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Home My WebLink About10.06.08 Council Packet City of Farmington 430 3rd Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING October 6, 2008 6:30 P.M. CITY COUNCIL CHAMBERS 6: 15 p.m. - View Commercial Inspection Vehicle 1. CALL TO ORDER APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT ouncil workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING OCTOBER 6, 2008 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim October Community Planning Month - Planning 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/15/08 Pre-Meeting & Regular) b) August 2008 Financial Report - Finance c) Approve Agreement New Online Registration Program - Parks and Recreation d) Approve 2008 Minnesota Cities Storm Water Coalition Funding - Natural Resources e) Approve 2008 Wetland Health Evaluation Program Funding - Natural Resources f) Adopt Resolution - Wetland Health Evaluation Program Joint Powers Agreement - Natural Resources g) Approve Purchase Magnetic Manhole Lifter - Municipal Services h) Approve Communication Site Lease Agreement - Engineering i) Acknowledge Resignation Finance - Human Resources j) Appoint Election Judges - Administration k) Approve Temporary On-Sale Liquor License - Administration I) Quarterly Investment Report - Finance m) City Organization Phone Agreements - Human Resources n) Adopt Resolution - Approve Gambling Event Permit - Administration 0) Approve Bills 8. PUBLIC HEARINGS a) Approve On-Sale Liquor License - Administration Action Taken Approved Information Received Approved A Approved Approved Acknowledged R65-08 Approved Information Received Approved R66-08 Approved Approved b) Adopt Resolution - Seal Coat Project Assessments - Engineering 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration b) City Organization Phone Numbers Change - Human Resources (verbal) 12. NEW BUSINESS a) TH3/190th Street Roundabout Opening - Engineering (verbal) 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule - Administration 14. ADJOURN City of Farmington 430 Third Street - rmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING OCTOBER 6, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim October Community Planning Month - Planning Page 1 CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/15/08 Pre-Meeting & Regular) b) August 2008 Financial Report - Finance c) Approve Agreement New Online Registration Program - Parks and Recreation d) Approve 2008 Minnesota Cities Storm Water Coalition Funding - Natural Resources e) Approve 2008 Wetland Health Evaluation Program Funding - Natural Resources f) Adopt Resolution - Wetland Health Evaluation Program Joint Powers Agreement - Natural Resources g) Approve Purchase Magnetic Manhole Lifter - Municipal Services h) Approve Communication Site Lease Agreement - Engineering i) Acknowledge Resignation Finance - Human Resources j) Appoint Election Judges - Administration k) Approve Temporary On-Sale Liquor License - Administration I) Quarterly Investment Report - Finance m) City Organization Phone Agreements - Human Resources n) Adopt Resolution - Approve Gambling Event Permit - Administration 0) Approve Bills Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 8. PUBLIC HEARINGS a) Approve On-Sale Liquor License - Administration Page 17 b) Adopt Resolution - Seal Coat Project Assessments - Engineering 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration b) City Organization Phone Numbers Change - Human Resources (verbal) 12. NEW BUSINESS a) TH3/190th Street Roundabout Opening - Engineering (verbal) 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule - Administration 14. ADJOURN Page 18 Page 19 Page 20 5Q..., COMMUNITY PLANNING MONTH PROCLAMATION WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and WHEREAS, The American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Farmington. NOW, THEREFORE, BE IT RESOLVED THAT, the month of October 2008 is hereby designated as Community Planning Month in the City of Farmington in conjunction with the celebration of National Community Planning Month. Adopted this 6th day of October, 2008. (SEAL) Kevan Soderberg, Mayor 1-1 l~ COUNCIL MINUTES PRE-MEETING SEPTEMBER 15, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE A GENDA MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the cell tower ordinance and if staff had considered asking them for cash for decommissioning. City Planner Smick replied they will be looking into that. They are working on the remainder of the cell tower requirements. Councilmember McKnight asked about the status of the EI Tequila restaurant. Administrative Services Director Shadick replied there are two new owners and they are in the process of obtaining a liquor license. In the meantime, they are requesting a 3.2 beer license. Councilmember Wilson had a concern with taking action on feasibility reports for several street projects before Council receives more detail in the CIP. Even though they would only be approving the feasibility report, they are still spending money. He would like to defer action until after the CIP is reviewed. City Engineer Schorzman replied the purpose of bringing this to Council now is to get away from letting projects in June and July and have the projects ready to go for spring. The feasibility work information will not change over time if Council should decide to delay a project. In the downtown area, the feasibility report would be good for 5-10 years, because there are no major changes that would affect the project in the meantime. Councilmember Wilson stated normally a feasibility report indicates what the fiscal impact would be. If a project is delayed it would probably have a 5-10% impact. He suggested discussing this at the October 2-1 Council Minutes (Pre-Meeting) September 15, 2008 Page 2 budget workshop. Depending on the discussion, the feasibility reports could be approved in October. City Engineer Schorzman stated the intent was to get some of the survey work done in the summer and fall when it is cheaper. Councilmember Wilson noted staff has a chart showing the tax impact for various properties. He asked for information on the tax impact if there had been no change in property value. Councilmember Wilson asked what the consultant expenditures are in the area of economic development for 2009. City Administrator Herlofsky stated a lot depends on the speed we make contact and if we were to acquire any property. We will have a better idea next year. At the last EDA meeting, staffhad a spreadsheet with costs noted. Finance Director Roland stated in the budget under professional services, it is listed at $34,345. There is an additional outlay for land which is a guess. Councilmember Pritzlaff asked when the CIP is discussed and approved. Finance Director Roland stated that will be discussed at the budget workshop. Once Council determines which projects will go forward, that will complete the capital projects portion of the budget. Councilmember Pritzlaff asked about the cost of a feasibility study as if the project will not be done for a few years, he may not want to spend that money now. City Engineer Schorzman replied for the larger projects it is $30,000 - $50,000. For a project such as 4th Street storm sewer extension it would be approximately $15,000- $20,000. Councilmember Pritzlaffnoted he will not approve any big reconstruction projects for 2009 to get the City back into better financial shape. He would rather do maintenance work at this time. Councilmember Fogarty asked Finance Director Roland for a graphical description that was presented 4-5 years ago showing what happens with the cost when projects are delayed. Councilmember Pritzlaff asked if the feasibility studies are done in-house or by Bonestroo. City Engineer SchorZInan replied the Willow and Linden Street feasibility study would be done by Bonestroo, the rest would be a joint effort. Councilmember Pritzlaff felt this is some money that could be saved in the budget and would not support doing the studies until Council reviews the CIP. When we cannot assess the full amount of the project, the City has to front the money in bonds. Finance Director Roland stated it is not necessarily through bonds. We have existing funds in the road and bridge fund and the permanent improvement revolving fund which are there for the purpose of funding feasibility studies for future projects and then being reimbursed. Councilmember Pritzlaff asked about the text amendment for the commercial and recreational use in the industrial park. It is currently allowed in the 1-1, Spruce Street Commercial and mixed-use districts. This amendment is for play structures indoors. Because of the height of the building required, these buildings would be found in the industrial park. Councilmember Pritzlaff asked about the amendment for parking in residential areas. City Planner Smick explained in older districts there are gravel 2-2 Council Minutes (Pre-Meeting) September 15, 2008 Page 3 driveways on the property line. This would allow them to make the gravel area into a concrete slab and not have to go through a variance for the setback each time. Mayor Soderberg asked about the amendment for the recreational use in the industrial park and if this would also address the first phase. City Planner Smick replied yes, they will need to follow the design standards. This will be a change to the covenants which have been rolled into the design standards. 5. STAFF COMMENTS 6. ADJOURN MOTION by Fogarty, second by Pritzlaffto adjourn at 6:56 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~rv?~ ~ l . ynthIa Muller Executive Assistant 2-3 COUNCIL MINUTES REGULAR SEPTEMBER 15, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. He asked for a moment of silence for the passing of a firefighter, Brad Parker. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Todd Larson, Ed Samuelson 4. APPROVEAGENDA Mayor Soderberg pulled 9/8/08 Workshop minutes to abstain. MOTION by Pritzlaff, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce Promoted Employee - Municipal Services Lena Larson was introduced as the new Municipal Services Coordinator. The duties of the Solid Waste Supervisor and Administrative Assistant have been combined. b) Introduce Promoted Employee - Police Jim Constantineau was introduced as the new Administrative Sergeant. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (9/2/08 Pre-Meeting & Regular) b) Approved Appointment Recommendation - Fire Department 2-5 Council Minutes (Regular) September 15,2008 Page 2 c) Approved Appointment Recommendation - Fire Department d) Approved Appointment Recommendation - Fire Department e) Approved Temporary On-Sale Liquor License - Administration f) Approved Vending Services Agreement - Parks and Recreation g) Approved School and Conference - Engineering h) Approved School and Conference - Police i) Amended ORDINANCE 008-585 Commercial/Recreational Use in the Industrial Park District - Plamiing j) Amended ORDINANCE 008-586 Allowance of Cell Towers in the Park/Open Space District - Planning k) Amended ORDINANCE 008-587 Parking in Residential Areas - Planning I) Authorized RFP Cleaning Services - Administration m) Approved On-Sale Beer License - Administration n) Approved Bills APIF, MOTION CARRIED. a) Council Workshop Minutes 9/8/08 MOTION by Pritzlaff, second by Wilson to approve the 9/8/08 workshop minutes. Voting for: Fogarty, McKnight, Pritzlaff, Wilson. Abstain: Soderberg. MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Approve Assessment Delinquent Municipal Services _ Finance If municipal services bills are 90 days overdue and not paid, they will be certified to the property taxes. Residents have until October 15, 2008, to pay their bill. When the letters were sent, the total amount of delinquent accounts was $312,736.72. As of today, the total is now $263,751.45. Staff expects the amount to decrease even more by October 15. MOTION by Pritzlaff, second by McKnight to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R62-08 certifying the delinquent accounts as special assessments to the 2008 taxes of the appropriate properties. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Project Feasibility Reports - Engineering Council has received a draft CIP for 2009-2013. In order to have the projects bid earlier in the spring thereby utilizing more of the construction season, staff requested Council authorize feasibility reports for the following projects: - Denmark Sanitary Sewer Extension - 9th StreeUHickory Street Rehabilitation - 5th Street Trunk Sanitary Sewer Extension 2-6 Council Minutes (Regular) September 15,2008 Page 3 - 4th Street Trunk Storm Sewer Extension - Willow StreeULinden Street Reconstruction If Council chooses to delay the timing of the projects, the feasibility reports can be used for a period of time. The financial information would have to be updated, but the survey information should be accurate for several years. The cost for the feasibility reports would be $30,000 - $50,000 with the exception of the 4th Street Storm Sewer Extension which would be $15,000 - $20,000. The feasibility study would be done jointly with City staff and Bonestroo. Councilmember Pritzlaff was not comfortable with spending that amount of money now if the projects will not be done for another 1-2 years. He would prefer to review the CIP first. Councilmember McKnight agreed we could wait a month until after the CIP is reviewed. Staff will be providing information on how delaying a project can affect the cost. Councilmember Wilson stated when this is discussed in October it would be helpful to understand why a particular engineering firm would be used over another firm and how a competitive bid process would work for doing a feasibility study. MOTION by Fogarty, second by Wilson to table this item until a future date. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2009 Preliminary Tax Levy and Budget - Finance Council has discussed the preliminary levy and 2009 budget at the September 2, 2008 Council meeting and September 8, 2008 Council workshop. Initially the preliminary levy was at a 6.9% increase over the 2008 levy. That amounted to $9,489,514. After Council direction, that levy was lowered to a 5% increase over the 2008 levy and that is where it is currently. That preliminary levy amount is $9,313,415 which includes $2,190,616 for debt service and $70,200 for the fire levy. The state imposed levy limits for 2009-2011 means in 2009 the City would be able to levy $346,000 more than what is being proposed. We are not levying to our limit. The Council will also discuss the budget at an October workshop. The City's tax rate for 2008 was 43%; 2009 is a 44% tax rate. With a decline in property values an average household will see a decrease in City taxes. The truth- in-taxation hearing will be held at the December 1, 2008 Council meeting. Councilmember McKnight noted the final levy can still be lowered. He noted residential property taxes will be reduced between $10 - $40. 2-7 Council Minutes (Regular) September 15,2008 Page 4 Councilmember Pritzlaff noted they worked hard to get to 5%, however more cuts may happen. He would like to see it lower. Councilmember Wilson was pleased with the reduction in the levy, but still had concerns. He would not support the levy and it is not because of the dollar amount, but because of the priorities. He is not happy with the parks and recreation cuts. MOTION by Pritzlaff, second by Wilson to adopt RESOLUTION R63-08 certifying the 2009 preliminary tax levy to Dakota County and establishing December I, 200g at 7:00 p.m. as the City of Farmington's Truth-in-Taxation hearing for tax levy collectible in 2009. Voting for: Soderberg, Fogarty, McKnight, Pritzlaff. Voting against: Wilson. MOTION CARRIED. b) Approve YMCA Employee Wellness Program -Human Resources The YMCA is offering to partner with the City for a wellness program and to hold classes at City Hall. MOTION by Wilson, second by Fogarty to approve the Wellness Partnership agreement with the YMCA. APIF, MOTION CARRIED. c) No Parking Signs Akin Road - Police There has been increased traffic congestion surrounding the fields at Akin and 20gth Street. This is a result of a change of venue which took youth soccer and replaced it with the youth football league. The amount of traffic has doubled. Most recently there was an accident which resulted in an injury to a participant in the youth football league. Police Chief Lindquist requested to address the most immediate problem which is Akin Road. Akin has a speed limit of 50 mph and 20gth Street has a speed limit of 30 mph. The congestion on 20gth Street has been cars parked on both sides of the road and there have been significant discussions with the City and the school regarding solutions to those problems. Police Chief Lindquist was concerned with the higher speed on Akin Road as higher speed causes greater damage on impact. He would like to work with the school on the parking problem on 20gth Street. He proposed a no parking area on Akin Road from the river just north of20gth Street, south approximately 1200 ft to where the end of the plowed field is. This will apply to the east and west sides of Akin Road. Councilmember Pritzlaff was concerned with the speed on the entire length of Akin Road. A few years ago there was a zone that could be 30 mph and 50 mph on either end. He asked about redoing the speed study on Akin Road. Police Chief Lindquist noted the speed limits are set by MnDOT. The speed survey can suggest lowering or raising the speed limit. The current speed limits were suggested. The environment along Akin Road may not have changed enough to make a difference. Councilmember Pritzlaff felt the different use in the fields constituted a change and there have been a few developments added along Akin Road. They will need parking for the events in the field and asked if it would be 2-8 Council Minutes (Regular) September 15, 2008 Page 5 better to have no parking on just one side. Police Chief Lindquist noted that was considered. Tonight there was a significant number of empty spaces in the parking lot as well as the bus corral that are available for parking for these events. Next year we will have the new high school and events will be moving. Parking on one side of Akin Road still has an element of danger. Long term Councilmember Pritzlaff would still like to see the speed limit lowered on Akin Road. City Engineer Schorzman noted if we request a speed study, we will have to live with the results. Also included in the recommendation could be eliminating parking along the entire length of Akin Road. The shoulders are not designed for parking. They are designed for cars to get off the road in an emergency. Mayor Soderberg stated he would not favor a speed study at this time because the 45 mph speed limit was a compromise. Having an urban section with 30 mph creates a more hazardous situation. The recommendation from the speed study was 50 mph along the entire road. Councilmember Fogarty asked if the City Administrator and Superintendent have discussed this issue during their regular meetings. City Administrator Herlofsky replied it has been discussed and Police Chief Lindquist was asked to make this recommendation. Councilmember Fogarty stated to say this is frustrating is an understatement. It is maddening. The school district knows what they are planning out there. They planned functions for hundreds of families to be in one location, one road with one way in and out for hundreds of children. This is not just football. The pool is being used, there is dance team, etc. It is difficult to drive through, it is difficult to see everything and it is maddening the school district did this, saw it was a problem for two weeks and has yet to do anything to attempt to correct the problem. This was a monumental lapse in judgment. She was frustrated they created this problem and they are not stepping up to make any solutions. The City has to step in and spend City dollars to correct a problem that could have been avoided. When football was held at the high school, there were five different ways to get to the field and it was not congested. These are the types of issues she wants discussed at the monthly meetings between the City and the School District. She wants a partnership with the school that is truly a partnership. She wants them to realize the pressure they put on the City. Police Chief Lindquist has temporary signs ready and his plan was to go forward with placement tomorrow. He will then see if they can work out a solution with the school to see if this congestion can be moved to a different field. There is a possibility we may not need to install permanent signs. Councilmember Wilson preferred the temporary signs and to work with the school rather than spending $500 on permanent signs. There will also be a police officer present during events unless they are on a call. The fine would be $25-$30 for a parking ticket. Councilmember McKnight supported the short term solution. MOTION by Pritzlaff, second by Wilson to create a no parking zone on Akin Road from 100 ft north of20Sth Street to 1200 ft south. Mayor Soderberg clarified the Police Chief is authorized to install temporary signage and to work Council Minutes (Regular) September 15,2008 Page 6 with the school. If permanent signs are needed, that will be up to the Police Chief and Engineering. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule Council decided to have a workshop on October 21, 2008, at 6:30 p.m. Topics to be discussed include the 2009 budget, CIP, code enforcement on foreclosed properties, old City Hall, V oiceover IP. Councilmemher Fogarty: Asked why Ted's Pizza is closed. Finance Director Roland stated she spoke with the owners of the property and they were also concerned. They are attempting to find out the reason. Councilmemher McKnight: Asked for an update on determining a use for the old City Hall. This will be added to the October 21 workshop. Mayor Soderberg recalled staff was going to get some estimates on the cost to renovate the building. City Administrator Herlofsky stated the Rambling River Center toured the building and will ask for a report on the outcome. Councilmemher Wilson: Noted the budget workshops are open to the public. Councilmemher Pritzlaff: He noted we have 3-4 items to discuss on October 21 and only one item on October 13. Councilmember Fogarty felt the October 13 workshop could last longer. Councilmember Pritzlaff asked for a better explanation on the V oiceover IP. He would like an explanation of the dollar amount for the maintenance portion and overall cost. He asked for a graph to explain it in more detail. Finance Director Roland: Finance Director Roland asked for more clarification on what Councilmember Pritzlaff wants regarding the voiceover IP. Councilmember Pritzlaff stated he thought that the maintenance portion and the overall cost would be taken out of the budget. He was told it would not come from the budget and there seemed to be some confusion as to what the amount would be. Staff was going to prepare a graph to show in more detail the maintenance portion and what would come from the budget. The memo he received does not explain the $50,000 that was to come from the budget. 14. 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City of Farmington 430 Third Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator @ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement New On-Line Registration Program DATE: October 6,2008 INTRODUCTION The City previously had an agreement with Premier POS a web based on-line registration company to provide an on-line registration system for recreation programs. Since that time, staff members have experienced difficulty with Premier POS delivering a product that has been useful to the City. Recreation Division staff have researched a new web based company called Active Network. Staff members after receiving a demonstration have found an on-line registration system that is much better than the current system that is used by the Department. Staff are recommending that the City no longer use the on-line registration system from Premier POS and instead enter into an agreement for use of Active Network's web based on-line registration system. DISCUSSION Recreation Division staff received a demonstration from Active Network and based on the information provided during the demonstration, believes that the benefits of using the Active Network on line registration system versus the current Premier POS system are as follows: . Cheaper transaction fees (Exhibit A shows a comparison of fees) . Produces better and a wider variety of reports . System is used by thousands of parks and recreation departments versus hundreds . A simpler system to understand and use . Premier POS system is confusing, hard to understand and hard to use by customers and staff . Administration functions are easier to manage . Less costs for issuing refunds . Department is familiar with the system as the Dew Run registration uses the Active Network system and in the 6 years that it has been used for the Dew Run, there has never been any Issues . On-line web based registration program is loaded on Active Network server and not on City server and so it does not take up any space on the City's server . No need for City staffto manage or trouble shoot any problems, this is taken care of by the staff at Active.com and any repair costs are covered by Active Network . There is no annual maintenance or upgrade fee. Any new enhancements or upgrades that occur would be provided at no cost to the City. 4-1 . There are no upfront costs to purchase the web based service only a cost for staff training at $2,800 (an unlimited number of staff members may participate) that will be almost entirely recovered in the annual savings of $2,444 that the City will realize in the first year. . It continues to provide a great convenience for customers. Customers can register from their home if they have a computer with internet access and a major credit card. There would not be any need for customers to either drive to City Hall and register, mail in their registration or phone in their registration. However, if customers wanted to continue registering by these methods, they still could. . The process of registering on-line is a seamless one. A link is contained within the Parks and Recreation Department's web page that directly connects to the Active Network web site where the web based programs are accessed by the customer. The only drawbacks are as follows: . Will take time for staff to learn the new system but on-line interactive training is provided by Active Network under the agreement that is being requested to be approved . Customers will have to create new accounts and passwords due to the new Active Network on-line registration system Once the agreement is approved staff will begin the transition of implementing the Active Network on-line registration system beginning with winter program registrations. City Attorney Joel Jamnik has reviewed the agreement with Active Network and has found that the agreement is in an acceptable format. BUDGET IMPACT While there is a cost of $2,800 for training, the budget impact is negligible due to the annual cost savings of $2,444 by using the Active Network on-line registration system. ACTION REQUESTED Approve by motion the attached agreement with Active Network. ~zttLJ Randy Distad, Parks and Recreation Director cc: Patti Norman Missie Kohlbeck Kellee Omlid 4-2 <( :!: .c .c >< W . l ! I . I I . ! I ! 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'C_ Q) Q) .1U z E ~ ~~ en (J W<C ~ ~ ~~ N (;fl- i . 4-3 activeNETWORK PRODUCT AND SERVICES AGREEMENT CUSTOMER INFORMATION ORGANIZATION Farmington Parks and ADDRESS: 325 Oak Street NAME: Recreation Farmington, MN 55024 CONTACT NAME: Patti Norman TELEPHONE: 651-463-1852 EMAIL: pnorman@cLfarmington.mn.us FAX: EFFECTIVE DATE: OVERVIEW OF AGREEMENT This document (the "Agreement") consists of this cover page, the attached Pricing Form attached to the end of this Agreement, the General Terms, and the following Schedules (check all applicable Schedules): .j Schedule A: Hosted Software Schedule B: Licensed Software; Support and Maintenance Schedule C: Third Party Products In consideration of the mutual promises and covenants contained in this Agreement, Customer and TAN hereby agree to be bound by this Agreement. By signing below, Customer acknowledges and confirms that it has read the General Terms and all attached Schedules and understands that each forms an integral part of this Agreement. CUSTOMER THE ACTIVE NETWORK, 1Ne. ("TAN") Signature: Signature: Name: Name: Title: Title: The Active Network, Inc., 10182 Telesis Court, Ste. 300, San Diego, California 92121 Telephone: (858) [964-6036], Fax: (604) [432-9708] Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-4 GENERAL TERMS GENERAL TERMS: TERMS APPLICABLE TO ALL PRODUCTS AND SERVICES 1. INTERPRETATION 1.1 Definitions. For the purposes of interpreting this Agreement, the following terms will have the following meanings: (a) "Agreement" means this Products and Services Agreement, inclusive of all Schedules. (b) "Concurrent Use" means use at the same moment in time to access a given server computer (of any kind) owned or controlled by Customer. (e) "Customer" means the legal entity other than TAN entering this Agreement. (d) "Database Server" means the single server computer upon which the Enterprise Database is resident. (e) "Enterprise Database" means the MSDE, MS SQL Server, or Oracle database files containing customer data and that are accessed by the Licensed Software. (f) "Hosted Software" means computer code and programs, in executable code form only, including related data files, rules, parameters and documentation, which have been created or licensed by TAN and are identified in the Pricing Form as licensed (or sublicensed) to Customer by TAN in connection with this Agreement, and which reside on TAN's servers and are accessible by Customer's staff or Users via the Internet. (g) "Internet Client" means a remote device capable of using the Internet to access selected Licensed Software on the Internet Server or the Enterprise Database on the Database Server via the Internet Server. (h) "Internet Server" means a single server computer used by Customer which enables access to the Licensed Software by individuals using an Intranet or the Internet, having a minimum configuration as set out in hardware specifications previously described to Customer as applicable to the Licensed Software to be installed and used upon it. (I) "IVR Server" means a single server computer used by Customer for voice-recognition and telephone-based, rather than computer-based, access to the Enterprise Database by Customer's clients, having a minimum configuration as set out in hardware specifications previously described to Customer as applicable to the Licensed Software to be installed and used upon it. m "Licensed Software" means computer code and programs, in executable code form only, including related data files, rules, parameters and documentation, which have been created or licensed by TAN and are identified in the Pricing Form as licensed (or sublicensed) to Customer by TAN in connection with this Agreement, and/or which are in the future provided to Customer by TAN under any circumstances unless provided under a separate licensing agreement. Software Licensing, Services and 3d Party Products Agt. (v. Mar. 11, 2008) 4-5 (k) "Maintenance" means the provlSlon of error investigation and repair services as set out in section 22.1 an . the provision of new Versions and Releases in respect of tl Licensed Software all as more particularly set out in the Support and Maintenance Handbook. (I) "Module" means a single module element of Licensed Software listed in the Pricing Form. (m) "Online Services" means services, such as Internet registration, that are enabled by Hosted Software and available to the public via the Internet. (n) "Other Services" means Services other than Pre-Agreed Services acquired by Customer under this Agreement. (0) "Payment Server" means a single server computer used by Customer to process electronic payments from its clients, having a minimum configuration as set out in hardware specifications previously described to Customer as applicable to the Licensed Software to be installed and used upon it. (p) "Pre-Agreed Services" means Services which are expressly listed in the Pricing Form as being acquired hereunder by Customer. (q) "Pricing Form" means the itemized pricing form attached to the Agreement listing the products and services provided by TAN to the Customer under this Agreement (r) "Products" means all Licensed Software, Hosted Software, Third Party products, and other products (includin documentation) provided to Customer by or on behalf TAN. (5) "Professional Services" means any and all types of services which TAN provides, to Customer and/or to other customers of TAN, in the course of TAN's business, including but not limited to services relating to the installation, implementation, optimization, administration, training and troubleshooting of computers, computer software including the Licensed Software, computer networks, databases, internet-related equipment and applications, but expressly excludes Support and Maintenance. (t) "Related Third Party Documentation" means any end specifications, manuals, instructions, and other materials, and any copies of any of the foregoing, in any medium, related to the Third Party Products and supplied by TAN to Customer with the Third Party Products. (u) "Release" means any release, update, patch, set of revisions, or bug/permanent fIx or temporary bypass solution released by TAN to its customers generally during the term of this Agreement, which provides enhancements and/or error corrections to the then-current Version or Release, and where a new Version has been released and no new Release has been released since the release of that Version, that Version will also constitute a Release for the purpose of determining whether Support or Maintenance is available with respect to that Version. New Releases will be denoted by an increase t GENERAL TERMS the version number to the right of the decimal point such as from Release 1.1 to Release 1.2. (v) "Services" means all Professional Services, Support and Maintenance, Online Services, and other services provided to Customer by or on behalf of TAN. (w) "Services Table" means the table of Pre-Agreed services, together with associated costs, shown in the Pricing Form. (x) "Software" means the Licensed Software and the Hosted Software as defined elsewhere in this section. (y) "Support" means the ongoing telephone, email, web- based and dial-in support and problem resolution to assist Customer in the use of the Licensed Software, the Hosted Software, and other services and products of TAN as set out in the Support and Maintenance Handbook. (z) "Support and Maintenance Handbook" means the documents published by TAN setting out the applicable service levels, processes, restrictions, and other particulars of Support and Maintenance provided in respect of the Software and other Services and Products of TAN, as amended from time to time upon notice to Customer. (aa) "Support Start Date" means, for implementations performed by Active, the fIrst day of implementation of the Licensed Software or 90 days following the delivery of the Licensed Software, whichever occurs fIrst, and upon delivery of the Licensed Software for implementations being performed by the customer or a 3rd party vendor. (bb) "System Utilities" includes the following: Accounting Processes, Central Login, Log File, Copy Database, Edit Database, Maintain Database, MSDE Tool, Oracle Setup Utility, Query Tool, System Maintenance, Upgrade Database and View Components. (ee) "TAN" means The Active Network as referenced on the fIrst page of this Agreement. (dd) "Third Party Products" means those hardware, firmware and/or software products, provided to TAN by third parties, listed in the Pricing Form, together with all user manuals and other documents accompanying the delivery of the Third Party Products, provided that the Third Party Products shall not include software developed by TAN. (ee) "Third Party Products Support" means assistance to isolate the source of problems and/or to troubleshoot difficulties resulting from sources other than TAN products or services, such as general network support (for example network access, printing, backup & restoration); PC hardware trouble shooting; PC setup, configuration and optimization; network operating system configuration and functionality; basic Microsoft Corporation "Windows" functionality (for example, using File Manager or Explorer), modem configuration & setup; data corruption due to lack of disk space; and loss of supervisor or other password, all as further set out in the Support and Maintenance Handbook. Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) (ff) "User" means a person who accesses and uses any of the Products in any manner whatsoever. (gg) "Version" means a version of the Licensed Software providing a particular functionality, while a new Version of the Licensed Software will provide new/additional functionality and/or improvements to a previous Version. New Versions will be denoted by a change to the version number to the left of the decimal point such as from Version 1.0 to Version 2.0. (hh) "Workstation" means a computer attached to a local or wide-area network (including an Intranet), which accesses the Licensed Software or Enterprise Database. 1.2 Headings. The headings contained in this Agreement are inserted for convenience and do not form a part of this Agreement and are not intended to interpret, define or limit the scope, extent or intent of this Agreement or any provision hereof. 2. CHARGES AND PAYMENTS 2.1 Taxes and Other Charges. Customer will pay all shipping & handling costs and, unless exempted by law, all applicable sales, use, withholding and excise taxes, and any other assessments against Customer in the nature of taxes, duties or charges however designated on the Services and Products or their license or use, on or resulting from this Agreement, exclusive of taxes based on the net income of TAN. Sales and any other applicable taxes, duties, or any other charges in the nature of taxes and duties are not included unless specifically identified as line items in the Pricing Form. 2.2 Currency. Unless otherwise indicated in the Pricing Form, all prices are in the currency ofthe country in which the Customer is located. 2.3 Delivery. Delivery for the Products supplied by TAN under this Agreement will be deemed to have occurred F.O.B. origin. 2.4 Invoices/Payment. TAN will provide invoices to Customer for all amounts owing by Customer hereunder. Such invoices are to be provided as indicated in the attached Schedules or Pricing Form, and subsequently due within 30 days from the date of invoice. 3. CUSTOMER CONFIDENTIALITY INFORMATION; 3.1 Customer Information. In order to assist TAN in the successful provision or services and products to Customer, Customer shall provide to TAN all information relating to Customer's organization, technology platforms, systems configurations, and business processes and otherwise relating to Customer as is reasonably requested by TAN from time to time. 3.2 Confidential Information. (a) In the performance of or otherwise in connection with this Agreement, one party ("Disclosing Party") may disclose 2 4-6 GENERAL TERMS to the other party ("Receiving Party") certain Confidential Information of the Disclosing Party. Confidential Information" means any information of either party, which is not generally known to the public, whether of a technical, business or other nature (including, but not necessarily limited to: trade secrets, know how, computer program source codes, and information relating to the customers, business plans, promotional and marketing activities, finances and other business affairs of such party); provided that the same is conspicuously marked or otherwise identified as confidential or proprietary information prior to, upon or promptly after receipt by the other party; and provided further that the any software or software application server source code provided by TAN or its licensors shall be deemed to constitute Confidential Information without further designation by TAN. The Receiving Party will treat such Confidential Information as confidential and proprietary of the Disclosing Party and will use such Confidential Information solely for the purposes for which it is provided by the Disclosing Party and will not disclose such Confidential Information to any third party (other than a third party under contract whereby that third party has agreed in writing to keep the Confidential Information confidential). (b) Exclusions. The obligations under this paragraph will not apply to any: (i) use or disclosure of any information pursuant to the exercise of the Receiving Party's rights under this Agreement; (ii) information that is now or later becomes publicly available through no fault of the Receiving party; (iii) information that is obtained by the Receiving Party from a third party authorized to make such disclosure (other than in connection with this Agreement) without any obligation of secrecy or confidentiality; (iv) information that is independently developed by the Receiving Party (e.g., without reference to any Confidential Information); (v) any disclosure required by applicable law (e.g., pursuant to applicable securities laws or legal process), provided that the Receiving Party will use reasonable efforts to give advance notice to and cooperate with the Disclosing Party in connection with any such disclosure; and (vi) any disclosure with the consent of the Disclosing Party. 4. WARRANTY 4.1 Limited Warranty of Software. TAN warrants that when utilized by Customer in a manner authorized hereunder, the Software will conform to the functional specifications set out in the user documentation accompanying the Software for ninety (90) days from delivery of the Software ("Warranty Period"). Delivery shall be deemed to have occurred upon TAN's email transmission of an FTP link to Customer permitting download of the Software from TAN's designated online site, or where delivered in the form of physical media, F.O.B. origin. TAN's sole obligation and liability hereunder with respect to any failure to so perform will be to use reasonable efforts to remedy any non-conformity which is reported to TAN in writing by Customer within that Warranty Period. In the event TAN is unable to remedy such non- conformity within a reasonable time using reasonable efforts, Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-7 a) in respect to the Licensed Software TAN may refund to Customer the license fee pertaining to the Licensed Software subject to Customer's return of the Licensed Software, a this Agreement will be automatically terminated, or b) . respect to Hosted Software TAN may refund to Customer the fees paid by the Customer to TAN for Services provided to implement the Hosted Software, and this Agreement will be automatically terminated. All warranty service will be performed at service locations designated by TAN. This Limited Warranty is void if failure of the Software has resulted from accident, abuse or misapplication. Any replacement Software will be warranted for the remainder of the original warranty period or 30 days, whichever is longer. S. EXCLUSION OF WARRANTIES AND LIMITATION OF LIABILITY 5.1 SPECIFIC EXCLUSION OF OTHER WARRANTIES. THE EXPRESS WARRANTIES SET OUT IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES, AND THERE ARE NO OTHER WARRANTIES, REPRESENTATIONS, CONDITIONS, OR GUARANTEES OF ANY KIND WHATSOEVER APPLICABLE, EITHER EXPRESS OR IMPLIED BY LAW (IN CONTRACT OR TORT OR OTHERWISE) OR CUSTOM, INCLUDING, BUT NOT LIMITED TO THOSE REGARDING MERCHANTABILITY, FITNESS FOR PURPOSE, DURABILITY, CORRESPONDENCE TO SAMPLE, TITLE, DESIGN, CONDITION, OR QUALITY. WITHOUT LIMITING THE ABOVE, TAN DOES NO WARRANT THAT ANY PRODUCTS OR SERVICJ PROVIDED HEREUNDER WILL MEET THE REQUIREMENTS OF CUSTOMER OR THAT THE OPERATION OF PRODUCTS PROVIDED HEREUNDER WILL BE FREE FROM INTERRUPTION OR ERRORS. 5.2 RESTRICTIONS ON WARRANTY. TAN HAS NO OBLIGATION TO REPAIR OR REPLACE PRODUCTS DAMAGED BY ACCIDENT OR OTHER EXTERNAL CAUSE OR THROUGH THE FAULT OR NEGLIGENCE OF ANY PARTY OTHER THAN TAN. 5.3 NO INDIRECT DAMAGES. WITHOUT LIMITING THE GENERALITY OF SECTIONS 5.1 AND 5.4, IN NO EVENT WILL TAN BE LIABLE TO CUSTOMER OR TO ANY OTHER PARTY FOR INDIRECT DAMAGES OR LOSSES (IN CONTRACT OR TORT OR OTHERWISE), INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST PROFITS, LOST SAVINGS, LOST DATA, LOSS OF USE OF INFORMATION OR SERVICES, OR INCIDENTAL, CONSEQUENTIAL, OR SPECIAL DAMAGES. 5.4 LIMITS ON LIABILITY. IF, FOR ANY REASON, TAN BECOMES LIABLE TO CUSTOMER OR ANY OTHER PARTY FOR DIRECT OR ANY OTHER DAMAGES FOR ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF ACTION (: CONTRACT OR TORT OR OTHERWISE), THEN: 3 GENERAL TERMS (a) THE AGGREGATE LIABILITY OF TAN TO CUSTOMER AND ALL OTHER PARTIES IN CONNECTION WITH THE PRODUCTS AND THE SERVICES WILL BE LIMITED TO AN AMOUNT EQUAL TO THE AMOUNT PAID TO TAN HEREUNDER, DURING THE TWO YEARS PRECEDING THE LAST INCIDENT GIVING RISE TO THE LIABILITY; AND (b) IN ANY CASE CUSTOMER MAY NOT BRING OR INITIATE ANY ACTION OR PROCEEDING AGAINST TAN ARISING OUT OF THlS AGREEMENT OR RELATING TO ANY PRODUCTS OR SERVICES PROVIDED HEREUNDER MORE THAN TWO YEARS AFTER THE RELEVANT CAUSE OF ACTION HAS ARISEN. 5.5 SEPARATE ENFORCEABILITY. SECTIONS 5.1 THROUGH 5.4 ARE TO BE CONSTRUED AS SEPARATE PROVISIONS AND WILL EACH BE lNDIVIDUALL Y ENFORCEABLE. 6. RESTRICTIONS 6.1 U.S. GOVERNMENT RESTRICTED RIGHTS. The Products are provided with restricted rights. Use, duplication, or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c) (l)(ii) of The Rights in Technical Data and Computer Software clause at DF ARS 252.227-7013, or subparagraphs (c) (1) and (2) of the Commercial Computer Software - Restricted Rights at 48 CFR 52.227-19, as applicable. The Manufacturer is The Active Network, Inc., Suite 300, 10182 Telesis Court, San Diego, California, United States, 92121. 6.2 Export Restrictions. The Products may include encryption software or other encryption technologies that may be controlled for import, export, or purposes under the laws and regulations of the countries and/or territories in which the Products are used ("Applicable Law"). Customer may not export, re-export, or assist or facilitate in any manner the export or re-export of, any portion of the Products, as determined by Applicable Law under which the Customer operates: (i) to any country on Canada's Area Control List. (ii) to any country subject to UN Security Council embargo 0; action; (iii) contrary to Canada's Export Control List Item 5505; (iv) to countries subject to U.S. economic sanctions and embargoes; and (v) to persons or entities prohibited from receiving U.S. exports or U.S.-origin items. Customer hereby represents and covenants that: (i) to the best of Customer's knowledge Customer is eligible to receive the Products under Applicable Law; (ii) Customer will import, export, or re- export the Products to, or use the Products in, any country or territory only in accordance with Applicable Law; and (iii) Customer will ensure that Customer's Users use the Products in accordance with the foregoing restrictions. 6.3 Third Party Software and Open Source Components. The Software may contain open source components or other third party software of which the use, modification, and distribution is governed by license terms (including limitations Software licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) of liability) set out in the applicable documentation (paper or electronic) or read me files. 7. TERMINATION 7.1 Termination. This Agreement will terminate: (a) at the option of either party if the other party materially defaults in the performance or observance of any of its obligations hereunder and fails to remedy the default within 30 days after receiving written notice thereof; and (b) without limiting (a), at the option of TAN if Customer breaches section 2 of this Agreement, provided that the right of termination will be in addition to all other rights and remedies available to the parties for breach or default by the other. 7.2 Suspension of Obligations. If either party should materially default in the performance or observance of any of its obligations hereunder, then, in addition to all other rights and remedies available to the non-defaulting party, the non- defaulting party may suspend performance and observance of any or all its obligations under this Agreement, without liability, until the other party's default is remedied, provided however that this section will not permit Customer to suspend its obligation to make any payments due for Products or Services that are unrelated to any default alleged against TAN. 7.3 Return of Materials. In the event of termination of this Agreement for any reason whatsoever, Customer will immediately (i) return to TAN all physical copies of Products delivered by TAN to Customer or otherwise in Customer's possession or control, or (ii) if expressly permitted by TAN, destroy all physical copies of the Products not returned to TAN and delete all electronic copies of the Products from its systems and certify in writing to TAN that such actions have all been completed. 8. AUDIT AND MONITORING RIGHTS 8.1 TAN may, upon a minimum of24 hours written notice to Customer, attend upon Customer's premises and verify that the Products are being used only as permitted hereby. Such inspections may occur a maximum of twice per calendar year, and will be performed only during Customer's regular business hours and conducted in a manner as to minimize to the extent reasonable, interference with Customer's busin~ss. Further, TAN may, using automatic means which do not interfere with the use of the Products by Customer or Users other than as described in this provision, monitor at any time usage of the Products by Customer and or its Users including through monitoring of the number of copies of any particular Module(s) in Concurrent Use. 9. INTELLECTUAL PROPERTY RIGHTS 9.1 Warranty of Title. TAN warrants that it has all rights necessary to make the grant of license herein by having all right, title, and interest in and to the Products (other than Third Party Products) or as licensee of all such rights from the owner thereof. 4 4-8 GENERAL TERMS 9.2 Intellectual Property. TAN and its licensors shall retain all right, title, and interest in and to the Products and the results of the Services and to all software, trademarks, service marks, logos, and trade names and other worldwide proprietary rights related thereto ("Intellectual Property"). Customer shall use the Intellectual Property only as provided by TAN, and shall not alter the Intellectual Property in any way, or act or permit action in any way that would impair TAN's or its licensors' rights in its Intellectual Property. Customer acknowledges that its use of the Intellectual Property shall not create in Customer or any other person any right, title, or interest in or to such Intellectual Property. Any goodwill accruing from the use of the Intellectual Property shall inure solely to the benefit of TAN or its licensors, as applicable. 9.3 Restrictions. Customer will not any time whether before or after the termination of this Agreement: (a) reverse engineer, disassemble, or decompile any Products or prepare derivative works thereof; (b) copy, transfer, display, or use the Products except as expressly authorized in this Agreement or in the applicable documentation; (e) disclose, furnish, or make accessible to anyone any confidential information received from TAN or make any use thereof other than as expressly permitted under this Agreement, which confidential information is deemed to include the source and executable code of the Software and all related documentation; (d) contest or do or aid others in contesting or doing anything which impairs the validity of any proprietary or intellectual property rights, title, or interest of TAN in and to any Products; or (e) obliterate, alter, or remove any proprietary or intellectual property notices from the Products in physical or electronic forms. 10. INDEMNIFICATION (a) Indemnified Claims. Each Party ("Indemnifying Party") shall fully indemnify, defend and hold harmless the other Party ("Indemnified Party"), and its respective parents, subsidiaries and affiliates and all of the foregoing entities' officers, directors, employees, agents, contractors and licensees, and their successors and assigns, from and against any and all third party claims, actions, suits, legal proceedings, demands, liabilities, damages, losses, judgments, settlements, costs and expenses, including, without limitation, reasonable attorney's fees, arising out of or in connection with any alleged or actual that: is based upon the Indemnifying Party's breach of a representation, warranty or obligation hereunder; (ii) arises out of the Indemnifying Party's gross negligence or wilful misconduct; (iii) is based upon the Indemnifying Party's violation of any applicable federal, state or local law or regulation; or (iv) is based upon any claim of infringement of any US or Canadian copyright, patent, trade secret or other Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-9 intellectual property rights or similar rights of any third party arising out of any authorized use of any software or products licensed and/or delivered under this Agreement. In the event that a claim of infringement is established with regard to the Licensed Software, Hosted Software or Third Party Products licensed or delivered by TAN under this Agreement, or in TAN's opinion might be held to infringe as set forth above, TAN shall, at its own expense and option, procure for Customer the right to exercise the rights and licenses granted to Customer under this Agreement or modify the Licensed Software, Hosted Software or Third Party Products such that each affected is no longer infringing. If neither of such alternatives is, in TAN's opinion, commercially reasonable, the infringing software or product shall be returned to TAN and TAN's sole liability, in addition to its obligation to reimburse awarded damages, costs and expenses set forth above, shall be to refund the amounts paid to TAN by Customer for such software or product. Notwithstanding the above, and subject to the procedure set forth in section 10(b) below, TAN shall have no liability for any claim of infringement related to any software or product supplied by TAN under this Agreement that arises from: Customer's unauthorized use of such software or product, Customer's use of such software or product in combination with any items not supplied by TAN, or any modification by Customer or a third party of any software or product supplied by TAN. (b) Indemnification Claims Procedure. The Indemnified Party shall promptly notify the Indemnifying Party in writi of any Indemnified Claim, specifying the nature of the actio and the total monetary or relief sought therein. The Indemnified Party shall cooperate with the Indemnifying Party at the Indemnifying Party's expense in all reasonable respects in connection with the defense of any such Indemnified Claim or Additional Indemnified Claim. The Indemnifying Party may upon written notice to the Indemnified party undertake to control and conduct all proceedings or negotiations in connection therewith, assume and control the defense of such Indemnified Claims or Additional Indemnified Claims, and if it so undertakes, it shall also undertake all other required steps or proceedings to settle or defend any such Indemnified Claim or Additional Indemnified Claim, including the employment of counsel which shall be reasonably satisfactory to the Indemnified Party, and payment of all reasonably incurred expenses. Notwithstanding the foregoing, the Indemnified Party has the right to employ separate counsel to provide input to the defense, at the Indemnified Party's own cost. The Indemnifying Party shall reimburse the Indemnified Party upon demand for any payments made or loss suffered by it at any time after the date of tender, based upon the judgment of any court of competent jurisdiction or pursuant to a bona fide compromise or settlement of Indemnified Claims. The Indemnifying Party shall not settle any Indemnified Claim or Additional Indemnified Claim under this section on the Indemnified Party's behalf without. first obtaining t Indemnified Party's written permission, which permissi shall not be unreasonably withheld, and the Indemnifying 5 GENERAL TERMS Party shall indemnify and hold the Indemnified Party harmless rom and against any costs, damages and fees reasonably incurred by the Indemnified Party, including fees of attorneys and other professionals, that are attributable to such Indemnified Claims. The Indemnifying Party shall not be responsible for any indemnification obligations arising hereunder pursuant to the terms and conditions of any settlement of an Indemnified Claim by the Indemnified Party unless such settlement was approved by the Indemnifying Party, which approval shall not be unreasonably withheld. 11. GENERAL 11.1 Entire Agreement. This Agreement, including all attachments and referenced schedules, constitutes the complete and exclusive statement of the agreement between TAN and Customer with respect to the subject matter hereof. It supersedes and replaces all oral or written RFPs, proposals, prior agreements, and other prior communications between the parties concerning the subject matter of this Agreement. This Agreement may not be modified or altered except by written instrument duly executed by both parties, except that TAN may fill future purchase or other orders for further goods or services available under this Agreement and, if TAN does so, the provisions of this Agreement will contain the only commercial terms applicable to such transaction despite such purchase or other order stating otherwise. Any Addendum attached hereto shall form an integral part of this Agreement and, in the event of any inconsistency between these General rerms and any Addendum, the provisions of the Addendum shall prevail. 11.2 Force Majeure. Dates or times by which either party is required to perform under this Agreement, excepting the payment of any fees or charges due hereunder, will be postponed automatically to the extent that any party is prevented from meeting them by causes beyond its reasonable control, provided such party promptly notifies the other thereof and makes reasonable efforts to perform. 11.3 Notices. All notices and requests in connection with this Agreement will be given to the respective parties in writing and will be deemed given as of the frrst business day of the notified party following the day the notice is faxed or sent via overnight courier, providing a hard copy acknowledgment of such successful faxed notice transmission or evidence of such couriering, as applicable, is retained. Notice may also be deposited in the mails, postage pre-paid, certified or registered, return receipt requested, and addressed to the parties as indicated on the face of this Agreement or such other address of which the party gives notice in accordance herewith, and receipt of any such notice will be deemed to be effective as of the third business day following such deposit. 11.4 Governing Law. This Agreement and performance hereunder will be governed by the laws of the jurisdiction in which the Customer is located as indicated on the face of this Agreement, except that (i) in the case of Louisiana, the laws of California will apply, and (ii) in the case of Quebec, the laws of Ontario will apply. Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 11.5 Attorney Fees. In any action or suit to enforce any right or remedy under this Agreement or to interpret any provision of this Agreement, the prevailing party shall be entitled to recover its costs, including reasonable attorneys' fees. 11.6 Non-Assignability. Neither party may assign its rights or obligations arising out of this Agreement without the other party's prior written consent, except that TAN may assign this Agreement in connection with any sale or security interest involving all or substantially all of its assets or any other transaction in which more than fifty percent of its voting securities are transferred. 11.7 Term and Survival. The term of this Agreement shall commence on the Effective Date set out on the cover page hereof and shall continue as set forth in Sections 18.1 or 25.1, as applicable, or until terminated in accordance with Section 7. Sections 1.1, 5, 7.3, 9.2, 9.3, 11, ll, 29.1, and 29.2 of this Agreement, along with all unpaid payment obligations, will survive termination and expiration of this Agreement. 11.8 No Authority to Bind. Neither party shall incur any obligations for or in the name of the other party, or have the authority to bind or obligate the other party. Neither party shall make, issue or authorize any statements (whether or oral or written) in contravention of the foregoing. 11.9 Counterparts. This Agreement may be executed in separate counterparts and delivered by facsimile or such other electronic means as are available to the Parties. Such counterparts taken together shall constitute one and the same original document. 11.10 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, unenforceable, or void, the remainder of this Agreement and such provisions shall remain in full force and effect. 11.11 Cooperative Procurement. Upon consent by Active, this Agreement may be used for permitted cooperative procurement by any public or municipal body, entity, agency or institution. If so authorized, and in order to forego a related entity RFP or similar competitive bidding process, the Agreement may be extended to such other entities indicated above for the procurement of similar products and/or services provided to Customer herein and at fees in accordance with the Agreement unless separately negotiated between such other entities and Active. Further related entities participating in a cooperative procurement process shall place their own orders directly with Active and will fully and independently administer their use of the Agreement to include such contractual as those entities and Active deem appropriate without direct administration from the original Customer. 6 4-10 GENERAL TERMS ================== ============ SCHEDULE A: TERMS APPLICABLE ONLY TO HOSTED SOFTWARE 12. HOSTED SOFTWARE 12.1 TAN will provide Customer with access to hosted versions of the products identified in the Pricing Form and associated Online Services, and TAN hereby grants to Customer a limited, non-exclusive, non-transferable license to use the Hosted Software in accordance with the applicable documentation. 13. SUPPORT FOR HOSTED SOFTWARE 13 .1 TAN will, during all periods in respect of which Customer has subscribed for Hosted Software, provide Support to Customer (and, where applicable, directly to users of Customer's own services and products who access the Hosted Software) in accordance with applicable sections of the Support and Maintenance Handbook. 14. LICENSE AND BRANDING 14.1 TAN hereby grants to Customer a limited, non-exclusive, non-transferable license to display, reproduce, distribute, and transmit in digital form TAN's name and logo in connection with promotion of the Online Services only in the manner approved of by TAN during the term of this Agreement. Customer hereby grants to TAN a limited non-transferable license to use, display, reproduce, distribute, adapt and transmit in digital or printed form information provided by Customer relating to its organization, including its name, trademarks, service marks and logo, in connection with the implementation and promotion of the Online Services; provided, however, that such use shall be as necessary to TAN's performance under this Agreement. Customer will make reasonable efforts to encourage adoption of the Online Services, including displaying TAN's name and logo or "Powered by Active" logo, in the form supplied by TAN from time to time and in a manner approved by TAN, acting reasonably, in any medium used by Customer to promote its programs or services to prospective participants. 15. INFORMATION SECURITY AND PRIVACY FOR HOSTED SOFTWARE 15.1 TAN will collect information, including names, addresses, gender, phone numbers, email addresses, birth dates fmancial information (for payment purposes) and other such'information from individuals using the Online Services as is reasonably required to provide the Services. TAN will store such information on a secure remote server using reasonable safeguards in accordance with TAN's published online privacy policies and in compliance with all applicable laws, codes of practice, and other legal obligations associated with the collection, use, and disclosure of personal information. Customer may access this information by downloading it from TAN's servers using a Customer Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-11 assigned private password and "login" identifier. Upon request TAN will make such information available t Customer via e-mail, fax or airmail. Customer will 1 responsible for protecting the privacy and security of any information that Customer retrieves from TAN's servers and shall prevent any unauthorized or illegal use or dissemination of such information and shall be solely responsible for ensuring compliance with any applicable data and privacy protection laws, codes of practice, and other legal obligations associated with the collection, use, and disclosure of personal information by Customer, including. such disclosure to TAN as is necessary for TAN to provide the Services and Products to Customer. Customer and/or its clients shall exclusively own the personal data collected by TAN in connection with the Hosted Software; provided, however, TAN is granted a royalty-free, perpetual, non-exclusive right and license to use, reproduce, distribute and adapt the collected data as is necessary for TAN to perform its obligations under this Agreement, including for purposes of communicating with Customer or Customer's clients as necessary, fulfilling requests for products and services requested from Customer or Customer's clients, providing customized content and advertising provided in connection with the Hosted Software, conducting internal TAN research intended to improve the products and services provided by TAN and its affiliates, and to provide anonymous and aggregated reporting of non- individual data for internal and external clients of Customer or TAN. Any use of such data will conform with applicable laws related to personal privacy and best practises arou permissive marketing, such as use of "opt-in" and/or "opt-ou notifications and rights. 16. FEES FOR HOSTED SOFTWARE 16.1 Transaction fees. (a) Customer shall pay to TAN the Hosted Software service fees ("Service Charges").set out in the Pricing Form (b) In cases where TAN's banking or financial partners or similar service providers impose changes in processing costs payable by TAN, TAN reserves the right to modify Service Charges. TAN shall notify Customer at least ninety (90) days in advance of any such changes. Customer agrees to such changes unless Customer provides TAN with written objection to such charges within thirty (30) days from the date such change is implemented. In the event Customer notifies TAN of its objection to the changes as noted above, Customer's sole remedy shall be to immediately terminate the Agreement as applied to the Hosted Software, subject to payment of any fees due prior to such notice of termination. (e) TAN will be responsible for collecting all payments processed through the Online Services and all Service Charges assessed by TAN. All payments are Customer's exclusive property and will be sent to Customer twice a month while Service Charges shall be retained by TAN. (d) If Customer enters transactions at fee amounts less th: those actually charged to Customer's Users, thus reducing 0 7 GENERAL TERMS avoiding applicable Service Charges, such action shall constitute a material breach of this Agreement. (e) TAN shall not be responsible for processing or making any refunds. All refunds for payments processed will be assessed a $.10 fee charged by TAN to Customer. TAN may set off against user fees collected by TAN to the amount of any credit card charge backs and associated fees applicable to user transactions and to reimburse itself for any overdue fees owed to TAN by Customer. To the extent that such funds are not available for set off, Customer shall promptly reimburse TAN for any deficiency. 16.2 Subscription fees. Customer shall pay to TAN the Hosted Software subscription fees ("Subscription Fees") set out in the Pricing Form and for the term of this Agreement established in Section 18 below. Customer will be invoiced for their fIrst year Subscription Fees upon the fIrst live operational use of the Hosted Software ("Go-Live Date"), with subsequent annual Subscription Fees being invoiced upon each anniversary of Go-Live Date. Payment will be made Net 30 days from invoice date. 17. EXCLUSMTY FOR HOSTED SOFTWARE TAN will, during all periods for which Customer has subscribed for Hosted Software, be the sole and exclusive provider to Customer of the Hosted Software and Online Services, or any products or services substantially similar thereto, for the part of Customer's organization utilizing the Hosted Software and Online Services. 18. TERM FOR HOSTED SOFTWARE 18.1 Unless otherwise provided in the Pricing Form, TAN shall provide to Customer, and Customer shall purchase from TAN, the Hosted Software commencing on the Effective Date of this Agreement, and remaining in full force for a period of three (3) years from the Go-Live Date of the Hosted Software (the "Initial Term"), with automatic renewals for three (3) year terms (each a "Renewal Term") thereafter until either party gives written notice to terminate the Hosted Software no less than twelve (12) months prior to the end of the Initial Term or Renewal Term, as applicable. --------------------- ---------------------------- ----------------- --------------- SCHEDULE B: TERMS APPLICABLE ONLY TO LICENSED SOFTWARE AND ASSOCIATED SUPPORT AND MAINTENANCE SERVICES 19. ACCESS TO SYSTEM AND OTHER CUSTOMER OBLIGATIONS 19.1 Access. Customer will provide, at no cost to TAN: (a) subject to the security requirements of Customer, 24 hour access to Customer's system via either an always-available telephone circuit or an always available internet connection to enable TAN or its designated representative to perform any of the obligations placed upon TAN by this Agreement; and Software Licensing, ServIces and 3d Party Products Agt. (v. Mar. 28, 2008) (b) subject to the security requirements of Customer, rem,ote dial up/internet access methods approved by TAN to allow TAN to remotely diagnose and correct errors in the Licensed Software and provide other Services. 19.2 Customer Obligations. Without limiting any of Customer's other obligations under this Agreement, Customer will: (a) use its best efforts to upgrade to any new Release or Version of the Licensed Software as soon as possible after becoming aware of its availability; (b) ensure that at all times at least one current staff person of Customer has been fully trained on the Licensed Software; and (e) designate by written notice a single site and single person as the point of contact for telephone or other contact, which site and/or person Customer may change upon 14 days prior notice to TAN. 20. GRANT OF LICENSES AND LIMITATIONS THEREON 20.1 TAN hereby grants to Customer a non-exclusive and non-transferable right and license, subject to this Agreement, to install and/or use the Licensed Software, in the manner contemplated in the applicable user documentation, as follows: (a) Workstation-Based Modules. In respect of each Workstation-based Core Module and each Workstation-based Add-on Module, Customer may install and use each Module on Workstations to access the Enterprise Database on the Database Server, provided that the number of copies of any particular Module in use does not exceed the number of licenses granted to Customer therefore as set out in the Pricing Form. (b) Server-based Add-on Modules. Customer may install and use each Server-based Module on as many Workstations as is desired by Customer, and Customer may use and permit use of such Modules by its clients, all without limit to the number of Users or transactions which simultaneously use any such Module, provided however that: (i) in respect of each TeleReg & Voice Server Module, Customer may install one copy of each Module on one IVR Server, provided that the number of copies of any particular Module in use does not exceed the number of licenses granted to Customer therefore as set out in the Pricing Form, and all such Modules together may be in Concurrent Use not to exceed the number of licenses granted to Customer for TeleReg Lines Modules as set out in the Pricing Form; and (ii) in respect of each Payment Server Module, such Modules may be in Concurrent Use not to exceed the number of licenses granted to Customer for Point of Sale Modules as set out in the Pricing Form. 8 4-12 GENERAL TERMS (e) Server-based On-line (Internet) Modules. In respect of each Server-based On-line (Internet) Module, Customer may: (i) install one copy of each Module on one Internet Server, provided that the number of copies of the Module in use does not exceed the number of licenses granted to Customer therefore as set out in the Pricing Form; and (ii) subject to 20(d), permit Users to access and use such Modules to access the Database Server via Internet Clients connecting via a licensed Internet Server, and all such Modules together may be in Concurrent Use not to exceed the number of licenses granted to Customer for Online Client Access Modules as set out in the Pricing Form multiplied by twenty-five (25). (d) Cumulative Workstation-based Modules. In respect of each Cumulative Workstation-based Module, Customer may: (i) install one copy of each Module on a single Workstation for each license granted to Customer therefore as set out in the Pricing Form; and (ii) permit Users using such licensed Workstation(s) to use such Module(s) provided, for greater certainty, that the Modules may be in Concurrent Use not to exceed the number of licenses granted to Customer therefore as set out in the Pricing Form. (e) Customer hereby acknowledges that the mechanism utilized by the Licensed Software to control the number of Users or Online Client Access which can simultaneously access and use Server-based On-line (Internet) Modules is based upon the number of Users who have at any time logged into Customer's computer network using their passwords, such that any User so logged into such network in a manner that would enable the User to access and use such Modules will reduce by one the number of Users able to simultaneously access those Modules, regardless of whether or not such User is in fact accessing or using any such Module. Customer hereby waives any claim, and releases TAN from any such claim and from any losses or damages Customer suffers in relation thereto, in connection with the inability of Users to simultaneously access such Modules where such inability is the result of inactive logged-in Users absorbing available login access. 20.2 Additional Copies. Customer will not make any copies of the Licensed Software except as necessary for the installation permitted hereby and except for: (a) copies of each Module licensed hereunder for training and testing purposes, and (b) one copy of each Module licensed hereunder for backup purposes, provided that all electronic copies made include screen displays of TAN's proprietary or intellectual property Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-13 notices as recorded on the original copy provided by TAN and Customer affixes a label to each disk, reel, or other housino for the medium on which each physical copy is record setting out the same proprietary and intellectual propeJ notices as appear on the unit of Licensed Software from which the copy is made in the same manner as those notices appear on that original copy. 21. LICENSED SOFTWARE FEES 21.1 In respect of each Module, Customer shall pay to TAN all applicable Licensed Software fees listed in the Pricing Form upon delivery (as defined in Section 2.3) of the Licensed Software. 22. MAINTENANCE SERVICES 22.1 TAN will develop new Releases and new Versions of Licensed Software in accordance with the procedures and other particulars set out in the Support and Maintenance Handbook. 22.2 Provided that Customer continues to subscribe for Support and Maintenance in respect of a particular Licensed Software Product, TAN will provide to Customer, either in physical form by mail or courier or in electronic form via the Internet, new Releases and Versions (and appropriate documentation) for such Licensed Software Products as such Releases or Versions (and documentation) become available. 23. EXCLUDED SUPPLIES AND SERVICES (a) Without limitation, the following supplies and servic are excluded from Support and Maintenance: (b) Services which are required to remedy problems that stem from changes to or defects in system configuration upon which the Licensed Software was initially installed; (e) Services which are required to remedy problems which do not stem from any defect in Licensed Software; (d) Services which are required to remedy problems caused by lack of training of Customer's personnel or improper treatment or use of the Licensed Software; (e) Full report customization service; (f) Any and all hardware support, maintenance or troubleshooting issues, except as described in section 28.1 regardless of the source of such hardware. 24. FEES FOR SUPPORT AND MAINTENANCE 24.1 Support and Maintenance services begin on the Support Start Date. The cost for Support and Maintenance services is payable annually in advance and is due in its entirety thirty (30) days from date of TAN's delivered invoice. Customer may elect to specify a preferred alternate Support RenewaltDate by so notifying TAN in writing. If an alternate preferred Support Renewal Date is specified, the cost of Support and Maintenance will be prorated from the anniversary of the Support Start Date to the specified Support Renewal Dat Thereafter, the Support and Maintenance fee is payable . 9 GENERAL TERMS advance on every annual anniversary of the Support Start Date lr, if there is a Support Renewal Date, every anniversary of the Support Renewal Date (the applicable anniversary being the "Support Renewal Date"). TAN will provide invoices to Customer for all such amounts, such invoices due on the later of (a) the Support Start Date or applicable Support Renewal Date, as applicable, and (b) 30 days from the date of the invoice. 24.2 For the fIrst year of this Agreement commencing with the Effective Date, Support and Maintenance pricing shall be equal to twenty-five percent (25%) of the gross software license fees. Support and Maintenance pricing for all successive years shall be equal to twenty-five percent (25%) of the gross software license pricing charged by TAN for equivalent software as of the date of each such renewal year, provided, however, that any increase in TAN's annual Support and Maintenance pricing for any renewal year shall not exceed ten percent (10%) of the renewal fees charged in the prior year. Any additional software licensed to Customer by TAN will increase the total gross software license fees upon which Maintenance and Support pricing is based. TAN will provide invoices to Customer for renewal fees up to 60 days prior to expiration of each term. 24.3 The Support and Maintenance fees identified in the Pricing Form are applicable only upon the date of entry into this Agreement, and are subject to change thereafter in accordance with this Agreement's terms. 24.4 In consideration of the Support and Maintenance provided hereunder, Customer agrees to pay TAN the fees described in the Pricing Form, as modified explicitly pursuant to this Agreement. In the event Customer requires Support and Maintenance for additional Licensed Software, Customer agrees to pay TAN the additional Support and Maintenance fees applicable based upon the fees then in effect, prorated from the date of agreement to acquire such services to the Support Renewal Date. 24.5 Unless the Pricing Form indicates otherwise, the fees charged hereunder are applicable to Support and Maintenance of Licensed Software used with respect to only a single database of Customer data. If Customer, after entering this Agreement, places in service one or more additional databases to be used in relation to the Licensed Software, then for each such additional database, an additional 25% of all gross Licensed Software fees due, exclusive of such extra database fees, will be payable hereunder for Support and Maintenance. Customer will notify TAN as soon as reasonably possible of the installation or use of any such additional database(s). 24.6 TAN may terminate and suspend performance of all Support and Maintenance if Customer fails to pay any past due TAN invoice within 30 days of written notice of such failure, in the event of any other material breach by Customer which remains uncured 30 days after notice thereof or if any of the Licensed Software ceases to be subject of a valid Software License Agreement. Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 24.7 If at any time after Customer has initially licensed any of the Licensed Software from TAN, Customer's right to receive Support and Maintenance, or comparable services, from TAN under this Agreement or a comparable agreement has lapsed for any reason whatsoever, voluntarily or otherwise, and Customer wishes to receive Support and Maintenance from TAN, Customer will pay to TAN, prior to re-instatement of Support and Maintenance services: (a) a reinstatement fee equal to the greater of 50% of the current annual support fee or the sum of the unpaid support fees that would have been payable hereunder had this Agreement been in force during the time in which Support and Maintenance rights had so lapsed to the date of reinstatement, and (b) at least one additional year of Support and Maintenance from the date of reinstatement. 25. TERM FOR SUPPORT AND MAINTENANCE 25.1 Term. TAN shall provide to Customer, and Customer shall purchase from TAN, Support and Maintenance for a period commencing on the Support Start Date and, subject to termination as provided herein, continuing until the following Support Renewal Date or anniversary of the Support Start Date, with automatic renewals for one (1) year terms thereafter until either party gives written notice to terminate Support and the Maintenance no less than ninety (90) days prior to the end of the then-current term, provided however that the fees payable in respect of the Services and the Products may be revised by TAN in accordance with this Agreement. -------------- ----------- SCHEDULE C: TERMS APPLICABLE ONLY TO THIRD PARTY PRODUCTS AND SERVICES 26. PURCHASE AND SALE; DELIVERY 26.1 Purchase Commitment and Price. TAN hereby agrees to sell to Customer, and Customer hereby agrees to purchase from TAN, the Third Party Products listed in the Pricing Form in the volumes and at the prices described therein. 26.2 Delivery. TAN will ship all or any part of the Third Party Products to Customer as soon as reasonably practicable (or, if the below-described purchase order documentation does not seek immediate shipping, at the time TAN considers reasonable in order to meet the desired delivery date described) after receipt by TAN of a purchase order from Customer specifying the particular Third Party Products sought, the number of such Third Party Products sought, the price payable therefore, and the desired date and location of delivery thereof. Any such purchase order must, at a minimum, reference quantity, description and price. 26.3 Changes by Customer to Delivery Schedule. Following delivery by Customer of any purchase order documentation described in section 26.2, no changes by 10 4-14 GENERAL TERMS Customer to the shipment schedule described therein will be permitted unless TAN is notified thereof in writing at least ninety (90) days in advance of the delivery date sought in such purchase order documentation. 26.4 Acceptance of Purchase Orders. Purchase orders delivered by Customer to TAN in respect of Third Party Products are not binding upon TAN until accepted by TAN in writing. In any case, despite any indication to the contrary contained in any such purchase order documentation, no terms or conditions on purchase order documentation issued by Customer, other than the information required by TAN as set forth expressly in this Agreement, will be binding upon TAN, nor will any such terms or conditions modify or supplement this Agreement in any way, notwithstanding the fact that TAN may accept or otherwise approve such purchase orders. TAN reserves the right to refuse any such purchase order for any reason not contrary to this Agreement, including without limitation pricing differences as described in section 27.2. 26.5 Additional Third Party Products. Customer may purchase Third Party Products in addition to those listed in the Pricing Form by issuing additional purchase order documentation as described herein, provided that the supply (or non-supply) of such additional Third Party Products will be subject to this Agreement as though such additional Third Party Products had been included in the Pricing Form on the date of execution of Pricing Form subject to the following: (a) the price for such additional Third Party Products is subject to agreement between the parties each in their own absolute discretion, and (b) TAN shall have the right to discontinue delivery of such additional Third Party Products upon at least ninety (90) days written notice to Customer without any liability to Customer whatsoever for such discontinuance. 27. CHARGES AND PAYMENTS 27.1 Prices. The pricing applicable to Third Party Products is as set out in the Pricing Form in the form finally agreed to by the Parties. 27.2 Pricing Variability. Customer acknowledges that: (a) the prices described in Pricing Form are applicable for six (6) months after the date of execution hereof, and such prices are based upon Customer taking delivery of the full number of any particular Third Party Product listed in Pricing Form in a single shipment (b) and Customer hereby agrees that after the expiry of such initial six-month period or, in case of Customer seeking, in a particular shipment, delivery ofless than all of the Third Party Products of a particular type listed Pricing Form, the actual prices may be higher. Prior to shipment of any Third Party Products that would be subject to pricing that differs from that described in the Pricing Form, TAN will notify Customer of any such different pricing and Customer will accept such Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) 4-15 different pricing, as mutually agreed between Customer and TAN, in writing. 28. SUPPORT FOR THIRD PARTY PRODUCTS 28.1 For the purpose of isolating support issues and responsibility in respect of Third Party Products and their interaction with any Products, TAN will provide initial first- tier support, to a maximum of fifteen (l5) minutes per support inquiry, for Third Party Products, as further specified in the Support and Maintenance Handbook. 29. PROPRIETARY RIGHTS 29.1 Third Party Proprietary Rights and Indemnity by Customer. Customer acknowledges that any Third Party Products supplied by TAN hereunder are supplied by TAN as a reseller thereof and that the Third Party Products are subject to the intellectual property rights of the various third party developers and/or manufacturers thereof, as applicable, including without limitation copyright, trade secret, trademark, and patent rights. Customer will maintain in confidence and not use or disclose any and all confidential business or technical information connected with any Third Party Product except as specifically permitted by a party having legal control of such rights, and Customer will defend or settle any claim made or any suit or proceeding brought against TAN insofar as such claim, suit, or proceeding is based on an allegation that any Third Party Product provided to Customer hereunder has been installed, used, or otherwise treated by Customer or any client or customer of Customer in violation of the proprieta rights of any third party or on an allegation that Customer any client or customer of Customer has disclosed or used any confidential business or technical information connected with any Third Party Product, provided that TAN will notify Customer in writing promptly after the claim, suit, or proceeding is known to TAN and will give Customer such information and assistance as is reasonable in the circumstances. Customer will have sole authority to defend or settle any such claim at Customer's expense. Customer will indemnify and hold TAN harmless from and against any and all such claims and will pay all damages and costs finally agreed to be paid in settlement of such claim, suit or proceeding. 29.2 Third Party Products which are Software. Customer acknowledges that the possession, installation and use of all Third Party Products which are software shall be governed by the terms of the software licensees) of the persons other than TAN who possess the rights to control such possession, installation and use. 30. WARRANTY 30.1 Warranty. TAN warrants to Customer that TAN has the right to deliver the Third Party Products subject to any documentation accompanying such Third Party Products at the time of delivery and/or any licensing mechanisms, physical, electronic or otherwise, included in any Third Party Produc that are software. 11 GENERAL TERMS 30.2 Warranties Provided by Third Party Suppliers. Third party Products are warranted by the manufacturers thereof in accordance with the warranty statements accompanying delivery of the Third Party Products, and Customer agrees that Software Licensing, Services and 3d Party Products Agt. (v. Mar. 28, 2008) Customer will rely solely on such Third Party Product warranties and Customer shall make no claim against TAN on account of any warranty, express or implied, which may apply to any Third Party Product. 12 4-16 7d City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator @ Jennifer Collova, Natural Resources Specialist FROM: SUBJECT: 2008 Minnesota Cities Stormwater Coalition DATE: October 6, 2008 INTRODUCTION / DISCUSSION The Minnesota Cities Stormwater Coalition (MCSC) is a fee-based service that assists cities and stormwater professionals with the implementation of various federal and state stormwater requirements. In addition, MCSC provides regulated cities with consistent professional representation with state agencies involved in stormwater compliance activities. MCSC is the successor to the League's National Pollution Discharge Elimination System Guide Plan project, which helped regulated cities complete and submit plans to the MPCA for compliance with the Municipal Separate Storm Sewer System (MS4). The mission of the Minnesota Cities Stormwater Coalition (MSCS) is to protect Minnesota's water resources by ensuring that policies, permits, procedures, rules, and legislation adopted by state water resource management agencies and other regulatory entities are both meaningful and manageable for the regulated parties. BUDGET IMPACT The annual support requested is $875, which would come from the City's Stormwater Fund. ACTION REOUESTED Approve the expenditure of $875 to support the MCSC. RVllY sub~ed/g' ~~Ih ~ Jennifer C~va Natural Resource Specialist 5-1 7e City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator (jJ FROM: Jennifer Collova, Natural Resource Specialist SUBJECT: 2008 Wetland Health Evaluation Program (WHEP) DATE: October 6,2008 INTRODUCTIONIDISCUSSION The purpose of WHEP is to monitor wetland health and determine the affect that development and environmental impacts have on those wetlands. The City of Farmington has participated in the WHEP since 1998. WHEP is managed and administered by Dakota County. BUDGET IMPACT The cost for participation in the 2008 WHEP is $3,850.00. Funds are available in the Storm Water Utility fund for this program. ACTION REOUESTED Authorize payment for the Wetland Health Evaluation Program for 2008. 6-1 ?F City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato@ FROM: Jennifer Collova, Natural Resource Specialist SUBJECT: Wetland Health Evaluation Program (WHEP) Joint Powers Agreement DATE: October 6,2008 INTRODUCTIONIDISCUSSION Attached is a proposed joint powers agreement between the City of Farmington and Dakota County for funding of the Wetland Health Evaluation Program (WHEP). The purpose of WHEP is to monitor wetland health and determine the affect that development and environmental impacts have on those wetlands. The City of Farmington has participated in the WHEP since 1998. WHEP is managed and administered by Dakota County. BUDGET IMPACT Funds are budgeted annually in the Storm Water Utility account for this program. ACTION REOUESTED Authorize execution of the attached joint powers agreement for the Wetland Health Evaluation Program from 2009 through 2012. ReS~lY rubrni~ Je~ Natural Resource Specialist 7-1 RESOLUTION NO. R-08 JOINT POWERS AGREEMENT WETLAND HEAL TH EVALUATION PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 6th day of October 2008 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 6th day of October authorized the City to enter into the 2009 through 2012 Wetland Health Evaluation Program as part of the Joint Powers Agreement administered by Dakota County; and, WHEREAS, said Joint Powers Agreement will be submitted to Dakota County. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the Wetland Health Evaluation Program will be performed as part of the Joint Powers Agreement administered by Dakota County. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with Dakota County. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of October 2008. Mayor Attested to the day of October, 2008. City Administrator SEAL 7-2 JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF FARMINGTON FOR THE WETLAND HEALTH EVALUATION PROGRAM THE PARTIES TO THIS AGREEMENT are the County of Dakota, a political subdivision of the State of Minnesota (COUNTY) and the City of Farmington, a governmental and political subdivision of the State of Minnesota (CITY). This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. S 471.59. NOW THEREFORE, the parties, in joint and mutual exercise of their powers, agree as follows: 1. Purpose. The purpose of this Agreement is to allow the CITY to fund CITY wetland monitoring through the Dakota County Wetland Health Evaluation Program (WHEP), which is coordinated and managed by the COUNTY, thereby providing the COUNTY and CITY data and other information to assist both parties related to their responsibility for wetlands within the boundaries of their respective jurisdiction under the Minnesota Wetland Conservation Act. 2. Term. Notwithstanding the date of the signatures of the parties, the term of this Agreement shall commence on January 1, 2009, and shall continue in full force and effect until December 31, 2012. 3. Exercise of Powers. The parties to this Agreement agree that the COUNTY shall administer the funds collected hereunder, and disburse these funds for expenses incurred by WHEP. 4. Powers and Duties of the County. 4.1 The COUNTY shall administer the WHEP funds on behalf of the CITY. 4.2 The COUNTY shall serve as fiscal agent for the funds collected hereunder. The COUNTY shall establish and maintain such funds and accounts as may be required by good accounting practices. 4.3 The COUNTY may apply for and accept gifts, grants, or loans and money, other property or assistance from the United States government, the State of Minnesota, or any person, association, or agency to carry out the WHEP in Dakota County. 4.4 The COUNTY may use funds to hire and retain a monitoring coordinator, a non-profit agency, consulting firms and such other personnel as may be needed to provide the services contemplated under this Agreement. 5. Funding. During the term of this Agreement, the CITY agrees to pay the COUNTY in the amount presented and approved during the annual budget process of the Dakota County Board of Commissioners and by City Council resolution, in a given calendar year on or before December 31st of such calendar year. If no CITY funds are contributed in any given calendar year, the COUNTY will not provide services under the terms of this Agreement to the CITY during the same calendar year. 6. Books and Records. The books and records that are relevant to this Agreement shall be subject to the provisions of Minn. Stat. ch. 13, the Minnesota Government Data Practices Act. The parties' books, reports, and records concerning this Agreement shall be open to inspection by the parties' at all reasonable times. 7. Disposition of Property and Funds. At such time as this Agreement expires, any property remaining shall be disposed of and the proceeds of the disposition of the property shall be returned to the parties in proportion to their contribution and in compliance with the terms and conditions of this Agreement. However, it is understood and agreed that any equipment purchased with funds collected under this Agreement shall remain the property of the COUNTY and not subject to the provisions of this paragraph. 7-3 8. Indemnification. Each party to this Agreement shall be liable for the acts of its officers, employees or agents a the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of Minn. Stat. ch. 466, the Municipal Tort Claims Act, and other applicable laws govern liability of the COUNTY and the CITY. 9. Withdrawal. Any party may withdraw from this Agreement at any time upon 180 days written notice to the other party. However, no refund to the withdrawing party and no share of disposition of property and funds shall be made, unless and until the Agreement term has expired. 10. Amendments. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties' respective governing bodies, and signed by the authorized representatives of the COUNTY and the CITY. 11. Liaisons. To assist the parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the COUNTY and the CITY. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: COUNTY Paula Liepold Email: paula.liepold@co.dakota.mn.us Phone: (952) 891-7117 CITY Jen Collova Email: jcollova@cLfarmington.mn.us Phone: (651) 463-1605 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates indicated below. Approved as to form: COUNTY OF DAKOTA Assistant County Attorney Date Lynn Thompson, Acting Director Physical Development Division Date of Signature Contract No. County Board Res. No. K-08-246.004 CITY OF FARMINGTON (Printed name and title) Date of Signature ATTEST: (Printed name and title) Date of Signature 2 7-4 ?J City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmember's and City Administrator fJ Todd Reiten, Director of Municipal Services FROM: SUBJECT: Purchasing Magnetic Manhole Lifter DATE: October 6th, 2008 INTRODUCTION The Magnetic Manhole Lifter is in the 2008 eIP approved budget. DISCUSSION This allows Municipal Services personnel to easily lift manhole covers and storm grates, reducing the risk of back injuries. The lifter is mounted to the front or rear ofthe vehicle and uses a camera mounted in the vehicle for guidance. The Magnet is energized and lowered onto the cover. The cover can then be raised and moved out ofthe way. BUDGET IMPACT The budgeted amount for this purchase was $3,408.00, which was the quote received last year. The current quote we received was $3,658.28, which is a difference of$250.28. The explanation for the higher amount this year is due to new changes and updates to the lifter. The added cost can be obtained through the sewer budget without any negative impact to that account. ACTION REQUESTED Mayor and councilmember's to approve the purchase of the magnetic manhole lifter. Respectfully Submitted, ~~ Todd Reiten Director of Municipal Services 8-1 7A City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administrator if Kevin Schorzman, P .E., City Engineer TO: SUBJECT: Communication Site Lease Agreement-Daisy Knoll Water Tower DATE: October 6, 2008 INTRODUCTIONffiISCUSSION At the September 22,2008, Water Board Meeting, the Water Board reviewed the agreement with New Cingular Wireless PCS, and voted to recommend its approval to the City Council. The agreement has been reviewed by the City Attorney. The agreement allows New Cingular Wireless PCS to install equipment on the Daisy Knoll Water Tower, and also provides an area at the base of the tower for their equipment. In return, New Cingular Wireless PCS will pay $2,000 per month in rent. This rent will be increased on January 1st of each year by 5%. The initial term of the lease is ten years, with the option of renewing twice in five year increments. BUDGET IMPACT Through the initial ten-year term of the lease, approximately $313,000 in revenue will be generated for the Water Fund. ACTION REQUESTED Approve by motion the Communication Site Lease Agreement. Respectfully Submitted, ~'~_.. Kevin Schorzman, P.E., City Engineer cc: file 9-1 COMMUNICATION SITE LEASE AGREEMENT by and between CITY OF FARMINGTON and NEW CINGULAR WIRELESS PCS, LLC Dated: , 2008 THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL, KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP 9-2 Tenant Site LD. #: Umore/MPLSMN3610 Tower #: Site Name: COMMUNICATION SITE LEASE AGREEMENT WITH OPTION This Communication Site Lease Agreement with Option ("Lease") is entered into this _ day of ,2008, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("Landlord"), whose address is 325 Oak Street, Farmington, Minnesota, 55024, and New Cingular Wireless PCS, LLC, whose address is 5405 Windward Parkway, Alpharetta, GA 30009. Recitals WHEREAS, the Landlord is the owner of certain property located at 18505 Pilot Knob Road, Farmington, MN 55024 (accessed off Esquire Way), Farmington, Minnesota, as legally described in Exhibit "A" attached hereto and made a part hereof and shown on the Site Map of the property attached hereto as Exhibit "B" ("Property"); and WHEREAS, Landlord is the owner of a water storage facility (the "Water Tower") located on the Property; and WHEREAS, Tenant has requested that the Landlord grant Tenant an option to lease a portion of the Property and Water Tower to Tenant for the construction of a wireless communications facility, consisting of equipment cabinets and related equipment to be located inside the base of the Water Tower and related antennas and other associated hardware and framing to be located on the Water Tower ("Tower Equipment") and coaxial cable related thereto as set forth in the "Antenna Site Application" of Tenant, a copy of which is attached hereto as Exhibit "C" submitted to the Landlord in July 2008 ("Antenna Application"); and 110843 1 9-3 WHEREAS, it is necessary for the Tenant to locate equipment cabinets ("Equipment Cabinets"), coaxial cable ("Coaxial Cable") and electrical power lines and telephone cable ("Utilities") on, over and under the Property in order for Tenant to operate its Tower Equipment; and WHEREAS, the Landlord agrees to grant Tenant an option to lease a portion of the Property within the base of the Water Tower so that Tenant may locate the Tower Equipment, Equipment Cabinets, Coaxial Cable and Utilities and also grant to the Tenant a right of entry over the Property for ingress and egress to the Leased Premises (as hereinafter defined), subject to the terms, covenants and conditions of this Lease. NOW THEREFORE, for One Dollar ($1.00) and other good and valuable consideration, the parties agree as follows: 1. OPTION, PROPERTY AND PREMISES. (a) In consideration of the payment of Two Thousand and 00/100 Dollars ($2,000.00) by Tenant to Landlord, Landlord hereby grants to Tenant an option to lease the use the Leased Premises (as defmed below) on the terms and conditions set forth herein (the "Option"). The Option will be for a term of six (6) months (the "Option Period"), commencing on the date this Lease is signed by all parties hereto (the "Effective Date"). During the Option Period and any extension thereof, Tenant may exercise the Option by notifYing Landlord in writing. (b) If Tenant exercises the Option, then subject to the following terms and conditions, Landlord leases to Tenant certain space within the base of the Water Tower as legally described on Exhibit "D" and shown on Exhibit "E" hereinafter referred to as the Leased Premises, together with space on the Water Tower as depicted in Exhibit "G" (collectively, the "Leased Premises") subject to all existing easements, together with appurtenant non-exclusive easements for access and Utilities on, over and under the Property as legally described on Exhibit "F" and shown on 110843 2 9-4 Exhibit "E" ("Access Easement"). The primary purpose of Landlord's ownership of the Property is to operate and maintain the Water Tower. 2. TERM. If Tenant exercises the Option, the initial term of this Lease shall be ten (10) years ("Initial Term"), commencing on the date that Tenant begins construction on the Leased Premises (the "Commencement Date"). Tenant shall have the right to extend this Lease for two (2) additional five (5) year terms (each, a "Renewal Term"). The Renewal Terms of this Lease shall be on the same terms and conditions as set forth herein except for rental adjustments as provided in Paragraph 3, Rent, below. This Lease shall be automatically renewed for each of the Renewal Terms unless Tenant gives Landlord written notice of Tenant's intention not to renew this Lease at least ninety (90) days prior to the expiration of the Initial Term or any applicable Renewal Term. 3. RENT. (a) Tenant shall pay Landlord, as rent, the following sums at the time stated herein ("Rent")":Based on Tenant's initial installation as described in Exhibit "C", the monthly rent at the Commencement Date of this Lease shall be Two Thousand and 00/100 Dollars ($2,000.00) and the fIrst installment shall be due and payable within ten (10) days of the Commencement Date. The Rent shall be paid monthly in advance, with the first such payment (prorated for any partial calendar month) (b) The Rent shall be increased each year on January 1st by five percent (5%). The Rent shall never be decreased. (c) If this Lease is terminated according to the terms of this Lease and Tenant has prepaid the Rent, the Tenant shall be entitled to a refund on a prorated, based on a thirty day month, as of 110843 3 9-5 the date of termination, if the termination of the Lease is for any reason other than nonpayment of Rent, or Tenant's default. (d) In addition to Rent, Tenant agrees to timely pay its pro rata share of any real estate taxes or personal property taxes in lieu of real estate taxes required by any governmental body having jurisdiction over the Property as a result of this Lease. (e) Tenant shall pay a late fee of One Hundred Dollars ($100.00) if the Rent is not paid within thirty (30) days of the due date. 4. GOVERNMENTAL APPROVAL CONTINGENCY. (a) Approvals. Tenant's right to use the Leased Premises and Access Easement as provided in this Lease is expressly made contingent upon (i) Tenant's obtaining at Tenant's sole cost and expense all the certificates, permits, zoning and other approvals that may be required by any federal, state, or local authority for Tenant's use of the Leased Premises (individually, a "Governmental Approval" and collectively, the "Governmental Approvals"); (ii) Tenant complying with the terms and conditions of this Lease and Tenant's plans submitted to and approved by Landlord, a copy of which approved plans are attached hereto as Exhibit "G" ("Plans"); and (iii) the engineering study specified in Subparagraph 4b below to be conducted at Tenant's expense. Landlord shall cooperate with Tenant in its efforts to obtain and retain all such Governmental Approvals and shall take no action which would adversely affect the status of the Leased Premises with respect to the Tenant's proposed use thereof. (b) Interference Study. Landlord will determine after review of the Antenna Application if an interference study is necessary; however if the Landlord in the future experiences interference with its Police, Fire, Emergency Medical, Public Works and Park's Communications Systems on the Property and Water Tower and Landlord believes based upon reasonable evidence that the interference to be from Tenant's Communication Facility, Tenant shall take 110843 4 9-6 immediate steps to correct the interference problem at its cost and expense as provided in Paragraph 6(a) hereof. (c) Non-approval. In the event that any Governmental Approval necessary under Subparagraph 4a above is finally rejected or if any permit, license or Governmental Approval issued to Tenant is cancelled, expires, lapses, or is otherwise withdrawn or terminated by a governmental authority so that Tenant, in its sole discretion, is unable to use the Leased Premises for its intended purposes, Tenant shall have the right to terminate this Lease as provided in Paragraph 10 hereof and be reimbursed for the rental payment if made pursuant to Subparagraph 3a above. Notice of Tenant's exercise of its right to terminate this Lease shall be given to Landlord pursuant to Section l8 hereof. Except as required under Subparagraph lOd, below, upon such termination, this Lease shall become null and void and the parties shall have no further obligations to each other. 5. PERMITTED USES. (a) Subject to the terms of this Lease, the Leased Premises may be used by Tenant solely for the following uses: (i) the transmission and reception of wireless telephone and radio communication signals including but not limited to wireless and internet services; and (ii) for the purpose of constructing, installing, repairing, maintaining, removing and operating Tenant's Communication Facility (as defined below) in accordance with this Lease and in accordance with the transmission and reception of wireless communication signals authorized for use by Tenant by the Federal Communications Commission ("FCC") (the Tower Equipment, Equipment Cabinets, Coaxial Cable, Utilities and or the related equipment and improvements described in and/or shown on Exhibit "C" and the Plans are hereinafter referred to as "Tenant's Communication Facility"). This use is non-exclusive, and Landlord reserves the right to allow the Property to be used by others, provided they do not interfere with Tenant's use of the Leased 11 0843 5 9-7 Premises. Tenant agrees to and shall comply with all ordinances, statutes and regulations of local, state and federal agencies. The space under the elevated platform portion of Tenant's Communication Facility may be used by Landlord for storage or other purposes; provided, however, that no such use by Landlord will interfere with Tenant's ability to use or access Tenant's Communication Facility. (b) Tenant, its agents and contractors, are hereby granted the right, at Tenant's sole cost and expense, to enter upon the Property and conduct such studies as Tenant deems necessary to determine the Property's suitability for Tenant's intended use. These studies may include title reports, surveys, soil tests, environmental evaluations, radio wave propagation measurements, field strength tests and such other analyses and studies as Tenant deems necessary or desirable. (c) The placement of the Tenant's Communication Facility and the manner in which the Tower Equipment is constructed shall be subject to (i) prior review and approval by a registered professional structural engineer ("Engineer") and the Landlord and its agents, and (ii) post- construction inspection and approval by the Engineer and Landlord and its agents (collectively, the "Initial Installation Approvals"), which Initial Installation Approvals shall not be unreasonably withheld, conditioned or delayed by Landlord. Tenant shall provide Landlord with evidence of review and approval by the Engineer. On or before the Effective Date, Tenant will deposit with Landlord Four Thousand and 00/100 Dollars ($4,000.00) (the "Initial Deposit") to reimburse Landlord for engineering fees it incurs in connection with the Initial Installation Approvals, and Landlord will promptly refund to Tenant any portion of the deposit which may remain after the Initial Installation Approvals are granted. If the Initial Deposit is not enough to reimburse Landlord for the fees it incurs in connection with the Initial Installation Approvals, Tenant will, within twenty (20) days after Landlord's written request (which must include copies of all supporting statements and/or invoices from the Engineer), reimburse Landlord for any 110843 6 9-8 additional, actual costs (the "Additional Costs") incurred by Landlord in connection with the Initial Installation Approvals; provided, however, that in no event will Tenant's total liability for Additional Costs exceed Two Thousand and 00/100 Dollars ($2,000.00). Landlord shall, at all times, use reasonable efforts to provide Tenant ingress, egress, and access to the Leased Premises over the Access Easement, subject to the terms of this Lease provided, however, Landlord shall not, be required to remove snow from the Access Easement. Tenant will not allow any mechanics' or materialmen's liens to be placed against the Property as a result of its work on the Property. The Tenant shall have the right, during construction and installation of Tenant's Communication Facility on the Leased Premises to drive all equipment necessary for construction and installation across the Access Easement. Tenant shall also have the right during this Lease to drive to the Leased Premises over the Access Easement for the repair and maintenance of the Tenant's Communication Facility. If the Tenant damages the Property during the construction of the Tower Equipment or at any other time during the term of this Lease, it shall immediately (within 30 days), repair the Property to the conditions it was in prior to the Tenant damaging the same including but not limited to the filling of all ruts caused by equipment driving on the Property. Tenant may not add, change or alter Tenant's Communication Facility from that set forth and/or shown on Exhibit "C" and the Plans without the prior written approval of the Landlord, which approval shall not be unreasonably withheld, conditioned or delayed. Tenant agrees to reimburse Landlord for all costs incurred by the Landlord in connection with any alteration or modification of, or addition to, Tenant's Communication Facility pursuant to this paragraph, including but not limited to plan review, structural review, site meetings, inspection time, and as- built updating because of Tenant's changes, including attorney's fees for drafting and and/or 110843 7 9-9 reviewing documents; provided, however, that with respect to any such alteration, modification or addition, Tenant's aggregate liability for such costs, fees and expenses shall in no event exceed Six Thousand Dollars ($6,000.00). There shall be no additional Rent charged for the additional Tower Equipment or other communication equipment that is installed, provided the additional equipment is located within the existing Leased Premises. (d) Tenant agrees that if Tenant's Communication Facility produces noise levels that cause a disturbance to the surrounding neighbors of the Property, Tenant will at its own expense install noise mitigating equipment or a buffer to meet State noise standards. (e) Tenant shall notify the Landlord of scheduled work on Tenant's Communication Facility that is to be done after 5:00 o'clock p.m. on business days, and any time on weekends and holidays. The notice shall be given to Landlord so that it is received at least 48 hours in advance of the start of the scheduled work. (1) Tenant's right to access to its equipment within the Water Tower is restricted and such shall be subject to the following conditions and procedures: i). At its sole cost and expense, Tenant must obtain background checks on all its employees and contractors who may access the Property for any purpose under this Lease, . ii). During the initial construction and installation of Tenant's Communication Facility, Tenant's employees and contractors shall have the right of access within the Water Tower without being accompanied by a representative of Landlord and without paying any accompaniment fee so long as such access occurs during Landlord's regular maintenance hours of7:30 a.m. to 3:30 p.m., Monday through Friday. Hi). After Tenant's Communication Facility is initially installed, Tenant's employees and contractors shall have the right to access Tenant's equipment within the Water Tower for 110843 8 9-10 routine maintenance and repair purposes 24 hours a day, 7 days a week, , so long as Tenant provides at least twenty-four (24) hours' prior telephonic notice to Landlord or its designee at telephone number 651-463-7111 (ATTN: Public Works, Water Dept). Tenant shall pay Landlord $63.26/hour for all Landlord employee time required for access to and monitoring of Tenant's presence within the Water Tower after regular hours M-F, 7:30am to 3:30pm iv). Tenant shall have the right to access its equipment within the Water Tower on an emergency basis, 24 hours a day, 7 days a week, so long as Tenant provides at least one (1) hour's prior telephonic notice to Landlord or its designee at telephone number 651- 463-7111 (A'ITN: Public Works, Water Dept), and if such emergency access occurs outside of Landlord's regular maintenance hours, Tenant shall pay Landlord $94.89/hour for all Landlord employee time required for access to and monitoring of Tenant's presence within the Water Tower after regular hours, and the minimum charge for such after-hours accompaniment will be two (2) hours. v.) The hourly accompaniment rates specified in subsections (iii) and (iv), above, shall increase annually by five percent (5%). 6. TENANT'S COMMUNICATION FACILITY. (a) Tenant agrees to install Tenant's Communication Facility, in compliance with all FCC rules and regulations, and good engineering practices and according to the Plans and the specifications set forth in the Antenna Application as submitted by Tenant. Tenant agrees that the Tenant's Communication Facility will not cause radio frequency interference to Landlord's Communication Systems. In the event of interference with Landlord's Communication Systems and Tenant is advised of such interference, Tenant shall eliminate such interference within forty eight (48) hours or cease using the applicable equipment of Tenant causing the interference 110843 9 9-11 except for short tests necessary for the elimination of the interference. If Tenant, in the event of interference with Landlord's Communication Systems, fails to correct the interference within twenty-four (24) hours or ceases using the equipment within said time, Landlord shall have the right to disconnect the power to the Tenant's Communication Facility. It is further agreed that Landlord does not guarantee to Tenant non-interference to the operation of Tenant's Communication Facility by Landlord's Communication Systems. Landlord will use its best efforts to notifY other users of the Property of the interference, and to coordinate elimination of interference among the Tenant and other users of the Property. (b) Prior to adding additional transmitters or receiver frequencies on the Leased Premises as permitted under this Lease, Tenant agrees to notifY the Landlord of the modified frequencies so that the Landlord can perform the necessary interference studies to insure that the modified frequencies will not cause harmful radio interference to Landlord's Communication Systems. Tenant will be required to pay the reasonable costs for said study, which will be performed by Landlord's professional communications engineer. In the alternative, Tenant may perform the interference studies and submit the results to the Landlord. However, the Landlord, in its sole discretion, shall retain the right provided herein to submit the study results to its professional communications engineer for review at Tenant's expense. (c) Tenant shall be solely responsible for any taxes on its personal property. (d) Tenant shall paint its antennas to match the color of the Water Tower, and upon written notice from Landlord, Tenant shall repaint its antennas if necessary to repair damage to the paint caused by flaking, the elements or otherwise. (e) Upon at least one hundred eighty (180) days' notice from Landlord, Tenant, at its sole cost and expense, shall make any necessary arrangements to either temporarily protect or remove it equipment as a result of Landlord's painting or other maintenance ofthe Water Tower. Should 110843 10 9-12 Landlord and Tenant agree that the scheduled maintenance or painting of the Water Tower will prevent Tenant from using the Water Tower as Tenant's Communications Facility, and it is reasonable and feasible for Tenant to temporarily relocate rather than leave in place and protect its equipment, then Tenant shall have the right to install and operate a temporary antenna facility (including a Cell-on-Wheels) on a mutually acceptable location on the Property, and in such event, Tenant shall not be required to pay rent to Landlord during the period that Tenant operates a temporary antenna facility on the Property. The parties acknowledge and agree that if Tenant must temporarily remove any equipment pursuant to this subsection 6.e, the only equipment Tenant will be required to temporarily remove are its antennas, Coaxial Cable and Equipment Cabinets. Notwithstanding anything to the contrary in this Lease, i. Landlord, in its sole but reasonable discretion, shall have the right to require Tenant to temporarily remove or relocate its antennas while the Water Tank is being maintained or painted by Landlord, ii. Tenant shall be solely responsible for taking any actions that it deems appropriate to protect Tenant's Communications Facility while the Water Tank is being maintained or painted, and iii. Tenant shall bear and assume all risk of loss or damage to Tenant's Communications Facility that may occur while the Water Tank is being maintained or painted by Landlord, except for any loss or damage that is caused by or results from the gross negligence or willful misconduct of Landlord, its employees, agents or contractors. 7. UTILITY SERVICE. Landlord grants to Tenant, at Tenant's cost and expense, the right to install the Utilities from the Leased Premises to the nearest electrical and or telephone connections point as shown on the Plans. All electrical wire and telephone cables for the Utilities shall be installed underground according to all applicable city and state codes, rules and 110843 11 9-13 regulations. Tenant shall provide Landlord with an as built plan showing the exact location of all electrical, telephone and coaxial wires and cables. Tenant shall furnish Landlord with pertinent information as to the exact type of AC power. The Tenant agrees that upon the request of the Landlord, it will field locate all Utilities and Coaxial cable at Tenant's expense. 8. ADDITIONAL LESSEE'S. Tenant acknowledges that Landlord may lease the Property or portions thereof to other wireless communication companies in the future. 9. DEFAULT. Any of the following occurrences, conditions, or acts shall be deemed a "Default" under this lease: (a) If Tenant fails to pay amounts due under this Lease within thirty (30) days of its receipt of written notice that such payments are overdue; (b) If either party fails to observe or performs its obligations under this Lease and does not cure such failure within sixty (60) days from its receipt of written notice of breach without, however, limiting any other rights available to the parties pursuant to any other provision of this Lease. If the default may not be reasonably cured within such sixty (60) day period, Tenant may request that Landlord grant an extension of the time to cure. (c) Except as expressly limited hereby, Landlord and Tenant shall have such remedies for the default of the other party hereto as may be provided at law or equity following written notice of such default and failure to cure the same within the applicable time allowed to cure under the terms of this Lease. 10. TERMINATION. (a) Except as otherwise provided herein, this Lease may be terminated, without penalty or further liability, as follows: 110843 12 9-14 i. by either party upon thirty (30) days written notice of a Default as defined herein (without, however, limiting any other rights available to the parties pursuant to any other provisions hereof); ii. by Tenant upon ninety (90) days written notice by Tenant if Tenant is unable after filing all necessary applications for obtaining or maintaining of any license, permit or other Governmental Approval and making all reasonable efforts and using due diligence to comply with all requirements necessary to obtain or maintain any license, permit or other Governmental Approval necessary for the installation and/or operation of the Tenant's Communication Facility or Tenant's business; iii. by Tenant upon ninety (90) days notice if the Leased Premises or Tenant's Communication Facility are or become unacceptable under Tenant's design or engineering standards for Tenant's Communication Facility or the communications system to which Tenant's Communication Facility belongs; iv. by Landlord if it reasonably determines that Tenant has failed to comply with applicable ordinances, or state or federal law, or any conditions attached to Government Approvals granted thereunder, after a public hearing before the Landlord's Council and subject to Tenant's right to cure; v. by Landlord and/or Tenant if there is an interference problem with Landlord's Communication Systems that cannot be corrected; vi. upon two hundred forty (240) days written notice by Landlord if its Council decides to sell or redevelop the Property and/or discontinue use of the Property for public or governmental purposes, which would directly interfere with Tenant being on Property; or vii. upon ninety (90) days written notice by Landlord if it reasonably determines that Tenant has failed to comply with applicable ordinances or any conditions attached to the 11 0843 13 9-15 Governmental Approvals granted thereunder by Landlord, after a public hearing before the Landlord's Council and subject to Tenant's right to cure. (b) Notice of Termination. The parties shall give notice of termination of this Lease in accordance with Section 18 of this Lease. All rentals paid for by Tenant prior to said termination date shall be retained by Landlord. (c) Tenant's Liability for Early Termination. If Tenant terminates this Lease pursuant to subsection 1O.a.iii, above, Tenant shall pay to Landlord as liquidated damages for early termination, 125% of the annual Rent for the year in which Tenant terminates; provided, however, that Tenant shall not be required to pay any liquidated damages or termination fee if Tenant elects not to renew the term ofthis Lease pursuant to Section 2, above. (d) Removal of Communication Facility. Upon termination of this Lease for any reason, Tenant shall, within ninety (90) days after receiving written notice from Landlord ("Landlord's Notice"), remove all of the Tower Equipment and all Equipment Cabinets, Coaxial Cable and Utilities and any fencing from the Leased Premises and restore the Leased Premises to a condition as close as possible to its original condition. Any of Tenant's Tower Equipment, Equipment Cabinets, Coaxial Cable, Utilities, fencing or any other improvement made by Tenant on the Property, remaining on the Property ninety (90) days after Landlord's Notice may be removed by Landlord at Tenant's cost and expense, or at Landlord's sole discretion, become the property of the Landlord free of any claim by Tenant or any person claiming through Tenant. If Tenant fails to remove the Equipment Cabinets, Coaxial Cable, Utilities, fencing or any other improvements including the Tower Equipment within said ninety (90) day period, the Tenant shall pay to Landlord, notwithstanding the termination of this Lease, Rent in an amount equal to 150% of the amount of Rent that would have been due for the period of time that the Tenant's Equipment Cabinets and/or Coaxial Cable and/or Utilities and/or Tower Equipment or fencing 110843 14 9-16 remains on the Property. Provided, however, if Landlord notifies Tenant pursuant to Landlord's Notice that Landlord elects to have the Tenant not remove the Utilities, Tenant shall pay to Landlord Rent as provided above only so long as the Tenant's Equipment Cabinets, Coaxial Cable and antennas on the Water Tower remain on the Property. 11. INSURANCE. Tenant agrees to obtain and maintain during the term of this Lease the insurance coverages set forth in Exhibit "f'. 12. DEFENSE AND INDEMNIFICATION. a. General. Tenant agrees to defend, indemnify and hold harmless Landlord and its elected officials, officers, employees, agents, and representatives, from and against any and all claims, costs, losses, expenses, demands, actions, or causes of action, including reasonable attorneys' fees and other costs and expenses of litigation (collectively, "Claims"), which may be asserted against or incurred by Landlord or for which Landlord may be liable in the performance of this Lease to the extent such Claims are caused by or result from (i) a breach of this Lease by Tenant, or (ii) the installation, operation, use, maintenance, repair, removal, or presence of the Tenant's Communication Facility on the Leased Premises; provided, however, that the indemnities provided by Tenant hereunder will not extend or apply to Claims which arise solely from the gross negligence, or willful misconduct of Landlord, its employees, agents or contractors. Additionally, and notwithstanding anything to the contrary in this Lease, Tenant shall not be liable or responsible for, or indemnify Landlord against, any claims, causes of action, demands, damages, liabilities or expenses caused by, resulting from or relating to any bodily injury claims or property damage claims suffered by Landlord, its employees, agents or contractors, or any third parties, if such bodily injury claims or property damage claims are caused by or result from actions or individuals that are not within Tenant's control, including, 110843 15 9-17 but not limited, mechanical, maintenance, repair or structural issues relating to the Water Tower or acts of terrorism, even if Tenant, its employees, agents or contractors are present at the Property or within the Water Tower at the time any such issues or actions arise or occur. (b) Tenant's Warranty. Tenant represents and warrants that its use of the Leased Premises will not generate and Tenant will not store or dispose of on the Leased Premises, nor transport to or over the Leased Premises, any Hazardous Materials, unless Tenant specifically informs Landlord thereof in writing twenty-four hours prior to such storage, disposal or transport, or otherwise as soon as Tenant becomes aware of the existence of Hazardous Materials on the Leased Premises. The obligations of this Paragraph 12 shall survive the expiration or other termination ofthis Lease. (c) Hazardous Materials. Without limiting the scope of Subparagraph 12a and 12b above, Tenant will be solely responsible for and will defend, indemnify, and hold Landlord, its agents, and employees harmless from and against any and all claims, costs, and liabilities, including attorney's fees and costs, arising out of or in connection with the cleanup or restoration of the Leased Premises associated with the Tenant's use of Hazardous Materials. For the purposes of this Lease, "Hazardous Materials" shall be interpreted broadly and specifically includes, without limitation, asbestos, fuel, batteries or any hazardous substance, waste, or materials as defined in any federal, state, or local environmental or safety law or regulations including, but not limited to, CERCLA. 13. LIMITATION OF LIABILITY. Notwithstanding anything to the contrary in this Lease, in no event will either party be liable to the other party for, or indemnify the other party against, punitive, indirect, incidental, special or consequential damages, including, without limitation, loss of profits, income or business opportunities; provided, however, that this 110843 16 9-18 provision shall not release or reduce Tenant's obligation to pay Rent to the Landlord in accordance with the terms of this Lease. 14. ASSIGNMENT. This Lease, or rights thereunder, may not be sold, assigned, or transferred at any time by Tenant except to Tenant's affiliates or subsidiaries, or any party that merges or consolidates with Tenant or Tenant's parent, or any party that purchases or otherwise acquires all or substantially all of Tenant's stock or assets without the written consent of the Landlord, such consent not to be unreasonably withheld, conditioned or delayed. For purposes of this paragraph, an "affiliate" or "subsidiary" means an entity in which Tenant owns greater than a 50% interest. Landlord hereby consents to the assignment by Tenant of its rights under this Lease as collateral to any entity which provides financing for the purchase of the equipment to be installed at the Leased Premises subject to Landlord's rights to retain the Equipment Cabinets, Coaxial Cables and other improvements if Tenant fails to remove them as provided in this Lease. 15. QUIET ENJOYMENT. Tenant, upon paying Rent, shall peaceably and quietly have, hold and enjoy the Leased Premises provided Tenant is not in default under any other covenant or agreement contained in this Lease. 16. DAMAGE OR DESTRUCTION. If the Tenant's Communication Facility or any portion thereof is destroyed or damaged so as to materially hinder the effective use of the Tenant's Communication Facility by Tenant through no fault or negligence of Tenant, Tenant may elect to terminate this Lease upon thirty (30) day's written notice to Landlord. In such event, all rights and obligations of the parties shall cease (except as to the Tenant's obligations under this Lease to remove Tenant's Communication Facility under Paragraph 10d) as of the date of the notice to Landlord and Tenant shall be entitled to the reimbursement of any Rent prepaid by Tenant. If Tenant elects to continue this Lease, then the Rent shall abate for a period 110843 17 9-19 of ninety (90) days or until Tenant's Communication Facility is restored to the condition existing prior to the damage or destruction, whichever is earlier. 17. CONDEMNATION. In the event the whole of the Leased Premises and/or Property is taken by eminent domain, this Lease shall terminate as of the date title to the Leased Premises vests in the condemning authority. In event a portion of the Leased Premises is taken by eminent domain, either party shall have the right to terminate this Lease as of the date of title transfer, by giving thirty (30) days' written notice to the other party. In the event of any taking under the power of eminent domain, Tenant shall not be entitled to any portion of the reward paid for the taking and the Landlord shall receive full amount of such award. Tenant hereby expressly waives any right or claim to any portion thereof. Although all damages, whether awarded as compensation for diminution in value of the leasehold or to the fee of the Leased Premises, shall belong to Landlord, Tenant shall have the right to claim and recover from the condemning authority, but not from Landlord, such compensation as may be separately awarded or recoverable by Tenant on account or any and all damage to Tenant's business and any costs or expenses incurred by Tenant in moving/removing Tenant's Communication Facility. 18. NOTICES. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, or delivered by a nationally recognized overnight courier service, to the following addresses or to any other address of Tenant or Landlord that is given from time to time to the other party pursuant to this provision, regarding written notice: If to Landlord: City of Farmington 325 Oak Street Farmington, MN 55024 Attn: City Manager with copy to: Farmington City Attorney Campbell Knutson Professional Association 110843 18 9-20 Ifto Tenant: (for certified mail) Ifto Tenant: (for overnight mail) with copy to: 21. MISCELLANEOUS: 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site #:MPLSMN361O ; Cell Site Name: Umore Fixed Asset No: 10128795 PO Box 1630 Alpharetta, GA 30009 New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site #:MPLSMN3610 ; Cell Site Name: Umore Fixed Asset No: 10128795 12555 Cingular Way Alpharetta, GA 30004 New Cingular Wireless PCS, LLC Attn: Legal Department Re: Cell Site #:MPLSMN361O ; Cell Site Name: Umore Fixed Asset No: 10128795 15 East Midland Avenue Paramus, NJ 07652 (a) Authority. Landlord represents and warrants that Landlord has full authority to enter into and sign this Lease. (b) Complete Lease: Amendments. This Lease supersedes all prior discussions and negotiations and contains all agreements and understandings between the Landlord and Tenant. This Lease may only be amended in writing signed by all parties. Exhibits "A" through "J" are incorporated into this Lease by reference. (c) Counter.parts. This Lease may be signed in counterparts by the parties hereto each of which counterparts shall be considered an original. 11 0843 19 9-21 (d) Binding Effect. The terms and conditions of this Lease shall run with the Property, inure to the benefit of and be binding on the respective parties and their respective successors and permitted assignees. (e) Enforcement and Attorneys' Fees. The prevailing party in any action or proceeding in court to enforce the terms of this Lease including any appeals shall be entitled to receive its reasonable attorney's fees and other reasonable costs and expenses from the non-prevailing party. (1) Governing Law. This Lease shall be construed in accordance with the laws of the State of Minnesota. (g) Severability. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. (h) Memorandum of Lease. Landlord and Tenant agree that upon the request of the Landlord or Tenant to sign a Memorandum of Lease in the form attached hereto as Exhibit "J" which may be recorded in the Office of the Dakota County Recorder by either party. (i) Estoppel Information. Each party agrees to furnish to the other, within ten (10) days after request, such truthful estoppel information as the other may reasonably request relating to this Lease. (j) Brokers. If either party is represented by a real estate broker in this transaction, that party shall be fully responsible for any fee due such broker in this transaction, that party shall be fully responsible for any fee due such broker, and shall hold the other party harmless from any claims for commission by such broker. (k) No Waiver. No provision of this Lease will be deemed waived by either party unless expressly waived in writing by the waiving party. No waiver shall be implied by delay or any other act or omission of either party. No waiver by either party of any provisions of this Lease 11 0843 20 9-22 shall be deemed a waiver of such provision with respect to any subsequent matter relating to such provision. . { Deleted: m--m-m.Page Breakm--mm-] I ..... . .. :INWI'f.N"Ji:~~. WJI;E.~9l? tl1~. p~ie.s .11en~to.h~"e ~xec:ut~d. thi~I.e.as~ ;\gr~elIleIlt. tl1e.... .. day and year first above written. Dated: Dated: Dated: Date: THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON, PA [JFK] 1380 Corporate Center Curve, Suite 317 Eagan, IvlN 55121 Telephone: (651) 452-5000 110843 LANDLORD: CITY OF FARMINGTON BY: Name: Title: Mayor BY: Name: Title: City Administrator BY: Name: Title: Water Board President TENANT: New Cingular Wireless PCS, LLC, a Delaware limited liability company By: AT&T Mobility Corporation, Its Manager BY: Name: George A. Taylor Title: Director of Network Operations. MNP 21 9-23 Exhibit "A": Exhibit "B": Exhibit "C": Exhibit "D": Exhibit "E": Exhibit "F": Exhibit "G": Exhibit "R": Exhibit "I": Exhibit "r': 110843 9-24 LIST OF EXHIBITS Legal Description of the Property. Site Map of Property. Antenna Site Application. Description of the Leased Premises. Site Location of Leased Premises and Access Easement Access Easement Description Plans Technical Site Standards Tenant's Required Insurance Memorandum of Lease 22 EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY: Commenc", at t'h",oorth';!<lst comer of tha NOrthea.st OuarIer of 1M StlfJlheast Quarter 01 Section 14. TO'Nnship 114 North, Ratlg8 20 West; thence Westerly ,!l,Ion~ the nortn Ene of said Scuth&al>t O.Jarter 950.00 feet; thence So.uth parall&l with the cast lioo of said $oultle-asl OJarter ~~5-00 ~e.t; thence Easterly pa~r \!lith thi;l OO1;h line of said Soolhea,t Quarter 200..00 !'9cl; thon.;;e N()rth parallel with 1M east lirMi 01 said SOUlhoClst Quartel' ?1 5,00 feel; thence East.arly par.1 wi'l1fle oorth ma of said $O<.nhea$t Quartflr 500,00 1001; thonce SOUlh parallel with tho oast 111'001 said SotJltle.!l$t Ol.l;;l.f1er 16U.OQ I&ot; thence East-srlV parallel\!lilh tha north line 01 said Southeast Qua.rtllr 250,00 ~,llo tho Qusllioo of sakl Southoast Quarter; thsnCll North along the east line 04 !laid Southeast OuarlOt 200,00 teet to the poIfi1 01 beginning. SUBJECT to a highway e~lT.ent of 50J)(} feet alorg 100 eastlirt!P of said SOU1lleast QUail(;'!'. AND, 0u1l0( D, NELSEN HII.lS FARM 4nJAODlTION. Dakota CounIY. t.1inresot3, AND ALSO, O\l(lQt A. N~LSEN Hil1. FAFlM :lRD ADDITION. Da!to1a CoLRFly, MiMCOOla. 110843 9-25 EXHmIT "B" SITE MAP OF PROPERTY 110843 9-26 EXIDBIT "C" ANTENNA SITE APPLICATION -To be attached 110843 9-27 EXIDBIT "D" DESCRIPTION OF THE LEASED PREMISES: -20ft x 30ft area West of Water Tower for 1 communication shelter -Space on side of Water Tower for 6 antennas and 12 lines 11 0843 9-28 EXHIBIT "E" SITE LOCATION OF LEASED PREMISES AND ACCESS EASEMENT -See attached Ipg survey 9-29 EXHIBIT "F" ACCESS EASEMENT DESCRIPTION -To be attached once legal description is complete 11 0843 9-30 EXHIBIT "G" PLANS -See attached 17 pg drwgs 110843 9-31 EXHIBIT "H" TECHNICAL SITE STANDARDS -To be attached by Landlord, and agreed to by both parties 110843 9-32 EXHIBIT "I" TENANT'S REQUIRED INSURANCE a. Worker's Compensation. The Tenant must maintain Workers' Compensation insurance in compliance with all applicable statutes, rules and regulations. The policy shall also provide Employer's Liability coverage with limits of not less than $500,000 Bodily Injury each accident, $500,000 Bodily Injury by disease, policy limit, and $500,000 Bodily Injury by disease, each employee. b. General Liability. The Tenant must maintain an occurrence form comprehensive general liability coverage. Such coverage shall include, but not be limited to, bodily injury, property damage -- broad form, and personal injury, for the hazards of Premises/Operation, broad form contractual liability, independent contractors, and products/completed operations. The Tenant must maintain aforementioned comprehensive general liability coverage with limits of liability not less than $1,000,000 each occurrence; $1,000,000 personal and advertising injury; $2,000,000 general aggregate, and $2,000,000 products and completed operations aggregate. These limits may be satisfied by the comprehensive general liability coverage or in combination with an umbrella or excess liability policy, provided coverage afforded by the umbrella or excess policy are no less than the underlying comprehensive general liability coverages. Tenant will maintain Completed Operations coverage for a minimum of two years after the construction of Tenant's Communication Facility is completed. c. Automobile Liability. The Tenant must carry Automobile Liability coverage. Coverage shall afford total liability limits for Bodily Injury Liability and Property Damage Liability in the amount of $1,000,000 per accident. The liability limits may be afforded under the Commercial Policy, or in combination with an Umbrella or Excess Liability Policy provided coverage of rides afforded by the Umbrella Excess Policy are no less than the underlying Commercial Auto Liability coverage. Coverage shall be provided by Bodily Injury and Property Damage for the ownership, use, maintenance or operation of all owned, non-owned and hired automobiles. The Commercial Automobile Policy shall include at least statutory personal injury protection, uninsured motorists and underinsured motorists coverages. d. Tenant Property Insurance. The Tenant must keep in force for the duration of the Lease a policy covering damages to its property at the Leased Premises. The amount of coverage shall be for the full insurable value and be sufficient to replace the damaged property, loss of use and comply with any ordinance or law requirements. 110843 9-33 e. Hazardous Materials Coverage. Tenant must carry sufficient coverage, to the reasonable satisfaction of Landlord, for damage caused by Hazardous Materials. f. Excess Liability. Tenant shall also maintain an umbrella or excess liability insurance policy with a combined single limit of $5,000,000.00 which provides coverage in excess of all other coverages (except Workers' Compensation) required to be maintained by Tenant under this Lease. g. Additional Insured - Certificate of Insurance. The Tenant shall provide, prior to the start of construction of the Communication Facility, evidence of the required insurance in the form of a Certificate of Insurance issued by a company (rated A- or better), licensed to do business in the State of Minnesota, which includes all coverages required in these Paragraph(s) . Tenant will name the Landlord as an Additional Insured on the General Liability and Commercial Automobile Liability Policies. The Certificate(s) shall also provide the coverage may not be cancelled, non-renewed, or reduced without thirty (30) days prior written notice to the Landlord. 110843 9-34 EXHIBIT "J" (Reservedfor Recording) SITE ill #: MPLSMN36l0 SITE NAME: Umore MEMORANDUM OF LEASE THIS MEMORANDUM OF LEASE evidences that the Communication Site Lease Agreement between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose address is set forth below ("Landlord") and New Cingular Wireless PCS, LLC, whose address is 5405 Windward Parkway, Alpharetta, GA 30009 ("Tenant"). The Communication Site Lease Agreement provides, in part, that Landlord, for valuable consideration, leases to Tenant a part of that certain property owned by Landlord which is described in Exhibit "A" attached hereto and incorporated herein for a term of ten (10) years commencing on the _ day of , 2008, which term is subject to two (2) additional five (5) year option terms. IN WITNESS WHEREOF, the parties have executed this Memorandum of Lease effective as of the _ day of , 2008. LANDLORD: CITY OF FARMINGTON TENANT: NEW CINGULAR WIRELESS PCS, LLC By: AT&T Mobility Corporation, Its Manager By: By: Name: George A. Taylor Title: Director of Network Operations. MNP , Mayor By: , City Administrator By: , Water Board President 110843 9-35 STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _ day of , 2008, by and by , respectively the Mayor, City Administrator and Water Board President of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA) COUNTY OF HENNEPIN) )ss. The foregoing instrument was acknowledged before me this _ day of , 2008, by George A. Taylor, the Director of Network Operations-MNP of AT&T Mobility Corporation, the Manager of New Cingular Wireless PCS, LLC, a Delaware limited liability company on behalfofthe corporation as Manager of the limited liability company. Notary Public THlS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON, P.A. 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (651) 452-5000 JFK 110843 9-36 7,' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator @ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Resignation - Finance Department DATE: October 6, 2008 INTRODUCTION The City has received notification from Shannon Allen of her resignation as a % time Liquor Clerk. DISCUSSION Ms. Allen began her employment with the City on August 19, 2008. Her resignation was effective September 23,2008. The City wishes her well in her future endeavors. ACTION REQUESTED Acknowledge the resignation of Shannon Allen effective September 23,2008. Respectfully submitted, " /') 1/ , /1,; F, ..f;; _~:::1!;j,r:fJt{A4Vt:t~~--:- /J:!;}L.{JI.-.cf::/L - . / Brenda Wendlandt, SPHR Human Resources Director cc: personnel file 10-1 6' City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator () FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Resolution - Appointing Election Judges - 2008 State General Election DATE: October 6, 2008 DISCUSSION The 2008 State General Election is Tuesday, November 4,2008. Per State Statute 204B.21, election judges must be appointed at least 25 days before the election. The attached resolution appoints judges identified in Exhibit A to serve in all Farmington Precincts for the 2008 State General Election. BUDGET IMPACT Election costs are included in the 2008 budget. ACTION REQUIRED Adopt the attached resolution appointing election judges for the State General Election on November 4,2008. Respectfully submitted, /',j,1~' If ~~. d/ ';~/7 l,.,..: '''1; ... --"/( . /, / ~:;: ,./c:;,y",,;r(J \.. (/t. ~ / 1 t:'( a..I...C' ..' ._,.' Lisa Shadick Administrative Services Director 11-1 RESOLUTION NO. APPOINTING ELECTION JUDGES AND DESIGNATING POLLING PLACES FOR THE NOVEMBER 4,2008 STATE GENERAL ELECTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City the 6th day of October, 2008 at 7:00 p.m. Members present: Members absent: Member resolution: introduced and Member seconded the following WHEREAS, pursuant to Section 204B.21 of the Minnesota Election Laws, election judges shall be appointed by the governing body ofthe municipality at least 25 days before the election at which the election judges will serve; and WHEREAS, election judges shall receive at least the prevailing Minnesota minimum wage for each hour spent carrying out duties at the polling place and attending training sessions. NOW THEREFORE, BE IT RESOLVED that the individuals listed on the attached Exhibit A are appointed to serve in the City of Farmington as election judges for the 2008 State General Election at the hourly rate of $8.00 for election judges and $9.00 for head judges; and will serve at the following designated polling locations: Precinct 1 - Rambling River Center, 431 Third Street Precinct 2 - Kindergarten Center, 510 Walnut Street Precinct 3 - Meadowview Elementary School, 6100 195th Street West Precinct 4 - Akin Road Elementary School, 5231 195th Street West Precinct 5 - Bible Baptist Church, 19700 Akin Road Precinct 6 - Middle School West, 4200 208th Street West BE IT FURTHER RESOLVED that the City Clerk, or City Clerk's designee, is authorized to appoint additional election judges as needed to conduct the 2008 State General Election. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of October, 2008. Mayor Attested to this _day of ,2008. City Administrator SEAL 11-2 Allen Koss Allen Patrin Ann Jensen Anne Krake Barbara Legare Beverly Preece Blanche Reichert Bonnie Andrusick Brenda Ellis-Reedy Carole Hansen Carol Klotter Charles Weber Cheryl Wade Cinda Drown Cindy Waldt Daniel Schultz Darlene Grabowski Dennis Sullivan Doris Dahl Edward Style Erik Starkman Erwin Hagen Estelle Feffer Evelyn Genta Georgene Herlofsky Georgia Freetly Geraldine Style Gretchen Bergman Exhibit A 2008 State General Election Election Judges Hardai Prasad Hazel Truax Helen Hagen Helen Riegger-Blaylock Janet Thompson Jean Frame Jeanne Stanek Jessica Gunderson Joanne Johnston Joanne Weber Joyce Blowers Judith Kuck Karen Kellington Karen Neal Karen Pietsch Kathleen Tverberg Kathryn Akin Kelly Canada-Bowman Kimberly Demo Kimberly Lomas Krissi Roschen Kyle Thompson Larry Hempler Lauretta Schneider Lee Benz Linda Ruthford Lisa Benson Lisa Gorman Lois Lotze Lori Pilla Maren Rassmussen Marilyn Emond Marlene Beeney Mama Halvorson Michael Marotta Michelle Hinze Nancy Bjerke Pamela Wickman Pat Hennen Pat Thurmes Patricia Bohm Patricia White Patrick Hansen Peggy Reiman Richard Comair Ronald Kuck Ronald Miles Rosemary Benz Sarah Miller Sharon Schiller Shelley Janos Sherred Cordes Sue Perro Thomas Welter Todd Carey 11-3 71: City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator I)-- FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - Farmington Municipal Liquors DATE: October 6, 2008 DISCUSSION Farmington Municipal Liquors is requesting a Temporary on-sale Liquor License for a wine and beer tasting event, to be held October 18, 2008. This event will be held in the McVicker Lot. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. A City fee has not been established for a Temporary On-Sale Liquor License. Per the Liquor Control Commission, the State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Farmington Municipal Liquors qualifies as a non-profit organization. Therefore, no license fee is proposed at this time. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for Farmington Municipal Liquors, for October 18, 2008. ResP...~~~l..I.y ~ubmi~ed, / /. ". 1 '\ ..,.,,(y~~ ?1.. ,~1.d't:~_. (.,f Lisa Shadick Administrative Services Director 12-1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE - ~~o8 ST ORGANIZATION OFFICER'S NAME ORGANIZATION OFFICER'S NAME Location where license will be used. If an outdoor area, describe ~ )'Y\ LV t'c.. ~\ wi- J')o (,,1., An I.J''' I ~t)r""" } ",-o,-to t-J " Will the applicant contract for intoxicating liquor services? If so, \ ve the name and address of the liquor licensee providing the service, (J\"<l -6'0 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFlCIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by tWs division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) 12-2 71. City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator (j Robin Roland, Finance Director FROM: SUBJECT: Quarterly investment report - September 30, 2008 DATE: October 6, 2008 INTRODUCTION & DISCUSSION Pursuant to the City investment policy reporting requirements, the attached investment schedule reflects the City's holdings as of September 30, 2008. An analysis of the portfolio is also provided to reflect where the holdings are classified by investment type and maturity. ;;r~;d' ./ Robin Roland Finance Director 13-1 CITY OF FARMINGTON INVESTMENT PORTFOLIO ANALYSIS Credit Risk Value Value Value 12/31/2006 12/31/2007 9/30/2008 PercentaQe PercentaQe Percentage Commercial Paper $ 4,566,578 29.0% $ 7,692,089 33.6% $ 3,012,204 14.8% Negotiated CD's 854,192 5.4% 1,532,283 6.7% $ 5,788,424 28.5% US Agencies 9.468,960 60.2% 11.456,267 50.0% 8.464,650 41.7% Municipal Obligations 300,413 1.9% 73,513 0.3% 54,949 0.3% Anchor Investment Pool 637,759 3.1% 4M Investment pool 546,209 3.5% 2,172,948 9.5% 2,347,949 11.6% Total Investments $ 15,736,352 $ 22,927.100 $ 20,305,935 Interest Rate Risk Value Value Value 12/31/2006 12/31/2007 9/30/2008 Percentage Percentaae PercentaQe Less than One (1) year $ 7,230,042 45.9% $ 14,353,573 62.6% $ 10,440,243 51.4% One (1) to Five (5) years 5,998,033 38.1% 6,326,630 27.6% 5,720,906 28.2% More than Five (5) years 2,508,277 15.9% 2,246,897 9.8% 4,144,786 20.4% Total Investments $ 15,736,352 $ 22,927,100 $ 20,305,935 13_20/1/2008 CITY OF FARMINGTON SCHEDULE OF INVESTMENTS 30-Sep-08 RED = CASH FLOW FOR BOND PMTS PURPLE = CASH FLOW FOR 195TH DATE INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE 4M FUND MONEY MKT VARIES VARIES VARIES 2,347,948,96 IAnchor Investment Pool MONEY MKT VARIES VARIES VARIES 637,759,00 SMITH BARNEY CD 5.00% 10/3/2001 10/3/2008 96,000,00 RBC CAPITAL CP-GE 2.47% 6/23/2008 10/7/2008 347,506,06 SMITH BARNEY CD 4.50% 10/19/2005 10/20/2008 96,000,00 WELLS FARGO CP-SAN PAOL 2,66% 7/8/2008 10/21/2008 396,966,67 WELLS FARGO CP-SAN PAOL 2,71% 7/8/2008 11/4/2008 396,496,11 WELLS FARGO CP-SAN PAOL 2.73% 7/8/2008 11/18/2008 396,054.33 WELLS FARGO CP-AM EXP 2,93% 7/8/2008 2/1/2009 1,475,181,25 RBC CAPITAL FHLMC 5.25% 7/8/2008 2/24/2009 504,670.83 RBC CAPITAL FHLB 5,33% 7/8/2008 3/6/2009 504,246,39 SMITH BARNEY CD 5,05% 3/29/2006 3/30/2009 96,000,00 RBC CAPITAL FNMA 5.63% 7/8/2008 5/19/2009 516,218,13 RBC CAPITAL CD 3,25% 8/27/2008 5/27/2009 96,000,00 RBC CAPITAL CD 3.25% 8/27/2008 5/27/2009 96,000,00 RBC CAPITAL CD 3,15% 8/29/2008 5/29/2009 96,000,00 RBC CAPITAL CD 3,35% 8/29/2008 5/29/2009 96,000.00 RBC CAPITAL CD 3,35% 8/29/2008 5/29/2009 96,000,00 SMITH BARNEY GO BOND 6,75% 3/13/1997 6/1/2009 24,949,06 RBC CAPITAL FHLMC 5,00% 7/8/2008 6/17/2009 510,683,33 SMITH BARNEY FHLMC 3.00% 6/30/2003 6/30/2009 349,562.50 12/30/2003 ANCHOR BANK CD 3,50% 6/5/2008 7/5/2009 100,000,00 RBC CAPITAL CD 3,60% 8/15/2008 8/14/2009 96,000.00 RBC CAPITAL CD 3,60% 8/20/2008 8/20/2009 96,000,00 RBC CAPITAL CD 3,65% 8/21/2008 8/21/2009 96,000,00 RBC CAPITAL CD 3,55% 8/21/2008 8/21/2009 99,000,00 RBC CAPITAL CD 3,55% 8/22/2008 8/21/2009 99,000,00 RBC CAPITAL CD 3,60% 8/22/2008 8/21/2009 96,000,00 RBC CAPITAL CD 3,60% 8/22/2008 8/21/2009 96,000.00 RBC CAPITAL CD 3.60% 8/25/2008 8/25/2009 96,000,00 RBC CAPITAL CD 3,50% 8/25/2008 8/25/2009 99,000.00 RBC CAPITAL CD 3,60% 8/27/2008 8/27/2009 99,000.00 SMITH BARNEY CD 4,95% 9/19/2007 9/21/2009 96,000,00 SMITH BARNEY CD 4,90% 9/19/2007 9/21/2009 96,000,00 SMITH BARNEY CD 4,05% 10/20/2004 10/20/2009 96,000,00 SMITH BARNEY CD 4,00% 10/20/2004 10/20/2009 96,000,00 WELLS FARGO HL 4,38% 11/20/2007 11/20/2009 300,000,00 11/20/2008 SMITH BARNEY CD 3,60% 5/23/2008 11/23/2009 96,000,00 SMITH BARNEY FNMA 3,00% 6/20/2003 12/18/2009 250,000,00 6/18/2004 SMITH BARNEY TI BOND 7.10% 8/4/1999 2/1/2010 30,000,00 SMITH BARNEY CD 3.65% 4/18/2008 4/19/2010 96,000,00 SMITH BARNEY CD 3.60% 4/18/2008 4/19/2010 96,000.00 SMITH BARNEY CD 4,20% 6/22/2005 6/22/2010 96,000,00 SMITH BARNEY CD 4,10% 9/17/2008 9/17/2010 96,000,00 SMITH BARNEY CD 4,15% 9/17/2008 9/17/2010 96,000,00 SMITH BARNEY CD 4,95% 9/19/2007 9/20/2010 96,000,00 SMITH BARNEY CD 4,80% 9/19/2007 9/20/2010 96,000,00 SMITH BARNEY CD 4,10% 9/24/2008 9/24/2010 96,000,00 SMITH BARNEY CD 3,60% 4/4/2008 10/4/2010 96,000,00 SMITH BARNEY CD 3.65% 4/15/2008 10/15/2010 96,000.00 SMITH BARNEY CD 3.85% 5/23/2008 11/23/2010 96,000.00 RBC CAPITAL CD 3.40% 2/15/2008 2/15/2011 99,000,00 RBC CAPITAL CD 3.45% 2/15/2008 2/15/2011 99,000,00 13-3 CITY OF FARMINGTON SCHEDULE OF INVESTMENTS 3D-Sap-DB RED = CASH FLOW FOR BOND PMTS PURPLE = CASH FLOW FOR 195TH DATE INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE SMITH BARNEY FHLMC 4,00% 6/3/2003 6/3/2011 250,000,00 6/3/2004 SMITH BARNEY CD 5,10% 6/6/2007 6/6/2011 96,000.00 SMITH BARNEY CD 4,15% 9/24/2008 9/26/2011 96,000,00 SMITH BARNEY CD 4,35% 9/24/2008 9/26/2011 96,000.00 WELLS FARGO FC 3,59% 2/6/2008 2/6/2012 500,000,00 8/6/2009 SMITH BARNEY CD 3,50% 2/13/2008 2/13/2012 96,000,00 SMITH BARNEY CD 4,00% 4/9/2008 4/9/2012 96,000,00 SMITH BARNEY CD 4,00% 4/11/2008 4/11/2012 96,000.00 RBC CAPITAL CD 3.45% 2/13/2008 5/15/2012 97,423,76 SMITH BARNEY CD 4,15% 5/21/2008 5/21/2012 96,000,00 SMITH BARNEY CD 4,35% 9/24/2008 9/26/2012 96,000,00 RBC CAPITAL FNMA 5,13% 8/13/2008 11/2/2012 518,284.18 11/2/2009 SMITH BARNEY CD 4,75% 12/5/2007 12/5/2012 96,000,00 SMITH BARNEY CD 4,60% 1/16/2008 1/16/2013 96,000,00 SMITH BARNEY CD 3.80% 2/13/2008 2/13/2013 96,000.00 RBC CAPITAL CD 3,75% 2/19/2008 2/19/2013 98,000,00 RBC CAPITAL CD 3,75% 2/20/2008 2/20/2013 99,000.00 SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000,00 SMITH BARNEY CD 4,30% 3/19/2008 3/19/2013 96,000,00 SMITH BARNEY FHLMC 4.00% 7/15/2003 6/12/2013 197,733.33 6/12/2006 SMITH BARNEY FHLMC 4.63% 7/25/2003 7/9/2013 494,465.28 1/9/2004 SMITH BARNEY CD 4,95% 9/17/2008 9/17/2013 96,000,00 SMITH BARNEY FHLMC 5,00% 10/19/2004 2/27/2014 250,000,00 2/27/2004 SMITH BARNEY FHLMC 4,00% 1/31/2008 7/15/2014 500,000.00 1/15/2009 RBC CAPITAL HL 5,80% 4/16/2008 7/23/2014 523,786,33 7/23/2010 SMITH BARNEY CD 5,00% 12/5/2007 12/5/2014 96,000.00 SMITH BARNEY CD 5.50% 6/15/2007 12/15/2014 96,000,00 SMITH BARNEY CD 4,85% 1/16/2008 1/16/2015 96,000,00 SMITH BARNEY FC 4,20% 2/5/2008 2/5/2015 600,000.00 2/5/2009 SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00 SMITH BARNEY CD 4,00% 2/8/2008 2/9/2015 96,000.00 SMITH BARNEY CD 4,00% 2/8/2008 2/9/2015 96,000,00 WELLS FARGO HL 4,30% 2/12/2008 2/12/2015 350,000,00 8/12/2008 RBC CAPITAL FNMA 4,00% 2/1/2008 7/28/2015 500,000,00 1/28/2009 SMITH BARNEY FNMA 4.75% 1/28/2008 7/28/2017 145,000,00 1/28/2009 RBC CAPITAL HL 4,50% 11/28/2007 11/21/2017 350,000,00 11/21/2008 RBC CAPITAL FNMA 5,00% 12/26/2007 12/26/2017 350,000,00 12/26/2008 TOTAL INVESTMENTS 20,305,935.50 CD=Certificate of Deposit CP=Commercial Paper FHLMC, FNMA, HL = Federal "Agencies" GO BOND, TI BOND = Municipal investments 13-4 /J'Y) City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator ~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Telephone Service Contract DATE: October 6,2008 INTRODUCTION This memorandum provides information regarding the City's telephone service. DISCUSSION At the June 16, 2008 Council meeting, City staff presented information regarding the change from current PBX telephone system to V oiceover IP (V olP) and informed Council that the City would utilize PowerNet Global (PNG). Unfortunately, the City has had difficulty transferring our current phone numbers to PNG and they are unable to provide the City new phone numbers in the (651) area code. Therefore, the City has found another reliable solution for these circuits through CP Telecom which is still more cost effective than staying with our current carrier. Attached is a two year initial contract with CP Telecom to provide phone service to the City of Farmington. Based upon our review, changing from Frontier to CP Telecom represents a cost savings of approximately $2000.00 per month. It should be noted that the City has approximately 15 dedicated analog phone lines for various alarm systems. Charter Communications is providing those analog lines to the City. BUDGET IMP ACT Funding for phone service is included in the 2008 Budget. ACTION REQUESTED For your information. Respectfully submitted, lA:~Il~dr - Brenda Wendlandt Human Resources Director cc: File 14-1 ,,',. Customer Name: City of Farmington Service Information New Customer? [!JYes ONo Service Period : IYf 24 Month o 39 Month 0 60 Month I Customer Initial here: [!J 36 Month OreB Service Type Location Address Component Costs Switch - Port - Local Loop - IXC Monthly Recurring PRI 23 voice channels +1 D $1,000.00 430 Third Street Farmington, MN 55024 Equipment Promotion Equipment Installation Promotion for installation Direct Inward Dial numbers CALLER NAME Inbound Tap/Tam and 911 Federal Access Network Access $3 per 20 DID included $15.00 $20.00 optional $20 .12 and .65 perv/channel per T1 per T1 $20.00 $15.00 Outbound Interstate Outbound Intrastate Inbound Interstate Inbound Intrastate $0.039 $0.049 $0.039 $0.059 Totals Sub Total Adj. Total $1,070.00 $1,070.00 D Installt Non-Recurring -$1,000.00 $1,000.00 $2,000.00 -$2,000.00 $0.00 $0.00 Requests for IP Address blocks of 8 IPs or greater are considered an application for IPs, and are subject to approval. Customer Initial here: 1'.:11 I Upon cancellation or termination of contract, all equipment will be returned to CP TELECOM, I hereby authorize CP TELECOM to make inquiries concerning my credit worthiness and hereby authorize financial institutions, vendors and others to disclose credit information to CP TELECOM, The undersigned has read this addendum, and by his/her signature acknowledges receipt of a copy of this document and agrees to the terms and conditions therein and applicable CP Telecom tariffs, All terms and conditions outlined within this document are subject to final approval by an authorized CP Telecom Representative, In compliance with Customer Proprietary Network Information (CPNI) standards, I hereby authorize my agent to obtain a copy of my first billing from CP Telecom, and any subsequant billings requested by agent, for the purposes of reviewing accuracy and services on my behalf, NON-DISCLOSURE: Customer agrees not to disclose the terms and conditions of this Agreement to any outside third party without the written permission of CP TELECOM Breach of this non-disclosure condition may forfeit all terms and conditions as outlined above, ' <"'-~..~ -~. . ............ / Print Customer Nam~/City of FarrT).!D~.toIl, / ! d /~ VP Sales: Customer Signatur~,,-__~:~)A:)GJ'7::'- It- C (~;Z~/ Sales Signature: Title: & 1-"" //:-:t;...." 'n I ~ of ~f A r Title: Date: 2S-Sep-t008 / Branch: Date: v' (Please remember to initial Service Period & Service Cancellation I Termination,) Addendum page: _ of_ CP Telecom - 2 locations, HQ's; 209 West 1st Street, Duluth, MN.55802. 2nd Location; 331 S, 2nd Ave., Mpls, MN 55401 14:"'2 Customer Name: City of Farmington r"''-'" Service Information New Customer? o Yes ONO Service Period: g 24 Month o 39 Month 0 60 Month o 36 Month OICS \ Customer Initial here: D Service Type Location Address Component Costs Switch- Port - Local Loop - IXC Monthly Recurring Install I Non-Recurring PRI 19500 Municipal Drive Farmington, MN 55024 23 voice channels+1D $1,000.00 Equipment Promotion Equipment Installation Promotion for installation -$1,000.00 $1,000.00 $2,000,00 -$2,000.00 included Direct Inward Dial numbers $3 per 20 DID $15.00 CALLER NAME Inbound optional $20 $20.00 TapfTam and 911 .12 and .65 perv/channel Federal Access per T1 $20.00 Network Access per T1 $15.00 Outbound Interstate $0,039 Outbound Intrastate $0.049 Inbound Interstate $0.039 Inbound Intrastate $0.059 Totals Sub Total $1,070.00 $0.00 Adj. Total $1,070.00 $0.00 Requests for IP Address blocks of 8 IPs or greater are considered an application for IPs, and are subject to approval. Customer Initial here: W I Upon cancellation or termination of contract, all equipment will be returned to CP TELECOM, I hereby authorize CP TELECOM to make inquiries concerning my credit worthiness and hereby authorize financial institutions, vendors and others to disclose credit information to CP TELECOM, The undersigned has read this addendum, and by his/her signature acknowledges receipt of a copy of this document and agrees to the terms and conditions therein and applicable CP Telecom tariffs, All terms and conditions outlined within this document are subject to final approval by an authorized CP Telecom Representative, In compliance with Customer Proprietary Network Information (CPNI) standards, I hereby authorize my agent to obtain a copy of my first billing from CP Telecom, and any subsequant billings requested by agent, for the purposes of reviewing accuracy and services on my behalf, NON-DISCLOSURE: Customer agrees not to disclose the terms and conditions of this Agreement to any outside third party without the written permission of CP TELECOM ,Breach of this non-disclosure condition may forfeit all terms and conditions as outlined above, /"\ / Print Customer Name: City of Far~Qton I (I' ,.,." customerSignatur~ "-j-AJ .J Y;!.lLV.;L-?7 , ~. ' 1/." '. '/$( Title: tl /-vi /fId YYI,,"? k<; ;;bh r Date: 2S-Sep.2008 l VP Saies: Sales Signature: Title: Branch: Date: (Please remember to initial Service Period & Service Cancellation I Termination.) Addendum page: _ of_ CP Telecom _ 2localions. HQ's; 209 Wesllsl Street, Duluth, MN.55802, 2nd Localion; 331 S, 2nd Ave" Mpls, MN 55401 14-3 r",ji":'~6:';"1:;,;~t;. City of Farmington 'I Local - Long Distance Service Terms and Conditions 1. SCOPE. CP Telecom and its affiliated companies ("CP TELECOM") shall provide local and long distance service (the "Service") to the undersigned ("CLIENT") as set forth in the accompanying service order(s), CP TELECOM's intrastate Service rates and terms are provided in its tariffs filed at the Minnesota Public Utilities Commission, and its interstate Service rates and terms are provided in its tariffs f the Federal Communications Commission (collectively. the "Tariffs"). Amendments to the Tariffs. which are hereby incorporated in this Agreement, shall affect the rates and terms applicable to this Agree Rates and terms for non-reguiated Services are contained in the applicable service order(s), 2, TERM. The term of this Agreement shall commence on the date Service is activated for the term specified in the accompanying service order(s), Upon expiration of any term and unless CP TELECOM or CLIENT provides wrillen notice of termination at least thirty days prior to the end of such term, this Agreement will automatically renew to a new 12 month agreement, at the appropriate rate, until renewed for an additionai term or until CP TELECOM or CLIENT provides at least thirty days' prior written notice of termination, CP TELECOM reserves the right to cancel the Service in accordance with its cancellation rights in the applicable Tariff, 3, CHARGES. CP TELECOM's records shall document CLIENT's Service location(s), quantities, and monthly recurring rates under this Agreement, as well as any applicable nonrecurring charges for initial installation, CP TELECOM's records are incorporated into this Agreement by reference. In addition to the monthly line charge(s), CLIENT will pay all appiicabie FCC end user common line charges, federal and state taxes, as well as any annual or monthly subscription service charges, as stated in the applicable Tariff, Each recurring charge shall commence on the corresponding Service delivery date mutually determined by CP TELECOM and the CLIENT upon execution of this Agreement, whether or not the CLIENT begins using such Service on that date; if the Service is not available on that date, then the recurring charge shall commence on the actual delivery date, 4, PAYMENT; FINANCIAL RESPONSIBILITY. CLIENT agrees to pay each bill in full at the location specified on the invoice by the payment due date. A late payment charge of 1,5% per month, unless otherwise proscribed by law, will be applied to CLIENT's unpaid balance after the due date, CLIENT shall be liable to CP TELECOM for all charges incurred as a result of theft or unauthorized use of any Service or equipment provided hereunder. 5, TERMINATION FOR CAUSE. Either party may terminate this Agreement for cause. provided wrillen notice specifying the cause for termination and requesting correction within thirty (30) days is given to the other Party and such cause is not corrected within such thirty (30) day period, Cause Is any material breach of any term of this Agreement, provided that in no event shall CP TELECOM be liable for the acts, omission or delays caused by third party vendors to CP TELECOM (specifically including incumbent carriers) as long as CP TELECOM has made commercially responsible efforts to obtain necessary services on a timely basis, Cause shall include but not be limited to failure of Customer to pay charges when due, improper use of Services resulting in degradation or blockage of the network, fraudulent use of the Services provided, or refusal of the CLIENT to abide by the term of the Agreement. Unless otherwise stated in this Agreement, if CP TELECOM terminates for cause, CLIENT shall pay as liquidated damages and not as a penalty, the following: (a) if such termination is prior to installation of Services, damages shall be those actual and reasonable expenses incurred by CP TELECOM through the date of termination; (b) if after or"i-iu.::oH...."....f CAn,i,.AQ PI 1I:::r..!T shall pay in addition to any charges for Services used, damages equaling 100% of the last three months average billing multiplied by the number of months remaining under the term of the Agreement, actual expenses incurred by CP TELECOM to initiate or terminate the Services, any installation charges waived, and any discounts or credits granted, If CLIENT terminates this Agreement for cause, CLIENT's sole remedy, in addition to any service credits that CLIENT may be entitled to, shall be to terminate this Agreement. All reasonable costs and expenses, including but not limited to attomeys fees, court costs and service charges, Incurred by the Party terminating for cause in accordance with this section, will be an expense of and charged to the defaulting Party, Remedies under this Agreement are exclusive and limited to those expressly stated in this Agreement. TERMINATION WITHOUT CAUSE, Customer may also terminate the Agreement without cause, upon thirty (30) days written notice; however, the Customer shall pay in addition to any charges for Services used, damages equaling 100% of the last three months average billing multiplied by the number of months remaining under the term of the Agreement, actual expenses incurred by CP Telecom to initiate or terminate the Services, any installation charges waived, and any discounts or credits granted, 6. SERVICE SUSPENSION/MAINTENANCE. CP TELECOM may occasionally suspend Service briefly for routing maintenance or reconfiguration of its facilities, Whenever reasonably possible, CP TELECOM will attempt to give CLIENT prior notification thereof, Any liability of ep TELECOM resulting from a Service suspension shall be determined in accordance with Section 7 of this Agreement. 7. LIMITATION OF LIABILITY. CP TELCOM's liability for damages of any kind under this Agreement is limited by the applicable out-of-service credit under the applicable Tariffs, or b amount of Service purchased by CLIENT, whichever is less, whether or not CP TELECOM was advised of the po~sibility of such damages, Without limitation, CP TELECOM shall not be CLIENT or any third party for: (a) any lost revenues, profits, business opportunities, or any other incidental, indirect, special or consequential damages; or (b) any personal injury arising from or incurred as a result of failure of Services and/or equipment provided under this Agreement; or (c) any liability arising from or related to any agreement or relationship between CLIENT and its previous carrieres), Remedies under this Agreement are exclusive and limited to those expressly described in this Agreement. 8, NO WARRANTIES. EXCEPT AS SPECIFICALLY SET FORTH IN THESE TERMS AND CONDITIONS, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR OTHERWISE, FOR THE SERVICES AND/OR PRODUCTS SOLD HEREUNDER, AND CP TELeOM DISCLAIMS, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABiLITY AND FITNESS FOR A PARTICULAR PURPOSE. 9, DIRECTORY LISTING. CLIENT certifies that the name, address, telephone number and any other information provided by CLIENT in this Agreement is correct, and it is agreed that such information will be used for CLIENT's white page directory listing in the local telephone company directory, CLIENT is solely responsible for informing CP TELECOM in writing of any change in such information at least 90 days prior to the local telephone directory issue date; CP TELECOM will advise CLIENT of such date upon request. CP TELECOM assumes no liability whatsoever for errors in the listing, and CLIENT releases and holds CP TELECOM harmless from any damages for error in the directory listing, 10, EQUIPMENT AT TERMINATION, If CLIENT obtains equipment from CP TELECOM with the Service, there will be an equipment termination charge in the event CLIENT terminates all or a portion of Service prior to the conclusion of the Agreement. This equipment termination charge is in addition to the early termination charge provided in Section 5 above, The equipment termination charge shall be equal to the monthly recurring equipment charge multiplied by the number of months remaining in the term, 11. FORCE MAJEURE, If CP TELEeOM's performance of this Agreement is prevented or delayed, in whole or in part, by any cause beyond ep TELECOM's control, including, but not limited to, malfunction of CLIENT-supplied equipment, acts of God, acts of government, power failure, civil unrest, labor difficulties, or wars, then CP TELECOM shall be excused from such performance on a day-to-day basis for the duration of such circumstances, CP TELECOM shall use reasonable efforts to resume its performance hereunder with reasonable promptness, 12, RIGHT OF ENTRY. CP TELECOM reserves the right to enter CLIENT's premises with reasonabie notice to CLIENT to perform its obligations under this Agreement. Reasonable notice of entry to CLIENT will not be required for instances of emergencies or CLIENT's default under this Agreement. CP TELECOM shall not have any liability to CliENT for entry on eLlENT's premises, 13, REPROGRAMMING. If any of CLIENT's equipment must be modified or reprogrammed to render it compatible with the Service, CP TELECOM shall not be liable for any costs associated with such modification or reprogramming, 14, GENERAL PROVISIONS. CLIENT may not assign this Agreement without CP TELECOM's written consent. This Agreement, together with the Tariffs, constitutes the entire understanding between CLIENT and CP TELEeOM with respect to the Service and supersedes any prior written or oral representations, agreements or understandings, This Agreement may only be amended by the written consent of both parties. This Agreement shall be governed by the laws of Minnesota, 15, TARIFF PREVAILS. This agreement shall be bound by the complete terms and conditions as found in CP Telecom's tariff, Where a conflict between this agreement and CP Telecom's tariff occurs, tariff shall prevai~..-..--,..'u.._.-._".." " I / ..Y....--'" /j 1 Customer Signature: ,-.,/ /../:C::. .. ') .........(/ /L-' <>Li-..''l Date: 9--,) } . iJ y- ep Telecom - 2 locations, HQ'sy'b9 West 1st str/:::J)Uluth, MN,a02, 2nd Location; 331 S, 2nd Ave" Mpls, MN 55401 / 1./ . 14-4 /;"J City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator rs:J ;t/c Lisa Shadick, Administrative Services Director !if' FROM: SUBJECT: Gambling Event Permit - Cataract Relief Association DATE: October 6,2008 INTRODUCTION The Cataract Relief Association is requesting a Gambling Event Permit for their Turkey Bingo event at the Farmington Fire Station, 21625 Denmark Avenue, on November 15,2008. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application for the permit has been received and reviewed. The Cataract Relief Association is requesting that the permit related fees be waived by the City Council. BUDGET IMPACT None. ACTION REQUESTED Consider the attached Resolution granting a Gambling Event Permit and waiving the fees for the Cataract Relief Association at 21625 Denmark Avenue, for Turkey Bingo on November 15, 2008. Respectfully submitted, J6~ t1 ,M.cdc~ Lisa Shadick Administrative Services Director 15-1 RESOLUTION NO. R -08 APPROVING A MINNESOT A LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR CATARACT RELIEF ASSOCIATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of October 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Cataract Relief Association has submitted an application for a Gambling Event Permit to be conducted at the Fire Station, 21625 Denmark Avenue, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Cataract Relief Association to be conducted at 21625 Denmark Avenue is hereby approved. 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Z Z z u w 0 0 0 w 5 I- W N N I- Z 0: <c I- o/l o/l Z "c: w m <c :::J m :;; ~ Cl Cl :;; m -' I- Z ~ -' Gl 0 W C Z z <( c: 0: W ::; Z Z Z 'iij ~ 0: ~ ~ Cl ::l I- a Cll a. m m a. a. 1ii w U 0: f= ii:: -' I- a <( u 6 w (3 -' 0 0: W 0 W Z '" :;; '" a: Cl :;; >- w a a z z -' u ~ z :iE I- W :::J a ri J: ~ a w I- ~IU. -' J: U o Cl a. Cl '" 'C Z a. ~ '" ~ ~ ~ 0: <?'a- City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administrator (j) Lisa Shadick, Administrative Service Director TO: SUBJECT: Approve Liquor License - Chaparrita's Restaurant, LLC. DATE: October 6, 2008 INTRODUCTION Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Liquor License and an On-Sale Sunday Liquor License. DISCUSSION Ms. Karina Tello and Ms. Clara Chavez have submitted an application for an On-Sale Liquor License and an On-Sale Sunday Liquor License for Chaparrita's Restaurant, located at 953 S. 8th Street. The required fees and insurance information have been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2008 Budget. ACTION REQUIRED Approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Chaparrita's Restaurant, LLC. Respectfully submitted, /">,./" /J 6{ /'-: .,,~/ "" " /' ". " . ./ .,~' .. r.. ,/,. ...,- t ,/ . t,:.;::t~;J/Z( C. f/ . f~-: v~'1..4c:2C: c;./c' --.~".,,-." Lisa A. Shadick Administrative Services Director 17-1 ?Jb City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator (j Kevin Schorzman, P .E., City Engineer FROM: SUBJECT: 2008 Seal Coat Project Assessment Hearing DATE: October 6, 2008 INTRODUCTION The City Council ordered the 2008 Seal Coat project at the March 3,2008 City Council meeting. DISCUSSION The 2008 Seal Coat project is complete. The streets indicated in Attachment A of the resolution were included in the seal coat program this year. The streets in Riverside West and Cascade Drive in Tamarack Ridge were seal coated for the first time this year. The streets in Pine Ridge Forest, Nelsen Hills Farm 6th, Charleswood 1st and 2nd, Riverside, Spruce Street and 5th through 7th Streets (1/2 block north and south of Spruce Street) were also seal coated this year. The alley north of New Heights Church and the 2nd Street Parking Lot were also seal coated with this project. All affected property owners have been notified as to the date and time of this public hearing and that final assessments may be adopted at the public hearing pursuant to M.S. 429. BUDGET IMPACT The total project cost for the 2008 Seal Coat project is $104,000. The proposed assessment amount for the 2008 Seal Coat project is $83.61 per residential equivalent unit (REV). The original estimate of the cost per REV was $115.58. The total amount to be assessed to benefiting properties is $52,000. Several streets in the project area have already been assessed for seal coating costs through their respective development contracts. The City's portion of the project cost is $52,000 and will be funded through the Road and Bridge fund. 18-1 Seal Coat Assessment Hearing October 6, 2008 Page 2 of2 ACTION REOUESTED Adopt the attached resolution adopting the assessment roll for the 2008 Seal Coat project. Respectfully Submitted, /J;:rp Kevin Schorzman, P .E. City Engineer cc: file 18-2 RESOLUTION NO. R-08 ADOPTING ASSESSMENT ROLL FOR 2008 SEAL COAT Pursuant to due call and notice thereof, a special meeting of the City Council and the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of October, 2008 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to proper notice duly given by the Council, the Council has met and heard and passed upon all objections to the proposed assessments for the following improvement: Project No. 08-01 DescriDtion Location Street Seal Coat - Oil and Aggregates See Attachment A NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FARMINGTON, MINNESOTA: 1. Such proposed assessment, a copy of which is on file in the office of the City Clerk, is hereby adopted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount ofthe assessment levied against it. 2. Such assessment shall be payable in one installment to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of 5.00% per annum from the date of the adoption of this assessment resolution until December 31, 2009. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and s/he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 5, 2008 or interest will be charged through December 31 of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid in the same manner as the other municipal taxes. 18-3 2008 Attachment A Streets Pine Ridge Forest Everest Path Everest Circle 184 th Street West Exodus Circle Everton Avenue Exodus Avenue Nelsen Hills Farms (fh Addition Everest Path Excalibur Trail 188th Street West 1891h Street West Exclusive Path Charleswood ]'1 and 2nd Additions Ewing Street Everest Path Evensong Avenue Evergreen Trail Exceptional Trail Excel Court Riverside/Riverside West 206th Street West 207th Street West 208th Street Devonshire Avenue Dallas Avenue Downtown Area Sfruce Street 5 Street 6th Street 7th Street Tamarack Ridge Location Upper I 83rd Street West to south phase line of Pine Ridge Forest All Everest Path to Everton Avenue All South of Upper 183rd Street West Upper 183rd Street West to south phase line of Pine Ridge Forest North phase line of Nelsen Hills Farm 61h Addition to 1901h Street West North phase line of Nelsen Hills Farm 6th Addition to west phase line of Nelsen Hills Farm 6th Addition Everest Path to west phase line of Nelsen Hills Farm 6th Addition Everest Path to west phase line of Nelsen Hills Farm 6th Addition Everest Path to west phase line of Nelsen Hills Farm 6th Addition Everest Path to Exceptional Trail 19Sth Street to south phase line of Charleswood 1 sl Addition Everest Path to south phase line of Charleswood 1 sl Addition Ewing Street to south phase line of Charleswood I sl Addition 19Sth Street to Excel Court All Devonshire Avenue to Dallas Avenue West of Dallas Avenue East of Akin Road 208th Street to 2061h Street West 208th Street to north phase line of Riverside Addition 4th Street to CSAH 50/TH 3 12 block north and south of Spruce Street 12 block north and south of Spruce Street 12 block north and south of Spruce Street 18-5 Streets Cascade Drive Alley north of New Heights Church Second Street parking Lot 18-6 Location All 5th Street to 6th Street All IICL City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers (ff FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: City Hall Budget Update DATE: October 6, 2008 INTRODUCTION / DISCUSSION Attached is an updated project budget for the new City Hall. If there are any questions, please let me know. ACTION REQUESTED For your information. Rr~:> 74 Peter J. HerJ9fsky, Jr. /./ ( City Administrator (. 19-1 City of Farmington City Hall Project Change orders Financial Date Descri tion Amount Impact #1 9/6/2007 Water connection to "Duebers" building. Requested by building owner. To be reimbursed 1,844.00 #2 9/26/2007 Modify elevator to larger size cab 960.00 960.00 #3 10/31/2007 Piping revisions per Minnesota Plumbing review 210.00 210.00 #4 10/31/2007 Wellhouse drainage improvement (water fund) 3,423.00 #5 11/30/2007 Additional clean out - sanitary sewer pipe 278.00 278.00 #6 11/30/2007 Remove light fixture-So side First Street garage (740.00) (740.00) #7 4/7/2008 Eliminate transom lights above conference rooms (564.00) (564.00) #8 4/7/2008 Fabric on acoustic panels-Council chambers (325.00) (325.00) #9 4/7/2008 Relocate vehicle outlets from east to west side of building to provide visitor parking 4,915.00 4,915.00 #10 4/7/2008 additional conduit-microphone wiring Council chal 3,873.00 3,873.00 #11 4/7/2008 revisions to power, data & microphones 2,620.00 2,620.00 #12 7/21/2008 City requestreceptacles@counters in conf rms 441.00 441.00 #13 7/21/2008 City request add power in offices & Chambers 9,815.00 9,815.00 #14 7/21/2008 City requestvoice & data outlets in P&R 750.00 750.00 #15 7/21/2008 Revise curtain wall (418.00) (418.00) #16 7/21/2008 City request: rough in CCTV interior/exterior 3,219.00 3,219.00 #17 7/21/2008 Alternate for coiling grille (500.00) (500.00) City request door frame modifications & card #18 7/21/2008 reader associated changes 19,081.00 19,081.00 Additional framing - where fin tube radiation #19 7/21/2008 shown 1,849.00 1,849.00 50,731.00 45,464.00 19-2 c o :;:; c u .s'sli CIlUlCll .5 c 'C s:: 0 ::J t:OID :=ti l'll III '0 :r: ..... ~e ~.- D- .- 0 (,) ~ III Z g '2 ~ .co E GI 0:: GIg U'- c .5 1II111 'iiiE mGl 0:: III 'iii:> 0; I-i; 0:: ... ~.8 ~~ o :u <Xl.o oE OGl (\1'5. 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III l!! :> ... :c c III 0- )( w 'iii '0 I- ~ fl e: 1Il m 10 1l "e- o. <Xl o o ~ ~ J3~ ?re. v/o uS 9/16/08 2008 City Council Workshops 6:30 p.m. Workshop Date Topic January 14 Boards and Commissions, Cell Phone Allowance, MVT A February 11 Council/HPC/Planning CommissionlEDA - Downtown Plan March 10 School district and Dakota County - Transportation issues around new high school April 14 Fairhill Development and PUD Agreement May 12 - Parks and Recreation Commission - Long term financial planI?ing - Council 2009 Budget Suggestions (15 mintues) June 9 - Short Council Meeting to sell bonds - 2009 City Budget July 14 Water Board August 11 Old City Hall Site September 8 - 2009 Budget - Fairhill Fees September 29 Park Tour October 13, 5:00 pm School District - TranspOliation Study Update October 21 - 2009 Budget - CIP - Foreclosed Propeliies - Old City Hall - V oiceover IP November 10 December 8 CMuller/Council/Council Workshops 08 20-1 ;(~v/sed 9/26/2008 2008 City Council Workshops 6:30 p.m. Workshop Date Tonic January 14 Boards and Commissions, Cell Phone Allowance, MVT A February 11 Council/HPC/Planning CommissionlEDA - Downtown Plan March 10 School district and Dakota County - Transportation issues around new high school April 14 Fairhill Development and PUDAgreement May 12 _ Parks and Recreation Commission - Long term financial planning - Council 2009 Budget Suggestions (15 mintues) June 9 - Short Council Meeting to sell bonds - 2009 City Budget July 14 Water Board August II Old City Hall Site September 8 - 2009 Budget - Fairhill Fees September 29 Park Tour October 13 ... October 21 - 2009 Budget - CIP - V oiceover IP - Old City Hall - Foreclosed Properties - Economic Development November 10 School District - Trqnsportation Study Update December 8 20 _ 2 CMuller/Council/Council Workshops 08 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.