HomeMy WebLinkAbout10.20.08 Council Packet
City of Farmington
430 3rd Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
PRE-CITY COUNCIL MEETING
October 20, 2008
6:30 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER
APPROVE AGENDA
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
s. STAFF COMMENTS
6. ADJOURN
PUBLIC INFORMATION STATEMENT
ouncil workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises,
which do not reflect an official public position.
Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only
official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter.
City of Farmington
430 Third Street
'"'armington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 2008
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (10/6/08 Pre-Meeting & Regular) (10/13/08
Workshop)
b) Approve Submittal of Application for Landfill Abatement Funds from
Dakota County - Municipal Services
c) Set Special Council Meeting - Administration
d) Approve Temporary On-Sale Liquor License - Administration
e) Approve Temporary On-Sale Liquor License - Administration
f) Approve Currency Exchange Business Renewal - Administration
g) Third Quarter Building Permit Report - Building Inspections
h) Approve Change Order #1 19Sth Street Project - Engineering
i) Adopt Identity Theft Prevention Program - Finance
j) Snow Removal Policy - Municipal Services
k) Community Conservation Assistance Grant Program Application - Planning
1) Adopt Resolution - Dakota County Emergency Response Mitigation Plan -
Police
m) Adopt Ordinances - Removal of Elm Trees from a Property from 10 days to
60 days - Planning
- Removal of Ash Trees from the Overhead Utility Line Planting
Requirements List - Planning
- Revision of Street Trees to Boulevard Trees - Planning
n) Adopt Ordinance - Repeal Code Concerning Reforestation Advisory
Commission - Planning
0) Approve Bills
Action Taken
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8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) City's Financial Situation - Finance
b) Adopt Resolution - Dakota County CIP - Engineering
Page 16
Page 17
11. UNFINISHED BUSINESS
a) City Hall Change Orders - Administration
Page 18
12. NEW BUSINESS
a) Meeting Room Guidelines - Administration
Page 19
13. COUNCIL ROUNDTABLE
14. ADJOURN
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 2008
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (10/6/08 Pre-Meeting & Regular) (10/13/08
Workshop)
b) Approve Submittal of Application for Landfill Abatement Funds from
Dakota County - Municipal Services
c) Set Special Council Meeting - Administration
d) Approve Temporary On-Sale Liquor License - Administration
e) Approve Temporary On-Sale Liquor License - Administration
f) Approve Currency Exchange Business Renewal - Administration
g) Third Quarter Building Permit Report - Building Inspections
h) Approve Change Order #1 19Sth Street Project - Engineering
i) Adopt Identity Theft Prevention Program - Finance
j) Snow Removal Policy - Municipal Services
k) Community Conservation Assistance Grant Program Application - Planning
1) Adopt Resolution - Dakota County Emergency Response Mitigation Plan -
Police
m) Adopt Ordinances - Removal of Elm Trees from a Property from 10 days to
60 days - Planning
- Removal of Ash Trees from the Overhead Utility Line Planting
Requirements List - Planning
- Revision of Street Trees to Boulevard Trees - Planning
n) Adopt Ordinance - Repeal Code Concerning Reforestation Advisory
Commission - Planning
0) Approve Bills
Action Taken
Approved
R68-08
November 5, 2008
A oved
Ord 008-588
Ord 008-589
Ord 008-590
Ord 008-591
Approved
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) City's Financial Situation - Finance
b) Adopt Resolution - Dakota County CIP - Engineering
11. UNFINISHED BUSINESS
a) City Hall Change Orders - Administration
12. NEW BUSINESS
a) Meeting Room Guidelines - Administration
13. COUNCIL ROUNDTABLE
14. ADJOURN
7~
COUNCIL MINUTES
PRE-MEETING
October 6,2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Robin Roland, Finance Director; Randy Distad, Parks and
Recreation Director; Kevin Schorzman, City Engineer; Todd
Reiten, Municipal Services Director; Lisa Shadick, Administrative
Services Director; Brenda Wendlandt, Human Resources Director;
Lee Smick, City Planner; Tony Wippler, Assistant City Planner;
Jennifer Collova, Natural Resources Specialist; Cynthia Muller,
Executive Assistant
2. APPROVE A GENDA
MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
Councilmember Fogarty asked about a surcharge for residents registering on-line for
Parks and Recreation programs. Parks and Recreation Director Distad stated he sent a
spreadsheet showing the percentages based on the registration fee. In the current system
on a $40 registration fee, the transaction fee is $2, under the new system it would be $.60.
Councilmember Wilson appreciated Parks and Recreation Director Distad's follow-up to
his request and his questions regarding the new on-line registration program were
resolved. He had been concerned with the impact to residents, but it will work out well.
Councilmember Wilson asked about the Storm Water Coalition. Natural Resources
Specialist Collova noted the coalition is a group of many cities that meet to discuss how
to address the Pollution Control Agency as a unified body. Regarding the wetland health
evaluation program, this is one of the City's best management practices to monitor the
health of four wetlands. Dakota County trains the volunteers and they do sampling of the
wetlands. The City receives an annual report. Councilmember Wilson noted the one
wetland area that has been impacted recently with development is along 203rd Street. He
asked how developers and the wetland health agency work together. Staff replied
because the development needs to keep their storm water onsite, it does change the type
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Council Minutes (Pre-Meeting)
October 6, 2008
Page 2
of wetland. It may start as a deep pool of water, and after development the wetland type
may change to a meadow.
Councilmember Pritzlaff asked who helps pay for the wetland health evaluation program.
Staff utilizes the services of Dakota County and they do all the work. They are doing our
BMP for us. Councilmember Pritzlaff asked if there was a cost per year for the wetland
health joint powers agreement. There is no cost.
s. STAFF COMMENTS
City Administrator Herlofsky noted Council was given a letter from the DNR regarding
the trout survey in the Vermillion River. Councilmember Fogarty would like to attend.
Administrative Services Director Shadick gave Council an amended list of election
judges for approval. One judge has been added.
Councilmember Pritzlaff expressed some concern and disappointment with an issue he
brought to City Administrator Herlofsky regarding an issue Apple Valley was having
with Walmart. He had requested a staff member watch the Apple Valley Council
meeting to obtain names ofWalmart representatives and contact them with some
information on Farmington. City Administrator Herlofsky did make contact with the
attorney who represents Walmart. Councilmember Pritzlaff had wanted more contact
with the person in charge of marketing for this area. He felt this was economic
development and trying to market the City. He was not pleased with only speaking with
an attorney. Councilmember Pritzlaff contacted the representative for the area and he
will bring their information when it is received. He would like to see requests followed
through more. He wanted to.know from Council if this is the appropriate method we
should use to market the City. Mayor Soderberg stated we all want the City marketed
and want economic development. We need to realize the City Administrator and staff
work for a Council of five, not just one member. If the City Administrator can get to it
and follow through, that is fine. If he chooses another path and unless he receives
specific direction from Council, the City Administrator is not off base. He asked City
Attorney Jamnik if this was getting close to a performance evaluation. City Attorney
Jamnik stated it depends on whether the focus is on whether the City Administrator was
supposed to respond to a request from a single Councilmember for an economic
development contact. If that is the case, it would be inappropriate to discuss in this
setting. If Council wanted to discuss regarding whether the City should be more
aggressive and how to outreach to potential businesses, it would be more appropriate at a
work session, rather than in a pre-meeting. Councilmember Pritzlaffhoped Council
agreed that any individual request from a Councilmember is appropriate.
Councilmember Fogarty noted we have a workshop on economic development on
October 21. Council is not in agreement on how to market the City or even whether we
should be cold calling businesses. She would like Council to be unanimous on how to
approach economic development. She preferred Council not direct the City Administrator individually on how to approach marketing, but as a team.
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Council Minutes (Pre-Meeting)
October 6, 2008
Page 3
Councilmember McKnight was contact by members of the VFW regarding the flags in
front of City Hall with the American flag and the State flag flying at the same level.
Councilmember Wilson stated regarding the YMCA, he asked what types of
programming we are looking at for the coming year. City Administrator Herlofsky stated
the Y was here this week and had some preliminary discussions. They toured the pool
which could be a concession for them to operate and also the Fairhill property. The Y
will get back to staff. At the Fairhill site, the Y was looking at the area for a day camp.
Councilmember Wilson noted the budget workshop is coming up and if we are talking
about a concession operation for the pool, it will impact the budget. He wanted to know
what was proposed and how it could impact the budget. City Administrator Herlofsky
stated the Y has a desire to have a presence in the City. Any proposal may take 3-4
months, but we are offering the opportunity. Councilmember Wilson would like
information on the impacts that could happen if this comes together such as revenue from
swimming lessons, open swim, expenditures for full time temporary to operate the
facility, or a part time liaison, etc. This should be based on Farmington's numbers.
Mayor Soderberg mentioned the workshop schedule. He would not be available until the
week of October 27. Councilmember Pritzlaff noted there are several items on the
workshop list. He suggested splitting them up into two workshops. This will be
discussed further during roundtable at the regular meeting.
6. ADJOURN
MOTION by Pritzlaff, second by McKnight to adjourn at 6:57 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~~~}~~
c:?'
Cynthia Muller
Executive Assistant
1-3
COUNCIL MINUTES
REGULAR
October 6, 2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Soderberg led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Robin Roland, Finance Director; Kevin Schorzman, City Engineer;
Todd Reiten, Municipal Services Director; Lisa Shadick,
Administrative Services Director; Brenda Wendlandt, Human
Resources Director; Lee Smick, City Planner; Tony Wippler,
Assistant City Planner; Jennifer Collova, Natural Resources
Specialist; Cynthia Muller, Executive Assistant
Jason Bartholomay, Todd Larson, David Story, Abel Miranda,
Kyle & Shelly Johnson, Julie May, Adam Kneeland, Jeanne
Gerold, Alex Gerold, Edgar Samuelson
4. APPROVEAGENDA
Councilmember Pritzlaffpulled items 7j) Appoint Election Judges and 7m) City
Organization Phone Agreements for discussion. Administrative Services Director
Shadick noted Council has received an updated list of election judges for approval. One
judge has been added.
MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION
CARRIED.
s. ANNOUNCEMENTS
a) Proclaim October Community Planning Month - Planning
MOTION by Pritzlaff, second by Wilson to proclaim October as Community
Planning Month. APIF, MOTION CARRIED.
City Planner Smick and Assistant City Planner Wippler gave a presentation on
how planning affects the community. Councilmembers Wilson and Pritzlaff
praised them for all their hard work on the Comprehensive Plan.
6. CITIZEN COMMENTS
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Council Minutes (Regular)
October 6, 2008
Page 2
7.
1-6
CONSENT AGENDA
MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows:
a) Approved Council Minutes (9/15/08 Pre-Meeting and Regular)
b) Received Information August 2008 Financial Report - Finance
c) Approved Agreement New Online Registration Program - Parks and Recreation
d) Approved 2008 Minnesota Cities Storm Water Coalition Funding - Natural
Resources
Approved 2008 Wetland Health Evaluation Program Funding - Natural
Resources
Adopted RESOLUTION R64-08 Approving Wetland Health Evaluation
Program Joint Powers Agreement - Natural Resources
Approved Purchase Magnetic Manhole Lifter - Municipal Services
Approved Communication Site Lease Agreement - Engineering
Acknowledged Resignation Finance - Human Resources
Approved Temporary On-Sale Liquor License - Administration
Received Information Quarterly Investment Report - Finance
Adopted RESOLUTION R66-08 Approving Gambling Event Permit -
Administration
0) Approved Bills
APIF, MOTION CARRIED.
e)
f)
g)
h)
i)
k)
1)
n)
j) Appoint Election Judges - Arlministration
Councilmember Pritzlaff thanked those who volunteered to be election judges.
MOTION by Pritzlaff, second by Wilson to adopt RESOLUTION R6S-08
appointing election judges for the State General Election on November 4,2008.
APIF, MOTION CARRIED.
m) City Organization Phone Agreements - Human Resources
Councilmember Pritzlaff asked why staff did not know the company could not
provide numbers in the 651 area code before this. At a prior Council meeting
Council had approved a contract with a new phone company. Human Resources
Director Wendlandt replied staff was hoping the phone numbers would not have
to change so staff was not concerned with whether the company could provide
651 phone numbers or not. Until recently, staffwas hoping we could keep the
current phone numbers. Councilmember Pritzlaff asked if this had to do with the
voiceover IP where we were going to lease it for five years and then own it. Now
there is a two-year contract with CP Telecom. Human Resources Director
Wendlandt explained that is two different items. The lease is for the actual
equipment and is for five years and a $1 buyout. The agreement to be approved
is for the actual dial tone and that has always been part of the City budget. Staff
would like a new carrier for the dial tone because the City can save money by
moving away from the current carrier who had an opportunity to provide a new
quote. The savings is $2,000/month. Councilmember Pritzlaff asked if we have
technically changed from Frontier to PNG. Staff replied no, we are still with
Frontier because we have not been able to transfer the current phone numbers
from Frontier to the new service. Because PNG cannot provide new 651
Council Minutes (Regular)
October 6, 2008
Page 3
numbers, we will transfer from Frontier to CP Telecom who can provide phone
numbers in the 651 area code. Currently the City is operating on Frontier and
PNG. PNG is providing the loop for us. With the move to the new City Hall staff
anticipated we would be able to keep our phone numbers and everything would be
done when we moved. That has not happened, so we need to move to a new
carrier. Until that happens, we are paying Frontier because they are still
providing service and we are paying PNG because they are providing service until
CP Telecom can make the connection and set up new phone numbers.
Councilmember Pritzlaffstated ifPNG would have been able to provide numbers
in the 651 area code, what would that have cost the City. Staff replied they would
have been $1,000 less than CP Telecom. Councilmember Pritzlaffnoted CP
Telecom represents a cost savings of $2,000/month which is $24,000/year; was
that $24,000 less than PNG? Staff clarified it was $24,000 less than Frontier.
PNG would have been less than that if they could have provided numbers in the
651 area code. Councilmember Pritzlaff noted we are still with Charter for the
analog lines. He asked ifCP Telecom provides analog lines and what do the 15
lines consist of. Staff replied they are for the alarm systems and elevator. Charter
provided the best price to the City to provide those lines. The City is keeping
Charter for the analog lines. Councilmember Pritzlaff asked if all these
companies are different than ShoreTel with the voice over IP. Staff stated yes,
ShoreTel is the actual voiceover IP equipment, such as the services, phones, and
software that runs the phones. Frontier, PNG, or CP Telecom provide the actual
dial tone. Councilmember Pritzlaff noted the agreement with CP Telecom is for
two years. He asked what happens with the price after two years. Human
Resources Director Wendlandt stated after two years we would negotiate a new
price. Councilmember Pritzlaff asked how the contract was with PNG. Staff
replied because they cannot deliver the dial tone, the contract is null and void.
The contract would have been for one year. Councilmember Pritzlaffasked if the
City is under contract now with CP Telecom or if this is for approval of the
contract. Human Resources Director Wendlandt stated this is the approval. The
City Administrator did sign the contract so staff could place the order and move
forward.
Councilmember Wilson asked if the City paid PNG any money. Staff replied we
will for the month we are using their service which is $1,000 for the two lines we
are using. Councilmember Wilson stated if they cannot provide 651 area code
service, shouldn't their contract be null and void back to the beginning. Staff
explained they could provide the dial tone for the existing numbers, they cannot
provide new numbers in the 651 area code.
MOTION by Pritzlaff, second by McKnight to approve the contract with CP
Telecom. APIF, MOTION CARRIED. Councilmember Wilson noted this item
did not need an action because as Councilmember Pritzlaff pointed out the
contract was already executed on September 25,2008.
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Council Minutes (Regular)
October 6, 2008
Page 4
8. PUBLIC HEARINGS
a) Approve On-Sale Liquor License - Administration
The owners of Chaparrita's Restaurant have applied for an On-Sale Liquor
License and an On-Sale Sunday Liquor License. MOTION by McKnight,
second by Fogarty to close the public hearing. APIF, MOTION CARRIED.
MOTION by Fogarty, second by Wilson to approve an On-Sale Liquor License
and an On-Sale Sunday Liquor License for Chaparrita's Restaurant, LLC. APIF,
MOTION CARRIED.
b) Adopt Resolution - Seal Coat Project Assessments - Engineering
The seal coat project has been completed. The total cost of the project was
$104,000. Half is assessed to property owners. The residential equivalent unit
amount is $83.61. The original estimate was $115.58. The difference between
the actual and estimated cost is because this is the first year a new oil was used.
The quality of the oil has been known to work very well. Councilmember
Pritzlaff asked if any streets were added that were not approved in the original
bid. City Engineer Schorzman stated no streets were added to the project. There
were two test strips on 6th and 7th Streets which were paid for by the City.
MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF,
MOTION CARRIED. MOTION by Fogarty, second by McKnight to adopt
RESOLUTION R67-08 adopting the assessment roll for the 2008 Seal Coat
project. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
a) City Hall Budget Update - Administration
Staff provided a list of bills paid through September. There were no payments
made for construction during the month of August. The main issues remaining
are the metal fabrication in the front and the back of the building and above the
reception desk.
Councilmember Wilson recalled they had discussed working with the local Arts
Council to provide some decoration inside the building. That has not been started
yet, as staff is working on finishing the building.
Councilmember Pritzlaff asked if we are paying for any items not completed.
City Administrator Herlofsky stated we are getting close to the end and will not
pay until the project is completed. We are working on punchlist items now.
Councilmember Pritzlaff noted it is getting dark outside this time of year and he
viewed no lights at the entrances as a public safety issue. There will be a
Candidate Forum at City Hall on Wednesday. He requested we have lights
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Council Minutes (Regular)
October 6, 2008
Page 5
somehow at both exits for public safety. City Administrator Herlofsky stated his
request was forwarded to the contractor the other day and we will have something
here for Wednesday.
b) City Organization Phone Numbers Change -Human Resources
Human Resources Director Wendlandt advised Council and residents the City
Hall phone numbers will be changing. She does not have confirmation as to what
those phone numbers are yet. Confirmation should be received this week or early
next week. Numbers should change by the end of October. New numbers will be
communicated through the newsletter, utility bills, website, and cable TV.
12. NEW BUSINESS
a) TH3/190th Street Roundabout Opening - Engineering
City Engineer Schorzman informed Council the roundabout on TH3 was opened
last Tuesday at 5:00 a.m. He watched traffic for a period of time and was pleased
with how drivers were negotiating the roundabout.
Councilmember Wilson noted this is highlighted on the website. He asked if
there was any information for the public as to how this came about and the
different partnerships for this project. He felt the general public was not aware
how the Council and partners came together for this roundabout. He suggested
this be put on the website. Councilmember Fogarty suggested an article be placed
in the newsletter.
13. COUNCIL ROUNDTABLE
a) Council Workshop Schedule -Administration
Council had a list of six items for a workshop. It was suggested to split them up
between two workshops. City Administrator Herlofsky noted he provided
Council with information on the voiceover IP and asked if Council still wanted to
discuss it. Councilmember Pritzlaff stated he still did not understand the
$168,000 that was in the City Hall bond and it was also in the 2008 budget. They
had also discussed a maintenance cost. The money is in two places and he wants
clarification. If it is $168,000 in the 2008 budget and it was also in the bond for
the City Hall, and we are moving to a different thing, he assumed we could take
the $168,000 out of the 2009 budget. There was discussion about another
$50,000 that comes out of that budget. Councilmember Pritzlaffwanted this item
discussed at a workshop. Councilmember Wilson suggested as this is part of the
budget, we should discuss it during the budget workshop.
It was decided to hold a workshop on October 13, 2008, at 6:00 p.m. to discuss
foreclosed properties and the old City Hall. A workshop will also be held
October 29,2008, at 5:30 p.m. to discuss the 2009 Budget, CIP, and voiceover IP.
A workshop to discuss economic development will be set after the election.
1-9
Council Minutes (Regular)
October 6, 2008
Page 6
Councilmember McKnight: He and Councilmember Pritzlaff toured the almost
completed American Legion. It is scheduled to open tomorrow. He encouraged residents
to support the Legion and their programs. The building looks great.
He thanked the Police and Fire Departments for bringing their vehicles for Council to
view tonight.
Councilmember Wilson: Thanked Parks and Recreation Director Distad for
providing Council with a tour of the parks last week.
He acknowledged there were three boy scouts in the audience and thanked them for
commg.
He thanked City Engineer Schorzman for coordinating the roundabout ribbon cutting.
Councilmember Pritzlaff: He stated when the workshops were discussed, he felt
requests are getting put further down the road than he would like to see. He wanted to
see a more defined process of writing down the requests Council brings to staff. He
recalled Councilmember McKnight requested additional information from the workshop
regarding the fees for Fairhill. Councilmember McKnight stated staff did give him some
information, but he has not finished reviewing it.
Councilmember Pritzlaff stated at a previous meeting the health and wellness of City
employees was discussed. When he arrived tonight, the doors were locked and he used a
waste container to prop the door open. The lid came off and the container was full of
cigarette butts and they were also along the curb at the entrance to the building. He
would like to see the grounds of City Hall smoke free.
Councilmember Pritzlaffhas received a lot of positive comments on his running the
meetings. Residents have asked why he is running so many. He stated since April
Mayor Soderberg has missed 11 meetings and attended 9 meetings. Each
Councilmember has their own priorities to the Council. Councilmember Pritzlaff stated
he has also talked to Mayor Soderberg about the short notice or no notice that he will
have to run the meeting. With the amount of meetings missed and the amount of time for
those meetings, he felt Mayor Soderberg has taken a significant amount of time away
from the community and the Council. If 55% of the meetings were missed, he asked if
Mayor Soderberg would consider giving 55% of his stipend back to the budget and the
residents. Mayor Soderberg stated he would not respond.
City Administrator Herlofsky: He felt the issue with cigarette butts would diminish
once construction is done. Staff is also concerned with the appearance and will follow
up.
Mayor Soderberg: He noted there was some information in the weekly update
regarding gateway lighting. The Planning theme this year is green communities. He
would like to look at energy efficient lighting and was not comfortable with using
1-10
Council Minutes (Regular)
October 6, 2008
Page 7
standard lighting. Councilmember Wilson felt it sends the wrong message when we have
staff layoffs being proposed in the budget that we are looking at lighting community
signs. While that might be attractive, he would be less than enthusiastic about spending a
few thousand dollars on that now.
Mayor Soderberg was contacted by Stephen Geiss, of North Trail Elementary who was
awarded a scholarship to go to Japan. He was very excited to receive the pens and pins
from the City for him to take to Japan to share with the schools.
Mayor Soderberg was invited to the VFW annual membership meeting. They had some
wonderful speakers. He cannot say enough about our military and they deserve the
recognition they get.
On November 7 the Middle School will host a veteran's program and he will speak at that
program. They are honoring POW's and Purple Heart recipients. These people are hard
to find, so if anyone knows of anyone they should contact the VFW.
The Beyond the Yellow Ribbon program has been started in Farmington and is the first
yellow ribbon community in the state. Annette Kuyper is leading the program and Steve
Kuyper is the City contact. The program gives support to families who have a member
deployed and also support for returning soldiers through the Warrior to Citizen program.
Friday and Saturday there will be a Support Our Troops Haunted House at the 4-H
building at the fairgrounds. This started as a private party on a farm in Castle Rock. This
is a fundraiser for care packages for the troops. The event has grown and can no longer
be held on the farm. Mayor Soderberg suggested the family partner with CEEF in order
to have event insurance and to have 501 c3 status. This Friday and Saturday will be the
first effort hosted by CEEF and the Beyl family. There will also be a wall of local heroes
for soldiers deployed.
14. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 8:08 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
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4
'Cynthia Muller
Executive Assistant
1-11
City Council Workshop
Minutes
October 13, 2008
Acting Mayor Pritzlaff called the workshop to order at 6:30 p.m.
Present:
Absent:
Pritzlaff, Fogarty, McKnight, Wilson
Soderberg
Also Present: Peter Herlofsky, City Administrator; Missie Kohlbeck, Rambling River Center
Coordinator; Lisa Dargis, Administrative Assistant; Cynthia Muller, Executive Assistant
Discussion ofthe old City Hall site was moved to the beginning of the agenda to accommodate
the audience. MOTION by McKnight, second by Wilson to approve the agenda. APIF,
MOTION CARRIED
Old City Hall Site
Staff provided information on costs for renovating the old City Hall for the Rambling River
Center. The estimate from Wold Architects was $600,000, and the estimate from Larry White, a
contractor was $447,000.
Missie Kohlbeck stated there are 520 members of the Rambling River Center and most commute
to the center for events. She gave information on who uses the center and age groups. Members
would like more space for events, storage space for program equipment and materials, noise
control is a huge issue, adequate parking, space to leave crafts overnight. The challenges in the
current building include lack of space, heating and cooling issues, mold, sound proofing, outside
is deteriorating, and the carpet needs replacing.
Challenges at the old City Hall include needing to update the building to code, HV AC, flooring,
cost, and the CAP Agency.
Our own grant programs cannot be used for City facilities. In order to use rehab money you
have to allocate money. For 2009 we have used half of it. Next year the allocation goes down
by $15,000 so there is not a lot of money left.
Volunteers could be used to do some of the work such as moving walls and painting, but not the
technical work such as HV AC. If a construction manager, such as Larry White, were used this
could be coordinated through him. We could bid out the work and contractors could bid zero if
they wanted to volunteer their time. This is good inside work for over winter.
Councilmember McKnight appreciated receiving the numbers and would like to prioritize what
we need to do to get them in the building and then upgrade. Staff stated the HV AC system and
flooring would be first. The most expensive item is the sprinkler system for the building.
1-13
Council Workshop Minutes
October 13,2008
Page 2
Councilmember Wilson asked if Council has formally decided to move the Rambling River
Center to the old City Hall. Councilmembers noted the majority of Council has said yes, and it
has been discussed to investigate the possibility. Councilmember Wilson felt the process should
slow down to investigate all options. There was the option of a Veteran's Memorial Park, but
Council felt to tear down the building was not wise. This will have a budget impact and we need
to be frugal with tax dollars. The facility is headed for use by seniors who do a lot for the
community, but we also need to consider teens.
Staff did discuss with Larry White having the center used by seniors and teens. Included in the
cost are mall gates to keep teens out of certain areas. Staff is still looking at how to include teens
in the center.
CAP provides 20 meals on wheels per day and 2-7 people eating in. If there is a joint party there
could be 100 attending. Councilmember Fogarty envisions a kitchen in the building. Staff noted
in the estimate there are costs for two different types of kitchens, one is a catering kitchen and
the other is a commercial kitchen. CAP's primary target market is frail, elderly. In other areas
in the county CAP is held in senior housing. If a kitchen is provided for them in the center, they
will come. Some equipment from the current Rambling River Center could be moved to the old
City Hall.
Councilmember McKnight would support doing this now, because he does not see another
chance in the future to put this group in a better place. He wants the seniors to have priority in
the center and spread out in the next couple years.
Councilmember Fogarty agreed, and she would like to see the bare minimum to get us in and
would also like to see the kitchen option. She would very much like to see it go through as a
senior/teen joint option. She suggested reaching out to leadership kids in the high school and the
middle school. Eventually she would like to see a board with a combination of seniors and teens.
She would like staff to reach out to contractors to see what we can do to reduce costs and work
with teens and seniors.
Councilmember McKnight suggested looking at organized fund raising.
Councilmember Wilson felt using the building for seniors would look good. There are a lot of
complaints about not reacting quickly enough. Maybe this is a good situation to react quickly.
He agreed with looking at numbers, but was not in a position for this to be a new senior center.
The Park and Rec Commission talked about the junction of 195th Street and Diamond Path Road
for ball fields. Perhaps the City could work with the school district to have a building in that
area. We do need to find a way to take care of the teens in the community. Given the size of the
building he could not see how teens and seniors could co-mingle. Staff noted this would be
handled through scheduling. Teens would use the building after school and evening hours. The
biggest programming for seniors is during the day.
1-14
Council Workshop Minutes
October 13, 2008
Page 3
Acting Mayor Pritzlaff agreed with Councilmembers Fogarty and McKnight. He was willing to
look at a full kitchen. He did not want the building to be empty for 6 months - 1 year. This is a
good use for the seniors. The 4-H group came together and was a tremendous help with buying
chairs. That is a place to start with teens.
Councilmember Wilson stated converting the old City Hall into a senior center is a viable option.
He wanted to make sure we are paying due diligence to the budget and to economic development
downtown. He felt it was okay to proceed slowly.
Mr. David Storey, business owner, stated it is a good idea to take this slowly and look at whether
we can afford to do this. He suggested putting the building on the market and using the money
to build a senior or youth center. We could also use City Hall or school facilities.
Mr. Charlie Weber noted they discussed congregate dining. Seniors come to CAP meals because
they feel obligated to use them because they are in the building. He did a lot of work on the
Rambling River Center and some day it will fall down. Seniors could really benefit from a larger
building. You have to have a lot of supervision for teens so you have to have staff. Staff is not
cheap. He has heard horror stories about teen centers. Some of the work could be done by
volunteers and it would be a good community project. The old City Hall building is in better
condition than the current building and has more room.
Joanne Weber noted Council made a comment about waiting. She stated she is 69 and does not
want to wait 10 years for a senior center. We need it now. We do not need to wait 10 years to
improve our programs. She goes to the senior center for many programs and also teaches a
program there.
Jeff Thelen stated he used to be the Youth Manager for the Farmington Youth Center in the late
60's and early 70's. Regarding moving too fast, we have known for two years now that the old
building will be available. He did not feel we are moving too fast. It may not have been
discussed for two years, but it is definitely time to move ahead. Another use for the building is
the food shelf.
Mrs. Becker from the food shelf, stated they need a level space on the ground floor. Currently
they have 400 sq. ft. and could use 600 sq. ft. They need their own entry, a locked area, and
access to a bathroom in the building. She asked Council to give them some consideration. This
morning they had a delivery of 1300 lbs of food. Currently they have an area in a church and
have to go up and down stairs. Councilmember Fogarty asked if it had to be at the old City Hall
or could it be at the current senior center. Mrs. Becker stated it did not matter as long as there is
more room and parking. Currently they serve 60 families.
City Administrator Herlofsky noted the arts council is also looking for a space. There are a lot of
agencies providing services in the community. As soon as someone moves out ofthe senior
center we will be concerned with who will move in.
1-15
Council Workshop Minutes
October 13,2008
Page 4
Councilmember Wilson asked if options could be presented at the budget workshop. City
Administrator Herlofsky suggested this be put on the November 3, 2008, Council agenda for
discussion. The budget is what we are doing for operations in 2009. With the new City Hall, if
there is money left over, we can look at options for doing this. He suggested putting out an RFP
for the project and at the end of the month we should have a better handle on costs. Getting into
the general fund for this, we would have to say which employee do you not want to see here next
year. We have already laid offtwo people, not including positions we have not filled. It would
be difficult to put this into the 2009 budget. Councilmember Wilson asked if we could have a
general fund option or a short term bond option. Staff will bring back some recommendations.
City Administrator Herlofsky noted Council has not taken definite action on what to do with the
building. We need to bring that back for a vote and look at financing options, how to go about it,
and get direction from Council. Doing the work over the winter may be advantageous.
Councilmember McKnight asked that the packet include the prioritized list from the contractor.
Acting Mayor Pritzlaffasked for a cost analysis of the value of the building.
David Storey stated when he mentioned slowing down he was thinking 6-24 months. He has no
objection to the seniors having a fund raiser to raise money for the work.
Doug Bonar stated he heard a lot of good things this evening. He was encouraged by hearing
Councilmember Wilson mention the CIP in conjunction with the potential improvement of an
existing public property. He hoped Council would consider that as a course of action. Regular
CIP's deal with a lot of infrastructure, but not necessarily buildings. This would be a good time
for Council to look at the old City Hall and the re-investment opportunity along with other
structures they have in place. The largest growth segment in Dakota County will be persons over
50. To expand provisions for the current and future elderly is a wise choice. We have had an
opportunity over the last couple of years to research the future use of the old City Hall. Now is
the time. Inaction would only serve to blight the downtown.
Foreclosed Properties
Last year the Police Chief looked at for sale signs, called the realtors and informed them of the
needed clean up of properties.
Lisa Dargis provided information from the county on the number of sheriff sales. The rate is
going up. There is not a lot of assistance for preventing foreclosures. The CDA discussed that
HUD has distributed 3.92 billion to the State to be used for homes already foreclosed. The
county was awarded 2.7 million. The county will turn in an action plan by December 1. The
county will look at foreclosures, sub-prime mortgages, foreseeable foreclosures and
abandonment and determine the areas of highest need within Dakota County. Options that can
be utilized include acquiring properties and land banking them for potential redevelopment, they
can be rehabbed and sell them or rent them. If Farmington received money, they would have the
CDA work with down payment assistance for residents. By December 1, staff will know if they
fall into the area of need. Farmington has the highest need in the county. City Administrator
Herlofsky stated staff will put some information on the website regarding foreclosures and either
put in information of our own, or link it to what the county has.
1-16
Council Workshop Minutes
October 13, 2008
Page 5
Councilmember Fogarty would like a thorough inventory of foreclosed homes and wants staff
fighting for every dollar we can get for the residents. She would also like to know about the
maintenance issues and if there is money that can be used to make the properties look better until
someone has time to do something with them. She noted the county asked for a list of five
homes, she wants staff to send them at least 30 homes and let them know how bad we are hurting
here.
Councilmember McKnight asked if we have a list of foreclosed homes. City Administrator
Herlofsky noted it is hard to get that, but we can get other lists that will give us an indication.
Councilmember McKnight was happy to see staff is already taking care of appearance issues,
utility issues and garbage.
Acting Mayor Pritzlaff asked about cleaning snow from sidewalks and mowing the grass and
asked if the City can raise the standards. City Administrator Herlofsky stated unless we hire a
lawn service we follow up as best we can. It would help if the neighbors would work together to
keep up the property. The appearance affects their property also.
MOTION by Fogarty, second by McKnight to adjourn at 8:03 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
/f ,~a- ). /.P:/'
y~~~-;t::c;a:.. J-'?u.ee6-<..../
c-:.;/ .
Cynthia Muller
Executive Assistant
1-17
7~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
\vww.ci.fannington.mn.us
TO:
Mayor, Councilmembers, and City Administrator ('\]1
~"f
V
",--""""
FROM:
Lena Larson, Municipal Services Coordinator
SUBJECT:
Approving Submittal of an Application for Landfill Abatement Funds from Dakota
County
DATE:
October 20,2008
INTRODUCTION & DISCUSSION
Dakota County has provided landfill abatement funding assistance to communities in Dakota County
since 1989. Dakota County Board Resolution No. 88-651 states that the County's portion of funding
of recycling implementation and operating costs incurred by cities and townships will be through
performance based funding. Communities over 5,000 in population are eligible to receive a $5,000
base per community plus $2.00 per household, based on 2007 Metropolitan Council household
estimates. These funds assist the City in producing and distributing literature, promotional items, and
programs and events that promote waste reduction and recycling programs in Farmington. The
application also indicates that Farmington is interested in hosting a Household Hazardous Waste
Event Collection in conjunction with Dakota County in 2009.
BUDGET Il\1P ACT
The year 2009 reimbursement for Farmington is $18,100.
RECOMMENDATION
Approve the attached resolution approving submittal of a grant application to Dakota County.
;t1..es ctfullY~Ub itted,
~ ~
Larson
unicipal ServIces Coordinator
2-1
RESOLUTION NO. R -08
APPROVING AN APPLICATION FOR
WASTE ABATEMENT FUNDING ASSISTANCE
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of
October, 2008 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, according to Dakota County Board Resolution No. 88-651, Dakota County
presently provides funding assistance for landfill abatement activities based on performance
based funding; and,
WHEREAS, the City presently has an integrated resource recovery system of which curbside
collection of yard waste and recyclables are major components, and would be eligible for
funding under the County program.
NOW THEREFORE, BE IT RESOLVED that the application for Dakota County Waste
Abatement Funding Assistance, a copy of which is on file in the office of the City Clerk, is
hereby approved.
BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed
to execute and forward the 2009 Community Funding Application.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
20th day of October, 2008.
Mayor
Attested to the
day of October, 2008.
City Administrator
SEAL
2-2
7c..
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ciJarmington.mn.us
TO: Mayor, Councilmembers, City Administrato(f
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Set Special Meeting - Accept Results of 2008 State General Election
DATE: October 20, 2008
INTRODUCTIONIDISCUSSION
Results of the Mayor and Councilmember races from the 2008 State General Election must be
accepted by the Canvassing Board within 7 days of the election. The City Council has typically
convened as the Canvassing Board on the day following the election at 4:30 p.m.
ACTION REQUESTED
Set a special meeting for November 5,2008, at 4:30 p.m. to accept the results of the November
4, 2008 State General Election.
Respectfully submitted,
~A.~
Lisa Shadick
Administrative Services Director
3-1
7d
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Temporary On-Sale Liquor License - Farmington Municipal Liquors
DATE: October 20, 2008
DISCUSSION
Farmington Municipal Liquors is requesting a Temporary on-sale Liquor License for a wine and
beer tasting event, to be held November 18,2008.
This event will be held at Trinity Care Center. Per State Statute, a Temporary Liquor license
must first be approved by the City and then forwarded to the State for approval.
A City fee has not been established for a Temporary On-Sale Liquor License. Per the Liquor
Control Commission, the State of Minnesota waives all fees for Temporary Liquor Licenses for
non-profit organizations. Farmington Municipal Liquors qualifies as a non-profit organization.
Therefore, no license fee is proposed at this time.
ACTION REQUESTED
Approve the attached application for a Temporary Liquor License for Farmington Municipal
Liquors, for November 18, 2008.
Respectfully submitted,
~'L 4 ,x?A-Clr~
Lisa Shadick
Administrative Services Director
4-1
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
S1. Paul, MN 55101-5133
(651)296-6439 TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
Q{
~....... TAX EXEMPT NUMBER
c....J.-)~ 0
STATE ZIP CODE
55C>~~
ORGANIZATION OFFICER'S NAME
ORGANIZATION OFFICER'S NAME
'\'f\.N 55 ~
N
Location where license will be used. If an outdoor area, describe
liquor services? If so, give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability insurance? If so, the carrier's name and arpount of coverage.
(NOTE: Insurance is not mandatory.) , . ~ \\~S ~ .' \"
~
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMlTIING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DAlE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
4-2
?e
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, and City Administrato(J
Lisa Shadick, Administrative Services Director \J
FROM:
SUBJECT:
Temporary On-Sale Liquor License - Knights of Columbus #2400
DATE:
October 20, 2008
INTRODUCTION/ DISCUSSION
The Knights of Columbus #2400 is requesting a Temporary on-sale Liquor License for an event
to be held November 22,2008 at St. Michael's Church.
This event will be held on St. Michael's property located at 22120 Denmark Ave. Per State
Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the
State for approval.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit
organizations. Therefore, a City fee has not been established for a Temporary On-Sale Liquor
License at this time.
ACTION REQUESTED
Approve the attached application for a Temporary Liquor License for the Knights of Columbus
#2400 on November 22, 2008.
Respectfully submitted,
~/{<~qd~
Lisa Shadick
Administrative Services Director
5-1
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-6439 TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
u.:>
IS J o/.oU
DATE ORGANIZED
TAX EXEMPT NUMBER
o . S7J t>'I
STATE
~. ~O(,8'
HOME PHONE
( b-.2) '7 5"3 - (]J J 9
ZIP CODE
CITY
Po.. rb11' J..wt
BUSINESS HONE
( )
TYPE OF ORGANIZATION
o CLUB 0 CHARITABLE iXRELIGIOUS DOTHER NONPROFIT
ADDRESS
8o+-J Sf
I-#Y\ ':;so ~ I.J
ADDRESS
ORGANIZATION OFFICER'S NAME
ADDRESS
Location where license will be used. If an outdoor area, describe
fi'~ .Jvt1vku..e/s C4.fkc'/~'c.. cJ..fA.H.-h
J.21J..O D~I'I'?n"-t"I( A",~ F~y~ l'()~ 1J;M 5"5DJ..Lf
'7u rA-J /f/:J'a
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
Nt:>
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.)
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
5-2
7~
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City AdministratOl(~
Lisa Shadick, Administrative Services Director ~ II
FROM:
SUBJECT:
Approve Currency Exchange Business Renewal
DATE:
October 20, 2008
INTRODUCTIONIDISCUSSION
In 2007, the City Council approved Juan Mena's, application to the Minnesota Department of
Commerce for a currency exchange license at 320 Third Street.
The City of Farmington does not have an ordinance regulating this type of business; however, it
is a permitted use in the B-2 zoning district.
Per the letter from the Minnesota Department of Commerce, a decision from the governing body
allowing the currency exchange business is required as part of the application renewal process.
BUDGET IMPACT
None
ACTION REQUESTED
Approval to renew a currency exchange license with the Minnesota Department of Commerce
for Juan Mena, of Servicios Latinos Mena's, at 320 Third Street.
Respectfully submitted,
~P-~
Lisa Shadick
Administrative Services Director
6-1
85 7th Place East, Suite 500
St. Paul, Minnesota 55101-3165
www.commerce.state.mn.us
651.296.4026 FAX 651.297.195
An equal opportunity employer
6-2
October 2, 2008
City Clerk
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
CERTIFIED MAIL
RE: Mena Juan - License #20594330
Currency Exchange License Renewal for 2009
Dear City Clerk:
The above-named currency exchange licensee has made application to renew its currency exchange
license to operate at:
320 3rd Street
Farmington, MN 55024
Pursuant to Minnesota Statutes Chapter 53A.04, we are notifying your office that a complete currency
exchange license renewal application has been filed with the Department of Commerce. The renewal
application included the names of the officers and owners of the licensee, background checks on each
of the owners and officers from the Minnesota Bureau of Criminal Apprehension, a fee schedule of
all fees to be charged by the currency exchange office, a $10,000 surety bond valid through
December 31, 2009, and the $500 renewal fee. If you wish to receive a copy of the complete currency
exchange license renewal application form that was filed with this office, please contact Lynne at
651-296-2297 and it will be forwarded to you.
Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application
for licensure as a currency exchange to the governing body of the municipality in which the currency
exchange conducts business. The law further requires the governing body of the municipality to
render a decision regarding the renewal of the license within 60 days. Your cooperation in
forwarding this information to the proper unit within your organization is appreciated.
Your reply must be received within 60 days of receipt of this letter. If you have any questions,
please contact me at the telephone number listed below.
Rob n H. Brown
Financial Examinations Division
651-282-9855
651-296-8591 (Fax)
City of Farmington
325 Oak Street. Farmimrton. MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
3
TO:
Mayor, Council Members, Ci1y Administrator ()
Ken Lewis, Building Official ;tf---
Third Quarter 2008 New Construction Report and Population Estimate
FROM:
SUBJECT:
DATE:
October 20, 2008
INTRODUCTION
The following report summarizes the new construction permits issued during the third quarter of 2008 and
the third quarter population estimate.
DISCUSSION
Third Quarter Building Permit Information: During the third quarter of the 2008 building
construction season (July 1st through September 31st), the City issued 8 new single-family detached
housing permits and 4 new multi-family permits, for a total of 12 new third quarter housing permits.
Construction valuation for the single-family, multi-family homes totaled $2,382,300, respectively.
Permits were issued for 2 new commercial projects. These were for the Pavillion located at the American
Legion and the Anna's Banana's Daycare which have a total valuation of $1,556,536.
The average building valuation of the single-family home during the third quarter of 2008 was $218,913,
up from $204,344 during the second quarter of 2008. The average building valuation of the townhome
units during the third quarter of2008 was $157,750, up from $155,215 during the second quarter of2008.
(Note that the valuation averages do not represent the average sale price or average market value of the
homes in question, since they do not include the value of the lot or any amenities added to the home that
are not part of the building code formula).
Year-End Population Estimate:
At the beginning of 2003, City staff decided that each quarterly building permit report should also include
an updated population estimate for the City of Farmington. After discussing several methods of
calculating population, a decision was made to base our population estimates on Certificates of
Occupancy rather than upon building permits. Building permit activity is not a "real time" reflection of
actual population, given the "lag time" between the issuance of the permit and the actual occupancy of the
dwelling unit (Le., the time required to construct, market and sell the home).
Accordingly, staff started with the City population as of April 1, 2000 (as determined by the U.S. Census
Bureau) and then determined the number of Certificates of Occupancy [C.O.s] issued by the City since
that date. The number of C.O.s was multiplied by 2.95, which was (according to the 2000 Census) the
average number of occupants per Farmington dwelling unit. The resulting calculations are as follows:
7-1
19,354
+ 104
19,458
+ 145
19,603
+ 62
19,665
+ 77
19,742
+ 68
19,810
+ 157
19,967
+ 204
20,171
+ 174
20345
+ 145
20490
:t...J1..
20502
+ 142
20,644
+ 124
20,768
+227
20995
+77
21072
+ 101
21,173
L.1l
21,244
+ 54
21,298
Estimated Population as of December 31, 2004
= 35 Certificates of Occupancy issued for the period from 1/1/05 to 3/31/05 X 2.95
Estimated Population as of March 31, 2005
= 49 Certificates of Occupancy issued for the period from 4/1/05 to 6/30/05 X 2.95
Estimated Population as of June 30, 2005
= 21 Certificates of Occupancy issued for the period from 7/1/05 to 9/30/05 X 2.95
Estimated Population as of September 30, 2005
= 26 Certificates of Occupancy issued for the period from 10/1/05 to 12/31/05 X 2.95
Estimated population as of December 31, 2005
= 23 units brought in by annexation for the period from 10/1/05 to 12/31/05 X 2.95
Estimated population as of December 31, 2005
= 53 Certificate of Occupancy issued for the period from 1/1/06 to 3/31/06 X 2.95
Estimated population as of March 31,2006
= 69 Certificates of Occupancy issued for the period from 4/1/06 to 5/30/06 X 2.95
Estimated population as of June 30, 200
= 59 Certificates of Occupancy issued for the period from 7/1/06 to 9/30/06 X 2.95
Estimated population as of September 30, 2006
= 49 Certificates of Occupancy issued for the period from 10/1/06 to 12/31/06 X 2.95
Estimated population as of December 31, 2006
= 4 units brought in by annexation for the period from 1/1/06 to 12/31/06 X 2.95
Estimated population as of December 31, 2006
= 48 Certificates of Occupancy issued for the period from 1/1/07 to 3/31/07 X 2.95
Estimated population as of March 31, 2007
= 42 Certificates of Occupancy issued for the period from 4/1/07 to 6/31/07 X 2.95
Estimated population as of June 31,2007
= 77 Certificates of Occupancy issued for the period from 7/1/07 to 9/30/07 X 2.95
Estimated population as of September 30, 2007
= 26 Certificates of Occupancy issued for the period from 10/1/07 to 12/31/07 X 2.95
Estimated population as of December 31,2007
= 34 Certificates of Occupancy issued for the period from 1/1/08 to 3/31/08 X 2.95
Estimated population as of March 31, 2008
= 24 Certificates of Occupancy issued for the period from 4/1/08 to 6/30/08 X 2.95
Estimated population as of June 30,2008
= 18 Certificates of Occupancy issued for the period from 7/1/08 to 9/31/08 X 2.95
Estimated population as of September 31, 2008
ACTION REOUIRED
This item is informational in nature. No action is required
Respectfully Submitted,
~/~
Ken Lewis
Building Official
7-2
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7-3
7A
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator @
Kevin Schorzman, P.E., City Engineer
FROM:
SUBJECT:
Change Order #1- 195th Street Extension Project
DATE:
October 20, 2008
INTRODUCTION
Council awarded the 195th Street Extension Project at the June 2, 2008, City Council meeting.
DISCUSSION
This change order is a specification change order. When the specification was prepared for this
project, the Department of Labor and Industry, Industry Standards Unit, March 10,2008, Notice
of Certification of Truck Rental Rates was not included in the specification. As it is a State Aid
project, this provision is required to comply with the requirements of the State Aid program.
BUDGET IMPACT
There is no anticipated budget impact.
ACTION REOUESTED
Approve, by motion, the attached change order adding the Certification of Truck Rental Rates to
the contract.
~1C--
Kevin Schorzman, P.E.
City Engineer
cc: file
8-1
-#-
Bonestroo
Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Date September 26, 2008
Contractor: Friedges Contracting Co., 21980 Kenrick Ave., Lakeville, MN 55044 -
Bond Company: Merchants Bonding Co., 2100 Fleur Dr., Des Moines, IA 50321 Bond No: MNC 51334
CHANGE ORDER NO. 1
195TH STREET EXTENSION TO T.H. 3
SAP NO. 212-102-004
BONESTROO FILE NO. 000141-06273-0
Description of Work
This Change Order provides for the addition of the Department of Labor and Industry, Industry Standards Unit, March 10, 2008, Notice
of Certification of Truck Rental Rates and effective date pursuant to Minnesota Rules, Part 5220 to Section 0082000 Funding Agency
Requirements (attached). This adjustment to the project specifications manual does not provide for any additional compensation to the
Contractor. This addition is informational in nature to ensure compliance with State Aid Requirements for this project.
8...,,206273CHO!X!s
Original Contract Amount
Previous Change Orders
lis Change Order
Revised Contract Amount (including this change order)
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
BONESTROO
~~
Approved by Contractor:
FRIEDGES CONTRACTING COMPANY
q~r
9- ';';-02
Date
cc: Owner
Contractor
Bonding Company
Bonestroo & Assoc.
14106273 CHO l.xls
No Change
Date:
q -2(0 -08
Approved by Owner:
CITY OF FARMINGTON
$8,371,690.-)4
$0.00
$0.00
$8,371,690.54
Date
Approved by:
Mn/DOT STATE AID
p&,,- f'..t,...,,:i I'.~ f-1.p,o tv..'" _'tl( 0...1 ':J
i/'-~; ''c-"',--''-.~.-,,-.-'
, JarTllis M. Deeny
.",~._~_ _ l ~ ~~.,
l " /~) c
.,~.-, ,':"', . ~
~:-~. i.:'~/ ._
Date
8-3
DEPARTMENT OF LABOR AND INDUSTRY
LABOR STANDARDS UNIT
March 10,2008
NOTICE OF CERTIFICATION OF TRUCK RENTAL RATES AND EFFECTIVE
DATE PURSUANT TO MINNESOTA RULES, PART 5200.1105
The operating costs were determined by survey on a statewide basis. The operating cost
for "four or more axle units, straight body trucks" was determined by survey to be $46.87
per hour. The operating cost for "three axle units" was determined by survey to be
$35.49 per hour. The operating cost for "tractor only" was determined by survey to be
$41.72 per hour. The operating cost for "trailer only" was determined to be $11.46 per
hour. The operating cost for "tractor trailers" was determined by survey to be $53.18 per
hour.
8-4
Adding the prevailing wage for drivers of these four types of trucks from each of the
state's ten highway and heavy construction areas to the operating costs, the minimum
hourly truck rental rate for the four types of trucks in each area is certified to be as
follows:
Tractor trailer or more Three axle i Tractor only
Region 1 $82.83 $68.84 $71.37
, ~ .,....
May 1, 2008 $70.44
--...,.,....,--....". ~".' ,on "VO_....., ..,..,~
Region 2 $82.75 $75.93 $59.49 $71.29
v.....,.
May 1, 2008 $83.90 $77.08 $72.44
.". ... H_ ._,,~_,. . -.-. ..... ._~.. ._" ... ,
Region 3 $75.55 $68.61 $57.86 $64.09
Region 4 $73.60 $66.78 $55.40 $62.14
..e...'...._ .
Region 5 $88.53 $73.12 $68.44 $77.07
- -.. ._~. ~ " ~ . . - _.~
May 1,2008 $90.13 $78.67
Region 6 $86.33 $67.99 $74.87
_ .,....~...__..^..~,',_,"....h .,..
May 1, 2008 $87.93 $69.59 $76.47
. ....-~.._..... -. ,- ...
Region 7 $82.75 $75.93 $64.40 $71.29
May 1, 2008 $83.90 $77.08 $65.55 $72.44
Region 8 $72.68 $68.46 $58.98 $61.22
Region 9 $88.53 $81.67 $70.19 $77.07
......._...v.'.~n~.. ",_,.
May 1, 2008 $90.13 $83.27 $71.79 $78.67
".~. ",...,.,'
Region 10 $78.28 $75.93 $64.40 $66.82
May 1, 2008 $77.08 $65.55
The operating costs, including the average truck broker fee paid by those survey
respondents who reported paying truck broker fees, and the truck rental rates may also be
reviewed by accessing the department's web site at wv.."v.doli.state.nm.us. Questions
8-5
regarding the operational costs and truck rental rates can be answered by calling
(651) 284-5091.
The minimum truck rental rates certified for these four types of trucks in the state's ten
highway and heavy construction areas will be effective for all highway and heavy
construction projects financed in whole or part with state funds advertised for bid on or
after March 10, 2008.
STEVE SVIGGUM
COMMISSIONER
8-6
//'
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.cLfarmington.mn.us
TO:
Mayor, Councilmembers and City Administrator (j-
, Robin Roland, Finance Director
FROM:
SUBJECT:
Adopt Identity Theft Prevention Program - Finance
DATE:
October 20, 2008
INRODUCTION
The Federal Trade Commission's Red Flags Rule which implements Section 114 of the Fair and
Accurate Credit Transactions Act of2003 requires that all Utilities have in place by November 1,
2008 an Identity Theft Prevention Program. Since the City of Farmington provides Municipal
Utilities (Sewer, Solid Waste, Storm Water and Water), the City is required to comply with this
rule.
DISCUSSION
A municipal utility is a creditor under the Red Flags Rule requirements. A creditor is defined to
"include fmance companies, automobile dealers, mortgage brokers, utility companies and
telecommunications companies. Where non-profit and government entities defer payment for
goods or services, they too are to be considered creditors." As the utilities provided to properties
in the City of Farmington are charged retroactively (that is, after actual usage of the service) our
municipal utilities are considered creditors subject to this requirement.
The attached program is fairly generic but addresses the ways the City staff might identify a
"Red Flag" on a utility account and what steps would be taken if necessary.
ACTION REOUESTED
Adopt the "City of Farmington Municipal Services Identity Theft Prevention Program" attached
with this memo.
Respectfully submitted,
#~
;I Robin Roland
Finance Director
9-1
City of Farmington
Municipal Services
Identity Theft Prevention Program
Effective beginning November 1,2008
9-2
I. PROGRAM ADOPTION
The City of Farmington ("Utility") developed this Identity Theft Prevention Program
("Program") pursuant to the Federal Trade Commission's Red Flags Rule ("Rule"), which
implements Section 114 of the Fair and Accurate Credit Transactions Act of2003. 16 C. F. R. ~
681.2. This Program was developed with oversight and approval of the City Council. After
consideration of the size and complexity of the Utility's operations and account systems, and the
nature and scope of the Utility's activities, the City Council determined that this Program was
appropriate for the City of Farmington, and therefore approved this Program on October 20,
2008.
II. PROGRAM PURPOSE AND DEFINITIONS
A. Fulfilling requirements of the Red Flags Rule
Under the Red Flag Rule, every financial institution and creditor is required to establish an
"Identity Theft Prevention Program" tailored to its size, complexity and the nature of its
operation. Each program must contain reasonable policies and procedures to:
1. Identify relevant Red Flags for new and existing covered accounts and incorporate those
Red Flags into the Program;
2. Detect Red Flags that have been incorporated into the Program;
3. Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity
Theft; and
4. Ensure the Program is updated periodically, to reflect changes in risks to customers or to
the safety and soundness of the creditor from Identity Theft.
B. Red Flags Rule definitions used in this Program
The Red Flags Rule defines "Identity Theft" as "fraud committed using the identifying
information of another person" and a "Red Flag" as "a pattern, practice, or specific activity that
indicates the possible existence of Identity Theft."
According to the Rule, a municipal utility is a creditor subject to the Rule requirements. The
Rule defines creditors "to include finance companies, automobile dealers, mortgage brokers,
utility companies, and telecommunications companies. Where non-profit and government
entities defer payment for goods or services, they, too, are to be considered creditors."
All the Utility's accounts that are individual utility service accounts held by customers of the
utility whether residential, commercial or industrial are covered by the Rule. Under the Rule, a
"covered account" is:
1. Any account the Utility offers or maintains primarily for personal, family or household
purposes, that involves multiple payments or transactions; and
2
9-3
2. Any other account the Utility offers or maintains for which there is a reasonably
foreseeable risk to customers or to the safety and soundness of the Utility from Identity
Theft.
"Identifying information" is defined under the Rule as "any name or number that may be used,
alone or in conjunction with any other information, to identify a specific person," including:
name, address, telephone number, social security number, date of birth, government issued
driver's license or identification number, alien registration number, government passport
number, employer or taxpayer identification number, unique electronic identification number,
computer's Internet Protocol address, or routing code.
III. IDENTIFICATION OF RED FLAGS.
In order to identify relevant Red Flags, the Utility considers the types of accounts that it
offers and maintains, the methods it provides to open its accounts, the methods it provides to
access its accounts, and its previous experiences with Identity Theft. The Utility identifies the
following red flags, in each of the listed categories:
A. Notifications and Warnings From Credit Reporting Agencies
Red Flae:s
1) Report of fraud accompanying a credit report;
2) Notice or report from a credit agency of a credit freeze on a customer or applicant;
3) Notice or report from a credit agency of an active duty alert for an applicant; and
4) Indication from a credit report of activity that is inconsistent with a customer's usual pattern
or activity.
B. Suspicious Documents
Red Flae:s
1. Identification document or card that appears to be forged, altered or inauthentic;
2. Identification document or card on which a person's photograph or physical description is
not consistent with the person presenting the document;
3. Other document with information that is not consistent with existing customer
information (such as if a person's signature on a check appears forged); and
4. Application for service that appears to have been altered or forged.
c. Suspicious Personal Identifying Information
Red Flae:s
1. Identifying information presented that is inconsistent with other information the customer
provides (example: inconsistent birth dates);
3
9-4
2. Identifying information presented that is inconsistent with other sources of information
(for instance, an address not matching an address on a credit report);
3. Identifying information presented that is the same as information shown on other
applications that were found to be fraudulent;
4. Identifying information presented that is consistent with fraudulent activity (such as an
invalid phone number or fictitious billing address);
5. Social security number presented that is the same as one given by another customer;
6. An address or phone number presented that is the same as that of another person;
7. A person fails to provide complete personal identifying information on an application
when reminded to do so (however, by law social security numbers must not be required);
and
8. A person's identifying information is not consistent with the information that is on file
for the customer.
D. Suspicious Account Activity or Unusual Use of Account
Red Fla!!s
1. Change of address for an account followed by a request to change the account holder's
name;
2. Payments stop on an otherwise consistently up-to-date account;
3. Account used in a way that is not consistent with prior use (example: very high activity);
4. Mail sent to the account holder is repeatedly returned as undeliverable;
5. Notice to the Utility that a customer is not receiving mail sent by the Utility;
6. Notice to the Utility that an account has unauthorized activity;
7. Breach in the Utility's computer system security; and
8. Unauthorized access to or use of customer account information.
E. Alerts from Others
Red Fla!!
1. Notice to the Utility from a customer, identity theft victim, law enforcement or other
person that it has opened or is maintaining a fraudulent account for a person engaged in
Identity Theft.
IV. DETECTING RED FLAGS.
A. New Accounts
In order to detect any of the Red Flags identified above associated with the opening of a
new account, Utility personnel will take the following steps to obtain and verify the identity of
the person opening the account:
4
9-5
Detect
1. Require certain identifying information such as name, date of birth, residential or
business address, principal place of business for an entity, driver's license or other
identification;
2. Verify the customer's identity (for instance, review a driver's license or other
identification card or match information to other available databases such as County
property records);
3. Review documentation showing the existence of a business entity; and
4. Independently contact the customer.
B. Existing Accounts
In order to detect any ofthe Red Flags identified above for an existing account, Utility
personnel will take the following steps to monitor transactions with an account:
Detect
1. Verify the identification of customers if they request information (in person, via
telephone, via facsimile, via email);
2. Verify the validity of requests to change billing addresses; and
3. Verify changes in banking information given for billing and payment purposes.
V. PREVENTING AND MITIGATING IDENTITY THEFT
In the event Utility personnel detect any identified Red Flags, such personnel shall take
one or more of the following steps, depending on the degree of risk posed by the Red Flag:
Prevent and Miti!mte
1. Continue to monitor an account for evidence of Identity Theft;
2. Contact the customer;
3. Change any passwords or other security devices that permit access to accounts;
4. Not open a new account;
5. Close an existing account;
6. Reopen an account with a new number;
7. Notify the Program Administrator for determination of the appropriate step(s) to take;
8. Notify law enforcement; or
9. Determine that no response is warranted under the particular circumstances.
Protect customer identifvin!! information
In order to further prevent the likelihood of Identity Theft occurring with respect to
Utility accounts, the Utility will take the following steps with respect to its internal operating
procedures to protect customer identifying information:
5
9-6
1. Ensure that its web site is secure or provide clear notice that the website is not secure;
2. Ensure complete and secure destruction of paper documents and computer files
containing customer information;
3. Ensure that office computers are password protected and that computer screens lock after
a set period of time;
4. Keep offices clear of papers containing customer information;
5. Request only the last 4 digits of social security numbers (if any);
6. Ensure computer virus protection is up to date; and
7. Require and keep only the kinds of customer information that are necessary for utility
purposes.
VI. PROGRAM UPDATES
The Program Administrator will periodically review and update this Program to reflect
changes in risks to customers and the soundness ofthe Utility from Identity Theft. In doing so,
the Program Administrator will consider the Utility's experiences with Identity Theft situations,
changes in Identity Theft methods, changes in Identity Theft detection and prevention methods,
and changes in the Utility's business arrangements with other entities. After considering these
factors, the Program Administrator will determine whether changes to the Program, including the
listing of Red Flags, are warranted. If warranted, the Program Administrator will update the
Program or present the City Council_with his or her recommended changes and the City Council
will make a determination of whether to accept, modify or reject those changes to the Program.
VII. PROGRAM ADMINISTRATION.
A. Oversight
Responsibility for developing, implementing and updating this Program lies with the City
Finance director or his or her appointee. This Program Administrator will be responsible for the
Program administration, for ensuring appropriate training of Utility staff on the Program, for
reviewing any staff reports regarding the detection of Red Flags and the steps for preventing and
mitigating Identity Theft, determining which steps of prevention and mitigation should be taken
in particular circumstances and considering periodic changes to the Program.
B. Staff Training and Reports
Utility staff responsible for implementing the Program shall be trained either by or under
the direction of the Program Administrator in the detection of Red Flags, and the responsive
steps to be taken when a Red Flag is detected.
c. Service Provider Arrangements
In the event the Utility engages a service provider to perform an activity in connection
with one or more accounts, the Utility will take the following steps to ensure the service provider
performs its activity in accordance with reasonable policies and procedures designed to detect,
prevent, and mitigate the risk of Identity Theft.
6
9-7
1. Require, by contract, that service providers have such policies and procedures in place;
and
2. Require, by contract, that service providers review the Utility's Program and report any
Red Flags to the Program Administrator.
D. Non-disclosure of Specific Practices
For the effectiveness of this Identity Theft Prevention Program, knowledge about specific
Red Flag identification, detection, mitigation and prevention practices must be limited to the
Program Administrator and the employees with a need to know them. Any documents that may
have been produced or are produced in order to develop or implement this program that list or
describe such specific practices and the information those documents contain are considered
"security information" as defined in Minnesota Statutes Section 13.37 and are unavailable to the
public because disclosure of them would be likely to substantially jeopardized the security of
information against improper use, that use being to circumvent the Utility's Identity Theft
prevention efforts in order to facilitate the commission of Identity Theft.
7
9-8
7'
u
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmember's and City Administrat9r>>
Todd Reiten, Director of Municipal Services \J
FROM:
SUBJECT:
Snow Plow Policy
DATE:
October 20th, 2008
The Municipal Services Depar1ment has updated the existing snow plow policy. The changes and
deletions are noted. (See attachment). Also there is an attached map showing the primary plow routes
and the full plow routes. Each plow operator does their primary plow routes first and then moves to
their assigned full plow route. If there are any questions or concerns please let me know.
Action Requested
None, this is for infonnational purposes only.
Respectfully submitted,
~C/~
Todd Reiten,
Director of Municipal Services
651-463-1630
10-1
CITY OF FARMINGTON
PUBLIC '''ORKSMUNICIPAL SERVICES DEPARTMENT
SNOW REMOVAL POLICIES
The removal of snow and ice from streets, public parking lots and other areas is an
emergency operation that takes precedenc~ over ~ll oth~r 'y>'ork fO~Jh~~
Worl:.sMunicipal Services Department, except other emergency situations such as sewer
bacKllps, water main breaks and so 6fl:{)n. All Departments under Municipal Services
shall be available for Snow Plowing and De-icing control operations.
Snow plowing and sanding will begin as soon as practical after it starts snowing.. These
times will vary due to the uncertainty of when a snowfall begins and how much
accumulates. If snowfall begins late in the evening and is forecast to continue through the
night, the plows and sanders will begin no later than ~3:00 A.M. and plow until the City
is cleared. All other times, the City will sand and plow as the situation wan-ants. For
reasons of public safety, all City snow removal equipment will be put into use during
each snowfall. It is in the City's best interest to have a snow plowing policy, but because
of variability in the weather, it must remain flexible.
Area Assif!nments
The City is divided into zones with a plow tmfr-operator assigned to each zone. Each
zone has been assigned priority routes which will be plowed first to provide access within
1 to 2 blocks of most residences. This should allow essential workers to leave for work if
they are willing to do any '.,,'ork necessary to reach the plowed access route. These routes
will be plowed to provide 2 traffic lanes in the event of snow falls greater than 6". When
snow is less than 6" but greater that 2", curb to curb plowing will be done. Plowing
speeds shall not exceed 15mph in residential areas.
Primary operators and equipment have been assigned to each zone by the Street and
Utility Supervisor, as approved by the Director of Public WorksMunicipal Services.
During absences of the primary operators (for vacation, sick leave, etfierand other job
assignments) alternate operators will be assigned as required to keep all fleet vehicles
available.
It is important that zone and route assigllli1ents be carried out as planned, but assigmnents
are flexible. Suggestions for improvements are welcomed and encouraged and should be
brought to the attention of the supervisor.
1 10/13/2008
C:\Documents and Settings\treiten\Desk1op\policies\snow removal policy\snow removal policy revised 120406.doc
10-2
Zones - Equipment/Operator Schedule
If a primary operator is not available, for \vhatever reason, an altemate operator will be
called in for duty. Primary operators will be utilized in the plows before altemate
operators due to the level of experience.
A. 1st Day
Streets will be plowed tlu'oughout the City, using all available operators, as shown on the
current snow plowing ffialT.map. Trucks and loaders will start removing snow in the
dovmtown area if time pemlits.
B. 2nd Day
The Grader, all trucks and loaders will remove snow in dovmtovm area. Plow to
centerline, load on trucks and haul to designated sites. Grader will start at 4-3 AM-:-:A.M.
Snow removal t&-will begin no later than 5:00 AM-:-:A.J\1.
Thc currcnt sno','; disposal site is thc old \Vastc'.';atcr Treatment Plant unlcss an altcmate
sitc is sccured.
.\ltcmate Sites nccds furthcr rcviev; and dc';elopment. Thc City has rcquestcd
pcmlission from thc HR.^. for usc of \"Clcmlt lots in thc Industrial Park.
Altel'l1ate Drivers
Requires proper Minnesota driver's license and plow training provided by the Street and
Utility Supervisor. State Law requires a Class B license with an air brake endorsement to
drive vehicles over 26,000 GWR. A Class C license is required to drivc ';ehicles undcr
26,000 to drive vehicles under 26,000GWRG\VR. .\ Class .^. liccnse is rcquircd to drive
','chiclcs O'.-er 26,000 G\VR pulling a trailer.
2 ] O/l3/2008
C:\Documents and Settings\treiten\Desk1:op\policies\snow removal policy\snow removal policy revised] 20406.doc
10-3
Priorit" ListinffS
The following general priorities shall be observed when removing snO\\1. Some priorities
are perf o 1111 ed simultaneously depending on existing conditions, situations and available
equipment. (See attached map for priority routes.)
~f!d Strcet_PJlrJill!g_L~ ( to~'~d ....c~ ~tQr!!g~a.!~a )
;h1.Downto,,'n Zone
J.2.Downtown Parking Lots (Due to Public Safety factor, thefollowing list is
NOT flexible)
A. Fire/Ambulance Exit Zone
B. Library lot, school area only
C. Police Department Exit Zone
B. DowntownCity Hall Public Parking Lot
C. Library lot, school area onlys
E.D.Library lot, main lot - (temporary snow storage will occur in the
northeast corner of the parking lot)
E. Liquor Store lot
G.E.Complete Downtown Fire Hall
F. 2nd Street Parking Lot
C. Second Street parldng Lot
3. Access routes through zones
4. Through streets in all zones.
5. Cul-de-sacs
6. Alleys
7. Hauling snow (when necessary)
8. Overland drainage ways (when necessary)
9. Fire hydrants (when necessary)
10. School erossingsBus stops (when neeessaryper request, as staffing allows)
There are approximately 6G--85 cul-de-sacs and dead ends in the City which take special
tec1miques to plow efficiently. The Department has adopted a procedure of plowing the
snow to the middle of the cul-de-sacs. Because cul-de-sacs do not provide through
traffic, they are a lower priority than through streets. When necessary,...." the Public
'.VorksMunicipal Services staff will remove snow piles as soon as practical during the
nom1al working hours following other clearing activities.
Responsibilities
Call outs:
It is the responsibility of the Street and Utility Supervisor to order call outs upon
consultation with the Public WorksMunicipal Services Director, or infol111 the Public
'.VorksMunicipal Services Director as soon as practical after 7:00 A.M. if the decision is
3 10/13/2008
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10-4
made in the early morning. The Street and Utility Supervisor has full authority on call
outs in the absence of the Public \VorksMunicipal Services Director.
After the decision to plow has been made, the typical call out will be no later than -?-3:00
A:M,..,.A.M. The Street and Utility Supervisor will contact the Police Department of the
call out immediately. The City Hall receptionist will be notifIed by lea';ing a message on
the answering machine.
-.- - - -
The Public W orbMunicipaJ Services Director will monitor all snow plowing operations
to the greatest extent possible. City employees will be able to make contact during
operations by phone, radio and/or pager.
Vehicle Removal:
Upon notification from the Public '.VorbMunicipal Services Department that snow
removal operations will conm1ence no later than -?-3:00 A.M., the Police Department is
responsible for having all vehicles removed and towed in the following areas by -?-3 :00
A.M.:
- 3rd Street from Elm to Spruce Streets
Both City Hall Parking Lots
- Oak Street from 2nd to 4th Streets
Liquor Store Parking Lot
ifhe Second Street parking lot will be- utflized for the temporary storage of towed
~.'ehicles.
Citizen Concerns/ResPo!1.sibilities
One of the most frequent and irritable problems in snow removal from the public's
viewpoint is the snow that is deposited in driveways. Snow is not pushed into the
driveway intentionally. There is no known way to keep snow from filling in the end of
driveways as the plows pass-;-. The cost to the City of maintaining enough personnel and
equipment to clear drive\vays is prohibitive.
All citizens calls will be directed to the Street and Utility Supervisor and be logged
utilizing the City's Citizen Action Request fOlms. This log will be given to the Director
of Public '.Vorb/City Engineer Municipal services when completed.
The City crew will attempt to plow the full width of the street during the initial plowing
operation. In order to accomplish this, it is necessary to receive the cooperation of all
City residents to eliminate violations of the City's seasonal parking restrictions. The
Public W orbMunicipaJ Services Depmiment will plmv violating vehicle locations
promptly after towing as necessary.- The Street and Utility Supervisor will assist in
notifying the Police Department of any violations of the City's seasonal parking
restrictions.
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The snow from the streets must go on the boule\.o.rd,boulevard; therefore, the building of
obstructions on the boulevard causes increases in costs to the taxpayers due to breakage
of equipment and added time needed to complete snO\\I removal. The City is not
responsible for damage to or caused by any obstruction in the boulevard (except
mailboxes). It is necessary that the City maintain a minimum 6-8 feet of clear zone behind
the curb for snow storage.
It is recognized that residents must be allowed a mailbox \vithin this area. All mailboxes
must be located just behind the curb line and/or shoulder of the road and must be of
sufficient strength to withstand nonnal maintenance operations. It is the resident's
responsibility to maintain their mailbox. The City is not responsible for repairing
mailboxes unless they have actually been struck by the plow.
It is also recognized that sod behind the curb may be disturbed during maintenance
operations. The City will provide sod for repairs to boulevards damaged by snow plows
during snow removal. These repairs will be made by the residents in the Spring. The
homeowner is responsible for contacting the City to request sod replacement. A list will
be kept in City Hall.
The City is not responsible for sod damage due to the application of sand/saltde-icing
operations.
The practice of depositing snow from driveways and \valks in the street is prohibited by
City ordinance.
Accidents During Snow Removal Ooerations
Any employee having an accident of any type during snow removal operations shall
immediately notify his supervisor, indicating location and type of accident. If the
accident involves personal injury or a vehicle accident, the operator shall remain at the
scene of the accident until police alTive. Nonnally, it shall be the supervisor's
responsibility to notify the police. Failure to report accidents can be cause of disciplinary
action.
In the event of a very minor accident which does not involve a vehicle or personal injury,
the supervisor shall detemline if the accident walTants notifying the Police Department.
This is desired to ensure that the Police Depaliment is not bothered for insignificallt
things such as bent sign posts, damaged mail boxes and so on. This also allows
equipment to continue \vithout mmecessary delay. A list of all damage must be submitted
to the Department HeadDirector of Municipal Services as soon as possible.
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10-6
S(llldin~ De-icill!! Polin'
Sanding De-icing operation are is-started whenever there is a need for it. Sanding De-
icing typically occurs at intersections, curves, hills and the downto'wn area. The City
must use sand/salt spJIingly as it ends up in the storm sc'.Yer system and it has to be
remo\'cd, which is an cxpensiye process. Ho'.ye'.'er, the City ..,,-ill sand all that is necessary
J9~~t)___
The City of Fannington does not have a dry pavement policy so drivers will always have
to be careful during winter. -The City's budget cannot provide the same level of service as
agencies such as MnDOT and Dakota County. The City will attempt to clear snow and
ice to the best of its abilit)T. There is only a limited amount of scraping that can be done
without damage to the street.
The Police Department will assist the Public WorksMunicipal Services Department in
monitoring street conditions. They are to notify the Street and Utility Supervisor by
phone and/or "on call" personnel via the 24 hour pager of snow and ice conditions
needing attention. The Supervisor shall be notified by the Police during nom1al working
hours. After hours calls \vill be via the pager to the "on call" persOllie!.
The "on call" personnel are to contact the Police Department after being paged to discuss
the road conditions. If a request for sanding de-icing is made (except benveen 11 :00 P.M.
and 5:00 A.M.) the "on call" personnel will respond by sanding de-icing areas noted
previously. This will generally take 2 hours or more. The "on call" persOlliel can request
additional personnel and equipment if the conditions warrant. Only in extreme ice
conditions \vill sanding de-icing occur between 11 :00 P.M. and 5:00 ~A.M.
Life Threatening Emergel1cv
In the event of a life threatening emergency (such as medical and/or fire response) the
Police Department can request that a snow plow escort the emergency response vehicles.
The request will be made by calling the Street and Utility Supervisor. The Supervisor
will respond in the fastest possible time. All maintenance workers are designated as
altemates for these responses.
The snow plO\v can escort these emergency vehicles aJ.1Y'Nhere within the established
"Emergency Response Areas" such as throughout the City and townships with service
contracts.
6 J 0/1 3/2008
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10-7
PRIMARY ROUTES
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SI<IDSTEER ORDER OF SNOW REMOVAI_:
1) I"CRONT OF FIRE STATION 1
2) CITY HALL LOT
3) NORTH SIDE OF LIBRARY LOT
4) EAST SIDE OF L1BI'<ARY LOT
5) I'<EMAINDER OF I"CIRE STATION 1 LOT
6) 2ND STREET PARKING LOT
UP
AKIN ROAD IS PLOWED BY MORE THAN ONE TRUCK
DUSHANE PARI<WA Y IS f?LOWED BY 2 TRUCKS
SKIDSTEER WILL DO PARKING LOTS IN THE SOUTH: MATT W
PICK UP 714 WILL DO PARKING LOTS IN THE NORTH: RON
TRUCK 713 WILL DO ALUEYS: TODD S
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~;;~~IBEN
2006 STEI~Llf\JG 701: RICH
2000 STERLING 705: JEFF J
2004 STERLING 709: TOM D
CASE LOADER: GLENN
2000 STEI~LlNG 707: JEFF 0
2001 STERLlf\IG 708: STEVE
2000 STERLING 706: BOB
1990 IN TRN TNL 702: NICK
1995 CHEVY 704: BACK UP
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CITY OF FARMINGTON
SCALE
SKIDSTEER ORDER OF SNOW REMOVAL:
1) FRONT OF FIRE STATION 1
2) CITY HALL LOT
3) NORTH SIDE OF LIBRARY LOT
4) EAST SIDE OF LIBRARY LOT
5) REMAINDER OF FIRE STATION 1 LOT
6) 2ND STREET PARKING LOT
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DUSHANE PARI<WAY IS PLOWED BY 2 TRUCKS
SKIDSTEER WILL DO PARKING LOTS IN THE SOUTH: MATT W
PICK UP 714 WILL DO PARI<ING LOTS IN THE NORTH: RON
TRUCI< 713 WILL DO ALI~EYS: TODD S
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, City Council Memr!
City Administrator
Tony Wippler, Assistant Cl Planner
~;~ '
,fl.
'..J:
(/
FROM:
SUBJECT:
Community Conservation Assistance Grant Program Application
DATE:
October 20, 2008
INTRODUCTION
Staff is in the process of completing an application for the Community Conservation Assistance
Grant Program which is sponsored by the Minnesota Department of Natural Resources.
DISCUSSION
The purpose of the Community Conservation Assistance Grant Program is to assist local
government with the integration of natural resources information and data into local development
and conservation plans and policy decisions. Staff is proposing to apply for this grant in order to
have a Natural Resources Inventory and Management Plan [NRI] completed for the City. The
NRI would be integrated into the City's Comprehensive Plan to help guide future development
and redevelopment that preserves our natural resources. This tool would enable the City to
strategically plan sustainable development that protects or restores its most vital and threatened
environments.
It is anticipated that the scope of the NRI project would consist of the following tasks:
1. A land cover inventory to develop comprehensive baseline information about the natural
habitats in Farmington, and relationship to the City's current proposed land uses, and
relationships to natural corridors and habitats in adjacent communities and Dakota
County.
2. Identification of natural resource corridors and priority areas for natural resource
protection, management, and enhancement.
3. Identify options for protection and enhancement of corridors and natural resources,
including both regulatory and incentive approaches.
4. Develop policies, ordinances, and other approaches that conserve natural habitats and
guide decision-making that may impact natural habitats and resources.
1*
11-1
BUDGET IMPACT
The Community Conservation Assistance Grant Program is a 1: 1 matching grant. Staff has
requested an estimate based on the aforementioned scope of work from TKDA Engineers,
Architects, and Planners. The estimate provided by TKDA for completion of the scope of work
(as identified above) for a Natural Resources Inventory is approximately $15,000. At this time,
staff has not identified a funding source for the City's potential match of ($7,500) if the grant is
approved. However, staff is requesting City Council approval to submit the grant application for
a NRI with the anticipation that the funding source will be identified if or when the grant is
approved by the DNR.
It should be noted that potential other matching funding sources could include Dakota County,
the Vermillion River Watershed as well as a Redevelopment Incentive Grant from the Dakota
County Community Development Agency.
ACTION REOUESTED
Authorize staff to submit the grant application to the Department of Natural Resources in an
attempt to secure funding for a Natural Resources Inventory and Management Plan.
Respectfully submitted,
;;;:'7&\)~
Tony Wippler, Assistant City Planner
11-2
7L
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
City Administrator @
FROM: Brian A. Lindquist,
Police Chief
SUBJECT: All Hazard Mitigation Plan
DATE: October 20, 2008
INTRODUCTION
In 2005 the City Council approved the All Hazard Mitigation Planning process as required under
the new Federal National Incident Management System (NIMS). A separate resolution was
required in support of the County All Hazard Mitigation Plan and was approved by Council in
May, 2006.
DISCUSSION
In 2006, under NIMS requirements, local jurisdictions were given the option of developing their
own plans or supporting and adopting an All Hazard Mitigation Plan in cooperation with the
County. The cities in Dakota County, including Farmington, chose to support a County plan.
New Federal guidelines provided to the County require documentation of continued support of
the plan. Continued support of the plan will allow the City to be eligible for Federal Assistance
in the event of a disaster.
At this point we are being asked to provide a Resolution in support of the County planning effort.
ACTION REQUESTED
Adopt the attached resolution in support of a Hazard Mitigation Planning Process.
Re71Y submitted,
~/
Brian A. Lindquist
Chief of Police
12-1
RESOLUTION R -08
OF THE CITY OF FARMINGTON
ADOPTION OF THE
DAKOTA COUNTY ALL-HAZARD MITIGATION PLAN
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of
October 2008 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the City of Farmington has participated in the hazard mitigation planning
process as established under the Disaster Mitigation Act of 2000, and
WHEREAS, the Act establishes a framework for the development of a multi-
jurisdictional County Hazard Mitigation Plan; and
WHEREAS, the Act as part of the planning process requires public involvement and
local coordination among neighboring local units of government and businesses; and
WHEREAS, the Dakota County Plan includes a risk assessment including past hazards,
hazards that threaten the County, an estimate of structures at risk, a general description of land
uses and development trends; and
WHEREAS, the Dakota County Plan includes a mitigation strategy including goals and
objectives and an action plan identifying specific mitigation projects and costs; and
WHEREAS, the Dakota County Plan includes a maintenance or implementation process
including plan updates, integration of the plan into other planning documents and how Dakota
County will maintain public participation and coordination; and
WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security
and Emergency Management and the Federal Emergency Management Agency for review and
comment; and
WHEREAS, the Dakota County All-Hazard Mitigation Plan will make the county and
participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and
WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning
process may choose to also adopt the County Plan.
NOW THEREFORE BE IT RESOLVED that the City/Township of Farmington supports
the hazard mitigation planning effort and wishes to adopt the Dakota County All-Hazard
Mitigation Plan.
This Resolution was declared duly passed and adopted and was signed by the Mayor of
Farmington and attested to by the City Administrator this 20th day of October, 2008.
Mayor:
Attest:
City Administrator
SEAL
12-2
7YY}
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
SUBJECT:
Mayor, City Council Member'(j)
City Administrator ( . /
.",1
Tony Wippler, Assistant City Planner c{t
Adopt Ordinances amending the following Sections of City Code:
TO:
FROM:
1) Section 7-6-5 concerning the removal of Elm trees from a property from 10
days to 60 days;
2) Section 10-6-1 0(M)2 concerning the removal of Ash trees from the Overhead
Utility Line Planting Requirements list;
3) Section 10-6- 20(E) 1 concerning the revision of street trees to boulevard trees.
INTRODUCTION
Attached for the City Council's consideration are three proposed ordinances that were
inadvertently missed in previous City Code text amendments. All three amendments are general
"housekeeping" amendments.
DISCUSSION
The three amendments being proposed by staff are identified and briefly explained below:
1) Section 7-6-5 - Notice to Owner
Currently, Section 7-6-5 of the City Code stipulates that a property owner must remove
and destroy any Elm tree or portion thereof that has been deemed a public nuisance by
the City's Tree Inspector within ten (10) days of City notice. However, the City's
Landscaping ordinance (Section 10-6-10(1)) states that all dead or diseased trees must be
removed within sixty (60) days of notice by the City.
The proposal is to amend Section 7-6-5 of the Code to allow for sixty (60) days for
removal of any Elm tree that has been determined to be a public nuisance in order to be
consistent with Section 10-6-10 of City Code.
2) Section 10-6-1 0(M)2 - Overhead Utility Line Planting Requirements - Species
In May 2008 the City Council upon recommendation from the Planning Commission
approved an ordinance amendment, which among other things, modified the tree species
that are permitted to be planted as lot frontage trees and boulevard trees. Through
13-1
approval of this earlier amendment Ash trees were removed from the allowable tree
specIes.
In order for consistency, staff is looking to amend Section 10-6-10(M)2 of the City Code
as it pertains to overhead utility line planting requirements by removing Ash trees as an
allowed species of tree in this portion of City Code.
3) The definition of "Street" Trees in Section 10-2-1 of the City Code was replaced with
"Boulevard" Trees in May 2008 by approval of the City Council. However, in Section
10-6-20 (Industrial Park Design Standards) a reference to "Street" Trees was
overlooked. Staff is proposing an amendment that would replace "Street" Trees in
Section 10-6-20(E)1 with "Boulevard" Trees. This amendment is for consistency
purposes.
Planning Commission Review
The Planning Commission reviewed the aforementioned amendments at a Public Hearing on
October 14,2008 and recommended approval of the amendments with a vote of 4-0.
STAFF RECOMMENDATION
Adopt the attached Ordinances amending Sections 7-6-5, 1O-6-1O(M)2, 10-6-20(E)1 of the City
Code.
Respectfully submitted,
~"l-(l.
I~~
Tony Wippler, Assistant City Planner
13-2
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 7-6-5
CONCERNING_THE_REMOYAL~QF ELM~TREES
FROM A PROPERTY FROM 10 DAYS TO 60 DAYS
THE CITY COUNCIL OF THE CITY OF FARMINGTON'ORDAINS:
SECTION 1. Section 7-6-5: NOTICE TO OWNER of the Farmington C~
amended as follows (text to be removed is struck througU, and new text is _:
7-6-5: NOTICE TO OWNER:
If, on laboratory analysis of specimens removed from any Elm tree by the Tree Inspector,
it is determined that such tree is a public nuisance as provided herein or if the Tree
Inspector determines that any dead, or substantially dead Elm trees, or dead Elm wood is
a public nuisance as provided herein, the Tree Inspector shall serve or cause to be served
upon the owner of record of the lot or parcel of land on which such tree or dead Elm
wood is located, a written notice requiring such owner to comply with the provisions of
this Ordinance. If any person upon whom such notice is served, fails, neglects or refuses
to remove and destroy such Elm tree or dead Elm wood within lliL.c!.Ql _ days
after service of such notice, the Tree Inspector may proceed to remove such tree or dead
Elm wood and bill the cost thereof to the onwer of such lot or parcel of land and the
amount of such cost shall be paid by the owner to the City. (Ord. 075-10, 5-19-75; amd.
Ord. 083-158, 12-19-83)
Service of notice provided for in this Ordinance shall be by personal service of the owner
of the lot or parcel of land on which an infected Elm tree is located if a resident of the
City. If such owner cannot be found in the City or is a nonresident of said City, written
notice shall be served by registered mail and by publication at least once in a newspaper
of general circulation in the City. (Ord. 075-10, 5-19-75)
SECTION 2. Effective Date. This ordinance shall be effective upon its passage and
publication according to law.
ADOPTED this _ day of
Farmington.
, 2008, by the City Council of the City of
13-3
13-4
CITY OF FARMINGTON
ATTEST:
SEAL:
Published in the Farmington Independent the
By:
BY':
By:
Kevan Soderberg, Mayor
Peter Herlofsky, Jr., City Administrator
Joel Jamnik, City Attorney
day of
,2008.
CITY OF FARMINGTON
DAKOTA COUNTY, MnrnrnSOTA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION lO-6-10(M)2
CONCERNING THE REMOVAL OF ASH TREES FROM THE
- -OVERHEAD UTILITY-LINE-PLAN-T-INGREQUIREMENTS -LIST - - --
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 10-6-10: LANDSCAPING of the Farmington City Code is amended as
follows (text to be removed is struck throygh):
(M) Overhead Utility Line Planting Requirements:
1. Location: Overhead utility lines must be located on the landscape plan. In order to allow
for maintenance of the lines, if an overhead utility line is located in the rear yard along the
property line, the buffer plantings required in the buffer yard shall be installed following
guidelines set below. If the overhead utility line is located in the rear yard, but five feet (5') to
ten feet (10') from the property line, the screening and buffer yard plantings shall be installed
along the property line with city staff approval.
2. Species: The following is a list of plant materials that might be considered for use near
overhead utility lines. This list is not all inclusive. Considerations should be given to soil
conditions, drainage, exposure, growth patterns, and local experience when selecting plant
materials.
Shrubs (Maximum Of 15 Feet In Height)
:Plant under overhead lines
Althea (rose of Sharon)
Barberry
Boxwood
:Burning bush (Euonymus alatus)
Flowering almond
Forsythia
Honeysuckle
Lilac
Ornamental grasses
Potentilla
Spireas
13-5
Spreading junipers
Viburnums
Small Trees (Over 15 Feet. But Under 30 Feet In Height)
Plant at least 15 feet from overhead utility line
!
Amur maple
;Crab apples
Dogwoods
'Flowering cherries
!Flowering plums
Hawthorns
'Japanese tree lilac
:Redbud
;Servicebeny
Weeping mulbeny
Medium Trees (30 70 Feet In Height)
,Plant at lest 35 feet from overhead utility line
!
i
!^.sH
'Bald cypress
;Black gum
, Goldenrain tree
'Lindens
Maples (red, Norway)
;Oaks (sawtooth, English)
,Pears (aristocrat, chanticlear)
iRiver birch
:Spruce
13-6
Large Trees (Over 70 Feet In Height)
'Plant at least 45 feet from overhead utility line
I
Basswood
'Gingko
-- Hack~elT)'_
,Honey locust
Kentucky coffeetree
London plane tree
;Oaks (burr, red, pin)
:Red pine
:Tulip poplar
;White pine
SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication
according to law.
day of
,2008, by the City Council of the City of Farmington.
ADOPTED this
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ATTEST:
By:
Peter Herlofsky, Jr., City Administrator
SEAL:
By:
Joel Jamnik, City Attorney
Published in the Farmington Independent the _ day of
,2008.
13-7
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION lO-6-20(E)1
CONCERNING THE REVISION OF
STREET TREES TO BOULEVARD TREES
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 10-6-20: INDUSTRIAL PARK DESIGN STANDARDS: of the
Farmingt?n ~ is amended as follows (text to be removed is struck througU, and
new text IS~:
(E) Landscaping: All open spaces shall be dustproofed, surfaced, landscaped, rockscaped
or devoted to lawns. Not less than two-thirds eh) of the required building setback
area from any dedicated street shall be landscaped with lawns, trees, shrubs and
walkways of a design approved by the city planning division. Landscaping shall be
installed within ninety (90) days of occupancy or substantial completion of building,
whichever occurs first, weather permitting.
The following landscape standards shall apply to all proposed projects within the
overlay zones:
1. Strcet Trecs: Street trees shall be planted at one canopy tree per
forty feet (40') of street frontage.
2. Perimeter Parking Lots: One tree and three (3) shrubs per forty feet (40') of parking
lot perimeter frontage. Plants are to be installed within ten feet (lO') of the parking lot
frontage area.
3. Interior Parking Lots: One planting island per twenty (20) parking spaces. One tree
and three (3) shrubs are required within each planting island. The planting island shall
be curbed with concrete.
4. Buffer Area: When the industrial district is adjacent to a residential district, a
twenty five foot (25') buffer is required and shall include a six foot (6') high wooden
fence and landscaping to screen the adjacent property.
SECTION 2. Effective Date. This ordinance shall be effective upon its passage and
publication according to law.
13-8
ADOPTED this _ day of
Farmington.
, 2008, by the City Council of the City of
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ATTEST:
By:
Peter Herlofsky, Jr., City Administrator
SEAL:
By:
Joel Jarnnik, City Attorney
Published in the Farmington Independent the
day of
,2008.
13-9
711
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ciJarmington.mn.us
TO:
_Mayor, Council Members.., (j
City Administrator
Lee Smick, AICP J/{
City Planner
FROM:
SUBJECT:
Adopt Ordinance repealing Title 2 Chapter 9 of the City Code concerning the
Reforestation Advisory Commission
DATE:
October 20, 2008
INTRODUCTIONIDISCUSSION
At the May 5, 2008 City Council meeting, the Council agreed that the Reforestation Advisory
Commission should be disbanded since the City has a Natural Resource Specialist on staff. The
Council came to this agreement because the Reforestation Advisory Commission has not met in
over ten years and there is a specialist on staff to insure that the Reforestation Advisory
Commission's duties and responsibilities are carried out.
The Planning Commission recommended approval of the repeal with a 4-0 vote. Therefore, the
planning staff is recommending repealing Title 2 Chapter 9 of the City Code concerning the
Reforestation Advisory Commission.
ACTION REOUESTED
Adopt an ordinance to repeal Title 2 Chapter 9 of the City Code concerning the Reforestation
Advisory Commission.
Respectfully submitted,
,,--,
/.7~./
{J~t!~ . ....,.../......
(. k:__
Le;'Smick, AICP '"
City Planner
14-1
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN_ORDINANCE REPEALIN{iIIILE ~CHAPTER 9
CONCERNING THE REFORESTATION ADVISORY
COMMISSION
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Title 2, Chapter 9 of the City Code for the City of Farmington is hereby
repealed.
SECTION 2. Effective Date. This ordinance shall be effective upon its passage and
publication according to law.
ADOPTED this _day of
Farmington.
, 2008, by the City Council of the City of
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ATTEST:
By:
Peter Herlofsky, Jr., City Administrator
SEAL
By:
Joel Jamnik, City Attorney
Published in the Farmington Independent the _ day of
, 2008.
14-2
70
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R55CKSUM LOG23000VO
Vendor
Business Unit
WELLE, TODD & JEAN
GENERAL FUND REVENUES
WENDLANDT, BRENDA
HUMAN RESOURCES
WEST TITLE LLC
SEWER OPERATIONS
WIEMANN, SCOTT
GENERAL FUND REVENUES
WINE COMPANY, THE
DOWNTOWN LIQUOR REV & EXP
PILOT KNOB LIQUOR
WINE MERCHANTS
DOWNTOWN LIQUOR REV & EXP
PILOT KNOB LIQUOR
WOHLERS, MICHELLE
GENERAL FUND REVENUES
WOOD, ROGER
SENIOR CENTER PROGRAMS
ZABRI, MUNIR
SEWER OPERATIONS
CITY OF FARMINGTON
Council Check Summary
10/17/2008 - 10/17/2008
Object
RECREATION FEES - GENERAL
MILEAGE REIMBURSEMENT
ACCOUNTS RECEIVABLE UTILITIES
RECREATION FEES - GENERAL
COST OF GOODS SOLD
COST OF GOODS SOLD
COST OF GOODS SOLD
COST OF GOODS SOLD
RECREATION FEES - GENERAL
RECREATION FEES - SENIOR CTR
ACCOUNTS RECEIVABLE UTILITIES
Report Totals
Amount
10.00
10.00
245.94
245.94
142.40
142.40
10.00
10.00
793.20
585.90
1,379.10
430.80
960.20
1,391.00
10.00
10.00
42.00
42.00
718.59
718.59
2,295,310.70
Approvals:
10/16/200812:40:18
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City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Ma~or, Councihnembers, City A~strat(j
Kevm Schorzman, P.E., CIty Engmeer
FROM:
SUBJECT:
Dakota County 2009 - 2013 CIP - City Requests
DATE:
October 20, 2008
INTRODUCTION
Dakota County is in the process of preparing the County's 2009 - 2013 Capital Improvement
Program. City staff has previously met with the County and has forwarded a letter to the County
with projects to include in their draft CIP. The County has asked that the City provide a
resolution confirming Farmington's requests for the 2009-2013 County CIP.
DISCUSSION
The following projects were identified as candidates for inclusion in the County's 2009-2013
CIP:
CR 64 (19(/h Street),fromAutumn Glen to TH 3 -2009/2010/2011
CSAH 31, CSAH 50 to CSAH 74 - 2010
CSAH 74, Denmark to CSAH 31-2010
Tralf!c Control at Flagstaff and CSAH 50 - 2009
191 Street, Flagstaff to Cedar - 2013
Traffic Signals along Pilot Knob Road
201lh Street - Cost Participation Policy
City staff has received a draft copy of Dakota County's 2009 - 2013 CIP. Of the projects
identified above, CR 64 (190th Street) from Autumn Glen to TH 3 (funding in 2009, 2010 and
2011), was included in the County's draft CIP. After working on the City's 2009 - 2013 CIP,
staff recommends that the CSAH 31 and CSAH 74 requests be moved to 2012 and 2013
respectively.
17-1
2009-2013 Dakota County C1P
October 20, 2008
Page 2 of2
BUDGET IMPACT
It is currently the County's policy that the costs of the roadway improvements are split 55%
County and 45% City. City financial participation in the projects identified is yet to be
determined but would likely include a combination of funding mechanisms that would be
identified in individual project feasibility reports.
ACTION REOUESTED
Adopt the attached resolution requesting inclusion of construction projects in the Dakota County
2009-2013 CIP.
Respectfully Submitted,
~~
Kevin Schorzman, P.E.,
City Engineer
cc: file
17-2
RESOLUTION NO. R-08
A RESOLUTION REQUESTING THE INCLUSION OF CONSTRUCTION PROJECTS IN
THE DAKOTA COUNTY 2009 TO 2013 TRANSPORTATION CIP
Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington,
Minnesota, was held in the Council Chambers of said City on the 20th day of October, 2008 at 7:00
p.m.
Members Present:
Members Absent:
Member introduced and Member seconded the following resolution:
WHEREAS, Dakota County has asked cities and townships to request projects for inclusion in the
Dakota County 2008 to 2012 Transportation CIP; and
WHEREAS, the City of Farmington believes that completion of the following transportation projects
in the designated years is in the best interest of the City of Farmington and its residents:
Project Year
CR 64, Autumn Glen to TH 3 2009/2010/2011
CSAH 31, CSAH 50 to CSAH 74 2012
CSAH 74, Denmark to CSAH 31 2013
Traffic Control at Flagstaff and CSAH 50 2009
195m Street, F1agstaffto Cedar 2013
Traffic Signals along Pilot Knob Road As warranted
208th Street - Cost Participation 2012
; and
WHEREAS, the City of Farmington intends to participate in costs associated with these projects in
accordance with applicable County cost sharing policies.
NOW, THEREFORE, BE IT RESOLVED, that the City of Farmington hereby requests that these
projects be included in the Dakota County 2008-2012 Transportation CIP for construction and/or
funding in the year(s) indicated:
Project Year
CR 64 (190th Street), from Autumn Glen to TH 3 2009/2010/2011
Traffic Control at Flagstaff and CSAH 50 2009
17-3
BE IT FURTHER RESOLVED, that the City of Farmington hereby requests the following projects
be considered for inclusion in future Dakota County Transportation CIP's:
This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th
day of October, 2008.
Acting Mayor
Attested to the _ day of October 2008.
City Administrator
SEAL
17-4
/~
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
SUBJECT:
Mayor and Councilmembers
Peter J. Herlofsky, Jr. ~
City Administrator \!f
City Hall Project I Change Orders
TO:
FROM:
DATE:
October 20, 2008
INTRODUCTION I DISCUSSION
Attached for your review are change orders 20 and 22-36. An explanation from the architect is
provided for each of the change orders.
ACTION REQUESTED
Approve change orders 20 and 22-36.
Respe,.c.. t.f..U.. 1..lX.S..Ub. .m. itte:id, ...
>-) / 'J
; .-".../ i / //~/
\,,---;;:/(~ //Y!;/-~:/L-
Peter J. Herlofslq',Jr. - 7
City Adminish1l:tor ..'
18-1
City of Farmington
City Hall Project
Change orders
Financial
Description Amount Impact
#1 9/6/2007 Water connection to "Duebers" building.
Requested by building owner. To be reimbursed 1 ,844.00
#2 9/26/2007 Modify elevator to larger size cab 960.00 960.00
#3 1 0/31/2007 Piping revisions per Minnesota Plumbing review 210.00 210.00
#4 1 0/31/2007 Wellhouse drainage improvement (water fund) 3,423.00
#5 11/30/2007 Additional clean out - sanitary sewer pipe 278.00 278.00
#6 11/30/2007 Remove light fixture-So side First Street garage (740.00) (740.00)
#7 4/7/2008 Eliminate transom lights above conference rooms (564.00) (564.00)
#8 417/2008 Fabric on acoustic panels-Council chambers (325.00) (325.00)
#9 4/7/2008 Relocate vehicle outlets from east to west side
of building to provide visitor parking 4,915.00 4,915.00
#10 4/7/2008 additional conduit-microphone wiring Council chambers 3,873.00 3,873.00
#11 4/7/2008 revisions to power, data & microphones 2,620.00 2,620.00
#12 7/21/2008 City requestreceptacles@counters in conf rms 441.00 441.00
#13 7/21/2008 City request add power in offices & Chambers 9,815.00 9,815.00
#14 7/21/2008 City requestvoice & data outlets in P&R 750.00 750.00
#15 7/21/2008 Revise curtain wall (418.00) (418.00)
#16 7/21/2008 City request rough in CCTV interior/exterior 3,219.00 3,219.00
#17 7/21/2008 Alternate for coiling grille (500.00) (500.00)
City request door frame modifications & card reader
#18 7/21/2008 associated changes 19,081.00 19,081.00
#19 7/21/2008 Additional framing - where fin tube radiation shown 1,849.00 1,849.00
#21 8/18/2008 Raise doors & add ramping inside the building 14,977.00 4,161.00 10,816.00
Subtotal 65,708.00 49,625.00
Additional Requests: 10/20/2008
#20 Revisions to Catch Basins 2-6 Elevations 6,507.00 2,110.00 4,397.00
#21 see above
#22 Deletion of fin tube radiation & block wall CC (2,906.00) (2,906.00)
#23 Additional electrical outlet at catering kitchen 520.00 520.00
#24 Deletion of coiling door at fron desk (23,431.00) (23,431.00)
#25 120V connection to actuator in boiler room 398.00 398.00
#26 Owner requested buring of two (2) 4" conduits 4,337.00 4,337.00
#27 Revision to ceiling near Stair 'A' (1,743.00) (1,743.00)
#28 Additional power & data in reception desk 1,332.00 1,332.00
#29 Additonal break metal at windows in elevator shaft 681.00 681.00
#30 Additional plumbing work for four (4) coffee makers 837.00 837.00
#31 Void
#32 Revision to glass in the window at the reception desk 216.00 216.00
#33 Additional rain garden soil at 1 st street garage 840.00 840.00
#34 Additional rough - in boxes for security cameras 578.00 578.00
#35 Additional conduit for audio visual 5,247.00 5,247.00
#36 Revisions to stud walls at water coolers 1,203.00 1,203.00
Subtotal (5,384.00) (9,781.00) 4,397.00
Total 60.324.00 39.844.00
H:ICity Hall ConstructionlCopy of New City Hall project budget (2)
18-2
W~LD
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
WWW.WOLDAE.COM
MAIl.@WOl.DAE.COM
MINNESOTA
ILLINOIS
June 23, 2008
MICHIGAN
COLORADO
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #9 / Wold PR #7 relating to revisions to
the storm sewer piping and catch basins located south of the building due to an
incorrect invert elevation on the survey drawings. Lund Martin has submitted
pricing for this work in the amount of $6,507.00.
The pricing submitted represents a fair value for the work required to execute this
reVISIon.
Upon your approval of Change Order #20, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~~ )".:-.-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
Sm/CI _ Farmington/062047 /crsp/jun08
.
WOLD ARCHITECTS AND ENGINEERS
II ~NCfstf!21Ji
Mark S. Hanson, PLS, Principal
Scott S. Soukup, PLS, Principal
Arlee J. Carlson, PLS, Principal
Lenny F. Carlson, PLS, Principal
September 11, 2008
WOLD ARCHITECTS & ENGINEERS
305 St. Peter Street
St. Paul, MN 55102
-----AfieIltion: Mf.-JoliifMcNamara
Re: City of Farmington Request for Reimbursement for Modification to Storm Sewer System-
New City Hall.
Dear John:
This letter is in response to the original letter of July 11, 2008 together with subsequent conversations
with parties involved with the decisIOn to modify the storm sewer at the City Hall project for the City of
Farmmgton.
This morning I sent our Senior Vice President along with the Senior Crew Chief, was to verify' the invert
at the corner of Spruce Street and Third Street. It IS our position that we will take responsibIlity for the
rebuild of Catch Basin 1, as it appears that our invert was off in the field. Its actual elevation could not be
verified due to the rebuild, but we were able to find the old pipe. We do substantially agree with the
information that we have been provided with, based upon the revIewal information we have seen.
We are, however, disputing the additional fees for the modifications to Catch Basins 2 and 3 as to the
change from a circular manhole to a 24" x 36" rectangular manhole. This should have nothing to do with
the elevation change or the restructuring of Catch Basin 1. We also do not feel responsible that a change
in an elevation at Catch Basin 1 would add a storm sewer structure #6 at the end of a line that was not
shown on the original engineering plan. We believe these two items should be deleted from this request
for payment, as well as any percentages that the parties took for these amounts.
We would like this to be re-addressed with the correct parties and a new compensation number sent out to
us so we can take care of this matter as soon as possible.
Yours truly,
SUNDE LAND SURVEYING, LLC.
J;yu~ /~
Mark S. Hanson, P.L.S.
Principal
Cc: Peter Herlofsky /
City of Farmington
Timberland North 1
7308 Aspen Lane, Suite 150
Brooklyn Park, MN 55428-1027
Phone: 763.784.9346 Fax: 763.784.9395
H:\winword\proposal\Wold Architects 091 12008.doc
sk
Corporate Office:
9001 E Bloomington Freeway, Suite 118
Bloomington, MN 55420-3435
Phone: 952.881.2455 Fax: 952.888.9526
18-4
lU~LD
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55 I 02
651.227.7773
F.H 651.223.5646
\'(/\VW. WOLDAE. COM
MAIL@WOLDAE.COM
MINNESOTA
ILLINOIS
August 13, 2008
MICHIGAN
COLORADO
.V--I--C---E--
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #18 / Wold PR #17 relating to the deletion
of fin tube radiation and associated walls not required in the electrical room. Lund
Martin has submitted a credit for this work in the amount of $2,906.
The credit submitted represents a fair value for the work associated with this revision.
Upon your approval of Change Order #22, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
SM/CI_ Farmingtonl062047 /crsp/aug08
.
.
WOLD ARCHITECTS AND ENGINEERS
lUgLU
MINNESOTA OFFICE
305 ST. PETER STRE
ST. PAUL, MINNESOTA 551
651.227.77 .
FAX 651.223.5646
MINNESOTA
August 13, 2008
W\Y:lW. WOLDAE. COM
MAIL@WOLDAE.COM
ILLINOIS
MICHIGAN
COLORADO
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City ofFl3.rmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for J_und Martin PQ #116 relating to the installation of an
additional electrical outlet in the catering kitchen for the Owner's refrigerator. Lund
Martin has submitted a cost for this work in the amount of $520.00.
The cost submitted represents a fair value for the work required to execute this
reVISIOn.
Upon your approval of Change Order #23, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~;.f-
Chris Zie~er
Associate
cc: Ron Wagner, Lund.Martin
Michael Cox, Wold
John McNamara, Wold
SM/CI]armington/062047/crsp/aug08
WOLD ARCHITECTS AND ENGINEERS
18-6
lU~LD
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
WW'\\'. WOLDAE. COM
MAIL@WOLDAE.COM
MINNESOTA
ILLINOIS
August 13, 2008
MICHIGAN
COLORADO
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
. Re: City off'armington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #30Rl Wold PR #28R relating to the
deletion of the coiling grille associated with the main reception desk. Lund Martin
has submitted a credit for this work in the amoun:t of$23,431.00.
The credit submitted represents a fair value for th~ work associated with this revision.
Upon your approval of Change Order #24, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
C~~~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
SM/CI]armington/062047/crsp/aug08
.
.
WOLD ARCHITECTS AND ENGINEERS
WgLU
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
MINNESOTA
ILLINOIS
MiCHiGAN
COLORADO
August 13, 2008
WWW.WOLDAE.COM
MAIL@WOLDAE.COM
Peter HerIofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #104/Wold SI #52 relating to the additional
conduit, box, and wiring in order to provide power required for an actuator in the
boiler room. Lund Martin has submitted a cost for this work in the amount of
$398.00.
The cost submitted represents a fair value for the work required to execute this
revision.
Upon your approval of Change Order #25, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
JOM McNamara, Wold
SM/CI_Fannington/062047/crsp/aug08
WgLU
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
August 13,2008
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
WWW.WOLDAE.COM
MAIL@WOLDAE.COM
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ # 113 relating to the installation of
two (2) additional 4" conduits in the alley as requested by the Owner prior to
Excel Energy being on site. Lund Martin has submitted a cost for this work in
the amount of$4,337.00.
The cost submitted represents a fair value for the work required to execute this
revision.
Upon your approval of Change Order #26, this item will be processed on a
future change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~-4J <)~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
SM/CI]annington/062047/crsp/aug08
. .
.
.
~ .
18-9
~
~
~G WgLU
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
1_
August 13,2008
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
WWW.WOLDAE.COM
MAIL@WOLDAE.COM
Peter HerIofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PW #24/Wold PR #23 relating to
revisions to the ceiling located above the elevator lobby. Lund Martin has
submitted a credit for this work in the amount of($1,743.00).
The cost submitted represents a fair value for the work required to execute this
revision.
Upon your approval of Change Order #27, this item will be processed on a
future change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~hri: ~:
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
SM/C1_Fannington/062047/crsp/aug08
.to' . ~ t
.. .
-----~
W~LD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
September 25,2008
\X"\X'\X'. \~'O L DA E. COM
MA I L@WOLDAE.COM
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #33/Wold PR #31 relating to the installation
of additional power and data below the main reception center and engineering
department counter. Lund Martin has submitted a cost for this work in the amount of
$1,332.00.
The cost submitted represents a fair value for the work required to execute this
reVISIOn.
Upon your approval of Change Order #28, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
4-) A-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI_ Fannington/06204 7/crsp/sep08
WgLD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
18-12
MINNESOTA OFFICE
305 ST. PETER STRE-
ST. PAUL, MINNESOTA 551
651.227.77/.
FAX 651.223.5646
September 25,2008
\v\Xrw. \VO L DAE. co M
MAIL@WOLDAE.COM
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City ofFa...rmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #35 relating to the installation of additional
sloped break metal at the horizontal window mullions in the elevator shaft as required
by the elevator inspector. Lund Martin has submitted a cost for this work in the
amount of $681.00.
The cost submitted represents a fair value for the work required to execute this
reVISIon.
Upon your approval of Change Order #29, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~
- )..:..-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI_ Farrnington/062047 /crsp/sep08
WOLD ARCHITECTS AND ENGINEERS
W~lD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, !l1INNESOTA 55102
651.227.7773
FAX 651.223.5646
\X'W\V. \VO LDAE. COM
MAIL@WOLDALCOM
September 25,2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #40 relating to the installation of additional
plumbing associated with four (4) coffee makers furnished by the owner. Lund
Martin has submitted a cost for this work in the amount of$837.00.
The cost submitted represents a fair value for the work required to execute this
reVISIOn.
Upon your approval of Change Order #30, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI]armington/062047/crsp/sep08
WgtO
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
18-14
September 25,2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
MINNESOTA OFF1CE
305 ST. PETER STRE
ST. PAUL, MINNESOTA 551
651.227.77 /.
FAX 651.223.5646
WWW.WOLDAE.COM
MAIL@WOLDAE.COM
We received pricing for Lund Martin PQ #116 relating to the installation of
additional power in the catering kitchen for the Owner's existing refrigerator. Lund
Martin has submitted a cost for this work in the amount of$520.00.
The cost submitted represents a fair value for the work required to execute this
reVISIOn.
Upon your approval of Change Order #31, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
r ~ ~;;a.-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI]armington/062047/crsp/sep08
( D
o t
WOLD ARCHITECTS AND ENGINEERS
UJ~lD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
\\'\,\'\Y/. \\10 LDA E. C 0 1\1
MAIL@WOLDAE.COM
September 25,2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #42/ Wold PR #38 relating revising the
frosted glass between the reception desk and workroom to clear glass. Lund Martin
has submitted a cost for this work in the amount of$216.00.
The cost submitted represents a fair value for the work required to execute this
reVISIOn.
Upon your approval of Change Order #32, this item will be processed on a future
change order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
C ,: "):....--
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI_ Farmington/06204 7/crsp/sep08
WgLO
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
18-16
MINNESOTA OFFICE
305 ST. PETER STRE
ST. PAUL, MINNESOTA 551
651.227.777.
FAX 651.223.5646
W\VW. WOLDAE. CO!vi
MAIL@WOLDAE.COM
September 25,2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Wold PR #36 relating to the installation of soil at the raw
garden in order to raise the grade adjacent to the well house. Lund Martin has submitted
a cost for this work in the amount of$840.00.
The cost submitted represents a fair value for the work required to execute this revision.
Upon your approval of Change Order #33, this item will be processed on a future change
order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
Ctr ~.:--
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI]armington/062047/crsp/sep08
WOLD ARCHITECTS AND ENGINEERS
...!S01+4Jf;.IK;:~.:;H4h;;;E~Wl::$jir:t%p~J:~lp}il@\~~@J.;$
W~lD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
MINNESOTA OFF1CE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 65] .223.5646
\'i/\Xf\,\f. \\'0 LDAE. COM
MAIL@WOLDAE.COM
September 25, 2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ # 1 02 relating to the installation of additional
junction boxes at the exterior of the building for future cameras provided by the Owner.
Lund Martin has submitted a cost for this work in the amount of $578.00.
The cost submitted represents a fair value for the work required to execute this revision.
Upon your approval of Change Order #34, this item will be processed on a future change
order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
~ \I>:..'t-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI]armingtonl062047/crsp/sep08
\.i...<.;ri~;<0mt~:fKi.jf.jJ/:$i;~:!{~j!;il"f!j&:.t
:tMi~.Mi~ii';/l;
;X'<'i:;/\
W~lD
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
18-18
MINNESOTA OFFICE
305 ST. PETER STREF
ST. PAUL, MINNESOTA 551
651.227.777.
FAX 65] .223.5646
~\'\VW. wo LDA E. co M
MAIL@WOLDAE.COM
September 25, 2008
Peter HerIofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #25/W old PR #22 relating to the installation of
additional conduit in the council chambers in order to further coordinate with the
Owner's AudioNisual contractor. Lund Martin has submitted a cost for this work in the
amount of $5,247.00.
The cost submitted represents a fair value for the work required to execute this revision.
Upon your approval of Change Order #35, this item will be processed on a future change
order.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
Cl)~
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI_ Farmington/06204 7/crsp/sep08
WOLD ARCHITECTS AND ENGINEERS
WglU
MINNESOTA
ILLINOIS
MICHIGAN
COLORADO
MINNESOTA OFFICE
305 ST. PETER STREET
ST. PAUL, MINNESOTA 55102
651.227.7773
FAX 651.223.5646
\V\V\X'. \VO LDA E. co M
MAIL@WOLDAE.COM
September 25,2008
Peter Herlofsky, City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Re: City of Farmington
New City Hall and First Street Garage
Commission No. 062047/062048
Dear Peter:
We received pricing for Lund Martin PQ #101/Wold SI #30 relating to the installation of
additional revisions to the metal stud and gypsum board walls associated with the water
coolers on the main and upper floors. Lund Martin has submitted a cost for this work in
the amount of$1,203.00.
The cost submitted represents a fair value for the work required to execute this revision.
Upon your approval of Change Order #36, this item will be processed on a future change
order .
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
('" \.' ?:r-
Chris Ziemer
Associate
cc: Ron Wagner, Lund Martin
Michael Cox, Wold
John McNamara, Wold
DP/CI]armington/062047/crsp/sep08
) o-?CL
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor and Councilmembers
SUBJECT:
Peter J. Herlofsky, Jr. r;;;
City Administrator \9
Meeting Room Guidelines
FROM:
DATE:
October 20, 2008
INTRODUCTION I DISCUSSION
Attached are draft guidelines for use of meeting rooms in City Hall by other organizations.
ACTION REQUESTED
Please review the attached draft guidelines and provide comments.
Resp. ectfull s. u bmittedy' ..
/ /'7
( //"/ ~
b;)( '/'~?~/;;
Peter J. erlof: , Jr. - /'
I ,I,
City Admini ' rator t/
19-1
City of Farmington
Meeting Room Guidelines Non-City Use
The City of Farmington meeting rooms are scheduled by the City Administration Department
and are available for use on a rental basis by youth, local civic and resident, non-resident and
profit making groups. The policies that follow are needed to insure the proper use and control of
the facility so that all people may equally enjoy them.
RESERVATION PROCEDURE
Requests for use of the rooms should be directed to the Administration Department at 651-463-
1803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be
made no more than 60 days in advance.
MEETING ROOMS
City functions have first priority for booking the meeting rooms. The City reserves the right to
pre-empt a scheduled use when necessary to conduct essential City business.
COUNCIL CHAMBERS
. Accommodates 60 people auditorium style.
. Parking accommodates approximately 10 vehicles with on-street parking, 1 handicapped
stall in the back parking lot and additional parking in the Second Street parking lot.
LARGE COUNCIL CONFERENCE ROOM
. Accommodates 16 people around a table.
. Parking accommodates approximately 10 vehicles with on-street parking, 1 handicapped
stall in the back parking lot and additional parking in the Second Street parking lot.
SMALL COUNCIL CONFERENCE ROOM
. Accommodates 10 people around a table.
. Parking accommodates approximately 10 vehicles with on-street parking, 1 handicapped
stall in the back parking lot and additional parking in the Second Street parking lot.
Cmuller/City Hall Facility/Meeting Room Guidelines
19-3
USER GROUPS AND RATES
The following groups of users have been established and the rental fees for use of the facilities
are based upon these groups.
1. City Departments: Council/Commission meetings, City departments, Parks & Recreation
programs.
2. Youth Groups (examples): Local Boy and Girl Scouts, Youth Athletic Associations,
Local 4 H Groups.
3. Local Civic Groups (non-profit, examples): Rotary Club, local Lions Club, Red Cross,
DV AC, Farmington Downtown Business Association
4. Local Resident Groups (examples): Homeowner Associations
5. Non-Resident Groups: Meetings
6. Profit Making Groups: Corporation meetings, Farmington business meetings,
Commissioner Hearings
2009 FEES AND CHARGES
Council Large Conference Small Conference Catering
Category Chambers Room Room Kitchen
Hourly Hourly Hourly Hourly
1. City No Charge
Departments
2. Youth Groups $12 $12 $12 $25
3. Local Civic $12 $12 $12 $25
Groups
4. Local Resident $40 Base Fee + $30 Base Fee + $20 Base Fee + $25
Groups $30/hour $30/hour $30/hour
5. Non-Resident $80 Base Fee + $60 Base Fee + $40 Base Fee + $50
Groups $50/hour $50/hour $50/hour
6. Profit Making $80 Base Fee + $60 Base Fee + $40 Base Fee + $50
Groups $50/hour $50/hour $50/hour
Notes on fees:
1. A reservation date can be tentatively held verbally for 48 hours.
2. A $150 damage deposit, separate from the rental fee. This fee will be returned after the
event if no deductions are necessary.
3. The fee may be waived if a City staff member is assigned to a group as a part of their
work duties and assumes responsibility for the room reservation.
Cmuller/City Hall Facility/Meeting Room Guidelines
19-4
REFUNDS
A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation
30 days prior, a full refund will be given. No refunds will be issued for cancellations made less
than 30 days prior to an event.
PERMITS
A permit authorizing the use ofthe rooms requested will be issued to the applicant after the
application is approved. The Administration Department reserves the right to cancel the permit
if the regulations of use are violated. Permit holders will not assign, transfer or sublet to others
the use of the facilities. The individual signing the permit must be 21 years of age or older.
SUPERVISION AND DAMAGE
1. Every group using the facility must be under competent adult (21 +) leadership. The
organizing user or groups will assume full responsibility for the group's conduct and any
damage to the building or equipment.
2. The City reserves the right to assign or require supervisory staff, police or maintenance
personnel at an additional cost to the user if deemed necessary by the particular function
or activity. An estimated cost will be calculated at the time of the reservation. The group
will be billed for the actual cost after the event.
LIABILITY
The organization or user group using City of Farmington facilities will agree to indemnify the
City of Farmington, and its employees for any and all damage to the building, or other property,
by any person or persons attending the affair, and likewise, the City of Farmington and its
employees against all liability and all damages to any person for injuries, including death.
RULES FOR USE
1. The entire building is a smoke free facility and users are responsible for ensuring that
members of their group do not smoke within the building.
2. Persons attending meetings or events should stay in the rooms assigned to their use.
3. The City of Farmington requires, as a condition of this agreement, that alcoholic
beverages are prohibited.
Cmuller/City Hall Facility/Meeting Room Guidelines
19-5
4. General clean up of the facility is the responsibility of the group. If any item such as rice
or confetti is thrown in the building or on the grounds, your group is responsible for
cleaning up this material. Additionally, if the building is not cleaned up, the cost the City
incurs for clean up will be assessed to your group.
5. Technology is not available for non-city users.
6. Events which will be using an open flame such as candles are prohibited.
7. The catering kitchen is not designed for preparing food, but rather for serving food that
has already been prepared elsewhere. User groups are responsible for providing their
own utensils, serving ware, coffee and condiments.
8. Signs may not be posted outside of City Hall regarding your event.
HOURS OF USE
The hours of use for the meeting rooms are as follows:
Monday - Friday from 8:00 a.m. - 4:00 p.m.
The rooms are not available when City Hall is closed in observance of the following holidays:
New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, 4th of July, Labor
Day, Veteran's Day, Thanksgiving Day and the day following,
Christmas Eve and Christmas Day.
ROOM SET UP AND DECORATIONS
Adhering decorations or any items to walls, tables, chairs, etc. in any manner is prohibited.
The above guidelines have been established for your benefit and to promote responsible use. The City
Administrator must approve exceptions to these policies.
Cmuller/City Hall Facility/Meeting Room Guidelines
19-6
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.