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Home My WebLink About09.07.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING September 7, 2004 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Presentation ofGFOA Award Presented 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/23/04 Special) b) Adopt Resolution - Accept Donation - Parks and Recreation c) Approve Cardboard Recycling Program Agreement - Parks and Recreation d) Authorize Staff to Re-Advertise Sale of Garbage Truck - Parks and Recreation e) Capital Outlay - Parks f) School and Conference - Fire Department g) Acknowledge Retirement - Human Resources h) Acknowledge Resignation Parks and Recreation - Human Resources i) Capital Outlay Liquor Operations - Finance j) 2004 Seal Coat Project - Assessment Hearing Scheduling - Engineering k) Approve Bills Approved R67..04 Approved Authorized Information Received Approved Acknowledged Acknowledged Approved October 4, 2003 Approved 8. PUBLIC HEARINGS a) Proposed Garvey/Empey Annexation Petitions - Community Development R68-04 & Ord 004-517 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Appoint City Councilmember to Community Center Feasibility Study Steering Committee - Parks and Recreation b) Adopt Resolutio~ - Spruce Street Feasibility Report - Engineering Fogarty R69-04 c) 20gth Street Connection to TH3 - Community Development d) Approve Budget Presentation Video - Council e) Status SE Area Trunk Utility & Pond Project Update Sept 20 Council Mtg Approved Information Received 11. UNFINISHED BUSINESS a) 2005-2009 CIP - Administration (Supplemental) Information Received 12. NEW BUSINESS a) Adopt Resolution - 2005 Preliminary Tax Levy and Budget - Finance 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING September 7, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/23/04 Special) b) Adopt Resolution - Accept Donation - Parks and Recreation c) Approve Cardboard Recycling Program Agreement - Parks and Recreation d) Authorize Staff to Re-Advertise Sale of Garbage Truck - Parks and Recreation e) Capital Outlay - Parks f) School and Conference - Fire Department g) Acknowledge Retirement - Human Resources h) Acknowledge Resignation Parks and Recreation - Human Resources i) Capital Outlay Liquor Operations - Finance j) 2004 Seal Coat Project - Assessment Hearing Scheduling - Engineering k) Approve Bills 8. PUBLIC HEARINGS a) Proposed Garvey/Empey Annexation Petitions - Community Development 9. AWARDOFCONTRACT roo PETITIONS, REQUESTS AND COMMUNICATIONS a) Appoint City Councilmember to Community Center Feasibility Study Steering Committee - Parks and Recreation b) Adopt Resolution - Spruce Street Feasibility Report - Engineering c) 208th Street Connection to TH3 - Community Development Action Taken Pages 1-4 Pages 5-6 Pages 7-21 Page 22 Pages 23-24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Pages 31-53 Page 54 Pages 55-58 Pages 59-60 d) Approve Budget Presentation Video - Council 11. UNFINISHED BUSINESS a) 2005-2009 CIP - Administration (Supplemental) 12. NEW BUSINESS a) Adopt Resolution - 2005 Preliminary Tax Levy and Budget - Finance 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 61-65 7~ COUNCIL MINUTES SPECIAL August 23, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Fitch, Fogarty, Soderberg Cordes Joel Jamnik, City Attorney; David Urbia, City Administrator; Lee Mann, Director of Public Works/City Engineer; Cynthia Muller, Executive Assistant Terry Flower, Dave McKnight, Dan Iverson 4. APPROVE AGENDA MOTION by Soderberg, second by Fitch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Soderberg, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (8/16/04 Regular) (8/2/04 Special) APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Award Southeast Area Trunk Utility Pond Project Contract - Engineering Bids were opened on August 13,2004. The Castle Rock Town Board and their engineer have reviewed the bids and concur with the low bidder. Staff is continuing negotiations with one of the property owners to obtain the property needed for the pond. The low bid was submitted by Barbarossa & Sons in the amount of$1,301,149.55. The estimate from the feasibility report was $1,429,000. The award of contract would be contingent on completing negotiations with the property owner. Staff is optimistic they will be able to come Council Minutes (Special) August 23,2004 Page 2 to an agreement. City Attorney J amnik stated there are a few outstanding items the property owner would like to see. The City would like to have their consent and legal documents signed prior to the September 7, 2004 Council Meeting. If an agreement is not reached, the worst case would be staff backs everything off, we would seek an extension with the contractor and proceed with condemnation of the parcel which would take an additional 90 days. It would make it impossible to complete the project this fall and the project would have to be rebid. MOTION by Soderberg, second by Fogarty adopting RESOLUTION R66-04 accepting the total base bid of Barbarossa & Sons's Inc. in the amount of $1,301,149.55 and awarding the project conditioned on receipt by the City of fee title, easement, right-of-entry, or other authority to enter and construct the project in accordance with the plans and specifications. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Purchase Agreement to Acquire Ponding Area - Castle Rock Bank - Engineering City Attorney Jamnik stated the City has been in negotiations with the final property owner to acquire the property needed to construct one of the ponds for the Ash Street project. The negotiations have been based on the City's appraised value. The City contemplated either a cash transaction for the easement, or if an agreement was not reached for the easement, to get a right-of-entry to proceed to construct and then finalize the terms of the easement acquisition subsequent to the construction project. The property owner has indicated a lack of willingness to give a right-of-entry, they want to wrap the negotiations up. They do not want to give an easement to the City because they prefer not to retain title because of the concern over the liability that would attach to the pond. They prefer not to give the City an easement but to sell the City full title to the ponding areas. That complicates things because they have real estate transactions with neighboring property owners that affect the City's transactions. They want to try to resolve those before they settle with the City. None ofthose transactions impact the ponding area, but do affect their overall parcel. The City's offer for a cash transfer of actual acquisition ofthe purchase price, they indicated a preference for the City to put in a change order and extend sewer and water down to the front of the building in case they want to connect at a later date. They could annex and connect much faster than if they had to petition to annex and do a construction project to actually extend the line. The City needs to finalize with them the numbers comparing the appraised price to the extension of sewer and water lines. The City will try to resolve the four matters listed in the City Attorney's letter. One issue that is very difficult is the term they would like to have a zoning letter or commitment that the vacant lot would be a buildable commercial lot if it should come into the City limits. The City cannot make a promise on what the zoning ordinance would allow for a lot that is zoned 5-10 years in the future. If they insist on that term, an agreement will not be reached. The City cannot promise something they cannot deliver 5-10 years in the future. Council Minutes (Special) August 23,2004 Page 3 Mayor Ristow stated the practice has been that anything that comes in from the townships is usually agriculture and it is rezoned to what is near it. City Attorney J amnik stated the normal procedure is to zone raw land as agriculture-open space and then rezone it to whatever the use would be. However, if developed land comes into the City, the practice has been to give it a zoning designation very close to the existing use. As it is currently a commercial use and a highway, it is likely the City would zone it highway commercial. The City cannot make a commitment to that or commit what the terms would be such as side or rear yard setback requirements would be 10-15 years in the future. We cannot bind future Councils to that degree, because they can legislatively change ordinances. The current Council cannot be bound legislatively and future Councils cannot be bound legislatively. Mayor Ristow asked if once they grant the City right-of-entry is the City responsible for it. City Attorney Jamnik replied the City would be responsible for it and the right-of-entry would be subject to an easement acquisition or a purchase. They would be giving the City permission to start the construction project. City Attorney Jamnik recommended a motion approving the purchase agreement and endorsing what has been put on the table so far, with the understanding it is likely to come back in some modified form. The City does acquire easements or title to property for the fair market value. On the other hand, the City does not confer an additional benefit by providing free sewer and water connections. The cost of the extension in all permits and fees normally charged to the owner is approximately equivalent to the estimated acquisition pnce. Councilmember Soderberg stated City Attorney Jamnik indicated if we cannot come to an agreement, we would have to proceed with eminent domain action. That is a township property. He asked if the township has agreed to assist and if they would be the ones to take that action. City Attorney Jamnik replied no, in the Joint Powers Agreement it is contemplated that easement acquisitions would be undertaken by the City. The township has agreed to support us in following through with those procedures. As far as condemnation, the City does not need their consent, it has been provided in the Joint Powers Agreement. Councilmember Fitch noted the letter states the City will not impose any fees at this time or in the future. He asked if the normal SAC and other fees have been calculated into the price. City Attorney Jamnik replied correct. With that price it is roughly equivalent with what the appraised value is. Councilmember Fitch asked ifthe Water Board agreed with waiving their fee. City Attorney Jamnik stated that has not been discussed with the Water Board. There is a project cost and there are no lost revenues until the connection would be made. At that point we could transfer funds from City funds to dedicated funds to compensate for that loss. Council Minutes (Special) August 23, 2004 Page 4 MOTION by Fitch, second by Soderberg to approve the Real Estate Purchase Agreement. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Summary of City Administrator Performance Review - City Attorney City Attorney Jamnik provided a summary of the evaluation. It indicates that City Administrator Urbia's performance fully meets expectations. In the area of relationship with Council and ProfessionaVPersonal Development it showed slightly below meeting expectations. Most ofthe discussion at the closed session dealt with how communications could be improved with Council and staff. MOTION by Soderberg, second by Fogarty to approve the summary. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Organizational Management - Administration The personnel consultant, Mr. Harry BroIl, has prepared a proposal to improve the relationships and teamwork with and among the management team. He proposed: 1. One-on-one confidential discussions with each member of the management team. 2. Where appropriate, facilitated discussion with the City Administrator and individual team members to resolve differences and work together more effectively. 3. Facilitated team meeting to present overall results and discuss issues impacting the group. 4. Summary report to Council (oral and/or written) to keep Council apprised of the situation. The cost would not exceed $5,600. MOTION by Fogarty, second by Soderberg to approve. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 7:22 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ }'Y?~e<J Cynthia Muller Executive Assistant /b City of Farmington 325 Oak Street Farmington, Minnesota 55024 (651) 463-7111 . (651) 463-2359 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator~ FROM: Lena Larson ~ Public Works Admimstrative Assistant SUBJECT: Adopt Resolution Accepting Donation for Pollution Prevention Day - Parks and Recreation Department DATE: September 7,2004 INTRODUCTION A donation for Pollution Prevention Day has been received from Aquila. DISCUSSION Aquila has generously donated $100 in support of the 8th annual Pollution Prevention Day. The event will be held in Rambling River Park on Friday, September 17, 2004. For 2004, staff is anticipating approximately 500 4th grade participants. Staffwill communicate the City's appreciation on behalf of the Council to Aquila for their support of Pollution Prevention Day. ACTION REQUESTED Approve the attached resolution accepting the donation from Aquila. RESOLUTION No. R -04 ACCEPTING DONATION OF $100 FOR POLLUTION PREVENTION DAY Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of September, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Aquila has donated $100 towards Pollution Prevention Day. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the donation of$100 from Aquila to be used for Pollution Prevention Day. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of September 2004. Mayor Attested to the day of September 2004. City Administrator SEAL 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers and City Administrator ~ Benno Klotz, Solid Waste Supervisor ~ Approve Cardboard Recycling Agreement TO: FROM: DATE: September 7, 2004 INTRODUCTION At the August 2, 2004 City Council meeting City staff members were directed to work with Liberty Diversified Industries (LDI) to create a Cardboard Recycling Agreement (Agreement) DISCUSSION Attached is the Agreement that staffhas created with LDI. The following are a few of the details from the agreement: . LDI will install the equipment, which is an auger compactor and a 10 yard box, but it will take 6-8 months for the equipment to be built and installed on site at the Central Maintenance Facility. . The agreement will be for 3 years and will automatically renew after 3 years unless the City wishes to terminate the agreement by notifying LDI in writing at least 60 days before the anniversary date. . LDI has offered to provide training to Solid Waste staff on fiber recycling at no cost. . Maintenance work on the auger compactor and box will be provided by LDI. . LDI will pick up the 10 yard box when full and haul it to its facility in Savage, Minnesota . LDI will provide market value for the cardboard less $ 50.00 per ton, which covers the cost of equipment, transportation and maintenance. . If the market price for cardboard drops below $50.00 per ton, the City will not be paid for the cardboard, however LDI will still pick up the cardboard at no additional cost to the City. . The City will have to provide electricity to the compactor and will have to pay for the electricity. The following are some of the benefits to the City for entering into this Agreement: ./ Requires less hauling time than it currently does to haul the cardboard to the current recycling site at the Pine Bend Landfill in Inver Grove Heights. ./ There will be less wear and tear on vehicles due to the cardboard only being hauled to the Central Maintenance Facility ./ A reduction in fuel costs for the garbage trucks due to a shorter distance of hauling the cardboard to the Central Maintenance Facility rather than to Inver Grove Heights. -/ The City will be paid for the cardboard that is recycled and the actual amount will vary and depend on the current market price. The City does not receive any financial compensation to haul cardboard to the current recycling site. -/ Even ifthe market price declines below $50.00 per ton, the cardboard will still be picked up by LDI at no cost to the City. The attached Agreement has also been reviewed by the City Attorney and it has been found to be acceptable. BUDGET IMPACT There will be no up front cost for the auger compactor and box should the City honor the initial three year Agreement. Solid Waste will also need to acquire a skidster and box grapple hook that can be used to load the cardboard into the auger compactor. The cost of the box grapple hook is approximately $2,500.00. Since the auger compactor and box takes 6-8 months to build and install, it is anticipated that the acquisition of a skidster and box grapple hook could be delayed until 2005. The acquisition of the skidster and box grapple hook are identified in the 2005 proposed budget. Should for some reason the auger compactor and box be built and installed late in 2004, staff would recommend that the purchase of the box grapple hook be made from the proceeds from the sale of the small garbage truck that the City Council has previously authorized staffto sell and that Solid Waste would borrow either the Parks or Street skidster until 2005 when Solid Waste would acquire its own skidster. ACTION REQUESTED By motion approve the attached Cardboard Recycling Agreement with LDI. Respectfully Submitted, ~1tO <<11 Benno Klotz Solid Waste Supervisor cc: file AGREEMENT DOCUMENT Proposal Number 0604-0372-01 This agreement is in effect for 36 months from installation of equipment and will automatically continue each year thereafter on the anniversary date of issuance unless written notification is received 60 days prior to the next anniversary date. Non Performance Clause Upon written notification from the City of Farmington that a specified issue needs to be resolved, LDI Fibres must respond in writing within 2 business days to the City of Farmington, that LDI Fibres has received the written notification. LDI Fibres will present a formal reply to the City of Farmington within the two business day time frame outlining our response. If the City of Farmington's concerns cannot be resolved within the acceptable period of time as decided by both parties, the City of Farmington can request that LDI Fibres discontinue service within 30 days. Ron Lifson General Manager LDI Fibres Gerald Ristow Mayor, City of Farmington Date Date David Urbia City Administrator Date Recycling Program Agreement Proposal #0604-0372-01 August 24, 2004 RECYCLABLE MATERIALS PROPOSAL We are pleased to offer the following proposal to City of Farmington, for loose fiber materials generated. 1. Waste Stream Evaluation 2. Training Support Proposal 3. Guaranteed acceptance of all loose fiber material 4. Operations Procedure 5. Emergency Proposal 6. Equipment Proposal 7. Pricing Proposal 8. Material Definitions 9. Agreement WASTE STREAM EVALUATIONS AND AUDIT PROGRAMS LDI Fibres will evaluate and audit the waste stream of your facilities. This includes: . Identification of each facilities waste stream . Auditing of your current waste stream costs; including all hauler costs and garbage collection equipment costs on a continual basis. . Assist in determination of the most cost-effective method for disposal of material identified. ~ Reduction ~ Reuse ~ Recycle ~ Disposal . Identifying and specifying equipment necessary to meet disposition requirements including: ~ Obtaining competitive bids ~ Assisting in the acquisition and leasing of equipment and it's installation ~ Training of personnel in operating of equipment ~ Equipment maintenance . These programs are available for materials other than materials classified as hazardous or toxic. . For hazardous or toxic materials we have alliances with firms who have the ability and expertise to perform the above noted functions for those materials. TRAINING SUPPORT PROPOSALS To assist City of Farmington, LDI Fibres offers a fibre recycling/sortation training program to you, your staff and your employees. LDI Fibres will provide: . A training session at Liberty Paper, a 100% recycled paper mill in Becker, Minnesota. . The training session is approximately 2 hours and will include presentations by Liberty Paper Mill personnel. . Tour of LPI paper mill. . LDI Fibres personnel will assist in continuous training of you and your employees in quality sortation of loose fiber material and other agreed upon recyclable material. . Each person going through this session will receive a certificate of recognition. This offer is open to you and any of your employees at any time. GUARANTEED ACCEPTANCE PROGRAM LDI Fibres Incorporated guarantees that we will accept 100% of all loose oce (old corrugated containers) Grade 11 Material generated by City of Farmington, on a continuous basis. This will ensure City of Farmington, a steady reliable outlet for all generated loose OCC material. OPERATIONS PROCEDURES Upon acceptance of this proposal, the following operational procedures will be put into place. Pickup Proarams: If a regularly scheduled pickup date and time is not determined, we request that you contact LDI Fibres, Incorporated--Operations at 763-536-6841 between 7:30 am and 4:30 PM Monday thru Friday. You will then: . Request the time frames in which you wish the pickup to be accomplished. . Receive a load/shipment number to be placed on all paperwork pertaining to the shipment. (Bill of lading, etc) . The load/shipment number will appear on your payment and any other correspondence pertaining to the shipment. Once the information is received, equipment will be dispatched to pick up the shipment within agreed upon time frames Delivery Proarams: LOI Fibres Inc. of Savage, MN is open for your delivery convenience 7:30 am through 4:30 pm Monday through Friday. Our Savage facility address is: LOI Fibres 6475 W. Hwy 13 Frontage Road Savage, MN 55378 Once a shipment is available for delivery, we request that you contact LDI Fibres, Operations at . 763-536-6841 . Between the hours of 7:30 am and 4:30 PM, Monday thru Friday You will then communicate time frames in which you wish to deliver your shipment to LDI Fibres and the location you will be delivering to. You will receive: . The load shipment number for your shipment which is required for any of the LDI Fibres facilities to receive the shipment . This load/shipment number will also appear on your payment check and any other correspondence pertaining to the shipment. LDI Fibres, regular office hours are 8:00 am to 4:30 PM Monday thru Friday. After hours, holiday and weekend emergency pager numbers are: Ron Lifson Paul Lerum Myrna Rustad 612-210-1354 (cell) 612-965-6830 (cell) 612-530-0415 (pager) To use the pager, you may: . Key in the telephone number you can be reached at after the prompt. . Wait for the operator and leave message. LDI Fibres, Facilities . Each facility has scheduled receiving hours based on customers/suppliers requirements . The Becker, MN facility has 24 hour a day, 7 days a week scheduled receiving This proposal can be operational within 48 hours of agreement by both parties. EMERGENCY PROPOSAL In case of compactor operational problems, LDI Fibres, with advance notice, will accept loose materials from City of Farmington in gaylords or totes for an agreed-upon time frame and price. EQUIPMENT PROPOSAL LDI Fibres will provide the City of Farmington with recycling equipment. . Compactor capable of compacting up to 10 tons of OCC Grade 11 material . Container LOI Fibres will: . Provide Compactor and Container to the City of Farmington. . Provide any first time training to fully operate the equipment and perform basic maintenance. . Provide and oversee placement and installation of the equipment. . Provide continued technical support. . Provide general maintenance to the equipment. . Provide hauling for the compactor container. . Provide value for the material generated as defined in the pricing section (section 7) of this proposal. The City of Farmington will be responsible for the following: . Equipment Site Preparation costs which include: o Electrical connection for equipment o Compactor site preparation costs including concrete pad if necessary. . Electricity costs for equipment operation. . Any repairs necessitated by negligence. Inclusive with all recycling equipment proposals, the City of Farmington would be responsible for all liabilities as they relate to people, equipment, materials, facilities and grounds where the equipment is located and operated. As part of the compactor program, LDI Fibres will obtain all OCC Grade 11 and Mixed Paper materials generated by the City of Farmington for the duration of the program. Current generation is approximately 30 tons per month. PRICING PROPOSAL For loose fiber material: This loose acc Grade 11 material proposal and pricing presented is based on indication that City of Farmington facility generates approximately 30 tons of loose aee Grade 11 material monthly. Material shipments will be paid based on the month they are received. LDI Fibres Incorporated will provide The City of Farmington with a scale ticket showing the weight of each shipment. Payment will be based on the net weight of the shipment ticket. Payment terms are net 30 days Material Value Options Loose Compacted Picked Up Shipments For all loose loads of ace Grade 11 and Mixed Paper Grade 1 picked up by LDI Fibres averaging 10 tons per container Farmington's pricing will be as follows: 1 to 30 tons generated per month with an average load weight of 10 tons each is priced at the Minnesota Loose Picked Up Price with equipment. July '04 Monthly Market Delivered Loose Price was $81.00/ton. The July '04 Minnesota Loose Picked Up Price with equipment was $31.00/ton ($81.00 minus $50.00 = $31.00/ton. See below**) Over 30 tons generated per month with an average load weight of 10 tons each, Farmington will receive the MN Loose Picked Up Price plus an additional $ 5.00 per ton on total tonnage. Over 40 tons generated per month with an average load weight of 10 tons each, Farmington will receive the MN Loose Picked Up Price plus an additional $ 7.50 per ton on total tonnage. Over 50 tons generated per month with an average load weight of 10 tons each, Farmington will receive the MN Loose Picked Up Price plus an additional $10.00 per ton on total tonnage. **Minnesota Loose Picked Up Price with equipment is the Loose Monthly Market Delivered Price without equipment (July '04 was $81.00 per ton) less $50.00 per ton which includes equipment, transportation and maintenance. Should material values fall to a point where they are zero or below, the eity of Farmington will not be charged. Other Recyclables Other agreed upon recyclables such as: . Mixed Office Paper loose in gaylords Mixed office paper can be accepted in separate containers as part of any delivery or pick up and will be paid at the market price in affect at the time of receipt. EXHIBIT 1-a LDI Fibres' Definition of Old Corrugated Containers (OCC) Grade 11: Old Corrugated Containers Grade 11 (OCC) consist of loose corrugated containers (cardboard boxes). Each bale can contain: . no more than 1% contaminants . no more than 5% total outthrows . no wax or wax coated fibers . no vapor barriers A corrugated container (cardboard box) will generally have two sheets of paper called liners glued to each side of a piece of medium (fluting). Examples of outthrows (not to exceed 5%) are: . Newspaper . Chipboard or boxboard . Carrier stock or excessive wet strength . Magazines . Groundwood . Ledger paper (white or colored) . Computer print out (CPO) . Oriental fiber Examples of contaminants (not to exceed 1 %) are: . Plastic . Metal . Food . Other miscellaneous garbage Examples of unacceptable materials (no levels accepted) are: . Wax or wax-coated fiber . Vapor barrier . Plastic-coated fiber EXHIBIT 1-b LDI Fibre's Definition of Mixed Paper Grade 1: Mixed Paper Grade 1 consists of a mixture of various qualities of paper not limited as to type of packing (loose or loose) or fiber content: Mixed Paper container may contain: . No more than 1% contaminants . No more than 10% outthrows . No wax or wax coated fibers . No materials with vapor barrier . No plastic coated fibers Examples of outthrows: . Ground wood (news print) . Chipboard . Magazines Examples of contaminants . Plastic . Metal . Food . Other miscellaneous garbage Example of unacceptable materials . Wax or wax-coated fibers . Vapor barrier . Plastic laminated fiber 7ei City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Authorize Staff to Re-Advertise the Sale of Solid Waste's Small Garbage Truck DATE: September 7,2004 INTRODUCTION At the July 19, 2004 City Council meeting, authorization was given to staff to advertise the sale of Solid Waste's small garbage truck. DISCUSSION Staff advertised the sale of the garbage truck in the Farmington Independent and direct mailed the advertisement to three companies who had expressed an interest in submitting a bid to purchase the garbage truck. The bid opening date was Thursday, August 26th at 2:00 p.m. Unfortunately no bids were received by the deadline to open. City Council is being asked to authorize staffto re-advertise the sale of Solid Waste's small garbage truck. Staff members will be placing this ad in several trade publications in addition to the Farmington Independent to try and solicit bids on the sale of the garbage truck. By advertising in more trade publications, it is felt that there is a better chance for bids to be submitted. BUDGET IMPACT There will be an additional cost to re-advertise the sale of the small garbage truck in the appropriate publications but staff is estimating that the total cost should be under $200.00 to do so. ACTION REQUESTED By motion authorize staff to re-advertise the sale of Solid Waste's small garbage truck. )JJPa>>;;P~ - k:;2istad, Parks and Recreation Director cc: Benno Klotz, Solid Waste Supervisor 7e.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay Parks DATE: September 7,2004 INTRODUCTION Tamarack Park-and Meadowview Parks were scheduled for development in 2004. DISCUSSION As part of the development of Tamarack Park, grading work needs to be completed to provide the correct drainage around the playground equipment, basketball court and picnic shelter. In addition, installation of a short section of storm pipe in the park will need to be made that will connect to an existing storm pipe that will allow storm water to properly drain to a storm water pond located just to the north of the park. If the grading work and installation of the storm pipe is not completed, there will be drainage issues around these park amenities. Staffhas solicited quotes from three contractors for the grading and storm pipe work. ZNR Outdoor Services from Farmington submitted the low quote in the amount of $8,900.00 for the grading work and installation of a storm pipe. The Meadowview Park Master Plan identifies a half court bituminous basketball court and an accessible bituminous trail connection being made to the picnic shelter, playground equipment and half court basketball court. Staff received quotes from three contractors for this bituminous work. Minnesota Roadways Co. from Shakopee submitted the low quote in the amount of $11,361.60 for constructing the bituminous half court basketball court and the accessible bituminous trail. BUDGET IMPACT The cost to grade and install a storm pipe is $8,900.00. Engineering and Parks and Recreation Department staffwill determine the cost split as to what amount will be charged to the Park Improvement Fund budget for the grading work and what amount will be charged to the Storm Water Fund for the cost of the installation of a storm pipe after the work has been completed. The budget estimate for developing Tamarack Park included $10,000.00 for funding a small parking lot that has since been identified by the City's Traffic Engineer as being problematic with the current street alignment. The parking lot currently is not a high priority in the park. The grading work to correct the drainage issue however is a high priority. Staff will be reallocating the $10,000.00 identified to fund the construction of a parking lot to cover the cost of the grading work. The budget estimate for constructing the half court basketball court and accessible trail in Meadowview Park was $12,000.00. The low quote received is under the estimated cost. Funding for the construction costs related to Tamarack and Meadowview Parks will come from the Park Improvement Fund budget. ACTION REQUESTED No action is requested. This is for informational purposes only. ~~llY~"zp ~d, Parks and Recreation Director 7-F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Cooncilmembers and City Administrator ~ Ken Kuchera, Fire Chief TO: SUBJECT: School and Conference - Fire Department DATE: September 7, 2004 INTRODUCTION The Fire Department is planning attendance at the Minnesota State Fire Chiefs 2004 Conference. DISCUSSION Mr. Ken Kuchera, Mr. Terry Thraen, and Mr. Tim Pietsch will be attending the school in Rochester from October 21 - 23, 2004. They will be attending educational workshops and have the opportunity to view what is new in the fire industry. BUDGET IMPACT Approved in the 2004 budget. ACTION REQUESTED Approve attendance at the Minnesota State Fire Chiefs Conference. Respectfully submitted, ~.~ A{.~~ ~ Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us (j TO: Mayor, Councilmembers and City Administrator~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Adopt Resolution - Acknowledge Retirement - Finance DATE: September 7, 2004 INTRODUCTION The City has received notification from Mr. Paul Asher of his intention to retire from his position as Liquor Operations Manager. DISCUSSION The Human Resources office has received notification that Mr. Asher will retire from his current position effective on or about February 7,2005. His last official working day will be September 20, 2004. He began his employment on November 4, 1974. The City wishes him well in his future endeavors. Staff is reviewing options regarding this position. ACTION REQUESTED Acknowledge the retirement of Mr. Paul Asher, effective February 7, 2005. Respectfully submitted, ~5d1r/~rd(- Brenda Wendlandt, SPHR Human Resources Director cc: Personnel File 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administrator fJr'~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Resignation - Parks and Recreation DATE: September 7, 2004 INTRODUCTION The City has received notification from Mr. Donald Johnston of his resignation from his position as Facilities Maintenance Worker in the Department of Parks and Recreation. DISCUSSION Mr. Johnston has been employed with the City since September 9, 1998 and has been a Facilities Maintenance Worker since May 1, 2000. His resignation is effective September 10, 2004. The City has appreciated his commitment to the organization and wishes him well in his future endeavors. ACTION REOUESTED Acknowledge the resignation of Mr. Donald Johnston effective Friday, September 10,2004. Respectfully submitted, ~~ /'ad4t'/- , . Brenda ~'t SPHR Human Resources Director CC: Personnel File 7/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us Mayor, Council Members, City Administrator~ TO: FROM: Robin Roland, Finance Director SUBJECT: Capital Outlay Liquor Operations - Finance DATE: September 7, 2004 INTRODUCTION Construction of the new Pilot Knob Liquor store is well underway and equipment for the interior must be ordered to meet installation and opening deadlines. DISCUSSION Quotations were requested from four vendors for a variety of cooler and refrigeration equipment. Two vendors responded with quotes on the equipment; Quality Refrigeration and AA Equipment Company. The total quotes were within $300 of each other. Both quotes included installation and sales tax. State statutes require two written quotes for equipment purchases of more than $25,000 but less than $50,000. Weare in compliance with this statute for the equipment. BUDGET IMPACT AA Equipment Company's quote for the equipment, installation and sales tax was $30,501.60: Quality Refrigeration's quote was $30,805.20. The costs of the new equipment and the custom interior finishes at the new store are covered by the $40,000 tenant allowance and liquor store retained earnings. ACTION REQUIRED Approve purchase of quoted equipment in the amount of $30,501.60 from AA Equipment Company. Respectfully submitted, ~::f~ Finance Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7, ~ TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 2004 Seal Coat Project - Assessment Hearing Scheduling DATE: September 7,2004 INTRODUCTION /DISCUSSION At the August 16, 2004 City Council meeting, the Council scheduled the Seal Coat Project assessment hearing for September 20, 2004. In order to meet noticing requirements, the hearing will need to be rescheduled for October 4th, 2004. BUDGET IMPACT None. ACTION REQUESTED Reschedule the 2004 Seal Coat Project Assessment Hearing for October 4, 2003 by motion. Respectfully submitted, ~>>l~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file <6"a..., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator Po '1... FROM: Kevin Carroll, Community Development Director SUBJECT: Annexation of Property Currently Located in Castle Rock Township (Garvey and Empey Properties) DATE: September 7, 2004 INTRODUCTION The City of Farmington has received two (2) separate annexation petitions for properties currently located in Castle Rock Township. Colin Garvey has petitioned to annex approximately 40 acres located south of Highway 50 and east of Highway 3. Judith Empey has petitioned to annex approximately 45 acres located adjacent to the south boundary of Mr. Garvey's annexation area. If the properties are annexed, Mr. Garvey would be the sole developer of both annexation areas. Therefore, both annexation petitions are discussed in this memo. DISCUSSION A. Preliminary Matters Proposed annexations raise certain collateral issues. Two such issues relate to the Metropolitan Urban Service Area (MUS A) and zoning/Comprehensive Plan. 1. Metropolitan Urban Service Area (MUSA) Land cannot be developed within the City of Farmington unless it lies within the Metropolitan Urban Service Area [MUSA]. Municipal sewer services cannot be extended to any area that is outside of the MUSA. Subject to subsequent approval by the Metropolitan Council, the Farmington City Council decides which parcels of land in Farmington will or will not be included within Farmington's portion ofthe Met Council's Metropolitan Urban Service Area. The City's MUSA Review Committee recommended that the two properties in question be included within Farmington's portion of the Metropolitan Urban Service Area. On August 16, 2004, the City Council approved MUSA for both properties, contingent upon the annexation of the properties at the request of the property owners. 2. Zoning and Comprehensive Plan The City Code regulates the zoning classification of a property upon annexation: 10-4-3: ANNEXATION AND DESIGNATION OF LAND: (A) Land areas which may be added to the city by annexation, merger or other means shall be classified A-1 agriculture until such time that the city council may rezone the added territory to more appropriate classifications. (Ord. 002-469,2- 19-2002) When the annexed property is rezoned from A-I to its "final" zoning classification, a related amendment of the Comprehensive Plan is also typically processed. B. Proposed Annexation Properties 1. Garvey Properties As shown on the location map attached hereto as Exhibit A, Mr. Garvey has petitioned to annex three individual parcels, comprising approximately 40 acres of land currently located in Castle Rock Township. Mr. Garvey has indicated that the desired future land use would be commercial. In August of 2003, the City of Farmington and Castle Rock Township entered into a Joint Powers/Orderly Annexation Agreement (attached hereto as Exhibit B) related to the Ash Street Reconstruction and Utility Improvements Project. One of the stated purposes of the Agreement (see Section 3.0) was to ".. . facilitate the orderly annexation of identified properties receiving urban services." Section 8.0(B) of the Agreement provides that "Castle Rock Township hereby agrees to the annexation of those properties within the orderly annexation area described in Exhibits C and D [of the Joint Powers/Orderly Annexation Agreement) that petition for...city provided sanitary sewer and water services." The three parcels identified in Mr. Garvey's annexation petition are depicted on Exhibit C of the Joint Powers/Orderly Annexation Agreement, and they are also listed on Exhibit D of the Joint Powers/Orderly Annexation Agreement. Mr. Garvey has, through his annexation petition, requested that the City provide his parcels with sanitary sewer and water services. Attached hereto as Exhibit C is a copy of a letter dated August 19, 2004 from the Castle Rock Township Clerk, in which she indicates that the Township "does not intend to object to the annexation of the Garvey property, since [it] is in the Joint Powers area." With regard to any properties that lie within the "Joint Powers area," the Joint Powers/Orderly Annexation Agreement provides that "Castle Rock Township and Farmington agree to adopt the necessary orderly annexation agreement amendments to this agreement to accomplish the annexation of the properties." The City Attorney has indicated that the proper mechanism for effectuating the required amendment of the Joint Powers/Orderly Annexation Agreement in this instance is a Joint Resolution. A proposed Joint Resolution has been attached for your review. If the annexation petition is approved, Mr. Garvey could then apply for a preliminary plat, a rezoning and a Comprehensive Plan amendment. The rezoning request, if granted, would change the property from A-I (Agriculture) to an appropriate commercial zoning classification. 2. Empey Properties Ms. Judith Empey has petitioned for the annexation of two parcels, comprising approximately 45 acres currently located in Castle Rock Township. As previously mentioned, Mr. Garvey would be the developer of the Empey properties if the annexation is approved. The proposed use of the properties is single family residential. The Empey parcels are not within the orderly annexation area described in the Joint Powers/Orderly Annexation Agreement. Castle Rock Township has indicated, in the attached Exhibit C, that it "opposes the annexation of the Empey property." Accordingly, if annexation is to occur, it will not be through the use of a Joint Resolution in this instance. Under Minnesota statutes, the City has the authority to annex property by ordinance if the annexation area consists of less than 60 acres. The City is required to provide notice and hold a public hearing, after which the proposed annexation (if approved) can be accomplished by the adoption of an annexation ordinance. A copy of a proposed ordinance has been attached for your reVIew. If the annexation petition is approved, Mr. Garvey and/or Ms. Empey could then apply for a preliminary plat, a rezoning and a Comprehensive Plan amendment. The rezoning request would change the property from A-I (Agriculture) to R-l (Single-Family Residential). ACTION REQUESTED 1. Review and act upon the proposed Joint Resolution regarding the Garvey property. 2. Review and act upon the proposed Ordinance regarding the Empey property. evm Carroll Community Development Director Exhibit "A" J 'I'-=ffi 0-"111 I I I I I I =~~ --l I I I ~I/ ~~ ~ !-- ~ -:= ~ - s - m - f- - ~ r- .L-- - - Cl l;in I--- 1..1- · '--- .., . - :Jo - - /fl - 1 - -+ ~ ~ E=Ny Wj:= IIEB(~ "--p ~ r;~ DL-~ Ii rt -~ . , '- ----I l -r - - - - f I II 225th Street I E ~ Subject Properties r--------1 City Boundary , , ..--------.. N A 300 , o 300 600 Feet , JOINT POWERS/ORDERLY ANNEXATION AGREEMENT CITY OF FARMINGTON - TOWNSHIP OF CASTLE ROCK ASH STREET RECONSTRUCTION AND UTILITY lMPROVEMENTS 1.0 Parties. This Agreement is entered into by and between the City of Farmington, a Minnesota municipal corporation ("Farmington") and the Town of Castle Rock, a Minnesota municipal corporation ("Castle Rock") pursuant to the authorization contained in M.S. S471.59 and S414.0325. 2.0 Recitals. A. Farmington and Castle Rock each have authority to construct public. improvements as defined in M.S. Chapter 429. B. Farmington and Castle Rock have determined that the reconstruction of Ash Street and related improvements including sanitary and storm sewer services to the surrounding properties, as described in the attached feasibility Report, are in the public interest and that they are necessary, feasible, and economical. 3.0 Purpose. The purpose of this Joint Powers Agreement is to define the duties and obligations of Farmington and Castle Rock regarding the reconstruction of Ash Street and the related utility improvements and, where appropriate to effectively maintain and serve the affected properties to facilitate the orderly annexation of identified properties receiving urban services and to maintain Township jurisdiction over those properties not yet receiving urban services. 4.0 Duration This Agreement shall terminate one (1) year following substantial completion of the combined project as related to the improvement project but shall continue with regards to the orderly annexation of the identified properties until annexation occurs or the parties terminate this Agreement. 5.0 Definitions. "Ash Street Reconstruction Project" means the reconstruction of that portion of Ash Street lying between the railroad tracks east of First Street and State Trunk Highway 3, as more fully described in the Feasibility Report dated June 2003, prepared jointly by the engineers for Farmington and Castle Rock Township, including grading, bituminous paving of street and pathways, installation of concrete curb and gutter, installation of E)</f; I~ II !3 ,- / storm sewer pipe and catch basins, turf re-establishment and landscaping, and utility adjustments. "Storm Water Facilities Project" means the construction of storm water piping systems, the acquisition, enlargement, and improvement of storm water ponds and sedimentation ponds all of which are required to collect, treat and convey all or some of the surface water runoff from the Ash Street Reconstruction Project and surrounding areas. "Combined Projects" means the Ash Street Reconstruction Project and the Storm Water. Facilities Project. 6.0 Proi ect Terms and Conditions. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. Project Design. Farmington shall prepare plans and specifications for those portions of the Combined Projects, which are located within each jurisdiction. The plans and specifications may be combined for purposes of preparing bid documents and advertising for bids. B. Advertisement for Bids. Farmington shall advertise for and receive bids for the combined projects. Farmington shall provide Castle Rock with a copy of the bid . tabulations. C. Contract Award. Upon receipt of the bid tabulation, the Castle Rock Engineer shall confer with the Farmington Engineer and concur in the recommendation of the award of bid to the lowest responsible bidder. Farmington shall approve of the recommendation prior to the award of a contract. Contract shall be let by the City of Farmington. D. Contract Documents. Farmington shall prepare all construction contract documents and the Farmington attorney shall approve them. E. Construction Supervision. Each party shall'have its own contact person to review field work, occurring within its corporate boundaries, as described in the contract documents for conformance with contract specifications and shall coordinate efforts wherever possible to ensure that the construction of the Combined Projects proceeds in an efficient manner. F. Change Orders. During the course of construction, each party may request change orders for the portion of the Combined Projects located within its boundaries. Change orders shall be submitted to Farmington and may be approved by Farmington pursuant to the terms of the construction documents consistent with the Feasibility Report dated June 2003, prepared jointly by the Engineers for Farmington and Castle Rock Township. G. Allocation of Project Costs. The City of Farmington shall be responsible for all project costs identified in the report as Township or City costs, including Township engineering costs previously incurred or to be incurred. H. Indemnification. As to the Combined Projects, the City of Farmington agrees to indemnify and hold the Town of Castle Rock harmless from any and all claims, 8-2- causes of action, lawsuits, judgments, charges, demands, costs 'and expenses involved therein and attorneys' fees and costs and expenses connected therewith, arising out of the Combined Projects except as to any work performed by SEH by' contract on behalf of Castle Rock. Nothing herein will constitute a waiver of -limitations of liability available at Minnesota Statute Chapter 466 and other applicable law. I. Ownership!lVlaintenance. Upon completion of the Ash Street Reconstruction Project, the City shall own or otherwise be responsible for and maintain the storm water facilities portions of the proj ect located within the project area. The City of Farmington will own the City water and sewer utilities located within its jurisdiction, on city property, or on city easements through areas of Castle Rock as shown in the Feasibility Report dated June 2003 prepared jointly by the Engineers for Farmington and Castle Rock Township. J. Storm Sewer Usage. Those lands, defined by the Feasibility Report dated June 2003 prepared jointly by the engineers for Farmington and Castle Rock Township, which are designated as draining into the various storm water ponds which are to be developed pursuant to the Storm Water Facilities Project, shall not be assessed for ongoing existing drainage to these ponds, but may be assessed for additional drainage, caused by more intense use of the property than the use of the property at the time of the Storm Water Facilities Project. Assessment for storm water shall not justify initiation of annexation of the property by either Farmington or Castle Rock Township. 7.0 Proiect Financing and Assessments. A. Chapter 429/444. Township hereby authorizes City to undertake proceedings on behalf of the Parties to enable the City to impose special assessments against properties served by the project assessed for the improvements, or to establish equivalent availability and connection charges. The ability of Farmington to assess for the Storm Water Facilities Project costs is limited by 6.0 (1) herein. Further, Farmington and Castle Rock Township agree that assessment for sanitary sewer and water improvement constructed as part of the combined projects, shall not occur until after the project is done and the cost finalized. B. Approvals. All financing methods will be mutually developed by City engineering and financial staff or consultants, and approved by City Council prior to, or contemporaneously with, any statutorily required hearings/meeting procedures. 8.0 Orderly Annexation of Benefited Properties A. Immediately Served Properties. Castle Rock Township hereby consents and agrees to the annexation of those properties described in Exhibits A and B when the construction of sanitary sewer and water serving the area in Exhibits A and B contained in the Combined Projects, is 85% or more completed. B. Subsequently Served Properties. Castle Rock Township hereby agrees to the annexation of those properties within the orderly annexation area described in 13-3 Exhibits C and D that petition for or otherwise connects to city provided sanitary sewer and water services. Castle Rock Township and Farmington agree to adopt the necessary orderly annexation agreement amendments to this agreement to accomplish the annexation of the properties. C. Unserved properties. Farmington and Castle Rock Township hereby agree that not to annex properties unserved for sanitary sewer and water service by Farmington in the orderly annexation area absent a petition by 100% of affected property owners, for those property owners not addressed in Article 8.0 A or Article 8.0 B herein. . IN "WITNESS WHEREOF, the parties have hereunto executed this Agreement. Pursuant to Council authority granted onthe 11-thday of Avjv.rr , 2003. CITY OF FARMINGTON By:j)~~~ Gerald Ristow U ~. ...... Y" Its.' nt rim City Administra~ Pursuant to Town Board authority granted on the.tO th day of~, 2003. By: Randy Becke Its: mrman OfB~.upervisors By:. ~u- Maralee Rother Its: Clerk /3 - L-j aA\:j alepuadd!4:> e Il'l to ~ e ..... ..... ..... CX) ~ e t-- ..... ..... I"- to e t-- ..... ..... M "lit e I"- ..... ..... ra 0. 'u .- CIl c:_ :l ra ~E oI:l'~ "'a :go. =ra CIlCll 0)'- ra ra c: "' 'e.~ era H"g 2 :l ~..8 to l"- e ..... ..... ..... ('f) >. ~ I "P- O Il'l ..... e t-- ..... ..... ....... CJ) Q) S -0 Q) X Q) C C <( Q) ..0 o ....... CJ) Q) (.) L- eo (L 0.. eo ~ Q) (.) L- eo (L <!z "ai CIl u.. o li'l N o o li'l N EXHIBIT A i- u. ~ C ('") "0 CD_ -('") roN o- f'-. o o ..... o 08 Z-J CDt- =(J) LJ..<( U <( E CD ~ (J) CIl c: 0101 ro'- c: l(l .~ 0 ClC:' ;:..,ro ro.!: ~ E CD:: - CD ro '- ~Q. CD .;: .~ Q. 0- :c U) c: ~ ro 0- t-O U) .lo::CD () c: o c: 0:: .- ..!!1:E Ui ro U - Eta ~ IS-j; EXHIBIT B Parcels Annexed PIN Owner Name Owner Address Owner City State Parcel ID 0611319110017 HARRIET M GROVE 512 ASH ST FARMINGTON MN 117049 0611319110018 DONALD E & TERESA WILSON 516 ASH ST FARMINGTON MN 117050 0611319110019 DAVID E & KATHLEEN PETERSON 500 ASH ST FARMINGTON MN 117046 0611319110020 WALTER W GRAHAM 3782 220TH ST FARMINGTON MN 117047 0611319110099 BRUCE K & CATHERINE DURHAM 3760 220TH ST W FARMINGTON MN 117048 0611319110102 RONALD A & BEVERLY ERSFELD 718 ASH ST FARMINGTON MN 117066 0611319110103 ERIC & JULIE SIMONSEN 1132 HIGHLAND CIR FARMINGTON MN ' 117073 0611319110104 VERNON E & LOUISE M HERBERG 1128 HIGHLAND CIR FARMINGTON MN 117080 0611319110105 BEVERLY P MORELL RR3 FARMINGTON MN 117085 0611319110106 WILLIAM D & MARL YS COOK 1120 HIGHLAND CIR FARMINGTON MN 117087 0611319110107 LUCILLE KORSMAN 1116 HIGHLAND CIR FARMINGTON MN 117088 0611319110108 JAMES A & THERESA CZECH 1112 HIGHLAND CIR FARMINGTON MN 117086 0611319110109 WILLIAM A GETTY 1108 HIGHLAND CIR FARMINGTON MN 117082 0611319110110 LOUIS & JEAN SCHMITZ 1104 HIGHLAND CIR FARMINGTON MN 117074 0611319110111 LUCILLA C JOHNSON 612 ASH ST FARMINGTON MN 117063 0611319110112 VIRGINIA CAREY 616 ASH ST FARMINGTON MN 117064 0611319110113 MICHAEL & HELEN PENNEY 702 HIGHLAND CIRCLE FARMINGTON MN 117065 0611319110114 VERNON JOHNSON 612 ASH ST FARMINGTON MN 117075 0611319110115 VERNON JOHNSON 612ASH ST FARMINGTON MN 117076 0611319130001 ERIC A DRAKE 3840 220TH ST W FARMINGTON MN 117044 0611319130003 JENNIFER KAUFMAN 3828 220TH ST FARMINGTON MN 117045 0611319130004 JOHN R KLAUS 3850 220TH ST W FARMINGTON MN 117043 0611319130009 ERIC A DRAKE 3840 220TH ST W FARMINGTON MN 117067 parcelsannexed2.xts 13-~ EXHIBIT C ~ a. '0 '2.!!! ::l CIl ~ E ad 'x l/l !2 ala. ca. =CIl al al 01- CIl CIl C l/l 'co .~ Om .. "0 al C - ::l ~.8 .... u. <( ~ C M "0 ~c;; roN o- r-- g 0 co C! .... (]) 0 "0 lo- 00 <( Z...J (l)1- =(/') C LL.<( 0 () , - <( co >< (]) c C <(J >- E "'C (l) (]) Ui >. "'"0 (/') lo- (l) t: 0 ClCl ro'- t: gJ .~ 0 0.. o~ >.co co ro.!: ~ ~ E (l)= _ (l) ro - (]) s:a. U (l) 'C lo- 'iii co d: CL <:{z 0. :E l/l t: Qi ~.!!! al LL 1-0 l/l 0 .:.t.(l) 0 CJ C It) o t: 0:: .- ..92~ .. Ui .. ro ~ U 0 - m '" 0 ~ Ol 0 ~ It) 13-7 EXHIBIT 0 Parcels Annexed PIN Owner Name Owner Address Owner Address 2 Owner City State Parcel _ 10 0611319130004 JOHN R KLAUS 3850 220TH ST W FARMINGTON MN 117043 0611319130001 ERIC A DRAKE 3840 220TH ST W FARMINGTON MN 117044 0611319130003 JENNIFER KAUFMAN 3828 220TH ST FARMINGTON MN 117045 0611319110019 DAVID E & KATHLEEN PETERSON 500 ASH ST FARMINGTON MN. 117046 0611319110020 WALTER W GRAHAM 3782 220TH ST FARMINGTON MN 117047 0611319110099 BRUCE K & CATHERINE DURHAM 3760 220TH ST W FARMINGTON MN 117048 0611319110017 HARRIET M GROVE 512 ASHST FARMINGTON MN 117049 0611319110018 DONALD E & TERESA WILSON 516 ASH ST FARMINGTON MN 117050 0611319110111 LUCILLA C JOHNSON 612 ASH ST FARMINGTON MN 117063 0611319110112 VIRGINIA CAREY 616 ASH ST FARMINGTON MN 117064 0611319110113 MICHAEL & HELEN PENNEY 702 HIGHLAND CIRCLE FARMINGTON MN 117065 0611319110102 RONALD A & BEVERLY ERSFELD 718 ASH ST FARMINGTON MN 117066 0611319130009 ERIC A DRAKE 3840 220TH ST W FARMINGTON MN 117067 0611319110103 ERIC & JULIE SIMONSEN 1132 HIGHLAND CIR FARMINGTON MN 117073 0611319110110 LOUIS & JEAN SCHMITZ 1104 HIGHLAND CIR FARMINGTON MN 117074 0611319110114 VERNON JOHNSON 612 ASH ST FARMINGTON MN 117075 06113191"10115 VERNON JOHNSON 612 ASH ST FARMINGTON MN 117076 0611319110104 VERNON E & LOUISE M HERBERG 1128 HIGHLAND CIR FARMINGTON MN 117080 0611319110109 WILLIAM A GETTY 1108 HIGHLAND CIR FARMINGTON MN 117082 0611319110105 BEVERLY P MORELL RR3 FARMINGTON MN 117085 0611319110108 JAMES A & THERESA CZECH 1112 HIGHLAND CIR FARMINGTON MN 117086 0611319110106 WILLIAM 0 & MARL YS COOK 1120 HIGHLAND CIR FARMINGTON MN 117087 0611319110107 LUCILLE KORSMAN 1116 HIGHLAND CIR FARMINGTON MN 117088 0511319310010 CASTLE ROCK TOWNSHIP 2537 240TH ST FARMINGTON MN 117423 0511319330010 RAYMOND A ACKERMAN 18085 ECHO AVE FARIBAULT MN 117426 0511319330009 RAYMOND A ACKERMAN 18085 ECHO AVE FARIBAULT MN 117427 0511319330008 MARK E & SUSAN D THEORIN 22056 CHIPPENDALE AVE W FARMINGTON MN 117428 0511319330007 MARK E & SUSAN D THE ORIN 22056 CHIPPENDALE AVE W FARMINGTON MN 117429 0511319330006 LINDA M BARLAGE 3486 220TH ST W FARMINGTON MN 117430 0511319330005 KEVIN T & BENITA L SCHEMIONEK 3400 220TH ST W FARMINGTON MN 117431 0511319330004 JOHN A & CHERYL LUCKOW 3338 220TH ST W FARMINGTON MN 117432 0511319330003 ABH PROPERTIES % DICK HANSEN 4482 CLOVER LN BOX 5 EAGAN MN 117433 0511319330002 KENNETH C CARLSON 3050 220TH ST RR 1 FARMINGTON MN 117434 0511319330001 CHARLES A SR REICHOW 39530 SUNRISE RD NORTH BRANCH MN 117435 0511319310004 3438 INVESTMENTS LLP PO BOX 448 FARMINGTON MN 117436 0511319310003 DENNIS A BETZ 22465 BERRING AVE FARMINGTON MN 117437 0511319310001 COLIN J GARVEY 22098 CANTON CT FARMINGTON MN 117438 0511319310009 HEIKES EQUIPMENT INC 10304 BUCKS WAY EDEN PRAIRIE MN 117439 0511319310008 HEIKES EQUIPMENT INC 10304 BUCKS WAY EDEN PRAIRIE MN 117442 0511319330011 ISEMINGER PROPERTIES PO BOX 55 FARMINGTON MN 117444 0511319330017 FIRST STATE BANK OF CASTLE ROCK 22140 CHIPPENDALE AVE W FARMINGTON MN 117445 0511319310002 DENNIS A BETZ 22465 BERRING AVE FARMINGTON MN 117446 0511319330012 FIRST STATE BANK OF CASTLE ROCK % DANIEL H NICOLAI 1016 4TH ST FARMINGTON MN 117446 0511319310006 TRACY G BAUER 20125 CALDWELL CT FARMINGTON MN 117449 0511319330013 1 ST ST BANK OF CASTLE ROCK % DANIEL H NICOLAI 1016 4TH ST FARMINGTON MN 117452 0511319310011 COLIN J GARVEY 22098 CANTON CT FARMINGTON MN 117453 0511319310007 COLIN J GARVEY 22098 CANTON COURT FARMINGTON MN 117454 0511319330014 BELLE CORP HWY3S FARMINGTON MN 117456 0511319330015 THE BELLE CORP PO BOX 183 FARMINGTON MN 117458 0511319330016 BELLE CORP % HAPPY HARRYS FURNITURE PO BOX 183 FARMINGTON MN 117460 exhibild.xls l3-g CASTLE ROCK TOWNSHIP 2537 240TH STREET WEST FARl\1INGTON, MN 55024 PHONE 651-460-2221 - - FAX 651-463-3569 BOARD OF SUPERVISORS Randy Becker, Chair, 651- 460-8034 Arlyn Lamb, Vice-chair, 651-460-4927 Jim Ozmun, Supervisor, 651-463-3623 Russ Zellmer, Supervisor, 651-463-4064 Paul Irrthum, Supervisor, 651-463-8241 August 19, 2004 To: Farmington City Council Re: Annexation petitions Farmington City Council: The Board of Supervisors of Castle Rock Township, at a special meeting on August 18, 2004, voted and advised Township Attorney Terry Merritt to attend the public hearing of the Farmington City Council on Tuesday, September 7, 2004 at 7:00 p.m. or soon thereafter, in the City Council Chambers at Farmington City Hall, 325 Oak Street, regarding Petitions for Annexation. - MI. Merritt has been advised to express that the Township opposes the annexation of the Empey property, and that the Township does not object to the annexation of the Garvey property, since the Garvey property is in the Joint Powers Area The Township Board of Supervisors is willing to have further discussion with the Farmington Council regarding the present as well as possible future annexation. Please call the Township office if you have any q:uestions.. . Sincerely, "7Ju~ ~ Maralee Rother, Clerk Castle Rock Township EX//7 81 7" C- Exhi bit "0" ~~ 1111 EE ~~ ~';;1 J ~ l/ r ~= ~ -- ~ r-_ m 1-- -- ~ L-- ~ r- r--- CJ r- 1-1 i r:I · .:;n f--- ., - -0 I ...., ~~ ... - ~ 0 - U - C -" / 0 - ...., I c -llY J to ~j E EbjF ffiID<:; - ~- DLr- j -~ '-- ~ --~J l - r - - ~ - - J I I J 225th Street I j8 ~ Subject Properties r--------l City Boundary , , ..________4 N A 300 I o 300 600 Feet , TOWN OF CASTLE ROCK CITY OF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF CASTLE ROCK AND THE CITY OF FARMINGTON, DESIGNATING AN UNINCORPORATED AREA AS IN NEED OF ORDERLY ANNEXATION AND CONFERRING JURISDICTION OVER SAID AREA TO THE DEPARTMENT OF ADMINISTRATION, BOUNDARY ADJUSTMENT OFFICE, PURSUANT TO M.S. ~414.0325 JOINT RESOLUTION WHEREAS, by previous joint resolution and agreement entered into between the City and Township in August 2003, the properties legally described below were included in the designated orderly annexation area but were not made subject to immediate annexation. WHEREAS, the previous joint resolution and agreement provided that the property owners petitioned for or otherwise connected to city provided sanitary sewer and water services. WHEREAS, all owners of property legally described on the attached Exhibit A have petitioned the City for connection to City-provided sanitary sewer and water servIces. NOW, THEREFORE, the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish an Orderly Annexation Area ("OM") as authorized by Minnesota Statute ~414.0325, Subdivision 1, as shown on the attached Exhibit B and legally described on Exhibit A, and have determined that the area ofthe property involved in this annexation is approximately 40 acres and the population of the area is currently zero (0). 2. That the purpose ofthe annexation ofthe property involved in this annexation is to facilitate the development of the property to urban densities and to provide urban services, including city sewer and water services. 3. That in order to facilitate the construction and financing of the improvements necessary for development that is urban or suburban in character and the efficient delivery of governmental services, all of the properties should be immediately annexed to and made part of the City of Farmington. 4. Upon approval by the respective governing bodies of the City and the Township, this joint resolution and agreement shall confer jurisdiction upon the Director of the Office of Strategic and Long-range Planning (or his or her successor designee responsible for administering Minnesota Statutes Chapter 414) so as to immediately annex the lands described in the attached Exhibit A in accordance with the terms ofthis joint resolution and agreement without need for any subsequent resolution(s) of the parties. 5. The City and Township agree that upon annexation all planning, official controls, and governmental services for the annexed area shall become the responsibility of the City, and that the provisions of Minn. Stat. ~~414.035 and 414.036 authorizing differential taxation and municipal reimbursement for the annexed property will not be applied in this proceeding. 6. The City and the Township mutually state that no alteration by the director to the OAA boundaries, as illustrated on Exhibit B and described in Exhibit A, is appropriate or permitted. 7. That the annexation of the property will not result in any change of electrical service and will not require joint planning since upon final approval of this joint resolution and issuance of the annexation order by the Director the property will immediately be fully subject to the official controls and other ordinances of the City of Farmington, including all land use controls. Further, that differential taxation under M.S. ~414.035, or reimbursement under M.S. ~414.036 is not required. 8. Having designated the area illustrated on Exhibit B and described in Exhibit A as in need of orderly annexation, and having provided for all of the conditions of its annexation within this document, the parties to this agreement agree that no consideration by the director is necessary. The director may review and comment but shall within thirty (30) days order the annexation in accordance with the terms of this Resolution. Approved and Adopted this _ day of , 2004. Approved and Adopted this _ day of , 2004. TOWN OF CASTLE ROCK CITY OF FARMINGTON BY: BY: Its Town Board Chair Its Mayor AND AND Its Town Board Clerk Its City Administrator 113970 r- J' ....^'I t;::::)t.~ IbJ:I t\ Trie North Half (N 1/2) of the Northwest Quarter(NW 1/4) of Section 5, Township 113, Range , 19, Dakota County, Minnesota, EXCEPT: The West 692.33 feet of said North Half (N 1/2) of the Northwest Quarter (NW 1/4). ALSO EXCEPT: The West 453.75 feet of the East 853.75 feet of that part of the Northeast Quarter of the Northwest Quarter (NE 1/4 of NW 1/4) of Section 5, Township 113, Range 19, Dakota County, Minnesota, lying South of the North 825.00 feet thereof. ALSO EXCEPT: The East 400.00 feet of the Northeast Quarter of the Northwest Quarter (NE 1/4 of NW 1/4) of Section 5 , Township 113, Range 19, according to the map or plat thereof on file and of record in the Office of the County Recorder in and for Dakota County, Minnesota. ALSO EXCEPT: A 60 foot wide parcel of land (now known as Canton Court), the centerline of said parcel is described as follows: Commencing at the northeast corner of the NE 1/4 of the NW 1/4 of Section 5, Township 113, Range 19, Dakota County, Minnesota; thence West along the north line thereof 400.01 feet to the point of beginning of the line to be described; thence South 00 degrees 11 minutes 16 seconds East 858.03 feet and said centerline there terminating. ALSO EXCEPT: A 55 foot wide parcel of land (now know as Canton Court), the centerline of said parcel is described as follows: Commencing at the northeast corner of the NE 1/4 of the NW 1/4 of Section 5, Township 113, Range 19, Dakota County, Minnesota; thence West along the North line thereof 400.01 feet; thence South 00 degrees 11 minutes 16 seconds East 858.03 feet (the point of beginning), thence South 00 degrees 11 minutes 16 seconds East a distance of 100 feet and the centerline there terminating. ALSO EXCEPT: The north 363.00 feet of the North Half (N 1/2) of the Northwest Quarter (NW 1/4), lying west of the following described line: Commencing at a Dakota County monument at the Northwest corner of said Section 5, thence East along the North line of the Northwest Quarter of said Section 5 a distance of 1483.82 feet; thence continuing East along said North line a distance of 240 feet to the beginning of the line to be described; thence South perpendicular to said North line of the Northwest Quarter a distance of 363.00 feet and said line there terminating. ALSO EXCEPT: All that part of the North Half (N 1/2) of the Northwest Quarter (NW 1/4) of Section 5, Township 113, Range 19, described as follows: Commencing at Dakota County monument at the Northwest Corner of said Section 5, thence East along the North line of the Northwest Quarter of said Section 5 a distance of 1483.82 feet; thence continuing East along said North line a distance of 240 feet; thence South perpendicular to said North line of the Northwest Quarter a distance of 363.00 feet to the point of beginning of the tract to be described; thence West parallel with the North line of the Northwest Quarter a distance of 380 feet, said point being 363 feet South of the North line; thence South at right angles, a distance of 363 feet; thence East parallel with said North line, 380 feet; thence North to the point of beginning, Dakota County, Minnesota. Exhibit "B" L=rn ~~ I I I I I I ~~ -lIlt I ~/ ...... ~ -= I [~ - - S -- m ~ ~ "- I--- '--- Cl r:;;o - I-li n" f--- - . -' Wh I ~ =YJ CD - i1 - ~ - V - -~ J ~~ E~~ . HIH7<~ ~. ~~ D /1-0 jrt -] '--- -- T I - f - - I - ~ - f I I I II 225th Street E ~ Subject Properties --------, r : City Boundary , , ..________4 N A 300 , o 300 600 Feet , ORDINANCE NO. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF FARMINGTON TO INCLUDE CERTAIN UNINCORPORATED LAND (60 ACRES OR LESS) ABUTTING UPON THE CITY LIMITS WHEREAS, a certain petition requesting annexation ofthe real property ("Subject Property") hereinafter described was duly presented to the council on the _ day of _, 2004; and WHEREAS, pursuant to Minn. Stat. ~ 414.033, subd. 2b, the Farmington City Council has conducted a public hearing preceded by 30 days' written notice to consider the annexation petition. WHEREAS, the petition was signed by all owners ofthe Subject Property ("Petitioner"); and WHEREAS, the Subject Property is not presently within the corporate limits of any incorporated city; and WHEREAS, the Subject Property abuts upon the city limits; and WHEREAS, the Subject Property is 60 acres or less; THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: Section 1. Validity of Petition. The City Council hereby finds (1) that the Subject Property abuts upon the city limits; and (2) the Subject Property is 60 acres or less; and (3) the Subject Property is not presently served by public sewer facilities or public sewer facilities are not otherwise available; (4) all owners of the Subject Property have petitioned for annexation; and (5) the Subject Property is now or about to become urban or suburban in character. Section 2. Subject Property Annexed. The corporate limits ofthe City of Farmington are hereby extended to include the real property legally described in the attached Exhibit "A" now owned by Petitioner, the same is hereby annexed to and included within the City as effectually as ifit had originally been part of the City, and Farmington City Code Section 1-11-2 is amended by adding the Subject Property to the City's Official Map. 113972 Section 3. Filing. The City Clerk is directed to file certified copies ofthis ordinance with the Secretary of State, the County Auditor, the Town Clerk of the affected township and the Director of the Office of Strategic and Long-Range Planning. Section 4. Effective Date of Annexation. This ordinance takes effect upon its passage and publication and the filing of certified copies as directed in Section 3, and approval of this Ordinance by the Director of the Office of Strategic and Long-Range Planning. ADOPTED this Farmington. day of , 2004, by the City Council of the City of CITY OF FARMINGTON BY: Gerald G. Ristow, Mayor BY: David M. Urbia,City Administrator 113972 EXHIBIT" A" The Southeast Quarter ofthe Northwest Quarter of Section 5, Township 113, Range 19, Dakota County, Minnesota. EXCEPT: The South 255.60 feet of the East 255.60 feet of said Southeast Quarter ofthe Northwest Quarter, the West 629.00 feet ofthe East 950.62 feet ofthe South 346.26 feet of said Southeast Quarter ofthe Northwest Quarter, and the South 346.26 feet lying West of the East 1016.62 feet of said Southeast Quarter of the Northwest Quarter. AND The Southwest Quarter of the Northwest Quarter of Section 5, Township 113, Range 19, Dakota County, Minnesota. EXCEPT: The North 132.00 feet of the South 610.50 feet ofthe West 330.00 feet of said Southwest Quarter of the Northwest Quarter, the South 478.50 feet ofthe West 165.00 feet of said Southwest Quarter of the Northwest Quarter, the East 227.60 feet of the West 457.06 feet of the South 478.00 feet of said Southwest Quarter ofthe Northwest Quarter, the East 65.00 feet of the West 230.00 feet ofthe North 181.50 feet ofthe South 476.50 feet of said Southwest Quarter of the Northwest Quarter, the East 65.00 feet ofthe West 230.00 feet ofthe South 264.00 feet of said Southwest Quarter ofthe Northwest Quarter, that part of the West 1113.91 feet lying North of the South 643.50 feet of said Southwest Quarter ofthe Northwest Quarter, and that part of said Southwest Quarter ofthe Northwest Quarter described as follows: beginning at a point on the West line of said Southwest Quarter of the Northwest Quarter distant 643.50 feet North of the Southwest Comer of said Southwest Quarter ofthe Northwest Quarter; thence East 330.00 feet; thence South 33.00 feet; thence West 330.00 feet; thence North 33.00 feet to the point of beginning. ALSO EXCEPTING: 1.69 acres of said Southwest Quarter of the Northwest Quarter for road purposes. 113972 SEP.02'2004 12:35 952 432 3780 SEVERSON SHELDON DOUGHERTY #7592 P.001/003 LARRY S. SEVERSON MICHAEL G. DOUGHERTY- MICHAEL E. MOLENDA~ LOREN M. SOLFES~~ SHARON K. HILLS ROBERT B. BAUER. CHRrSTOPHER A, GROVE TER.RENCE A. MERRrrrt . SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. A PROPESSIONAL ASSOClA'rION A 1'TORJIISYS AT LAW ANNE'n'E M. MARGAR1T STEPHEN A. LING GARY L. HUUSKO KRISTINE K. NOGOSBk CHRISTINE J. CASSEU.1USt MiCHAEL D. Kl..EMM~ EMILY FOX WILLIAMS DRANDON O. DERRY SUITS 600 7300 WEST 147THSTREET APPLE VALLEY, MINNESOTA 55124-7580 (952) 432~3136 OF' COUNSEL JAMES F. SHELDON TELEFAX NUMBER (952) 432.]780 www.sevmonslx:ldon.com DATE: 9-2-04 TOTAL PAGES: ~ (Including This Page) TO: KEVIN CARROLL FROM: TERRY MF.RRTT'I" RE: AnnbY2t'; t'u"IliJ OUR FlT..E NO.: REMARKS: Tho:lnk YQu,:f5nr-:,ypur' t"'oneidpr;llt-iOD your eo-wor~er for me. P1eaue tbaAk Orj19nnlR fC)rwllT-ded via: First Class Mail Pederal Express X Originals Not Forwarded Interoffice MaU Transmitting Operator: lJ!' YOU DO NOT RECtIVE ALL OJ!'TUE PAG:ES TO TIDS FAX, PLEASE CALL THE ABOVE TRANSMITTING OPtRATOR AT (952) 432-3136 TELEFAXNO.: 651-46"!-Uil1 CONFIDENTIALITY NOTICE: THE DOCUMENT(S) ACCOMPANYING THIS FAX CONTAIN CONFIDENTIAL IN FORMA TJ.ON WHICH IS LEGALLY PRIVILEGED. THE INFORMATION IS INTENDED ONLY FOR THE USE OF THE INTENDED RECIPIENT NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT~ YOU ARE HEREBY NOTIFlED TllAT ANY DISCLOSURE, COPYING,DISTRIBUI'ION OR THE TAKING OF ANY ACTION IN RELIANCE ONTBE CONTENTS OF TmS TELECO~IED INFORMATION EXCEPr ITS DJREcr DELIVERY TO THE INTENDED RECJPIENT NAMED ABOVE IS STRICTLYPROHIBITED.Ill'YOU BA VERECEIVEDTHIS FAX IN ERROR, PLEASE NOTIFY US IMMEDJATELYBV TELEPHONE TO ARRANGE FOR RETURN OF THE ORIGINAL DOCUMENTS TO US. [JIlI)fVIDUAL A lTORNBYS ALSO L1CENSBD IN lOW ^ AND WlSCONSlN tQlIA.l.IFlF,D N&!'TRAI.. UNDER RULE. 114 OF THE MINNESOTA OENERAL RULES OF PRAcnCB .CF.ATrPmD REAL PROPERTY LAW SPBClALIST, MSBA SEP.02'2004 12:35 952 432 3780 SEVERSON SHELDON DOUGHERTY #7592 P.002/003 ARRY S, SEVERSON nCHt\BI. G. DOUGHERTY~ MJCHAF.lt. E. MDr..ENDA~ I~ORSN M. SOLFESP:f: SHARON K. HIT.LS ROBERT.B. 8AUER" CHR(STOPH~ A. GROVE TERREJIlC'B A.. MERRIIT* SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. A PROFEssrONAL ASSOCJ^ TION ATTORNP,YS AT LAW ANNJmE M. MAR(;ARIT STBJ>HF..N A. LING GARY L. HUUSKO KRJSTIN!!. K, NOGOSEK CHRISTINE 1. CASSaLIUSt MICHABI. D. KLEMM:!: eMJLYFOXWrWAMS BRANDON D. DERRY MATIHEW J. SCHAAP SUITE (l(KI 730n WEST 141TH STREET APPJ...B VALU~Y. MTJIlNESQTA 55124-75SO (952) 432-3136 OF COUNSEL JAMES F. SJfI!LDON TELEFAX NID4BBR (952) 432.3180 www ,l'ever~on~heJdon,t:vrn September 2, 2004 Mayor Gerald Ristow and City Council City Hall 325 Oak Street Farmington, MN 55024 VIA FACSIMILE ONLY (651) 463-1611 Dear Mayor and Council: On behalf of the Town of Castle Rock, I am presenting the summ.ary of the township's position con.cerning the petition for annexation by Colin Garvey, as well as a petition for annexation by Judith Empe. The Colin Garvey petition for property is located within tbe Joint Powers Orderly Annexation Agreement area. This agreement was developed through lengthy discussions between the Town and the City. During those discussions, it was agreed. that the property owners within the Joint Powers Orderly Annexation area may petition for annexation. Further, if 100010 of the property owners petition for annexation, they would be eligible for annexati.on without objection by the township. The Town does not object to the armexation of the Garvey parcel because it is within the Orderly Armexation Agreement Joint Powers area. and was considered potentially avail~ble for ann.exation. The Town would rather keep the property withiu the Town, but consistent with the lengthy discussions and plans, realizes that this property can be annexed. Canton Court is the road adjacent to the property. From the diagram furnished with the notice ofpubJic hearing from Mr. Atkinson, it appears that access to the southeastern portion of the proposed annexation area will be on a road that is at least partially if not completely within the Town. This creates issues that the city and town will need to address. TIle Town opposes the annexation of the property owned by Judith Empe. During the lengthy discussions that culminated in the Joint Powers Orderly Annexation Agreement, the City did not make any requests for inclusion of this property within the subject area. The City did not indicate that this was either needed or planned for by the City. Wi.th the Joint Powers Orderly Annexation Agreement a little mOre than a year old, the Town has not been presented with any facts that indicate that the need for this property by the City of Farmington has changed. Thus, the Town is at a loss as to why this property which INDIVJDUAI. ATroll.NBYS AJ-SO I,ICF-NSED IN IOWA ANI} WJ!\CONSJN NUALlPJED NEUTRAL UNDER RUJ.r> '14 OflTHE MIMllE$OT^ t1IiNERAJ. RULE$ OH'kACflCE "MSBA BOARIJ CERTIFIED RP,,",r. I"I(OI>~RTY SPP.CJA'-'Sl' SEP.02'2004 12:36 952 432 3780 SEVERSON SHELDON DOUGHERTY #7592 P.003/003 was not considered for inclusion within tbe Joint Powers Orderly Annexation Agreement is now a priority for annexation. Further, the annexation of the Empe property creates at best an irregular boundary for 22SU\ Street. It is the Town's hope that the spirit of cooperation that led to the execution of the Joint Powers Orderly AnDexation Agreement can continue. The Town BoBld is willing to meet with the City Council to discuss annexation issues. It is hoped that these two neighboring governmental entities can work together to continue to foster the cooperation that led to the Joint Powers Olderly Annexation Agreement. Additionally, I wish to express my appreciation to Mr. Kevin Carroll who was kind enough to advise the chair of the Town Board of the ability to sublllit the Town's position in writing prior to the City Council meeting. Thank you very much for your consideration of this matter. Verr truly yours, =:r~lJ!!ll!fMiit !errence A. Merritt ' TAMIbdr cc: Castle Rock Town Board 2 ICJa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrato~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Appoint Council Representatives to the Community Center Feasibility Study Steering Committee DATE: September 7, 2004 INTRODUCTION The City Council at its August 2, 2004 meeting approved the Park and Recreation Advisory Commission's (PRAC) request to complete a Community Center Feasibility Study (CCFS). DISCUSSION The PRAC at its August 11, 2004 meeting identified various organizations and age groups that should be represented on the Community Center Feasibility Study Steering Committee (Steering Committee). The PRAC felt that there should be representation from the City Council on the Steering Committee. It is anticipated that the Steering Committee would meet over the next 4 months to discuss and finalize information for a CCFS Final Report that would be presented to the City Council. It is anticipated that the Steering Committee would begin meeting in mid to late September. Steering Committee meeting dates and times are still being determined. ACTION REQUESTED Appoint by motion one member of the City Council to the Community Center Feasibility Study Steering Committee. /jZglYBfj Randy Distad, Parks and Recreation Director lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administrator ~ Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Spruce Street Extension Project - Feasibility Report DATE: September 7, 2004 INTRODUCTION Forwarded herewith for Council's consideration is the feasibility report for the proposed Spruce Street Extension Project. DISCUSSION The proposed project consists of extending Spruce Street from its current terminus at Denmark Avenue westerly into the Spruce Street commercial area. A bridge over the Vermillion River is a necessary and key component of the project. The extension would end at the proposed Town Square in the Vermillion Crossing Development (Knutson property). The recommended alignment balances roadway geometries, environmental impacts and the new commercial development proposal on the Knutson property. The alignment has been incorporated in the preliminary plat designs for the Knutson property (see attached Vermillion Crossing zoning site plan). A key component for this project will be the aesthetic considerations for the bridge. This bridge will be located in a very environmentally sensitive area, will be highly visible and will undoubtedly generate interest. A budget is included for aesthetic considerations and further discussion is warranted on the process that will be used to determine the aesthetic components of the bridge. BUDGET IMPACT The estimated project cost is $3,046,000. The City has received a Metropolitan Council Livable Communities Development Grant in the amount of $955,000. The remainder of the project costs would typically be assessed to benefiting properties. Staff will be meeting with the City Attorney to determine the assessment methodology that will be presented at the public hearing on the project. Staffwill also meet with the affected property owners prior to the public hearing. ACTION REQUESTED Adopt the attached resolution accepting the feasibility report for the Spruce Street Extension Project. Spruce Street Extension Project Feasibility Report September 7, 2004 Page 2 Respectfully submitted, ~Yhm~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R - 04 ACCEPTING FEASIBILITY REPORT FOR PROJECT 04-10, SPRUCE STREET EXTENSION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farrnington, Minnesota, was held in the Council Chambers of said City on the 7th day of September, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, pursuant to a resolution of the City Council adopted the 5th day of January 2004, a report has been made by the City's Consulting Engineer with reference to the following improvement: Prole No. 04-10 Description Street and Bridge Improvements Location South of CSAH 50, adjacent to and westerly from Denmark Avenue. ; and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the Council ofthe City of Farrnington, Minnesota that: 1. The Council will consider such street and bridge improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of improvement of $3,046,000. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 7th day of September, 2004. Mayor Attested to the day of ,2004. City Administrator SEAL A--. -==- I I I I I , I I I I rrttttmtn I I r I ~ I f~ gill r I r () () (J>-l -\ I :n~ I -\ r -I I ~'" m I ;11 .. r ~lill j b ()~-l -\ ~ I ~~F I I ~ &~ g@ ~:j 'rli ____.1__ ....:-.; . ----~ ~ \"1 I ~\II I \ ! '. i I ~--~---~ i jl: i all I I I I I I I I I I I I I I I I -~-J!J i ; I 1 C" -, ~ _ _-'--_.~.~.- I : rs=-~;:=~~-~ ! ! ~ i ~ !I~ ~ ~ ~ ~ ~ I ~ I E I ~. _H ~ ~ ,II · ' ,~ : ,~ '" i i' ~ ---_ I I I Ii I I ------ i i ~!~ ~ ~I I I 5 w · ~!II · I -----------~ I I I I I b I I i ; ~ III i I ~ I I I I I ! I . I I -- ~- ---'1:/ I I I 11< I I I \ ~ \ ~ \ g ~ I II I I )} \: I: ! (( '__ ~ \. \ : I "'~.:":'_:~---,_-- ,____,'u__,___J )) i I -"-"__ --<:) ~-,.--------j// I I --.--__l ----------------",' I I - - i: ~ -:::::: ::-. -..- :-: ::r-..1 I I I I I II I I I DAKOT A COUNTY PROPERTY r=-- I r-~=---==~- \ :1 I ~ \) \ 1111,'f~ I! :111 n Ii I' I I' I I ! I I! i 1!2J'I,111 I, ' J \- , \,-.:::=--~ r () -\ U1 14 pARj<ING: &TAL.L-& r o -\ '" ~ ~'" ~ &)\ ~~ )>. r () -l III -'W, \ \ \ \ \ E I / ) I ~ / () C '-I r () -\ r () -\ U1 I ( ~) I I ~------ OJ 1-, I - I I ~ VI m -eX ;;c - c~ n- mZ VlCJ -1~ ;;C;;C mo ~-e nO og:: ~CJ ~ m ;;C n )> r- N o z z CJ l(pl~ IJ I." J;jill ",\J.> '- -l I~ --w_ ___.... !~ e: CiJ \Iiiiil @ IjUj] r=:l ~ [fUi] ~ \ . i'0 -..J f'-..1 C) (=> r~ ScHEET NOlI VERM;~L~N RIVER - CRC:>SSINGS FARMINGTON. MINNESOTA """"""'BY """ ..... ~ I~ - O\o\INEIlI()EVB.OPER NEW CENTURY 6915 W. 146TH STREET APPLE VALLEY. MINNESOTA PARA .... ENGINEERING & DESIGN 14010 ARCAIJ( SlREET. sum 200. ST. PAUl, MINNESOTA FAX (651) 776-5591 (6511771-0544 . CERTIFICATION ROBD'I' WlmER'l' ~ .... Feasibility Report for Spruce Street Extension Project Farmington, Minnesota September 2004 File No. 141-03-207 ~ f1 ~ Bonestroo ~ Rosene o Anderlik & 1 \J 1 Associates Engineers & Architects ~ Bonestroo _ _ Rosene ~ Anderlik & . \J. Associates Engineers &. Architects Bonestroo, Rosene. Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo. PE. . Marvin L. Sorvala, P.E. . Glenn R. Cook, PE . Robert G. Schunicht, PE. . Jerry A. Bourdon, P.E. . Mark A. Hanson, PE. Senior Consultants: Robert W. Rosene, PE. . Joseph C Anderlik, PE. . Richard E. Turner. PE. . Susan M. Eberlin, CP.A. Associate Principals: Keith A. Gordon, PE. . Robert R. Pfefferle, P.E. . Richard W. Foster. PE. . David O. Loskota, P.E. . Michael T. Rautmann, P.E. . Ted K. Field, PE. . Kenneth P. Anderson, PE. . Mark R. Rolfs, PE. . David A. Bonestroo, M.B.A. . Sidney P. Williamson, PE.. L.S. . Agnes M. Ring. MBA . Allan Rick Schmidt, PE. . Thomas W. Peterson. PE. . James R. Maland, PE. . Miles B. Jensen. PE. . L. Phillip Gravel III. P.E. . Daniel J. Edgerton, PE. . Ismael Martinez. PE. . Thomas A. Syfko, PE. . Sheldon J. Johnson. Dale A. Grove, P.E. . Thomas A. Roushar, PE. . Robert J. Devery, PE. Offices: SI. Paul. St. Cloud, Rochester and Willmar. MN . Milwaukee. WI . Chicago, IL September 2, 2004 Website: www.bonestroo.com Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024 Re: Spruce Street Extension Project Our File No. 141-03-207 Dear Mayor and Council: Enclosed for your review is the Feasibility Report for the Spruce Street Extension Project. The proposed project includes constructing an extension of Spruce Street and a bridge crossing of the Vermillion River. Stormwater utility improvements will be constructed in accordance with the City's Storm Water Management Plan. This report describes the improvements necessary to provide roadway and bridge improvements. A proposed schedule and cost estimates for the proposed improvements are presented in the report. We would be pleased to meet with the City Council and Staff to discuss the contents of the report at any mutually convenient time. Respectfully submitted, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~Yl1!Y1~ %~tP~~ Lee M. Mann, P.E. Director of Public Works/City Engineer Kevin P. Kielb, P.E. Project Engineer I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. )/~/~~ Kevin P. Kielb, P.E. Date: September 2, 2004 Reg. No. 23211 2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600 · Fax: 651-636-1311 Table of Contents Page No. Letter of Transmittal 1 Table of Contents 2 Introduction 3 Discussion 3 Cost Estimates 8 Conclusions and Recommendations 9 Figure 1 - Location Plan Figure 2 - Typical Sections Figure 3 - Alternative A (Preferred Alternative) Figure 4 - Future Roadway Alignment Appendix - Cost Estimate - Figure 5 - Alternative B Spruce Street Extension Project 2 Introduction The City Council has requested this report to determine the feasibility of extending Spruce Street approximately 1400 feet west of Denmark Avenue to a touchdown point outside of the existing flood plain. The extension of Spruce Street will require a crossing of the Vermillion River. Several alternative alignments were considered prior to determining the preferred alignment for this segment of Spruce Street. Figure 1 depicts the general project location. The proposed improvements include: 1) The construction of the Spruce Street Extension and 2) construction of a bridge over the Vermillion River. Discussion Background The City of Farmington has determined that the extension of Spruce Street is necessary to provide an east-west transportation corridor through the City. The proposed extension of Spruce Street will connect the existing historic downtown district of Farmington with the new commercial and residential area that is proposed for the area west of Denmark Avenue. The project will require a crossing of the Vermillion River, which currently separates these two areas. The crossing of the Vermillion River will provide a connection that will allow for a contiguous, efficient and pedestrian friendly route between the two districts. The two areas that will be connected by this project include a proposed development west of the Vermillion River, which is anticipated to contain commercial and residential properties and the existing developed area east of the river, which contains single and multi-family housing, as well as the following facilities: . Farmington High School . Ice Arena . County Library . Senior Center . City Hall The City has received a Livable Communities grant from the Metropolitan Council for this project. The grant is based on creating a community where connected patterns link housing, jobs and services while maximizing use of existing infrastructure and facilities. The extension of Spruce Street and construction of the Vermillion River Bridge provide a connected path linking a variety of services and facilities. Spruce Street Extension Project 3 Environmental Considerations The Vermillion River is a Minnesota Department of Natural Resources Trout Stream that required special attention during the consideration of alternatives. The river crossing will also require careful attention during project design and construction. Any extension of Spruce Street to the west will require a crossing of the Vermillion River and will result in impacts to the adjacent floodplain and wetlands. The City will need to apply for a Conditional Letter of Map Revision (CLOMR) from the Minnesota Department of Natural Resources and FEMA prior to construction. Upon completion of construction, a Letter of Map Revision will then be submitted which will include As-Built information for the project. The roadway will be designed to remain out of the floodplain once the floodplain has been crossed. Street Improvements Spruce Street currently extends from 14th Street to the west, terminates at Chippendale Avenue (T.R. 3), commences again on the west side of Chippendale Avenue and continues through the downtown area, terminating at Denmark Avenue (County Road 31). Spruce Street is shown on the City Transportation Plan as an east-west connector and will be an important transportation corridor through the city. This project is proposed to provide an extension of the existing roadway to the west of Denmark A venue. Spruce Street, Between 151 Street and Denmark Avenue, is a Municipal State Aid Street. The proposed extension of Spruce Street will be designed to meet State Aid standards. A 10' trail is proposed to be constructed on the north side of the new roadway beginning at Denmark Avenue and carried through to the proposed Town Square. The pathway will be constructed according to City standards and policies. The proposed street sections are shown on Figure 2. Drainage is proposed to be conveyed through a new storm sewer system. Street lights in the project area are proposed to be installed in accordance with the decorative street light program. The City may want to consider a separate agreement for the installation and long term maintenance of the street lights. Alignment Considerations Balancing the needs of motorists, pedestrians and the environment is a key component of this project. Three alternatives were reviewed to determine the most feasible alignment for the roadway extension. Each of the three alternatives includes a right turn lane at Denmark Avenue and provides for a widened median section west of the proposed river crossing. Each of the alternatives considered could be designed to meet State Aid geometric standards. The alternatives considered are generally described as follows: Spruce Street Extension Project 4 Alternative A (South Alignment): This alternative provides a direct east-west crossing of the Vermillion River and includes a straight bridge section. After crossing the river, the roadway alignment would curve northwest, out of the floodplain, and then follow an alignment approximately parallel to the Vermillion River (see Figure 3). This is the preferred alignment. Alternative B (North Alignment): This alternative curves immediately to the north, west of Denmark Avenue, and prior to crossing the Vermillion River. The alignment then curves sharply back to the southwest and follows an alignment that approximately parallels the Vermillion River. This alignment slightly reduces the wetland and floodplain impacts and provides additional area for wetland mitigation. This alternative was not selected due to the poor roadway geometrics associated with the design. A preliminary layout of this alternative in the Appendix of this report for reference (Figure 5). Alternative C (Straight East-West Alignment): A straight east-west alignment, which provides for better roadway geometries than the other two alternatives, was considered as a potential alignment. This alternative was not selected as the preferred for environmental reasons because of the significant impacts to the wetlands and floodplain in this area. Figure 4 depicts the future extension of the roadway to the west of the proposed project for planning purposes. Impacts Wetlands Each of the alignment alternatives analyzed would require wetland mitigation. The amount of wetland impact for the preferred alternative is 1.74 acres. Wetlands must be replaced at a two to one ratio, meaning that for every acre of wetland impacted, two acres must be created. The wetland replacement will be created on-site to the extent practical. Wetland mitigation credits are available for purchase through the Board of Water and Soil Resources (BWSR) wetland bank. Because the proposed project is development driven, the City would be required to reimburse BWSR for the mitigation credits. For budgeting purposes, an assumption was made that all of the wetland mitigation would occur off-site. The City will also incur on-going costs for wetland monitoring if the wetlands are created on- site. The costs are estimated at $1,500 per year and will be required until the created wetlands are established. Generally, once the wetlands are created, the establishment period will range from 2 to 5 years. Vermillion River CrossineIFloodDlain Issues Each of the alternatives analyzed require a crossing of the Vermillion River and would require fill in conjunction with both roadway and bridge construction. The preferred alignment avoids any flood plain impacts beyond those required to cross the Vermillion River. Spruce Street Extension Project 5 Bridge I Structural Considerations The crossing of the Vermillion River will require construction of a bridge just west of Denmark A venue. Considerations have been given to maintaining the existing river channel, maintaining flood levels and aesthetic bridge treatments. Alternatives A (preferred alignment) and C would allow for a rectangular bridge deck, which allows for a more cost efficient means of construction. The curvilinear alignment associated with the Alternative B bridge alignment would most likely require a steel substructure, rather than precast concrete construction. The estimated project cost for Alternatives A (preferred alignment) and C is approximately $1,200,000. The bridge type associated with Alternative B would add approximately $500,000 to the project costs. Bridge Aesthetics The City has expressed a desire to make aesthetics a part of the bridge program. Achieving the aesthetic quality desired is an iterative process. The appropriate balance of visual character, quality and cost is best accomplished by bringing interested parties into the design process. Our recommendation is to form a design group, gather data and ideas, and work together to select the final product desired. The additional costs for aesthetic treatments for a bridge can vary greatly. To help put those costs in perspective, MnlDOT has established guidelines to help guide projects. Recognizing that the amount of additional funding to invest in aesthetics varies depending on the significance of the bridge, variable participation amounts have been developed dependent on the project situation and bridge. MnlDOT defines three levels, or categories, of bridges as a guide in determining the aesthetic attention appropriate for the give bridge project. Level A: Level A is used for project of major aesthetic importance. Characteristics of structures in this category are highly visible bridges, bridge projects that generate substantial citizen interest, bridge locations in environmentally sensitive and historic locations and bridges that are historic themselves. Level B: Level B is used for bridge where moderate aesthetic treatment is appropriate, but not to the extent that it controls the design, This level includes grade separation over high volume roadways, bridges near recreation areas, parks, or recreational waterways. Level C: Level C is used for small or routine bridges where minor aesthetic treatment is appropriate. This level includes low visibility bridges, bridges over non-recreational waterways, bridges over railroads, or overpasses on low-volume roads. The amounts shown in the table below represent suggested percentage cost increases above the cost of a conventional bridge. Generally, a pre-stressed girder type bridge with standard railings and rustication treatments are considered the basis for estimating the cost of a conventional bridge. Assuming the project cost of the basic bridge is $1,200,000: Spruce Street Extension Project 6 Table of Increased Cost for Bridge Aesthetics Level % Increase Cost Increase Level A Bridges 15% max $180,000 Level B Bridges 7% max $ 84,000 Level C Bridges 5% max $ 60,000 A base amount of $132,000 (midway between Level A and Level B) was included in the cost portion of this report for bridge aesthetics. This item will be addressed in greater detail as the project proceeds to final design. Denmark A venue Issues Based on the projected increase in traffic through this area, left and right turn lanes are recommended for Denmark Avenue. These improvements are recommended as a part of this project. The proposed improvements to Denmark Avenue are shown on Figure 3. Storm Sewer/Drainage A storm drainage system will be constructed along Spruce Street to convey storm water away from the roadway and into ponding areas. The roadway will be designed to MnlDOT State Aid drainage design standards. Final storm water ponding locations will be determined during final design and will coordinated with the ponding requirements for the adjacent development. Easements and Permits The crossing of the Vermillion River will reqUIre careful coordination with the following agencIes: Wetland Conservation Act (wetland impacts/replacement) Minnesota Department of Natural Resources (floodplain impacts) US Army Corp of Engineers (404 permit) Federal Emergency Management Agency (floodplain impacts) Local Watersheds (general permit) The MN Department of Natural Resources (DNR) and Army Corp of Engineer (ACOE) permits will be required for the bridge construction and wetland mitigation at the Vermillion River. A permit from Dakota County will be required for work with adding turn lanes to Denmark Avenue (CSAH 31). The City is the Local Government Agency administering the Wetland Conservation Act (WCA). Wetland impacts and subsequent replacements will be permitted through the City. An AUAR has been prepared which includes this segment of Spruce Street. For this reason, there will not be the need for additional environmental review (EA, EA W, etc.) for this project. Spruce Street Extension Project 7 Cost Estimates The project costs for the preferred alternative is presented below. An itemized cost estimate is provided in the appendix. The cost estimate is based on 2004 construction costs and includes 10% for contingencies and 27% for engineering, legal and administration. The estimated project cost does not include costs for easement or right-of-way acquisition. Estimated Project Costs Total Estimated Spruce Street Extension -Alternative A (preferred alternative) Project Costs (South Alignment) Roadway Cost $1 ,293,000.00 Storm Sewer Cost $137,000.00 Bridqe Cost $1,200,000.00 Bridqe Aesthetics $132,000.00 Denmark Avenue Costs $154,000.00 Wetland Mitigation Cost $130,000.00 Total Preferred Alternative Cost $3,046,000.00 Spruce Street Extension Project 8 Conclusions and Recommendations The proposed improvements in this report are feasible and cost-effective as they relate to general engineering principles and construction procedures. The feasibility of this project as a whole is subject to a financial review. The proposed improvements are necessary to provide a contiguous east/west connection through the south portion of the City. Each of the alternatives analyzed will have wetland and floodplain impacts. It is the goal of the City to provide a safe and continuous extension of Spruce Street while minimizing these impacts where possible. Based on information contained in this report, it is recommended that: 1. This report be adopted as the guide for the street extension and described utilities; 2. The City conduct a legal and fiscal review of the proposed project; 3. The Spruce Street extension be constructed according to Alternative A (Preferred alternative ); 4. The following tentative schedule be implemented for the project: Spruce Street Improvements Proposed Project Schedule: Acce t Feasibilit Re ort Hold Public Hearing and Authorize Preparation of Plans and S ecifications Approve Plans and Specifications and Authorize Advertisement for bids Bid Date Acce t Bids - Award Contract Be in Construction Com lete Construction Se tember 7, 2004 October 18,2004 January 17, 2005 Spruce Street Extension Project 9 \ \ \ PROJECT """ LOCA TIO"\..,,,,, \ , \ ID a I a I a-~--~l a I a . L. \ ! \ \ \ \ 'r~ I "',,-,., " ) w > <r 208th ST. J W at"" i : 51. \.,J w 3 21lth --.~. ......... ---.. -, ST c.. .=--r.n @) -== -w. 1'-" '-.. .~' ",ASH '" "j ) '" ," ST. '" '" / / \ LOCATION MAP CITY OF FARMINGTON SPRUCE STREET EXTENSION FIGURE 1 FIGURE1,DWG DA TE: SEPT 2004 COMM: 141-03-207 Jl]J Bonestroo Rosene G Anderlik & . \j. Associates Engineers & Architects +t 10.0 1 TRAIL 2.0 Reo.c-tlon If. 112.0 THRU 2.0 Reo.ctlon -2% 12.0K THRU ~ 0 Reo.ctlon ~eac-tlon 2% TYP- SPRUCE STREET WEST OF BRIDGE NOT TO SCALE If. +t10'0:U-14,0=-t12,0't12'0 TRAIL THRU LT/fHRU RTL ~ ~ ~ Reac-tlon Reo.c-tlon Reac-tlon ~ -~~ ~~- ~~- ~, ,~ 2.0 Reaci:lon SPRUCE STREET FROM DENMARK AVE TO BRIDGE NOT TO SCALE Meto.l Ro.llIng o.nd Concrete"" Po.ro.pet Concrete Ro.il <Type F) SPRUCE STREET BRIDGE NOT TO SCALE CITY OF FARMINGTON SPRUCE STREET EXTENSION FIGURE 2 ./1. Bonestroo ~ Rosene G Anderlik & . ~J. Associates Engineers & Architects TYPICAL SECTIONS FIGURE2.DWG DATE: SEPT 2004 COMM: 141-03-207 .." 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Vl :J }> orororo ., n.,:JVl g. OJ' = ro or ;;: orA .., tD ro 0 a Vl~ 0 . .~ ". ..... Appendix ~ f1 ~ Bonestroo e Rosene 'W\II AnderIik & 1 \J 1 Associates Engineers & Architects SPRUCE STREET EXTENSION SAAA Project No. 141-03-207 SPRUCE STREET EXTENSION Denmark Avenue Alternative A September 1 , 2004 COST ESTIMATE Total Total NO. I ITEM I UNITS I UNIT PRICE QUANTITY PRICE QUANTITY PRICE STORM SEWER 1 18" RC PIPE APRON EACH $ 450.00 2 $ 900.00 C $ 2 TRASH GUARD FOR 18" PIPE APRON EACH $ 600.00 2 $ 1,200.00 o $ 3 15" RC PIPE SEWER DES 3006 CL V L1N FT $ 25.00 320 $ 8,000.00 C $ 4 18" RC PIPE SEWER DES 3006 CL V L1N FT $ 30.00 1,640 $ 49,200.00 o $ 5 CATCH BASIN EACH $ 1.200.00 8 $ 9,600.00 o $ 6 CATCH BASIN/MANHOLE EACH $ 1.800.00 10 $ 18.000.00 o $ 7 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $ 2,000.00 1 $ 2,000.00 o $ 8 CASTING ASSEMBLY EACH $ 350.00 18 $ 6,300.00 o $ 9 RANDOM RIPRAP CLASS V TON $ 100.00 30 $ 3,000.00 $ SUBTOTAL $ 98.200.00 $ - 10% CONTINGENCV $ 9,820.00 $ - TOTAL CONSTRUCTION $ 108.020.00 $ - 27% ENG. LEGAL. ADMIN $ 29,165.40 $ . TOTAL STORM SEWER PROJECT COST $ 137,185.40 $ - STREET IMPROVEMENTS 1 MOBILIZATION LUMP SUM $ 50,000.00 0.9 $ 45,000.00 0.1 $ 5,000.00 2 CLEARING ACRE $ 2,500.00 2.99 $ 7,479.11 0 $ 3 GRUBBING ACRE $ 2,500.00 3.0 $ 7,479.11 $ 4 SAWING BIT PAVEMENT FULL DEPTH) L1N FT $ 1.00 0 $ 1,8oo.C $ 1,800.00 5 REMOVE BITUMINOUS PAVEMENT SOFT $ 0.50 0 $ 17,500.0 $ 8,750.00 6 COMMON EXCAVATION EV CUYD $ 5.00 2,127. $ 10,636.44 530 $ 2,650.00 7 MUCK EXCAVATION CUYD $ 15.00 17,000. $ 255,000.00 $ 8 SELECT GRANULAR BORROW CUYD $ 12.00 22,750. $ 273,000.00 1,500 $ 18.000.00 9 COMMON BORROW CUYD $ 6.00 21,497. $ 128,985.42 2,650.0 $ 15.900.00 10 TOPSOIL BORROW (LV) CUYD $ 19.00 851. $ 16,169.00 250 4,750 11 AGGREGATE BASE CLASS 5 TON $ 12.00 3,750.0 $ 45,000.00 750.0 $ 9.000.00 12 TYPE MV 3 WEARING COURSE MIXTURE (B) TON $ 42.00 546.0 $ 22.932.00 220.0 $ 9.240.00 13 TYPE LV 3 NON WEARING COURSE MIXTURE IB) TON $ 39.00 764.0 $ 29.796.00 360.0 $ 14,040.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON $ 2.00 347.0 $ 694.00 200.0 $ 400.00 15 6" CONCRETE WALK SOFT $ 5.00 3,500.0 $ 17.500.00 0 $ 16 CONCRETE CURB & GUTTER DESIGN 8618 L1N FT $ 11.00 4,071.0 $ 44.781.00 0 $ 17 TRAFFIC CONTROL LUMP SUM $ 7.500.00 0 $ 1.0 $ 7,500.00 18 SIGN PANELS TYPE C SO FT $ 20.00 57.5 $ 1,150.00 22.5 $ 450.00 19 INSTALL SIGN TYPE C EACH $ 250.00 18. $ 4,500.00 2.0 $ 500.00 20 PAVEMENT MESSAGE RIGHT ARROW EPOXY EACH $ 200.00 1.0 $ 200.00 4.0 $ 800.00 21 PAVT MESSAGE ILEFT ARROW) EPOXY EACH $ 200.00 0 $ 4.0 $ 800.00 22 PAVT MESSAGE ILEFT-THRU ARROW EPOXY EACH $ 200.00 1.0 $ 200.00 0 $ 23 PAVEMENT MESSAGE THRU ARROW EPOXY EACH $ 200.00 0 $ 4.0 $ 800.00 24 4" SOLID LINE WHITE-EPOXY L1N FT $ 0.25 3,000.0 $ 750.00 2,400.0 $ 600.00 26 12' STOP LINE WHITE.EPOXY L1N FT $ 4.00 24.0 $ 96.00 75.0 $ 300.00 27 4" DOUBLE SOLID LINE YELLOW-EPOXY L1N FT $ 0.50 625.0 $ 312.50 1,800.0 $ 900.00 28 12" SOLID LINE YELLOW-EPOXY L1N FT $ 4.00 0 $ 100. $ 400.00 29 SILT FENCE, TYPE MACHINE SLICED L1N FT $ 3.50 3,400.0 $ 11,900.00 2,000. $ 7,000.00 30 SEEDING ACRE $ 700.00 1.1 $ 738.25 0.3 $ 199.26 31 SEED MIXTURE 60B POUND $ 5.50 53.0 $ 291.50 15.0 $ 82.50 32 MULCH MATERIAL TYPE 1 TON $ 350.00 2.1 $ 738.50 O. $ 199.50 33 DISK ANCHORING ACRE $ 110.00 2.0 $ 220.00 1. $ 110.00 34 EROSION CONTROL BLANKETS CATEGORY 3 SOYD $ 1.50 500.0 $ 750.00 $ 35 COMMERCIAL FERT ANALYSIS 22-5-10 POUND $ 0.55 317.0 $ 174.35 86. $ 47.30 SUBTOTAL $ 925,328.83 $ 110,061,26 lOOk CONTINGENCV $ 92,532.88 $ 11,006.13 TOTAL CONSTRUCTION $ 1,017,861.71 $ 121.067.39 27% ENG. LEGAL. ADMIN S 274,822.66 $ 32,688,20 TOTAL STREET PROJECT COST $ 1,292,684.38 $ 153,755,59 TOTAL STREET AND STORM SEWER PROJECT COST $ 1.429 869.78 $ 153 755,59 .." (f) (") )> (5 c "lJ --l I :0 :::u -< -l ITl C ~ rrl Cl 0 0 :::0 II [ zr5 fTl IJ Z (f) IJ )> --l )> -l :::u ::::0 ;il ~ ;0 ;0 m fT1 ~ < ~ g ~ 0 ;0 fT1 rrl F iii ~ 6 - 6 l:l CO) --l Z ~ '" C) !d ~ -< fTl OJ '" --l c 0 X ~ )> 0 r.l --l Z fTl en Z ITl (f) "tJ 0 -i tlJllL '" z 0 0 ~ ~ iii::"tI 2 ;02 2 -0 g;;l ~ ~~ c! () ~z ;0 ~;o ;0 ::!::! '" 1"1 '" 0 c O~ ~ ;il ;0 3:: ~ zr- l:l 0 3:: "tI ~~ ~ ~ ~ F ;; c 0 ~~ z ~ ~ iil z -< c I 0 VI I '" 0 -oJ 0 "tI~ "'- PI ~ ;08 ~8 ~~ ~ Ul ~~ ~ ;il ~ c ~~ CO) 0 o~ ~ ::! 0 8~ ~~ z ~ z e Ule 3e -< ~ ;il~ ~~ ~ Oiil Uliil IJ C) C ::::0 fTl (Jl i~=~ CD ., '" )>)>;OCP "" IIl:JOO ".- III 0.. III :J }> orororo ri Q....,::1 l/l ::TQ)=roor ~ r-I"A a ~ ro '" 1Il~ 0 /O~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator Pmv.- FROM: Kevin Carroll, Community Development Director SUBJECT: 20Sth Street Connection to Trunk Highway 3 DATE: September 7, 2004 DISCUSSION The City of Farmington and Dakota County each have transportation plans that envision an eventual extension of 20Sth Street from the Farmington Middle Schools (where the road now ends) to a point just south of the new Vermillion River bridge on Trunk Highway 3. Most of this stretch of road would be built on property that is currently owned by three related parties (the "Rother property"). The Rother property, which is located in Empire Township, has been involved in the current MUSA review process (see attached map). On August 16,2004, the City Council approved MUSA for the Rother property (and others), contingent upon the eventual annexation of the property at the request of the property owners. No annexation petition has been received, to date. Some or all of the owners of the Rother property are considering the possible development of their property. They recognize that some portion of the cost of the aforementioned 20Sth Street extension would be assessed to their property. They have been asking City staff members for information about the total projected cost of the 20Sth Street extension, the assessment area and/or the proportion of the total cost that their property would bear, the possible timetable for the road project, and a variety of other questions that cannot be fairly or accurately answered without a detailed Feasibility Report. They have therefore indicated that they would like the City Council to authorize or direct City staff to begin working on such a Feasibility Report. The complication in this instance relates to the fact that the geographic area that would be the subject of the Feasibility Report is not currently located within the City of Farmington. No clear City policy or precedent seems to exist regarding this type of situation. Input or guidance from the City Council is desired regarding whether the City's interest in eventually connecting 20Sth Street to Trunk Highway 3 justifies the initiation of a Feasibility Report that involves property that is not currently located in the City. ACTION REQUESTED Discussion and direction to City staff regarding the desired handling of the request that has been made for the initi tion fa Feasibilit Report regarding the extension of 20S Street to Trunk Highway 3. Rother Property f-- ---i L.L--J:::; 7- f-/ \ = =1= \ \ \ f-- - -I- f-- J-l--.l ~ - -r- f- >-n r=:rrrrn ~ = rr t::iIIITI I -= /1 I II I 7 f- \ I I I I -....... -- I I I I c: ==~~~1 I II 1.Y __ r-- F ;::=:::::J llV' ~ rillIIIIIJ /~ ~I \~ I-- 1= I I I /, Proposed 208th Street .. P"" " ~ E Fa~~~~y:on 1:= I'-t-' N n. ~ ~ School East r-t- /1111111111111111 ~ . . <;tr""t f-- .-l I n t : 1 "'" /1 ~ r I f (( 1L~ ~.. --:-J_ ~ ~ lu ~ ~ I 1.' ; ~ I ~/ l'TT1Ui T:: I~\ / /511l~~D~~p~~ n~ E:d E(Q BJII] rnm EBJ I.~I?~!~!;~ i/ ~ rnrm BIDJ EITJJ []J] ITIllD f--' I I ::: fJj U ~ 6' ~ 1Il 7, ~ tIiffi ffinlj t[I ffilE tl " ~ ? ITIIIIE ~H; ~ Bill QllIIJ ~ []]]] ~ E3TIE3 ~ ~ ~ ITIIIIIJ II mJJ DIE OJ]] BIB [[]]] ~ ffilli V I :!lens'/,I~ilE~~~mH!ffiJ~gg~ ~ I I , , , I I I I r --rl N t\ 0.2 , o 0.2 0.4 Miles , / /UJ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: 2005-2009 Capital Improvement Plan DATE: September 7,2004 . INTRODUCTION The first draft ofthis plan was presented at a workshop in June; however, a number of projects were bunched together in year one and cost impacts were not detailed. The information tonight shows one scenario ofproject ranking and shows potential levy impacts. DISCUSSION Concerning the ranking of buildings: the Fire Station was left in 2005 per direction at the last council workshop. For the City Hall and CMF expansion, council indicated 2006 and 2007 respectively, I am recommending shifting both back one additional year to allow for the communities tax base to further grow and to have another budget year to further bolster the operational budgets. Concerning the ranking of special fund projects: these projects cash flow well within their respective funds and no changes were necessary. Concerning the ranking of public works projects: Ash Street and Spruce Street is included in 2005 per council direction at the last workshop. The sidewalk and curb replacement program is an ongoing program. A new program, an annual mill and overlay project, would be extremely beneficial to the community and council will be presented with further information on the Pavement Management Study on how we could proceed on this project. For 2006, Elm Street is in the county's CIP for this year and our share is identified. The MUSA committee has recommended those parcels along transportation corridors as priorities. Development along the 195th Street is proceeding first, so this project is identified in 2006. Weare trying to space out the remaining projects, realizing that the order is variable depending upon which development is ready to begin. Concerning the ranking of park improvement projects: this schedule has already been presented to the council and again reviewed when council gave consideration for proceeding on the community center feasibility study. It is important to stress that one year, 2007, shows the Park / Improvement Fund in a deficit position, yet my recommendation will be that we would not allow this to happen, so some projects may be deferred by a year, but overall the parks can proceed on a good pace. There are two bonding projects shown, which would require a referendum and any community center project would as well. At this time, there are no levy impacts shown for these projects, as the council decides if an issue can forward to referendum and the voters can decide if they desire additional taxation for these projects. The next information we are detailing is the levies to certify. This first spreadsheet identifies our existing bonds. To note, if the council approves a certificate of indebtedness for 2005, the repayment amount would be roughly $110,000 year, replacing the 2000 certificate. When reviewing these numbers, it is important to note the differences in the types of projects. For a building project, the city is responsible for the entire levy shown. For a reconstruction project, it is specially assessed 35%, which this revenue is projected so the city portion is identified. For new development projects, these are assessed 100%, so the levy shown illustrates a potential cost to the city for a period of carry time until assessment revenue is realized. A preferable option is to have the developer take on the project so the city would not have to bond or project the amount oftime it would have to carry the project cost in the form of an annual levy. For some of the projects listed, the special assessments are yet to be determined, so the levy amount identified shows that entire cost, it should be something less once the assessment level is determined. Even with these factors, one thing is certain; the potential levy impact is significant. All of these projects are beneficial to the community and most likely have broad support. The difficult part lies ahead in determining which projects should be done before others. Council direction on the 2005 projects as early as possible helps staff with preparing plans, specifications and bidding documents, especially for bidding at the preferential time of late winter and/or early spring. Below is a summary ofthe proposed 2005 projects and direction necessary to proceed in a timely manner: Ash Street process well underway Spruce Street Feasibility Report presented to Council tonight, determining cost arrangements is the next step Sidewalk & Curb Replacement Program program routine by staff - underway Annual Sealcoat Project program routine by staff - underway Prairie Creek Drainage Way Dredging staffhas begun preliminary work Sewer Meter Replacement staff has begun preliminary work Elk River Trail & Pilot Knob Road Signal schedule driven if signal meets warrants Fire Station refer to attached WOLD letter 2005 Park Master Planning RFP to be considered at upcoming council meeting d 2005 Park Improvements pending approval of 2004 Park Master Planning Next steps: Staffwill prepare a ten year pro-forma showing these projects costs with revenue growth projections and operational expenditure projections to have an idea of the impact to the overall tax levy in years to come. BUDGET IMPACT As outlined and significant. ACTION REOUESTED This program should be worked upon in conjunction with the budget workshop process. Council direction for the 2005 projects earlier than this would be very helpful to staff in preparing plans, specifications and bidding documents. Respectfully submitted, {/~Gt2ce~V L~c&~ tV''V David M. Urbia City Administrator 3 UJ~LD ST, PAUL, MN ELGIN, IL TROY, MI DENVER, CO September 1, 2004 David Urbia City of Farmington 325 Oak Street Farmington, Minnesota 55024 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 65 1 .223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM Re: City of Farmington Commission No. 9999 Dear Dave: We are pleased to provide a proposal for design services for your new Fire Station #2. The design services are based upon information developed while creating the pre-design studies referred to as the New Fire Station Design Concept Submittal dated August 12, 2004. The study concluded basic construction cost of $1,069,500 with an additional Apparatus Bay of $248,000 and sleeping area for ALF of $49,600. Including all of the components and 50% of the contingency brings the construction cost basis to $1,417,000. Our proposal is consistent with previous work with the City which is based on construction costs, furniture fixture and equipment costs, and "out of pocket" reimbursables expenses as follows: . Basic services fees: 6% x $1,417,000 $ 85,000 . Selecting, specifying and procuring furnishings, fixtures and equipment: 6% x $ 350,000 $ 21,000 $106,000 Total Services Fees . Reimbursable expenses are at cost and are in addition to the total services fees which include miscellaneous printing, phone, fax, mileage, etc. . Costs for bid set printing are direct pass through cost to the city Weare proposing a fixed fee based on the information as indicated. This approach provides no "surprise" in hidden costs. We look forward to continuing our highly successful relationship with the City of Farmington. Previously, we experienced very good bid results with spring bidding. In order to meet a March, 2005 bid date, we recommend starting the design process no later than October 1, 2004. Please let me know if I can provide additional information. Sincerely, WOLD ARCHITECTS AND ENGINEERS cc: John McNamara y KP 19999/CI] armington/aug04 WOLD ARCHITECTS AND ENGINEERS C .s~ 0)._ ,5 1:: E~ CIS 0 u... .... III o CP ~'> .- CP O...J .Q- ::l~ Ill.. .. tnM co .- 0 ClSN :E ~ .Q CPo 'Co Co ~N CP o ~ ep. 'Co Co ~N ep o ... .! ;11) epel) ..eI) Ill'" ~ ep ::l C ep >... ~g epN III ~ 0) .5 c 1!3 ,i!o epN Ill:: 0) .5 c( 'C. Co .i:!o cpN Ill:: 0> N (\'") ..... CX) N I"'- ..... N It) ;1; CX) <0 <0 It) I I I I I I I I 0 0 0> It) 0 ..... v 0 0 It) It) It) 0> V 0 0 (\'") <0 N l"'- N 0 N 0> (\'") Il) (\'") N (\'") m &ri -.i N o:i -.i N -.i ci &ri cD ci m ~ -.i 0> 0> 0 ..... ..... l"'- I"'- N (\'") (\'") . 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'it a a a a' ll) ~ ~ ~ ~ .,..... .,..... a C'J .,..... ~ a C'J Ol a a C'J a .,..... a C'J .,..... ~ a C'J ~ o o d ~g o CJ) .,. a ~ a C'J a a ll) ';t' ~ ~ ~ 00 00 0) 0) c c c c c c c ~ ~ ~ c c c c c c c C'\l C'\l C'\l C'\l C'\l C'\l C'\l 0 .c .c .S! - - '0 - t III :;, III :E Q) 0 0 co ;: Z CJ) w :!!: 3: - co ..:.&:: In .!!! ..:.&:: ..:.&:: ..:.&:: ..:.&:: 0 - ... ... ... ... ::00 > :;, co co co co Q) ...., Q. Q. Q. Q. Q.- 'i: Q) ;: ;: ;: ;: ;:.5 .- co ..:.&:: ... co Q) Q) Q) Q) Q) 0 Q. ...J Z Z Z Z ZI- ~ I~a- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, City Council, City Administrator ~ FROM: Robin Roland, Finance Director SUBJECT: Approval of Preliminary 2005 Tax Levy DATE: September 7, 2004 INTRODUCTION State statute requires a preliminary tax levy to be certified to the County by September 15,2004. Once the proposed tax levy is adopted, the City Council may lower the levy, but cannot increase it. DISCUSSION AND BUDGET IMPACT The City Council was presented a copy of the Preliminary 2005 Budget on August 16, 2004. The preliminary tax levy is part ofthat proposed budget. The Tax Levy proposed as part of the budget is $5,849,302 and includes $1,099,009 for debt service and $60,000 for the Fire levy. The State has not imposed levy limits for 2005. As mentioned before, the preliminary levy is the maximum levy which Council could adopt for 2005. The final levy, which will be adopted in December, may be less than the preliminary but it may not be more. Council should schedule a budget workshop (or two) in October to discuss the proposed 2005 budget in detail. The final levy and budget will be discussed at the Truth in Taxation hearing. ACTION REQUIRED (1) Adopt the attached resolution, certifying the 2005 Preliminary Tax Levy to Dakota County and establishing December 6, 2004 at 7:00 P.M. as the City of Farmington's Truth in Taxation hearing for Tax Levy collectible 2005. (2) Schedule Budget workshop for Tuesday October 19th with an alternate date or workshop continuation on Tuesday October 26th. Af~j Robin'Roland Finance Director RESOLUTION NO. R -04 APPROVING PROPOSED 2004 TAX LEVY COLLECTIBLE IN 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 7th day of September 2004 at 7 :00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to the Dakota County Auditor on or before September 15, 2004; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2005 revenue and expenditure budget; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money by levied in 2004, collectible in 2005, upon the taxable property in said City of Farmington for the following purposes: BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday, December 6,2004 at 7:00 P.M. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 7th day of September 2004. Mayor City Administrator 2005 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Number -04 Fund Title Levv Amount Refunding Bonds of2004A Refunding Bonds of2004D Wastewater Treatment Bonds 1995 Public Project Revenue Bonds 2001A Certificates of Indebtedness 1999 Certificates of Indebtedness 2000 $ 74,903 196,356 60,000 453,750 214,000 100.000 Total $1,099,009 Q W 100 00 OD.. NO 0:: D.. Q "'ltW 00 0> NW 0:: en w =>> z we >w wen ~O ;)0.. zO ::)0:: LLo.. ..JIO ~g wN Z W C) Q "'lt~ gD.. NO Q e( ..J CO)e( 0::::>> 01- NO e( ..J Ne( 0::::>> 01- NO e( ~ o o ~ CO) CO) en N o 10 ..... ~ ~ N CD '''It t ('I) ~ N CD '''It t ('I) ~ 10 en - ....... ..... - ('I) ~ CD en - ('I) o CD N ~ ~ o CD M CO) 10 10 CD r1i N ~ o 10 o N N ~ o 10 ~ - N ~ N ClC) ..... u) CO) ~ CO) - ""':. - CO) ~ ~ 10 M I o 10 N eD en ~ - ~ N - CD u) CO) en ~ CD N 10 u) CO) ""':. - ~ ..... en lit - en C'!. - ~ - '''It - ~ N fit - ~ ~ o ..... 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Q. l- I- 2005 PRELIMINARY LEVY & BUDGET City of Farmington City Council presentation 9/7/2004 2005 BUDGET HIGHLIGHTS o Proposed preliminary levy for all purposes is $5,849,302; $1,200,000 or 25.8% over the 2004 levy of $4,649,302. o General fund revenues are estimated at $7,120,298 with 66.7% from property taxes. o No levy limit in 2005. 2005 BUDGET HIGHLIGHTS o Expenditures are proposed to increase by 15.6% over 2004 adopted budget. o Due to operational cost increases, existing contractual obligations and additional staffing. o For the third consecutive year, the City's tax base increased by more than 20%. 1 2005 BUDGET HIGHLIGHTS o $527,902 in Capital outlay for 2005 will be funded by a Certificate of Indebtedness-not from levy dollars. o Additional staffing proposed includes three new patrol officers, two promotions to sergeant, an IT specialist, an Economic Development specialist, a 3f4 time Building Inspector position and a Parks/Facilities Maintenance position. REVENUES 2004 Adopted vs. 2005 Proposed . ... -. ..- 2004 Adopted 2005 Proposed OAt cheng_ Taxes $3,544,462 $4,750,293 34,0'110 Pennlts/Ucenses 1,156,976 1,124,905 -2.9'110 Intergovemment 322,000 310,000 -3.7'110 Cha'lles 365,200 386,000 5,7'110 Anes 78,100 78,100 0.0'110 Interest 350,000 225,000 -35,7'110 Othe, 30,500 10,000 -67.2'110 Transfers In 310,000 236,000 -23.9'110 Tolal $6,157,238 $7,120.298 lS.6,*, EXPENDITURES 2004 Adopted vs. 2005 Proposed 2004 Adopted 2005 Proposed .. ch.nge Administration $566,985 $604,447 6,6'110 HR/IT 248,543 302,989 21,9'110 Finance 391,837 413,638 5,6'110 COmm. Devlp. 643,001 739,815 15.1'110 Police 1,950,692 2,404,910 23,3'110 FI"lIRescue 439,988 468,959 6,6'110 Public Works 920,619 1,031,715 12,1% Pal1<s II. Roc, 822,573 940,825 14,4'110 Transfers out 173,000 213,000 23,1% Total $6,157,238 $7,120,298 17,6'110 2 Fund Balance Analysis , , --- 2004 Adopted 2005 Proposed Excess Revenues over 0 0 expenditures Fund aalance 2,018,067 2,018,067 Beginning Fund aalance 2,018,067 2,018,067 Ending Fund Balance as a % of 32,8% 28.3% annual exPenditures Summary o R.evenues overall Increase Is 15.6%; less emphasis on non- tax levy sources of revenue wlt~ more emphasis on tax levy support, o expenditures up 17.6%; necessary adjustments to reRect actual costs. New positions are 6.2%. o PropoSed tax levy results In an Increase In the tax capadty rate: 2004 .. 41.4039, 2005 . 44,5586, I!I .ennu.. . expend . Pund ..I :1 Ilj ~ 8 7 6 5 4 3 2 1 o 2002 20U ZOO4 2005 SUMMARY (can't.) o Market value of median value home: 2004 = $224,000, 2005 = $239,000 o Market value increase 7% o Taxes payable median value home: 2004 = $927,2005 = $1065 o Total tax increase 15% - half due to market valuation, half due to tax levy increase. 3 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.