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Home My WebLink About10.21.19 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 21,2019 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Public Works Director Gehler, Community Development Director Kienberger, Parks and Recreation Director Distad, Finance Director Malecha, Police Chief Rutherford, Fire Chief Elvestad, Human Resources Director Gabbard and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments a) Pam Heikella-349 Third Street-Shared her concerns about the building she owns downtown and the issues she is working through with city staff and the Planning Commission. She is having maintenance issues with her historic building and has had difficulty finding a contractor to perform the work on the building. It was suggested she place stucco on her building to address the maintenance issue. She has worked with city staff the past few years and had not heard any concerns related to stucco. She heard at the last minute about the need for a certificate. She asked a special meeting to address her issues and asked for financial assistance. She provided a petition to the city council in support of her efforts. b) Acknowledged Response Sent to William Pelach-315 Spruce Street October 21,2019 Minutes -1- 7. Consent Agenda Motion by Hoyt, second by Craig, to approve the consent agenda as amended pulling item 7e: a) Approve Minutes of the September 16, 2019 City Council Meeting-Administration b) Approve Minutes of the October 14, 2019 City Council Work Session-Administration c) Approve Appointment to the Planning Commission-City Council d) Adopt Resolution R36-2019 Supporting the Dakota County Capital Improvement Plan- Public Works e) Adopt Resolution R37-2019 Declaring Surplus Property-Public Works f) Approve Encroachment Agreements Related to Mystic Meadows-Public Works g) Adopt Resolution R38-2019 Accepting a Donation from Happy Harry's Furniture to the Rambling River Center-Parks h) Adopt Resolution R39-2019 Declaring Surplus Property-Fire i) Adopt Resolution R40-2019 Declaring Surplus Property-Fire j) Acknowledge Third Quarter 2019 and New Construction Report and Population Estimate-Community Development k) Approve Tobacco License for Premium Tobacco and Vape, Inc.-Community Development I) Adopt Resolution R41-2019 Approving a Gambling Permit for the Farmington Volleyball Club-Community Development m) Approve Participation in the Dakota County SHIP Worksite Wellness Grant Program- Human Resources n) Approve 2020 Seasonal Wage Schedule-Human Resources o) Approve Appointment Recommendation Finance-Human Resources p) Approve Appointment Recommendation Liquor Operations-Human Resources q) Approve Position Reclassification Community Development-Human Resources r) Approve 2020 Non-Bargaining Compensation-Human Resources s) Approve 2020 Insurance Benefits-Human Resources t) Acknowledge Financial Review for the Month Ending September 30, 2019-Finance u) Approve Staff Issued Business Credit Cards-Finance v) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) Certification of Delinquent Municipal Services to 2020 Property Taxes Finance Director Malecha presented the delinquent municipal services to be certified to 2020 property taxes. Property owners were mailed notices with delinquent balances as of July 31, 2019. Recipients were advised they could avoid certification by paying the delinquent amount in full by 2:30 p.m. on October 17, 2019. At the time of the notice there were 676 utility accounts and a small number of mowing and code enforcement unpaid invoices. The total delinquent accounts was$378,632.11. Payments have been made to reduce the delinquent amount to$279,962.11 October 21,2019 Minutes -2- Mayor Larson opened the public hearing. No one in attendance wished to speak. Motion by Bernhjelm, second by Hoyt, to close the public hearing. APIF, motion carried. Motion by Bernhjelm, second by Craig,to adopt Resolution R43-2019 certifying delinquent accounts as an addition to the 2020 real estate taxes of the appropriate properties. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications a) Second Amendment to a Planned Unit Development Site Plan for the Trinity Campus at 905 Elm Street Planning Manager Wippler presented the second amendment to the planned unit development site for the Trinity Campus located at 905 Elm Street. The original agreement was approved by the city council on November 19, 2012. The second amendment to the site plan that is being requested includes: • The removal of the north/south access road. It has been determined that this access is not needed for fire protection reasons. • Cross access to the adjacent Pellicci Hardware site is maintained with the proposed amended PUD site plan with an access drive that will extend from the southern boundary to the Pellicci site southeast to the Trinity entry drive. Addionally, cross access will be provided on the north end to the Trinity site off of 213th Street to the parking lot on the north end of the Pellicci site. The applicant will need to provide the necessary easement for cross access at the two locations identified on the amended PUD site plan and ensure those area are available for construction of those accesses by the adjacent property owner. The Planning Commission held a public hearing concerning this request on October 8, 2019. The commission recommended approval of the second amendment to the PUD site plan for the Trinity campus with a vote of 4-0. Councilmember Craig asked for clarification on the building additions. Wippler reviewed the site plan as it exists. Councilmember Bernhjelm asked about the access road on the west side of the property. Wippler stated it would not take aware from parking. October 21,2019 Minutes -3- Councilmember Donnelly asked about the timing of the request. Wippler stated we have been working on this for a while and all property owners are following the required process. Motion by Bernhjelm, second by Hoyt, to adopt Ordinance 2019-748 approving the second amendment to the Planning Unit Development site plan for Trinity Care Center contingent upon the following: 1. The applicant furnish signed easement agreement for the two cross accesses shown on the amended site plan. APIF, motion carried. 11. Unfinished Business None 12. New Business a) Replacement Tractor and Blower Purchase Public Works Director Gehler reminded the city council of the plans to purchase a new tractor and blower to assist with snow removal. This issue was discussed at a work session this summer. This equipment will help address drift prone areas along rural roadways, dead areas at rural/development boundaries as well as downtown snow removal. Staff has developed specs and costs for both pieces of equipment with the total estimated cost of$148,000. After work was completed to obtain specific quotes,the actual price of the equipment is$118,560.11 with the trade in of the 2004 John Deere tractor. Councilmembers were all in support of the purchase and thanked Gehler for the work to save these dollars as well. Motion by Bernhjelm, second by Hoyt, to authorize the amendment of the 2019 budget in the amount of$118,560.11 for the purchasing of a 2019 John Deere 512R tractor, purchase of a Pronovost P-1040TRC snow blower and the trade-in of the 2004 John Deere tractor. APFI, motion carried. 13. City Council Roundtable Bernhjelm-Reminded residents of the upcoming winter parking rules that will go into effect on November 1st October 21,2019 Minutes -4- Hoyt-Encouraged residents to purchase their cancer awareness patches from the police department, encouraged residents to visit the Trinity Care Center and attend the Sip, Shop and Talk event this week. Gehler-Updated the city council on the mill and overlay projects and VRC sidewalk projects going on now. In addition, provided an update on the sewer-lining project that is ongoing. Teah-Welcomed our receptionist who started work at city hall today. Kienberger-Shared information on the Trinity campus project and shared it is manufacturing month in Minnesota. Distad-Reminded residents of the annual Halloween Walk, Halloween Skate and waffle breakfast events this weekend. Gabbard-Provided an updated on employee culture events held the past two weeks. Rutherford-Reminded residents of the upcoming winter parking rules and the intent to enforce these rules on November 1st. The pink patch project is going well and all proceeds go to the American Cancer Society. Elvestad-Shared information on a recent blood drive and the upcoming Turkey Bingo event. Larson-Encouraged residents to shop local. 14. Adjourn Motion by Bernhjelm, second by Craig, to adjourn the meeting at 7:32 p.m. APIF, motion carried. Respectfully Submitted DmAid 2. 1'i ' David McKnight, City Administrator October 21,2019 Minutes -5-