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11.04.19 Council Packet
CITY OF Meeting Location: FARM I N GTO N Farmington City Hall 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA November 4, 2019 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the September 16, 2019, City Council Work Session— Administration Approved b) Approve Minutes of the October 21, 2019, City Council Meeting— Administration Approved c) Approve Agreement with Wold Architects and Engineers to Design and Create Construction and Bid Documents for Fire Station#1 Overhead Door Project—Parks Approved d) Approve Entering into an Agreement with Sunde Land Surveying to Complete Schmitz-Maki Arena Site Survey Work - Parks Approved e) Amendment to Development Contract for Fairhill Estates at North Creek— Public Works Approved f) Approve Community Waste Abatement Agreement—Public Works Approved g) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Recycling Contract Extension Approved 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS low 12. NEW BUSINESS a) Communications Update Information Received 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN CITY OF O430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 �IIIII� O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the September 16, 2019 City Council Work Session- Administration DATE: November 4, 2019 INTRODUCTION Attached for your review are the minutes of the September 16, 2019 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the September 16, 2019 city council work session. ATTACHMENTS: Type Description 0 Cover Memo September 16, 2019 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION SEPTEMBER 16, 2019 Mayor Larson called the work session to order at 5:00 p.m. Roll Call Present-Larson, Bernhjelm, Craig and Hoyt Absent-Donnelly Also Present-None Planning Commission Interviews The city council interviewed five candidates for a vacant planning commission seat. City Administrator Update None Adjourn Mayor Larson adjourned the meeting at 6:50 p.m. Respectfully Submitted Ar.s4s/0,la1C et David McKnight, City Administrator August 12,2019 Work Session Minutes - 1- CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-680o �■■u�� O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the October 21, 2019 City Council Meeting-Administration DATE: November 4, 2019 INTRODUCTION Attached for your review are the minutes of the October 21, 2019 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the October 21, 2019 city council meeting. ATTACHMENTS: Type Description D Backup Material Minutes of the October 21, 2019 Meeting CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 21, 2019 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Public Works Director Gehler, Community Development Director Kienberger, Parks and Recreation Director Distad, Finance Director Malecha, Police Chief Rutherford, Fire Chief Elvestad, Human Resources Director Gabbard and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments a) Pam Heikella-349 Third Street-Shared her concerns about the building she owns downtown and the issues she is working through with city staff and the Planning Commission. She is having maintenance issues with her historic building and has had difficulty finding a contractor to perform the work on the building. It was suggested she place stucco on her building to address the maintenance issue. She has worked with city staff the past few years and had not heard any concerns related to stucco. She heard at the last minute about the need for a certificate. She asked a special meeting to address her issues and asked for financial assistance. She provided a petition to the city council in support of her efforts. b) Acknowledged Response Sent to William Pelach-315 Spruce Street October 21, 2019 Minutes -1- 7. Consent Agenda Motion by Hoyt, second by Craig, to approve the consent agenda as amended pulling item 7e: a) Approve Minutes of the September 16, 2019 City Council Meeting-Administration b) Approve Minutes of the October 14, 2019 City Council Work Session-Administration c) Approve Appointment to the Planning Commission-City Council d) Adopt Resolution R36-2019 Supporting the Dakota County Capital Improvement Plan- Public Works e) Adopt Resolution R37-2019 Declaring Surplus Property-Public Works f) Approve Encroachment Agreements Related to Mystic Meadows-Public Works g) Adopt Resolution R38-2019 Accepting a Donation from Happy Harry's Furniture to the Rambling River Center-Parks h) Adopt Resolution R39-2019 Declaring Surplus Property-Fire i) Adopt Resolution R40-2019 Declaring Surplus Property-Fire j) Acknowledge Third Quarter 2019 and New Construction Report and Population Estimate-Community Development k) Approve Tobacco License for Premium Tobacco and Vape, Inc.-Community Development I) Adopt Resolution R41-2019 Approving a Gambling Permit for the Farmington Volleyball Club-Community Development m) Approve Participation in the Dakota County SHIP Worksite Wellness Grant Program- Human Resources n) Approve 2020 Seasonal Wage Schedule-Human Resources o) Approve Appointment Recommendation Finance-Human Resources p) Approve Appointment Recommendation Liquor Operations-Human Resources q) Approve Position Reclassification Community Development-Human Resources r) Approve 2020 Non-Bargaining Compensation-Human Resources s) Approve 2020 Insurance Benefits-Human Resources t) Acknowledge Financial Review for the Month Ending September 30, 2019-Finance u) Approve Staff Issued Business Credit Cards-Finance v) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) Certification of Delinquent Municipal Services to 2020 Property Taxes Finance Director Malecha presented the delinquent municipal services to be certified to 2020 property taxes. Property owners were mailed notices with delinquent balances as of July 31, 2019. Recipients were advised they could avoid certification by paying the delinquent amount in full by 2:30 p.m. on October 17, 2019. At the time of the notice there were 676 utility accounts and a small number of mowing and code enforcement unpaid invoices. The total delinquent accounts was$378,632.11. Payments have been made to reduce the delinquent amount to $279,962.11 October 21,2019 Minutes -2- Mayor Larson opened the public hearing. No one in attendance wished to speak. Motion by Bernhjelm, second by Hoyt, to close the public hearing. APIF, motion carried. Motion by Bernhjelm, second by Craig, to adopt Resolution R43-2019 certifying delinquent accounts as an addition to the 2020 real estate taxes of the appropriate properties. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications a) Second Amendment to a Planned Unit Development Site Plan for the Trinity Campus at 905 Elm Street Planning Manager Wippler presented the second amendment to the planned unit development site for the Trinity Campus located at 905 Elm Street. The original agreement was approved by the city council on November 19, 2012. The second amendment to the site plan that is being requested includes: • The removal of the north/south access road. It has been determined that this access is not needed for fire protection reasons. • Cross access to the adjacent Pellicci Hardware site is maintained with the proposed amended PUD site plan with an access drive that will extend from the southern boundary to the Pellicci site southeast to the Trinity entry drive. Addionally, cross access will be provided on the north end to the Trinity site off of 213th Street to the parking lot on the north end of the Pellicci site. The applicant will need to provide the necessary easement for cross access at the two locations identified on the amended PUD site plan and ensure those area are available for construction of those accesses by the adjacent property owner. The Planning Commission held a public hearing concerning this request on October 8, 2019. The commission recommended approval of the second amendment to the PUD site plan for the Trinity campus with a vote of 4-0. Councilmember Craig asked for clarification on the building additions. Wippler reviewed the site plan as it exists. Councilmember Bernhjelm asked about the access road on the west side of the property. Wippler stated it would not take aware from parking. October 21,2019 Minutes -3- Councilmember Donnelly asked about the timing of the request. Wippler stated we have been working on this for a while and all property owners are following the required process. Motion by Bernhjelm, second by Hoyt, to adopt Ordinance 2019-748 approving the second amendment to the Planning Unit Development site plan for Trinity Care Center contingent upon the following: 1. The applicant furnish signed easement agreement for the two cross accesses shown on the amended site plan. APIF, motion carried. 11. Unfinished Business None 12. New Business a) Replacement Tractor and Blower Purchase Public Works Director Gehler reminded the city council of the plans to purchase a new tractor and blower to assist with snow removal. This issue was discussed at a work session this summer. This equipment will help address drift prone areas along rural roadways, dead areas at rural/development boundaries as well as downtown snow removal. Staff has developed specs and costs for both pieces of equipment with the total estimated cost of$148,000. After work was completed to obtain specific quotes, the actual price of the equipment is$118,560.11 with the trade in of the 2004 John Deere tractor. Councilmembers were all in support of the purchase and thanked Gehler for the work to save these dollars as well. Motion by Bernhjelm, second by Hoyt, to authorize the amendment of the 2019 budget in the amount of$118,560.11 for the purchasing of a 2019 John Deere 512R tractor, purchase of a Pronovost P-1040TRC snow blower and the trade-in of the 2004 John Deere tractor. APFI, motion carried. 13. City Council Roundtable Bernhjelm-Reminded residents of the upcoming winter parking rules that will go into effect on November 1St October 21, 2019 Minutes -4- Hoyt-Encouraged residents to purchase their cancer awareness patches from the police department, encouraged residents to visit the Trinity Care Center and attend the Sip, Shop and Talk event this week. Gehler-Updated the city council on the mill and overlay projects and VRC sidewalk projects going on now. In addition, provided an update on the sewer-lining project that is ongoing. Teah-Welcomed our receptionist who started work at city hall today. Kienberger-Shared information on the Trinity campus project and shared it is manufacturing month in Minnesota. Distad-Reminded residents of the annual Halloween Walk, Halloween Skate and waffle breakfast events this weekend. Gabbard-Provided an updated on employee culture events held the past two weeks. Rutherford-Reminded residents of the upcoming winter parking rules and the intent to enforce these rules on November 1st. The pink patch project is going well and all proceeds go to the American Cancer Society. Elvestad-Shared information on a recent blood drive and the upcoming Turkey Bingo event. Larson-Encouraged residents to shop local. 14. Adjourn Motion by Bernhjelm, second by Craig, to adjourn the meeting at 7:32 p.m. APIF, motion carried. Respectfully Submitted D04441 2. iro�C.„ 6t David McKnight, City Administrator October 21, 2019 Minutes -5- CITY OF O 430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement with Wold Architects and Engineers to Design and Create Construction and Bid Documents for Fire Station#1 Overhead Door Project-Parks DATE: November 4, 2019 INTRODUCTION The city's long range capital equipment plan identifies the Fire Department purchasing a ladder truck in 2021. I n anticipation of this purchase,two overhead doors in the far northern most bay at Fire Station #1 will need to have the height raised in order to allow the new ladder truck to safely enter and exit the building.This will also require the existing overhead doors to be replaced in order to fit the new overhead door height. DISCUSSION Because raising the height of the overhead doors could impact the structural integrity of the building and will require the existing overhead doors to be replaced, staff solicited and received a proposal from Wold Architects and Engineers (Wold) to provide services related to designing and creating construction and bid documents for the overhead door project in order to keep the building structurally sound while allowing the new ladder truck to safely enter and exit the building. Wold was invited to submit a proposal for this service because they completed an analysis in 2017 of city building improvements needed. As a result of their analysis, they are knowledgeable about the Fire Station #1 building. Additionally, Wold has worked with the city in the past by providing architectural services for various building construction and improvement projects. Wold has the staff expertise and professional licensure to design and create the construction and bid documents for the project,which staff does not have. The proposal submitted will allow city staff to work directly with Wold staff on the preparation of the design and construction and bid documents. Once the documents are completed, Wold's work will be completed and city staff will use the documents to solicit quotes for the project. Once the quotes are received,tabulated and the low apparent bidder is known, staff will be requesting to have the City Council enter into a contract with the low bidder to complete the project. Wold staff members have reviewed the attached city agreement form and have approved it. BUDGET IMPACT The cost of Wold's services is proposed at a total cost of$4,000 plus an estimated $200.00 for reimbursable expenses. The cost of these expenses will be paid from the Building Maintenance Fund, which has a fund balance to cover this cost. ACTION REQUESTED Approve the attached agreement with Wold to provide services related to designing and creating construction and bid documents for the Fire Station#1 overhead door project. ATTACHMENTS: Type Description D Contract 2019 Agreement Wold Architects and Engineers FS#1 Overhead Door Project AGREEMENT AGREEMENT made this V."4/7 day of 27, r. v , 2019,between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and WOLD ARCHITECTS AND ENGINEERS,INC.,a Minnesota corporation("Wold"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Wold Proposal dated October 21,2019 attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"B"having the last priority. 2. OBLIGATIONS OF WOLD. Wold shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay Wold in accordance with the proposal. 4. SOFTWARE LICENSE. If the equipment provided by Wold pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, Wold shall pay all software licensing fees. Wold shall also pay for all software updating fees for a period of one year following cutover. Wold shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. Wold shall complete its obligations on or before February 1,2020. 7. PAYMENT. a. When the obligations of Wold have been fulfilled and accepted, the City shall pay Wold $4,000.00 plus up to $200.00 in reimbursable expenses. Such payment shall be made not later than thirty(30) days after completion, certification thereof,and invoicing by Wold. b. No final payment shall be made under this Contract until Wold has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to Wold or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by Wold, and approval of an amendment by the City, with specific estimates of type,time, and maximum costs,prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, Wold must pay any subcontractor within ten (10) days of the Wold's receipt of payment from the City for undisputed services provided by the subcontractor. Wold must pay interest of one and one-half percent (11/2 %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, Wold shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from Wold shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. Wold shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Wold shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after fmal payment and Wold shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Wold's work ceases before fmal payment, for a minimum period of three(3)years from the date Wold ceases work. Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): 2 Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Wold must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored,used,maintained, or disseminated by Wold pursuant to this Agreement. Wold is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Wold receives a request to release data, Wold must immediately notify City. City will give Wold instructions concerning the release of the data to the requesting party before the data is released. Wold agrees to defend, indemnify, and hold City, its officials, officers, agents, employees,and volunteers harmless from any claims resulting from Wold's officers', agents', city's partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Wold shall maintain complete and accurate records of expenses involved in the performance of services. 14. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. Wold will include a similar provision in all subcontracts entered into for the performance of this contract. 15. INDEMNITY. Wold agrees to defend, hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Wold's performance of work or services provided for herein. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision,term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 3 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to Wold. In the event of termination, the City shall be obligated to Wold for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: 776..) ,2019. CITY OF FARMINGTON By: 're rr„Jr / #y M4y€'r By: „1 --� A �% avid McKnight, C . .a t, inistrator Dated: November 13 ,2019 WOLD ARCHITECTS AND ENGINEERS,INC. By: i�`'�0\ G'"""'�' Its: Partner 4 .EJCI+1_ Tr A October 21,2019 • Randy Distad,Parks and Recreation Director WO I City of Farmington 430 Third Street Farmington,MN 55024 Re: Fire Station 1 Apparatus Bay Doors Replacement Commission No.9999 Dear Randy: Thank you for considering us in assisting the City with the Apparatus Bay Doors Replacement Project at Fire Station 1. Based on my meeting with Chief Elvestad at Fire Station 1,we understand that the City is interested in replacing the two existing,12'-0"high,overhead doors at the north apparatus bay with two new,14'-0"high,overhead doors in order to more safely operate the new ladder truck. We have reviewed this project with our structural engineers and electrical engineers and are proposing the following process: • Develop the details and develop solution for estimating. • Develop final cost estimate for the solution and receive approval from Council. • Develop final construction and bidding documents for the work in addition to providing a list of potential contractors. • City staff will be responsible for soliciting quotes and for overseeing the work. We anticipate that a fee of$4,000 would cover the time and effort required for our team (architectural staff,structural engineers and electrical engineers)to produce the drawings, details and specifications for the final quote package. Reimbursable expenses would be in addition to this fixed fee and are estimated to be approximately$200. Please let me know if you have any questions or concerns regarding our understanding of the project or the proposal outlined above. Wold Architects and Engineers UtJi Jake Wollensak I AIA Associate cc: John McNamara,Wold Architects&Engineers Matt Mooney,Wold Architects&Engineers Wold Architects and Engineers PLANNERS 332 Minnesota Street,Suite W2000 ARCHITECTS Saint Paul,MN 55101 woidae.com 1651227 7773 ENGINEERS CITY OF O 430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Entering into an Agreement with Sunde Land Surveying to Complete Schmitz-Maki Arena Site Survey Work-Parks DATE: November 4, 2019 INTRODUCTION The 2020 preliminary budget includes funding for the Schmitz-Maki Arena ice resurfacer and concession stand relocation project. The city council, at its August 5, 2019 meeting, approved hiring Wold Architects and Engineers to complete the final design, construction plan and bid documents and provide construction management during the project. DISCUSSION Before the final design, construction plan document and bid document can be completed, a boundary, location,topographic and utility survey of the arena site needs to be completed in order to determine if there are any issues to address in the project design and construction document work. Given the ice resurfacer relocation is proposed to be in the arena's northeast corner of the building and the close proximity this location is to the Vermillion River, it will be especially important to complete the topographic survey of the site to determine if the relocation of the ice resurfacer will be affected, or impacted by the floodplain. Wold staff, on behalf of the city, contacted several surveying companies about submitting a proposal to complete an Arena site survey. Only one proposal was submitted by Sunde Land Surveying. Other companies contacted informed Wold staff members they were unable to submit a proposal due to a backlog of work that would not allow them to complete the arena site survey work in the time frame it was needed. Attached is the proposal Wold received from Sunde Land Surveying outlining what Arena site survey work it is proposing to complete for the city. As you can see in the attached proposal, Sunde Land Surveying is proposing to complete all survey work that will provide the site information needed to create the final design and construction plan document for the project. BUDGET IMPACT Sunde Land Surveying is proposing to complete the Arena site survey work at an estimated cost of $4,250.00 plus expenses and reimbursables. There is funding currently available in the arena's Capital Improvement Fund to cover the site survey cost. ACTION REQUESTED The city council is being asked to approve entering into an agreement with Sunde Land Surveying to complete the arena site survey work and authorize the mayor and city administrator to sign the agreement. ATTACHMENTS: Type Description D Backup Material Sunde Land Surveying Arena Site Survey Work Proposal DE Arlee J. Carlson, PLS, CFedS, Principal Leonard F. Carlson, PLS, Principal If LAND SURVEYING October 21, 2019 WOLD ARCHITECTS & ENGINEERS 332 Minnesota St-Suite W2000 St Paul, MN 55101 Attention: Jordan Medeiros Re: Partial BLTU Survey for Farmington Ice Arena Renovation - Farmington, MN Dear Jordan: This proposal is in response to your request for a cost estimate for a boundary, location, topographic, and utility survey of the above referenced site. Our survey work will be done in accordance with the survey specifications provided to us. The following is an outline of tasks and our anticipated estimate for the cost of this survey project as presented to us and per the requirements. 1.) RESEARCH AND ANALYSIS WORK: If this proposal is approved by you, we will perform research work on the site prior to the time our field crew is dispatched for the onsite boundary, topographic, location, and utility work. We would not begin any research work on this site until we receive your formal authorization to proceed with the survey. 2.) BOUNDARY SURVEY: A partial boundary survey will be performed showing property lines and easements within the survey limits provided. We will place iron survey monuments at all property corners within survey limits of said site in accordance with Chapter 505 of the Minnesota State Statutes. Additional monuments, if requested, would then be placed along the side property lines to more precisely define where the limits of the property exist (where applicable). 3.) LOCATION SURVEY: The prominent features situated on the property would be located in accordance with your instructions. Any visible encroachments of utility lines crossing the property would be located for the purpose of rectifying any encroachment problems and also determining whether legal easements exist for the utility lines. All our work would be done in accordance with the aforementioned requirement list. 4.) TOPOGRAPHIC & UTILITY SURVEY: A topographic map would be performed of the property at one foot contour intervals. All elevations would be shot in accordance with your requirement list. Our survey would extend onto adjoining roadways and at least 75 feet outside of survey limits for building locations. Numerous spot elevations would be taken where the property is relatively flat. The adjacent utilities would be verified (where accessible). Utility plans would be acquired from the City and verified (where accessible). A Gopher One Utility Locate will be requested for the site. Corporate Office 9001 East Bloomington Freeway—Ste 118 Bloomington, MN 55420-3435 WWW.SUNDE.COM Phone: 952.881.2455/Fax:952.888.9526 Wold Architects&Engineers October 21,2019 Page 2 5.) CERTIFICATE OF SURVEY: Capsulizing our work, we would submit to you a pictorial survey of the property at a scale of your preference portraying all the items we have located during the course of our field work. Based on our research and the title insurance commitment, if provided to us, the Certificate would show the extent of the known deeds and easements which are currently of record so that you can easily see the property which now exists of record and any encumbrances against this property. This Certificate of Survey would be signed by a Registered Land Surveyor, licensed for surveying in the State of Minnesota. It is our proposal to perform this work for a lump sum of$4,250.00 plus expenses and reimbursables. The time involved to perform all the work covered in this proposal is estimated at 3 weeks from the date of written authorization. You will be contacted if anything unforeseen occurs which would change either the cost or time estimates given herein. Note: The above cost is based on the fact that no significant snowfall event occurs between now and the end of the field surveying. If a significant snowfall occurs, we will need to shovel and remove compacted ice and snow plowed up at the road edges and sidewalks. This increases the time in which it takes to complete our work which would increase this cost. If this happens, we would contact you immediately to discuss the options. All invoices will be directed to the recipient of this Proposal unless otherwise instructed and will be sent on a monthly basis. We hope your attention regarding the payment of this fee due to direct costs such as salaries, reproduction work, etc. while working on this project. If there is a purchase order number required for payment, we would need to obtain that from you prior to commencing work on this project. Please note our payment policy of 15 days from the date of invoice, unless other arrangements have been agreed upon before the project begins. Please note all delivery and mailing services are not included in the proposal price, and will be charged as additional expense(s). We have placed an Acknowledgment on the attached sheet which explains our payment policy. It also specifies the terms on which this proposal is based as well as the method of payment for our services. Formal authorization to proceed with this work must be received prior to the commencement of our work and/or release of any survey documents, by signing the Acknowledgment and returning a copy to us. After you have had the opportunity to review the contents of this proposal, please feel free to contact us with any questions you may have. Thank you for the opportunity to submit this proposal to you. Respectfully submitted, SUNDE LAND SURVEYING, LLC. /9,e,—e-e r-.- Arlee J. Carlson, P.L.S., CFedS Leonard F. Ca son P.L.S. President/Principal Sr.Vice-President/Principal Acknowledgment H:\winword\proposal\Wold 20191021 Farmington Ice Arena.doc AGREEMENT AGREEMENT made this 5//17 day of c, ,2019,between the CITY OF F GTON,a Minnesota municipal corporation("City"),and SUNDE LAND SURVEYING, ,' .,a Minnesota corporation("Sunde"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Sunde Proposal dated October 21,2019 attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above s all control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"B"having the last priority. 2. OBLIGATIONS OF SUNDE. Sunde shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay Sunde in accordance with the proposal. 4. SOFTWARE LICENSE. If the equipment provided by Sunde pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, Sunde shall pay all software licensing fees. Sunde shall also pay for all software updating fees for a period of one year following cutover.Sunde shall have no obligation to pay for such fees thereafter.Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign,sublet,or transfer any interest or obligation in this Contract without the prior written consent of the other party,and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. Sunde shall complete its obligations on or before December 15,2019. 7. PAYMENT. a. When the obligations of Sunde have been fulfilled and accepted,the City shall pay Sunde $4,250.00 plus expenses and reimbursables. Such payment shall be made not later than thirty(30)days after completion,certification thereof,and invoicing by Sunde. b. No final payment shall be made under this Contract until Sunde has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to Sunde or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by Sunde, and approval of an amendment by the City,with specific estimates of type,time,and maximum costs,prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 47125,Subdivision 4a,Sunde must pay any subcontractor within ten(10)days of the Sunde's receipt of payment from the City for undisputed services provided by the subcontractor. Sunde must pay interest of one and one-half percent(11/2%)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is$10.00. For an unpaid balance of less than$100.00,Sunde shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from Sunde shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. Sunde shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Sunde shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Sunde shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Sunde's work ceases before final payment,for a minimum period of three(3)years from the date Sunde ceases work. Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate 2 Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Sunde must comply with the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13, as it applies to(1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored,used,maintained,or disseminated by Sunde pursuant to this Agreement. Sunde is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Sunde receives a request to release data,Sunde must immediately notify City. City will give Sunde instructions concerning the release of the data to the requesting party before the data is released. Sunde agrees to defend,indemnify,and hold City,its officials,officers,agents,employees,and volunteers harmless from any claims resulting from Sunde's officers',agents',city's partners',employees',volunteers',assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Suede shall maintain complete and accurate records of expenses involved in the performance of services. 14. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. Sunde will include a similar provision in all subcontracts entered into for the performance of this contract. 15. INDEMNITY. Sunde agrees to defend, hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Sunde's performance of work or services provided for herein. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant,condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision,term,or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions,terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 3 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete,and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to Sunde. In the event of termination,the City shall be obligated to Sunde for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: .Z. 5/ ,2019. CITY OF FARMINGTON By: v Teary c+44e/y, •, f;ny MQyor By: avid McI{nig t,C ��aministrator Dated: /`/a✓ /9 ,2019 SUNDE I AND SURVEYING,l By: / ..,.1. Its: 'sine. 4t.- 4 Wold Architects&Engineers October 21,2019 Page 2 5.) CERTIFICATE OF SURVEY: Capsulizing our work,we would submit to you a pictorial survey of the property at a scale of your preference portraying all the items we have located during the course of our field work. Based on our research and the title insurance commitment, if provided to us, the Certificate would show the extent of the known deeds and easements which are currently of record so that you can easily see the property which now exists of record and any encumbrances against this property. This Certificate of Survey would be signed by a Registered Land Surveyor, licensed for surveying in the State of Minnesota. It is our proposal to perform this work for a lump sum of$4.250.00 plus expenses and re/mbursables. The time involved to perform all the work covered in this proposal is estimated at 3 weeks from the date of written authorization. You will be contacted if anything unforeseen occurs which would change either the cost or time estimates given herein. Note: The above cost is based on the fact that no significant snowfall event occurs between now and the end of the field surveying. If a significant snowfall occurs, we will need to shovel and remove compacted ice and snow plowed up at the road edges and sidewalks. This increases the time in which it takes to complete our work which would increase this cost. If this happens, we would contact you immediately to discuss the options. All invoices will be directed to the recipient of this Proposal unless otherwise instructed and will be sent on a monthly basis. We hope your attention regarding the payment of this fee due to direct costs such as salaries, reproduction work, etc. while working on this project. If there is a purchase order number required for payment, we would need to obtain that from you prior to commencing work on this project. Please note our payment policy of 15 days from the date of Invoice, unless other arrangements have been agreed upon before the project begins. Please note all delivery and mailing services are not included in the proposal price,and will be charged as additional expense(s). We have placed an Acknowledgment on the attached sheet which explains our payment policy. It also specifies the terms on which this proposal is based as well as the method of payment for our services. Formal authorization to proceed with this work must be received prior to the commencement of our work and/or release of any survey documents,by signing the Acknowledgment and returning a copy to us. After you have had the opportunity to review the contents of this proposal, please feel free to contact us with any questions you may have. Thank you for the opportunity to submit this proposal to you. Respectfully submitted, SUNDE LAND SURVEYING,LLC. 4-ege, gefe, Mee J.Carlson,P.L.S.,CFedS Leona .Ca son P.LS. President/Principal Sr.Vice-President/Principal Acknowledgment H:NMnwordiproposalWoid 20191021 Farmlngton Ice Arena.doc Ex 08iT A U]J) Ames J. Carlson, PLS, CFedS,Principal If Leonard F. Carlson,PLS, Principal LAND SURVEYING October 21,2019 WOLD ARCHITECTS&ENGINEERS 332 Minnesota St-Suite W2000 St Paul,MN 55101 Attention:Jordan Medeiros Re: Partial BLTU Survey for Farmington Ice Arena Renovation-Farmington,MN Dear Jordan: This proposal is in response to your request for a cost estimate for a boundary,location,topographic,and utility survey of the above referenced site. Our survey work will be done in accordance with the survey specifications provided to us. The following is an outline of tasks and our anticipated estimate for the cost of this survey project as presented to us and per the requirements. 1.) RESEARCH AND ANALYSIS WORK: If this proposal is approved by you,we will perform research work on the site prior to the time our field crew is dispatched for the onsite boundary,topographic,location,and utility work. We would not begin any research work on this site until we receive your formal authorization to proceed with the survey. 2.) BOUNDARY SURVEY: A partial boundary survey will be performed showing property lines and easements within the survey limits provided. We will place iron survey monuments at all property corners within survey limits of said site in accordance with Chapter 505 of the Minnesota State Statutes. Additional monuments, if requested, would then be placed along the side property lines to more precisely define where the limits of the property exist (where applicable). 3.) LOCATION SURVEY: The prominent features situated on the property would be located in accordance with your instructions. Any visible encroachments of utility lines crossing the property would be located for the purpose of rectifying any encroachment problems and also determining whether legal easements exist for the utility lines. All our work would be done in accordance with the aforementioned requirement list. 4.) TOPOGRAPHIC&UTILITY SURVEY: A topographic map would be performed of the property at one foot contour intervals. All elevations would be shot in accordance with your requirement list. Our survey would extend onto adjoining roadways and at least 75 feet outside of survey limits for building locations. Numerous spot elevations would be taken where the property is relatively flat. The adjacent utilities would be verified(where accessible).Utility plans would be acquired from the City and verified (where accessible). A Gopher One Utility Locate will be requested for the site. Corporate Office 9001 East Bloomington Freeway—Ste 118 Bloomington, MN 55420-3435 WWW.SUNDE.COM Phone:952.881.2455/Fax:952.888.9526 Sunde Land Surveying, LLC. Corporate Office 9001 East Bloomington Freeway—Ste 118 Bloomington, MN 55420-3435 WWW.SUNOE.COM Phone:952.881.2455/Fax:952.888.9526 "PAYMENT POLICY" All invoices for professional fees and project expenses are due upon receipt. It is also understood that payment for professional services is DA contingent upon land closings, payment from others or city approvals. Invoices which are unpaid after fifteen(15)days are considered past due. Invoices which remain unpaid for thirty(30)days are considered delinquent. On all delinquent accounts,a finance charge of 1.5%per month will be computed on the balance due. If payment is not made within sixty(60)days,we retain the right to discontinue services until arrangements are made to make payment. If we file for account collection, all legal fees will be the responsibility of the party signing below. This will include attorneys fees,filing fees and all court costs incurred. To avoid legal action and attorney's fees please pay promptly per the signed agreement. If a retainer statement is required, we will commence our surveying services when payment of the retainer amount is received. Questions concerning fees can be discussed in confidence at any time during our normal business hours. The Client agrees to pay Sunda Land Surveying,LLC.in full for the performance of the specified work. "ACKNOWLEDGMENT" We have read the foregoing proposal and policy concerning payment of fees and expenses of Sunde Land Surveying, LLC.dated October 21,2019 fully understand it and agree to hire Sunde Land Surveying,LLC.to perform the services at the estimated costs quoted with the understanding that payment will be made per the above policy.It is also understood that payment for professional services is n421 contingent upon land closings,payment from others or approvals from City or other agencies. Ordered By. Type(Company and/or Person Ordering this Work) (Print or yP Name) (Street Address) (City,State&Zip) Phone: Direct Phone: Cell: Email: Fax: Billing information: (Company and/or Person Responsible for Payment of Work) (Print or Type Name) (Billing Address) (City,State&Zip) Phone: Direct Phone: Cell: Email: Fax: PLEASE CHECK ONE: ❑ Email invoices to email listed above ❑ Mail invoices to address listed above IF APPLICABLE: Please indicate which Alternate Numbers are authorized: *Purchase Order/File#: (Client Reference PO Number or File Number for Project(s)) Signed By: (Responsible Party) (Signature) (Print/Type Name) Dated this day of ,20 H:1winwordiproposanWold 20191021 Farmington Ice Arena.doc CITY OF 0 430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 ■ O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Matt Decur, Assistant City Engineer SUBJECT: Amendment to Development Contract for Fairhill Estates at North Creek-Public Works DATE: November 4, 2019 INTRODUCTION M/I Homes has requested to amend the Development Contract for Fairhill Estates at North Creek to allow for winter construction of houses on several lots in the subdivision. DISCUSSION The amendment will allow building permits to be issued on lots in Fairhill that do not have curb and gutter or permanent bituminous roadways built, as is required in the Development Contract. Rainy weather this summer and fall has delayed construction of streets and utilities in Fairhill, and the contractor will not be able to complete all improvements in the development as planned. The amendment requires the developer to pave a temporary bituminous access road to all houses being constructed and to remove snow from all roads in the subdivision during winter home construction. Final inspection and the issuance of a certificate of occupancy for homes that are issued a special building permit will not occur until all public utilities are complete and the curb,gutter and pavement are installed. BUDGET IMPACT N/A ACTION REQUESTED Approve the Amendment to the Fairhill Estates at North Creek Development Contract. ATTACHMENTS: Type Description D Backup Material Amendment to the Development Contract- Fairhill Estates at North Creek D Backup Material Exhibit A-Amendment to the Development Contract- Fairhill Estates at North Creek Receipt#635971 3337021 AMEN $46.00 I Return to: 11111011111111111111111111111101111111111 CITY OF FARMINGTON Recorded on:1118/2019 2:50 PM 430 THIRD ST FARMINGTON MN 55024 By:7MB,Deputy Office of the County Recorder Dakota County,Minnesota Amy A.Koethe,County Recorder AMENDMENT TO DEVELOPMENT CONTRACT FAIRHILL ESTATES AT NORTH CREEK THIS AMENDMENT TO DEVELOPMENT CONTRACT ("Amendment") dated this V74 of 71 -c— 2019 by, between, and among the CITY OF FARMINGTON, a Minnesota municipal corporation (CITY) and WI HOMES OF MINNEAPOLIS/ST. PAUL, LLC, a Minnesota limited liability company(DEVELOPER). 1. The Development contract dated June 17, 2019, and filed for record with the Dakota County Recorder on July 2, 2019, as Document No. 3313113 for the plat FAIRHILL ESTATES AT NORTH CREEK (the "Development Contract) shall remain in full force and effect except as specifically amended herein. 2. Special Building Permits. A limited number of Special Building Permits may be issued on lots indicated in Exhibit A. Housing type, site layout,grading plan etc. will need to be submitted with the building permit process. The following conditions must be met before an Special Building Permit will be issued for lots indicated in Exhibit A: 1. The streets providing access to the sites must be built to an approved paved surface as indicated in Exhibit A. Approved paved surfaces shall be: a. Curb & gutter and first lift of bituminous paving will be built on Colonial Drive and 192nd Street to the extents indicated in Exhibit A. Lots adjacent to curb & gutter will be eligible for standard building permits under the Development Contract, Section 23 —Building Permits b. 24' wide temporary bituminous pavement, minimum 1.5" thick will be built on Colonial Drive, Cloverleaf Way, Clematis Lane, Clearwater Loop, and 192nd Street to the extents indicated in Exhibit A. Lots adjacent to temporary bituminous pavement will be eligible for Special Building Permits. c. If weather related circumstances prevent completion of curb & gutter on Colonial Trail and 192nd Street, the developer may construct a 24' wide temporary bituminous pavement to the extents indicated for curb &gutter in Exhibit A. Lots adjacent to this temporary bituminous pavement would be eligible for Special Building Permits and no lots would be eligible for standard building permits. • Page 1 of 4 d. All paved surfaces used to access building sites shall have temporary turnarounds constructed to meet City guidelines and Fire Codes. 2. The Developer is responsible for maintaining all streets in the development to a condition that will assure the access of emergency vehicles at all times. Should the streets be deemed by the City to be in a condition not acceptable, a stop work order will be issued until the surface is maintained and approved by the City. 3. Streets providing access to the sites must be clear of snow from an average snow storm within 12 hours, based on when snowfall stops. Streets providing access to the sites must be clear of snow from all snow events within 24 hours, based on when snowfall stops. 4. No work shall occur on homes with Building Permits (Special Permits, Model Home Permits, or Standard Building Permits) until all streets providing accesses to the sites are clear of all snow. 5. Pavement installed to provide access to Special Building Permits prior to curb &gutter installation shall be removed prior to the installation of permanent curb &gutter and bituminous surface. 6. Special Building Permits may be issued prior to the completion and acceptance of public water supply and streets. The Developer assumes all liability and costs associated with loss or damage due to fire or other public safety risks. 7. The Developers engineer shall verify footing and foundation grades and submit verification of compliance with the approved grading plans in writing to the City if permits are issued before the curb and gutters are installed. Footing and Foundation inspection approvals will not be granted without certification. 8. A Certificate of Occupancy, temporary or final, will not be issued and Final Inspections under the Building Permit will not be scheduled for Special Building Permits until public utilities are completed and tested and the streets are paved with curb &gutter and a bituminous surface. The Developer assumes all liability to cure any issues that arise from the issuance of building permits before public improvements are completed. Homes may not be shown or used prior to Temporary Certificate of Occupancy for any purposes other than work allowed by a Building Permit. 3. Except as specifically provided herein, the Development Contract remains unchanged and in full effect. Capitalized terms not otherwise defined herein shall have the meanings ascribed to them in the Development Contract. Page 2 of 4 a SIGNATURE PAGE FOR THE CITY • CITY: CITY OF FARMINGTON i ,,, ie.e.A7.\ By: '?erte 100"0e//1, Ae4•n5 Moyer^ By: 02.1.--i' ... ('-'1 David McKnight, i Ad nistrator STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this VI"' day of 77 '.uQ- .v , 20/ . by 'Terms Ocelot-//y;.4eff y t1sr-vand by David McKnight, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. „N?pa'"°, ;a, CYNTHIA A MULLER Notary Public t1. �. :.' ��g NOTARY PUBLIC 7-'!Y s MINNESOTA 4 .--`.T'w' My Commission Expires Jan.31,2025 Page 3 of 4 SIGNATURE PAGE FOR THE DEVELOPER DEVELOPER: M/I HOMES OF MINNEAPOLIS/ST.PAUL, LLC By:i— John Rask Vice President of Land STATE OF (XV,,...e 5b' ) ( ss. COUNTY OF Re-^^eP1`i\ ) The foregoing instrument was acknowledged before me this Ll day of Nav+auL-Q1 , 2015 by 'moth (La 5=- ,the U:cQc)reS:As -e61..eillof � Mk4-{o .e.S o c (�AA-e-cro kI 5/0-.Poo a L' 4-- L: ) \ JSI""'-Con its behalf. CL-)2-61,6-CL-j6e_ '' - 116 Notary Public ,-.41tkc., KAMBEITZHOVE Notary Public-MinnesotaMy Commieeton Sokes Jan 31,2023 DRAFTED BY: CITY OF FARMINGTON 430 Third Street Farmington, MN 55024 Telephone: (651) 280-6800 Page 4of4 EXHIBIT A 24' Wide Curb/Gutter and 1st Temporary Mat ', Lift of Asphalt a, cso111111111� 411dihr,Imattal 1 1 \ , ',, \s, ' ,./ , _ ii 2\iii a , .40-1"-_,; : ._,,0,„i N,_, , ,4 ill, 001 r � I _ , , /� .r► r lib* ,„,,-' ' 1,0 -----::::::ii i V11 1®11104 , \0---%iliii A I. E ,K r- INN ) :,,`,'- __,'' .--, lit 24 Widekit--- -__.- s% 4VS . Temporary Mat • `�� Os /ir _ \ :'_,,,, lap / , . -:=----- ral li Ilk / -":":"---' --- 1 gyp- -- 194TH ST VJ (/' : MIL fli �-f� ' f. 41;' _ '. .. ., .._.... 1. .. .. ,. .. .. Li N Model Home Permit per Development Agreement (:_19 Open for Standard Building Permit once Curb and Pavement Complete 111 Special Building Permit once 24' Pavement Mat Complete CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 OFarmingtonMN.gov ,..._.. ....,, •---...,,,. .. TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Approve Community Waste Abatement Agreement-Public Works DATE: November 4, 2019 INTRODUCTION The Dakota County Commissioners adopted the 2018-2038 Dakota County Solid Waste Master Plan in September of 2018.The Master Plan is developed to support the objectives of the Metropolitan Solid Waste Management Policy Plan. A key theme of the current Policy Plan is that fundamental change is necessary if the region is to continue to move beyond current trends and meet the goals of the Waste Management Act(Minn. Stat. §115A). Dakota County Solid Waste Ordinance 110 requires each municipality in the county to have a solid waste abatement program that is consistent with the Master Plan. Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. DISCUSSION For 2020, Dakota County restructured the funding mechanism and offered a grant program outlining base and supplemental requirements for funding. To assist the county in meeting the 2020 goals outlined in the Master Plan,the city is eligible for up to$21,054 for the base requirements (administration, residential communications, municipal facilities verification and education,special collections) and $14,391 for supplemental funding requirements (multifamily recycling, municipal facilities infrastructure, in-person education/event recycling and organics, and gap funding). City staff applied for the full amount of the base and supplemental funding totaling$35,445. Dakota County requires a 25% match/in-kind funding. BUDGET IMPACT The total amount of 2020 funding available for Farmington to assist the county in meeting their goals is $35,445. The city will provide a 25% match with staff time and miscellaneous supplies. ACTION REQUESTED Approve by motion the Community Waste Abatement Grant Agreement with Dakota County and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description 0 Contract Grant Agreement Dakota County Contract#C0032129 COMMUNITY WASTE ABATEMENT GRANT AGREEMENT This Community Waste Abatement Grant Agreement(Agreement) is made and entered into by and between the County of Dakota, acting through its Environmental Resources Department(County) and City of Farmington (Grantee). WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and WHEREAS; the Dakota County Solid Waste Master Plan (Master Plan) governs all solid waste management in the County(Minn. Stat. § 115A.46); and WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the Master Plan (Minn. Stat. § 115A.46); and WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the Community Waste Abatement Grant Program; and WHEREAS, funding amounts are established by the County Board each year as part of the Environmental Resources Department(Department) budget; and WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste Abatement Community Grant Program Exhibits 1 (Guidelines)and 2 (Application)(collectively referred to as the"Exhibits") to the satisfaction of the County. NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the County and the Grantee agree as follows: AGREEMENT 1. PURPOSE.The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid waste abatement activities as described in this Agreement and the Exhibits. 2. ELIGIBILITY. Eligible municipalities include Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul. 3. PARTIES.The parties to this Agreement are the County and Grantee, collectively referred to as the"parties". 4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall be in effect on January 1, 2020, for the purposes of completing activities identified in Exhibit 2 and shall continue in effect until December 31, 2020, for the purposes of reimbursement, unless earlier terminated by law or according to the provisions of this Agreement. 5. GRANTEE OBLIGATIONS.The Grantee shall: A. Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and the Exhibits. B. Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1. C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County report forms(Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison. Dakota County Contract#C0032129 2020 Grant Agreement Page I 1 of 5 6. ELIGIBLE AND INELIGIBLE EXPENSES.Grantee may use allocated funds only on eligible items as identified in Exhibit 1 and completed within the calendar year of this Agreement. Other waste abatement expenses may be eligible with prior written approval from the County Liaison. 7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State. Funding amounts are contingent upon available State and County funds, and reflect the funding levels approved by the County Board as part of the annual budget. Base Funding is allocated for administration, residential communications, municipal facilities best management verification and employee education, and special collections. Optional Supplemental Funding is allocated for multifamily recycling, municipal facilities/parks infrastructure, in-person education, event recycling/organics, and to meet funding gaps in eligible grant categories. The allocated funding for the Grantee, or the fiscal agent of a legal entity acting on its behalf, shall be in the total amount not to exceed $35,445.00, as set forth in Exhibit 2. 8. FUNDING MATCH. Grantees shall provide a 25% match of the total reimbursed grant funding amount through a cash match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the grant(i.e., any eligible expenses, whether new or ongoing). 9. FUNDING SOURCE ACKNOWLEDGEMENT. Provide funding source credit on all print materials, written as: Partially funded by Dakota County. 10. RECORDS.The Grantee shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict accountability of all funds, and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure.All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 11. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set forth in this Agreement and the Exhibits on a report form provided by the County. Grantees may request reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the performance of activities in accordance with this Agreement and the Exhibits on a reimbursement form provided by the County. Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by January 15 following the grant calendar year. For 2020, reimbursement requests may be submitted at another established frequency with prior written approval from the County Liaison. The Grantee must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits.Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. If itemized financial reports or financial statements are unavailable for salary and benefits, the Grantee shall include a letter from a supervisor with the FTE and salary equivalent for Grantee personnel, full-time and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities during the reimbursement period. Reimbursement request payment will not be made for activities with incomplete documentation. Complete reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be made to the Grantee within 30 calendar days of approved reimbursement request submissions. No reimbursements will be made for expenditures incurred prior to the effective date of this Agreement or for reimbursement requests received after February 15 following the grant calendar year. 12. FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of the County within the terms of this Agreement. Dakota County Contract#C0032129 2020 Grant Agreement P a g e 12of5 13. AMENDMENTS.The Dakota County Environmental Resources Director(Director)shall have the authority to approve modifications to the Funding Amount and Application activities as requested by the Grantee, as long as the amount payable does not exceed the amount allocated in Section 7 and so long as the proposed modifications are consistent with the Agreement and Exhibits. 14. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of the Grantee. 15. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration or termination of this Agreement. 16. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the Authorized Representatives shall have only the authority specifically granted by their respective governing boards. The parties shall provide written notification to each other of any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY TO THE GRANTEE Georg T. Fischer, or successor, Director Katy Gehler, or successor Environmental Resources Department Director, Public Works 14955 Galaxie Avenue 430 Third Street Apple Valley, MN 55124 Farmington, MN 55024 17. LIAISONS. To assist the parties in the day-to-day performance of this Agreement,to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall keep each other continually informed, in writing, of any change in the designated liaison.At the time of execution of this Agreement, the following persons are the designated liaisons: COUNTY LIAISON GRANTEE LIAISON Gena Gerard Lena Larson Environmental Specialist Municipal Services Coordinator 952-891-7021 651-280-6905 gena.gerard@co.dakota.mn.us Ilarson(a)_farmingtommn.gov 18. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving thirty (30) days' written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition, notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 19. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. Dakota County Contract#C0032129 2020 Grant Agreement Page I3 of 5 20. USE OF CONTRACTORS.The Grantee may engage contractors to perform activities funded pursuant to this Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such services shall include the following provisions: (1) The contractor must maintain all records and provide all reporting as required by this Agreement. (2) The contractor must defend, indemnify,and hold harmless and save the County from all claims,suits,demands, damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the contracted work, caused in whole or in part by any negligent act or omission of the contractor, including negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be liable. (3) The contractor must provide and maintain insurance through the term of this Agreement in amounts and types of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such insurance coverage. (4) The contractor must be an independent contractor for the purposes of completing the contracted work. (5) The contractor must acknowledge that the contract between the Grantee and the contractor does not create any contractual relationship between County and the contractor. (6) The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the activities. (7) The contractor must use County toolkits (i.e., text, content, images)and follow the County's Waste Abatement Education and Outreach Style Guide to provide standardized messaging. 21. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible, including but not limited to MN Statute§ 115A, which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and to transfer the recyclable materials to a recycler. 22. EXCUSED DEFAULT—FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible.Acts and events may include acts of God, acts of terrorism,war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 23. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE 23.1 In General.All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 23.2 Waiver.Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the waiving party's Authorized Representative.A waiver is not an amendment to the Contract. The County's failure to enforce any provision of this Contract does not waive the provision or the County's right to enforce it. 24. RECORDS RETENTION AND AUDITS. Each party's bonds, records, documents, papers, accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must keep these records for at least six years or longer if any audit-in-progress needs a longer retention time. 25. MODIFICATIONS.Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and Grantee. Dakota County Contract#C0032129 2020 Grant Agreement Page 14 of 5 26. ASSIGNMENT.Neither party may assign any of its rights under this Agreement without the prior written consent of the other party.Consent under this section may be subject to conditions. 27. GOVERNMENT DATA PRACTICES.For purposes of this Agreement,all data on individuals collected,created, received,maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn.Stat.Ch.13. 28. MINNESOTA LAW TO GOVERN.This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota,without giving effect to the principles of conflict of laws.All proceedings related to this Agreement shall be venued in Dakota County,Minnesota or U.S. District Court,District of Minnesota.The provisions of this section shall survive the expiration or termination of this Agreement. 29. MERGER.This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations,understandings,or agreements.There are no representations,warranties,or provisions,either oral or written,not contained herein. 30. SEVERABILITY.The provisions of this Agreement shall be deemed severable.If any part of this Agreement is rendered void,invalid,or unenforceable,such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void,invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. IN WITNESS WHEREOF,the Parties hereto have executed this Agreement on the date(s)indicated below. FOR DAKOTA COUNTY FOR THE GRANTEE (I represent - warrant that I am authorized to (I represent and warrant that lam authorized by law to execute t' c• trac behalf of Dakota County.) execute this contract nd legally bind the Grantee.) B By: G org . Fischer,Director Trrry Ooa e �� fie: i nJ l4r��ar nvironmental Resources Department Date of signature: 1/7 Date of signature: 2 Y ��'"/,5 APPROVED AS TO FORM: Attest: ..--11/4--d David McKnight,City Administra /s/Helen R.Brosnahan 10/17/19 g llI� Assistant County Attorney/Date Date of signature: ^'7 KS-19-315 Dakota County Contract#C0032129 County Board Res.No.19-577 Dakota County Contract 100032129 2020 Grant Agreement Page 15 of 5 Dakota County Contract#C0032129 Exhibit 1 -Page 1 of 9 Dakota County Community Waste Abatement Grant Program 2020 Guidelines I. Grant Overview A. Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local waste abatement programs. Dakota County provides educational,financial, and technical assistance to municipal governments to aid local waste abatement programs.The Dakota County Community Waste Abatement Grant Program (Program) assists municipalities with waste abatement expenses. II. Grant Eligibility A. Dakota County municipalities are eligible for the Program, excluding those represented by the Rural Solid Waste Commission. B. Municipalities with fewer than 1,000 households are eligible for limited funding in specific categories. C. To be eligible for Municipal Facilities Verification and Education funding, municipality must have at least one municipal facility to verify or at least one employee to educate,other than the municipal Liaison. D. To be eligible for Multifamily Recycling funding, municipality must have multifamily housing. E. To be eligible for Municipal Facilities/Parks Infrastructure funding, municipality must have at least one municipal facility. III. Grant Funding Allocation and Match Funding levels are determined annually by the County Board of Commissioners. A. Base Funding: Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education,and special collections. B. Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling, municipal facilities/parks waste abatement infrastructure, in-person education,event recycling, and gap funding. Funds allocated to municipal waste abatement infrastructure may be used for activities in other funding categories if best waste management practices are in place at all municipal/park facilities. C. Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding(Base plus Supplemental Funding)through a cash match, in-kind contributions, or combination thereof,to pay for any activities that are instituted by the grant(i.e., any eligible expenses,whether new or ongoing). IV. Grant Application Instructions A. Complete all pages of the Application. B. Sign Application and submit by September 15 of the year preceding the funding year to Dakota County for approval. C. Obtain Grant Agreement from Dakota County. D. Obtain city council approval of Grant Agreement. E. Provide a copy of official resolution or minutes of the proceedings to Dakota County. 1 Dakota County Contract#C0032129 Exhibit 1 -Page 2 of 9 V. Funding Requests A. Part 1: Base Funding Request (Required) 1. Administration Minimum Grant Requirements a. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. b. Identify and ensure municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Master Recycler/Composter class or equivalent as approved by the County Liaison,with supplemental training as needed. c. Ensure municipal Liaison(s) attends at least four of the six Program meetings hosted by County staff. d. Refer persons,groups,and organizations as appropriate to County Programs (e.g., business, multifamily,school). e. Provide reasonable support for County-led efforts for waste abatement. f. Maintain current waste management information on the municipal website: i. Describe municipal solid waste collection requirements for haulers; ii. Describe municipal solid waste collection requirements for generators, including for both single-family and multifamily residents; and iii. Maintain current links to Dakota County website pages including the Green Guide,The Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling,School Recycling,and Environmental Education Resources. g. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects,as described in Reporting and Reimbursement below. h. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and Reimbursement below. Eligible Expenses a. Salary, benefits, and mileage of personnel,full-time and temporary,working directly on the planning, implementing, promoting,and reporting of eligible activities. b. Solid waste training and professional memberships to support effective implementation of Base Funding or Supplemental Funding activities,excluding out-of-state travel and lodging. c. Consultant/contract services or stipend for an organization or group to provide assistance. d. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 2. Residential Communications Minimum Grant Requirements a. Provide written waste abatement information to all residents of single-family and multifamily dwellings by including County toolkit articles in Municipality mailed newsletters on each of the following topics,with full pages preferred as resources allow: i. Curbside recycling; ii. Residential services at the Recycling Zone; iii. Residential organics drop-off site(s); and 2 Dakota County Contract#C0032129 Exhibit 1 -Page 3 of 9 iv. Local reuse opportunities for residents b. Promote County staff-developed electronic media messages (e.g.,website,social media, e-news) about solid waste and household hazardous waste management, including all priority waste abatement topics listed above. c. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). d. Use County toolkits (text, content, images) and follow the County's Waste Abatement Education and Outreach Style Guide to provide standardized messaging. Eligible Expenses a. Salary, benefits,and mileage for municipality personnel,full-time and temporary,working directly on the planning, implementing, promoting,and reporting of eligible activities. b. Percentage of cost for design, production,and postage for municipality newsletter devoted to waste abatement articles on topics listed in Requirements above. c. Printing or copying education pieces (e.g., posters,flyers)for County-approved waste abatement standardized messaging. d. Outreach media usage fees(e.g.,advertisements,videos, billboards, radio,video,theater,television, e-news, and social media)for County-approved waste abatement standardized messaging. e. Consultant/contract services or stipend for an organization or group to provide assistance. f. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 3. Municipal Facilities/Parks Verification and Education Minimum Grant Requirements a. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed facility,or to another facility approved by the County Liaison. b. Provide monitoring and verification of best waste management practices at least once annually, by: i. Visually inspecting waste management at all municipality-controlled facilities, including parks; and ii. Reporting on status of compliance with MN Stat§115A.151 using the Municipal Recycling Tracking Tool or another tool provided by Dakota County,to verify recycling programs for facilities under the municipality's control collect at least three recyclable materials wherever trash is collected, and follow best waste management practices. c. Educate all municipal employees about how to prevent waste and how and what to recycle when at work, using County toolkits. Eligible Expenses a. Salary, benefits,and mileage for municipality personnel,full-time and temporary,working directly on the planning, implementing, promoting,and reporting of eligible activities. b. Waste abatement education materials for municipal employees, such as signs,trainings and mass communication. c. Consultant/contract services or stipend for an organization or group to provide assistance. d. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 3 Dakota County Contract#C0032129 Exhibit 1 -Page 4 of 9 4. Special Collections Minimum Grant Requirements a. Implement one or more drop-off collection days, events,curbside collections, permanent drop-off collection sites, or combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling. b. Collect all of the following materials from residents for reuse or recycling,with preference given to reuse: i. Confidential paper for shredding ii. Mattresses iii. Pumpkins c. The following optional materials may also be collected from residents for reuse or recycling,with preference given to reuse: i. Bicycles ii. Cardboard iii. Carpet iv. CFLs v. Furniture vi. Holiday Lights vii. Scrap Metal viii. Textiles ix. Other materials as approved by the County Liaison d. Ensure collected materials are delivered to a reuse location or to a licensed recycling facility, or to another facility approved by the County Liaison. e. Promote special collection opportunities to all single-family and multifamily residents. f. Ensure special collection opportunities are conveniently located and scheduled,with independent collection opportunities for municipalities having 1,000 households or more; municipalities with fewer than 1,000 households may coordinate with a neighboring municipality for co-collection. Eligible Expenses a. Salary, benefits,and mileage for municipality personnel,full-time and temporary,working directly on the planning, implementing, promoting, and reporting of eligible activities (i.e.,for collection of materials listed above). b. Vendor services, less resident fees,to collect materials listed above at a residential drop-off day or event and deliver for reuse or recycling. c. Up to 25%costs for vendor services, less resident fees,to collect materials listed above at a permanent residential collection drop-off site and deliver for reuse or recycling. d. Up to 25%costs for vendor services, less resident fees,to collect materials listed above through a curbside collection and deliver for reuse or recycling. e. Print media copying/printing to promote permanent drop-off site to residents (e.g., posters,flyers, signs). f. Consultant/contract services or stipend for an organization or group to provide assistance. g. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. 4 Dakota County Contract#C0032129 Exhibit 1 -Page 5 of 9 B. Part 2: Supplemental Funding Request (Optional) 1. Multifamily Recycling Minimum Grant Requirements a. Conduct outreach to engage and refer property managers to the Dakota County Multifamily Recycling Program;and b. Conduct any of the following activities: i. Take inventory of all multifamily properties in the Municipality, create a list or directory, and provide a copy to Dakota County. ii. Identify Municipality points of contact ("touchpoints")with multifamily properties,such as business license renewals, rental license renewals, rental inspections, and fire inspections. iii. Use Municipality touchpoints as opportunities to communicate with multifamily property managers about any of the following using County toolkits: 1. The commercial recycling mandate as it applies to property owners; 2. Education on County Ordinance 110 changes and responsibilities, if applicable; 3. Municipality and County resources available for waste abatement infrastructure and education; 4. Other standardized messaging using County toolkits,with prior written approval from the County Liaison. iv. Conduct a campaign to contact each multifamily property manager directly to evaluate recycling rate,contamination,capacity,and needs through site visits and visual assessments; document findings and services for each property using County forms. v. Conduct a dumpster labeling campaign by applying County-supplied dumpster labels to dumpsters at multifamily properties,with permission from property owners and haulers. vi. Identify,strengthen,or both: municipal planning and permitting procedures to ensure state building code recycling space requirements are met in new or remodeled buildings of 1,000 square feet or more, consistent with MN Administrative Rules 1303.1500. vii. Provide technical assistance to multifamily properties enrolled in the Dakota County Multifamily Recycling Program to implement best waste management practices by: 1. First attending Dakota County Multifamily Recycling Program technical assistance training; 2. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and waste prevention,and to meet best practices, using County standardized messaging, materials,and toolkits; 3. Using needs assessments to complete applications for the Dakota County Multifamily Recycling Program in collaboration with property managers to request County-supplied containers, labels,signage,education materials,staff and resident education as needed, and other technical assistance; 4. Implementing approved plans in coordination with property managers, haulers, County Liaison, and other partners; 5. Providing targeted on-site employee and resident education about recycling and waste prevention, including the recycling system within the building, in partnership with the County Liaison, using County standardized messaging, materials,and toolkits; 6. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out; 5 Dakota County Contract#C0032129 Exhibit 1 -Page 6 of 9 7. Collaborating with the County Liaison for culturally-specific needs such as translation and interpretation; 8. Following all Dakota County Multifamily Recycling Program protocols for outreach and technical assistance, best waste management practices,and education, using County messaging, materials, and toolkits; and 9. Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County Liaison. Eligible Expenses a. Salary, benefits, and mileage for municipality personnel,full-time and temporary,working directly on the planning, implementing, promoting,and reporting of eligible activities. b. Consultant/contract services or stipend for an organization or group to provide assistance. c. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 2. Municipal Facilities/Parks Infrastructure Minimum Grant Requirements a. Add waste abatement infrastructure(i.e., recycling and organics containers and labels or signage) in municipality-controlled facilities, including parks,where containers are needed and have not yet been placed, (i.e., replacing existing containers is an ineligible expense),to implement best waste management practices in collaboration with parks and facilities staff as follows: i. Paired:All trash containers are paired with recycling containers,adding organics containers where applicable. ii. Color-coded:All containers and lids are blue for recycling,green for organics,and grey or black for trash and are made from recycled-content materials. iii. Signage:All containers have color-coded labels on the top and visible sides of the container. Labels on sides of containers have relevant images.All lids have color-coded labels on both ends,facing opposite directions. All external hauler-supplied dumpsters/roll-offs/carts identify materials accepted using color-coded labels with images visible to personnel consolidating collected materials. iv. Convenient:All containers are strategically and conveniently located to serve employees and visitors. v. Good condition:All containers, lids,and labels are clean and not in disrepair; label terminology and images are current and accurate. vi. Appropriate lids:All containers have lids with openings appropriate for the collected material. Recycling containers have Saturn-shaped or circle-shaped openings. vii. Correct bags: Recycling containers have no bags or clear bags; organics containers have green BPI-certified bags;and trash containers have black bags.Trash and recycling bags are recycled-content. viii. Education:All personnel who use municipal facilities are educated on what,where, and how to recycle,at least once annually. ix. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to a licensed facility,or to another facility approved by the County Liaison. b. Provide remediation as needed to ensure recycling is collected where trash is collected by establishing recycling service,setting out containers, reconfiguring containers,and adding signage to ensure that all recycling and trash containers are paired,and all recycling and trash containers are labeled with County-supplied signage. 6 Dakota County Contract#C0032129 Exhibit 1 -Page 7 of 9 Eligible Expenses a. Salary, benefits, and mileage for municipality personnel,full-time and temporary, working directly on the planning, implementing, promoting, and reporting of eligible activities described in Requirements above (i.e., labor for setup of proper waste abatement infrastructure, not labor for collection of waste). b. Recycling containers,organics containers, and labels/signage necessary to fulfill Requirements described above,with preferred use of County staff-recommended recycling receptacle options,or other receptacles as approved by the County Liaison for special circumstances. c. Trash receptacles are only eligible as part of a multi-stream container(i.e.,the Program does not fund stand-alone trash containers). d. Compostable bags for the first year only,to implement back of house organics diversion (e.g.,food scraps) at municipal facilities. e. Waste sort or other evaluation expense. f. Consultant/contract services or stipend for an organization or group to provide assistance. g. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 3. In-Person Education Minimum Grant Requirements a. Provide in-person waste abatement education for adults and youth through face-to-face interactions during presentations or at booths, events,or gatherings to educate 1%or more of the Municipality's population through a direct learning experience,on any of the following topics: i. Curbside recycling ii. Residential organics drop site(s) iii. Residential services at the Recycling Zone iv. Local reuse opportunities for residents b. Use County toolkits and standardized messaging,with any additional materials or messages approved in advance by the County Liaison. c. Include the value of recycling as part of in-person education. d. Coordinate with County Liaison for any activities in schools. e. Track and report on outcomes using County forms,on an annual basis or more often as requested. Eligible Expenses a. Salary, benefits,and mileage for municipality personnel,full-time and temporary,while working directly on the planning, implementing, promoting, and reporting of eligible activities (i.e.,only activities described in Requirements above; does not include brochure distribution, or any activities lacking an educational face-to-face interaction and direct learning experience). b. Printing or copying of promotional pieces (e.g., posters,flyers) and other approved pieces. c. Event, booth,and room rental fees. d. Fees for performances using County standardized messaging. e. County-approved professional educators and performers who help implement required education activities using County toolkits and standardized messaging. f. County-approved promotional items up to$500 in value that create minimal waste and contribute to waste abatement education. g. Consultant/contract services or stipend for an organization or group to provide assistance. h. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 7 Dakota County Contract#C0032129 Exhibit 1 -Page 8 of 9 4. Event Recycling and Organics Minimum Grant Requirements a. Provide the opportunity to recycle through best waste management practices for vendors and attendees at public events and festivals, prioritizing large events that historically generate at least one ton of waste (trash, recyclables,organics),with smaller events supported as funding allows. b. Contact and coordinate with event coordinators to implement recycling collection,organics collection,or both, using the Dakota County Recycling Best Management Practices Checklist and Dakota County Best Management Practices Guide for Public Events. c. Ensure that front-of-house organics collection is permitted only if all vendors are required to abide by an agreement to(1) provide customers with compostable products only and (2) use only compostable products that are BPI-certified. d. Assist event coordinators with obtaining necessary temporary containers for recyclables collection, signage for vendors and attendees,waste station staffing, bags for recyclables, and hauler services. e. Update municipal permits and agreements to require recycling with best waste management practices at events/festivals(e.g.,event permit, event vendor agreement,facility rental agreement, event hauler agreement). Eligible Expenses a. Salary, benefits, and mileage for municipality personnel,full-time and temporary,while working directly on the planning, implementing, promoting, and reporting of eligible activities. b. X-frame containers,grabbers,green 5-gallon buckets,signage, bags for recyclables and organics, promotion and other materials necessary for successful project implementation at large events. c. Recycling/organics hauling services to collect materials at large events and deliver to a licensed recycling/composting facility, or to another facility approved by the County Liaison. d. Consultant/contract services or stipend for an organization or group to provide assistance, prioritizing large events. e. Other expenses to administer grant-funded activities,with prior written approval from the County Liaison. 5. Gap Funding Minimum Grant Requirements a. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above,for which additional funding is needed (i.e.,filling funding gaps in other eligible Base Funding or Supplemental Funding categories for or toward successful project completion). Eligible Expenses a. Salary, benefits, and mileage for municipality personnel,full-time and temporary,while working directly on the planning, implementing, promoting, and reporting of eligible activities. b. Expenses for completion of projects that are eligible,as defined in Grant Requirements and Eligible Expenses sections above. c. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. 8 Dakota County Contract#C0032129 Exhibit 1 -Page 9 of 9 VI. Ineligible Expenses A. The following expenses are ineligible for funding: 1. Expenses that are not specified as an eligible expense above, unless written approval has been obtained from the County Liaison. 2. Expenses related to non-waste abatement waste issues (e.g.,energy,water). 3. Expenses related to hazardous and household hazardous waste and business waste management, with the exception of residential compact fluorescent bulb collection. 4. Waste collection,transportation or management(i.e., reuse, recycling, organics, resource recovery, and land disposal of waste) under the Municipality's control,with the exception of first-year purchase of compostable bags as described in Municipal Facilities/Parks Verification and Education. 5. Food or refreshments unless approved by the County Liaison as compliant with Dakota County Policy 2740. 6. Payment for collection and management of items that are banned from land disposal. 7. Out-of-state meals,travel, and lodging. 8. Office supplies and equipment including phone charges and website fees. 9. Replacement of existing waste collection containers and lids. 10. Salary expenses that exceed the salary budgeted in the Application for any category of funding, unless reasonable justification is provided and approved by County liaison. VII. Reporting and Reimbursement Grant Requirements a. By July 15, 2020, Municipality shall submit a mid-year report and reimbursement request form for the first six months of 2020, on forms provided by the County Liaison. b. By January 15, 2021, Municipality shall submit a final report and reimbursement request form for the last six months of 2020, on forms prescribed by the County Liaison. c. Report and reimbursement request forms must be signed by the Authorized Representative for the grant agreement. d. Reimbursement requests must be for eligible expenses, less revenues or other monies received, incurred in connection with the performance of grant activities. e. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits. If itemized financial reports are unavailable for salary and benefits,the municipality shall include a letter from a supervisor with the FTE and salary equivalent for municipality personnel,full-time and temporary,while working directly on the planning, implementing, promoting,and reporting of eligible activities during the reimbursement period. f. For 2020, reimbursement requests may be submitted at another established frequency with prior written approval from the County Liaison. 9 Dakota County Contract#C0032129 Exhibit 2-Page 1 of 7 Dakota County Community Waste Abatement Grant Program 2020 Application Application Deadline: September 15, 2019 Municipality: Farmington Application Submittal Date: 10/1/19 Funding Period: January 1,2020- December 31, 2020 2019 Report and Reimbursement Request July 15, 2020 for January-June 2020 Due Dates: January 15, 2021 for July-December 2020 2019 Annual Report Due Date: January 15, 2021 Authorized Representative Name: Katy Gehler Title: Director of Public Works E-mail: kgehler@FarmingtonMN.gov Phone: 651-280-6841 Municipality Primary Contact Designated Liaison: Lena Larson Title: Municipal Services Coordinator E-mail: Ilarson@FarmingtonMN.gov Phone: 651-280-6905 Mailing Address: 430 Third St., Farmington, MN 55024 Municipality Secondary Contact Designated Back-up: TBD Title: PW Project Coordinator E-mail: Phone: Municipality Communications Contact Name: Lauren Siebenaler Title: Communications E-mail: Isiebenaler@FarmingtonMN.gov Phone: 651-280-6807 Budget Summary Fund Eligibility Fund Request Part 1:Base Funding Request(Required) 1. Administration $9000 $9000 2. Residential Communications $4500 $4500 3. Municipal Facilities Verification and Education $1720 $1720 4. Special Collections $5834 $5834 Subtotal $21054 $21054 Part 2:Supplemental Funding Request(Optional) 1. Multifamily Recycling $5834 $5834 2. Municipal Facilities Infrastructure $3890 $3890 3. In-Person Education+ Event Recycling and Organics $3890 $3890 4. Gap Funding $778 $777 Subtotal $14391 $14391 Total Eligible Grant Funding $35445 - Total Grant Funding Request - $35445 Total Grant Match/In-Kind Funding(25%) $31407 Total Cost of Proposed Activities(Request+Match) $66852 Total Grant Diversion Potential (Tons) 16.3 1iPage Dakota County Contract#C0032129 Exhibit 2-Page 2 of 7 A. Application Instructions 1. Complete all pages of the Application, excluding grey areas for reporting. Please refer to Dakota County Community Waste Abatement Grant Program 2020 Guidelines. 2. Sign Application and submit by the application deadline to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us. 3. Obtain Grant Agreement from Dakota County. 4. Obtain city council approval of Grant Agreement. 5. Provide a copy of official resolution or minutes of the proceedings to Dakota County. B. Application Budget Part 1: Base Funding Request (Required) 1. Administration Description of Expense Cost Basis Funding Jan Jun Jul Dec Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Base Funding#1 Lena Larson,Coordinator .15 FTE $8395 Event/membership Training for funded activities RAM fees $550 Mileage Conferences,meetings $.55x100 $55 Other: Subtotal - - $9000 Director.01/admin staff.015 Matching Funds Comm..01/Coordinator FTE $13113 Attend LSWS staff meetings and RAM conference,manage reporting,planning,resident Description of Activity inquiries,referrals to County programs,update website links Diversion Potential(Tons) 0 Effective planning,coordination,implementation,reporting;information sharing at LSWS Other Outcomes meetings;residents connected to County services/info Activity Report:Jan-Jun Activity Report:Jul-Dec 2. Residential Communications Description of Expense Cost Basis Funding Jan Jun Jul Dec Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Base Funding#2 Lena Larson,Coordinator .015 FTE $179 Article expense(%of cost) 4 articles on required topics $260/page $1040 1 wall/1 dasher Dasher boards at arena board $965 Other: Communications .03 FTE $2316 Subtotal - - $4500 Matching Funds Coordinator .015 FTE $1582 Publicize county required information 4x/year and promote county staff developed electronic Description of Activity media messages and serve as a resource to residents on waste abatement related inquiries. Diversion Potential(Tons) 0 Other Outcomes Connect residents to County recycling information and resources. Activity Report:Jan Jun Activity Report:Jul-Dec 21 Page Dakota County Contract#C0032129 Exhibit 2-Page 3 of 7 3. Municipal Facilities Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Verification and Education Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Base Funding#3 Intern/Coordinator .015/.015 FTE $1720 Education materials for employees Other: Subtotal - - $1720 Matching Funds Coordinator $769 Emails and posters printed in-house Provide monitoring and verification of recycling best management practices at least once a year,reporting,education of employees.Verify facilities under the municipality's Description of Activity control collect at least three recyclable materials wherever trash is collected. Diversion Potential(Tons) 0 Other Outcomes Set a positive example for residents Activity Report:Jan-Jun Activity Report:Jul-Dec 4. Special Collections Description of Expense Cost Basis Funding Jan Jun Jul Dec Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Base Funding#4 Lena Larson,Coordinator .015 FTE $0 Vendor services;shredding Paper shredding(9/12/20) 4 hours $1200 $25/mattress& Vendor;mattresses Mattresses(200) mobilization&staff $6830 Vendor;pumpkins Pumpkins 30 yard roll-off 5 ton $300 plus$45/ton $525 Shred&mattresses/ pumpkins/Earth Dakota County Tribune Extravaganza $1279 Promotion expense Advertising 3 1/3 page ads Other: Anticipated Revenue Mattress fee $20/piece x 200 ($4000) Subtotal(Deduct Revenue) - - $5834 Matching Funds Coordinator .15 FTE $1760 Shredright4good Event fee$400 $400 Partial ad 3 ads$505/each $236 Shred event and mattress recycling with HHW Drop-off,Pumpkin Drop-off,Shred event at Earth Extravaganza (5/16/20).Ensure materials are delivered to a reuse location or to a licensed recycling facility; Promote to all single-family and multifamily Description of Activity residents. Diversion Potential(Tons) 1 ton paper,7 ton mattresses,5 ton pumpkins Other Outcomes Resident education Activity Report:Jan Jun Activity Report:Jul-Dec Total Base Funding Request $21054 Total Base Diversion Potential 13 31 Page Dakota County Contract#C0032129 Exhibit 2-Page 4 of 7 Part 2:Supplemental Funding Request (Optional) Cost Basis Funding Jan-Jun Jul-Dec 1. Multifamily Recycling Description of Expense Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Supplemental#1 Coordinator .02 FTE $834 Other: Contractor to do b.iv.&b.v. 100 hours/5 hrs/site $5000 Subtotal - - $5834 Matching Funds Coordinator .02 FTE $1514 Conduct a campaign to contact each multifamily property manager directly to evaluate recycling rate,etc.Conduct a dumpster labeling campaign.Conduct outreach to engage and refer property managers to the Dakota County Multifamily Recycling Program." (In other words,contractor would meet with managers for the evaluation,and then refer them to the program for free resources— containers,totes, education,etc.)This funding request is dependent on Description of Activity contractor availability. 1 ton Difficult to estimate not knowing how many buildings the contractor will be able to work with.All but one building in Farmington Diversion Potential(Tons) currently recycles. Other Outcomes Residential education,the ideal outcome would be less contaminated material. Activity Report:Jan-Jun Activity Report:Jul-Dec 2. Municipal Facilities/Parks Cost Basis Funding Jan-Jun Jul-Dec Infrastructure Description of Expense Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Supplemental#2 Coord.Park Supv/Park Mntnc .01/.01/.01 $0 Containers Recycle Away for parks(5) $625/ea+shipping $3890 Other: _ D Optional:Funding shift to other categories,per the Guidelines Subtotal - - $3890 Matching Funds Municipal Services Coordinator .01 $1174 Park Supervisor .01 $1174 Park Mntnc .02 $1375 Coordinate delivery of recycling from municipal facilities and parks,add recycling containers and signage to waste stations in priority parks(chosen from the container needs spreadsheet), according to County's best practices..Provide remediation as needed to ensure recycling is collected where trash is collected,setting out containers, reconfiguring containers,and adding signage to ensure that all recycling and trash containers are paired, and all recycling and trash containers are labeled Description of Activity with County-supplied signage. 1.3 ton 5 new cans that will be installed when parks staff is able to in parks that the Parks supervisor prioritizes.Estimate is conservative due to timing of container installation.Best case scenario is if containers Diversion Potential(Tons) were installed before May 1 and were half full collected one time a Wage Dakota County Contract#C0032129 Exhibit 2-Page 5 of 7 week for 26 weeks the tonnage could potentially equal 1.3 ton.(20 lbs.per container) Provide opportunity for residents to recycle on the go,consistent signage throughout metro Other Outcomes area. Name of Responsible Parks/Facilities Manager Jeremy Pire Activity Report:Jan Jun Activity Report:Jul-Dec 3. In-Person Education* Description of Expense Cost Basis Funding Jan Jun Jul-Dec Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Supplemental#3 Lena Larson,Coordinator .025 FTE $365 Printing/copying Event/booth fees/Earth Extravaganza Tricia&the Toonies(5/16/20) Per performance $825 Per day(recycling Earth Globe(5/16/20) curriculum) $1000 Per day(5 Event/P2 Day Rachael Rocks(9/11/20) performances) $1000 Other: Schiffely Puppets(9/11/20) Per performance $700 Subtotal - - $3890 _ Race packs(backpacks made from 33%recycled plastic bottles with the P2 day logo and Matching Funds sponsors) Racepacks $900 Coordinator .025 FTE $2570 Rec Staff .015 FTE $1760 Misc.supplies(refreshments for $160 for ADA presenters,portable bathrooms, $60 for regular etc.) $100 misc $320 Community EXPO 1/25,(400 residents);Earth Extravaganza(new event)5/16(250 residents); Pollution Prevention Day(550 students):To educate at least 224 people in person(1%of 22,421 population)on one of four county topics through face-to—face interactions and direct Description of Activity learning experiences,using county toolkits and standardized messaging. Diversion Potential(Tons) 0 Other Outcomes Resident and student education Activity Report:Jan Jun Activity Report:Jul-Dec Cost Basis Funding Jan-Jun Jul-Dec 4.Event Recycling and Organics* Description of Expense Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Supplemental#4 $0 Recycling/organics services Other: Subtotal $0 Matching Funds Coordinator .015 FTE $1760 Recycling fees Dew Days $1000 Combined Subtotal for#3 and 114* $3890 Contact and coordinate with event coordinators to implement recycling collection using the Dakota County Recycling Best Management Practices Description of Activity Checklist and Dakota County Best Management Practices Guide for Public 5IPage Dakota County Contract#C0032129 Exhibit 2-Page 6 of 7 Events;Assist event coordinators with obtaining necessary temporary containers for recyclables collection,signage for vendors and attendees, waste station staffing, bags for recyclables,and hauler services; Update municipal permits and agreements to require recycling with best waste management practices at events/festivals. 1 ton based on 25 pounds 0.0125 per can Wed 0.125 10 cans Thurs 0.125 10 cans Fri 0.375 30 cans Sat 0.375 30 cans Diversion Potential(Tons) 1 Other Outcomes Provide opportunity for residents to recycle on the go. Activity Report:Jan-Jun Activity Report:Jul-Dec *Supplemental Funding categories#3 and#4 share one funding allocation;combined subtotals may not exceed maximum fund eligibility. 5.Gap Funding Description of Expense Cost Basis Funding Jan Jun Jul Dec Calculation Request actual actual Staff:FTE salary to administer Grant Requirements for Supplemental#5 4 event recycling(Dew Days) $1000 $778 Other: Subtotal - - $778 Dew Days recycling fees will be covered by the city as the items under in-person education exceed the allowed amount of funding.$778 would go towards the$1000 that would be paid Description of Activity to D51 to collect recycling for four days of the celebration. Diversion Potential(Tons) Included in#4 Other Outcomes Activity Report:Jan-Jun Activity Report:Jul-Dec Total Supplemental Funding Request $14391 Total Supplemental Diversion Potential 2.3 C. Application Signature I,the undersigned, certify that this application was prepared under my direction or supervision, and that the information is true,accurate, and complete to the best of my knowledge. I certify that all activities proposed in this Application will be implemented as planned and support Dakota County waste abatement activities. I certify that a mid-year report will be submitted to Dakota County by July 15,2020,and a final report will be submitted to Dakota County by January 15, 2021,to demonstrate compliance with this application. Authorized Representative: Katy Gehler Title: Director of Public Works/City Engineer 6 ' Page Dakota County Contract#C0032129 Exhibit 2-Page 7 of 7 Signature(electronic signature acceptable): Date: 10/10/19 D. Reporting and Reimbursement Sign below and submit to Dakota County for approval. Email to:gena.gerard@co.dakota.mn.us. Report and Reimbursement Request for January 1,2020—June 30,2020* Due:July 15,2020 I,the undersigned, certify that this report was prepared under my direction or supervision, and that the information is true,accurate,and complete to the best of my knowledge. Authorized Representative: Title: Signature(electronic signature acceptable): Date: Total Reimbursement Request: Report and Reimbursement Request for July 1,2020—December 31,2020* Due:January 15,2021 I,the undersigned,certify that this report was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative: Title: Signature(electronic signature acceptable): Date: Total Reimbursement Request: *Attach documentation for all expenses as described in Dakota County Community Waste Abatement Grant Program 2020 Guidelines. 7J Page Dakota County Contract#C0032129 Exhibit 3-Page 1 of 2 INSURANCE TERMS Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to otherwise comply with the provisions that follow. Such policy(ies)of insurance shall apply to the extent of,but not as a limitation upon or in satisfaction of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors engaged by Contractor with respect to this Contract,and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with these provisions. APPLICABLE SECTIONS ARE CHECKED • 1. Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than$500,000. If Contractor is not required by Statute to carry Workers'Compensation Insurance,Contractor agrees: (1)to provide County with evidence documenting the specific provision under Minn.Stat.§ 176.041 which excludes Contractor from the requirement of obtaining Workers'Compensation Insurance;(2)to provide prior notice to County of any change in Contractor's exemption status under Minn.Stat.§ 176.041;and(3)to hold harmless and indemnify County from and against any and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers' Compensation or Employers'Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such change requires Contractor to obtain Workers'Compensation Insurance,Contractor agrees to promptly provide County with evidence of such insurance coverage. • 2. General Liability. "Commercial General Liability Insurance"coverage(Insurance Services Office form title),providing coverage on an"occurrence"rather than on a"claims made"basis,which policy shall include,but not be limited to,coverage for Bodily Injury,Property Damage,Personal Injury,Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). Such coverage may be provided under an equivalent policy form(or forms),so long as such equivalent form(or forms)affords coverage which is at least as broad. An Insurance Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404(Insurance Services Office designation) shall be considered to be an acceptable equivalent policy form. Contractor agrees to maintain at all times during the period of this Contract a total combined general liability policy limit of at least$1,500,000 per occurrence and aggregate,applying to liability for Bodily Injury,Personal Injury,and Property Damage,which total limit may be satisfied by the limit afforded under its Commercial General Liability policy,or equivalent policy,or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy(or policies);provided,that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General Liability policy(or equivalent underlying policy). Such Commercial General Liability policy and Umbrella or Excess Liability policy(or policies)may provide aggregate limits for some or all of the coverages afforded thereunder,so long as such aggregate limits have not,as of the beginning of the term or at any time during the term,been reduced to less than the total required limits stated above, and further, that the Umbrella or Excess Liability policy provides coverage from the point that such aggregate limits in the underlying Commercial General Liability policy become reduced or exhausted. An Umbrella or Excess Liability policy which"drops down"to respond immediately over reduced underlying limits,or in place of exhausted underlying limits,but subject to a deductible or"retention"amount, shall be acceptable in this regard so long as such deductible or retention for each occurrence does not exceed the amount shown in the provision below. Contractor's liability insurance coverage may be subject to a deductible,"retention"or"participation"(or other similar provision)requiring the Contractor to remain responsible for a stated amount or percentage of each covered loss;provided,that such deductible,retention or participation amount shall not exceed$25,000 each occurrence. • Such policy(ies)shall name Dakota County,its officers,employees and agents as Additional Insureds thereunder. ❑ 3. Professional Liability. Professional Liability(errors and omissions)insurance with respect to its professional activities to be performed under this Contract. This amount of insurance shall be at least$1,500,000 per occurrence and aggregate(if applicable). Coverage under such policy may be subject to a deductible,not to exceed$25,000 per occurrence. Contractor agrees to maintain such insurance for at least one(1)year from Contract termination. It is understood that such Professional Liability insurance may be provided on a claims-made basis,and,in such case,that changes in insurers or insurance policy forms could result in the impairment of the liability insurance protection intended for Dakota County hereunder. Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's protection could result; and further,that it will exercise its rights under any "Extended Reporting Period" ("tail coverage") or similar policy option if necessary or appropriate to avoid impairment of Dakota County's protection. Contractor further agrees that it will,throughout the one(1)year period of required coverage,immediately: (a)advise Dakota County of any intended or pending change of any Professional Liability insurers or policy forms,and provide Dakota County with all pertinent information that Dakota County may reasonably request to determine compliance with this section; and (b) immediately advise Dakota County of any claims or threats of claims that might reasonably be expected to reduce the amount of such insurance remaining available for the protection of Dakota County. Dakota County Contract#C0032129 Exhibit 3-Page 2 of 2 • 4. Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership,use,maintenance,or operation of all owned,non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount of at least$1,500,000 per accident,which total limits may be satisfied by the limits afforded under such policy,or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy(ies);provided,that the coverage afforded under any such Umbrella or Excess Liability policy(ies) shall be at least as broad with respect to such Business Automobile Liability insurance as that afforded by the underlying policy. Unless included within the scope of Contractor's Commercial General Liability policy,such Business Automobile Liability policy shall also include coverage for motor vehicle liability assumed under this contract. • Such policy,and,if applicable,such Umbrella or Excess Liability policy(ies),shall include Dakota County,its officers,employees and agents as Additional Insureds thereunder. ® 5. Additional Insurance. Dakota County shall,at any time during the period of the Contract,have the right to require that Contractor secure any additional insurance,or additional feature to existing insurance,as Dakota County may reasonably require for the protection of their interests or those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional requirement(s). • 6. Evidence of Insurance. Contractor shall promptly provide Dakota County with evidence that the insurance coverage required hereunder is in full force and effect prior to commencement of any work. At least 10 days prior to termination of any such coverage,Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. Such evidence of insurance shall be in the form of the Dakota County Certificate of Insurance,or in such other form as Dakota County may reasonably request,and shall contain sufficient information to allow Dakota County to determine whether there is compliance with these provisions. At the request of Dakota County, Contractor shall, in addition to providing such evidence of insurance,promptly furnish Contract Manager with a complete(and if so required,insurer- certified)copy of each insurance policy intended to provide coverage required hereunder. All such policies shall be endorsed to require that the insurer provide at least 30 days'notice to Dakota County prior to the effective date of policy cancellation,nonrenewal,or material adverse change in coverage terms. On the Certificate of Insurance,Contractor's insurance agency shall certify that he/she has Error and Omissions coverage. ® 7. Insurer: Policies. All policies of insurance required under this paragraph shall be issued by financially responsible insurers licensed to do business in the State of Minnesota, and all such insurers must be acceptable to Dakota County. Such acceptance by Dakota County shall not be unreasonably withheld or delayed. An insurer with a current A.M.Best Company rating of at least A:VII shall be conclusively deemed to be acceptable. In all other instances,Dakota County shall have 15 business days from the date of receipt of Contractor's evidence of insurance to advise Contractor in writing of any insurer that is not acceptable to Dakota County. If Dakota County does not respond in writing within such 15 day period,Contractor's insurer(s) shall be deemed to be acceptable to Dakota County. ® 8. Noncompliance. In the event of the failure of Contractor to maintain such insurance and/or to furnish satisfactory evidence thereof as required herein, Dakota County shall have the right to purchase such insurance on behalf of Contractor, which agrees to provide all necessary and appropriate information therefor and to pay the cost thereof to Dakota County immediately upon presentation of invoice. ® 9. Loss Information. At the request of Dakota County,Contractor shall promptly furnish loss information concerning all liability claims brought against Contractor(or any other insured under Contractor's required policies),that may affect the amount of liability insurance available for the benefit and protection of Dakota County under this section. Such loss information shall include such specifics and be in such form as Dakota County may reasonably require. ® 10. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage,loss or injury to the property interests of Contractor. Contractor hereby releases Dakota County,its officers,employees,agents,and others acting on their behalf, from all claims,and all liability or responsibility to Contractor,and to anyone claiming through or under Contractor,by way of subrogation or otherwise,for any loss of or damage to Contractor's business or property caused by fire or other peril or event,even if such fire or other peril or event was caused in whole or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms hereof,or by anyone for whom such party may be responsible. Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of subrogation agreed to herein. Contractor shall,upon the request of Dakota County,promptly provide a Certificate of Insurance,or other form of evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present; and/or,if so requested by Dakota County,Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). K/CM/Exh/Insure-No-Prof-Liability-CM.doc Revised: 10/07 CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 OFarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills-Finance DATE: November 4, 2019 INTRODUCTION Attached is the October 1 -October 30, 2019 city council check register and recently processed automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. 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E D Z ( < z 0 ] / § j § \ § ( 4. 0. .9 0 g o 0 0 \ \ / / \ < Lu UI u u lb Ts 70/ .0 )1 z s coCV 2 H0 03 E / J�§ co q / ' Q — j2aZ Q i_. / = } I ( 0 B 0Up \ / \ q ° ® > q q 0o § 0 0 § 0 2 2 7 0 . p § $ / a k = ) « 7 well n / j jjK/ < \ j rs 0 0 0 0 / 0 ( \ ( \ e o § \ )� co0. \ \ } < } § CO- CO 0 C 0 9. o .196 & ( ( 0 § 0 o o z \ § 0 g 0( u g — \ \ \ 0 ( / < < < < � / ) § § ) co CO \ > ® <® § � _1 k (NI9 k 0 \ ® ƒ 2 ƒ 0 CITY OF 0430 Third St., Farmington, MN 55024 FARMINCTON © 651-280-6800 ,,,,,....... . -.----..,„,mg ... O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Recycling Contract Extension DATE: November 4, 2019 INTRODUCTION Dick's Sanitation, I nc.(DSI) has been contracted to provide recycling services for the City of Farmington since 1995 and has consistently provided good service to city residents.The city's recycling contract with DSI expires at the end of 2019. DISCUSSION At the September work session the city council toured the DSI Recycle Minnesota facility and discussed the extension of the recycling contract. Based on this discussion, staff has negotiated a one year extension to DSI's current contract with updated rates for 2020. I n addition,this extension replaces the Curbside Cleanup-Day Program with a fee based bulk item pickup option. BUDGET IMPACT Recycling fees are passed on to customers according to the contracted rates.As discussed at the September work session,there is a significant increase in the recycling rate due to the shifts in the recycling markets. Staff will develop a communications plan that includes print,social media and educational videos. Bulk item and seasonal yard waste collection is billed directly by DSI to customers that subscribe. ACTION REQUESTED Approve the attached 2020 Recycling Agreement and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description 0 Contract 2020 Recycling Agreement D Contract Attachment A 2020 RECYCLING CONTRACT EXTENSION AGREEMENT THIS AGREEMENT is made this y."-h day of 2 . - '- ',2019,by and between Dick's Sanitation,Inc. ("DSI")and the City of Farmington,a Minnesota municipal corporation(the"City") (collectively referred to as the"Parties"). WHEREAS, DSI has provided recycling services to the City since 1995;and, WHEREAS, the City is interested in extending the current recycling contract with DSI through 2020 and DSI is interested in providing its recycling services to the City through 2020;and, WHEREAS, the Parties are agreeable to the terms that presently exist in the 2014-2019 Agreement for Curbside Recycling and Clean Up Day Services with the exceptions that are identified within this Agreement;and, WHEREAS, based on the favorable recycling service that DSI has provided since 1995 to the City, it appears to be in the best interest of the City and its residents to allow DSI to provide • recycling services through 2020. NOW,THEREFORE,in consideration of the promises contained herein,the Parties hereby agree as follows: SECTION 1. TERMS OF AGREEMENT. I. The Agreement shall apply only to the collection and removal of residential and commercial/industrial recycling material,seasonal yard waste program,and the annual Curbside Clean-Up Day Program.Proposed residential and commercial rates are listed on Attachment A. 2. The Curbside Clean-Up Day Program is replaced with a Bullc Item Pickup option. 3. This Agreement shall run for a period of one year beginning on January 1,2020 and shall end on 12:00 Midnight on December 31,2020. • SECTION 2. DSI OBLIGATIONS. 4. DSI will provide each resident with a 95 gallon cart for one-sort recycling(labeled according to Dakota County Ordinance 110 16.07).After the first year of service,if an exchange of a larger(95 gallon)or smaller(45 gallon)cart is requested there may be an exchange fee of$15 billed directly to the resident.Each resident will be serviced every other week on their normal day of collection. City holidays will be serviced in the same manner as City provided solid waste collection, 5. DSI will collect the designated list of recyclables published by Dakota County on the Dakota • County website deposited in a single container from residential customers on scheduled collection days. 6. DSI will retain any revenues generated by recycling materials and will also incur any commodity charges for recycling material processing,depending on market values. Page 1 of 3 4. DSI will provide a bulk item pickup or drop-off option for residents to replace the Curbside Clean Up Day Program: a) Rates for bulky item collection as listed on Attachment A. Bulky items will generally be scheduled for Monday collection. • b) Residents dropping off bulky items at Recycle Minnesota transfer facility will pay 30% less • than the rates listed on attachment A. 5. Seasonal yard waste rates are outlined on Attachment A. An incidental service will be offered at a per bag/bundle price of$3.50 per sticker per bag/bundle.Any new or replacement yard waste containers will be 95 gallons and the service will include up to 10 additional compostable paper bags • per week. 6. DSI will provide to the City proof of proper insurance coverage as identified in the previous year agreement,adjusted as necessary to provide at least the statutory maximum liability amounts specified in Minnesota Statutes Section 466.04,Subd. 1 (6),(7)and(8). SECTION 3. TERMINATION OF AGREEMENT. In the event that either Party fails to perform and carry out any of the terms or conditions of this Agreement strictly in accordance with the provisions hereof,or for any reason is unable to properly conduct its business,this Agreement may be terminated by either Party giving written notice of 30 days to the other Party. SECTION 4. OTHER TERMINATION. • NOTWITHSTANDING any other provision,if any local law,rule,regulation,or order prohibits the activities in this Agreement,then this Agreement shall be immediately . terminated with both Parties owing no further compensation to each other. SECTION 5. ENTIRE AGREEMENT. The current,underlying Agreement 2020 (comprised of the original 2002-2006 agreement as extended by 2007,2008,2009-2013,2014-2019 Agreements)continues in effect except as provided in the 2020 extension agreement,and that the five earlier documents together with this extension comprise the"entire agreement"of the Parties. DICK'S SANITATION,INC. CITY OF FARMINGTON,a Minnesota Municipal Corporation • $� BY: DC- Pr identT�'' O i .'/ , i4e�;.,5 140yor AND avid McKnigh, 't ministrator Page 2 of 3 STATE OF MINNESOTA ) (ss. COUNTY OF P A KO A-A ) The foregoing instrument was acknowledged before me this 1" day of Nov t rn ,2020,by ,TCf 4 W e aS t the President of Dick's Sanitation,Inc.,a Minnesota corporation,on its behalf. '`i' JORDAN NIELgE�� �� �p Notary Public State of Minnesota Notary Public -, My Commission Expires January31,2023 STATE OF MINNESOTA ) (ss. COUNTY°Pc:../4.74,, ) The foregoing ins`tru .ent was acknowledged before me this y-'1-6 day of Ac.�; ,:I0 ,by i`,,;;;r/ey and by David McKnight,respectively the4May r and City Administrator of the City of Farmington,a Minnesota municipal corporation,on behalf of the corporation and pursuant to the authority granted by its City Council. 413' CYNTHIAA MULLER G -� �°� -?�GeC/L—?v *4040 ,,, NOTARY PUBLIC Notary Public i ` MINNESOTA Comm kion Expires Jan.31,2025 • Page 3 of 3 Attachment A City of Farmington Renegotiated Rates for 2020 Agreement a) Single Family Dwellings Et Townhomes One-sort $5.90/month/unit b) Multi-family, Commercial, Industrial ft Institutional Customers Commercial Recycling 2020 Per Pickup Rate 1st cont, Addt cont. One- Sort Cart $9.77 $6.98 per pickup** 2 cubic yard $19.09 $10.73 per pickup** 3 cubic yard $21.67 $13.31 per pickup** 4 cubic yard $24.25 $15.89 per pickup** 6 cubic yard $29.40 $21.04 per pickup** 8 cubic yard $34.56 $26.20 per pickup** 10 cubic yard $39.72 $31.36 per pickup** **Per pickup = Based on 4.33 weeks per month X the quantity X frequency Return trips requested on an alternate day will be $10. d) Residential Bulk Collection Rates are as follows: 2 yard Temp Container $201.49 per dump*** 3 yard Temp Container $220.43 per dump*** 4 yard Temp Container $239.35 per dump*** 6 yard Temp Container $283.54 per dump*** ***Above rates that pertain to trash services do not include taxes. e) Seasonal yard waste services billed directly to each resident: 1st cart $125.00 2nd cart $30.00 Page 1 of 3 .l 1 I I 2020 Bulk Item List Item price Item price 30 gallons extra trash $ 3.75 file cabinet-heavy 45 00 air conditioner $ 55.00 file cabinet-average $ 35.00 bathtub $ 65.00 file cabinet-light 25.00 bed frame $ 20.00 freezer $ 55.00 bike $ 7.00 furnace $100.00 bookcase/shelving $ 20.00 futon with mattress $ 50.00 box spring $ 60.00 grill(charcoal) $ 20.00 cabinets/cupboards $ 40.00 grill(gas) $ 50.00 carpet-4x2 roll $ 20.00 headboard or footboard $ 25.00 chair-heavy-recliner-overstuffed $ 40.00 lawn mower push no gas $ 40.00 chair-average- rocker-office $ 20.00 loveseat $ 45.00 chair-light-lawn - plastic $ 5.00 mattress $ 60.00 Christmas tree $ 15.00 mattress(crib) $ 15.00 Christmas tree (artificial) $ 20.00 microwave $ 55.00 computer monitor p $ 45.00 ottoman $ 20.00 couch $ 50.00 pallets $ 15.00 couch hide-a-bed/sectional-w/recliners $ 75.00 patio umbrella $ 20.00 $ crib $ 15.00 refrigerator 55.00 dehumidifier $ 55.00 sink-ceramic/stainless 25.00 desk- heavy $ 80.00 stove $ 55.00 desk-average-computer desk $ 45.00 table- heavy $ 70.00 desk-light $ 20.00 table-average $ 50.00 dishwasher $ 55.00 table- light $ 25.00 door-metal/solid $ 40.00 television-up to 39" $ 100.00 door-patio $125.00 television-40"-60" $ 100.00 door-storm/hollow $ 20.00 TV console/large tube 175.00 dresser-heavy $ 85.00 tire with rim $ 40.00 dresser-average-3 drawer $ 65.00 tire no rim $ 20.00 dresser-light $ 45.00 toilet $ 20.00 dryer $ 55.00 vacuum cleaner 10.00 entertainment center-heavy $ 95.00 washing machine 55.00 Page 2 of 3 entertainment center-average $ 75.00 water heater 5.00 entertainment center-light $ 55.00 water softener $ 50.00 exercise equipment-heavy $100.00 exercise equipment-average $ 55.00 appliances it electronics are non-taxable. •• exercise equipment-light $ 40.00 •• • • • • • • • • • • Page 3 of 3 CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 Am- FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lauren Siebenaler, Communications Specialist SUBJECT: Communications Update DATE: November 4, 2019 INTRODUCTION City staff will take the time to review communications channels and provide updates on projects. DISCUSSION City staff will provide an update on communication efforts the city has undertaken this year. The city council annually discusses the importance of communication with residents,through different mediums, as a part of your goal setting. Staff will review different approaches taken and the successes that have been achieved. BUDGET IMPACT NA ACTION REQUESTED Listen to the presentation and ask any questions you may have.