recreation d) Accept Resignation Heritage Preservation Commission - Administration e) Adopt Resolution - Appointing Election Judges, General Election- Administration f) School and Conference - Fire Department g) School @Ild Conference - Fire Department h) Capital Outlay - Parks i) Approve Agreement with Park Planning Consultant - Parks and Recreation j) Accept Resignation Finance - Human Resources k) Approve Assessment Methodology and Agreements - Southeast Trunk Utility Project - Engineering I) Approve Easement Acquisition - Southeast Trunk Utility and Pond Project - Engineering m) Approve Bills 8. PUBLIC HEARINGS a) Sealcoat Project Assessment Hearing - Engineering 9. AWARD OF CONTRACT Action Taken Pages 1-10 Pages 11-12 Pages 13-14 Pages 15-16 Pages 17-20 Page 21 Pages 22-26 Pages 27-28 Pages 29-36 Page 37 Pages 38-44 Pages 45-46 Page 47 Pat:es 48-53 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Dakota County 200S-2009 CIP - Engineering b) Adopt Ordinance - Erosion Control - Community Development 11. UNFINISHED BUSINESS a) Adopt Resolution - Comprehensive Plan Amendment Regarding Existing and Proposed Park, Trail and Open Space Plan Map - Parks and Recreation b) Approve Thoroughfare Plan - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN la- COUNCIL MINUTES REGULAR September 20, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Fogarty, Soderberg Cordes, Fitch Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Jim Atkinson, Assistant City Planner; Tina Schwanz, Planning Intern; Cynthia Muller, Executive Assistant David McKnight, Mike Zitek, Chad Rognlie, Anthony Pena, Mike Helgestad, Dale Aukee, David Pritzlaff 4. APPROVE AGENDA City Administrator Urbia added the following supplemental items: lOb) A revised Encroachment and Maintenance Agreement between the City and Farmington Lanes. lla) Great River Energy Power Line Routing Options - Community Development 11 b) Consider Authorizing 20Sth Street to TH3 Feasibility Report - Engineering 12a) Farmington/Castle Rock Joint Planning Board - Community Development Councilmember Soderberg pulled 7m) Preliminary Tanker Truck Inspection - Fire Department for discussion. Councilmember Fogarty pulled item 7a) Council Minutes 9/7/04 Regular to abstain. MOTION by Soderberg, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. Dick Graelish, 1020 3rd Street, donated a U.S. Flag to the City. 7. CONSENT AGENDA MOTION by Soderberg, second by Fogarty to approve the Consent Agenda as follows: b) Received Information Parks and Recreation Commission Minutes - Parks and Recreation Council Minutes (Regular) September 20, 2004 Page 2 c) Received Information Capital Outlay - Parks d) Approved On-Sale Beer License New Moon Buffet - Administration e) Approved Appointment Recommendation Solid Waste - Human Resources t) Adopted RESOLUTION R72-04 Scheduling Assessment Hearing Main Street Project - Engineering g) Approved School and Conference - Fire Department h) Adopted RESOLUTION R73-04 Calling G.O. Water Revenue Bonds of 1997 and G.O. Improvement Bonds of 1997 - Finance i) Received Information August 2004 Financial Report - Finance j) Adopted RESOLUTION R74-04 Scheduling Project Hearing Spruce Street Extension Project - Engineering k) Approved Extension of Fire Wise Dry Hydrant Grant - Administration I) Approved Application for Fire Prevention Grant - Fire Department n) Adopted ORDINANCE 004-518 Zoning Map Amendment - Rezone Property from A-I to R-l- Parkview Ponds - Community Development 0) Approved Bills APIF, MOTION CARRIED. a) MOTION by Soderberg, second by Ristow to approve Council Minutes (9/7/04 Regular). Voting for: Ristow, Soderberg. Abstain: Fogarty. MOTION CARRIED. m) Preliminary Tanker Truck Inspection - Fire Department Councilmember Soderberg understood the tanker was ready for inspection and there were four members going on the inspection. He asked why there were four people going for the inspection. Fire Chief Kuchera stated there were four people that went to the factory to inspect the pumper truck. Developing the specifications for the tanker truck was a very difficult task. This was done over two years. The bids were rejected the first time as they came in too high. The goal of the committee was to put together a vehicle that would carry as much water as it could with the money they had. They were successful in doing this. Not only is this a tanker, it is also a pumper. It is a vacuum type tank where water can be removed from various waterways in the townships they serve. Every committee member would welcome having the truck come here before painting for inspection, but that will not happen. They expect this truck to be used for 20 years. They need to have the expertise of four people to review the truck. They are going to the factory only once due to the budget. They have communicated by phone, fax, and e-mail. The cost of the trip is $1400. The original estimate was $1000 more. They were able to obtain reduced rates on airfare. Councilmember Soderberg stated he wanted to be consistent with the number of people going. MOTION by Fogarty, second by Soderberg approving the preliminary tanker truck inspection. APIF, MOTION CARRIED. Mayor Ristow noted the four members are donating their time to go on the inspection. Council Minutes (Regular) September 20, 2004 Page 3 8. PUBLIC HEARINGS a) Approve On-Sale Wine License New Moon Buffet - Administration New Moon Buffett has submitted an application for an On-Sale Wine License. All forms and fees have been received. MOTION by Fogarty, second by Soderberg to close the public hearing. APIF, MOTION CARRIED. MOTION by Soderberg, second by Fogarty approving an On-Sale Wine License for New Moon Buffet, Inc. APIF, MOTION CARRIED. b) Approve Conditional Use Permit Garvey/Empey Properties - Community Development Mr. Colin Garvey and Ms. Judith Empey have applied for a conditional use permit to begin grading on properties in Castle Rock Township. The properties are south ofHwy 50 and east ofHwy 3. The annexation process for these properties has begun. There are several conditions listed with the permit: 1. The CUP will not be effective and no grading shall occur until the entire annexation process has been completed. 2. The applicant must obtain final City approval of the rough grading plan from the City Engineer. 3. The applicant must pay any applicable fees and surety in an amount approved by the Director of Public Works, and comply with any other reasonable conditions imposed by the Director of Public Works. 4. All excavation and grading activities must be consistent with plans submitted to and approved by the Director of Public Works. 5. The applicant assumes all risk involved with grading a site before final plat and street and utility plan approval. Any changes to the grading of a site, including any corresponding costs necessitated by the resolution of any design issues identified during the approval process for the final plat and street and utility construction plans, are the sole responsibility of the applicant. MOTION by Soderberg, second by Fogarty to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Soderberg approving the Conditional Use Permit to allow excavating/grading to begin on the Garvey/Empey properties with the above conditions. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Award Rescue Truck - Fire Department There were four bids received. The committee determined that E-ONE Manufacturing met and in a number of areas exceeded the bid specs and had the lowest bid amount. MOTION by Soderberg, second by Fogarty awarding the bid for the rescue truck to E-ONE Manufacturing. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Tamarack Ridge Carriage Homes Solid Waste Inquiry - Administration There was a request from the management of Tamarack Ridge Carriage Homes to opt out of solid waste collection. Staff provided a range of options, but Council Minutes (Regular) September 20, 2004 Page 4 recommended against opting out of solid waste collection by the City. Council agreed with staff's recommendation. b) Consider Maintenance Agreement - Farmington Lanes - Engineering City Attorney Jamnik stated Council had approved a special installation to allow angle parking in front of Farmington Lanes. An Encroachment and Maintenance Agreement has been drafted. The agreement combines the assessment agreement and waiver ofthe assessment for the improvement and cost of the special installation at the beginning of the agreement, as well as clarifies under what conditions the special installation would be removed and the street restored to the normal design standards. It locks down the assessment, guarantees the payment of the cost of the special installation in accordance with Council's previous actions, and specifies there is a maintenance agreement that requires the property owner to maintain the boulevard area and provides for the City to enter and maintain it and charge it back to the owner in the eventuality they do not do that. It will run with the land and future property owners. MOTION by Soderberg, second by Fogarty to approve the Encroachment and Maintenance Agreement with Farmington Lanes. APIF, MOTION CARRIED. c) Approve Change Order Southeast Area Utility Trunk Project - Engineering This change order would allow for the City to be covered in the case remaining negotiations with Castle Rock Bank would not be accomplished this fall. Staff wanted to have this approved in case it is needed. It is not in effect until it is signed. The cost to the City for remobilization and dewatering costs would be in the amount of $SO,OOO. The City would then explore options regarding the acquisition of the property. The change order would require the utilities be done by June 1, 200S. MOTION by Fogarty, second by Soderberg to approve, contingent on the failure to reach an agreement with Castle Rock Bank, Change Order #1 for the Southeast Area Trunk Utility and Pond Improvements in the amount of$SO,OOO. APIF, MOTION CARRIED. d) Comprehensive Plan Amendment Regarding Existing and Proposed Park, Trail and Open Space Plan Map - Parks and Recreation Staffhas reviewed the map based on MUSA allocations. There have been additional trails added in the Garvey/Empey properties and also a four-acre park. In the Devney/Winkler property staff proposes extending the trail around the periphery of the properties and tie the trails into the prairie waterway and into the Bristol Square development. A park will be located on both parcels. On the Murphy property trails are shown around the periphery ofthe property, crossing through the middle of the development and additional parkland. The final property is the Cahil1/Rother property. A trail is shown around the periphery of the property along with a three-acre park. A trail is also shown along the west side of Denmark Avenue. City Attorney Jamnik stated this item requires 2/3 vote ofthe entire Council. As two Councilmembers were absent, the vote on this item had to be tabled to the Council Minutes (Regular) September 20, 2004 Page 5 next Council Meeting. MOTION by Fogarty, second by Soderberg to table this item and item 10f) Approve Thoroughfare Plan to the October 4, 2004 Council Meeting. APIF, MOTION CARRIED. e) Amend Section 10-6-4 of the Zoning Code to Include Commercial Vehicle Parking on Private Property in Residential Districts - Community Development Staff has received complaints regarding commercial vehicles parking on private property in residential districts. There is a class 1 and a class 2 vehicle. The class 1 vehicles are vehicles with a gross vehicle weight rating of more than 18,000 Ibs. The class 2 vehicles are all vehicles other than class 1 vehicles. Any vehicles over 18,000 lbs will not be allowed to park any time day or night on a driveway in a residential district. There is a provision for allowing vehicles performing a service such as landscaping. This ordinance will give the police the ability to resolve these complaints. Councilmember Soderberg asked if 100% opaque for screening has been more thoroughly defined. He also noted the ordinance stated commercial vehicles shall not be parked within 150 ft. of a neighboring residential unit. If there is a 2.5 acre lot, you would have to park the truck in the middle. He felt this eliminates the provision to park in a 2.5 acre lot. If someone were to build with a minimum setback of 6-1 0 ft. from the lot line, it could push your requirement to the other side of the lot and take away your right to park. Staff stated the intention was if there were special circumstances to allow someone to park their vehicle on their property if they had a larger lot. Mr. Elsmer Hoeppner, 27 Walnut Street, stated the parking on the street is the biggest concern. His neighbor's truck is so high you cannot see over it. He fixes it and washes it in the street because his driveway is so small. Ifhis neighbor can still park in the street, he will do that because he does it 90% of the time. The truck is leased from a company in Lakeville and Mr. Hoeppner feels that is where the truck should be kept. Staff replied this ordinance would prohibit him from parking in the driveway, and if they cannot park on the street from 2 a.m. - 5 a.m. he might find another place to put it. Mr. Anthony Pena, 18906 Embry Avenue, stated several times a year there are motorcoaches in town that are fairly big and as it stands now you can get a permit to park. Will that still be allowed? You can park a semi-tractor trailer if it will not be there more than 48 hours. Staff replied that falls under the police ordinance. A vehicle under 15,000 Ibs can apply to the police department ifit is not to be parked for more than 3 days. The permit can only be issued with the written consent of adjacent property owners. Police Chief Siebenaler stated that pertains to on-street parking. This ordinance does not address on-street parking. Nothing will be changed as far as the authorized police permit. On-street parking is covered under separate ordinance. This covers parking in the driveway only. If Council Minutes (Regular) September 20, 2004 Page 6 it is licensed as a commercial vehicle, it would be restricted from parking on private property. Most motorhomes are not issued as commercial vehicles. Mr. David Pritzlaff, 20255 Akin Road, stated unless the on-street ordinance can be added to this, this will not help Mr. Hoeppner. He suggested adding on-street parking to this ordinance. Streets are not big enough for semi-parking. Community Development Director Carroll stated there is a notice issue involved. The notice did not include on-street parking. That change could be made at a later time. MOTION by Soderberg, second by Fogarty to adopt ORDINANCE 004-519 amending Title 10, Chapters 2 and 6 of the Farmington City Code, concerning off-street parking of commercial vehicles. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Great River Energy Power Line Routing Options - Community Development Great River Energy, Xcel Energy, and others are planning on putting in new power lines in the FarmingtonlEmpire area. The EQB will have to make the final decision on the routing permit. There were some alternatives suggested for a portion of the route. The original proposal from GRE was to come in from the east and go between the American Legion and the bus garage and continue up Hwy 3 and across the Rother property. Mr. Rother had the right to submit alternative routes to the EQB, which he did to see if the line across his property could be moved elsewhere. Staff proposed running the line along the railroad right-of-way down to Hwy 3 and then north. Mr. Rother proposed that instead of going north along Hwy 3, that the line continue to follow the railroad right-of-way to the west and go through the commercial district. He submitted two different concept plans. The line would come in from Hwy 3, go along the north line ofthe Dakota County Lumber Company, go down to Pine Street then across the parking lot of the Eagles Club, across the railroad tracks, between Pellicci Hardware and Econo Foods, go into the parkland and cross the river. Great River Energy has looked at this and decided some components would not work. They discussed modifying one of Mr. Rother's alternatives. Staff feels there would be a problem with the portion going through Pellicci Hardware and Econo Foods. Staff was not certain about Council's position for the portion east of the railroad tracks going to Hwy3. Staffhas discussed this with Mr. Dale Aukee, of Great River Energy/Xcel, whether what has been proposed could be modified. Staff felt there would be less opposition if it went behind Pellicci' s which would move it along Pine Street, and avoid the Eagle's Club. Ifit follows Pine Street, to the railroad tracks, it could go straight west, have a new river crossing and hook up with the other proposal, or it could cut to the north. The two advantages are option 1 would address a problem with children coming from the middle school and walking along the railroad tracks and crossing the river. Staff indicated to Great River if they had to do some clearing for a line staff asked if they would allow for a trail to be installed Council Minutes (Regular) September 20, 2004 Page 7 along the cleared area and a bridge for pedestrian access across the river. They said a trail could be installed underneath the cleared area. They did not indicate they would be willing to pay for a bridge, but would be willing to talk about it. Staff asked Council how they felt about the idea of not going up Hwy 3 and across the Rother property, and instead going down the railroad alignment, crossing the railroad tracks and having some sort of connection across the river to the school district property and then west to Akin Road. Mayor Ristow did not like it. It takes in more residential and park area. He would like to keep it out of the residential area. The Rother property is currently farm land and as it is developed, they could see the power lines are there. Councilmember Soderberg did not like the southern route and agreed with Mayor Ristow. Councilmember Fogarty agreed it made sense to put the lines through an area that is not developed. City Administrator Urbia suggested Great River Energy have a meeting with affected residents prior to the hearing. Mr. Dale Aukee, Great River Energy, stated land owners have not been notified at this point. The application contains a list of alternatives to the original route. On Friday, the alternative routes will be assessed by the EQB. Their report will have a feasibility portion and a comment portion. People along the routes will be notified by a letter from Great River Energy. The alternative routes have been on the EQB website for two months. The EQB will assess the alternatives and this will lead to a determination of the route. An Administrative Law Judge will hold a public hearing. The judge will have 30 days to present the findings and then make a recommendation based on the findings and the proposed routes. This recommendation will be given to the EQB. The EQB staffwill then present it to the EQB board. The City's comment will be taken into account in the final determination. The right-of-way needed for the line would be 70 ft, 35 ft. on either side of the line. There is a span of 350-400 ft. between poles. Councilmember Soderberg stated his preference would be the route up Hwy 3 and then west through the Rother property and along Akin Road. He did not like running the line through the commercial area. Staffwill submit a letter to the EQB preferring the original Great River Energy route as modified by the City which proposed running the line down the railroad right-of-way to Hwy 3, west through the Rother property, to Akin Road. b) Consider Authorizing 20Sth Street to TH3 Feasibility Report - Engineering The estimated cost for the feasibility report is $27,650 which would be funded from the Road and Bridge fund. Staff also received a letter from Jerry Rother and Kay Cahill in support of the feasibility report. Councilmember Soderberg stated he still has difficulty on going forward with a feasibility study on a property where the land owners are not sure what they want to do. If they were unanimous on their decision to come into the City, he would not have a problem. There is obviously a split between the land owners. This property was included in the MUSA review. Councilmember Fogarty also wanted to have a unanimous Council Minutes (Regular) September 20, 2004 Page 8 decision from the land owners. Staff noted the land owners do not want to make a decision about annexation until they know what the cost will be and how it will be shared. After further discussion, Councilmember Fogarty stated she could see where the information obtained from this study would be useful on many levels. MOTION by Fogarty, second by Ristow adopting RESOLUTION R75-04 authorizing the preparation of a feasibility report for the extension of 208th Street to Trunk Highway 3. Councilmember Soderberg stated this would easier if the land owners were in agreement one way or the other. If the feasibility study is done and it is time to move forward with the road, will this Council or any other Council start an aggressive annexation process and eminent domain process to complete this project. That is another tough question, but that is the direction this points us. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Farmington/Castle Rock Joint Planning Board - Community Development At a previous meeting Council discussed beginning a series of meetings with Castle Rock representatives. Castle Rock has designated two of their Town Board members to serve on the committee and will also appoint a Planning Commission member from the township. Representing the City would be Community Development Director Carroll and City Engineer. A representative from the Planning Commission will also be appointed and staff suggested a Councilmember should also be on the committee. MOTION by Soderberg, second by Ristow to nominate Councilmember Fogarty to the Joint Farmington/Castle Rock Planning Board. Voting for: Ristow and Soderberg. Abstain: Fogarty. MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Tuesday, September 21, will be the kick-off for the Community Center Steering Committee and encourage people to come. Councilmember Soderberg: The Farmington Lions and Rotary had a sporting clay shoot. It was a great event and a lot of people attended. St. Michaels held their fall festival and a new church in town had a festival. Anchor Bank held a celebration for 110 years. He congratulated all those organizations. Parks and Recreation Director Distad: Meetings are currently being held with the consultant for the community center. There were 14 interviews with various organizations today and there will be 12 more tomorrow with the consultant. City Engineer Mann: As far as the Main Street project, utilities are completed on the west side and they are approaching completion of utilities on the east side. There are 5-7 crews on the job. Council Minutes (Regular) September 20,2004 Page 9 Mayor Ristow: Noticed there is a large catch based lying along Ash Street by 4th Street. Staffwill follow-up. 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 9:00 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~. . <7 r ? ? ~~....ze-e~ ~ ~.?--<./ Cynthia Muller Executive Assistant 7b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Admi1listrat~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Gambling Event Permit - Farmington Sno- Tigers DATE: October 4,2004 INTRODUCTION The Farmington Sno- Tigers is requesting a Gambling Event Permit for a raffle to be held at the Farmington American Legion the second Thursday of each month from January, 2005 through April, 2005. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling permit fees are included in the revenue portion of the 2004 budget. ACTION REOUESTED Consider the attached Resolution granting a Gambling Event Permit to the Farmington Sno- Tigers at the Farmington American Legion, 10 North 8th Street, on the second Thursday of each month from January, 2005 through April, 2005. Respectfully submitted, ~.t1-gc?~ Lisa Shadick Administrative Services Director RESOLUTION NO. R -04 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR FARMINGTON SNO-TIGERS Pursuant to due call and notice thereof, a regular meeting ofthe City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of October 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, Farmington Sno- Tigers have submitted an application for a Gambling Event Permit to be conducted at the American Legion, 10 8th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for Farmington Sno- Tigers to be conducted at 10 8th Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October 2004. Mayor day of October 2004. Attested to the City Administrator SEAL 7c., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administraro~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation Park Improvement Fund DATE: October 4,2004 INTRODUCTION A donation has been received from Anchor Bank of Farmington. DISCUSSION Anchor Bank wishes to make a donation of$100.00 to the Park Improvement Fund. Staffwill communicate the City's appreciation on behalf of the City Council to the Anchor Bank of Farmington for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donation of $100.00 to the Park Improvement Fund from Anchor Bank of Farmington. Respectfully Submitted, ~~ Randy Distad Parks and Recreation Director RESOLUTION No. ACCEPTING DONATION OF $100 TO THE PARK IMPROVEMENT FUND Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of October, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Anchor Bank of Farmington has donated $100.00 to the Park Improvement Fund. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of$100.00 from Anchor Bank of Farmington to the Park Improvement Fund. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 4th day of October 2004. Mayor Attested to the _ day of October 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Admjnistra~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Accept Resignation - Heritage Preservation Commission DATE: October 4, 2004 INTRODUCTION Nathan Estep has submitted his resignation from the Heritage Preservation Commission. DISCUSSION A copy of Mr. Estep's resignation is attached. Staffhas researched the files and has found that we do not have any applications on file for the HPC. The term for this seat is through 1/31/05. This vacancy will be included in the annual Boards and Commissions interview process held in January. ACTION REQUESTED Accept the resignation of Nathan Estep from the Heritage Preservation Commission. Respectfully submitted, Jb~.~a~ Lisa Shadick Administrative Services Director 7e1 Nate Este~ 53052061 St. West Farmington, MN 55024 Dear Lisa: Due to an increase in job responsibility at work, I am unable to commit to the necessary time requirements by the HPC. Please accept my resignation in hopes one with more time to dedicate to the cause will take my place. Best, ;//=~ Nate Estep 100~ XVd gt:Ll tOOZ/91/60 7e.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City AdmIDiSlraW# Lisa Shadick, Administrative Services Director TO: SUBJECT: Adopt Resolution - Appointing Election Judges, General Election DATE: October 4, 2004 INTRODUCTION The General Election is Tuesday, November 2,2004. Based upon State Statute 204B.21, subd 2, election judges must be appointed at least 25 days before that election. DISCUSSION The attached resolution appoints judges and designates polling places for Precincts 1,2, 3, and 4 for the General Election. BUDGET IMPACT Election costs are included in the 2004 budget. ACTION REQUIRED Adopt the attached resolution appointing election judges and designating polling places. Respectfully submitted, ::r;aLd< 4/tad~ Lisa Shadick Administrative Services Director RESOLUTION NO. APPROVING LIST OF ELECTION JUDGES AND DESIGNATING POLLING PLACES FOR GENERAL ELECTION OF NOVEMBER 2,2004 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City the 4th day of October, 2004 at 7:00 p.m. Members present: Members absent: Member resolution: introduced and Member seconded the following NOW THEREFORE, BE IT RESOLVED that the following list of election judges be approved for the General Election to be held November 2, 2004. Precinct 1 Mary Jo Bell Dolores Johnson Florence Mohn Marlene Beeney Pat White Marcianne Rotty Hardai Prasad Joanne Weber Kimberly Lomas Shelley Janos Mike DePuglio Barbara Legare Julie Corney Kyle Thompson Precinct 2 Gretchen Bergman Pat Thurmes Lauretta Schneider Mama Halvorson Charles Weber Kelly Canada Bowman Karen Pietsch Jean Deming Darlene Grabowski Kathy Emerton Precinct 3 Dennis Sullivan Lois Lotze Maren Rasmussen Erwin Hagen Doris Dahl Brenda Ellis-Reedy Daniel Tini Todd Carey Lynn Nordine Marie Casto Linda aids Precinct 4 Helen Hagen Joyce Blowers Erik Starkman Patrick Hansen Betty Wanberg Otto Carl Grosse Kathleen Tverberg Larry Hempler Brenda DePuglio Kenneth Comey BE IT FURTHER RESOLVED that the following list of election judges be appointed to process Absentee Ballots: Mary Jo Bell- Precinct 1 Gretchen Bergman - Precinct 2 Dennis Sullivan - Precinct 3 Helen Hagen - Precinct 4 BE IT FURTHER RESOLVED that the address of the polling place for Precincts 1,2,3 and 4 shall be as follows: Precinct 1 - Rambling River Center - 431 Third Street Precinct 2 - ISD #192 District Service Center- 510 Walnut Street Precinct 3 - Meadowview Elementary School- 6100 195th Street West Precinct 4 - Akin Road Elementary School - 5231 195th Street West This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 4th day of October, 2004. Mayor Attested to the _day of , 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: October 4, 2004 It is requested the October 4, 2004 agenda be amended as follows: CONSENT AGENDA 7e) Adopt Resolution - Appointing Election Judges, General Election - Administration Attached is a revised resolution appointing additional election judges for the November 2, 2004 General Election. David Urbia City Administrator ~'-C=--'~'","' c.-...-...~..~..---~ RESOLUTION NO. APPROVING LIST OF ELECTION JUDGES AND DESIGNATING POLLING PLACES FOR GENERAL ELECTION OF NOVEMBER 2,2004 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City the 4th day of October, 2004 at 7:00 p.m. Members present: Members absent: Member resolution: introduced and Member seconded the following NOW THEREFORE, BE IT RESOLVED that the following list of election judges be approved for the General Election to be held November 2, 2004. Precinct 1 Mary Jo Bell Dolores Johnson Florence Mohn Marlene Beeney Pat White Marcianne Rotty Hardai Prasad Joanne Weber Kimberly Lomas Shelley Janos Mike DePuglio Barbara Legare Julie Comey Kyle Thompson Guy Smith Precinct 2 Gretchen Bergman Pat Thurmes Lauretta Schneider Mama Halvorson Charles Weber Kelly Canada Bowman Karen Pietsch Jean Deming Darlene Grabowski Kathy Emerton Kim Landreville Precinct 3 Dennis Sullivan Lois Lotze Maren Rasmussen Erwin Hagen Doris Dahl Brenda Ellis-Reedy Daniel Tini Todd Carey Lynn Nordine Marie Casto Linda aids Precinct 4 Helen Hagen Joyce Blowers Erik Starkman Patrick Hansen Betty Wanberg Otto Carl Grosse Kathleen Tverberg Larry Hempler Brenda DePuglio Kenneth Comey Robert Christensen BE IT FURTHER RESOLVED that the following list of election judges be appointed to process Absentee Ballots: Mary Jo Bell- Precinct 1 Gretchen Bergman - Precinct 2 Dennis Sullivan - Precinct 3 Helen Hagen - Precinct 4 BE IT FURTHER RESOLVED that the address of the polling place for Precincts 1,2,3 and 4 shall be as follows: Precinct 1 - Rambling River Center - 431 Third Street Precinct 2 - ISD # 192 District Service Center - 51 0 Walnut Street Precinct 3 - Meadowview Elementary School- 6100 19Sth Street West Precinct 4 - Akin Road Elementary School - 5231 19Sth Street West This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October, 2004. Mayor Attested to the _day of , 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ FROM: Mayor, Councilmembers and City AdminiStralor# Ken Kuchera, Fire Chief TO: SUBJECT: School and Conference - Fire Department DATE: October 4, 2004 INTRODUCTION The Fire Department is planning attendance at the Life Link Trauma Tactics Conference. DISCUSSION Mr. Mike Wise, Mr. Bob Ellingsworth, and Mr. Dan Thelen will be attending the conference in Red Wing from October 22 - 23, 2004. They will be attending courses on Trauma Case Reviews, Terrorist Bombings, and New Techniques in CPR. BUDGET IMPACT Approved in the 2004 budget. ACTION REOUESTED Approve attendance at the Life Link Trauma Tactics Conference. Respectfully submitted, I V - /1'.....c '--" /} ~LCA!c. "-<Z/ .:.~~, Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ FROM: Mayor, Councilmembers and City AcJmjnistra~ Ken Kuchera, Fire Chief TO: SUBJECT: School and Conference - Fire Department DATE: October 4, 2004 INTRODUCTION The Fire Department is planning attendance at a review session for FEMA' s 2004 Fire Prevention and Safety Grants. DISCUSSION Mr. John Powers will be attending the review session in Emmitsburg, MD from October 24 - 30, 2004. He will be reviewing and recommending awarding of federal grants for local fire prevention activities. BUDGET IMPACT None. All expenses are being paid by FEMA. ACTION REQUESTED Approve attendance at the review session for FEMA's 2004 Fire Prevention and Safety Grants. Respectfully submitted, ~.~~~.~~ e.-J Ken Kuchera Fire Chief U.S. Department of Homeland Security 500 C Street, SW Washington. DC 20472 FEMA 16 September 2004 John Powers Fire Marshal Farmington FD 325 Oak Street Farmington, MN 55024 RE: FEMA Invitational Travel Letter You are formally invited by the U.S. Department of Homeland Security's Office of State and Local Government Coordination & Preparedness (SLGCP) and the Federal Emergency Management Agency jUnited States Fire Administration to participate as a technical evaluation reviewer on a panel reviewing grant applications submitted for the 2004 Fire Prevention and Safety Grants. The panel session you are being invited to participate in will be conducted on October 25 thru 29, 2004. Each year in the United States, thousands of people are killed and thousands more are injured in fires, many of which are preventable. The Fire Prevention and Safety Grants help firefighters throughout the country provide critical fire safety education and to conduct other activities to protect children, families, and communities from fires and other hazards. The Fire Prevention and Safety Grants fund projects related specifically to fire prevention. Fire departments, as well as national, regional, State, or local organizations with expertise in fire prevention, are eligible to apply. Applications are submitted online. This program is part of the Assistance to Firefighters Grants, which this year will award more than $700 million to help local fire departments purchase equipment, fund health and safety programs, enhance emergency medical services programs, and conduct fire education and prevention programs. We have been advised by the logistical contractor, Danielle Walker from Cabezon Group, that you have indicated a preference to fly as your means of transportation to the Technical Evaluation Panels, which are being held at the National Emergency Training Center (NETC) in Emmitsburg, Maryland. Please use the following instructions to secure your air travel: . Call National Travel at 1-800-294-8283 and ask for the FEMA Travel Desk. . Inform the National Travel representative that you are a FEMA Invitational Traveler for the Fire Prevention and Safety Grant at NETC. Tell them that your flight must be reserved to arrive only at Baltimoref\'Vashington International (BWI) Airport. . You'll be asked for this GT A number: HSFEEM-05- TG-6300002. . Your arrival date should be Sunday, October 24th, 2004. . Make sure your flight is scheduled to land at BWI Airport early enough to allow you plenty of time to secure your luggage and meet the shuttle bus to NETC. The shuttles will depart from the outer traffic lane at the Lower Level Baggage Claim area (near baggage areas for Gates 10 and 11). Shuttle service will be provided by either the Yellow Bus Coach or a maroon NETC mini-bus or van. The shuttle will depart at 3 p.m., 5 p.m., 7 p.m., and 8:30 p.m. . For your return home, your departure should be scheduled for Saturday after 10:30 a.m. A shuttle has been scheduled to pick you up at NETC and return you to BWI Airport. The shuttle will depart from Building C at 8:30 a.m. Page 2 . Make sure your flight is scheduled to land at BWI Airport early enough to allow you plenty of time to secure your luggage and meet the shuttle bus to NETC. The shuttles will depart from the outer traffic lane at the Lower Level Baggage Claim area (near baggage areas for Gates 10 and 11). Shuttle service will be provided by either the Yellow Bus Coach or a maroon NETC mini-bus or van. The shuttle will depart at 3 p.m., 5 p.m., 7 p.m., and 8:30 p.m. . For your return home, your departure should be scheduled for Saturday, after 10:30 a.m. A shuttle has been scheduled to pick you up at NETC and return you to BWI Airport. The shuttle will depart from Building C at 8:30 a.m. . National Travel willsend you your airline ticket via e-mail. IMPORTANT NOTE: Please ask the travel representative to II cc:" an e-mail copy of your travel itinerary to Danieile Walker at Cabezon Group at dwalker@cabezongroup.com. You may also forward her a copy. The following expenses will be arranged or pre-paid in advance provided for you: . Airfare to/from BWI airport if you choose to fly . Lodging at the NETC campus . All meals during your stay at NETC . Scheduled shuttle services to/from the BWI airport only The following are the expense allowances you receive: . Two travel day per diems @ $25.50 per day . Taxi, or shuttle, or mileage and airport parking to/from your home to airport The following expenses are not reimbursable: . Car rentals . Taxi services arranged on your own from BWI will not be a reimbursable expense. This year the Fire Prevention and Safety Grant Office has designed a Web-based tutorial that all peer reviewers are requested to view prior to arriving at the National Emergency Training Center (NETC). The tutorial is designed to inform you about 2004 funding priorities, eligible activities, and your responsibilities as a peer reviewer. It will provide you with the knowledge that you will need to effectively evaluate grant applications. Soon you will receive an e-mail with instructions on how to access the Peer Reviewer Tutorial Web site. If you have difficulty completing or accessing the tutorial, please contact John Fisher at Cabezon Group, 410-519-8194. If you have questions about the information presented in the tutorial, please note them. An opportunity for questions and answers will be provided after you arrive at the NETC. Page 3 The U.s. Department of Homeland Security, FEMA, and the U.S. Fire Administration will continue to work closely with fire service organizations to support the vital work of our nation's firefighters. I would like to take this opportunity to thank you for your interest in this program. Clearly, you volunteering your time and your dedication to the Assistance to Firefighters Grants are the reasons why the program has been such a success for America's fire service. Thank you again for your dedication and commitment. Should have any questions about your travel, please contact Danielle Walker at 443-694-1845. Sincerely, (;iP~rfV R. David Paulison Administrator U.s. Fire Administration FY2004 FIRE PREVENTION AND SAFETY GRANT PANEL REVIEW TENTATIVE EVALUATION SCHEDULE WEEK 2 OCTOBER 24- 30, 2004 Sunday All day 3:00 p.m., 5:00 p.m. 7:00p.m., 8:30 p.m. 3:00 p.m. 5:00 - 9:30 p.m. Monday 6:30 - 8:15 a.m. 8:00 - 9:00 a.m. 9:00 - 11 :00 a.m. 11:15 a.m. 11 :45 a.m. - 12:00 noon 1 :00 - 5:00 p.m. 5:00 - 5:30 p.m. 4:45 - 7:00 p.m. Travel Day to NETC/USFA - Emmitsburg, Maryland Shuttle Services from Baltimore Washington International Airport Room Check-in commences at "C" Building Lobby pick up registration packet and meal tickets Dinner available @ NETC dining hall Breakfast - NETC Dining Hall Panelists Registration - "J" Building Auditorium Foyer Panelist Briefing and Training - "J" Building Auditorium Evaluators assemble in assigned teams and rooms Lunch - NETC Dining Hall Grant application reviews commence End application reviews2 Dinner available @ NETC dining hall Tuesday throuClh Thursday 6:30 - 7:45 p.m. Breakfast - NETC Dining Hall 8:00 a.m. Special Debrief in "J" Building Auditorium (only if needed) 8:00-11 :45 a.m. Grant application reviews continue 12:00 noon Lunch - NETC Dining Hall 1 :00-6:00 p.m. Grant application reviews continue 6:00 p.m. End of day1 Tuesdav Working Reception at the Carriage House Restaurant @ 4:45 p.m. Wednesday Dinner BBQ at Pub @ 5:30 p.m. Friday 6:30-7:45 a.m. 8:00- 11 :45 a.m. 11:45 a.m. - 12:00 noon 1 :00 - 3:30 p.m. 4:00 - 5:00 p.m. 5:00 p.m. 5:00 - 7:00 p.m. Saturday 6:30-7:45 a.m. 8:30 a.m. Breakfast - NETC Dining Hall Grant application reviews continue Lunch - NETC Dining Hall Grant application reviews commence Panelists Appreciation Ceremony Panelists released Dinner available @ NETC dining hall Breakfast - NETC Dining Hall Return Home Travel (BWI shuttle leaves in front of Building "C") 1 The quantity of applications that must be reviewed by each panel may extend the end of the day into the evening hours on Monday thru Thursday. Revised 9/14/04 . l) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, CoWlcilmembers and City A1JmIDist:ra~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay Parks DATE: October 4, 2004 . INTRODUCTION The Tamarack and Meadowview Park Master Plan identifies ballfields being constructed. Prairieview Park has drainage issues that need to be corrected. DISCUSSION As part ofthe development of Tamarack Park, a ballfield is to be constructed. Ballfield construction includes a new backstop and an ag-lime infield. Staff received a quote from Bryan Rock in Shakopee in the amount of$4,750.00 for the ag-lime needed to construct the infield. Staff received a separate quote from Caron Fence in Faribault, Minnesota in the amount of $4,364.00 for a new backstop and canopy to be installed. As part ofthe development of Meadowview Park, a ballfield is to be constructed. Ballfield construction includes a new backstop and an infield that consists only of the base and pitching areas being cut out and the cut-out areas filled with ag-lime. Caron Fence in Faribault, Minnesota submitted the low quote in the amount of$3,174.00 for the backstop and canopy to be installed. Staff completed the infield work by cutting and removing the material and then filling the base and pitching areas with extra ag-lime it had available from other projects. Prairieview Park has had some drainage issues around a storm drain that was installed when the park was constructed. The water currently pools in this area. Additional work needs to be completed to allow the park to properly drain. ZNR Outdoor Services has submitted a quote in the amount of $2,700.00 to lower the storm drain, rough grade and finish grade around the storm drain and seed the disturbed area. BUDGET IMPACT The budget estimate for constructing the ballfield and a backstop at Tamarack Park was $10,000.00. Based on the two quotes received the cost to construct the backstop and ag-lime infield will be $9,114.00. This is slightly under the budget estimate. The funding for these improvements will come from the Park Improvement Fund budget. The budget estimate to complete the ballfield work at Meadowview Park was $3,000.00. The actual cost was slightly higher at $3,174.00. The funding for this improvement will come from a Letter of Credit (LaC) for park improvements that the City holds with Newland Communities. As a result ofthe ag-lime infield work being completed by staff, there was no direct cost to complete this work. The funding to complete the drainage improvements at Prairieview Park will come from the Park Improvement Fund budget. ACTION REOUESTED No action is requested. This is for informational purposes only. a~fullf)~' - ~istad, Parks and Recreation Director 1/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers and City AdmIDistra~ Randy Distad, Parks and Recreation Director TO: SUBJECT: Approve the Hiring of a Consultant to Develop Park Master Plans DATE: October 4, 2004 INTRODUCTION A Request for Proposal (RFP) process has been followed to hire a landscape architectural firm for services related to master planning Vermillion Grove, Middle Creek, Silver Spring and Hill Dee Parks. DISCUSSION The five-year Capital Improvement Plan (CIP) for City parks identified completing park master plans in 2004 for Vermillion Grove, Middle Creek, Silver Spring and Hill Dee Parks. In order to facilitate the park master planning process the City Council authorized using an RFP process to select a consulting firm to assist the City with completing the park master plans. An RFP was advertised in the Farmington Independent and direct mailed to 12 consulting firms with landscape architectural services. 8 written proposals were received. Staff and Park and Recreation Advisory Commission (PRAC) members then reviewed and selected four finalists to be interviewed. The four firms invited to an interview were as follows: Ingraham and Associates, Bonestroo Rosene Anderlik & Associates, Hoisington Koegler Group, Inc. and SRF Consulting Group, Inc. Interviews with these firms were conducted by staff members and two PRAC members on Monday, September 27,2004. After reviewing the proposals and completing the interviews, the interview panel is recommending to the City Council that Hoisington Koegler Group, Inc. be hired to complete park master plans in late 2004-early 2005 for Vermillion Grove, Middle Creek, Silver Spring and Hill Dee Parks. Attached to this memo is the proposal that HKGI submitted that outlines the scope of service that they will be providing to complete the park master plans. In addition, an Agreement with HKGI has also been included for review and approval by the City Council. The City Attorney has reviewed the Agreement and has found it to be acceptable. As you can see in the HKGI proposal and the attached Agreement, it reflects holding several community meetings to receive input from the public on the design of these four parks. BUDGET IMPACT The five-year CIP estimated the cost to develop the master plans for the four parks at $15,000.00. The proposal submitted from HKGI identifies a cost of$18,160.00 plus a not to exceed reimbursable of $1,500.00. While this amount is slightly higher than what was shown in the 5 year CIP, staff feels that this is a reasonable cost based on the range of costs that were identified in other proposals received. The range in costs for services in the 8 proposals received was a low of$14,980.00 to a high of $29,580.00. ACTION REOUESTED Approve by motion the Agreement with HKGI to develop park master plans for Vermillion Grove, Middle Creek, Silver Spring and Hill Dee Parks. ~tfullY Su~~~~e~) ~ K~~ j)~ Randy Distad, Parks and Recreation Director September 28, 2004 Mr. Randy Distad Parks and Recreation Director City of Farmington 325 Oak Street Farmington, MN 55024 Re: Contract for Park Planning Services - 5 year agreement Dear Mr. Distad: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Farmington, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the preparation of park master plans, hereinafter referred to as the PROJECT. Year I Project: Master Planning for the following Farmington Parks: Vermillion Grove, Middle Creek, Silver Springs, and Hill Dee. Years 2,3,4, and 5 Projects: To be determined by the City and to be considered an additional services agreement to this Contract. Scope, schedule, and fees for those projects will be negotiated on an annual basis with the City prior to commencement of work. The CITY and CONSULTANT agree as set forth below: A. WORK PROGRAM - BASIC SERVICES Task 1 - Kick-off Meeting with City Staff The fIrst step in the process of the park planning project will be a meeting with City staff to review the project parameters, identify all existing data, finalize the work program, and finalize the project schedule. Task 2 - Generate Base Maps and Site Analysis graphics Compile existing GIS data into a working base map for each park site. Tour sites, photograph features and adjacencies, and compile into a graphic plan of each park that denotes the relevant site features that will impact future planning ideas and options. Task 3 - Prepare for and Conduct Public Workshops/Open Houses Conduct (2) public workshops/open houses. Workshop I is to present the Site Analysis data and take input from participants both written and verbal related to the issues and opportunities present in each park. The second workshop is to present a design alternative for each park site to participants for written and verbal feedback. The workshops are to be scheduled to allow each of the (4) park sites to be a given timeslot for a portion of a shared meeting. The intent is to accomplish each of the workshops for all (4) parks on one given evening, to efficiently utilize the consultants, City staff, and citizen's time. Task 4 - Seek Approvals The (4) draft park Master Plans will be taken to the Park and Recreation Advisory Board for their review and approval. Following any required plan revisions, the plans will then be taken to the City Council for (1) meeting for the presentation ofthe process and plans. The Council will be asked for input and adoption. If the adoption is contingent upon plan changes, the plans will be again revised and forward in print and electronic versions to City staff. Upon completion and payment for any document, plan or other work product, in whatever form created, modified or maintained, ownership of such document, plan or work product shall vest in the City. B. SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Basic Services. 2. Planning for parks as identified in the Request for Proposals during years 2, 3, 4, and 5. Those projects are intended to utilize the same public involvement process. 3. Additional services not specified herein. C. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment A) not to exceed Eighteen Thousand One Hundred Sixty Dollars ($18,160.00) plus reimbursable expenses of printing and mileage not to exceed $1,500. This fee is to accomplish Year 1 of the 5 year planning window and is for the work performed during the Fall of2004 and the Spring of2005. 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULT ANT reserves the right to suspend services if the CITY is delinquent in making payments in accordance with this Agreement. D. CITY'S RESPONSffiILITY The CITY shall be responsible for providing the CONSLUL T ANT with the following: 1. The assembly of background information including, but not limited to: A. Relevant existing digital base map data 2. Mailing lists, printing, postage and the mailing of invitations for public meetings. Pllrk Mllster PiIlnning Services City of FllrmingtDn PlIIJe 1 4. Arrangements for public meetings. E. STAFF COMMITMENT Primary HKGi personnel to be assigned to the PROJECT include the following: . Paul Paige will serve as principal-in-charge and project manager of the PROJECT and will actively participate throughout the planning process. In addition to his technical participation in the project, he will also have responsibility for overall PROJECT coordination and scheduling. Lil Leatham will serve as a project landscape architect. As such, she will be responsible for day-to-day contact with Farmington staff and will participate in the technical aspects of the planning. Amy Bower will serve as a project landscape architect. She will provide technical and graphic assistance in the completion of the PROJECT. . . F. COMPLETION SCHEDULE The services of the CONSULTANT shall begin upon execution of this agreement and, absent of causes beyond the control ofthe CONSULTANT, will be completed by May 30, 2005. The schedule shown on Attachment "B" is included as a general guide and will be updated during the planning process. Project schedules for years 2,3,4, and 5 will be developed prior to each years project kickoff, and are intended to be accomplished in the same 4 month planning window as the year 1 projects. G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. H. EOUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affIrmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of payor other forms of compensation; and selection for training, including apprenticeship. The CONSULT ANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. I. TERM. TERMINATION. SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. Park Masur PhI"";,,g Se",;ces City 01 Fa"";"gto,, Page 3 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date oftermination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control ofthe CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. J. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). K. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void L. AUTHORIZATION IN WITNESS WHEREOF, The CITY OF FARMINGTON and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2004. CITY OF FARMINGTON Name Title Attest: Name Title HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Paul Paige, Vice President Park MlISter Phlnn;ng Services City 01 Fllrmingwn PIIge 4 ATTACHMENT A HOISINGTON KOEGLER GROUP INC. 2004 HOURLY RATES Senior PrincipaL.......................................... $130-140/hr Principal....................................................... $1 00-120/hr Senior Professional..................................... $12o-135/hr Professional III............................................... $80-11 O/hr Professional II .................................................. $65-80/hr Professional I .................................................. $50-65/hr Technical.......................................................... $3 5-55/hr Secretarial............................................................. $55/hr Testimony........................................................... $175/hr Construction Administration................................. $95/hr Incidental Expenses: Mileage .......................................................... 37.5 t/mile Photocopying .................................................... 15t/page Outside Printing ............................................Actual Cost Diazo Printing.............................................. .Actual Cost Draft Plots ...................................................... $5.00 each Vellum Plots................................................. $10.00 each Color Plots ................................................... $20.00 each Task 1.0 Identify What Exists.. Task 2.0 Understand What is Desired... Task 3.0 Explore the Possibilities... Task 4.0 Refine the Plans and Seek Adoption... bl)- "'" t:: .t:: t::l... ~ c ~ c '- - ::E ..t::: ~ ~ - ~ t:: . ~ :t: ~ >..; Q ~ ~ ~ Cl... ~ QJ QJ \,.J . ~ ~ ~ ~ ~ CI... t:: t:: QJ QJ ~ ~ ~~ ~ ctJ t:: E ~ ~ ct ~ :e ~ 5 'e- a Cl.; ~ i:J . Meetings with City staff . Community Workshops and Open House II Meetings with PRAC or City Council Farmington Parks Planning Attachment B - Project Schedule 3c' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' J TO: Mayor, Councilmembers, City AdnUnistra~ Brenda Wendlandt, Human Resources Director FROM: SUBJECT: Acknowledge Resignation - Finance DATE: October 4, 2004 INTRODUCTION The City has received notification from Ms. Brandi Larson of her resignation from her position as Accounting Technician - Utility Billing in the Finance Department. DISCUSSION Ms. Larson has been employed full-time with the City since May 13, 2002. Her resignation is effective October 8, 2004. The City has appreciated her commitment to the organization and wishes her well in her future endeavors. ACTION REQUESTED Acknowledge the resignation of Ms. Brandi Larson effective Friday, October 8,2004. Respectfully Submitted, /' "'~ ,1 ./ /' ~d-e~ ~/ul2~/t}/[ Brenda Wendlandt, SPHR Human Resources Director cc: file 7/) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Assessment Methodology and Agreements - Southeast Trunk Utility and Pond Project DATE: October 4,2004 INTRODUCTION Several properties along Trunk Highway 50, east of Trunk Highway 3 have indicated an interest in coming into the City and connecting to City services as part of and during the above referenced proj ect. DISCUSSION Staffhas drafted an annexation/assessment agreement (attached) and has calculated the lateral benefit for several properties along TH 3 and TH 50 that could connect to this year's project (see attached Figure 1 Table 1). The annexation/assessment agreement, if executed by a property owner soon enough, would allow the service connections to be made in conjunction with the City's construction and de-watering operation, thus saving the property owner de-watering costs. BUDGET IMPACT The total lateral benefit cost for the subject properties was calculated using the same methodology that was used for the properties west of Trunk Highway 3 for the Ash Street Feasibility Report of June, 2003. Those identified lateral costs are proposed to be divided on an area basis among the subject properties shown on Figure 1. The proposed minimum assessment would be equal to the amount assessed to one (1) Residential Equivalent Unit (REV) as previously determined by the benefit appraisal and presented in the Ash Street Feasibility Report. The properties that are currently residential would initially be charged $9750 in lateral charges for connection to sewer and water service (the total charges are outlined on "Exhibit B" attached). The remainder of their share of the total lateral costs would be deferred until such time those properties develop (see Table 1 attached). At the time of development, those property owners would be responsible to pay for the remainder oftheir share ofthe total lateral costs. Assessment Methodology and Agreements Southeast Area Trunk Utility Project October 4, 2004 Page 2 The existing commercial properties would be charged the full amount allocated per the area calculation with a minimum rate equal to one (1) RED. ACTION REQUESTED Approve by motion the assessment methodology and annexation/assessment agreement format presented for properties currently in Castle Rock Township that choose to come into the City and connect to City services. Respectfully Submitted, ~/1A ~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file PETITION FOR ANNEXATION AND UTILITY SERVICE CONNECTION/ASSESSMENT AGREEMENT- SOUTHEAST AREA TRUNK UTILITY PROJECT (ASH STREET) In the Matter of the Petition by -------------------- and --------------------, Property Owner(s) for annexation ofland to the City of Farmington pursuant to Minnesota Statutes Chapter 414 To: The City Council of the City of Farmington, Minnesota Copies to: Town Board of Castle Rock Township 2537 240th Street West Farmington, MN 55024 Dakota County Board of Commissioners 1590 West Highway 55 Hastings, MN 55033 Minnesota Planning Municipal Boundary Adjustments 658 Cedar Street, Suite 300 St. Paul, Minnesota 55155 By signature hereunder, petitioner(s) affirm that he/she (they) is (are): _ the sole property owner(s) of the area proposed for annexation; or _ all of the property owners of the area proposed for annexation; or _ a majority ofthe property owners ofthe area proposed for annexation. It is hereby requested that the City of Farmington annex the property herein described and now located in the Town of Castle Rock, Dakota County, Minnesota: See Exhibit A. The property is located within an existing Orderly Annexation area and under the terms of the agreement between the City and Township annexation is being sought for the purpose of receiving sewer, water, and other municipal services from the City. Upon annexation proceedings being petitioned for, the City will authorize connection to city services and will assess the property the amount of thirteen thousand one hundred and eighty dollars ($ 13,180) as detailed on Exhibit B. The assessed amount shall be assessed against the property over a ten (10) year period and shall accrue interest at the rate of five percent (5%) per annum. Prepayment ofthe initial amount or any remaining amounts shall be allowed in accordance with state statutes and city policies. The Assessments shall be deemed adopted on the date this petition is signed by the property owners and accepted by the City. The Owners, by signing this Agreement, acknowledge that all procedural and substantive objections to the Assessment are hereby waived unconditionally, such waiver includes any rights of Owners, their successors or assigns to hearing requirements and any claim that the assessments exceed the benefit to the Subject Property. The Owners further waive any appeal rights otherwise available pursuant to M.S.A. ~ 429.081. Dated: ,2004. Signature(s) ofPetitioner(s) LL (/)0:: @ oUJ - o::C ..jU N~ O'LL LL (/)3: ~8~ NU -Ow ..j~ ~ I- w LL W (/)Z 00 0::: @O'~ ..jo:: I- 0<( I1)U (/) W lLs H1N31 I I l- LL (Y: 0 (/)Z @-o N co ..j (/) NZ ..j<( ::) N -o:c ""'-/ 0 19 L{) MO'>l::lnl .::lS gQryryry . <8 I LL . lS H1NIN <( '>l3NOIW3H::lS . .::lS 0096~ (/) @ - . 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I1l ~~ <(u. ....en o~ ...J ~ II) C') .... r-- ~ 1U ~ en ci. o .... a.. III III ~ '0 '0 <( ci. e a.. .... Ol c: 't""" ~ Q) - ci .c z ca ci. l- e a.. EXHIBIT B Southeast Trunk Utility and Pond Project Sewer and Water Utility Connection costs I - Residential Equivalent Unit (REU) 9/24/2004 Sewer Lateral Assessment Metro Sewer Availability Charge City Sewer Availability Charge Connection Permit Charge $ 5,500.00 $ 1,350.00 $ 390.00 $ 65.00 Total Sewer $ 7,305.00 Water Lateral Assessment Reserve Capacity Connection (WAC) 1" Service Water Treatment Plant Fee Water Meter Connection Permit Charge $ 4,250.00 $ 683.00 $ 570.00 $ 307.00 $ 65.00 Total Water $ 5,875.00 Total Both $ 13,180.00 Assessment per year for 10-years at 5% ($1,697.16) 71. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdrrlliJjstrat~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Approve Easement Acquisition - Southeast Trunk Utility and Pond Project DATE: October 4, 2004 INTRODUCTION Staffhas completed negotiations with two of the property owners for the easement acquisition for the Southeast Trunk Utility and Pond Project. DISCUSSION Permanent utility easements and temporary construction easements are needed for the installation of City utilities from the properties owned by Dennis Betz (B&B Transformer) and 3438 Investments LLP (C.R. Fischer & Sons). Sewer and water lines will be routed through the Fischer property adjacent to Fischer's west property line. Storm water piping will be routed adjacent to the B&B property on the Garvey property. Permanent utility and temporary construction easements for this storm sewer pipe are needed along the south line of the B&B property. BUDGET IMPACT The total amount negotiated for the easement acquisitions for the Fischer and Betz properties is $18,800. The City Attorney has indicated that the individual amounts to be paid to each property owner are reasonable and recommends settlement for the indicated amount. The individual property settlement information is available for review at Council's request. ACTION REQUESTED Approve by motion the acquisition of the above referenced easements for the Southeast Trunk Utility and Pond Project. Southeast Trunk Utility and Pond Project Easement Acquisition Octobeer 4, 2004 Page 2 Respectfully Submitted, ~Jh~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file C{cu City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 2004 Seal Coat Project Assessment Hearing DATE: October 4, 2004 INTRODUCTION The City Council scheduled the 2004 Seal Coat project assessment hearing at the September 7,2004 City Council meeting. DISCUSSION The 2004 Seal Coat project is substantially complete. The streets indicated in Attachment A of the resolution were included in the seal coat program this year. The streets in Autumn Glen 1 st and 2nd Additions, Charleswood 3rd Addition, East Farmington ih Addition and Tamarack Ridge 1 st and 2nd Additions are to be seal coated for the first time this year. The streets in Prairie Creek 1 st and 2nd Additions, Silver Springs 1 st and 2nd Additions, Nelsen Hills 1 st and 2nd Additions, Fair Hills, Pine Knoll, 213th Street and the Rambling River parking lots were seal coated this year. All affected property owners have been notified as to the date and time of this public hearing and that final assessments may be adopted at the public hearing pursuant to M.S. 429. BUDGET IMPACT The total project cost for the 2004 Seal Coat project is $140,276.21. At the August 16,2004 Council meeting, Council directed staff to prepare the assessment roll. The proposed assessment amount for the 2004 Seal Coat project is $66.67 per buildable lot. The total amount to be assessed to benefiting properties is $70,138.11. Several streets in the project area have already been assessed for seal coating costs through their respective development contracts. The City's portion of the project cost is $70,138.11 and will be funded through the Road and Bridge fund. Engineering staff originally estimated a cost of $65.44 per residential equivalent unit (reu). The additional $1.23 per reu is due primarily to increased oil prices since the City of Farmington was added to the Joint Powers Agreement after the project was originally bid. (The increased costs of $4,462.77 were approved through a change order at the May 3,2004 Council meeting.) 2004 Seal Coat Project October 4, 2004 Page 2 of2 ACTION REQUESTED Adopt the attached resolution adopting the assessment roll for the 2004 Seal Coat project. Respectfully Submitted, ~m~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -04 ADOPTING ASSESSMENT ROLL FOR PROJECT 04-01 Pursuant to due call and notice thereof, a special meeting of the City Council and the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of October, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to proper notice duly given by the Council, the Council has met and heard and passed upon all objections to the proposed assessments for the following improvement: Proiect No. 04-01 Descriotion Location Street Seal Coat - Oil and Aggregates See Attachment A NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FARMINGTON, MINNESOTA: 1. Such proposed assessment, a copy of which is on file in the office of the City Clerk, is hereby adopted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one installment to be payable on or before the first Monday in January, 2005 and shall bear interest at the rate of 3.5% per annum from the date of the adoption ofthis assessment resolution until December 31,2005. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and s/he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 3 or interest will be charged through December 31 of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid in the same manner as the other municipal taxes. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October, 2004. Attested to the SEAL Mayor day of October, 2004. City Administrator Attachment A Streets Location Prairie Creek P' and 2nd Addition I 87th Street West West phase line of Prairie Creek 2nd Addition to Embers Avenue North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Cul-de-sac on the south side of Elk River Trail to the north phase line of Prairie Creek 2nd Addition All North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition North phase line of Prairie Creek I st Addition to south phase line of Prairie Creek I st Addition English Avenue to Embers Avenue Cul-de-sac on the north side of I 86th Street West to south phase line of Prairie Creek I st Addition North phase line of Prairie Creek I st Addition to south phase line of Prairie Creek I st Addition West phase line of Prairie Creek I st Addition to east phase line of Prairie Creek 1st Addition Elk River Trail English Avenue Egret Way Egret Court Embers Avenue English Avenue I 86th Street West Elgin Avenue Embers Avenue Silver Springs 1st and rd Addition English Avenue North phase line of Silver Springs I st Addition to south phase line of Silver Springs I st Addition Pilot Knob Road to east phase line of Silver Springs I st Addition English Avenue to Elgin Avenue North phase line of Silver Springs I st Addition to south phase line of Silver Springs I st Addition North phase line of Silver Springs 2nd Addition to I 89th Street West English Avenue to Elgin Avenue All All I 89th Street West to north phase line of Silver Springs 2nd Addition 187th Street West 188th Street West Elgin Avenue English Avenue I 89th Street West Emblem Court Elite Court Elgin Avenue Nelsen Hills P' and rd Addition Euclid Path 190th Street West to north phase line of Nelsen Hills 1 st Addition Englewood Way Euclid Path to north phase line of Nelsen Hills 1st Addition Englewood Court All Englewood Circle South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition All Euclid Path Englewood Way Fairhills Euclid Path Estates Avenue 193rd Street West Eureka Avenue Eureka Court Eureka Avenue to 190th Street West 193rd Street West to Euclid Path Pilot Knob Road to west phase line of Fair Hills Addition 195th Street West to 193rd Street West All Streets Euclid Court 190th Street West Location All Pilot Knob Road to west phase line of Fair Hills Addition Autumn Glen pt and rd Addition Embers Avenue North phase line of Autumn Glen 1 st Addition to south phase line of Autumn Glen 1 st Addition West phase line of Autumn Glen 1 st Addition to Embers Avenue Embers Avenue to Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to north phase line of Autumn Glen 2nd Addition 193rd Street 191 st Street 192nd Street Dunbury Avenue Charleswood 3,d Addition Evensong Avenue Evensong Court Exchange Trail Executive Path Export Trail North phase line of Charles wood 3rd Addition to south end of cul-de-sac All Evensong Avenue to west phase line of Charleswood 3rd Addition Evensong Avenue to west phase line of Charleswood 3rd Addition Evensong Avenue to west phase line of Charleswood 3rd Addition Pine Knoll Eaves Court Eaves Way 204th Street West 203rd Street West Dunbar Avenue All Akin Road to 204th Street West 203rd Street West to west phase line of Pine Knoll Addition Akin Road to west phase line of Pine Knoll Addition Akin Road to 203rd Street West Tamarack Ridge pt and 2nd Addition Camden Path County Roads 66 to east phase line of Tamarack Ridge 1 st Addition Camden Court All Camden Path 213th Street to north phase line of Tamarack Ridge 2nd Addition Camden Circle All East Farmington 1h Addition Eleventh Street Larch Street to south end of cul-de-sac Twelfth Street Larch Street to Highway 50 Thirteenth Street Larch Street to Maple Street Maple Street Eleventh Street to Thirteenth Street Hickory Street Eleventh Street to Twelfth Street 213th Street 213th Street Trunk Highway 3 to Empire Township Border /(k, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Admilristralo:$ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Dakota County 2005 - 2009 CIP - City Requests DATE: October 4,2004 INTRODUCTION Dakota County is in the process of preparing the County's 2005 - 2009 Capital Improvement Program. City staffhas previously met with the County and has forwarded a letter to the County with projects to include in their draft CIP as approved by Council at the June 7, 2004 regular council meeting (see attached memo). The County's process includes a requirement that cities provide a resolution requesting that projects be included, before the draft CIP goes to the County Board. DISCUSSION Pursuant to our meeting with Dakota County staff and per the June 7, 2004 council memo, the following projects are identified as candidates for inclusion in the draft County 2005-2009 CIP: . CR 74, Ash Street, RR Tracks to Trunk Highway 3 - 2005 . CR 64 (l9Sh Street), from Autumn Glen to TH 3 - 2006 . CSAH 50, Division Street to TH 3 - 2005 (preliminary engineering) . 20tlh Street - 2008 . CSAH 31, CSAH 50 to CSAH 74 -2009 . 19 Sh Street, Flagstaff to Cedar . Traffic Signals along Pilot Knob Road . Trails The City has also received inquiries regarding the addition of a trail along CSAH 31 south of 195th Street. Currently this section of roadway is two-lane, undivided. It is probably unlikely that the County would participate in a trail project until such time the road is widened to four lanes. Dakota County 2005-2009 CIP October 4, 2004 Page 2 of2 Another trail project possibility is the addition of a trail along the south side of CSAH 50 between Akin and CSAH 31 that would be constructed with the development of the area. City staff has received a draft copy of Dakota County's 2005 - 2009 CIP plan. Of the projects identified in the City's draft 2005 - 2009 CIP, only the CSAH 50, from Division Street to TH 3 reconstruction project is included in Dakota County's draft plan. The County has also identified CSAH 64 (195th Street) from Flagstaff Avenue to CSAH 23 (Cedar Avenue) to be constructed in 2009 per the draft CIP. The City has requested that this project be added to the County CIP in the past as a "future project", to be scheduled beyond the year 2009. Council may want to consider adding this project to the City's CIP since the City would share in the cost of the construction of this roadway per county policy. BUDGET IMPACT It is currently the County's policy that the costs of the roadway improvements are split 55% County and 45% City. City financial participation in the projects identified is yet to be determined but would likely include a combination of funding mechanisms that would be identified in individual project feasibility reports. ACTION REQUESTED Adopt the attached resolution requesting inclusion of construction projects in the Dakota County 2005-2009 CIP. Respectfully Submitted, ~.~~ Director of Public Works/City Engineer cc: file RESOLUTION NO. R -04 A RESOLUTION REQUESTING THE INCLUSION OF CONSTRUCTION PROJECTS IN THE DAKOTA COUNTY 2005 TO 2009 TRANSPORTATION CIP Pursuant to due call and notice thereof, a regular meeting of the Citl Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 4t day of October, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, Dakota County has asked cities and townships to request projects for inclusion in the Dakota County 2005 to 2009 Transportation CIP; and WHEREAS, the following transportation projects are important to the City of Farmington : Project Year CR 74, Ash Street, RR Tracks to Trunk Highway 3 2005 CR 64, 195th Street from Autumn Glen to TH 3 2006 CSAH 50, Division Street to TH 3 (preliminary engineering) 2005 208th Street 2008 CSAH 31, CSAH 50 to CSAH 74 2009 195th Street, Flagstaff to Cedar Future CIP Traffic Signals along Pilot Knob Road As warranted Trails along CSAH 50 & CSAH 31 Future CIP ; and WHEREAS, the City of Farmington intends to participate in costs associated with these projects in accordance with applicable County cost sharing policies; NOW, THEREFORE, BE IT RESOLVED, that the City of Farmington hereby requests that these projects be included in the Dakota County 2005-2009 Transportation CIP for construction in the year indicated: Project Year CR 74, Ash Street, RR Tracks to Trunk Highway 3 2005 CR 64, 195th Street from Autumn Glen to TH 3 2006 CSAH 50, Division Street to TH 3 (preliminary engineering) 2005 208th Street 2008 CSAH 31, CSAH 50 to CSAH 74 2009 Traffic Signals along Pilot Knob Road As warranted BE IT FURTHER RESOLVED, that the City of Farmington hereby requests the following projects be considered for inclusion in future Dakota County Transportation CIP's: Project 195th Street, Flagstaff to Cedar Traffic Signals along Pilot Knob Road Trails along CSAH 50 & CSAH 31 This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October, 2004. Mayor Attested to the _ day of 2004. City Administrator SEAL .. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Dakota County 2005 - 2009 CIP - City Requests DATE: June 7, 2004 INTRODUCTION Dakota County is in the process of preparing their 2005-2009 Capital Improvement Program. (see the attached letter and schedule) City staff has previously met with the County to discuss potential projects to include in their draft CIP. DISCUSSION Pursuant to our meeting with Dakota County staff, the following projects are identified as candidates for inclusion in the draft County 2005-2009 CIP: CR 74, Ash Street, RR Tracks to Trunk Highway 3 - 2005 It has been indicated by County staffthat this project will be funded in 2005. CR 64 (195th Street), from Autumn Glen to TH 3 - 2006 CR 64 (195th Street) from Autumn Glen to Trunk Highway 3 has been identified by the City and the County as an arterial east-west corridor in Farmington and through the County. Based on the timing of the development of the Seed/Genstar property, the roadway may be needed as early as 2006. CSAH 31, CSAH 50 to CSAH 74 - 2006? This project is included based on the development interest and master planning efforts south of CSAH 50 adjacent to the alignment of the southerly extension of CSAH 31. CSAH 50, Division Street to TH 3 - 2005 (preliminary engineering) The preliminary engineering for this project is currently scheduled in 2005. It was indicated to the County that the construction of the project be scheduled as soon after 2005 as possible, realizing that the timing is dependent on Tumback funds. 20th Street The concept of the County participating in the construction costs of City streets that support or relieve parallel County Roads has been discussed with the County. The extension of 208th Street to TH 3 would provide a significant, positive impact on Elm Street (CSAH 50) from a traffic standpoint. Therefore, it is requested that the County adopt a policy based on this concept and program funding for the extension of208th street from its current easterly terminus to TH 3. , 19th Street, Flagstaff to Cedar The City Council in the past has requested that the extension of 19Sth Street to Cedar be programmed. The County is currently commencing a study to determine the alignment of 19Sth Street between Flagstaff and Cedar. Traffic Signals along Pilot Knob Road The County continues to monitor the intersections along Pilot Knob Road and program traffic signals as warrants are met. Trails The City has also received inquiries regarding the addition of a trail along CSAH 31 south of 19Sth Street. Currently this section of roadway is two-lane, undivided. It is probably unlikely that the County would participate in a trail project until such time the road is widened to four lanes. Another trail project possibility is the addition of a trail along the south side of CSAH SO between Akin and CSAH 31 that would be constructed with the development ofthe area. BUDGET IMPACT It is currently the County's policy that the costs of the roadway improvements are split 55% County and 4S% City. City financial participation in the projects identified is yet to be determined but would likely include a combination of funding mechanisms that would be identified in individual project feasibility reports. 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III II 'in ~ W .. ccci ,g H E ~ &8!l ~ifi~ ;'i .. 0; "', ;;; o o .. o o o ~ 8 o <I; re ~ 1:;' '" ,..: '" .. ~ ~ " '0 .. o 0: '" '" "'0 ~ 0; ~ ]j o ,... lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: , ~ (,...- Mayor, Council M~ ' City AdministratQT Y Jim Atkinson TO: SUBJECT: Zoning Code Text Amendments for Title 10 Chapter 6 Section 27: Erosion Control DATE: October 4, 2004 INTRODUCTION The City of Farmington is proposing to revise Title 10 Chapter 6 of the City Code to establish erosion control measures. DISCUSSION Currently, the City Code mandates erosion control during the initial construction process, but does not regulate erosion-causing situations that arise after a home or business is constructed. These situations are typically caused by landscaping projects or other property improvements that remove vegetation, thereby causing sediment to be carried onto public rights-of-way and/or adjacent properties. The attached ordinance is similar to those used by other Cities in the Metro area. It includes acceptable types of erosion control measures, it establishes a time period after which exposed soil must be covered, and it requires that sediment carried onto City streets and/or adjacent property be removed daily. Planning Commission Review The Planning Commission reviewed the proposed ordinance at its meeting on September 28, 2004 and unanimously recommended approval. ACTION REQUESTED Approve the attached ordinance regarding erosion control. Respectfully Submitted, q~()L Jim Atkinson Assistant City Planner ORDINANCE NO. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 10, CHAPTER 6 OF THE FARMINGTON CITY CODE REQUIRING PROPERTY OWNERS AND CONTRACTORS TO IMPLEMENT EROSION CONTROL MEASURES WHEN LANDSCAPING, EXCAVATING, OR FILLING. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 10, Chapter 6 ofthe Farmington City Code is amended by adding a new Section 27 to read as follows: 10-6-27: EROSION CONTROL REQUIRED: (A) A property owner or contractor who removes substantial vegetative growth for any reason including landscaping, excavates for a building foundation or other purpose, or adds soil or other fill on property within the city shall adhere to erosion control measure standards and specifications contained in the Minnesota Pollution Control Agency publication "Protecting Water Quality in Urban Areas", as may be amended, the City of Farmington Comprehensive Plan and official controls, and any applicable water management plan ofthe City or other governmental units. Except as other measures are required by the above documents and plans, property owners and contractors shall take the necessary precautions, outlined below, to prevent soil erosion, damage to adjacent property and control of surface water runoff. The City may impose additional erosion control requirements if, in the opinion of the Director of Public Works or designee, said measures are necessary to protect adjacent properties and manage surface water runoff. 1. No land shall be developed and no use shall be permitted that results in water runoff causing flooding, erosion, or deposit of sediment on adjacent properties. Such runoff shall be properly channeled into a storm drain, watercourse, ponding area, or other public facilities subject to the review and approval of the Director of Public Works or designee. Appropriate erosion control measures shall be taken throughout the construction process. They include but are not necessarily limited to the use of erosion control fences, wood fiber blankets, rock construction entrances, seeding and/or mulch. Other techniques or combinations of the above may be used. The erosion control measures shall be maintained and repaired throughout construction and until such time as the property has been either sodded or a seeded vegetative cover has taken hold. All temporary erosion control devices including silt fence, gravel, hay bales or other measures shall be removed from the construction site and properly disposed of or recycled. This removal and disposal must occur within thirty (30) days of the establishment of permanent vegetative cover on the disturbed area. 2. Proposed erosion control measures may be approved by the Director of Public Works, or designee, as part of site plan, landscaping or grading plan reviews. Erosion control may be specified by the Director of Public Works, or designee, as part of a site survey for individual building permits or other city approvals. Erosion control measures may also be specified by the Director of Public Works, or designee, as needed and deemed appropriate during the construction and post- construction periods for permitted or unpermitted activities separate from the above. 3. No dirt piles or spoil banks shall remain exposed without a protective cover to prevent erosion for a period longer than 7 days. No soil surface shall remain exposed without seeding, if allowed, or sodding or by mulching or covering or other equivalent control measure for a period longer than 7 days. Seed shall be a blend of rye grass or other fast germinating seed in addition to perennial grasses suitable for the soil and the exposure of the area to sunlight. All seeded areas shall be mulched and disc anchored, or covered with a Minnesota Department of Transportation approved fiber blanket, as necessary for erosion protection and seed retention. The Contractor should recognize that time is of the essence in controlling erosion 4. Mud, dirt, or other sediment carried onto city streets, trails or adjacent properties from the building site shall be removed by the property owner or contractor prior to the close of each work day. If cleanup of the mud, dirt or other sediment is not carried out as required above, the Director of Public Works, or designee, may direct City crews and/or contract a third party to complete the clean up and bill the property owner or contractor for all associated costs, or deduct these amounts from any required bond or security. Unpaid charges will be certified by the City for collection with taxes and no city license, permit, or other approval shall be issued for the property while any charge is outstanding. 5. Failure to comply with any of the above requirements will result in the issuance of a Stop Work Order halting construction until the project area is brought into compliance. Failure to remedy the situation within a reasonable time determined by the Director of Public Works or designee will result in the issuance of a citation for violation ofthis subdivision. Failure to have erosion control measures in place may also result in denial of a certificate of occupancy for the structure under construction. SECTION 2. This ordinance shall be effective immediately upon its passage. ADOPTED this _ day of Farmington. 2004 by the City Council of the City of CITY OF FARMINGTON Gerald G. Ristow, Mayor David M. Urbia, City Administrator SEAL Approved as to form the day of , 2004. City Attorney Published in the Farmington Independent the day of , 2004. /~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: Randy Distad, Parks and Recreation Director RE: Comprehensive Plan Amendment Regarding Existing and Proposed Park, Trail and Open Space Plan Map DATE: October 4, 2004 INTRODUCTION The City of Farmington amended its Comprehensive Plan earlier in 2004 related to the map identifying existing and proposed parks, trails and open space. At that time the Existing Parks, Trails and Open Space Map was amended as a new map titled Existing and Proposed Park, Trail and Open Space Plan Map (Plan Map). The main difference between the two maps was that the new Plan Map addressed the location and size of future parks and the future location of trails and open space. DISCUSSION The City of Farmington recently undertook a Metropolitan Urban Service Area (MUSA) review process that examined, analyzed and in the end recommended properties to be given MUSA. This MUSA designation in turn allows development to occur on these properties should the property owner so desire and in some situations ifthe land is annexed into the City. The City Council at its August 16, 2004 meeting approved MUSA designation for the properties that were recommended by the MUSA Review Committee and Planning Commission. Four properties currently located outside ofthe City's boundary were given MUSA. In order to keep current with potential future development on properties that were granted MUSA but are currently located outside the City boundary, Park and Recreation Department staff and the Park and Recreation Advisory Commission (PRAC) at its August 2004 meeting reviewed the Plan Map for identification of future trails and parks on these properties. The amended Plan Map (Exhibit A) submitted with this memo indicates new trails and parks that are being identified on the four properties that are currently outside the City boundaries but have been granted MUSA. The four properties on the amended Plan Map that new trail and park locations have been shown include the following (identified by last name of property owner): Garvey, Empey, CahilllRother and Murphy(now owned by Tim Giles Construction). Since these properties are either going through the annexation process or still need to be annexed into the City it seems to make sense to identify park and trail locations in the City's Comprehensive Plan as soon as possible and preferably before annexation occurs. In addition to identifying new parks and trails on properties outside ofthe City boundary that received MUSA, staff and PRAC members would also like to amend the location of a park and some trails within the City's boundary. The first location is the Winkler and Devney properties located to the east of the East Farmington development. The amended Plan Map identifies the park area being moved more to the northeast from where the current Plan Map identifies it. Trails have also been expanded around the perimeter of both properties that will connect back to the existing trail in the Prairie Waterway and future trail in the Bristol Square Development. Additional trails are shown in the area south of the Winkler and Devney properties and just east of the Prairie Waterway. The other recommended amendment to be made to the Plan Map concerns adding a trail on the west side of Denmark Avenue. This trail alignment is being recommended so that it matches the trail alignment identified in the Spruce Street Area Master Plan. The Planning Commission held a public hearing on the Plan Map amendments at its September 15, 2004 meeting and is recommending that the City Council approve the amendments that have been identified in this memo. ACTION REQUESTED By resolution approve the amendments identified for future park and trail locations to the Existing and Proposed Park, Trails and Open Space Plan Map. Respectfully Submitted 1<~ ~ Randy ~ Parks and Recreation Director RESOLUTION NO. APPROVING COMPREHENSIVE PLAN AMENDMENT CONCERNING EXISTING AND PROPOSED PARKS, TRAILS AND OPEN SPACE PLAN MAP Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of October, 2004 at 7:00 P.M. Members Present: Members Absent: seconded the following: Member introduced and Member WHEREAS, due to MUSA being given to properties outside the City boundaries it is in the best interest of the City to amend the Existing and Proposed Parks, Trails and Open Space Plan Map found in Chapter 11 Parks and Recreation of the Farmington 2020 Comprehensive Plan Update to show park and trail locations on these properties; and, WHEREAS, other revisions needed to be made to the Existing and Proposed Parks, Trails and Open Space Plan Map to identify new locations for future parks and trails on properties that currently exist inside the City boundary. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington hereby amends the Existing and Proposed Parks, Trails and Open Space Plan Map in Chapter 11 Parks and Recreation of the Farmington 2020 Comprehensive Plan Update. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of October 2004. Mayor Attested to the _ day of October 2004. City Administrator SEAL ~\;l 6":+ A Existing and Proposed Park, Trail, and Open Space Plan Map "':~~ u"mIIl ~~I'J--[~~(JJir.I"!!f.R'~I"O:~CJ4) i5::~~ ~'I,J,.~2t:)~ '= ~,['"'!l<:"!l~~~~ -~~ r: "'~I ~ lCUl!mE~ i'~,~~~~: Il:tI.. - ~ -~ .~~"'I';~ N W*E I~~I @O:~~ll..'r.\:I s - - - ~'l'II(.t:lf/ Created on April 9, 2004 Revised on June 10, 2004 Revised on September 10, 2004 ~ 1/6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Council Members, City AdrrlliJjSlrarot'f Kevin Carroll, Community Development Director TO: SUBJECT: Thoroughfare Plan Amendment for the Area East of Akin Road DATE: October 4, 2004 INTRODUCTION The City's current Thoroughfare Plan does not show any collector or arterial roadways in the area east of Akin Road, south of 19Sth Street, north of 20Sth Street, and west of Trunk Highway 3. Residential development within this area appears to be imminent, so modifications of the Thoroughfare Plan should be considered at this time. [This matter was continued from the September 20, 2004 City Council meeting. ] DISCUSSION The City's Comprehensive Plan includes a Thoroughfare Plan (attached hereto as Exhibit A) that identifies future roadways throughout the City. The Plan is an important component of the City's overall planning process. Ideally, the locations of future local and regional roadways and transportation corridors should be determined before plats for new residential or commercial developments are submitted, reviewed or approved. The current Thoroughfare Plan does not include any future roads in the general area east of Akin Road, south of 19Sth Street, west of Trunk Highway 3, and north of20gth Street. Based on the number of MUS A applications and "Letters of Interest" that the City has received for properties located within this area, and in light of the fact that the Council has actually approved MUSA for several such properties, the City anticipates that development in the area will begin soon and will continue for many years. This anticipated development has accelerated the need to amend the Thoroughfare Plan to include future roads in the area prior to the finalization of development concept plans and the approval of preliminary plats. An initial draft of a proposed Thoroughfare Plan Amendment (attached hereto as Exhibit B) was discussed at a public hearing that was conducted at the July 13th Planning Commission meeting. A number of Akin Road property owners and other interested parties commented on the proposed Plan at that time. Many of them were concerned that the three proposed east-west connections (19Sth Street, 203rd Street, and Devonport Drive) between Akin Road and the new development area to the east would funnel new and higher traffic volumes onto Akin Road. Questions were also raised regarding the necessity and/or safety of the proposed 19Sth Street connection. Given the number of questions that were raised at the July 13th Planning Commission meeting, the Commission continued the public hearing until August 10, 2004 in order to receive further input from affected property owners, City staff and the City's traffic engineer. The traffic engineer, however, was unavailable for the August 10, 2004 Planning Commission meeting, so the public hearing was continued to September IS, 2004. At the September ISth Planning Commission meeting, City staff introduced and discussed a "second draft" of the proposed Thoroughfare Plan amendments (attached hereto as Exhibit C). This draft will be explained in more detail at the September 20th City Council meeting, but the major features of this revised draft are as follows: 1. The east-west connection to Akin Road at 198th Street that was initially proposed has been eliminated (as a collector). 2. A major north/south collector has been proposed for the area between Akin Road on the south Gust north of the bridge near 208th Street) and 19Sth Street on the north. This roadway would be designed and built in a way that would make it more "attractive" (for current and future drivers) than Akin Road. The features that would help accomplish this objective would include: a. No driveway accesses on the new north/south road (by comparison there are currently at least 48 driveway accesses onto Akin Road between 20Sth Street and 19Sth Street; see attached Exhibit D). b. Fewer (and safer) intersections on the new north/south road than there are on Akin Road. c. A straight and relatively level north/south alignment for the new north/south road (as opposed to the curved and elevation changes on Akin Road). d. A creation of new intersections in the vicinity of Devonport Road. Traffic proceeding northbound on Akin Road from CSAH SO and/or 208th Street would be routed directly onto the new north/south road. Drivers who wanted to stay on Akin Road at that point would be required to turn left onto Devonport and then right onto Akin Road. Staff believes that the need to make these turning movements would prompt most northbound drivers to remain on the new road, thereby reducing traffic volumes on Akin Road. This traffic concept would also involve closing Akin Road just south of its intersection with Devonport drive, to avoid a dangerous "Y" intersection where the new north/south road intersects with Akin Road. This closure could also reduce the volume of southbound traffic on Akin Road between 19Sth Street and Devonshire Drive, because drivers might be more inclined to use 19Sth Street and/or the new 203rd Street extension to "cut over" to the new north/south road in order to have a "straight shot" south to CSAH SO. 3. Thoroughfare revisions for certain areas north of 19Sth Street have been added. The new north/south route referred to above is on the same alignment as a planned southerly extension of Diamond Path Road, which currently ends at a "T" intersection at 160th Street (County Road 46) on the Rosemount/Lakeville border. Lakeville intends to extent this road to at least 170th Street, and potentially to the 179th/180th Street area along the Lakeville/Farmington border. A further extension of Diamond Path Road through the Seed/Genstar area would bring it to a point on 19Sth Street where it would "meet up" with the north end of the new north/south route referred to in the preceding paragraph. The eventual result would be a new, major north/south regional corridor mid-way between (and parallel to) Pilot Knob Road and Trunk Highway 3. The members of the public who spoke at the Planning Commission meeting on September ISth expressed strong support for the latest draft of the proposed Thoroughfare Plan amendment, and the Planning Commission voted unanimously to recommend that the City Council approve the proposed amendment. ACTION REQUESTED Motion to approve the proposed Thoroughfare Plan amendment. f , September 13, 2004 Jim Atkinson City of Farmington 325 Oak Street Farmington, MN 55024 Dear Jim, The purpose of this letter is to let you, the City of Farmington, and the Farmington Planning Commission know that I am not opposed to the proposed plan to extend 203rd Street through and/or next to my property-as long as I am properly compensated for what I think is fair value when I sell my property. My family and I are not opposed to development of the Babe Murphy property. (Giles Properties) and Manly Land Development property rarkview Ponds) if I am compensated for my property for what I think is fair value. 203r street is proposed to go through or next to my property. The Babe Murphy property and Manley Land Development properties are adjacent to my 10 acre property at 20218 Akin road. My neighbor Wade Wiebold at 20226 Akin Road is directly affected by the plan to extend 203rd Street through his property and he has shared with me he is also not opposed to this, as long as he can sell his property for what he thinks is a fair value. Wade Wiebold also indicated he is not opposed to the development of nearby properties as long as he is paid what he thinks is a fair price for his property when he sells it. Please feel free to contact me if you have further questions or concerns on these matters. Respectfully yours, W. Brian Herzfeld 20218 Akin Road Farmington, MN 55024 c.C. Wade Wiebold Lee Smick ''0';>'-; To the Planning Commission, My name is Erick Wefel and I live at 20210 Akin Rd. Farmington, and I have a question about the gravel road easement that is just south of my property. I'm wondering what if anything is going to happen to this road when 203rd St. goes thru. Is there going to be any joining of the two roads, might it be shut off from Akin Rd., might the City purchase the easement and make it a City St. Another question I have is, what is the speed limit going to be on 203rd St. I understand that 203rd is going Minor Collector and my experience living on Akin Rd for the past 6 years the police for some reason have a hard time enforcing the speed limit. I personally would like to see 203rd St. at 30 mph. And now with more traffic, traffic lights that are going to be coming on to Akin Rd. I would like the City to take a look at dropping the speed limit on Akin to 30-35mph just because of more traffic and that everyone now goes at least 5-1 Omph over the limit because there's really not much enforcement, this way they'll be going 40-45mph, which was the goal when it was dropped to 45mph.I have seen the revised Thoroughfare Plan Amendments and would just like to say that this is much, much better then the first. I'm in total favor of the North-South Rd. This I believe is very important to have. I really like the idea of the Restricted Access on to Akin, again wonderful idea. For the most part I'm in total favor of the revised plan and think this road system will benefit everyone. Thank you for taking the time to read this and hopefully this plan will go forward. Erick Wefel 20210 Akin Rd. Farmington, MN. /0';;' ~ Exhibit "A" - 2020 Thoroughfare Plan Map City of Farmington 9.1 -"" l- I , :Jj L I I I I ! :J I I ~ I - - \ - I , ! - - I I \ \ tJ I , , .. it l , ........ \ "- , ~ f ,., 1'-- ~. - . P= " \ I '\ ~ I I V , ~ .-"" ~\... C ( ~ ~ / I ~ I I ~ rLJ ~ll 1 h I - .... IU. n.A 'M , 0-- -~. .,'~ &\ ~ " .... f---- Q] ..... ~ ~~ ~~ \ ..... ,------ \ Ilii -tY ~. 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I L IU ~ ~ D\ I'll\- I. · ..(g ~ - - - Proposed Collector ~i 'rr.. ~ \2 -\-:1'i(., ....101-..... ......t .. (iC r= V ~ '1:'1 P: \.. 1 .. Iif t- ~( ..... Proposed Minor Collector I ~r1t\~'.J ~}j 1 1/ ~ llil:r:) y ( cfi,'l. e ~, 1 j. I . fliiTrT - - - Proposed County Road ~VJ. '" '/ ~ ~ \\ -j ,r ~./'1 I:. I ~ \~ - / ::if '\..0~1 _____ · ! III III~I-r r]\ '\ /, :-.-", .)~ ;: ...: ~o~eeL-J ~\ \ j ~ ~ ~C9 g: II Y onport Dr. OJ :g: .., ~ ~ 'I _J. ':;.I~ --- ~ ~~~~tricte ~~-~ jf ";) llOC fr3bla{~~, IIIII I --- ~ \-1 - ---.--- - ~ :adII1- II ;:c l = ! / /LYr-lUJ jt, ~ OJ ~ J III ~ z: .21 ., \ ... . . . I ~.1JIt_! - Municipal Boundary D City of Farmington D Empire Township _ City of Lakeville N W+E s 1000 o 1000 2000 Feet Revised on September 9, 2004 7'7 Exhibit "0" Private Driveway Access - Akin Road and Proposed Thoroughfares / . . . . . . . . .............. ........ . . . . . . . . . . . . . . ................ . . . . . . . . . . . . ........... ............. . . ..- . . . . . . . . " .. . . . . . . . . . . . ............. . Road Intersection * Existing Driveway . . . . . . . . . . . . . . . . . . . . . . . . -=- Proposed Collector - No Private Driveway Access . . .. Other Proposed Collectors ~.E , 500 a 500 1000 Feet l?c?