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HomeMy WebLinkAboutJanuary - December 1974 61 JANUARY 21, 1974 The meeting was called to order by President Shirley at 7:30 PM in the Administrators Office. PRESENT: Pres. Shirley, Members fellows, Brinkman and Secy. Henneberry. The minutes of the last meeting were read and approved. The following financial report for December, 1973, was read and approved. Balance on Hand November 30, 1973 14,259.77 InvestmentsIII 48,000.00 Receipt 241676 Dec. 5, Faribault Canning 3722 7.50 241677 Dec. 10, Green Giant 3722 15.50 241678 Dec. 14, Arkay Construct 3722 1.50 241679 Dec. 28, 0 T Nordseth 3722 5.50 241681 Dec. 31, Gen. Fund (3721-$958.40) (3727- 225.00) 1183.40 241680 Dec. 21, Interest on C. D. 275.00 Total Receipts 1488.40 1,488.40 Disbursements Check No. 455 12-17 General Fund 4825-48( '72 Audit) 2768.79 453 12-17 Peoples GRs 25.95 456 12-17 Gen. Fund 4825-10R 2100.00 459 12-31 Twin City Testings 4824-39 47.50 458 12-31 G Bauer Dec Sal 4824-29 75.00 452 12-17 Duane Nielsen 4824-24 17.60 451 12-17 Sauber Plumb 4824-24 153.00 460 12-31 N S P Co. 4822-22 88.76 461 12-31 N S P Co. 4822-22 74.00 Total Disbursements 5350.60 5,350.60 Balance on hand 12-31-73 10,397.57 111 Investments Purchase Date Time Int. Amount 15925 3/22/73 1 yr 52% $5,000.00 15926 3/22/73 1 yr 52 5,000.00 15927 3/22/73 1 yr 52 8,000.00 16269 6/28/73 1 yr 52 5,000.00 16270 6/28/73 1 yr 52 5,000.00 16621 9/24/73 1 yr 6 5,000.00 16622 9/24/73 1 yr 6 5,000.00 16919 12/21/73 1 yr 6 5,000.00 16957 1/2/74 1 yr 6 5,000.00 17080 1/22/74 1 yr 6 5,000.00 TOTAL INVESTMENTS 53,000.00 All above Certificates of Deposit are at the First National Bank of Farmington, MN. A discussion followed about the possible necessity of increasing user rates, to take care of anticipated increased costs due to the new well and tank and increased service area. Motion by Brinkman, second by Shirley to not increase rates until justified by experience. Motion carried. Brinkman made a brief report about two visits he and Henneberry made to the new well site. Since there were so many things they didn't understand it was decided to attend III the 'council meeting and hear the Engineers report. Mr.. Brinkman reported that Adlai Duff whose upstairs apartments were presently un- occupied requested a cut in water use charges. Since restoration fees would exceed the savings it was decided to advise Mr. Duff to continue to pay the charges until such time as he decided not to rent the space. The question of whether Mrs. Lila Schmidtke should be charged for the location and cleaning of her curb box was tabled for further study. 62 January 21, 197/ continued The secretary reported a rather mysterious water leak at Oak and 8th St. A temporary repair was made and it was decided to finish the repair after the ground thaws in the spring. The secretary present his expenses of $147.33 for the year 1973. Motion by Shirley, second by Fellows that it be allowed. Motion carried. Motion by Brinkman, second by Fellows to give Gerald Bauer the same percentage of inc ease as he received from the General Services Dept. Motion Carried. Motion by Brinkman, second by Fellows that the Secretary purchase a $5,000.00 C.D. at the First National Bank of Farmington, MN for one year at 6% interest. Motion carried. There being no further business the meeting adjourned at 9:30 to attend the balance of the Council Meeting. Respectfully submitted, F. J. Henneberry, Secretary. February 18, 197/ The meeting was called to order by President Shirley at 7:30 in the Administrators office. PRESENT: Pres Shirley, Members Fellows and Brinkman, Secy Henneberry The minutes of the last meeting were read and approved. The financial report was read and approved. ** See below The secretary informed the board that Mr. Ford had complained about our metering systems at Wells #1 and #3. He indicated that during the winter months when we were not flushing hydrants and there was no lawn sprinkling that we were pumping quite a bit more than was being discharged at the Sewage Plant. He also indicated we were using more water per capita than the national average. After considerable discussion Mr. Shirley offered to get some information from similar communities so we could compare ours with theirs. The secretary reported that G. Bauer would like to have a hydrant installed on the new main near the Vermillion river to facilitate flushing the large main coming in on Highway 31. No final decision was made. The suggestion was considered to have merit but further study was needed. Motion by Brinkman, second by Fellows that the Secretary order a pipe and leak locator from the W. S. Darley Co. Cat. #J257 priced at $360.00. Motion carried. The secretary was instructed to get some information from Mr. Ford about buying a back hoe. There being no further business the meeting adjourned. Respectfully submitted , F J Henneberry, Secy ** FINANCIAL REPORT Balance on hand 12-31-73 10,397.57 Receipt #241683 1-31-74 3721 4473.53 241684 1-2-74 3730-Int on C D 275.00 TOTAL RECEIPTS 4748.53 4,748.53 Disbursements Check No.462 1-21-74 4826-81 Sales Tax 348.32 463 1-22-74 4826-82 Secy '73 expense 147.33 464 1-22-74 4826-90 C D 5000.00 465 1-31-74 4824-29 G Bauer Salary 81.25 466 1-31-74 4822-23 Peoples Gas 58.59 467 1-31-74 4822-22 N S P Co. 152.29 TOTAL DISBURSEMENTS 5787.78 5,787.78 Balance on hand January 31, 1974 $ 9,358.32 INVESTMENTS 53,000.00 63 FEBRUARY 27, 1974 A SPECIAL Meeting was called to order by President Shirley in the Administrators Office at 7:30 P.M. . PRESENT: Pres. Shirley, Members Brinkman and Fellows and Secy Henneberry The question of who should pay for locating curb box and cleaning same. Motion by Brinkman, second by Fellows that since ordinance 8-3-15 clearly states—air- locating tates tib locating a curb box is the property owners responsibility that she should pay the charge of $76.00 for that. Cleaning the curb box cost $33.00 and should be the Water Dept's responsibility. Motion carried. The Secretary reported that Well No. 4 was put in service February 15, 1974. That the lines had been flushed and controls adjusted. The twelve people who had permits to hook to the service were notified by mail to call for the curb stop to be turned on when ready. Arlo Wigert, 20340 Dunbar, who had hooked up without a permit was notified also. He was instructed to get a permit and have an inspection. The secretary made the inspection and since everything appeared to be in order, he suggested that no further action be taken. The secretary reported that Mr. Ford had written to the City Engineer requesting a a logan the well and a complete bacteriological analysis of the well and at the end of the line. The Secretary also reported that Mr. Ford had written to Mrs. Geraldine Nelson, Arvada, Colorado copies to 8 interested parties instructing her to hook up to Sewer and Water at Bernies Standard Station or be subject to a $300.00 fine and forced connection. The Secretary reported that a pipe and leak finder had been ordered priced at $360.00. The Secretary had obtained a cost/value analysis of a back hoe dated March 5, 1971, and presented it to the board. Motion by Fellows, second by Brinkman that Wm. Hince and Mr. Ford be instructed to prepare specifications and arrange for a legal purchase, financial arrangements to be made later. Motion carried. President Shirley presented a statement comparing our winter water usage with other communities. The health dept. said that the Metropolitan average (exclusive of Lawn sprinkling) is 90 gal . per person. Valley Park avg is 95 gal . and Savage 55 gal . It was a very good report and it was decided that our useage is about right and that the pipe and leak locator might solve our problems. The Secretary was instructed to consult with Mr.Ford pertaining to correction of illegal service connections on Oak and 3rd Sts. in event the street improvement project is approved. There being no further business the meeting adjourned at 9:45. Respectfully submitted. F J Henneberry, Secretary March 18, 1974 The meeting was called to order by President Shirley at 7:40 PM in the Administrators office. Present: Pres. Shirley, Members Brinkman and Fellows, Secy Henneberry 111 The minutes of the February 18th meeting and the special meeting of February 27th were read and approved. The performance of the new pipe and leak locator was discussed. It was decided that it was performing about as it should for locating pipe. Since no attempt was made to locate a leak it was decided to wait until a chance to try it on a leak if possible before a final approval be made. 64 March 18, 1974 cont. Mr. Fellows reported that the Gas Co. had hit a private service some where on the north project. He said the service had only three feet of cover. The Secy. was instructed to ask Mr. Hince and Mr. Bauer whether they knew where that was. (Note- The Secy asked Hince and Bauer about this matter on March 19th and they both said they were unaware of it) Motion by Shirley, second by Brinkman to reinvest three C.D. 's due March 22, 1974, 117-57 amount of $18,000.00. Motion carried. Motion by Shirley, second by Fellows to raise Secretary Henneberry's salary to $200.0 per month, retroactive to Jan. 1, 1974. Motion carried. The secretary made the following financial report: Balance cash January 31, 1974 9,358.32 Investments 53,000.00 Receipt #241685 3727 2/22/74 Permit 15.00 241686 3721 2/27/74 Collections 1889.26 Total receipts 1904.26 1,904.26 Disbursements Check No. 468 Hawkins Chem Co 2-26-74 Floride 171.60 469 Central Tele Co 2-26-74 4824-29 72.00 470 Midwest Mfg 2/26/74 4824-39 Welding 8.00 471 Peoples Gas Co. 2/26/74 4822-23 44.82 472 N S P Co. 2-26-74 4827-22 149.03 Total disbursements 445.45 445.45 Cash on hand 3-1-74 10,817.13 Investments 3-1-74 53,000.00 Motion by Brinkman, second by Fellows to approve financial report. Motion carried. The Secretary reported that some conflicting coliform tests had been received from samples taken from the #4 well project. A new sample taken at the well was taken to Twin City Testing. The report indicated no coliform on less than 1 P.P.M nitrates. There being no further business the meeting adjourned at 9:00 PM Respectfully submitted, F. J. Henneberry, Secy. April 15 , 1974 The meeting was called to order by President Shirley at 7;30 in the Administrators Office. Present: Pres. Shirley, Members Fellows and Brinkman Absent: Secretary Henneberry In the absence of Secretary Henneberry the Financial report and minutes of the previous meeting were tabled. Members discussed items of general interest and concern in the operation of the Water Dept. President Shirley adjourned the meeting at 9:00 PM. Respectfully submitted, R. Shirley, President 65 April 20, 1974 A special meeting was called to order by President Shirley in the Administrators Office at 7:30 PM. PRESENT: Pres. Shirley, Members Brinkman and Fellows, Secy Henneberry ABSENT: None Purpose: VFW Club Water and Sewer Bill Secretary Henneberry informed the Board of the complaint by the VFW Club Manager about the water bill for the last quarter of 1973 and 1st quarter of 1974. Motion by Fellows and second by Brinkman to have the president write a letter . to the VFW informing them of the position of the Water Board and action which they could undertake to correct the situation. Respectfully submitted R. Shirley, President May 30, 1974 The meeting was called to order by President Shirley at 8:00 P.M. Present: Pres Shirley, Members Brinkman and Fellows, Secy Henneberry Absent; None The minutes of the April 15th, 1974, and April 20, 1974, were read and approved. The situation at the VFW Club was discussed. Since no answer to President Shirley's letter had been received, the Secretary was instructed to check out the matter. President Shirley reported that Sauber was replacing hydrants at 6th and Spruce Streets and at 3rd and Walnut. Also a main valve on Walnut near 3rd. Secretary instructed to talke to Wm. Ford about 2 valves in front of City Hall . The secretary was also instructed to get information from Sauber about the increase in price of services from main to property line. A letter from Ford about purchase of backhoe, dated 5/24/74, was discussed. Motion by Fellows, second by Brinkman to okay -memo except items 5 - 7 and 8 which should be deleted. Motion carried. The financial reports of March & April were read and approved. Meeting adjourned at 9:30 PM. Respectfully submittted. F J Henneberry, Secretary June 17, 1974 The meeting was called to order by President Shirley at 7:30 PM. Present: President Shirley, Member Fellows and Secy Henneberry Absent; Member Brinkman Minutes of the last two meetings were read and approved. The financial report for 111 May was read and approved. $,. The Secretary reported that the street was repaired today in two placed at 3rd and Walnut. He also reported that information was given to Ford and Blaisdell about water services, valves etc. in downtown street improvement area. It was agreed that several would have to be dug up for inspection since there was no way of see- ing them otherwise. 66 June 17, 1974 cont. The secretary reported that one pipe at the VFW was by-passing the meter. Meter readings would indicate other leaks had been stopped. The VFW and Mroz indicated they would contact Ford about multi-assessor property numbers. In answer to Fords request for a flat rate for services on 100 ft. and 120 ft. right of way the Secretary was instructed to contact Sauber, Klinemas and Jim Reisinger. The secretary reported that the cracks in the floor of the new pump house were onit painted instead of suitable repair. He also reported, the the Floride machine safety device had not been fixed and that the ventilating fan would not work. The attached letter from Blaisdell to Layne was discussed. The check list was deemed to be a good one and the board agreed to wait until they had time to make the adjustments and repairs. There being no further business the meeting adjourned. Respectfully submitted, F J Henneberry, Secretary July 15, 1974 The meeting was called to order by President Shirley at 7:30 P.M. Present: Pres. Shirley, Members Brihkman and Fellows, Secy Henneberry Absent: None Minutes were read and approved. The financial report was read and approved. VFW situation was discussed. The services at David Jensen residence and the Episcopal Church were discussed. It was decided that since the sewers in both places needed replacement it was a good time to put the water service in the same ditch. Water department to pay time and material from main to property line for David Jensen. Since the Church never had a water service they were to pay time and material for new service. Motion by Brinkman, second by Fellows, Motion carried. Mr. Fords request for a flat rate for new services under 100 ft. and 120 ft. right of way was discussed. Since no plumbers have been willing to give a guaranteed prince yet, it was decided to charge time and material until such time that material prices stabliize enough so plumbers will bid. Motion by Brinkman, second by Fellows, Motion carried. The progress at the new pump house was discussed. All known faults were on a check list from Ford. Contractors were to start at once to correct faults. Motion by Fellows, second by Brinkman taht we stock two of each 1 inch and- 3/4 inch corporation cocks. There being no further business the meeting adjourned. Respectfully submitted F J Henneberry, Secretary111 67 August 17, 1974 The meeting was called to order by President Shirley at 10:00 A.M. in the Administrators office. Present: Pres Shirley, Member Brinkman and Secretary Henneberry Absent; Member Fellows The minutes of the last meeting were read and approved. The financial report was read and approved. -A brief discussion of sprinkling bans, bad odor in water in Pine Knoll ,chlorination of #4 well and controls with no definite decisions followed. Secretary was instructed to ask office to notify water department whenever a building permit is issued so water curb box can be well marked before heavy equip- ment damages it. The secretary reported that the water pump on the Minneapolis Moline gas engine was `leaking. It was decided ft should be repaired. How to charge for agricultural water in the farming area was discussed. No decision was reached. Motion by Shirley, second by Brinkman that where meters are required they should be smaller than the service. Motion carried. The board then took a two hour inspection trip of the entire system. So many things in the No. 4 well area had not been corrected as per check list it was decided to wait until later for another inspection. Meeting adjourned at 1:00 P.M. Respectfully submitted F J Henneberry, Secretary September 16, 1974 The meeting was called to order by President Shirley at 7:30 PM in the Administrators office. Present: Pres. Shirley, Members Brinkman and Fellows, Secy Henneberry Absent: None Minutes of the last meeting were read and approved. The financial reportwas read and approved. Motion by Shirley, second by Fellows to recind the July action on the Church of the Advent service bill and to pay $.30.90 of the bill and the church to pay $175.00. Motion carried. The board instructed the Secretary to have EM's Electric to correct the meter situation at No. 1 pump house if possible. Motion by Fellows, second by Brinkman to allow 3/4 services for residences in the future because of higher pressur. Motion carried. Motion by Brinkman, second by Fellows to purchase tools for Bauer. List of tools to be approved by Shirley. Motion carried. 111 Secretary instructed to have something done with lock on #4 pump house so it can't be picked. Board approved Ford's request to have office be depository for minute book provided copies are furnished board. 68 September 16, 1974 cont. Secretary was instructed to discuss depth of hydrant leg on 1st and Ash with Jerry. The secretary reported that the roof on No. 1 pump house leaks. Was instructed to have it fixed. The secretary reported that no bids were received as yet for flat rate for services on 100 ft and 120 ft. right of way. Also no flat rate for new or replaced services any place. Meeting adjourned at 9:30 PM. Respectfully submitted, FJ Henneberry, Secretary October 21, 1974 The meeting was called to order at 7:30 PM by President Shirley. Present: Pres. Shirley, Members Fellows and Brinkman, Secy Henneberry Absent: None Also Present: Engineer Don Blaisdell and Gerald BAuer Mr. Blaisdell opened a lengthy discussion about the problems in Well #4. It seemed logical that sufficient time had been used in an effort to clear up sand problem with little success. Blasting and boiling would probably be needed. In order to furnish water from wells No. 1 and 3 considerable alterations would be necessary. A larger motor would be necessary as well as a larger pump or ad- justing bowls on old pump. Since the caseing in the #3 well was only 12" in diameter it was decided to not spend too much money on it. Mr. Blaisdell suggested and the Board agreed to meet with George Keyes on Friday October 25, 1974, to get his advice and estimates of costs. The minutes of the last meeting were read and approved. The financial report was read and approved. A memo from Mr. Ford asking about water department salaries for 1975 were dis- cussed. Mr. Shirley agreed to meet with Mr. Ford on the matter. The bad taste, odor and color of the water from #4 well was discussed. Meeting adjourned at 9:30 PM Respectfully submitted, FJ Henneberry, Secretary November 18, 1974 The meeting was called to order by President Shirley at 7:40 in the Administrators office. Present: Pres. Shirley, Members Fellows and Brinkman, Secy. Henneberry Absent: None Minutes of the last meeting were read and approved. The financial report was read and approved. Bad condition of water discussed. Decided that only practical remedy was to con- tinue flushing until trouble spots cleared up, (Water from wells one and three) Nothing for us to do with Well #4 until engineer decides. 69 November 18, 1974 President Shirley brought up question on Episcopal Church bill . Stated contractor was to submit another itemized statement. Shirley reported that the City will install services, main to property line, at time and material and eventually establish a flat rate. Meeting adjourned, at 9:00 PM. Respectfiil'ly submitted , 11/ F J Henneberry, Secretary December 16, 1974 The meeting was called to order by President Shirley at 7:45 PM in the Administrators office. Present: President Shirley, Members Fellows and Brinkman, Secretary Henneberry. Absent: None The Nichols and Klinemas bill for the service at the Episcopal Church was dis- cussed. Motion by Shirley, second by Fellows that the Water Dept. pay $175.00 to complete payment. APIF, motion carried. Motion by Brinkman and second by Fellows to loan the City about $1200.00 with- out interest to buy a Tamper. APIF, motion carried. Shirley reported that Tom Hendricks, Architect for School Dist. 192 wrote a letter dated 10-22-74, stating that the service to the Senior High School had seven feet of cover. Motion by Fellows,second by Shirley authorizing Henneberry and Bauer to order whWis necessary to convert chlorinator at No. 3 well to high pressure. APIF, motion carried. The secretary's expense of $220.59 for year 1974 was approved. The minutes of the last meeting were read and approved. The financial report was read and approved. There being no further business the meeting was adjourned. Respectfully submitted. FJ Henneberry, Secretary