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HomeMy WebLinkAboutJanuary - December 1975 71 1975 JANUARY 20, 1975 The meeting was called to order by President Shirley at 7:45 PM in the Administrators office. Present: President Shirley, Members Fellows and Brinkman, Secretary Henneberry Absent: None The minutes of the last meeting were read and approved. 111 Mr. Shirley noted that the attendance record for 1974 was 95%. He thanked the board for their cooperation. The coil difficulty at No. 1 well was discussed. Soweija Electric will replace as soon as available. Installing automatic controls on well No. 2 was discussed. It was decided that the well is used for emergencies only and would be left on hand control . Motion by Shirley, second by Fellows that No. 4 tank be cleaned and chlorinated before it is used as main supply. Motion carried. Motion by Brinkman, second by Fellows that the No. 3 well shall be chlorinated and flushed before it is put back in service. Motion carried. The Board instructed the Secretary to renew CD #17080 due Jan. 22, 1975 for 1 year at 6%. Motion by Shirley, second by Brinkman to raise Henneberry's salary $10.00 per/mo. retroactive to Jan. 1, 1975. Motion carried. Meeting adjourned at 9:00 PM. Respectfully submitted, FJ Henneberry, Secretary February 17, 1975 The meeting was called to order by President Shirley at 7:30 P.M. in the Administrators office. Present: President Shirley, Members Fellows and Brinkman, Secretary Henneberry Absent; None The minutes of the last meeting were read and approved. The situation at the No. 3 and 4 wells and new water tank was discussed. The No. 3 pump and motor were in the process of change to high pressure. It was determined that the main on Highway 31 and the No. 4 well and tank were so badly contaminated that it would be folly to let any of that water come into the old City. Motion by Brinkman, second by Fellows that the line and tank on Highway 31 be thoroughly flushed and disinfected before any of the water be allowed in the old part of the City. Use No. 1 well and old water tower to supply old part of system until it is determined that the new system is fit to use. APIF,Motion carried. A discussion of the possible transfer of funds to the Fire Dept. to buy a new 4- wheel drive truck. All members were favorable provided such a loan would be legal and over a reasonable length of time. Meeting adjourned Respectfully submitted, FJ Henneberry, Secretary 72 FEBRUARY 22, 1975 A special meeting was called to order by President Shirley at 10:00 AM in David Fellows office. Present: President Shirley, Members FEllows and Brinkman, Secretary Henneberry Absent; None The purpose of the meeting was to discuss progress of work on entire system and to visually inspect the work in day light. The secretary reported that the chlorinator booster pump and motor assy from Well No. 3 had been moved to well No. 1 on February 19, 1975, and that it was working well . The replacement pump for Well #3 was scheduled to be picked up by General Services on Feb. 24 or 25 and installed by Jerry Bauer as soon as possible. EM's Electric had ordered parts to repair automatic controls at Well #3 and would perform work as soon as they came. Hand controls would be used until above repair would be done. At 10:45 AM Mr. Fellows was excused because of a former comittment and Pres. Shirley, Brinkman and Henneberry *inspected all well sights. Meeting adjourned at 12:45 PM. Respectfully submitted, F.J.Henneberry, Secretary March 17, 1975 Meeting was called to order in the Administrators office at 7 : 45 PM by President Shirley. Present: President Shirley Members Brinkman and Fellows and Secretary Henneberry. Absent: None Minutes of the last meeting were read and approved. The following financial report was read and approved. Cash in bank 2-1-75 9, 555. 80 February receipts 5, 053. 54 Disbursements 7 ,199 . 22 Balance in Bank 3-1-75 7 ,610 . 12 Investments 43, 000 . 00 A letter from Mr. Ford pertaining to open meeting law was discussed. Since the proposed law had not come up for a vote in the State legislature it was not known what it would be when passed. It was decided however, that since the Water Dept. has never deliberately violated a law that they would obey the new law when passed. Mr. Ford' s letter also requested that the financial report be kept separate from the minutes . Motion by Fellows, Second by Shirley and unanimously carried that at least the portion of the report shown above in these minutes should continue to be recorded. Mr. Shirley suggested and all agreed that if the typing of the complete financial report was too much of a burden on the Administrators office that the board would hire it done elsewhere . Motion by Shirley, Second by Fellows to authorize a two year demand note with no interest to the Fire Dept. to buy a 4 wheel drive truck. All in Favor, Carried. Meeting adjourned at 9 : 00 P.M. Respectfully submitted, F J Henneberry 73 April 21 , 1975 The meeting was called to order by Vice President Fellows at 7 : 40 PM Present: Members Fellows and Brinkman, Secy. Henneberry, and Gerald Bauer Absent : Shirley The Minutes of the last meeting were read and approved. The financial report was read and approved as read. The broken hydrant at 4th & Spruce was discussed. Fellows volunteered to call Sauber to give him 2 weeks to complete repair. Well #4 is supposed to be ready to use 4-22-75 at about 10: 00 AM because of odor and possibility of other contamination it was decided to not use the water until the water was tested to be sure it is fit to drink. Blaisdell came in and promised to get Keyes to have the H2O analysed. Secretary reported that he had contacted Feed-Rite controls about delivery date on advance chlorinator. Blaisdell said he thought chlorine would remove odor. Flat rate reinstated to $500 . 00 in old part of City for new service. Motion by Fellows, second by Brinkman, Motion carried. There being no further business the meeting adjourned at 9 : 20 PM. Respectfully submitted, F. J. Henneberry, Secy. May 19, 1975 The meeting was called to order in the Administrators office by President Shirley at 7 : 30 PM. Present: President Shirley, Members Brinkman, Gerald Bauer and Secretary Henneberry Absent: Fellows The minutes of the last meeting were read and approved. Chlorinator for No. 4 well was discussed. Mr. Bauer said that it may be necessary to add ammonia injector so the chlorine would last through the entire system. It was decided to try the chlorinator only first and add ammonia later if necessary. The pros and cons of an Advance Chlorinator single head type for $1145. 00 or double heat for $1865 . 00 were discussed. Motion by Shirley, second by Brinkman to buy the double head type. Motion carried. The Chemical Examination report from Twin City Testing dated May 2, 1975, for the No. 4 well was studied and discussed. The sample was taken 4-21-75 and delivered to Twin City Testing 4-22-75 and reported by them to Keyes 5-2-75, but not delivered to the water department until 5-19-75 . Since the water quality appears to be improving it was decided to continue to use the water with chlorine added. 74 May 19, 1975 continued Mr. Shirley reported that the flow tests taken recently were satisfactory. The attached financial report was read and approved. Forms for hydrant water permits were discussed. Meeting was adjourned at 9: 30 PM. Respectfully submitted, F. J. Henneberry, Secy. June 16, 1975 The meeting was called to order by President Shirley in the Administrators office at 7 : 00 P.M. Present: President Shirley, Members Brinkman and Fellows, Gerald Bauer and Secy. Henneberry Absent: None Mr. Bauer gave a lengthy report on the condition of the system and all the difficulties during the last couple of months and suggested remedies in most cases . The most serious problem was several leaks in the main from the No . 4 well to the new tank. The leaks stop when the main is un- covered, but return when covered. Experts were called in for sonsultation. Several remedies were discussed. No decision was made pending cost estimates and further study. Mr. Bauer reported on several service leaks that were repaired or shut off. One curb box valve was only partially open and leaked all the time. The floride machine failed several times but the contractor finally fixed it . The new tank had been cleaned. There was no sand or excessive dirt . Ice slides broke hinges on door but it is not a serious problem. The double chlorinator was in- stalled but will have to be moved when a room for it is built. Mr . Bauer reported that a man from Layne-Minnesota said when any change in pumping equipment can change the characteristics of a well. It is believed that changing the motor on the No. 3 well caused the well to produce a black substance that soils laundry Y items, but the substance hasn' t been identified yet because too small samples for testing have been submitted so far. He also suggested that Kent Tonsager be hired for time and material to build the chlorinator room. Motion by Fellows, second by Shirley that Ken Tonsager of 1016 Honeysuckle Lane who estimated the chlorinator room cost at $600 . 00 be hired. AIF, Carried. Motion by Brinkman, Second by Fellows to have Mr. Bauer get a sample of the black material from the filter at Well #3 for analysis. Also that flushing hydrants in contaminated areas be started at once. AIF, Carried. 75 June 16, 1975 continued President Shirley thanked Mr. Bauer for his excellent report and Mr. Bauer left the meeting. The minutes of the last meeting and the attached financial report were read and approved. A visual inspection o1 the old water tower was made. It was determined that the tank was over-flowing because the main valve at the base of the tower was leaking and we should try to fix it. There being no further business the meeting adjourned at 8 : 45 PM. Respectfully submitted, F. J. Henneberry, Secretary July 21 , 1975 The meeting was called to order by President Shirley at 7 : 45 PM in the Administrators office. Present: President, Members Brinkman and Fellows , Gerald Bauer and Secretary Henneberry Absent: None Minutes of the last meeting were read and approved. Mr. Bauer reported on condition of water system and made the follow- ing suggestions to be considered to correct faults : Remove 18 ft. culvert near No. 4 pump house and place it at top of hull near water tank to divert water to north side of roadway. Replace 18 ft. culver with 26 ft. size. Severe heat in No . 3 pump house should be corrected by install- ing automatic exhaust fan in wall . Motion by Shirley, second by Fellows to have Mr. Bauer have fan installed in No. 3 pump house. APIF, Motion carried. Mr. Bauer reported that the gas engine driven pump on No. 2 well will pump water against high pressure. This is good insurance against a power outage to the electric pumps . Mr. Fellows suggested all members should be studying policy changes to be made at our December, 1975 meeting. Many new situations exist since the expansion of the water system to the north such as : Water for livestock, irrigation, about 500% increase in cost of electricity for pumping, higher pressure causing service breaks and loosening scale in water mains, etc. Mr. Bauer reported that a valve had been added to the hydrants on 4th Street where hydrant water is sold, to control the flow into tanks . He also reported that a hose had been stolen at the same location. Balance cash May 31, 1975 8774 . 54 Receipts in May 30 . 00 Disbursements 5440 . 25 Balance cash June 30, 1975 3365 . 29 Receipts and disbursements (not listed) up to meeting time 7/21/75 left a balance of $8054. 25 . 76 July 21, 1975 continued The following C.D. ' s were reported: #18351 Jan. 6, 1975 1 yr. 6% $5,000. 00 18352 Jan. 6, 1975 1 yr. 6% 5, 000. 00 18460 Jan. 23, 1975 1 yr. 6% 5, 000. 00 18759 Apr. 1, 1975 1 yr . 6% 5, 000. 00 18760 Apr. 1, 1975 1 yr. 6% 5, 000. 00 19149 July 21, 1975 1 yr . 6% 5, 000. 00 19150 July 21 , 1975 1 yr. 6% 5, 000 . 00 $ 35, 000. 00 Mr. Shirley volunteered to contact some contractors for information on removing the old water tower and report back soon. The meeting adjourned at 9: 45 P.M. Respectfully submitted, F. J. Henneberry, Secy. August 18 , 1975 The meeting was called to order by the president Shirley at 7 : 40 P.M. in the Administrators office . Present : President Shirley, Member Brinkman, Gerald Bauer, and Secy. Henneberry Absent : Fellows The minutes of the last meeting were read and approved as read. Mr. Bauer reported that there had been an electrical failure at the No . 4 well . The trouble was in the control panel and has been corrected. A boy scout project to paint fire hydrants was discussed and there was no opposition. The advisability of buying a power driven main valve wrench at about $800 . 00 was discussed. Mr . Bauer was instructed to check price with Water Products Company. Mr. Bauer reported that there was a leak in a service in Pine Knoll . He was to check it out further . Motion by Shirley, second by Brinkman to refuse to pay the Layne bill for repairing the No . 4 Floride machine because it didn' t work right since it was new. Carried. Motion by Shirley, second by Brinkman instructing Mr. Bauer to have an exhaust fan installed at No . 3 pump house at an estimated cost of $270 . 00 . Carried. It was decided to postpone demolition of the old water tower until winter when the contractors were not so busy. It was decided to repair or remove the main valve at base of tower before frost . 77 August 18 , 1975 cont. The use of hydrant water by the school and FAA was discussed. The secretary was instructed to bring figures to the September meeting to help estimate usage . Motion by Brinkman, second by Shirley to have Mr. Bauer move the large floride storage barrel from No. 1 to No . 4 and replace No . 1 barrel with a smaller one. Carried. The following financial report was approved. Balance cash, June 30 , 1975 $ 3365 . 29 Receipts - July 8750 . 75 Disbursements 1480 . 71 Balance July 31, 1975 $10 ,635 . 33 Meeting adjourned at 9 : 30 P.M. Respectfully submitted, F. J. Henneberry, Secy. September 24 , 1975 Meeting was called to order by President Shirley at 7 : 45 P .M. in the Administrators office. Present : President Shirley, Members Brinkman and Fellows Secretary Henneberry Minutes of the last meeting were read. Motion by Brinkman, second by Shirley to approve minutes . Carried. Motion by Fellows , second by Brinkman to require water meters on residential services over 3/4 inch installed after this date and to any service to over three residential units installed after this date. The water board reserves the right to order meters installed on any commercial , agricultural or unusual service or usage including previous installations . APIF . Carried. The secretary was instructed to request General Services to flush entire system before frost. Also to make any needed repairs to underground portions of system before frost . Remind General Ser- vices to drain water tower and remove valve leading to tower as soon as possible. Have Jerry check on difference between heavy duty and standard electric power drive valve operator. The following financial report was read: Balance on hand, July 31, 1975 $10 ,635 . 33 Receipts during August 2 , 586 . 11 Disbursements 2 , 776 . 56 Balance August 31 , 1975 $10 ,444 . 88 Motion by Brinkman, second by Shirley to approve financial report . APIF, Carried. There being no further business the meeting adjourned. Respectfully submitted, F. J. Henneberry, Secy. 78 • OCTOBER 20 , 1975 The meeting was called to order by President Shirley at 7 : 00 P.M. Present : President Shirley, Members Brinkman and Fellows Secretary Henneberry Absent : None The minutes of the last meeting were read. Motion by Brinkman, second by Fellows to approve as read. Carried. Since a complete financial report for the month of September, 1975 was not available the following report was presented and approved. Balance cash September 30 , 1975 $ 6 , 197 . 82 Receipts 10/9/75 660 . 00 Disbursements 1 , 216 . 00 5 ,641 . 82 Receipts to be transferred from General Fund 4 , 047. 90 Balance cash 10/20/75 $ 9 ,689 . 72 The secretary reported that the painting, grading and clorination had been installed at Well No . 4 . The various leaks in the system, flushing, draining of old tank and capping leaky valve at Well No. 1 were discussed. It was decided to urge general services to try to get all finished before frost. Revision of Water Board Policies were discussed. Each member was given a copy to study and report at the December, 1975 meeting. Meeting adjourned at 9 : 00 P .M. Respectfully submitted, F. J. Henneberry, Secy. NOVEMBER 17 , 1975 The meeting was called to order by President Shirley at 7 : 35 P.M. in the Administrators office . Present : President Shirley, Members Brinkman and Fellows , Secretary Henneberry Absent : None Minutes of the last meeting were read, Motion by Shirley, second by Fellows to approve . Carried. The hydrants that do not extend high enough above ground were dis- cussed. Motion by Fellows , second by Brinkman to extend z inch in 1975 , and the balance in 1976 . Those deemed most important by the Fire Department to be extended first. Carried. Motion by Fellows , second by Brinkman to accept Master Tank Service Co . bid of $4300 . 00 to remove old tank, subject to review by City Attorney. Carried. 79 November 17 , 1975 cont . The secretary reported that the power operated main valve wrench had been received. The following financial report was read. Balance cash October 31, 1975 $ 5 , 880 . 12 Deposits thru 11/17/75 6 , 102 . 07 Checks thru 11/17/75 3, 362 . 04 Due from General fund 1,975 . 55 111 Balance $10, 595 . 70 Mr. Fellows presented the board with suggested policy changes to be studied. Meeting adjourned at 9 : 00 P.M. Respectfully submitted, F J Henneberry, Secretary DECEMBER 15 , 1975 The meeting was called to order at 7 : 10 P.M. in the conference room by President Shirley. Present : President Shirley, Members Brinkman and Fellows Secretary Henneberry Absent : None The minutes of the last meeting were read and approved. President Shirley read a letter from Bill Ford requesting the Water Board to change the meeting night to Wednesdayaecause of a serious inconvenience to Shirley and Fellows it was resolved to leave the meeting night the third Monday of the month. The secretary reported that the curb box locator was not working. It was decided to have Bill Hince order a new one . Motion by Brinkman, second by Fellows that since the Floride machine at the No . 4 well never worked to refuse to pay Layne for fixing it . Carried. Mr. Shirley offered to discuss a more frequent hydrant flushing schedule with Mr. Ford and Hince. The financial report was read and approved. Cash in bank, December 15 , 1975 $10 ,475 . 85 Investments $35 , 000 . 00 Meeting adjourned at 9 : 00 P.M. Respectfully submitted, F. J. Henneberry, Secretary