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HomeMy WebLinkAbout01.06.20 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JANUARY 6, 2020 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig and Hoyt Absent-Donnelly Staff Present-Administrator McKnight, Community Development Director Kienberger, Finance Director Malecha, Public Works Director Gehler, Police Chief Rutherford, Fire Chief Elvestad, Parks and Recreation Director Distad and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bernhjelm, second by Hoyt,to approve the consent agenda as presented: a) Approve Minutes of the December 16, 2019 City Council Meeting-Administration b) Acknowledge the Annual Report of City Council, Boards and Commissions Attendance- Administration c) Adopt Resolution R01-2020 Accepting a Monetary Donation from the Farmington Firefighters Relief Association-Fire January 6, 2020 Minutes - 1- d) Approve Purchase of Self Contained Breathing Apparatus-Fire e) Approve Out of State Travel to Attend Fire Department Instructors Conference-Fire f) Adopt Resolution R02-2020 Approving the Community Development Block Grant Funds 2020-Community Development g) Adopt Resolution R03-2020 Accepting Gen Thelen Memorial Donation to the Rambling River Center-Parks h) Adopt Resolution R04-2020 Approving the Participation of the Farmington Police Department in the Dakota County Traffic Safety Group Joint Powers Agreement-Police i) Approve Recommendation for Hire Police Department-Human Resources j) Approve Recommendation for Hire Information Technology-Human Resources k) Approve Seasonal Hiring-Human Resources I) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Contract with DSI for the Transfer of Solid Waste Public Works Director Gehler shared that staff has been working towards contracts with both the City of Red Wing and DSI related to the transfer of solid waste. The city council approved the waste processing agreement with Red Wing in December. The waste transfer agreement is being considered at this meeting. The waste transfer agreement is based off transfer agreements the city has entered with other vendors. The term of this initial agreement is for two years, in line with the approved waste processing agreement with Red Wing. There is an expectation to review the partnership for a potential longer-term contract in the future. The rates are based on operational assumptions of the transload and transfer of waste to the Red Wing facility and the backhaul of waste from the Red Wing facility to a local landfill. There are three rates included in the agreement: 1. Transload-Loading of waste in a semi-trailer to be transported to the Red Wing facility. The rates is$8.50 per ton of waste loaded. It is anticipated that there will be about 7,500 tons of waste loaded for transportation in 2020. 2. Transportation-The delivery of the waste to the Red Wing facility. The rate is $240 per load delivered. It is anticipated that there will be 340 loads in 2020. In the event that Red Wing does not have a backhaul load, the rate is$483 per load. It is anticipated that most if not all loads will have a backhaul. January 6, 2020 Minutes -2- 3. Alternate Disposal-This rate is included as an alternate should there be an issue with the processing facility and waste has to be landfilled locally. The rate is$90 per ton of waste that is transloaded, transported and disposed of at a local landfill. Mayor Larson stated he was happy the city council had a chance to tour the Recycle Minnesota facility last fall to help better understand how their process works. Motion by Hoyt, second by Bernhjelm,to approve the waste delivery agreement with Recycle Minnesota, LLC and authorize the mayor and city administrator to execute the same. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Annual Organizational Matters Mayor Larson presented the annual organizational matters for city council consideration. A motion was made by Bernhjelm, second by Craig, to approve the 2020 annual organizational matters. APIF, motion carried. 1) Acting Mayor-City Council By-Laws provide that an Acting Mayor be appointed on a rotating basis in the absence of the mayor. Councilmember Craig, subject to the second highest number of votes in the 2016 General Election and serving the third year of her term, is eligible for appointment as Acting Mayor. 2) That the Dakota County Tribune be designated as the official publication from January 6, 2020 through December 31, 2020. 3) Continue the agreement for legal services with Campbell Knutson,Joel Jamnik as city attorney for 2020. 4) That Old National Bank of Farmington, Oppenheimer and Co. Inc., RBC Capital Markets, Roundbank Farmington be designated as the Official Depositories from January 6, 2020 through December 31, 2020. January 6,2020 Minutes -3- 5) That all sworn personnel in the Farmington Police Department be designated as process servers for calendar year 2020. 6) Approve a $1,000,000 Faithful Performance bond for the city clerk. 7) Ordinance No. 2019-749 Establishing Fees and Charges for licenses and permits for 2020 as adopted on November 18, 2019. 8) Appointments to Boards and Commissions-Candidates will be interviewed on January 13, 2020 and appointments will be made on January 21, 2020. 9) Appoint Councilmember Craig as the primary and Mayor Larson as the alternate representatives to the ALF Ambulance Board. 10) Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Communications Center Board of Directors through December 31, 2020. 11)Appoint Mayor Larson as the city's representative to the CEEF Committee. 12)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Empire/Farmington Planning Advisory Committee. 13)Appoint Mayor Larson, Administrator McKnight and a Planning Commission member of their choice to the Castle Rock/Farmington Discussion Group. 14)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Eureka/Farmington Planning Advisory Committee. 15)Appoint Councilmembers Donnelly and Bernhjelm to the MUSA Review Committee. 16)Appoint Mayor Larson and Councilmember Bernhjelm to the Liquor Operations Committee. 17)Appoint Councilmembers Craig and Bernhjelm to the Farmington Intergovernmental Committee. 18)Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Broadband Board. 19)Appoint Peter Gilbertson as Primary and David McKnight as alternate to the Dakota Broadband Board Executive Committee. January 6, 2020 Minutes -4- 20)Appoint Human Resources Director Jennifer Gabbard as Director and Jim Constantineau as the alternate to LOGIS for 2020. 21)Appoint by Resolution R05-2020 David McKnight as the Responsible Authority for data practices and the Human Resources Director as Data Practices Compliance Officer and Gary Rutherford as Responsible Authority for law enforcement for 2020. 22)Approve the City Council By-Laws as amended. 23)Approve the City Council Policies as presented. 13. City Council Roundtable Bernhjelm-She will be having a baby on Friday and will be out for a bit but will be back at it in February. Craig-Thanked Cub Foods for providing a bus for seniors to get to the store in Lakeville. McKnight-Reminded the city council that the Community Expo is scheduled for Saturday, January 25, 2020 at Farmington High School. Kienberger-Shared that a Realtor Rally will be held on January 22, 2020 in conjunction with the Farmington School District. Gehler-Reminded residents they can recycle their holiday lights at city facilities and trees can be placed out for collection this week. Rutherford-Shared that the city received 95 applications for their open police officer position. Elvestad-Thanked the Farmington Firefighters Relief Association for their donation to the city. Larson-Shared that a steak fry benefiting the Rambling River Center will be held on October 18, 2020 at the VFW. 14. Adjourn Motion by Hoyt, second by Bernhjelm, to adjourn the meeting at 7:12 p.m. APIF, motion carried. Respectfully Submitted 931444401 2. iro lr January 6,2020 Minutes -5-