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Home My WebLink About09.02.08 Council Packet City of Farmington 430 3rd Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA PRE-CITY COUNCIL MEETING September 2,2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that pteserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Employee - Administration b) Proclaim September as National Senior Center Month 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/18/08 Regular) b) School and Conference - Fire Department c) School and Conference - Police Department d) Appointment Recommendation Police - Human Resources e) Approve Bills 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Approve Recycling Contract - Municipal Services Approved 12. NEW BUSINESS a) Consider Resolution - 2009 Preliminary Tax Levy and Budget - Administration 13. COUNCIL ROUNDTABLE a) Twin Ponds Discussion - Administration (verbal) 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Employee - Administration b) Proclaim September as National Senior Center Month 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/18/08 Regular) b) School and Conference - Fire Department c) School and Conference - Police Department d) Appointment Recommendation Police - Human Resources e) Approve Bills 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Approve Recycling Contract - Municipal Services 12. NEW BUSINESS a) Consider Resolution - 2009 Preliminary Tax Levy and Budget - Administration 13. COUNCIL ROUNDTABLE a) Twin Ponds Discussion - Administration (verbal) 14. ADJOURN City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator Robin Roland, Finance Director .~ Timeline of Voice Over IP (V oIP) Phone system FROM: SUBJECT: DATE: August 29,2008 Several questions have arisen about the telephone system and the New City Hall budget. The intent of this memo is to explain the time line and the thought processes which were used in determining the most cost effective way to acquire and pay for telephone services for the City. The City Administrator and staff have considered replacement of the telephone system since the construction of the Police Station and Central Maintenance Facility in 2001-2002. Discussion surrounded the cost and viability of the V oIP protocol. Costs declined each intervening year and it was decided to replace the entire phone system at the time of construction of a City Hall. In 2006 when Council engaged the Wold Architects to begin design of the New City Hall, generic Furniture, Fixtures & Equipment (FF&E) budget number was inserted into all the project budget documents as a 'placeholder'. This number was not completely fleshed out until the Design Development submittal of January 16, 2007 where the "equipment allowance" showed $100,000 for "(voice/data/equip)". During early 2007 as part of itemizing the project budget, the HR/IT Director and I consulted with LOGIS staff who were adding V oIP services to their technology offerings. They estimated a cost of equipment, software and maintenance of $174,000. We did not have an itemized list of all equipment and technology items at this point but instead used the total FF &E amount as part of the construction bonding and bidding process. Bids were taken on the project in late May 2007 and bonds for the proceeds for construction costs were sold in June 2007. At that time, we assumed that we would use the proceeds to purchase the equipment and phones. During the course of the 2008 budget process (summer/fall 2007) the HR/IT director and I tried to establish an accurate capital equipment budget for the City Hall purchases that would take place in 2008 from the bond proceeds. LOGIS provided more information listing the V oIP equipment costs as $149,354 and the annual maintenance costs as $24,206. For the 2008 budget, we included the maintenance cost in the IT Internal Service fund because it was not a one time capital cost but rather an ongoing annual cost. We adjusted the telephone expense in the 2008 general fund budget to reflect only seven months of Frontier service; we assumed that once we occupied the new building, our V oIP system would be paid for and in place. The 2008 adopted budget document reflects the $149,354 capital purchase on page 31. In January 2008 when we prepared for the bidding process on V oIP systems, we were concerned with our growing reliance on LOGIS for all our technology systems and had been approached by other vendors with different suggestions for V oIP solutions. Leasing a V oIP system was one of the solutions suggested by several of the non-LOGIS vendors. Significant cost savings were indicated from these solicited quotes both in one time and recurring costs. We compared LOGIS (Cisco Systems), ShoreTel and Nextera. Council received this information in June 2008 and approved the leasing option with ShoreTel. The evolution of this process has resulted in a savings to the bonded project cost of approximately $174,000 which is not anticipated to be spent on other items. With the leasing option, the annual projected system maintenance costs declined from the $24,206 budgeted to $4,900. The annual leasing cost for the ShoreTel system (hardware and software) is $26,000 and the cost of PNG, our "carrier" (the dial tone provider) is $18,000 annually. Therefore, the total of the lease and PNG combined ($44,000) is comparable to a full year ofProntier service at a cost of $65,000. 5j City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us Whereas, Whereas, Whereas, Whereas, Senior Center Month Proclamation older Americans are significant members of our society, investing their wisdom and experience to help enrich and better the lives of younger generations; and the Rambling River Center has acted as a catalyst for mobilizing the creativity, energy, vitality and commitment of the older residents of Farmington, Dakota County, Minnesota; and through the wide array of services, programs and activities, senior centers empower older citizens of Farmington, Dakota County, Minnesota to contribute to their own health and well-being and the health and well-being of their fellow citizens of all ages; and the Rambling River Center in Dakota County, Farmington, Minnesota affirm the dignity, self worth and independence of older person by facilitating their decisions and actions; tapping their experiences, skills and knowledge; and enabling their continued contributions to the community; NOW, THEREFORE, I Mayor of the City of Farmington, do hereby proclaim September 2008 as Further, Dated Senior Center Month in the City of Farmington, and I urge all citizens to applaud and support the many benefits and opportunities provided by the Rambling River Center. I call upon all citizens to recognize the special contributions of the senior center participants, and the special efforts of the staff and volunteers who work every day to enhance the well-being of the older citizens of our community. this 2nd Day of September in the year 2008 Mayor 7CL COUNCIL MINUTES PRE-MEETING August 18,2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 6:30 p.m. Members Present: Members Absent: Also Present: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE A GENDA MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS Mr. Tim Burke, 20087 Heathrow Way, asked why the Council has this meeting. It does not seem like there is anything going on that could not or should not be part of the regular meeting which would be part of the record and televised so everyone could know about it and watch it at home. Councilmember Fogarty stated she is the one who suggested Council do this. There are two reasons; one is to give Council an opportunity to ask questions about the agenda for something that is more clerical in nature, and it gives citizens an opportunity to speak to Council as an entire body without being on camera. Some people do not like to be on camera. Mr. Burke had a problem with that just as he has a problem with the school district doing the same kind of thing which they instituted a year ago. They discuss issues of substance that then are not discussed at the table during the regular part of the meeting. He thinks it is unfortunate that we would presume that anyone would be a little shy about having this conversation with the camera on. If it is the public's business, the public should have access to the information. You have a system that is set up to provide that in a convenient way to a large number of people. He hoped Council would consider doing away with this meeting. Generally these meetings are over in 10-15 minutes and it does not take up a lot of time; or turn on the camera and have the pre-meeting available to people. He came to the meeting suspecting there might be a discussion about something he was interested in and apparently it will not happen. If that discussion were to have happened and he was not able to come here, he would not have known about it. There is no reporter here and he did not know if it was common practice for the reporters to come to the pre-meeting or if they just come for the regular meeting. When Council is gathered in a quorum setting, he would like to see Council take advantage of the system the City has paid for and use it. That is in the interest of the community. The shyness of some people notwithstanding, that is a better way of doing Council Minutes (Pre-Meeting) August 18, 2008 Page 2 things; doing things as openly as possible. He hoped Council would discuss this and consider whether this is the best thing for the community to do. Councilmember Pritzlaff noted Council does not take any formal action at this meeting. Someone may ask a question that raises a question from someone else. With all five of us together we can deal with it in an off air setting so we are not looking unprepared. We are not taking action and getting more questions answered this way. There have been several times where he has mentioned something at the pre-meeting and he will bring it up again at the regular meeting so people do hear the question. Mr. Burke stated it does not say anywhere in the by-laws, or the state or federal constitution that government needs to be smooth. It is unsmooth for a reason. If you learn something in the pre- meeting you may not ask about it because your mind has been set. If it was worth asking in the pre-meeting, maybe it is worth asking in the regular meeting so everyone can hear the answer. In this kind of meeting, you are not held accountable for throwing ideas against the wall and seeing what sticks. Most people are willing to give Council the benefit of the doubt. If Council suggests an idea for the sake of discussion, then the idea is out there for everyone to give you feedback. Councilmember Fogarty noted we do record the meetings and we have transcripts. The reporters have access to the tapes. We are just trying to give citizens a different opportunity to approach the Council. The EDA meetings are conducted the same way. Mr. Burke stated yet the Planning Commission meetings are on the air. Acting Mayor Pritzlaff stated each January we set meetings and we have looked at this before. Mr. Burke stated his bias is the more that is done in the sunlight the better off everyone is. Councilmember Wilson stated he was as critical as anyone when it was brought up because of his schedule at work and home. With the open meeting laws, if he were to seek an opinion from a Councilmember it gets a little risky in terms of the daisy chain of discussion. He cannot recall an issue where it was resolved here. It is not a productive use of public time to spend a half hour asking about bills and procedural issues. It is a delicate balance. In the three years this has been done he has heard a minimum number of complaints. Mr. Burke stated most people do not think about this. He was not suggesting anything untoward was going on. In two elections we could have a different group of people that have different thoughts. 4. COUNCIL REVIEW OF AGENDA Councilmember Wilson suggested acknowledging the donations received. In looking at the fund balances, he noticed there was $180,000 in revenues in the park improvement fund and asked if that was development pay in. Councilmember Wilson also asked about the expenditures for the ice arena. This was for the condenser. Councilmember Wilson noted the storm water and water fund balances are out of whack compared to where they should be. Finance Director Roland stated we have not hit the Council Minutes (Pre-Meeting) August 18, 2008 Page 3 billing period for the biggest months of the summer which would affect the water fund. As far as the storm water fund, we have bigger quarters such as March, June, September, and December as we collect for residential and commercial. We also spent a significant amount of money in the storm water fund which was budgeted. This was to cover improvements to storm water ponds. Councilmember Wilson asked why the expenditures in the water category are higher in June and July. Staff replied we are replacing water meters. Councilmember Wilson noted there is a bond series 1995, and a site has been identified for the water treatment facility. He asked if this was payoff of the bond or a regular payment. Staff noted there are two payments made each year. One is made in February and one in August. This was presented to the City as a loan. In 1996 the money was borrowed to do some projects in the water and sewer fund. It was later made clear to the City that it was not a loan, it was a bond issued by the State. We make the payments twice a year. The bond issue does not expire until 2015 or 2017. We budget and levy for that amount every year which is a $60,000 levy each year. Acting Mayor Pritzlaff noted there will be a wine tasting in the park and asked if alcohol was allowed in the parks. Staff replied alcohol has always been allowed in the parks. Glass containers are not allowed in the parks. 5. STAFF COMMENTS Parks and Recreation Director Distad noted the Parks and Recreation Commission requested to conduct the park tour on September 29, rather than October 13. City Administrator Herlofsky noted the school district would like to meet with Council on October 13 to discuss the transportation study. Councilmember Fogarty asked when the ice will be available. Parks and Recreation Director Distad replied the first day for skating for youth hockey is September 25. The leak from last year has been repaired. Councilmember Fogarty recalled we would be able to get five years out of the sheet of ice and asked how many years we have left. Staff felt this was the second year, so we have four years left. Administrative Services Director Shadick stated item 5a) introduce new employee will be postponed to the September 2 meeting. 6. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:49 p.m. APIF, MOTION CARRIED. Respectfully submitted, C-;~ /v7~ ~thia Muller Executive Assistant COUNCIL MINUTES REGULAR August 18, 2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Pritzlaff led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Edgar Samuelson, Tim Burke 4. APPROVE A GENDA Acting Mayor Pritzlaffpulled item 5a) Introduce New Employee as it has been postponed to the September 2,2008 Council meeting. Regarding 7a), the 8/11/08 Special Minutes include the Special Council Meeting and the Council Workshop. MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (8/4/08 Regular) (8/11/08 Special & Workshop) b) Adopted RESOLUTION R60-08 Accepting Donation Party on the Knoll- Parks and Recreation Frontier Communications donated $150 for this event. c) Adopted RESOLUTION R61-08 Accepting a Park Bench Donation - Parks and Recreation Mike and Eileen Devney donated a park bench placed in Fairhills Park in memory of Jacque Devney. d) Approved School and Conference - Parks and Recreation e) Approved Temporary On-Sale Liquor License - Administration f) Received Information School and Conference - Planning g) Approved Appointment Recommendation Liquor Store - Human Resources h) Received Information July 2008 Financial Report - Finance Council Minutes (Regular) August 18, 2008 Page 2 i) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration Staff provided a City Hall project budget update as of the end of July. Councilmember Wilson noted of the budgeted amount there is $1.97 million left in available expenditures. City Administrator Herlofsky felt the project will come in $200,000 under budget. The remaining money belongs specifically to the bond payment. Councilmember Wilson requested staff prepare a summary when we are near the final payment for the public to view. b) City Hall Project Change Orders - Administration There are two change orders, #20 and #21. Change order 20 was for $6,507 which staff is discussing with the architect. Change order 21 is for $14,977 which was the grade revisions on the north side. Some additional work had to be done to deal with the elevations, which was a mistake by the architect. The architect will be reimbursing the City for $10,816, so the net cost would be $4,161. Staff does not plan on paying for change order 20. Councilmember McKnight was not comfortable approving change order 20 as staff is still discussing it. The letter from the architect states the remaining work for the handrail, ramp, and painting would have been required if the change order had occurred prior to the bidding. City Administrator Herlofsky explained it had to do with the elevation of the doorway on the north side ofthe building. The City's engineer had a concern with the drainage in that area. The door was raised 6 inches and the curb was also raised. If this would have been done earlier there would have been additional requirements. A compromise was reached in the cost. Councilmember McKnight clarified the architect is saying if this had been corrected beforehand, the bid would have been $4,000 higher. Acting Mayor Pritzlaff had a concern with water sitting at the end of the alley where it connects with Third Street. City Administrator Herlofsky explained the second lift is not in on Third Street. Acting Mayor Pritzlaff was still concerned with water runoff. City Engineer Schorzman felt once the gutter has been cleaned out, the situation will improve. City Administrator Herlofsky had noticed water sitting where the concrete apron is from the alley. That will be taken care of with the second lift. MOTION by Fogarty, second by McKnight to approve change order 21. APIF, MOTION CARRIED. Council Minutes (Regular) August 18, 2008 Page 3 c) City Hall Update, Phones, etc. - Human Resources Phones and the computer system will be switched over Thursday night. There could be some interruption in service. Staff is working diligently with the phone company, but there is a possibility the phone numbers will change. The DCC will be taking 911 calls and non-emergency calls. Furniture is being installed. Councilmember Pritzlaff asked about the phones. Staff explained the phones will be down in all City facilities. Police, Fire and liquor stores will come back online first. If the numbers to City Hall change, it would include the main number. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) August Water Board Meeting - Engineering The August 25,2008 Water Board meeting will be held at the Central Maintenance Facility. b) Follow-up of August 11 Council Workshop -Administration City Administrator Herlofsky stated staff will need more than 30 days to work on a use for the current City Hall building. Councilmember Wilson noted there were some good ideas proposed at the workshop. He suggested sending out an RFP to user groups such as the YMCA, the school district, the Park and Recreation Department with the Senior Center, the veterans groups, etc. This would allow people we are not aware of to bring in ideas. He does not want to make a hasty decision just because the new City Hall is opening next week. City Administrator Herlofsky noted the issue of the well has come up a couple of times. If we want to retain the well, the City has to retain ownership within 50 ft. of the well. The production of the well is not as great as some of the newer ones we have. If Council would like to cap the well, that is a possibility. Councilmember McKnight would like staff to determine what it would cost to turn this building into the Senior Center. Council has been given some information on the fire suppression issue. He urged staff to work with the Building Official, etc. to get Council an accurate number of what it would cost. City Administrator Herlofsky asked if staff could meet with the Rambling River Center to determine what type of facility they need. Council agreed. Councilmember McKnight suggested throwing out the estimate from the architect. Councilmember Fogarty agreed. However, she does not want to be discussing this for a year. It will drain on the downtown to leave it empty. Acting Mayor Pritzlaff agreed on the use as a Senior Center. He feels the estimate from the architect was not a fair estimate. He hesitated at the fact things Council Minutes (Regular) August 18, 2008 Page 4 needed to be changed because of a different use, but if it does, it does. He does not want the building left empty. Councilmember Wilson stated it is unfortunate we are at a week before the new City Hall is opening. To decide on a new use in 30 days is too quick. There is a vender that has expressed an interest in Farmington. Acting Mayor Pritzlaff felt Council needed to determine if that was an accurate cost to tear down the building or for improvements. We also need to consider asbestos, etc. City Administrator Herlofsky stated staff will work on this over the next 60 days and get back to Council. Councilmember Wilson thanked all those who came to the workshop. Council did receive information the market value of the building and the land is $588,300. c) 2009 Budget and CIP - Finance Staff gave Council the 2009 proposed budget. City Administrator Herlofsky stated they tried to maintain the same level of service for 2009. The 2008 budget was amended by eliminating three positions, an Assistant City Engineer, a Building Inspector, and a position which was proposed for 2008 and not filled. The revenues for building were not received. In 2008 there should still be an increase in the fund balance. In looking at 2008 and 2009 building permit revenues have decreased between $750,000 - $1 million to $250,000. We are seeing a decrease of $1 million, or 10% of the budget revenues. The proposal staff brought to Council shows a variety of suggestions on how staff can balance the budget in 2009. The budget will be discussed at the September 2,2008, Council meeting, there will be a workshop on September 8, 2008, and the final budget needs to be adopted on September 15, 2008. Finance Director Roland noted staffis also distributing a draft CIP for 2009-2013. Councilmember Fogarty: She noted this is the last official Council meeting in this City Hall. She thanked staff for their hard work. Councilmember McKnight: At a previous meeting he mentioned the weed/grass issue on Elm Street. Council was told they are spraying for weeds, but it does not look like much has been done. He asked for an update. City Engineer Schorzman stated they are working with the county and they did spray the weeds with a broad leaf killer that did not work well. It was also tried a second time. They then sprayed with a herbicide. The lag time before you can seed should be up in a week to 10 days. At that time, the county will plant a seed that is more salt tolerant. Acting Mayor Pritzlaff asked how often and for how long the county will water the seed. City Engineer Schorzman stated information will be provided to the residents once the seed is planted. This was not included in the original contract, and staff will check with the county on the watering timeframe and when it becomes the resident's responsibility. Council Minutes (Regular) August 18, 2008 Page 5 Councilmember Wilson: Thanked the residents who attend the August 11 workshop. He thanked City Administrator Herlofsky and staff for their work on the City Hall project. Change orders were kept to a minimum. School is starting early this year and wished everyone good luck next week. Councilmember PritzlaU: The next Council meeting will be in the new City Hall. He encouraged everyone to come for a tour. He received several calls regarding the Spruce Street project and the height of the new curbs. He has been asked about taking down some sod and dirt to bring the grade down and the possibility of losing some trees, which would be devastating. Spruce Street was not designed to be lowered that much. When looking at the sidewalk, it does not look like it had to be removed. There are some concerns from residents. City Administrator Herlofsky noted a tentative date was September 2, 2008, for an open house for the new City Hall. There could be a ribbon cutting around 5 :30 p.m., and the public could come through the building during the day. As far as Spruce Street, City Administrator Herlofsky noted the only changes made were grading and once the final product is done, everyone will be very pleased. The previous street did not have a crown in the middle for drainage and there was a concern with seniors crossing the street because of the water in the middle. The new design will move the water. City Administrator Herlofsky: He appreciated the help of the department heads on the budget and the new City Hall. Staff intends to be in the new City Hall next Monday. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 7:40 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~.~\ ?rl~ r7. ~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7/:; TO: City Administrator, Mayor and Councilmember's If! FROM: Tim Pietsch, Fire Chief SUBJECT: School and Conference DATE: September 2,2008 INTRODUCTION Minnesota State Fire Chiefs annual conference, Saint Cloud, MN. October 16th and 17th, 2008. DISCUSSION Four members of the Fire Department have signed up to attend classes at this annual conference. John Powers, Todd Kindseth, Troy Corrigan and Tim Pietsch have signed up for various workshops. Friday's program is symposium all day. BUDGET IMPACT The 2008 budget is overspent in this category due to other training issues that were resolved. Normally this funding would come from budget category 1060 - 6470, training. The registration fee is $160.00 per attendee for a total of $640.00. Hotel costs will run $99.00 per night, 2 nights and mileage for three attendees, around 150 miles round trip. ACTION REQUESTED Approve Fire Chiefs request to send these members to the annual conference. Respectfully Submitted, Tim Pietsch Fire Chief cc: file 7e. City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmember~ City Administrator ~ FROM: Brian Lindquist Police Chief SUBJECT: School and Conference Police Investigations DATE: September 2, 2008 INTRODUCTION / DISCUSSION Detective Sergeant Hollatz, Detective Sundgren, Detective Dirks and Investigations Support Staff Barr will be attending the MNSICA (Minnesota Sex Crimes Investigation Association) yearly conference on October 4th_6th, 2008 held in Nisswa, MN. The training will cover the latest and most advanced techniques in the sexual crimes investigations. The clerical staff member, who plays a large roll in preparing legal documents and investigative reports, will obtain valuable knowledge in relation to the investigative techniques used to investigate crimes of this nature. The Investigations Division has routinely attended this conference in the past and found it to be very valuable. BUDGET IMPACT The cost for all four members to attend this training is approximately $1500.00 and funding for this training is included in the 2008 Investigation Division Budget. ACTION REQUESTED Information only. Respectfully submitted, ~-.;~~ Brian Lindquist ~ Chief of Police City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: Mayor, Councihnembers, and City AdministratOl(f Brenda Wendlandt, Human Resources Director FROM: SUBJECT: Appointment Recommendation - Police Department DATE: September 5, 2008 INTRODUCITON The recruitment and selection process for the appointment of the Police Administrative Sergeant, to fill the vacant position, has been completed. DISCUSSION After a thorough review of applicants by the Human Resources Office and the Police Department, a contingent offer of employment has been made to Mr. Jim Constantineau, subject to ratification by the City Council. Mr. Constantineau has been employed with the City since November of 1999 and meets or exceeds the minimum qualifications for the position. BUDGET IMPACT Funding for this position is authorized in the 2008 budget. 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Fax 651.463.2591 www.ci.fannington.mn.us FROM: Mayor, Councilmembers and City Administrato(j; Todd Reiten, Director of Municipal Service~ TO: SUBJECT: Approve Recycling Contract Extension DATE: September 2, 2008 INTRODUCTION The City previously entered into one-year recycling contract with Dick's Sanitation, Inc./Lakeville Sanitary, Inc. (DSVLSI) from Lakeville, Minnesota which expires at the end of 2008. At the July 21,2008 City Council meeting, Council directed staff to move forward with negotiating an extension of this contract. DISCUSSION The existing agreement with DSI has been renegotiated with the following changes for Council's consideration: 1. One-sort recycling with every other week collection: One-sort service gives residents the opportunity to recycle all of their materials, without bags, in one container provided by the contractor. Each resident will be provided with a 65-gallon cart on wheels for their recycling and it will be collected every other week on their normal day of collection. DSVLSI has indicated that switching to one-sort recycling with every other week collection will help keep the cost of recycling collection at its current level, despite rising fuel costs. The rates for 2009 single family recycling will not increase and can be found on Attachment A. 2. A five-year agreement: DSVLSI is requesting a five-year agreement with an option to renew for five additional years. 3. A fuel surcharge: DSVLSI is requesting the option to request a fuel surcharge in the event that diesel fuel rises above $4.50 per gallon. EXAMPLE: If DSI ABR is $4.65 per gallon less the floor base rate of $4.50 per gallon = $ .i5/gal X.2 = 3. 00% fuel increase. DSl's ABR Base Fuel Rate Difference x 2% Increase (2009 sf rate) Effective Increase $4.50 $4.50 .0 x .2 = 0% $3.36 x 0% = $.0 $3.36 + $.0 = $3.36 $4.75 $4.50 .25 x .2 = 5% $3.36 x 5% = $.17 $3.36 + $.17 = $3.53 $5.00 $4.50 .50 x .2 = 10% $3.36 x 10% = $.34 $3.36 + $.34 = $3.70 Approve Recycling Contract Extension September 2, 2008 Page 2 of2 4. A Recycling Revenue Reimbursement program: DSI/LSI will provide the City with 100% of revenues received from a local recycling processor chosen by DSI/LSI. Benefits to the One-Sort System . Potential Increase in Recycling Collected: A 2007 City of Farmington Recycling Survey indicated that out of 108 respondents, 49.1 % thought they would recycle more and 13.2% thought they would start recycling if they could put all oftheir recyclables into one container. This supports claims by haulers that have implemented this method of recycling collection such as increased participation and larger quantities of materials collected. . Community Interest: The 2007 City of Fannington Recycling Survey also indicated that 86% of the respondents would be interested in one container, even if their frequency of recycling collection was reduced to every other week. . Reduced Truck Traffic: Every other week collection will reduce trucks on the streets by 50%. . Less Litter: Recycling carts with lids will reduce or eliminate litter caused by recycling being spilled or blown around by the wind. DSI/LSI has consistently provided good recycling service to City residents since 1995 and works well with staff. BUDGET IMP ACT Recycling fees are passed on to customers according to the contracted rates and do not directly affect the budget. ACTION REQUESTED Approve the attached 2009-2013 Recycling Contract Extension Agreement. Respectfully submitted, ~c-2-0 Todd Reiten Director of Municipal Services 2009-2013 RECYCLING CONTRACT EXTENSION AGREEMENT TillS AGREEMENT is made this day of ,2008, by and between Dick's Sanitation, Inc. ("DSI") and the City ofFmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). \VHEREAS, DSI has for the past seven years provided recycling services to the City; and, WHEREAS, the City is interested in extending the current recycling contract with DSI through 2013 and DSI is interested in providing its recycling services to the City through 2013; and, \VHEREAS, the Parties are agreeable to the terms that presently exist in the 2008 Agreement for Curbside Recycling and Clean Up Day Services with the exceptions that are identified within this Agreement; and, \VHEREAS, based on the favorable recycling service that DSI has provided for the past 7 years to the City, it appears to be in the best interest of the City and its residents to allow DSI to provide recycling services through 2013. NOW, THEREFORE, in consideration ofthe promises contained herein, the Parties hereby agree as follows: SECTION 1. TERl\1S OF AGREEMENT. 1. The Agreement shall apply only to the collection and removal of residential and commercial/industrial recycling material, seasonal yard waste program and the annual Curbside Clean-Up Day Program. Proposed residential and commercial rates are listed on Attachment A. 2. This Agreement shall run for a period of five years beginning on January 1,2009 and shall end on 12:00 Midnight on December 31,2013. 3. The terms of this Agreement do not bind the Parties to any future agreements; however, DSI is requesting the option to renegotiate an extension to the agreement an additional five years 4. DSI/LSI reserves the right to request a fuel surcharge based on fuel costs. Fuel rate parameters are based on the following criteria: If diesel fuel increases over $4.50 per gallon, DSI/LSI may adjustment the rate accordingly as detailed below. The rate per gallon is based on the "DSI average bulk rate (DSI ABR)" per gallon as set forth per the 20th calendar day of each month (The average is calculated over the prior four weeks activity based on market spot market for bulk fuel). For every $.01 per gallon that diesel fuel rates increase over and above the DSI ABR, DSI will assess a fuel adjustment (separate line item on City invoice) of 2.0%. ***Currently DSl's ABR is $4.10 per gallon. EXAMPLE: If DSI ABR is $4.65 per gallon less thefloor base rate of $4.50 per gallon = $ .i5/gal X .2 = 3.00% fuel increase. Page 1 of 4 DSl's ABR Base Fuel Rate Difference x 2% I Increase (2009 sf rate) I Effective Increase i $4.50 $4.50 .0 x .2 = 0% I $3.36 x 0% = $.0 i $3.36 + $.0 = $3.36 I $4.75 $4.50 .25 x .2 = 5% I $3.36 x 5% = $.17 $3.36 + $.17 = $3.53 I $5.00 $4.50 .50x.2=10% i $3.36 x 10% = $.34 $3.36 + $.34 = $3.70 I SECTION 2. DSIOBLIGATIONS. 1. DSI V\ill provide each resident with a 65 gallon cart for one-sort recycling (labeled accordingly). After the fIrst year of service, if an exchange of a larger (95 gallon) or smaller (45 gallon) cart is requested there may be an exchange fee of $15 billed directly to the resident. Each resident will be serviced every other week on their normal day of collection. City holidays V\ill be serviced in the same manner as City provided solid waste collection. 2. DSI will provide educational materials with a calendar schedule for each resident, and will also work with the City of Farmington to incorporate the every other week collection schedule into City promotional materials. 3. DSI will collect the fa 11 0 V\ing materials deposited in a single container from residential customers on scheduled collection days: a. OffIce paper b. Junk mail c. Phone books d. Boxboard e. Newspapers f. Magazines g. Clear, brown & green glass (jars and bottles) h. Aluminum, steel & tin cans 1. Post-consumer plastic containers: Food and Beverage containers (of any color including white and clear) which may include: beverage containers, food containers such as: cottage cheese, yogurt and margarine tubs. Cleaning, detergent and automotive products (please remove all liquids). J. Corrugated cardboard inside the container or in 3 'x3' bundles outside of container 4. DSI will provide a recycling revenue reimbursement progran1 based on the actual volume at fair market value based on current local markets. Farmington will receive 100% of the revenues received from the materials collected in the City of Farmington based on the location of the recycling site and the current "gate rate" reimbursement values. 5. DSI is proposing the following services and rates for the Curbside Clean Up Day Progran1: a) Rates for the curbside collection of acceptable MSW and acceptable bulk items over the five Saturdays would be as listed on Attachment A. b) Dates for the Curbside Clean Up Day Program will generally fall on the five Saturdays prior to Memorial Day: Dates for 2009 will be April 18, 25 and May 2, 9, and 16. c) Curbside collection of Steel (Dirty) all types including gas grills, bikes, lawnmowers, riders and other. Rates will be per Attachment A. Reimbursement value will depend on current market value. d) Apartment roll-offs will be charged at the per pull rate plus disposal costs on Attachment A. Page 2 of 4 6. Seasonal vard waste rates are outlined on Attachment A. No incidental service will be offered. .. Any new or replacement yard waste containers will be 65 gallons and the service will still include up to 10 additional compostable paper bags per week. 7. DSI VliII provide to the City proof of proper insurance coverage as identified in the previous year agreement, adjusted as necessary to provide at least the statutory maximum liability amounts specified in Minnesota Statutes Section 466.04, Subd. 1 (6), (7) and (8). SECTION 3. TERMINATION OF AGREEMENT. In the event that either Party fails to perform and carry out any of the terms or conditions of this Agreement strictly in accordance with the provisions hereof, or for any reason is unable to properly conduct its business, this Agreement may be temlinated by either Party giving written notice of 30 days to the other Party. SECTION 4. OTHER TERMINATION. NOTWITHSTANDING any other provision, if any local law, rule, regulation, or order prohibits the activities in this Agreement then this Agreement shall be immediately terminated with both Parties owing no further compensation to each other. SECTION 5. ENTIRE AGREEMENT. The current, underlying Agreement 2008 (comprised of the original 2002-2006 agreement as extended by 2007 and 2008 Agreements) continues in effect except as provided in the 2009-2013 extension agreement, and that the three earlier documents together with this extension comprise the "entire agreement" of the Parties. DICK'S SANITATION, INC. CITY OF FARMINGTON, a Minnesota municipal corporation BY: BY: President Kevan A. Soderberg, Mayor AND Peter J. Herlofsky, Jr., City Administrator Page 3 of 4 STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by the President of Dick's Sanitation. Inc., a Minnesota corporation, on its behalf. Notary Public STATE OF MrNl\TESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by Kevan A. Soderberg and by Peter 1. Herlofsky, Jr., respectively the Mayor and City Administrator ofthe City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public Page 4 of 4 Attachment A City of Farmington Renegotiated rates for new contract a) Single Family Dwellings & Townhomes 2009... .., ... ... ... ... ... ... ... ... ... ... ... .., ... .... 2010... ............ ........................ .......... 2011................................................ . 2012............... ........................... ....... 2013.............. .................................. b) Multi-Family Dwellings 2009........................... ......... ............. 2010.................. ...... ... ...................... 2011.............................. ......... .......... 2012... ... ... ... .. . ... ... ." ... ... ... ... ... .. . .. . ... . 2013... .., ... ... ... ... ... ... ... .., ... ... ... ... ... .... One-sort $ 3.36 /month/unit $ 3.49 /month/unit $ 3.63 /month/unit $ 3.78 /month/unit $ 3.93 /month/unit $ 2.15 /month/unit $ 2.24 /month/unit $ 2.33 /month/unit $ 2.42 /month/un it $ 2.52 /month/unit c) Commercial, Industrial & Institutional Customers - all based on a per pick-up rate I 2009- 2010 I I 2011- 2012 I I 2012-2013 I Comm - Paper/Cdbd 1st cont Add't cont 1st cont Add't cont 1st cont Add't cont One - 2 4 6 8 Sort Cart $ 7.88 $ 4.15 $ 8.08 $ 4.35 $ 8.33 $ 4.60 cubic yard $ 8.75 $ 5.12 $ 8.95 $ 5.32 $ 9.20 $ 5.57 cubic yard $ 9.30 $ 5.78 $ 9.50 $ 5.98 $ 9.75 $ 6.23 cubic yard $ 10.40 $ 7.76 $ 10.60 $ 1.96 $ 10.85 $ 8.21 cubic yard $ 12.65 $ 8.65 $ 12.85 $ 8.85 $ 13.10 $ 9.10 **Per P/U = Based on 4.33 weeks per month X the quantity X frequency d) Residential Bulk Collection Rates are as follows: 2009 Less than 3 yds rear loader $ 24.00 3yd Temp Container $ 130.00 4yd Temp Container $ 145.00 6yd Temp Container $ 170.00 2010 $ 26.00 $ 130.00 $ 145.00 $ 170.00 2011 $ 28.00 $ 135.20 $ 150.80 $ 176.80 2012 $ 30.00 $ 135.20 $ 150.80 $ 176.80 2013 $ 32.00 $ 140.61 $ 156.83 $ 183.87 Per P/U** Per P/U** Per P/U** Per P/U** Per P/U** Per Cubic Yard Per Dump Per Dump Per Dump ***Above rates that pertain to trash services do not include taxes and fuel adjustment fees. e) Seasonal yard waste services shall be billed directly to each resident: 2009................................................. $ 74.00 !Year 2010................................................. $ 76.00 !Year 2011................................................. $ 78.00 !Year 2012................................................. $ 80.00 !Year 2013................................................. $ 82.00 !Year 2nd Cart $ 12.00 !Year $ 13.00 !Year $ 14.00 !Year $ 15.00 !Year $ 16.00 !Year CURBSIDE CLEAN-UP DAYS: 2009 2010 2011 2012 2013 Trash collection (labor) per hr/per truck $ 137.50 $ 140.25 $ 143.06 $ 145.92 $ 148.83 Trash collection (disposal) + tax per ton $ 56.00 $ 58.00 $ 60.00 $ 62.00 $ 64.00 Scrap metal (dirty) (labor) per hr/per truck $ 137.50 $ 140.25 $ 143.06 $ 145.92 $ 148.83 Scrap metal (reimbursement)** per ton $ (20.00) $ (20.00) $ (20.00) $ (20.00) $ (20.00) Roll-ofts (Apts) per pull+disposal $ 192.50 $ 195.00 $ 200.00 $ 210.00 $ 220.00 **Market Value may fluctuate + or - depending upon current market conditions. Above rates do not include fuel adjustment fees over $4.50/gal and/or taxes or assessments. BULK ITEMS AND FEES -Rates below do not include taxes & fuel adjustment fees Humidifyer $ 12.00 Basketball Backboard/hoop $ 50.00 Kitchen chair $ 3.00 Basketball Backboard/hoop/pole $ 100.00 Ladder $ 10.00 Bathtub - Cast iron $ 100.00 Laundry tub $ 15.00 Bathtub - Fiberglass $ 50.00 Lawn mower (push) $ 25.00 Bed Frame $ 12.00 Lawn mower(riding) $ 100.00 Bike $ 6.00 Loose misc trash/ per yard $ 18.00 Box Spring $ 28.00 Loveseat $ 25.00 Bunk Bed Frame $ 25.00 Mattress - Futon $ 15.00 Car Door $ 15.00 Mattress - Most $ 28.00 Car Seat - Ki ds $ 3.00 Mirror $ 5.00 Car top carrier $ 25.00 Nightstand $ 10.00 Card Table $ 5.00 Closet doors - hollow $ 20.00 Ottoman $ 10.00 Closet doors - solid $ 25.00 Pallets $ 6.00 Coffee table $ 10.00 Patio Door/ atruum $ 65.00 Couch $ 30.00 Patio Table - glass top $ 30.00 Couch w/recliners $ 45.00 Patio table - plastic $ 10.00 Countertop $ 10.00 Patio umbrella $ 7.00 I Crib $ 10.00 Piano $ 150.00 Crib Mattress $ 10.00 Picnic table $ 35.00 Curio cabinet $ 12.00 Ping Pong Table $ 40.00 Ping Pong table $ 40.00 Desk - kids school $ 10.00 Pinic Table $ 35.00 Desk - Roll top $ 24.00 Recliner/stuff chair $ 20.00 Desk - wood or steel $ 45.00 Re:~' !:,:?&~;!S! /.$/."55'00 ,~}"'S,,,.~:..:; '>.~ ,'Si1'~t':~;>b:';:<;'" ;'}) Desk Chair $ 5.00 Sectional $ 65.00 Door - hollow $ 15.00 Sheet rock per sheet $ 10.00 Door - metal/steel $ 25.00 Shop vac $ 5.00 Door - outside $ 25.00 Shower door $ 20.00 Door - screen $ 10.00 Shower/ surround $ 30.00 Door - solid $ 15.00 Sink $ 12.00 Door - storm w/glass $ 20.00 Sink/ cast iron $ 30.00 Dresser $ 25.00 Sliding Glass Door $ 65.00 Dresser w/mirror $ 35.00 Snow blower $ 65.00 End table $ 8.00 Stair Stepper $ 30.00 Entertainment ctr - Full Wall $ 55.00 Stove hood $ 10.00 Entertainment ctr - Small $ 25.00 Stro lIer $ 5.00 Exercise bike $ 25.00 Swing Set (metal) $ 25.00 Fan $ 4.00 Swing set (wood) 1$ 100.00 Fooseball Table $ 40.00 Table - dining room $ 25.00 Footboard $ 15.00 Table - kitchen $ 15.00 Tire WiD rim $ 8.00 Futon wlmattress $ 25.00 Tire w/rim $ 15.00 Garage door - aluminum $ 65.00 Toilet $ 12.00 Garage door - wood or steel $ 75.00 Treadmill $ 40.00 Garage door opener $ 20.00 TV Stand $ 10.00 Garbage disposal $ 10.00 Vaccum Cleaner $ 5.00 Gri II - charcoal $ 12.00 Vanity $ 18.00 Gri II - gas $ 25.00 :WCP:~' " .....i)..... ,.:"1;":'.'" Headboard $ 15.00 Water Softner $ 35.00 Hide -A - Bed $ 45.00 Water Softner - Tank only $ 15.00 High Chair $ 3.00 Water bed Frame $ 30.00 Hot Tub cover $ 10.00 Waterbed Frame w/headboard $ 40.00 Water bed Mattress $ 28.00 I c::< ~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: 2009 Budget DATE: September 2, 2008 INTRODUCTION/ DISCUSSION At the last Council meeting, Robin Roland handed out the 2009 proposed budget. In order to add some additional information for your discussion on Monday night, I have attached a spreadsheet laying out the approved budgets, history for 2008 and 2009, levy detail between 2008 and 2009, and the formula for the current levy tax capacity and tax rate. I hope this information provides an overview of the contents which have been provided in detail by our Finance Director. I have also attached for your review the resolution identifying the City's levy for 2009. If there are any questions regarding the budget, please feel free to contact either myself or Robin Roland over the weekend. ACTION REQUESTED Discuss the 2009 proposed budget. R. espe..c...tfll.l..,.l..y SUbm...l.'.tt. ~ed..'. <:1\/ -I al "J.....;.- I ./ ''-.. . ~"Y--'?L-/!/1 7.' Peter J. HerJ9fsky, Jr. /. City Admirustrator ! Attachments: 1. 2. 3. 4. Spreadsheet Budget Overview Property Examples Resolution Approving Proposed 2008 Tax Levy Collectible in 2009 Summary of Debt Service Levy Cmuller/Herlofsky/Council memos/2009 Budget City of Farmington General Fund 2008 Adopted Budaet $ $ 8,879,736 182,873 I Difference from 2008 Adopted 9,276,455 $ 213,846 2% 9,062,609 2008 Amended Budaet Difference $ 2009 Proposed Budaet $ Included in 2009 (additions) Fire Chief Police Officer $ 100,000 School Reimbursement Not included in 2009 Budaet $ $ $ 100,000 100,000 100,000 Pool Subsidy EDA Budget Recreation Supervisor LevY Detail 2008 Total Levy $ 2009 Total Proposed $ Difference $ Debt Service Increase $ General Fund Operations $ Maximum Levy $ Maximum Levy Increase $ 8,869,919 9,489,514 619,595 318,257 301,338 9,659,992 790,073 Formula Levy = Value x Rate Levy (to collect) Value (Tax Capacity) 2008 $ 7,940,201 $ 18,135,711 2009 $ 8,264,849 $ 18,237,370 .bm.. Property Value I $1.000 2008 $ $200,000 Home 875.64 $ 2,000.00 2009 $ $200,000 Home 906.36 $ 2,000.00 Difference $ 30.72 1.536074% Additional EDA Levy $ 100,000 $ 18,237,370 Results: New Rate Difference from 2008 Amended $ 396,719 4% Rate 43.782132% 45.318207% Rate 43.782132% 45.318207%1 3.508% increase 0.548325% 45.866531% 4.761% H:\Budget\2009\2009 Spreadsheet Detail pjh ~ "U !!l. :t- o a ::> ~ ~ - III ::T 8 <II -< Q. "0 III 0> (ij. " a Q. III "8 - 3 :t- III ~. 5' m 0 0 III ~ '" "0 " s- a III ::> "0 3 <II 5' ~ '" s- lit ::> "" 3 x "0 III CD a '" '" '" ~ ~ '" ;!- ~ "0 '" lD '" .... '" 0 ~ <II 0> 0 '" 0> .... 0 < .. ;:l. '" -... 0 '" 0> '" III '" (jj. 0 0 0 0 0 c ~ III 0 0 0 0 0 <II '" 0> 0 "" 3 ~ 0 III fn '" [ '" '" ~ '" ~ ~ 0 ~ '" ~ .... 0 0 '" '" '" 0 ..... .... Ol '" ... ... .... '" 0 0 0 0 0 c 0 0 0 0 0 0 <II 0 0> "" 3 III ::> ~ c. '" ~ '" ~ ~ '" .. Ol ~ '" ~ .... 0 ~ '" '" '" 0 < c '" ... ~ ... '" 0> III !!l. 0 0 0 0 0 c o. 0 0 0 0 0 <II ::> III "" 3 III ::> III c. '" '" '" ;;; '" [ lit .... lD ... 0> 0 X 0> 0> ... '" 0> 0 < ... '" lD '" 0 lD III ~:f 0 0 0 0 0 C "0 0 0 0 0 0 <II III a , , 5' 1tl '" ~ '" ~ ~ ~ @ '" '" N 0 ~ ::> ~ ~ ~ ~ ~ III lit 0 0 0 III <II '" <II "" '" 0 0 ~ 0 lit '" '" '" ~ .... .... X lD '" .... '" '" 0> 0> ... .... "" ~ 8 3 0 !!l. ~ ~ ::> '" 0 0> '" ~ :r '" '" '" '" "" '" 0 0 ~ 0 lit .... '" '" 0 ~ .... x '" 0 '" '" 0> 0> 0 ... '" "" ~ 8 3 0 !!l. ~ ~ ::> '" 0 0> '" ~ :r .... lD 0> 0> "" '" 0 0 ~ 0 lit 0> :::1 '" ~ 0> .... X '" 0 ~ '" '" .... 0> '" "" "" "" "" "" ~ 8 3 0 !!l. :0: lD :::1 '" a '" :0: '" '" ::T '" 0 0 ~ 0 ~ lD 3 o ::> :r 8 !!l. RESOLUTION NO. R -08 APPROVING PROPOSED 2008 TAX LEVY COLLECTIBLE IN 2009 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 2nd day of September 2008 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to the Dakota County Auditor on or before September 15,2008; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2009 revenue and expenditure budget; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money by levied in 2008, collectible in 2009, upon the taxable property in said City of Farmington for the following purposes: I 2,219,017 70,200 I (1,224,665) I General Fund Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy I I BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday, December 1,2007 at 7:00 P.M. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of September 2008. Mayor City Administrator 2009 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Number -08 Total $60,000 300,000 247,708 15,288 200,000 164,796 21,400 644,113 60,112 338,400 167,200 $2,219,017 Wastewater Treatment bonds of 1995 Public Project Revenue Bonds of2001A Improvement Bonds of 2003A GO Refunding Bonds of2004A Improvement Bonds of 2005B Capital Improvement Plan Bonds 2005C Improvement Bonds of 2006A Capital Improvement Plan Bonds 2007 A Public Safety Revenue Bonds 2007 Certificates of Indebtedness 2004 Certificates of Indebtedness 2005D Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence ofleadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.