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Home My WebLink About08.16.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING August 16, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS '. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/2/04 and 8/4/04 Regular) (8/6/04 Special) b) Approve Temporary On-Sale Liquor License - Administration c) Adopt Ordinance - Amending 2004 Fee Schedule - Administration d) Adopt Resolution - Support Deferred Action on Smoking Ban Until Statewide Consideration - Administration e) Adopt Resolution - 2004 Sea1coat Project Assessment Hearing - Engineering f) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation g) Adopt Resolution - Accept Donation Youth Scholarship Program - Parks and Recreation h) Acknowledge Resignation Parks and Recreation - Human Resources i) Approve Park Master Planning RFP Request - Parks and Recreation j) Capital Outlay - Parks k) Approve RFP Process - Audit Firms - Finance I) July 2004 Financial Report - Finance m) Adopt Resolution - Riverbend Final Plat - Community Development n) Approve Bills r. PUBLIC HEARINGS a) Approve Conditional Use Permit - Manley Property Grading - Community Development - CANCELLED 9. AWARDOFCONTRACT Action Taken Approved Approved Ord 004-516 R60-04 R61-04 R62-04 R63-04 Acknowledged Approved Information Received Approved Information Received R64-04 Approved Cancelled 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Receive Fire Hall Needs Assessment Final Report - Wold Architects (Supplemental) b) Receive City Hall Needs. Assessment Final Report - Wold Architects (Supplemental) cY Change Order for Parking - Main Street Improvement Project - Phase 1- Engineering d) Vermillion River Watershed Information Meeting - Engineering e) Distribute Draft 2005 Budget Document - Finance f) MUSA Review Committee Recommendation - Community Development g) Council - Staff Communications - Council h) Southeast Area Trunk Utility Pond Project Update - Engineering (Supplemental) 11. UNFINISHED BUSINESS a) . Adopt Resolution - Vehicle Noise Laws Enforced Signs - Police 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION a) City Administrator Performance Review (Supplemental) 15. ADJOURN Information Received Informalion..Received Approved Information Received Information Received Approved Discussed Set Special Meeting August 23, 2004 R65-04 City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING August 16, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/2/04 and 8/4/04 Regular) (8/6/04 Special) b) Approve Temporary On-Sale Liquor License - Administration c) Adopt Ordinance - Amending 2004 Fee Schedule - Administration d) Adopt Resolution - Support Deferred Action on Smoking Ban Until Statewide Consideration - Administration e) Adopt Resolution - 2004 Sealcoat Project Assessment Hearing - Engineering f) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation g) Adopt Resolution - Accept Donation Youth Scholarship Program - Parks and Recreation h) Acknowledge Resignation Parks and Recreation - Human Resources i) Approve Park Master Planning RFP Request - Parks and Recreation j) Capital Outlay - Parks k) Approve RFP Process - Audit Firms - Finance I) July 2004 Financial Report - Finance m) Adopt Resolution - Riverbend Final Plat - Community Development n) Approve Bills 1. PUBLIC HEARINGS a) Approve Conditional Use Permit - Manley Property Grading - Community Development - CANCELLED 9. AWARDOFCONTRACT Action Taken Pages 1-16 Pages 17-18 Pages 19-20 Pages 21-23 Pages 24-27 Pages 28-29 Pages 30-31 Page 32 Page 33 Pages 34-35 Page 36 Pages 37-38 Pages 39-74 Page 75 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Receive Fire Hall Needs Assessment Final Report - Wold Architects (Supplemental) b) Receive City Hall Needs Assessment Final Report - Wold Architects (Supplemental) c) Change Order for Parking - Main Street Improvement Project - Phase 1- Engineering d) Vermillion River Watershed Information Meeting - Engineering e) Distribute Draft 2005 Budget Document - Finance f) MUSA Review Committee Recommendation - Community Development g) Council - Staff Communications - Council 11. UNFINISHED BUSINESS a) Adopt Resolution - Vehicle Noise Laws Enforced Signs - Police 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION a) City Administrator Performance Review (Supplemental) 15. ADJOURN Pages 76-80 Page 81 Pages 82-87 Pages 88-109 Pages 110-113 /"<. ) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: August 16, 2004 Attached are supplemental items for the August 16, 2004 agenda: PETITIONS, REQUESTS AND COMMUNICATIONS ---...r lOa) Receive Fire Hall Needs Assessment Final Report- Wold Architects lOb) Receive City Hall Needs Assessment Final Report- Wold Architects Attached are the final reports for the new Fire Hall and City Hall. EXECUTIVE SESSION l4a) City Administrator Performance Review Attached is the Summary Performance Evaluation for the City Administrator. Respectfully submitted, David Urbia City Administrator New City Hall Design Concept Submittal City of Farmington I Draft: July 26, 2004 Commission No. 042061 City of Farminaton - New City Hall Design Concept Submittal TABLE OF CONTENTS Wold Architects and Enaineers July 26, 2004 Paae Introduction 2 Program 3-4 Relationship Diagram 5 Site Forces 6 Stacked Diagram 7 Council Chamber 8 Cost Analysis r;~G'^-~ V(: S\JV1^'M -A~,,< Page 1 Commission No. 042061 City of Farminaton - New City Hall Design Concept Submittal Wold Architects and Enaineers July 26, 2004 INTRODUCTION Wold Architects and Engineers is pleased to submit to the City of Farmington the Design Concept Submittal for the New Farmington City Hall. We wish to thank the City's Administration and Staff for their exhaustive efforts in providing the Design Team the information necessary to advance to this stage of development in a timely fashion. The Design Team will commence the next phase of this project upon approval by. the City Council. Thank you for your consideration of this design presentation. Michael Cox, AlA Wold Architects and Engineers Page 2 Commission No. 042061 City of Farmington - New City Hall Design Concept Submittal Wold Architects and Engineers July 26, 2004 PROGRAM SUMMARY Staff 2020 Revised Program 2020 Revised Administration City Administrator 1 250 SF* Administrative Services Manager 1 150 SF* Executive Assistant 1 80 SF Secretary 1 64 SF Receptionist (Shared Space) 3 200 SF Public Communications 1 64 SF Administrative Assistant 1 64 SF File Storage 0 180 SF Copy Room (Shared w! Finance & HR) 0 200 SF* Conference Room 0 350 SF* Subtotal Administration 9 1,602 SF Department Net to Gross Factor x 1.60 Total Gross Sq Ftg Administration 2,563 SF Finance Finance Director 1 150 SF* Utility Billing Clerk 1 64 SF Accounts Payable 1 64 SF Accountant 1 64 SF Assistant Finance Director 1 80 SF Payroll (moved to HR) 0 o SF File Storage 0 180 SF Conference Room 0 350 SF* Subtotal Finance 5 952 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Finance 1,523 SF Human Resources Human Resources 1 150 SF* Human Resources Assistant 1 80 SF MIS staff (2@ 80SF) 2 160 SF Payroll (moved from Finance) 1 64 SF Computer Room! Set-Up 0 150 SF* Conference Room (2@175) 0 350 SF* File Storage 0 180 SF Subtotal Human Resources 5 1,134 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Human Resources 1,814 SF Parks and Recreation Parks and Recreation Director 1 150 SF* Recreation Supervisor (2@ 100SF) Existing: 1 @ 96SF 2 200 SF* Recreation Programmer (4@ 64SF) 4 256 SF Receptionist 1 64 SF Equipment Storage 0 250 SF* Multi-Purpose Room 0 350 SF* Natural Resources Staff (moved to Engineering) 0 o SF Parks and Recreation Storage 0 350 SF* Subtotal Parks and Recreation 8 1,620 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Parks and Recreation 2,592 SF Page 3 Commission No. 042061 City of Farmington - New City Hall Design Concept Submittal Wold Architects and Engineers July 26, 2004 PROGRAM SUMMARY Staff 2020 Revised Program 2020 Revised Community Development Planning and Zoning (2@ 120SF) Existing:(2@ 112SF) Planning and Zoning (2@ 120SF) Community Development Building Official Building Insp. Services (4@ 64SF) Ex. 3@ 60SF) Support Staff (2@ 80SF) Existing 2 share 125SF Fire Marshal File/ Work Space Conference Room Mud Room/ Changing Room Subtotal Community Development Department Net to Gross Factor Total Gross Sq Ftg Community Development 2 240 SF* 2 240 SF 1 180 SF* 1 120 SF 4 256 SF 2 160 SF 0 80 SF 0 200 SF 0 350 SF* 0 120 SF* 12 1,946 SF x 1.60 3,114 SF 1 180 SF* 1 120 SF* 2 240 SF* 3 360 SF 1 120 SF 1 80 SF 3 120 SF 1 64 SF 0 250 SF 0 200 SF 0 200 SF* 0 350 SF* 13 2,284 SF x 1.60 3,654 SF 0 350 SF* 0 350 SF* 0 2,500 SF* 0 600 SF* 0 1,500 SF* 0 120 SF* 0 660 SF* 0 240 SF* 0 600 SF* 0 1500 SF* 0 8,420 SF x 1.60 13,472 SF 52 28,733 SF 1.25 35,916 SF Enaineerina City Engineer Assistant City Engineer Civil Engineer (2@ 120SF) Existing: 2@ 112SF Technician (3@ 120SF) Existing: 1@ 49SF Natural Resource Specialist (moved from P/R) Administrative Assistant Interns Secretary Storage File/ Work Space Copy/ Work Room (Shared w/ P/R and P/Z) Conference Room Subtotal Engineering Department Net to Gross Factor Total Gross Square Footage Engineering Shared Spaces Conference Room "A" Conference Room "B" Council Room Kitchen/ Lunch Room Public Lobby Lactation/Quiet/Soft Conference Room Public Restrooms (2@ 330SF) Staff Restrooms (2@ 120SF) Video Control Room Future Space Subtotal Shared Spaces Department Net to Gross Factor Total Gross Square Footage Shared Spaces Building Subtotal Net to Gross Factor (Circulation and Mechanical) Total Gross Square Footage Page 4 Commission No. 042061 I I I I L NEW CITY HALL CI1Y OF FARMINGTON RELATIONSHIP DIAGRAM WOLD ARCHITECTS AND ENGINEERS Page 5 l J Commission No. 042061 NEW CITY HALL CI1Y OF FARMINGTON SITE FORCES DIAGRAM ...... ...... ....... ...... ......... a.... 'r.ir' ., , rn --' ILl . . "'. ell .c-... ..... ....1'.. .. w.. i' "~L,Ljm;; lJ:, I ir"b,!' [,j LJ ,! .......... ........................ fi. LJ. ... .... .. iL._ "11 0 ;~ ,k::J{,_,J m "c::':::::,,1- " '" l~~~-l ' , II flj,~ tl1 ~ o"_,[~~Q . ~~? J~Jli' @j[lt ........................................... .' ............................."H....... (., r.........j u.........w.w.... ....................w.. ("'^""~^') r^'...........~ ......."... '::':: \.,/ :.: .i;! 41H STREET ;: 'T"-j I L::!r'i~~ t:"";~l i....=.........~:....::.1 d............w...I~... WOLD ARCHITECTS AND ENGINEERS Page 6 Commission No. 042061 NEW CITY HALL CIlY OF FARMINGTON SECOND FLOOR Administration 2,600 Finance 1,500 Human Resources 1,800 Soft Conference 120 Kitchen! Lunch Room 600 Toilets 600 Storage 1,760 8,980 x 1.37 12,300 I FIRST FLOOR I 1,600 I 2,600 I 700 SECOND F~OOR 600 I 26 I 3,100 I 3,700 I 200 I 1,500 I 16,600 I x 1.20 I 19,700 I I I I I " <<b..o~ Mechanical 1,500 I "l'>c>-~"t>~ Storage 1,700 =:=t-.:t? d'...c--Gl' ~~ 3,200 x 1.25 4,000 ~~ ...~ ~I I I I I I I FIRST FLOOR BASEMENT LEVEL WOLD ARCHITECTS AND ENGINEERS Page 7 Commission No. 042061 NEW CITY HALL Video CITY OF FARMINGTON Staff ax:a:m 0lJCJCJ0:XD::XD ax:o::o::x:::o: ax:o::o::x:::o: CDJClCXJCD:XD ax:o::o::x:::o: CDClOOJOJaJO CDJClCXJCD:XD CDClOOJOJaJO Lobby [8] Council O-person) Access T.V. Monitor Presenter Alternate Presenter Position 128-person Seating Conference with visual access to Chambers 2600 S.F. COUNCn. CHAMBER 1/16" = 1'-0" WOLD ARCHITECTS AND ENGINEERS Page 8 Commission No. 042061 City of Farmington - New City Hall Planning Wold Architects and Engineers July 26, 2004 Cost Summary Construction Costs (36.000 SF Buildinal Cost! SF Site Development $ 12,00 Isf Building Construction $ 106.00 /sf Mechanical $ 30.00 Isf Electrical $ 12.00 /sf * Total Construction Cost $ 160.00 Isf * Assumes 2004 Construction Dollars Proiect Costs (36.000 SF Buildinal Site Acquisition Demolition at 3rd & Spruce Architectural Fees Architectural Reimb. Bid Set Printing Geotechnical Survey Special Testing Furniture Equipment Move Cost Builders Risk Insurance Bonding Construction Contingency Total Project Costs Total Project Cost Potential Additional Proiect Costs Sale of existing City Hall Streetscape/ Round About (Allowance) Deduct Add Page 9 Budget $ 432,000 $ 3,816,000 $ 1,080,000 $ 432,000 $ 5,760,000 $ 258,000 $ 35,000 $ 345,000 $ 24,000 $ 25,000 $ 10,000 $ 8,000 $ 15,000 $ 370,000 $ 100,000 $ 15,000 $ 15,000 $ 75,000 $ 575,000 $ 1,870,000 $ 7,630,000 $ (533,000) $ 200,000 Commission No. 042061 New Fire Station Design Concept Submittal City of Farmington August 12, 2004 Commission No. 042065 City of Farminaton - New Fire Station Design Concept Submittal TABLE OF CONTENTS Executive Summary Program Summary Existing Fire Station Site Existing Fire Station Floor Plan Existing Fire Station Floor Plan Option Proposed New Fire Station Site New Fire Station Block Diagram_r Cost Summary Schedule Page 1 Wold Architects and Enaineers August 12, 2004 Pane 2 3 4 5 6 7 8 9 10 Commission No. 042065 City of Farminaton - New Fire Station Design Concept Submittal Wold Architects and Enaineers August 12, 2004 EXECUTIVE SUMMARY City needs for facilities are a result of Farmington's healthy growth. As City needs have been planned for the North Municipal Campus and a City Hall in downtown Farmington, safety needs for a Fire Department are also critical. This study New Fire Station Desion Concept Submittal provides conceptual needs and studies for the City of Farmington Fire Department. The study reviewed needs for a new fire station as well as reviewed needs for the existing fire departments facility. The following were activities of this study: · Analyzed sites. · Reviewed and received input on overall objectives with a Core Planning Team including the Fire Chief, Fire Marshal and City Administrator. · Determined space needs for a Fire Station #2. · Reviewed needs for the existing Fire Station #1. · Reviewed and received input from the part time fire fighters. · Reviewed and received input from the City Council. · Received input on ambuJ~nce services of Apple Valley, Lakeville, and Farmington. The conclusion of this study provides the following: · Site location at the North Municipal Campus. · Additional consideration for site engineering of subsurface deficiencies. · A space program of 6,884 S.F. · A schedule for design and construction. . Total Cost budget of $1,685,500. · Optional expansion program for ALF and vehicle space for $491,000. Wold Architects and Engineers is pleased to submit to the City of Farmington the Design Concept Submittal for the New Farmington Fire Station. We wish to thank the Fire Department, City Administration, City Council, and Staff for their exhaustive efforts in providing the Design Team the information necessary to advance to this stage of development in a timely fashion. The Design Team will commence the next phase of this project upon approval by the City Council. Thank you for your consideration of this design presentation. ~ . .J:~ . S. Cox. AlA ~ Wold Architects and Engineers CK/CI_Farmington/042065/rpts/ExecutiveSeminar Page 2 Commission No. 042065 City of Farmington - New Fire Station Design Concept Submittal Wold Architects and Engineers August12,2004 Program Summary for Fire Station #2 Program Administration Office Open Office Radio Room Conference Room IFire Marshall Subtotal Administration 150 SF 200 SF 150 SF 120 SF 620 SF 480 SF 150 SF 630 SF Staff Spaces Meeting RoomlTraining/Dayroom Kitchen Subtotal Staff Spaces Vehicle Bavs & Support Apparatus Bays (2 Bays) Compl Tool Hose Tower Gear Racks Subtotal Vehicle 3,500 SF 280 SF 150 SF 115 SF 4,045 SF Building Subtotal 5,295 SF *Net to Gross Factor (Circulation and Mechanical) 1.3 Total Gross Square Footage 6,884 SF * Includes upper mezzanine of 400 SF. Optional Proaram Space Additional Apparatus Bay 1,600 SF Sleeping Quarters (ALF) 320 SF Subtotal 1,920 SF Net to Gross 1.3 Total Gross Square Footage 2,496 SF Page 3 Commission No. 042065 NEW FIRE STATION CI1Y OF FARMINGTON FIRE STATION #1 COt-lSTRUClION FeNcr EkI\'\IaN lOUI '-D I,..,\c'.., i D"I:.'N FlE.'-D . DO NOT D~''JE .ca SiOe.l:i. H~"c.'i2.Il:.1.. ON "tCII'.o" COIo.lC. O~IV6 o,:>.l:.'t-IFI"'-D /"'"'"" (V..". ..."eH "~'$"'C,. \ _ -;>'57 CONIF~~ .~e.'f~ "'+.:~~\~. ~IlU"~=-~~~~:'='~'~-l" . _Lier 40 c:co~;;~ -~. f- ~ . \?0000t6006bO .' . -- I - --l~ ; ; ") i -. Dl;.CII::>~~e. ~e. '0 ~-', ! R\.~II\e:><I5.~''''<!l: ~ o (3 ~"" ~C~~b~ '::! _.t-O-~"-.t ./- E'J.T D e.lTUH. .l..Ot J ~ '5l.IJp '.Q". Mo\iCl-\ ';.,.., ~ \I -~-~~:~~~~~~~~+~_. ,,0 bl5Tth WI Ge.""E.L, ~~'. /~;; /,#"", ~/ ~~~I4Cf~p @ ~ d a: 6 u 4- I- o ~ 4. o t!\0'\- Ii i ;;rJ1 ! : ~_L/:!_..: ,,!_ i . ---- 'i"o.o' ___ . CL OkJ OE.c..IOUO\.J~ -Fi..E.E:.~~ " SITe. F'L...A.N - Roor "PLA1'--\ jlt 0'.. ". N EB EXISTING FIRE STATION SITE PLAN !I. I o 10' 25' 50' WOLD ARCHITECTS AND ENGINEERS EXISTING BUILDING APPROX. 8,400 S.F. POTENTIAL EXPANSION SPACE APPROX. 1,200 S.F. Page 4 Commission No. 042065 NEW FIRE STATION CI1Y OF FARMINGTON FIRE STATION #1 !--~. ~~-:> I ~~r r-OOF- ,\ r,-:;J_,;", ~,.. ...~. '" I Hi -~~- ....w &oo.""o~. lr Workr om "/8~ M 0f'Ns. prQr"oo ~ ~il ~ ~~'4M=r' ~ lt~ j Y4"ft. 1..1..rt':1.. s~ 6oi.~' <molTIl-. ~ To T"" ~"~ ~ SCBA I 9.. :i , Hose " ., ~ .~I ~1 " (.. i~'_'.h' I I I Tr~ . Dayroom .,-. -- -, ...... -.-.... ............ \.. A min. o Ices Chief ReUef Association ffi EXISTING FIRE STATION FLOOR PLAN ~ o 4' 10' 20' WOLD ARCHITECTS AND ENGINEERS Page 5 Commission No. 042065 NEW FIRE STATION CI1Y OF FARMINGTON FIRE STATION #1 " '~I ~ Relief Association .".~~".=~~.~'70~~'\, ~\ ,j N EB FLOOR PLAN - OPTION r-..-.....l o 4' 10' 20' WOLD ARCHITECTS AND ENGINEERS Page 6 Commission No. 042065 NEW FIRE STATION CI1Y OF FARMINGTON NEW FIRE STATION #2 ~ ~ ~ . ~ ~ < ~ !~~". rl '- ~j . i I I I I I If ~: Do. ... . :o~ . e . " " . 1j . I ~ , : .j >. I . I ! """'--- ... .~". IIVOlt s'A;oona::: ,wac to:",,* .~~'I-..e."'#'-M"'#o"~ --- I'i I ~ L_J j! PROPOSED FIRE STATION SITE r-..--..l o 40' 100' 200' WOLD ARCHITECTS AND ENGINEERS Page 7 Commission No. 042065 NEW FIRE STATION Hose Tower :1 ~ 1:J Compl=- 011 \ MeetinV1 LJ Room Open li5 II Office .....~ <I)~ 1ij~ C C) .- co I-!;;: C>t- Cv "C ~ w~ II 0 Optional ..... ~ Vehicle Bay II Optional lii [~-] <I) n sle~ng C,!) ea II U) 1:5 IJ I t I II B ~~ 0- '" I i I <l)t- 1:5~ ~~ '" c::~ II ~ LJ Ill!;;: 0::: l!!~ u.. "C G 0 C,!) U,jJ EJ Fire Vest. Marshall CI1Y OF FARMINGTON NEW FIRE STATION #2 BLOCK DIAGRAM WOLD ARCHITECTS AND ENGINEERS Page 8 Commission No. 042065 City of Farmington - New Fire Station Design Concept Submittal Wold Architects and Engineers August 12,2004 Cost Summary Construction Costs (6.900 SF Buildina) Cost! SF Site Development (drilled piers) $ 38.00 1st Building Construction $ 82.00 1st Mechanical $ 25.00 1st Electrical $ 10.00 1st Total Construction Cost $ 155.00 Isf Proiect Costs (6,900 SF Buildina) Architectural Fees Architectural Reimb. Bid Set Printing Geotechnical Survey Special Testing Furniture, Fixtures and Equipment Move Cost Builders Risk Insurance Bonding Construction Contingency Total Project Costs Total Project Cost Optional Proaram Costs Additional Apparatus Bay Sleeping Area (ALF) $ 155.00 1st $ 155.00 1st Project Cost Multiplier Total Project Cost Page 9 Budget $ 262,200 $ 565,800 $ 172,500 $ 69,000 $ 1,069,500 $ 65,000 $ 6,000 $ 8,000 $ 8,000 $ 6,000 $ 10,000 $ 375,000 $ 5,000 $ 8,000 $ 25,000 $ 100,000 $ 616,000 $ 1,685,500 $ 248,000 $ 49,600 $ 297,600 x1.65 $ 491,040 Commission No. 042065 City of Farminaton - New Fire Station Design Concept Submittal Wold Architects and Enaineers August 12, 2004 Schedule Pre-Design 1 month Schematic Design 1 month Design Development 2 months Construction Documents 2 months Bidding and Award 1 month Construction 11 months Closeout 1 month Move In 19 months (T otal) Page 10 Commission No. 042065 New City Hall Design Concept Submittal City of Farmington August 12,2004 Commission No. 042061 City of Farminaton - New City Hall Design Concept Submittal TABLE OF CONTENTS Executive Summary Program Relationship Diagram Site Forces Stacked Diagrams, Options A, S, and C Council Chamber Cost Summary Duration Schedule Wold Architects and Enaineers August 12, 2004 Paae 3-4 7-9 Page 1 2 5 6 10 11 12 Commission No. 042061 City of Farminaton - New City Hall Design Concept Submittal Wold Architects and Enaineers August 12,2004 EXECUTIVE SUMMARY The need to address growth of City population has resulted in City services responding in somewhat direct proportion. City services growth led to a new North Campus which includes a water tower, future water treatment facility, a police station and central maintenance facility. All facilities have been planned for future additions. Responding to growth of administrative services has led to an analysis of City Hall needs. This study New City Hall Desion Concept Submittal. for the City of Farminoton provides information relative to facility site, function, relationships, and costs. Previous studies with a City Hall Task Force addressed the need to renovate or build new and reviewed potential site options. The Task Force recommended designing and constructing a new City Hall at Spruce and 3rd Streets. This study takes the City Hall analysis to another level of refinement with the following conclusions: · The program area of approximately 35,900 gsf will accommodate present and future needs. · The site at Spruce and 3rd will accommodate present and future needs while parking will need to be reexamined as needs arise. · Various multi-level facility options were explored which will provide varying functional relationships. · Total project costs of approximately $7.6 million were analyzed for the facility if constructed in 2005. · Council chambers options were studied and a favored option includes public seating for 129 spectators and adjacent conference rooms provide flexible usage. Since this analysis is a continuing process the next steps were discussed: · Study and decide functional adjacencies and their options. · Study and decide department locations relative to first floor access. · Analyze water table to determine if a lower level could be feasibly constructed. · Study and decide exterior imagery. · Examine relationships to other adjacent facilities. · Study and engineer the potential roundabout at the intersection of 3rd and Spruce. · Conclude detail needs of each department. Wold Architects and Engineers is pleased to submit to the City of Farmington the Design Concept Submittal for the New Farmington City Hall. We wish to thank the City Council, Administration and Staff for their exhaustive efforts in providing the Design Team the information necessary to advance to this stage of development in a timely fashion. The Design Team will commence the next phase of this project upon approval by the City council. Thank you for your consideration of this design presentation. KP/CI_Farmington/042061/rpts/DesignConcept Page 2 Commission No. 042061 City of Farmington - New City Hall Design Concept Submittal Wold Architects and Engineers August 12, 2004 PROGRAM SUMMARY Staff 2020 Revised Program 2020 Revised Administration City Administrator 1 250 SF* Administrative Services Manager 1 150 SF* Executive Assistant 1 80 SF Secretary 1 64 SF Receptionist (Shared Space) 3 200 SF Public Communications 1 64 SF Administrative Assistant 1 64 SF File Storage 0 180 SF Copy Room (Shared wI Finance & HR) 0 200 SF* Conference Room 0 350 SF* Subtotal Administration 9 1,602 SF Department Net to Gross Factor x 1.60 Total Gross Sq Ftg Administration 2,563 SF Finance Finance Director 1 150 SF* Utility Billing Clerk 1 64 SF Accounts Payable 1 64 SF Accountant 1 64 SF Assistant Finance Director 1 80 SF Payroll (moved to HR) 0 o SF File Storage 0 180 SF Conference Room 0 350 SF* Subtotal Finance 5 952 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Finance 1,523 SF Human Resources Human Resources 1 150 SF* Human Resources Assistant 1 80 SF MIS staff (2@ 80S F) 2 160 SF Payroll (moved from Finance) 1 64 SF Computer Room! Set-Up 0 150 SF* Conference Room (2@175) 0 350 SF* File Storage 0 180 SF Subtotal Human Resources 5 1,134 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Human Resources 1,814 SF Parks and Recreation Parks and Recreation Director 1 150 SF* Recreation Supervisor (2@ 100SF) Existing: 1 @ 96SF 2 200 SF* Recreation Programmer (4@ 64SF) 4 256 SF Receptionist 1 64 SF Equipment Storage 0 250 SF* Multi-Purpose Room 0 350 SF* Natural Resources Staff (moved to Engineering) 0 o SF Parks and Recreation Storage 0 350 SF* Subtotal Parks and Recreation 8 1,620 SF Department Net to Gross Factor x 1.6 Total Gross Sq Ftg Parks and Recreation 2,592 SF Page 3 Commission No. 042061 City of Farmington - New City Hall Design Concept Submittal Wold Architects and Engineers August 12,2004 PROGRAM SUMMARY Staff 2020 Revised Program 2020 Revised Community Develooment Planning and Zoning (2@ 120SF) Existing:(2@ 112SF) 2 240 SF* Planning and Zoning (2@ 120SF) 2 240 SF Community Development 1 180 SF* Building Official 1 120 SF Building Insp. Services (4@ 64SF) Ex. 3@ 60SF) 4 256 SF Support Staff (2@ 80SF) Existing 2 share 125SF 2 160 SF Fire Marshal 0 80 SF File! Work Space 0 200 SF Conference Room 0 350 SF* Mud Room! Changing Room 0 120 SF* Subtotal Community Development 12 1,946 SF Department Net to Gross Factor x 1.60 Total Gross Sq Ftg Community Development 3,114 SF Enaineerina City Engineer 1 180 SF* Assistant City Engineer 1 120 SF* Civil Engineer (2@ 120SF) Existing: 2@ 112SF 2 240 SF* Technician (3@ 120SF) Existing: 1@ 49SF 3 360 SF Natural Resource Specialist (moved from P!R) 1 120 SF Administrative Assistant 1 80 SF Interns 3 120 SF Secretary 1 64 SF Storage 0 250 SF File! Work Space 0 200 SF Copy! Work Room (Shared w! P!R and P!Z) 0 200 SF* Conference Room 0 350 SF* Subtotal Engineering 13 2,284 SF Department Net to Gross Factor x 1.60 Total Gross Square Footage Engineering 3,654 SF Shared Soaces Conference Room "A" 0 350 SF* Conference Room "B" 0 350 SF* Council Room 0 2,500 SF* Kitchen! Lunch Room 0 600 SF* Public Lobby 0 1,500 SF* Lactation!QuieUSoft Conference Room 0 120 SF* Public Restrooms (2@ 330SF) 0 660 SF* Staff Restrooms (2@ 120SF) 0 240 SF* Video Control Room 0 600 SF* Future Space 0 1500 SF* Subtotal Shared Spaces 0 8,420 SF Department Net to Gross Factor x 1.60 Total Gross Square Footage Shared Spaces 13,472 SF Building Subtotal 52 28,733 SF Net to Gross Factor (Circulation and Mechanical) 1.25 Total Gross Square Footage 35,916 SF Page 4 Commission No. 042061 NEW CITY HALL I L CI1Y OF FARMINGTON RELATIONSIDP DIAGRAM l J I WOLD ARCHITECTS AND ENGINEERS Page 5 Commission No. 042061 NEW CITY HALL CI1Y OF FARMINGTON SITE FORCES DIAGRAM ....... .......... ........... WOLD ARCHITECTS AND ENGINEERS Page 6 Commission No. 042061 NEW CITY HALL CI1Y OF FARMINGTON STACKED DIAGRAM OmON A SECOND FLOOR Administration Finance Human Resources Soft Conference Kitchenl Lunch Room Toilets Storage I I SECOND FLOOR I FIRST FLOOR Lobby Council Chambers (wI canf. rooms) Conference (2) Video Parks and Recreation Community Development Engineering Reception Service Space FIRST FLOOR WOLD ARCHITECTS AND ENGINEERS Page 7 2,600 1,500 1,800 120 600 600 1,760 8,980 x 1.37 12,300 1,600 2,600 700 600 2,600 3,100 3,700 200 1,500 16,600 x 1.20 19,700 1,500 1,700 3,200 x 1.25 4,000 Commission No. 042061 I I I I I SECOND FLOOR I I I I I I I I I I I I I NEW CITY HALL CI1Y OF FARMINGTON STACKED DIAGRAM OPTION B SECOND FLOOR Administration Engineering Finance Human Resources Soft Conference Kitchenl Lunch Room Toilets FIRST FLOOR Lobby Council Chambers (wI canf. rooms) Conference (2) Video Parks and Recreation Community Development Reception Service Space Lease Space FIRST FLOOR BASEMENT LEVEL WOLD ARCHITECTS AND ENGINEERS Page 8 2,600 3,700 1,500 1,800 120 600 600 10,920 x 1.24 13,500 1,600 2,400 700 600 2,700 3,100 200 1,500 1,500 15,300 x 1.21 18,500 1,500 1,700 3,200 x 1.25 4,000 Commission No. 042061 NEW CITY HALL CI1Y OF FARMINGTON STACKED DIAGRAM OPTION C SECOND FLOOR Administration Finance Human Resources Soft Conference Kitchenl Lunch Room Toilets Storage I , I I SECOND FLOpR FIRST FLOOR Lobby Council Chambers (wI cont. rooms) Conference (2) Video Parks and Recreation Community Development Engineering Reception Service Space FIRST FLOOR BASEMENT LEVEL WOLD ARCHITECTS AND ENGINEERS Page 9 2,600 1,500 1,800 120 600 600 1,760 8,980 x 1.37 12,300 1,600 2,400 700 600 2,600 3,100 3,700 200 1,500 16,400 x 1.20 19,700 1,500 1,700 3,200 x 1.25 4,000 Commission No. 042061 NEW CITY HALL CI1Y OF FARMINGTON Video Staff CXDXDJ a.:xnxn:xx:D a.:xnxn:xx:D a.:xnxn:xx:D a.:xnxn:xx:D c:an::x:o:x:QJ axn:::x::n:xxJO axn:::x::n:xxJO CXD:IXJOXDO T I Lobby ~ Council O-person) Access T.V. Monitor Presenter Alternate Presenter P081tlon 128-person Seating Conference with vJsual access to Chambers 2600 S.P. COUNCIL CHAMBER 1/16" = 1'-0" WOLD ARCHITECTS AND ENGINEERS Page 10 Commission No. 042061 City of Farmington - New City Hall Design Concept Submittal Wold Architects and Engineers August12,2004 Cost Summary Construction Costs (36.000 SF Buildina) Site Development Building Construction Mechanical Electrical * Total Construction Cost * Assumes 2004 Construction Dollars Proiect Costs (36,000 SF Buildina) Site Acquisition Demolition-at 3rd & Spruce Architectural Fees Architectural Reimb. Bid Set Printing Geotechnical Survey Special Testing Furniture Equipment Move Cost Builders Risk Insurance Bonding Construction Contingency Total Project Costs Total Project Cost Potential Additional Proiect Costs Cost! SF $ 12.00 Isf $ 106.00 Isf $ 30.00 Isf $ 12.00 Isf $ 160.00 Isf Sale of existing City Hall Streetscapel Round About (Allowance) Deduct Add Page 11 Budget $ 432,000 $ 3,816,000 $ 1,080,000 $ 432,000 $ 5,760,000 $ 258,000 $ 35,000 $ 345,000 $ 24,000 $ 25,000 $ 10,000 $ 8,000 $ 15,000 $ 370,000 $ 100,000 $ 15,000 $ 15,000 $ 75,000 $ 575,000 $ 1,870,000 $ 7,630,000 $ (533,000) $ 200,000 Commission No. 042061 City of Farminaton - New City Hall Design Concept Submittal Wold Architects and Enaineers August 12, 2004 Schedule Pre-Design 1 month Schematic Design 2 months Design Development 2 months Construction Documents 2 months Bidding and Award 1 month Construction 12 months Closeout 1 month Move In (Total) 21 months Page 12 Commission No. 042061 f · Draft 7/14/04 Trunk Highway 3 Access Management Plan From 160th Street (County Road 46) to 220th Street (TH 50) Prepared for: Minnesota Department of Transportation Dakota County City of Farmington Empire Township July, 2004 ,. t: Highway 3 Access Management Technical Advisory Committee (TAC) Lars Impola - Mn/DOT, Traffic Dean Johnson - Empire Township, Planning Lee Mann - City of Farmington, Director of Public Works Kristi Sebastian - Dakota County, Assistant Traffic Engineer Lee Smick - City of Farmington, Planning Coordinator Jeffrey Weyandt - Empire Township, Township Engineer Carol Caron - Empire Township 2 ... . Highway 3 Access Management Plan Table of Contents 1. Introduction · Objective of the Plan · Background · What is Access Management/Why Manage Access? · Participation 2. Existing and Future Conditions a. Land Use in the Corridor · Current Land Use · Future Plans b. Local Highway Network c. Highway Characteristics · Functional Class System and Classification · Facility Type and Existing Access · Right-of-Way d. Traffic Conditions · Annual Average Daily Traffic (AADT) · Level of Service (LOS)/Intersection Delay . Crashes 3. Vision for Highway 3 4. Access Management Plan a. Mn/DOT Access Guidelines b. Access Management Policies · Overview of Philosophy/Basic Policy · Public Street Connections to Highway 3 · Subdivision Design · Private Access 5. Implementation a. Access Management b. PrioritiesINext Steps/Potential Funding Sources 3 I Appendix · Comments from 7-25-02 Open House · Right-of-Way Needs · Figure 1: Functional Classification of Roads · Figure 2: Distance Between Public Access Points · Figure 3: 2002 Average Daily Traffic Volumes · Figure 4: 2025 Forecast Traffic Volumes · Figure 5: Crash Information from 1-1-98 to 3-25-02 · Figure 6: Future Location of Primary and Secondary Intersections · Figure 7: Proposed Action at 220th Street · Figure 8: Proposed Action from Elm to Walnut Street · Figure 9: Proposed Action from Pine to Main Street · Figure 10: Proposed Action from Willow Street to CSAH 66 · Figure 11: Proposed Action Near 205th Street · Figure 12: Proposed Action from 201 st to 197th Street · Figure 13: Proposed Action from 194th Street to the Golf Course · Figure 14: Estimated Priorities · Figure 15: Right-of-Way Needs 4 , Executive Summary Objective of the Plan This plan is intended to serve as guidance for the City of Farmington, Empire Township, Dakota County, MnlDOT, landowners and developers on desired access changes and future access locations in the corridor. This plan takes into consideration the function of Highway J in the regional road network, the planned growth of the community, and the need for an adequate supporting road network to support development and provide an appropriate balance between mobility and access. Vision for Hiehwav 3 Due to funding constraints, Highway 3 has been identified as a preservation corridor in the MnlDOT - Metro Division's Transportation System Plan, January 2001. Therefore, state funding is only available for preserving Highway 3 (i.e. the repair and replacement of pavement and bridges and the repair of miscellaneous infrastructure). Highway 3 needs to be managed effectively so that it operates adequately until capacity improvements can be made. Based on the forecast traffic volumes on Highway 3, the ultimate vision is a 4-lane divided urban facility with a median and turn lanes at intersections. The short and mid term improvements identified in this plan must be consistent with the long-term vision for Highway 3. Hiehwav 3 Access Cateeorv Highway 3 through Farmington and Empire Township has been categorized as a type 4B roadway. This category is appropriate for major arterial roadways in urbanizing metropolitan areas. Roads in this category are intended to serve an important mobility function within the metro area, carrying larger numbers of trips for longer distances within the region. For this reason, access should be provided as follows: · Primary full-movement public streets intersections should be spaced at Y2 mile intervals. These should be designed as arterials or collectors that connect to the local street network and support further development of that network. · If signals are warranted, they should be located at primary full-movement public intersections and coordinated to provide progression for through traffic on Highway 3. · If additional secondary public street connections are necessary, they should be located 'l4 mile from the nearest full-movement intersection. Turning movements may be restricted to right- in/right-out to preserve/enhance mobility and safety. Kev Hiehwav 3 Recommendations · The Farmington City Council and Empire Township Board should adopt a resolution requesting that the Metropolitan Council reclassify Highway 3 from a minor arterial to a principal arterial from Northfield to the CSAH 42, consistent with the vision for Highway 3. · Preserve adequate right-of way consistent with the priorities identified in section 5. · Close access and construct frontage roads consistent with the recommendations identified in section 5. · Erect traffic signals only when consistent with access management guidelines and wherejustified. Geometric improvements such as turn lanes, channelization, and intersection alignment improvements should be done with the signal installation as identified in section 5. 5 ~ Introduction Background In 2002, the City of Farmington received Mn/DOT Cooperative Agreement funds to develop a parallel frontage/backage road and to close identified access on TH 3 from 213th Street (CR 72) to Willow Street. As part of this improvement program, an access management study was proposed to address current and future access needs. In addition to the improvements that are being done as part of MnJDOT's Cooperative Agreement Program, Mn/DOT has replaced the Highway 3 bridge just south of CR 66. With the structural life of the bridges typically averaging over 50 years, it is crucial that future plans for Highway 3 take into consideration the bridge design. For example, the design of future turn lanes needed for 20gth Street must take into account the bridge which is in close proximity. Another example is the City of Farmington's proposed collector street just south of the proposed bridge. Future access needs on Highway 3 and this corridor should be planned to maximize the efficiency and effectiveness of the bridge design. The need for an access management study is quite apparent as Farmington will annex, and plans to develop, 950 acres of land west of Highway 3. This proposed development coupled with plans in Empire Township for residential development east of Highway 3 would yield almost 5,000 new housing units. Figure 1 shows the location of these developments. The Farmington 2020 Comprehensive Plan Update, May 2000 identified several future new location east/west routes that will intersect Highway 3. A Dakota County East/West Corridor Study is being developed to identify the functional classification and design of these future roads. Figure 1 shows the routes identified in the Farmington Comprehensive Plan as well as the extension of these routes to Biscayne Avenue (as identified in the Draft Dakota East/West Corridor Study). This study will help coordinate these improvements with the short-term and long-term vision for Highway 3. The study area, which extends from County State Aid Highway (CSAR) 46 (160th Street) to Highway 50 (220th Street), as well as the functional classification of roads are shown in Figure 1. What is Access Management/Why Manage Access Access management is the planning, design, and implementation of land use and transportation strategies that maintain a safe flow of traffic while accommodating the access needs of adjacent development. Access management can improve operation of Highway 3 in the short-term while setting the stage for implementation of the corridor vision in the future. The plan supports this by providing for the development of an interconnected local road network that provides both alternate routes for traffic movement and direct access to private property. To ensure that adequate private access will be provided and development of this network will continue as growth occurs, all new public and private access should conform to this plan. 6 By removing direct driveway access onto Highway 3 and providing a logical spacing for future primary intersections, turning conflicts are greatly reduced. The following chart from the FHW A, November 1992, shows the close relationship between crashes and access points. There are, on average, twice as many crashes on a road with 30 access points per mile than a road with 10 access points per mile. Accident Rates Versus Number of Access Points LJ Accident Rate 3.5 3 cui" ~ > 2.5 ... :E Q: - 2 .... U) c.... cu c :2 ~ 1.5 CJ .- ~ g 1 c( - 0.5 o o 5 10 15 20 25 30 Number of Accftss Points Per Mile Source: FHW A-RD-91-044 (November, 1992) Participation A Technical Advisory Committee (TAC) consisting of representatives from the City of Farmington, Empire Township, Dakota County, and Mn/DOT assisted the city and township with the development ofthis plan. The TAC assembled and evaluated key data (crash data, traffic volumes, traffic forecasts, future development, Comprehensive Plans, etc.), reviewed open house comments, and identified access management improvements and issues. The City of Farmington and Empire Township Planning Commissions helped ensure that the study accurately reflected local concerns, considerations, and consensus. The group identified relevant issues, discussed the study fmdings, and made recommendations. Public open houses were held on January 24, 2002 and October 24, 2002. Over 40 people attended the July open house and approximately 25 people attended the October open house. Some of the most common issues identified by the attendees were as follows: 7 · Install traffic signals on Highway 3, especially at CSAH 46 (160th Street), CR 58 (170th Street), 197th Street, and CSAH 66 (Vermillion River Trail). · Widen Highway 3. · Construct left turn lanes on Highway 3. · Lower the speed limit, especially the 55 mph limit from the end of the 4-lane section in Fannington to 19th Street. · Provide a left turn lane to reduce rear end accidents at Dairy Queen. · Construct continuous east/west routes between Highway 3 and 1-35. The comments received at the July open house are included in the Appendix. Existing and Future Conditions Land Use in the Corridor Current Land Use Land use adjacent to Highway 3 through Fannington consists primarily of a mix of commercial and single-family development. Near the northern Farmington City Limits, Highway 3 serves some light industrial development as well as commercial and residential uses. North of CSAH 66 (Vermillion River Trail) Highway 3 serves residential development. Highway 3 consists of sparse residential development north of 204th Street. Future Plans- West of Highway 3, Farmington has plans to annex and develop 950 acres. The Draft Farmington Seed/Genstar Alternative Urban Areawide Review (AUAR) estimates that full development of this area will result in a maximum of 3,896 new housing units. East of Highway 3, Empire Township has completed a conceptual layout for the development of approximately 900 housing units. According to the Institute for Traffic Engineers (ITE) Sixth Edition Trip Generation Manual, each residential unit will generate an average of 7 to 10 trips per day or as many as 4,800 trips. Access Management is closely tied to the concept of functional classification - the degree to which traffic movement is given priority over land access. The functional classification system is a four-class system with principal arterials at the top providing the most mobility and least access, then minor arterials, collectors, and local streets where there is typically the least amount of mobility and the most access. This hierarchy of streets provides the basis for network planning. Local Highwav Network There are only a couple of north/south roads that run parallel to Highway 3. Pilot Knob Road, located two miles west of Highway 3, is a 4-lane minor arterial and Biscayne Avenue, a local road located one mile east of Highway 3, is a gravel road that ends at 210th Street. 8 The Farmington 2020 Comprehensive Plan Update shows the extension of Pilot Knob Road from CSAH 50 to 220th Street (Ash). The plan also identifies three new location east/west routes. The Dakota County East/West Arterial Study recommended that the two northern routes, the 180th Street extension and the CSAH 64 (19Sth Street) extension, should be 4-lane arterials routes that will terminate on Biscayne Avenue. Therefore, consideration should be given to upgrading Biscayne Avenue. The third new location route will be a collector that will intersect Highway 3 at CSAH 66 (Vermillion River Trail). Additionally, the ultimate design for 220th Street, west of Highway 3 is a 4-lane arterial facility. To improve conditions on Highway 3, the following projects have recently been completed or are anticipated to be under construction in 2003: · The City of Farmington moved the eastern frontage roads at Highway 3/Spruce Street and the eastern frontage roads at Highway 3/Elm Street back from Highway 3. · The City of Farmington recently completed the construction of a backage road running parallel to Highway 3 from 213th Street (County Road 72) to Willow Street. · Mn/DOT recently replaced the Highway 3 bridge just south of County Road 66 and added turn lanes. · MnlDOT recently erected a traffic signal at Highway 3/CSAH 46 (160th Street). Highwav Characteristics Functional Class System and Classification Highway 3 is functionally classified as a minor arterial. According to the Metropolitan Council's Transportation Policy Plan Appendix, January 24,2001, pg. 61: · "The minor arterial system connects the urban service area to cities and towns inside and outside the region." · "The emphasis of minor arterials is on mobility as opposed to access in the urban area; only concentration of commercial or industrial land used should have direct access to them." · "Connection to some local streets is acceptable." · "Minor arterials should service medium to short trips." In recent years, the local communities had discussions with the Metropolitan Council concerning the need to upgrade Highway 3 to a principal arterial. The communities still believe that Highway 3 should be re-classified as a principal arterial from Northfield to CSAH 42. The reasons are as follows: · Inadequate spacing between north/south principal arterials. · Highway 3 serves as a significant route for commuters into the Twin Cities · Highway 3 provides access to freeways, other arterials, and collectors · Highway 3 handles traffic volumes consistent with a principal arterial. 9 - According to the Metropolitan Council's Transportation Policy Plan Appendix, January 24,2001, pg. 61, "Spacing (for principal arterials) will vary from two to three miles in the fully developed area to six to 12 miles in the rural area." The closest principal arterial routes that run parallel to Highway 3 are 1-35, located approximately 8 miles to the west of Highway 3, and Highway 52, located approximately 6 miles to the east of Highway 3. The reclassification of Highway 3 is subject to the Metropolitan Council Approval. Facility Type and Existing Access Highway 3 is a four lane divided facility from Highway 50 (220th Street) to Pine Street. North of Pine Street, Highway 3 is an undivided two-lane facility. Frontage Roads exist from Highway 50 to Willow Street. These frontage roads help minimize the number of direct access points onto Highway 3 but, since most do not meet the separation standards from Highway 3, conflicts occur at intersections. Between Highway 50 and Pine Street, median openings currently exist at Hickory, Maple, Walnut, Spruce, Elm, and 213th (Main Street). Highway 3 is serving the traffic volumes and commuting patterns of a principal arterial, yet historically, access on portions of Highway 3 has been allowed by the community in a manner similar to that of a local or collector street (i.e. Highway 3 provides direct access to numerous homes, businesses, and local streets). The average spacing of existing intersections within the four-lane section of Farmington is approximately 0.13 miles. The average spacing of existing public street intersections north of this section in Empire Township is approximately 0.47 miles. According to the Mn/DOT, Access Category System and Spacing Guidelines, March 20, 2002, the recommended spacing for primary full movement intersections on Highway 3 is ~ mile. The recommended spacing for signals is also ~ mile. Private access points should not be permitted on Highway 3 unless no other option exists. Figure 2 shows the distance between public access points on Highway 3. Currently, 16 public access points on the 6-mile corridor are not consistent with the Access Management Guidelines. Right-of- Way Mn/DOT owns 150 feet (75 feet from centerline) of right-of-way on the majority of the two-lane section of the corridor north of Pine. Within the four-lane section, Mn/DOT owns 193 feet of right-of-way, 64.5 feet to the east and 128.5 feet to the west of the centerline. The right-of-way necessary for the recommended future design of Highway 3 as an urban four-lane divided facility with curb and gutter is adequate in all areas except for the areas are shown in the appendix. As the area redevelops, additional right-of-way should be secured in these areas, to provide for a consistent road design through the corridor. At future primary intersections, additional right-of-way should be obtained for the inclusion of right turn lanes. The City and Township should require developers to dedicate additional right-of-way when platting for the future. Traffic Conditions 10 ~ Average Annual Daily Traffic (AADT) The AADT (number of vehicles that pass a specific point during an average annual 24- hour period) on Highway 3 in the year 2002 is approximately 13,000 vehicles per day (vpd). The AADT on Highway 3 and the intersecting streets is shown on Figure 3. The 2001 heavy commercial traffic on Highway 3 in Farmington is approximately three percent, compared to four percent for similar facilities statewide. The 2001 heavy commercial traffic on Highway 3 through Empire Township is approximately four percent, compared to eight percent statewide. The low volume of truck traffic indicates that Highway 3 serves a high volume of commuting traffic. Dakota County developed year 2025 forecast traffic volumes in the area for the Dakota County East/W est arterial study. The model forecasts shown in Figure 4 were based on full development of the Seed/Genstar Development. The forecast AADT on Highway 3 is 19,000 vpd through Farmington, 25,000 to 28,000 vpd north of Farmington and 40,000 vpd just north of the extension of 180th Street. Although the forecast volumes do not reflect the constraints associated with widening the road (i.e. the model assumes that when a roadway reaches a certain volume, additional lanes will be added) these volumes would result in significant congestion 1 and point to the need for a 4-lane divided facility. Additionally, the forecast traffic volumes will lead to longer queues at intersections. Motorists will be more inclined to take greater risks to enter the stream of traffic, most likely resulting in increased crash rates. Level of Service (LOS)/Intersection Delay ----.-.4g--quantify--the Jev<Ms{)f-c--onge-stionat-keyintersectionsonHighway-'3,-a Level of-------- Service (LOS) analysis was conducted using both Synchro-SimTraffic and the 2000 Highway Capacity Manual software. The LOS is based on the average peak hour delay per vehicle for various movements within the intersection. The comparison produces a LOS ranging from "A" (representing minimal delay) to "F" (representing a significant delay). Intersections currently operating under congested conditions (LOS "E" or "F") are: Highway 3/CSAH 58, where the evening peak period delay for motorists is greater than 50 seconds (LOS "F") and Highway 3/CSAH 66 (Vermillion River Trail) where the evening peak period delay is 68 seconds (LOS "F"). Just north of the study area, CSAH 42 in Rosemont is operating at LOS "E" with a 62.5 second evening peak period delay. The Highway 3 intersections that are estimated to drop to LOS "F" in the forecast year 2025 during the morning peak period include: . 180th Street extension . CSAH 64 (195th Street extension) . 19ih Street · CSAH 66 (Vermillion River Trail). Table #1 shows the morning and afternoon current and forecast average intersection delay on TH 3. 1 An intersection is considered congested when it reaches Level of Service "E" or "F." LOS "E" and "F" represent recurring and significant delay, respectively. 11 Table #1: 2002, 2025 Levels of Service and Intersection Delay Intersection Existino - 2002 Forecast - 2025 AM "C" - 33.4 seconds lAM "E" - 56.8 seconds TH 3 at CSAH 42 PM "E" - 62.5 seconds PM "F" - 93.8 seconds TH 3 at CSAH 46 Traffic signal recently AM "0" - 41.0 seconds (16Oth Street) erected. PM "C" - 29.3 seconds TH 3 at CSAH 58 PM "F" - <50.0 seconds PM "F" - <50.0 seconds TH 3 at 180th Street AM "F" - <50.0 seconds Extension Route is not vet built PM "F" - <50.0 seconds TH 3 at CSAH 64, AM "F" - <50.0 seconds 195th Street extended Route is not yet built PM "F" - <50.0 seconds AM "C" - 19.1 seconds AM "F" - <50.0 seconds TH 3 at 197th Street PM "C" - 16.9 seconds PM "F" - 50.7 seconds TH 3 at CSAH 66 (Vermillion River ~M "D" - 31.5 seconds AM "F" - <50.0 seconds Trail) PM "F" - 68.0 seconds PM "F" - <50.0 seconds TH 3 at CSAH 50 - ~M "8" - 13.6 seconds AM "C" - 27.3 seconds Elm Street PM "C" - 22.1 seconds PM "0" - 48.8 seconds TH 3 at TH 50 - 220th ~M "8" - 14.5 seconds lAM "8" - 14.6 seconds Street! Ash Street PM "A" - 9.8 seconds PM "0" - 49.3 seconds Crashes According to crash data compiled from January 1, 1998 to March 25, 2002, Highway 3 has a crash rate lower than similar facilities. The crash rate for Highway 3 (Figure 5) through Fannington is 1.4 crashes per million vehicle miles (mvrn). The Twin Cities Metropolitan area average crash rate, over the same time period, for suburban 4-lane highways is 2.9 crashes per mvrn. The crash rate for Highway 3 through Empire Township is 1.2 crashes per mvrn. The Metropolitan area average for rural 2-lane highways is 1.3 crashes per mvrn. As traffic volumes increase, motorists will be more inclined to take greater risks to enter the stream of traffic, which is likely to increase the crash rate. Vision for Highway 3 Due to funding constraints, Highway 3 has been identified as a preservation corridor in the MnlDOT - Metro Division's Transportation System Plan, January 2001. Therefore, funding is only available for preserving Highway 3 (i.e. the repair and replacement of pavement and bridges and the repair of miscellaneous infrastructure). Highway 3 needs to be managed effectively so that it operates adequately until capacity improvements can be made. Based on anticipated development and the forecast traffic volumes a 4-lane facility is needed to handle future traffic volumes. Based on the forecast traffic volumes on Highway 3, the ultimate vision is a 4-lane urban facility with a median and turn lanes at intersections. 12 Access Management Plan Mn/DOT Access Guidelines In 2002, Mn/DOT adopted an Access Policy for the state highway system. Every highway in Minnesota has been assigned to one of six primary access categories based on its functional classification and strategic importance to the statewide system. Highway segments have been further sub-categorized to reflect the existing and planned land use ofthe surrounding area. Highway 3 through Farmington and Empire Township has been categorized as a type 4B roadway. This category is appropriate for major arterial roadways in urbanizing metropolitan areas. Roads in this category are intended to serve an important mobility function within the metro area, carrying larger numbers of trips for longer distances within the region. For this reason, access should be limited to intersections with other arterials and community collectors. New development should be designed with access provided from intemallocal streets. As traffic volumes increase on Highway 3, it will become more difficult for cross street traffic to enter the highway. It is expected that all primary intersections will eventually need to be signalized to allow vehicles to efficiently enter Highway 3. Therefore, it is important that primary intersections are spaced to provide signal progression and improved traffic flow on Highway 3. Access Management Policies for Highway 3 Overview of Philosophy/Basic Policy Local streets should form an interconnected network that accommodates travel within and between communities and provides access to local development. To support development of this system and provide for progression should signalization become necessary, access policies address the spacing and allowance of public and private access to the roadway. Existing access that does not conform with the access policy should be allowed to remain in use until the property is subdivided, redeveloped or highway improvements initiated. The following policies are based on the spacing and allowance guidelines provided in the access policy for a Category 4B roadway, an analysis of needs, open house comments, and meetings with the Technical Advisory Committee. Public Street Connections to Highway 3 · Primary full-movement public streets intersections should be spaced at Y:z mile intervals. These should be designed as arterials or collectors that connect to the local street network and support further development of that network. · If signals are warranted, they should be located only at primary full-movement public intersections and coordinated to provide progression for through traffic on Highway 3. Signals will be constructed only ifthey are warranted. 13 .. · If additional secondary public street connections are necessary, they should be located ~ mile from the nearest full-movement intersection. Turning movements may be restricted to right-inlright-out to preserve/enhance mobility and safety as a condition for allowing that access. · Figure 6 shows the location for future primary and future secondary intersections. Additionally, the possible location of back age and frontage roads, intended to relocate driveway entrances off of Highway 3, are identified in Figure 6. This shows a reduction in non-compliant intersections from 16 currently to 6 in the future. Figures 7 through 13 identify proposed actions at various locations on the corridor. · New public street intersections that do not conform with spacing provisions should be provided only if there is no other alternative for providing access to areas isolated by topography or unique natural features. · Existing public street intersections that do not conform with spacing standards may remain in place, but may be subject to modification or closure when adjacent property is redeveloped or highway improvements made. · Left and right turn lanes should be provided at all full-movement intersections. Turn lanes should be designed to provide safe movement for traffic on Highway 3 and on the cross street. Generally, the turn lanes should be 300-feet long with a l80-foot taper. · Where a minor arterial intersects Highway 3, the first full-movement intersection on the minor arterial should be spaced ~ mile from the intersection with Highway 3. On an intersecting collector street, the rust intersection should be spaced 1/8 mile from Highway 3. For other public streets, the spacing should be at least 300 feet. · The existing median will be closed at all intersections but Highway 50, Maple Street, Spruce, and Elm. Willow Street, which will be a primary intersection, is north of the median. Subdivision Design · As property develops or redevelops, local roads should be constructed and existing access to Highway 3 removed and relocated. · All lots in a new subdivision should be designed to take access from the internal street system. · All new subdivisions should be designed with an internal street system that coordinates and connects to adjacent subdivisions and the planned local street network, resulting in parallel north/south routes as well as continuous east/west routes. The diagram below provides an example of a subdivision layout that provides this connectivity. 14 . . Private Access · New direct private access to Highway 3 is discouraged. Access to private property should be provided by the existing local road network whenever possible. Only when reasonably convenient and suitable access cannot be provided from the local road network, should direct access onto Highway 3 be allowed. Adjoining commercial properties may be required to share a common access in order to provide adequate stopping distance between access points. · Existing private access may remain in use, but may be subject to modification or closure at the time of development, redevelopment, or intensification in the land use, or a highway improvement project. Implementation There are two main parts to implementing this plan. First, the local units of government in the Highway 3 Corridor should adopt and implement the policies in this plan. These policies provide a framework for managing access to Highway 3. The second part 15 . ... involves addressing the physical improvements identified in this plan and how they will be accomplished. Access Management Farmington, Empire Township, Dakota County, and Mn/DOT may implement this plan as follows: 1. Adopt this plan as an amendment to the Comprehensive Plan to guide the location of public street and road connections to Highway 3, the development of connected road and street networks, and improvements to that network. 2. Incorporate these policies into the subdivision regulation or into an Access Management Overlay Ordinance that regulates public and private access to Highway 3. Under the overlay ordinance, existing zoning provisions continue to apply, however, additional provisions apply to access that serves new development, redevelopment, or the expansion of an existing land use located within the overlay area. 3. Review development, redevelopment, or expansion proposals for conformance with this plan. PrioritiesIN ext Steps/Potential Funding Sources While the concepts identified in the plan will be implemented as opportunities present themselves, they have been generally prioritized based on cost, needs, anticipated opportunities, and timing of anticipated development pressures (Figure 14). Mn/DOT has not identified or committed funds or resources towards these improvements. The identified potential funding sources and lead agencies are subject to change. Short Term Imvrovements (one to seven years): · The Farmington City Council and Empire Township Board should adopt a resolution requesting that the Metropolitan Council reclassify Highway 3 from a minor arterial to a principal arterial from Northfield to the CSAH 42, consistent with the vision for Highway 3. · Preserve the right-of-way needed for the ultimate 4-lane divided urban facility (Next Steps - Pursue official mapping for the areas identified in the "Right-of- Way Needs" Appendix. Subject to available funding and staff resources, Mn/DOT will prepare a preliminary map with sufficient detail to identifY and survey the future acquisition lines, Farmington and Empire will suggest revisions and formally adopt the map. Right-of-Way may also be obtained during the development/redevelopment process. Lead Agency - Farmington and Empire in cooperation with Mn/DOT and Dakota County). · Preserve the right-of-way for the extension of Pilot Knob Road between County Roads 50 and 74 (potential Funding Sources - developers. Lead Agency - City of Farmington in cooperation with Dakota County). · Close the intersections of Highway 50 (220th Street)/Highway 3 frontage road to the east and the west of Highway 3 (Figure 7). (Next Steps - City of Farmington, Dakota County, MN/DOT, and local businesses meet to discuss feasibility issues 16 ... and determine whether to advance with the improvements. If it is decided to advance, an implementation schedule should be developed. Potential Funding Sources - Mn/DOT, cooperative agreement program and/or the access management program, safety capacity program, Farmington. Lead Agency - Farmington in cooperation with Mn/DOT and Dakota County). · Close the Highway 3/Main Street intersection (Figure 9) (Next Steps - City of Farmington, MN/DOT, and local residents meet to discuss feasibility issues and determine whether to advance with the improvements. If it is decided to advance, an implementation schedule should be developed. Potential Funding Sources - Mn/DOT, cooperative agreement program and/or the access management program, safety capacity program, Farmington. Lead Agency - Farmington in cooperation with MnlDOT). · Preserve the right-of-way for the extension of 210th Street West to Highway 3 (Figure 10). Right-of-Way will be obtained during the development/redevelopment process. Lead Agency - Farmington and Empire in cooperation with Mn/DOT). · Preserve the right-of-way for a new collector route connecting 207th Street to Highway 3 at the CSAH 66 (Vermillion River Trail) intersection. Right-of-Way may be obtained during the development/redevelopment process. Lead Agency - Farmington and Empire in cooperation with Mn/DOT and Dakota County). · Provide a series of frontage and backage roads with develo~ment, to eliminate direct access onto Highway 3 between 197th Street and 170t Street. Provide a logical spacing of intersections as shown in Figure 6. (Next Steps - Mn/DOT and the City of Farmington meet to discuss needs, issues, and whether to advance with the project. If it is decided to advance, an implementation schedule should be worked out. Right-of-Way may be obtained during the development/redevelopment process. Lead Agency - Farmington and Empire in cooperation with Mn/DOT and Dakota County). · Preserve the right-of-way (four-lane urban arterial) for the extension of CSAH 64 (19Sth Street) from existing 19Sth Street to Biscayne Avenue. (potential Funding Sources - developers, Dakota County. Lead Agency - Dakota County in cooperation with Farmington and Empire Towship). · Preserve the right-of-way (four-lane urban arterial) for the extension of 180th Street from existing 180th Street to Biscayne Avenue. (Next Steps - Studies will be developed to identify a preferred alignment, determine environmental impacts, and refine cost estimates. Potential Funding Sources - Developers and City funding. Lead Agency - Farmington). Mid Term Imvrovements (eight to twenty years): · Conduct Signal Justification Reports (SJR's) at high volume/high crash rate unsignalized intersections. Erect signals and modify intersections where justified and consistent with this plan. (Next Steps - Mn/DOT will monitor traffic at future intersections on TH 3. Potential Funding Source - Mn/DOT, developers, Dakota County, Farmington, Empire. Lead Agency - Mn/DOT). · Construct turn lanes at all future intersections between 197th Street and 170th Street with development. Ideally, each intersection should have: one through 17 lane; a 300-foot long right turn lane with a 180 foot taper; and one 300 foot left turn lane with a 180-foot taper. (Next Steps - MnlDOT will monitor traffic at future intersections on TH 3. When traffic signals are justified and scheduled for completion, the necessary turn lanes and geometric improvements will be accomplished. Potential Funding Source - Mn/DOT, developers, Dakota County, Farmington, and Empire. Lead Agency - MnlDOT). · Construct the extension of Pilot Knob Road between County Roads 50 and 74. (Next Steps - Dakota County will continue to monitor traffic in the area. Potential Funding Source - Dakota County, developers. Lead Agency - Dakota County in coordination with Farmington). · Upgrade Biscayne Avenue from 210th Street West to CSAH 46 (160th Street). (Next Steps - a study will be developed to determine the future cross section for this route. Right-of-way will be preserved. Potential Funding Source - Empire Township and developers. Lead Agency - Empire Township) · Make access management improvements on Highway 3 from Highway 50 (220th Street) to 213th Street. Improvements include: the opening of Spruce Street at Highway 3, the closing of access to Walnut Street at Highway 3, and the closing of the Highway 3 frontage roads to the west at Elm Street and Spruce Street (Figure 7). (Next Steps - City of Farmington, MN/DOT, and local land owners meet to discuss feasibility issues and determine whether to advance with the improvements. If it is decided to advance, an implementation schedule should be developed. Potential Funding Sources - MnlDOT cooperative agreement program, and/or access management program. Lead Agency - Farmington in cooperation with Mn/DOT). · Construct the extension of 210th Street West to Highway 3. (Potential Funding Source - Dakota County, developers. Lead Agency - Dakota County in coordination with Farmington and Empire Township). · Provide a series of frontage and backage roads, to eliminate direct access onto Highway 3 between 213th Street and CSAH 66, similar to Figures 8 and 9. (Next Steps - Mn/DOT and the City of Farmington meet to discuss needs, issues, and whether to advance with the project. If it is decided to advance, an implementation schedule should be worked out. Right-of-Way may be obtained during the development/redevelopment process. Lead Agency - Farmington and Empire in cooperation with Mn/DOT and Dakota County). · Remove direct access onto Highway 3 between CSAH 66 (Vermillion River Trail) and 197th Street. Provide a logical spacing of intersections as shown in Figure 5. An example of possible improvements near 205th Street is shown in Figure 10. An example of possible improvements between 201st Street and 197th Street is shown in Figure 11. (Next Steps - MnlDOT and Empire Township meet to discuss needs, issues, and whether to advance with the project. If it is decided to advance, an implementation schedule should be worked out. Right-of-Way may be obtained during the development/redevelopment process. Lead Agency _ Farmington and Empire in cooperation with Mn/DOT and Dakota County). · Construct a new collector route connecting 207th Street to Highway 3 at the CSAH 66N ermillion River Trail intersection. (Potential Funding Source - Farmington, developers. Lead Agency - Farmington). 18 . · Construct the extension of CSAH 64 (195th Street) from the existing 195th Street to Biscayne Avenue as an urban four-lane arterial route. (potential Funding Source - Dakota County, developers. Lead Agency - Dakota County in coordination with Farmington). · Remove direct access onto Highway 3 between 170th Street and 160th Street. Provide a logical spacing of intersections as shown in Figure 5. (Next Steps - MnlDOT and Empire Township meet to discuss needs, issues, and whether to advance with the project. If it is decided to advance, an implementation schedule should be worked out. Right-of-Way may be obtained during the development/redevelopment process. Lead Agency - Empire Township in cooperation with Mn/DOT and Dakota County). Lon!! Term Imvrovements (twentv vlus years): · Widen Highway 3 to a 4-lane urban facility with a median and turn lanes at intersections (Next Steps - the ability to pursue the widening ofTH 3 is dependent upon whether it is re-designated as a principal arterial. When it is determined that the additional lanes will be pursued, studies will be developed to refine the roadway design, determine environmental impacts, and refine cost estimates. Potential Funding Sources - MnlDOT, Federal STP funds, County and City funding. Lead Agencies - Mn/DOT, Farmington, and Empire). · Conduct Signal Justification Reports (SJR's) at additional high volume/high crash rate unsigna1ized intersections. Erect signals and modify intersections where justified and consistent with this plan. (Next Steps - Mn/DOT will monitor traffic at future intersections on TH 3. Potential Funding Source - Mn/DOT, developers, Dakota County, Farmington, Empire. Lead Agency - Mn/DOT). · Construct the extension of 180th Street from the existing 179th Street to Biscayne Avenue as an urban four lane arterial route. (potential Funding Source - Dakota County, Lakeville, Empire Township, developers. Lead Agency - Dakota County in coordination with Lakeville and Empire Township). 19 Appendix Comments from 7-25-02 Open House Survey Responses from Highway 3 Access Management Open House on Wednesday, July 24th, 2002 What would YOU sU2:2:est should be done to make Hi2:hwav 3 work better? our thou hts about chan es in traffic on TH 3? eci lC Locations ccidents on 160thffH 3 Concerns with 160th Street oncerned about 170th Street ccidents, several severe, on 200th Street. Concerned with TH 3/CR 66 intersection oncerned with increasing traffic as well as recommendation de on east side of 8th Street very time I drive on TH 3 I see an accident waiting to happen oads not designed for the current volume of traffic ousing Developments need a safe way to enter and exit TH 3 Seen many speeding trucks on TH 3 eople cross the white line to pass. eople cross the double yellow lines to pass Safety Concerns Concerns about Con estion Significant increases in traffic in the last 2 years uge increase in traffic in last 3 years uge increase in volume over the last few years creased traffic and traffic signals has increased the commute e ccess difficult throughout the day Congestion keeps getting worse with new developments ongestion too heavy during rush hour, 7-9 am and 4-5 pm. ongestion won't get better the way it's developing remendous growth. Like fair time 365 days a year Increased congestion Significant increase recently Congestion much heavier over the last couple years olumes have increase significantly ongestion is significant and getting worse isc. Concerns eed to also look at Castle Rock, Northfield for future evelopment. Big impact on TH 3. ocal residents should have been involved with the planning of 3 eed or Alternative Routes ew e/w route to Cedar and 1-35 ivert motorists lternative routes would be appreciated ternative n/s route such as Biscayne se Biscayne Ave. dditional access between 3 and Pilot Knob would help eed west/west street with a RR overpass especially for emergency ehicles. eed an e/w road at 195th St. Wand 208th St. W. Large % of arshall Line buses would be able to go no on TH 3. f projected volumes show need for fwy, use Biscayne Ave due to OW availability eed a new parallel route 1/2 mile east ofTH 3 ivert Northfield traffic to Pilot Knob Rd u ested Chan es to TH 3 iden TH 3 and add turn lanes on't widen to 4 lanes dd lanes t least preserve right-of-way for 4 lanes eed continuous center turn lane ontrol intersections better eed traffic signals to control flow eed traffic signals to slow traffic eed more traffic signals raffic signals needed at intersections imit the number of signals so TH 3 doesn't get messed up like CR 42. urn lanes needed iden TH 3 to include a continuous center turn lane imit access 1/2 mile spacing on intersections is good raffic signals needed iden to 4 lanes iden to 4 lanes 20 ggressive drivers raffic stops on TH 3 to turn left on 170th Snowmobiles cross TH 3 at the weigh station ake TH 3 a gravel Road u ested S ot 1m rovements to TH 3 eed Traffic Signal at 160th etter traffic control at 160th (maybe a signal) ust have signal at 160th pgrade TH 3. Traffic control needed at 160th, 170th, 197th, and CR 6 Signals needed at 160th, 170th, 197th? And CR 66 in the next few ears dd lights on some of the entrances - 160th, 170th, 197th, 201st, 66. Signal at 170th would be helpful educe traffic speed from 197th south eed better traffic control between 197th and 201st Streets llow right turns only from 197th and left turns only from 200th riveway from Marshall Line, 21044 Chippendale Ct extended to orth of current path. Create a one-way in and out. low traffic at 205th St. W. t off access north of Chesterfield Way eed left turn lane for southbound traffic from Chesterfield way. ower speed limit to 45 mph south of the Vermillion River Bridge xtend 4 lane section north to or past the Vermillion River Bridge. raffic signal at CR 66 raffic signal at CR 66 raffic signal at CR 66 lower speeds enforced prior to CR 66 se ROW at old RR tracks across from Dairy Queen. clude left and right turn lanes into Dairy Queen, Car wash, 'ppendale Court (180 vehicles when school is in Session including 45 buses), The Legion, Motel, Cemetery Road, d CR 66. on't lose access to Dairy Queen for a summer due to Road onstruction eed left turn lane for motorists into Dairy Queen lose off the frontage Road (8th St) at Elm St. and widen the frontage o 2 lanes. eep motorists from cutting across the median from the service road o TH 3 on the east. Consider a Jersey barrier. rainage problem by Elm Street. eed better speed limit control for motorists traveling south to signals n Hwy. 50 on't open Oak: St. to TH 3 as talk once about opening Spruce St to east. Open to west oroughfare, residents said no. ise Su estions eed better snow and ice removal eople need to learn how to use the turn lanes ducate the drivers 21 Right-of-Way Needs North of 170th Street West ~ II G!I; -- IIf Obtain Right-of- Way for 150 feet total. 22 . 170th Street West IS ., I. !i ......~ Obtain Right-of-Way for right turn lanes. 23 . .. Obtain Right-of- Way for 150 feet total. Just South of the Weigh Scales I ~.-...-..-.....---- Obtain Right-of- Way for 150 feet total. 24 , ~ . Obtain Right-of- Way for 150 feet total. - Obtain Right-of- Way for 150 feet total. J I I I '1 I I 25 .... ! ... Obtain Right-of- Way for 150 feet total. , . . II~ u~r 1\ North of 197th Street I I - I I Obtain Right-of- Way for 150 feet total. ...L 1 97th Street Obtain Right-of-Way for right turn lanes. South of 197th Street 'I ~ I. Obtain Right-of- Way for 150 feet total. 26 Chesterfield Way Obtain additional right- of-way for turn lanes Obtain Right-of- Way for 150 feet total. 27 TH3 Access Management Study Functional Classification of Roads Figure 1 (('i' 1-, ...'.1 OF TfW". 0.5 1.5 Figure 3 TH3 Access Management Study 2002 Average Daily Traffic Volumes o 0.25 0.5 1 1.5 2Miles - - ((F ~ OF Tfl,,.'1 . . TH3 Access Management Study Figure 4 2025 Forecast Traffic Volumes o 0.25 0.5 1 1.5 2 - - Miles I , TH3 Access Management Study Future Distance Between Primary Intersections on MN 3 (in miles) ~ o.~ 0.5 1 1.5 2Miles rtl' -..---. .I_&Jli'tII" _ '" ji ~ I . t ~I i.~. -....:"':.1 II L:"J ~.,., .<(' r: ~<' ~-~~ N A Proposed Action - Phase 1 Phase 2 · -. Phase 3 s:lgislcommonlmartinilproject_ worklsherman _access _ managemenllaccess_ fig 7 R'..l4..SfJTA"r I:Bl' I I . ~ .' " fl . --~ ! I ~ -- I j' I I ~ X Right in Right out ~' I S a (,,~ ~ i !:r;. 1 J - - ; "J't - -= r ~ ..' , . ~ =11i c -'-' -. 1"- I_~ ~ ,j j- , '. , .' ~_ ~ I. e~.! .' I~. J r- . 'rT: .' .~ , i - i L ,. ;~~ -- , r II r l " ~ '?r 'M"I"'!":: Figure 7 TH 3 Access Managent Study At 220th 8T , t Ii MN 3 Access Management Elm to Walnut Street City of Farmington, Dakota County N ~"""-'o,. A ((~~~ l'OF-Tf><"'/ I 'l~l ' '\ "'~""".... .,. .':4 "\' I '_".._ . ",1 't '1P ~- - 0": .- : /= .t .~, _..: _ ~ J--- ----;..' -~ ------------- ~ --- rC- ''''0''''\ Frontage road wil~'1open when connection to ~ Main 8t is closed -"~."" . ( ~ ., .=. ..., x .- "'- 'r - q I r ~ I r Olt~ , I .. t .1 . , <'. L. to t~ -. ~ , '. \ ~ '1 r . I .. ~ , ~ .. . ,~, .. .. ;~"~ If ~I ~; ff ~-. ;:;l"'~'lo. .. ." ~... ii: ,"', fzt f~i !. .~ _,-,-' ~- "'~'7-' X ! . , .~ ,. -....,. ~ =- "'-,.,-- ,. .!I xx?<xxxxxxxxxxxxxxxf1 ,.....~: ...... .:.~.. M 'I L't '~1. ;... .f" t';J~' t: ": . Y>J11 ~ -'.' ....~ ~ (;~ . , iff ~. I 1 .l'!:'V '. . ,'I ~~ ;:--.. '( .. !o-.-:-' .....X1_ .~ ~~.'" . , .., . $, "r- !tr. f~.:- ., ". l1f~ y~ .~ r 1t"1f ~ r14 rv' '.~o. . . u 0 - n ~ I" ~ ~. .' tJ'r!'- rflr ~v I~ ~ ~~ Q~-- --.:; --....-;.,; ~~--; ,... .... ,..,. ~. J. ; . j '.. ..... '4"':'. r '" .~~!f l~,,::$tJr . ) .. __ il, +:> ~.:l!""~;o.. r~ ... I. '/'!:. ,& Frontage road complete ,I t l ~ Ii~ !l f "J'... f. ~ - ~ t 1\ 'l'>. ... 'f r I I a' ~. I' ~ r N A .. oj .. . iJ. I .'l. l.l. L.. Proposed Action X Close frontage road connection X Close street connection to MN 3 x x x x x Road removal :.. L l New street construction Figure 9 TH 3 Access Management Pine to Main Street ~(,.t.\~NESIO'<r 't l ~ :D ~ ~1--" 1<'l OFTl\r>' s:\gis\common\martini\project_ work\sherrnan _access _ management\access _tig9 ___J --r;"- -),r-..- N A Q X L [ [ Proposed Action Close private access Close Access New Roads Figure 10 TH 3 Access Management Willow St. to CSAH 66 r?(\~\~tlESIO~ 19 l1 '"' 3 ~ ~ g "1, ~ to OF T\\I'-P s:IQislcommonlmartinilproject worklsherman access manaQementlaccess fiQ10 .' ~._ "'1',4. .... - ---- ~ . !. .~.. ,,,,,,.4' .... ~ 4 . . .t .. I ..... -,""It;. -"", ....- ",. - -." 'L ~ iUI"'oi' ~--'"':. {" ~"'t~, .~~~ ,.. "' N A Proposed Action r [l New Roads Close private access Figure 11 TH 3 Access Management 205th Street ~(",\"'''EISOI:q 10 iJ " \. i 10,. 0" rel>-"<O s:\gis\common\martini\projecCwork\sherman_access_managemenl\access_fig 11 , j . . . I -rJ t .It. \i.. ...",t1 .f '" ~... ':-. ...l ir" ~. '" ., '" ~ .. f .", ~~~ ~ '1'. ~) 0.. ~.'.':.I' '~~d >> ... !>," '_ ~,,;:.... .. ;.1"'.. ,r- r ..,_ " .# I r,'.'",'~'.... ...;;~ "'." ,~ 'T ..- Co .... .... '~. .i '1".l;i:", I :~: ~~ f~"'.. .ii ., 4- . ~_ ~ r , . .. t,~ -, .0 ...41 ....... ."~ :. ~ ~ . r .. _." .r ~o; ~ Movin!/ Minnesota (... ,I .... ~'"c - :J . . .. ~ ;;;... ~ .~ I, " ., c . c I - 1 J I r ... t h. - n: : . " R"":"_I r:;: L - " .: .:,: i:'" r-,., . .... \~.~!..-, # . I '< '';-'" ~- ~f..t;k ';":t; - {;.;: .rl': I . ,~~ .. ~j 1.--1 '~-:"" -~~;; o.It ' f:l '~. ';... tr \. ~ct~? -r ~~t.:.,1 it ^ . - .:. r!.r.r!t .~ i!: '~~...~'.; "'11 '11' n I '.1 l P'~ 'iJ.... "I ~t-l .... ,... Jf T.... '-t~ . .., t IIh t . ... rr Ie c; r- ..... ... ~ .~ r.' I l' ..' ~~~~~~ ;;!I . I' t'~ 1I . ~ .-,_. t"'.., - ~. -SI_ _~ ." lo;." to;; f# r" 1:'; r;L ~'~ ~ ~~;;:'~.. . ~-~#_ t!':: ,Ii; I-e; ," ""', """'. 11 -v, ,;.. .' 'oJ 1; ~ '1.< ,'- -.. t;y '.~....,.~.-- ~-:1.f" ~:-" "r;~ . ..,.... 'l. .... 1'<.}i' .~! I!;;;.; 'J ....ip~ I ..,.. i}J. ..1: ~ ~; l of; r~~. ,~ k:\ ~ .~ ;;~ ~ j~~., -"" "~~:,::- -( .t. .. f;;;. '1'- !lIii' ; I' l: " ~ p; f"~. " ~~" . i ". '. s. ~t( .~h.'. to. . ..~' . .......-.- _: - !"_t A r ~ '. .c';i.. ..r'!-7' f~ ' . . .. 't,;fiiI. - Il;'J j <lIl-'., C. -:~">'1": ..~'..~... r. "\..J"" - . _ ~ 1,'Pl." 'I.'. J'I 1\- . r ~if -~..~.. ".. .f!""t'"...:;-......, -" . .'. . t. ~ '..--'!"\ AII:I. :.r~; I r <I ._ '~I", ~J, ~ I~"- ~ ......-f:~:-. . ~1'~ . \ , ~~ . '. l\~ t .~ l .... ~ . "'-... .., . J "'1 or l~~."", ~ . II t )J. : 0- ),_" l..:~ 1""~' 4f1' ~ )l.i, ~. ;;- -S"i!~' ....L . '_ ... 11> . r-;o.. ~ ~ ,_ ~J~ ' ~""f~", l.,. - t r I~~~ ... _ ..-._ .._ ~ l~~ ~ .. ~'''''.''''-_ r .. . __~ .......... . '\- ... ~... -wi If . . . ~ v-. - q ~ . r'" ,'" ~ · '1: f \.. - . ., -. " of,'f . I . I ,..-.~. _....~. PA t k ~ .' ... _I (~~. \ .,. I. .. , -to J ~1i. I!; . rl . _ ", ~~ < . 'i\; l ~.., c:i:l '.a . ; ;- '" \.... : ~__-; e=~ -'. .~ ~ ~ ..~. "'" ~'., ~.r _' ~..~ ~~ ~, tt1.~L:J.. ~ 't... r ,..-.::.. ,/,I' . _~.c..:...!::I'1"..' ~ ~f..' )' .-Ct.\ J ~;r ' ;. ~," t ~;:l.~~ , -. I. t"':~ '~f f~f-' J; ~ t1,~.. ':~.F?' '. . .. ~ ," r # " ' -.. 1'1 t.rl ~~ "J .. .. ,; , lJ.', " It'" ,. __ ....,.. . ,\.:~ .. ~ \T t,. (.....~ gj,..,..... _ T.. a J;i ... r- -~. . ~~._.- 1. 1 5.~-.-'rt.~t"t' ~. ': ___"'If' _-' ~~=\~_ l ~~ ~.1Lr ~_ ~ . .1 ! ~ . i'~INNESOJA :~. N A Proposed Action Close private access .... !. t L New Roads Figure 12 TH 3 Access Management 201 st to 197th Street ("'\~tlE~SO"~ 1< ",0 0 ~ ~ \-'1- i ,. OF T"~" Movin!l Minnesota s:\gis\common\martin~projecc worklsherman_access_managemenl\access_fig 12 '. ." ~ l~lF '. ~ f,!l'1I \. -; 1m :.;'t'~':;t~"~'. 11 ;~~ ._ ~ u 1ft. ;;"'4,~~-l:'-Ct..~. l~ '" i'" "" '1M >>;. ?'Ill'''' lju. ' ,\. ~ . IJ 11: f IfJ I'~ fl:" ~ .i.;lC ;, ri" ~1t.~.t ,lo!1. ',,,:!} . r~ . \ 't.':"'. .. ." In r.,,{ . ~.' 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"'~ ~~~ Vi~ ~~~ :::z~ O"'N <'10 ,"0 o '" i" c )> ~" -0 Z-t Z)> m ClJo 00 -tC >Z -t -< OWNSHIP CK TOWNSHIP m >3: ::D"tJ m- >~ "tJ:E >:E Z-t "'tJ C/) 0 -t "1J )> G> -I ~ m - - 0 r' Z ~~ mO G> ~~ Z ~:E ~i 0> m::c >~ ~!!l a Cl' ,-Cl -J> '-J-l '-r'l a .j>. . N n ~ Ul N J> '"I txj I 0"" AJ- Dr (l)r'l a IN .t>Z aD U1 -. a a tj AJ ~ ;;- ill Zl> . D~ ~~ 1--1 Z \~ w ... W 3 :a a. ~lIl a PJ!C'F,C If" CNNN '" =000 ;: . W~.. 0 000 . z :",!-,pp; wWU>>o. I: 3333 DI ta ta ID ID =- ca. ca. ca. ca. i .. .. CJ1 CD ~ 0 3 lD I\) a.~ -I x III -I ~ III !:l ,:= CN~~ "II =oooc . W ~ .. c 000.. CD .. en ~ppp~ woo o~. 3333g tataID ca.ca.ca.ca. C ?= en ~ Cl1'CAQO , At'l., en ~ I\) I\) 0 0 m Co) ($ )C 0 lii" J 5' - CD ... n CD 1:1 - 0 ... CoO ~n ~ ~ !&. ~~ 0< 'ai' CD 2.5; )C CD::!: a.3 x _III 3 0- CD '8. 5'> -< !Il CD n ... CD III 1:I1C o-IJI ... z p :g en nlll ~ J:>3: 1II"l1 -t- r'~ III III ~-I 00 n:!: ~z " -1111 iD OX IC :!:ii CoO z - III III ::t :::: ii - I\) I\) 01 - :r C ?= IIln c- :II::;! 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'" ~ '" Co> ~ " ~ 0 ... <> '" 0 = u. ~ ~ c.. ~ ~ ! b ~ 8l '" ~ ~ ~ '" ~ '" S! ii ~ '" '" ~ Cl " '" '" Co> '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" ~ j ~ j in ~ ~ II , ::l S Co> c.. ~ ; '" ~ " Co> Co> " <D ~ ~ ~ i ! ~ III ~ = ~ ~ <> i ::l :7 ~ ~ .. It! ~ ;; ~ ;: .. t J; i ~~m 1II"TI3 ~1II'tl =:!:. .. -- ct.3iil III S' (I) OlC CD 00< 3 ~ c;' 'tl - CD 1113)10 ~. 'tl .. l!l (; III ~ iIi 3 CD ~ vr 7CL COUNCIL MINUTES REGULAR August 2, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; Dan Siebenaler, Acting City AdministratorlPolice Chief; Kevin Carroll, Community Development Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant David McKnight, Michelle Wood, Mark Zitzmann, John Frank, Steve Corraro, Cheryl Retterath, Kate Peterson, Lowell Peterson, Tim Weyandt, Pam Melby, Kelly Alexander, Douglas Bonar, Randy Oswald, Julie Bittner, Dawn Mason, Todd and Julie Endersbe, Paula Higgins, Jeff Ibinger, Paul and Jolene Bendix, Brad Meeks, Scott Hinrichsen, Dan Hesse, Terry Donnelly, Paul Hardt, Brenda Solis, Wes Agnew, Renee Meyers, Paul and Jodi Sand, Kim Fortney, David Cronk, Mike Dow 4. APPROVE AGENDA Councilmember Soderberg pulled item 7L) Adopt Ordinance - Amending Section 10-5-7 of the Zoning Code Related to Rear Yard Setbacks in the R-2 (Medium Density Residential) Zoning District for discussion. ' Councilmember Cordes pulled item 7a) Council Minutes (7/26/04 Special) to abstain. MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. Gene Pederson, representing the Knutsen project in the Spruce Street area, stated he is deeply concerned about the project and he is not pointing any fingers. He just wanted to get to the bottom. Three months ago they submitted a plan for the Spruce Street area. Now they are at a standstill because of having to move the east-west road further north due to the wetlands. Between his engineer and the City's engineer they are not getting anything done. They came in for a grading permit and they have the northern portion all Council Minutes (Regular) August 2, 2004 Page 2 set to move ahead and ready to build and they have a negotiation for a big box store. If the street is moved north, they will have to change the size of the big box store. They wanted to physically start the buildings and submit the whole plan for approval. No matter whose engineer is causing this, he is paying for it dearly. Each meeting with an engineer costs him $2,000. If the project does not start this fall, it will cost him $100,000. He would like to get everyone together and submit the plan the way it is. They cannot submit it because it is incomplete until this issue is settled. He asked Council to direct staff to work with them, let them submit the whole package, and get it approved so they can start this fall. They are ready to go and they are losing people because of the delay. He would like the road left where it is and try to mitigate the wetlands. He asked for a push to get this submitted. He did not want to tell the engineer to do final drawings, because every time they do there is a change. He asked what they can do to expedite this. They are at such an impasse that either the project goes or he has to walk. He assumed from the last meeting that the City wants this, but it is not getting done. Mayor Ristow asked ifthe preliminary plat has gone to the Planning Commission. Mr. Pederson relied they cannot because it is not complete because of the road. Community Development Director Carroll stated they submitted a preliminary plat application on July 6, 2004. Mr. Pederson asked why is there a hold on the southern portion. Staff replied City Planner Smick sent his development team a letter on July 13, 2004 that identified the items that were missing from the plat application. Mr. Pederson replied he does not know what the story is, but something does not add up. He wanted to get to the bottom of this. His engineer told him that every time he has come in for the last 3 months there is always a change. It is no use doing any more drawings. In the meantime, the project is in jeopardy of being dropped. Mayor Ristow asked ifit was an engineering problem. Community Development Director Carroll replied it is primarily an engineering issue related to the alignment of Spruce Street. Mr. Pederson asked why is the whole project being held up for Spruce Street. Councilmember Soderberg replied we are dealing with a trout stream and a wetland. It has special considerations. Mr. Pederson asked why has it taken 6 months to hold up the project. City Engineer Mann stated they would put together a timeline as to when things were submitted and addressed. The issue with Spruce Street does have to do with wetlands. The original concept plan shows an alignment for Spruce Street. Since that was created Council authorized staffto put together a feasibility report on the Spruce Street extension. A draft is complete and ready to bring to Council the first meeting in September. There is an issue with the wetlands. Engineering has identified the alignment on the concept plan has to move to the north in order to avoid the wetland. The Spruce Street alignment as currently proposed in the feasibility report does cut through a lot of wetlands, but to the east before the gas easement it comes out ofthe wetlands. Staff has been informed in talking with the agencies that to go back into the wetland after coming out of it will not be acceptable. We have to avoid the wetland that is at the south end of the north-south road. That is what the Spruce Street alignment is based on. It is designed to be as close to the wetland as possible without getting into it. Council Minutes (Regular) August 2, 2004 Page 3 Mayor Ristow asked if this has been discussed with Knutsen's engineer. City Engineer Mann replied this has been given to their engineer and staff is waiting for their engineer to submit a new plan that shows the town square moved to the north along with the Spruce Street alignment and a reworking of the concept plan. Staffhas not received anything back yet and staff is also looking at it for any ideas. If the developer chose to change the way he submits his preliminary plat in such a way as to do the north half rather than the entire area at once, that could be addressed over time. City Engineer Mann agreed the best thing to do was to get everyone together and figure out the best way to move forward. Mr. Pederson stated ifit is moved north they lose half of the big box which kills the big box because there is no cross street in front and they have to cut down almost 30% ofthe size of the building which is too small for what they want. They would have to redo the whole plat if the big box stays or forget about it. It is a national company. Councilmember Fogarty stated we are not choosing the connection, we are being told where we need to put the connection according to where the wetlands are. There are not a lot of options. Mr. Pederson stated this was known 6 months ago. They have done the drawings and are ready to submit them. The City now says it is not complete. He can appreciate there is a problem. In the meantime they have a street going across and one party saying they want to keep the street and the other group is saying move it up. Mr. Pederson suggested taking the town square out. The City wanted the town square, not the Knutsen's. They designed it the way the City wanted it and now it cannot be done. It has to be moved north so the whole thing has to be redrawn. The feasibility report will be brought to Council in September and it takes 60 days to get the plat approved. That brings us to November. By spring they could lose 30% ofthe people they have all set to go with letters of intent because they cannot get the project done. Because ofthe Spruce Street problem, we are holding up the whole project and a lot of businesses that want to come in. There has to be a solution if everyone were to get together. Mr. Pederson recommended Council direct staff to get it done. Mayor Ristow asked ifpart ofthe project could be submitted to get it started and work out the rest. Mr. Pederson stated that kills the big box. Councilmember Soderberg stated it might require some reconfiguration, but if we have agencies telling us we cannot go into a wetland, there is not a lot we can do about it. Mr. Pederson stated when they first started it was a case you could mitigate or replace what you are taking. Now we cannot do that. What is the true story? Mr. Pederson stated in the meantime he is paying for it. He is trying to get a project done and cannot get it approved. Everytime we have a meeting with the engineer it costs him $2,000. He would like to get everyone together. He did not feel the answer was phasing the project. He has been working on the big box for a year and has them ready to go. Acting City Administrator Siebenaler stated staff can set up a meeting with Mr. Pederson and interested parties, but the bottom line remains. The road alignment is what it is and where it is and cannot be shifted. If Mr. Pederson expects the outcome ofthe meeting to change the road alignment, that cannot happen. It is not allowed by the agencies. This is a challenging piece of property, we knew that going in. It is not simply a wetland, but it Council Minutes (Regular) August 2, 2004 Page 4 is a trout stream. It is the first test case for all ofthe agencies involving a trout stream in the metro area and they" are going to be watching it carefully. When they say no, it means no. Staff can meet with Mr. Pederson and his team and put some ideas together on how to move the project forward, but there will be some reconfiguration necessary from the original concept plan that was submitted. It cannot appear that way in the final product. Mr. Pederson asked why doesn't the City give a little on putting in the street. He does not disagree, but staff is saying just move the whole thing. Mr. Pederson would like to redraw the southern portion and leave the big box. It is nice to have the town square, but maybe it has to be eliminated. They will put the road where it has to be, but the city wants to move the whole thing up which kills the big box and the street across from it. Mr. Pederson was saying staff should give a little and they will give a little, but he has not seen any give. They will put the road where it should go, but then maybe the design wanted by the City cannot be there. Maybe the City has to give a little on that. Council stated that is the town square and is envisioned to be a park. Mr. Pederson stated it is killing the big box by doing it that way. Mr. Pederson felt that needed to be redone some other way so they do not lose the big box. Community Development Director Carroll stated they have indicated to Mr. Pederson's engineers that staff is willing to work with them to try to devise a revision that works for everyone. He suggested to Mr. Pederson that another meeting with staff might be helpful. Staffhas talked to Mr. Pederson's engineers last week about this specific issue. The engineer stated he had been talking about a variety of options for dealing with this. He had talked with the Knutsen's and New Century. If they want to have another meeting to bring Mr. Pederson up to speed with his engineers, staff would be happy to do that. They have indicated to staff that if staff had ideas of their own they would be receptive to that. Staffhas been working on that since the middle oflast week and would be prepared to meet with them anytime. Councilmember Fitch stated he can understand Mr. Pederson's frustration, we have been at this a long time. He thought everyone was on the same page when the grading pennit was approved. He did not realize there were still issues. Mr. Pederson stated if you have to move the road you move the road, but staff wants to push it all north which cuts down the big box and the road in front of it. He stated they can have a meeting, but every time they do they walk out thinking they have a solution and then a week later they are back in the same spot. He was not blaming anyone individual. He did not want to tell the engineer to draw the final plans and then have it changed. He thought they had it done three months ago. Mr. Pederson stated someone is not giving. Let's get it going so we can submit it. Ifwe have the meeting, can we get the job done. Councilmember Fitch asked Mr. Pederson ifhis engineer has contacted him regarding the letter from City Planner Smick. Mr. Pederson replied he spoke to his engineer an hour ago, he did not get the same story he got from Community Development Director Carroll. He is not saying who is wrong. His engineer said he is done drawing. He was supposed to have gotten the infonnation from staff a week ago and he did not get it. He did not know who to believe. Councilmember Fitch asked if Council could get an e-mail copy of the letter. Community Development Director Carroll had a copy with him to give to Mr. Pederson. Council Minutes (Regular) August 2, 2004 Page 5 Mayor Ristow suggested Mr. Pederson come with his engineer and meet with staff. Mr. Pederson stated he will meet with the engineers, but don't charge him $2,000 until something is settled. Mr. Pederson stated he has been gone, he came back, thought they would be ready to start grading, and found out there was another problem. Councilmember Fogarty asked staff if it is possible to keep the town square and the big box and make the road work. Community Development Director Carroll replied it is apparent that some modification needs to be made. That may involve relocating some of the buildings in the southern portion of the plan, or it may involve reducing the size of one of the rectangles on the concept plan. He felt it can be achieved. The real issue is whether it is reasonable to expect that a concept plan that was originally prepared months before the Spruce Street alignment was identified as a problem, whether a concept plan based on some erroneous information about where the road should go, now has to be approved simply because it has been discussed for six months. Staff is prepared to work with them. The Spruce Street alignment was mostly an engineering issue. They had extensive contact with the DNR and there were a couple options identified. Staff and the DNR finally agreed on one. Staff is trying to be sensitive to what they are concerned about. Frankly, the DNR was not too happy about the road going through the wetlands at all. Staff felt it was fortunate they could be persuaded that the circumstances warranted going through the wetlands further to the east to get the road to the development. Staff could process the concept plan, have it reviewed by the DNR, and have them show up at a meeting objecting to it. That would delay the project even more. Staff is trying to reasonably anticipate what the agencies are going to say and help the Knutsens structure a preliminary plat that will not generate opposition, but be supported by the DNR. Staffs goal is to get this done as soon as possible. That is why staff has been meeting regularly with the Knutsen's engineer, they have had ongoing contacts, there was a meeting on June 23, Randy Pederson was here, one or both of the Knutsens were here, their engineer, and the City's engineer. This problem was specifically identified and discussed and also the alignments. It was agreed some modifications would need to be made. It was brought to the Planning Commission on July 13 for review of the concept plan. The memo to the Planning Commission specifically identified this as a problem that would need to be addressed. The Knutsens development team knew about that, and their engineer indicated he was working on that the middle of last week. Council saw this on the agenda 10 days ago and there was no indication this was a big concern. Everyone was happy the grading permit was approved, and understood some changes would have to be made in the south. If the Knutsens want to come in with a grading plan for the northern part in order to get grading started, they can do that, Council has approved it. If they want to wait until all the issues are resolved before starting grading, that is fine too. Staffwill work with them. Mayor Ristow understood the Knutsens point if they do all the grading and they cannot do anything else, they have wasted a lot oftime and money grading if they cannot get the rest of it approved. Community Development Director Carroll stated from what they have indicated, they have people ready to occupy buildings in the northern half of the development. If they do the grading up there and get the roads in for some distance, Council Minutes (Regular) August 2, 2004 Page 6 make the pad sites available there is more time then to address the other issues. Ifthey would rather wait until all the issues are addressed before any grading starts, that is fine too. Mr. Pederson stated the silver tongue is beautiful and he has listened to it for two years and it all sounds good, but for three months we have been at the same spot we are tonight. We walked out of a meeting and thought we had it all straightened out and we aren't any further. He stated we can have the meeting and try, but that is not the answer he came to get. He would like a decision made now. Councilmember Fogarty asked what decision he would like Council to make. The Council is unanimous; they want this project to go through. We cannot change the rules. Mr. Pederson replied he is not asking Council to change the rules. He has not heard one remark tonight, except that they move the park up and cut down the size of the buildings after they have spent three months. Why couldn't they have been told this three months ago before they did all the drawings. They are no farther now, than they were three months ago. It is the same every time they come in it is something else. They will lose 30% ofthe big box, which kills the box. They want the size that was put in. This would create another problem on parking, and another problem with parking on streets and it creates another one on wetlands and it just keeps compounding. It is to the point that maybe the job cannot get done in Farmington because the wetlands are more important. He has not heard anyone say they are willing to redraw it. He heard someone very sarcastically say they have all these in front why don't you go ahead and build it. Mr. Pederson did not see him picking up his checkbook. It is getting to the point where they are not getting anywhere. He agreed to having a meeting, but did not hold out much hope. Mayor Ristow asked Mr. Pederson ifhe was aware of this when he applied for the grading permit. Mr. Pederson replied it came up but they did not know where it would go. Staff wanted to keep the town square which kills the size of the big box. Mr. Pederson was negotiating with the big box people and asked if they would take a smaller building and they said no. He felt the Spruce Street deal was creating more problems for the City and for them and it was killing their project. As far as Mr. Pederson was concerned, they did not need Spruce Street. They could do the project without it. He asked what guarantee there was that there would be a town square. They cannot afford to gamble to do the grading and not have the southern portion settled. Councilmember Fitch asked for an agreement to set a meeting with staff. Councilmembers would be glad to sit in on the meeting. We do have to bring a resolution to this. Both sides might have to compromise on what we are doing. Staff will arrange a meeting for this week. 7. CONSENT AGENDA MOTION by Fogarty, second by Soderberg to approve Council Minutes (7/26/04 Special). Voting for: Fitch, Fogarty, Soderberg. Abstain: Ristow, Cordes. MOTION CARRIED. I) Adopt Ordinance - Amending Section 10-5-7 of the Zoning Code Related to Rear Yard Setbacks in the R-2 (Medium Density Residential) Zoning District - Community Development Councilmember Soderberg pulled this item to ask why multi-family is not allowed in an R-2 zoning district. Community Development Director Carroll replied R-2 is Council Minutes (Regular) August 2, 2004 Page 7 single family homes and duplexes. Duplexes are not considered multi-family. R-3,4 and 5 are considered multi-family. Multi-family suggests you can have higher densities in an R-2 district than allowed. This was a typographical error when the zoning code was revised. MOTION by Soderberg, second by Fogarty adopting ORDINANCE 004-514 amending Section 10-5-7 to delete the rear yard setback for multi-family under the R-2 Zoning District. APIF, MOTION CARRIED. MOTION by Soderberg, second by Fitch to approve the Consent Agenda as follows: a) Approved Council Minutes (7/19/04 Regular) b) Received Information Park and Recreation Commission Minutes - Parks and Recreation c) Adopted RESOLUTION R58-04 Appointing Election Judges - Primary Election - Administration d) Approved Tobacco and Off-Sale Beer License Transfers - Administration e) Adopted RESOLUTION R59-04 East Farmington 9th Addition Development Contract - Engineering f) Approved Cataract Fire Relief Association 2005 Pension Request - Finance g) Received Information Capital Outlay - Parks h) Approved School and Conference - Parks and Recreation i) Approved Park Planning/Park Development Schedule - Parks and Recreation j) Adopted ORDINANCE 004-512 Amending Section 1O-3-6(C) of the City Code Concerning Variances - Community Development k) Adopted ORDINANCE 004-513 Amending Section 10-2-1 and Section 10-5-14 Adding Mixed-Use Buildings as a Conditional Use in the B-2 Downtown Business Zoning District - Community Development m) Adopted ORDINANCE 004-515 Amending Section 10-5-12 of the Zoning Code Related to Rear Yard Setbacks in the R-D (Downtown Residential) Zoning District - Community Development n) Authorized Quick Take Action - Phase 2 Pond Project - Engineering 0) Authorized Grant Application - Police p) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Pursuing Agreement for Cardboard Recycling - Parks and Recreation Staff asked for direction to move forward with obtaining an agreement with Liberty Diversified Industries (LDI) a cardboard recycling company. Currently the City hauls cardboard to a recycling site in Inver Grove Heights. Based on LDI's proposal staff would have a cardboard compactor and a box on site at the Council Minutes (Regular) August 2, 2004 Page 8 Maintenance Facility for the City to use. The City would receive $25/ton for the cardboard. Right now, the City does not receive any money for the cardboard sent to the recycling site. This would also save staff drive time to the site estimated at 425 hours per year. It would also save wear and tear on the vehicles and fuel costs. The cardboard is picked up by LDI on site at the Maintenance Facility. Councilmember Fitch stated some of the moves the Solid Waste has done lately in rerouting their schedule for efficiency and now this make sense. Councilmember Soderberg agreed with taking an item that costs the City money and turning it into revenue. Councilmember Fogarty also agreed, and was very impressed with saving staff time. Staff stated they can now dump the cardboard bins more often. MOTION by Fitch, second by Cordes to direct staff to work with LDI in creating an agreement that will be returned to the City Council for consideration at a future meeting. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Community Center Feasibility Study - Parks and Recreation A proposal was submitted by Ballard King and Associates to do a feasibility study for a community center. Staff had identified funding in the park improvement fund to pay for the study. One concern when the CIP was reviewed was whether there were enough funds in the park improvement fund to develop existing parks and pay for a feasibility study. Based on the park planning/park development schedule staff used the estimated numbers based on this schedule and estimated the revenues to come in. With MUSA that will be granted, those revenues will increase with land being developed. Other items identified for funding include park dedication special assessments. Right now there are special assessments on developments that have outstanding payments due for past park dedication requirements. Another funding source is the liquor store transfers. Currently $40,000 per year is transferred from profits. Also included are park development fees. As more land is developed, park development fees will be required. In 2006 there will be more park development fees as the Seed-Genstar property will come in for development. The issue with park development is that it can be spread out over five years or the developer can pay it up front. This showed a lump sum of $880,000. The next item is cash in lieu from new development which has been spread out over five years. The last item is the vending contract. Currently the City receives $1,000 per year which goes into the park improvement fund. As far as expenses the City is not anticipating buying any land, but obtaining land through the park dedication process. Staff also identified supplies such as park containers, picnic tables, etc. Other services and charges such as grading work, etc. There will also be expenses for developing Master Plans for all parks. In 2005 and 2006 there will be a surplus in the park improvement fund. In 2007 there will be a deficit. In 2008 and 2009 there would be a surplus. Parks and Recreation Director Distad stated staffwill not spend the money in a deficit mode. If the money is not available for park improvements, they will scale back the number of improvements or defer them to another year. Council Minutes (Regular) August 2, 2004 Page 9 Councilmember Fitch asked if estimated construction costs includes playground equipment and noted there are two bonded debt issuances for this which would be a referendum. He asked what the money would be paying for. Staff replied it would include outdoor athletic facilities at the Seed Genstar property and the redevelopment of Rambling River Park. These are estimated costs. It also includes the neighborhood parks on the park improvement schedule. Councilmember Fitch asked what would happen to the schedule if the referendum did not pass. Staff replied items such as the Seed-Genstar property would be pushed back. The City may only be able to develop a few ball fields or soccer fields to start. With the $880,000 identified in park development fees a lot of work can be done if it is paid in a lump sum. If it is spread out over five years it becomes more difficult. Councilmember Cordes noted the example from Forest Lake identified a couple items that mayor may not be included in the feasibility study. One area she was concerned with was an arena. A few years ago the City purchased land adjacent to the existing arena that if we were to build a second sheet it would be built on that site. She asked if an arena will be part ofthe feasibility study. She wanted to know what will be included in the study. The City has not identified what they want. Parks and Recreation Director Distad replied the process would be to assemble a task force that would be the advisory body for putting together the information for the feasibility study. Ballard King also surveys youth organizations as to what their needs are, what their projected numbers will be, whether their numbers will decline, and what their needs are for facilities. Councilmember Cordes stated to her a Community Center is a building and outdoor facilities are outdoor facilities. She asked if this will be a combination of both. Staff stated this would be courts for basketball, swimming needs whether a competitive pool or a leisure pool. The study will not look at outdoor facilities. They will look at a site to do both. This is an indoor facility. The study would look at things like an ice arena, gymnasium, leisure or competitive pool, climbing wall, racquetball courts, etc. The study would identify what the community perceives as needs and what makes the most sense based on this study and what we know we can generate in revenues, what makes the most sense to build at this time. Community Centers do not pay for themselves. In other cities community centers are covered through subsidies or transfers from other funds. When the study is brought back to Council, they will need to decide what they are comfortable with when it goes out for referendum and what they are comfortable with as far as a subsidized amount. Based on a $350,000 subsidy that amounted to $60/year increase in taxes on a $200,000 home. Councilmember Soderberg noted the feasibility study will identify a lot of things Council is wondering about. Council has identified an outdoor facility plan and doing a referendum around 2006. This is the next step in that process that was identified by the Park and Rec Commission. Mayor Ristow asked if the population is a factor. Staff replied it depends on the study and what the comfort Council Minutes (Regular) August 2, 2004 Page 10 level is for the Council. This would come out in the feasibility study process. Councilmember Cordes wanted to make it clear there are construction costs to build the building which would be done by referendum and then there is additional cost which at the cost of the taxpayer not only do you pay what you pass on the referendum, but also pay operating costs. Staff added there are also fees charged to use the facility. All of this will be shown in the study. Councilmember Fitch asked about the $350,000 subsidy costing $60 on a $200,000 home. During the budget discussions it was stated that raising the levy $825,000 would be a $20 tax on that same level of home. Acting City Administrator Siebenaler replied a portion of that $850,000 is an increase in property valuation. $850,000 is a slight increase in the tax rate. That percentage increase in the tax rate represented the $20. Councilmember Fitch asked if $350,000 is added to that, why wouldn't that increase only that same percentage because we are only asking for that much more. Staff stated the $20 does not represent the whole ofthe $850,000. Mr. Steve Corraro, 18775 Essence Trail, stated school facilities account for 77% ofthe athletic facilities in the City. The community has worked very closely with the school district. The school board held a scheduling meeting with the Park and Rec Commission. Mr. Corraro is president ofthe basketball association. His frustration is the school has stepped up to the plate time and time again and asked what the City is doing. The community center feasibility study is another step in that process that the City needs to approve. He would like to see a partnership between the school and the City. He asked the Council to step up to the plate as the residents want the feasibility study. He wanted Council to listen to the taxpayers. Mayor Ristow stated there was a joint meeting today between the school board and the Council and they are committed to working as a team. MOTION by Fogarty, second by Soderberg to enter into an agreement with Ballard King and Associates for a feasibility study for a Community Center. Councilmember Cordes thanked Parks and Recreation Director Distad for providing Council with the information. She was opposed to doing the feasibility study as it is quite a bit of money, but if Park and Recreation Director Distad is comfortable with spending $32,000 knowing we may be short somewhere else when it comes to new playground equipment, etc. she will agree. Park and Recreation Director Distad stated ifthey are short they will be asking for partnerships to be developed. They have done that in the past. Councilmember Fitch stated Council asked for a 60 day delay to make a good financial decision for the City and staff brought a lot of information Council did not have before. Councilmember Soderberg stated the feasibility study will also identify partnerships in the City. He was excited about working with the school district. APIF, MOTION CARRIED. 12. NEW BUSINESS Council Minutes (Regular) August 2, 2004 Page 11 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Dakota County is having a meeting August 24 to discuss a county-wide smoking ban. Almost all Councils in Dakota County in 2002 passed resolutions saying they would not pass smoking bans within their Cities and would defer to a statewide ban. She plans on attending this meeting and wanted to know where the rest of Council stands. She would still support the resolution. Council agreed to not support a citywide smoking ban and to leave it to the County. Council directed staff to prepare a new resolution supporting the previous resolution and bring it back to the August 16 Council Meeting. Councilmember Soderberg will also attend the County's meeting. Councilmember Soderberg: He received an invitation from Congressman Kline to attend a roundtable on August 9. He will be attending. He had a discussion last night with some residents regarding recreational issues. A lot of questions were geared to what the City is doing for outdoor facilities. He was not aware of the extensive frustration over the lack of facilities. Acting City Administrator Siebenaler: There are four applicants for a vacancy on the HRA. A date needed to be set to conduct interviews. The next HRA meeting is August 9 and the HRA would like to have the seat filled for that meeting if possible. He suggested a pre-meeting to the August 16 Council Meeting. Mayor Ristow suggested August 4. It was decided if all four applicants are not available on August 4, interviews would be held on August 16. City Attorney Jamnik suggested recessing this meeting until August 4, at 7:00 p.m. Staffwill contact the candidates. Mayor Ristow: August 10. He will be attending a breakfast at the Fairgrounds on 14. RECESS MOTION by Cordes, second by Soderberg to recess until Wednesday, August 4,2004 at 7:00 p.m. APIF, MOTION CARRIED. Respectfully submitted, :;--~~~ ;h?~I~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR August 4, 2004 (Continuation of the August 2,2004 Council Meeting) 1. CALL TO ORDER The meeting was reconvened from August 2,2004 by Mayor Ristow at 7:00 p.m. Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Fogarty, Soderberg None Dan Siebenaler, Acting City Administrator; Lisa Shadick, Administrative Services Director Councilmember Fogarty excused herself from the process and stepped down from the table as she is related to one ofthe applicants. 2. HRA APPLICANT INTERVIEWS Three applicants were interviewed, Mr. Steve Fogarty, Mr. Steve Wilson, and Mr. Erik Starkman. Council recessed after the first applicant from 7:10 -7:20 as one applicant withdrew prior to the meeting. Following the interviews, Council discussed the candidates. MOTION by Fitch, second by Soderberg to appoint Mr. Erik Starkman to the HRA for a term expiring January 31,2006. APIF, MOTON CARRIED. Council encouraged the remaining candidates to re-apply. All were strong candidates. 3. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 7:56 p.m. APIF, MOTION CARRIED. Respectfully submitted, // /:h:/' _/ ;//7 ,~:Y' . ,~K_~ ,,<, / ~ ) t-l-e0' .~, / Cynthia Muller Executive Assistant CITY COUNCIL KNUTSEN DEVELOPMENT TEAM MINUTES August 6, 2004 9:00 a.m. City Council Chambers The meeting started at 9: 10 a.m. Members Present: Ristow, Fitch, Fogarty Members Absent: Cordes, Soderberg Also Present: Dan Siebenaler, Kevin Carroll, Lee Mann, Lee Smick, Jim Atkinson, Gene Pederson, Randy Pederson, Nick Lyndahl, Dick Allendorf, Bob Weigert, Cynthia Muller The purpose ofthe meeting was to discuss the design elements ofthe Spruce Street Commercial area. Staff presented a concept plan that would allow for the alignment of Spruce Street requested by the DNR, keep the town square, keep the same size of the big box but having the orientation going north to south instead of east to west and keep the street in front of the big box. The plan also moved the mixed-use north and enlarged the size. The Knutsen development team presented a concept plan showing the new alignment of Spruce Street as requested by the DNR, the town square is in the same location but in a rectangle shape instead of a square and is smaller, the big box retailer is oriented east to west and the frontage road along the southern boundary is removed. After much discussion, a consensus was reached to use staffs concept plan. Mr. Gene Pederson will contact the big box retailer regarding changing the orientation of the building. Stafr s concept plan will be brought to the August 10 Planning Commission meeting for comments. The Knutsen development team will have the preliminary plat to staff in time to place it on the September 28, 2004 Planning Commission agenda and the October 4, 2004 Council agenda. The Knutsen development team will still need to meet the six points outlined in a letter from City Planner Smick. A Special Planning Commission meeting will be held if necessary. Community Development Director Carroll will discuss with the Planning Commission having fake 2nd story facades for the mixed-use buildings. Staffwill also review the number of parking spaces. No Council action was taken. The meeting ended at 11 :03 a.m. Respectfully submitted, ~z;&~ }-?'7<-G.e-2f:~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 76 TO: Mayor, Councilmembers, City Administrator ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - St. Michael's Church DATE: August 16, 2004 INTRODUCTION St. Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival to be held September 17-19,2004. DISCUSSION This event will be held on St. Michael's property located at 22120 Denmark Ave. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT A City fee has not been established for a Temporary On-Sale Liquor License. In discussion with the Liquor Control Commission, staffwas informed that the State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for St. Michael's Church, 22120 Denmark Ave., for their Fall Festival, September 17-19, 2004. The City Council has not adopted a fee for this permit, and has not charged a fee in the past. Accordingly, no license fee is proposed at this time. Respectfully submitted, ~~a'~4c1<-/ ~ Lisa Shadick - '-.../~ Administrative Services Director 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator j)w-- FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Ordinance Amending 2004 Fee Schedule DATE: August 16, 2004 INTRODUCTION The 2004 Fee Schedule approved at the December 15,2003 City Council Meeting needs to be amended. DISCUSSION The current fee charged for an assessment roll is $2.00 per parcel times the term of the assessment. This is a fee established by the County. The County has increased this fee to $3.00 per parcel. Therefore, our 2004 Fee Schedule needs to be amended accordingly. ACTION REOUESTED Adopt the attached ordinance amending the 2004 Fee Schedule as noted above. Respectfully submitted, '\ ~d.~a~ Lisa Shadick Administrative Service Director CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO.004- AN ORDINANCE AMENDING ORDINANCE 003-504 OF THE FARMINGTON CITY CODE, ESTABLISHING CHARGES AND FEES FOR LICENSES PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2004, CONCERNING ASSESSMENT ROLL FEES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS, MISCELLANEOUS of the Farmington City Code is amended to read as follows: Assessment Roll $3.00/parcel x term of assessment, County fee ADOPTED this 16th day of August, 2004, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Gerald Ristow Mayor ATTEST: By: David Urbia, City Administrator SEAL Approved as to form the _ day of 2004 By: City Attorney Published in the Farmington Independent the _day of ,2004. 7J City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: Resolution Concerning City of Farmington's Position on Smoking Bans DATE: August 16,2004 INTRODUCTION In 2002, the City Council adopted a resolution concerning an official city position on proposed smoking bans in bars and restaurants. The position at that time was that the state legislature should deal with this issue. Recently, Dakota County has begun discussions and consideration of this issue. The Council directed staff to bring a resolution to them again for consideration to further affirm its position on this issue. DISCUSSION Per your direction, a new proposed resolution has been drafted for your consideration. The only change is to include the reality that there have been some smoking bans implemented and that counties have now entered into this policy debate. BUDGET IMPACT None. ACTION REQUESTED Recommend approval of the resolution. Davi . Ur ia City Administrator RESOLUTION R17-02 DEFERING ACTION ON THE ISSUE OF SMOKING IN RESTAURANTS AND BARS UNTIL STATEWIDE REGULATIONS ARE ADOPTED Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 4th day of March, 2002 at 7:00 p.m. Members present: Members absent: Ristow, Cordes, Soderberg, Strachan Verch Member Soderberg introduced and Member Strachan seconded the following resolution: WHEREAS, .smoking ban ordinances have been proposed in various cities throughout the State of Minnesota, and; WHEREAS, those cities that have considered a smoking ban ordinance have spent considerable time and effort, and at great expense, to study the issue and draft ordinances dealing with smoking in restaurants and bars, and; WHEREAS, the debate regarding a local smoking ban ordinance has been very divisive in some of the cities that have considered adopting such an ordinance, and; WHEREAS, the Farmington City Council believes that the issue of smoking in restaurants and , bars within the State of Minnesota would best be handled by a State Statute that would have uniform statewide applications, and; WHEREAS, the Farmington City Council believes that it is in the best interest of the City of Farmington that any action on a smoking ban ordinance be deferred until such a time that the State of Minnesota adopts uniform statewide regulations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington will defer any action on the issue of smoking in restaurants and bars until such a time statewide regulations are adopted. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of March, 2002. 'h ' Attested to the $'-1- day of ?->-?~ 2002. j;t. -<;J1Q~ Mayor rg~~ SEAL RESOLUTION R -04 DEFERING ACTION ON THE ISSUE OF SMOKING IN RESTAURANTS AND BARS UNTIL STATEWIDE REGULATIONS ARE ADOPTED Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City of Fannington, Minnesota was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, smoking ban ordinances have been proposed and/or implemented in various cities and/or counties throughout the State of Minnesota, and; WHEREAS, those cities and counties that have considered a smoking ban ordinance have spent considerable time and effort, and at great expense, to study the issue and draft ordinances dealing with smoking in restaurants and bars, and; WHEREAS, the debate regarding a local smoking ban ordinance has been very divisive in some of the cities and counties that have considered adopting such an ordinance, and; WHEREAS, the Fannington City Council believes that the issue of smoking in restaurants and bars within the State of Minnesota would best be handled by a State Statute that would have uniform statewide applications, and; WHEREAS, the Fannington City Council believes that it is in the best interest of the City of Fannington that any action on a smoking ban ordinance be deferred until such a time that the State of Minnesota adopts uniform statewide regulations. NOW, THEREFORE, BE IT RESOLVED that the City ofFannington will defer any action on the issue of smoking in restaurants and bars until such a time statewide regulations are adopted. This resolution adopted by recorded vote ofthe Fannington City Council in open session on the 16th day of August, 2004. Mayor Attested to the _ day of August 2004. City Administrator SEAL 7e City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - 2004 Seal Coat Project DATE: August 16,2004 INTRODUCTION /DISCUSSION The 2004 Seal Coat Project is complete. The final project costs for this project will be allocated using the methodology presented at the project hearing. BUDGET IMPACT The final project costs and proposed assessment roll will be available prior to the assessment hearing. The Council would consider adopting the final project assessment roll at the assessment hearing for this project. ACTION REQUESTED Adopt the attached resolution directing staff to prepare the final assessment roll and setting the assessment hearing for the 2004 Seal Coat Project (Project 04-01) for September 20,2004. Respectfully submitted, ~ /11 /Yl~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -04 CALLING FOR PUBLIC HEARING - PROJECT NO. 04-01 - 2004 SEAL COAT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City of the 16th day of August, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, a contract has been let and costs have been determined for the following improvements: Proi. No. 04-01 Description Seal coating Location various - see Attachment A ; and, WHEREAS, the improvements for the project are complete. NOW, THEREFORE, BE IT RESOLVED that: 1. Staff is hereby directed to prepare the proposed final assessment roll for the project. 2. A hearing shall be held in the Council Chambers in City Hall on the 20th day of September, 2004 at 7:00 p.m. to act upon such proposed assessment at such time and place and all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 3. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and the clerk shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Notice shall be provided in accordance with the requirements provided under M.S. section 429.061 subdivision 1. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of August, 2004. Mayor Attested to the _ day of August 2004. City Administrator SEAL Attachment A Streets Location Prairie Creek rt and 2nd Addition l87th Street West West phase line of Prairie Creek 2nd Addition to Embers Avenue North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Cul-de-sac on the south side of Elk River Trail to the north phase line of Prairie Creek 2nd Addition All North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition North phase line of Prairie Creek 1 st Addition to south phase line of Prairie Creek 1 st Addition English Avenue to Embers Avenue Cul-de-sac on the north side of l86th Street West to south phase line of Prairie Creek 1 st Addition North phase line of Prairie Creek 1 st Addition to south phase line of Prairie Creek 1 st Addition West phase line of Prairie Creek 1 st Addition to east phase line of Prairie Creek 1 st Addition Elk River Trail English Avenue Egret Way Egret Court Embers Avenue English Avenue l86th Street West Elgin Avenue Embers Avenue Silver Springs ]'t and 2nd Addition English Avenue North phase line of Silver Springs 1 st Addition to south phase line of Silver Springs 1 st Addition Pilot Knob Road to east phase line of Silver Springs 1 st Addition English Avenue to Elgin Avenue North phase line of Silver Springs 1 st Addition to south phase line of Silver Springs 1 st Addition North phase line of Silver Springs 2nd Addition to l89th Street West English Avenue to Elgin Avenue All All l89th Street West to north phase line of Silver Springs 2nd Addition l87th Street West l88th Street West Elgin Avenue English Avenue l89th Street West Emblem Court Elite Court Elgin Avenue Nelsen Hills ]'t and rd Addition Euclid Path 190th Street West to north phase line ofN elsen Hills 1 st Addition Englewood Way Euclid Path to north phase line of Nelsen Hills 1st Addition Englewood Court All Englewood Way South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition All Euclid Path Englewood Circle F airhills Euclid Path Estates Avenue 193rd Street West Eureka Avenue Eureka Court Euclid Court 190th Street West Eureka Avenue to 190th Street West 193rd Street West to Euclid Path Pilot Knob Road to west phase line of Fair Hills Addition 19Sth Street West to 193rd Street West All All Pilot Knob Road to west phase line of Fair Hills Addition Streets Location 193rd Street 191 st Street 192nd Street Dunbury Avenue Autumn Glen ]'t and 2nd Addition Embers Avenue North phase line of Autumn Glen 1 st Addition to south phase line of Autumn Glen 1 st Addition West phase line of Autumn Glen 1st Addition to Embers Avenue Embers A venue to Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to north phase line of Autumn Glen 2nd Addition Charles wood 3rd Addition Evensong Avenue Evensong Court Exchange Trail Executive Path Export Trail North phase line of Charles wood 3rd Addition to south end of cul-de-sac All Evensong Avenue to west phase line of Charles wood 3rd Addition Evensong Avenue to west phase line of Charleswood 3rd Addition Evensong A venue to west phase line of Charleswood 3 rd Addition Pine Knoll Eaves Court Eaves Way 204th Street West 203rd Street West Dunbar Avenue All Akin Road to 204 th Street West 203rd Street West to west phase line of Pine Knoll Addition Akin Road to west phase line of Pine Knoll Addition Akin Road to 203rd Street West Tamarack Ridge ]'t and rd Addition Camden Path County Roads 66 to east phase line of Tamarack Ridge 1 st Addition Camden Court All Camden Path 213th Street to north phase line of Tamarack Ridge 2nd Addition Camden Circle All East Farmington 1h Addition Eleventh Street Larch Street to south end of cul-de-sac Twelfth Street Larch Street to Highway 50 Thirteenth Street Larch Street to Maple Street Maple Street Eleventh Street to Thirteenth Street Hickory Street Eleventh Street to Twelfth Street 213th Street 213th Street Trunk Highway 3 to Empire Township Border 7f City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Adrninistratorfl- Missie Kohlbeck, Senior Center Coordinator4 Patti Norman, Recreation Supervisor V TO: SUBJECT: Adopt Resolution Accepting Donation - Recreation- Rambling River Ctr. DATE: August 16, 2004 INTRODUCTION A donation has been received from Castle Rock Bank. DISCUSSION Farmington Castle Rock Bank has donated $300 towards upgrading equipment in the Computer Lab at the Rambling River Center. Staffwill communicate the City's appreciation on behalf of the Council to the Castle Rock Bank for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donation of $300 from Castle Rock Bank for upgrading equipment in the Computer Lab at the Rambling River Center. Respectfully Submitted, VVv\ . ~~, Patti Norman Recreation Supervisor c Missie Kohlbeck Senior Center Coordinator RESOLUTION No. ACCEPTING DONATION OF $300 FOR UPGRADING EQUIPMENT FOR THE COMPUTER LAB AT RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Farmington Castle Rock Bank has donated $300 towards upgrading equipment in the Computer Lab at the Rambling River Center; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of $300 from Farmington Castle Rock Bank to be used for upgrading equipment in the Computer Lab at Rambling River Center. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 16th day of August 2004. Mayor Attested to the _ day of August 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ FROM: Mayor, Councilmembers and City Administrator P--- Randy Distad, Parks and Recreation Director TO: SUBJECT: Adopt Resolution Accepting Donation To Youth Scholarship Program DATE: August 16, 2004 INTRODUCTION A donation has been received from Aquila, Inc. DISCUSSION Aquila, Inc. wishes to make a donation of $400.00 to the Youth Scholarship Program. Staffwill communicate the City's appreciation on behalf of the City Council Aquila, Inc. for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donation of $400.00 to the Youth Scholarship Program from Aquila, Inc. Respectfully Submitted, R>>~ Randy Distad Parks and Recreation Director RESOLUTION No. ACCEPTING DONATION OF $400 TO THE YOUTH SCHOLARSHIP PROGRAM Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Aquila, Inc. has donated $400.00 to the Youth Scholarship Fund; and, WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of $400.00 from Aquila, Inc to the Youth Scholarship Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of August 2004. Mayor Attested to the _ day of August 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 74 TO: Mayor, Council Members and City Administrato~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Resignation - Parks and Recreation DATE: August 16,2004 INTRODUCTION The City has received notification from Mr. Jason Place of his resignation from his position as Solid Waste Operator in the Department of Parks and Recreation. DISCUSSION Mr. Place has been employed full-time with the City since November 19, 2001 and has been a Solid Waste Operator since March 25, 2002. His resignation is effective August 20, 2004. The City has appreciated his commitment to the organization and wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the resignation of Mr. Jason Place effective Friday, August 20, 2004. Respectfully submitted, /J~A{d~~it- I Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File 7, ' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator f..W/"- FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Park Master Planning Request for Proposal DATE: August 16, 2004 INTRODUCTION The 2005-2009 Capital Improvement Plan (CIP) identifies existing and new City parks to be master planned over a five-year period. 1 DISCUSSION Staff is requesting approval from the City Council to advertise and direct mail a Request for Proposal (RFP) to landscape architectural and planning firms to work with the City in the development of park master plans for City parks. Currently Meadowview Park and Tamarack Park have gone through the master planning process and have had design plans developed. The park master planning process involves holding several public meetings to gather input from residents on the design of designated City parks. In 2004, Hill Dee, Vermillion Grove, Middle Creek and Silver Springs Parks were identified to have park master plans created. In earlier discussions with the City Council, it was proposed that the City would try to work with one firm over a five-year period in the design of City parks through the master planning process. It also was recommended during the discussion that the City may want to create a clause in the agreement with the firm hired that allows the City an opportunity to terminate the agreement early should it so desire. Staffwill identify this early termination clause in the RFP and in the fmal agreement brought to the City Council for approval. i BUDGET IMPACT A park master planning schedule was identified in the five year Park Planning and Park Development Schedule spread sheet that the City Council has previously approved. In the five year CIP plan for parks, funding for developing park master plans was identified to be paid from the Park Improvement Fund. ACTION REQUESTED By motion, approve allowing a Request for Proposal to be advertised and direct mailed for services related to master plamiing City parks. iZtfilil~:;;P Ran~tad, Parks and Recreation Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' J TO: Mayor, Councilmembers and City Administrato~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay Parks DATE: August 16,2004 INTRODUCTION A master plan was created for Tamarack Park in 2003 and improvements are scheduled for completion in 2004. DISCUSSION The Tamarack Park Master Plan identifies additional trails to be added to the park and for a new basketball court to be constructed. Quotes were received from six contractors as shown in Exhibit A. The low quote for the project of$19,500.00 was submitted by J & W Asphalt Construction, Inc. Staffhad estimated that the cost to construct the additional trails and basketball court in Tamarack Park would be $29,160.00. The low quote received for the project is $9,660.00 under what staffhad estimated. BUDGET IMPACT There is funding identified in the 2004 Park Improvement Fund budget to cover the cost of this proj ect. ACTION REQUESTED . . No action is requested. This is for informational purposes only. ~::;'ljj;;() Randy Distad, Parks and Recreation Director - u CD ..... e Q. 1:: ~ 0 (.) CI .c - CD ~ II) CI m "CI C CI C 0 .. U ~ .. - II) C 0 <C (.) - 0 .~ to- %: i: >< w CI Q. ~ u l! CI E ~ ~ 0 0 N CD .c - .. .2 "CI ~ 'i u CD ~ II) S 0 ~ a ..., 0 0 0 0 0 0 c 0 0 0 0 0 0 ~ v 0 LO LO 0 0 0 C\I 0 C\I V 0 CD E (\') 0 v_ 00 LO 00 ....... CD C\I ..- 0> CD <( C\I C\I C\I (\') ..- C\I 69- 69- 69- 69- 69- 69- ci ~ c: - ~ ~ ci c: 0 c: 0 E ..., - ~ 0 (.) gi () l! :::J c: iU' .... ~ ~ ~ - ..., tJ) c e! 3= c: ~ "C '8: 0 0 - () "C c: ctI ctI 0 ~ 0 0 0 ~ 0 () 0::: s:: ctI 0::: 'I- :;::; J:: 0 e! tJ) 0 m ::J m a. m > m 0 al tJ) (5 CI) m <( 0 E c: tJ) E x m E ctI ~ Q) w Z J:: c: co :::J .5: - 0 - Q) ~ z w ~ i:D a.. ..., ~ ~ ~ o ~ ~ "0 ~ ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administratorr FROM: Robin Roland, Finance Director SUBJECT: Approve RFP process - Audit Firms DATE: August 16, 2004 INTRODUCTION The City has used the same audit firm for the required independent annual financial audit since 1997. The Government Finance Officers Association (GFOA) recommends that periodically governmental entities undertake a full scale competitive process to select an audit firm. DISCUSSION The City of Farmington engaged Kern, DeWenter, Viere (KDV) for a three year period beginning with the December 31, 1997 audit. Subsequent to that three year agreement, KDV continued to be engaged by the City through the most recent financial audit (December 31,2003) for a total of seven years. Although staff has been very satisfied with KDV's performance over the years, it is in the best interest of the City to use the Request for Proposal process to evaluate the current audit firm along side other competing firms from a performance and budgetary perspective. Staff will prepare the RFP and provide a copy to the Council for their review/information as well as any member ofthe public that wants one. ACTION REOUIRED Approve the Request for Proposal process for an independent audit firm, for audits commencing with the December 31, 2004 audit. Respectfully su~mitted, 7 ;::;?-;g/J , Robin Roland(" .,~ Finance Director 7/( 7L CITY OF FARMINGTON SUMMARY OF REVENUES JULY 31, 2004 58.33 % Year Complete :: :. .liW~~~'i . ::::1":::: :':'. . . : . . .'. .:.:< :.:. ~U~ET .... . qui~: :..... v-rri. . : :. : P~f~~j: ,:::: i~~~::": i:m~I~~r': $ $ $ % $ % GENERAL FUND Property Taxes 3,544,462 1,597,614 1,607,753 45.36 1,538,724 Licenses/Permits 1,156,976 62,363 561,124 48.50 885,853 Fines 78,100 7,300 37,208 47.64 36,390 Intergovernment Revenue 322,000 75,005 163,239 50.70 210,857 Charges for Service 365,200 10,979 100,794 27.60 108,644 Miscellaneous 380,500 21,223 189,078 49.69 176,771 Transfers 310000 25 833 180 833 58.33 130474 Total General Fund 6157238 1 800317 2 840 029 46.13 3087.713 48.27 70.30 45.43 43.41 30.28 53.49 57.99 52.08 SPECIAL REVENUE HRA Operating Fund 27,500 1,083 302,703 1100.74 7,514 27.32 Police Forfeitures Fund 8,050 708 6,913 85.88 7,178 71.42 Park Improvement Fund 147,500 14,618 162,793 110.37 42,162 27.65 Recreation Operating Fund 257,500 18,509 157,156 61.03 69,932 27.70 ENTERPRISE FUNDS Ice Arena 247,500 3,333 122,206 49.38 96,323 40.42 Liquor Operations 3,110,000 307,102 1,673,613 53.81 1,505,763 53.04 Sewer 1,383,000 127,269 718,918 51.98 813,452 62.67 Solid Waste 1,409,000 84,321 817,594 58.03 624,506 45.97 Storm Water 265,000 15,208 156,434 59.03 153,753 59.14 Water 1,790000 121.378 758 956 42.40 756906 42.29 Total Revenues 14,802,288 2 493 846 7717315 52.14 7 165202 50.62 CITY OF FARMINGTON SUMMARY OF EXPENDITURES JULY 31, 2004 58.33 % Year Comolete 1'::::::i::i:",WW~W::::iililillii::::::::i:::ii:iWii::ijmci~~i:!:'!~~~i:~~~mtl.M~W:~~lji >/2003(:: :i~~R:~t'A,T: ........... . .......... . . . :"ffiir; : :/:;:2lil03:~:/ GENERAL FUND $ $ $ % % Legislative 65,628 5,152 32,150 48.99 48,343 66.01 Administration 430,634 36,382 235,351 54.65 329,093 71.22 Human Resources 185,833 17,008 103,415 55.65 77,467 49.49 MIS 62,710 4,673 25,902 41.30 50,616 54.82 Elections 10,875 - 6 0.00 0.00 Communications 59,848 3,926 35,230 58.87 27,721 38.33 Finance 391,837 33,146 237,167 60.53 219,526 58.90 Planning/Zoning 173,259 14,251 98,542 56.88 82,538 53.13 Building Inspection 370,674 31,371 209,434 56.50 194,531 57.29 Community Development 99,068 6,753 49,207 49.67 99,536 113.95 Police Administration 526,640 46,109 327,533 62.19 309,613 65.00 Patrol Services 1,161,248 116,017 722,222 62.19 676,627 59.26 Investigation Services 261,204 21,587 139,112 53.26 96,003 57.76 School Liason Officer - - 0.00 45,359 58.60 Emergency Management 1,600 17 1,995 124.69 646 40.38 Fire 397,955 16,398 143,525 36.07 163,509 44.07 Rescue 42,033 - 20,821 49.53 22,306 46.77 Engineering 266,816 31,018 175,936 65.94 167,098 58.08 G.I.S. 9,333 14 4,254 45.58 3,051 74.41 Streets 445,612 59,796 288,372 64.71 257,486 60.43 Snow Removal 97,858 460 51,144 52.26 48,648 59.92 Signal Maint 101,000 8,446 51,049 50.54 46,669 49.86 Park Maint 263,005 38,894 194,778 74.06 219,910 72.66 Tree Maint 117,946 6,597 37,484 31.78 12,144 23.58 Building Maint 125,060 7,810 47,982 38.37 68,038 61.54 Recreation Programs 309,412 46,298 216,767 70.06 230,143 75.71 Outdoor Ice 7,150 23 3,263 45.64 3,802 51.73 Transfers Out 173 000 - 86 500 50.00 - 0.00 Total General Fund 6157238 552 146 3539141 57.48 3 500 423 59.05 SPECIAL REVENUE HRA Operating 43,180 1,255 273,333 633.01 51,978 67.91 Police Forfeitures Fund 8,050 3,603 8,473 105.25 4,011 49.83 Park Improvement Fund 134,500 3,843 102,728 76.38 46,874 34.85 Senior Center 126,650 13,037 78,475 61.96 71,175 58.07 Swimming Pool 134,180 29,924 65,597 48.89 81,991 68.78 ENTERPRISE FUNDS Ice Arena 262,516 15,191 155,600 59.27 139,824 55.78 Liquor Operations 2,870,758 308,871 1,542,462 53.73 1,407,886 51.64 Sewer 1,653,162 77,780 765,275 46.29 707,275 54.47 Solid Waste 1,413,142 122,027 833,453 58.98 785,193 55.51 Storm Water 324,323 28,480 175,560 54.13 84,821 40.35 Water Utility 1 247822 33 672 445,041 35.67 660,569 61.90 Total Exoenditures 14,375,521 1,189,829 7,985,138 55.55 7,542,020 56.47 7ir] City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, \tfvnllrv-/' City Administrator V V FROM: Lee Smick, AICP City Planner SUBJECT: Adopt Resolution - Riverbend Final Plat DATE: August 16, 2004 INTRODUCTION Newland Communities proposes to final plat 140 single-family residential lots on 107.23 acres in the Riverbend Final Plat (see Exhibit A). The proposed subdivision is located west of Dakota County Estates and north of the Meadow Creek development in the northeast comer of the City of Farmington (see Exhibit B). DISCUSSION Planning Commission Meeting - August 10, 2004 At the August 10, 2004 Planning Commission meeting, the Commissioners recommended approval of the River bend Final Plat. Platting Process The Developer received City Council approval of an R-2 Planned Unit Development on February 5, 2001 (see Exhibit C). The concept approved at this meeting showed 272 single-family lots ranging in size from 6,000 square feet to 15,000 square feet. Because of the number of lots proposed in this concept plan, an Environmental Assessment Worksheet (EA W) was required. However, because of the strong opposition from neighbors in surrounding subdivisions concerned about the traffic impacts associated with the number of lots proposed, the Developer reduced the number of single- family lots from 272 to 140, eliminating the need for an EA Wand reducing the overall traffic impacts from the proposed subdivision. The preliminary plat was approved by the City Council on December 17, 2001 showing 140 single-family lots (see Exhibits D and E). The Subdivision Code at the time of approval of the preliminary plat required that the Developer submit a final plat within 100 days of approval of the preliminary plat. (The current code under Section 11-2-2 CD) subd. 3 allows the submission of a final plat within one year of the approval of a preliminary plat.) The Developer requested an extension of the 100 days to August 1,2003. The Developer received approval of this extension from the City Council on March 18, 2002 (see Exhibit F). Due to further issues associated with the plat including FEMA approval for a Letter of Map Revision (see Exhibit G) on July 21,2003 (see Exhibit H) the City Council granted a further extension for the submittal of the final plat to August 1,2004 (see Exhibit I). The Developer submitted the Riverbend Final Plat on July 14,2004. Final Plat The Developer proposes to plat 140 single-family lots on 107.23 acres in the Riverbend development. A total of five outlots make up the remainder of the plat. Outlots A, B, and C consist of storm water management ponds, Outlot D consists of the neighborhood park, wetlands, and floodplain, and Outlot E is preserved for the east/west corridor right-of-way Lot Sizes & Housing Characteristics The Developer proposes lot sizes ranging from 10,000 square feet to 26,566 square feet with lot averages at 12,751 square feet in the development. The Developer proposes an average lot width of 86 feet. The minimum lot size within the R-2 PUD single-family zone is 6,000 sq. ft. The minimum lot width is 60 feet measured at the front yard setback. All of the proposed lots in the project meet or exceed these requirements. Two housing types are proposed including 89 split entry lots and 51 split entry walkout lots. The property is marketed toward housing in the $275,000-375,000 price range. Amenities to the project include low maintenance entryway features, boulevard tree plantings, wetland preservation, parkland dedication, standardized mailbox structures, sidewalks and trails and architectural controls that will ensure the construction of a quality neighborhood. Approximately 80% (ll2 lots) of the lots proposed in Riverbend will be provided with amenities such as a park, pond or wetland adjacent to the lots. Population Projections The Developer has estimated a maximum build-out of 140 units. The maximum population of Riverbend would be approximately 350 persons. Traffic Analysis The Developer proposes four accesses from the Riverbend project including two accesses to the west through Dakota County Estates at Upper l82nd Street and Upper 183rd Street. These roadways are classified as local streets and are proposed at 32 feet wide front to front with a 60-foot right-of-way. Three accesses are proposed to the south through the Meadow Creek subdivision. Dunbury Knoll and Duluth Street are classified as local streets and are proposed at 32 feet wide front to front with a 6O-foot right-of-way. Dunbury Avenue is classified as a minor collector and is proposed at 38 feet wide front to front with a 70-foot right-of-way. The access from Riverbend to the north will connect with a County east/west corridor in the future. At the December 3, 2001 Dakota County Plat Commission meeting (see Exhibit J), the Commission approved the preservation of a 75-foot wide right-of-way for a proposed east/west corridor through Lakeville and Farmington. This proposed east/west corridor has been identified by Dakota County to connect between Pilot Knob Road and Trunk Highway 3. As indicated by the attached letter from the City of Lakeville dated December 3, 2001 (see Exhibit K), Lakeville does not agree with the County's plan for an east/west corridor north of Riverbend because of a wetland mitigation site located north of the project and the need to bridge the railroad. The estimated daily traffic volumes for four of the roadways are as follows: 180th Street - 350 Upper 182nd Street - 165 183rd Street - 80 Upper 183rd Street - 440 Cul-De-Sac in Meadow Creek The Developers for Riverbend and Meadow Creek have agreed on the connection of a cul-de-sac to allow lots to be platted in the northwest comer of the Meadow Creek plat. Utilities Water access is available through Dakota County Estates. Sanitary sewer access will be provided through a connection to the Metropolitan Council interceptor line to the east of Riverbend. A 60-foot wide gas line easement runs from the southwest comer of the site to the northeast near the central portion of the easterly half of the site. No structures may be located within the easement. Wetlands The wetlands shown on the site are classified as Manage 2 and Protect wetlands. The Manage 2 wetlands are located in the central portion of the site. Manage 2 wetlands have typically been altered by human activities. Manage 2 buffer widths require a minimum buffer of 20 feet and a structure setback from the outer edge of the buffer of 10 feet, thereby requiring a structure setback of 30 feet from the wetland. The Protect wetland is located in the northeast portion of the property and will not be affected by development. Floodplain The floodplain takes up most of the easterly half of the property. A Letter of Map Revision was sent to FEMA (Federal Emergency Management Agency) in 2002 and the Developer has received a Conditional Letter of Map Revision allowing the Developer to grade on the property. After grading has been completed and as-built surveys have been performed and documented, the Developer will apply for a Formal Letter of Map Revision from FEMA. Parks & Trails The Developer proposes a park area in the central portion of the site and trails located throughout the easterly portion of the development. The Parks & Recreation Commission reviewed the preliminary plat and has approved the park location and trails. The Developer currently shows a trail connection with Meadow Creek in the south central portion of the Riverbend plan along with a sidewalk on the east side of the north/south collector street. The City of Lakeville has suggested that a trail connection with Riverbend be established with a proposed trail in Lakeville. The Farmington Parks & Recreation Commission has directed the Developer to provide a 10-foot wide trail connection with Lakeville. The Engineering Division has approved the Riverbend Preliminary Plat contingent on the approval of construction plans for grading, storm water and utilities. ACTION REOUESTED Adopt a resolution approving the Riverbend Final Plat contingent upon the following: 1. Execution of a Development Contract between the Developer and the City of Farmington and submission of security, payment of all fees and costs and submission of all other documents required under the Development Contract. 2. Any engineering issues be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division needs to be granted. Lee Smick, AICP City Planner cc: Krista Flemming, Newland Communities File RESOLUTION NO. APPROVING FINAL PLAT AND AUTHORIZING SIGNING OF FINAL PLAT RIVERBEND Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member _ seconded the following: WHEREAS, the final plat of Riverbend is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held for the preliminary plat on November 13, 2001 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and Whereas, the City Council approved the preliminary plat on December 17, 2001; and WHEREAS, the City Council reviewed the final plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above final plat be approved and that the requisite signatures are authorized and directed to be affixed to the final plat with the following stipulations: l. Execution of a Development Contract between the Developer and the City of Farmington and submission of security, payment of all fees and costs and submission of all other documents required under the Development Contract. 2. Any engineering issues be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division needs to be granted. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of August, 2004. Mayor Attested to the _ day of August, 2004. City Administrator 6) ~ LI.i ~ ~ ii: Q. 0 Ol ~I ...., (1)1 I & 11 !&.I~ ! :tl : i ~,';" ! .~ i' . ! I~ 1 ~ [!I.!!] -l ... ! ., ;:g . . ~. ~ ~ oal -I ~ , , , ~ 1 i' i~ I~ = ~ ~ I ~ ~' [!I.!!] E ! ~ ~~ il ~ i 5 : li! ! @ ~ ! i ii ~ . 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Seed and Astra Genstar Partnership, L.L.P. property from R-l and F-3 to R-2 PUD. THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: WHEREAS, the City Council approved a petition to rezone the Grace M. Seed Family Trust, Astra Projects, Inc., James M. Seed and Astra Genstar Partnership, L.L.P. property as legally described in Exhibit A on the 5th day of February, 2001 from R-1 and F-3 to R-2 PUD; and, WHEREAS, the Planning Commission, at a public hearing held on January 9, 2001, recommended approval of the rezoning contingent on the delineation of the floodplain and approval of a Letter of Map Revision from FEMA. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington hereby amends the City Zoning Ordinance rezoning the Grace M. Seed Family Trust, Astra Projects, Inc., James M. Seed and Astra Genstar Partnership, L.L.P. property from R-l and F-3 to R-2 PUD. Enacted and ordained on the 5th day of February, 2001. CITY OF FARMINGTON ATIEST: Approved as to form the 3" day of~ . ,2001. ~~ MAYOR /2 p;, n ( ,t/w~ C~ ADMINISTRATOR / 2~ SEAL Published in the Fannington Independent the !6"ofaay of ~?'-- ,2001. Riverbend Legal That part of the Northeast Quarter of Section 13, Township 114 North, Range 20 West, lying southwesterly of the following described line and its northwesterly and southeasterly extensions: Commencing at the southeast comer of said Northeast Quarter of Section 13; thence North 00 degrees 28 minutes 08 seconds East, assumed bearing along the east line of said Northeast Quarter, a distance of 431.28 feet to the point of beginning of the line to be described; thence North 31 degrees 16 minutes 39 seconds West, a distance of2567.26 feet to the north line of said Northeast Quarter, and said line there terminating. Council Minutes (Regular) February 5,2001 Page 3 6. CITIZEN COMMENTS @ 7. CONSENT AGENDA Item 7a) Approve Minutes (1/16/01) (Regular) was pulled so Councilmember Cordes could abstain from voting as she was absent from that meeting. MOTION by Soderberg, second by Verch approving Council Minutes (1/16/01) (Regular). Voting for: Ristow, Soderberg, Strachan, Verch. Abstain: Cordes. MOTION CARRIED. MOTION by Strachan, second by Soderberg to approve the Consent Agenda as follows: b) Approved Changeorder Downtown Streetscape Project - Engineering c) Approved Appointment Recommendation - Fire Department d) Authorized Advertisement for Bids - Fire Department e) Received Information Capital Outlay - Parks and Recreation f) Received Information Capital Outlay -Public Works g) Approved Safety Training Agreement - Administration . h) Approved CEEF Funding Request - Administration i) Adopted RESOLUTION RI0-0l - Capital Outlay - Parks and Recreation j) Adopted RESOLUTION RII-0l- Amend Fees - Parks and Recreation k) Received Information 2000 Liquor Operation Sales Report - Finance 1) Received Information School and Conference - Fire Department m) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Ordinance - Riverbend Schematic PUD - Community Development Astra Genstar Partnership proposes to develop approximately 126.2 acres of land in the northeast comer of the City directly east of Dakota County Estates. The developer proposes to rezone the property from R-1 (Single-Family Residential) and F-3 (General Flood Plain) to R-2 PUD (Medium Density Residential Planned Unit Development) within the 67 acres of developable land. Because of strong opposition from the neighbors within Dakota County Estates, the Riverbend Schematic PUD has been revised eliminating the multi-family land use. The revised concept shows 272 single-family lots on 67.1 acres of upland area resulting in a 4.01 unit/acre density. Four accesses are proposed, two to the west through Dakota County Estates at Upper 182nd Street and Upper 183rd Street, and two accesses proposed to the south through the proposed Prairie Creek East subdivision. Lot sizes range from 6,000 square feet to 15,000 square feet. In the first phase, the Developer proposes 60 to 70-foot wide lots in the southwest comer of the property marketed in the $120,000 to $180,000 price range. Water access is available through Dakota County Estates and sewer will be available through the Prairie Creek East development. Council Minutes (Regular) February 5, 2001 Page Mr. Patrick Hanson, 5037 Upper 182nd Street, is concerned with traffic and the width of the streets. Upper 183rd Street will be an exit, but you cannot turn left off of Pilot Knob so that leaves two accesses. The streets are not wide enough. These are starter homes and there are a lot of kids on the streets. In the summer there are cars parked on both sides of the street. If there is oncoming traffic or a child runs out from between cars, there could be an accident. Why does it have to be rezoned? Mayor Ristow stated it is a request by the developer and the request meets all the requirements. In the 2020 Comprehensive Plan this area has been designated as an R-2 area. Mr. Hanson stated the majority of the bigger lots are to the south rather than to the north. It would be nice to spread them out more. He is very concerned al?out the traffic situation. Councilmember Soderberg stated an EA W will be done which will include a traffic analysis, but that cannot be done until it is rezoned. MOTION by Cordes, second by Strachan adopting ORDINANCE 001-459 approving the Riverbend Schematic PUD rezoning the 67 acres of developable land from R-1 and F-3 to R-2 PUD. APIF, MOTION CARRIED. b) Consider Resolution - Charleswood 4th Addition Final Plat - Community Development Newland Communities is seeking Final Plat approval of98 single-family lots within the Charleswood 4th Addition; this is the final plat involving the single- family portion of the Charleswood Planned Un;.t Development. The Charleswood development will have a total of300 single-family platted lots. Because of the alignment of 200th Street at Pilot Knob Road, to the west will be 200th Street and east of Pilot Knob Road will be 203rd Street. There will be a trail on the north side of 200th Street leading eastward toward Pilot Knob Road and the future construction of a trail along Pilot Knob Road leading to the trail system throughout the remainder of the development. A park is planned on the east side of the development, and wetlands are planned to the south and the east. The Planning Commission recommended approval contingent upon the following: 1. The developer submit an easement agreement acceptable to the City to provide street and utility access to the Nordseth property across Lot 14, Block I; 2. Amend the Landscape plan substituting the sugar maples with another tree species accepted in Title 10-6-14(0); 3. Correct the street name from 203rd Street W to 200th Street W; 4. Engineering review and approval of final construction plans; 5. Execution of the Development Contract MOTION by Verch, second by Strachan adopting RESOLUTION R12-01 approving the Charleswood 4th Addition Final Plat contingent on the above conditions. APIF, MOTION CARRIED. @ RESOLUTION NO. R115-01 APPROVING PRELIMINARY PLATIPUD RIVERBEND Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Ristow, Cordes, Soderberg, Strachan, Verch None Member Soderberg introduced and Member Cordes seconded the following: WHEREAS, the preliminary plat of Riverbend is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 11th day of December, 2001 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the City Council reviewed the preliminary plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the following stipulations: 1. The preliminary plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. ~O~ Mayor Attestedtothe~dayof ,t:::b.P,~Le,/ g: _ ~ C dministJ:ator SEAL Council Minutes (Regular) December 17,2001 Page 5 @ if the cemetery is located outside the City limits. Councilmember Strachan asked if the HPC has determined how it will be cared for. Ifit is overgrown, it should remain overgrown. Administrative Services Manager Finstuen stated the HPC will develop a plan but most of the discussion so far has been to leave it in it's natural state, but to make it look more cared for and perhaps provide a trail to reach the area. If there were some type of hedge, it would periodically be trimmed and leaves collected perhaps every three years. The developer has agreed to mark the boundaries. Discussions are being held as to whether it would be comer stones or an insignificant fence. MOTION by Strachan, second by Cordes adopting RESOLUTION R114-01 agreeing to accept an abandoned cemetery from the First United Presbyterian Church contingent on county action. APIF, MOTION CARRIED. b) November 2001 Financial Report - Finance Council received the budget to actual review for November. Revenues for licenses and permits exceeded what was expected. The expenditures are running under budget. The general fund is well under it's required budgetary amount. c) Consider Resolution - Riverbend Preliminary Plat - Community Development Newland Communities proposes to plat 140 single-family lots on 107.23 acres in the Riverbend Preliminary Plat. The proposed subdivision is located west of Dakota County Estates and north of the proposed Meadow Creek development in the northeast comer of the City. A total of five outlots make up the remainder of the plat. Outlots A, B, and C consist of storm water management ponds, Outlot D consists of the neighborhood park, wetlands, and flood plain, and Outlot E is preserved for the east-west corridor right-of-way. Lot sizes will range from 10,000 to 26,566 square feet. Two housing types are proposed including 89 split entry lots and 51 split entry walkout lots. The property is marketed toward housing in the $170,000 - $200,000 price range. Grading and utility installation is proposed to occur in 2002 with housing construction to begin in late 2002 or early 2003 with final build-out in 2005. Approximately 80% of the lots will be provided with amenities such as a park, pond or wetland adjacent to the lots. The developer revised the schematic PUD to 272 single-family units from the original 168 single family lots and 94-201 multi-family units to cut down on the amount of traffic. There is also a 75 foot right-of-way for a future east/west corridor. If the east/west corridor does not go through, the lots along this area will be that much deeper. Four accesses are proposed from the Riverbend project including two accesses to the west through Dakota County Estates at Upper 1820d Street and Upper 183rd Street. Three accesses are proposed to the south through the proposed Meadow Creek subdivision. The access to the north is currently under review by Dakota County for a connection with a proposed east/west corridor. The proposed east- west corridor has been identified by Dakota County to connect between Pilot Knob Road and Trunk Highway 3. Council Minutes (Regular) December 17, 2001 Page 6 Floodplain takes up most of the eastern half of the property. No final platting of lots will be allowed in areas currently identified within the floodplain until the Letter of Map Revision is approved by FEMA. The Developer currently shows a trail connection with Meadow Creek in the south central portion of the Riverbend plan along with a sidewalk on the east side of the north/south collector street. The City of Lakeville has suggested that a trail connection with Riverbend be established with a proposed trail in Lakeville. Councilmember Verch asked what the possibility is of installing cement sidewalks in the existing Dakota County Estates? Planning Coordinator Smick stated the residents petition if they want sidewalks, then they are assessed for the sidewalk. Residents of Dakota County Estates would have to initiate the request. Councilmember Cordes asked if the northeast comer is developable? Planning Coordinator Smick replied that is part of the Seed/Genstar property. Mayor Ristow stated regarding the two cul-de-sac streets to the north, will there be a barrier or cul-de-sac? When traffic gets to the end of the street, is there some type of turnaround there? City Engineer Mann stated in the past the City has installed temporary cul-de-sacs. The street can be signed that it is a dead end, and there will be a barrier with signs stating a potential through street. This can be reviewed in the construction plans. Councilmember Verch asked if a temporary road could be installed for construction traffic. Planning Coordinator Smick stated Lakeville is not amenable to that. Councilmember Verch asked if one road would be designated for construction traffic? Mr. Steve Juetten, developer, stated one road can be designated for construction traffic, probably from the stop light at Pilot Knob Road. Councilmember Verch stated he would like to see speed humps on that road as there is a park there and the traffic is bad enough already. The speed humps should be paid for by the developer or the City and not assessed to the residents. Councilmember Strachan stated the letters from Lakeville are specific about having no intention going past Pilot Knob Road with an east/west corridor. For Lakeville there is no upside to go through the process. He is not confident that I 78th Street will go through. Councilmember Strachan would feel more comfortable with something in writing from Dakota County stating they are committed to one mile spacing for east/west corridors. Planning Coordinator Smick stated Dakota County will be actively looking at east/west corridors through Lakeville, Farmington, and Empire. Attorney Brokl stated that could not be a contingency and the City should not expect a binding letter from the County. Council Minutes (Regular) December 17, 200 I Page 7 MOTION by Soderberg, second by Cordes adopting RESOLUTION R115-01 approving the Riverbend Preliminary Plat contingent on the approval of construction plans for grading, storm water and utilities by the Engineering Division. Mr. Pat Hansen, 507 Upper 182nd Street, stated all this traffic will go by his house. A 38 foot wide street will go into a 32 foot wide street. Traffic will use only 2 exits. There are 2 bus loads of children. There is too much traffic to cross the street to the park. He has no problem with the development. It would be fme if there were decent roads going in and out. The streets cannot handle 500 more cars a day. It was suggested to put in sidewalks, the lots are not very big now. Some people have boats and campers they cannot get to their back lawns. In the winter they park on the front lawns. He does.not want the plat approved without a road developed to the north. City Engineer Mann stated on a 32 foot wide street, the plans include 8 feet for parking. If there are two cars parked directly across from each other there is 16- 20 feet left for cars to pass. The standard width for a neighborhood road is 32 feet. Parking is allowed on both sides. The wider the street, the faster the traffic will go. Councilmember Verch asked if it could be postponed until discussions are held with the County regarding an east/west corridor to the north. Councilmember Cordes stated the road system is there. It is not perfect, but the roads can handle the traffic. Council cannot come up with any fmdings of fact to deny it. Mr. Hansen asked if 182nd Street has weight or noise restrictions? City Engineer Mann replied most roadways are not posted. When limits are on, the City requests construction traffic use the shortest route. Significant deterioration of roads has not been seen in recent developments. Voting for: Ristow, Cordes, Soderberg, Strachan. Voting against: Verch. MOTION CARRIED. d) Consider Resolution - Approving Meadow Creek 1st Addition Development Contract Addendum - Engineering The trunk sanitary sewer pipeline that was installed as part of the Prairie Creek 4th Addition could have been installed 5 feet deeper than it was. The sewer pipeline is not deep enough to service future phases of the Meadow Creek Development in accordance with City standards. The Developer has been aware fro~ the outset of the project that either the site would need to be raised or the sewer line would need to be lowered. Another option that may be viable in the third and subsequent additions is the possibility of service from the proposed Riverbend development from the north. @) (/" '" lY!!l ~ C5 = C'- = Lr> lY!!l - @ e; :z: lY!!l ~ I iii~ i~h In!! , 6) ! If ~I Ii! ,!lIj. Illt~ J'I' if!! ,-~ i :J i!1 .'1 11.1' i~ U! Ii' wi t II . I; i HI! IH! i~!i I I .\ 1 J I! ':! III I I I!.! I 11 ) A 0 " \ II .; /r~~=- 7fT; \ ~t ! (or to" // Ill: ! 11 .[. L~c~_~~~_ .j. I I + I a I~ jJ II ;!!. !!:~! li~ U.' $s !Zi!~ ~::i::: ~r:t ~I.I .1 ." !d ! !!l i ill iIJt!III~!i I II.. i i ~ ..... i i ,I i I Ii q . lrl~ltlimH hoodui11 uI!Ii J o. "'" ! . 0 . 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J:l 1< I City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us (f) TO: Mayor, Council Members, City Administrator FROM: Lee Smick, AICP Planning Coordinator SUBJECT: Request for Time Extension for Filing of Final Plat - Riverbend DATE: March 18, 2002 INTRODUCTIONIDISCUSSION The Developer, Newland Communities, received approval from the City Council for the Riverbend Preliminary Plat on December 17, 2001. Section 11-2-2 (D) 3 of the City Code requires that upon approval of the preliminary plat by City Council, the Developer shall submit the final plat within 100 days ofthe approval, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. Therefore, the Riverbend Final Plat needs to be submitted by March 27,2002 to meet this deadline. However, Newland Communities has submitted a letter to the City dated March 7, 2002 requesting that the City Council grant an 18 month (August 1, 2003) time extension to this requirement. The Developer has made this request because of the need for FEMA to approve a Letter of Map Revision to the existing floodplain and the unknown time frame for this approval to occur. ACTION REQUESTED Consider a time extension of l8 months (August 1,2003) for the submittal ofthe Riverbend Final Plat. Respectfully submitted, Lee Smick, AICP Planning Coordinator cc: Steve Juetten, Newland Communities Council Minutes (Regular) March 18, 2002 Page 3 b) January and February 2002 Financial Report - Finance The revenues and expenditures are approximately the same as 2001. Funds are expended out of the General Fund as the City does not take in a lot in revenues. Revenues do rise in March and April due to building permits. o c) Approve Extension of River bend Final Plat Submittal- Community Development City Code requires that upon approval of the preliminary plat, the Developer shall submit the final plat within 100 days of the approval, unless a time extension is requested by the Developer. The River bend Final Plat needs to be submitted by March 27, 2002 to meet this deadline. Newland Communities has submitted a letter dated March 7, 2002 requesting that the City Council grant an 18 month time extension to August I, 2003 for submittal of the Riverbend Final Plat. The request is due to the need for FEMA to approve a Letter of Map revision to the existing floodplain and the unknown timeframe for this approval to occur. Mr. Steve Juetten, Newland Communities, stated the grading plan has been started, but not fmalized. No work has been done on utilities. The project will not start this year. MOTION by Cordes, second by Verch approving a time extension of 18 months, until August 1,2003, for the submittal of the Riverbend Final Plat. APIF, MOTION CARRIED. d) Approve Extension of Wilson Property Final Plat Submittal - Community Development The developer previously received a time extension for submittal of the Wilson Property Final Plat to July I, 2002. The developer is now requesting a second extension to October I, 2002. The reason for the request is due to the amount of work required on 203rd Street to determine how it will be laid out. City policy has been to grant a one-time extension for the recording of final plats. In the new ordinance there will be 1 year allowed between submittal of the preliminary plat and final plat, currently there is 100 days. MOTION by Soderberg, second by Strachan allowing a second time extension for the submittal of the Wilson Property Final Plat to October 1,2002. APIF, MOTION CARRIED. e) Consider Ordinance Amendment - Scoreboard Signage - Community Development ISD # 192 approached the City with the proposal to install scoreboards at their baseball fields at the northeast intersection of Akin Road and CSAH 50 and their softball fields on the High School property at 800 Denmark Avenue. The School proposes to install a 6.5' x 27' scoreboard with advertising located on the front and back of the scoreboard. Advertising will be 3' x 27'. The signs will not be illuminated. The ordinance governing advertising signs will be changed to read, "Scoreboards on public school property may include billboards and advertising signs in any district." Councilmember Soderberg asked if there will be multiple signs advertised. Planning Coordinator Smick stated only one business will be advertised on the back. HI NEWLAND COMMUNITIES NEWLAND MIDWEST Suite 101 11000 West 78th Street Eden Prairie, MN 55344 952-942-7844 Fax 952'942'8075 @ July 9, 2003 Ms. Lee Smick City of Farmington 325 Oak Street Farmington, MN 55024 Re: Riverbend Final Plat Dear Ms. Smick, On March 18, 2002, the Farmington City COlillcil approved an extension of time until August I, 2003 to submit the Riverbend Final Plat. Unfortunately, do to several unforeseen issues, Astra Genstar Partnership, LLP, needs to request an additional twelve-month extension of time. Since March 18, we have continued to work toward the resolution of several items. We have received FEMA approval of the Letter of Map Revision and we have continued to work with City Staff on the completion ofthe final grading plan. However, due to issues that only surfaced in the last few months regarding the need to coordinate grading plans with the developer to the south, City staff s requirement to survey the existing pond in Dakota County Estates to ensure that the existing properties in Dakota County Estates are protected from drainage problems, and recent results of the Dakota County East/West Corridor Study - resulting in the need for City staff to reevaluate whether the need still existed to provide right-of- way for the construction of an east/west roadway along the north line of the plat, an update of the grading plan has only recently been completed and submitted to City Staff for review. In order to ensure the best design of the project, it is our desire to wait until the final grading plan is approved prior to starting the final utility and street plans and final plat. By waiting until City Staff has approved the final grading plan, the utility and street plan design and final plat will be completed according to the approved grading plan. Further, because of the time of year and the economics of the proj ect, no site work is expected until 2004. II It is our belief that another extension of time is appropriate and would allow everyone the necessary time to continue to work through the issues that may surface regarding the grading plan, utility and street plan and final plat to ensure that the final design will be consistent with City policies prior to bringing it to the City Council for approval. Thank you for consideration of this request for a twelve-month extension of time to submit the Riverbend Final Plat. Please contact me if you have any questions. Sincerely, ~ Steven P. Juetten Genstar Land Company Midwest, LLC, Managing Partner of the Astra Genstar Partnership, LLP City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us /0 f <J @ TO: Mayor, Council Members, Interim City Administrator ~ FROM: Jim Atkinson Assistant City Planner SUBJECT: Request for Time Extension for Filing of Final Plat - Riverbend DATE: July 21,2003 INTRODUCTIONIDISCUSSION The Developer, Steve Juetten of Newland Communities, received approval from the City Council for the Riverbend Preliminary Plat on December 17, 2001. Section 11-2-2 (D) 3 of the City Code requires that upon approval of the preliminary plat by the City Council, the Developer must submit the final plat within 100 days of the approval, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. On March 18, 2002, the City Council approved an 18-month extension of the 100-day final plat submittal requirement. The 18-month extension is scheduled to expire on August 1, 2003. The developer, however, has recently submitted a request for an additional extension of twelve months. The attached letter from Mr. Steve Juetten dated July 9, 2003 explains the need for additional time. If approved, the new deadline for submitting the final plat would be August 1,2004. ACTION REQUESTED Approve the requested time extension of 12 months (August 1,2004) for the submittal of the Riverbend Final Plat. Respectfully submitted, q ~ et=- Jim Atkinson Assistant City Planner cc: Steve Juetten, Newland Communities Council Minutes (Regular) July 21,2003 Page 8 @ have generic paper boxes, which raises the cost to the residents. Staff stated some developments have covenants that regulate paper boxes, however this particular neighborhood does not. Attorney Jamnik stated if there is a homeowner's association, the paper boxes could be regulated under the covenants for the homeowner's association. It is sometimes difficult to do this after development is finished. Mayor Ristow asked if there is anything regarding screening for commercial vehicles. Staff stated the code does not address screening for commercial vehicles. If they are parked on the side of the house, there might be other regulations. But in this case, the vehicle is parked in the driveway. Councilmember Soderberg drove to the area. The van is not rusty and is a newer vehicle. He noted the van was parked in the driveway. The ordinance says either on decorative rock or hard surface. Along the edge of the driveway is an I8-inch strip of decorative rock. It falls within what is allowed by code. Regarding the paper boxes, Councilmember Soderberg would favor allowing paper boxes in the boulevards. Ifthere are associations, it is up to them to restrict them. Councilmember Cordes agreed. Staff stated they have not contacted the owner of the commercial vehicle as there is no violation of code. Councilmember Fogarty asked if it was possible to talk to the owner? Councilmember Cordes stated that is more of a neighbor dispute. Interim City Administrator Siebenaler stated if staff were to tell him his neighbor has a problem with the van in the driveway, it would identify the neighbor. The complainant has clearly stated she does not want to be identified. Councilmember Fitch suggested contacting surrounding cities to see how they handle the situation. Council suggested amending the ordinance to attach paper boxes to the mailboxes, but not limit the number and to make them an allowable use. Staff urged the paper boxes be attached to the mailboxes due to plowing. Councilmember Cordes suggested simply adding paper boxes to the allowable uses in the code. Staff will forward an ordinance to Council regarding paper boxes and do some additional research for commercial vehicle parking. j) Request for Extension of Time - Riverbend Preliminary Plat - Community Development The Council approved the Riverbend Preliminary Plat on December 17, 200 I. According to ordinance, the final plat must be submitted within 100 days of preliminary plat approval. On March 18, 2002, Council approved an 18-month extension of the 100-day requirement. The extension will expire on August I, 2003. The developer has requested an additional extension due to coordinating grading plans with another developer to the south, working with FEMA, etc. Staffis recommending an extension of approval for 12 months, which would expire August I, 2004. Councilmember Cordes recalled a discussion a couple years ago regarding how many extensions should be allowed. Attorney J amnik stated there might have been something in the Development Guidelines. Council Minutes (Regular) July 21,2003 Page 9 Traditionally, when an extension has been adopted, it was specified in the initial extension it is a one-time only extension. This has been communicated to developers in the past. This case may be justified due to the grading plans. It would be at the discretion of Council to indicate whether it is open to another extension. Councilmember Soderberg noted the developer has been very cooperative in working with the city and surrounding neighbors. MOTION by Soderberg, second by Cordes to approve the requested time extension of 12 months (August 1,2004) for the submittal of the Riverbend Final Plat. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Soderberg: Regarding the Spruce Street Task Force meeting last Wednesday, he wanted to apologize for his lack of attendance. After looking at the Master Plan he thinks it is a good project and will meet with staff for an update. Some time ago, a noise ordinance was discussed. He received a call from a resident regarding trucks jake-braking. To pick on truck drivers is not legal, however Council can adopt a noise ordinance and place signs that a noise ordinance will be enforced. This would include trucks, cars with deep base sound systems, trains, etc. Interim City Administrator Siebenaler stated there have been court rulings regarding jake-braking that say you cannot use the phrase "jake-braking" in a sign. Any ordinance adopted would have to address noise. It would have to be consistently enforced on all noise. It would certainly include engine noise and those vehicles with the deep base stereo system. Unfortunately, it could also include an ice cream truck. The city has to be careful how such an ordinance is written. Staff will research noise ordinances in other cities. The next issue has to do with an anonymous letter he received today. He read a quote from a newspaper which read, "To have a right to do a thing is not at all the same as to be right in doing it." The envelope he received deals with an issue he has been very vocal about and very much opposed to. The individual that sent it seems to want to live in the past. It is history. Even the events to which Councilmember Soderberg are referring to are history. We need to get over it and move on and do what is right for the city. Councilmember Fitch: He asked Interim City Administrator Siebenaler ifbeing Interim City Administrator also makes him the City Clerk? Interim City Administrator Siebenaler replied he will assume that it does. Councilmember Fitch asked ifhe has to meet the bonding requirements? Attorney J amnik stated the city has to change the name on the fiduciary bonds. Finance Director Roland replied that was done two weeks ago. Survey and Land Information Gary H. Stevenson, P.L.S. County Surveyor Land Information Director Dakota County Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124-8579 952.891.7087 Fax 952.891.7097 www.co.dakota.mn.U5 ft \,,1 Printed on recycled paper with 30% post;.consumer waste. AN EQUAl.. OPPORT1.JNl1'Y B"PlOYER ~~ c0 December 4,2001 W\. @@[gO~@~)'\ IJI l\. II IU~d DEe I I 2001 ill II ~L . ,liJJ City of Farmington 325 Oak Street Farmington MN 55024 Attention: Re: Michael Schultz RIVERBEND The Dakota County Plat Commission met on December 3, 2001, to reconsider the preliminary plat ofRIVERBEND. Said plat is adjacent to East-West Corridor Study, and is therefore, subject to the Dakota County Contiguous Plat Ordinance. The October 22, 2001, review of the plat recommended that 150 feet of road right of way should be dedicated on the north iine of the plat for the proposed alignment of CSAH 60 identified on the official Dakota County Plat Review Needs map. The alignment of CSAH 60 extends easterly from CSAH 9 (Dodd Road) and follows the north municipal boundary of Farmington to Trunk Highway 3. This alignment has also been identified through the East/West corridor study and is needed for either a County highway or City street according to the Metropolitan Council's access spacing guidelines for minor arterial roadways. The City and developer are proposing to dedicate 75 feet for half of the right way. There was a lot of discussion on the numerous problems that will be encountered in trying to put an east-west road through this area with the wetlands, railroad crossing, existing development in Farmington that has cut off some options, and the future plans that Lakeville has for the area. A revised preliminary plat was submitted with a 75 foot outlot along the northerly boundary that could be potential east-west connector road one-half right of way. Also the north-south connector street alignment was moved further east to accommodate the guidelines. Again, discussion centered on whether or not an east-west collector street should go through this area, considering the wetlands and the County's mitigation area. It was the City of Lakeville's feeling that an east- west collector street would probably be near 178th Street (one-quarter mile north of this alignment), the City of Farmington concurred with these presumptions. The Plat Commission has approved the preliminary plat and will recommend approval to the Board of Commissioners when the plat is submitted in its final form. No work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The County Highway Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. S incerel y , ~ Fred Johnson Secretary, Plat Commissio c: Westwood Professional Services December 3,2001 . rry [g @ [g [l "3 l~~ Ii \':\f \~)I 11\1\ llfu DEe - 4 2001 !~ @ Michael Schultz City of Farmington 325 Oak Street Farmington, MN 55024 RE: Proposed Preliminary Plat for Riverbend Dear Mr. Schultz: This letter is intended to follow up to-,the comments that were provided to you in a letter dated October 22,2001 from Daryl Morey. City of Lakeville staff recently met with Dakota County staff involved in the East-West Corridor Study. During this meeting, City staff recommended that the proposed east-west corridor located at 179lh Street east of Pilot Knob Road, near the north boundary of the proposed Riverbend plat, be eliminated from the corridor study. The City's Transportation Plan calls for an east -west City collector street along l75lh Street from just east of Dodd Blvd. and ending at Pilot Knob Road. A local street may be located further north of the proposed 179th Street east of Pilot Knob avoiding the wetland mitigation area and floodplain. The Street A stub to the north property line of the Riverbend plat and Lakeville city boundary will no longer be required since there will be no east- west street in this location to tie into in the future. City staff also recommended that the County add 170lh Street (C.R 58) east of Pilot Knob Road to the Corridor Study. If you or other Farmington staff have any questions or would like to discuss these issues further, please contact Daryl Morey, Director of Planning at 952.985.4422. 'ncerely, cc: Keith Nelson, City Engineer David L. Olson, Community & Economic Development Director Dary I Morey, Director of Planning Dave Zech, Acting County Engineer - Dakota County Gene Franchette, Senior Planner - Dakota County City of Lakeville 20195 Holyoke Avenue · Lakeville, MN 55044 Phone (952) 985-4400. FAX (952) 985-4499 · www.lakeville.mn.us October 22, 2001 Michael Schultz City of Farmington 325 Oak Street Farmington, MN 55024 Il,~~\\ ~ cg@lJ 0-' [~i ;-'I~:":": ,': ; jl 11; : 'Ii '1>!1 il,: I; ~ \ I OCT 2 3 200i illll uul ill1 Dear Mr. Schultz, The purpose of thi~ letter is to forward Lakeville staff comments related to the proposed preliminary plat of Riverbend. Our comments center around two issues as follows: 1. The Street A stub to the north property line (Lakeville city boundary) should be eliminated because the area to the north in Lakeville was established as a mitigation area by Dakota County in conjunction with the Pilot Knob Road improvement project (see enclosed map). As such, it is not feasible for Lakeville to tie into this street stub at a future date. 2. The Lakeville Parks and Open Space System Plan identifies a greenway trail corridor along North Creek. This trail corridor is currently being established in two residential subdivisions under construction south of 170th Street. A 10 foot wide bituminous trail will be constructed approximately 20 feet from the edge of the wetland located adjacent to the creek. This greenway trail corridor will ultimately stretch from 160lh Street (C.S.A.H. 46) to the south city boundary along both sides of North Creek. It is the City of Lakeville's desire to see this trail extend south along North Creek to the Vermillion River. It would be helpful if the preliminary plat plans included the adjacent wetlands and topography to the north to assist staff in identifying the best location for the greenway trail corridor in the Riverbend development. The preliminary plat proposes a trail along the rear lines of several lots. Consistent with plats recently approved by the City of Lakeville adjacent to North Creek, Lakeville staff requests that the trail corridor be located adjacent to North Creek and away from the proposed homes. If you have any questions regarding City staff comments on the Riverbend preliminary plat or if you would like to discuss the greenway trail corridor in more detail, please feel free to contact at (952) 985-4422. R pec u~urs, . orey, A~mmunity and Economic Development Director Enclosure c: Robert Erickson, City Administrator Keith Nelson, City Engineer Steve Michaud, Parks and Recreation Director David Olson, City of Farmington City of Lakeville 20195 Holyoke Avenue · Lakeville, MN 55044 Phone (952) 985-4400 · FA.X (952) 985-4499 · www.lakeville.mn.us IOe- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: Main Street Improvement - Phase I - Change Order to facilitate parking for Farmington Lanes DATE: August 16,2004 INTRODUCTION There have been numerous discussions with the business owners and representatives ofKemps Marigold and Farmington Lanes concerning on-street parking and ability to back trucks into the east facing loading docks. DISCUSSION Recent discussions have included Kemps Marigolds concern that the 32 foot street width along with on-street parallel parking is creating difficulty to utilize their east facing loading docks. Discussions all along with Farmington Lanes have made clear their concern for on-street parking directly in front of their business that does not conflict with the necessary operations of their neighbor. I believe a win - win solution is the following: (I) replace 120.5 feet of existing curb with 24" valley gutter (to allow vehicles to drive over) and make necessary adjustments to the storm sewer grate - this would be at city expense; (2) the preparation ofthe paved area behind the curb would be the business owners expense; (3) the removal of the two trees could be done by another insured contractor at the business owners recommendation and staff approval; and (4) utilize the low quotation from S&M Hentges, except for tree removal. Other alternatives include prohibiting parking on the east side of the street to facilitate the truck backing activity with Farmington Lanes relying on their parking lot or to allow parking and have Kemps Marigold contact people when they need them to move their vehicles when a truck needs to park. I believe these options are not desirable. BUDGET IMPACT The cost of $6,052 would come out of the bond proceeds for the improvement project. ACTION REQUESTED Recommend approval of this proposed change order. Respectfully Submitted~ cc: Dick Pietsch, Farmington Lanes Dave Seefeldt, Kemps Marigold 'W ,!! .. I ~ i;i ... 0>- ~ . ~ , I ~ I ..>~ Ol.... l-' E :'lDn.: is -~... :;Q:'''' lr ,.&;1: ;: IS" ~ ..c;1O 3>": i ~ i: 2~z ~ t" Ii a'" ! 5 ji ! ~ 2 : ~ ( ~ 5 !!! c>;: l!i r l:l &I .\. i I ... - - IV :t ~ ,!. II: ~ :I II! c;:sii 1 ~--- I I I W ! 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"'0 0 0 Q) .!: Q) 0 U 0:::: CO .!: ~ ~ c: I/) "'0 Q) ::l 'C c: Q) U CO 'C CO Z Q) CO Q) (!) ~ ?ft. =F :s: ~ 0 c: Q) U CO 0 0 ('I') ~ > T""" Z ~ to Cij l- T""" C/) X cD ('f) <.0 W C> ~ .g 00 m ~ <( T""" Q) Q) c: Q) > > 0 Il) .g I- > 0 0 E ..J ~ 0 E E E u l- E Q) Q) 0 T""" Q) 0:::: 0:::: U 00 N T""" 0:::: Oil) 000 cia) o or- Il) CD ......-....: ~or- ~ O.=.: Onl . - 00 gt- T""" ~ T""" <( w c: o :;::; co ~ :.0 o E /od City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator P" Jennifer Collova; Natural Resources Specialist ~ Approve Vermillion River Informational Meeting FROM: SUBJECT: DATE: August 16, 2004 INTRODUCTION City staff, in concert with the Friends of the Mississippi, is scheduling an informational meeting to discuss the Vermillion River and the objectives of the Vermillion River Joint Powers Organization with residents in the City of Farmington, Empire and Eureka Townships. The tentative meeting date is August 30, 2004. DISCUSSION This meeting was suggested by the Friends of the Mississippi River to inform residents of issues and solutions regarding the health of the Vermillion River. This meeting will also meet educational requirements of the City's NPDES permit. BUDGET IMPACT Costs for this meeting will be funded as part ofthe City's Stormwater Pollution Prevention Plan BMP Implementation ACTION REQUESTED For information. ~tfu~.l submitted, ~..~ Jennifer Collova Natural Resource Specialist cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us JOe TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: 2005 Preliminary Tax Levy and Budget DATE: August 16, 2004 . The 2005 preliminary tax levy and budget shows a levy increase of $1,200,000 for a tax capacity rate of 44.5586%. The entire increase finances General Fund operations. To hold the 2005 tax capacity rate to the 2004 tax capacity rate of 41.4039%, the levy increase would be approximately $855,000 (this was discussed as the $800,000 option in our workshop), $345,000 less than as shown in this budget. For the 44.5586% rate to be approved, this would mean on a home with a market value of $250,000 this would be a $79 increase over 2004 for the City portion alone. Further, this budget relies on a Certificate of Indebtedness to fund Capital Outlay in the amount of$575,000. Below is the breakdown of major influences on the budget: Contractually required steps and COLA $273,620 (part of this is funding the 2004 added officer for the full year) Increases to supplies 30,660 Increases to other services and charges 118,778 Increased support of the Special Revenue fund 70,660 Insurance benefits increase 140,084 (part of this is beginning a process to budget all employees at the family contribution rate, building the employee expense internal service fund, which a goal would be to eventually fully fund the compensated absences) Fire Pension increase (3) Police Officer positions (2) Sergeant promotions Police administrative staff - PT to FT IT specialist (current part-time contribution to Lakeville is $24,000) Park keeperlFacilities Maintenance Building Inspector - % time Economic Development Coordinator Change in building permit revenues not offset elsewhere Reduced level of budgeted interest 5,000 141,178 14,517 29,687 57,172 47,381 41,309 57,172 37,782 125,000 The increases in supplies and other service in charges mostly reflects necessary adjustments to reflect actual costs for status quo operations versus any new spending. To reduce all the personnel requests but the police officers (3), IT Specialist and Building Inspector would cut an additional $148,757, leaving $196,243 to reduce to maintain the tax capacity rate. I believe the revenue projections are careful. The two large areas are interest income and building permits. There were also other areas, such as the dividend for LMCIT insurance premiums, reduced from $30,000 to zero. There is the concern that this could be missing the revenue mark by too much and the city accused of "over taxing" on property tax when we didn't have to; however, there is still the issue of the 1991 Annexation Fund (-$118,000), HRA Special Projects Fund with numerous tax increment accounts (a detailed analysis will be forthcoming showing projected deficits after final receipts oftax increment), and restoring our general fund balance to 35%. This budget addresses the negative cash balances in the Ice Arena, Rambling River Center and Pool. Cautious revenues projections would allow for addressing these funds if additional revenues are realized. Relying to much on some types of revenues allows for spending that is hard to cut mid year if the revenues do not come in as anticipated. A strategy the council could consider is to adopt the levy at the $1,200,000. This is a preliminary levy, which can be reduced for the final levy and budget adoption meeting in December. By adopting this levy, the council has the opportunity in its budget workshops flexibility to discuss options. I believe this is important because my approach on the revenue side and expense side (to avoid overstating revenues and understating expenditures which can happen and I believe has happened to other cities in LGA loss and tight levy limit years) is new so the council can provide this further review to gain a comfort level. Further, I would like to propose consideration of televising some or all of these budget workshops, meetings, or having a special show to present this information. In past meetings I have attended with LMC, there has been discussion of how important it is for cities to educate residents of the budgeting decisions we face. This is very important to do, because the truth -in- taxation hearing does not achieve the turn out desired, so utilizing our cable television access would be a good way to get information out to the public. lor City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administrato~ Kevin Carroll, Community Development Director FROM: SUBJECT: MUSA Review Committee Recommendation DATE: August 16, 2004 INTRODUCTION The MUSA Review Committee has recommended that the City Council approve ten (10) MUSA applications and "Letters of Interest," as identified on the attached MUSA allocation map (yellow properties) and as otherwise identified below. DISCUSSION Land cannot be developed within the City of Farmington unless it lies within the Metropolitan Urban Service Area [MUSA]. Municipal sewer services cannot be extended to any area that is outside ofthe MUSA. Subject to subsequent approval by the Metropolitan Council, the Farmington City Council decides which parcels of land in Farmington will or will not be included within Farmington's portion of the Met Council's Metropolitan Urban Service Area. To assist the City Council in making such decisions, initial research and screening has (in Farmington) traditionally been conducted by a Council-appointed MUSA Review Committee. Late last year, the City Council implemented some modifications regarding the composition of the MUSA Review Committee. The Council then appointed 10 individuals to serve on the Committee. The Committee began meeting in December of2003. The Committee conducted its ninth meeting on July 22, 2004. At their July 22nd meeting, the Committee members unanimously recommended that all or portions of six City parcels be immediately included within the Metropolitan Urban Service Area, and that four Township parcels be included within the Metropolitan Urban Service Area if they are annexed by the City at the request of the property owners. The Committee determined that most of these properties meet the two highest priority criteria, and that the other properties meet a sufficient number of the other identified criteria. The two highest priority criteria are as follows: Priority 1: Proximity of property to transportation corridors (i.e. 195th Street between Akin Road and TH 3, 208th Street between CSAH 31 and TH 3, 220th Street west of Denmark Avenue, etc.) to promote construction of transportation corridors as identified in the City's 2020 Comprehensive Plan. Priority 2: Preference will be given to MUSA applications that could reasonably be expected to expedite or facilitate retail and commercial growth. The properties recommended for MUSA by the MUSA Review Committee are as follows: Property Owner(s)/Applicant(s) Map Number of Number/Letter Acres Allen A 50 Peterson (northern portion) B 34 Adelmann (northern portion) C 10 Murphy D 19 Tollefson I 14 Murphy/Giles Ql 90 Empey (Castle Rock Township) 7 38 Murphy/Giles (Empire Township) 8 95 Rother (Empire Township) 9 50 Garvey (Castle Rock Township) 10 40 TOTAL: 440 ACTION REQUESTED Motion to accept and approve the MUSA Review Committee's recommendation that: I. The six City properties identified above be immediately included within Farmington's Metropolitan Urban Service Area [MUSA]. 2. The four township properties identified above be included within Farmington's Metropolitan Urban Service Area [MUS A ] if they are annexed by the City at the request , of the property owners. 2 Priority #1 Priority #2 Priority #3 Priority #4 MUSA EXPANSION CRITERIA (Revised 4-29-04) Proximity of property to transportation corridors (i.e. 195th Street between Akin Road and TH 3, 20ath Street between CSAH 31 and TH 3, 220th Street west of Denmark Avenue, etc.) to promote construction of transportation corridors as identified in the City's 2020 Comprehensive Plan. Preference will be given to MUSA applications that could reasonably be expected to expedite or facilitate retail and commercial growth. Proposed land uses (i.e. Low, Low/Medium, Medium and High Density Residential, Business, Industrial, Parks/Open Space, etc.) that supports and are consistent with the City's 2020 Comprehensive Plan and/or are consistent with the City's current Zoning Map. Ancillary to Priority - Proximity to existing infrastructure (including an analysis of whether it is economically feasible to connect to existing and/or planned infrastructure identified in the 2020 Comprehensive Plan). Proximity to the central area of City (east of Pilot Knob Road, south of the 195th Street alignment, and within existing City boundaries) to promote the connection of the northern and southern portions of the City. Ancillary to Priority - Feasibility of providing municipal services (police, fire, or public works) to the proposed property. Priority #5 MUSA expansion areas should generally follow section lines, natural drainage ways and sanitary sewer districts. Priority #6 Other criteria that may be determined by the Planning Commission and City Council, including a requirement that development must occur within five (5) years of the granting of MUSA. Location/ Acreage Requirements for Schools RESOLUTION NO. R - 04 APPROVING THE ADDITION OF CERTAIN PROPERTIES TO FARMINGTON'S METROPOLITAN URBAN SERVICE AREA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington's MUSA Review Committee [hereinafter "the Committee"] has been meeting on a regular basis since December of 2003 to develop recommendations regarding which undeveloped parcels within the City should be added to the City's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA]; and WHEREAS, at a meeting that was held on July 22, 2004, the members of the Committee unanimously recommended that six properties located within the City of Farmington be immediately included within the City of Farmington's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA]; and WHEREAS, at the aforesaid meeting the members of the Committee unanimously recommended that four additional properties located within two adjacent townships be included within the City of Farmington's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA] if and when the properties in question are annexed by the City of Farmington at the request ofthe property owners; and WHEREAS, the ten properties in question, which are shaded yellow on the MUSA Allocation Map that is attached hereto as Exhibit A, are as follows: Property Owner(s)/Applicant(s) Map Number of Number/Letter Acres Allen (City) A 50 Peterson (northern portion) (City) B 34 Adelmann (northern portion) (City) C 10 Murphy (City) D 19 Tollefson (City) I 14 Murphy/Giles (City) Ql 90 Empey (Castle Rock Township) 7 38 Murphy/Giles (Empire Township) 8 95 Rother (Empire Township) 9 50 Garvey (Castle Rock Township) 10 40 TOTAL: 440 and WHEREAS, the Committee recommended that MUSA be approved for the properties in question because each property satisfies a sufficient number of the criteria that were previously adopted for the MUSA Review process; and WHEREAS, at a meeting that was held on August 10, 2004, the members of the Planning Commission unanimously adopted a motion recommending that the City Council accept and approve the MUSA Review Committee's recommendation that the properties in question be approved for immediate or eventual inclusion within the City of Farmington's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA]; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts and approves the MUSA Review Committee's recommendation that the six City properties identified above be immediately included within the City of Farmington's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA], and that the four additional township properties identified above be included within the City of Farmington's portion of the Metropolitan Council's Metropolitan Urban Service Area [MUSA] if and when the properties in question are annexed by the City of Farmington at the request of the property owners. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of August, 2004. Mayor day of August, 2004. Attested to the City Administrator SEAL MUSA Allocation Preliminary Draft (7/26/04) MUSA Allocation 1::1 2004 .. Under Review 1::1 MUSA Approved (Orderly Annexation Area) 1::1 2012 (Ag Preserve) E!mI 2013 (Ag Preserve) .. Ag Preserve (No current expiration date) --. Future 195th Street Extension --. Future 208th Street Extension 0.5 o N w+" 0.5 ~iles , /O~ 1-7-1 1-7-3 CHAPTER 7 CITY ADMINISTRATOR SECTION: 1-7-1 : 1-7-2: 1-7-3: 1-7-4: Job Title Appointment, Qualifications Powers And Duties, Limitations Bond 1-7-1: JOB TITLE: The office of the City Administrator is hereby created in the City. (Ord. 097-391, 3-17-1997) 1-7-2: APPOINTMENT, QUALIFICATIONS: The City Administrator shall be appointed by the City Council on the basis of his or her education, training, experience and administrative qualifications. The City Administrator shall be appointed for an indefinite period of time and shall be paid for his or her services at such a salary as the City Council deems appropriate. The City Council may designate some qualified person to perform the duties of the City Administrator during his or her absence or disability. (Ord. 097-391,3-17-1997) 1-7-3: POWERS AND DUTIES, LIMITATIONS: The City Administra- tor shall be the head of the Department of Administration and the chief administrative officer of the City, and pursuant to this position shall perform the duties set out in the following subsections: (A) Supervise the management and operation of the Department of Administration and coordinate the administration and management of all City departments and divisions. (B) Make ministerial decisions affecting such departments and divisions and recommend procedures to the City Council for adoption, keeping in mind that the direction and objectives of the organization is to 398 City of Farmington 1-7-3 1-7-3 deliver City services in a professional, competent and cost-effective manner to the public. (C) Develop and issue all administrative rules, regulations and procedures necessary to ensure the proper functioning of and coordination with all departments and divisions. Such rules, regulations and procedures shall be consistent with Federal and State laws, Minnesota Statutes, City ordinances, and City Council policy. Said rules, regulations and procedures shall be effective upon issuance and shall remain in effect until rescinded by the City Administrator or by express action of the City Council. (D) The City Administrator shall submit to the City Council at least thirty (30) days prior to call by the County Auditor, a single consolidated budget document which shall include statements relating to projected revenue and proposed expenditures to be made and obligations to be incurred by the City in the forthcoming fiscal year. (E) The City Administrator shall be Personnel Officer for the City and shall be responsible for the implementation of City personnel policy with the exception of final hiring and dismissal of City employees as specified below. 1. The head of the department or division shall report to the City Administrator and shall be held accountable for his or her department's or division's performance. Deficiencies in individual staff and department or division performance shall be addressed by the City Administrator in an appropriate manner within the City Administrator's powers, without external interference. 2. The City Council's policies shall be implemented by appropriate staff under the direction of the City Administrator in a fair, impartial and consistent manner within the City Administrator's powers. 3. The City Administrator shall make final recommendations to the City Council regarding hiring and dismissal of City employees. 4. The City Administrator may determine solutions to conflicts or problems based on the City's needs, individual capabilities and available resources regarding internal administration of City affairs, including, but not limited to, staff assignments, grievances, job responsibilities and responsibility for completing projects in a productive, efficient and cost-effective manner. ( 398 City of Farmington 1-7-3 1-7-3 (F) The city administrator shall advise the city council on all matters pertaining to or affecting the operation of the city government and/or the city proper. All issues shall be adequately researched and reviewed by staff and presented to the city administrator prior to any formal presentation to the city council. (G) The city administrator shall be responsible for the enforcement of all laws and ordinances within the city. The city administrator shall make recommendations for necessary changes, amendments, or repeal of existing ordinances to the city council. (H) The city administrator shall be responsible for the application of approved financial and accounting procedures and methods employed within departments or divisions and shall recommend accounting procedures to be adopted by all departments or divisions. The financial status of the city including, but not limited to, problems and deficiencies with projects authorized by the city council, shall be reported to the city council by the city administrator when appropriate. (I) The city administrator shall be directly responsible to the city council for the faithful and satisfactory performance of his or her duties. The city administrator shall be responsible for managing and overseeing the organizational implementation of the city council's policies. The city administrator shall attend all city council meetings, provided, however, that he or she shall not have the right to vote. The city administrator shall perform such additional duties and attend such committee meetings as the city council may direct. (J) The city administrator shall represent the city at all official or semiofficial functions as may be directed by the city council. (Ord. 097-391, 3-17-1997) (K) The city planner not the city administrator shall act as zoning officer pursuant to section 10-3-1 of this code. (Ord. 003-496, 7-7-2003) (L) All purchases and acquisitions made for, or in the name of, the city, other than those made from petty cash funds, shall be made under the direction of the city administrator unless otherwise directed by the city council. All such purchases made shall meet the conditions set forth in the following subsections unless otherwise directed by the city council: 1. Before service, equipment, or supplies may be ordered, the head of the department or division for which said service, equipment, or December 2003 City of Farmington 1 - 7 -3 1-7-3 supplies are ordered must recommend that the order be placed. Any service, equipment, or supplies to be acquired must be necessary to the operation of the department and must be within the limits established by the department budget. ( 2. Where equipment is ordered to replace obsolete, damaged, or worn out equipment, as appropriate, the new equipment shall be as equal in design and function to the equipment which it replaced. 3. Where there is more than one feasible source of supply for any item having a cost of three hundred dollars ($300.00) or more, the city administrator shall request price quotations from at least two (2) sources and shall place the order at the lowest price quoted, provided the items are of comparable quality, unless the city council otherwise directs. 4. The city administrator shall have the authority to sign purchase orders for routine service, equipment, or supplies for which the cost does not exceed five hundred dollars ($500.00). 5. All claims resulting from orders placed by the city administrator shall be audited for payment by the city council. 6. Where bidding is required, bidding procedures shall be consistent with Minnesota statutes. (M) The city council expressly retains its power to disaffirm any order or contract entered into by the city administrator on behalf of the city in the same manner and to the same extent that such power existed prior to the adoption of this chapter. The city administrator shall serve as the section 504 coordinator relating to accessibility requirements for disabled persons. (N) The city administrator shall maintain all city accounts and develop all reports required by the law or requested by the city council, and shall maintain and store the official city records of all revenue collections, disbursements, and deposits. All books and records shall be maintained in accordance with the generally accepted accounting principles and in accordance with classifications prescribed by the state auditor's office whenever practicable. (0) The city administrator shall perform all other duties as are required by state statute, this code, or as the city council shall direct. ( December 2003 City of Farmington 1-7-3 1-7-4 (P) The city administrator shall be designated as the clerk-treasurer and shall assume all duties commensurate therewith as provided by Minnesota statutes creating and defining an optional "A" type of government. (Ord. 097-391, 3-17-1997) 1-7-4: BOND: The city administrator shall be bonded, at city expense, through a position bond which will indemnify the city in the amount of twenty five thousand dollars ($25,000.00). (Ord. 097-391, 3-17-1997) July 2002 City of Farmington ] 'l , \. ] ] I ] I ] , I ] 1 ] ] IJ 1 ] I ] 1 ] i ] I ] i j I J J . . City Council Orientation · Manual . · . . /~ / /. II City of Farmington Unwritten Duties of Mayors and Councilmembers Contact with citizens Councilmembers form a vital link between citizens and government. Whether by mail, telephone, or just on the street, they are the conduits in an important two-way exchange of information. The first exchange is from the citizen to the government. In most cities, the Councilmember is the first person to whom the average citizen comes with complaints, requests for assistance, recommendations for policy, etc. Councilmembers should handle these contacts with extreme tact, not only to maintain good relations, but to maintain citizen support for the government itself. The second flow of information is just as vital, but not so frequent. Councilmembers should pass on information about City programs and policies to the citizens, and contact the City Administrator with questions that need to be addressed. It is our duty to educate citizens, to explain the local governmental operation and the reasons for it, as well as the meaning of City policies. In this way, Councilmembers can obtain and maintain citizen support and create a more harmonious and cooperative atmosphere for the conduct of government business. Creating and maintaining good relationships between government and the citizen is a partnership which requires trust and honesty. Relationship with administrative personnel The relationship between Councilmembers and administrative personnel is dependent on the particular form of government. Councilmembers should be careful to restrict that relationship to the defined channels. Unofficial Council interference in administrative affairs can disrupt business, weaken employee morale, and create difficult relationships between administrators and Councilmembers. [ [ r t r I r I,j , I ~ r I 1:'1; ['. Councilmembers should not attempt to exert any influence over the hiring and firing of administrative personnel, except for those people whose appointment they are responsible, namely the City Administrator. Federal, State and local laws have . made personnel administration a very complex affair, with mishandlings costing public employers hundreds of thousands of dollars in litigation, claims and damages. The City of Farmington has a very strong commitment in providing its employees with a fair, accountable and uniform system of personnel administration including procedures to address employee grievances. Formulation of City policy As members of the City's legislative body, Councilmembers have the primary duty of formulating government policy. This complex task covers more than writing and passing resolutions and ordinances. Councilmembers must discover what the public wants through their contacts with the citizens and interest groups. From conferences with administrative officials and from their own observations and studies of City problems, they must determine the City's needs. They must also find out what policies the City can successfully pursue. Councilmembers must then translate this information into policies that will attain the greatest good for the greatest 20 number of people. Developing good public policy is just like putting a puzzle together by making certain that all the pieces fit correctly. I _1 One source of help is current research in the local government field. No City has a totally unique problem. Every City can facilitate progress by using information gained through research. Councilmembers can get such information from the Office of the City Administrator, or organizations like the League of Minnesota Cities, and other professional groups for City officials. To keep abreast of new developments, Councilmembers will find it helpful to play an active role in such organizations and to read their publications. In conclusion, it is our hope that this manual has provided you with some insights into the workings of your local government. The City staff and I look forward to working with you to make Farmington a community its residents can be proud of now and in the future. Should you have any questions, please feel free to contact me at your convenience. SOURCE ACKNOWLEDGEMENT The City of Farmington gratefully acknowledges the League of Minnesota Cities' "Handbook for Minnesota Cities" as a source of information used in the preparation of this document. .. ..; - -' -I ..; I!!>i -I ! ... -, .,.; 21 ~ COUNCIL POLICY - 02 Council-Staff Communication Protocol In order to maintain a consistent, open, and mutually productive relationship, it is encouraged that Council members communicate with the administrator or appropriate department director on all service related issues. It is important that when a service related issue affecting the organization is in question, that the administrator or affected department director is notified to provide Council with a senior level management response. Adopted 10/6/97 COUNCIL POLICY - 04 Council-Management Team Statement of Commitment to Productive Working Relationship Council and staff roles are mutually supportive and respectful; committed to working together as a team. Keeping communication lines open, mutually respectful and honest are key to a productive, high-quality and mentally healthy work environment. Staff respects Council's role as that of preeminent policy maker on all issues affecting the community. Conversely, Council respects the management team's role as professional, competent managers committed to implementing Council policies in a credible, considered, and objective manner. Adopted 10/6/97 ADMINISTRATIVE POLICY - 1.9 POLITICAL ACTIVITY City employees are neither appointed to nor retained in municipal employment on the basis of their political activity, but rather on the basis of their qualifications, work performance and fitness. The purpose of this policy is to ensure that the City organization and its employees remain politically neutral in all local political activities. Pursuant to state law (Minn. Stat. 211B.09), city employees may not, at any time, use their official authority or influence to: . Compel a person to apply for membership in or become a member of any political organization, or . Payor promise to pay a political contribution, or . Take part in political activity. If employees have specific questions regarding appropriate involvement m local political activities, please refer all questions to the City Human Resources Office. City employees are defined, for this policy, as any individual in a compensated position whether that position is regular, seasonal, temporary or volunteer. For example, use of any City equipment, title or position reference for purposes relating to political activity is strictly prohibited. Violation of this statute is considered a misdemeanor, and a violation of this policy which may subject an employee to disciplinary action under Administrative Policy 1.7 on Discipline. If an employee is found guilty of violating this policy in a court of competent jurisdiction, the employee will be subject to disciplinary action up to and including dismissal. EfI. 8/98 ADMINISTRATIVE POLICY - 03 EMPLOYEE CODE OF ETHICSI Purpose. The purpose of this policy is to declare standards of ethical behavior and conduct that commits all City employees to exercise appropriate ethical considerations in the performance of their official duties for the express purpose of preserving local government integrity in all matters under public consideration. This commitment shall be dedicated to maintaining and enhancing the public trust and confidence in local government, ensuring equity and social justice, and improving the quality of life of the individual and the community. This Code of Ethics is dedicated to fulfilling the faithful stewardship of the public trust that is entrusted to the staff of this local unit of government and the recognition that the chief function of local government at all times is to serve the best interests of all the people. Policy Defmitions. I. City employees are defined as all paid employees, full-time and part-time, in the City of Farmington, excluding elected officials and appointed citizens serving on City Commissions and Boards, but including the City Administrator, all members of the City Management Team, Supervisors and all employees within all the City Departments. 2. Public bodies are defined as including the City Council, all Commissions, all Boards which may be appointed by the Farmington City Councilor the Chief Judge of this Judicial District. 3. Public position is defined as a public trust created for the benefit of the public and not for the benefit of the incumbent. 4. Personal interest means an interest arising from blood or marriage relationships or close business or political associations. 5. Direct financial interest is hereby deemed to mean such an interest as would involve a reasonable likelihood of personal, corporate or proprietary gain having a monetary value of substance. 6. "Blood relationships" and "marriage relationships" shall be deemed for the purposes hereof to include only immediate family relationships of the first degree: spouse, children, mother, father, father-in-law, mother-in-law, stepfather, stepmother, brother, sister, sister-in-law and brother-in-law. 7. Conflict of Interest is defined as any action which causes the appearance of a conflict of interest whether that conflict be financial, personal or such that the individual would personally benefit or gain from such action. Administrative Policy The City of Farmington confirms its determination that ethical standards among its employees are essential to the appropriate conduct of public affairs of the City. The purpose of the code is to establish ethical standards of conduct for city officials by setting forth those acts or actions I Effective 1/98 I that are incompatible with the best interests of the City and by directing disclosure by such employees of private financial or other interest in matters affecting the City. The provisions and purpose of this Code are hereby declared to be in the best interests of the City of Farmington. General Declaration. It is extremely important that all persons acting in the public service not only maintain the highest possible standards of ethical conduct in their transaction of public business but that such standards be clearly defined and known to those persons acting in public service as well as to the public. The proper operation of democratic government requires that public employees be independent, impartial, and responsible to the people; that governmental decisions and policies be made in the proper channels for the governmental structure; that public positions not be used for personal gain or private interest; and that the public have confidence in the integrity of its government. In recognition of these goals there is hereby established a Code of Ethics for City employees. Responsibilities of Public Service. City employees are agents of public purpose and hold their respective positions for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this State and to carry out impartially the laws of the nation, state and municipality and thus to foster respect for all government and for the citizens of the community whom they serve. They are bound to observe in their official acts the highest standards of morality and ethics, and to discharge faithfully the duties of their office. Dedicated Service. All City employees shall be dedicated to fulfilling their responsibilities of office described herein. They shall be dedicated to the public purpose and all programs developed by them shall be in the best interests of the community. City employees shall not exceed their authority or breach the law or ask others to do so, and they shall work in full cooperation with other public officials and employees unless prohibited from so doing by law or by officially recognized confidentiality of their work. Scope of Persons Covered. The provisions of this Code of Ethics shall be applicable to all city employees, full-time and part-time, of the City of Farmington. Fair and Equal Treatment. Incompatibility with the Public Interest. Subject to the provisions of this section, no City employee, while acting as such, shall participate in the discussion of, attempt to unduly influence or vote on any issue in which he or she has any direct financial interest or personal interest which arises from blood or marriage relationships, or from any other interest which may subvert the public trust. Disclosure. It shall be the responsibility of all City employees to disclose any financial or personal interest that he/she may have in any public matters which he/she may have influence on in the course of conducting said responsibilities. During the course of such review, any employee having either a direct financial interest or personal interest as above described in this section shall make a full written disclosure of that interest to his/her supervisor. In matters where a conflict of interest may exist, as determined by the employee's Department Director and City Administrator, the City Attorney shall review the issue and recommend action(s) as deemed appropriate to safeguard the integrity of the local unit of government. 2 , Abstention. If an employee of the City while acting in a capacity of influence has a financial interest, personal interest or any other such interest which may provide for personal gain on any matter pending before a public body of which he/she serves in an advisoral role; he/she must abstain from any role which causes influence to be exerted on such matters. After full disclosure of such interest to hislher supervisor, an employee may discuss such matters in which he/she has a personal interest to the extent that the information presented is relevant, and will assist the local unit of government with their review. Non-Participation. No person covered by this Code of Ethics shall take any official action with respect to a matter in which he or she has a direct financial interest or personal interest. .With the exception that the employee shall first disclose such interest and abstain from influencing the matter in an official role, but may participate to the extent of providing information that is relevant to his or her own interests as a private citizen and affected property owner. He or she may participate in matters leading up to or preliminary to official action to the extent that he or she disclosed any such direct financial or personal interest as he or she may have in the same and to the extent that he or she has no discretion to make such a final controlling judgment or vote on the same. Disclosure of any such financial or personal interest shall be in the minutes for any such board where the item may appear on the agenda, along with any information presented by the affected employee. Such disclosure shall be recorded in the meeting minutes and become a matter of public record. Disclosure. Disclosure of any such financial or personal interest in a matter where an employee is involved in the review and approval or denial process shall be made in writing to the City Administrator with copies to the City Attorney and Department Director. Such issues involving a City Employee shall be referred to the City Attorney to determine whether a conflict of interest or an appearance of impropriety exists. Confidentiality. No person covered by this Code of Ethics shall, without proper, written legal authorization, disclose confidential information concerning the property, government or affairs of the City, nor shall any person use such information to advance his or her personal financial or private interests or other private interests of any person. Gratuities. No person covered by this Code of Ethics shall directly or indirectly solicit any gift or accept or receive any gift of substance, including but not limited to money, services, city services, loans, travel, entertainment, hospitality, or promise, under circumstances in which it could be reasonably inferred that the gift was intended to influence him or her, or could reasonably be expected to influence him or her in the performance of his or her official duties or was intended as a reward for any official action on his or her part. Representation. No City employee shall appear in behalf of another's private interest before the council, any committee, commission or agency of the City where that City employee sits in a decision-making capacity, nor shall he or she represent another's private interests in any action or proceeding against the interests of the City in which the City is a party. Sales, Leases and Contracts. Except as specifically authorized by Statute, Section 471.88, no City Employee covered by this Code of Ethics who is authorized to take part in any manner in making any sale, lease or contract in hislher official capacity shall have a direct financial interest in that sale, lease or contract or personally benefit financially therefrom. 3 Official Duties. No employee of the City shall claim expenses for travel, meals, accommodations, conferences or any other such type of travel expenses unless such expenses are directly attributable to his or her personal travel expenditures while on official city business. Expenses charged to the City for payment shall not include any expenses associated with family members traveling with the official as defined under Subdivision I. of this section. Private Use of Public Property. At no time shall any City employee use City property for his or her own private use, unless such use is expressly permitted or is reasonably within the scope of his/her duties.. Solicitations made by public officials of City employees for special favors, or for private use when such requests will knowingly require the use of public property for personal reasons is strictly prohibited without the express written permission of the City Administrator, and such requests shall be made part of the public record. It shall be required that any such solicitations be reported to the City Administrator, who, along with the City Attorney, shall then investigate, and report such findings to the City Council. Involvement in Governmental Review Processes. At no time shall any City employee involve him/herself in a governmental review process with respect to a matter in which he or she has a financial interest or personal interest. Appearances of Conflict of Interest. I) No City employee shall knowingly engage in any business or transaction or shall have a financial or other personal interest, direct or indirect, which is incompatible with the proper discharge of his/her official duties in the public interest or would impair his/her independence of judgement or action in the performance ofhis/her official duties. 2) No City employee shall hold a position in addition to a public position that interferes, or may interfere, with the proper discharge of the public duty. 3) No City employee shall solicit personal gifts or special favors from vendors, contractors, City customers or from other public employees. City employees shall report any instances where special favors or gifts are offered in exchange for consideration of a public matter under the employee's influence. 4) No City employee shall have a personal interest in legislation to the extent that private interest takes precedence over public interest and public duty. 5) No City employee shall participate in transactions as a public representative with a business entity in which the public official or City employee has a direct or indirect financial or other personal interest without full disclosure. 6) No City employee shall use confidential information, obtained as a result of public position or City employment, for personal gain. 7) No City employee shall enter into contracts or other business for profit by a business in which he/she has a substantial or controlling interest when the employee can influence such contract or business because of his /her public position. 4 8) When a public official or City employee knowingly participates in a situation contrary to the sections of this Code fails to disclose such personal or financial interest or takes such action which causes a violation of the Code, then that person would be in violation of this Policy and its respective sections. 9) When a City employee fails to voluntarily abstain from influencing the decision-making process when such action would affect his or her financial or personal interest on the other. 10) No City employee shall use his/her position to further a financial interest or unduly influence the outcome of a City review process or proceeding for personal or financial gain. Applicability of Code and Disclosure. When a City employee has doubt as to the applicability of a provision of this Code to a particular situation, he or she shall consult with his/her Department Director for an advisory opinion and be guided by that opinion when given. The employee shall have the opportunity to present his interpretation of the facts at issue and of the applicable provisions of this. Code before such advisory decision is made. This Code shall be operative in all instances covered by its provisions except when superseded by an applicable statutory provision and statutory action is mandatory, or when the application of a statutory provision is discretionary but determined to be more appropriate or desirable. Disciplinary Action. City employees, whom, after investigation, knowingly violate sections of the Code are subject to disciplinary action up to and including termination action, and any other penalties pursuant to civil and criminal law. This section shall not be construed to limit the rights of persons charged with violations of this Code under Federal and State Civil Rights Laws. 5 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: August 16,2004 It is requested the following supplemental item be added to the August 16, 2004 agenda: PETITIONS, REQUESTS AND COMMUNICATIONS ADD: IOh) Southeast Area Trunk Utility and Pond Project - Update The low bid was submitted by Barbarossa and Sons in the amount of$1,301,149.SS. A special meeting needs to be scheduled to award the project for Monday, August 23, time to be determined during discussion. R~lY~~ @r~ City Administrator IDA City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Southeast Area Trunk Utility and Pond Project - Update DATE: August 16, 2004 INTRODUCTION /DISCUSSION Bids for the Southeast Area Trunk Utility and Pond Project were opened on Friday, August 13, 2004. The Castle Rock Township Board and their engineer are reviewing the bids this evening and will forward their concurrence with the low bidder as set forth in the Joint Powers Agreement. Staff is also in the process of finalizing negotiations with property owners so that the project can be awarded and move forward. BUDGET IMPACT The low bid was submitted by Barbarossa and Sons in the amount of $1,301,149.55. The bid includes additional water and sewer extensions added to the project that will serve the Tollefson property (letter "I" on the MUSA map). The estimate from the feasibility report was $1,429,000. ACTION REQUESTED Schedule a special meeting to award the project on Monday, August 23, time to be determined during discussion. Respectfully submitted, ~rn~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Ik., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers~ City Administrator FROM: Daniel M. Siebenaler, Police Chief SUBJECT: Vehicle Noise Laws DATE: August 16,2004 INTRODUCTION / DISCUSSION The City Council has asked staff to explore the possibility of installing Vehicle Noise signs in the city. The City Engineer has obtained a Fact Sheet from the Minnesota Department of Transportation that outlines the requirements for such an installation. As noted in the attached Fact Sheet signs may be posted on two lane, two-way roads with approval of the Minnesota Department of Transportation. In the City of Farmington the areas that would meet this criteria would include State Highway 3 on both the north and south entrances to the City. It would also include State Highway 50 east of the City. Prior to installation it will be necessary for the City to pass a resolution agreeing to enforce existing noise laws as outlined in Minnesota Statute 169.69 (muffler) and 169.693 (motor vehicle noise limits). BUDGET IMPACT After approval by MNDOT the City would be responsible for purchase and installation of signs. Each sign would cost approximately $100.00 for purchase and installation. The total cost of the project would be dependent upon the total number of signs installed. ACTION REQUESTED Staff is requesting that Council determine its desired locations for the installation of Vehicle Noise Laws Enforced signs. Staff is also submitting the attached Proposed Resolution for Council consideration. Respectfully submitted, 1--. Daniel M. Siebenaler Chief of Police Fact Sheet: "Vehicle Noise Laws Enforced" Signing Following are guidelines used to determine appropriateness of vehicle noise enforcement sIgnmg: I. Signing may be permitted on two-lane two-way trunk highways and on non-freeway segments of expressways (no freeway type interchanges) where adequate space is available. Noise enforcement signing is not permitted on freeways. 2. Only one sign shall be allowed per trunk highway approach into a community. 3. The sign panel shall be black lettering on a white background and display the message "VEHICLE NOISE LAWS ENFORCED". The size of the sign shall be determined based on the posted speed limit. 4. The Mn/DOT traffic engineer shall determine if there is adequate space along the roadway for each sign. 5. The community must submit the sign request in writing. This written request must accompany a permit application to the Mn/DOT Permits Office. A permit application may be obtained from the Mn/DOT Metro Permits Office at 651-582-1443 or the following web site address: http://www.dot.state.mn.us/tecsup/utility/files/manual/l 723manual. pdf 6. For communities within the seven county Minneapolis-St. Paul metropolitan area, the community must pass a resolution stating that it will enforce Minnesota Statues 169.69 (Muffler) and 169.693 (Motor Vehicle Noise Limits) prior to requesting the signs. A copy of the city resolution must . accompany the permit application. 7. The community shall fabricate and install the sign(s) with their own forces or under contract. A permit from Mn/DOT must be obtained by the city for placement of signs on trunk highway right-of-way. 8. The sign panel shall be fabricated with sheet aluminum and reflective material in accordance with current Mn/DOT standards. Specifications are available upon request at 651-634-2146. 9. Communities with existing vehicle noise signs such as "NO JAKE BRAKING" should contact the Office of Traffic Engineering at 651-634-2146 for sign replacement guidance. RESOLUTION NO. R -04 INSTRUCTING INSTALLATION OF VEHICLE NOISE LAWS ENFORCED SIGNS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of August, 2004 at 7:00 p.rn. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, The City of Farmington is concerned with the level of noise produced by imprudent use of Engine Brakes and other motor vehicle equipment, and WHEREAS, It is in the best interest of its citizens that the City of Farmington enforces those laws pertaining to vehicle noise, and WHEREAS, The City of Farmington is interested in installing Vehicle Noise Laws Enforced signs within the City, and WHEREAS, The Minnesota Department of Transportation is the governing authority concerning signs posted within State Highway right-of-way. NOW, THEREFORE, BE IT RESOLVED that it is the intention of City Council of the City of Farmington to enforce Minnesota Statutes 169.69 (Mufflers) and 169.693 (Motor Vehicle Noise Limits) to the best of its ability. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of August 2004. Mayor Attested to the _day of 2004. City Administrator SEAL Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.