HomeMy WebLinkAbout01.20.20 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
JANUARY 20, 2020
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Logan Schnitzler of Troop 119 led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Donnelly and Hoyt
Absent-Bernhjelm and Craig
Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler,
Police Chief Rutherford, Fire Chief Elvestad, Parks and Recreation Director Distad and Human
Resources Director Gabbard.
4. Agenda
Motion by Donnelly, second by Hoyt, to approve the agenda as amended pulling item 7n from
the agenda. APIF, motion carried.
5. Announcements/Commendations
a) Resolution Accepting Toys for Town Donations
Police Chief Rutherford shared that the department had another successful Toys for Town
program in 2019. Rutherford stated that the program received $11,170.35 in monetary
donations. The support that the residents, businesses and civic organizations have shown is
remarkable and worthy of recognition. All of those individuals who donated to the program
were invited the meeting to give the city a chance to say thank you.
Councilmembers thanked everyone involved in the program from the community and the
police department.
Motion by Hoyt, second by Donnelly, to adoption Resolution R06-2020 accepting$11,170.35 in
donations to the Farmington Police Department Toys for Town program. APIF, motion carried.
b) Certificate of Achievement for Excellence in Financial Reporting Award
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Finance Director Malecha shared that the city has been awarded the Government Finance
Officers Association Certificate of Achievement for Excellence in Financial Reporting for the
2018 Comprehensive Annual Financial Report.
This award is the highest form of recognition in governmental accounting and financial
reporting and its attainment represents a significant accomplishment for the city and staff. This
is the tenth consecutive year the city has received this prestigious national award.
Councilmember Donnelly congratulated the Finance Department for obtaining this certificate
for the 10th consecutive year.
6. Citizen Comments
a) Logan Schnitzler-19884 Devrie Path-Encouraged the city council to consider building a
new community pool. Families have fun in the summer at the pool and in the future,
more people will have a chance to have fun as well.
7. Consent Agenda
Motion by Donnelly, second by Hoyt,to approve the consent agenda pulling item 7n:
a) Approve Minutes of the January 6, 2020 City Council Meeting-Administration
b) Approve Minutes of the January 13, 2020 City Council Work Session-Administration
c) Acknowledge Annual Open Meeting Law Review-Administration
d) Approve Appointments to Boards and Commissions-City Council
e) Approve Agreement with Wold Architects and Engineers to Provide Professional
Services for Creating Construction Documents for 2020 Building Improvement Projects-
Parks
f) Adopt Resolution R07-2020 Accepting a Donation to the Rambling River Center-Parks
g) Approve Agreement with LiveBarn for Video Streaming Services at Schmitz-Maki Arena-
Parks
h) Acknowledge Fourth Quarter 2019 and Year End New Construction Report and
Population Estimate-Community Development
i) Approve Land Surveyors Certificate of Plat Correction for Sapphire Lake 1st Addition-
Community Development
j) Adopt Resolution R08-2020 Approving a Gambling Event Permit for the Farmington Area
Education Foundation-Community Development
k) Approve Recommendation for Hire Police Department-Human Resources
I) Approve Contract Amendment with Midwest Safety Counselors, Inc.-Human Resources
m) Approve Separation Liquor Operations-Human Resources
n) PULLED
o) Approve the 2019 Pay Equity Compliance Report-Human Resources
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p) Approve Purchase of Senior Space Member Management Software for the Rambling
River Center-IT
q) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
None
10. Petitions, Requests and Communications
None
11. Unfinished Business
None
12. New Business
a) Awarding the Sale of$1,245,000 General Obligation Equipment Certificates, Series
2020A
Finance Director Malecha reminded the city council that at the December 16, 2019 meeting the
city council authorized Northland Securities to solicit proposals for the Series 2020A General
Obligation Equipment Certificates. The proceeds will be used to finance the purchase of Ladder
1.
Jessica Green of Northland Securities shared that the city maintained its AA+ bond rating with
this issuance. Six bids were received with the low bid being made by Hilltop Securities with an
interest rate of 1.09%and an all-inclusive rate of 1.67%. The final total amount of the bonds is
$1,279,300.65.
Councilmember Hoyt stated we are a growing community that has equipment needs.
Councilmember Donnelly clarified that there was an engine trade in occurring. Chief Elvestad
confirmed there is.
Donnelly recalled the work session last spring and the willingness of the city council to support
this purchase with the difference in cost between an engine and a ladder truck being less than
anticipated.
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Motion by Hoyt, second by Donnelly, to adopt Resolution R09-2020 awarding the sale of
$1,279,300.65 General Obligation Equipment Certificates, Series 2020A to Hilltop Securities as
recommended by Northland Securities. APIF, motion carried.
b) Purchase Agreement for a 2020 Pierce Velocity 107'Aerial Ladder
Fire Chief Elvestad shared that in May 2019 fire staff discussed the benefits of replacing Engine
2 with a multi-purpose engine/ladder. The city council was in support of this decision.
The Fire Department Apparatus Committee researched options available and looked at three
different manufacturers. The committee recommended going with Pierce Manufacturing who
has built our current Engine 1, Engine 22 and Engine 11.
The cost to replace Engine 2 with the multi-purpose Ladder 1 includes:
✓ $1,156,674 with full prepay discounts, HGAC discount and trade in of Engine 2.
✓ $12,069 in additional costs have been identified to the dealership for installation of
equipment from Engine 2 into Ladder 1. This cost includes time and material.
✓ $25,000 is being requested for additional changes that may arise during the build
process.
The total price for the 2020 Pierce Velocity 107'Ascendant Aerial is$1,193,743.
Motion by Donnelly, second by Hoyt,to approve the purchase agreement with MacQueen
Equipment, LLC for the 2020 Pierce Velocity 107' Aerial Ladder for$1,156,674 with a 100%
prepayment and trade of the 1993 Spartan Fire Engine. In addition, approval of the additional
equipment installed with the dealer for$12,069 and additional $25,000 for build changes
during the build process. The Aerial Apparatus will not exceed $1,193,743. APIF, motion
carried.
c) Plans and Specifications and Authorize Advertisement for Bids for Schmitz-Maki Ice
Resurfacer Relation Project
Parks and Recreation Director Distad stated that on August 2, 2019 Wold Architects and
Engineers was hired to complete the final design and prepare construction documents for the
Schmitz-Maki Arena ice resurfacer relocation project.
Wold has worked with city staff to complete the design and the plans and specifications to
relocate the ice resurfacer. The resurfacer will be relocated to the northeast corner of the
arena. Since the project is expected to exceed $175,000, the city is required by state statute to
advertise for bids and receive sealed bids. Project construction is planned to start in March
2020 and end before summer ice begins in early June 2020.
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The project will be paid for our of liquor store profits that were set aside a year ago.
Councilmember Donnelly stated this is a long overdue project.
Councilmember Hoyt agreed this is a long overdue project and he was happy we have liquor
store profits to pay for the work.
Mayor Larson agreed it was long overdue.
Motion by Hoyt, second by Donnelly, to adopt Resolution R10-2020 approving the plans and
specifications and authorizing the advertisement for bids for the arena's ice resurfacer
relocation project. APIF, motion carried.
13. City Council Roundtable
Hoyt-Thanked the Minnesota Youth Council for inviting him to present last weekend. He looks
forward to discussing city clean up options at an upcoming work session,
Larson-Encouraged residents to shop local.
14. Adjourn
Motion by Hoyt, second by Donnelly, to adjourn the meeting at 7:30 p.m. APIF, motion carried.
Respectfully Submitted
Dowel P. rlovistIcr
David McKnight, City Administrator
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