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HomeMy WebLinkAbout09.15.08 Council Packet City of Farmington 430 3rd Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA PRE-CITY COUNCIL MEETING September 15,2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session. all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 15, 2008 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Municipal Services b) Introduce Promoted Employee - Police 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/2/08 Pre-Meeting &Regular) (9/8/08 Workshop) b) Appointment Recommendation - Fire Department c) Appointment Recommendation - Fire Department d) Appointment Recommendation - Fire Department e) Approve Temporary On-Sale Liquor License - Administration t) Approve Vending Services Agreement - Parks and Recreation g) School and Conference - Engineering h) School and Conference - Police i) Amend Ordinance - Commercial/Recreational Use in the Industrial Park District - Planning j) Amend Ordinance - Allowance of Cell Towers in the Park/Open Space District - Planning k) Amend Ordinance - Parking in Residential Areas - Planning I) Authorize RFP Cleaning Services - Administration m) Approve On-Sale Beer License - Administration n) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Approve Assessment Delinquent Municipal Services - Finance Action Taken 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Project Feasibility Reports - Engineering 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2009 Preliminary Tax Levy and Budget - Finance b) Approve YMCA Employee Wellness Program - Human Resources c) No Parking Signs Akin Road - Police 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 15, 2008 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Municipal Services b) Introduce Promoted Employee - Police 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/2/08 Pre-Meeting &Regular) (9/8/08 Workshop) b) Appointment Recommendation - Fire Department c) Appointment Recommendation - Fire Department d) Appointment Recommendation - Fire Department e) Approve Temporary On-Sale Liquor License - Administration t) Approve Vending Services Agreement - Parks and Recreation g) School and Conference - Engineering h) School and Conference - Police i) Amend Ordinance - Commercial/Recreational Use in the Industrial Park District - Planning j) Amend Ordinance - Allowance of Cell Towers in the Park/Open Space District - Planning k) Amend Ordinance - Parking in Residential Areas - Planning I) Authorize RFP Cleaning Services - Administration m) Approve On-Sale Beer License - Administration n) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Approve Assessment Delinquent Municipal Services - Finance Action Taken 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Project Feasibility Reports - Engineering 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2009 Preliminary Tax Levy and Budget - Finance b) Approve YMCA Employee Wellness Program - Human Resources c) No Parking Signs Akin Road - Police 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule 14. ADJOURN 7 a.... COUNCIL MINUTES PRE-MEETING September 2, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Elliot Knetsch, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPRO VE A GENDA MOTION by Fogarty, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty noted a correction in the August 18,2008 pre-meeting minutes. Councilmember McKnight asked about the promotion in the Police Department and what created the vacancy. Finance Director Roland noted that is a new position for 2008. Regarding the recycling contract, Councilmember Wilson asked if residents will have three containers. Municipal Services Director Reiten explained there will be one for garbage, one for yard waste, and one for recycling. City Administrator Herlofsky explained there is one fee. The fee does not change for recycling and residents are not charged separately for recycling. 5. STAFF COMMENTS 6. ADJOURN MOTION by Pritzlaff, second by Fogarty to adjourn at 6:39 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~/r7~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR September 2, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. He noted this is the first regular Council meeting in the new City Hall. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Elliott Knetsch, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Nick Schultz, Ed Samuelson, Beve Preece, Guy Smith, Cameron Maxwell, Keith, Kathy & Carolyn Ellis, Mark & Amy Pellicci, Mike Morton, Julie McKnight, Jim Bell, Mark Snider, Spacer Snider, Austin Snider, Craig Davis, Erin Ristow, Monica Eckert, Joe Harris 4. APPROVE A GENDA Councilmember Fogarty added the August 18, 2008 pre-meeting minutes and noted a correction in the minutes. Mayor Soderberg pulled 7a) Council Minutes (8/18/08 Regular) to abstain. MOTION by Fogarty, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS Mayor Soderberg noted Commissioner Joe Harris and School Board Chair Julie McKnight were in attendance. a) Introduce New Employee -Administration Lisa Linnane was introduced as the new Administrative Support Technician. b) Proclaim September as National Senior Center Month MOTION by Pritzlaff, second by Wilson to proclaim September as National Senior Center Month. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS Mr. Mike Morton, 608 Heritage Way, stated he received a flyer regarding the swimming pool and asked what concessionaire means. Mayor Soderberg stated it would mean Council Minutes (Regular) September 2, 2008 Page 2 someone other than the City would run the pool as a private enterprise or non-profit. At this point, nothing has been determined. It is in the budget as a suggestion. Mr. Morton stated he read the budget and there is no number listed for money. He bought his house 12 years ago because of the park. There used to be an ice rink there, now that is gone. The City did a great job with the basketball and volleyball courts. There are miles of pavement that are not concessionaire and he did not know why the pool should be treated any different than a walking path. It is available for all citizens. The only reason it shows a loss, is there are only two places that collect money. If there was a toll gate on the paths, you would not see a profit off the paths. He suggested the City keep the pool as is. If we have to get more funds for it by raising costs, so be it. He felt it would fail as a concession. Ifthe City cannot get it to go, a private person could not make it go. Mayor Soderberg noted this item is part of the budget which is on the agenda. Ms. Kathy Ellis, 600 Park Drive, stated she was also concerned about the outdoor pool. Her family has lived here for ten years and loves the pool. There are many, many other people there constantly in the summer. It is great for the community. She realized it is not a money-making operation and has seen the numbers, but there are things you cannot put a price tag on. It can be a public safety issue as well. Look at all the children picked up by the swim bus. What would they be doing if they did not go to the pool? It is a great place for families to come together, build friendships, and build the community. She asked Council to look at the numbers and try to cut somewhere else. 7. CONSENT AGENDA MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: b) Approved School and Conference - Fire Department c) Received Information School and Conference - Police Department d) Approved Appointment Recommendation Police - Human Resources e) Approved Bills APIF, MOTION CARRIED. a) Approve Council Minutes (8/18/08 pre-meeting & regular) MOTION by Pritzlaff, second by Wilson to approve the August 18, 2008 pre- meeting and regular minutes. Voting for: Fogarty, McKnight, Pritzlaff, Wilson. Abstain: Soderberg. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Approve Recycling Contract - Municipal Services The current recycling contract with Dick's Sanitation expires at the end of2008. The new contract would be for five years with single-sort recycling and every other week pickup. Residents will receive a 65 gallon container for recycling. Council Minutes (Regular) September 2, 2008 Page 3 The cost for recycling will remain the same for 2009, with a 4% increase each year thereafter. There will be a fuel surcharge in the case of diesel fuel going over $4.50 per gallon. The contract would still include the City's annual clean-up day and options for seasonal yard waste containers. If the price of fuel decreases, the surcharge will drop off. The money received for recycling will come directly to the City and the City will receive 100% of the revenues. Councilmember Pritzlaff had asked staff previously to investigate a few other things regarding solid waste and include solid waste collection in the contract with Dick's Sanitation to determine if it would be cheaper. He had also suggested going through the RFP process to obtain a different contractor. Municipal Services Director Reiten stated staff is still obtaining the information, but according to what has been received, Farmington residents are getting a good bargain compared to other surrounding cities. Farmington has a lower cost compared to other cities who have solid waste and recycling with one company. Currently, Solid Waste employees also provide services for clean-up days, Rambling River Days, etc. Drivers are also used for snow plowing. City Administrator Herlofsky stated part of the issue with the budget for 2009, is it does include administrative overhead which comes back to the general fund as revenue which is used to offset other administrative costs. The advantage with our own operation is we have a great deal of flexibility with specific projects. When the community has an event and needs things cleaned up, we have the flexibility to do it with our own staff. There are some extras that do not have a monetary value. If we had a contract with someone else, those items would be an additional cost. We also do not have the mark-up and overhead that the private sector would have to carry. Staff will have more information later this year. MOTION by Pritzlaff, second by Wilson to approve the 2009-2013 Recycling Contract Extension Agreement. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Consider Resolution - 2009 Preliminary Tax Levy and Budget - Administration The 2008 adopted budget is $9,062,609. Building permits for 2009 are expected to be $250,000 - $300,000. Previously, building permits were $750,000 - $1 million. From 2008 to 2009 the City would be short $1 million in revenue. Halfway through the year, the City amended the 2008 budget to $8,879,736, cutting $200,000 by not filling vacant positions and one layoff. The 2009 budget is estimated to be $9,276,455 which is a $200,000 increase over the 2008 adopted budget. With the reduction in budget it is close to $400,000. In 2006 and 2007 we contributed to the fund balance at the end of the year. By making this adjustment half way through the year we hope to add to the fund balance. As part of the 2009 budget, staff has asked to include a Fire Chief. Based on a 50 member paid on-call staff it is time to have more administrative management of the department. The other position staff anticipated to add in 2009 is an additional Police Officer. This officer would be assigned to the school district. Council Minutes (Regular) September 2, 2008 Page 4 The school district reimburses the City for the time spent at the school. The position would start in September 2009. The pool is not included in the 2009 budget and staff W01.dd like to see if there is someone else who would like to manage it. Staff is also suggesting the Council levy an additional $100,000 for the EDA. Also not included in the budget is the Recreation Supervisor position. Each of these items is estimated at $100,000. In 2008, the total levy was $8.8 million. Staff is proposing $9.5 million in 2009. This is a difference of over $600,000. This amount is split in half between debt service and the general fund. The maximum amount that the City can levy is $9,659,992, which is $200,000 under what staff is proposing. Before September 15, Council needs to determine the levy amount. The amount cannot be raised, but it can be reduced. In 2008 the City's tax rate is 43.78%. In 2009 the tax rate with the proposed numbers would be 45.3%. Councilmember Fogarty asked if the EDA institutes a levy they currently do not have, if the EDA has to approve it. There would have to be a special EDA meeting. Finance Director Roland noted staff originally looked at an HRA levy which would have to be approved by the HRA. Because the EDA levy is an allocation of funds in the total levy, the Council would approve the total levy, so a separate meeting would not be needed. The EDA would have to approve their budget. Councilmember Fogarty noted technically they are an HRA/EDA. So a special meeting of the EDA would be necessary. Council discussed some e-mails sent from Councilmember Wilson which caused some concern among Councilmembers. The e-mails dealt with Park and Recreation program elimination and discussions between the City and the School District he felt as a Councilmember he should have been aware of. The budget is eliminating a position and closing the pool without any rationale. Councilmember Wilson agreed the e-mails were unprofessional, but he would not apologize for trying to defend the Parks and Recreation department. Councilmember Wilson stated he had an interest in working with Council and would meet with City Administrator Herlofsky. Councilmember McKnight stated he would like to see the total levy increase at 5%; right now we are at 6.98% plus the $100,000 EDA levy. He felt the pool needs to stay open as it is one of the few amenities we have for children. To offset that, he felt the Fire Chief position could wait until the future. He was concerned with the overall number. He directed staff to get to the 5% level. If there are tougher decisions Council needs to make, they can be discussed at the workshop. Councilmember Fogarty agreed with waiting on the Fire Chief position. She would not support a budget that closes the pool. She suggested waiting until 2010 for the school resource officer. There is another officer that can be allocated to Council Minutes (Regular) September 2, 2008 Page 5 that position in a transition period. She supported the EDA levy and directed staff to get the numbers down. Councilmember Pritzlaff did not approve of closing the pool. He was reluctant to remove services first from the community. He wants the budget to be tight and should not be relative to house values going down. He also directed staff to get the number down to 5%. Regarding personnel services from the 2008 to 2009 proposed, there is a 9.1 % increase and asked for a reason. City Administrator Herlofsky stated part of that was for a Fire Chief, but $100,000 has just been taken out of that. Councilmember Pritzlaff noted street materials from 2008 to 2009 proposed there is a 15.5% increase, but in reality salt is showing a 50% increase. This is an increase in services the City provides to keep the streets clear. Councilmember Pritzlaffnoted the sanitary trunk fund shows $223,000 for 2008 and $223,000 for 2009. In the objectives to be accomplished, the 2009 construction projects will not require any funding from the sanitary sewer trunk fund. Sewer facilities constructed will be 100% funded by the development. However, there is no building scheduled for any developments, so Councilmember Pritzlaff asked how that relates to the $223,000. Finance Director Roland stated Council has not approved any CIP projects, which would require the use of sanitary sewer trunk funds. If there is a construction project for infrastructure, if we replace sanitary sewer, some is assessed to homeowners, some is paid for by the City. The payments for the sewer come out ofthis fund. Staff does not anticipate any projects in the remainder of 2008 or in 2009 that Council has approved which require the use of those trunk funds. That is why all that is shown is revenue. Otherwise there would be transfers out to help pay for construction projects. This is for City generated construction projects, not individual developments. Councilmember Pritzlaff asked where the $223,000 in revenue is coming from. Finance Director Roland stated it is from standard fees that come from developers and from building permits within the City and the City SAC fee. A good portion comes from development fees which are specially assessed over a ten year period which were done in the past and the City receives special assessments on the projects. The revenue items are special assessments, the City SAC fee, dedicated fees, and investment income. The dedicated fees are fees paid by developers up front, the special assessments are special assessments that are development fees paid over time. Regarding the full time Fire Chief position, Councilmember Pritzlaff has not had anyone from the Fire Department tell him that position is desperately needed. He would be in favor of keeping the organization as is and possibly there is some clerical staff anywhere in the City that could help out the Fire Department with paperwork. Councilmember Wilson did not support closing the pool. He had some questions regarding Parks and Recreation services. Youth basketball is being run through Community Education. Based on the fact the proposal shows we would not be operating the pool which would correlate to swimming lessons not being offered, he asked for more insight into the fact that identical numbers are being shown across the board and with increase in participation. He felt something was Council Minutes (Regular) September 2, 2008 Page 6 disconnected. City Administrator Herlofsky explained in looking at the budget, there was no discussion in programs being terminated when the budget process started. Staff is assuming that with a little more help from the Parks and Recreation Director and existing staff they can maintain the programs that are here. Councilmember Wilson asked if the City's Parks and Recreation department will be offering youth basketball. Mayor Soderberg stated whether we are having youth basketball or swimming lessons, that level of minutia is not germane to the budget discussion we are supposed to be having as a Council. Councilmember Wilson noted the budget talks about Recreation program services. Mayor Soderberg noted City Administrator Herlofsky has noted the question regarding the disconnect with the numbers and that staff can handle the workload. Councilmember Wilson noted staff is working to solidify the program information. City Administrator Herlofsky stated he spoke with Parks and Recreation Director Distad today and was not informed of any reduction in services for the fall program. They will be working on more financial analysis. Councilmember Wilson felt it would be good for the City and residents to have good collaboration between the City and the school district on programs. There does not need to be the City and the school district providing youth basketball unless the program is unique to the residents being served. He was trying to obtain insight into meetings that have been occurring that directly impact the budget. He recommended for next year, Council should consider having a goal setting workshop with the City Administrator in April or May. As a direct product of that, they could establish which items are important for the Council and the City Administrator. Council has charged the City Administrator with making recommendations to Council he feels are in the best interest of the City. Councilmember Wilson stated he strongly disagrees with those opinions, but does not fault the City Administrator for making those recommendations. Councilmember Wilson had a concern with the debt growth, such as the new City Hall, the Fire Station, significant road improvements with Elm Street and Ash Street, our current debt level is at 23.4% which is $150,000 below what the Council's stated goal is. Having a higher debt is a reflection of a City that is growing and adding necessary municipal services that are needed. He would not support hiring a Fire Chief, but he is aware Council chose not to fund a part time position for the Administrative Specialist for the Fire Department. He would not be opposed to seeing a part time position in that area if it would make things more efficient. It would not be his priority to have a new Fire Chief or a new vehicle. Councilmember Wilson felt the City needed to get more serious with Economic Development. He would not support the EDA levy, but would like to consider bringing in an Economic Development Director and focus more experience in that area. He would not support eliminating the Recreation Supervisor position. If we keep the pool open and maintaining the same level of programs, he would like to see that position remain. Councilmember Wilson stated he has found it harder to accomplish how the City and the school district can work together in a way that both the School Board and the City Council are at the table making decisions and discussing policies and procedures. There are pressing needs in the community and the Council does not have the ability financially to acquire land for the Council Minutes (Regular) September 2, 2008 Page 7 construction of ball fields or to work with interested parties. He would like to extend an olive branch for that collaboration. Councilmember Fogarty wanted to clarify Councilmember Wilson does not support the Fire Chief or the EDA levy. She wanted to make sure the proposed budget recommends shifting the Economic Development Specialist we currently have into the EDA budget, so by not supporting that levy, we would eliminate that position and add a director level position. She asked how that would be funded through the EDA. Councilmember Wilson stated that is a recommendation and staff can see how to make that work financially. Councilmember Pritzlaff asked to receive a copy of an invoice from a department that has been charged for maintenance done at the Maintenance Facility such as an oil change. If a Building Inspections pick up has had an oil change, he would like to know what we budget for that item and what that item might cost if it was done by a fleet service outside of the City to see if there would be a cost savings. He would like to compare a couple items such as an oil change from a pick up and some rear tires on a garbage truck. He would like to see invoices from 2008, what the charges are proposed to be for this year and an estimate from an outside source. Mayor Soderberg stated the pool is a quality of life issue and the Fire Chief position is a public safety issue. If there is a way to keep the pool open, that would be Council's desire. Having one individual on a part time basis manage 50 people in a department with the number of vehicles and issues seems unconscionable. We need someone there to do that management. There was a suggestion to look at a part time administrative position to help with the work load. He would like to look at that option. He was not ready to weigh in on the EDA levy yet. There was a transfer of personnel to that budget and cutting out the EDA levy means eliminating a person. Sometimes we may have to do that. The City of Farmington is not unique in that we might experience some layoffs. Public safety is an area where he does not want to do any layoffs. He suggested looking at other departments if we have to look at personnel. The budget is a separate item from the levy. What has been proposed is not the maximum we could do. He recommended continuing to work on the budget and set the levy as proposed knowing the budget can come down and bring the levy down so we do not miss the deadline with the County. Mayor Soderberg stated how the money is allocated and where we can make further cuts can be reviewed until December. Councilmember Pritzlaffwould like the majority of the hard work done now so that by September 15, Council has the number. He felt a majority of the Council felt 5% would be realistic. Councilmember Fogarty asked Councilmember Pritzlaffifthe 5% includes the EDA levy. Councilmember Pritzlaffreplied at this point the EDA levy is included. He had some discussions with City Administrator Herlofsky and if we cannot get the numbers down and leave the EDA levy in the budget, then he would not support the EDA levy. Councilmember Fogarty stated she would support the 5% level plus the EDA Council Minutes (Regular) September 2, 2008 Page 8 levy. Councilmember McKnight asked why we would pass this opportunity to let staff work on this the rest of this week and come to a consensus next week on at least a preliminary levy. It can be discussed further at the workshop and then have a short discussion on September 15. Councilmember Wilson agreed with Councilmember McKnight to reach a consensus next week. 13. COUNCIL ROUNDTABLE a) Twin Ponds Discussion - Administration Councilmember Pritzlaffhas received some concerns regarding procedures other developers have had to follow. Parkview Ponds was allowed to build two houses when the streets, utilities and infrastructure were not in. Hometown development was also allowed to build a house without streets and infrastructure being installed. Sunrise Ponds was allowed to build two homes without streets and infrastructure. Twin Ponds has nothing set for streets, curb, infrastructure, etc. yet they are putting in footings and foundations. He felt we are not being consistent from one development to another. He has received calls as to why this is happening. Councilmember Pritzlaff also had a concern with access to Twin Ponds. He wanted to make sure there was a second access for emergencies. City Administrator Herlofsky stated this developer has had to adhere to all the requirements. The developer is the CDA and the project is north of 225th Street, and east ofTH3. The units are rental and are affordable housing. The curbing matches right up to the building. The concern with Councilmember Pritzlaff is that in prior developments, the developer has not been authorized to build a structure prior to having utilities and roads in place. This is unique in that in order for the curbing to be right up to the building, the foundation for the structure needs to be placed at the same time. If the curbing were to be put in now and the foundations later, the curb would have to be torn up. In order to be consistent, yet flexible based on the type of development, we have authorized the developer to put in the footings which when finished will be buried up to the top. Nothing will be extending above the ground. Mayor Soderberg noted we have deviated on occasion by allowing some building permits from time to time and it has always been done at the developer's risk. Councilmember Fogarty: Reminded residents kids are back in school and to slow down. She suggested waiting for the City Hall open house until things are more completed, even until the end of October or November. She felt Councilmember Wilson brought up some good concerns and it is his duty to investigate and get information for residents, but it is also in his duties to not open the City up to litigation. His e-mail and his behavior have done that. While he does not think he owes Mr. Herlofsky and Dr. Meeks an apology, she feels he does and it would help mitigate those issues. Council Minutes (Regular) September 2, 2008 Page 9 Councilmember McKnight: He was looking for a projected timeline on the garbage collection research. Finance Director Roland thought staff made it clear it would be part of the budget discussions. It will be before October and staff will have preliminary numbers shortly. Councilmember McKnight thanked all City staff members who participated in the move. Councilmember Wilson: He thanked the residents who came to attend the first Council meeting in the new City Hall. Addressing Councilmember Fogarty, he stated he tends to believe apologies are a bit shallow. He acknowledged that the communications he sent were unprofessional. It is not his intent to create division between the City and the school district. He wanted to point out in the e-mail, he knows the Parks and Recreation Director has been having discussions with the Community Education department, which is good, but it is important for Council to be aware of what those discussions are. He understood they have an impact on programs the City will be offering. Since Council is discussing the budget, he felt they should be aware of that. Councilmember Pritzlaf/: He noted Finance Director Roland distributed some voice over IP information. He would still like a graph and explanation of the numbers for the maintenance. He stated Councilmember Wilson expressed his frustration with getting information from the City Administrator. He also expressed whether an apology is needed to other people in the community. Councilmember Pritzlaff stated he will leave that up to Councilmember Wilson, but felt he owed the Council an apology and some steps to mend the wedge with Council. Councilmember Wilson stated the best way to work together is this time of year to form a goal setting workshop. He apologized if he caused the Council frustration. He was not going to apologize for wanting to get information he feels is necessary to do his job. Mayor Soderberg: This is the beginning of 50 years or more of service in this building. He agreed with the suggestion to wait with the open house. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~~ (. Cynthia Muller Executive Assistant Council Workshop Minutes September 8, 2008 1. CALL TO ORDER Acting Mayor Pritzlaff called the workshop to order at 6:30 p.m. Present: Pritzlaff, Fogarty, McKnight, Wilson Absent: Soderberg Also Present: Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Brian Lindquist, Police Chief; Todd Reiten, Municipal Services Director; Tim Pietsch, Fire Chief; John Powers, Fire Marshal; Cynthia Muller, Executive Assistant Audience: Todd Larson, Charles Weber, Shannon Walsh, Todd Kindseth 2. APPROVE AGENDA MOTION by McKnight, second by Fogarty to approve the agenda. APIF, MOTION CARRIED. 3. DISCUSS 2009 BUDGET The levy has been reduced to a 5% increase. Debt service has been reduced which allowed an increase in the general fund. The Fire Chief position has been subtracted, the part time Fire Chiefhas been added back in, the Economic Development Specialist has been added back, existing staff will be assigned for the officer at the school and that position will not be added until 2010. The fire vehicle for the Fire Chief has been subtracted, some part time maintenance hours have been subtracted that will be allocated to the pool as the pool has been re-opened, a $25,000 transfer has been added to the Rambling River Center, the budget for salt has been reduced by $20,000, office supplies have been reduced by $10,000, and there are a variety of miscellaneous reductions. The swimming pool will need $75,000 transferred from the liquor fund. The debt service levy has been reduced by $28,401 due to revenue transferred from fire contracts with townships. Councilmember McKnight asked for an explanation as to how the debt service was reduced. Finance Director Roland stated last year the second fire station was included with the fire contracts with the townships. With the money from that contribution, the budget was adjusted for a $50,000 transfer from the general fund to the debt service fund. The point of doing the depreciation for that building is to help reimburse the debt service. Staff presented a detailed budget by department since 2005 and it includes the adjustments made since the August 18, 2008 Council meeting. Acting Mayor Pritzlaff stated rather than a complete dollar amount, he would like a breakdown on what exactly was required. Under fire services for 2008 there was $4,000 Council Workshop Minutes September 8, 2008 Page 2 in training that is not included in the 2009 budget. However, there is $8,000 for training in the Fire Department. Training for rescue services for EMT has been removed. Acting Mayor Pritzlaff asked Fire Chief Pietsch if they can do without this training. The Fire Chief replied the rescue budget includes training from outside sources. However, it is also important to keep up on the latest techniques. Councilmember Wilson was not comfortable with cutting the $4,000 for rescue training. He would support a $2,000 reduction which would be consistent with the last couple years. Acting Mayor Pritzlaff did not like to give up training that saves lives. He would agree with a $2,000 reduction. The cost to train one EMT is $1,000. Councilmember McKnight agreed with a $2,000 reduction. City Administrator Herlofsky noted they could take the $2,000 from the $8,000 for Fire Department training and make that $6,000. Councilmember McKnight and Acting Mayor Pritzlaffwanted the $2,000 on top ofthe $8,000. Councilmember Wilson noted last year there was a part time administrative position for the Fire Department they did not fund. Finance Director Roland noted it was part time in Fire and part time in Human Resources. Councilmember Wilson stated with that request and the request for a Fire Chief that will not be funded, there is a need out there. Depending on the needs the City has with ALF perhaps there are some opportunities there that could create some funding. Acting Mayor Pritzlaff stated if we have an engine down, we are down to one fire station and that would affect our ISO rating. An ISO rating is based from one City to another. It would not be attractive for us to have a higher ISO rating than surrounding cities to promote business. Finance Director Roland explained the ISO rating has stayed the same for a significant period of time. When it comes to commercial buildings, the biggest impact on insurance has to do with whether the building is sprinkled, not necessarily if the community has a higher or lower ISO rating. Our rating is not as good as Apple Valley or Lakeville, however we take care of far more acres of rural areas which lead to more of a problem with the ISO rating, than the equipment or number of people we have. It also has a great deal to do with the availability of mutual aid. The City's insurance agent has advised the biggest thing we can do is to encourage commercial buildings to be sprinkled and that will affect people's insurance far more than our ISO rating. City Administrator Herlofsky stated if one surrounding city has an extra vehicle and everyone has mutual aid, events can be covered. Getting the right equipment for the Fire Department is a high priority. Acting Mayor Pritzlaff asked about adding back in the Economic Development Specialist and why it is $15,000 less than the EDA levy proposed. City Administrator Herlofsky stated the $100,000 was to allow for some extra for the fund balance. In another year, the EDA will be in better shape and Council will see the investment in staff. Acting Mayor Pritzlaff asked about subtracting the School Resource Officer. City Administrator Herlofsky stated the City will be reimbursed for an officer at the high school starting in September 2009 and an individual will be assigned for the remaining of 2009. That will generate this amount of revenue. Council Workshop Minutes September 8, 2008 Page 3 Acting Mayor Pritzlaff asked about subtracting park maintenance hours allocated to the pool. City Administrator Herlofsky explained the pool is a separate fund. The costs of the people are being allocated to where they belong. Because they went to the pool, they did not go into park maintenance. The pool will be funded by transferring money from the liquor store. The $75,000 transferred would only go to the pool. It would not be available for park improvements or anything else. Acting Mayor Pritzlaff asked about reducing salt and what if we could not achieve that. At the end of the year, will we have to add the $25,000 back into the budget? City Administrator Herlofsky stated if we need additional salt at the end of the year, we will make appropriate transfers in the budget to make sure it is funded. Acting Mayor Pritzlaff asked if we will be over as far as personnel in some departments. It will be slow as far as developments, and wondered if cuts should be deeper than this, such as staff reductions. If some of the proposed cuts are not attainable, what will happen at the end of the year? City Administrator Herlofsky gave an example with office supplies. We are scanning documents and using less paper. If Council wanted to help out, we could send out a scanned agenda packet rather than paper copies. We squeezed everything tighter and will manage the assets appropriately. Acting Mayor Pritzlaff noted neighboring cities have been cutting jobs and wondered if we should do the same. City Administrator Herlofsky noted we have not replaced positions and have laid people off over the last few years. Councilmember Fogarty stated staff is doing a great job with finding cuts and adding to the fund balance which Council asked them to do. She noted some communities have switched to condensed 40-hour work weeks. City Administrator Herlofsky stated the biggest way a 4-day work week would help the organization is ifit reduced everyone's hours to 32 hours. It would not be available in all departments. If you work 10 hour days for 4 days, the savings would be minimal. Employees would benefit by saving gas. At this point it would not be as advantageous as we would like. If Council wants this, it would have to be negotiated in the contracts. Councilmember McKnight appreciated the cuts. He asked about the $25,000 Rambling River Center transfer and asked if that amount was consistent with the last couple years. Finance Director Roland stated in the budget presented before August 18, there was a $100,000 transfer out of the general fund to the Rambling River Center. That was supplemented by a transfer from the liquor stores of $42,000 to help cover the deficit. With the shift to $75,000 going to the pool, that additional money from the liquor store was not available. In order to make the Rambling River Center's budget balance we needed to increase the amount coming from the general fund by $25,000. Between the two it amounts to a $200,000 shift in revenues each year to support the Rambling River Center and the swimming pool. Councilmember Wilson asked if the $28,401 taken from the 2005 series C bond causes a problem with showing accurately what the debt service is. Finance Director Roland replied no, we are required to levy enough money to make debt service payments. If we Council Workshop Minutes September 8, 2008 Page 4 have that from other sources other than the levy, we are entitled to reduce the levy at any point by any amount which is covered by other sources of revenue. Councilmember Wilson asked how the ALF situation would impact the budget. City Administrator Herlofsky stated the ALF issue will not impact the budget. Councilmember Wilson would rather look for $20,000 somewhere else than reducing the amount for salt and having to do a transfer later. He had requested a list of the Recreation Supervisor's duties. There is nothing in the budget that would reflect why eliminating this position would be a good idea. There are the same number of programs and camps and an increase in the number of participants. The revenue for program fees is projected to be $3,000 more. Ifwe have park and recreation programs, we need staffto run them. Parks and Recreation Director Distad provided Council with the job description for the Recreation Supervisor, a list of programs, and a list of general duties performed throughout the year. The budget identifies a reduction in 1.5 positions, but the Director's entire time was charged to the recreation budget. His time is now split between park maintenance and recreation. City Administrator Herlofsky noted the recommendation for the reduction was not the Park and Recreation Director's option; it came from the City Administrator's office. Parks and Recreation Director Distad stated the 2009 programs would be absorbed through existing staff. Missie Kohlbeck also picks up recreation programs in the summer even though her entire time is charged to the Rambling River Center. Finance Director Roland noted the narrative pages are preliminary. Department heads submit them as time goes along. The Parks and Recreation Director submitted the narrative in advance of the final draft of the document. It is possible that what is reflected in the narrative does not necessarily reflect what the Parks and Recreation Director would do in the case of a staff reduction. The narrative would be from the original budget submitted in July. Councilmember Wilson felt that information needed to be conveyed to Council. He interprets this as the interpretation of what will happen in 2009. If the information is not a reflection of what will happen in 2009, it is difficult to interpret what mayor may not be the actual numbers. Finance Director Roland stated we are short staffed and it would be nice to have the support staff to go through the narratives and have everything match by August 18. It is difficult to do given the short timeline we have for budgeting. Weare trying to condense a huge task into six weeks. Without the clerical support staff to help out, she makes mistakes. Her Excel spreadsheets don't always add up. It is not perfect, and yes Council should have more information about what is leading up to this. City Administrator Herlofsky stated it is a recommendation and our objective still is to try to provide what is there. Councilmember Wilson stated residents appreciate the Parks and Recreation programs. His opinion is that the Recreation Supervisor position should be retained. The loss of this position will have a negative impact on the programs being offered. Parks and Recreation Director Distad has done a nice job developing, maintaining and providing a vision for our parks. That is a tremendous community amenity. We need to keep the same high level with the programs. He sees the program quality going down if the Recreation Supervisor position is eliminated. Council Workshop Minutes September 8, 2008 Page 5 Acting Mayor Pritzlaff stated the quality of services is not the first thing he will take away from the residents. Weare at 5%, but he is not comfortable with how we got there. He wondered if it is better to keep this position and look at another department where we may be doubled up and it will not be needed during 2009. We are lacking some Council input and he did not want to point out departments in a public meeting. In order to keep the programs, we need to keep the Recreation Supervisor position and look at others. He has discussed this with the City Administrator, but those discussions are not coming back to Council. Residents have noted that flowers in the downtown are nice, but residents see two people going around watering them. Another item was summer help for Parks and Recreation; do we need all that help? Acting Mayor Pritzlaff asked about the fire contracts with the townships and asked if we take an exact dollar amount and raise it a certain percent each year to cover the budget. He realized it was different for a call or services. Finance Director Roland stated the townships are billed on the actual cost incurred by the Fire Department each year. At the end of 2008 the computation is done based on what the Fire Department has spent; the actual cost of all the Fire Department plus the cost of the depreciation of all of the equipment and buildings. Then we take the number of calls, the tax capacity value and fit all of that into the formula. That is what they are billed under the contract. It is not a budgeted number, it is an actual number. Ifthe budget for the Fire Department goes up 5%, the bills for the surrounding townships go up their proportionate share of that 5%. As Farmington gets bigger and more properties are annexed into Farmington, we see our percentage of those calls and that tax percentage go up and the surrounding townships go down. Acting Mayor Pritzlaff asked about subtracting the vehicle for the Fire Chief. He may not agree with that as there are other vehicles in other departments that are newer. Finance Director Roland stated the Fire Department just got a new vehicle this year that was in the 2008 budget and was approved. When that vehicle was acquired, it was supposed to replace the vehicle that they requested be replaced in 2009. They have an S 1 0 that the Chief has been driving since 1992. That vehicle is still in service. In 2008 they requested a replacement vehicle which was purchased and should be received soon. Once it is received, the S10 was supposed to go away. They have since changed their idea of allocation for that vehicle and requested a vehicle for next year along with the request for the Fire Chief for another vehicle for that Fire Chief. By the end of 2008 they will have two fairly recently purchased vehicles. The Expedition is a 2002 and they will have a 2008 vehicle as well; one for the Fire Marshal and one for the Fire Chief. The rest of the Assistant Chiefs and others drive other vehicles that have been handed down, similar to what the Parks and Recreation Department drives for their summer staff and maintenance staff. City Administrator Herlofsky stated the only vehicles we are proposing to purchase in 2009 are two replacement squad cars. Acting Mayor Pritzlaff noted we have our own maintenance department that does oil changes and a certain amount of maintenance. Finance Director Roland stated it does all maintenance unless it is Fire vehicles that require work on the pumpers. Councilmember Pritzlaff asked if we have numbers on what a department is charged. Finance Director Roland stated we do not invoice departments for service. If you go to a local shop for an oil change, it costs between $50 - $75. The City keeps track of hours spent on vehicles in Council Workshop Minutes September 8, 2008 Page 6 various departments. The Finance Department multiplies those hours by $55/hour and charges that back to the departments where those hours were spent. Surrounding shops for union labor is $109 - $118/hour. We are less than half of that for labor, parts, shop supplies, and environmental costs. We buy oil in bulk and include that in the $55 fee as well as lubricants and tires will be included in 2009. Our mechanics know all of our equipment. The fleet internal service fund is an excellent way to manage both logistically and monetarily our fleet of vehicles. Acting Mayor Pritzlaff stated the information gives him some dollar amounts, but not specifically what is charged for an oil change. Is it 1.5 or 2 hours? Municipal Services Director Reiten stated they do more than an oil change; they rotate tires, etc. City Administrator Herlofsky noted those people are also used for snow plowing. Councilmember McKnight asked if Council was comfortable with the proposed levy. Acting Mayor Pritzlaff was comfortable with the levy and to work on the budget the next couple months. Councilmember Wilson was not sure at this point. There are a couple items he feels very strongly about. He stated 5% is a starting point. He would like to have a second workshop on the budget before the end of the year. Councilmember Fogarty stated she was comfortable with the 5% levy plus the EDA levy. She asked if the EDA levy needed to be decided by the EDA. Finance Director Roland stated with this revision, the EDA levy went away. If Council wants to add back $100,000 that would mean that it would not be a 5% levy increase. It would be more than that. The EDA would have to decide that by next Monday. Councilmember McKnight stated he was comfortable with the levy. He agreed with having a second workshop and felt all five Councilmembers needed to be here. Councilmember Wilson noted there is $114,000 of increase in benefits. That is a dramatic increase in the employee benefits. Human Resources Director Wendlandt explained it is a contractual obligation with the unions. There will be a 16% increase in health insurance. With the contracts, there is a cost share of 50% ofthe increase or decrease to the Health Partners distinction plan and would be split between the employer and the union. This is for health and dental insurance. The City offers a cafeteria plan, so employees have to take core benefits and then they can choose the other benefits that are right for their family. Councilmember Wilson noted training is being reduced by $10,000. He asked how much was used in 2008. Finance Director Roland replied the number for 2009 took into consideration the levy limit. Where we could reduce that line item, we did. It is not based on usage as some departments are over in that line item. It was based on what Department Heads felt they could do without in 2009 in order to help meet the budgeted 5% levy number. Acting Mayor Pritzlaff asked if out-state travel was cut to a minimum. Finance Director Roland replied the training budgets are using the same parameters as in the past. Out-state travel requests come to Council and can be voted up or down at that time. We did not cut them across the board completely. The City Administrator feels a well-trained staff is the best staff to have. There are things to be gained at national conferences. Councilmember Wilson asked about the amount for contracted services. Finance Director Roland stated it is for the DCC. The amount was $375,000. The number for 2010 is a $40,000 increase over 2009. Council Workshop Minutes September 8, 2008 Page 7 Councilmember Fogarty would like to see the $100,000 EDA levy put into the resolution. One of our primary goals is economic development, but we are giving ourselves zero funds to do anything. She was asking for the opportunity to leave it as an option. City Administrator Herlofsky advised they have a quick EDA meeting to make a recommendation to the Council. Councilmember Fogarty stated if Council would not approve it, there is no sense in having an EDA meeting. Acting Mayor Pritzlaff asked if additional cuts were made, can that additional money be put towards the EDA levy. City Administrator Herlofsky replied that can be done. Councilmembers Fogarty and McKnight agreed with that. Councilmember Wilson was not sure having a $100,000 EDA levy was a solution. He would not be inclined to add $100,000 unless they have a clear sense of what they would do with it. He would prefer to keep the resolution as is. 4. DISCUSS FAIRHILL DEVELOPMENT FEES Acting Mayor Pritzlaff had a concern with the fees that were waived for the Fairhills development. There were $12,061,578 in fees. These are fees that every other developer in the City has paid. When the contracts for Fairhill and for 195th Street were approved, Council was told this was a self-contained development. He asked how it is a self- contained development. A self-contained development could be 10-15 houses in one area that has a community sewer just for that area. A septic system treats the water and it goes into a drain field. That is self-containment. The sewer from Fairhills connects to the Met Council interceptor line. So the sewer is leaving the site. We did not waive the developer's fees for paying the Met Council, but there are still fees paid to the City in other developments for sewer. How is it a self-contained development when the sewer leaves the development? Acting Mayor Pritzlaff also had a concern with the water supply plan. The development does not have its own water system flowing out of the ground. The water supply plan is coming from the City water pipes which comes from Riverbend. Water is supplied to a development that is self-contained through another development. Why is this a self-contained development? Houses that have their own community sewer, they would also have their own community well. Water is being brought in from off-site, sewer is going off-site, which tells him this is not a self- contained development. Also, storm water runoff is leaving the site. Ponds in the development are built with overflows. If a pond overflows it goes to the next pond and eventually into three different places by the railroad tracks and then into North Creek. There is a smaller portion of the development where water runs into North Creek which eventually goes into the Vermillion River. How is this a self-contained project when storm water leaves the site? Council waived $12 million in fees. If the fees were not applicable to this development because of it being self-contained he would not be asked to waive anything. Councilmember Wilson stated one thing that stands out to him is that we were in a hurry to get this done because of the roundabout and getting contracts finalized. Some additional clarification could have been provided. City Administrator Herlofsky stated the agreement with the developer was prior to having any development. Regarding the sanitary sewer, he had provided Council with a memo that outlined what the contract says; that we will not charge any fees for putting in the Council Workshop Minutes September 8, 2008 Page 8 sewer on that project because the sewer is self-contained and hooked up directly to the Met Council interceptor. Normally that is a sewer availability charge. There is a City sanitary sewer and a Met Council sanitary sewer. If there was a development west of Fairhills they would hook up into Fairhills. They would be charged a sewer availability charge from the Met Council and from the City because the pipe leaving their site might be 6 inches. Because of the size of Fairhills, it would take a 12 inch pipe to move the sewage from their area. Combining the two, the pipe would be 18 inches that hooks up to the Met Council sewer. The development to the west would have to put a City sewer availability charge to offset the cost of the extra 6 inches that went through Fairhills. Now we have Fairhills, which is self-contained, not going through anyone else and going directly to the Met Council interceptor. They only pay a Met Council sewer charge. Acting Mayor Pritzlaff asked if Mystic Meadows and Parkview Ponds are tied into the Met Council interceptor. City Engineer Schorzman replied Parkview Ponds may have a connection to the Met Council interceptor. Mystic Meadows runs through Parkview Ponds. Councilmember Pritzlaff noted Council was not asked to waive fees for Parkview Ponds. Finance Director Roland stated perhaps the phase self-contained is not what we need to use. When developers build infrastructure, they pay for the construction and if they oversize that, they get a credit back. Development Contracts with Mystic Meadows and Parkview Ponds took that into consideration. If the developers overbuilt they got credit back for what they overbuilt. As far as the sewer in Fairhills, what they are building is the same size as what they are using. There may be six different development contracts for Fairhills. The first one may charge a big amount for sewer, but the second one may have to give that credit back. That is what we mean by self-contained. In figuring out how the fees work for the amount of oversizing they would have to do versus what they are getting from it, the charges balance out. City Administrator Herlofsky stated the City does not benefit from any revenue from this. You only put infrastructure in. There will be developments along 195th Street. When that first development comes in, that one will be closest to the interceptor, so it needs to be sized larger for those homes so there will be a credit. A lot of the fees Acting Mayor Pritzlaff is concerned about were not given away, they are just not here yet because development has not been brought in so the fees can be calculated. Acting Mayor Pritzlaff stated Parkview Ponds hooked into the interceptor, Executive Estates hooked into the interceptor and there is no development around it. City Administrator Herlofsky noted there was also a $77,000 credit. He paid for what was there on that development and received a credit for the oversizing of the pipe. Acting Mayor Pritzlaff stated during his time on the Council he has never heard of self-containment and waiving fees. City Administrator Herlofsky stated none ofthem have been the size or the design of Fairhills. Councilmember Wilson stated a developer may be treated differently because of the size of their project. City Administrator Herlofsky replied no. Councilmember Wilson felt that was skirting around the edge of what was said. He has heard that the same treatment is not being applied to all developments. We do not want to be viewed as a City that will treat one developer different than another because of the type of project. City Administrator Herlofsky stated he has correspondence from August 14 and 15 which relate to the site and was sent to all Councilmembers in an effort to respond to the questions. Council Workshop Minutes September 8, 2008 Page 9 Councilmember McKnight had a question on the sewer plan. In Parkview Ponds and Mystic Meadows there is a 12 inch pipe going to the Apple Valley interceptor. He asked if either development would have to pay to connect to that interceptor. Finance Director Roland stated they received credits against their sanitary trunk sewer charges. City Engineer Schorzman stated Mystic Meadows would have received a credit for oversizing the sewer line so that Parkview Ponds can put their sewage through Mystic Meadows into the interceptor. There is no connection charge to the Met Council interceptor. The charge for the Met Council is for the homes to hook up. City Administrator Herlofsky stated the SAC charge comes out at the building permit time, not at this time. Councilmember Wilson asked what would determine when a SAC fee would be charged and when it would be waived. City Engineer Schorzman did not know of any instance where the word self-contained has been used. Every piece of pipe that goes into the ground in Fairhills, that project is generating the sewage that goes directly into the Met Council interceptor. Nobody else is putting into their system, and they are not going through any other system that has been paid for by other developers. That is self- contained. Something of this magnitude has not been developed by anyone person that would put the City in this situation. City Administrator Herlofsky noted Council asked if we treat people differently. The answer is no. Do we treat people equally? No. No two parcels of land are ever equal. Are we fair and apply the same standards and policies? Yes. Councilmember McKnight understood the sewer issue. He was looking for the same answers on the other fees. City Administrator Herlofsky noted that work has been done. City Engineer Schorzman replied the storm water is very similar to the sanitary sewer. They are taking care of volume control requirements and sediment control requirements on their site. It does not go through any currently existing or future planned project of a storm water nature inside the City. As with the sanitary sewer, this site feeds to some points that leave their development, but they do not utilize any other City facilities that would have been constructed using those trunk funds and therefore, it is self-contained. Acting Mayor Pritzlaff stated Mystic Meadows had to build a 24-acre lake. They were charged fees for that to leave the site through North Creek and into the Vermillion River. Fairhills does leave the site. Council was told it was self-contained meaning nothing would leave the site. This is the second thing that is leaving the site. City Engineer Schorzman stated the goal of storm water management and the storm water plan is to reduce and contain the increased runoff because of the change in condition from agricultural to residential. These ponds in Fairhills are sized appropriately to take care of all the water that site generates before it leaves. Mystic Meadows may have been oversized to take care of storm water coming from the north and west into that pond. While they paid a fee, they also received a credit because they made it bigger than they needed to to take care of their specific development. Acting Mayor Pritzlaff stated every development has water that leaves and they have paid fees. City Engineer Schorzman stated it goes into some other City facility that has been funded through the storm water fund. Council Workshop Minutes September 8, 2008 Page 10 Councilmember McKnight stated he has a memo on the sanitary sewer trunk area charge. He needs the information on the other charges Acting Mayor Pritzlaff raised such as the surface water management fee, water main trunk fee, surface water quality management, and water treatment plant fee. City Administrator Herlofsky stated when they spoke, Acting Mayor Pritzlaff was under the impression the sewer availability charge included all the other fees so we have tried to work our way back from there. Acting Mayor Pritzlaff agreed he left it out. He should have asked for SAC and WAC charges and what he asked for was the total fees for sewer. Finance Director Roland stated there is a difference between what he is asking for and what City SAC and WAC is. SAC is sewer availability charges. That is paid directly to the Met Council on the basis of a building permit and the City is a pass through for that. WAC is water accessibility charges and would be the same thing as water trunk fees. It is a connection fee the City is allowed to charge on building permits. What we are talking about is different. It is the sewer trunk fees, the water trunk fees, and the storm water trunk fees. Those are different. Acting Mayor Pritzlaff noted his question when the contract was approved was why are we waiving the SAC and WAC charges. That is what came to Council on June 2, as being waived. Councilmember Wilson stated if there are developer fees paid for different categories wouldn't they be replacing the cost for the City to do something or a pass through to another governmental unit. It would seem there would be laws to prevent the City from arbitrarily charging water availability fees if we were to keep it for our own benefit and there would be no benefit for the developer for us to charge them. Finance Director Roland stated we have to justify the fees we charge to developers. We have to base them on the comprehensive plan and we submit them annually to the Department of Revenue. Acting Mayor Pritzlaff asked how we can collect these fees on building permits when we have actually waived them. Finance Director Roland stated there are two different fees. Acting Mayor Pritzlaff stated there are five different fees. Finance Director Roland stated there are two different types of fees. There are those that are parcel specific such as SAC. There are fees that are specific to the development and the number of acres in the development. Any development contract is based on developable acres, not total acres. We apply the rates based on the comprehensive plan. We apply the sanitary sewer trunk fee over the total acreage that is to be covered by the particular development. If there is oversizing, we give a credit against that. That is what happens with trunk fees. SAC is an individual per parcel, charged on the building permit fee that we pass through to the Met Council. There is a City WAC fee that is a connection to the pipe in the street. The pipe in the street is paid for by the overall fee and the individual fee charged on the building permit is to connect to that pipe. The water treatment plant fee is an area charge based on the developable acreage in the project. It is not charged with the building permit, it is charged at the time of the platting ofthe property. There are fees to be charged on this development, but there are also significant credits that go against those fees. In the end, the developer will build the entire amount of infrastructure in that whole area and give it to the City. The City does not have to pay for it. It is not different than any other development, but we are not losing out on fees. Acting Mayor Pritzlaff asked out of the five fees how many were waived? Finance Director Roland stated waived Council Workshop Minutes September 8, 2008 Page II means what they are constructing, we are not charging them for it and we are not giving them credit because it is not going anyplace else. Other developers that have sewage in their developments that in order to get it out, has to go through other developments. Acting Mayor Pritzlaff asked about the water main trunk fee. Finance Director Roland explained that is for any oversizing that feeds water to other places. City Engineer Schorzman stated as the plats come, they will figure the developable acreage, and figure the water main trunk fee based on that. Acting Mayor Pritzlaff stated what was perceived at a Council meeting is that we are waiving fees and the words self-contained development were used. We do not have plans and don't know how many houses will be built, so we do not know how much we really waived. Finance Director Roland explained staff had been working on this PUD Agreement for over a year. She would not let the City get by with not charging fees that the City needed. City Administrator Herlofsky will provide Council with the information Councilmember McKnight requested. 5. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:15 p.m. APIF, MOTION CARRIED. Respectfully submitted ~~fr?~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7b TO: City Adrrlldr, Human Resources, Mayor and Council. FROM: Tim Pietsch, Fire Chief SUBJECT: Appointment Recommendation DATE: September 15, 2008 INTRODUCTION The Rescue Squad is authorized to have a compliment of 20 members. We had one recently resign leaving one opening. DISCUSSION Chad Thelen has expressed interest in becoming a member of the Rescue Squad. Chad brings a lot of energy and willingness to participate. He meets all the requirements to become a member of the squad. BUDGET IMPACT Funding for this position has been authorized in the 2008 budget. ACTION REQUESTED Approve Fire Chief s request to appoint Chad Thelen to the Rescue Squad. Respectfully Sub~~, .~)J~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e.. TO: City Admim(J"r, Human Resources, Mayor and Council FROM: Tim Pietsch, Fire Chief SUBJECT: Appointment Recommendation DATE: September 15, 2008 INTRODUCTION Fill the Lieutenant opening created by promoting a Lieutenant to a Captains position. This would be a temporary position to fill the void and assist with training and command. DISCUSSION Zach Radermacher has been chosen to fill this position. Zach meets all the requirements of this position. BUDGET IMPACT Funding for this position has been authorized in the 2008 budget. ACTION REQUESTED Approve Fire Chief s request to appoint Zach Radermacher as a temporary Rescue Squad Lieutenant. Respectfully Submitted; ~~~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: City Admi1or, Human Resources, Mayor and Council FROM: Tim Pietsch, Fire Chief SUBJECT: Appointment Recommendation, Rescue Captain DATE: September 15,2008 INTRODUCTION We currently have been operating without a Rescue Squad Captain, medical leave. We would like to appoint a temporary position to fill this void and assist with training and command. DISCUSSION Mike Wise has been chosen to fill this position. Mike is currently Lieutenant 4 in charge of Rescue. Mike meets all the requirements of this position. BUDGET IMPACT Funding for this position is approved in the 2008 budget. ACTION REQUESTED Approve Fire Chief's recommendation to appoint Mike Wise as a temporary Rescue Squad Captain. Respectfully SUb~i ~,- (~ Tim Pietsch Fire Chief cc: file 7e City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ Lisa Shadick, Administrative Services Director FROM: SUBJECT: Temporary On-Sale Liquor License - St. Michael's Church DATE: September 15, 2008 INTRODUCTIONIDISCUSSION St. Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival to be held September 20 - 21, 2008. This event will be held on St. Michael's property located at 22120 Denmark Ave. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REOUESTED Approve the attached application for a Temporary Liquor License for St. Michael's Church, 22120 Denmark Ave., for their Fall Festival, September 20 - 21, 2008. Respectfully submitted, ~~'C (~ f':",~, ~" - a, ' ;C)~ /l . ? LC- ._ Lisa Shadick Administrative Services Director Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE ~ cle.l A \){J;I, vJL CATION TAX EXEMPT NUMBER '-S l33 STATE\N'\ t'.l HOME PHONE ( /) to 3 - 3(00 () . TYPEOFORG~ATION o CLUB o CHARITABLE ~LIGIOUS OOTHER NONPROFIT ADDRESS S ' . /. . '~0-5 0 V' tLJ11 Z-tL "t1 0 V) ~oo ADDRESS I' .41 ADDRESS il " ve.tLS u..vUA Location where license will be used. If an outdoor area, describe ;). ;). I ;;. 0 1) C VI yY\JJ-V k A ve... YU..A-L- A Y\ ~ rcJ..J!.... hs11'va.L Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.. /' No Will the applicant carry liquor liability ins (NOTE: Insurance is not mandatory.) xe. D . $ 500 000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMI'ITlNG TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) 7{1 City of FarminKton 430 Third Street Farmington, Minnesota 651.463.7111 · Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrato(y- Randy Distad, Parks and Recreation Director FROM: SUBJECT: Approve Vending Services Agreement DATE: September 15, 2008 INTRODUCTION The City's previous five (5) year beverage vending services agreement with C&S Vending Company expired on July 31, 2008. A Request for Proposal (RFP) process was used to solicit proposals from vending companies to provide exclusive beverage and snack vending services in certain City facilities. DISCUSSION Proposals were mailed to eight vending companies to provide exclusive snack and beverage vending services for five years in the following City facilities: outdoor pool, City Hall, Rambling River Center, Schmitz-Maki Arena and the Central Maintenance Facility. Exhibit A identifies the names and locations of these companies. Three vending companies submitted proposals. Attached in Exhibit B are the names of the three vending companies that submitted proposals and the amount of commissions and contribution to the Park Improvement Fund each company is proposing to make during the five year agreement. In reviewing the proposals, it appears that C&S Vending Company is offering the City the most guaranteed amount of money to be contributed to the park improvement fund. C&S Vending is also very competitive in the commission that they are offering back to the City for beverage and snack sales in comparison with the other proposals submitted. C&S Vending Company has provided the vending services to the City for the past three years after they bought out DahIco Music and Vending's accounts, which was the vending company that the City had worked with previous to C&S Vending Company. They have provided good service in the maintenance and stocking of the vending machines that were placed in City facilities. BUDGET IMPACT City staff requested proposals for exclusive beverage vending with the idea that the guaranteed money could be contributed to the Park Improvement Fund. The $15,000 that C&S Vending will be contributing to the Park Improvement Fund is guaranteed money regardless of how the snack and beverage vending sales are. ACTION REOUESTED Approve by motion the five-year exclusive beverage and snack vending agreement with C&S Vending Company. ~C~(/>>Eft7 ~, Parks and Recreation Director Exhibit A Vending Service RFP Mailing List Dan Doyle Dakota Valley Vending 16815 Firestone Path Farmington, MN 55024 Kent Levi Jacobson Levi Vending Management LLC. (sent an email to them on 8/07/08, which included a copy of the RFP) Scott Amundson C&S Vending Company, Inc. 1919 N.W. 2nd Street PO Box 876 Faribault, MN 55021 Maxi Vending, Inc 3351 Donald Avenue Eagan, MN 55123 Midwest Vending, Inc. 11750 Millpond Avenue Burnsville, MN 55306 The Nelstar Company 1311 Larc Industrial Blvd Burnsville, MN 55306 Vendall 5441 212 Street West Farmington, MN 55024 Vendrite, Inc. 14655 240 Street East Hastings, MN 55033 ------------ 0 ~ 0 ..... Pl <: Pl - - (1) '< <: (1) ::s 0.. -. ::s (JQ 0 >- tv st 0 (1) @ '$. ..., ::s ,n Pl rn ~ (') ! ....... S ..... :'< 0.. pj'l - -. ..... ~ 0 N _. '$. ~ ..... _. e?. ~ (1) ~ - _. nn 3 Ro "c:l \/J ~ ~ ::s 0.. 5' (JQ --.~t"'" ~ Pl ~ ~ ~ -. --- (JQ <: (1l (1) a ::s (1) ~ S- ::s ~ (JQ t"'" t"'" n tv o '$. o '$. - o '$. tv w o 0 '$. '$. w o '$. tv w o 0 '$. '$. ------+------+----- __..-______.+~___t-----_--+--_-----t-_____________,_~______________ (") ~ 0 ~ - ::s VI ..... j'J '0 ..., _. 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[XI (") CD tn "'C ... o "C o tn l>> '{i' AGREEMENT This Agreement is made this _ day of September 15, 2008 by and between C&S Vending Company ("Vendor") and the City of Farmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City owns and operates facilities in the City of Farmington; and, WHEREAS, the Vendor desires to exclusively offer beverage and snack vending services in specific City facilities; and, WHEREAS, the City believes that continuity of product, service and supply is beneficial to the City. NOW, THEREFORE, in consideration of the promises contained herein, the Parties hereby agree as follows: A. Vendor Responsibility and Oblie:ations. Vendor hereby agrees to the following: 1. To pay to the City $15,000.00 of additional funds in excess of the beverage and snack sales commissions. Payment will be monthly and in the following format: sixty (60~ monthly payments of $250.00. Payment shall be made monthly no later than the 15t day of the month beginning on October 15,2008 and ending on October 15,2013. 2. Vendor shall provide state of the art vending equipment at all times to the City during the terms of this agreement. 3. Vendor shall use its best efforts to provide the highest quality service at no cost to the City, which includes, but is not limited to the following: a. Annual meetings between the Parties. b. Twenty-four (24) hour service to ensure around the clock repairs. c. Repairs and service at no charge. d. Regular service audits on every piece of Vendor's equipment. e. Stocking 3-5 times per week depending on need. 4. Glass bottles are allowed to be dispensed from vending machines only in City Hall and the Central Maintenance Facility. In all other locations, beverages in plastic bottles or containers shall be required to be dispensed from the vending machines. B. Pricine: I. The price for snack and beverage vending machines shall be mutually agreed upon once the Agreement takes effect. 2. Future price increases for beverage and snacks shall be determined by the Consumer Price Index, which usually is 3-5% annually. The City shall be notified in writing by the Vendor, at least two weeks prior to any future price increase going into effect. 3. The Vendor agrees to not charge any additional surcharges to the City but instead will adjust the price of the snack and beverage vending machines to cover any unexpected increase in business costs. C. Locations. 1. Vendor agrees to place snack and beverage equipment in the following City facilities: a. Schmitz Maki Arena b. Outdoor Pool c. Rambling River Center d. City Hall e. Central Maintenance Facility 2. Additional locations may be added at the discretion of the City and with approval from the Vendor. D. Commission Pavments Due From Vendor to the City. 1. The City shall receive commission on all cash and credit card collected from sale of product by the Vendor through full service beverage and snack vending machines at the locations identified above. Commission shall be based on sales after Minnesota State sales tax is deducted. 2. Vendor agrees to pay to the City twenty percent (20%) commission on all beverage and snack vending sales. The City's commission will not decrease nor will the price increase without the City's consent, which consent shall not be unreasonably withheld. 3. Payment and accounting by the Vendor to the City of the commission payable hereunder shall be made monthly. The Vendor will supply a monthly statement with the monthly commission payment that shows snack and beverage sales in the locations identified previously in this Agreement. Commission payment shall be paid on or before the 15th day of the following month for the previous month's sales. E. Exclusivitv. 1. So long as the Vendor fulfills all of its requirements herein, the City shall not allow any other vending company the opportunity to sell beverages and snacks from vending machine locations identified previously in this Agreement during the term of this Agreement. a. "Beverage" shall mean the following: all carbonated and non-carbonated non alcoholic soft drinks, mixers, flavored or unflavored packaged waters, fruit juice or flavored drinks, fruit punches, isotonic energy and fluid replacement drinks (sometimes referred to as "sports drinks"), tea drinks, and all drink or beverage basis, whether in the form of syrups, powders, crystals, concentrates or otherwise, from which such drinks and beverages are made. Slush type products are excluded and shall not be considered beverages. b. "Snack" shall mean the following: all candy, chips, or baked type goods. F. Term. 1. This Agreement shall be for a term of sixty (60) months starting on September 15, 2008 and ending 12:00 Midnight on September 14,2013, unless earlier terminated as specified by the Agreement. G. Insurance and Indemnification 1. The Vendor shall provide to the City written proof of insurance protection in such amounts, and from such issuing companies, as shall fully and completely protect the interests of the City, including, at a minimum, the following: Insurance Tvpe Any Auto Amount $1,500,000.00 Combined Single Limit (CSL) or Equivalent Comprehensive General Liability $1,500,000.00 CSL or equivalent 2. The Vendor shall name the City as additional insured on the Any Auto and Comprehensive General Liability policies described above, and shall provide the City with annual Certificates of Insurance for all policies required herein, which certificates shall provide and require that notice shall be given to the City by the carrier or carrier's representatives at least 30 days prior to any changes, cancellation, non-renewal, or lapse of the policies required herein. 3. The Vendor shall fully and completely defend, indemnify and hold harmless the City and its employees, officials, officers, and agents from and against any claims for personal injury, including death, and for destruction of damage to the vending equipment on the City's property, which claims are related to the equipment on the City's property and the source of which occur while this Agreement is in effect. 4. Vendor agrees to adjust the amount of insurance in future years due to an increase to the statutory limits specified in Minn. Stat. 466.04 should they be increased by the legislature in the future. The City will provide notification to the Vendor should the insurance amounts be revised in the future. H. Termination bv Vendor If the City materially breaches any of the promises set forth in this Agreement, then as its sole remedy, the Vendor may terminate this Agreement with a 30 day notice and upon written notice to the City that the Vendor has terminated this Agreement because of the City's material breach. I. Termination bv the City If Vendor materially breaches any of the promises set forth in this Agreement, then as its sole remedy, the City may terminate this agreement with a 30 day notice and upon written notice to the Vendor that the City has terminated this Agreement because of the Vendor's material breach, the City shall retain all fees the Vendor has previously paid to the City and all in-kind support previously provided to the City as set forth in Paragraph A. J. Other Termination NOTWITHSTANDING any other provision, if any local law, rule, regulation, or order prohibits the activities in this Agreement and prohibits the sale of Products at the facilities during the term of this Agreement, then this Agreement shall be immediately terminated with both Parties owing no further compensation to each other other than the commission owed from sales up until the termination of this Agreement. K. Entire A2reement. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or other conveyed without each Party's written consent. C&S VENDING COMPANY, a Minnesota corporation CITY OF FARMINGTON, a Minnesota municipal corporation By: Scott Amundson Its: President By: Kevan Soderberg Its: Mayor By: Peter Herlofsky Its: City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of ,2008, by Mark Amundson, the President ofC&S Vending Company, a Minnesota corporation on its behalf. Notary Public STATE OF MINNESOTA) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of ,2008, by Kevan A. Soderberg and by Peter Herlofsky, respectively the Mayor and City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 73 City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: School and Conference DATE: September 15,2008 INTRODUCTION The University of Minnesota Water Resources Center offers the annual Minnesota Water Resources Conference. DISCUSSION The Minnesota Water Resources Conference is being held this year in St. Paul on October 27th and 28th. The conference provides an opportunity for staff to keep up-to-date on a variety of issues related to storm water. In addition to general sessions, the conference offers six concurrent sessions with each session having five topics to choose from. The topics include storm water BMP's, agricultural drainage impacts, stream erosion, sediment loading, wetland restoration and mitigation design strategies, policy and permitting, education and planning, and storm water monitoring. BUDGET IMPACT The cost for early registration for this conference (prior to October 13th) is $225.00 per person. The total budget impact is $450.00. Funding for this conference was included in the 2008 budget for NPDES and the Storm Water fund. ACTION REQUESTED Approve Kevin Schorzman and Jen Collova's attendance at the Minnesota Water Resources Conference. Respectfully Submitted, %;fk- Kevin Schorzman, P.E., City Engineer - City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor and councilmem~ City Administrator \..!J' Brian A. Lindquist, Police Chief FROM: SUBJECT: Training and Schooling Police Investigations DATE: August 29,2008 INTRODUCTION / DISCUSSION Detective Sergeant Hollatz is requesting authorization to send Detective Breanna Dirks to a Forensic Science Partnership Training Program held October 20 -24, 2008. This training will cover over 58 hours of training. Training will include the latest and advanced techniques in death scene investigations. Trainees will work along side with the Minnesota Regional Medical Examiner's \ Office and the BCA Laboratory. This training has come with high reviews from other area police detectives. This advanced training is at an affordable cost of $350. BUDGET IMPACT Funding for this training will be $350 from the 2008 Investigation Division Training Budget. ACTION REQUESTED Information only. Brian A. Lindquist Chief of Police )/ City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members. City AdministratonA /' Lee Smick, AICP~ a City Planner FROM: SUBJECT: Adopt Ordinance - Text Amendment to Section 10-5-21 (c) 2 concerning the allowance of a commercial/recreational use as a conditional use in the Industrial Park District. DATE: September 15,2008 INTRODUCTION Staff is proposing a text amendment to Section 10-5-21 (C) 2 of the City Code to allow commercial recreational uses as a conditional use in the IP (Industrial Park) zoning district. The Planning Commission held a public hearing on this text amendment on September 10, 2008 and recommended approval of the amendment with a vote of5-0. DISCUSSION The commercial/recreational use is defined as follows: COMMERCIAL RECREATIONAL USES: The provision of entertainment, games of skill or lessons to the general public for a fee, including, but not limited to, dance and karate studios, golf driving range, archery, and miniature golf. The commercial/recreational use is currently allowed in the 1-1 zone as a conditional use. This use is also allowed in the SSC (Spruce Street Commercial) and Mixed Use districts. Staff has reviewed numerous locations for these types of uses in surrounding communities and has determined that they are located in industrial districts. Because the buildings in industrial areas typically have higher ceilings which accommodate the commercial recreation use, staff believes that the IP zone is a good location for this use. ACTION REOUESTED Adopt the attached Ordinance approving the text amendment for Section 10-5-21 (C) 2 of the City Code allowing commercial recreational uses as a conditional use in the IP District. Respectfully submitted, ~~~ Lee Smick, AICP City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10-5-21: IP INDUSTRIAL PARK DISTRICT CONCERNING COMMERCIAL RECREATIONAL USES AS A CONDITIONAL USE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-21: IP Industrial Park District of the Farmington City Code is amended as follows (new text is underlined): (C)Uses: 2. Conditional: Bus terminal. Child daycare facilities, commercial. Commercial recreational uses. Manufacturing facilities. Public utility buildings. Truck terminal. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2008, by the City Council of the City of CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, Jr., City Administrator SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of , 2008. {' ~ City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Mem City Administrator FROM: Lee Smick, AICP City Planner SUBJECT: Adopt Ordinance - Text Amendment to Section 10-2-1 concerning definitions and Section 10-6-14 concerning the allowance of cell towers in the Park/Open Space District. DATE: September 15,2008 INTRODUCTION The Planning Commission reviewed a draft of the Tower Ordinance to allow monopoles within the P/OS (Park/Open Space) district on August 12,2008 and held a public hearing regarding this ordinance/text amendment on September 10,2008. The Planning Commission on September 10, 2008 recommended approval of the amendment with a vote of 5-0. DISCUSSION The text amendment to the definitions section of the code is as follows: Section 10-2-1: Monopole: A wireless communications tower consisting of a single pole or spire supported by a permanent foundation, constructed without guy wires and ground anchors. Parks with Facilities: Parks that include playground equipment, shelter, ballfield, hockey rink, soccer field, or any other similar type facility. Section 10-6-14: The following is a list of items proposed for revision in this ordinance: 1. Monopole maximum height of75 feet in the P/OS district (parks with facilities only). 2. Monopoles in parks with facilities will be set back 75 feet except when qualified engineer report specifies that any collapse of pole will occur within a lesser distance. 3. One additional user is allowed on monopole. 4. No crows nests, platforms, or guy wires allowed on monopole. 5. Antenna arms are to be separated by 10 feet. ACTION REOUESTED Adopt the attached Ordinance approving the Text Amendment to Section 10-2-1 concerning definitions and Section 10-6-14 concerning the allowance of cell towers in the Park/Open Space District. Respectfully submitted, 4~ Lee Smick, AICP ~ City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10-2-1 DEFINITIONS AND SECTION 10-6-14: TOWERS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, 10-2-1 Definitions is amended by adding the underlined language and deleting the strikethrough language as follows: Monopole: A wireless communications tower consisting of a single pole or spire supported by a permanent foundation, constructed without guy wires and ground anchors. Parks with Facilities: Parks that include playground equipment, shelter, ballfield, hockey rink, soccer field, or any other similar type facility. SECTION 2. The City of Farmington City Code, 10-6-14 (B) Districts Allowed, is amended by adding the underlined language and deleting the strikethrough language as follows: 2. Towers or monopoles supporting commercial antennas and conforming to all applicable provisions of this code shall be allowed as a conditional use within the A- I.. BflEl 1-1 districts, and P/OS districts (parks with facilities). SECTION 3. The City of Farmington City Code, 10-6-14 (E) Tower. Monopole. And Antenna Design Requirements, is amended by adding the underlined language and deleting the strikethrough language as follows: Towers. monopoles. and antennas shall be designed to blend into the surrounding environment through the use of color except in instances where the color is dictated by federal or state authorities. One monopole allowed in parks with facilities. No crows nests. platforms. or guy wires allowed on monopole in any approved district. Antenna arms are to be separated by 10 feet. SECTION 4. The City of Farmington City Code, 10-6-14 (F) Tower Setbacks, is amended by adding the underlined language and deleting the strikethrough language as follows: 1. TO'Ncrs shall meet the setback requirements of the zoning district '.'!here located to a height of forty five feet (45'). A monopole in parks with facilities will be set back 75 feet except when qualified engineer report specifies that any collapse of pole will occur within a lesser distance. 2. Towers in residential, conservation and agricultural districts will be set back four feet (4') for every foot of height exceeding forty five feet (45'). SECTION 5. The City of Farmington City Code, 10-6-14 (G) Tower and Monopole Height, is amended by adding the underlined language and deleting the strikethrough language as follows: Towers, including all attached antennas, shall be limited to a maximum height of two hundred feet (200'). A monopole in parks with facilities shall be limited to a maximum height of seventy-five feet (75)'. SECTION 6. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2008, by the City Council of the City of CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, City Administrator SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of . 2008. 7l City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members City Administrator @ , Tony Wippler, Assistant City Planner tYj{ Adopt Ordinance - Text Amendment to Section 10-6-4(M) regarding parking in residential areas FROM: SUBJECT: DATE: September 15,2008 INTRODUCTION Staff is proposing a text amendment to Section 10-6-4(M) of the City Code as it pertains to off street parking, specifically, parking in residential areas. This amendment is in response to a variance request from a downtown property owner to construct a driveway adjacent to his side lot line. The Planning Commission held a public hearing on this text amendment on September 10, 2008 and recommended approval of the amendment with a vote of 5-0. DISCUSSION Section 10-6-4(M) of the City Code states that all vehicles must be parked on a hard surface driveway and that the driveway must be setback a minimum of five (5') feet from the side and rear lot lines. This code is largely in place to ensure that a "hard surface" is not constructed within any side or rear drainage and utility easements. The code as it currently reads is particularly troublesome in the downtown residential areas where there are generally no side and rear drainage and utility easements recorded on lots. Additionally, many of the existing driveways (whether paved or not) are currently located adjacent to the side property line or within the required five (5') foot setback. This code is not conducive to many of the "older" properties throughout town and would require a variance if the owners of many of these properties wanted to pave an existing gravel driveway or improve an already paved driveway. Below, is the pr~osed amendment that the Planning Commission recommended approval of at its September 10 meeting. The proposed text to be added is underlined. (M) Parking In Residential Areas: All vehicles shall be parked on a hard surface driveway or parking apron. All parking areas shall maintain a five foot (5') setback from side and rear lot lines. Exception: parcels that have no recorded side and rear drainage and utility easements may have a driveway constructed adiacent to the side and rear lot lines. This exception is subiect to the submittal of a lot survey and grading plan acceptable to the City Engineer. It should be noted that the proposed amendment includes the requirement of a lot survey and grading plan to be submitted to the City Engineer. Staff feels the need for this requirement is twofold. First, it would ensure that the driveway would not be constructed on an adjacent property. Secondly, it would provide the City with the necessary comfort that the placement of the driveway will not negatively affect the storm drainage in the area or intensify an already existing drainage problem for surrounding properties. ACTION REOUESTED Adopt the attached Ordinance approving the text amendment for Section 10-6-4(M) of the City Code as it pertains to off-street parking in residential areas. Respectfully submitted, -SP~~ Ciry Planncr CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10-6-4: OFF STREET PARKING CONCERNING PARKING IN RESIDENTIAL AREAS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-6-4: Off Street Parking of the Farmington City Code is amended as follows (new text is underlined): (M)Parking in Residential In Residential Areas: All vehicles shall be parked on a hard surface driveway or parking apron. All parking areas shall maintain a five foot (5') setback from side and rear lot lines. Exception: parcels that have no recorded side and rear drainage and utility easements may have a driveway constructed adiacent to the side and rear lot lines. This exception is subiect to the submittal of a lot survey and grading plan acceptable to the City Engineer. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this day of ,2008, by the City Council ofthe City of Farmington. CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, Jr., City Administrator SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of ,2008. 7L. City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator @ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Approve Request for Proposal - Cleaning Services DATE: September 15,2008 DISCUSSION Staff is requesting that a Request for Proposal (RFP) be created, advertised and sent to cleaning companies to provide janitorial services in City buildings. The RFP will include a request for cleaning services in the following City facilities: · City Hall · Central Maintenance Facility . The Fire Stations · The Rambling River Center The City currently contracts for janitorial services for the buildings listed above. However, with the completion of the New City Hall and the increased space, staff is recommending to go out for RFP for the cleaning these facilities. ACTION REOUESTED By motion, approve allowing a Request for Proposal to be created, advertised and direct mailed for cleaning services in City facilities. Respectfully Submitted, J&~4AAadJ'Z Lisa Shadick, Administrative Services Director 7;r; City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator (j FROM: Lisa Shadick, Administrative Services Director SUBJECT: On-Sale 3.2 Beer License DATE: September 15,2008 INTRODUCTION El Tequila Restaurant is requesting an On-Sale 3.2 Beer License. DISCUSSION El Tequila Restaurant, located at 953 8th Street, has submitted the required license fees and application for an On-Sale 3.2 Beer license. The application and required documentation have also been reviewed and approved by the Police Department. BUDGET IMPACT Fees are included in the revenue estimates of the 2008 budget. ACTION REOUESTED Approve an On-Sale 3.2 Beer License for El Tequila Restaurant, at 953 8th Street. 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'" co CD -ooJ 0 '" '" '" '" en '" Ul -ooJ en en -ooJ co co '" -ooJ '" -ooJ -ooJ '" co Ul CD CD CD CD -ooJ -ooJ 0 co CD Ul 0 ~ 0 '" ~ 0, '-01 '-01 N N 0 '" '" '" '" en 0 en 0, 0, 0, '-01 " <: CD OJ Ul co -;" -ooJ -ooJ CD en '" CD CD Ul Ul 0 0 0 en en CD -ooJ CD - I-d ~ :E: '"':J Ul Ii (1 1-" 0 0 1-'" ?:: ...... \Q p,. rt ::s en Pl CD N 1-" 0 Ii Ii ...... \Q ::s rt 0" Pl ::l"' "<: CD Hl rt Ii "0 0 Hl \Q III ~ '" CD ~ i\) 0 0 !!l ~ !'? ~ ~ '" CD <?a. City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato FROM: Robin Roland, Finance Director SUBJECT: Consider Resolution - Certification of Delinquent Municipal Services to 2009 Tax Rolls DATE: September 15,2008 INTRODUCTION The City's municipal services (utilities) expenence delinquent accounts similar to private enterprises. DISCUSSION Minnesota State Statutes 444.075 grants municipalities the authority to certify delinquent utility accounts to property owners' real estate taxes as a special assessment for collection. This statute provides the City with the ability to collect unpaid accounts without incurring significant administrative costs. All property owners with delinquent utility bills (over 90 days overdue) were mailed notices and may pay their delinquent amount by October 15,2008 to avoid certification. The notice advised delinquent utility customers that the City Council would consider this item on September 15, 2008 at a public hearing. BUDGET IMPACT At the time of notice, accounts in the total amount of $312,736.72 were outstanding. Payments have been received and applied to account balances in the interim. Only those accounts with delinquent balances remaining after October 15,2008 would be certified to the tax rolls as a one- year special assessment. ACTION REOUIRED Adopt the attached resolution certifying the delinquent accounts as special assessments to the 2008 taxes of the appropriate properties. Respectfully submitted, RESOLUTION R - 08 CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO THE DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the City Hall of said City on the 15th day of September, 2008 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City has provided sewer, water, storm water and solid waste removal services to users of the municipal utilities; and WHEREAS, the City has invoiced these users for the services and payment on some of these invoices is delinquent; and WHEREAS, Minnesota Statute 444.075 allows the City to certify charges associated with the municipal services as special assessments with the County Auditor, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, that: 1. Delinquent charges associated with the municipal services shall be certified to the County Auditor for collection as special assessments. 2. The special assessments shall be due and payable over a term of one (1) year at an annual rate of five (5.00) percent. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of September 2008. Mayor Clerk! Administrator I CJa.., City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdministratoO Kevin Schorzman, P.E., City Engineer FROM: SUBJECT: Project Feasibility Reports DATE: September 15, 2008 INTRODUCTION On August 18,2008, Council received a draft copy of the 2009-2013 Capital Improvement Plan (CIP). DISCUSSION The draft 2009-2013 CIP includes several projects to be completed in 2009. In an effort to have projects bid earlier in the spring, thus utilizing more of the construction season, staff is requesting that Council authorize preparation of the feasibility reports for the following projects: . Denmark Sanitary Sewer Extension . 9th Street/Hickory Street Rehabilitation . 5th Street Trunk Sanitary Sewer Extension . 4th Street Trunk Storm Sewer Extension . Willow Street/Linden Street Reconstruction Should Council choose to change the timing of any of the projects, the information contained in the feasibility reports could be used for decision making and design in subsequent years. BUDGET IMPACT The costs for the feasibility reports have been included in the individual project budgets as outlined in the draft CIP. Project Feasibility Reports September 15,2008 Page 2 of2 ACTION REOUESTED Authorize, by motion, the preparation of project feasibility reports for the above-mentioned projects. Respectfully Submitted, .~ . ~schorzman, P.E., City Engineer cc: file Ie? a.... City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator@ Robin Roland, Finance Director FROM: SUBJECT: Adopt Resolution - Preliminary 2009 Tax Levy DATE: September 15,2008 INTRODUCTION State statute requires a preliminary 2009 tax levy to be certified to Dakota County by September 15, 2008. Once the proposed tax levy is adopted, the City Council may lower the levy, but cannot increase it. DISCUSSION AND BUDGET IMP ACT The City Council was presented a copy of the Preliminary 2008 Budget on August 18, 2008. The preliminary levy and budget were discussed at the September 2, 2008 Council meeting and at a budget workshop held on September 8,2008. The Preliminary Tax Levy originally proposed as part of the budget was $9,489,514 and included $2,219,017 for debt service, and $70,200 for the Fire levy. After the workshop on the 8th, the preliminary levy proposed is $9,313,415 including $2,190,616 for debt service and $70,200 Fire levy. The original proposal was a 6.98% increase over 2008; the levy proposed after the workshop is a 5% increase over 2008. The State has imposed levy limits for 2009 - 2011. The proposed 2009 preliminary levy is under the City's levy limit by $346,000. Council indicated a desire to further discuss the levy and budget at a workshop in October. The date of that workshop is yet to be decided. As mentioned before, the preliminary levy is the maximum levy which Council could adopt for 2009. The final levy, which will be adopted in December, may be less than the preliminary but it may not be more. The final levy and budget will be discussed at the Truth in Taxation hearing. ACTION REOUIRED Adopt the attached resolution, certifying the 2009 Preliminary Tax Levy to Dakota County and establishing December 1, 2008 at 7:00 P.M. as the City of Farmington's Truth in Taxation hearing for Tax Levy collectible 2009. Respectfully submitted, %~~ Robin Roland Finance Director RESOLUTION NO. R -09 APPROVING PROPOSED 2008 TAX LEVY COLLECTIBLE IN 2009 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 15th day of September 2008 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to the Dakota County Auditor on or before September 15,2008; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2009 revenue and expenditure budget; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money be levied in 2008, collectible in 2009, upon the taxable property in said City of Farmington for the following purposes: General Fund Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $7,122,799 2,190,616 70,200 9,313,415 (1,224,665) $8,088,750 BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday, December 1,2008 at 7:00 P.M. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of September 2008. Mayor City Administrator 2009 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Number -09 Total $60,000 300,000 247,708 15,288 200,000 136,395 21,400 644,113 60,112 338,400 167,200 $2,190,616 Wastewater Treatment bonds of 1995 Public Project Revenue Bonds of2001A Improvement Bonds of 2003A GO Refunding Bonds of 2004A Improvement Bonds of 2005B Capital Improvement Plan Bonds 2005C Improvement Bonds of 2006A Capital Improvement Plan Bonds 2007 A Public Safety Revenue Bonds 2007 Certificates of Indebtedness 2004 Certificates of Indebtedness 2005D /C??~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator (j- Brenda Wendlandt, Human Resources Director FROM: SUBJECT: YMCA Wellness Partnership DATE: September 15,2008 INTRODUCTION The purpose of this memorandum is to provide information and request that Council approve the partnership agreement with the YMCA as it relates to the employee wellness program. DISCUSSION The City has a wellness program to encourage employees to lead a healthier lifestyle and has offered a variety of activities that supports this goal. The YMCA offers a wellness partnership program at no cost to the City that would help support and enhance the current wellness initiative. The YMCA can provide additional resources and offers membership incentives for their wellness partners. Such incentives includes waiving the joiners fee, free towel service and rebates 10% of the membership fee in YMCA credits to be used for YMCA programs and Services. ACTION REOUESTED Approve the attached Wellness Partnership agreement with the YMCA. Respectfully submitted, \~J2iW~d- lfuenda Wendlandt I . Human Resources DIrector cc: File \~ YMCA Employee Wellness Programs Company Agreement YMCA of Greater St. Paul/Metropolitan Minneapolis Company Name Address City Zip State Company Representative Title Email Phone D Franchise/Single Unit D Corporation We are excited to begin a new partnership with your company and your employees. It is our goal to help your employees and their families become healthier in spirit, mind and body, and therefore, become more productive employees. The Company named above agrees to fulfill the following: . Maintain a minimum of 10 employees who are active YMCA members . Companies with less than 20 employees need to maintain 5 or more active members . Designate a "YMCA Wellness Champion" who will receive information from the YMCA and help distribute it to the employee base . Send an email/letter promoting the new relationship with the YMCA to the employees . Assist the YMCA in selecting a designated week each year for your employees to try the YMCA for free . Make new employees aware of the YMCA Employee Wellness Program . Verify employee status in June of each year before the Reward Credits are issued The YMCA agrees to provide the following benefits to the company listed above. . Assist the company in implementation of the Employee Wellness program. . Waive the Joiner Fee. . Provide a one week trial period for the employees at a mutually agreed upon time. . Provide free towel service . Provide on-site programs and demonstrations in accordance with the fee schedule . Administer the Rewards Program that will annually provide the employee a 10% reward each year in July base on their membership fees paid to the YMCA. The employee must be a cur- rent member in July when the award is given to receive it. . Provide Feedback on Program Success Authorization Date -.-.!_/_ Title Date _/-.-.!_ YMCA Staff Person WHITE - FACILITY COPY YELLOW - COMPANY COPY Id~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and councilmemb~ City Administrator CY FROM: Brian A. Lindquist, Police Chief SUBJECT: Proposed No Parking, Akin Road DATE: September 15,2008 INTRODUCTION / DISCUSSION Akin Road is a main artery in the City of Farmington with a speed limit of 50 mph. After school activities on the fields at the intersection of Akin Road and 208th Street create heavier traffic flow on both of these roads. Vehicles that currently park on Akin Road during those activities hinder the normal line of sight on the roadway. A recent accident on Akin Road involving the injury to a juvenile male has highlighted the need for additional parking restrictions. ACTION REQUESTED In order to help alleviate the afore mentioned problems, a no parking zone for Akin Road is requested. The no parking zone would start approximately 100 feet north of 208th Street and end 1200 feet south of208th Street. BUDGET IMPACT In order to properly sign the designated area, approximately 10 signs at a cost not to exceed $500.00 is expected. There are adequate funds for the remaining amount in the street department sign budget. Brian A. Lindquist Chief of Police /3 C<.. 8/14/2008 2008 City Council Workshops 6:30 p.m. Workshop Date Topic January 14 Boards and Commissions, Cell Phone Allowance, MVT A February 11 Council/HPC/Planning CommissionlEDA - Downtown Plan March 10 School district and Dakota County - Transportation issues around new high school April 14 Fairhill Development and PUD Agreement May 12 - Parks and Recreation Commission - Long term financial planning - Council 2009 Budget Suggestions (15 mintues) June 9 - Short Council Meeting to sell bonds - 2009 City Budget July 14 Water Board August 11 Old City Hall Site September 8 - 2009 Budget - Fairhill Fees September 29 Park Tour October 13 School District - Transportation Study Update November 10 December 8 CMuller/Council/Council Workshops 08 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.