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HomeMy WebLinkAbout11.18.19 Council Packet CITY OF Meeting Location: FARM I N GTO N Farmington City Hall .../re.�` 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA November 18, 2019 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the November 4, 2019, City Council Meeting— Administration Approved b) Approve Minutes of the November 12, 2019, City Council Work Session— Administration Approved c) Approve 2020-2024 Capital Improvement Plan—Administration Approved d) Approve Temporary On-Sale Liquor License for the Faribault Commandery #8 Knights Templar—Community Development Approved e) Approve Contract for the Design of the Local Partnership Project TH3 Trail Project—Public Works Approved f) Approve Contract for the TH3 Small Area Study—Public Works Approved g) Approve Agreement with Sunde Land Surveying to Complete Additional Arena Site Survey and Wetland Delineation Works—Parks Approved h) Approve Recommendation for Hire Finance—Human Resources Approved i) Approve Recommendation for Hire Public Works—Human Resources Approved j) Approve Seasonal Hiring—Human Resources Approved k) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Adopt Ordinance—2020 Fee Schedule Ord 019-749 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Winter Maintenance Policy Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN CITY OF 0430 Third St., Farmington, MN 55024 FARM I NGTON © 651-280-6800 OFarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the November 4, 2019 City Council Meeting-Administration DATE: November 18, 2019 INTRODUCTION Included for your review are the minutes of the November 4, 2019 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the November 4, 2019 city council meeting. ATTACHMENTS: Type Description D Backup Material November 4, 2019 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING NOVEMBER 4, 2019 1. Call to Order Acting Mayor Donnelly called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Acting Mayor Donnelly led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Bernhjelm, Craig, Donnelly and Hoyt Absent-Larson Staff Present-Administrator McKnight, Public Works Director Gehler, Finance Director Malecha, Police Chief Rutherford, Fire Chief Elvestad and Human Resources Director Gabbard. 4. Agenda Motion by Bernhjelm, second by Hoyt, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Craig, second by Hoyt,to approve the consent agenda: a) Approve Minutes of the September 16, 2019 City Council Work Session-Administration b) Approve Minutes of the October 21, 2019 City Council Meeting-Administration c) Approve Agreement with Wold Architects and Engineers to Design and Create Construction and Bid Documents for Fire Station#1 Overhead Door Project-Parks d) Approve Entering into an Agreement with Sunde Land Surveying to Complete Schmitz- Maki Site Survey Work-Parks November 4,2019 Minutes - 1- e) Approve Amendment to Development Contract for Fairhill Estates at North Creek-Public Works f) Approve Community Waste Abatement Agreement-Public Works g) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Recycling Contract Extension Public Works Director Gehler shared that Dick's Sanitation (DSI) has been providing recycling services to Farmington since 1995. Our current contract with them expires at the end of 2019. The city council discussed the extension of the current contact at the September work session along with touring their Recycle Minnesota facility in Lakeville. City staff is proposing a one- year extension of the recycling contract with DSI with updated rates for 2020. This extension will replace the current curbside cleanup program with a fee based bulk item pickup option. This contact includes a significant increase in recycling costs due to the shifts in markets of recycled materials. Staff will develop a communication plan that includes print, social media and educational videos. Councilmember Craig shared that she was happy to see that educational videos were being prepared. Councilmember Bernhjelm shared the reason for only a one-year contract is because of the industry changes that are occurring. Councilmember Donnelly shared that Farmington is not alone on this issue, it is the market. Motion by Hoyt, second by Craig, to approve the 2020 recycling agreement and authorize the mayor and city administrator to execute the same. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None November 4, 2019 Minutes -2- 12. New Business a) Communications Update Communications Specialist Siebenaler presented an update on communication efforts the city is currently using. She reviewed information related to the website, social media, newsletter, email notifications, mailing, community events and more. A video was played showing the city council the type of work that is being completed. Councilmember Hoyt that it was unbelievable and thanked Siebenaler for her work. Councilmember Craig shared that the work being done is impressive and it is the city council goal to have a broad presence when it comes to communication. Councilmember Bernhjelm shared that we have done a lot in this area. She asked what the big goals for 2020 are in this area. Siebenaler stated that completion of the brand manual and continued increased following on social media are two that come to mind. Councilmember Donnelly thanked Siebenaler for her work and shared that we offer many communication mediums. 13. City Council Roundtable Bernhjelm-Shared information on a ribbon cutting at Main Street Day Spat, reminded residents about Patriotic Day and Turkey Bingo. Craig-Thanked staff for the success of the Halloween Walk. McKnight-Shared information on the next Wine Club event and the upcoming city council meeting with boards and commissions. Malecha-Reminded residents that Truth in Taxation statements will be arriving in the next few weeks. Gehler-Updated the city council on hydrant flushing and a sewer-lining project. Rutherford-The pink patch projects is complete for this year and was a great success. Toys for Town is now underway and donations are being accepted. Elvestad-Turkey Bingo is this Saturday and is the largest fundraiser of the year for the department. Donnelly-Encouraged residents to attend Patriotic Day and encourages everyone to shop local. November 4, 2019 Minutes -3- 14. Adjourn Motion by Bernhjelm, second by Hoyt, to adjourn the meeting at 7:33 p.m. APIF, motion carried. Respectfully Submitted awiet 2. mo Knoistkr David McKnight, City Administrator November 4,2019 Minutes -4- CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 1�111�1�I�1 O FarmingtonMN.gov _.,...,„..... ----....... b.. TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the November 12, 2019 City Council Work Session- Administration DATE: November 18, 2019 INTRODUCTION Attached for your review are the minutes of the November 12, 2019 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the November 12, 2019 city council work session. ATTACHMENTS: Type Description © Backup Material November 12, 2019 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION NOVEMBER 12, 2019 Acting Mayor Donnelly called the work session to order at 6:00 p.m. Roll Call Present-Bernhjelm, Craig, Donnelly and Hoyt Absent-Larson Also Present-Administrator McKnight, Public Works Director Gehler, Community Development Director Kienberger, Police Chief Rutherford, Fire Chief Elvestad, Human Resources Director Gabbard, Finance Director Malecha and Parks and Recreation Director Distad Agenda Councilmember Hoyt asked that a discussion on a second sheet of ice be added to the agenda. Motion by Bernhjelm, second by Craig, to approve the agenda as amended. APIF, motion carried. Final Review 2020 Budgets Finance Director Malecha reviewed the final versions of the 2020 budget and tax levy. General Fund At the September 3, 2019 city council meeting,the city council approved no levy increase for 2020. 2019 Budget 2020 Proposed Increase/(Decrease) Revenue $3,199,486 $3,569283 11.56% Expenditures $13,007,794 $13,853,685 6.50% Fiscal Disparities $2,225,003 $2,294,024 3.10% General Fund Levy $7,583,305 $7,990,378 5.37% Debt Levy $3,212,460 $2,805,387 (12.67%) Net Tax Levy $10,795,765 $10,795,765 0.00% November 12, 2019 Work Session Minutes - 1- The city is hosting the Dakota Broadband Board Executive Director. As a part of the interchange agreement, all of the human resource costs for the director are paid by the city and the city is reimbursed by the DBB. The 2020 budget reflects these costs and the offsetting revenues. Since the approval of the preliminary budge budget, the city has received the final numbers for fiscal disparities. There is an increase of$53,211 over the budget budgeted amount. The budget has been updated to include an additional transfer of$15,000 to trail maintenance, $27,371 to building maintenance and the remainder in the general fund to offset the DBB programming expenses. The 2020 budget includes the funding of a Deputy Police Chief starting July 1, 2020. The city council has given preliminary approval to start the hiring process for this position and the subsequent backfilling of to be vacant promoted positions, earlier at the request of the city administrator. Special Revenue Funds EDA-The EDA expenses have been reduced with the DBB programming costs moved to the General Fund. Ice Arena Fund -The Ice Arena Fund's budget has been similar year-to-year.The conservative budget has the arena producing a net zero at the end of the year.There is a proposed increase of fees included in the budget. Any increased usage or reduction in spending will result in better financial performance. The Transfers In includes a $40,000 transfer from the General Fund to the EDA and a $75,000 from liquor store proceeds to the Park Improvement Fund. Capital Projects Funds Cable Communications Fund -The Cable Communications Fund receives funding quarterly from franchise fees and PEG fees. At the July 8, 2019 work session, city council discussed using part of the franchise fees to fund a one-time project.That has not been included in the budget, as the city council has asked city staff to perform some additional research. This work is underway. Fire Capital Projects Fund - Engine 11 was purchased in 2019.There is no additional funding planned for 2020. General Capital Equipment Fund -The city maintains the General Capital Equipment Fund for purchases of capital equipment using dollars from the General Fund; such as police equipment, fire equipment, and vehicles benefitting the General Fund.This fund includes transfers in from November 12,2019 Work Session Minutes -2- the General Fund for police equipment ($51,000), fire equipment ($91,545), and the surplus ($600,000)from the 2018 budget. Maintenance Fund - Large-scale maintenance and replacement costs are budgeted in the maintenance fund for streets, trails, and facilities based on the respective capital improvement plans. Costs for emerald ash borer (EAB) and township road maintenance are also budgeted in this fund. Transfers in includes$113,978 for building maintenance, $10,000 for EAB, and $3,000 for township road maintenance. The 2020 budget also includes transfers in from the General Fund for pavement preservation of streets and trails (e.g. seal coating, fog sealing, and crack sealing) of$517,033 and $125,000 respectively. Enterprise Funds Liquor Stores Fund -The two liquor stores are estimated to produce a profit of$302,808 after transfers out.The transfers for the liquor store fund include $61,452 in administrative transfers that cover payroll, human resources,finance and administration.The liquor store also transfers $75,000 into the Park Improvement Fund. The Liquor Stores Fund includes an increase of administrative support staff by 0.5 FTE.The position is currently 1.0 FTE split between Finance and the liquor store.The 0.5 FTE position would be replaced in Finance. Street Lighting Fund -The city owns and maintains streetlights primarily in the downtown and the Vermillion River Crossings.The remaining streetlights are owned and operated by the electric utility companies (Xcel Energy and Dakota Electric).The city is charged a rate per light to cover their operating costs. Expenses associated with all lights are budgeted in the Street Light fund with revenues generated from a quarterly fee paid with the other utilities. Capital improvement plans have been created for the sanitary sewer, solid waste, storm water, and water funds. Considering the long-term plans and historical operating expenses, user rates and development fees are determined to provide adequate funding while building reserve for large capital expenditures.Those plans will be discussed at the November 12, 2019 work session. Councilmember Donnelly asked about the use of liquor store profits. Malecha reminded the city council of the four pots philosophy and how the money is divided. The city council was comfortable with bringing the budget forward for consideration in December. November 12, 2019 Work Session Minutes -3- 2020-2024 Capital Improvement Plan Administrator McKnight presented the draft 2020-2024 Capital Improvement Plan for review. McKnight reviewed each of the plans individually and highlighted the 2020 CIP projects. McKnight shared that an error exists in the police equipment fund and will be corrected in the version brought to the November 18, 2019 city council meeting. Councilmember Hoyt asked about the Northeast Area Study. Public Works Director Gehler stated that the county, city and township would study the area along Highway 3 and potential future intersections at 208th Street and 197th Street. A county east/west connections study performed a number of years ago had potential plans that this new study may update. Councilmember Donnelly asked if the county was leading the study. Gehler stated the county is leading it but it was initiated by the city/township. The city council was comfortable bringing this issue forward to the November 19, 2019 meeting for consideration. Boards/Commissions Budget Discussion Administrator McKnight brought up the issue of budgets for the boards and commissions, specifically the EDA. Councilmember Bernhjelm shared that the issue of funding has been discussed at the EDA recently. Bernhjelm thought it would be good for the boards and commissions to make budget requests similar to all of the other departments. The city council was in support of this approach and asked staff to include it in the preparation of the 2021 budget process. Ladder Truck Financing Finance Director Malecha discussed the issue of financing the upcoming purchase of a ladder truck. This purchased is planned in 2021 but work to plan for and build the truck has already started. At the May 6, 2019 city council work session, the city council was in consensus to purchase a ladder truck in 2021. Since that time, staff has researched the costs of the truck and financial options. The city can choose a lease purchase agreement option with the truck or issue debt with equipment certificates. Staff provided a not-to-exceed amount of$1,200,000. The interest rates may fluctuate with both options. The final costs depends on when the contract is November 12, 2019 Work Session Minutes -4- signed, prepayment discounts and trade-in value. The purchase of this truck will result in a tax levy increase over five years with the finance options provided. The city council discussed the merits of both options and were in consensus to move forward with the traditional bonding approach to purchasing the ladder truck. The city will still start to save for the replacement of the next engine purchase as well. Employee Recognition Program-Police Police Chief Rutherford presented a draft police department employee recognition policy for review. The policy addresses department awards, certificates, recognitions, and a formal employee recognition program. Councilmember Craig was in support of this program, she felt we were trailing other cities in this area. Councilmember Bernhjelm shared that the fire department has a model that the police department can use. Councilmember Donnelly thought this was overdue and was in full support. Councilmember Hoyt that this was an important part of employee retention and was in support of the program. Rutherford will bring this policy forward for city council consideration in December 2019. Water Board Options Public Works Director Gehler reminded the city council that a vacancy exists on the Water Board. The city council previously asked staff to provide options to filling the position. The options available to the city council include: ✓ Appoint one city councilmember to sit on the Water Board. ✓ Appoint a resident to fill the vacancy. ✓ Direct staff to pursue abolition of the Water Board following the procedure established in state statute. This would involve a ballot question. Councilmember Bernhjelm asked about the number of meetings the board has and the typical topics the board discusses. Gehler detailed the work the board has done the past year. November 12, 2019 Work Session Minutes -5- Councilmember Hoyt asked if we would be discussing this issue if there were no vacancy. Gehler stated probably not. The consensus of the city council was to advertise the vacancy with the other board and commission vacancies for 2020. If there are no qualified applicants, the city council may consider other options. Schmitz-Maki Arena Councilmember Hoyt brought up the issue of arena projects and a potential second sheet of ice. Hoyt shared that donors have been lined up to help pay for some of the cost of this potential project. Councilmember Craig asked how much money donors are willing to contribute. FHS Girls Hockey Coach Jon Holmes stated that FYHA has$5,000 per month and $100,000 in cash. Ice for Tigers had $100,000 and a potential $500,000 donor in the past. The school district can contribute by using lease/levy and charge up to $800 per hour for ice time. Other potential donors did not want to be made public yet. Councilmember Bernhjelm estimated that this might be a $7 million dollar project. She supports the efforts but it is a matter of funding. She needs to see all of the financial information before any decisions are made. Councilmember Hoyt shared he has had a number of conversations with parents and members of FYHA. They spend approximately$160,000 a year in ice time rentals in Farmington and just under that number in other communities. He wants to keep that money in Farmington. Holmes shared they have talked to representatives of the Super Rink in Blaine about their approach. The issue is the city fronting the bond payment. The consensus of the city council was to have the survey that is just starting completed to see if there is space for a second sheet of ice on the Schmitz-Maki site. City Administrator Update Administrator McKnight updated the city council on ongoing solid waste issues, asked the city council for direction on their 2020 retreat and confirmed that the December 2019 work session will be cancelled. November 12,2019 Work Session Minutes -6- Adjourn Motion by Bernhjelm, second by Hoyt,to adjourn the meeting at 7:17 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator November 12, 2019 Work Session Minutes -7- CITY OF 0430 Third St., Farmington, MN 55024 FARMINGTON © 651-280-680o „,..... ...i .b.II- O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve 2020-2024 Capital Improvement Plan-Administration DATE: November 18, 2019 INTRODUCTION The city council has spent time reviewing all of the budgets and related capital improvement plans over the course of the past five months. This information brings all of the capital improvement related items into one document. This information was reviewed in detail at the November 12, 2019 city council work session. DISCUSSION The 2020-2024 Capital Improvement Plan includes projects and equipment that the city is planning over the next five years. While the plan covers the years 2020 through 2024,the first year of the plan is always the most important. All of these plans listed in 2020 are included in the draft budgets for next year that you have been reviewing. The plan includes budgets in a number of areas that are detailed below: Park Improvement Fund This plan covers the development and redevelopment of our park system. The major funding source for this fund is the transfer of dollars from liquor store profits each year. I n 2020,this plan calls for work in the Prairie Waterway, Rambling River Park and Westview Park. Equipment Replacement-General Fund The plan covers the vehicle needs of the General Fund. As a reminder,this plan has been "placed on hold"for a number of years with 2020 being the targeted year to start to catch up on our fleet replacement. The CI P includes $657,160 in purchases with over half of the vehicles in the Parks Department. Individual purchases by department for 2020 are included on the CI P spreadsheet. Equipment Replacement-Utility Funds This plan covers the vehicle needs of the utility funds including water, sewer, stormwater,solid waste and fleet. There are$394,850 in proposed purchases for 2020. As you will note on the CI P spreadsheet,we continue our replacement of snow/dump truck vehicles with the stormwater fund making the purchase in 2020. Other vehicles proposed for 2020 are listed on the CI P spreadsheet. Street Reconstruction Fund This plan accounts for the street reconstruction and related projects in the city. You will see in 2020 the two projects that are scheduled are the Northeast Farmington Study and the turn lane at 209th Street and Highway 3. There is a chance that the Highway 3 trail project included in the plan in 2021 will occur in 2020 along with the turn lane projects that will occur in Farmington and Empire next summer. Please note that the next reconstruction projects are scheduled for 2022 and will include Spruce Street, Division Street and the Willow/Linden area. Street Maintenance Fund This plan covers the street maintenance projects that occur each year. This work includes crack sealing, seal coating and mill and overlay projects. Staff has discussed with the city council the emphasis on mill and overlay projects in the next few years as opposed to seal coating. I n 2020 there is$850,000 earmarked for mill and overlay projects. City staff is still determining which streets will receive the mill and overlay work in 2020. Trail Maintenance This plan is responsible for the work related to trail maintenance and replacement in the city. I n 2020, most of the dollars in this plan will go to work in the Mystic Meadows area. Staff is still struggling to find additional revenue for this plan over the next five years. Building Maintenance Fund This plan covers the maintenance work that is needed for all city facilities. The projects proposed for 2020 are based off of the study completed by Wold a few years ago. I have added the door expansion project on the list for Fire Station#1 and guessed at a potential cost. The other projects proposed for 2020 includes work at Fire Station#1 and the Rambling River Center. We have intentionally let the fund balance of this fund grow over the remaining years of the plan as we will start to address some larger projects in the next few years. Fire Equipment Fund This plan covers some of the equipment needed by the fire department to perform their work. A few years ago we started to account for this equipment in a separate plan so we could plan for its funding. You will see that 2020 and the other years of the plan include basic fire equipment. Police Equipment Fund This plan covers some of the equipment needed by the police department to perform their work. A few years ago we started to account for this equipment in a separate plan so we could plan for its funding. You will see that 2020 and the other years of the plan include basic police equipment. As discussed at the work session, a correction was made to this document to account for a squad camera contract the city council approved earlier this year. Water Fund This fund is responsible for the water system in Farmington with the Water Board having ultimate authority of this fund. You will see in 2020 the new water tower project is included in the CI P. This project will take longer than one year, but at this point the entire cost for the project in listed in 2020. The CI P also includes well maintenance and well sealing. Stormwater Fund This fund is responsible for the extensive stormwater management system in place throughout the city. The 2020 CI P includes dollars for pond capacity improvements (dredging),vegetation management around stormwater ponds and trail and dollars related to fleet replacement(snow/dump truck). Sanitary Sewer Fund This plan covers the sanitary sewer system in place throughout the city. The 2020 CI P includes funding for sanitary sewer lining projects and fleet replacement(two 4 X 4 pickups). Solid Waste Fund This fund is responsible for the solid waste operations. The 2020 CI P does not include any capital improvements. BUDGET IMPACT The cost of the 2020 CI P projects are all incorporated into the draft 2020 budgets that you will consider in December 2019. ACTION REQUESTED Ask any questions you may have of the 2020-2024 Capital Improvement Plan. Once the city council is comfortable, a motion should be made to approve the 2020-2024 capital improvement plan. ATTACHMENTS: Type Description ❑ Backup Material 2020-2024 CI P Document CITY OF RM I NGTON 2020-2024 Capital Improvement Plan November 2019 CAPITAL IMPROVEMENT PROGRAM PARK IMPROVEMENT FUND PROJECTS 2020 2021 2022 2023 2024 REPLACE ROOF AT PRAIRE WATERWAY $3,000 REPLACE OUTFIELD FENCE ON FIELD#1 AT RRP $30,000 BASKETBALL COURT SURFACE IMPROVEMENTS WESTVIEW $6,000 _ PARK MASTER PLAN FOR FLAGSTAFF MEADOW PARK $7,500 REPLACE OUTFIELD FENCE ON FIELD#2 AT RRP $20,000 INSTALL PARK EQUIPMENT AT FLAGSTAFF MEADOW PARK $100,000 REPLACE BACKSTOP ON FIELD#2 AT RRP $40,000 RESURFACE BASKETBALL COURT AT PINE KNOLL PARK $5,000 INSTALL PARK EQUIPMENT AT MEWDOWVIEW PARK $100,000 REPLACE OUTFIELD FENCE ON FIELD#3 AT RRP $25,000 GRADING AND SITE WORK AT JIM BELL PARK $250,000 PARK IMPROVEMENT FUND TOTAL $39,000 $7,500 $120,000 $145,000 $275,000 REVENUES BEGINNING FUND BALANCE $292,582 $361,827 $462,730 $451,133 $414,693 TRANSFERS IN/LIQUOR STORE $75,000 $75,000 $75,000 $75,000 $75,000 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 PARK DEDICATION FEES $20,000 $20,000 $20,000 $20,000 $20,000 OTHER FUNDS $5,000 $5,000 $5,000 $5,000 $5,000 MISCELLANEOUS INCOME $8,245 $8,403 $8,403 $8,560 $0 TOTAL REVENUE $108,245 $108,403 $108,403 $108,560 $100,000 EXPENDITURES PROJECTS $39,000 $7,500 $120,000 $145,000 $275,000 TOTAL EXPENDITURES $39,000 $7,500 $120,000 $145,000 $275,000 ENDING FUND BALANCE $361,827 $462,730 $451,133 $414,693 $239,693 11/13/2019 H:\2020 Budget\2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM EQUIPMENT REPLACEMENT FUND-GENERAL FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 GENERAL FUND BUILDING INSPECTIONS $32,860 $0 $0 $34,500 $0 ENGINEERING $37,100 $34,880 $0 $37,950 $0 POLICE $92,180 $143,989 $163,520 $118,785 $105,138 FIRE $37,100 $1,258,950 $61,600 $126,500 $436,600 MUNICIPAL SERVICES $89,040 $264,870 $299,040 $17,250 $153,400 PARKS $368,880 $207,100 $133,280 $56,350 $123,900 NATURAL RESOURCES $0 $0 $39,200 $0 $0 POLICE EQUIPMENT $0 $0 $0 $0 $0 FIRE EQUIPMENT $0 $0 $0 $0 $0 • EQUIPMENT REPLACEMENT FUND $657,160 $1,909,789 $696,640 $391,335 $819,038 REVENUES BEGINNING FUND BALANCE $748,605 $91,445 $656 $295,616 $596,281 TAX LEVY $0 $480,000 $542,000 $542,000 $630,000 LOCAL GOVERNMENT AID $0 $0 $299,600 $0 $0 SALE OF BONDS $0 $1,200,000 $0 $0 $0 OTHER FUNDS $0 $0 $150,000 $150,000 $150,000 MISCELLANEOUS INCOME $0 $139,000 $0 $0 $0 I TOTAL REVENUE $0 $1,819,000 $991,600 $692,000 $780,000 EXPENDITURES EQUIPMENT $657,160 $1,909,789 $696,640 $391,335 $819,038 TOTAL EXPENDITURES $657,160 $1,909,789 $696,640 $391,335 $819,038 ENDING FUND BALANCE $91,445 $656 $295,616 $596,281 $557,243 1 2020 PURCHASES CD-4 X 4 TRUCK $32,860 ENG-4 X 4 TRUCK $37,100 FIRE-BRUSH TRUCK $37,100 MUNICIPAL SERVICES-ONE TON TRUCK $89,040 PARKS-ONE TON TRUCK $57,240 PARKS-4X4 TRUCK $34,980 PARKS-4X4 TRUCK $37,100 PARKS-JD 5420 $148,400 PARKS-MOWER $12,720 PARKS-SKIDSTER $28,620 11/13/2019 2020 OP Approve) Document PARKS-DURANGO $33,920 PARKS-TRAILER $15,900 POLICE-IMPALA $42,360 POLICE-INT SUV $49,820 TOTAL $657,160 11/13/2019 2020 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM EQUIPMENT REPLACEMENT FUND-UTILITY FUNDS 2020-2024 PROJECTS 2020 2021 2022 2023 2024 FUND WATER $0 $0 $299,600 $0 $0 SANITARY SEWER $135,150 $430,550 $0 $241,500 $230,100 STORM WATER $222,600 $0 $0 $227,700 $247,800 SOLID WASTE $0 $465,430 $0 $0 $387,040 FLEET $37,100 $0 $47,600 $0 $0 EQUIPMENT REPLACEMENT FUND $394,850 $895,980 $347,200 $469,200 $864,940 REVENUES BEGINNING FUND BALANCE $0 $0 $0 $0 $0 WATER FEES $0 $0 $299,600 $0 $0 SANITARY SEWER FEES $135,150 $430,550 $0 $241,500 $230,100 STORMWATER FEES $222,600 $0 $0 $227,700 $247,800 SOLID WASTE FEES $0 $465,430 $0 $0 $387,040 FLEET TRANSFERS $37,100 $0 $47,600 $0 $0 TOTAL REVENUE $394,850 $895,980 $347,200 $469,200 $864,940 EXPENDITURES EQUIPMENT $394,850 $895,980 $347,200 $469,200 $864,940 TOTAL EXPENDITURES $394,850 $895,980 $347,200 $469,200 $864,940 ENDING FUND BALANCE $0 $0 $0 $0 $0 2020 PURCHASES ONE-TON CRANE $55,650 4 X 4 TRUCK $37,100 4 X 4 TRUCK $42,400 DUMP TRUCK $222,600 4 X 4 TRUCK $37,100 TOTAL $394,850 ' 11/13/2019 2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM STREET RECONSTRUCTION FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 NE FARMINGTON STUDY $25,000 TURN LANE AT 209TH AND HIGHWAY 3 $565,000 HIGHWAY3TRAILTHROUGH LPP $320,000 TURN LANE AT 225TH AND HIGHWAY 3 $158,664 SPRUCE STREET(RR TRACKS TO DENMARK) $2,189,867 DIVISION STREET $1,013,134 WILLOW/LINDEN STREETS $2,627,587 • PINE STREET $1,967,833 • FIRST/OAK STREETS $3,995,670 CR 66/HIGHWAY 3 TRAFFIC CONTROL $229,307 • • BACKAGE ROAD-CARVER LANE $896,844 STREET RECONSTRUCTION FUND $590,000 $320,000 $5,989,252 $1,967,833 $5,121,821 REVENUES BEGINNING FUND BALANCE $109,391 $69,391 $59,391 $73,287 $75,963 TRANSFERS IN/TAX LEVY $0 $0 $435,000 $700,000 $653,000 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $0 $0 $1,600,000 $260,000 $925,000 WATER FUND CONTRIBUTION $0 $0 $1,146,105 $390,021 $1,053,685 STORM WATER FUND CONTRIBUTION $0 $0 $601,274 $283,652 $232,874 SANITARY SEWER FUND CONTRIBUTION $0 $0 $720,769 $336,836 $760,605 MSA CONTRIBUTION $45,000 $0 $1,500,000 $0 $1,500,000 MISCELLANEOUS INCOME $505,000 $310,000 $0 $0 $0 TOTAL REVENUE $550,000 $310,000 $6,003,148 $1,970,509 $5,125,164 EXPENDITURES PROJECTS $590,000 $320,000 $5,989,252 $1,967,833 $5,121,821 TOTAL EXPENDITURES $590,000 $320,000 $5,989,252 $1,967,833 $5,121,821 ENDING FUND BALANCE $69,391 $59,391 $73,287 $75,963 $79,306 11/13/2019 2020 CIP Approvel Document immemem CAPITAL IMPROVEMENT PROGRAM STREET MAINTENANCE FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 CRACK SEALING $34,320 $35,640 $36,960 $38,280 $39,600 SEAL COATING $75,000 $156,600 $162,400 $168,200 $174,000 MILL AND OVERLAY $850,000 $350,000 $380,000 $410,000 $440,000 STREET MAINTENANCE FUND $959,320 $542,240 $579,360 $616,480 $653,600 • { REVENUES BEGINNING FUND BALANCE $274,106 $282,184 $413,152 $562,067 $618,862 TRANSFERS IN/TAX LEVY $400,000 $500,000 $575,000 $500,000 $525,000 LOCAL GOVERNMENT AID $117,033 $81,208 $61,275 $81,275 $41,275 SALE OF BONDS $0 _ $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $450,365 $92,000 $92,000 $92,000 $92,000 TOTAL REVENUE $967,398 $673,208 $728,275 $673,275 $658,275 EXPENDITURES PROJECTS $959,320 $542,240 $579,360 $616,480 $653,600 TOTAL EXPENDITURES $959,320 $542,240 $579,360 $616,480 $653,600 ENDING FUND BALANCE $282,184 $413,152 $562,067 $618,862 $623,537 11/13/2019 2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM TRAIL MAINTENANCE FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 CRACK SEALING $7,280 $7,560 $7,840 $8,120 $8,400 FOG SEALING $15,600 $16,200 $16,800 $17,400 $18,000 PAVEMENT REPLACEMENT $90,000 $100,000 $100,000 $150,000 $150,000 RECONSTRUCTION $0 $0 $0 $0 $0 TRAIL MAINTENANCE FUND $112,880 $123,760 $124,640 $175,520 $176,400 REVENUES BEGINNING FUND BALANCE $35,081 $47,201 $43,441 $58,801 $43,281 TRANSFERS IN/TAX LEVY $49,673 $90,000 $90,000 $100,000 $120,000 LOCAL GOVERNMENT AID $75,327 $30,000 $50,000 $60,000 $50,000 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $125,000 $120,000 $140,000 $160,000 $170,000 EXPENDITURES PROJECTS $112,880 $123,760 $124,640 $175,520 $176,400 TOTAL EXPENDITURES $112,880 $123,760 $124,640 $175,520 $176,400 ENDING FUND BALANCE $47,201 $43,441 $58,801 $43,281 $36,881 2020 PAVEMENT REPLACEMENT PROJECTS _ MYSTIC MEADOWS TRAIL WORK $70,000 MISC.TRAIL WORK $20,000 TOTAL $90,000 11/13/2019 2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM BUILDING MAINTENANCE FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 CITY HALL FIRE STATION#1 $103,000 FIRE STATION#2 SCHMITZ-MAKI ARENA FIRST STREET GARAGE MAINTENANCE FACILITY POLICE DEPARTMENT RAMBLING RIVER CENTER $48,000 PROFESSIONAL ASSISTANCE $7,575 FUTURE SALT SHED $125,000 FUTURE FUEL STATION $200,000 BUILDING MAINTENANCE FUND $158,575 $125,000 $200,000 $0 $0 REVENUES BEGINNING FUND BALANCE $100,026 $55,429 $198,387 $369,994 $511,601 TRANSFERS IN/TAX LEVY $27,371 $5,000 $5,000 $5,000 $5,000 LOCAL GOVERNMENT AID $86,607 $137,958 $166,607 $136,607 $186,607 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS/LIQUOR STORE REVENUE $0 $125,000 $200,000 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $113,978 $267,958 $371,607 $141,607 $191,607 EXPENDITURES PROJECTS $158,575 $125,000 $200,000 $0 $0 TOTAL EXPENDITURES $158,575 $125,000 $200,000 $0 $0 ............ ENDING FUND BALANCE $55,429 $198,387 $369,994 $511,601 $703,208 2020 PROJECTS FIRE STATION#1-AUTOMATIC DOOR OPENERS $20,000 _ FIRE STATION#1-REPLACE 17 INTERIOR DOORS(ADA) $33,000 FIRE STATION#1-DOOR EXPANSION FOR LADDER TRUCK $50,000 RRC-REPLACE 8 INTERIOR DOORS(ADA) $16,000 RRC-REPLACE FRONT DESK COUNTER(ADA) $5,000 RRC-REPLACE LEAKING WATER MAIN IN GARAGE) $27,000 PROFESSIONAL ASSISTANCE $7,575 TOTAL $158,575 11/13/2019 2020 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM FIRE EQUIPMENT FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 SCBA $64,800 $0 $0 $0 $0 PORTABLE RADIOS $0 $45,000 $45,000 $45,000 $45,000 RADIO BATTERIES $6,000 $0 $8,000 $0 $0 MOBILE RADIOS $0 $0 $9,750 $9,750 $9,750 EXTRICATION TOOLS $0 $0 $0 $40,000 $0 THERMAL IMAGING CAMERAS $0 $7,500 $5,000 $0 $7,500 RAD 57 CO MONITOR $0 $0 $7,000 $0 $8,000 HOSE $7,500 $11,000 $7,500 $11,000 $9,000 GAS MONITOR $0 $8,000 $0 $9,000 $0 TOTAL $78,300 $71,500 $82,250 $114,750 $79,250 REVENUES BEGINNING FUND BALANCE $251 $13,496 $33,541 I $42,836 J $39,631 TRANSFERS IN/TAX LEVY $91,545 $91,545 $91,545 $111,545 $111,545 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $91,545 $91,545 $91,545 $111,545 $111,545 EXPENDITURES EQUIPMENT $78,300 $71,500 $82,250 $114,750 $79,250 TOTAL EXPENDITURES $78,300 $71,500 $82,250 $114,750 $79,250 ENDING FUND BALANCE $13,496 $33,541 $42,836 $39,631 $71,926 11/13/2019 2020 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM POLICE EQUIPMENT FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 PORTABLE RADIOS $71,715 $52,851 $4,366 $0 $0 MOBILE RADIOS $0 $10,498 $71,710 $0 $0 BODY CAMERAS $13,452 $13,452 $13,452 $13,452 $13,452 SQUAD CAMERAS $33,000 $17,000 $19,000 $21,000 $7,560 POLICE EQUIPMENT FUND $118,167 $93,801 $108,528 $34,452 $21,012 REVENUES BEGINNING FUND BALANCE $88,610 $21,443 $642 $114 $20,662 , i TRANSFERS IN/TAX LEVY $51,000 $51,000 $108,000 $55,000 $30,725 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $0 $22,000 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $51,000 $73,000 $108,000 $55,000 $30,725 EXPENDITURES EQUIPMENT $118,167 $93,801 $108,528 $34,452 $21,012 • TOTAL EXPENDITURES $118,167 $93,801 $108,528 $34,452 $21,012 I 3 ENDING FUND BALANCE $21,443 $642 $114 $20,662 $30,375 11/13/2019 2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM I WATER FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 OPERATING EXPENSES $836,507 $853,237 $870,301 $887,707 $905,462 TRANSFERS OPERATING(PERSONNEL) $401,868 $417,943 $434,661 $452,047 $470,129 CAPITAL IMPROVEMENT PLAN $5,941,300 $87,200 $1,445,705 $390,021 $1,053,685 i DEBT PAYMENTS $356,880 $356,880 $356,880 $356,880 $356,880 STREET RECONSTRUCTION FUND $7,536,555 $1,715,260 $3,107,547 $2,086,655 $2,786,156 REVENUES BEGINNING FUND BALANCE $3,853,856 $1,015,083 $1,411,626 $537,142 $811,131 ENTERPRISE SALES $1,996,568 $2,111,803 $2,233,063 $2,360,644 $2,494,859 SALE OF BONDS $2,460,405 $0 $0 $0 $0 TRUNK FUND CONTRIBUTIONS $240,809 $0 $0 $0 $0 WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 STORM WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 SANITARY SEWER FUND CONTRIBUTION $0 $0 $0 $0 $0 MSA CONTRIBUTION $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 __$0 $0 $0 TOTAL REVENUE $4,697,782 $2,111,803 $2,233,063 $2,360,644 $2,494,859 EXPENDITURES PROJECTS $7,536,555 $1,715,260 $3,107,547 $2,086,655 $2,786,156 TOTAL EXPENDITURES $7,536,555 $1,715,260 $3,107,547 $2,086,655 $2,786,156 ENDING FUND BALANCE $1,015,083 $1,411,626 $537,142 $811,131 $519,834 2020 PROJECTS _ WELL MAINTENANCE $84,800 _ SEAL AND ABANDON WELLS 1 AND 2 $26,500 NEW WATER TOWER $5,830,000 TOTAL $5,941,300 11/13/2019 2020 CIP Approve! Document CAPITAL IMPROVEMENT PROGRAM STORM WATER FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 OPERATING EXPENSES $324,285 $340,500 $357,525 $375,401 $394,171 TRANSFERS OPERATION(PERSONNEL) $381,439 $396,696 $412,564 $429,067 $446,229 CAPITAL IMPROVEMENTS $392,600 $175,000 $776,274 $536,352 $505,674 TRANSFER OUT(ADMIN) $381,439 $396,696 $412,564 $429,067 $446,229 STREET RECONSTRUCTION FUND $1,479,763 $1,308,892 $1,958,927 $1,769,887 $1,792,303 REVENUES BEGINNING FUND BALANCE $872,688 $795,899 $963,963 $554,596 $575,675 ENTERPRISE SALES $1,222,366 $1,290,924 $1,363,086 $1,439,033 $1,518,956 TRUNK FUND CONTRIBUTIONS $170,000 $175,000 $175,000 $340,000 $0 WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 STORM WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 SANITARY SEWER FUND CONTRIBUTION $0 $0 $0 $0 $0 MSA CONTRIBUTION $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $10,608 $11,032 $11,474 $11,933 $12,410 TOTAL REVENUE $1,402,974 $1,476,956 $1,549,560 $1,790,966 $1,531,366 EXPENDITURES PROJECTS $1,479,763 $1,308,892 $1,958,927 $1,769,887 $1,792,303 TOTAL EXPENDITURES $1,479,763 $1,308,892 $1,958,927 $1,769,887 $1,792,303 ENDING FUND BALANCE $795,899 $963,963 $554,596 $575,675 $314,738 2020 PROJECTS POND CAPACITY IMPROVEMENTS $150,000 VEGETATION MANAGEMENT $20,000 FLEET REPLACEMENT $222,600 TOTAL $392,600 11/13/2019 2020 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM SANITARY SEWER FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 1 OPERATING EXPENSES $188,130 $197,537 $207,414 $217,785 $228,674 TRANSFERS OPERATION(PERSONNEL) $302,041 $314,123 $326,688 $339,755 $353,345 MCES FEES $1,390,877 $1,460,421 $1,533,442 $1,610,114 $1,690,620 TRANSFER OUT(CIP) $229,500 $580,550 $870,769 $728,336 $1,140,708 STREET RECONSTRUCTION FUND $2,110,548 $2,552,631 $2,938,313 $2,895,990 $3,413,347 REVENUES BEGINNING FUND BALANCE $2,785,748 $2,986,573 $2,859,162 $2,485,685 $2,301,466 ENTERPRISE SALES $2,285,870 $2,399,462 $2,538,821 $2,685,496 $2,839,838 TRUNK FUND CONTRIBUTIONS $0 $0 $0 $0 $0 WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 STORM WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 SANITARY SEWER FUND CONTRIBUTION $0 $0 $0 $0 $0 MSA CONTRIBUTION $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $25,503 $25,758 $26,015 $26,275 $26,538 TOTAL REVENUE $2,311,373 $2,425,220 $2,564,836 $2,711,771 $2,866,376 EXPENDITURES PROJECTS $2,110,548 $2,552,631 $2,938,313 $2,895,990 $3,413,347 TOTAL EXPENDITURES $2,110,548 $2,552,631 $2,938,313 $2,895,990 $3,413,347 ENDING FUND BALANCE $2,986,573 $2,859,162 $2,485,685 $2,301,466 $1,754,495 2020 PROJECTS SANITARY SEWER LINING $150,000 FLEET REPLACEMENT $79,500 TOTAL $229,500 11/13/2019 2020 CIP Approvel Document Nm CAPITAL IMPROVEMENT PROGRAM SOLID WASTE FUND 2020-2024 PROJECTS 2020 2021 2022 2023 2024 OPERATING EXPENSES $878,789 $905,153 $932,308 $960,277 $989,085 TRANSFERS OPERATION(PERSONNEL) $145,811 $150,185 $154,691 $159,332 $164,111 DISPOSAL COSTS $1,043,475 $1,095,531 $1,149,089 $1,204,187 $1,249,765 CONTRACT RECYCLING $738,097 $760,240 $783,047 $806,539 $830,735 CAPITAL IMPROVEMENTS $0 $349,430 $0 $0 $387,040 STREET RECONSTRUCTION FUND $2,806,172 $3,260,539 $3,019,135 $3,130,335 $3,620,736 REVENUES BEGINNING FUND BALANCE $1,317,208 $967,295 $575,192 $603,795 $710,869 ENTERPRISE SALES $2,415,453 $2,827,012 $3,005,683 $3,194,711 $3,394,664 COUNTY COMMUNITY FUNDING $30,300 $30,603 $30,909 $31,218 $31,530 WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 STORM WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 SANITARY SEWER FUND CONTRIBUTION $0 $0 $0 $0 $0 MSA CONTRIBUTION $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $10,506 $10,821 $11,146 $11,480 $11,825 TOTAL REVENUE $2,456,259 $2,868,436 $3,047,738 $3,237,409 $3,438,019 EXPENDITURES PROJECTS $2,806,172 $3,260,539 $3,019,135 $3,130,335 $3,620,736 TOTAL EXPENDITURES $2,806,172 $3,260,539 $3,019,135 $3,130,335 $3,620,736 ENDING FUND BALANCE $967,295 $575,192 $603,795 $710,869 $528,152 2020 PROJECTS NONE $0 TOTAL $0 11/13/2019 2020 CIP Approvel Document CITY OF O430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 OFarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License for the Faribault Commandery#8, Knights Templar-Community Development DATE: November 18, 2019 INTRODUCTION The Faribault Commandery#8, Knights Templar are requesting a temporary on-sale liquor license for a fundraiser. DISCUSSION The Faribault Commandery are requesting a temporary on-sale liquor license for a fundraiser to be held on December 13, 2019, at 326 Third Street. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees these licenses for non-profit organizations. Therefore,the city has not established a fee for a temporary on-sale liquor license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for the Faribault Commandery #8, Knights Templar for their fundraiser on December 13, 2019. ATTACHMENTS: Type Description D Exhibit Application Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division "r fi 445 Minnesota All Street,Suite 222,St.Paul,MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol ffi Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number f$2615M:ggithet Oet>sircui x C64a#11t lzAl et ..1-1v4 Wel 2 3- Iti4d4314 ' Address 41wp -r i4?C4 City State Zi Code 326 3rd Street — 100 spy( 4'5 Minnesota Name of person making application Business phone Home phone Clinton Christensen 41Z.598.R1Ztl 1,31A Date(s)of event Type of organization December 13, 2019 Club XCharitabie ❑ Religious ❑Other non-profit Organization officer's name City State ZI•Code Joe Gonzales St. Paul Minnesota 55116 Organization officer's name City State Zip Code David Orsi Rosemount Minnesota 55068 Organization officer's name City State Zi'Code Jerry Zierdt Apple Valley Minnesota 55124 Organization officer's name City State Zip Code ditsimJ dousr&kKessiFarmington Minnesota 55024 Location where permit will be used. If an outdoor area,describe. 1,35%06 MfteoNtc e..iDP, 'Mu W4 UtMlklE19 cam./ wad If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATiONOSTATE.MN.US CSLLITT_• com CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Approve Contract for the Design of the Local Partnership Project TH3 Trail Project- Public Works DATE: November 18, 2019 INTRODUCTION The City, in colaboration with Empire Township, applied for and was successful in receiving Local Partnership Project(LPP)funds from MnDOT for the construction of trail along the west side of TH3. The trail will fill a gap that exists from 205th Street in Empire Township and Willow Street in Farmington. DISCUSSION The application for the LPP funds estimated the costs for this project. The City was awarded a total of $275,000 for construction related expense with a local share being required for engineering design costs. The table below shows the estimated costs and funding for the project. Construction Cost $255,000 Construction Engineering $20,400 LEAF (Includes Level 2 Layout of bridge) $45,000 Total Project Cost $320,000 Total Request from LPP (Construction Costs) $275,000 Total Local Contribution $45,000 Total Project Funding $320,000 Staff worked with the consultant whom is working on the design of the other 2020 projects in this corridor to define a scope to accomplish the design of the trail. LPP funding is for state fiscal year 2021, that runs July 1, 2020 to June 30, 2021. There is potential that this work could occur in conjunction with the other improvements planned in the corridor in 2020. BUDGET IMPACT Funding for this contract will be from a combination of sources including the Park Improvement Fund, liquor store proceeds, and the Trail Maintenance Fund. ACTION REQUESTED Approve the contract for design of the TH3 trail and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description D Contract Contract AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement ("Agreement") made this/1-/4day of November, 2019, between the CITY OF FARMINGTON a municipal corporation ("City"), and BOLTON & MENK, INC., a Minnesota Corporation ("Consultant"). The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Consultant for professional engineering related to the preliminary and final design for the Farmington Local Partnership Project- TH3 Trail hereinafter referred to as the"Work". 1. Scope of Service. The scope of service is detailed in the Proposal submitted by the consultant dated November 1, 2019 and attached as Exhibit A. The terms of this contract shall take precedence over any provisions of the Consultant's proposal and/or general conditions. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by December 31, 2020. Project Schedules with interim milestones shall be developed to ensure delivery of a project for bid with the HSIP partnership improvements and the TH 3 Left Turn Lane at 209th Street. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis not to exceed $45,000. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Consultant, and approval of an amendment by the City, with specific estimates of type, time and maximum costs, prior to commencement of the work. 4. Method of Payment. Consultant shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. Invoices to the City and payment to the Consultant by the City shall be subject to Minnesota statutory provisions pertaining to claims, including Minnesota Statutes § 471.38, 471.40, and the Minnesota Prompt Payment Act, M.S. §425.425. 5. Staffing. The Consultant has designated staffing to complete and manage the Work in the proposal attached as Exhibit A. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Dakota County, Minnesota. 7. Insurance. a. General Liability. Consultant shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. Consultant shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. 1 b. Worker's Compensation. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Consultant's services under this Contract. 8. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Termination. This Contract may be terminated by either party by thirty (30) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Consultant, the Consultant shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11. Non-Discrimination. During the performance of this Contract, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 12. Subcontract or Assignment. Consultant shall not subcontract any part of the services to be provided under this Contract other than what is identified in the proposal; nor may Consultant assign this Contract, or any interest arising herein, without the prior written consent of the City. Consultant shall comply with Minnesota Statute § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten days of Consultant's receipt of payment from City. Consultant must pay interest of 1.5 percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. 13. Compliance with Laws and Regulations. Consultant is responsible for knowing of and abiding by all statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. 14. Audits and Data Practices. The books, records, documents, and accounting procedures and practices of the Consultant or other parties relevant to this agreement are subject to 2 examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this contract. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Contract shall contain similar Data Practices Act compliance language. 15.Work Product. All materials, including but not limited to reports, exhibits, models, maps, charts, computer data, and supporting documentation produced under work authorized by this Agreement shall become the property of the City upon completion of the work or termination of this Agreement. 16. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the contract void. Any federal regulations and applicable state statutes shall not be violated. 17. Damages. In the event of a breach of this Contract by the City, Consultant shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 18. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 19. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 20. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. IN WITNESS WHEREOF, the parties have signed this Contract as of the date and year first above written. CITY OF FARMINGTON BOLTON&MENK, INC. BY: Todd Larson, Mayor k771Sn Hilgardner, 10,1.":5—Engineer AN id McKnight, C4iinistrator 3 BOLTON 12224 Nicollnue & M E N K Burnsville,MN et et55337-1649 Avenue Ph: (952)890-0509 Real People.Real Solutions. Fax: (952)890-8065 Bolton-Menk.com November 1,2019 Katy Gehler,PE Director of Public Works/City Engineer City of Farmington 430 Third Street Farmington,MN 55024 Re: Proposal for Professional Engineering Services Trunk Highway 3 Trail Dear Ms. Gehler: Thank you for the opportunity to submit this proposal to complete professional services related to the pedestrian trail along Trunk Highway 3 in the City of Farmington and Empire Township.The trail project aims to fill a gap in the City's trail network by installing a bituminous trail on the west side of TH3 between 205th Street and Willow Street.This project was awarded FY 2021 Metro Local Partnership Program(LPP Program)funding.The project is being completed in coordination with Empire Township and several other proposed TH3 improvements in 2020. Scope of Work Based on our conversations about the project,Bolton&Menk will provide full engineering services for the delivery of this project,including but not limited to the main tasks noted below: Topographic Survey Gather pertinent field information on city infrastructure, adjacent buildings, right-of-way, contours, and private small utilities.Underground utility information will be located and described per available as-builts, field markings, and private utility map information facilitated through Gopher State One Call. Manhole reports will also be completed for located manholes and catch basins.Right-of-way and property lines will be illustrated based on found field monumentation and plat information received from the city. Preliminary&Final Design Preliminary and final plans will be prepared in coordination with city staff.Major design components will include the following: • Existing conditions • Trail alignment and profiles • Level 2 Bridge Layout Approval • Preliminary cross-sections at 25-foot intervals, driveways, and critical design locations • Plan preparation in accordance with MnDOT plan standards(LPP requirement) • Quantity tabulations in accordance with MnDOT plan standards(LPP requirement) • Communication with small utilities to discuss replacement and/or relocation,including electric, gas,telephone, cable TV,etc. Stakeholder Coordination(City,MnDOT,Township,Others) Hold stakeholder meetings as appropriate to coordinate project delivery. This will include meetings with City staff as well as design meetings with MnDOT functional groups.Bolton and Menk will also participate in any public open houses or neighborhood meetings as necessary. N:\Proposals\Farmington\TH 3 LPP Trail Design\Proposal Letter.docx Bolton&Menk is an equal opportunity employer. Name: Katy Gehler,PE Date: November 1,2019 Page: 2 LPP Program Plan Approval Process We will support the City as needed in order to satisfy the requirements of the LPP agreement. This may include cost estimates, cost breakdowns,and LPP specific spec language. Bidding Bolton and Menk will provide full bidding services on this project.This will include preparation of bidding documents,hosting of bid documents on QuestCDN,answering bidders' questions and issuing addenda as necessary, attending the bid opening,tabulating bid results,and preparing a letter of recommendation. We will supply the necessary bid breakdowns to MnDOT as required by the LPP agreement. Construction Observation and Administration This proposal does not include services related to construction observation and administration. A future proposal for construction services will be prepared prior to construction. Proposed Fee In accordance with the City of Farmington's project requirements, Bolton &Menk proposes to complete the scope of work as described above for a not-to-exceed hourly fee of$45,000. Thank you, again, for inviting Bolton & Menk to offer you this proposal, as well as your continued consideration of our services to the City of Farmington. We look forward to working with you and the City on this project. If you have any questions regarding our proposal,please do not hesitate to call us. Sincerely, Bolton&Menk,Inc. Brian Hilgardner,P.E. Principal-In-Charge N:\Proposals\Farmington\TH 3 LPP Trail Design\Proposal Letter.docx Bolton&Menk is an equal opportunity employer. 0 0 Cr) 4--, 0 Ln 00 0 o 0 U a0 00' N N N i/? ih ,� 0 ` Ili v- */* I', V} To LH e' l0 c} 00 LU LU N M 2 O O O 00 Mai)Aan,ins O O 00 M .--1lD O 0 O O Ue!D!Uqpal Aaruns O� 0 0 O 0 0 O O O Lo JoAaiuns palOid o0 0 0 0o N .--1C Y C 0 0 cu uepiupal 0in 0 0 0 as 2uiaaau!2u3.ioivas o 00 c+ ri C 0 - CU4, 0 0 ECO aaaui�u3 u2isaa o N 0 0 0• 0 N ri r-1 w 4-0 U, 0 0 4) UJaBeuew;0afoad o 'Dv-i ,a LOO d 0 a ra -a v} cu =n3 o co C a2Jeyn-ui-�edi)uiud 0 Ln N CO ri o m in- C C °' o E 4 0) 0. 2 .L to u Q in fv M cu 0 > ti . H :1 H f6 ~ b 0- Y >, C +4 la Y O `- fU C fa 0 O 0 > Oo CC N CIJ CU C O U N a1 71 m T LL. 0 ao - ua 06 = is •C iii t go = p v 0 E I— fD fli 0 d fp H .0 o i Cor0 C + (C M s-' -' S hA ++ C A: en LL 1 ,•••," f0 = C 0 E' a Q1 co 4, G1 .o fL E Y d fo Cl..` LL ~ Q N O m u_ J 2 •+- U p H O C N Z O O O a r- i N M J U •O - U a M H CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director/City Engineer SUBJECT: Approve Contract for the TH3 Small Area Study-Public Works DATE: November 18, 2019 INTRODUCTION The City of Farmington recently completed a area plan for the Trunk Highway 3 corridor,from County Road 66 to 225th Street.The plan established a vision and long-range land uses for the corridor.The next step is to complete a more detailed concept for an area on the north end of the corridor, located south of CR 66, north of 210th Street, and east of TH 3 to approximately Catarina Way. DISCUSSION This study will build off previous studies and create a more detailed sketch plan for road layout and utilities to support the land use established by TH3 Corridor Plan. This not only includes the TH3 Corridor Plan but also the TH3 Access Management Plan and Transportation Plan. This work is important so the City has a clear vision of this area to be able to work towards achieving the goals of the City in a planned structure. Staff worked with the two consultants to develop a scope and fees associated with the desired outcomes. Bolton and Menk produced a scope and fees that best meets these goals within funding availability. The scope of service is attached. BUDGET IMPACT Funding for this study will be supported by a combination of sources including the utility funds and EDA funds. ACTION REQUESTED Approve the attached contract and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description 0 Backup Material Contract AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement ("Agreement") made this /' qday of November, 2019, between the CITY OF FARMINGTON a municipal corporation ("City"), and BOLTON & MENK, INC., a Minnesota Corporation("Consultant"). The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Consultant for professional planning and engineering related to the study of a small area along TH3 from CR66 to 210th Street in Farmington referred to as the "Work". 1. Scope of Service. The scope of service is detailed in the Proposal submitted by the consultant dated November 6, 2019 and attached as Exhibit A. The terms of this contract shall take precedence over any provisions of the Consultant's proposal and/or general conditions. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by March 31, 2020. Project Schedules with interim milestones shall be developed to ensure delivery of the project. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis not to exceed $10,000. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Consultant, and approval of an amendment by the City, with specific estimates of type, time and maximum costs, prior to commencement of the work. 4. Method of Payment. Consultant shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. Invoices to the City and payment to the Consultant by the City shall be subject to Minnesota statutory provisions pertaining to claims, including Minnesota Statutes § 471.38, 471.40, and the Minnesota Prompt Payment Act, M.S. §425.425. 5. Staffing. The Consultant has designated staffing to complete and manage the Work in the proposal attached as Exhibit A. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Dakota County, Minnesota. 7. Insurance. a. General Liability. Consultant shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. Consultant shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts and from 1 claims for bodily injury, death, or property damage which may arise from the performance of Consultant's services under this Contract. 8. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Termination. This Contract may be terminated by either party by thirty (30) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Consultant, the Consultant shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11. Non-Discrimination. During the performance of this Contract, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 12. Subcontract or Assignment. Consultant shall not subcontract any part of the services to be provided under this Contract other than what is identified in the proposal; nor may Consultant assign this Contract, or any interest arising herein, without the prior written consent of the City. Consultant shall comply with Minnesota Statute §471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten days of Consultant's receipt of payment from City. Consultant must pay interest of 1.5 percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. 13. Compliance with Laws and Regulations. Consultant is responsible for knowing of and abiding by all statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. 14. Audits and Data Practices. The books, records, documents, and accounting procedures and practices of the Consultant or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this contract. This Contract is subject to the Minnesota 2 Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Contract shall contain similar Data Practices Act compliance language. 15. Work Product. All materials, including but not limited to reports, exhibits, models, maps, charts, computer data, and supporting documentation produced under work authorized by this Agreement shall become the property of the City upon completion of the work or termination of this Agreement. 16. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the contract void. Any federal regulations and applicable state statutes shall not be violated. 17. Damages. In the event of a breach of this Contract by the City, Consultant shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 18. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 19. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 20. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. IN WITNESS WHEREOF, the parties have signed this Contract as of the date and year first above written. CITY OF FARMINGTON BOLTON &MENK, INC. BY BY: ,:% To d Larson, Mayor • i gardner, P '• al Engineer C AND vid McKnig t, it dministrator 3 GOBOLTON12224 Nicollnue & M E N K Burnsville,MN et et55337-1649 Avenue Ph: (952)890-0509 Real People.Real Solutions. Fax: (952)890-8065 Bolton-Menk.com November 6,2019 Ms.Katy Gehler,PE Director of Public Works/City Engineer City of Farmington 430 Third Street Farmington,MN 55024 RE: Proposal for Professional Design Services—Trunk Highway 3 Small Area Plan City of Farmington,Minnesota Dear Ms. Gehler, Bolton&Menk is pleased to provide you with this proposal for professional planning and design services for a conceptual site plan development based off the Trunk Highway 3 Small Area Plan. Our team of experienced Engineers,Landscape Architects and Planners are prepared to take the results of this study to the next level of detail needed to guide future development and redevelopment.This proposal is being offered as a supplemental agreement to our current Agreement for Professional Services with the City of Farmington.As a part of this proposal we have described our project understanding, detailed our proposed scope of work, and itemized our estimated fees for the project. Project understanding The City of Farmington recently completed small area plan for the Trunk Highway 3 corridor,from CR 66 to 225th Street.This plan established a vision and long-range land uses for the corridor.The City is now seeking a more detailed concept for an area on the north end of the corridor,located south of CR 66, north of 210t Street, and east of TH 3 to approximately Catarina Way. Our goal is to take the framework established by the small area plan for the entire corridor and drill down to the next level of detail for the defined area.This second plan will define the fine-grained mix of uses, square footages,and parking,along with some potential road alignments and utility analysis.A successful plan will identify the circulation pattern for this site,and how it works with the overall corridor. Scope of work In accordance with the City's request,Bolton&Menk proposes to complete the following scope of work to provide a Small Area Plan for the northeast piece of the corridor, consistent with the overall TH 3 Small Area Plan. Task 1: Project Initiation Project Kickoff: The Bolton&Menk project team will attend a project kickoff meeting with the City of Farmington to define the specific area encompassed by this small area plan. + Understand project background and the opportunities outlined by the TH 3 Small Area Plan. + Review and confirm the scope and nature of the Conceptual Site Plan Graphic Bolton&Menk is an equal opportunity employer. Farmington Small Area Plan November 6,2019 Page 2 TH 3 Small Area Plan Review: Understanding work done to date for the TH 3 corridor and implementing the initiatives,visions, and regulatory requirements established by the City will be essential in creating a plan that is implementable and uniquely Farmington.Documents and information to be reviewed include: + Trunk Highway 3 Small Area Plan + Trunk Highway 3 Access Management Plan + Sewer and Water Comprehensive Plan Base Mapping: Base mapping activities will consist of taking advantage of Bolton&Menk's previous work efforts in the City of Farmington that can be compiled into a comprehensive base plan from GIS and other digital data sources readily available. Task 1 Deliverables: Meeting Agendas,Meeting Minutes,Digital Base Map of Defined Area Task 2: Site Analysis Market,Zoning and Utility Analysis: Our team will take the information outlined in the corridor small area plan and define how this information can be translated into a more detailed conceptual site plan. Areas of analysis include,but not limited to: + Building type,size, and use + Square footage of lot and building + Parking accommodations + Open space allotments + Existing sewer/water location and capacity Draft Sketch Plan: Working alongside the analysis,Bolton&Menk's multidisciplinary team will be taking the thought processes and considerations of the Market and Zoning analysis and applying it to the detailed area. Creating a draft plan will ensure we are on the right track in developing the final plan. Coordination Meeting: The design team and City Staff will meet one(1)time during the analysis phase to review progress and provide direction of the sketch planning process. Task 2 Deliverables: Market,Zoning and Utility Analysis Memo,Meeting Minutes,Draft Sketch Plan Task 3: Conceptual Site Plan Graphic Graphic Plan Production: Bolton&Menk design team will utilize embrace the design intentions and visions explored in Task 1 and Task 2 to create an illustrative plan graphic.The final product will not only provide a pretty picture to catch one's eye,but also be grounded in reality. Utility Analysis: Analysis of utility needs and potential connections will be vetted throughout the Conceptual Design process.The final analysis will be provided at this time. Coordination Meetings: The design team and City Staff will meet two(2)times during the Conceptual Site Plan phase to review progress and provide direction. Task 3 Deliverables: 2-D Conceptual Site Plan Graphic,including Road Layout,Recommendations for Sewer/Water Connections Bolton&Menk is an equal opportunity employer. Farmington Small Area Plan November 6,2019 • Page 3 Estimated fees Bolton&Menk proposes to complete the above scope of work to complete the Small Area Plan for the defined site for a Fixed Fee of$10,000.A breakdown of the fee is shown on Attachment A. Project Schedule The Bolton&Menk team is fully committed to completing the Small Area Plan(Tasks 1,2,and 3)within 45 days after a notice to proceed is received. If you find this proposal satisfactory,your signature of this proposal will constitute acceptance of the terms outlined and your authority for us to proceed. Please contact us if you wish to discuss this proposal. We look forward to providing these professional planning and design services to the City of Farmington and appreciate your continued consideration of Bolton&Menk,Inc. Sincerely, BOLTON & ME ENK, INC. Brian Hilgardner,P.E. Principal Engineer Accepted BY:� Date: esx-vr/`3i c77 a/7 Bolton&Menk is an equal opportunity employer. Ts ti 0 LU C d• I-" u a 0 0 0 i To L 0 0 a-l M CO 00 H = 0 o c0 leD!Jalp o o Lc; o0 co if 0 0 0 0 aaaupu3 pafoad o cs_l rrl N N a Pa;iyPay o � N N N • 0 adeDspuel}}e}s �' �' �' rn m 0 0 pa;!IpJv o N N LU 00 CLD 0 c ade�spuelpeal +r in- co Q E o 0 0r_i � aauueld peal N cr dr o L E w N O L., v Ja2eueW o c» co -0 N o -i M ,-Ie-I ar pafoid (13 4-1w 0 C 0 r 0. u ti Ca U Y Q H t0 1- IL^ V cu C 0 L C f0 f0 c0 O a C a cc o (0o a) a 000 i R N — 0 4,1 71 CU as u6E u C U c0 O — N u. CU a U f0 L 4, f0 a(-+ C +.. aJ -a a.+ > H a cn U FO- a vii I0- U 4.4 O C• N Z o 0 0 . a--1 N M O CO 0 a H CITY OF 0430 Third St., Farmington, MN 55024 FARM I NGTON © 651-280-6800 IIIIInrii. O FarmingtonMN.gov „......,, TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement with Sunde Land Surveying to Complete Additional Arena Site Survey and Wetland Delineation Work-Parks DATE: November 18, 2019 INTRODUCTION At its November 4, 2019 meeting,the City Council approved an agreement with Sunde Land Surveying to complete Schmitz-Maki Arena site survey work as part of the Phase 1 project to relocate the ice resurfacer and concession stand. Staff is proposing to hire Sunde to complete additional Arena site survey and wetland delineation work that will provide useful and beneficial information for future projects. DISCUSSION The previous arena site survey proposal provided by Sunde did not include a complete survey of the area on the west side of the Arena building and a wetland delineation of the site. As a result Sunde is proposing to complete the following additional work as part of their arena site survey work: • Surveying additional property to the west of the arena and around the parking lot,which will provide additional topographic information that will be useful to determine if the parking lot on the west side of the arena could be expanded to create more parking space • Although there is only a need to complete wetland delineation for the Phase 1 work,the City will save time and money by having a wetland delineation completed of the site,which will allow an analysis to be completed resulting in much more accurate information for any future projects as it relates to wetland setbacks,wetland buffer zones and storm water management requirements and this work will be completed by Pinnacle Engineering on behalf of Sunde Included in the meeting packet is a map showing the location outlined in a white dotted line of the area that was included in the previous agreement with Sunde to complete Arena site survey work. The dotted red line shown includes an additional area on the west side of the arena that will have a site survey completed as identified in the new proposal submitted by Sunde. Finally,the area of where the wetland delineation will occur is shown as a thick blue line as proposed in the new proposal submitted by Sunde. The additional work being added to the original arena site survey work is shown in the attached proposal submitted by Sunde. This is for work to complete above and beyond what was approved in an agreement with Sunde at the November 4, 2019 city council meeting at a cost of$4,250.00.The cost of this additional work will be$6,050.00, which includes the alternate work proposed to complete topographic information of additional area on the west side of the arena building. BUDGET IMPACT Sunde is proposing to complete the additional arena site survey and wetland delineation work at an estimated cost of$6,050.00 plus expenses and reimbursables. There is funding currently available in the arena's Capital Improvement Fund to cover the cost of additional site survey and wetland delineation work. ACTION REQUESTED The city council is being asked to approve an agreement with Sunde in the amount of$6,050.00 to complete the additional arena site survey and wetland delineation work and authorize the mayor and city administrator to sign the agreement. ATTACHMENTS: Type Description Backup Material Map of Expanded Arena Site Survey and DWetland Delineation Work Sunde Land Surveying Proposal to Complete © Backup Material Additional Arena Site Survey and Wetland Delineation Work b ,. '; W ispering Rrver.Ln 1....._ a a) a am Ca) CO c 3._ a) CI �.� o or l d c Q a34) C 2 X .,. O N o o Q.a) U U 0C � O o� N CL 0 < 0 ;M ' " ..,..,..7..°,40-4 4 t .„:11,, ",It*,,,, 2 0 0 if A Is ' • U cn a .t: .,', ' 4 o' I cp cp-0 -'":„.,:i CE f9 a) a) o, O a UOO ak" ,}' T, Ce 4 a) O y W O WCL > _ 3„ DE Arlee J. Carlson, PLS, CFedS, Principal Leonard F. Carlson, PLS, Principal ISLAND SURVEYING November 1, 2019 WOLD ARCHITECTS & ENGINEERS 332 Minnesota St-Suite W2000 St Paul, MN 55101 Attention: Jordan Medeiros Re: Partial BLTU Survey for Farmington Ice Arena Renovation - Farmington, MN Dear Jordan: This proposal is in response to your request for a cost estimate for a boundary, location, topographic, and utility survey of the above referenced site. Our survey work will be done in accordance with the survey specifications provided to us. The following is an outline of tasks and our anticipated estimate for the cost of this survey project as presented to us and per the requirements. 1.) RESEARCH AND ANALYSIS WORK: If this proposal is approved by you, we will perform research work on the site prior to the time our field crew is dispatched for the onsite boundary, topographic, location, and utility work. We would not begin any research work on this site until we receive your formal authorization to proceed with the survey. 2.) BOUNDARY SURVEY: A partial boundary survey will be performed showing property lines and easements within the survey limits provided. We will place iron survey monuments at all property corners within survey limits of said site in accordance with Chapter 505 of the Minnesota State Statutes. Additional monuments, if requested, would then be placed along the side property lines to more precisely define where the limits of the property exist (where applicable). 3.) LOCATION SURVEY: The prominent features situated on the property would be located in accordance with your instructions. Any visible encroachments of utility lines crossing the property would be located for the purpose of rectifying any encroachment problems and also determining whether legal easements exist for the utility lines. All our work would be done in accordance with the aforementioned requirement list. 4.) TOPOGRAPHIC & UTILITY SURVEY: A topographic map would be performed of the property at one foot contour intervals. All elevations would be shot in accordance with your requirement list. Our survey would extend onto adjoining roadways and at least 75 feet outside of survey limits for building locations. Numerous spot elevations would be taken where the property is relatively flat. The adjacent utilities would be verified (where accessible). Utility plans would be acquired from the City and verified (where accessible). A Gopher One Utility Locate will be requested for the site. Corporate Office 9001 East Bloomington Freeway—Ste 118 Bloomington, MN 55420-3435 WWW.SUNDE.COM Phone: 952.881.2455/Fax:952.888.9526 Wold Architects&Engineers November 1, 2019 Page 2 5.) CERTIFICATE OF SURVEY: Capsulizing our work, we would submit to you a pictorial survey of the property at a scale of your preference portraying all the items we have located during the course of our field work. Based on our research and the title insurance commitment, if provided to us, the Certificate would show the extent of the known deeds and easements which are currently of record so that you can easily see the property which now exists of record and any encumbrances against this property. This Certificate of Survey would be signed by a Registered Land Surveyor, licensed for surveying in the State of Minnesota. 6.) WETLAND DELINEATION: A wetland delineation and report would be prepared by Pinnacle Engineering. Pinnacle Engineering cost for a delineation and report is$3,700.00. It is our proposal to perform this work on an hourly rate basis and extend to you the following estimated cost: Farmington Ice Arena Survey by Sunde Land Surveying $ 5,750.00 Wetland Delineation and Report by Pinnacle Engineering $ 3,700.00 TOTAL LUMP SUM: $9,450.00 (Plus Expenses and Reimbursables) The time involved to perform all the work covered in this proposal is estimated at 3 weeks from the date of written authorization. You will be contacted if anything unforeseen occurs which would change either the cost or time estimates given herein. ALTERNATE: • Additional topo area parking lot for a cost of: $850.00 Note: The above cost is based on the fact that no significant snowfall event occurs between now and the end of the field surveying. If a significant snowfall occurs, we will need to shovel and remove compacted ice and snow plowed up at the road edges and sidewalks. This increases the time in which it takes to complete our work which would increase this cost. If this happens, we would contact you immediately to discuss the options. Wold Architects&Engineers November 1,2019 Page 3 All invoices will be directed to the recipient of this Proposal unless otherwise instructed and will be sent on a monthly basis. We hope your attention regarding the payment of this fee due to direct costs such as salaries, reproduction work, etc. while working on this project. If there is a purchase order number required for payment, we would need to obtain that from you prior to commencing work on this project. Please note our payment policy of 15 days from the date of invoice, unless other arrangements have been agreed upon before the project begins. Please note all delivery and mailing services are not included in the proposal price, and will be charged as additional expense(s). We have placed an Acknowledgment on the attached sheet which explains our payment policy. It also specifies the terms on which this proposal is based as well as the method of payment for our services. Formal authorization to proceed with this work must be received prior to the commencement of our work and/or release of any survey documents, by signing the Acknowledgment and returning a copy to us. After you have had the opportunity to review the contents of this proposal, please feel free to contact us with any questions you may have. Thank you for the opportunity to submit this proposal to you. Respectfully submitted, SUNDE LAND SURVEYING, LLC. / -CZ—e , )ecg-410-J-->, C�Qta:� Arlee J. Carlson, P.L.S., CFedS Leonard F. Ca son P.L.S. President/Principal Sr.Vice-President/Principal Acknowledgment H:\WINWORD\PROPOSAL\Wold 20191101 Farmington Ice Arena.doc AGREEMENT AGREEMENT made this / 46 day of 7F.�..�... -c �,,i ,2019,between the CITY OF FARMINGTON,a Minnesota municipal corporation("City"),and SUNDE LAND SURVEYING, .,a Minnesota corporation("Sunde"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Sunde Proposal dated November 1,2019 attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document"A" having the first priority and Contract Document"B"having the last priority. 2. OBLIGATIONS OF SUNDE. Sunde shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay Sunde in accordance with the proposal. 4. SOFTWARE LICENSE. If the equipment provided by Sunde pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, Sunde shall pay all software licensing fees. Sunde shall also pay for all software updating fees for a period of one year following cutover.Sunde shall have no obligation to pay for such fees thereafter.Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet,or transfer any interest or obligation in this Contract without the prior written consent of the other party,and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. Sunde shall complete its obligations on or before December 15,2019. 7. PAYMENT. a. When the obligations of Sunde have been fulfilled and accepted,the City shall pay Sunde $6,050.00 plus expenses and reimbursables. Such payment shall be made not later than thirty(30)days after completion,certification thereof,and invoicing by Sunde. b. No final payment shall be made under this Contract until Sunde has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to Sunde or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by Sunde, and approval of an amendment by the City,with specific estimates of type,time,and maximum costs,prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25,Subdivision 4a,Sunde must pay any subcontractor within ten(10)days of the Sunde's receipt of payment from the City for undisputed services provided by the subcontractor. Sunde must pay interest of one and one-half percent(1'/2%)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is$10.00. For an unpaid balance of less than$100.00, Sunde shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from Sunde shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. Sunde shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Sunde shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Sunde shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Sunde's work ceases before final payment,for a minimum period of three(3)years from the date Sunde ceases work. Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate 2 Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Sunde must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to(1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored,used, maintained,or disseminated by Sunde pursuant to this Agreement. Sunde is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Sunde receives a request to release data,Sunde must immediately notify City. City will give Sunde instructions concerning the release of the data to the requesting party before the data is released. Sunde agrees to defend,indemnify,and hold City,its officials,officers,agents,employees,and volunteers harmless from any claims resulting from Sunde's officers',agents',city's partners',employees',volunteers',assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Sunde shall maintain complete and accurate records of expenses involved in the performance of services. 14. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. Sunde will include a similar provision in all subcontracts entered into for the performance of this contract. 15. INDEMNITY. Sunde agrees to defend, hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Sunde's performance of work or services provided for herein. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant,condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision,term,or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 3 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to Sunde. In the event of termination,the City shall be obligated to Sunde for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: ? 7Q-,._,- /S" ,2019. CITY OF FARMINGTON B • „/'r-- . -.. Todd Larson,Mayor By: avid McKni ty A 'nista' for Dated: //Dv. /49 ,2019 SUNDE L1 D SURVEYING, By: /%ad rah, Its: )'IC t 2- 4 it" UNl)E E"_ift Q rr- Arlee J. Carlson,PLS, CFedS,Principal Leonard F. Carlson,PLS,Principal 11 LAND SURVEYING November 1,2019 WOLD ARCHITECTS&ENGINEERS 332 Minnesota St-Suite W2000 St Paul,MN 55101 Attention:Jordan Medeiros Re: Partial BLTU Survey for Farmington Ice Arena Renovation-Farmington,MN Dear Jordan: This proposal is in response to your request for a cost estimate for a boundary, location,topographic,and utility survey of the above referenced site. Our survey work will be done In accordance with the survey specifications provided to us. The following is an outline of tasks and our anticipated estimate for the cost of this survey project as presented to us and per the requirements. 1.) RESEARCH AND ANALYSIS WORK: If this proposal is approved by you,we will perform research work on the site prior to the time our field crew is dispatched for the onsite boundary,topographic,location,and utility work. We would not begin any research work on this site until we receive your formal authorization to proceed with the survey. 2.) BOUNDARY SURVEY: A partial boundary survey will be performed showing property lines and easements within the survey limits provided. We will place iron survey monuments at all property corners within survey limits of said site in accordance with Chapter 505 of the Minnesota State Statutes. Additional monuments, if requested, would then be placed along the side property lines to more precisely define where the limits of the property exist (where applicable). 3.) LOCATION SURVEY: The prominent features situated on the property would be located in accordance with your instructions. Any visible encroachments of utility lines crossing the property would be located for the purpose of rectifying any encroachment problems and also determining whether legal easements exist for the utility lines. All our work would be done in accordance with the aforementioned requirement list. 4.) TOPOGRAPHIC&UTILITY SURVEY: A topographic map would be performed of the property at one foot contour intervals.All elevations would be shot in accordance with your requirement list. Our survey would extend onto adjoining roadways and at least 75 feet outside of survey limits for building locations. Numerous spot elevations would be taken where the property is relatively flat. The adjacent utilities would be verified(where accessible). Utility plans would be acquired from the City and verified (where accessible). A Gopher One Utility Locate will be requested for the site. Comorate Office 9001 East Bloomington Freeway—Ste 118 Bloomington, MN 55420-3435 WWW.SUNDE.COM Phone:952.881.2455/Fax:952.888.9526 Wold Architects&Engineers November 1,2019 Page 2 5.) CERTIFICATE OF SURVEY: Capsulizing our work,we would submit to you a pictorial survey of the property at a scale of your preference portraying all the items we have located during the course of our field work. Based on our research and the title insurance commitment, if provided to us, the Certificate would show the extent of the known deeds and easements which are currently of record so that you can easily see the property which now exists of record and any encumbrances against this property. This Certificate of Survey would be signed by a Registered Land Surveyor, licensed for surveying in the State of Minnesota. 6.) WETLAND DELINEATION: A wetland delineation and report would be prepared by Pinnacle Engineering. Pinnacle Engineering cost for a delineation and report is$3,700.00. It is our proposal to perform this work on an hourly rate basis and extend to you the following estimated cost: Farmington Ice Arena Survey by Sunde Land Surveying $ 5,750.00 Wetland Delineation and Report by Pinnacle Engineering $ 3,700.00 TOTAL LUMP SUM: $9,460.00(Plus Expenses and Reimbursables) The time involved to perform al(the work covered in this proposal is estimated at 3 weeks from the date of written authorization. You will be contacted if anything unforeseen occurs which would change either the cost or time estimates given herein. ALTERNATE: • Additional topo area parking lot for a cost of: $850.00, Note: The above cost is based on the fact that no significant snowfall event occurs between now and the end of the field surveying. If a significant snowfall occurs, we will need to shovel and remove compacted Ice and snow plowed up at the road edges and sidewalks. This increases the time in which it takes to complete our work which would increase this cost. If this happens, we would contact you immediately to discuss the options. Wold Architects&Engineers November 1,2019 Page 3 All invoices will be directed to the recipient of this Proposal unless otherwise instructed and will be sent on a monthly basis. We hope your attention regarding the payment of this fee due to direct costs such as salaries, reproduction work, etc. while working on this project. If there is a purchase order number required for payment, we would need to obtain that from you prior to commencing work on this project. Please note our payment policy of 15 days from the date of invoice, unless other arrangements have been agreed upon before the project begins. Please note all delivery and mailing services are not included in the proposal price,and will be charged as additional expense(s). We have placed an Acknowledgment on the attached sheet which explains our payment policy. It also specifies the terms on which this proposal is based as well as the method of payment for our services. Formal authorization to proceed with this work must be received prior to the commencement of our work and/or release of any survey documents,by signing the Acknowledgment and returning a copy to us. After you have had the opportunity to review the contents of this proposal, please feel free to contact us with any questions you may have. Thank you for the opportunity to submit this proposal to you. Respectfully submitted, SUNDE LAND SURVEYING,LLC. icelee, Wel%" CatAell Mee J.Carlson,P.L.S.,CFedS Leona .Ca son P.L.S. President/Principal Sr.Vice-President/Principal Acknowledgment H:tWINWORDIPROPOSALLWoid 20191101 Farmington Ice Arena.doc Sunde Land Surveying, LLC. Corporate Office 9001 East Bloomington Freeway-Ste 118 Bloomington, MN 55420-3435 WWW.SUNDE COM Phone:952.881.2455/Fax:952.888.9526 "PAYMENT POLICY" All invoices for professional fees and project expenses are due upon receipt. It is also understood that payment for professional services is Qo(contingent upon land closings, payment from others or city approvals. Invoices which are unpaid after fifteen(15)days are considered past due.Invoices which remain unpaid for thirty(30)days are considered delinquent. On all delinquent accounts,a finance charge of 1.5%per month will be computed on the balance due. If payment is not made within sixty(60)days,we retain the right to discontinue services until arrangements are made to make payment. If we file for account collection, all legal fees will be the responsibility of the party signing below. This will include attorney's fees,filing fees and all court costs incurred. To avoid legal action and attorney's fees please pay promptly per the signed agreement. If a retainer statement is required, we will commence our surveying services when payment of the retainer amount is received. Questions concerning fees can be discussed in confidence at any time during our normal business hours. The Client agrees to pay Sunde Land Surveying,LLC.in full for the performance of the specified work. "ACKNOWLEDGMENT" We have read the foregoing proposal and policy concerning payment of fees and expenses of Sunde Land Surveying, LLC.dated November 1,2019 fully understand it and agree to hire Sunde Land Surveying,LLC.to perform the services at the estimated costs quoted with the understanding that payment will be made per the above policy. It is also understood that payment for professional services is 114S contingent upon land closings,payment from others or approvals from City or other agencies. Ordered By. (Company and/or Person Ordering this Work) (Print or Type Name) (Street Address) (City, State&Zip) Phone: Direct Phone: Cell: Email: Fax: Billing Information: (Company and/or Person Responsible for Payment of Work) (Print or Type Name) (Billing Address) (City,State&Zip) Phone: Direct Phone: Cell: Email: Fax: PLEASE CHECK ONE: ❑ Email invoices to email listed above ❑ Mail invoices to address listed above IF APPLICABLE: Please indicate which Alternate Numbers are authorized: *Purchase Order/File 11: (Client Reference PO Number or File Number for Project(s)) Signed By: / "`�?!""' �.- 7-004/ /'/Lca rs'o�7 (Responsible Party) (Signature) (Print/Type Name) t Dated this hf day of �`"J��- -.�, �✓ ,20/7 H:IWINWORDIPROPOSAL1Wold 20191101 Farmington Ice Arena.doc SUNDLAN-01 BGROSS A`1.---- CERTIFICATE OF LIABILITY1 INSURANCE DATE 9YY) 11/119/201/201 9 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the temts and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER =ACT BIB'Gross Ken Jarcho Agency LLP (A/C,No,Eat):(962)6414941 I FAX Nor(952)8844540 9062 Lyndale Avenue South Bloomington,MN 55420 Rbibi@kenjarchoagency.com S: kS INSURERS)AFFORDING COVERAGE NAIC A INSURER A:Owners 32700 INSURED INSURER B:Auto Owners 18988 Sunda Land Surveying LLC INSURER C: 9001 East Bloomington Freeway Suite 118 INSURER D: Bloomington,MN 55420 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILS ADDL SUER POLICY EFF POLICY EXP LIMITS TYPE OF INSURANCE INSD yyyD POLICY NUMBER DTM!DD/YYYY) (MMIDDM'YYI A X COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE I X I OCCUR X x 08253602 7/15/2019 7/15/2020 PREMMISES(ES occED urrence) $ 300,000 X Blanket AdditionalMED EXP(Any one person) $ 10,000 X InsuredsPERSONAL&ADV INJURY J, 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE J_ 2,000,000 POLICY X JEC7 I 1 LOC .PRODUCTS-COMPJOP AGG $ 2,000,000 X I OTHER:Contractual Liability s COMBINED LIMIT $ 1,000,000 A AUTOMOBILE LIABILITY X ANY AUTO _%%RULED X 4993112501 7/15/2019 7/1512020 BODILY INJURY(Per person) S 5k)UW1 ONLY AAUTOSyU�L.�EDD BODILYOINJURY(Per accident) $ X AUTOS ONLY X AUTO O< Y PPerOa d.r,;,rtAGE $ b B X UMBRELLA UAB X OCCUR EACH OCCURRENCE 3 5,000,000 EXCESS LIAR CLAIMS-MADE 4993112500 7/15/2019 7/15/2020 AGGREGATE 3 5,000,000 DED X RETENTIONS 10,000 s B WORKERS COMPENSATION X ;STATUTE OETH AND EMPLOYERS'LIABIUTY 08172443 7/15/2019 7/15/2020 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N X E.L.EACH ACCIDENT $ gl E ry eAM EXCLUDED? N N/A E.L.DISEASE-EA EMPLOYEES 1,000,000 Ites describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATORS/LOCATIONS/VEHICLES(ACORD 101,Additional Ramada Schedule,may be attached H more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Famington ACCORDANCE WITH THE POLICY PROVISIONS. 430 Third Street Farmington,MN 65024 AUTHORIZED REPRESENTATIVE Gross 1 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 OFarmingtonMN.gov ,,,,, ,. --.. -0,,,. .h. TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve Recommendation for Hire Finance-Human Resources DATE: November 18, 2019 INTRODUCTION The recruitment and selection process for the appointment of the open Accounting Technician has been completed. DISCUSSION After a thorough review by the Finance and Human Resources Departments, a contingent offer of employment has been made to Derek Simon, subject to ratification by city council. Mr. Simon has already completed the background check and pre-employment drug test. Mr. Simon comes to us with more than 12 years of Accounts Payable experience, and meets the qualifications of the position. BUDGET IMPACT Mr. Simon's starting salary will be$23.10/hr,which is Step 3 of the salary range for this position ($22.05 -$27.53/hr). Funding for this position is provided in the 2019 budget. ACTION REQUESTED Approve the appointment of Derek Simon as the Accounting Technician on or after November 18, 2019. CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 A-444FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve Recommendation for Hire Public Works-Human Resources DATE: November 18, 2019 INTRODUCTION The recruitment and selection process for the appointment of the vacant Public Works Project Coordinator has been completed. DISCUSSION After a thorough review by the Public Works, Engineering and Human Resources Departments, a contingent offer of employment has been made to Kristi Goble, subject to the ratification by city council. Ms. Goble has already completed the background check and pre-employment drug test. Ms. Goble comes to us with more than eight years of solid project management experience, and meets the qualifications of the position. BUDGET IMPACT Ms. Goble's starting salary will be$36.71/hr,which is Step 5 of the salary range for this position ($33.51 -$41.84/hr). Funding for this position is provided in the 2019 budget. ACTION REQUESTED Approve the appointment of Kristi Goble as the Public Works Project Coordinator effective on or after November 18, 2019. CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resources DATE: November 18, 2019 INTRODUCTION The recruitment and selection process for the appointment of the attached list of winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation and Human Resources Departments, offers of employment have been made to the individuals shown on the attached spreadsheet. All have completed the necessary conditions, but this is subject to the ratification by city council. BUDGET IMPACT These positions are included in the departmental budgets for 2019 and 2020. ACTION REQUESTED Approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Backup Material 2019 Winter Seasonal Hiring Information Last Name First Name Position 2019 Pay Rate Date Effective Becker Michele Head Skating Instructor $15.64 11/18/2019 Brule Autumn Warming House Attendant $10.97 11/18/2019 Conrad Mason Skating Guard $10.16 11/18/2019 Hessa Hunter Warming House Attendant $9.86 11/18/2019 Judd Becky Warming House Attendant $10.71 11/18/2019 Lichtsen Sadie Warming House Attendant $10.36 11/18/2019 McBridge Hunter Warming House Attendant $10.14 11/18/2019 McDonald Alexandra Head Skating Instructor $15.64 11/18/2019 McMillan Megan Warming House Attendant $10.14 11/18/2019 Nunn Amy Head Skating Instructor $15.22 11/18/2019 Sanborn Hayden Warming House Attendant $10.16 11/18/2019 Seyfert Ellie Warming House Attendant $10.36 11/18/2019 Stoneburg Jake Warming House Attendant $9.86 11/18/2019 Terry Alex Warming House Attendant $10.16 11/18/2019 Wall Kaitlin Warming House Attendant $10.44 11/18/2019 CITY OF 0430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills-Finance DATE: November 18, 2019 INTRODUCTION Attached is the October 11- November 12, 2019 city council check register and recently processed automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material Check Register 10/11/19-11/12/19 0 O_ N N N CO O CO O) r N N N N N N N N O O O 0 0 O 0 0 O 0 0 0 0 O O 0 a) ❑ O O O O O O O O O O O O O O O O O O N O O O O O O O O O 0 O O 0 O O O O O 'ft. O O O O o O O OOO CO O CO CO O O O O 0 o O O O O O O O O O O O O O O O O C) No W U w O W > W o w I m N w u)M C) 0 U W ▪ CV g m CO m g °� co m CO m m m m z z z 0 z z z z z z z z m O O O 0 < a 0 O O_ O 0 0 0 0 � < � a aF•- a ¢ aaa 0 w w w w CO w a z �= W' 2 x W' w w w w o ) W W w U U U Z ) O- w w w w WWWW to w a a a O w 4 a Q. a s a a a a o. 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IXFe 2, U U U w J Q W W UI m -a aN CO 0 Z ' O C‘, N iO E a O I CO CO Z z• Ec8I Pl >I °°e h coo Z a lal t O o x c) w 0 U N •• Z H Z E-1 wao o a 4 o 0 U U s- N 03 K4 a W U A x co ao co a o N O cc m C W R rn N a w m �n co o W H*141, c O O v r44 JP II1P o Z m rn g O - O ,_ N a P. a C0 = a) m O.I N alQ d J W N m y Q r 0 re a• C w m O O Z C M o a Co 0 W W W w co rn co m a = W W a L m Ca co N re U co s- N O rg S. O tY M ▪ O 0 N O O m E N O S E fA c C7 O E J N N C �p N O N a co a It o 6 U N p X Z a) 0 CITY OF 0 430 Third St., Farmington, MN 55024 FARM I NGTON © 651'280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: 2020 Fee Schedule DATE: November 18, 2019 INTRODUCTION Each year the city places fees on a large variety of work items that are performed.The draft 2020 fee schedule is attached for your review. DISCUSSION The management team was asked to review the 2019 fee schedule to see if there were any fees that they wanted to recommend for adjustment in 2020. The attached draft fee schedule reflects the changes that are proposed for 2020.Throughout the fee schedule there have also been some changes in the wording and remarks to clarify some items.The changes are highlighted and in red font on the attached draft fee schedule.The fee schedule was reviewed in detail with the city council at the October 14, 2019 work session. Below is a summary of the areas recommended for change in the city's 2020 fee schedule. • Charge for staff time- It is recommended to reduce the charge for staff time from a 2.7 multiplier to 1.5 to more accurately account for the cost of salary and benefits. • Police Services (Fingerprinting for Non-Resident)-The city's police department is one of the few departments that allow walk-in fingerprinting 5 days a week. Many departments limit it to appointment only within a certain time frame.The process takes a patrol officer off of the street for roughly 30 minutes. We currently charge non-profit organizations $100 per hour for event coverage. Staff recommends increasing the rate to$50 which is the equivalent of what the city would charge for 30 minutes of event coverage for one officer. • Parks and Recreation (Rambling River Center Rental Rates)-There have been some issues with damage at the RRC and the facility not cleaned after a rental. Staff recommends increasing the Damage Deposit Banquet Room rate to$500 to encourage renters to leave the facility in the same condition as when they arrived. • Parks and Recreation (Schmitz-Maki Arena Rates) -Staff is recommending combining the June and July Summer Ice with August Ice to create one rental rate for summer. An increase of$5 in ice rental rates is recommended to help cover operational and maintenance costs.An increase to the cost of skate rental to$4 per pair is proposed by staff.The arena offers turf rental, but it was not previously included in the fee schedule. Staff is proposing to continue the rate of$80 per hour and add the item to the 2020 fee schedule. • Permits- Building(General)- An increase to$140 is proposed for the Retaining Wall permit fee to cover staff costs for inspections.The current rate of$70 does not cover the amount of time that it takes staff. • Utility Service Connection Permits-The city SAC and WAC fees are proposed to increase based on an estimated 3 percent construction cost index increase.The Water Treatment Plan fee is a residential unit charge that was typically applied at the time of platting.This fee is proposed to be rolled into the WAC fee that is charged at the time of issuance of a building permit. • Permits-Subdivision (Application Fees)-The wetland alteration permit fees have been updated to more clearly reflect Wetland Conservation Act permits and the associated work. A surety is proposed being added to ensure mitigation work associated with any permit wetland alteration is completed. • Platting Fees, Escrows, &Sureties (Area charges to support development)-The Sanitary Sewer Trunk, Sealcoating, Water Trunk, and Park Development fees are proposed to increase based on an estimated 3 percent construction cost index increase. • Permits -Special-An increase to the Urban Chicken Permit Renewal and addition of the Dock Permit are proposed at$40 each to cover staff time. • Water Tower Communication Devices (Base Lease Rate and Additional Antenna and Space Rental Lease)-These fees are proposed to increase 5 percent annually to align with the 5 percent annual increase included in our existing leases.The Lease Administration Fee was updated to include language that allows the city to collect a surety to cover time spent to review antenna modification permits as well as the associated inspection. • Miscellaneous-An increase to the Code Enforcement Cost Recovery rate is to$40 to cover the cost of staff time is recommended. • Counter Sales- It is recommended to remove the 2' Contour Map(Special Order)and Zoning/Comprehensive Plan Maps. The items are not applicable any longer as most items are provided digitally. • Utility Charges and Fees-The CI P and financial model of the utility enterprise funds were reviewed at the August 12th work session.These funds support the ongoing operations as well as capital replacement projects of the three major utilities. o Water-An increases of 4 percent is proposed to the water base charge and volume charge. o Sanitary Sewer-The fund is in a position to be supported by the 2019 rates. No increase is being proposed for the sanitary sewer rates. o Storm Water-An increase of 4 percent is proposed to the storm water fee. • Penalties- Removing the charge for the first offense of violating the Water Use Restrictions and changing it to a warning is proposed. It is recommended to keep the same rate for the second, third, and subsequent offenses. • Solid Waste Charges and Fees (also Schedule C) -The Solid Waste fees were discussed in detail at the October 14th work session.The rate increase for 2020 that was projected in the last financial analysis has been incorporated into the 2020 fee schedule. • Schedule C (Solid Waste User Fees)- It is recommended to remove schedule C and incorporate it within the main fee schedule by after the utility rates. • Schedule E (GIS Fees)- It is recommended to remove Schedule E from the fee schedule. It is no longer applicable as many items are available digitally. • Schedule G (Rambling River Center Room Rental Rates) -A$20 increase to the Banquet Room rental rate with the addition of one hour for clean-up time and $5 for each additional hour increase is proposed to cover increased operational and maintenance costs. All of the proposed parks and recreation fees were reviewed and recommended for approval by both the Rambling River Center Advisory Board and the Park and Recreation Commission. The proposed water fees were reviewed and recommended for approval by the Water Board. The city council reviewed the proposed fee schedule at the October 14, 2019 work session. BUDGET IMPACT The revenue from the proposed fee schedule for 2020 has been incorporated into the draft 2020 budgets. ACTION REQUESTED Hold the public hearing on the 2020 fee schedule and ask any questions you have on the draft fee schedule. Once the city council is comfortable, a motion should be made to approve the 2020 fee schedule by ordinance. ATTACHMENTS: Type Description D Backup Material 2020 Draft Fee Schedule D Ordinance Ordinance-2020 Charges and Fees o Ordinance Ordinance Summary v i CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO.019-749 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2020 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington,pursuant to statutory authority or directive,requires certain licenses,permits or other city approvals for certain regulated activities; and as a condition of issuing these licenses and permits establishes the attached fees, effective January 1,2020. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses,permits, and approvals for regulated activities occurring or undertaken in the 2020 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this 18th day of November 2019, by the City Council of the city of Farmington. CITY OF FARMINGTON By: �._- -- Todd Larson,Mayor Attest: By: Cr ,ZA--• i ( avid McKnight City Administrator SEAL Approved as to form they — day of Nov . 2019. City ," Summary published in the Dakota County Tribune the "c/day of 2 2e 20 /7. 2020 Fee Schedule CITY SERVICES General Personnel Charges When the City charges for staff time,the hourly rate will be multiplied by a factor of24 1.5,which includes salary;and benefi eiiarges. Specific rates available from Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defined in this fee schedule and may include but are not limited to administrative costs,personnel charges,and outside services. When the City requires an escrow,the amounts represent initial deposits,not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. FIRE 2019 Amount 2020 Amount False Alarms(after 3 per occurrence) Invalid/Lift Assist $150 up to five,$300 $150 up to five,$300 thereafter thereafter Malicious/Mischievous False Alarms Staff time plus Staff time plus equipment rate equipment rate Non-Residential $150 up to five,$500 $150 up to five,$500 thereafter thereafter Residential $150 up to five,$300 $150 up to five,$300 thereafter thereafter Fire Permit Processing MPCA Permit-30 days(limited to 2 per year) $20 $20 Open Burning Fire Permit(30 days) $25 $25 Fire/Rescue Response(Non-Contracted Services) Apparatus/Vehicle(Includes Personnel) Rate per hour Rate per hour Brush Truck $158 $158 Chief $125 $125 Engine $315 $315 Light Rescue $158 $158 Tender $225 $225 Utility Vehicle $105 $105 Fireworks Establishments with mixed sales $100 $100 (Fireworks sales as accessoryitem) Establishments Selling Fireworks Only $350 $350 Flammable Tank System 500 Gallons or Less $25 $25 501-1,000 Gallons $50 $50 1,001 Plus Gallons 1.5%up to$10,000 1.5%up to$10,000 Tank Removal $100 per tank $100 per tank 2020 Fee Schedule Page 1 of 17 2020 Fee Schedule FIRE 2019 Amount 2020 Amount Hood and Duct Cleaning Commercial Cooking Vent Systems $50 $50 Re-inspection $75 $75 Inspections Day Cares $50 $50 Fire Alarm System—New or Alteration 1.5%of contract cost 1.5%of contract cost up to$10,000 up to$10,000 (minimum of$50) (minimum of$50) 1%of contract cost 1%of contract cost over$10,000 over$10,000 Re-inspection $75 $75 Miscellaneous Fire Report Fee $15 $15 Hazardous Material Incidents Personnel and Personnel and Equipment Rates Equipment Rates Unauthorized Burning Extinguishment Fee Personnel and Personnel and Equipment Rates Equipment Rates Paid On-Call Personnel Rate $25/hour/person $25/hour/person 1.5%of contract cost 1.5%of contract cost up to$10,000 up to$10,000 Sprinkler System—New or Altered (minimum of$50) (minimum of$50) 1%of contract cost 1%of contract cost over$10,000 over$10,000 Pyrotechnic Displays Fire/Rescue Standby(Original Request) Current hourly Current hourly rate/person/vehicle rate/person/vehicle 2-Hour Minimum for Pyrotechnic (vehicle would include (vehicle would include Displays personnel) personnel) Pyrotechnic Display Permit and Inspection $100 $100 MUNICIPAL SERVICES EQUIPMENT 2019 Amount 2020 Amount Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a one hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;personnel rates for call outs after regular hours are billed at a two hour minimum at time and a half.ALL CITY EQUIPMENT MUST BE OPERATED BY A CITY EMPLOYEE. Air Compressor,Hammer,Hose $35/hour $35/hour Backhoe $60/hour $60/hour Blower $25/hour $25/hour Bucket Truck $60/hour $60/hour Chipper $50/hour $50/hour Compacting Tamper $25/hour $25/hour 5 yd Dump Truck/Water Tanker $45/hour $45/hour Flail Mower $75/hour $75/hour Front End Loader $75/hour $75/hour Generator—Small $50/hour $50/hour Generator—Trailer $100/hour $100/hour Grader $85/hour $85/hour Paint Striper $30/hour $30/hour Pickup Truck $30/hour $30/hour Sewer Jetter/Vactor $175/hour $175/hour Skidster $60/hour $60/hour Street Sweeper $85/hour $85/hour 1 Ton Truck $35/hour $35/hour Trailer Pump $50/hour $50/hour Trash Pump $25/hour $25/hour TV Sewer Camera $200/hour $200/hour 2020 Fee Schedule Page 2 of 17 2020 Fee Schedule POLICE SERVICES 2019 Amount 2020 Amount Billed at equipment rate listed below plus personnel rote for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;call outs after regular hours are billed at a two hour minimum. Audio Video CD/DVD $35 $35 Public Data—Offenders List $20/week $20/week False Alarms(after 3 per ordinance) Non-Residential $150 $150 Residential $150 $150 Investigative Case Reports $1/page $1/page Photographs $5/copy $5/copy Research Fee $30/hour-1 hour $30/hour-1 hour minimum minimum Miscellaneous Accident Reports for Insurance Purposes $5 $5 Fingerprinting Non-Resident $35 $50 (No charge for resident) Transient Merchant,Peddler,Solicitor $65/person annually $65/person annually $45.00/person $45.00/person $100/hour non-profit $100/hour non-profit Police Personnel Event Coverage $150/hour for profit $150/hour for profit Pawn Shops Annual License Fee $8,000/year $8,000/year Billable Transaction Fee Electronic $1.50/transaction $1.50/transaction Billable Transaction Fee Manual $2.50/transaction $2.50/transaction Pawn Shop Investigation $1,000 $1,000 2020 Fee Schedule Page 3 of 17 2020 Fee Schedule LICENSES-GENERAL DOG LICENSE 2019 Amount 2020 Amount Male or Female $20/dog 2 years $20/dog 2 years Lifetime License $50/dog $50/dog Pursuant to Ordinance 6-2-14 the owner shall pay an additional$50 License Enforcement Service Charge $25/dog $25/dog as appropriate for a 4th dog. Tag Replacement Fee $5 $5 Dangerous Dog Registration $100 $100 Warning Symbols At cost At cost Dog Kennel(3 or more dogs) $300/year $300/year Exception—New residents—see note under animal licensin:above. GAMBLING LICENSE 2019 Amount 2020 Amount Gambling Event Investigation Fee $50 $50 Gambling Premise Investigation Fee $50 $50 BUSINESS LICENSE 2019 Amount 2020 Amount Bed and Breakfast $50 $50 Cigarette/Tobacco Sales $200/year $200/year $150 plus $150 plus Reinstatement after revocation administrative time per administrative time per fee schedule fee schedule Saunas $5,000 annual business $5,000 annual business $300 original $300 original investigation investigation $150 renewal $150 renewal investigation investigation Therapeutic Massage Business License $50 $50 (includes 1 therapist) (includes 1 therapist) Therapist $50 $50 Business Investigation $300 $300 Therapist Investigation $200 $200 MISCELLANEOUS LICENSES 2019 Amount 2020 Amount Temporary Outdoor Exhibition $50/Event $50/Event Tents and Temporary Membrane Structures $40 $40 LICENSES-LIQUOR 2020 Billing 2021 Billing Beer,Off-Sale $75/year $75/year Beer,On-Sale $250/year $250/year Beer,On-Sale Temporary $0 $0 Display and Consumption $300/year $300/year Liquor,On-Sale $3,500/year $3,500/year Investigation Fee Not to exceed$300 Not to exceed$300 Liquor,On-Sale Club Set by State Set by State Liquor,On-Sale Sunday Set by State Set by State Transfer Fee $300 $300 Wine,On-Sale $300/year $300/year Investigation Fee $100/year $100/year Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Taproom $250/year $250/year Investigation Fee $100/year $100/year 2020 Fee Schedule Page 4 of 17 2020 Fee Schedule PARKS AND RECREATION The Current Advertising Rates (Full 2019 Amount 2020 Amount Color Advertising) To qualify for non-profit status a 501c3 tax exempt status is required. Half Page per Publication Rate: (H)7.5 wide x 4.5 high Government/Non-Profit $325 $325 (V)3.667 wide x 9.25 high Commercial/For Profit $375 $375 Includes Tax Half Page 1-year Rate(4 issues per year) Government/Non-Profit $1,040/year $1,040/year Commercial/For Profit $1,200/year $1,200/year Includes Tax Quarter Page per Publication Rate: 3.667 wide x 4.5 high Government/Non-Profit $225 $225 Commercial/For Profit $250 $250 Includes Tax Quarter Page 1 Year Rate(4 issues per year) Government/Non-Profit $720/year $720/year Commercial/For Profit $800/year $800/year Includes Tax PARK FACILITIES RENTAL RATES 2019 Amount 2020 Amount Shelter Half Day $65(includes tax) $65(includes tax) 7:00 a.m.—2:45 p.m.or 3:15 p.m.—11:00 p.m. Shelter Full Day $90(includes tax) $90(includes tax) 7:00 a.m.-11:00 p.m. Event Application Fee $60(includes tax) $60(includes tax) Requires insurance certificate and Events in Parks(150 or more people) $285(includes tax) $285(includes tax) separate fees for portable toilet Weddings $285(includes tax) $285(includes tax) Warming House Rental Rate 8:00 a.m.to 12 p.m.only with Private Skatin:Part $40(includes tax) $40(includes tax) minimum two hour char:e. OUTDOOR FIELD RENTAL RATES 2019 Amount 2020 Amount Baseball Fields See Schedule H See Schedule H Soccer Fields See Schedule H See Schedule H RAMBLING RIVER CENTER RENTAL RATES 2019 Amount 2020 Amount $37/individual(includes 37/individual(includes Includes both regular and fitness Annual Membership tax) tax) center membership Member Incentive Programs 30 day money-back 30 day money-back guarantee(Financial guarantee(Financial Su..ort Pro:ram Su..ort Pro:ram Fitness Room Non-Member One-Time Visitor Pass $7.00(includes tax) $7.00(includes tax) Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $150 $500 Rambling River Center Damage Deposit Meeting Rooms $75 $75 Rambling River Center Non-Member User Fee $4(includes tax) $4(includes tax) Rambling River Center Newsletter Advertisement $90(includes tax) $90(includes tax) 2 inch by 1 inch ad space for 1 year Included with rental fee Included with rental fee DVD Rental if requested if requested Sound System Rental $150(includes tax) $150(includes tax) Included with rental fee Included with rental fee VCR Rental if re.uested if re.uested RECREATIONAL PROGRAMS 2019 Amount 2020 Amount Programs,Lessons,Activities Cover all direct costs Cover all direct costs Special Event Minimum or no fee Minimum or no fee char:ed char:ed 2020 Fee Schedule Page 5 of 17 2020 Fee Schedule SCHMITZ-MAKI ARENA ADVERTISING RATES 7/1/19-6/30/20 7/1/20-6/30/21 Full 4 x 8 Sheet includes tax includes tax One Year $430/year $430/year Three Years $375/year ($1,125 $375/year ($1,125 Entire Fee must be paid up front. annual) annual) 4 x 4 Sheet includes tax includes tax One Year $270/year $270/year Three Years $240/year $240/year Entire Fee must be paid up front. ($720/annual) ($720/annual) Ice Resurfacer includes tax includes tax One Year $725/year $725/year Three Years $640/year $640/year Entire Fee must be paid upfront. ($1,920/annual) ($1,920/annual) Dasher Boards includes tax includes tax One year $535/year $535/year Three Years $480/year $480/year Entire Fee must be paid up front. 1 440 annual 1 440 annual SCHMITZ-MAKI ARENA RATES 7/1/19-6/30/20 7/1/20-6/30/21 $500/day+tax $500/day+tax Dry Floor Rental $150/day+tax $150/day+tax Saturday and Sunday (7:00 a.m.—10:00 a.m.) Ice Time-Prime Time $225/hr+tax $230/hr+tax Monday—Friday (2:00 p.m.—10:00 p.m.) IceTime-Non-Prime Time $165/hr+tax $170/hr+tax Saturday and Sunday (10:15 p.m.—6:45 a.m.) June-and-My-Summer Ice(June-August) $165/hr+tax $170/hr+tax AugtIco $155/hr i tox Open Hockey $10(includes tax) $10(includes tax) Open Skating $5.00/person(includes $5.00/person(includes tax) tax) Open Skating Free Style $10(includes tax) $10(includes tax) 10 punches$45 10 punches$45 Open Skating Punch Card Expires on April 1 each year. (includes tax) (includes tax) Skate Rental $3/pair $4/pair Skate Sharpening $3/pair or 11 pairs for $3/pair or 11 pairs for $30(includes tax) $30(includes tax) Indoor Turf Rental $80/hour+tax 2020 Fee Schedule Page 6 of 17 2020 Fee Schedule PERMITS-BUILDING GENERAL 2019 Amount 2020 Amount 2009 MN State Statute 2009 MN State Statute Building Permit 3268.1530 3268.1530 Grading permit fees may apply (see Schedule I) (see Schedule I) Additional Plan Review Fee(after 1t review) Decks,interior finishes,additions,etc. $25 $25 Commercial,New SFD/MFD $100 $100 Re-inspection Fee $65 $65 Includes building,plumbing,HVAC Basement Finish All Inclusive See Schedule I See Schedule I and fireplace $105+state surcharge $105+state surcharge Includes building,plumbing and Bathroom Finish All Inclusive as recommended by as recommended by HVAC MN state code section MN state code section Building Demolition See Schedule I See Schedule I Building Moving $160+state surcharge $160+state surcharge as recommended by as recommended by House MN state code section MN state code section Requires special exception in 1300.0160 1300.0160 addition to fees listed Garage $50+cost of utility $50+cost of utility locations locations Surety $10,000 flat $10,000 flat Decks See Schedule I See Schedule I Garages See Schedule I Grading permit fees may apply Gazebos Freestanding See Schedule I Pools $105+state surcharge Above Ground as recommended by Grading permit fees may apply MN state code section 1300.0160 $165+state surcharge as recommended by Grading permit fees may apply Inground MN state code section 1300.0160 Retaining Wall(Over 4 feet) $70 $140 Grading permit fees may apply Porches See Schedule I See Schedule I Miscellaneous Requested Inspections $105 $105 Investigation Fee/Stop Work Order $65 $65 Permit Pack Reprint $25 $25 Permit Card Reprint $5 $5 Expired Permits 50%of Base Fee 50%of Base Fee Expired Temporary Certificates of Occupancy 50%of Base Fee 50%of Base Fee Page 7 of 17 2020 Fee Schedule 2020 Fee Schedule GENERAL 2019 Amount 2020 Amount $70+state surcharge $70+state surcharge Roof as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $70+state surcharge $70+state surcharge Siding as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $70+state surcharge $70+state surcharge Window/Door Replacement as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 Combo Permits Two(2)Items $115+state surcharge $115+state surcharge Two of the following permits:Roof, as recommended by as recommended by MN state code section MN state code section Siding,or Window/Door 1300.0160 1300.0160 Replacement Three(3)Items $150+state surcharge $150+state surcharge as recommended by as recommended by Three of the following permits: MN state code section MN state code section Roof,Siding,or Window/Door 1300.0160 1300.0160 Replacement Individual On-site Sewage Treatment $275 $275 ($232 CITY,$43 ($232 CITY,$43 COUNTY) COUNTY) Re-inspection(after 2 fails) $50 $50 Septic Abandonment $60 $60 Temporary Buildings on Construction Sites $150 $150 ELECTRICAL PERMITS 2019 Amount 2020 Amount Single-Family Residential See Schedule L See Schedule L Multi-Family Residential and Commercial See Schedule L See Schedule L Solar PV Installation See Schedule M See Schedule M MECHANICAL PERMITS 2019 Amount 2020 Amount $65/fireplace+state $65/fireplace+state surcharge as surcharge as Fireplace recommended by MN recommended by MN state code section state code section 1300.0160 1300.0160 Commercial Heating 1.25%of contract cost 1.25%of contract cost +state surcharge +state surcharge (contract valuation x (contract valuation x .0005)minimum of .0005)minimum of $100 $100 Re-inspection $65 $65 Residential Heating $85+state surcharge $85+state surcharge New Construction as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $55+state surcharge $55+state surcharge as recommended by as recommended by Repair/Replace MN state code section MN state code section 1300.0160 1300.0160 Re-inspection $65 $65 2020 Fee Schedule Page 8 of 17 2020 Fee Schedule PLUMBING PERMITS 2019 Amount 2020 Amount $30+state surcharge $30+state surcharge as recommended by as recommended by Heater,Water Softener MN state code section MN state code section 1300.0160 1300.0160 Commercial Heating 1.25%of contract cost 1.25%of contract cost Includes Sprinkling Systems +state surcharge +state surcharge (contract valuation x (contract valuation x .0005)minimum of .0005)minimum of $100 $100 Re-inspection $65 $65 Residential Heating $85+state surcharge $85+state surcharge New Construction as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $55+state surcharge $55+state surcharge as recommended by as recommended by Repair/Addition MN state code section MN state code section 1300.0160 1300.0160 Re-inspection $65 $65 UTILITY SERVICE CONNECTION PERMITS 2019 Amount 2020 Amount Erosion Control/Grading/Landscaping/As-builts Includes 2 inspections each for Initial Permit Fee $225 $225 grading and turf Re-inspection Fee $65 $65 Escrow-Single Family Residential $3,000 $3,000 Escrow-All other site grading permits 125%of Estimated 125%of Estimated Restoration Cost Restoration Cost Sewer ROW permit required for work in Connection Permit $75 each $75 each the ROW plus surety Lateral Connection Charge $2,160 $2,160 Lateral Equivalent Charge See assessment rolls See assessment rolls City Sewer Availability Charge(CSAC) $540/REU $555/REU REU Determination by MCES Sewer Availability Charge(SAC) $2,485/REU $2,485/REU Metropolitan Council Re-inspection Fee $65 $65 Water ROW permit required for work in Connection Permit $75 each $75 each the ROW plus surety Lateral Connection Charge $1,515 each $1,515 each Re-inspection Fee $65 $65 Funds construction of trunk infrastructure to support new development. Water connection charge will not apply to fire Reserve Capacity Connection(WAC)Fee $1,255/REU $2,407/REU sprinkler lines. Meters 4"and up will need a separate analysis and the fee will be determined by the city engineer. 2020 Fee Schedule Page 9 of 17 2020 Fee Schedule PERMITS-CONSTRUCTION RELATED EXCAVATION&MINING 2019 Amount 2020 Amount 0-1,000 cubic yards $50 $50 1,000-25,000 $150 $150 Grading plans required plus personnel charges to review the 25,001-50,000 $300 $300 application. CUP required for 50,001-250,000 $500 $500 50,000 Cubic yards and above. 250,000+ $1,000 $1,000 Filling $75+staff time $75+staff time CUP required Landfills,Sludge Ash,Incinerator Ash,etc. $150,000 initial $150,000 initial $60,000/year+ $60,000/year+ $30/ton renewal $30 ton renewal Per estimated costs of Per estimated costs of Excavation/Filling/Mining Surety code com.liance code com.liance ROW PERMITS 2019 Amount 2020 Amount Utility Construction Permit Fee for work up to 1,000 linear feet $160 $160 Fee for work over 1,000 linear fee. $0.16 per linear foot $0.16 per linear foot Escrow Deposit $500 Minimum $500 Minimum General Excavation Permit Fee $160 $160 Escrow Deposit $500 Minimum $500 Minimum Obstruction Permit $50 $50 2020 Fee Schedule Page 10 of 17 2020 Fee Schedule PERMITS- DEVELOPMENT/SUBDIVISION APPLICATION FEES 2019 Amount 2020 Amount Annexation Petition $250+$20/acre up to $250+$20/acre up to 10 acres,$5/acre over 10 acres,$5/acre over Comprehensive Guide Plan Amendment $450 $450 Conditional Use Permit/Special Exception $250 $250 Interim Use Permit $250 $250 Rezoning Administrative Fee $450 $450 Appeal of Zoning Decision $150 $150 Appeal of Planning Commission Decision $150 $150 Zoning Certificate,Verification of Zoning $25 $25 Site Plan Review $150 $150 Sketch Plan Review $150 $150 Subdivision Waiver,Administrative Fee $125/staff time $125/staff time Vacation of Public Right-of-Way $200 $200 Variance Request $250 $250 Actual cost which may Actual cost which may Environmental Assessment Worksheet Review include both personnel include both personnel and outside services and outside services Preliminary Plat Fee $750 base+$10/lot $750 base+$10/lot Escrow 3 lots or less$1,000 3 lots or less$1,000 4-10 lots$2,500 4-10 lots$2,500 Final Plat Fee $300 $300 Escrow 3 lots or less$1,000 3 lots or less$1,000 4-10 lots$2,500 4-10 lots$2,500 PUD(Planned Unit Development) Fee $500+$22/acre $500+$22/acre PUD Amendment Fee $300 $300 Wetland Alteration Permit Conservation Act Administration Fee $250 $250 Wetland Replacement Plan Surety 125%of estimated 125%of estimated construction cost construction cost Wetland Replacement Plan Monitoring $5,000 5-year Surety 2020 Fee Schedule Page 11 of 17 2020 Fee Schedule PLATTING FEES,ESCROWS&SURETIES 2019 Amount 2020 Amount Platting fees are generally collected with the approval of a Development Contract.Acreage charges shall be based on the gross area of the development,less floodways,steep slopes,dedicated parkland,delineated wetlands,and oversizing of county ROW. Fees based on REU shall use the MCES determiniation for flows. The Sanitary Sewer Trunk Area Charge funds trunk improvements Sanitary Sewer Trunk Area Charge $2,398/acre $2,470/acre identified in the city's Comprehensive Sanitary Sewer Plan. This fee funds initial seal coating of newly constructed streets two to Sealcoating Fee $1.55/sq.yd.of $1.60/sq.yd.of three years after initial bituminous area bituminous area construction as required by engineering guidelines. Surface Water Management Fee(Development) The Surface Water Management Residential,Low Density $12,494/acre $12,494/acre Fee funds the trunk storm water improvements identified in the Residential,High Density $20,754/acre $20,754/acre city's Surface Water Management Commercial/Industrial/Institutional $24,984/acre $24,984/acre , Plan. The Surface Water Quality Surface Water Quality Management Management Fee is collected to Residential(single/multi) $108/acre $108/acre fund future excavation of sediments deposited in Commercial/Industrial/School/Other $226/acre $226/acre sedimentation ponds. The Water M_in Trunk Fe_Trunk Area Charge funds the trunk Water Main Trunk Fcc Trunk Area Charge $4,477/acre $6,611/acre improvements identified in the city's Water Supply and Distribution Plan. All parcels being developed are charged 1 REU minimum. Commercial,industrial, oeleyelopme..w charged Water Treatment Plant rec $1,082/REU multiple REU's based on 1 REU-- 274 gpd. Established in 1987,th foe .ill h e l p. n the F.f. sAt.-a Treatment Plant. NotcREU— Per Parkland Per Parkland Parkland and Trail Fees Dedication Ordinance Dedication Ordinance Calculation Calculation Park Development Fee multiplied by the total acres required to be Park Development Fee $23,045/Acre $23,736/acre dedicated for parkland in the development. Future Through Street Sign Actual Cost Actual Cost Wetland Buffer,Conservation,and Natural Area Signs Actual cost Actual cost 125%of Estimated 125%of Estimated Public Improvement Surety Public Improvement Public Improvement Construction Estimate Construction Estimate 3%of Estimated Public 3%of Estimated Public Contract Administration Escrow Improvement Improvement Construction Estimate Construction Estimate 5%of Estimated Public 5%of Estimated Public Construction Observation Escrow Improvement Improvement Construction Estimate Construction Estimate 2020 Fee Schedule Page 12 of 17 2020 Fee Schedule PERMITS-SPECIAL Sign Permit,Review Plans Estimated Value:up to$500 $20 $20 Signs which need a conditional use permit must pay both the $500.01-$1,000 $30 $30 established sign permit fee,plus $1,000.01-$2,500 $60 $60 the conditional use permit fee. Over$2,500 $80 $80 Urban Chicken Permit Initial Permit $100 $100 Renewal Permit $25 $40 Dock Permit $40 WATER TOWER COMMUNICATION DEVICES 2019 Amount 2020 Amount This fee must be paid prior to any research or site meetings. The fee Prsliminorj Rccoa•ch Fee Lease Administration Fee $500 $500 covers staff time or outside costs to review plans and specifications. Surety may be required for any approved work. Lease rates noted ore the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January f`,regardless of the date that the lease is signed or type of equipment. Base Lease Rate $3,393.48/month $3,563.15/month This lease rate covers up to 3 antennas and 300 sq.ft.of space ($40,721.81 annually) ($42,757.80 annually) at the base of the tower. Additional Antenna Lease Rate $1,131.19/month $1,187.75/month This rate will be added to the base /antenna lease rate,beginning with the 4`h antenna array,for each additional ($13,574.23 annually) ($14,253.00 annually) antenna array. Additional Space Rental Lease Rate $6.27/month/sq.ft. $6.58/month/sq.ft. This charge will apply if the ($75.22/year/sq.ft.) ($78.96/year/sq.ft.) installation occupies more than a total of 300 sq.ft.at the base of the tower. Square footage will be calculated based on a rectangular area described by adding 3 ft.to the maximum width and length,or by the actual size of easement requested,whichever is larger. This will not include access easements,or line easements from the tower to the enclosure/equipment. 2020 Fee Schedule Page 13 of 17 2020 Fee Schedule MISCELLANEOUS Ag Preserve Filing $75 $75 Candidate Filing $5 $5 10,000—100,000 population Code Enforcement Cost Recovery $30 Re-Inspection/ $40 Re-Inspection/ Plus Cost of Abatement Administrative Fee Administrative Fee BILLING AND INVOICING CHARGES 2019 Amount 2020 Amount Assessment Certification Fee $35 administrative fee $35 administrative fee +8%interest +8%interest Late Payment Penalty 10%of current 10%of current delinquent charge delinquent charge Returned Item Fee $30 $30 • Special Assessment Search $25 $25 COUNTER SALES 2019 Amount 2020 Amount CD/DVD $35 $35 Comprehensive Plan Document $40 $40 616-fees 414-fees • - (see Schedule E) (ccc Schedule E) Copies $.25/page $.25/page Color Copies 8''A x 11 $.50/page $.50/page Color Copies 11 x 17 $1/page $1/page Large Format Copy(Excluding 2'Contour) $3/copy $3/copy Flood Plain Map(Copy of FEMA Map) $5 $5 Flood Plain Map(Other) $15 $15 New Resident List(Photo or Electronic Copies) $3.50/month or $3.50/month or $42/year $42/year Photographs $5/copy $5/copy Redevelopment Plan $10 $10 CIS fees CIS fees {sec Schedule E) {sec Schedule E) 2020 Fee Schedule Page 14 of 17 2020 Fee Schedule UTILITY CHARGES AND FEES WATER 2019 Amount 2020 Amount Base Fee-All Classes $14 $15 Per quarterly bill Volume Charges up to 20,000 gallons $1.60 per 1,000 gallons $1.66 per 1,000 gallons Tier 1 20,001 gallons to 40,000 gallons$2.40 per 1,000 gallons $2.50 per 1,000 gallons Tier 2 40,001 gallons and up$3.20 per 1,000 gallons $3.33 per 1,000 gallons Tier 3 Irrigation Meters $3.20 per 1,000 gallons $3.33 per 1,000 gallons $2/1,000 gallons $2/1,000 gallons Hydrant Usage/Water acquired at Maintenance Facility $60 minimum $60 minimum $5,000 refundable $5,000 refundable Hydrant Meter Deposit de.osit de.osit ‘V-1709Q-80140R0 Meter Reading(If no change in ownership) $37.50 $37.50 Meter Testing Fee $75 $75 Meters Actual Cost+(10%or Actual Cost+(10%or ■ $30+tax whichever is $30+tax whichever is Water Disconnection Fee $75 $75 Water Reconnection Fee $75 $75 SANITARY SEWER 2019 Amount 2020 Amount Base Fee Residential $37.44/qtr $37.44/qtr Includes first 10,000 gallons Commercial $80.70/qtr $80.70/qtr Includes first 20,000 gallons Volume Charges Based on actual water consumed during the most recent quarter or Residential Use Over 10,000 gallons $3.74/1,000 gallons $3.74/1,000 gallons the customer's winter quarter Commercial Use Over 20,000 Gallons $4.04/1,000 gallons $4.04/1,000 gallons whichever is less. Sump Pump Ordinance Non-Compliance $100/month added to $100/month added to ■ sewer bill sewer bill OTHER 2019 Amount 2020 Amount Solid Waste Collection See Schedule C See Schedule C Storm Water Utility $21.25/storm water $22.10/storm water unit/qtr unit/qtr Street Light Utility $6.90/REU/qtr $6.90/REU/qtr PENALTIES 2019 Amount 2020 Amount Water Use Restriction Penalties 1`t Offense $25 Warning 2nd Offense $50 $50 3rd and Subsequent Offenses $100 $100 2020 Fee Schedule Page 15 of 17 • 2020 Fee Schedule SOLID WASTE CHARGES AND FEES Customers who overfill their containers more than 50%of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. SOLID WASTE RATES 2019 Amount 2020 Amount 30 gallons $50.60/quarter $59.20/quarter 60 gallons $62.70/quarter $73.36/quarter 90 gallons $73.7/quarter $86.23/quarter 120 gallons $88.55/quarter $103.60/quarter 150 gallons $99.55/quarter $116.47/quarter 180 gallons $111.65/quarter $130.63/quarter 210 gallons $124.85/quarter $146.07/quarter 240 gallons $134.75/quarter $157.66/quarter 270 gallons $145.75/quarter $170.53/quarter 300 gallons $177.10/qtr x $207.21/gtrx pickups/week pickups/week 600 gallons $306.90/qtr x $359.07/gtrx pickups/week pickups/week 900 gallons $436.70/qtr x $510.94/qtr x pickups/week pickups/week 1200 gallons $566.50/qtr x $662.81/qtr x pickups/week pickups/week 1500 gallons $696.30/qtr x 5814.67/qtr x pickups/week pickups/week 1800 gallons $826.10/qtr x $966.54/qtr x pickups/week picku.s/week SPORTS TOURNAMENTS 2019 Amount 2020 Amount 300 gallon container delivery 1-20 teams $120.00 $120.00 included to one site$25.00 delivery charge per each additional 21-60 teams $180.00 $180.00 site. $50 per hour additional labor charge if more than one dumping 61-90 teams $240.00 $240.00 of garbage is required plus$20.00 per container dumped. 90 teams or more will be addressed on an will be addressed on an individual basis. individual basis. OTHER 2019 Amount 2020 Amount Level of Garbage Service Change 1st request no charge Subsequent requests $37.50/year/owner Container Replacement Fee $37.50 ";magedcarts Out of Cab Charge $5.00 per stop Return Collection Trip Charge $10.00/trip/first $15.00/trip/first 90 gallons or less container container $5 each additional $5 each additional $20.00/trip/first $25.00/trip/first 300 gallons or less container container $10 each additional $15 each additional Extra Bag Charge Lids that do not appear to be 2 or more bags per closed at the time of collection or occurrence-$2.50/bag- bags outside of container.A bag $5 minimum equal to 13 gal.or tall kitchen bag Bulk Items Per contract Automobile Tires(up to 17") $10 plus$2.50 each $10 plus$2.50 each additional tire additional tire Curbside Recycling Services(Commercial) Per contract Per contract Curbside Seasonal Yard Waste Collection Per contract Per contract 2020 Fee Schedule Page 16 of 17 2020 Fee Schedule SOLID WASTE RATES 2019 Amount 2020 Amount $55 to deliver&empty 535 container delivery Temporary 300 gallon container for MSW once and pickup Per trip charge to empty $20 $20 $143/load plus $143/load plus Residential Rolloffs(MSW or construction/demolition)Request Form Required disposal/processing disposal/processing 1 week limit costs costs Residential Rolloff Rental(over 7 days) $10/day $10/day $143/load plus $143/load plus Commercial Rolloffs(MSW or construction/demolition) disposal/processing disposal/processing Minimum 2 loads per month costs costs Temporary Discontinuance Fee $30.00 $30.00 Private Hauler—Commercial Dumpster Annual Fee $100 $100 ass on charges from Sp_cbl Pick.._..�_ contr3Etor per contractor per _r_ moment. agreement, 2020 Fee Schedule Page 17 of 17 2020 Fee Schedule SCHEDULE C Solid Waste User Fee Schedule Customers who overfill their containers more than 50%of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. SOLID WASTE RATES 2019 Amount 2020 Amount 30 gallons $50.60/quarter $59.20/quarter 60 gallons $62.70/quarter $73.36/quarter 90 gallons $73.7/quarter $86.23/quarter 120 gallons $88.55/quarter $103.60/quarter 150 gallons $99.55/quarter $116.47/quarter 180 gallons $111.65/quarter $130.63/quarter 210 gallons $124.85/quarter $146.07/quarter 240 gallons $134.75/quarter $157.66/quarter 270 gallons $145.75/quarter $170.53/quarter 300 gallons $177.10/qtr x pickups/week $207.21/qtr x pickups/week 600 gallons $306.90/qtr x pickups/week $359.07/qtr x pickups/week 900 gallons $436.70/qtr x pickups/week $510.94/qtr x pickups/week 1200 gallons $566.50/qtr x pickups/week $662.81/qtrx pickups/week 1500 gallons $696.30/qtr x pickups/week $814.67/qtr x pickups/week 1800 gallons $826.10/qtrx pickups/week $966.54/gtrx pickups/week SPORTS TOURNAMENTS 2019 Amount 2020 Amount 1-20 teams $120.00 $120.00 300 gallon container delivery included to one site$25.00 delivery 21-60 teams $180.00 $180.00 charge per each additional site. $50 61-90 teams $240.00 $240.00 per hour additional labor charge if 90 teams or more will be addressed on an will be addressed on an more than one dumping of garbage is individual basis. individual basis. required plus$20.00 per container dumped. OTHER 2019 Amount 2020 Amount Level of Garbage Service Change 1't request no charge Subsequent requests $37.50/year/owner Container Replacement Fee $37.50 Damaged carts Out of Cab Charge $5.00 per stop Return Collection Trip Charge 90 gallons or less $10.00/trip/first container $15.00/trip/first container $5 each additional $5 each additional 300 gallons or less $20.00/trip/first container $25.00/trip/first container $10 each additional $15 each additional Extra Bag Charge Lids that do not appear to be closed 2 or more bags per occurrence at the time of collection or bags $2.50/bag-$5 minimum outside of container.A bag equal to 13 gal.or tall kitchen bag Bulk Items Per contract $10 plus$2.50 each additional $10 plus$2.50 each additional Automobile Tires(up to 17") tire tire Curbside Recycling Services(Commercial) Per contract Per contract Curbside Seasonal Yard Waste Collection Per contract Per contract Temporary 300 gallon container for MSW $55 to deliver&empty once $35 container delivery and pickup $20 $20 Per trip charge to empty Residential Rolloffs(MSW or construction/ $143/load plus $143/load plus demolition)Request Form Required disposal/processing costs disposal/processing costs 1 week limit Residential Rolloff Rental(over 7 days) $10/day $10/day 2020 Fee Schedule-Schedule c-Remove Page 1 of 2 2020 Fee Schedule SOLID WASTE RATES 2019 Amount 2020 Amount Commercial Rolloffs(MSW or construction/ $143/load plus $143/load plus Minimum 2 loads per month demolition) disposal/processing costs disposal/processing costs Temporary Discontinuance Fee $30.00 $30.00 Private Hauler—Commercial Dumpster Annual Fee $100 $100 111I''^^ Pact o cho s fro... �Tup: 2020 Fee Schedule-Schedule c-Remove Page 2 of 2 2020 Fee Schedule SCHEDULE E GIS Fees City Total 2019 Amount Hard Copy Map Sales Y Section—Property Only $5 $15 $15 1/2 Section—Property and Planimetric $5 $55 $55 1/2 Section—Property,Planimetric,Contour $20 $170 $170 1/8 Section—Property,Planimetric,Contour $5 $45 $45 1/2 Section—Aerial Photo 0 $6 $6 Old Section and'A Section 0 $5 $5 Zoning and Comprehensive Plan Maps Black and White 11 x 17 $1 $1 $1 Color 11 x 17 $4 $4 $4 Color,C Size(17 x 22) $8 $8 $8 Color,D Size(22 x 34) $15 $15 $15 Color,E Size(24 x 44) $20 $20 $20 Street Maps City Street Map,D Size,Black and White $2 $2 $2 City Street Map,11 x 17,Black and White $1 $1 $1 City Street Map,D Size,Color $4 $4 $4 Special Requests See Engineering Department 2020 Fee Schedule-Schedule E-Remove Page 1 of 1 2020 Fee Schedule SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* ROOM NAME 2019 Amount 2020 Amount Arts and Crafts Room $65 for 2 hour time block+$32.50 each $65 for 2 hour time block+$32.50 each additional hour(capacity 30 people) additional hour(capacity 30 people) Banquet Room $330 for 4 hour blocks of time which $350 for 4 hour rental block of time and one includes set up time,clean up time,use of additional hour for set up and clean up time up to 12 round tables and chairs and (5 hours total),use of up to 12 round tables mandatory cleaning fee for cleaning the and chairs and mandatory cleaning fee for room after rental ends,which includes cleaning the room after rental ends,which garbage removal and tear down. If cleaning includes garbage removal and tear down. If takes more than 2 hours,then billing for cleaning takes more than 2 hours,then additional cleaning time beyond the 2 hours billing for additional cleaning time beyond will be at a rate of$55 per additional hour. the 2 hours will be at a rate of$55 per (capacity 130 people and includes use of additional hour.(capacity 130 people and kitchenette) includes use of kitchenette) $85 for each additional hour rented beyond $90.00 for each additional hour rented the ori:inal 4 hour block. be and the ori:inal 4 hour block. Empire Room $80 for 2 hour time block and$40 each $80 for 2 hour time block and$40 each additional hour ca.acit 57 .eo.le additional hour ca.acit 57 .eo.le Garage $60 per stall or$200 entire garage per day $60 per stall or$200 entire garage per day Garage Set Up/Tear Down $70 per day $70 per day Two Small Conference Rooms $20 for 2 hour time block and$10 each $20 for 2 hour time block and$10 each additional hour(capacity 15 people) additional hour(capacity 15 people) *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 2020 Fee Schedule-Schedule G Page 1 of 1 2020 Fee Schedule SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2019 Amount 2020 Amount Adult Groups $55(includes tax) $55(includes tax) Summer Outdoor Use Fee—Groups primarily serving local youth under 18 years of age.Calculated based on the number of registered participants as of the first day of scheduled $14.00 per participant $14.00 per participant practice. Youth Groups not qualifying or choosing not to pay the $50(includes tax) $50(includes tax) Seasonal Use Fee Tournaments Outdoor Field Use Charges: 2019 Amount 2020 Amount Baseball and Softball Fields $65/field/day $65/field/day Fee includes use plus initial dragging, (includes tax) (includes tax) setting of the base path and pitching, (fee does not include (fee does not include and painting of foul and fence lines garbage fee) garbage fee) once each tournament. Soccer Fields Full size soccer fields may be sub- $65/field/day $65/field/day divided into small fields but are only (includes tax) (includes tax) charged per full size field.Any portion (fee does not include (fee does not include of a full size field constitutes use of garbage fee) garbage fee) that full size field. Other Services and Fees 2019 Amount 2020 Amount Additional dragging baseball or softball fields $17(includes tax)per field $17(includes tax)per field gg g per dragging per dragging Additional labor or materials requested by group At prevailing rates At prevailing rates Portable Toilets If use is requested by user If use is requested by user group,then entire cost group,then entire cost paid by user group. paid by user group. Soccer field lining $55(includes tax)per $55(includes tax)per hour for labor+tax hour for labor+tax $30(includes tax)per $30(includes tax)per hour for painting hour for painting 2020 Fee Schedule-Schedule H Page 1 of 1 2020 Fee Schedule SCHEDULE I 2009 MN State Statute 326B.1530 BUILDING VALUE RANGE 2019 Amount 2020 Amount $0-$500 $29.50 $29.50 $501 $2,000 $28.00 for the first$500 $28.00 for the first$500 $3.70 per additional$100 $3.70 per additional$100 $2,001-$25,000 $83.50 for the first$2,000 $83.50 for the first$2,000 $16.55 per additional$1,000 $16.55 per additional$1,000 $25,001 $50,000 $464.15 for the first$25,000 $464.15 for the first$25,000 $12.00 per additional$1,000 $12.00 per additional$1,000 $50,001-$100,000 $764.15 for the first$50,000 $764.15 for the first$50,000 $8.45 per additional$1,000 $8.45 per additional$1,000 $1,186.65 for the first$100,000 $1,186.65 for the first$100,000 $100,001-$500,000 $6.75 per additional$1,000 $6.75 per additional$1,000 $3,886.65 for the first$500,000 $3,886.65 for the first$500,000 $500,001-$1,000,000 $5.50 per additional$1,000 $5.50 per additional$1,000 $6,636.65 for the first$1,000,000 $6,636.65 for the first$1,000,000 $1,000,001 and up $4.50 per additional$1,000 $4.50 per additional$1,000 This fee schedule was developed with information provided by the State Building Codes and Standards Division. Residential Building Valuations 2019 Amount 2020 Amount Cost per Square Foot Decks $19.00 $19.00 Entry Covered Porches $29.00 $29.00 Four Season Porches $76.66 $76.66 Garages Wood Frame $41.81 $41.81 Masonry Construction $28.93 $28.93 Carport $19.11 $19.11 Pole Building $18.60 $18.60 Gazebos,Wood Framed/Screened $53.35 $53.35 Single Family Dwellings-Basement Finished Basements $26.70 $26.70 Unfinished Basements $20.50 $20.50 Crawl Space $11.54 $11.54 Conversion(Basement Finish) $14.00 $14.00 All Inclusive Basement Finish $17.00 $17.00 Single Family Dwellings-Type V-Wood Frame First Floor $89.00 $89.00 Second Floor $89.00 $89.00 Five Course ft Floor Lookout Unfinished $76.66 $76.66 Sheds $26.70 $26.70 Three Season Porches,Wood Framed $53.35 $53.35 2020 Fee Schedule-Schedule I Page 1 of 1 2020 Fee Schedule SCHEDULE J MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION The city of Farmington meeting rooms are scheduled by the city Administration Department and are available for use on a rental basis by youth,local civic and resident, non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The city reserves the right to pre-empt a scheduled use when necessary to conduct essential city business. LARGE COUNCIL CONFERENCE ROOM Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. ROOM NAME 2020 Amount $25 for 2 hour time block Large Conference Room $8 each additional hour $20 for 2 hour time block Small Conference Room $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a city staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior,a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. PERMITS A permit authorizing the use of the rooms requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. 2020 Fee Schedule-Schedule J Page 1 of 2 2020 Fee Schedule SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult(21+)leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The city reserves the right to assign or require supervisory staff, police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using city of Farmington facilities will agree to indemnify the city of Farmington,and its employees for any and all damage to the building,or other property, by any person or persons attending the affair,and likewise,the city of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The city of Farmington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4. General cleanup of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally,if the building is not cleaned up,the cost the city incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food, but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day,4th of July, Labor Day,Veteran's Day, Thanksgiving Day and the day following,Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls,tables, chairs,etc. in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 2020 Fee Schedule-Schedule J Page 2 of 2 2020 Fee Schedule SCHEDULE L- PAGE 1 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Single Family Residential ITEM DESCRIPTION 2019 Amount 2020 Amount Basement remodel/finish up to 11 circuits—2 inspections $82 $82 City service fee $10 $10 Fireplace per inspection $41 $41 Furnace or furnace and air conditioner—per trip $41 $41 Garage additions/remodel up to 11 circuits—2 inspections $82 $82 Inspection fee—one trip $46 $46 Inspection fee—two trips $82 $82 Investigation fee or the total inspection fee,whichever is greater up to$1,000 $82 $82 New home&service up to 400 amps and up to 30 circuits—2 inspections $170 $170 New home&service 401 to 800 amps and up to 30 circuits $174 $174 More than 30 circuits $7.35 each $7.35 each New home extra inspections $41 $41 Off peak systems—per inspection $41 $41 Per circuit calculation $7.35 per circuit $7.35 per circuit Per trip calculation $41.00 per trip $41.00 per trip Pools up to 11 circuits-2 inspections $82 $82 Porches/additions up to 11 circuits—2 inspections $82 $82 Re-inspection fee—per trip $41 $41 Residing home—per inspection $41 $41 Service upgrade up to 400 amps plus circuits $41 $41 Reconnect circuits $2.35 each $2.35 each New extend $7.35 each $7.35 each Service upgrade up to 800 amps plus circuits $70 $70 Reconnect circuits $2.35 each $2.35 each New extend $7.35 each $7.35 each Single trip inspection $41 $41 State surcharge $1 $1 Separate grounding residential $41 $41 Service panel residential $100 $100 Service panel and remodel residential $170 $170 2020 Fee Schedule-Schedule L Page 1 of 2 Or 2020 Fee Schedule SCHEDULE L- PAGE 2 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Multi Family Residential&Commercial ITEM DESCRIPTION 2019 Amount 2020 Amount 0—400 amp power source $70 $70 401—800 amp power source $120 $120 Over 800 amp power source $170 $170 Carnivals/fair 2 hour charge minimum plus power supplies and units $180 $180 City service fee $10 $10 Commercial remodel up to 12 circuits—2 inspections $82 $82 Commercial service plus per circuit totals Concrete encased electrode inspection $41 $41 Electric and LED signs and outside lighting transformers/power supplies each $41 $41 Fire and temp.control each device $41 $41 Furnace and air conditioner or combinations per trip 41 41 Inspection fee—one trip $41 $41 Per trip charge minimum $41 $41 Investigation fee—total fee doubled 82 82 Whichever is greater up to$1,000 Luminaire retrofit modifications per fixture $0.33 $0.33 Multi-family units up to 12 circuits—2 inspections per unit $100 $100 New or extended circuits each up to 200 amps $7.35 $7.35 New or extended circuits above 200 amps each $18.85 $18.85 Separate bonding inspections for swimming pools and equipotential planes per trip $46 $46 Special inspection fee( )hours Plus( )miles at current IRS mileage rate $100/hour $100/hour State surcharge $1 $1 Transformer up to 10KVA each $17.50 $17.50 Transformer above 10KVA each $35.00 $35.00 RV Pedestal $41.00 $41.00 Swimming Pool Commercial $82.00 $82.00 Street/Park Lot/Outdoor or Traffice Standards $6.00 $6.00 MFG Home Pedestal $41.00 $41.00 New Multi Family Dwelling $100.00 $100.00 Failure to File Permit $82 or total fee $82 or total fee doubled,whichever doubled,whichever is greater up to$1000 is greater up to$1000 2020 Fee Schedule-Schedule L Page 2 of 2 2020 Fee Schedule SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES ITEM DESCRIPTION 2019 Amount 2020 Amount 0 watts to 5,000 watts $90 $90 5,001 watts to 10,000 watts $150 $150 10,001 watts to 20,000 watts $225 $225 20,001 watts to 30,000 watts $300 $300 30,001 watts to 40,000 watts $375 $375 $375 Plus $375 Plus 40,001 watts to 1,000,000 watts $37.50 for each $37.50 for each additional 10,000 watts additional 10,000 watts over 40,000 over 40,000 $3,975 Plus $3,975 Plus 1,000,000 watts to 5,000,000 watts $25 for each additional $25 for each additional 10,000 watts over 10,000 watts over 1 000 000 1 000 000 $10,810 Plus $10,810 Plus 5,000,000 watts or larger $15 for each additional $15 for each additional 10,000 watts over 10,000 watts over 5 000 000 5 000 000 2020 Fee Schedule-Schedule M Page 1 of 1 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.01 9-7 4 9 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2020 NOTICE IS HEREBY GIVEN that, on November 18,2019, Ordinance No.01 9-7 4 9 was adopted by the City Council of the city of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of this ordinance, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses,permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling,tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. APPROVED for publication by the City Council of the city of Farmington this 18th day of November, 2019. CITY OF FARMINGTON By To d Larson,Mayor ATTEST: By: 134 vid McKnig City Administrator SEAL Approved as to form th@ s1day of re /e,' 2019. 1101E.Altair City Att•Jy Published in the Dakota County Tribune the day of 2-7 c. ._. ,2019. CITY OF O430 Third St., Farmington, MN 55024 FARM I N GTO N © 651-280-6800 OFarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Winter Maintenance Policy DATE: November 18, 2019 INTRODUCTION The purpose of having a written policy is to provide the residents, City Council and city staff with expectations concerning the policies and procedures for operations. The policy also guides staff in the preparation of the annual budget for personnel and equipment as directed by the expectations set forth in this written document. The League of Minnesota Cities (LMC)encourages every city to adopt written maintenance and operation policies for liability reasons. This policy is also a great communication tool to inform residents and businesses of the City's procedures. The City has historically maintained two separate policies to address winter operations, one for streets and one for sidewalks,trails and outdoor rinks. These policies were last updated in 2010 and 2016 respectively. Over the last several years, city priorities and ultimately winter maintenance has migrated to a combined effort of all departments to accomplish winter maintenance. DISCUSSION To reflect the current practice,the policies have been combined, reviewed and updated. I n addition, revisions have been made based on discussions we have had this summer on city priorities.The policy presented incorporates the following new policies: 1. The priorities of winter operations from the Parks and Streets Departments have been combined into one list. I n addition,the priority categories of the trails, sidewalks and outdoor rinks has been reduced from four to three, high, medium and low. Several years ago,the city reviewed overall priorities between the two departments to address concerns that lower priority snow plowing(i.e. recreational trails) was occurring before some of the streets were completed. The combined list captures this shift along with addressing the downtown priorities we have talked about this summer. I n practice,to expedite snow removal in the downtown,we will see a shift in service timing in a couple of areas. Outdoor pleasure rinks without warming houses will be cleared on or after the work-day following a plowing event depending on snow fall. We may see a shift in the timing of the clearing of recreational trail loops. 2. A chart to note the anticipated level of service(LOS) has been added. The timing of plow events in this chart are based on averages that we have historically experienced. We are likely to see shifts in the level of service as more roads are added to our network. This chart can be used in future discussions on LOS goals of the City in context with the current resources. 3. The plow maps have been updated to incorporate new street mileage. This includes all of the frontage roads along TH3 that were turned back to the City and Sapphire Lake development. The Fairhill development will be plowed by the developer until the roads in Phase I are complete. The remaining document formalizes existing practices and policies in one location. BUDGET IMPACT N/A ACTION REQUESTED Ask any questions you may have and once the city council is comfortable, a motion should be made to approve the policy as presented. ATTACHMENTS: Type Description D Backup Material 2019 Winter Maintenance Policy CITY OF PUBLIC WORKS & PARKS FARM I NGTON WINTER MAINTENANCE POLICY .. 00.1111e Last Updated: November_, 2019 PURPOSE The purpose of this policy is to define and outline snow and ice control objectives and procedures as established by the City of Farmington. This policy supersedes all previously written or unwritten policies of the City regarding snow and ice removal.The Public Works and Parks Departments will review this policy periodically and will amend it as appropriate. GUIDING PRINCIPALS Reasonable snow and ice control is necessary for routine travel and emergency services.The City will attempt to provide such control in a safe and cost-effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will use city employees, equipment and/or private contractors to provide this service.This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing street conditions. START OF WINTER OPERATIONS Every winter storm has different variables that can alter how snow and ice control are completed. Wind, temperature, amount of precipitation, storm timing and changing conditions are all considered in the timing of winter operations. The absence of even one employee, the break- down of one piece of equipment, or not replacing equipment that has become unreliable or requires repairs and maintenance that are not cost-effective can also alter snow and ice control and removal time. The Streets and Utilities Supervisor or his/her designee will decide when to begin winter operations in consultation with the Parks Superintendent and Municipal Services Director. The criteria for that decision are: 1. Snow accumulation of two (2) inches or more 2. Drifting of snow that causes problems for travel 3. Icy conditions which seriously affect travel 4. Time of snowfall in relationship to heavy use of streets Snow and ice control operations are expensive and involve the use of limited personnel and equipment. In order to remain cost effective, the City will manage winter operations considering public safety needs (operation of police, fire and ambulance) with the road conditions. Consequently, snowplowing operations will not generally be conducted for a snowfall of less than two inches and operations will start as close to the end of expected precipitation.This means there are times the road conditions will not be ideal for travel. It is the responsibility of all motorists to act in a reasonable, prudent and cautious manner, given the prevailing street conditions. PLOWING OPERATIONS Snow is plowed in a manner to minimize traffic obstructions.The center of the roadway will be plowed first.The snow shall then be pushed from left to right.The discharge shall go onto the boulevard area of the street. When snow is less than 6" but greater than 2", curb-to-curb plowing will be completed. In the event of snowfalls greater than 6", routes will be plowed to provide two traffic lanes until all roads are open and then curb-to-curb plowing will take place. Exhibit A shows the City's plow routes. W:\Snow and Ice Control\2019 Winter Maintenance Policy.doc Page 1 of 7 In times of extreme snowfall, the process of clearing the streets of snow will be delayed, and it may not be reasonably possible to completely clear the streets of snow within one plowing event. Generally, operations shall continue until all roads are passable. Widening and cleanup operations may continue immediately or on the following working day depending upon conditions and circumstances. Due to safety concerns for the plow operators and the public, operations may be terminated after 10-12 hours to allow personnel adequate time for rest. Cul-de-sacs will be plowed with snow being pushed to the center, where possible. Snow removal will only occur when no storage space is available in the cul-de-sac area. PRIOR/TY ROUTES AND SCHEDULING The City has classified city streets,facilities, trails, sidewalks and recreational facilities based on the street function, traffic volume, and importance of welfare to the community. Priorities Priority 1-Those streets classified as"Priority Routes" will be plowed first.These are high volume streets, which connect major sections of the city and provide access for emergency fire, police and medical services. Exhibit B maps the "Priority Snow Plow Routes" Priority 2- Non-street facilities classified as "High" Priority on Exhibit C include the public safety facilities (police and fire), downtown, pedestrian routes for schools, and the Schmitz- - - Maki Arena Parking Lot Priorities 1-4 generally Priority 3- Low volume residential streets and other city facility parking lots completed once winter Priority 4-Cul-de-sacs, alleys, and other city facility parking lots operations are initiated. Priority 5-Outdoor rinks Priorities 5-7 generally Priority 6-Community trails and sidewalks completed on the next business day. Priority 7-Snow removal and clean-up as needed To assure completion of priority areas, snow removal may be conducted on a 24-hour basis, which may result in snow removal equipment being operated in residential areas during the evening, night, and early morning hours. PARKING RESTRICTIONS City code restricts parking on city streets to expedite the prompt and efficient removal of snow. No person shall park vehicles on any street, alley or parking lot between the hours of 2:30 AM to 5:30 AM from November 1 to April 15 of the following year or after a two-inch or greater snowfall until the streets are plowed. See the City Code for further details. DOWNTOWN SNOW REMOVAL There is no boulevard width for snow storage in the downtown. The downtown area will be plowed from ROW to ROW(generally storefront to storefront) with the snow pushed to the center of the street. Crews will remove the snow piles during non-business hours on the day of the event if possible. Snow removal operations may also be delayed depending on weather conditions, time of day, personnel and budget availability. W:\Snow and Ice Contro1\2019 Winter Maintenance Policy.doc Page 2 of 7 SNOW REMOVAL Loading and hauling snow to a storage area may be necessary to maintain public safety. The Streets and Utilities Supervisor will determine when snow will be removed from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed.Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. LEVEL OF SERVICE The City will use city employees, city owned or rented equipment, and/or private contractors to complete plowing and snow removal. The time to complete plowing operations on all city streets at least one time with the current resources is at the following level of service: Snow Accumulation 2-4" 4-6" 6"+ Time 8 hours 8-12 hours 12+ hours Parks/Trails/Sidewalks/Parking_Lots-Level of Service Snow Accumulation 1-3" 4-12" 12"+ Time 10 Hours 1-2 days 2-4 days WORK SCHEDULE FOR SNOWPLOW OPERATORS Snowplow operators will typically be expected to work eight hour shifts. In severe snow emergencies,the City may determine that the operators will have to work in excess of eight hours. After a 12-hour day, the operators will be replaced if additional qualified personnel are available or their work may be suspended. WEATHER CONDITIONS Snow and de-icing operations will be conducted only when weather conditions do not endanger the safety of City employees and equipment. Factors that may delay snow and de-icing include severe cold, significant winds, ice, and limited visibility. DE-ICING De-icing operations occur when conditions are hazardous or slippery,typically at intersections, curves, hills and the downtown area; keeping in mind the cost and the effect of those materials on the environment. USE OF RIGHT-OF-WAY AND BOULEVARDS The intent of the right-of-way is to provide room for public streets, snow storage from public streets, public and private utilities(electric, gas, etc.), sidewalks, street-lights, signage and other public(i.e. mailboxes) uses. Private improvements and uses are not permitted. 1. OBSTRUCTIONS-Obstructions in the boulevard can cause damage to equipment and can add time to winter operations. The City will assume no responsibility for damage to private improvements including underground irrigation systems, private lighting systems, trees, shrubs, specialty grasses, rocks, fences, underground dog containment wires, retaining walls, basketball hoops or similar landscaping installed in city controlled right-of-way or easements. W:\Snow and Ice Control\2019 Winter Maintenance Policy.doc Page 3 of 7 2. SNOW STORAGE-The right-of-way and boulevards provide room for snow storage from public streets, sidewalks, and trails. It is necessary that the city maintain a minimum of 6-8 feet of clear zone behind the curb for snow storage. Minnesota Statute 160.27 states that it is against the law to deposit snow on to a public roadway. 3. SNOW FORTS AND TUNNELS-For safety reasons, snow piled in the ROW should not be used for play. Children in particular are attracted to these piles to climb on or build snow forts and tunnels. Snow piles can be unstable and collapse trapping children inside. Snow cleanup and removal operations can occur at any time during the winter. A snowplow passing by a fort or tunnel could hit and injure children inside. Children and others should use park facilities or backyards for their snow activities. 4. MAILBOXES-Snow plow operators make every effort to remove snow as close to the curb line as practical to provide access to mailboxes for the postal carriers. It is not possible to provide perfect conditions and minimize damage to mailboxes with the size of equipment the city operates. Removing snow from the mailbox and maintaining access to the mailbox is the responsibility of the property owner. Mailboxes must be installed in such a manner as to provide access by Post Office personnel or other parcel carriers and to allow for public works equipment to maintain the streets. Newspaper boxes installed under mailboxes in most cases do not allow for snow equipment to pass under and can cause an indirect hit to the mailbox.The Figure 1 below shows the proper details for mailbox placement. Mailboxes and posts should be constructed securely enough to withstand snow rolling off a plow or wing. Any posts that are rotten or too weak to withstand winter weather will not be the responsibility of the City. Damage resulting from snow rolling off the plow or wing is the responsibility of the property owner/resident. The City will bear the cost of the repair of a damaged mailbox ONLY if it is a result of city equipment actually hitting the mailbox, not from the weight of snow.The city will install a replacement mailbox and post which shall be a standard size non-decorative type' or + "'" � Front of mailbox should �:- .'• o' the mailbox owner will be reimbursed up to be 0 to 6 inches behind • back of curb • $75.00 toward the cost of a replacement mailbox and post provided the owner has contacted the Public Works Department within 48 hours for verification and authorization from the Maintenance ' nw Superintendent or his/her designee.The city will make temporary repairs to mailboxes for mail delivery if a city plows actually hits a mailbox. When weather and time permit,the Public Works Department oxes will complete the repairs. '. Front of beflpapus with p p should flush with A property owner assumes all risk and ' vertical post responsibilities for replacement of _ io mailboxes and supports that are Clear Zone" constructed of materials such as, but not limited to, brick and mortar, stone aggregate, ornamental railings, or antique type support. Figure 1—Recommended Mailbox Installation W:\Snow and Ice Contro1\2019 Winter Maintenance Policy.doc Page 4 of 7 11.111. 5. BOULEVARD TURF REPAIR—Plows have limited sight lines and can meander onto boulevard areas even under the best of circumstances and care on the part of the operators. Turf damage can occur when this happens. Residents are responsible for reporting turf damage to the city no later than June 1 following the snow season. The city is not responsible for sod damage due to the application of de-icing operations. When a turf damage report is received, the city shall verify and record the location of the turf damage caused by city equipment. When the full extent of the area is visible in the spring, the city will review the recorded turf damage locations and determine needed turf repairs. Frequently,the damage looks more severe immediately after the occurrence than it does when the snow has melted in the spring. If the sod needs repair, as determined by the city, the Public Works Department shall be responsible for making the repairs.The city will determine the appropriate turf repair material based on site conditions, materials and available city resources. Once staff has restored the area it will then be the resident's responsibility to water and maintain the damaged area. 6. GARBAGE CANS—The city endeavors to maintain garbage and recycling collection service even during winter events. Proper placement of the carts will minimize the potential of them being knocked over by a plow. Carts should be placed 3-5 feet behind the curb in the driveway or in an area cleared of snow along the boulevard. Waste haulers are equipped with an arm that can reach carts at this distance. Carts should not be placed on the snow piles in the boulevard. Placement of carts in front of the curb, on the roadway surface that is to be plowed, is a safety issue during the plowing process and requires extra staff time to come back and clean the curb line at a later time.The city is not responsible for garbage carts knocked over by a plow or snow rolling off a plow. It is the responsibility of commercial customers to clear garbage enclosures to allow garbage haulers access to carts and dumpsters and maintain a drivable route to the enclosure. The city has the right to suspend service if access is too icy or enclosures are not free of snow. 7. DRIVEWAYS—When a plow goes by one of over 8,000 driveways and street accesses, the windrow of snow from the wing extends across it. While this is an inconvenience, especially when the plow runs multiple times, it is a property owner's responsibility to remove this snow. Property owners can minimize this impact by using a technique that helps reduce the amount of snow deposited in the driveway. First, place as much snow as possible from the end of your driveway downstream in the direction of traffic. Second, clear an area upstream from your driveway to create an open "pocket". Much of the snow pushed by the plow truck will empty into this pocket and less will wind up in the driveway entrance.You must maintain this area throughout the winter for it to be effective. Figure 2 shows a depiction of this technique. W:\Snow and Ice Control\2019 winter Maintenance Policy.doc Page 5 of 7 Clearing snow ahead Placing snow in the Residential of driveway minimizes Snow can roll off street is prohibited driveway snow deposited in the plow blade 7-10' driveway from the plow Snow from street j; / /�l ../�/ i / ,/ /,/ I// 4— Plow Direction Plow Ciredion—� Never put garbage cart in the road `; • � 3' Snow from street Residential Reduce the potential for garbage carts to be knocked driveway over by keeping them 3 feet from behind curb line Figure 2–Driveway Snow Clearing TRAILS, SIDEWALKS AND OTHER RECREATIONAL FACILITIES The City has classified all sidewalks, trails and recreation facilities which are mapped on Exhibit C.The following standards are adopted for providing winter maintenance to these pedestrian facilities: 1. The designated sidewalks, trails, parking lots, accesses, and rinks are normally plowed, blown or swept. The method of snow removal depends on the amount and type of snowfall. 2. Designated trails and sidewalks will be cleared as thoroughly as possible but need not be cleared of all ice and snow, nor maintained to bare pavement. 3. City facilities and downtown sidewalks will be treated with salt or other chemical to reduce ice by City staff as time permits. Other sidewalks and trails throughout the City will not be salted or treated with chemicals. 4. It shall be the responsibility of the abutting property owner to keep sidewalks clear of snow or ice in accordance with City Code 6-1-6. Exceptions to this standard are routes designated within this policy to be completed by the City. If notice has been sent to the owner/occupant and snow has not been removed,the City may choose to remove the snow and ice and charge the cost of removal to the property owner. Fees for enforcement of this code and city snow removal are set by the City Council with the annual fee schedule. The City reserves the right to charge additional fees as may be reasonable and appropriate. SKATING RINKS The following standards are adopted for providing winter maintenance to hockey and pleasure ice-skating rinks which are listed on Exhibit C. 1. All rinks (with warming houses)will be swept and flooded Monday through Friday, if needed. 2. If rinks become rough or uneven due to weather conditions, i.e., warm weather,frost boils, or freezing rain, rinks will be shaved as time allows during normal working hours. 3. In the event of snow: W:\Snow and Ice Control\2019 Winter Maintenance Policy.doc Page 6 of 7 a. No rink will be maintained until snowfall ceases. b. Maintenance crews will generally maintain rinks during normal working hours.The Parks& Facilities Supervisor may decide to call in a crew on weekends or holidays to maintain rinks, if snow fall exceeds 2"AND it provides efficiency to remove snow(i.e.freezing conditions). c. Outdoor rinks are ranked as a low priority and therefore will not be maintained until high and medium winter operations are completed. 4. If the condition of the ice becomes a safety concern, rinks may be closed at the discretion of the the Parks& Facilities Supervisor or his/her designee. 5. For safety reasons,the City has a weather policy that determines rink closing.The warming house and rinks will be closed if the actual air temperature and/or wind chill reaches-20 degrees Fahrenheit or colder.The weather cancellation hotline is (651) 280-6870. W:\Snow and Ice Control\2019 Winter Maintenance Policy.doc Page 7 of 7 EXHIBIT FARMINGTON 2019-2020 Street Plow Routes r i �- 11,1 i)R M_i i� 8 4 .c ),v % . .11 ... (J'2)1[,,;Alti„:, . . - NA r-441 att. )tc__i_/.., 0-44 A _ Qj , , iv ., . ,) ., •• - , . IS. 01 $ C bg z� 4-*At �' t� rt4J , 9 cc�1 ___ , �r, V bb P —.„ Iiii ��',.. 9 ® i l il --1- (:14Ic ' _ I■M■■: 11 i nil _i zia-rotal isurem 1 -,ili .._w, n. j .2 0- 6, C -TAR' F111.1.1.. lam_—moi :a•■�■■ tis .. U 7 mM ..., K., ti„II1 I. 1u1 IN miP11111it. T (laid ' --- m....., N ,` I 31j ROUTE 1— 701-2006 Sterling 2 — 705 2000 Sterling soo 3 Grader i.---.--- 4— 709-2004 Sterling o i000 20.00 sono 708-2001 Sterling .�� SCALE 6— Case Loader 7 — 704-2018 Freightliner 8 — 702-2018 Freightliner Skidesteer order of snow removal g— 706-2000 Sterling 1) Front of Fire Station 1 2)City Hall Parking Lot 10.Skidsteer will do parking lots in the south 3) North Side of Library Parking Lot 11.Pick up 714 will do parking lots in the north 4)RRC Parking Lot 5) East Side of Library Parking Lot 12.Truck 713 will do alleys,2nd Street parking lot and 6)Remainder of Fire Station 1 Lot parts of TH 3 west frontage road Akin Road and Flagstaff Avenue are plowed by more than one truck. — Private Streets-NOT PLOWED BY THE CITY EXHIBIT B FARMINGTON 2019-2020 Priority Plow Routes i 1 I � o *In 7 c . Ignib _M_ oIt � , . tip c ..., • ta � E , _.. Tom : r , v c,,.."a , i;i‘R�� �JPI. lJ �� r 4 . ,, . .. L \ ., _. �. �; -If �'_ tt 4 ,,_,. .u. i CVO 50 r7 .1 la- ' I • E' R r=VZ ,.tt E -L , P.i Le,.„ ®OB��BI ❑ : r1� k_41t01•- .A.. ¢� ,Eip,••.. .. . DEI J �.. .r11E`IIIIu _� �� .77 ❑❑ e 0i:' A- 1, —I I ilii.,- zi -, l 7 I i ROUTE ' 1— 701-2006 Sterling 2 — 705 2000 Sterling 500 3 Grader u' 1� 2000 3doo 4— 709-2004 Sterling SCALE 5 — 708-2001 Sterling 6— Case Loader 7 — 704-2018 Freightliner 8 — 702-2018 Freightliner Skidesteer order of snow removal: 9 706-2000 Sterling 1) Front of Fire Station 1 2)City Hall Parking Lot 10.Skidsteer will do parking lots in the south 3) North Side of Library Parking Lot 11.Pick up 714 will do parking lots in the north 4) RRC Parking Lot 5) East Side of Library Parking Lot 12.Truck 713 will do alleys,2nd Street parking lot and 6)Remainder of Fire Station 1 Lot parts of TH 3 west frontage road Akin Road and Flagstaff Avenue are plowed by more than one truck. — Private Streets-NOT PLOWED BY THE CITY FARMINGTON EXHIBIT C 2019-2020 Sidewalk, Trails, and Outdoor Rinks ...iii, ; T h ici,L�-'7;TsFi;;im a 5 pI .' W � I °4411. 'OA �IIIIIIIIIIIII -- , G . i � S 13. 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T�N 225TH ST �� G�1�� IjIS2STHSTW a ` ' ' '��/ I� „"`11m IFAIIIIIIIII - I w 11111111 �W Q mil o W 230TH1ST W Plowing Priorities 1 o NuN High '- Downtown Sidewalks", 195th St Trail, I til ii &Trails Leading to Schools and/or Bus I Stops IN'El fff11111.11 240TH ST W I ■I-- Medium - Outdoor Rinks t I I P1 i f I I Feet Low- Other Trail Loops I I I Map updated November 2019. *see Downtown mapfor details Prepared for the City of Farmington 0 2,0004,000 by the Dakota County Office of GIS.