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Home My WebLink About06.21.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING June 21, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Mr. Mike Heinzerling - Engineering b) Farmington Lanes - Engineering 7. CONSENT AGENDA a) Approve Council Minutes (6/7/04 Regular) (6/9/04 Special) b) Parks and Recreation Commission Minutes - Parks and Recreation c) School and Conference - Arena - Parks and Recreation d) 2004 Curbside Cleanup Summary - Parks and Recreation e) Adopt Resolution - Gambling Premises Permit - Administration f) Accept Resignation Housing and Redevelopment Authority - Administration g) 2005 ALF Budget - Administration h) Renew Uniform Contract with Cintas - Parks and Public Works i) Approve Joint Powers Agreement Dakota County Wetland Health Evaluation Program - Engineering j) Staffing Request - Engineering Technician- Human Resources k) Fire Relief Association Fund Raiser - Administration I) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Vacate Drainage and Utility Easement East Farmington 8th Addition - Community Development 9. AWARDOFCONTRACT Action Taken Page 1 Page 2 Pages 3-20 Pages 21-23 Page 24 Page 25 Pages 26-27 Pages 28-30 Page 31 Pages 32-35 Pages 36-39 Page 40 Page 41 Page 42 Pages 43-49 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Hiring of Consultant for Community Center Feasibility Study- Parks and Recreation b) May 2004 Financial Report - Finance 11. UNFINISHED BUSINESS a) Review/Approve Responses to Comments and Final AUAR and Mitigation Plan - Farmington Spruce Street AUAR- Community Development b) Akin and 208th Street Traffic Signals - Engineering c) Adopt Ordinance - Amending Senior Center Advisory Board Ordinance - Parks and Recreation d) Great River Energy and Xcel Energy Transmission Line and Substation - Community Development 12. NEW BUSINESS a) Adopt Resolution - Approving Metropolitan Council Grant Application - Community Development 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 50-57 Pages 58-59 Pages 60-145 Page 146 Pages 147-152 Pages .153-157 Pages .158-170 City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING June 21, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS . CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Mr. Mike Heinzerling - Engineering b) Farmington Lanes - Engineering 7. CONSENT AGENDA a) Approve Council Minutes (6/7/04 Regular) (6/9/04 Special) b) Parks and Recreation Commission Minutes - Parks and Recreation c) School and Conference - Arena - Parks and Recreation d) 2004 Curbside Cleanup Summary - Parks and Recreation e) Adopt Resolution - Gambling Premises Permit - Administration f) Accept Resignation Housing and Redevelopment Authority - Administration g) 2005 ALF Budget - Administration h) Renew Uniform Contract with Cintas - Parks and Public Works i) Approve Joint Powers Agreement Dakota County Wetland Health Evaluation Program - Engineering j) Staffing Request - Engineering Technician- Human Resources k) Fire Relief Association Fund Raiser - Administration I) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Vacate Drainage and Utility Easement East Farmington 8th Addition - Community Development 9. AWARDOFCONTRACT Action Taken Information Received July 6, 2004 Agenda Approved Information Received Information Received Information Received R43-04 Accepted Approved Approved Authorized Approved Approved Approved Continued to July J 9, 2004 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Hiring of Consultant for Community Center Feasibility Study- Parks and Recreation b) May 2004 Financial Report - Finance 11. UNFINISHED BUSINESS a) Review/Approve Responses to Comments and Final AUAR and Mitigation Plan - Farmington Spruce Street AUAR- Community Development b) Akirrand 208th Street Traffic Signals - Engineering c) Adopt Ordinance - Amending Senior Center Advisory Board Ordinance - Parks and Recreation d) Great River Energy and Xcel Energy Transmission Line and Substation - Community Development 12. NEW BUSINESS a) Adopt Resolution - Approving Metropolitan Council Grant Application - Community Development 13. COUNCIL ROUNDTABLE 14. ADJOURN Tabled to July 6, 2004 Information Received R44-04 Approved Ord 004-509 Approved R45-04 ~a., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator f!1w- FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Citizen Comments - Mike Heinzerling and Pete Elvestad DATE: June 21, 2004 INTRODUCTION At the June 7, 2004 City Council meeting, Mr. Mike Heinzerling and Mr. Pete Elvestad requested that the Council waive the sewer and water benefit charges for the new lot that they are building on at 107 5th Street. DISCUSSION The sewer and water benefit charges are in place as a connection charge for those properties that connect to the sewer and/or water system and have never been previously assessed for the original construction of those utilities. Typically, these charges most often come into play when a lot gets split in an existing area, a new lot is created and a structure is built on the new lot that connects to the sewer and water system. The lots that were in existence at the time of the sewer and water construction were assessed for sewer and water at the time of that construction. These particular fees do not get charged often and in this case, the fees were not included with the original building permit. Staff found the omission after the fact and informed the developer of the issue. The developer has deposited the amount of the fees with the City in order to allow the project to continue pending the outcome of the developer's request for the fees to be waived. Staff is in the process of implementing procedures that will facilitate the avoidance of this type of fee omission on a building permit in the future. The question has been raised as to whether or not a benefit charge is appropriate since the existing water main is being reconstructed and the benefit charge is the mechanism for new properties in an existing area to pay for that existing infrastructure as they connect. The original existing properties paid for the original installation of the sewer and water systems. Per the City's assessment policies, benefiting properties pay 100% for new infrastructure that serves those benefiting properties. Currently, the sewer and water is in the process of being reconstructed. As per the City's assessment policy, since the sewer and water is now being replaced, the benefiting properties share of the replacement cost is 35% (which has also been reduced due to statutory limitations). However, since the property at 107 5th street is a new lot and has never connected before to a sewer and water system, in effect the sewer and water system being constructed now is new for this Mike Heinzerling and Peter Elvestad June 21,2004 Page 2 property. Therefore the benefit question is clearer by looking at the situation from the standpoint that the new property at 107 5th Street is benefiting from new sewer and water infrastructure and therefore per the City's assessment policy would pay for 100% of their share of the new sewer and water infrastructure instead of 35%. Then the benefit charge (for the existing infrastructure) would not need to be collected for this property. It is staffs opinion that either way of approaching the situation is valid. Attached for the Council's reference is a copy of the ordinances that authorize the fees, excerpts from the fee resolution that shows the fee amounts and a list of addresses that have paid these fees in the relatively recent past. BUDGET IMPACT The sewer and water benefit charges are in the total amount of $3,000. ACTION REOUESTED For Council review and discussion. Council determination whether or not to waive the sewer and water benefit charges as requested. Respectfully Submitted, ~YJ1~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Mr. Mike Heinzerling 8-2-1 SECTION: 8-2- 1: 8-2- 2: 8-2- 3: 8-2- 4: 8-2- 5: 8-2- 6: 8-2- 7: 8-2- 8: 8-2- 9: 8-2-10: 8-2-11: 8-2-12: 8-2-13: 8-2-2 CHAPTER 2 SEWER SYSTEM Establishment of Department Council to Manage System Utilities Supervisor Application, Permits and Fees Private Sewer System Unlawful Connection Requirements Installations of Connections Prohibiting Discharges into the Sanitary Sewer System and Providing Penalties for Violations Thereof Excavation and Repair Work Right to Enter Land Sewer Connections Prohibited Sewer Rental Charges Sewage Rental Fund 8-2-1: ESTABLISHMENT OF DEPARTMENT: There is hereby established the City Utilities Department. The sanitary sewer systems as they are now constituted or shall be hereafter enlarged or extended shall be operated and maintained under the provisions of this Chapter subject to the authority of the Council at any time to amend, alter, change and repeal the same. (Ord. 172, 5-5-69) 8-2-2: COUNCIL TO MANAGE SYSTEM: The Council shall have charge and management of the sanitary sewer system, subject to such delegation of their authority to other City employees as the Council shall provide. (Ord. 172. 5-5-69) 893 City of Farmmgton. :k 8-2-3 8-2-5 8-2-3: UTILITIES SUPERVISOR: Tlie Council shall, from time to time appoint a person to serve as Utilities Supervisor to enforce all regulations pertaining to sanitary sewer systems in the City in accordance with this Chapter. (Ord. 172, 5-5-69) 8-2-4: APPLICATION, PERMITS AND FEES: No person shall make any type of connection to, repair of, or alteration in the sanitary sewer system except after making an application on a form provided by the City and receiving a permit issued by the City. The application shall include the legal description of the property to be served, the uses for which the connection is requested and the size of the service line to be used. The Utilities Supervisor shall examine all applications before a permit is issued; and after the construction, enlargement, alteration or repair is complete the Utilities Supervisor shall be notified. It shall be unlawful to cover any connecting line until an inspection has been made and such connection and the work incident thereto has been approved by the Utilities Supervisor as a proper and suitable connection. No permit shall be issued and no connection shall be made with respect to any sanitary sewer serving the property of any person or occupants of the land, parcel or premises affected that have not paid or provided for the payment of the current installment of any special assessment thereon. All connection costs and charges, permit fees and user charges, together with the method of payment therefor, shall be established by the Council from time to time, within the discretion of said Council. (Ord. 172, 5-5-69) 8-2-5: PRIVATE SEWER SYSTEM UNLAWFUL: It shall be unlawful for any person to install a private or community sanitary sewer system within the City limits except in cases where the public sanitary" sewer system is not accessible to the premises where such private systems are requested. To determine whether or not such public sanitary sewer system is available for connection each person or corporation desiring to install a private or community sanitary sewer system must first make application for connection to a public system. Upon determination of the Utilities Supervisor that it is not feasible to connect the applicant's premises to the public sanitary sewer system then the applicant shall be granted a permit to install a private sanitary sewer system. 893 City of Farmington .f( 8-3-1 SECTION: 8-3- 1: 8-3- 2: 8-3- 3: 8-3- 4: 8-3- 5: 8-3- 6: 8-3- 7: 8-3- 8: 8-3- 9: 8-3-10: 8-3-11 : 8-3-12: 8-3-13: 8-3-14: 8-3-15: 8-3-16: 8-3-17: 8-3-18: 8-3-1 9: 8-3-20: 8-3-21 : 8-3-22: 8-3-23: 8-3-24: 8-3-25: 8-3-26: 8-3-27: 8-3-' CHAPTER 3 WATERWORKS Establishment Council to Manage System Water Department Supervisor Application, Permits and Fees Private Water System Unlawful Water Meter Regulations Meters Water Rental Charges Meter Reading Billing Regulations Faulty Meters Leak in Service Line Connection Requirements Connections Prohibited Unlawful to Tamper With Meter Responsibility of Owners Installation of Connections City Not Liable Excavation and Repair Work Use of Fire Hydrants Emergency Regulations Right to Enter Land Private Water Not Permitted in City System Notice of Users Water Area Charges Turning on Water, Tapping Mains Penalty 8-3-1: ESTABLISHMENT: The water system as they are now constituted or shall be hereinafter enlarged or extended shall be operated and maintained under the provisions of this Chapter subtect to 1293 City of Farmington 8-3-1 8-3-4 the authority of the Council at any time to amend, alter, change or repeal the same. 8-3-2: COUNCIL TO MANAGE SYSTEM: Tlie Council shall have charge and management of the water system, subject to such delegation of their authority to other City employees as the Council shall provide. 8-3-3: WATER DEPARTMENT SUPERVISOR: The Council shall, from time to time appoint a person to serve as Water Department Supervisor, to enforce all regulations pertaining to water service in the City in accordance with this Chapter. 8-3-4: APPLICATION, PERMITS AND FEES: No person shall make any type of connection to, repair of, or alteration in the water system, except after making an application on a form provided by the City and receiving a permit issued by the City. The application shall include the legal description of the property. to be served, the uses for which the connection is requested, and the size of the service line to be used. The Water Department Supervisor shall examine all applications before a permit is issued; and after the construction, enlargement, alteration, or repair is complete the Water Department Supervisor shall be notified. It shall be unlawful to cover any connecting line until an inspection has been made and such connection and the work incident thereto has been approved by the Water Department Supervisor as a proper and suitable connection. No permit shall be issued and no connection shall be made with respect to any water system serving the property of any person or occupants of the land, parcel or premises affected that have not paid or provided for the payment of their full and proportionate share of the cost of said utility, or the current installment of any special assessment thereon. '* All connection costs and charges, permit fees and user charges, together with the method of payment therefor, shall be established by the Council from time to time, within the discretion of the Council. (Ord. 173, 7-7-69) No permit shall be issued to connect with any water main unless the Clerk certifies to the truth of one of the following or the payment required under Section 8-3-4 is made: 1293 City of Farmington 8-3-4 (A) ~ (B) (C) 8-3-6 That the lot or tract to be served has been assessed for the cost of construction of the main with which the connection is made or that proceedings for levying such assessment have been or will be commenced in due course; or That the cost of construction of the main has been paid by the developer or builder platting the lot or tract; or That, if neither of the foregoing is true, a sum equal to the portion of the cost of constructing the main which would be assessable against the lot or parcel has been paid to the city. (Ord. 092-274,7-20-1992) 8-3-5: PRIV A TE WATER SYSTEM UNLAWFUL: It shall be unlawful for any person to install a private or community water system in the city in cases where the public water system is accessible to the premises where such private system is requested. To determine whether or not such public water is available for connection each person or corporation desiring to install a private or community water system must first make application for connection to the public system. Upon determination of the council that it is not feasible to connect the applicant's premises to the public water system, then the applicant shall be granted a permit to install a private community water system. All properties using a water system in the city, except those properties which are considered as agricultural, shall connect to the water system of the city within one year after the time that said system is available to the property. (Ord. 173,7-7-1969) 8-3-6: WATER METER REGULATIONS: Before any water conveyed through the municipal water system shall be used or utilized on the premises of any person there shall be installed a water meter that will accurately me.asure the water consumed on said premises. The meters so installed shall be of the type approved by the water department and shall be installed at the applicant's own expense. A water meter yoke shall be installed on water service pipes going into the premises of one inch (1 It) or less. All water use shall be metered. All properties which are currently receiving water through the city shall have one year from the passage of this section to have a meter installed meeting the requirements of section 8-3-7 of this chapter. If the owner of said property has not installed the meter within one year of the passage of this section, the city may have the meter installed and charge the property owner for said installation. If the installation and meter are not paid for by July 2002 City of Farmington 8-3-6 8-3-7 the property owner, the city may then assess the cost thereof to the property. The city shall exclusively own and control the water meters to be used in the water system. If any meters are damaged either by carelessness or neglect of the owner or occupant of the premises or other agents, the owner or occupants must pay for the repairs of such damage. The cost of ordinary maintenance and repair of all meters owned by the city shall be borne by the water department. (Ord. 092-274, 7-20-1992) 8-3-7: METERS: (A) Meter. Use Required: Except for extinguishing of fire, no person except authorized city employees shall use water from the water supply system or permit water to be drawn therefrom unless the same be metered by passing through a meter supplied or approved by the city. (Ord. 092-274, 7-20-1992) (8) Installation of Meters: All water meters hereafter installed or replaced shall be done so in accordance with the following rules: 1. The service pipe from the water main to the meter shall be brought through the floor in a vertical position. The full flow ball valves shall be installed between twelve inches (12") and sixty inches (60") above the floor. Brass fittings are required between the full flow ball valves. 2. The meter shall be located so that the bottom is a minimum of twelve inches (12") above the finished floor line. The meter shall be set not more than sixty inches (60") above the floor line, measured horizontally from the inside line of the basement wall, unless an alternate method is approved by the building official. A suitable bracket to support the meter in a proper vertical position and to prevent noise from vibration shall be provided. (Ord. 093-296, 1-19-1993) 3. All meter installations shall have a full flow ball valve on the street side of the meter. In no case shall there be more than twelve inches (12") of pipe exposed between the point of entrance through the basement floor and the gate valve. July 2002 City of Farmington ea Charge (Development) Area lA IB lC ID IE IF 2Al 2A2 2Bl 2B2 2Cl 2C2 2Dl 2D2 Remaining Undeveloped Area Unplatted Land *** Area Charge (per acre) $1,190.00 $1,702.00 $1,941.00 $1,736.00 $2,085.00 $1,963.00 $1,324.00 $2,079.00 $1,858.00 $2,190.00 $1,981.00 $2,224.00 $2,202.00 $2,276.00 $2,289.00 See Schedule B attached Surface WaterOualitv Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (SinglelMulti) Commercial/Indust/Schoo 1/ Other $70/acre $145/acre Water Treatment Plant Fee $570/REU All parcels being developed are charged 1 REU minimum. Commercial, Industrial, Institutional developments and redevelopments are charged multiple REU s based on 1 RED = 274 gpd. Established in I CJJ7, this fee will help fund the :future Water Treatment Plant Note: REU = Residential Equivalency Unit Sanitary Sewer Trunk Area Charge *** The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. $1,780/acre ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, less jloodways, and delineated wetlands. Credit for Sanitary Sewer Trunk Area Charge See Schedule F MUNICIPAL SERVICES AMOUNT Sewer Metro Sewer Avail. Chg. (SAC) A1- City Sewer Avail. Charge (CSAC) ~ Benefit Charge Connection Permit Lateral Equiv. Chg. Servo Connection Fee (Akin Road) Stub Out Charge User Rates - Residential (Based on Winter quarter) - Metered Commercial $1 ,35 O/singl e unit $390 $1 ,780 $65 each See assessment rolls $2,140 Construction Cost + Street Breaking Permit $26.50 1 st 10,000 gallons $2.20/1 ,000 gallons thereafter $3.25/1 ,000 gallons (65.30/qtr min.) 6 ------_.~.._-_..;_.- - ._.... d. _.. ..... ---.."-.-.- ~ (' ~ eserve Capacity (SW 1/4 of Sec. 25) (See Asmt. Roll #144) Solid Waste Collection Storm Water Utility Sump Pump Ordinance Non Compliance Water *Benefit Charge Connection Permit Reserve Capacity Connection (WAC) fee funds future construction of Water Towers. 3/4 or 1 " 1 1/4" 1 1/2" 2" 2 1/2" 3" 4" 6" 8" Water connection charge will not apply to fire sprinkler lines Lateral Equiv. Chg. (Pine Knoll) Metered Rates Water Reconnection Fee S tub Out Charge Hydrant Usage Overhead Water Filling Station Meters Meter Testing Fee Penalties Late Payment Penalty Certification Fee Water Use Restriction Penalties 1 st Offense 2nd Offense and subsequent during a calendar year $1,190/acre See Schedule C attached $7.75/storm water unit/quarter $100/month added to sewer bill $1,220 each $ 65 each $683.00 $1,067.00 $1,539.00 $2,737.00 $3,682.00 $5,046.00 $10,950.00 $24,630.00 $43,794.00 See assessment roll #196 $10.80 + $1.00/1 ,000 under 25,000 $1.16/1 ,000 over 25,000 $65 Construction costs + Street Breaking Permit $2/1 ,000 gallons - $60 minimum $2/1 ,000 gallons - $29 minimum Actual Cost + (10% or $25, whichever is less) $75 10% of current delinquent charge 10% of delinquent balance + interest $25 $50 7 Page 1 of 1 Lee Mann From: Sue Miller Sent: Wednesday, May 26, 20044:30 PM To: Lee Mann Subject: Research Lee, I researched the properties that have paid or been assessed for water main and sewer main benefit charges. These addresses are as follows: 32 Elm St. (assessed) 620 - 5th Street 30/32 Spruce St. 20110 Akin Road (assessed) 20719 Akin Road 1005 - 6th Street 620/622 - 2nd St. If you need anything further, please let me know. Thanks, Sue Sue :M.i[{er Cit} of'Fanningtoll <Bu1lifing J Ilspection cDi'vision (651) 463-1830 'Fa_t(651) 463-1611 emaif: 5/26/2004 t,6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~/ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Citizens Comments - Farmington Lanes DATE: June 21,2004 INTRODUCTION At the June 7, 2004 City Council meeting, Mr. Dick Pietsch, representing Farmington Lanes, discussed his request for diagonal parking along 5th Street. DISCUSSION Staffhas reviewed the request for angled parking. Angled parking is not recommended by the traffic engineer over parallel parking due to safety issues. There is less visibility when backing out of an angled parking space than pulling out of a parallel parking space. As far as potential pedestrian/vehicle conflicts, there are potential conflicts on both sides of the vehicle with angled parking. With parallel parking, one side of the vehicle is adjacent to the boulevard which provides a safer place for exiting the vehicle. Attached is the City's standard detail plate for angled parking. The length of the stall needs to be 25- feet to accommodate all the types of vehicles that would be parking there. So, as indicated in the previous memo and map (attached), if angled parking were to be added, curb "bump outs" would need to be added to encompass the parking area which would effectively narrow the street width to about 23-feet. For the reasons outlined in this memo and the previous memo, staff does not recommend the addition of angled parking on 5th Street. There has been discussion regarding the existing parking situation along 5th Street. Council may recall that the Council approved a No-Parking area in front of Marigold Foods at the April 5th meeting. Staff is willing to set up a meeting with the property owners together to further discuss the parking issues on 5th Street with the intent of exploring further parking solutions. BUDGET IMPACT None. ACTION REQUESTED For information. Respectfully Submitted, ~ '>>1~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Farmington Lanes ~- T B' MIN. T STALL DETAILS I L I L +0+[ ,",,,,.,,'" IH 'I~....~ ( "'all to . nter-Iock ~ ~,L Module Moduleo X :Ii Stoll not a.CC:IPssible in c.,.ta.in layouts Po.rking Lo.yout DiMensions (in Feet) For 9-ft Sto.lls o.t Vo.rious Angles On Parking Angle DiogrQf"'I 45 60 75 90 Stoll "'idtn. por-ollel to aisle A 12.7 10.4 9.3 9.0 Stoll lengtn of line B 25.0 22.0 20.0 IB.S Stoll deptn. to .011 C 17.5 19.0 19.5 . IB.S Aisle .idtn, bet.eeon stall lines 0 12.0 16.0 23.0 26.0 Stoll deptn, inteor-tock E 15.3 17.5 IB.B IB.5 Module. .011 to inteor-Iock . 44.B 52.5 61.3 63.0 Modul eo , interlocking G 42.6 51.0 61.0 63.0 Module, in teor-\oCk to Cur-b Foceo H 42.B 50.2 2B.B 60.5 Burlpeor- oveor-nong (typiCal) I 2.0 2.3 2.5 2.5 OFFseot J 6.3 2.7 0.5 0.0 Setback I( 11.0 B.3 5.0 0.0 Cross oisleo. One-.oy L 14.0 14.0 14.0 14.0 Cross aisle. two-way 24.0 24.0 24.0 24.0 ........ StM "..... ~. c-.... r.--..._ ____ ...... PARALLEL PARKING DESIGN I I INTERIOR STALLS 24' J 2' MIN. STANDARD DETAILS TYPICAL PARKING AND STALL DETAILS ( 3' MIN. END STALL 20' FARMINGTON, MINNESOTA H:\STANDARD PLATES\GEN-14.DWG ~ ( Lost Revision: JUNE 2004 City Plate No. J GEN - 1 4 ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, COUIicilmembers, City Administrator Y FROM: Lee M. Mann, P .E., Director of Public W orks/CityEngineer SUBJECT: Citizens Comments - Farmington Lanes DATE: June 7, 2004 INTRODUCTION At the May 17, 2004 City Council meeting, Ms. Pam Elvestad, representing Farmington Lanes, forwarded concerns regarding the construction along 5th Street. The concerns expressed included the amount of time the construction is taking, access issues, directional signage, garbage pickup, compensation for lost revenue and a request for angled parking along the east side of 5th Street in front of the bowling alley. DISCUSSION The construction along 5th street has been difficult. The nature of the utility work (30-foot deep sanitary sewer, multiple connections to the creamery etc.) and the recent near record setting wet weather has slowed the construction process and made it more difficult to minimize the access issues. Staff has been and will continue to work with the contractor and the business owners to minimize construction related and access issues.. Signage has been installed to direct traffic to the local businesses and the garbage pickup has been addressed. As of the writing of this memo (6/2/04), construction is moving ahead at a better pace and the utility work should be completed shortly with the street work following right behind. In regard to compensation for lost revenues, the City would need to submit any claim to the City's insurance carrier for their determination of any liability on the City's part. At this time, no claim has been received. Staff has met with the owner of Farmington Lanes and reviewed the request for angled parking. Angled parking is not recommended by the traffic engineer over parallel parking due to safety issues. In addition, 5th street is designed to be 32-feet wide; the standard street width. If angled parking were to be added, curb "bump outs" would need to be added to encompass the parking area which would effectively narrow the street width to about 23-feet. For these reasons and to maintain future consistency, staff does not recommend the addition of angled parking on 5th Street. BUDGET IMPACT 3 None. ACTION REQUESTED F or information. Respectfully Submitted, ~:>>t. ~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Farmington Lanes 4 I , ---> , r. T ;-J U-I \ ) "--=~'=:::, .-' LJf-LL W <'oj: - <f LL /> CL E: I T F' ,f:.... F' I III (, L (I T w ~ tl <C <r: f- .' ( I ,~ W (j - ) ~ LJ // \ ) .~. <C / - ~ ..------- // ~ W f- f- W ) CL - I. J ~ LL " "j '~'~" .~ '.... .,I,{:-'-\ ---:.4,,':"-0 J .,,' l' \::-,-~- ,<L>- -::::y" <.L, .<~:~ ',. ( () i~ ~J '" <; - W (~ -..... 1----1 '..... "-......, I U-j ',/ i /-//".--- I~) ,,/E;..JJ'27 f~, w FH'IM,lI6ntJ LIIHfS 1----1 \1/, --=:0::- '</1'\ .~ j"'v,,",- (I 0 \ ....~_~i~0~".) /,1'." ~ ----:7 '~--------- .---'/'" CL ( (=) '. - ( I LL' <( LL f- w u-, <------ --..... ..--..--' L.J ...--.'-- I'w '._.' I~ I .- I l. ' ---- w u... ----- - (=J CI --- I ---..---~--......---\. . /- \ E:IT 1 +I=)(J 4 1 7a.... COUNCIL MINUTES REGULAR June 7, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Fitch, Fogarty, Soderberg Cordes Soren Mattock, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Tim Gross, Assistant City Engineer; Cynthia Muller, Executive Assistant Lisa Zarza, Richard Pietsch, Chad Rognlie, Todd Kindseth, Mike Heinzerling, Bob Curtis, David McKnight, Jon Einess, Del Einess, Rosemary Swedin 4. APPROVE AGENDA Councilmember Soderberg pulled item 7c) Adopt Ordinance Amending Senior Center Advisory Board Ordinance for discussion. Councilmember Fogarty pulled item 7a) Council Minutes (5/17/04 Regular) to abstain. MOTION by Soderberg, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Bond Rating Upgrade - Finance As of June 1,2004 Moody's Investors Service has upgraded the City's credit rating from A3 to A2. This was a result of Moody's surveillance efforts. 6. CITIZEN COMMENTS a) Response to Farmington Lanes Comments Ms. Pam Elvestad, representing Farmington Lanes, brought up several concerns at the May 17 Council Meeting. As far as the request for diagonal parking, the back of the cars would protrude into the driving lane. Staff did not recommend this option. Staff provided a drawing showing parallel parking across the street in front of Marigold Foods. Having no parking in front of Marigold would restrict parking for Farmington Lanes. Parking should be restricted within 10 feet of the Council Minutes (Regular) June 7, 2004 Page 2 fire hydrants. There is now a sidewalk along Pine Street leading to Farmington Lanes. Mr. Dick Pietsch, Farmington Lanes, felt there has been a problem for quite some time, especially since Marigold put their loading dock facing Farmington Lanes. The truck has to back in. They are constantly asking for cars to be moved from one side of the street to the other so the trucks can make the turn. The trucks have driven alongside the building to back in straight and left deep ruts in the boulevard. For parallel parking 7-8 ft. is needed for each vehicle. If that is on both sides of the street, that uses 16 ft. out of32 ft. He feels it is unsafe to open the car doors and for children getting out on the street. Traffic has 16-17 ft. to pass through. He would like to ban parking on the Marigold side. The trucks could get closer to the curb to swing around and back in. There is currently a 6 ft. sidewalk. Between the two entrances there is a ramp to make it easier for handicap access. At the end of the sidewalk going into the parking lot, the sidewalk will have a ramp. They will have two handicap parking spaces at the entrance to the parking lot. The ramp is taking up two spots, two will be used for handicap parking, and there would have been five spaces across the street, so they are losing 9 parking spaces. The way the sidewalk goes across the front of the building, it looks like there will be a 1 ft. gap. If the inside border stays where it is, have a 5 ft. sidewalk, allow 2 ft. for a bumper to go over the curb, there is 13 ft. to where the curb will be. A car takes 17 ft., which means the car would be sticking out 4 ft. into the street, from 32 ft. leaves 28 ft. for vehicles to pass by. This leaves it easier to get the trucks in and out and no parking spaces are lost. Angle parking is more welcoming to customers. It is safer getting out of the car and onto the sidewalk. Mr. Pietsch feels this would benefit both businesses. Mayor Ristow asked ifhe has ever had a problem with snow piling up between the curb and the building. Mr. Pietsch replied they wait until the streets are plowed and then the service cleans the curb, sidewalk, and parking lot. There would be an opening shoveled on the curb, but someone would always park in front of the opening. Staffwill respond at the next Council Meeting. b) Mr. Mike Heinzerling Mr. Mike Heinzerling, 4889 192nd Street W, requested Council waive two fees listed as a benefit charge. One is for sewer for $1,780 and one for water for $1,220, which equals $3,000. Mr. Heinzerling and Mr. Pete Elvestad bought the property at 101 5th Street and split the lot. They were told it would cost $100 to split the lot, and they applied for the waiver of plat in October 2002. In October 2003 they received a permit to build a house at 107 5th Street. In December they were notified the two benefit charges were overlooked and needed to be paid. At the same time the Main Street improvement project was approved. Right now the street is tom up in front of 101 and 107 5th Street for new water, curb, and gutter. They do not see a reason for the benefit charge as the charge is based on the existing system. Since they never paid for an assessment when the system was originally put in, the benefit charge is based on splitting the lot and paying for a Council Minutes (Regular) June 7, 2004 Page 3 benefit of hooking up to the existing system. They are appealing this because the $3,000 fee is based on the existing system which is being tom up. They do not have a problem with paying the $6,000 assessment for the new water, sewer, and street as they knew it was coming, however, they were not notified of the assessment. They look at it from the standpoint of being fair and it being a benefit to hooking up to an existing system. Mr. Heinzerling stated it was not explained to them from the start. He recommended the fee be listed as a fee for splitting lots and people be told there is this benefit charge. It should be detailed enough to let people know. He asked Council to waive these two fees. He was aware other people have paid this fee, but he knows of one property where it was missed. He also spoke with someone that had a builder build a home on the old Catholic church property. The fee came up after the fact, and the builder paid for it. Mr. Elvestad has put $3,000 in the City's escrow so they could obtain a Certificate of Occupancy. Councilmember Fogarty asked if construction had already started when they were told of this fee. Mr. Heinzerling replied they received the permit in October 2003 and the house was framed and enclosed and they were notified on December 15, that the fee was overlooked. It had siding and windows in, but nothing was done on the inside. Staffwill reply at the next Council Meeting. 7. CONSENT AGENDA MOTION by Soderberg, second by Fitch to approve Council Minutes 5/17/04 Regular. Voting for: Ristow, Fitch, Soderberg. Abstain: Fogarty. MOTION CARRIED. c) Adopt Ordinance - Amending Senior Center Advisory Board Ordinance - Parks and Recreation Councilmember Soderberg noticed under Qualifications it reads, "Members shall be citizens of the United States and shall reside or work in the City of Farmington, Empire, Castle Rock or Eureka Townships." The policy up to now has been that members have to live in the City to serve on other boards. Councilmember Soderberg asked if Council wanted to continue to include people that work in the City, but live elsewhere. Council agreed to strike "or work" from the ordinance to be consistent with other commissions. Councilmember Soderberg noted under terms it stated that members could serve two consecutive terms and then be off the commission for one year. He asked if Council wanted to do this for other boards to get a rotation of ideas and fresh energy. Mayor Ristow pointed out that sometimes there are not enough applicants to fill the seats. Councilmember Fogarty liked the rotation. This year there were many applicants for some commissions, many of them new residents. It would be a great way for them to get involved. Council agreed to approve this ordinance and discuss it for other boards at a workshop. Regarding vacancies, Councilmember Soderberg stated applicants apply to Council, Council interviews them and makes the appointment. This ordinance reads that Council receives a recommendation from the Advisory Board and the Park and Rec Commission. This is different than in the past. Park and Recreation Director Distad stated this is the way the current ordinance reads, which is different than the current practice. The Council Minutes (Regular) June 7, 2004 Page 4 Advisory Board and the Park and Rec Commission would like to leave it the way the current language is. Councilmember Fogarty felt the rules and the practice should match. Councilmember Soderberg suggested making the ordinance read, "A vacancy shall be filled for the remainder ofthe term by City Council. The Advisory Board and Park and Rec Commission may make a recommendation." MOTION by Fogarty, second by Soderberg to table this ordinance to the next Council Meeting and take it back to the Advisory Board and the Park and Rec Commission. APIF, MOTION CARRIED. MOTION by Fitch, second by Soderberg to approve the Consent Agenda as follows: a) Approved Council Minutes (5/24/04 Special) b) Approved Dew Days Permits - CEEF Fee Waiver - Parks and Recreation d) Received Information Capital Outlay - Parks and Recreation e) Authorized Renewal of Joint Powers Agreement Dakota County Drug Task Force - Police Department f) Approved Emergency Operations Plan Revision - Police Department g) Approved Appointment Recommendation Police Department - Human Resources h) Received Information School and Conference - Fire Department i) Authorized Advertisement for Bids - Rescue Truck - Fire Department j) Authorized Advertisement for Sale - Tanker Truck - Fire Department k) Adopted RESOLUTION R40-04 Approved Meadow Creek 4th Addition Development Contract - Engineering I) Adopted RESOLUTION R41-04 Approving Drainage and Utility Easement Lots 2 and 3 Block 5 East Farmington 8th Addition - Community Development m) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Vacate Drainage and Utility Easement East Farmington 8th Addition - Community Development Under the Consent Agenda, Council approved a drainage and utility easement between Lots 2 and 3, Block 5. The area is surrounded by 213th Street and Ith Street, and is part ofthe East Farmington 8th Addition. The public hearing was held to vacate an easement that exists on the northwest comer of Lot 3, Block 5, East Farmington 8th Addition. There was some concern of the lots being too small. With this relocation there will be extra easement width required, 5 ft. on each side of the lot line. Lot 3 is 70 ft. across, and 20 ft will be lost. Lot 2 is 62.42 ft., and losing 16 ft. This size will still work for the house widths. Mayor Ristow wanted it explained to the buyers that these easements exist. Staff stated easements are shown on the Certificates of Survey and hopefully the realtors explain this to the buyers. This should also be shown on the map of the area in the model home. Councilmember Fitch stated Council's concern was coverage more than the lot size and not having enough room for decks. This is being reviewed by staff and Development Contracts for East Farmington contain language stating that decks are not allowed because the lot is so small. Developers need to inform buyers of this. MOTION by Fogarty, second by Council Minutes (Regular) June 7, 2004 Page 5 Soderberg to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Soderberg adopting RESOLUTION R42-04 vacating the existing drainage and utility easement from Lot 3, Block 5, East Farmington 8th Addition. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Approval Liquor Operations Lease Agreement - Finance Staff has pursued a lease agreement with Schwiness LLC for new and expanded space for the Pilot Knob Liquor Store. The space is 4,758 sq. ft. in the Farmington Gateway Shopping Center. It is a 7-year term with an option to renew for three years. The lease includes a $40,000 tenant allowance for construction of the space and installation of equipment. There is an initial lease rate of$17.50 per square foot for the first two years. Construction should begin shortly with occupancy in November 2004. In order to break even, the City would have to lose 10% of sales. It still provides a positive cash flow even with the expenditure of additional funds for equipment in 2004 and 2005. Councilmember Fitch assumed by expanding the City would need to hire additional personnel. Finance Director Roland replied at this point the majority of staff is part time. They work 20 hours/week. Currently there is a Manager, Assistant Manager, 2 full-time clerks, and part-time staff. It has not been determined whether to hire additional full-time or part-time staff. Councilmember Fitch noted an increase in sales of 13%, but costs also went up 12.8%, which left .2% profitability. If full-time people are added, will we see a diminished return if sales projections are not as close as estimated. Staff replied that can be addressed at the budget meeting. The City tries to be conservative and it is possible the numbers will be a little higher. It is computed at a gross profit margin of23%, which has been at that level for the last 2 years. Prior to that time, it was 25%. With the anticipated increase in sales, if the profit margin were to increase to 25% that would give an additional 2% gross profit margin. Councilmember Fitch noted expenses are going up equally as high and was concerned with a diminished return. With a 7-year lease, the City will have that space for quite some time. Councilmember Soderberg was concerned with whether the 7-year lease was long enough. Staff stated the City of Lakeville feels Farmington is being too cautious and that it should be a larger store. Mayor Ristow stated the liquor store has been expanded three times. Staff added the state statute says if we incur three years of losses, we are obliged to get out ofthe liquor business. Ifwe should hit that point in the middle of the lease, we are allowed a sublet clause in the agreement and the city is able with the help of the landlord to sublease the area and the City would not be responsible for the lease agreement at that point. Councilmember Fogarty asked ifthere would be room to expand. Staff replied the rest of the room would Council Minutes (Regular) June 7, 2004 Page 6 be leased. The City would have the option to expand the downtown store in the future or add a third liquor store. Staff reviewed a few changes in the lease agreement since it was distributed to Council. MOTION by Soderberg, second by Fogarty to approve the lease agreement as amended with Schwiness, LLC for the new and expanded lease space for the Pilot Knob liquor store. APIF, MOTION CARRIED. b) 2003 Annual Financial Report - Finance Mr. Matt Mayer, with Kern, DeWenter, Viere presented the 2003 financial report. The financial statements this year were prepared under GASB 34, which shows the long-term economic health ofthe City. There are two budgets under GASB 34, the original budget and the final budget. It was the intent ofthe City that $5.84 million in revenue would come in, $5.67 million in expenditures, and net transfers in were going to total $125,000. The original budget was for an increase in the fund balance of $296,000. In 2003 there were amendments to the budget, showing revenues of$5.7 million, expenditures of$5.76 million, and transfers in of $59,000 for a breakeven year. There were state cuts mid-year and LGA was reduced by $450,000. Licenses and permits came in at a level higher than anticipated so that budget was increased by $220,000, also recreation fees were increased. The final budget showed revenues at $5.68 million, $20,000 under budget. The investment income budget was $300,000 for 2003. Because oflow interest rates and market conditions there was only $110,000 in income. Expenditures came in at $6 million, $328,000 over budget. Community Development inspection fees were increased due to additional permits. There was additional overtime in the Police and Fire Department that accounted for $138,000. There was also more activity in Parks and Recreation which accounted for $98,000 of the overage. The fund balance for 2003 declined $348,000 to $2 million. Based on 2003 spending that represents 33% of expenditures, which is about four months of spending. The Management Letter showed general fund revenue was up 2% for the year. One significant change was the allocation ofthe revenue. For the first time in 2003 the property taxes made up 56% of total revenue compared to 47% last year. Intergovernmental aid went down to 9%, it was 15% last year. Five years ago that made up 28% ofthe general fund budget. The City is becoming more reliant on property taxes as a percentage of the total revenue in the general fund. As the City has grown the property tax amount has gone up. The drop in intergovernmental revenue is mostly due to state aid. Licenses and permits have grown with the development and is leveling off in 2003. Regarding expenditures in the general fund, they were up 14% over last year. 40% is spent on public safety, 31 % in general government, and the remaining 28% is split between parks and recreation and public works. Over the past five years the fund balance has increased with the exception of 2003. The City ended the year with a relatively small drop. Council Minutes (Regular) June 7, 2004 Page 7 Enterprise funds are classified to be run as a business. The liquor fund has been profitable in each of the last five years. Sales were up 13% in 2003 and because ofthat it was able to transfer $105,000 out to other funds. Regarding the water fund there was a drop in revenues in 2003 due to a leveling off of development. The Water Board has paid cash for the last 3 or 4 wells the City has put in. Wells 6 and 7 were completed in 2003. This would have had an effect on the cash and the fund balance. The sewer fund revenue was up 1 %, but expenses were up 16%. The City should watch the MCES charges. Staff stated this will be reviewed as part of the 2005 budget. This is an operating loss. The fund overall increased in the fund balance due to the transfer to pay for debt service out of the sewer trunk fund. The special assessments contributed to a positive increase in the fund balance. Solid Waste has declined in each of the last four years and showed its first operating loss in 2003. One of the reasons is an increase in expenditures for the curbside cleanup. Council will need to decide if they want to continue a policy of 100% funding of curbside cleanup as opposed to a small charge, or raising the rates. The Arena has showed an operating loss each of the last five years. Council should review how this should be evaluated in the future, and perhaps recognize it as a subsidized fund and move it out of the enterprise funds. The storm water fund was a new fund in 1999. It has showed an operating income each of the last four years, and a $34,000 operating income in 2003. Councilmember Fitch asked about the interest income and asked in 2004 where are we estimating that interest income, are we already in a negative position, and will we be in trouble at the end of the year. Staff replied the concern for 2004 is two-fold. The investment income is made up of actual interest income earned on portfolios. Over the last two years rates have dropped to less than 1 %. That combined with the investment mark down because of the rules, over the last two or three years, there has been increased investment income because the basis of our assets at year end is higher than the City paid for them. The investments are held until maturity. Staff will review the investments at 6 months and this will be discussed at the budget workshop. Councilmember Fitch stated if we hold investments until maturity and they do not come due in 2004 then we will see a loss in income. If the market is going up do we hold onto our lower investments. Staff replied we are required to hold investments until maturity. Councilmember Fitch then asked Mr. Mayer about segregation of duties and if there is enough separation. Is the separation between the Finance Director and City Administrator enough separation with making the entries and signing off? Mr. Mayer felt it would be. The auditors are hoping for, and what we have now, is the Finance Director to have read-only access to the financial data. She can direct operations, approve the adjustments within the system, but has no personal ability to manipulate the records. That is the last piece we are working towards implementing. Mayor Ristow asked if the bonds are called in, would that affect the interest. Staff replied the investments the City holds are not affected by the investments we make. The bonds the City has issued are at the lowest rates ever. The City refinanced a number of the bonds, with saving $600,000 in interest income over 7-10 years. Council Minutes (Regular) June 7, 2004 Page 8 c) 2005-2009 Dakota County CIP Requests - Engineering Dakota County has requested City projects for their 2005-2009 CIP. Projects include: CR 74, Ash Street, railroad tracks to TH 3 - 2005 CR 64, (195th Street), from Autumn Glen to TH 3 - 2006 CSAH 31, CSAH 50 to CSAH 74 - 2006 CSAH 50, Division Street to TH 3 - 2005 (preliminary engineering) 20Sth Street 195th Street, Flagstaff to Cedar Traffic Signals along Pilot Knob Road Trails d) Great River Energy and Xcel Energy Transmission Line and Distribution Substation - Community Development The demand for electrical service is beginning to exceed the ability of the local systems to provide. The changes would include the creation of a new substation in Farmington, and the upgrade and addition of power lines. The companies are proposing some east-west routes for connection. The companies include Xcel Energy, Dakota Electric, and Great River Energy. There was a public open house on March 3,2004 which was well attended. The companies filed an application for a route permit on April 30, 2004. The EQB accepted the application on May 7, 2004. The City has been informed by the EQB of a public information meeting on June 24, 2004. The EQB has until November to complete the process. There is a possibility of going from the Empire substation and run the line north to CR 66 to where the 20Sth Street connection would be made. The other option was to run the power line along 21 Oth Street. As far as the affect on the City, right now the proposed route would go through the Perkins property in the township and along the north line ofthe bus garage and the south line of two properties currently in the township. The owners have indicated they may be applying for annexation. The properties are located directly behind the American Legion. Some development could be occurring in this area in the future. Staff is concerned the power line could affect any development. Ifthe EQB rejects this route, staff suggested taking the route from the Empire substation and cutting north along Biscayne or Cambodia up to CR66 and go west from there. Staff would like to bring this back to the June 21 Council Meeting and inform residents this will be on the agenda for any comments. Councilmember Soderberg suggested Council approving a resolution with a route recommendation. Staff agreed this would carry more weight and will draft a resolution for the June 21, 2004 Council Meeting. e) Review Proposed Revision of 2020 Thoroughfare Plan - Community Development When the City adopted the 2020 Comprehensive Plan it included a Thoroughfare Plan. There was a large area in the center oftown that did not have any arterial or Council Minutes (Regular) June 7, 2004 Page 9 collector roads identified, because no development was proposed. It is bounded on the north by 195th Street, on the west by Akin Road, on the south by 20Sth Street, and on the east by Hwy 3. Since then, through the MUSA Review Process, some properties in this area have been considered for MUSA. A transportation plan needed to be developed for this area. The Traffic Engineer believed three connections were needed to Akin Road. The most important connection was at 203rd Street as this has a connection to Pilot Knob Road. One issue with this connection is there is a little stub road that is not a city street and it is not paved. It goes across a private party's property. They have an easement agreement to allow them to use the road. To use this stub road for the connection would create an offset intersection, which would not be preferred. There are some property owners just north ofthis road that have approached the City about wanting to subdivide their parcels for residential development. Staffhas advised them to wait to see what Council wants to do with this issue. Staff requested authorization from Council to move forward with this process. Affected property owners would be notified, a notice will be published in the paper, it will come to the Planning Commission, and a Public Hearing will be held. Staffwill provide this information to Council to allow them to make a decision. Councilmember Fitch suggested bringing this to the MUSA Review Committee. Staff will bring this to the next MUSA meeting. Staffwill also bring this to the EFPAC meeting. 1) Firewise Grant Award - Fire Department Mr. Bob Curtis, Fire Department, stated this is a federal program administered through the state. The Fire Department applied for $20,000 and received a $10,000 matching funds grant. The townships would have to provide the matching grants, as the sites for the dry hydrants are located in the townships. Councilmember Fogarty was concerned that the townships have not been informed of this yet. Mr. Curtis replied the Fire Department has been in discussions with the townships for a number of years regarding this, but was not sure ifthey have been informed ofthe grant. Councilmember Fogarty stated this grant money has to be used by December 15,2004. She did not know if the townships have this money in their budget. The townships should have been informed of this grant before it was applied for. Mr. Curtis agreed, but there was a short amount of time to send in the grant. The Fire Department has discussed this with town board members. Councilmember Fogarty agreed the hydrants were needed, but was displeased with the order in which it was done. By authorizing this, ifthe townships cannot match the grant, the City would not provide the funds and the project would not be done. MOTION by Soderberg, second by Fogarty authorizing staffto sign the Grant Contract with the State of Minnesota Department of Natural Resources. APIF, MOTION CARRIED. Council Minutes (Regular) June 7, 2004 Page 10 11. UNFINISHED BUSINESS a) Vehicle Noise Signs -Police Department At the May 17, 2004 Council Meeting, Council instructed staff to research vehicle noise signs. Staff located two cities on state highways that have these signs posted. In both cases the signs were posted without state authority and posted by the public works department of those cities. There is no enforcement done and no tickets have been written. In one city it may have had some voluntary impact as the number of complaints has been reduced. Cities need to ask permission to post signs on any county or state highway. Staff asked for direction as to whether or not to request permission to post the signs. The Police Department does not have the resources to enforce this to the effect there will not be a problem. Mayor Ristow stated residents on Hwy 3 and CR 50 have brought the noise problem to his attention. Councilmember Soderberg was not interested in putting up signs without going through due process. The State requires the City to get authorization and in getting the authorization the City has to provide assurances that it will be enforced at certain levels with equipment and personnel. Council suggested the State might have personnel to monitor this, or seasonal help. Councilmember Soderberg agreed for staffto request permission from the State, but if any contingencies are placed on the request, that is where it stops. Council reached a consensus for staff to ask the County and State to post Vehicle Noise Laws Enforced signs at the entrances to the City. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Wanted to discuss the stop signs at 20Sth Street. The stop signs may be creating problems they had not anticipated. Last Thursday night it took her 23 minutes to get from 195th Street to 20Sth Street on Akin Road. She saw at least 24 illegal u-turns with people pulling out of line to go north on Akin Road. With school out, the stop signs will be under utilized. She would like Council to consider stop lights. This was an unusual situation as there were soccer games and students were coming home from a field trip at the same time. She would like Council to step back and see if anything was really fixed before the permanent stop signs are installed. If 20Sth Street goes through in the future, stop lights will be needed. Perhaps a partnership can be created with the school district for installing the stop lights. Temporary stop lights would cost approximately $60,000. Assistant City Engineer Gross suggested keeping the temporary stop signs and authorize staff to conduct a study for warrants for stop lights. The permanent stop signs have been order and the order would need to be stopped. Council reached a consensus to halt the process of installing permanent stop signs and leave the temporary control. They suggested doing the study for warrants once school begins. City Administrator Urbia will discuss with the school district if they would contribute to the cost of signal lights. Council Minutes (Regular) June 7, 2004 Page 11 City Administrator Urbia: Three firefighters have been called to active duty. Mr. Robert Eibner will serve for one year, Mr. Joseph Tullar is attending a school to prepare him to go overseas, and Mr. Steve Lerbakken has been in Iraq for several months. He wanted to recognize them and thank them for their service. Coffee with the Council will be held on June 17. Councilmembers Cordes and Fitch are next on the rotation. The topic will be Council priorities for upcoming projects such as the McVicker lot, the CIP, and the budget Finance Director Roland: A workshop will be held June 9, to discuss the CIP, and the 2004 budget and goals for the 2005 budget. The agenda and CIP document will be distributed Tuesday. 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 9:46 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~h?~ Cynthia Muller Executive Assistant COUNCIL CIPIBUDGET WORKSHOP MINUTES June 9, 2004 Present: Ristow, Cordes, Fitch (arrived 5:38), Fogarty, Soderberg Mayor Ristow called the workshop to order at 5:30 p.m. They recessed for a few minutes to review the agenda materials and reconvened at 5:38 p.m. MOTION by Soderberg, second by Fogarty to approve the agenda. APIF, MOTION CARRIED. Discuss CIP The CIP contained General Government, Public Works and Parks and Recreation projects for the next five years. General Government 2005: Fire Station #2 (cost of$2.176 million) City Hall3rd and Spruce Streets (cost of$7.630 million) Public Works 2005: Sidewalk and Curb Replacement Project (2005-2009) Sealcoating (2005-2009) Prairie Creek Drainage Way Dredging Ash Street Reconstruction Spruce Street Extension and Bridge Construction 208th Street - Western portion to Pilot Knob Road Signal Lights Elk River Trail and CSAH 31 Sewer Meter Replacement 2006: 210th Street and English Avenue 208th Street Easterly portion to Akin Road Hill Dee Street Reconstruction Well #8 195th Street - Easterly portion to Hwy 3 Elm Street Reconstruction 2007: Signal Lights 190th and CSAH 31 and 195th and CSAH 31 Spruce Street Reconstruction - 1 st Street to 4th Street 2nd Street Overlay and Curb Reconstruction - Elm Street to Walnut Street This would be done with the Spruce Street Reconstruction Central Maintenance Facility Expansion 2008: 5th Street Trunk Sewer Extension 208th Street Extension from Middle School Campus to Hwy 3 East Walnut Street Area Reconstruction The 5th Street Trunk Sewer Extension would need to be done first Well #9 and Pumphouse Council Workshop June 9, 2004 Page 2 2009: Ground Reservoir - 4M Gallons 193rd Street Mill and Overlay Reconstruction Council requested the area known as the "big blue blob" also be included in the CIP. Parks and Recreation 2005: Silver Springs Park Vermillion Grove Hill Dee Park Rambling River Park Seed Genstar Park and Meadow Creek Park (2005-2007) Evergreen Knoll (2005-2006) Middle Creek Park (2005-2006) Depot Way Arts Park (2005-2006) 2006: River Bend Development Park (2006-2007) Spruce Street Town Square (2006-2007) Dakota County Estates Park (2006-2007) 2007: Troy Hill Park (2007-2008) Daisy Knoll Park (2007-2008) Westview Park (2007-2008) 2008: Prairie Waterway Park (2008-2009) Pine Knoll Park (2008-2009) Prairieview Park (2008-2009) Lake Julia Park (2008-2009) Council will need to provide staff with the ranking of projects and that is what will go into the 2005 budget. Councilmember Soderberg asked if bulk fuel tanks should be added under General Government projects. Finance Director Roland replied at one time this was discussed that if there were available funds at the end ofthe construction of the Maintenance Facility the City would consider purchasing these tanks. They would be paid from Certificates of Indebtedness. A concrete slab has been constructed and it is included in the expansion plan for the Maintenance Facility. The meeting recessed at 7:02 p.m. and reconvened at 7: 15 p.m. Discuss 2004 Revenue and Exoenditure Projections Building permits are predicted at 303 instead of 440. This is for residential permits only, not commercial. There were 689 platted lots. The Riverbend development was anticipated to come in this year, however it will not. This development consisted of 140 lots. This amounts to $211,676. Councilmember Cordes recalled a month ago at a Council Meeting she asked about building permits being down and was told it was because ofthe snowy winter. That turned out not to be the case. Regarding investment income staff is anticipating it to be half of what was budgeted. This amounts to $175,000. Staff assumed interest rates would go up. Recreation fees revenue will exceed budget by $20,000. Councilmember Cordes stated in 2004 Farmington took Council Workshop June 9, 2004 Page 3 on the SORR soccer league. In 2005 and 2006 that revenue will be gone. She asked if that has been taken into account. Staff replied this is for 2004 only. In 2005 the revenues will be adjusted accordingly. Total anticipated revenues are $5.790 million. Total anticipated expenditures are $6.157 million. This leaves a shortfall of $366,000. Staff identified places to cut the budget immediately and potential cuts. Council Administration HR/IS Community Development $1,000 Training and conferences There would still be $1,000 left in the budget and there has been $460 spent. Under identified cuts there is a negative $6,000. Staff did not know what to anticipate for a new Administrator's contract which included a $5,000 moving allowance and a car allowance. There is also a $4,000 potential cut in equipment supplies, training, and outside printing and an identified cut of $1 ,500 for communications. Identified cuts include $3,100 for Human Resources and $3,000 for MIS. Within each department and division the emphasis has been that department's run their own budget. One of the policies is that tuition reimbursement is a benefit that is paid for by the City. If you get an A you get 100% of the class work paid for. The employee has to put forth a plan and have it approved. Whatever has been turned in for tuition reimbursement has been paid. If it has been more than the line item budget, it has been taken out of other line items in the Human Resources budget. This year, as of April tuition reimbursement has already exceeded the line item. There is funding available within the Human Resources budget, so that staff still anticipates we could come in under that budgeted item. Ifthe City continues to offer tuition reimbursement as a benefit, then a commitment is needed to fund that on an annual basis. Staff cannot make that decision. It is a City policy and needs to be approved by Council. There are four employees in school. According to the Police agreement, the City must reimburse tuition. The AFSCME contract is silent. There is a clause that if they leave before the time frame, they have to reimburse the City for classes non-work related. Tuition only is reimbursed, not fees or books. Human Resources approves these requests. There could be a $23,000 reimbursement expense for tuition, $17,000 over budget. The money could be taken from the employee expense fund which amounts to $171,000. Council will need to direct staff if acceptable to go over the budgetary line item and/or utilize the employee expense fund. The policy was established in 1998. The degree has to be advantageous to the City. Councilmember Fitch felt an employee reimbursement program is not only a good program, but is smart for the City as an employer. He would like to see the policy and perhaps it needs to be adjusted to reflect the budgetary times. $6,300 has been identified to be cut. In addition, there is a potential cut of $20,500 for professional services used to pay Inspectron. Staff asked for guidance from Council on how to deal with this issue. Over the last three years, staffhas reduced their reliance on Inspectron. In 2002 the City paid them $93,000, in 2003 it dropped to $40,000, in 2004 it has been zero. Council's decision last year to fund a building intern position has helped a Council Workshop June 9, 2004 Page 4 Police: lot. The City pays him $12-$14/hour as opposed to $50/hour for Inspectron. In 2002 the turnaround time was up to 5 weeks for reviewing building plans. Inspections were out one week. Staffhas focused attention on reducing those turnaround times. It is now one week for building plan review and 48 hour turnaround for inspections. From 1998 to the present staffhas doubled the number of inspections each inspector is doing. In 2004 we have a limited number of inspectors and an escalating amount of work and something has to give. The area being pushed back is in non-finalized permits. This relates to things such as decks, garages, siding, etc. There are so many outstanding non-finalized permits staff needs to decide what to do. There are 7700 inspections needed to clear this up. About 20% ofthese do not need an inspection to be finalized. It would take about 20 minutes/inspection including travel time which comes out to 64 full work weeks. They would not have time for plan reviews or regular inspections. The options are to declare these permits no longer valid, which staff does not recommend; hire another inspector, keep the intern, create a position for a part-time inspector; or chip away with the existing staff, however there will be ramifications. Currently the intern leaves a card at the residence that they have an un-finalized permit when he is in that particular area and as he has time. City Administrator Urbia suggested sorting out the type of permits and review the type of permits required. Staff suggested some of the money set aside for Inspectron could be used to clear up this backlog, pay staff overtime for evenings and weekends, or use the intern. There is an intern in Planning and one in Inspections. The funding will run out September 1, 2004 and they will be gone as ofthat date. To keep them through the rest ofthe year, it would be approximately $10,000. The Planning intern's time could be devoted to economic development questions. Councilmember Fogarty felt there may not be another year with so few building permits and an opportunity to catch up. There are still concerns with overtime costs. Line items such as uniforms could be cut. Dew Days will amount to $10,000 in overtime. After the budget was prepared, staff learned there would be four officers and one clerical staff out on FMLA which is 25% of staff at 12 weeks each. During June and July there will be 790 hours of paid leave time used. 200 hours is FMLA and 600 hours is vacation time. This is covered with 110 hours overtime. Councilmember Fogarty asked if it would be cost effective to hire two more officers this year. Staff replied one officer starts the end of June which will eliminate 30 hours of Dew Days overtime. If another officer starts August 1 as a temp to regular the cost would be $25,000 with no benefits. A new officer has to ride with a full time officer for 12 weeks. The officer starting the end of June will be on his own October I. If a second officer started in August that person would be on the street November 1. The extra $25,000 is not there to fund an extra position. The overtime saved would be only in the last three months ofthe year. Councilmember Fitch stated if we are dipping into the fund balance anyway, what is the difference? Council needs to make a determination regarding the position and the effect it will have. Farmington has the lowest ratio of officers to population in cities of the same size. Council Workshop June 9, 2004 Page 5 There are some one-year solutions. There are cable franchise fees where $35,000 would go into the general fund for communications and anything left went into a capital projects fund to fund fiber optics, future cable uses, etc. That fund is at $142,000. Staffis expecting $135,000 in cable franchise fees. If all of the cable franchise fees went into the general fund this year as a one-time option that would get the City $100,000 more than what we currently have. If all of the City's interest income were allotted to the general fund, this was also done in 1999, this would eliminate any shortfall. Interest and investment earnings in 2003 were $311,000. This should not affect any other projects. There are also funds available in the employee expense fund. The amount in the potential cut column is $267,882. The funds in the interest income fund and the cable franchise fees would equal this amount. Discuss 2005 Bude:et Goals Staff then discussed the 2005 Budget calendar, which outlines the due date of various steps in preparing the budget. Some goals to be considered for 2005 include: 1. Elimination of the deficit fund "1991 Annexation" as prescribed by the City's audit firm. 2. Reclassification of the Arena fund to a Special Revenue fund to address the current deficit cash balance and future funding issues. 3. Examination of Sewer and Solid Waste utility rates to determine what levels of increases are necessary to fund operations. 4. Review the HRA capital projects fund to address TIF project deficits due to tax compression over the last few years. 5. Establish a strategy to address these deficit issues. Council will need to decide on a policy for curbside clean-up and whether to change the format or charge a fee. Staffwill be providing a summary ofthe 2004 clean-up at the June 21 Council Meeting. Staff provided Council with a Financial Performa for 2004-2012. For 2004 the City tax rate was 41.174%. The proposed tax rate would be 42.0%. The City has a requirement in 2005 to levy for 1.114382. This includes lease revenue bonds, certificates of indebtedness and all requirements the City has. This would leave the City with a General Fund levy of $3,608,000, which would be an increase over 2004 of$815,000 to spend in the General Fund on items the City needs. The City is increasing the levy by 21 % from last year. This is because the City lost $500,000 this year and could not get more than 60% of it back. This covers three years of growth the City has not been able to capture at 20%-23% of growth every year. This will not increase the tax rate to the average homeowner. The debt service levy includes the Main Street bonds. Councilmember Cordes asked how the Ash Street project will affect this. Staff replied it will affect it in 2006, it will be $200,000 - $300,000 more on the debt levy every year. This would be less than a 10% increase. Council could leave the tax rate at 41 %. Council needs to advise staff what they want to do. If Council wants to leave it at 41 %, what do they want to cut? Councilmember Cordes stated $20 to some people is a lot of money. Once things are added, the taxes will go up. It is unfortunate building permits were down, and we cannot predict what they will be next year. The 140 lots in Riverbend could still be in litigation. Councilmember Fogarty stated the City portion of her taxes has gone down every year. The City did not have a chance to keep them level and the City is missing those dollars. Once MUSA is determined, that will influence the number of building permits per year. That is where the tax capacity value will level off. There have been discussions at the MUSA meetings Council Workshop June 9, 2004 Page 6 about how long the process is taking. Council should think about whether the scope of the MUSA Committee is going beyond what was intended. Some people where thinking they would make recommendations to Council as to where development should occur. Discussions have gone to what type of development. Perhaps these decisions should be made by the Planning Commission or Council. The $211,000 reduction in revenue for building permits, could be cut in half if the MUSA process moved fast enough to allow developers to build 65 houses. If there are a couple of parcels where the group agrees development should occur, perhaps the MUSA Committee could make an interim recommendation. If the recommendation goes to Council in August, there would be enough time to build. Councilmember Fitch felt meeting once a month was a mistake. The point about going beyond, we are at a point where we can say what kind of development we want and not be dictated to by developers. He felt they should have more than one meeting a month. Staffhas given the members dates and often it is once a month where everyone could meet. Perhaps they have to meet without everyone being present. If people are willing to meet once a week, staff is prepared to do so. Council was in favor of expediting the process. Councilmember Soderberg stated the $800,000 increase in the levy brings us up to the performa. This could provide the resources for inspectors or police officers. Council needs to decide what level of service Council wants staff to provide. Staffwill provide Council with a draft document on August 16. On June 18 budget documents will be distributed to the department heads which will be due to Finance July 12. The Management Team will meet July 22-29. Staff needs a preliminary idea from Council as to what their goals are. Council should provide what they want for the tax rate - 40%, 41 %, 42%; an emphasis on staff - overall or in one department; there is equipment on certificates - should that be included in the general levy or in the debt levy for the future. Council should also provide answers to strategic questions, such as how fast do they want the turnaround for building inspections. With that staff can determine the number of building inspectors needed. Staff would like to have tentative recommendations from Council by July 6 on the CIP and budget strategy. Councilmember Fitch wanted staff to understand Council would not pit one department against the other, but Council does need to decide on priorities. Finance Director Roland noted the City will be losing a contracted employee in Engineering. The City contracts with Bonestroo for Engineering services. As a solution staffhas proposed the retainer for him goes away and the City hires an Engineering Tech to replace those functions and get services that are already in the budget. It will solve current problems and help out Building Inspections. Council agreed to hold a Council Workshop on June 21 immediately following the Council Meeting to provide staff with the information needed. MOTION by Cordes, second by Soderberg to adjourn at 9:27 p.m. APIF, MOTION CARRIED. Respectfully submitted ~?r7~ Cynthia Muller Executive Assistant /6 DRAFT Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on May 12, 2004 Members Present: Randy Oswald, Mike Buringa, Dawn Johnson, Robin Hanson and Paula Higgins Members Absent: None Other's Present: Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 6:01p.m. Quorum was present. ll. Approval of Agenda. Higgins moved and Hanson seconded to approve the meeting agenda. APIF ill. Approval of Minutes. Motion by Buringa, seconded by Higgins to approve the minutes from the April 14, 2004 meeting. APIF IV. Presentations None V. Old Business A. Review Future Park and Open Space Map Revisions Following revisions were made to the most recent draft map: Designate on the map the parks in East Farmington as private park Make existing trails and sidewalks in different colors so that they can more easily be differentiated Director Distad stated that he would make these revisions and try to get an updated map to Commission members prior to the packet going out for the June meeting. B. Community Center Feasibility Study Task Force Discussion Commission members discussed the possible makeup of a task force for the Community Center Feasibility Study. The following organizations and possible community members representing the organizations was discussed: City Council Representation: Christy Fogarty Citizen at Large 35-50 age: Paul Gerten Citizen at Large under 35 age: Jeff Ibinger, Juke Schaeffer or Gary Balfe School District: Cindy Ruston, Vem Schoolmeister or Sue Swedin FY AA: Bill Fischer, Michelle Wood or Gina O'Reilly Farmington Lions Club: Dan Nicholai Daycare Provider: Christy Todd Knights of Columbus: John Frank Chamber of CommercelBusiness Owner: Marlo Dahl or Mike Heinzerling Ministerial Association: Thomas Yauch or Jamie Thompson Park and Recreation Advisory Commission: Paula Higgins No formal action was taken on the makeup of a Community Center Feasibility Study Task Force C. MUSA Review Committee Update Chair Oswald provided following details from the last MUSA Review Committee meeting: Committee looked at previous criteria and then looked at new revised criteria that was developed by staff and the Committee concerning priorities. Committee has discussed eliminating properties that the Committee does not feel should be granted MUSA immediately Seems that properties adjacent to certain transportation corridors are appearing to become top priorities during Committee member's discussion D. Empire Township Park and Recreation Advisory Board Joint Meeting Director Distad stated that after surveying Commission members, the August dates did not seem to work well for all Commissioners to attend this joint meeting. Following dates and times were identified by Commission members that would work in their schedules: September 15th at 6:00 p.m. or October 6th at 6:00 p.m. Director Distad said that he would contact the Chair of the Empire Township's Park and Recreation Advisory Board and communicate that the previous August dates did not work and offer the new dates for a possible joint meeting and would report back to the Commission at the June meeting. VI. New Business A. Review and Recommend Consultant for Community Center Feasibility Study Director Distad shared with Commission members that staff had reviewed and discussed all proposals at a meeting and are recommending to the Commission that Ballard King and Associates's be selected to complete the Community Center Feasibility Study. Staff also felt that if the Commission members agreed with the recommendation that Ballard King and Associates should be interviewed prior to a hiring recommendation being forwarded to the City Council. Commission members discussed the proposals and by consensus agreed with the staff recommendation. Commission members also felt that a request should be made to Ballard King and Associates to have them submit to City staff and Commission members at least two previous Community Center Feasibility Studies that they completed. A tentative interview date was identified for June 3, 2004 at 4:00 p.m. By consensus it was determined that Commission members Hanson and Higgins would be on the interview panel and that other Commission members were welcome to sit and listen to the interview. Motion by Hanson and seconded by Higgins to invite Ballard King and Associates to an interview with staff and Commission members about completing a Community Center Feasibility Study for the City of Farmington. APIF'. B. Rambling River Center Advisory Board Ordinance Amendments Director Distad presented amendments to the existing Senior Center Advisory Board Ordinance that were being recommended by the Senior Center Advisory Board. He noted that a some of the significant revisions included: changing the name of the Senior Center Advisory Board to Rambling River Center Advisory Board, creating term limits for Advisory Board members and changing from a two year term to a three year term. Motion by Hanson and seconded by Higgins to approve the amendments to the current Senior Center Advisory Board Ordinance and forward a recommendation to the City Council to approve the amendments. APIF C. Summer Meeting Time Change Chair Oswald suggested that the Commission consider changing the June, July and August meeting times to start at 5:30 p.m. rather than at 6:00 p.m. in order to get done with the meeting earlier so that Commission members still had time after the meeting for personal business. Motion by Hanson and seconded by Johnson to start the June, July and August meetings at 5:30 p.m. APIF VII. Additions to the Agenda None VIII. Staff Report Director Distad updated PRAC members on the following items: . Information about the status of the partnership with Farmington Youth Baseball on the construction of the baseball field at Prairieview Park and that the ballfield improvements including extension of the backstop height and wings, fending down the first and third base lines, construction of a new pitching mound by traveling baseball and seeding of additional grass in the outfield. . Community Education Advisory Council meeting on school district facility scheduling priorities and that a new system will be tried where all indoor facility users will have one large meeting to schedule the use of indoor school facilities. . Pond and Park Clean up Day was held on May I st. Chair Oswald shared that it was a good turnout and that it should continue to grow as more groups adopt parks and ponds in the City. IX. June Meeting Agenda Topics Following items were identified for the June 2004 meeting agenda 1. Presentation by Jack Olwell (keep to a 15 minute presentation if possible) 2. Future Park and Open Space Map final review 3. Community Center Feasibility Study Task Force makeup discussion 4. MUSA Review Committee Update 5. Date for joint meeting with Empire Township's Park and Recreation Advisory Board 6. Hiring consultant for Community Center Feasibility Study x. Adjournment Motion by Higgins seconded by Buringa to adjourn the meeting. APIF. The PRAC meeting was officially adjourned at 7:35 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary 7c.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: School and Conference DATE: June 21, 2004 INTRODUCTION The Minnesota Ice Arena Managers Association (MIAMA) holds an annual conference for its members. This year the MIAMA conference will be held at Ruttger's Sugar Lake Lodge from September 6th _8th. DISCUSSION Dwight Bjerke, Facilities Maintenance Supervisor and Mike Nibbe, Facilities Maintenance Worker are interested in attending the 2004 MIAMA Conference. The conference offers educational opportunities in the areas of ice arena management and maintenance. BUDGET IMPACT The approved 2004 Arena budget included funding for two staff members to attend the 2004 MIAMA Conference. The cost of the conference is $408.00 per person, which includes I. co~ferfnce registration fee, lodging and all meals during the conference. ACTION REQUESTED For informational purposes only. ~tfullY S ,milled Rand~stad, Parks and Recreation Director cc: Dwight Bjerke Mike Nibbe 7d ( City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: 010- Mayor, Councilmembers and City Administrator ~ Lena Larson, Public Works Administrative Assistant TO: SUBJECT: 2004 Curbside Cleanup Summary DATE: June 21, 2004 INTRODUCTION The 2004 Curbside Cleanup program is complete and its popularity continues to increase. DISCUSSION The total amounts of materials collected from Farmington homes follows: Garbage 376.31 tons $19,545.54 Electronics 62697 pounds $25,078.80 Tires 2038 $12,737.50 Appliances 998 $31,936.00 Scrap Metal 15.6 $0 Total Cost The total bill for all four Cleanup Days is $118,204.88 (the above totals plus the base charge for trucks and labor). Dick's/Lakeville Sanitation, Inc. is requesting $4,830.00 to cover 80.5 hours of additional labor costs incurred due to the increased growth in the community. That amount is included in the total bill amount. When you divide the overall cost of Curbside Cleanup Days by the approximate number of residential properties that were eligible to participate, the average cost per household is between $20 and $21. The convenience and easy accessibility of the curbside program continues to bring in much larger quantities of materials than past drop off Cleanup Days. A comparison of the Cleanup Days follows: Material 2004 2003 2002 2001 2000 Garba2e 376.31 333.76 272.89 264.06 50.74 Tires 2038 2071 1766 2017 630 Electronics 62697 Ibs. 60446 lbs. 47,7801bs. 44,960 Ibs. 15,340 Ibs. Appliances 998 916 795 820 269 2004 Curbside Cleanup Summary page 2 A wrap up meeting to discuss concerns and suggestions with the City's contractor, Dick's/Lakeville Sanitation, Inc., has been scheduled to discuss what is working and opportunities for improving the program. BUDGET IMPACT The total bill is within the amount budgeted. ACTION REQUESTED No action is requested, this memo is for information only. :J=:r::- Lena Larson Public Works Administrative Assistant cc: Randy Distad, Parks & Recreation Director Benno Klotz, Solid Waste Supervisor City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: y)~~ Mayor, Councilmembers and City Administrator LY"v.. FROM: Lisa Shadick Administrative Services Director SUBJECT: Gambling Premises Permit - Farmington Youth Hockey DATE: June 21, 2004 INTRODUCTION Farmington Youth Hockey is requesting a Gambling Premises Permit at the Longbranch Saloon and Eatery, 309 Third Street and Gossips, 313 Third Street. DISCUSSION Pursuant to State Statute and pertinent City Code,. an organization must first obtain a resolution from the City, granting permission for gambling to occur at a specific location. Farmington Youth Hockey is requesting approval to conduct gambling activity at 309 Third Street and 313 Third Street. The appropriate applications and fees have been received and the applications have been reviewed by the City Attorney. BUDGET IMPACT Gambling fees are included in the revenue portion ofthe 2004 budget. ACTION REQUESTED Consider the attached resolution approving a Gambling Premise Permit at 309 Third Street and 313 Third Street. Respectfully submitted, ~4 slAa~ Lisa Shadick Administrative Services Director 7e RESOLUTION NO. R -04 APPROVING A MINNESOT A LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR FARMINGTON YOUTH HOCKEY ASSOCIATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of June 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Premises Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, Farmington Youth Hockey Association has submitted an application for a Gambling Premises Permit to be conducted at 309 and 313 3rd Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Premises Permit for Farmington Youth Hockey Association to be conducted at 309 and 313 3rd Street is hereby approved. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 21 st day of June 2004. Mayor Attested to the day of June 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7F TO: C)t{.1 Mayor, Councilmembers, City AdministratorDD . FROM: Lisa Shadick, Administrative Services Director SUBJECT: Accept Resignation Housing and Redevelopment Authority DATE: June 21, 2004 INTRODUCTION Tamara Witt has resigned her seat on the HRA effective May 24,2004. The term of this seat is through January 31,2006. DISCUSSION The appointment process policy is attached for your review. Staff researched the file and has found that we do not have any applications on file for the HRA. If Council wishes, staffwill begin the recruitment process by placing an ad on the City's website and in the official publication, the Farmington Independent, requesting applicants for the vacated seat. ACTION REQUIRED Accept the resignation of Tamara Witt from the HRA and direct staff to publish an ad on the City's website and in the June 24th and July 1 st issues ofthe Farmington Independent to fill the vacated seat. Respectfully submitted, ~II.~~. Lisa Shadick Administrative Services Director COUNCIL POLICY - 05 CITY COMMISSION APPOINTMENT PROCESS Policy Purpose The purpose of this policy is to set forth the procedures to be used in appointing interested citizens to the City Commissions. The appointment of citizens to City advisory commissions and boards shall be made by the City Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all qualified candidates to consider relevant qualifications and interests, and appoint such members as the Council deems in the best interest of the City. Commission seats vacated by resignation and/or removal shall be appointed by first reviewing any applications on file and/or any requests to be appointed by interested citizens having taken notice of an existing vacancy. If no applications are on file, the City shall solicit applications for appointment by advertisement in the legal newspaper and other public mediums as appropriate. Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal expiration date of the seat and shall be made as soon as practical. Appointments to fill vacated seats during an unexpired term shall be in accordance with the City Code. 06/16/04 WED 13:56 FAX 6514508759 SSP BRA III 002 June 4, 2004 Kevin CarrolJ Community Development Director 325 Oak Street Fannington, MN. 55024 Dear Kevin, It is with deep regret that I am resigning from the Farmington HRA Board effective immediately. My husband's job has transferred and we will be moving out ofFannington. I have enjoyed my appointment and I wish Farmington the best in their future endeavors. Sincerely, tj'hui~wr~ Tamar,~ Witt City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 73 TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: 2005 ALF Budget DATE: June 21, 2004 INTRODUCTION According to the Apple Valley, Lakeville and Farmington (ALF) Ambulance Joint Powers Agreement, the annual budget for ALF is to be approved by the ALF Board of Directors and submitted to each member city on or before July I of each year. The budget was prepared by ALF staff and submitted to the Executive Management Committee (EMC) and the ALF Board of Directors for approval. Attached is the 2005 ALF Budget as approved by the EMC and Board of Directors. It is now ready for your review and approval. DISCUSSION Attached to the budget document is a memorandum from Dennis Feller, Finance Director, City of Lakeville which presents the highlights of the budget. Further, the ALF Administrator, Tom . Kelley, has submitted a highly detailed report, which has significantly more detail than in past years. BUDGET IMPACT Impacts the operations of ALF for the 2005 Budget year beginning January 1, 2005 and ending December 31, 2005. Two components of this budget impact the city budget, the expense being city support and the revenue being community services. The City support (per capita subsidy) will increase from $8,887 (based upon 17,648 population) in 2004 to $9,324 (based up~m 18,648 population) in 2005. The community services reimbursement is for our in-kind contributions and will decrease from $16,178 in 2004 to $10,838 in 2005. There was a two year adjustment to the reimbursement, but now will be back on track to reflect the annual 3% increase. ACTION REOUESTED Approve the 2005 ALF Budget as approved by the EMC and ALF Board of Directors. Respectfully submitted, D~U City Administrator PARAMEDIC L@7 ALF Ambulance 7100 West 147th Street Apple Valley, Minnesota 55124 Office: (952) 953-2660 Fax: (952) 953-2672 May 20, 2004 ALF Board of Directors The ALF Executive Management Committee does hereby submit the proposed budget for 2005 to the Board of Directors for their review and consideration. The Executive Management Committee is responsible for submitting a proposed budget to the Board for their approval. The Joint Powers Agreement requires the annual budget be submitted, by the Board to each member city on or before July 1 for approval. The Executive Management Committee is responsible for enforcement of the adopted budget. Estimated revenues - 2005 The proposed budget includes a recommended rate increase of 9.0% effective January 1, 2005, which results in a $77,607 net income before depreciation. Each 1% increase in rates results in approximately $15,000 of net revenues. ALF has historically had 2.32 billable calls per hundred populations; however, the number of billable transports has decreased to 2.15 calls per hundred populations. The .17 per hundred decrease in per capita calls results in an approximate $166,000 reduction in net revenues. The average fee for an ambulance emergency transport will be approximately $1,043, which is still $200-400 less than the rates charged by metro area private ambulance servIces. The ambulance service continues to receive an annual subsidy from the three member cities. The subsidy has been stabilized at $.50 per capita for more than a decade. The 2005 subsidy is proposed to be $60,951. The MedicareIMedicaid rules which became effective April 1, 2002, which has resulted in a significant loss of revenues, which cannot be recovered from the patient or third parties. Medicare write-off has increased from $93,000 in 2001 to an estimated $467,290 in 2004 Apple Valley $ $ Farmington Lakeville Proposed 2005 operatine: expenditures The following is a summary of significant factors affecting the proposed 2005 budget. a). Personnel The Paramedic and Supervisors Contract expires December 31, 2004. The proposed 2005 budget reflects no changes in salary or benefits. b). Community Services reimbursement ALF has for many years reimbursed member cities for its in-kind contributions for services as personnel management, payroll processing, financial reporting, accounts payable, dispatching services and the respective cities providing quarters in their fire departments for ALF crews. The reimbursement is distributed to the cities in direct proportion to their cash contributions to ALF since 1986. The reimbursement is increased by 3% per year. In 2003 and 2004, however, the reimbursement was increased by an additional $ 53,475 and $54,492, respectively. The proposed budget is premised on a reduction in the Community Services reimbursement from $155,859 in 2004 to a proposed reimbursement of $1 04,408 in 2005. The proposed 2005 reimbursement represents a 3% per year increase over the 2002 reimbursement. Year Apple Vallev Lakeville Farmin2ton Total 2005 $ 53,499 $ 40,072 $ 10,838 $ 104,408 2004 79,862 59,819 16,178 155,859 2003 77,828 58,295 15,766 151,889 2002 51,650 33,021 10,877 95,548 2001 50,324 32,091 10,481 92,896 c). Collection Services The ambulance billing contract with Expert-Twill expire on December 31, 2004. Expert-T (Tamme Kuehn) has indicated the cost of billing services will be increasing by $.50 per account effective January 1, 2005. d) Medical Services Director Effective October 2002, ALF has approved the contract for a Medical Service Director. The Medical Services Director has requested a fee of $40,961 for 2005, which is a 3% increase over the prior year. e) Uncollectible accounts Uncollectible accounts are approximately 10% of net service billings not subject to Medicare regulations. The estimated uncollectible accounts for 2005 is approximately $217,159 which is a $23,000 increase compared to 2004. Capital Outlay The proposed 2005 budget includes the refurbishment of Medic Unit 12 for approximately $85,000. In addition, the budget also includes appropriations for replacement of equipment ($2,000), radios ($3,000) and stretcher ($3,850) associated with unit 12. Periodic replacement or refurbishment is very important to providing quality service delivery and maintaining a stable financial position. The replacement schedule for the various units is as follows: Unit 12 10 15 14 11 Status Refurbish Refurbish Refurbish Replace Replace Year 2005 2007 2008 2009 2011 Subject to the review and recommendations of the Technology Committee, the on-board computer system will be implemented in 2005. The five laptop computers, printers and licenses will cost approximately $30,832. The on-board computer project was originally budgeted and programmed for implementation in 2004; however, the project was postponed until policy and procedure issues could be resolved. The proposed 2005 budget also provides for the replacement of five stair chairs ($11,000), which are more than 16 years old. The following is a summary of the capital outlay items requested for 2005. Capital Outlav Refurbish Unit 12 Misc. Equipment for New Ambulance Mobile Radios for Refurbished Ambulance Ambulance Stretcher (replacement) Mobile Computers and Printers Main Server Stair Chairs (5) @ 2,200 Total Equipment - Capitalized Battery Charger/Cycler (2) CP AP - Advance oxygen delivery Quarters Furniture, VCR, file cabinet. Replacements Total Equipment - Non-capitalized 2005 Proposed 85,000 2,000 3,000 3,850 29,554 14,509 11,000 $ 150,191 1,200 4,000 1,000 $ 6,200 The proposed budget for ALF includes the issuance of Certificate of Indebtedness ($90,000) to finance the 2005 capital outlay. The Certificates would be issued by one of the member cities on behalf of ALF Ambulance. The short term debt financing would be retired in 2006 and 2007. Financial position - Proiected The proposed 2005 budget results in a net income, before depreciation, of $45,615. Based on the proposed budget as discussed above, ALF's estimated financial position as of December 31,2005 is as follows: 2004 Estimate Current Assets Cash Accounts receivable, net Other receivable Prepaid expenses Total Current Assets $ 479,351 $ 647,818 12,000 21,837 1,161,006 $ $ Current Liabilities Accrued salaries Accounts payable Total Current Liabilities Total Working Capital $ 34,824 36,873 71,697 1,089,309 $ 2005 Proposed Budget 336,185 723,141 12,000 21,837 1,093,163 34,824 36,873 71,697 1,021,466 The proposed 2005 budget provides adequate financial resources to enable ALF Ambulance to provide quality patient care in a cost effective and responsible manner. Respectfully submitted, Tom Lawell Executive Management Committee, Chair ALF AMBULANCE 2005 Proposed Budget As of May 21, 2004 ALF AMBULANCE 2004 PROPOSED BUDGET Statement of Working Capital Workina Capital 2004 2005 2002 2003 Revised Proposed Actual Actual Estimate Budget Current Assets Cash $ 832,391 $ 683,279 $ 480,983 $ 336,185 Accounts receivable, net 620,273 583,337 647,818 723,141 Other receivable 15,630 8,095 12,000 12,000 Prepaid expenses 13,838 28,140 21,837 21 ,837 Total Current Assets $ 1,482,132 $ 1,302,851 $ 1,162,637 $ 1,093,162 Current Liabilities Accrued salaries 26,834 34,824 34,824 34,824 Accounts payable 28,257 36,873 36,873 36,873 Total Current Liabilities 55,091 71,697 71,697 71 ,697 Total Working Capital $ 1,427,041 $ 1,231,154 $ 1,090,940 $ 1,021 ,465 Chanaes in Workina Capital 2004 2005 2002 2003 Revised Proposed Actual Actual Estimate Budget Funds Provided Net income $ 3,728 $ (181,445) $ (224,105) $ (17,393) Depreciation 90,933 97,433 93,200 95,000 Net income before deprec. $ 94,661 $ (84,012) $ (130,905) $ 77,607 Issuance of Certificates of Indebt. $ $ 145,000 $ 90,000 Total Funds Provided 94,661 (84,012) 14,095 167,607 Funds Applied Additions to fixed assets 17,728 123,328 96,200 150,191 Debt Service payments-principal 58,109 86,891 Compensated balances 28,017 (11,453) Total funds applied 45,745 111,875 154,309 237,082 Net Increase in Working Capital 48,916 (195,887) (140,214) (69,475) Working Capital, January 1 1 ,378,125 1,427,041 1,231,154 1 ,090,940 Working Capital, December 31 $ 1,427,041 $ 1,231,154 $ 1,090,940 $ 1,021,465 5/25/2004 2 5/25/2004 -- ALF AMBULANCE 2005 PROPOSED BUDGET Statement of Revenue and Expenses 2005 2002 2003 2004 Proposed Actual Actual Estimate Budget Operating Revenues Gross Service Billings 2,081,015 2,207,111 2,412,689 2,733,922 Less Medicare/Medicaid (266,010) (426,142) (467,290) (562,328) Net Service Billings 1,815,005 1,780,969 1,945,399 2,171,595 City Support 50,510 52,904 59,483 60,951 Township Support 25,389 24,092 22,925 23,301 Miscellaneous 6,539 7,126 12,500 12,500 LMCIT Dividend 4,815 4,917 4,200 4,200 State-aid PERA 3,967 3,967 3,967 3,967 Investment Income 30,319 20,942 10,000 10,000 Total Revenues 1,936,544 1,894,917 2,058,474 2,286,513 Operating Expenses 6012 Salaries 1,046,511 1,130,845 1,167,713 1,172,261 6041 PERA 54,734 57,688 64,575 64,826 6044 FICA 80,150 84,856 89,330 89,678 6051 Hospitalization + life 88,979 94,764 133,373 141,871 6053 Long-term Disability 5,227 5,003 4,373 4,744 6054 Dental Insurance 8,528 9,366 9,396 9,918 6055 Workers' Compensation 12,337 19,485 23,354 23,445 6310 Community Support 95,548 151,889 155,859 104,408 6110 Office Supplies 2,787 3,775 3,700 3,850 6115 Education Equipment/Supplies 1,915 910 2,610 1,285 6120 Operating Supplies 3,590 3,164 3,100 5,290 6121 Motor Fuels 8,280 10,178 11,810 13,357 6122 Lubricants 51 150 100 6124 Clothing 9,223 9,134 12,190 11 ,520 6131 Equipment Parts 3,698 1,414 2,400 2,500 6150 Promotions 2,100 1 ,409 2,300 4,425 6160 Medical Supplies 33,187 40,216 42,600 44,000 6180 Computer Supplies/Software 685 1,272 1,000 1,000 6210 Professional Services 29,788 9,566 14,711 20,175 6211 Attorney Fees 5,906 3,299 4,000 4,000 6216 Collection Services 68,488 72,437 85,216 88,901 6220 Medical Director 8,167 38,768 38,610 40,961 6221 Audit 4,200 4,350 4,250 4,575 6234 Use of Personal Auto 2,113 7,304 7,100 6,500 6252 Print Public Information 1,644 876 1,500 1,500 6261 Insurance 20,530 18,990 20,863 22,428 6276 Telephone 8,687 9,206 9,250 11,750 6277 Postage 123 178 500 650 6280 Maintenance Agreements 1,098 3,940 4,620 4,620 6281 Contract Auto Repair 17,291 27,119 28,500 28,500 6286 Contract Linen 286 6288 Data Processing 24,393 12,543 16,364 20,280 6289 Contract Radio Repair 961 597 1,000 1,000 6290 Lease Contracts (pagers/copiers 6,894 7,316 7,350 6,924 6308 Tuition Reimbursement 500 1,000 6311 Schools and Conferences 6,757 6,899 14,195 18,055 6312 Business Meetings 713 938 900 900 6313 Dues and Subscriptions 2,402 2,259 3,203 2,908 6314 Licenses 140 630 650 6420 Uncollectible Accounts 173,772 126,346 194,540 217,159 6425 Interest expense 1,374 792 6540 Capital Outlay-Not Capitalized 1,000 6,200 Total Expenses 1,841,883 1,978,929 2,189,378 2,208,906 Net Income - before depr. $ 94,661 $ (84,012) $ (130,905) $ 77 ,607 6450 Depreciation 90,933 97,433 93,200 95,000 Net Income $ 3,728 $ (181,445) $ (224,105) $ (17,393) 3 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE ODeratina Revenues Gross Service Billings Average revenue per call 825 929 957 1,043 Number of calls 2,523 2,375 2,521 2,621 Total 2,081,016 2,207,111 2,412,689 2,733,922 Less Medicare/Medicaid write-offs (266,010) (426,142) (467,290) (562,328) Net Service Billings 1,815,006 1,780,969 1,945,399 2,171,595 City Support Per Capita Subsidy $ 0.50 $ 0.50 $ 0.50 $ 0.50 Population Apple Valley 47,761 48,718 49,916 51,114 Lakeville 46,285 48.284 50,454 52,140 Farmington 14,255 15,617 17,241 18,648 Total 108,301 112,619 117,611 121,902 Cost per City Apple Valley 22,764 27,108 25,329 25,557 Lakeville 21,563 20,305 25,267 26,070 Farmington 6,183 5,491 8,887 9,324 Total 50,510 52,904 59,483 60,951 Township Support Castle Rock 7,382 4,995 4,918 5,294 Eureka 9.645 8,718 9.645 9,645 Empire 8,362 10,379 8,362 8,362 Contract is $2.68/capita plus $150/transport 25,389 24,092 22,925 23,301 Miscellaneous revenue Lifelink III and other ground assistance 2,400 3,000 2,100 2,100 Standby coverages 1,895 4,375 1,700 1,700 Reports 550 400 500 500 First responder classes 1,197 1,730 150 150 EMSRB grant 3,000 SOT Grant Reimbusement 1,618 5,500 5,500 Other 498 (6,997) 2,550 2,550 Total Miscellaneous 6,539 7,126 12,500 12,500 LMCIT Rebate 4,815 4,917 4,200 4,200 State-aid PERA $3,967 $3,967 3,967 3,967 Investment Income: 30,319 20,942 10,000 10,000 5/25/2004 4 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE ODeratina EXDenses Personnel (see attached) 6012 Salaries 1,046,511 1,130,845 1,167,713 1,172,261 6041 PERA 5.53% 54,734 57,688 64,575 64,826 6044 FICA 7.65% 80,150 84,856 89,330 89,678 6051 Hospitalization + life 88,979 94,764 133,373 141,871 6053 Long-term Disability 5,227 5,003 4,373 4,744 6054 Dental Insurance 8,528 9,366 9,396 9,918 6055 Workers' Compensation 12,337 19,485 23,354 23,445 6310 Community Support 95,548 151,889 155,859 104,408 6110 Office Supplies 2,787 3,775 3,700 3,850 Paper, small furniture items, files & folders, replacement cartridges. Add 3% for anticipated inflationary increase. 6115 Education Equipment & Supplies (training aids) Trainer mannequin. CPR cards - $3 each. 828 345 150 300 ALF purchase cards for $3 each from Century College; medics teach the First Responder or AED class, then invoices the PolicelFire Departments for each card that is issued to each student. Cards are good for 2 years. ALF has to have a supply on hand. BLS instructor cards - $35 each. 162 140 140 In order to be an instructor, paramedics must have a BLS instructor card. 28 paramedics x 5 each CTC Membership 195 245 245 In order to be assigned as an instructor, the paramedic must be a CTC member which certifies community teaching. Century College is a certified "Community Training Center". 7 instructors x $35 each. Training books 265 Resusci anne (mannequins) 327 1,300 (6) Medical training videos 360 (5) blood pressure cuffs 43 150 Oxygen kit 200 AED trainer 500 Replace worn out training equipment. 500 Other 465 195 100 100 1,915 910 2,610 1,285 . Medics teach First Responder to AV Fire, Lakeville Police and Fire at No Charge. Medics teach outside agencies first Responder for a small fee. Medics also teach Community CPR, AED in Apple Valley, and Community CPR classes. . The courses require equipment because much of the class is practical, hands-on training. Equipment gets worn out over the years and training videos become outdated as new First Aid guidelines are developed. For example, the American Heart Association updates its videos every 5 years. 6120 Operating Supplies Quarter and vehicle cleaning, maintenance supplies, flashlight batteries. Flashlights are held in chargers in rigs, exchanged in station charger each shift. Original batteries need replacing. Two flashlights in each truck, plus spare. Portable radio batteries cost $52 each. Usually have to replace 10 per year. As of late 2003, ambulance services have to pay EMSRB for mandated Run Reports. ALF has 3,500 runs per year. Costs varies, usually 12~ per report, plus shipping. NICD batteries needed for the tone-out pagers, 8 cost $21, usually need replacing two times a year. Usually need shelving, other additions to accommodate files. 2005 also includes funds for mobile computers inlcuding batteries ($1035) charger ($795) Pen stylus's for digitizer (460) 3,590 3,164 3,100 5,290 5/25/2004 5 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE 6121 Motor Fuels 8,280 10,178 11,810 13,357 2004 - $1.15 per gallon. Miles driven in 2003 = 92,276 miles, Miles for an average 18,655 miles driven on each ambulance. 16,835 For 2005 - figured 94,000 miles driven with 9.5 mpg and fuel cost of $1.35/gal = 29,625 9,894 gallons x 1.35/gallon = approximately $13,375. In 2/04, cost per gallon 18,483 was $1.20. Add 15~ for 2005. 14,058 14.674 93,675 92,276 93,500 94,000 9,861 9,713 9,842 9,894 1.20/gal 1.35/gal. 6122 Lubricants 51 150 100 Engine oil, washer fluid, ice melt and supplies on hand. 6124 Clothing 2004 - 19 full time @ 490 2005 - 18 full time @ 490 9,310 8,820 20049 casual @ $120. 2004 - 10 casuals - original issue, then replacement only. 1,080 1,000 Orig. issue costs $400. Usually require two original issued, based on attrition. 4 new employee uniforms @ $350 1 ,400 700 Miscellaneous uniform needs. 400 500 Reward top performing casual medics with extra uniform item at EOY. 500 9,223 9,134 12,190 11,520 6131 Equipment Parts 3,698 1,414 2,400 2,500 Vehicle parts like fuses, bulbs, new maps every year. Oth equip. replacement items around quarters, vacuum cleaner, repair damaged doors and license tabs for MCI trailer. 6150 Promotions Annual report (50 copies) Improve the quality. 46 250 750 A community relations tool. Stickers, artificial badges to pass out to children. 293 200 250 Employee photos (new hires), new Board personnel. 456 300 300 ALF ambulance service brochure needs updating. 650 650 Business Cards. 173 150 Annual Employee Recognition. 391 400 325 Per Resolution 99-01, Service and Safety Awards to medics. For 2004, none at 5 year. Three receive 10 year Service plus Safety awards which are $50 each. for a total of $300. One receives a 15 year award at $100. For 2005,1-$25@ 5 year, 1-$50 @ 10 year and 1-$150@ 20 year Employee Appreciation - Board-sponsored. 500 750 Christmas Cards sent to public safety partners. 50 Pocket Calendars - 50 @ $4/each. 200 Emergency Medical Cards-ALF Logo-new product - emergency medial cards. 50 1,000 ALF customized logo. A public safety/medication product designed for seniors. To be distributed @ talks. 1,000 @ 75~ ea., $100 for printing ALF logo on card. 2,100 1 ,409 2,300 4,425 6160 Medical Supplies Fairview Ridges Hosp. - remains best/cheapest option. Budget should allow for change in medical technology, such as 2004 purchase of improved glucometer strips. Medical Directors meet once a year to review medical guidelines, resulting in a change in medicines, meaning old meds are deleted and new meds are mandated for 2004-05. Add Ativan, Phenegran, Vassopressin, Calcium Gluconate, Crdizem. Delete Calcium Chloride, Zofran and Valium. This meds change usually costs $1,000. Expired meds used to be exchanged for new. but now must buy new and destroy expired meds. In 2003. ALF begin providing oxygen re-fills for PSA policelfire - $1,200 annual cost. 29,855 27,526 35,605 42,800 Other - Oxygen 3,332 12,690 6,995 1,200 33,187 40,216 42,600 44,000 ALF also pays for miscellaneous medical supplies out of this budget item such as replacement straps for the stretchers, long boards, splints and neck collars. 5/25/2004 6 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE 6180 Computer Supplies/Software 685 1,272 1,000 1,000 Keyboard, smaller items. Misc software opportunities such as new scheduling software and backup tapes for server. 6210 Professional Services Arbitration/labor negotiations. 21,880 3,970 5,000 Professional services related to Strategic Planning Session. 3,950 3,500 Pre-Arrival Instructions (PAl) @$10/call assuming the County pays the first $4,000 888 2,600 2,800 Employee physicals, new hires @ $75 each. 1,104 692 225 375 Dakota Co EMS Medical Program. Protocols, guidelines, education sessions. 6,414 3,842 7,500 7,500 Annual Mantoux, flu shots ($20 each. $16 ea respectively x 25 paramedics.) 389 174 436 1,000 29,787 9,566 14,711 20,175 6211 Attorney Fees 5,906 3,299 4,000 4,000 Not a retainer. Used by Staff, EMC, Board attorney inquiries. 6216 Collection Services Expert T - rate/account $ 18.00 $ 18.00 $ 23.50 $ 24.00 Estimated number of accounts 2,523 2,375 2,521 2,621 Expert T billing @ $23.50 per account. Commissions to Collection Agency = 21% 47,256 42,750 59,246 62,901 Collection agency fees include 40% commissions on secondary placements. 21,232 29,687 25,970 26,000 Total 68,488 72,437 85,216 88,901 The one year contract expires 12-31-04. Tamme continues to work with us to to accomplish electronic billing, Her 2004 fee is $23.50 per billable run, a large increase over the $18 fee in 2003. She offered to include language which would recognize that if electronic data transfer results in less work for her staff we can reduce her rate, but she is stating it is possible there would not be less work for her staff we can reduce her rate, but she is stating it is possible there would not be less work because of HIPAA and other changes added to her load. In 1997 her rates were $14 per run; $15 for 1998-200; $17 for 2001-2002. Then for 2003 we agreed to an addendum to add $1.00 to $17 fee in order for her to cover her costs for a software upgrade she installed. Hers is a very specialized field requiring knowledge of Medicare and insurance. ALF has explored other options but Expert T provides good service and is a known quality. 6220 Medical Director - Dr. Swanson requests a 3% COLA in 2005. 8,168 38,768 38,610 40,961 6221 Audit 4,250 4,350 4,250 4,575 Eide-Bailey LLP has 3 year contract 2004-2006 at rates: $4.250, $4,575. $4,575 respectively. 6234 Use of Personal Auto Administrator @ $325 per month 3,848 3,900 3,900 Director of Operations @ $275 per month 3,300 1,650 Personal reimbursement @ IRS rate that medics use for attending training offsite 156 1,550 2,600 and other uses. 2,113 7,304 7,100 6,500 6252 Print Public Information 1,644 876 1,500 1,500 Public bids, employee ads for job openings (for example, ambulance refurbishment) 6261 Insurance Property 100 100 100 108 Mobile property 402 402 444 477 Liability 11 ,655 12,470 13,051 14,030 Automobile liability 2.605 2,626 2,629 2,826 UM/UIM 60 60 60 65 Automobile physical 3,756 3,961 4,579 4,922 Other (693) (629) Excess Liability 2,645 Total 20,530 18,990 20,863 22,428 5/25/2004 7 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE 6276 Telephone Six Nextel cellular (Admin, Opns Dir, 4 shared between Superv's and rigs.), 4,264 4,250 4,250 which is $265/month, plus occasional repair/replacement Wireless Service - laptops 2,400 Office telephones, Frontier @ $420/month 4,942 5,000 5,100 Total 8,687 9,206 9,250 11,750 6277 Postage (misc.) 123 178 500 650 Per Board Resolution, send to every 10th patient. 350 surveys x 64i (return postage incl.) = $224. Mandate per HIPPA, have to send out HIPPA torms to patients who were unable to sign at scene. 600 torms per year x 64i (return postage incl.) = $384. 6280 Maintenance Agreements Lit Pak Repair 1,098 Lite Pak 12 defibrillator/monitor service contract, $1,155 per quarter 3,940 4,620 4,620 Total 1,098 3,940 4,620 4,620 6281 Contract Auto Repair 17,291 27,119 28,500 28,500 Service at Dick's.. Electrical and body at North Central Amb. As vehicles age, repairs increase, but with two refurbs in fleet, maintenance costs should stabilize. 6286 Contract Linen 286 Linen for vehicles and quarters At this time Ridges does not charge additional, is included in Medical Supplies. 5/25/2004 8 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE 6288 Data Processing LOGIS PRlHR + Internet = $500/month 6,285 5,832 6,000 6,000 LOGIS Computer Support, time & materials @ $85/hr; SOL license has 3 year 18,008 6,711 10,364 10,500 contract for PC's and server@ $400/year; WebSense license is $12 per PC plus server license @$100/year Image Trend Support = $400 x 7 FieldBridge license = $2,800/year 3,780 $980 x 1 Service Bridge license = $980/year 24,293 12,543 16.364 20,280 6289 Contract Radio Repair 961 597 1,000 1,000 Mobile and portable radios and pagers. Maintenance agreements and purchasing new equipment should reduce this cost. 6290 Lease Agreements 28 pagers @ $9.00 per month x 12 months 3,196 2,850 3,024 Copy machine @ $325 x 12 months, a 5-year contract through 2006 4,120 4,500 3,900 6,894 7,316 7,350 6,924 6308 Tuition Reimbursement 500 1,000 One supervisor contemplating going for his Master's. Policy covers 75%. 6311 Schools and Conferences City of Farmington - EMT training 5,400 5,400 Management training - National - Administrator 1,200 Arrowhead EMS - Minnesota - One supervisor 700 Medical Director retreat - Minnesota - Administrator and Ops Director 1,300 1,300 Pediatric (PALS) Training -Minnesota - All paramedics - Mandated every 2 yrs. 460 2,070 $115 ea x 28 medics 2004 - 4 medics 2005 -18 medics Advanced Cardiac Life Support (ACLS) Training - Minnesota - All paramedics 805 1,955 Mandated every 2 yrs. $115 ea x 28 medics 2004-7 medics 2005 - 17 medics Basic Trauma Life Support (BTLS) Training - Minnesota - All paramedics 3,080 3,080 Mandated every 3 yrs. $220 ea x 28 medics 2004-14 medics 2005-14 medics Note: Mandated training costs in 2004 = $9,745 and in 2005 = $12,505 Administrative Assistant - computer and office training 250 250 Miscellaneous schooling - local - Paramedics 600 600 Executive Training for Ops Dir 800 Management Training for Supervisors 1,000 1,000 Off-site retreat for Management Team 300 300 Audio Conference opportunities 200 200 Total schools and conferences 6,757 6,899 14,195 18,055 6312 Business Meetings 713 938 900 900 Department meetings, oral boards, committee meetings 5/25/2004 9 ALF AMBULANCE 2005 PROPOSED BUDGET Notes 2002 2003 2004 2005 ACTUAL ACTUAL ESTIMATE ESTIMATE 6313 Dues and Subscriptions MN Ambulance Assoc. dues. Fee based on size of ALF's 1,500 to 5,000 runs. 1,700 1,700 1,700 1,700 MAA is a premier lobbying association for ambulance services. Metro Emergency Management 30 60 60 30 EMCAP dues @ $100 CLlA Fee Dakota Tribune subscription 24 24 24 24 Farmington Independent 28 20 20 League of MN Cities subscription 30 20 20 Emergency Medical Services subscription 20 20 JEMS subscription @ $24 58 24 24 EMSRB Training renewal 100 EMCAP 100 CLlA - HCFA Laboratory program 150 Wholesale Knowledge 210 EMS Insider 119 159 130 130 NAESAA dues 39 90 M. Lee Smith (employment law) subscription @ $125 125 Farmington Rotary 120 240 National Registry Certification ($30 each x 28 medics = 840) 20 840 840 2,402 2,259 3,203 2,908 6314 Licenses 140 630 650 EMSRB licenses ALF to operate in the PSA. ALF has a 2-year contract that expires in Oct, 2005. 6420 Uncollectible Accounts Gross Billings 2,412,689 2,733,922 Less: Medicare (467,290) (562,328) Net Service billings 1,945.399 2,171,595 Allowance for uncollectibles (increase in 2004 due to economy) 10.0% 10.0% Uncollectibles 173,772 126,346 194,540 217,159 6450 Depreciation 92,500 97,433 93,200 95,000 Interest - Cert of Indebt 1,374 792 6540 Capital outlay. Not Capitalized Battery Charger/Cycler (2 units) CPAP . Advanced Oxegen Delivery (5) Units Quarters Furniture, VCR. Replacements Quarters Furniture VCRlDVD File cabinets - two 4-drawer lockable 1,200 4,000 500 100 400 500 100 400 Total Capital outlay - Not Capitalized 1,000 6,200 5/25/2004 10 ALF AMBULANCE 2005 PROPOSED BUDGET Transports Projected Number of Per Capita Year Population Transport Transports Estimate: 2005 121,902 2,621 2.15 Estimate: 2004 117,260 2,521 2.15 2003 112,619 2,375 2.11 2002 108,301 2,524 2.33 2001 104,630 2,422 2.27 2000 101,020 2,393 2.37 1999 96,959 2,261 2.33 1998 92,537 2,188 2.36 1997 89,683 2,138 2.38 1996 86,350 2,106 2.44 1995 82,653 1,928 2.33 1994 79,005 1,765 2.23 1993 74,984 1,767 2.36 1992 71,364 1,671 2.34 1991 68,952 1,628 2.36 1990 65,002 1,505 2.32 Gross Revenues Revenue per Number of Gross Year Transport Transports Revenue 2005 $ 1,043 2,621 $ 2,733,922 2004 $ 957 2,521 $ 2,412,689 2003 $ 929 2,375 $ 2,207,111 2002 $ 825 2,523 $ 2,081,475 2001 $ 773 2,417 $ 1,868,341 2000 $ 719 2,390 $ 1,718,410 Proposed Rate Increase 2005 9.0% 5/25/2004 11 Medicare Write-offs 2005 Medicare Medicad Total Gross revenue per transport $ 1,043 $ 1,043 * Maximum revenue per transport (385) (443) Write oft per transport 658 600 Estimated number of transports 676 196 872 Total write-ofts $ 444,561 $ 117,767 $ 562,328 2004 Medicare Medicad Total Gross revenue per transport $ 957 $ 957 * Maximum revenue per transport (382) (439) Write oft per transport $ 575 $ 518 Estimated number of transports 644 187 831 Total write-ofts $ 370,409 $ 96,881 $ 467,290 2003 Medicare Medicad Total Gross revenue per transport $ 929 $ 929 * Maximum revenue per transport (378) (434 ) Write oft per transport $ 552 $ 495 Estimated number of transports 613 178 791 Total write-ofts $ 338,112 $ 88,112 $ 426,224 Note: * Maximum revenue per transport is in accordance with Federal regulations. 5/25/2004 12 5/25/2004 ALF AMBULANCE Community Cash Contributions to ALF Year Apple Vallev Lakeville Farminaton Total 2005 $ 31,231 $ 23,393 $ 6,327 $ 60,951 2004 $ 30,479 $ 22,830 $ 6,174 $ 59,483 2003 27,108 20,305 5,491 52,904 2002 25,303 23,482 7,124 55,909 2001 24,400 22,407 6,638 53,446 2000 23,450 21,089 6,029 50,568 1999 22,509 19,914 5,670 48,092 1998 22,174 19,271 5,348 46,793 1997 21,773 18,704 4,917 45,394 1996 21,509 18,093 4,280 43,882 1995 20,724 17,142 3,995 41,861 1994 10,034 7,926 1,708 19,668 1993 26,953 21,284 4,576 52,813 1992 33,547 26,113 5,952 65,612 1991 50,050 34,856 8,473 93,379 1990 41 ,598 26,758 6,719 75,075 1989 44,425 28,577 7,253 80,255 1988 94,604 59,222 16,608 170,434 1987 105,346 65,947 18,494 189,787 1986 87,406 56,074 15,520 159,000 1999 Refund (159,523) (111,395) (29,082) (300,000) 1998 Refund (107,042) (73,798) (19,160) (200,000) Net after refund $466,827 $344,800 $92,728 $904,355 % of total refunds 51.24% 38.38% 10.38% 100% Community SUllJ)ort . Distribution Apple Vallev Lakeville Farminaton Total 2005 53,499 40,072 10,838 104,408 2004 79,862 59,819 16,178 155,859 2003 77,828 58,295 15,766 151,889 2002 51,650 33,021 10,877 95,548 2001 50,324 32,091 10,481 92,896 2000 48,860 27,773 8,338 84,971 1999 47,439 26,964 8,096 82,499 13 ALF AMBULANCE Capital Outlay 2004 2005 Note Budget Estimate Proposed Refurbish Unit 11 76,000 80,300 A Refurbish Unit 12 85,000 B Misc. Equipment for New Ambulance 2,000 2,000 2,000 C Mobile Radios for Refurbished Ambulance 4,000 3,000 3,000 Portable Radios 3,600 3,600 Pagers 1,800 1,800 Carried forward to D Mobile Computers and Printers 45,000 2005* 30,832 E Server, backup tape system and switch 14,509 F Ambulance Stretcher 3,850 G Stair Chairs (5) @ 2,200 11,000 Office Computer 3,000 3,000 LCG Computer Projector 2,500 2,500 Total Equipment - Capitalized $ 137,900 $ 96,200 $ 150,191 Capital Outlay - Not Capitalized (included in line item 6540) H Battery Charger/Cycler (2) 1,200 CPAP - Advance oxegen delivery 4,000 J Quarters Furniture, VCR. Replacements Quarters Furniture VCRlDVD File cabinets - two 4-drawer lockable 500 100 400 500 100 400 500 100 400 K Cellular phone - replacement of 3 (past replacements were included in the monthly phone billings and coded to 6276 - Telephone) 450 Total Equipment - Not Capitalized $ 1 ,450 $ 1,000 $ 6,200 Total Acquisition of Equipment $ 139,350 $ 97,200 $ 156,391 For years 2004 and after, a Fixed Asset Policy establishing a $2000 threshold for capitalization of assets will be proposed per recommendation of the independent auditors. As a result, those items budeted in 2004 and proposed in 2005 under capital outlay with costs below $2,000 have been relocated within the line item budet under account code 6540. 5/25/2004 14 ALF AMBULANCE 2005 PROPOSED BUDGET Fixed Asset Acquisition Note A New Ambulance/Rechassis/Medic 12 Medic 12 has 157,000 miles on it as of March, 2004. To rechassis a unit means that the patient module is removed and completely refurbished and fitted onto a new vehicle chassis. This is a viable option when there has not been a number of engineering changes between the existing module and new chassis, and when the new chassis is deemed in good to excellent condition. The process takes 90 days. This procedure will result in a net savings of approximately $30,000 off the price of a new unit. Medic 12 is a 1996 Ford. B Misc. Eauioment for New Ambulance At the time of M-12's rechassis there will be a number of on-board medical fixtures that will be considered for replacement or upgrade due to age, including drug bags, oxygen kit. Disposition of equipment scheduled for replacement: Equipment will have no value and will be disposed of. C Mobile Radios Each ambulance has a 2-set, one UHF (for medical control) and one VHF (for dispatch). They are original radios and are located in the patient module. Disposition of equipment scheduled for replacement: There is no trade in value associated with these radios but, because they are the same style mobile units equipped in three of our other ambulances they will be kept as spare parts for those units. D Mobile Comouter/Printers Subject to the review and recommendation of the Technology Committee, the On-board Computer system. Mobile computers (5) 18,250 Printers (5) 1,750 Licenses (3) 4,500 Wireless antennas 1,200 Docking Station (5) 3,250 30,832 Will be implemented in 2005. E Main Server LOGIS staff is recommending replacement of a server ($6,045), tape backup ($5,032), switch ($ 2,982) and modem share software for paging ($450). F Ambulance Stretcher A new stretcher will be needed in newly refurbished M-12. The old stretcher can be retained as a spare, or for training. G Stair Chairs Current stair chairs are original equipment; 16 years old. Patients are placed on this device and lifted down stairs by (2) paramedics. New models are ergonomically improved for both patients and paramedics. 5/25/2004 15 ALF AMBULANCE 2005 PROPOSED BUDGET Fixed Asset Acquisition H Battery Charaer/Cvcler - Budaeted under ooeratina suoolies in 2005 due to caoitalization threshold. Need one for AV, one in Lakeville. Chargers and cycles, radio batteries, extending life. Each holds 6 batteries. 2 @ $600 = $1,200. CPAP - Budeted under medical suoolies in 2005 due to caoitalization threshold. CPAP improves oxygen delivery to patient when patient's respiratory system is laboring. Oxygen delivery is via a mask (non-evasive) rather than manual (tubular) method. Burnsville obtaining in 2004, Health East already uses. $800 each. J Furniture/Office/Quarters - Budaeted under ooeratina suoolies in 2004-2005 due to caoitalization threshold. Involves upgrading, replacing worn out items such as microwave, VCRlDVD. Includes adding necessary filing items such as filing cabinets. Whenever possible, furniture is repaired rather than replaced, for example, the Lakeville recliner was repaired in 2004. 5/25/2004 16 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7h f\ TO: Mayor, Councilmembers and City AdministratoJ!r----' FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement with Cintas for Uniform Contract DATE: June 21, 2004 INTRODUCTION For the past five years, the City has had a contract with Cintas for City employee uniforms in the Public Works and Parks and Recreation Departments. The five-year contract expired in May 2004. DISCUSSION Cintas is a proven national leader in providing contracted uniform service for organizations. Staff members from Public Works and Parks and Recreation Departments have met with Cintas and have negotiated a uniform contract for another five-year period. The proposed new five-year contract with Cintas would expire in June 2009 ifthe City Council approves it. All uniform costs identified in the new five-year contract remain the same as in the previous contract with Cintas that expired in May 2004. Attached is a copy ofthe contract for your review. BUDGET IMPACT Underrtht( pr~po~ed new five-year contract, there will be no increase in uniform costs to either the Public' Wdrks or Parks and Recreation Department from the previous five-year contract that the City had with Cintas. ACTION REQUESTED Approve by motion the attached contract with Cintas. ~tfullY Sub~lted, Ran~~ Parks and Recreation Director clNri6e ~GIi i or ~) STANDARD UNIFORM RENTAL SERVICE AGREEMENT C j'~ 0 f' ~r1 ~ Go To.-' Agreement No Customer No. ;)'-/fJS- Date!:.- j; y J 0 (..1 CR-J i - ;..; (p '> -I fp;J d, l Le-1;"" Phone ~ .-.J ~.:__I_I.._I.._,,_~_I."__ Customer Address I <) ,,~O PI L.CfJ IGvo-6 f<-o f>r..D City F/;[LNv-I ,~ State 1-1""/ Zip 6 ~();}. ~ UNIFORM PRICING: Description Inventory Changes Weekly Price ft9c.s- Cc M 1:10 7' ..l~n !PI/;-'n\ II r- CfjJ(p .p.. 67'7 ( ~,-Ti ') :;)... ) J .l.}'1 .st~ {j;~T~") II r 4.97 H!J Y <{" (f)iJ'ri) 11 S- '-/ I -l~ ~~'k' (f~n) J\ S- l.{ 1~!5 91.S- ~U1!) Jl J 4,..(ts -II' 7< -, ~l:':r:s , .:1.'1'1 .'" . T~IS agreement IS effective as of the date of execution for a term of 60 months from date of Insta1&tlon. . The additional charges listed below are subject to adjustment by Company effective upon notice to Customer, which notice may be in the form of an invoice. . Name Emblem $ J. 7 ~- ea . Company Emblem $ /, 7r-" ea . Custom Emblem $ ea . Embroidery $ ea . COD Terms $ ~;,. per week charge for prior service (if Amount Due is Carried to Following Week) . Credit Terms - Charge Payments Due 10 Days After End of Month . Automatic Lost Replacement Charge: Item ,. j ~ % of Inventory $ Ii',~ 0 Ea. . Automatic Lost Replacement Charge: Item 9~ ~ % of Inventory $ ;l~ cC>O Ea. . Weekly Minimum Charge $ 7S": .:JO per week 97" /Gl7 . "3.(7"",,, j!#- . Make-Up Charge $ ~ 7 S" per garment. i5 ~~ er-~ D J.;j.~" ,-u- . Seasonal Sleeve Change $ ,,;1/ ^ per change per week. .;l,S':.1. ((' d. ~j/4 3}. . ~ () jl.+. . EPA Regulations prohibit (40 CFR 261,262) the transport of textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. Shop Towel container $ Iper week. . Artwork Charge for LogoMat $ . Special Cut Garment Charge $ - . Uniform Storage Lockers: $ ealweek, Laundry Lock-up: $ ealweek Shipping: $ . Service Charge $ 9, 7 ~- per week. This Service Chilirge is used to help Company pay various fluctuating current and future costs including, but not limited to, costs directly or indi~ectly ,related to the environment, energy issues, service and delivery of goods and services, in addition to other miscellaneous costs incurred or that may be incurred in the future by Company. . Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge of $ .,.v~ per garment will be assessed for employees size changed within 4 weeks of installation. . Other /VA- FACILITY SERVICES PRODUCTS PRICING: Description eMJ 1../ I1-T~ ,aw /""'.J T f,lJW I '-It. Cinlas Loc. No. i.S'j By (;fI-tiG C,4Jt.C-c 0.-/ Title ..!litv'14~ M'-'IC~ (!/ .I, .s o,A.P v~') Rental Freq. Inventory Unit Price c;..v I LA..I ;'00 /IV J- lA/ J """",,' J Jl\..Vlt Please Sign Name Please Print Name Please Print Title R.2100A (1/03) Form Distribution: (1) White-Customer (2) Canary-Office (3) Pink-Corporate Office Page 1 of 2 ciNrAs@ _.:.'-I.,..-'.'-,.-~_.._-- ~hGE- ,g. oF- ~ 'J ~ Agreement No Customer No. ~t./~~ STANDARD UNIFORM RENTAL SERVICE AGREEMENT Date ~-I;;'1 /0 ~ Phone (OJ~/-tf(P> -J~::J~ Fs^-t1w6 ~ State ~ Zip --\ -S-061 ~ Customer C{~ /IF . FM'-HIA.lc;Te;;J Address /Jrv ~O PI La] J<'Nt- (1. ~;>r-.[) City UNIFORM PRICING: ':fi.t.n pLo/.) A-LCI J:.. ~~Ij 11 & Inventory f.)~)LI1","::!,.t... ~- . This agreement is effective as of the date of execution for a term of 60 months from date of installation. . The additional charges listed below are subject to adjustment by Company effective upon notice to Customer, which notice may be in the form of an invoice. . Name Emblem $ ea . Company Emblem $ ea . Custom Emblem $ ea . Embroidery $ ea . COD Terms $ per week charge for prior service (if Amount Due is Carri d to Following Week) . Credit Terms - Charge Payments Due 10 Days After End of Month . Automatic Lost Replacement Charge: Item · Automatic Lost Replacement Charge: Item . Weekly Minimum Charge $ per week . Make-Up Charge $ per garment. . Seasonal Sleeve Change $ per change week. . EPA Regulations prohibit (40 CFR 261,262) the tran rt of textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. Shop Towel container $ Iper week. . Artwork Charge for LogoMat $ . Special Cut Garment Charge $ . Uniform Storage Lockers' ealweek, Laundry Lock-up: $ . Service Charge $ per week. This Service C~~irg9' used to help Company pay various fluctuating current and future costs including, but not limited to, costs directly or indirectly, rela eo to the environment, energy issues, service and delivery of goods and services, in addition to other miscellaneous costs incurred or that may be incurred in the future by Company. . Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge of $ per garment will be assessed for employees size changed within 4 weeks of installation. · Other $ $ ~~It .J} , Ea. Ea. tJ~ ealweek Shipping: $ FACILITY SERVICES PRODUCTS PRICING: Description Rental Freq. Inventory Unit Price --+/ p,J Cintas Loc. No. '7.rl Please Sign Name By r;'f?~G CA/t-l-ie-.J Title ..!:,r.W I "t. ~.! ,f'-iif Please Print Name Please Print Title R-2100A (1/03) Form Distribution: (1) White-Customer (2) Canary-Office (3) Pink-Corporate Office Page 1 of 2 ciNIM@ --:--.-:........ _~_I."__' STANDARD UNIFORM RENTAL SERVICE AGREEMENT The customer, its successors and assigns ("Customer") orders from CINTAS CORPORATION or any of its subsidiaries, successors and assigns ("Company") all of the Customer's requirements of garment rental services and other items covered by this agreement during the term of this agreement all in accordance with the pricing, terms and conditions contained herein. Pricing is based on 52 weeks billing per rental item per year. All garments will be cleaned and maintained by Company. Any garments that require replacement due to normal wear will be replaced by Company at no charge to Customer. Unless specified otherwise, the garments supplied under this agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. Flame retardant and acid resistant garments are available from Company upon request. Customer agrees to notify its employees that their garments are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Customer warrants that none of the employees for whom garments are supplied under this agreement require flame retardant or acid resistant clothing. Customer agrees to notify Company, in writing, of any hazardous materials that may be picked up by Company in the soiled garments or other textiles serviced under this agreement. In no case will hazardous materials be present to the extent that they may be harmful to Company's employees. The weekly rental charge for any individuB[le;~i-~~-;h~e;~-I~y~iC~~tomer be terminated, but only after all garments issued to that individual, or the value 0 same, e een re urned to Company. All garments and other rented items remain the property of Company. If items are lost or damaged by any means Customer will pay the then current replacement values for said items. This agreement is effective as of the date of execution. The initial term of this agreement shall be as set forth on the front of this agreement and shall automatically renew for the same period of time unless Company is notified, to the contrary, in writing, 60 days in advance of the expiration of the then current term. Upon each anniversary date of this agreement, Company will automatically increase the prices then in effect by the amount of the increase in the Consumer Price Index for the previous twelve months or 5%. ::6l18ie~r hereby agrees to defend, indemnify and hold harmless Company from any claims and damages arising out of or associated with this agreement. Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the service which have not been resolved in the normal course of business must be sent by registered letter to Company's General Manager. If Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items are paid for at the then current replacement values or returned to Company in good and usable condition. Additi6naltfi;ustomer employees, products and services may be added to this agreement and shall automatically become a part of and subject to the terms hereof. If this agreement is terminated early, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured as. set forth above, or terminated by Company for cause at any time, Customer will pay to Company, as Iiquidi:!.ted damages and not as a penalty, the greater of 50% of the average weekly invoice total multiplied by the number of weeks remaining in the unexpired term, or buy back all garments and other products allocated to Customer at the then current replacement values. Customer shall also be responsible for any unpaid charges on Customer's account prior to termination. Any dispute or matter arising in connection with or relating to this agreement shall be resolved by binding and final arbitration under applicable state or federal laws providing for the enforcement of agreements to arbitrate disputes. Any such dispute shall be determined on an individual basis, shall be considered unique as to its facts, and shall not be consolidated in any arbitration or other proceeding with any claim or controversy of any other party. Customer certifies that Company is in no way infringing upon any existing contract between Customer and any other service provider. R-2100A (1/03) Page 2 of 2 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ;/ SUBJECT: Mayor, Councilmembers, City Administrator Timothy Gross, P .E., Assistant City Engineer .~ Wetland Health Evaluation Program Joint Powers Agreement (WHEPJPA) TO: FROM: DATE: June 21,2004 INTRODUCTION Attached is a proposed joint powers agreement between the City of Farmington, neighboring communities and Dakota County for funding of the Wetland Health Evaluation Program (WHEP). DISCUSSION WHEP is managed by Dakota County and the Friends of the Mississippi River have been contracted to administer the program for this year. The City of Farmington has participated in the WHEP since 1998. The purpose ofWHEP is to monitor wetland health and determine the affect that development and environmental impacts have on those wetlands. BUDGET IMPACT The cost for participation in the 2004 WHEP is $3,850.00. Funds are available in the Storm Water Utility fund for this program. ACTION REQUESTED Authorize execution of the attached agreement to fund the Wetland Health Evaluation Program for 2004. Respectfully submitted, ~ Tim Gross, P .E., Assistant City Engineer JOINT POWERS AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DAKOTA COUNTY FOR WETLAND HEALTH EVALUATION PROGRAM THE PARTIES TO THIS AGREEMENT are the County of Dakota (the County) and the City of Farmington (the City). This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. 9471.59. NOW THEREFORE, the parties, in joint and mutual exercise of their powers, agree as follows: 1. Purpose. The purpose of this Agreement is to allow the City to fund the Dakota County Wetland Health Evaluation Program (WHEP) in the City, which will be coordinated and managed by the County, thereby providing the County and City data and other information to assist both parties related to on their mutual interest and responsibility for wetlands within the boundaries of their respective jurisdictions under the Minnesota Wetlands Preservation Act. 2. Tenn. Notwithstanding the date of the signatures of the parties, the term of this Agreement shall commence on January 1, 2004, and shall continue in full force and effect until terminated by the parties pursuant to paragraph 10 of this agreement. 3. Exercise of Powers. The parties to this Agreement agree that the County, through its Physical Development Division, shall administer the funds collected hereunder, and shall payout these funds for expenses incurred by WHEP. 4. Powers and Duties of the County. 4.1 The County shall administer the WHEP funds on behalf of the City. 4.2 The County shall serve as fiscal agent for the funds collected hereunder. The County shall establish and maintain such funds and accounts as may be required by good accounting practices. 4.3 The County may apply for and accept gifts, grants, or loans and money, other property or assistance from the United States Government, the State of Minnesota, or any person, association, or agency to carry out the WHEP in Dakota County. 4.4 The County may use funds to hire and retain a monitoring coordinator, non-profit agency, personnel consulting firm and such other personnel as may be needed to provide the services contemplated under this Agreement. .5. Fundina. The City shall contribute funds under this Agreement for each calendar year in the amount presented and approved during the annual budget process of the Dakota County Board of Commissioners and by City Council resolution for the calendar years through December 31, 2008. Payment of contribution is due and payable by the City upon execution of this Agreement. If no City funds are contributed in any given calendar year, the County will not provide services under the terms of this Agreement to the City during the same calendar year. 6. Books and records. The books and records that are relevant to this Agreement shall be subject to the provisions of Minn. Stat. Ch. 13, the Government Data Practices Act. The County's books, reports, and records concerning this Agreement shall be open to inspection by the parties at all reasonable times. 7. Disposition of Propertv and Funds. At such time as this Agreement is terminated, any property interest remaining shall be disposed of and the proceeds of the disposition of the property shall be returned to the parties in proportion to their contribution and in compliance with the terms and conditions fIj of this Agreement. It is understood and agreed, however, that any equipment purchased with funds collected under this Agreement shall remain the property of the County and not subject to the provisions of this paragraph. 8. Indemnification. Each party to this Agreement shall be liable for its own acts and its officers, employees, or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of any other party, its officers, employees or agents. Each party hereby agrees to indemnify, defend and hold harmless any other party, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees that any other party, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants or employees, in the execution, performance, or failure to adequately perform its obligations pursuant to this agreement. Nothing herein shall be deemed a waiver of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 9. Withdrawal. Any party may withdraw from this Agreement at any time upon 180 days written notice to the other parties. However no refund to withdrawing parties and no share of disposition of property and funds shall be made, unless and until the Joint Powers Agreement is terminated pursuant to paragraph 10 below. 10. Termination. This Agreement shall terminate December 31, 2008, unless extended by further written agreement of the parties. 11. Amendments. This Agreement may be amended at any time by agreement by the parties, and shall be in writing. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. COUNTY OF DAKOTA By Gregory J. Konat Physical Development Date of Signature Approved by Dakota County Board Resolution No. 04-221 CITY OF FARMINGTON By (please print name/title) Date of Signature K/K04-100 Template 2 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us 7- J TO: Mayor, Councilmembers and City Administrator ~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Engineering Technician Position DATE: June 21,2004 INTRODUCTION The purpose of this memorandum is to provide a recommendation for adding another Engineering Technician position to the Department of Public Works. DISCUSSION The City currently pays a retainer to Bonestroo, Rosene, Anderlik & Associates for the civil engineering services of Matt Stordahl. Mr. Stordahl has taken a promotional opportunity and will no longer be available to the City as a full-time Civil Engineer. This provides the City with an opportunity to evaluate its needs and recommend changes that are beneficial to the City. Upon such evaluation, it has been determined that the City would be better served by reducing the number of part-time engineering interns and the retainer paid to Bonestroo for a civil engineer and using those funds to add an additional Engineering Technician position to City staff. The . Engineering Division has determined that the addition of this position will provide relief to the staffing challenges of the Public Works Department especially those related to general City engineering tasks. Bonestroo would still continue to provide project engineering for the City's public and private projects as needed. Engineering Technicians are primarily responsible for preparing plans, creating and updating utility maps and drawings, surveying, inspection of utilities, enforcement of erosion control, weed and water ordinances, and assisting engineers with pavement management and traffic control studies. BUDGET IMPACT This position would be funded by the reduction of the retainer for a Civil Engineer, effective July 1,2004, by $14,622 and through the transfer of funds from part-time salaries (for interns) to full time salaries in the amount of $12,000. Salary and benefits for a full-time Engineering Technician for the remaining 6 months of 2004 would be approximately $25,986.00. ACTION REQUESTED Approve the addition of an Engineering Technician position to the Department of Public Works, effective July I, 2004. Respectfully submitted, ~/:dr~/J;U:f . . Brenda W~ndlandt, SPHR Human Resources Director '7tf' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.c:i.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: Fire Relief Association Fundraiser DATE: June 21, 2004 INTRODUCTION The Fire Chiefhas brought to my attention the desire of the Fire Relief Association to conduct a calendar fundraiser. DISCUSSION As part ofthis calendar, it is proposed that on the cover there would be a picture ofthe fire fighters with a fire truck adjacent to the Eagles Club. In exchange, the Eagles would provide an additional donation to cover the cost of photography. A company will sell advertisements to businesses to be included in the calendar. Revenue after printing and marketing costs will be the profit that will go to the Fire Relief Association's general fund which could be used for equipment and/or uniform purchases. As city uniforms and equipment are being used in a photograph with this business in the photograph, permission needs to be requested of the City Council. BUDGET IMPACT None. ACTION REQUESTED For your information and approval. David M. Urbi . City Administrator ~a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator IcpC. ~ FROM: Lee Smick, AICP City Planner SUBJECT: Adopt Resolution - Vacation of Drainage and Utility Easement - Outlot B - East Farmington 8th Addition DATE: June 21,2004 INTRODUCTION Mr. Tim Giles, Giles Properties, Inc., has re~ested the vacation of the existing drainage and utility easement in Outlot B of the East Farmington 8 Addition. The City Council will hold a public hearing on the vacation of the drainage and utility easement on June 21, 2004. DISCUSSION On February 17, 2004, the City Council approved the East Farmington 8th Addition Preliminary & Final Plat. The drainage and utility easement shown on the Attachment 1 and 2 needs to be vacated to prepare for the proposed platting of610ts in the location of Outlot B in the future East Farmington 9th Addition. A pond currently exists in Outlot B in the East Farmington 8th Addition as shown on Attachment 3. The Developers propose to reconfigure the pond in Outlot B to the west and proposed 6 residential lots in that location. Attachment 4 shows the reconfigured pond and the 6 residential lots on the East Farmington 9th Addition Plat. The 9th Addition plat is currently being reviewed by the Planning Commission and will eventually be reviewed by the City Council in July or August of 2004. 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I \ ~ \ "t I ~." : I~ b- db-=-' L~. ,,>I/O iJ .~ - - -t.":::,"""" - Ii!"il I ...~I : I~ _________ L ;: ~ -..,,.-,;rz._ r 11 il "~~U~ I I~ .J 'I ~-:;15 -i .. ~H~~~~ F ~~~t~~- ~~ :n~~ l~ !:t.:ltlO'" ~~ iu ~ ~~~ ~: lIl:cc .- tU ~ i ~ ~i ~! i ~ tl t !, n n. f' ,i ~i ~. .~ 88 8 ~H'~~~ ~ a~~~~ ~~ ~ iOooo...);; '" ~!!~! n ~ ~ ~ ~~~ ~ ~ ::;~ g " Ci"'ic:s ~ ~ ltc::c:: . .it t.tt -~ 2 : :$~ .. ~ ~~:; , ~.t ~Q: ~ct ). 'I( ;:"C ~ ~~ ~l ,~~.."" ~ i~m~~~ ~ !: ~~ : ~ ~~~~~cc ~ IIlc ~ ~ J::! e!ll ... l ,.~ u ~ ~t~ f ha.~ ! 'O:i .1 .~Iai l ;'i~ll . ~;~i~ ~ hh~ ~ l ~ hi IUH~ 12~':'~ ~ ~~ah ~ ~i; l~ .... L!~;H .. .':']~~! b t~\~J~,c .. , 'ON ^'" -ON 'fie" "liDO '" ..-..... '''-'' .....-. ..... ~n~-.'.--~_:~'lII""""". ,\ tHn-H~rrl} ",tIf-,..(".) un. "" ......-. . .. ~S~ID..ttt ...."...."........,.....,..,," -a2f MIn$ P"Ir'\ p.we~ ' .~~WDllCMnpuouop~. ~...,.~.....,......-....".., 'r,:. .... '::'.~ ,:"m:: ~-: 'OUf. 'I19IB/:lOSII'r' , J911HO UIIOr 'HOJ NI't 'N010N'I'tHYJ NOI1IOQV H1X N01~NI"~V.:l 15'113 ':JNI 'S311~3dO~d S311~ ",11 !3 ---T I I ~ ::; f.. I '.' ::; I .::z~:-L ,.11 ~~~~~~ - 4~t :;: - ~~~ ~~: r I~I l.~ ~ ~ U > ,', ~'--- _a ! ~ cc ~ ~~ H 8~ .... ~ ~ /: ~ ~/: ~~ ! ~~ ~~ ... ,-, '.' f-, c~ . ,'. ~ '.' ! f-. ~ ~'~ '" 'lli ~ ... ~~ I ". ,,' i1~ f ... ,~ I '.' ~, ." !~ ;/! .- EL~ .-' ,e --. ~~ ~i ", ~~ ... hli E ~ . ~5~1 ~1 ~.1i {l'Si h r; 'l; a~~ ~i ~.s }.! _ 'l_ 0: ~~-a r" '" 3~l~ h!!!! . ~ ~ ~~l; t~\ fh i1 ~ebt tl~~~~~a d~~e 1I)1.il~!1~ ,,' \/'l1...I,J ~! f-. .!33l11S - --"RIOi ,', '.' ...,---- ,-- '.' C1 ~;. ~ ~~'~ ~ f-- 4::;'. 133l11S ---;rrs: ~ ~ ,/ /7/ / / / / / T I I I I I I L ~ _L - - ~ ....~ .~ . I I ~ I ~ 01.-1 ~ 1...J i1-1' 'I lw ....01 , / / / ; . ~.}::,:~',,:'~.' .~~ '.:'" (j) @ 2004 John Oliver & Associates, Inc. Sketch and Descripition for: Giles Properties, Inc. PROPOSED VACATED EASEMENT DESCRIPTION: CD All of the existing drainage & utility easement as platted and dedicated in OUTLOT B, EAST FARMINGTON EIGHTH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. "This is not a Boundary Survey" Orientation of the this bearing system is based on the east line of OUTLOT B, EAST FARMINGTON EIGHTH ADDITION to have an assumed bearing of N 0.09'21" E. .-- "5- 1'1 L4.a ..-- 1'1 ~ ..-J L4.a L 1'1 '''. L4.a .... .-: , ., \, , f') TJ../ '..' T:;:.-;:T ,.. , , , ...., , . ,.- ~- . .- N00009'21"E 374.52 ,-- EAST LINE OF OUTLOT B, EAST '\ FARMINGTON EIGHTH ADD/nON. '\ -. ~ <:::<'~~<~:~:::::<::- ::::<::::-- ~<:- :><~~.:::::>~~~~,,-~:s~~-:::::: ~:::~~::::--'~"-:<::~::~:::<:::"~'::::~'::':.:::.<:::::~,~ "- "'- , ~, "",- ", " "- " ",,"""'" ~"' "-. -........ " "'-",~. ~' '. '" "-..... """, "-.. ~~ ~ "..... '" " ,........ ~'" "'.... ~...................... ~0,_,," ',- ",,' ,'-, ',:<' ,.,' ,,-," -,'.,'-- ,"-" "<' ,~,,:-:::>" '~- "" '''-~~ "":'<"~ ,~',- '" "-~ ,.~,"', , ',', ' '. . :: :::: ",':::.", , .'" '. <<:: '- ~ '::>~>~ <~ '" ~<:::'::::, '::>..:.: ';:<'" <:S=::<<:.>:<::<,~,~:::::>~ ~ ':'<>. -- ~ ' ," :~>.>::;:, ,>: '-> <::.<::::~''-:::- au TL a T B,~;:::::;'~<:::':::...<::,:~<~"-:::>~~~~~' -~()) ,>,:8,<><::::<:,<:' -::: "<::-:::: '.., ':<:~::;';'::::'>''''''''''''-'' '" ",,,, .;:s:s~::-::,::,::~<:::,~:.~~~:::::~~"'~~:::S~ , " " " , -" -" "'" '-. ALL OF OUTLOT B ',,,- ~'- ," - ",,," '-" ~ ~ , '" .. ';-... ::::',.; ,~::::'-:> >':<>:"<::::~<<'<~:;'S A DRAINA"E & <<::::"- ::::::::::_<:,<:,-,<.,~,<<:::::::::::~,,,, "",,' : '-' ,~ '<: ::=:::..::--< <<,~"':>,- <:"'- ' '<,><::'>, u ~~:::::,:::::,,<::,~ '>--..":S:: ~:'<,,,,,:::::,,, <:::"- ~:: ~ ~:::~, '.. <--::::::::::::::::::..;:--->::>,,_::::><_ <:<:::~.>.::: UJlLJTY EASEM.ENT::"~ ~,~<'::::"<::~::<'~~'::::::::::"",<~~-::'~~, '~~ .......... <:<> - " '-" ,,, "- '- '- , """ ,,".' "- '. "-, '" ><"'-."'~" " '" '" '-., -. '.'" -' '" ~ ",,- '" ..... " , "I "'..... '....... '" ",,~" ",-,......, '- '" "... '" ~-... "-,"--.", .. ",'-,,- '" ~ "."..." ,-~...........,,~ '" "'-.. '-.'~'~~'~"~" ~ ............,',~...... "~', ''''................ ~,,';-' ".,,'~~ ~ ~ ~ ~"" :>...... '", '-," , ~">'''"~' ~,~ ',~-', ,"'-. ""''',,-''~ ,....,,,',,"'.~,~~~~~.....>,," ~'-~''', ...~,,~ .....""....".....~,,-""~ ,,'....'" "'~~":''-~' :c: ." ,,~ ......." "',," '" '," ~ ""---- ,,"... ",', "'...... "'.... '-.~..... '" ""........... ....." 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" '-~ '"-.. ~,,-,,' '- '-.',-<-::::,-"-,:::,,',,, <:",,- --::::'->:::<>>- '::'-..'~~ ~:::':<:<::::..:.>>,~ ",:<:.,' -.:::<:.,::::::::::> "::s::::::::::...:::::-::::'<~~, '- " ~ ~ .c " ~ " .- 0) ~ } -' ,.... ....,... ,...~ . .. I I I I I I "...., . L.....' . N00009'21"E 374.52;/ ~--M'ST LINE OF OUTLOT B. EAST FARMINGTON EIGHTH ADD/nON. &~ I INCH = 60 FEET DENOTES EASEMENT TO BE VACATED . ,v, LEGEND DATE: 5-14-04 DRAWN BY:TjD CHKD BY: RMM - - 'ISIONS: I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. /j'l A I Signed: -I L~~ yV( N 1/1\ Randy M. Morton Date: 5 21 04 Lie. No. 21401 .,.", - John Oliver & Associates, Inc. ""'" ~. LGNI ~. LGNI p~ 680 Do.. A"'m,ue HUe Hi",.,.. Jl'inneeota. 66880 (768)44f-2072 (FAX)44f-6666 20 f Jr. TrG",.lenr TraU,. Suite 200 Bunvt1We. Jl'inneeota. 66887 (962)894-8046 (FAX)894-8049 DRAWING FILE: 1504-90VAC.DWG FILE NO. 1504.90-03 ,_J 'JI{ -...--' ,( #' /,L 1 'I " ( ""/"_--0 '-. 1 , / '1(--- '-''"'',," ! '~.__, "', 'I }/ (W'-"'~~;'\/I ,I ,_ ~_', .. / "" _ _ r- :---,' .iI( 1,1 r 'I...., ..,,\ f __~ ....... ,\ i'.;)/ 1/1' _ { '-./^ -_,',,\ ~,:(;~::j:,:;::> '\" "'. !,;: ill''j/ I / ~",J "~I /~'...\_ ~-: ..,,",'" " .,.\ /i_'1/ I 1..... ,., ....... ""'~.'...;.3'i.:.,\-);\','\ '" ; 1,\.... I~'il L I q \\..~.~~~~\\~" \ \ \\',/f''/ / i I ,\\,~;~~,-,,'!.'<'~J/._.' 1 "'~"\. '~"'\,,'\\ 1 '''.'~\';':~'' t, ".\:. J I I " I ( ( "- ,\\ 1 ," '. I -...;;0. ~ \ I r" ",.,.~.., '1 I //1 1\ 1,/ 1 Iii! I III 1 IIi I / I "~- 1 ::: I I ..- -,I /1 , 1 I ".1 \~~ -. . J I' " .... !:.' r ~~-==j 1,'''/ ~i.=- -I-r:>/ '.-. ~);/ :~~>~~t. ';.;;-.,' "\ '~'l ......-.0.\ " ~~ " 'l..' 'I --,\ ",'" -.'. .- '" \ I ,., :~~ \ I "- ,,: \ I \ \. I \ I \....., \ ............ \ I( \ ' ".Il -111 ~! ,-iJr.- / 111 : ;. 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'" i:/~ ~ ~a oS ~;f ~;f ig! ~~ z ~e~ ;f~ ~~I ~~~i~ 25 ~w .~~ ~ ~z~ !f.i ~~ ~~~ ~h~! l!g~ ~l;h w~:;;'a ~~~ ~;f g!i !liI~~ ~~~ :;;~ ~~~ ; ~~~ I d~ fW'< .~.. ~'a ~~ 5~i5 ~ !~U i5l:lg i5 ~ a '~Ig~ ~ee ~. ~h e.: f! 3i5! ~i ~.~ ~. ~ ~~u ilI15 ~~1i ~~~~a U~ ~~ 1i:~ on ~~~~I:l ~~~.. ~;f iwi~ ~~.ge lii~~~ w~7 ~5~ ~ .~:;;~ e! fu.~ f~<h ,-. ,..~.. . ..: ._~,_,.; \.~ :r.,'_;-c' , _~'~'-l""- o ~ NOU.dRlOSJO ~~~~l (3 ii<3 \ i! :::-JI 1..0 ~ s\ i~ 'l)\\ ~ ~ ~; '![Jij " ,- 51 ~ l1i ~:;; ~~i n~ "~~ ~~~ ~~~ l.#b/iO I ~ig ~ltlG u~~ z~~ ~~g ~~~ ~~~ ~~~-' m~ ~ J ~ ~ " ~ ~ .. ~ ~"::!, ~~ ,,~3 &:@ ~ lol~ ie~ ~UlS< ~:s ~~~ :~f~~ ~Z~ +-~z ~~,,",I-"I' ~Fi ~~~ 1io:i~ c lD ~:S~Ula ~~ g~i ~~2~~ ~ffi ~~a. ~~~!i ~~ ~~~ i:~~~ ~3_ ~~~ ~~~~i <i !!;I-,~ l!>-~~c ;5 ~~o ~"~8~ 158+- ~<Ol oGf!....J: .~ 0" ~ ' ~8~"~ ~ ""~~~ ~~eif!; u~ ~~~l!: 5.s~~~ ~~ &:.02:5 8:!!<;1e "'z ~'" ~~5 ~ ~g '" ~O :nO; 5~ ~" ~~~ ., ::s .., :z :z ;: j W to:Jl.U~ ..J ~ " .... :z =>~ o Z..J~ W;i'3ffi J: ::s ~~ o 8~ en I- Z < ..J 0. !:m ., @< (.) 31'1<1 ~:'ON31I.i X--:11l:lLX3J. ~dl106'~l:31lJ 9MO aor/llMl":A8 (]])l:))H:) ~:AS NM~ ~:AS NOIS3C ;S~ to/C;l/~o :3.L't'O ----..mr-'N ''''.~'l''' "XXX 'X KXKX ,0 l.lflfS 'OlOS8UU~" ~l, 10 S"OI ~\ ;opu~ UOllil1810Jej pKU8:)!l I \04\ POO lJOfI!lUedns l J8pl.ln JO 8W .(q peJoc>>.xl uojd S!tn lOIfi.(j!lJ8:J .(~J~ I ..,ouuutJr '~3 WIf'fOO.'B JI"G ~ 'M<IW :n.r :ut ..,gO "m'~.6<n.lTmi:-mt~!1fI) t.eegg NIf '~ll on ~ '"'~ u..r--...&: ..1 ,oz ........", r-'t ......... ~ '~ '"" 'OUf 'SBIB!OOSSV fl J9J1!fO U'IOr i < !@@ -,r .~ '-:' S_ ;t ,.-0". "........ ~ > ~ ~ (.~~f~- i<) i < o u z ~ m < > , > ~t'JE';;; :~i~ B;~otS~ <(Vi:tCa:; ~~~5~ . ~g~!fQ 0: ~ ~~j . ~ ~ ~~UO"'~ ~ , 4!ljf5:5~ * ~~~~~~ d N 1 I I L_,____________~ I r- --, - T -1- I - r --, r -1- -, ) : I ,).,:.,) },,,...l,,, I I I I I I I L::~;;T ~[)[::Ti[~'"- L -l L _I_.J I COUNTY HWY NO 72 "'::'" - -,"-- ---.,;:- ~---.., ,>, ,,' r--'_"'> {r\ ,-- ':~'\'l ----. :~2~,)!:~) ~ ~~ "'?<;//I\ /~F// / \ i).._',/'/ / '_,;:.'?Jj i \ ~/ _./ l l~ ~ ~~i;~!~ \. \ by:@5r A ,".oji : ',iji 1't 'I \:;> \' NVld 3dv~saNVl ':JNI '531U13dOild 5311:1 '~aj NI'l 'NOWNII'l~Vj NOIllOOII H16 N01:1NIt'lilll.:l 15113 \.. - - ...::L- r -,- I : - 1---- ,----;.-1 ~ -; I I c=: L__ f--~-.J ~=~ I ~ = ~ I I <': I ------j I T I ,L 1--__ 'L c-- I --t::--, 1 :;; I ~ -; I I , . l!.,.1_ \N , ~ ~N\ Ii @ RESOLUTION NO. A RESOLUTION VACATING AN EASEMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of June, 2004 at 7:00 P.M. Members Present: Members Absent: introduced and Member _ seconded the following: Member WHEREAS, the City of Farmington has received a request from a Developer to vacate the drainage and utility easement legally described on the attached Exhibit "A"; and WHEREAS, the Farmington City Council reviewed the vacation of the drainage and utility easement at a public hearing on June 21,2004; and WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easement legally described on the attached Exhibit "A"; and WHEREAS, pursuant to Minn. Stat. S 412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacation requested by the Developer. NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington: 1. The drainage and utility easement described and attached hereto as Exhibit "A" is hereby vacated. 2. The City Clerk is directed to file a certified copy of this Resolution with the County Auditor and County Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 st day of June, 2004. Mayor Attested to the _ day of June, 2004. City Administrator @ 2004 John Oliver & Associates, Inc. Sketch and Descripition tor: Giles Properties, Inc. A- PROPOSED VACATED EASEMENT DESCRIPTION: All of the existing drainage & utility easement as platted and dedicated in OUTLOT B, EAST FARMINGTON EIGHTH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. "This is not a Boundary Survey" Orientation of the this bearing system is based on the east line of OUTLOT B, EAST FARMINGTON EIGHTH ADDITION to have an assumed bearing of N 0009'21" E. .- ~ It ~ 1~ 0') ~ ." "'5- 1'1 L&" "'. 1'1 ~ ......J L&" L 1'1 (~: L&" ." , '\ \, , "" ~, , ,.. ~ r, r- ,.- ..- , ~ , ~~ --, ~..~.~. , ,.. , , , ..." , , ,I.. &.. . ,-- EAST LINE OF OUTLOT B. EAST " FARMINGTON EIGHTH ADDITION. " N00009'21"E 374.52 -. '."~>>'::::<:::<:>:::':':<>::::<:':::">:::"'.. .'.:'.<::<:>:'.'~::::. ::::::::::::~"'~>.~::::<'.. ::::<",:::<::::..~.. "<;,,:<:,<:,<".~,::::,,<::,,,,-~~ ,:""...,-''''',",'-',._,'''..~"-''''''''',,'''',''''''''''''',,,,-<''~~''''''''^~'''''',,----'''',''-''-'....,'',.~,......''-.., "'","'''-'.. "....... ""'" '....,'-. ~""".........~ ',- """'- ."'... ,'~ -,.-"...., '-. -',,", "-"''- ",_.."',',.....~,,"--.... '~, .,--.....~~~~ ,~-, . '<. '<" ", .<.'::'::<:..<<<....>>..>. '. ", '<:::'<:.:.<".><,,'~' '., '~" ..~. ". "<"~''...:<'''> .....:::<~, ~ " '<:<:':::.::::::.:,::,:.~.:<~:.:>.:::.<<..::-:::.::--:::..:::,,:,.::<:::<>,,,""~"">>'~<~;<"'~>':::::::~<~:2< '~~~:<::<... ~::::':::~'~:':':~~~':::.;~:~::?::::~~~:~:~:~:~'~>:''::::.~<'':::.20U TL 0 T B .~::~:'':'''::::<:::':::?:~::::':::-'.::: :::.~::,:::..:.~:::::~<:s:: <'"'''.,::-'>.'::'<>~>'''.''''''.''' "'>~'::'::<~<"':::':::"":""'''''''''''''''' ""- ~ "'. ~ ......:::<:::--;..::.::--:::::...::>, "':'>.' ~~'~":::"'~~~'.. ,:<::<::,:<:':'~:::::::::-::'::::.::::::::::::::<::::<::<~<,ALL OF OUTLO T 8:::,::.:<::<>':::<.::::.:.<;:::.::........::::::.::::><.<::.........~~. :s>::<<::,::<:,:"~<:",,,: ',<:<<:'::<~.:::..::::.:::.:>>':.IS A DRAINAGE & ::.:.::.."''''<<S:.:..<:?:::.::.::::<....<:::-:::.:::::<:::s::....-.::.:...<::::::.<::::~ ., <.::,:<<:::::<::<<::::<:..~<:':::.:.:.<:.'':::.<:..'.. <:-<:.:<:unu TY EASEMENT :::.""-<::::::..:::::<.::::<...:::>-::.~">--~~....':<::.'::::.:.>~~<:;'>-'~':::.~ ''''-, '", ~,'-',..,,,"-.... "-,'",~, "', '",'-..........,......."~'-.., '" ""-"'- ","" ~ """','~ "'-..,~ "~""~ '" '''~ ' ~ .~'~ ,~',,'-..~ "'~.""''--...'~ "-''-, .~ "'- ~"-., ~ ....., '-. ......... .........."... ~ ''-...., '" """:""",, '~",,,'-""',,,''''''~'-''- '-"'- ~",.<".~.~, '''''' .-.........,~''-.-,,, '-.,'" ""'-.,-'-..'.-.~~,,"-.."" '''~, .-...----......... ~,., '........ '......-:.'- ~."~.........;~..,,."'-,:-'......~',~ ......,~~,~ ~ ''-.",....._".'''~, .-.......~'-.......~~... '.... '. "'" ". ' '. ". ". . '. ". ,." . '. ... .. ..... ::-.::::" ""-......." , . . ..:::<:: ..... '" ....... '" .::-;:",", '. .~.... '.. ",'. ' :::::,::::-':":::.,:.<:::<::::::<:::::::':,':::.'::::::::<:':::.'::.:::..':'::-::::::'::'':::'':::<::::,S::.0'~'''''::::::~:,:::,,:~::.::--...,.::::.::,::::,::::...:.:..:::"~"<,:::,:~ :::::<::....~~ .:~.~:.::'~::;::?::~~::?~'::::~:~::~':~~~~::.::~::~:~::~~"':::::..;:::":~~~~~~~~~~::::::~::::.~~~:?~:::::::?.::::: \~::::::.~:::::':-.:<-::::.-:.:..::::'::.:::.::.'':::::::::::::~~:::::>.::::.:?::S:.::::::::..::::~:::::::~~:::..::::~':':?:"'..':::.:'::''::..S::::-::::::::::':::''::::::.:..~:::::::::'~'S?..S~::SS~~:.. '- \ ~ ~ .C) ,.. :r .. .- 0') ~ J N00009'21"E 374.52/' ~ - -l1fST LINE OF OUTLOT 8. EAST FARMINGTON EIGHTH ADDtnON. " I I ~ I ".... I II I I I I I I " " . 10."" I . ,u, LEGEND &~ I INCH = 60 FEET DENOTES EASEMENT TO BE VACATED ... - DATE: 5-14-04 DRAWN BY:TjD CHKD BY: RMM -- 'ISIONS: I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of th~I)Stat~ of Minnesota. Signed: t~~~ i M1{} Ran' y M. Morton Date: 5 21 04 Lic. No. 21401 John Oliver & Associates, Inc. cwu ~. LcInct ~. LcInct I'fcInnCn9 680 Dodge ,A",enue BUc 1<<",..... MinneeotG 66880 (768)441-2072 (FAX)441-6666 201 Jr. Tnweler8 7'rail, Su.ite 200 ~. MinnuotG 66887 (962)894-8046 (FAX)B94-8049 DRAWING FILE: 1504-90VAC.DWG FILE NO. 1504.90-03 lOa., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: Mayor, Councilmembers and City Administrato~/ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Hiring Consultant for Community Center Feasibility Study DATE: June 21, 2004 INTRODUCTION Proposals were received, scored and an interview completed for hiring a consultant to lead the City through a Community Center Feasibility Study (CCFS). DISCUSSION The City Council approved three key recommendations as part of the Recreational Facility Needs Study that was completed in early 2004. The three key recommendations were as follows: 1. Land Acquisition - Prepare a Park and Recreation System Plan 2. Community Center - Prepare a feasibility study for a Farmington Community Center. 3. Funding - A comprehensive funding and partnership strategy should be prepared. In late March 2004, staff mailed Request for Proposals (RFP) for a CCFS to nine qualified firms. Five proposals were received back by the late-April 2004 deadline. City staff first scored the propqsals ~q then submitted a recommendation to the Park and Recreation Advisory Co~i,ssion on the selection of Ballard King and Associates (BKA) to complete the CCFS. The PRACthen reviewed the proposals at its May 2004 meeting and concurred with staffs recommendation on the selection of BKA. However before a recommendation was forwarded to the City Council to hire BKA, it was felt that an interview should be conducted with BKA first. On June 4th a panel of fi~e City~taff and two members from the PRAC interviewed BKA. It became apparent through the interview process that BKA has had a lot of experience with completing a CCFS. At the completion of the interview, the interview panel seemed to be supportive of hiring BKA to complete the CCFS. The scope of work that BKA will complete as part of the CCFS has been included with this memo. References have been checked and have come back overwhelmingly positive about BKA's staff, its communication with clients and their work in gathering input from the community during the CCFS process. The following are some of the reasons why BKA is being recommended to be hired to complete the CCFS: . BKA is not an architectural firm and so once the CCFS is completed, their work will be completed and they will have no future ties with a community center project. . They have completed over 250 CCFS across the country including several projects in Minnesota. . They were identified as a subcontractor in two other proposals to complete the same work that they submitted in their own proposal to the City. . By working directly with BKA, the cost has been substantially reduced than if the City were to hire other architectural firms that submitted proposals. . Completing just a feasibility study focuses only on the study itself and does not get into site analysis or whether or not to go to a referendum. These are decisions that would not have to be considered until after the results of the feasibility study are known. . BKA has experience with CCFS involving the identification of potential community center project partners. Identifying potential project partners is included in the scope of service that BKA submitted in their proposal. Based on the proposal that was submitted, the interview that was completed and the resulting positive reference checks received, the PRAC at its June 16th meeting unanimously recommended to the City Council that it approve the hiring ofBKA to complete a CCFS for the City of Farmington. BUDGET IMPACT BKA submitted a proposal that also happened to have the lowest quote of all proposals. The quote that BKA submitted to complete the CCFS was $32,000 plus reimbursables. The Park Improvement Fund over the years has received transfers of funds from liquor store profits. The liquor store fund transfers that have been deposited into the Park Improvement Fund exceed the cost of the CCFS. Since this is the case, it is being recommended that payment for the CCFS should come from the liquor store profits that have been deposited into the Park Improvement Fund. ACTION REOUESTED Approve the attached agreement hiring BKA to complete a CCFS for the City of Farmington and pay for the CCFS using money in the Park Improvement Fund that has come from liquor store profit transfers. Respectfully Submitted, '1<~ ~ Randy Distad, Parks and Recreation Director Farmington Proposed Scope of Work Pre-Desie:n Services Develop Project Overview * Project review and update. * Identify constraints and parameters. - Market - Site/location - Mission and goals * Meet with project team. - Project partners - Advisory Committee Market Analysis * Service area identification. * Demographic characteristics/community profile. - Population/age range/income - Businesses/schools - Trends * Review of existing City of Farmington facilities/programs/services. - Master plan/existing studies - Organizational structure/wage scales - Parks and Recreation policies and procedures - Existing recreation program statistics - Demand for programs/services and facilities * Competitive market analysis. - Alternative recreation service providers - Facilities and services offered - Identify current recreation trends - Admission rates/attendance numbers * Comparison with national, regional and local participation statistics and trends. - NSGA standards - Potential participation levels * Market segment determination and analysis. - Determination of user groups - Impact of user group needs on facility component listing Citizen Participation Plan: *Conduct stakeholder meetings with City officials, partners and user groups. *Conduct public project workshops. - Workshop I - review market analysis - Workshop II - review community survey results - Workshop III - review program and operations analysis *Compile and interpret all information received. Community Survey - Assistance in development of survey and interpretation of results. (Survey will be conducted by ETC/Leisure Vision) * Assist with develop of the survey instrument * Administer a community survey with a guarantee of 300 completed surveys *Review and analysis survey results *Present results and findings (Workshop II) Programming: * Recreation center project component recommendation/prioritization. - Validate the facility program * Development of program statement consensus. * Determine sizing and space allocation requirements * Determination of possible phasing plan. * Operating structure and parameters. - Philosophy of operation Operations Analysis: * Attendance estimates. - Daily - Annually - By facility and/or component * Fee structure. - Drop-in - Multiple admissions/annual passes - Family, corporate, group - Rentals * Sources of income. - Identification and verification of revenue sources * Operating cost projections (up to 2 proforma for comparison purposes). - Develop a line item budget - Personnel by position - Contractual services - Commodities - Capital replacement * Revenue generation projections (up to 2 proforma for comparison purposes). - Develop a line item accounting - Admissions - Annual/multiple admissions - Programs and services - Rentals - Other revenue sources * Revenue/expenditure comparisons. - Cost recovery level - Five-year projections on expenses and revenues * Project recommendations/profitability of components. - Marketing strategy - Program/service considerations Partnerships: * Identification of potential partnerships. - School Districts - Municipalities - Businesses - Healthcare organizations - YMCA's - Other * Determination of realistic partnering opportunities. - Cost/benefit analysis - Develop a program plan Final Report: * Written final report * Presentation of report General Guideline for Completing Tasks: Project Kick-off - date to be determined Project overview and schedule Public meeting to review process and receive comment Collect information from the client (see list below) Begin work on survey instrument Conduct stakeholder meetings Tour alternative service providers Meet with potential partners Workshop I - date to be determined Review market analysis results Update on survey Public meeting to review market analysis and receive comment Workshop II - date to be determined Presentation of survey results Public meeting for survey presentation and receive comment Workshop III - date to be determined Review operations proforma Review partnership Review draft copy of final report Public meeting for operations presentation and receive comment Final report - date to be determined Information Request from the City of Farmington. *Past Master Plan Studies *City Comprehensive Plan *Parks and Recreation Budget history *Parks and Recreation Participation history *Parks and Recreation Program Catalog *City Compensation Plan including part-time salaries *Potential Stakeholder list *Identify Alternative Service Providers *Past Committee Meeting minutes * Assistance in contacting and scheduling stakeholder meetings *Location to conduct stakeholder meetings Ballard*King and Associates Phase I Proposal Cost Summary Phase I Services 1. Project Overview $1,000 2. Market Analysis $4,500 3. Citizen Participation $3,000 4. Community Survey $10,000 5. Programming $2,500 6. Operations Analysis $8,500 7. Partnerships $1,000 8. Final Report $1,500 Sub-Total $32,000 Reimbursables The number of trips is dependent on the exact scope of services that is authorized for this project. At this point we are planning four trips to Farmington including one trip by a representative from ETC Leisure Vision. All reimbursables will be billed based on the actual cost of the service, plus 10%. All bills will be itemized. Estimated cost $5,000 We would welcome the opportunity to sit down and customize, prioritize, and/or phase a scope of professional services that will meet the goals and expectations necessary for this project as well as your project budget. Farmington, MN. Community Center Needs Assessment Study Letter of Agreement Terms: I. Ballard*K.ing and Associates agrees to provide the consulting services that are outlined in the attached scope of service for the City of Farmington. Payment shall not exceed $32,000 for personnel cost. All materials and documents prepared by Ballard*King as part of the scope of services shall be provided to the City to be used as the City determines and shall otherwise be considered governmental data under the State Data Practices Act whether in the possession of the City or Ballard*K.ing. 2. All expenses incurred by Ballard*K.ing and Associates that are directly related to the completion of this agreement will be reimbursed by the same based on actual cost of service plus ten percent (10%). 3. Any modification in the scope of services and fees must be mutually agreed upon to in writing prior to implementation ofthe changes. 4. The project fee will be billed at selected intervals of the project upon completion of those specified project services. All invoices are due in full within 30 days of the bill's receipt. A monthly interest rate of I and lh will be assessed on any outstanding balance after 30 days. City of Farmington Date Ballard*K.ing and Associates Date /06 CITY OF FARMINGTON SUMMARY OF REVENUES MAY 31,2004 41.67 %YearComplete $ $ $ % $ % GENERAL FUND Property Taxes 3,544,462 - 0.00 10,058 0.32 Licenses/Permits 1,156,976 71,256 412,683 35.67 623,215 49.46 Fines 78,100 6,909 23,431 30.00 24,965 31.17 Intergovernment Revenue 322,000 12,425 84,197 26.15 75,344 15.51 Charges for Service 365,200 12,387 64,512 17.66 80,311 22.38 Miscellaneous 380,500 20,615 147,215 38.69 104,435 31.60 Transfers 310000 25 834 129 167 41.67 92 500 41.11 Total General Fund 6157238 149 426 861,205 13.99 1 010828 17.05 SPECIAL REVENUE HRA Operating Fund 27,500 750 300,202 1091.64 5,841 21.24 Police Forfeitures Fund 8,050 530 5,505 68.39 3,262 32.46 Park Improvement Fund 147,500 78,247 139,913 94.86 32,080 21.04 Recreation Operating Fund 257,500 7,198 64,161 24.92 14,643 5.80 ENTERPRISE FUNDS Ice Arena 247,500 3,743 115,190 46.54 92,368 38.76 Liquor Operations 3,110,000 266,863 1,085,899 34.92 997,841 35.15 Sewer 1,383,000 85,907 447,354 32.35 412,382 31.77 Solid Waste 1,409,000 112,170 569,197 40.40 392,230 28.87 Storm Water 265,000 22,162 107,753 40.66 106,426 40.93 Water 1,790,000 118705 507615 28.36 498 324 27.84 Total Revenues 14,802,288 845 701 4,203,994 28.40 3 566 225 25.19 CITY OF FARMINGTON SUMMARY OF EXPENDITURES MAY 31,2004 41.67 % Year Com lete :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::2m::::::::::::::: ::::::PSRCEtilT:::::::::::::::::::::::lIdJ.::::::::::::::::::::::PERCeNt: :::::::::::::::::::::::~:~~~:.ii::::::::::::~::::::::::::::::::::~::::::::::::::::::::::::::t~:~rs.u.QG.Et:~r:::c.URReli::::::~:::~::::::gaQr::r::~:r::::~::::::::t2.~::~::::~:::~r:::::::::::::::::::.:::::::::::::::::Ht::~::::::lo.03t:::~:::::: GENERAL FUND $ $ $ % $ % Legislative 65,628 5,596 24,278 36.99 33,524 Administration 430,634 36,202 166,889 38.75 193,076 Human Resources 185,833 12,646 71,372 38.41 51,503 MIS 62,710 5,029 20,891 33.31 45,596 Elections 10,875 6 6 0.00 Communications 59,848 8,014 25.477 42.57 Finance 391,837 39,858 175.463 44.78 PlanninglZoning 173,259 14,617 71,680 41.37 Building Inspection 370,674 29,871 150,349 40.56 Community Development 99,068 7,828 35,648 35.98 Police Administration 526,640 47,987 253,236 48.09 Patrol Services 1,161,248 97,740 510,891 43.99 Investigation Services 261,204 19,215 97,980 37.51 School Liason Officer 0.00 Emergency Management 1,600 17 68 4.25 Fire 397,955 17,743 101,812 25.58 Rescue 42,033 (1,322) 12,285 29.23 Engineering 266,816 35,056 125,708 47.11 G.I.S. 9,333 14 4,227 45.29 Streets 445,612 48,354 167,940 37.69 Snow Removal 97,858 746 50,306 51.41 Signal Maint 101,000 9,351 34,217 33.88 Park Maint 263,005 36,179 126,919 48.26 Tree Maint 117,946 2,206 23,642 20.04 Building Maint 125,060 7,886 35.458 28.35 Recreation Programs 309,412 25,707 122,841 39.70 Outdoor Ice 7,150 9 3,210 44.90 Transfers Out 173 000 43 250 25.00 19,982 159,602 58,278 133,649 42,490 230.402 445,820 68,510 33,959 612 103,402 16,142 109,828 2,999 154,063 45,290 31,009 143,721 10,897 47,862 139,159 3,802 45.78 41.79 32.90 49.38 0.00 27.63 42.82 37.51 39.36 48.~4 48.37 39.04 41.22 43.87 38.25 27.87 33.85 38.17 73.15 36.16 55.78 33.13 47.48 21.16 43.29 45.78 51.73 0.00 Total General Fund 6157238 506 555 2 456,043 39.89 2,325,177 39.22 SPECIAL REVENUE HRA Operating 43,180 6,443 271,518 628.81 38,551 50.37 Police Forfeitures Fund 8,050 981 4,870 60.50 1,992 24.75 Park Improvement Fund 134,500 11,447 76,186 56.64 33,625 25.00 Senior Center 126,650 11,116 56,462 44.58 49,976 40.77 Swimming Pool 134,180 4,092 13,110 9.77 29,206 24.50 ENTERPRISE FUNDS Ice Arena 262,516 16,639 116,402 44.34 97,146 38.76 Liquor Operations 2,870,758 265,681 1,070,104 37.28 917,415 33.65 Sewer 1,653,162 88,650 413,808 25.03 553,197 42.60 Solid Waste 1,413,142 125,340 509,091 36.03 455,824 32.22 Storm Water 324,323 41,591 120,914 37.28 67,934 32.31 Water Utility 1,247822 67 582 248 009 19.88 406,887 38.13 Total Ex enditures 14,375,521 1,146,117 5,356,517 37.26 4,976,930 37.26 /1CL, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Council Members, City Administrator \~pr FROM: Lee Smick, AICP City Planner SUBJECT: Review/Approve Responses to Comments and Final AUAR and Mitigation Plan- Farmington Spruce Street AUAR DATE: June 21, 2004 INTRODUCTIONIDISCUSSION The City of Farmington and Bonestroo, Rosene, Anderlik & Associates has recently completed the Responses to Comments for the Farmington Spruce Street Area AUAR. Additionally, the Final AUAR [Alternative Urban Areawide Review] and Mitigation Plan for the Farmington Spruce Street property is being presented to the City Council for its review and approval. Responses to Comments The following agencies submitted comments to the City concerning the Farmington Spruce Street AUAR (see attached): Friends of the Mississippi River Metropolitan Council Minnesota Department of Transportation Minnesota Department of Natural Resources Dakota County Soil and Water Conservation District Dakota County Minnesota Pollution Control Agency Northern Natural Gas The Planning Commission reviewed the responses to comments at their June 8th meeting, and recommended forwarding the comments to the City Council for review. Staff requests that the City Council suggest any revisions to the comments, accept the comments and/or revisions, and direct staff to mail the responses to comments to the agencies for their 10-day review. Final A UAR and Mitigation Plan The order for an environmental review of the Farmington Spruce Street Area was approved by the City Council on July 15, 2002 (see attached). The property encompasses approximately 450 acres south ofCSAR 50, west of Denmark Avenue, and north of 220th Street (CSAR 74). A draft of the AUAR and Mitigation Plan was approved by the City Council on January 20,2004 and the 30-day comment period for agencies to review the plan commenced on March 24, 2004. In the interest of expediting development in the area in question, the City agreed in this instance to pay for the cost of the AUAR with the understanding that said cost would then be assessed to the benefiting properties on an equitable basis and paid by them when actual development begins to occur. This process will enable the owners/developers to defer the "up-front" environmental review costs to a later date that is closer to the period during which they will begin deriving income or revenue from the developing properties. RECOMMENDED ACTION 1. Review/Approve the Responses to Comments and direct staff to mail the responses to the agencies for their 10-day review. 2. Review Final AUAR and Mitigation Plan for the Farmington Spruce Street Area. 3. Ask questions (if any) and/or seek clarifications (if needed). 4. Adopt motion recommending that the City Council approve the Final AUAR and Mitigation Plan, either (a) as is, or (b) with any additions, deletions or revisions suggested by the City Council. ~ Lee Smick, AICP City Planner 2 RESOLUTION NO. APPROVING FINAL AUAR AND MITIGATION PLAN FARMINGTON SPRUCE STREET AREA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of June, 2004 at 7 :00 P.M. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the Farmington Spruce Street Area boundaries are depicted on the map attached hereto as Exhibit A, and; WHEREAS, the City anticipates future development to evolve over the next 15 years in the Farmington Spruce Street Area, as reflected in the Spruce Street Area Master Plan approved by the City Council on September 2, 2003, consisting of residential, commercial, mixed-use, and business/commercial flex, park, and natural area uses; and WHEREAS; because of the scale of future development and the sensitive environmental resources in the Farmington Spruce Street Area, the City determined that it was most appropriate to plan for the area under the provisions of the Alternative Urban Areawide Review (AUAR) process as described in Section 4410.3610 of the EQB Rules, and; WHEREAS, the City approved an order for an environmental review of the Farmington Spruce Street Area on September 2,2003; WHEREAS, the City approved a draft of the AUAR and Mitigation Plan of the Farmington Spruce Street Area on January 20, 2004; NOW, THEREFORE, BE IT RESOLVED that the Farmington City Council hereby approves the Final AUAR and Mitigation Plan of the Farmington Spruce Street Area consistent with the intents and purposes of the Rules of the Minnesota Environmental Quality Board under the provisions for Alternative Urban Areawide Review (AUAR). The following conditions shall govern this review: 1. The specific boundaries of the Farmington Spruce Street Area for review under the AUAR are depicted on the map attached hereto as Exhibit A. 2. The City Council ordered that the area considered in the review of the AUAR was the Spruce Street Area Master Plan, with the anticipated nature, location. and intensity of development as illustrated and tabulated on the map attached hereto as Exhibit B. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 st day of June, 2004. Mayor Attested to the _ day of June, 2004. City Administrator ~ +J .,., .c .,., ..c: >: w ~ o "'0 . ..... ~ ~ o U .i-J ClJ C ClJE ~ on .i-JC V) .E ClJ ro Ul..L.. :::l'O ~~ c...~ V)u '" 2 :E '" ci o n , Q II I . I I =j1JJ"o ' Ltg 0" z~ C III Ol Ol III I- ...., U ::l co Co ::.:'" DO ~ o o~. 0 DO '" ci lt3F C, .!21 Ill, ~I '5<1 ~, ~I C III C III C III 1-, 0 Ol 0 Ol 0 ~ ~I III I- III III l- I- U I- U I- U Ol CO Oli Ol CO CJ Ol CO ...., ""'0 ...., U, OlO ~oo OlO 0..""" 2, 0..00 a-j -0' Ol! ~I c;, el 0..' 0' I L.U ~ '-Q~nfQQ)fJQIIa , . '" 1000ua~X3 :p~qOU)! ToITd jequa~od Q) < >- "0 :J N I .... Vl 0 0 .... '" N C ~ 6 ~ '- ~ QJ .3 ~ > u '- >- ~ 5 QJ .... '" QJ ..Cl 'c "0 C c E c Vl :J :J ~ on "0 0 QJ .... QJ C N u 0 .~ QJ c; co .~ .5: E "0 Cl a. ~ v> W 0 a. QJ 'x '" 0 c: 0 U > w ~ ~ u::: 0 "0 D<<<< 2 III QJ U OJ ::::: ;::; c:: .j.J 'rl ,.c :d .c ~ ~ u Vi ;::; '""" ..e:: f ::; < V1 t~ .-. ld z~ :J =2 ,.' :s ;I)~ < "..) ,.' Q!- zc: t: .......- - '" Vi ....J c. -z ~Z .::: ':il :.,;. ;i ~; 5::1 Q;;:l t:: @ 0: -,.., -,-. a z;.: :I. ~ t:: ~ ~I c= ~~ :;: ~~ ~~ ~ iJ) ...~ i:::: .::: :.,.. '.... :J:::J ~ -< ~ ,~ -I ~;: ::~ r....; :::.:.:... :;: e. 7. p ~I i :; A ~ ! I i ~ - ~, i . 7- ~ ;- l;; = P' ;: :.::.! 5 ! I I I ~ II ~ \ ~I I I L U.'1N"'.:lJ\ v )nlVl\~Da _._-, r - . , l , i .. y ~... ~ F. "" ~ ~.1 ~ },rl r ) ~~ ~ ~ ..... ~ i : ,-. ,n 0' ". . c3 r:::: C Z :..; f"". "" r....; ~ ~ Ii ~ .... U1GN;I.l.Xtl GVCHI nON)! .l.O'lId .!l !, ~ Jo ,~ 1J t !. i U c' ~ !!II E& ,g c ~ .... c :2: :::: c ...... ell .:: .... ,.. E:: ~ tL. C t':l c.... .... '1) '-ca - (T. t':l ~::E ruil :J') e ~c/5 "'0'1) ..... 0 a ~ ~ur ("'I '1" u ~ c... t:: ~ c:: .... "" -' ~ ~ ~ '-' .... : 3 u t.C "" c; L.. "2 ~ ~ '-' u.. u '_ ::l 0 s..... >- ,.. ~ ~o Farmington Spruce Street AUAR Final AUAR-Responses to Comments DRAFT for Review City of Farmington June, 2004 Bonestroo File No. 141-02-181 Project Title: Farmington Spruce Street AUAR Proposer: City of Farmington Contact person: Lee Smick, Planning Dept. Address: 325 Oak Street Farmington, MN 55024 (651) 463-1820 (651) 463-1611 Phone: Fax: RGU: City of Farmington Contact person: Lee Smick, Planning Dept. Address: 325 Oak Street Farmington, MN 55024 (651) 463-1820 (651) 463-1611 Phone: Fax: Farmington Spruce Street AUAR- Responses to Comments 1 TABLE OF CONTENTS Introduction , , , , . , , , . . , . , , , , . . . . . . . . . . , , , , , . , , . , . . . . . . . . , , , . , . . . . . . . . . . . . . . . , . . , . . . . . . . , . , . , .3 Comment Letters Received Metropolitan CounciL,. . .. , . , , , . , . , . . . . , . . , , , . , , . , , . , . , , . . . . . . . . , , .. . . . , . , , . , . . . , ,. 5 Minnesota Department of Transportation. , . , . , , . . .. , .. . . . . . . . . , . , . . . . , , , . . , . . . " 7 Minnesota Department of Natural Resources.,.,.. ......,.. .., '" ...... ,..,.....8 Dakota County Soil and Water Conservation District., , . . . . . . . , , , . .. . . . . , . .. .18 Dakota County. . . . . . , . , . . , . . . . . . , , , . . , . . . , . . . . . . . . , . , . , . , . . . , , , , , , . . . , . , . , , . . . , . , , .. 22 Minnesota Pollution Control Agency.,.......," .,., ..." ,.. ... .,.,., ,.. ..,.....31 Vermillion River Watershed Management Organization. . . . , , . , . . . . . , . , . , , . ,.34 Friends of the Mississippi River............................................... ...35 Northern Natural Gas.,...,." "..,..,...",. ... ".., .,., ,.",... ...' '" ,.. .,. "....36 Attachments,...."""..",..........,.....".".,.",."....",....."""......,..."..,. ....37 Final Mitigation Plan Revised Figures Revised Analyses Copies of Comment Letters Farmington Spruce Street AUAR- Responses to Comments 2 INTRODUCTION The Draft Alternative Urban Areawide Review for the Farmington Spruce Street AUAR was prepared by the City of Farmington and submitted to the Environmental Quality Board and commenting agencies in accordance with EQB Rules on March 24, 2004. The notice appeared in the EQB Monitor on April 12, 2004. The required 30-day comment period ended on May 12, 2004. Comments were received from various public agencies and organizations, and copies are included in the Appendices. This final AUAR identifies the comment letters received, paraphrases the comments, and provides responses to the comments. The Final AUAR Mitigation Plan is also included in the attachments to this document, and incorporates changes in language and content based on comments received, A copy ofthe Final AUAR with all changes and the revised Mitigation Plan is available at the City of Farmington offices, The Farmington City Council will formally adopt this Final AUAR and Mitigation Plan on June 21, 2004, Farmington Spruce Street AUAR- Responses to Comments 3 RESPONSES TO COMMENTS Responses to comments are organized around each comment letter to insure that responses specifically address each reviewer's concerns. To clarify what comment is being addressed, the page and item number are indicated. If the comment is editorial or advisory, we have acknowledged the comment and any necessary correction(s) to be made. For comments that are substantive, we have replied and where necessary, referenced appropriate sections of the Draft ADAR. Revisions to Tables, Figures and in some cases text, are included in the Attachments, along with the revised Mitigation Plan, Farmington Spruce Street AUAR- Responses to Comments 4 Metropolitan Council Comments Page I-Item 8, Permits and Approvals Required In Table 8.1, the document should include thefollowing requirements under the Metropolitan Council Environmental Services (MCES): . MCES Connection Permit Application, and . MCES Encroachment Agreement for Improvements within MCES easements Response: We will add these items to the Permits and Approvals Required in the Final ADAR. Page I-Item 11. Fish. Wildlife and Sensitive Resources Based upon the significant extent of wetlands and natural areas on the site, surmountable curbing should be utilized for all roadways on the site. Response: The City will consider use of surmountable curbing on the site. This is indicated in the revised Mitigation Plan under Item 11. Page I-Item 14. Water-Related Land Use Management Districts Figure 10-1 identifies the extent of the current IOO-year (return flood frequency) flood plain on the proposed development site. When comparing the flood plain extent with the future land use and design concept maps on Figures 5-5 and 5-6, it appears portions of the flood plain on the eastern side of the site are proposed to be developed with surface structures. The final document should address the permits necessary to allow placement of fill within the flood plain areas planned for impacts and the mitigation actions necessary to replace the loss of flood storage area. Response: Structures will not encroach into the 1 DO-year flood plain. Page I-Item 18, Water Quality-Wastewater New connections to the regional conveyance system (MCES interceptors) should be consolidated to reduce the number of overall connections/breeches to the facility. Response: The City will work with MCES staffto discuss the appropriate number and location of connections to the MCES system. Page 2-Item 25. Nearbv Resources - c. Designated parks and Recreation Areas or Trails Dakota county parks is working to create an acquisition master plan for a regional park along the Vermillion River in Empire Township. The County is in the preliminary process of exploring potential trail connections to the new regional park. The City might Farmington Spruce Street AUAR- Responses to Comments 5 consider a trail within the proposed Spruce Street development along the Vermillion River that could be included as a future regional trail, Response: The proposed Master Plan includes several trails along the Vermillion River, as indicated on Figure 5,6, The City would be happy to discuss potential extension of one or more of these trails and designation of the trail as a Regional Trail with the Council and Dakota County, Farmington Spruce Street AUAR- Responses to Comments 6 Minnesota Department of Transportation Page i-Item 2i, Traffic The proposed development area is located at some distance from Trunk Highway (TH) 3, although it is likely that some traffic from the development will end up on TH 3...No funding has been identifiedfor expansion ofTH 3 in the next 20 years. Response: The comment is noted, Improvements to TH 3 will need to be addressed and efforts made to include TH 3 in an improvement category. This means that the "preservation" status will need to be reviewed and modified so that TH 3 improvements to a four-lane divided facility can be realized, The City will work with MnDOT to address the future ofTH 3. Farmington Spruce Street AUAR- Responses to Comments 7 Minnesota Department of Natural Resources Page I-Item 7. Pro;ect Magnitude Data On page 14, the document states, "The actual level of development realized on the site may be less than this scenario, based on market conditions, or desire to minimize impacts to natural resources or infrastructure." We request that the word minimize be changed to prevent. Response: The City has completed the analysis in the AUAR and Mitigation Plan to avoid, minimize or mitigate for impacts to natural resources that may occur as a result of the proposed development, since some impacts cannot be completely avoided, It would be consistent with AUAR requirements and this approach to change the word "minimize" to "minimize or avoid" impacts. We will make this change in the Final AUAR. Page I-Item 10. Cover TVTJes Figure 10-1 shows an inconsistency in that the river is illustrated outside of the flood plain in a few locations. Response: Thank you for identifying this error. GIS staff inadvertently selected a subwatershed boundary line rather than the river segment on a portion of the maps. The error will be corrected in the final AUAR, and corrected copies of the maps are included in the Attachments to this document. The discussion regarding the Vermillion River and South Creek states, "monitoring suggests that South Creek is fed by ground water, which contributes to cool temperatures that support trout... " The Vermillion River is also fed by ground water. The sources of cold groundwater inputs within the A UAR area should be identified and protected, Response: The information on ground water contribution to South Creek was obtained from the Vermillion River Watershed JPO Management Plan, Preliminary Draft (August, 1999), Groundwater analysis in the plan indicates that North Creek and South Creek are "gaining" reaches, fed by groundwater. The report notes that the mainstem south of the Empire WWTP is a slight "gaining" reach, which the section near Hastings is a "losing" reach. No information is provided on groundwater contributions within the AUAR area in the Vermillion River Watershed report, or identified in other resources reviewed for the AUAR. If additional information is available on groundwater inputs within the AUAR area, please provide a reference and we will include this information in the AUAR. On Page 19, in the first bullet item, the correct name is: Vermillion River Watershed Joint Powers Organization. Farmington Spruce Street AUAR- Responses to Comments 8 Response: The correct name will be included in the final AUAR. The Farmington Spruce Street AUAR area will not be the only area contributing storm water. The contributions of stormwater from land uses adjacent to the A UAR area must also be recognized to discuss what the potential cumulative impacts will be to the Vermillion River and South Creek. Regional ponding identified in the City's Surface Water Management Plan is no longer considered to be the most effective solutionfor stormwater management. Stormwater from the planned regional pond north of the Spruce Street site would allow significant warming of stormwater, which would result in negative cumulative stormwater impacts and may cause thermal impacts to the trout stream. Response: The storm water analysis includes all flows to the Vermillion River generated within the AUAR area or from adjacent areas flowing through the AUAR area. Storm water from other areas of Farmington that have no relationship to the proposed development do not need to be included in the AUAR analysis. The City's Surface Water Management Plan (1997) quantifies flows from other areas of Farmington, and includes strategies and policies for managing these flows, The SWMP was reviewed by the natural resource agencies. As noted in the AUAR (Section 17), the City of Farmington had suggested routing flows from the regional pond north of the Spruce Street site away from South Creek, a designated trout stream, to Middle Creek to protect the higher quality resource. However, the DNR's Trout Stream Coordinator, Jason Moeckel, specifically recommended that this strategy be abandoned, and the original flow pattern retained. These flows have been accounted for in the AUAR analysis, and can be managed to meet the MPCA's requirements for Special Waters. The AUAR analysis and Mitigation Plan focus on reducing the volume of storm water flows to the Vermillion River to meet the MPCA's NPDES General Permit standards (8/1/03). The analysis indicates that these standards can be met in the AUAR area by adopting a variety of strategies recommended by the MPCA in its General Permit (C. Additional BMPs for Special Waters) where these are feasible. Section 17 and the Mitigation Plan indicate the City's commitment to meeting the MPCA' s standard by using the range of storm water management options included in the General Permit. There are three proposed roadway bridge crossings of the Vermillion River, and crossings for pedestrian paths. Figure 10-2 illustrates that a roadway bridge is also needed on the South Creek. Additional information is needed about these bridge and pedestrian crossings. Response: Since publication of the Draft AUAR, the City has met with natural resource agencies to discuss issues related to the river crossings proposed in the Master Plan, These discussions have focused on design strategies to avoid impacts to the river, and minimize impacts to floodplain areas. The City has Farmington Spruce Street AUAR- Responses to Comments 9 indicated that it is committed to avoiding impacts to South Creek and the Vermillion River, and minimizing and mitigating for any impacts to floodplains that result from the stream crossings, The City will continue to provide additional specific information on bridge crossings to the agency representatives as designs are developed and through the permitting process. Figure 10-2 has a map inconsistency in that the river is depicted outside of the flood plain and the area of High Density Development encroaches on the river without providing a buffer on the south side of the river. Response: As noted above, this error will be corrected in the final AUAR maps. Page 2-Item 11. Fish. Wildlife. and Sensitive Resources ... The Natural Heritage Database was reviewedfor this project area. However, no additional data was found. We also recommend that the Dakota County Natural Resource Inventory with MLCCS Level 5 data be consulted to determine if there are any rare plant communities in the project area. Response: The Dakota County Natural Resource Inventory was reviewed for the Draft AUAR and no additional data regarding rare plant communities was found, Page 2-Item 12. Phvsical Impacts on Water Resources Information about the City's buffer requirements for trout streams should be included here, This information may be important as the buffer may apply in the area where the river swings to the edge of the floodplain. Response: Information on the City's buffer requirements for trout streams is included on the table in this section. The text indicates that a 1 DO-foot buffer is required on all wetlands in the trout stream corridor. Page 2-Item 13, Water Use On page 28 in the Mitigation Plan, a bullet should be added that states the specific location for the new well. The mitigation plan should also ensure that the well will be far enough from the Vermillion River that it will not negatively impact the base flow. Response: The project in and of itself does not require a new well. The "yes" indication in section 13a is indicating the abandonment of existing wells. The six active municipal wells are designed to meet the City's needs until 2010. Future City wells, for which most of the sites have been already acquired, will be located north of 200th Street, which is over a mile away, The effects of future wells will not impact the base flows of the Vermillion River. As with the other City wells, the source of water for future wells will be the Farmington Spruce Street AUAR- Responses to Comments 10 Prairie du Chien-Jordan Aquifer, a deep bedrock aquifer. The Vermillion River and South Creek are fed by surficial aquifers, which are not affected by pumping from the deep bedrock aquifers. The only area of contact between the Prairie du Chien aquifer and local streams is bedrock outcrops along the Vermillion near Hastings, and along the Mississippi River in the same area, Both areas are miles downstream of the project area, Figure 13-1, Proposed Water Distribution System, should include the Vermillion River and south Creek on the map to illustrate the number of stream crossings for water supply trunks. Response: the location of the river and creek will be added to this figure. A revised figure is included in the Attachments to this document. Page 3. Item 17, Water Qualitv-Surface Water Runoff Since the storm water discharge will enter designated trout streams (Vermillion River and South Creek), an evaluation of the chemical composition and temperature regime of the stream and the consequent impacts on the trout population must be included (as stated in the question under "Trout Streams "). There is no thermal modeling included in the AUAR...(Next several paragraphs address thermal impact issues.) Response: The City met with natural resource agencies, including the MPCA, DNR, and Dakota SWCD on September 19, 2003, to discuss the requirements and approach for the storm water analysis in the AUAR in light of the recently- adopted MPCA NPCES General Permit and its requirements for Special Waters. The City followed this meeting with correspondence and telephone conversations with MPCA staff to clarify the requirements for the storm water analysis, The agencies recommended that the storm water analysis for the Spruce Street AUAR follow the same methodology as that used for the Seed/Genstar AUAR (September, 2003), The requirements for the AUAR included the following: 1. Adoption of the MPCA NPDES General Permit Standard for storm water volume control ("Infiltration or evapotranspiration of runoff in excess of pre-project conditions up to the 2-year, 24-hour precipitation event. ") 2. Analysis of projected storm water flows, soils, and other conditions in the project area to determine the feasibility of meeting the required standard. 3. Adoption of the BMP's for Special Waters included in the MPCA's General Permit, including Temperature Control BMP's, The analysis included in Section 17 of the Draft AUAR indicates that it should be feasible to meet the General Permit Standard for volume control in the AUAR area. The City has adopted the BMP's for Special Waters included in Appendix Farmington Spruce Street AUAR- Responses to Comments 11 A of the General Permit in the AUAR Mitigation Plan, Based on the City's adoption ofthe standard and the BMP's the City believes that it has met the agency recommendations for analysis of storm water impacts to the stream, and adoption of methods to avoid these impacts, including temperature impacts. This same methodology, and adoption of the same controls, was included and accepted in the Seed Genstar AUAR (Draft, September, 2003; Final AUAR and Response to Comments, January, 2004.) On page 14, item 3, since infiltration is prohibited on industrial sites such as vehicle fueling and maintenance areas, retail gas stations, warehouse refueling station and storage sites for bulkfuel supplies, it would be inappropriate to locate such businesses near the Vermillion River. The two other paragraphs under item 3 seem to contradict the first paragraph as they related to locating retail gas stations. Response: The City discussed this issue at length with MPCA staff during development ofthe AUAR analysis. MPCA staff concluded that these land uses could be included in the AUAR area ifBMP's were designed and constructed to provide sufficient spatial separation from infiltration areas, The City has noted this in the Mitigation Plan, item #3, and will work with the developer to assure that if such land uses are included in plans for the AUAR area, adequate BMP's are provided to protect infiltration facilities on the site. A record of the conversation with MPCA staff on this issue is included in the Attachments, On page 42, item 5 of the Mitigation Plan should include the requirement for property owners to conduct regular monitoring and maintenance to ensure continued functioning and effectiveness for all stormwater systems. Response: The MPCA requires the City, not property owners, to monitor alternative storm water methods for two years after the start of operations, Under item 6 of the Mitigation Plan, the City of Farmington should develop a plan to monitor the chemical, biologic, hydrologic and geomorphologic conditions and health of the Vermillion River, South Creek and wetlands within and exiting the A UAR area. Several monitoring programs are collecting data within the A UAR area and it may be in the interest of the City to become partners of those programs so funding exists to ensure data continues to be collected. If the collected data indicates negative impacts to stream health are occurring as a result of development in the A UAR area, the City should cease development, reassess stormwater management plans, and make appropriate corrections for future development phases of the A UAR area. Response: The City is willing to partner with other agencies to discuss current monitoring and determine potential additional needs for monitoring in the AUAR area and potential funding sources to support additional needed monitoring. If negative impacts to the stream are noted that are the result of development in the AUAR area, the City will work with the agencies to make appropriate corrections. Farmington Spruce Street AUAR- Responses to Comments 12 Item 7 under the Mitigation Plan should also require the implementation of the Vermillion River Watershed Joint Powers Board Watershed Management plan when it is completed. Response: The City is one of a number of cities and organizations that will participate in the implementation of the Watershed Management Plan when it is completed. The City is participating in development of this plan, and will do its part in implementing the plan. We will add this item to the Mitigation Plan. Under Mitigation Plan item 8, utility crossings are also included in the Master Plan, and the City should work with DNR and other agencies as they are designed. Response: The City will work with the DNR and other agencies as utility crossings are designed and permits are requested. In item 9 of the Mitigation Plan, we request the addition of the following text: "pretreatment of water discharged to wetlands and the Vermillion River and South Creek during and after construction.,. " Response: We will add this phrase to item 9 in the Mitigation Plan. Also, we request the underlined text be added to the last paragraph on page 42, "... that satisfied the requirements and rules of the MPCA..." Response: The addition of "rules" to requirements is redundant, but it can be added, The City has made it clear in the analysis and Mitigation Plan that it has adopted the standards and BMP's required by the MPCA in the NPCES General Permit. Figure 17-1 Area Sub-Watersheds, shows an inconsistency in that the river is illustrated outside of the flood plain. Response: As noted previously, this error will be corrected in the final AUAR. A revised figure is included in the Attachments to this document. Page 4-Item 18. Water Quality-Wastewaters Figure 18-1, Trunk Sewer Systems, the river and creek should be added to the map to illustrate the number of trunk sewer crossings. Response: The location of the river and creek will be added to this figure. A revised figure is included in the attachments to this document. Page 4-Item 19. Geologic Hazards and Soil Conditions Farmington Spruce Street AUAR- Responses to Comments 13 On Page 52, it is stated that the entire project area is rated with a "high" sensitivity to pollution. This is another reason not to site industrial businesses such as vehicle fueling and maintenance areas, retail gas stations, warehouse refueling station and storage sites for bulk fuel supplies within the A UAR area where the sensitive resources of a trout fishery and the Vermillion River are located. Response: see response above to page 14, item 3. The City has worked with MPCA staff to identify appropriate BMP's to address these concerns. Figure 19-2, Soil, should also include the river for reference. Response: The figure will be modified to include the location of the streams. A revised figure is included in the Attachments to this document. Item 21. Traffic Figures 21-1 thru 21-7 should also include the river for reference. Response: The figure will be modified to include the approximate location of the streams and surrounding natural areas. The figures were created using different software than the colored figures created in GIS software (it is specifically designed to show traffic movements), and it is not possible to draw the specific location of the river itself. Mitigation Plan Regarding the first sentence on Page 82, the RGU and proposer should note that the DNR Conservation Partners program does not have funding at this time. Response: The AUAR and Mitigation Plan are designed to guide actions through all phases of the proposed development, which may be 10 or more years, not for the short term. It may therefore, be best to eliminate references to any specific funding program. The item will therefore be modified to remove the phrase "such as the DNR's Metro Greenways and Conservation Partners programs" to avoid misinterpretation of funding availability for specific programs. On Page 84, Item 12, Impacts on Water Resources, under Goal 1, number one, utility crossings of streams and rivers requires a license to cross public lands and waters from the DNR, Response: The City is aware of this requirement, and has noted it under Section 8. Permits and Approvals Required in the AUAR. Information about the location of the new well and determinations of impacts to base flow of the Vermillion River and South Creek should be include in Goal 1 of Item 13 on page 85. Farmington Spruce Street AUAR- Responses to Comments 14 Response: As noted above, the project does not require a new well and future City wells will be located over a mile north of the project. The effects of future wells will not impact the base flows of the Vermillion River. As with the other City wells, the source of water for future wells will be the Prairie du Chien-Jordan Aquifer, a deep bedrock aquifer, The Vermillion River and South Creek are fed by surficial aquifers, which are not affected by pumping from the deep bedrock aquifers, On Page 85 Item 16, Goal 1, item 4, we request thefollowing underlined text be added: "Employ inspections on site to ensure that stormwater Best Management Practices and City Ordinances are implemented, constructed correctlv and maintained to ensure continued functioning and effectiveness of all stormwater svstems. Response: This language will be added to Item 16 of the Mitigation Plan. Page 87, Item 3, see previous comments that we made on pages 41 and 52 regarding the siting of industrial businesses. Response: See previous responses to the same issues, On Page 88, item 5, the correct name is Vermillion River Watershed Joint Powers Organization. Also, as recommended above in Item 17, Water Quality, the City of Farmington should develop a plan to monitor the chemical, biologic, hydrologic and geomorphologic conditions and health of the Vermilion River, South Creek, and wetlands within the AUAR area, Agency and grant-funded programs like the River Watch should not be considered sufficient for a long term monitoring plan because funding or volunteers may not always be available for those programs. Response: See previous responses to the same comments, Also on page 88, item 6, should also include implementation of the Vermillion River Watershed Joint Powers Organization Watershed Management Plan when it is completed. Again, note that the DNR Conservation Partners Grant program does not have funding at this time. Response: See previous responses to the same comments. Going from Page 88 to Page 89, Items 7, 8 and 9 are missing from the document. Response: These items were inadvertently moved to another section during editing and will be returned to the document. On page 89, item 10 should also include the requirements of the Vermillion River Watershed Joint Powers Organization Watershed Management Plan when it is completed. Farmington Spruce Street AUAR- Responses to Comments 15 Response: This item will be included in the final AUAR. In item 11 on page 89 should also include the requirements of the Vermillion River Watershed Joint Powers Organization Watershed Management Plan when it is completed. Response: This item will be included in the final AUAR. In item 11 on page 89, the Master Plan also includes utility crossings of the Vermillion River and South Creek. As stated previously, the RGU and proposers/developers should work with DNR and other agencies as they are designed. Response: The City has noted in previous responses that it will work with the DNR and other agencies as the crossings are designed, Mitigation measures are not provided for item 19, Geologic Hazards and Soil Conditions-Sensitivity to Pollution. Since the entire area is rated with a "high" sensitivity to pollution it would be appropriate to prohibit industrial sites near the Vermillion River as mentioned above in item 19. We recommend adding the following mitigation measures for Item 19, . Planning for snow storage to prevent impacts from sediments and salts during melting to the Vermillion River, South Creek and wetlands, . IdentifY cold water sources to the Vermillion River and South Creek, and develop a plan for buffering and protecting these resources. Response: No industrial land uses are proposed in the AUAR area (see future land use on Figure 5-5). The City has adopted the MPCA's recommendations related to BMP's for commercial uses in the Mitigation Plan, Item 17 #3. The City will comply with MPCA requirements for salt storage included in the NPDES General Permit. The Vermillion River Watershed Management Plan (Draft-August 1999) and Groundwater Protection Plan do not identify specific cold water source locations to the Vermillion River and South Creek, other than general surficial ground water flows. If additional specific information is available on specific cold water source locations to the streams, we will add this information to the AUAR. Project NEMO is interested in working with the City of Farmington to provide assistance in developing an alternative site design for the first development project being planned for the northwest corner of the AUAR area...Injormation about this opportunity should also be added to the Mitigation Plan. Farmington Spruce Street AUAR- Responses to Comments 16 Response: The City is aware of these resources and will listen to suggestions regarding site design in the AUAR area, Farmington Spruce Street AUAR- Responses to Comments 17 Dakota Soil and Water Conservation District Page l--Item 8. Permits and Approvals Because the site drains to a trout stream, the National Pollutant Discharge Elimination Systems (NPDES) permit and Stormwater Pollution Prevention Plan (SWPPP) must be submitted to the MPCA at least 30 days prior to initiating construction, Minnesota 7050 rules must also be complied with, which is now a specific requirement within the NPDES general permit for construction activities. Response: The City aware of and will comply with these requirements, Page l--Item 10. Cover Tvves We support the City's efforts to protect a viable greenway corridor along the Vermillion River. Substantial buffers will not only provide a recreational opportunity, but also will also minimize runoff impacts and help mitigate temperature impacts. Response: Thank you for your comment. Page 1 and 2--Item 11. Fish. Wildlife and Ecologicallv Sensitive Resources Wetland associated with the Vermillion River have been identified a "Protect" under the City's Wetland Management Plan. We expect to work closely with the City during Wetland Conservation Act (WCA) permitting process if adverse wetland impacts are proposed. Please note that the A UAR process does not substitute for the mitigation sequencing requirements under WCA. Response: The City expects to work closely with the SWCD during WCA permitting processes on the site, The City does not anticipate adverse impacts to the wetlands on the site, and has adopted its Wetland Ordinance to provide a high degree of protection to these wetlands. The City is aware that the AUAR process does not substitute for the Mitigation sequencing requirements under WCA. The A UAR shows multiple roadway and pedestrian crossings through the Vermillion River and South Creek floodplains. The overall density of this site should be reduced to further reduce the number of crossings and alterations to these river corridors. Response: The City believes that the proposed crossings can be designed to avoid impacts to the Vermillion River and South Creek, and with minimal impacts to the floodplains that can be mitigated within the area. If requirements for avoidance or mitigation cannot be met, the City will reconsider the need to reduce the crossings in the AUAR area, The City has indicated that it will work with the natural resource agencies to discuss bridge design as it applies for permits for these facilities. Farmington Spruce Street AUAR- Responses to Comments 18 Page 2-Item 16, Erosion and Sedimentation . We anticipate reviewing the temporary and permanent erosion control plans to final plat approvals and will provide appropriate comments at that time, . We lookforward to working with the City and developer to minimize off-site erosion and sedimentation impacts associated with construction activities. . Topsoil removal and compaction should be avoided in proposed infiltration areas, See additional comments below. . Protection of the proposed infiltration areas during construction will be critical to ensure their long-term success. Response: The City will work with the SWCD on the review of erosion control plans and erosion control during site construction. The City is aware of the need to avoid compaction and protect infiltration areas during construction to ensure success, and will work with the developer during construction to avoid compaction and protect infiltration areas. Page 2-Item 17. Surface Water Runoff Insufficient documentation was provided to show how temperature changes to the Vermillion River from the proposed development would be mitigated. Reducing runoff sources, infiltration and on-site retention are all possible techniques to mitigate temperatures. We anticipate working with the City and other stakeholders during review of the preliminary grading plans to review adequacy of proposed temperature mitigation techniques. As mentioned, non-degradation standards set forth in Minnesota 7050 rules will need to be applied to this project. Response: The City met with natural resource agencies, including the MPCA, DNR, and Dakota SWCD on September 19, 2003, to discuss the requirements and approach for the storm water analysis in the AUAR in light of the recently- adopted MPCA NPDES General Permit and its requirements for Special Waters, The City followed this meeting with correspondence and telephone conversations to clarify the requirements for the storm water analysis. The agencies recommended that the storm water analysis for the Spruce Street AUAR follow the same methodology as that used for the Seed/Genstar AUAR (September, 2003), The requirements for the AUAR included the following: 1, Adoption of the MPCA NPDES General Permit Standard for storm water volume control ("Infiltration or evapotranspiration of runoff in excess of pre-project conditions up to the 2-year, 24-hour precipitation event.") 2, Analysis of projected storm water flows, soils, and other conditions in the project area to determine the feasibility of meeting the required standard. Farmington Spruce Street AUAR- Responses to Comments 19 3. Adoption ofthe BMP's for Special Waters included in the MPCA's General Permit, including Temperature Control BMP's, The analysis included in Section 17 ofthe Draft AUAR indicates that it should be feasible to meet the General Permit Standard for volume control in the AUAR area, The City has adopted the BMP's for Special Waters included in Appendix A of the General Permit in the AUAR Mitigation Plan. Based on the City's adoption of the standard and the BMP's the City believes that it has met the agency recommendations for analysis of storm water impacts to the stream, and adoption of methods to avoid these impacts, including temperature impacts, This same methodology, and adoption of the same controls, was included and accepted in the Seed Genstar AUAR (Draft, September, 2003; Final AUAR and Response to Comments, January, 2004.) We encourage runoff volume reduction practices to protect the Vermillion River Watershed and maintain natural hydrology to the extent possible. To accomplish this we suggest discussing storm water controls throughout the site to retain runoff rather than end-of-the-pipe infiltration. Open conveyance systems, bioretention, impervious area reduction and impervious area disconnection are just a few of the potential practices that can be implemented to reduce storm water runoff If landscape features are designed to be multi-functional, stormwater can be distributed throughout the site with minimal reduction to the amount of developable land. Response: The City will work with the developer to explore all feasible options for storm water volume reduction in the project area, It is important to note that some larger infiltration basins may be an appropriate strategy to take advantage of soil areas on the site with high infiltration capacity, Topsoil removal and soil compaction are important factors that increased runoff The impacts of compaction during grading should be considered and mitigation measures incorporated into the grading plans. To function property infiltration basins need to meet specific design criteria. The following are a few of the criteria that should be included in the design (6 criteria listed in comment letter)): Response: The City is aware of the importance of these factors and standard design criteria. Summary In summary, due to the amount of grading and resulting impervious surfaces that this development entails, strong mitigation measures will be needed to protect the Vermillion River and its cold-water fishery from the impacts. Discussions and documentation will be needed to protect the Vermilion River and its cold-water fishery from the impacts. Farmington Spruce Street AUAR- Responses to Comments 20 Discussions and documentation will need to continue during preliminary and final grading plan approvals to show how this proposed development will not adversely impact water quality. Response: The City agrees with this comment, and will work with the SWCD and other agencies as the preliminary plan, final plans and construction moves forward to avoid and minimize impacts to the Vermillion River and South Creek. Farmington Spruce Street AUAR- Responses to Comments 21 Dakota County Page 4 - Table 7.1 Table 7.1 in the AUAR indicates the total commercial area will have 1,590,072 square feet-an increase of 56. 3 percentfrom what was proposed in the 2003 Master Plan. Why does the proposed amount of commercial development exceed the amount recommended in the Master Plan? Response: The City has adopted the 2003 Master Plan as guidance for development of the AUAR. However, as the project design moves forward, some unforeseen changes may be made as the project is implemented. The City decided to use the maximum development levels allowed in its Comprehensive Plan as the basis for determining potential environmental impacts of development in the AUAR area as a "worst case scenario", At this time, the City expects that commercial area development will be at the level identified in the Master Plan. Dakota County included the amount of potential development in the area based on the Farmington Comprehensive Plan in the County's 2025 Traffic Demand Model. However, the amount of development that is proposed in the A UAR was not included in the County's traffic demand model, and therefore the County's programming for roadway needs does not include all of the road improvements that may be needed to serve the full build out of the proposed development. Response: The City has adopted the 2003 Master Plan as guidance for development of the AUAR. However, as the project design moves forward, some unforeseen changes may be made as the project is implemented. The City decided to use the maximum development levels allowed in its Comprehensive Plan as the basis for determining potential environmental impacts of development in the AUAR area as a "worst case scenario". At this time, the City expects that development and resulting impacts will be at the level identified in the Master Plan, If changes are contemplated in the future that would increase traffic impacts, the City will discuss proposed changes and needs for roadway improvements with the County and other agencies. Page 6--General Comments The AUAR refers to SCAH 50 in thefirstfew pages of the document; then refers to "County Road 50" on subsequent pages. "CSAH" is the correct roadway name. Response: The roadway name will be corrected in the final document. The A UAR should address what will happen to the County's Farmington Transportation Facility. The County is willing to coordinate with the City on a plan and provisions to relocate the facility and address the identified leaking underground storage tank(s) and hazardous wastes. Farmington Spruce Street AUAR- Responses to Comments 22 Response: The City will work with the County on this issue, and will add an item indicating this in the Mitigation Plan. Page 6-Descrivtion The second sentence reads: The proposed extension of Pilot Knob Road and provision of an arterial roadway on the 220th Street-Ash Street alignment will be valuable in assuring access to the property. Issues related to a proposed arterial roadway and access to the property will need to be coordinated with the Dakota County Transportation Department. Response: Comment noted. The City will coordinate with the County on these Issues Page 6-Section 9. Land Use Past and present land uses have resulted in disposals of solid and hazardous wastes and the release of contaminants, which may impact public health safety and the environment. Many items in Section 20b reflect past and present land use and should be discussed here. Response: Section 20 indicates that while a number of problem sites have been identified in the AUAR area, investigations and cleanups have been completed and the MPCA has issued closure or "No Action Letters" on these sites. We will include an item in the Mitigation Plan to indicate that the City will work with the project developer to develop a contingency plan in case contaminated soil or groundwater are encountered during development of the site. The City will encourage the developer to complete further investigations in areas of past problems through soil borings or sampling as specific developments are proposed for these areas. The information on past contamination problems and the mitigation plan recommendations will be included in the Land Use section in the final AUAR. Page 6-Section 20, Solid Wastes. Hazardous Wastes: Storage Tanks A large part of the collected data in the A UAR comes from consulting services, and are not always up-to-date or checked for accuracy and completeness... The City or its consultant should contact local governments (cities and counties) to obtain more detailed information...New information is available on contaminant releases from Duo Plastics, 5119 West 212th Street, Farmington...Additional information may be obtained electronically from the County. Response: The City of Farmington contacted the Dakota County Office of Environmental Management in November 2003 and received information back Farmington Spruce Street AUAR- Responses to Comments 23 from the County shortly thereafter (December 15, 2003). Unfortunately, the information did not make it into the draft AUAR that was published. The information is summarized below and will be included in the final AUAR. Information received from the Environmental Management Office identified the Dakota County Highway Department facility as a LUST site and a hazardous waste generator site with current waste streams of used oil and parts washer solvent, and a past waste stream of lead acid batteries, It also identified the on- site Farmington Fire Station as a hazardous waste generator site with waste streams of used oil and oil filters. Two Northern Natural Gas Company gas pipelines were also identified by the Office of Environmental Management extending north-south through the eastern portion ofthe AUAR study area. Information related to a release at Duo Plastics was not included in the information provided by the County. The City has obtained updated information from the County regarding this property. The property is adjacent to the AUAR study site, on the north side of County Road 50, The County has received information indicating that several incidents related to illegal disposals and releases have occurred at the property. Efforts to investigate these releases do not appear to have been initiated by the company. Therefore, information regarding the presence and extent of contamination at the property is unknown; similarly, the potential for off-site migration is also unknown, The City and the County will work together to address the situation as necessary. The City acknowledges that as indicated in the County's comment letter, "disposals and releases may be reported after the Phase I environmental site assessment is completed but before the AUAR is approved." However, at some point, research and assessment must end in order to leave time for preparation of the AUAR document as well as time for necessary reviews and approvals by City staff and government bodies prior to release of the document for public review. It should be noted that additional disposals and releases could also occur between the time of final AUAR approval and actual development plans for the site. In light of this reality, it seems prudent to revisit the issue of potential contamination during the site development process, Typically, a Phase I environmental site assessment (Phase I ESA) would be required by a lender in conjunction with a property transaction where some type of financial assistance (i.e.; loan) is being sought. The Phase I ESA would presumably identify any potential site contamination concerns that exist at that time, allowing the issue to be resolved prior to construction. Page 7-Section 21. Traffic ...Dakota County included the amount of potential development in the area based on the Farmington 2020 Comprehensive Plan in the County's 2025 Traffic Demand Model. However, the amount of development that is proposed in the A UAR was not included in the County's 2025 travel demand model. Therefore, the County's programming for Farmington Spruce Street AUAR- Responses to Comments 24 roadway needs does not include all of the road improvements that may be needed to serve the full build-out of the proposed development. Response: The AUAR contains estimates of project-generated traffic at buildout which is assumed to be the year 2025, The traffic estimates illustrate a,m. and p,m. peak period volumes for which project traffic is assigned to the assumed access intersections, The AUAR presents a comprehensive picture of future year volumes and analysis ofthe ability of the existing and planned roadways to accommodate those volumes. The future volume estimates contained in the County East-West Corridor Study indicated 11,000 vehicles per day on future 220th Street and 2,000 vehicles per day on future Pilot Knob Road adjacent to the site. There were no volume projections for CSAH 50 or for Denmark Avenue in that study. The AUAR did utilize the projections available, and 2025 volume projections were included in the AUAR, which for planning purposes provides an adequate set of volumes for which to view the future needs. As the development occurs, over time, more traffic studies will need to be completed to determine if the needs stated in the AUAR are appropriate and the timing of provision of those needs will need to be addressed. The A UAR refers to the west site boundary as an "assumed extension of Pilot Knob Road (CSAH 31)." As noted above, Dakota County has included the extension ofCSAH 31 south ofCSAH 50 in the draft Dakota County 2025 Transportation Plan, but the project is not included in the County's Capital Improvement Program at this time. Development will force large traffic volumes onto the existing roadway system, Therefore, roadway systems should be adequately constructed as development proceeds, to provide sufficient options for circulation and connections to, from, and through the area. The A UAR proposes many local road connections to the County system, but the connections are severed internally; (e.g" there is only one north/south roadway connectingfrom 22dh to CSAH 50). The internal north-south connections should be improved. We encourage the City to make a continuous north-south roadway connection east of the Pilot Knob Road extension, from CSAH 50 to 22dh Street. This connection would provide good internal circulation within the area without forcing traffic onto a County arterial roadway for short distances. We recognize that roadways that cross the Vermillion River will create impacts to the watershed and these impacts will need to be mitigated. The proposed road system also depends heavily on quarter mile or shorter access points along CSAH 50 and the proposed extension ofCSAH 31 Pilot Knob Road. Some of the proposed access points from the site to existing and future county roads will not meet the County's access spacing requirements. Access spacing will need to meet County guidelines, as discussed in the Dakota County 2025 Transportation Plan. Farmington Spruce Street AUAR- Responses to Comments 25 Response: The comment is noted that the future facilities are not in the County CIP at this time. Roadway planning will need to be revisited as development continues to occur. The site planning provides for one continuous north-south roadway providing a connection from CSAH 50 to 220th Street. The City believes that the expense and environmental impacts of another river crossing and extensive wetland mitigation are not warranted, because the singular north-south connection is adequate to accommodate the traffic volumes that will be generated. The access for the site is located at present median openings along CSAH 50 which are serving streets and properties to the north. At the time that site planning was occurring, the county traffic engineer felt that the access shown was acceptable given the scale of the development proposal. The access to/from the extension of CSAH 31 is somewhat hindered by the presence of the wetlands areas. Only two access points are proposed to this future facility which has a projected volume of 7,000 vehicles per day in the year 2025, The access is necessary to serve properties on either side of the large wetlands area. There is some discrepancy in the AUAR in the reported traffic volume: pages 12 and 62 how an AADT of 42,885 vehicles, but page 59 shows 36,070 vehicles. The trip generation numbers in the A UAR are meant to be used for general plans. Thus it is difficult to connect these general land use descriptors to specific uses in the trip generation manuals for computing the trip generation volume, Also, the A UAR references the 1997 edition of the trip generation manual; the 1h edition 2003 trip generation manual is available, To understand the overall impacts and to make evaluations of peak- hour movements, the 2025 AADT'sfrom the Dakota County 2025 Traffic Model and projected AADT for the development that is planned for the road system need to be shown. Response: The daily volumes on page 59 should be 42,885. The land uses in the AUAR did use trip generation rates in the ITE Trip Generation Report published in 1997. The rates used for the assumed land uses are illustrated below: Land Use Trip Rate Category . Medium Density Residential . High Density Residential . Commercial/Retail . Commercial Office . Business/Commercial - Residential Condo/Townhome - Low-rise Apartments - Shopping Center - General Office - Office Park The 7th Edition of Trip Generation was not yet published when this study was conducted. The above-stated categories have been compared with regard to the 6th Farmington Spruce Street AUAR- Responses to Comments 26 Edition rates and the ih Edition rates contained in the Trip Generation reports. The following provides that comparison, ITE Trip Generation Rates Land Use ITE Code am pk hr pm pk hr Daily am pk hr pm pk hr Daily Medium Density 230 (per DU) Residential (TH) 0.44 0,54 5.86 0,44 0,52 5,86 Low Rise (Apt) 221 (per DU) 0.47 0.58 6,59 0.46 0.58 6.59 Commercial-Retail 820 1.03 3.74 42,92 1.03 3.75 42.94 (Shopping Center) (per 1,000 SFGLA) Commercial-Office (General Office) 710 (per SFGFA) 1.56 1.49 11.01 1.55 1.49 11.01 Business-Commercial (Office Park) 750 (per SFGFA) 1.74 1.50 11.42 1.74 1.50 11.42 The rates have changed very little with any differences not creating volume totals that would make any difference in the planning analyses. The AUAR provides a.m, and p,m. peak hour traffic planning estimates for the site adjacent intersections that were assumed for the analyses. Such estimates are used for help to determine the lane needs on the area roadways and intersections. The year 2025 daily volumes (ADT) generated by the assumed land uses are shown on the attached graphic labeled Figure R1. These volumes are then used to adjust the volumes shown in the Dakota County East-West Corridor Study. Both volume sets are shown on Figure R1. Also shown are the year 2025 total daily traffic estimates that were contained in the AUAR. These planning numbers indicate that the future roadways, existing and assumed, will be able to accommodate the 20 year estimates. The A UAR study area has two existing signals. The A UAR recommends 14 signalized intersections (one at each access for the development and the roadways bordering the development on each corner). This exceeds the number of intersections that Dakota County has planned for that area and is a serious concern for roadway operations. A plan for quarter mile signal spacing or closer will have serious impacts to the county system. We suggest that a better overall internal network is needed, to minimize the number of signals for county highway intersections with development access. A plan that has better Farmington Spruce Street AUAR- Responses to Comments 27 internal traffic distribution and minimizes the need for signals for the County highway network will produce a better overall plan for safety and operation, Response: The AUAR does not recommend signalization of 14 intersections. The document suggests that signals be installed when/if signal warrants are met. This may not occur at some ofthe intersections. An analysis of 14 intersections, assuming signalized control, was conducted to determine intersection levels of service if signals were installed in the future. As development occurs, further study will need to be conducted to determine, at that time, what intersection controls are deemed necessary. The internal roadway plan has undergone many iterations. The present plan allows for good flexibility of movement and provides motorists with options as to ingress/egress from the site, If the desire is to minimize access to/from county roadways, then internal circulation would be less effective, Access to county facilities will need permits from Dakota County at which time it can be expected that all circulation would be analyzed again, The City has noted the comment regarding dual left turn lanes for southbound CSAH 31 at CSAH 50. The future volumes indicate there may be a need for such improvement. Appropriate right-of-way should be obtained along future CSAH 31 extended to accommodate the potential for dual left turn lanes. Bullet four reads: "The Pilot Knob Road segment, from CR (CSAH 50 to future 22dh Street, should be a two-lane roadway with turn lanes at the access points." CSAH 31 {Pilot Knob Road) from CSAH 50 south to 22dh Street (extended) is afour-lane divided roadway on the Dakota County Road Plat Review Needs map adopted April 7, 2003. This information should be reflected in the A UAR, and Figure 21-4, Figure 21-5, and Figure 21-7, We believe the figures should indicate that south bound (existing) CSAH 31 (Pilot Knob Road) will need future double left turn lanes. Response: Considering the volume projections for 2025, CSAH 31 could accommodate the volumes and two-lane section with appropriate turn lanes. It is noted that the county road plats review map provides that CSAH 31 should be a four-lane divided roadway. The City should ensure that appropriate right-of-way be obtained from the developer to accommodate a four lane, divided roadway. This should also be considered for 220th Street for the future east-west corridor. Page 8 - Section 24. Dust. Odors. Noise The A UAR indicates that one potential strategy is to "buffer the areas between the residences and the road ways with vegetation." We suggest 1 00 feet of dense coniferous vegetation. Farmington Spruce Street AUAR- Responses to Comments 28 Response: The comment will be added to the ADAR. An alternative may be buffers that includes earth berms and vegetation, Page 8-Mitigation Plan Section 21. Traffic The access to the site should be built as needed according to development schedules, We suggest adding the word "driven" between "development" and "schedules". Response: - Comment noted and access to the site will certainly only be required as needed according to development driven schedules, Bullet 4. CSAH 31 (Pilot Knob Road), from CSAH 50 south to 220th Street (extended) is a four-land divided roadway on the Dakota County Road Plat Review Needs map adopted April 7, 2003. This information should be reflected in the A UAR. When land adjacent to a County road is platted, a 150-foot right of way is required, and full movement public street intersections must be no closer than one-quarter mile apart (1,320 feet). The Urban Concept Design Plan (Figure 5.6) appears to indicate a proposed east-west local street that intersects with the extended Pilot Knob Road south of the Vermillion River. The location of this proposed intersection is approximately 1,000 feet from 20dh Street, which is less than the one-quarter mile spacing requirement. As proposed, the location of this proposed intersection does not meet the county's roadway access spacing standards and the design should be changed. Response: Right-of-way needs are noted and needs to be acquired from developer as development plans application is made. As previously responded to, the location of the large wetlands area may make it difficult and costly to achieve absolute one-quarter mile spacing to/from CSAH 31. Attempt to decrease impacts to the wetlands may require one-quarter mile spacing to be relaxed in order that a needed access is provided, Again, this will be reviewed as access is requested for a development plan. Bullet 5. The AUAR shows 22dh Street as afour-Iane divided roadway on the Plat Review Needs map, which indicates that a 150-foot right-of-way is required. Again, the Urban concept Design Plan appear to indicate that the intersections of all three of the north-south interior access streets are less than the required on-quarter mile spacing. The locations of these proposed intersections do not meet the county's access spacing standards and the design should be changed. Response: The distance along 220th Street from CSAH 31 extended to Denmark Avenue is one mile, One-quarter mile spacing should be feasible. The natural area adjacent to the central access may cause that access to be slightly less than one quarter mile. Farmington Spruce Street AUAR- Responses to Comments 29 Bullets 7 & 8. We strongly support these prudent provisions for transportation alternative, including a transit center and pedestrian trails when the development occurs. While Farmington is not currently in the transit taxing district and therefore opportunities for transit service are limited, provision for future opportunities is recommended. Response: Comment noted, Farmington Spruce Street AUAR- Responses to Comments 30 Minnesota Pollution Control Agency Page 1. General Observations " ... the A UAR would greatly benefit from some form of adaptive or holistic environmental management strategy during the implementation of the project... " Response: The City will work with environmental agencies to discuss current monitoring on the Vermillion River, and how these activities may be used or expanded to monitor the effects of development in the AUAR area on the River and its resources, Page 2. Cover Tvpes The City should include the MPCA as one of the agencies consulted to develop the stormwater mitigation plan for this project. Please contact Todd Smith of the MPCA, St. Paul office, regarding the development of the stormwater pollution prevention plan for these projects. Response: Thank you, The City will contact Todd Smith regarding the stormwater mitigation plan, Page 2. Vermillion River and Trout Stream Issues ... The MPCA would like to see a plan or effort that includes temperature monitoring in the AUAR... Response: The City will discuss current monitoring efforts on the river with the natural resource agencies to determine if current monitoring includes temperature monitoring. The City will work with the natural resources agencies to build on existing monitoring as needed to monitor impacts of development in the AUAR areas, The stormwater infiltration analysis conducted as part of this project will likely prove to be very useful as you begin construction and development. The overall stormwater strategy, including the regulatory oversite and objectives, illustrated in the draft A UAR appears to be a functional mitigation measure. As you proceed with the project, please make certain that the MPCA is involved in the plan review process. Response: Thank you for the comment and MPCA involvement in shaping the stormwater analysis to date. The City will keep the MPCA involved as the plan is refined and implemented. Farmington Spruce Street AUAR- Responses to Comments 31 Page 2. Question 18- Water Quality/Wastewaters The A UAR states that the (wastewater) flows are in accordance with the City's 1996 Comprehensive Plan, however, there is no discussion of the actual flows. It is not easy to determine how many homes, businesses or industry will be serviced by the Wastewater Treatment Facility. An itemization of the sources and estimated average daily flow should be included in the A UAR. The A UAR does state that the collection system and WWTF downstream have capacity. Does the Empire WWTF have allocated capacity for the total anticipated flow from this area? There is available capacity now, but there may also befuture expansions at Empire that are anticipated between now and the time this area is fully developed to allow for full development. Response: The average wastewater flows to be generated by the AUAR area are estimated as follows: Land Use Area, acres Averae:e Flow, MGD Medium Density Residential 54 0.049 High Density Residential 85 0.166 Commercial 133 0.200 Park 57 0.011 Natural Area 85 0 Right-of-Way 38 0 Total 453 0.426 The 1996 Farmington Comprehensive Sewer Policy Plan was reviewed and approved by the Metropolitan Council, which will receive and treat the wastewater at its Empire Wastewater Treatment Facility, The flows proposed in the AUAR area are in accordance with the Comprehensive Sewer Policy Plan, and therefore adequate capacity is planned at the Empire facility, We will include data related to sources and estimated average daily flow in the final AUAR. The Empire WWTF will have the capacity needed to handle the anticipated flows from this area. Page 3. Question 24-Noise Refer to Minnesota Rules 7030.0050 regarding exceptions to noise area classifications, and Minn. R. 116.07, subd.2a. Please review the noise information provided in the draft A UAR in light of these comments. Response: Thank you for the corrected references. We will correct the Draft AUAR as indicated. Farmington Spruce Street AUAR- Responses to Comments 32 Page 4. Question 29-Related Developments-Cumulative Impact Issues ...the AUAR should include a specific discussion of the potential cumulative impacts from each of the proposed development scenarios in order to aid decision makers in determining the effectiveness of the mitigation plan. Whether this discussion is addressed under this specific heading or incrementally throughout the document is the choice of the City; however the topic should be clearly identified and discussed within the document rather than inferred within each of the environmental media anlaysis covered under your AUAR review. Response: The City is proposing only one scenario in this AUAR, It is described under Question 6, and shown in Figures 5-4, 5-5, and 5-6, The impacts of the proposed scenario are described under each of the topic questions. Question 29 notes specifically that "this item does not require a response for an AUAR since the entire AUAR process deals with cumulative impacts from related developments within the AUAR area." Page 4. Revising the A UAR ... The AUAR should include language that describes the revision process of the document in terms of Minnesota Rules 4410.3610 subp. 7 A through H. Response: The City understands that there are circumstances in which the AUAR may need to be revised in the future, as detailed in Minnesota Rule 4410.3610, subp, 7 A-H, The AUAR would need to be revised, for example, if the proposed development is expanded, and the impacts would exceed those analyzed in the AUAR. The city will reference this rule in the Mitigation Plan and the Final AUAR Farmington Spruce Street AUAR- Responses to Comments 33 Vermillion River Watershed Comments Page 1. Number 1. The quality of the proposed vegetative buffers is important in order to optimize the water quality and habitat benefits. Native vegetation typically offers the most long-term benefits (and is also often the most cost effective approach). Therefore, buffer establishment using native species is recommended whenever possible, Response: The City's wetland ordinance requires the use of native vegetation in wetland buffer establishment. Page 1. Number 2. The river crossings could be minimized by consideration of combined crossings for traffic and pedestrian/bike paths. The crossing designs will also be critical to maintaining stream integrity. Response: The City is working with the natural resource agencies on the design of proposed crossings. The City anticipates that the bridges can be designed to avoid all impacts to the streams, There may be minor impacts to the floodplain, which can be mitigated in or near the AUAR area. The City is committed to designing crossings that avoid or minimize the impacts to the streams and their floodplains. Farmington Spruce Street AUAR- Responses to Comments 34 Friends of the Mississippi River Page 1. Our primary concern related to the Spruce Street Extension is in protecting the excellent cold-water fishery and trout population found in the Vermillion River... Friends of the Mississippi River encourages the City of Farmington and the developer to work with us to develop an alternative concept design that integrates water resource protection in a more effective manner. We propose that this be done at little or no cost to the City or developer by the use of Low Impact Development Initiative funds from the Dakota County Soil and Water Conservation District or the Project NEMO Design Team. Response: No concept design for storm water management has been completed for the site to date. The AUAR analysis indicates that techniques can be used on the site to meet the MPCA' s requirements for storm water management to protect the trout stream, The City will work with the developer in the development of a storm water plan to meet state requirements and protect the Vermillion River and South Creek. The City is aware of the SWCD and NEMO initiatives, and will seek assistance as appropriate. Farmington Spruce Street AUAR- Responses to Comments 35 Northern Natural Gas Page 1. Paragraph 3 It is Northern's current position not to allow nor approve any grade changes or anything of a permanent nature to be placed on the surface within its easement. Accordingly, Northern would oppose any of the proposed improvements shown on the above plan Response: The City has met with representatives of Northern Natural Gas regarding their concerns. This paragraph is in reference to the proposal that park facilities be located on the gas line easement only. The City acknowledges that park facilities and permanent structures will not be allowed on the gas easement. The City will need to cross the easement with roadways similar to many other situations throughout the City, Northern agrees that perpendicular crossings of the easement by roadways and utilities are permissible when the design meets the needs of the gas company to be able to provide safe service. The City will work with Northern Natural Gas to resolve issues related with roadway and utility crossmgs, Farmington Spruce Street AUAR- Responses to Comments 36 Attachments Comment letters Not included in copy for City Council Review, but will be included in Final AUAR mailed to agencies: Revised Mitigation Plan Revised figures MPCA Correspondence Farmington Spruce Street AUAR- Responses to Comments 37 <, , . 0?/1212004 ,13:54 ~AX 651 222 6005 FRIE~~S MISS RIV ~O~ 'FR Ds~~'Friends of the Missj,ssippi'River:', ~ 46 Ea<t Founh Slt<e~ Suite 6M · Saint Paul, MN 55101.1121 . 6S 1/222-2193 · F-...: 6S 11222-0005 ". ~imr."'ll' . WISSISSIPPI RIVER Working fO protect the Mississippi River and, its watershed in the :r"Y,i~ Cities a~a. ,May 12,2004 Lee Mann Director of Public Works, City Engineer' ' City of Farmington 325 Oak St. Fannington, MN 55024 'Dear Mr. Mann, Vo(e have reviewed the AUAR for the Spruce Street Extension and have the ~ollowil)g corrunen~. . Our primary concern related to the Spruce Street Extension is in protecting the excellent cold-water fishery and trout population found in the VennillioiI Ri'ver along the proposed development We are concerned with impact upon the floodplain and the limited buffer distance between the proposed development and the river, the amount'of connected', impervjousness, stonn,water ponding and its impact upon water temperature, the.number of river crossings and the diffuse nature of the development in addition to the language ' relating to minimiijng as opposed to eliminating thermal impacts upOn the river. In ' addi~on we would like to see further efforts to improve w'i,ld,life habitat along, this " important corridor including the use of native plant species. Friends of the Mississippi River encourages the'City of Farmington and the propo,sed. developer to work with us to develop an altemati ve concept design that integrates water resource protection in a more effective manp.er. We propose that this.be done with little , ~r no cost to the City or developer by the use of Low Impact Developm~nt Ini'tiativ~ funds from the Dakota County Soil and Water Consc::rvation District or the Project NEMO Design Team, ' , ' Thank you for the oppoItuni to comment ,upon thi s A UAR. Prinlc-rJ ,"'if!' ,II'", ',(,gel i"k yn 100% pu~r-t'r)nJI'm'r rnyr:lcd paper ~ Metropolitan Council n Building communities that work May 10, 2004 D ~@~OW~Jni MAY 1 I tIDl !~ Lee Smick City of Farmington 325 Oak Street Farmington, MN 55024 , " RE: City of Farmington - Spruce Street Alternative Urban Areawide Review (AUAR) Metropolitan Council District 16 (Brian McDaniel, 952-997-7731) Reviews File No. 19181-1 Dear Ms. Smick: The Spruce Street project in the City of Farmington proposes a mixed use development including medium and high density residential, commercial, business, and park and open space, The proposed development consists of 450 acres located south of County Road 50, north of 220th Street, and west of Denmark Avenue. The staff review finds the AUAR is complete and accurate with respect to regional concerns and raises no major issues of consistency with Council policies. The following comments are offered for consideration. Item 8 - Permits and Approvals Required In Table 8.1, the document should include the following requirements under the Metropolitan Council Environmental Services (MCES): . MCES Connection Permit Application, and . . . MCES Encroachment Agreement for Improvements within MC~S easements, Item 11 - Fish, Wildlife and Sensitive Resources Based upon the significant extent of wetlands and natural areas on the site, surmountable curbing should be utilized for all roadways on the site. Item 14 - Water-Related Land Use Management Districts Figure 10-1 identifies the extent of the current lOO-year (return flood frequency) flood plain on the proposed development site. When comparing the flood plain extent with the future land use and design concept maps on Figures 5-5 and 5-6, it appears portions of the flood plain on the eastern side of the site are proposed to be developed with surface structures. The final document should address the permits necessary to allow placement of fill within the flood plain areas planned for impacts, and the mitigation actions necessary to replace the loss of flood storage area, Item 18 - Water Quality-Wastewater New Connections to the regional conveyance system (MCES interceptors) should be consolidated to reduce the number of overall connectionslbreeches to the facility, . ' www.metrocouncil.org Metro Info Line 602-1888 230 East Fifth Street . St. Paul. Minnesota 55101-16.26 . (651) 602-1000 . Fax 602-1550 . TTY 291-0904 An Equal Opportunity Employer Ms. Smick May, 10,2004 Page 2 Item 25 - Nearby Resources - c. Designated Parks Recreation Areas, or Trails Dakota County Parks is working to create an acquisition master plan for a regional park along the Vermillion River in Empire Township. The County is in the preliminary process of exploring potential trail connections to the new regional park. The City might consider a trail within the proposed Spruce Street development along the Vermillion River that could be included as a future regional trail. This concludes the Council's review of the AUAR. The Council will take no formal action on the AUAR. If you have any questions or need further infoffi1ation, please contact Christy Mackaman, principal reviewer, at 651-602-1750. Sincerely, (~A t.c{~>4 Mark Vander Schaaf, Director Planning and Growth Management cc: Brian McDaniel, Metropolitan Council District 16 Brigid Gombold, MnDOT Cheryl Olson, Referrals Coordinator V:\reviews\communitles'J:<armingron\Letl:;;rs\Farmington A 1..)'\R Spruce Street 19181-,; f[~ESoltg \ ~ e -;.~ 'R OF 11l~lt' Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 -.~--"-,.........-.,,.. ,-,--"'_. ... ,..- r-",,:::?, !;.'.:.~~). ~'~;:;,; r'j ";,",.r/ i :~.:.~. (,' D 15 \::;:7 L:S U \~j L.:'j.: 'I' \. \ r-"i (, I MAY I 2 lllI4 III Ii Ill>> May 11,2004 Mr. Lee Smick Planning Department City of Farmington 325 Oak Street Farmington, MN 55024 Subject: Alternative Urban Areawide Review (AUAR) for Farmington Spruce Street Draft AUAR # 04-003 The area involved in the AUAR is south of County Road 50, and west of Denmark Avenue. Farmington, Dakota County Control Section: NA Dear Mr. Smick: The Minnesota Department of Transportation (Mn/DOT) has reviewed the above-referenced AUAR. Please address the following points in the final AUAR. . The proposed development area that is the subject of the AUAR is located at some distance from Trunk Highway (TH) 3, although it is likely that some traffic from the development will end up on TH 3, A TH 3 Access Management Plan (from 160th Street, County Road 46, to 220th Street,. TH 50, is being developed. While the ultimate vision for TH 3 is a four-lane divided urban facility with a median and turn lanes at intersections, the 2001 Mn/DOT Metro District Transportation Systems Plan, January, 2001, states that funding is only available for preserving TH 3. "Preservation" involves the repair and replacement of existing pavement and bridges, and repair of miscellaneous infrastructure only, No funding has been identified for expansion of TH 3 in the next 20 years. For questions on these points, please call Nancy Daubenberger, MnlDOT Metro District South Area Engineer, at (651) 582-1379. Thank you for submitting this AUAR to our agency. Please address all initial future correspondence for development activity such as plats, site plans, environmental reviews, and comprehensive plan amendments to: Development Review Coordinator Mn/DOT - Metro Division Waters Edge 1500 West County Road B-2 Roseville, Minnesota 55113 Note that Mn/DOT document submittal guidelines require three (3) complete copies of plats and two (2) copies of other review documents including site plans. Failure to provide three (3) copies of a plat and/or two (2) copies of other review documents will make a submittal incomplete and delay Mn/DOT's review and response to development proposals. We appreciate your anticipated cooperation in providing the necessary number of copies, as this will prevent us from having to delay and/or return incomplete submittals. An equal opportunity employer Mr. Lee Smick Page 2 May 11,2004 Feel free to contact me at (651) 582-1462 if you have any questions. Sincerely, 1j?MAJ~(~I// Marv McNeff . '111/ Transportation Planner Copy: Todd Tollefson, Acting Dakota County Surveyor Sherri Buss, Bonestroo & Associates, Roseville, MN , 05/1~/2004 15:12 F~\ 6512966047 DNR OMB ~001 FAX TllANSMISSION MINNESOTA DEPARTMENT OF NATURAL RESOURC;ES 500 Lafayette Road St. Paul, Minnesota 55155-4010 Fax: (651 )296-6047 DEPARTMENT OF NATURAL RESOURCES D fa r;::::. r~f n '\YJrr~~ 1..5 ~ L:::J U, :;:;::., r I' i~'l MAY I /2004" \U\1, =-=~ Date: May 12, 2004 To: Lee Smick, Planning Dept. Telephone Nwnb.er; 651-463-1829 Fax #: 651-463;.1611 Pages; 7 (Number ofpages including cover sheet) From: Diane Anderson Telephone Number: 651-296-1548 Fu#: 651-296-6047 Comments: The following is the DNR comment letter on the Farmington Spruce Street Draft AUAR. The origirialletter will follow by U.S. Mail. Please contact me if Y0U have any questions. Thank you. i I CO'NFIDENTIALITY NOTICE The document(s) accompanying this cover sheet may con~ain confidential information which is legally protected. The information is intended only for the use of the il"ltended recipient named above. If you are not the intended recipient. you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this telecopled information by you is strictly prohibited and may result in a criminal penalty, If you have received this fax in error, please notify us by telephone to arrange for the return of the document to us. FAX Memo - Farmlng10nSpruce St AUAR , 05/12/2004 15:12 FAX 6512966047 DNR OMB ~002 ! Minnesd,ta Department of Natural Reso 500 Lafayette Road St. Paul, Minnesota 55155-4O_ 't i .' I (, "i ;! L ii , ; i ~ l~/ May 12, 2004 @Y FA~SIMILEI rOrilZinal to follow bv U.S. Maill Ms. Lee Smick, Planning rJ,epartment City ofFannington ' 325 Oak Street Fannington, MN 55024 RE: Farmington Spruc~ Street Draft Alternative Urban Areawide Review (AUAR) Dear Ms. Smick: The Department of Natur~ Resources (DNR) b.as reviewed the Farmington Spruce Street Draft ADAR. The study area cdnsists of approximately 450 acres in Farmington with proposed land uses including medium and high density residential, co:nunercial, business, and park and open space. We offer the follow~g comments for your consideration. Item 7, Project Mag;nitude Data On Page 14, the documenti states, "The actual level of development realized on the site may be less than this scenario, based on market conditions, or desire to minimize impacts to natural resources or infrastructure.~ We request that the word "minimize" be changed to "prevent". Item 10. Cover Twes Figure 10-1 shows an in,co~sistency in that the river is illustrated outside of the flood plain in a few locations, The discussion regarding ~e Vennillion River and South Creek states, "monitoring suggests that South Creek is fed by ground water, which contributes to cool temperatures that support trout...". The V ennillion River is also fed by ground water. The so~ces of cold groundwater inputs within th.e AUAR ar~a should be identified and protected. On Page 19, in the first bullet item, the correct name is: Vermillion River Watershed Joint powers Organization. ' The Fannington Spruce Stieet AUAR area will not be the only area contributing stormwater, The contributions of stonnwater from land uses adjacent to the AUAR area must also be recognized to discuss what the potential cumulative impacts will be on the Vennillion River and South. Creek. Regional ponding irdentified in the City's Surface Water Management Plan is no longer considered to be the most I effective solution for stonnwater management. Stormwater from the DNRlnformation: 651~296--6J57 . 1-888-646-6367 . TIY: 651-296-5484 . 1-800-657-3929 All ECllI(d Opportunity Employer Q Printed on Recycled P"per C<>ntaining a Minimum or IO~ Po~t.Con~UnlcrWasu: , 05/12/2004 15: 12 FAX 6512966047 DNR OMB ~003 i , I : Ms, Lee Smick. Planning Department. City ofFarrnington May 12. 2004 Page 2 planned regional pond north of the Spruce Street site would allow significant warming of storIllwater,' which would result in negative cumulati:".'e stormwater impacts and may cause thermal impacts to the trout stream. Also on page, 19, the second bullet under the Mitigation Plan Recommendations for Natural Communities indicates that tli,lere are three "proposed roadway bridge crossings of the Vennillion River, and crossings for p~estrian paths," Figure 10-2, Existi~g Cover Types and Proposed Development, illustrates that a roadway bridge is also needed on the South Creek. Additional information is needed about these bridge and pedestrian crossings. Figure 10-2 also has a map jnconsistency in that the river is depicted outside of the flood plain and the area of High DensityiDevelopment encroaches on the river without providing a buffer on the south side of the river, Item 11. Fish, Wildlife and Sensitive Resources The DNR does not enco~ge the use of the MCBS hardcopy maps as the only sou~e of information to complete the sensitive resources section, since the data on them is static. Instead, I applicants are advised to request a search of the Natural Heritage Database. The Natural Heritage database is maintained by tlie Natural Heritage and Nongame Research Program, a unit within the DNR Division of Ecological Services. It is continually updated as new information becomes available, and is the most complete source of data on 'MIDnesota's rare or otherwise significant species, natural communiti~s, and other natural features. Its purpose is to foster better understanding and protection of these features. The Natural Heritage database was reviewed for this project area: However, jno additional data was found. In addition to the Natural Heritage Database and MCBS maps~ we also recommend that the Dakota County Natural Resource Inventory with MLCCS Lev~l 5 data (higher resolution than MCBS) be consulted to determine if there are any rare plant connpunities in the project area. I Item 12. physical ImDacts on Water Resources Information about the City's, buffer requirements for trout streams should be included here, This information may be imporiap.t as'the buffer may apply in the area where the river swings to the edge of the floodplain. (As previously mentioned, several Figures have maps that depict the river floWing outside the floodplajn.) Item 13. Water Use On page 28, under the Mitigation Plan, a bullet should be added that states the specific location for the "new well". The mitigation plan should also ensure that the well will be located far enough from the Vermillion 'River that it will not negatively impact the base flow'. Figure 13-1, Proposed Water Distribution S~tem, should include the Vennillion River and Soutb Creek on the map to illustrate number of stream crossings for water supply trunks. . 05/1.2/2004 15: 13 FAX 6512966047 DNR OMB ~004 Ms. Lee Smick, Planning Department, City afFarmington May] 2, 2004 Page 3 Item 17. Water Ouality- Surface Water Runoff Since the'stonn water discharge will enter designated trout streams (Vermillion River and South Creek), an evaluation of the chemical composition and temperature regime of the stream ;md the consequent impacts on the trout population must be included (as stated in 'the question under "Trout Streams"). There is no thermal modeling included in the ADAR. It must be noted that the reference to "minimizing" any increase in the temperature of the trout stream (page 36, the fifth bulleted item under the first paragraph) only applies to stormwater ,management plans for the Construction Permit. The Minnesota Rules, Chapter 7050,0222 Specific Standards of Quality and Purity for Class 2 Waters of the State; Aquatic -Life and Recreation, state that there can be "no material increase in temperature" for 2A waters. The final stormwater management plan and systems must meet this standard. (Minnesota Rules can be viewed at: htt;p:llwww.revisorJeg.state.mn.us!arulel7050/.) This comment also applies to Goal 1. on Page 86. On page 40, under item one of the Mitigation Plan, regarding the first bullet~ the stonnwater system for the AUAR area must be designed to meet the standard of "No material increase in temperature" for the final stonnwater plan and system. The statement, ".. .minimize any increase in the temperature of trout stream receiving waters..." is a requiren1ent that applies only during construction activity as outlined in the NPDES Phase II General Construction Permit only, See comments above. Additionally, the second bullet should add the following underlined language: "Minimize new impervious surfaces throul?h the use of alternative 'Daving systems. narrower roadways. elimination of redundant roadwavs. reduction in reQuired number of oarking S'Daces by allowim! shared uarking between businesses and incorporation of s;a;:een roofs." On page 41, under item 2., the second bullet, is there a minimum distance required for the water to discharge through "shaded swales, channels, or pipes" before it is cool enough not to cause thermal impacts to the river? Will the water move slowly enough through the mentioned systems to actually have time to cool down? On page 41, under item 3., since infiltration is prohibited on industrial sites such as vehicle fueling and maintenance areas, retail gas stations, warehouse refueling station and storage sites for bulk fuel supplies~ it would be inappropriate to locate such businesses near the Verorillion River. The two other paragraphs under item 3. seem to contradict the first paragraph as they relate to locating retail gas stations, On Page 42, item 5. of the Mitigation Plan should include the requirement for property owners to conduct regular monitoring and maintenance to ensure continued functioning and effectiveness, of all stormwater systems. Under item 6. of the Mitigation Plan ~age 42), the City of Farmington should develop a plan to monitor the chemical, biologic, hydrologic and geomorphologic conditions, and health of the . 05/12/2004 15:13 FAX 6512966047 DNR OMB 14]005 Ms. Lee Smick. Planning Department, City of Farmington May 12, 2004 Page 4 Vennillion River, South Creek and wetlands within and exiting the AUAR area. Several monitoring programs are collecting data within the AUAR area and it may be in the'interest of the City to become partners of those programs so funding exists to ensure data continues to be collected. If the collected data indicates negativ'e impacts to stream health are occuning as a res11lt of development in the AUAR area, the City should cease development, reassess stormwater management plans. and make appropriate corrections for future development phases of the AUAR area. Item 7. under the Mitigation Plan, should also require the implementation of the Vennillion River Watershed Joint Powers Board Watershed Management plan when it is completed. Under Mitigation Plan item -8., utility crossings are also included in the Master Plan and the City should work with DNR and other agencies as they are designed. ' In item 9. of the Mitigation Plan, we request the addition of the following underlined text: .'.. ,pretreatment of water discharged to wetlands and the Vermillion River and South Creek during and after construction. ,." Also) we request the underlined text be added to the last paragraph on page 42, ..... that satisfies the requirements and rules of the MPCA. ,. ., , Figure 17-1) Area Sub-Watersheds, shows an inconsistency in that the river is illustrated outside of the flood plain. Item 18, Vfater Qualitv - W:astewaters ' Figure 18-1, Trunk Sewer Systems, the river and creek should be added to the map to illustrate the number of trunk sewer crossings. Item 19, Geologic Hazards and Soil Conditions Figure 19-1, Depth to Bedrock, should' also include the river and creek for reference. On Page 52, under the section "Sensitivity to Pollution," it is stated that the entire project area is rated with a "high" sensitivity to pollution. lbis is another reason not to site industrial businesses such as vehicle fueling and maintenanc'e areas, retail gas stations, warehouse refueling station and storage sites for bulk fuel supplies within the AUAR area where the sensitive resources ofa trout fishery and the Vermillion River are located. Figure 19-2, Soil. should also include the river for reference. !tem 21. Traffic ' Figures 21-1 thru 21- 7) Transportation maps, should also include the river for reference. 05/1~/2004 15:13 FAX 6512966047 DNR OMB III 006 Ms. Lee Smick, Planning Deparrment, City of Fannillgtoll May 12. 2004 Page 5 Mitigation Plan , Regarding the fIrst sentence on Page 82, the RGU and proposer should note that the DNR Conservation Partners Grant program does not have funding at this time. On Page 84, Item 12. Impacts on Water Resources, under Goal 1, number one, utility crossings of streams and rivers requires a license to cross public lands and waters from the DNR. Information about the location of the new well and determinations of impacts to base flow of Vermillion River and South Creek should be ip.cluded in Goall. of Item 13, on Page 85. Also on Page 85, W1der Item 16, Goal I., item 4. we request the following underlined text be added: "Employ inspections on site to ensure that stonnwater Best Management Practices and City Ordinances are implemented. constructed correctly and maintained to ensure continued functionine: and effectiveness of all stormwater systems. On Page 87, under item 3., see previous comments that we made on Pages 41 and 52 regarding the siting of industrial businesses. On Page 88, in item 5., the correct name is: Vermillion River Watershed Joint Powers Organization. Also, as recommended above in~tem 17. Water Quality, the City of Farmington should develop a plan to monitor the chemiCal, biologic, hydrologic and geomoIphologic conditions and health of the Vermillion River, South Creek, and wetlands within the AUAR area. Agency and grant-funded programs like the River Watch, should not be considered sufficient for a long term monitoring plan because funding or volunteers may not always be available for those programs. Also on Page 88, item 6. should also include implement~on of the Vermillion River Watershed Joint Powers Organization Watershed Management Plan when it is completed. Again, note that the DNR Conservation Partners Grant program does not have funding at this time. Going from Page 88 to Page 89, Items 7.,8" and. 9., are missing from the document. On page 89, item 10. should also include the requirements of the Vermillion River Watershed Joint Powers Organization Watershed Management Plan when it is completed.. In item 11. on Page 89, the Master Plan also includes utility crossings of the Vermillion River 'and South Creek. As stated previously, the RGU and proposers/developers should work with DNR and other agencies as they are designed. Mitigation measures are ,not provided for Item 19. Geologic Hazards and Soil Conditions - Sensitivity to Pollution. Since the entire area is rated with a "high" sensitivity to pollution, it would be appropriate to prohibit industrial sites near the Vermillion River, as mentioned above in Item 19. We recommend adding the following mitigation measures for Item 19. . Pl3I1I1ing for snow storage to prevent impacts from sediments and salts during melting to the Vennillion River, South Creek, and wetlands. -.:-..05/1.2/2004 15: 13 FAX 6512966047 DNR OMB ~007 /It!5. Lee Smick. Planning Department, City of Farmington May 12, 2004 Page 6 . Identify cold water sources to the Vermillion River and South Creek) and develop a plan for buffering and protecting those resources, Project NEMO (Nonpoint source Education for Municipal Officials) is interested in working with the City of Farmington to provide assistance in developing an alternative site design for the first development project being plarmed for the northwest comer of the AUAR area, NEMO has funding for the design team through a grant from the Minnesota Pollution Control Agency. This design process will look at alternative stormwater Best Management Practices and system management that has greatly reduced impacts from stormwater and often reduced costs for the construction of the stonnwater system in past projects, Because the Farmington Spruce Street AUAR area is being developed along the Vermillion River, which is a resource that is sensitive to any changes in land use, bringing in this NEMO-funded design team will provide additional river and watershed protection, as well as valuable infonnation for other developments in the state. We understand that Lee Mann) Farmington Director of Public Works/City Engineer, is very interested in exploring this , possibility and haying the opportunity to look at alternatives for stormwater management that will be focused specifically at protecting the trout stream. Infonnation about this opportunity should also be added to the Mitigation Plan. Thank you for the opportunity to review this Draft AUAR. We look forward to receiving the Final AUAR and Mitigation Plan at a later date. Please contact me at 651.296-4796 if you have any questions about this letter. Sincerely) ~~rpr~ Thomas W. Balcom, Supervisor EnviroDIIlental Policy & Review Unit Division of Ecological Services c: Kathleen Wallace Wayne Barstad Michele Hanson Dale Homuth Dirk Peterson Steve Colvin Dan P. Stinnett, USFWS Jon Larsen, EQB Z0040666-QOOlflll1t\inglonSpruccSt_DAUAR_dka.doc DAKOTA COUNTY SOIL & WA TER CONSERVATION DISTRICT May 11,2004 Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, MN 55024 Phone: (651) 480-7777 FAX: (651) 480-7775 I rg~~s',;~r!g-....-....! D J'i::? r;=:::. ,,::I " l.S \81 '~~!.} J\ Ii! Ii MAY I 2 2004 II! II :~) Lee Smick City of Farmington Planning Department 325 Oak Street Farmington, MN 55024 Ref,: 04-FRM-147 RE: SPRUCE STREET AUAR Dear Lee: Thank you for submitting the Spruce Street AUAR to our office. This multi-phase, mixed-use project entails medium to high-density residential and commercial development with associated parking and transportation facilities on approximately 450 acres. The site is located at the southwest quadrant of Highway 50 and Denmark Avenue both north and south of the Vermillion River. It is our understanding that the AUAR process provides an opportunity to assess water quality protection options for the Vermillion River by mitigating the proposed impacts. The project as proposed creates a substantial amount of impervious areas adjacent to both the Vermillion River and South Creek, a tributary of the Vermillion. Both of these streams generate a significant number of trout. The following comments are submitted for your consideration: Item 8: Permits and Approvals Because the site drains to a trout stream, the National Pollutant Discharge Eliminations System (NPDES) permit and Stormwater Pollution Prevention Plan (SWPPP) must be submitted to the MPCA at least 30-days prior to initiating construction. Minnesota 7050 rules must also be complied with, which is now a specific requirement within the NPDES general permit for construction activities. Item 10: Cover Types We support the City's efforts to protect a viable greenway corridor along the Vermillion River. Substantial buffers will not only provide a recreational opportunity, but also will also minimize runoff impacts and help mitigate temperature impacts. Item 11: Fish, Wildlife, and Ecologically Sensitive Resources See comments below. SPRUCE STREET AUAR 04-FRM-147 2 Item 12: Physical Impacts to Water Resources Wetlands associated with the Vermillion River have been identified a "Protect" under the City's Wetland Management Plan. We expect to work closely with the City during the Wetland Conservation Act (WCA) permitting process if adverse wetland impacts are proposed. Please note that the AUAR process does not substitute for the mitigation sequencing requirements under WCA. The AUAR shows multiple roadway and pedestrian crossings through the Vermillion River and South Creek floodplains. The overall density of this site should be reduced to further reduce the number of crossing and alterations to these River corridors, Item 16: Erosion and Sedimentation . We anticipate reviewing the temporary and permanent erosion control plans prior to final plat approvals and will provide appropriate comments at that time. . We look forward to working with the City and developer to minimize off-site erosion and sedimentation impacts associated with construction activities. . Topsoil removal and compaction should be avoided in proposed infiltration areas. See additional comments below. , . Protection of the proposed infiltration areas during construction will be critical to ensure their long-term success, Item 17: Water Quality: Surface Water Runoff Insufficient documentation was provided to show how temperature changes to the Vermillion River from the proposed development would be mitigated. Reducing runoff sources, infiltration and on-site retention are all possible techniques to mitigate temperatures. We anticipate working with the City and other stakeholders during review of the preliminary grading plans to review adequacy of proposed temperature mitigation techniques. As mentioned, non-degradation standards set forth in Minnesota 7050 rules will need to be applied to this project. We encourage runoff volume reduction practices to protect the Vermillion River Watershed and maintain natural hydrology to the extent possible, To accomplish this we suggest discussing stormwater controls throughout the site to retain runoff rather than end-of-the-pipe infiltration, Open conveyance systems, bioretention, impervious area reduction, and impervious area disconnection are just a few of the potential practices that can be implemented to reduce stormwater runoff. If landscape features are designed to be multi-functional, stormwater can be distributed throughout the site with minimal reduction to the amount of developable land. Topsoil removal and soil compaction are important factors that increased runoff. The impacts of compaction during grading should be considered and mitigation measures incorporated into the grading plans, To function properly, infiltration basins need to meet specific design criteria. The following are a few of the criteria that should be included in the design: . High infiltration soils are identified on the site, These soils should be targeted for protection and used as infiltration areas to the extent possible, Topsoil removal and soil compaction should be avoided in high infiltration soils. SPRUCE STREET AUAR 04-FRM-147 3 . There should be at least three feet of separation between the bottom of the basin and high groundwater table. Proposed development plans show infiltration areas where these necessary design criteria may not be met. . Vegetation is the key to the long-term viability and aesthetics of the proposed infiltration basins. Accordingly, the maximum depth of water within the basin should one to two feet (depending on the plant species) with duration of no longer than 72 hours. If greater depth/volume is needed to provide rate/flood control, incorporate a two-cell system. . The removal of suspended solids prior to discharge to the basins must be an integral component of the design, We strongly encourage the use of vegetated filter strips or swales to provide this pretreatment. In addition to providing presettlement, these biofilters will reduce runoff and remove other pollutants as well, . The infiltration system should be installed off-line to allow high flows to bypass the basins, . Other criteria as noted in the Met Council Urban Small Sites BMP Manual and other resources, Summary In summary, due to the amount of grading and resulting impervious surfaces that this development entails, strong mitigation measures will be needed to protect the Vermillion River and it's cold-water fishery from the impacts. Discussions and documentation will need to continue during preliminary and final grading plan approvals to show how this proposed development will not adversely impact water quality, Thank you for the opportunity to review this AUAR. We appreciate the past discussions we have held regarding this proposal and will continue to work with the City to minimize natural resource impacts from this development. You may reach Jay Riggs or myself at (651) 480-7777 if you have questions, Sincerely, f>n OvY1 LU~t~~ C u2-) , Brian Watson, District Manager Dakota County Soil and Water Conservation District Cc: John Jaschke, Dakota County Water Resources Manager Lynn Moratzka, Dakota County Office of Planning Pat Lynch, MDNR Michele Hanson, MDNR Brian Gove, MPCA ,MAY, 12. 2004 3: 18PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 1 ~~ Dakota County Physical Development Administration Western Service Center · 14955 Galaxie Avenue . Apple Valley, MN 55124 952.891.7000 . Fax 952.891.7031 . www.co. FAX TRANSMITTAL RGENT DATE: 5' r- I Z-O t-f TIME: {5~... W pVV1 , TOTAL PAGES: 7 (Includes cover page) TO: FROM: NAME: Le.e- )VJ1t'cJ<. DEPT: 6 ry 1 Farlfu,-Im l3ohf)~ ()-Ph~ ~J;tu-Ihy PHONE/FAX: (; 5/-4& 3 rlbll PHONE/FAX: 1s-:;" rnl-?/)p..'f- ".-- SUBJECT: ~n I1n ~c,e. - Sfre.e;J- /rU~ NAME: DEPT: Additional Comments and Instructions XSending original by mail o Sending by FAX only o Sending as requested ~or your information/records o For your review and comments o For your approval/signature o For your revision/submittal o For distribution If you do not receive all pages to this transmission, Please contact the sender as soon as possible at 952-B91-7135. o:\pdadmln\forms &templates\fax coversheet.doc ,MAY. 12.2004 3: 19PM Office of Planning LYf"n G. Moratzl<.~,AICP D,re~tor Dakota County Westem Service Center 14955 Galaxie Avenue Apple Valley, MN 55124 952,891.7030 Fax 952,891 ,7031 """""",~o,dakota.mn.US U 1)"1~'eCl 01\ n:'Cf(Ie~'1 ~r ..vAk ~ r-c"P.r~~l)n'Il"' w:t~, foJ,rQ'JI'I \")tI'..,Ill\JNITVN<V<l.')Vf'ft DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 2 ~~ May 12, 2004 Lee Smick Planning Department City of Farmington 325 Oak Street Farmington, MN 55024 RE: Farmington Spruce Street AUAR Dear Ms, Smick.: Thank you for the opportunity to review and comment on the Alternative Urban Area Review (AUAR) for the proposed Farmington Spruce street development. The DaKota County Office of Planning has coordinated the County's review by the Environmental Management Department. Transportation Department and the Office of Planning, Our comments are noted in the attachment to this letter. Staff support the use of the AUAR process for developments of this size in communities. In the Spruce Street project, the AUAR indicates that "the business park land use was a new designation.,. at the time of approval for the Farmington 2020 Comprehensive Plan. The area would be developed based upon a master plan that would illustrate how various uses would work compatibly with each other in this area. The area would require increased architectural and landscape standards," "The Master Plan [for the Spruce Street Area] was approved by the City Council on September 6, 2003, and the Urban Design Concept from the Master Plan is shown in Figure 5.6." Table 7.1 in the AUAR indicates the total commercial area will have 1,590,072 square feet - an increase of 572.572 square feet or 56.3 percent from what was proposed in the 2003 Master Plan. While this scenario represents the maximum level of development that will be allowed on the site based on the City's Comprehensive Plan, the AUAR does not explain the reasons why the proposed amount of commercial development exceeds the amount recommended in the 2003 Master Plan. Dakota County included the amount of potential development in the area based on the Farmington 2020 Comprehensive Plan in the County's 2025 Traffic Demand Model. However, the amount of development that is proposed in the AUAR was not included in the County's traffic demand model, and therefore the County's programming for roadway needs does -MAY, 12,2004 3: 19PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 3 not include all of the road improvements that may be needed to serve the full build out of the proposed development. If you have questions about the County's review, please call me at (952) 891~7033. We look forward to continuing to work with you as this project progresses. Sincerely, L Moratzka, Diq~~ Office of Planning End c: Joseph A. Harris, Dakota County Commissioner - District 1 Brandt Richardson, County Administrator Greg Konat, Director, Physical Development Division Phyllis Hanson, Metropolitan Council .MAY. 12, 2004 3: 19PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 p, 4 DAKOTA COUNTY COMMENTS: Spruce Street AUAR, City of Farmington (54-04 draft) General Comments The AUAR refers to CSAH 50 in the first few pages of the document; then refers to "County Road 50" on subsequent pages. "CSAH 50" is the correct roadway name. The AUAR should address what will happen to the County's Farmington Transportation Facility. The County is willing to coordinate with the City on a plan and provisions to relocate the facility and address the identified leaking underground storage tank(s) and hazardous wastes, Residences should be set back 100 feet from the road right of way. Section 6 ~ Description Consistency with Farminaton's Comorehensive Plan - Roadwav Network Page 12. The second sentence reads: uThe proposed extension of Pilot Knob Road and provision of an arterial roadway on the 220lh street-Ash S;treet alignment will be valuable in assuring access to the property,. Issues related to a proposed "arterial roadway~ and "access to the property. will need to be coordinated with the Dakota County Transportation Department. Sec. 9. land Use Page 16. Past and present land uses have resulted in disposals of solid and hazardous wastes and the release of contaminants. which may impact public health. safety and the environment. Many items in Sec. 20.b, (see below) reflect past and present land use and should be discussed here. Sec.20. Solid Wastes, Hazardous Wastes; Storage Tanks Pages 57-59, Subsection b. A large part of the collected data in the AUAR comes from consulting services, and are not always up-to-date or checked for accuracy and completeness, The data have been retrieved from federal and state databases, locations are often poorly described. and the identification and characterization of facilities. structures, and sites may be in error. The City or its consultant should contact local governments (Le., cities and counties) to obtain more detailed information. Even in doing 50, disposals and releases may be reported after the Phase I environmental site assessment is completed but before the AUAR is approved. By using local government sources, more current information is often available. In this case, new information is available on contaminant releases from Duo Plastics, [Site 4145] 5119 West 212th Street, Farmington. Last fall 2003, releases were reported and discussed with City staff, Additional information about disposal sites may be obtained electronically via the Internet at the fOllowing URl: httD:/Iwww.co.dakota.mn.us/environ/arcims/arcims discJaimer.htm by the using the user 'MAY, 12.2004 3: 19PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 5 name "emdata-, and the password "environmenr. Instructions and metadata are included to assist the user. Section 21 - Traffic General Traffic Comments This development will have a large impact on the surrounding area. A traffic impact study (with specific trip generation data, exhibits with traffic assignment assumptions and traffic volumes overlaid on the network and evaluation of full build and future years) will be a key resource in understanding traffic impacts and road system needs to accommodate highway traffic and development operations in a safe and efficient manner. Dakota County included the amount of potential development in the area based on the Farmington 2020 Comprehensive Plan in the County's 2025 Traffic Demand Model. However, the amount of development that is proposed in the AUAR was not included in the County's 2025 travel demand model. Therefore, the County's programming for roadway needs does not include all of the road improvements that may be needed to serve the full build-out of the proposed development. Existino Conditions - Roadwav Lanes Page 60, third paragraph. The AUAR refers to the west srte boundary as an "assumed extension of Pilot Knob Road (CSAH 31r, As noted above, Dakota County has included the extension of CSAH 31 south of CSAH 50 in the draft Dakota County 2025 Transportation Plan, but the project is not included in the County's Capital Improvement Program at this time. Development will force large traffic volumes onto the existing roadway system. Therefore, roadway systems should be adequately constructed as development proceeds, to provide sufficient options for circulation and connections to, from, and through the area. The AUAR proposes many local road connections to the County system, but the connections are severed internally; (e.g.. there is only one north/south roadway connecting from 220lh to CSAH 50). The internal north-south connections should be improved. We encourage the City to make a continuous north-south roadway connection east of the Pilot Knob Road extension, from CSAH 50 to 220l/l Street. This connection would provide good intemal circulation within the area without forcing traffic onto a County arterial roadway for short distances. We recognize that roadways that cross the Vermillion River will create impacts to the watershed and these impacts will need to be mitigated. The proposed road system also depends heavily on quarter mile or shorter access points along CSAH 50 and the proposed extension of CSAH 31 Pilot Knob Road. Some of the proposed access points from the site to existing and future County roads will not meet the County's access spacing requirements. Access spacing will need to meet County guidelines, as discussed in the Dakota County 2025 Transportation Plan. Trio Generation and Distribution There is some discrepancy in the AUAR in the reported traffic volume: pages 12 and 62 show an AADT of 42.885 vehicles, but page 59 shows 36,070 vehicles. . MAY, 12.2004 3:20PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 6 The trip generation numbers in the AUAR are meant to be used far general plans. Thus, it is difficult to connect these general land use descriptors to specific uses in the trip generation manuals for computing the trip generation volume. Also, the AUAR references the 1997 edition of the trip generation manual; the 7t1'1 edition 2003 trip generation manual is available. To understand the overall impacts and to make evaluations of peak~hour movements, the 2025 base MDT's from the Dakota County 2025 Traffic Model and projected MDT for the development that is planned for the road system need to be shown, Vehicular Traffic Assignment - Roadway Access Analysis Page 65, Table 21.4 Signalized Intersection Levels of Service - Year 2025 The AUAR study area has two existing signals. The AUAR recommends 14 signalized intersections (one at each access for the development and the roadways bordering the development on each corner). This exceeds the number of intersections that Dakota County has planned for that area and is a serious concern for roadway operations. A plan far quarter~mile signal spacing or closer will have serious impacts to the county system. We suggest that a better overall internal network is needed, to minimize the number of signals for county highway intersections with development access. A plan that has better internal traffic distribution and minimizes the need for signals for the County highway network will produce a better overall plan for safety and operation. Mitiaation Page 67 Bullet four reads: "The Pilot Knob Road segment, from CR [CSAH] 50 to future 220lh Street, should be a two-lane roadway with turn lanes at the access points." CSAH 31 (Pilot Knob Road), from CSAH 50 south to 220m Street (extended), is a four-lane divided roadway on the Dakota County Road Plat Review Needs map adopted April 7, 2003, This information should be reflected in the AUAR. Figure 21-4, Figure 21-5, and Figure 21-7 We believe the figures should indicate that south bound (existing) CSAH 31 (Pilot Knob Road) will need future double lefHurn lanes. Section 24 - Dust, Odors, Noise Buffer Zones Page 76 The AUAR indicates that one potential strategy is to "buffer the areas between the residences and the road says with vegetation". We suggest 100 feet of dense coniferous vegetation. Mitigation Plan Section 21 - Traffic. Protection Strateoies Page 90 Bullet two, . MAY, 12.2004 3:20PM DAKOTA COUNTY PHYS DEV ADMIN NO. 9428 P. 7 ''The access to the site should be built as needed according to development schedules: We suggest adding the word "driven" between "development" and "schedules.. Bullet four, CSAH 31 (Pilot Knob Road), from CSAH 50 south to 220lh Street (extended), is a four- lane divided roadway on the Dakota County Road Plat Review Needs map adopted April 7, 2003. This information should be reflected in the AUAR. When land adjacent to a County road is platted, a 150-foot right of way is required, and full movement public street intersections must be no closer than one-quarter mile apart (1.320 feet). The Urban Concept Design Plan (Figure 5.6) appears to indicate a proposed east-west local street that intersects with the extended Pilot Knob Road south of the Vermillion River, The location of this proposed intersection is approximately 1,000 feet from 200tll Street, which is less than the one-quarter mile spacing requirement. As proposed, the location of this proposed intersection does not meet the County's roadway access spacing standards and the design should be changed. Bullet five, The AUAR shows 220tll Street as a four-lane divided roadway on the Plat Review Needs map, which indicates that a 150-foot right-of-way is required. Again, the Urban Concept Design Plan (Figure 5.6) appears to indicate that the intersections of all three of the north-south interior access streets are less than the required on-quarter mile spacing, The locations of these proposed intersections do not meet the County's access spacing standards and the design should be changed. Bullets seven and eight. We strongly support these prudent provisions for transportation alternatives, including a transit center and pedestrian trails when the development occurs. While Farmington is not currently in the transit taxing district and therefore opportunities for transit service are limited, provision for future opportunities is recommended. om: nt: To: Cc: Subject: Jaschke, John [John,Jaschke@CO,DAKOTA.MN.US] Wednesday, May 12, 2004 3:56 PM Lee Smick Watson, Brian; Elwood, Kristine Spruce Street AUAR - Vermillion Watershed Comments MAY I 2 2004 Lee Smick Lee: Due to the limited time available since my arrival here, the comments submitted on behalf of the Vermillion Watershed parallel those of the Dakota SWCD with the following additions: 1. The quality of the proposed vegetative buffers is important in order to optimize the water quality and habitat benefits. Native vegetation typically offers the most long-term benefits (and is also often the most cost effective approach). Therefore, buffer establishment using native species is recommended wherever possible. 2. The river crossings could be minimized by consideration of combined crossings for traffic and pedestrian/bike paths. The crossing designs will also be critical to maintaining stream integrity. We anticipate working with the City and other stakeholders to review the adequacy of proposed protection and mitigation techniques related to surface water management. /s/ John Jaschke Dakota County Water Resources Manager Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 nhone: 952-891-7011 ,ail: john.jaschke@co.dakota.mn.us 1 .05/12/2004 09:56 FAX 6512967782 MAR DIV. MANAGER OFC. ~001 b",.j}l;:.:,~" f~:....o-. rt .....L~~ Minnesota Pollution Control Agency -Ifr .....:r- ..,.p- --V-' May 12,2004 r2 r;:::. ~ n '0v7 ~ r::\ i 1.S~15U \...J -,I I:' 1" ': d i Iii u v I 2 t):004 il j.1 ly,A, C U 'll) ',ll I II e/ ! I j , ) VIA FACSIMILE Ms. Lee Smick Planning Department City of Farmington 325 Oak: Street Farmington, MN 55024 RE: Comments on the Draft Farmington Spruce Street Alternative Urban Areawide Review (AUAR) Dear Ms. Smick: The Draft Alternative Urban Areawide Review (AUAR) for the Farmington Spruce Street has been reviewed by the Minnesota Pollution Control Agency (MPCA) staff. This comment letter addresses matters of concern to MPCA staff reviewing the AUAR and is submitted for consideration by the city of Farmington (City). This letter does not constitute approval by the MPCA of any or all elements of the project for the purpose of pending or future permit action(s) by the MPCA. We have attempted to identify and consult with interested program staff to identify the MPCA permits that may be requjred, Additional comments or requests for information may be submitted in the future to address specific issues related to the development of such permit(s). Ultimately. it is the responsibility of the project proposer to secure any required permits and to comply with any requisite permit conditions. General Observations The AUAR is a good first draft regarding the scope of potential environmental impacts from the proposed project. In light of the sensitive nature of the natural resources in the Vermillion watershed. and the general quality and quantity of available environmental information. the AUAR would greatly benefit from some form of adaptive or holistic environmental management strategy during the implementation of the project. An effective environmental management strategy in this situation would integrate existing infonnation and various levels of decision-making across the various govemmental utlits mandated with natural resource protection and management authority. Additionally. the City would be better able to work with other governmental units to conduct long.terrn monitoring and assessment data. The end result would provide the City with a better understanding of the relationship between incremental land use changes and potential impacts to the local and watershed ecosystem. Developing an environmental management strategy is entirely at the discretion of the City. Much of the existing topographic. natural resource and water quality data is readily available via the Internet. Additionally, it is understood that the City and Dakota County have digital geographic information systems that greatly facilitate the storage, retrieval and management of a wide array of environmental data. 520 Lafayelte Rd. N.; Saint Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY)j www.pca.state.mn.us 81. Paul co Brainerd. Detroit Lakes. Duluth co Mankato . Marshall · Rochester. Willmar ECjual Opportunity Employer. Prinled on recycled paper containing al least 20 percent fiber!; from paper recycled by consumers. , 05/12./2004 09: 57 FAX 6512967782 MAR DIV. MANAGER OFe. ~002 Ms. Lee Smick Page 2 Question 10 - Cover Types This comment relates specifically to the Mitigation Plan Recommendations for Natural Communities. It is understood that the proposed Master Plan includes three proposed roadway bridge crossings for pedestrian paths (Page 19). The MiIDlcsota Department of Natural Resources is noted as one of the agencies that the City will work with to develop the stormwater mitigation plan, Please note that the MPCA has oversight on stonnwater permitting. The City should also include the MPCA as one of the agencies consulted to develop the stormwater mitigation plan for this Project. Please contact Todd Smith of the MPCA, Saint Paul Office, regarding the development of the stormwater pollution prevention plan for these projects. He can be reached at (651) 215-6008. Question 11- Vermillion River and Trout Stream Issues The MPCA is supportive of the City's position to work with the Vermillion River Watershed District on monitoring efforts ofthe South Creek and Vennillion River. As you are likely aware, trout populations are highly sensitive to physical and chemical changes to their habitat. Of particular concern is temperature. Temperature issues are discussed in the draft AUAR, however, more detail on this issue may be beneficial to the City as they proceed. The MPCA would like to see a plan or effort that includes temperature monitoring in thc AUAR. The temperature monitoring for this proj ect would likely be the result of intergovernmental coordination. The purpose of such an activity is to provide the City with real-time data that can be used to more expediently implement stonnwater mitigation measures during temperature extremes in the Vermillion River. Water temperature is an important factor as it affects all aspects of aquatic life in the river system, from metabolism to reproduction. As the project proceeds and development replaces and paves over existing agricultural lands, less precipitation infiltrates the ground, resulting in more stormwater runoff reaching surface waters during storms. Stormwatcr runoff rushes into surface waters faster than would natural nmoffbecause much of it travels through smooth, straight storm drains. The increased volume and velocity of stormwater runoff, as a function of landscape changes, can lead to "blown out" areas (extra- wide channels) with very shallow stream flow between storm events. The wide, shallow stream areas heat up much more quickly than does the existing channel structure. Additionally, the travel infrastructure for the proposed development (e.g., streets and parking lots), tend to be dark in color and absorb heat which can be transferred to the surface waters by stormwater during storm events. The stormwater infiltration analysis conducted as part of this project will likely prove to be very useful as you begin construction and development. The overall stormwater strategy. including the regulatory oversite and objectives, illustrated in the draft AUAR appears to be a functional mitigation measure. As you proceed with the project, please make certain that the MPCA is involved in the plan review process. Question 18 - Water Quality I Wastewaters The response to this question is found on page 47 of the draft ADAR. The AUAR states that the flows are in accordance with the City's 1996 Comprehensive Plan. however, there is no discussion of the actual flows. It is not easy to determine how many homes. businesses or industry will be serviced by the Wastewater Treatment Facility (WWTF). An itemization ofthe sources and estimated average daily flow should be included in the AUAR. The AUAR does state that the collection system and WWTF downstream have capacity. Does the Empire WWfF have allocated capacity for the total anticipated flow from this area? There is available capacity now, but there may also be future expansions at Empire that are anticipated between now and the time this area is fully developed to allow for full development . 05112./2004 09: 57 FAX 6512967782 MAR DIV. MANAGER OFC. ~003 Ms, Lee Smick Page 3 Question 24 - Noise A statement is made on page 75 (Nighttime Noise Levels) in the draft AUAR that: "Residential developments are exempt from this standard if the buildings have year- round climate control and meet minimum construction standards for noise level attenuation, " This is incorrect. Please refer to Mjnn. R. 7030.0050, subp. 3. Exceptions: ''The noise area classification for a land use may be changed in the following ways if the applicable conditions are met. A. The daytime standards for noise area classification I shall be applied to noise area classification I during the nighttime if the land use activity does not include overnight lodging. B. The standards for a building in a noise area classification 2 shall be applied to a building in a noise area classification I if the following conditions are met: (1) the building is constructed in. such a way that the exterior to interior sound level attenuation is at least 30 dB(A); (2) the building has year-round climate control; and (3) the building has no areas Of accommodations that are intended for outdoor activities." Note number three states that the building has no areaS or accommodations intended for outdoor activities. The :MPCA has historically considered a residential yard an area intended for outdoor activities. With that said, in Minn. R. 116.07, subd. 2a, addresses the exemption of city streets and county roads from the state noise role: ''No standards adopted by any state agency for limiting levels of noise in terms of sound pressure which may occur in the outdoor atmosphere shall apply to (1) segments of trunk highways constructed with federal interstate substitution money, provided that all reasonably available noise mitigation measures are employed to abate noise, (2) an existing or newly constructed segment of a highway, provided that an reasonably available noise mitigation measures, as approved by the conunis:.::ionet's of the Department of Transportation and Pollution Control Agency, are employed to abate noise, (3) except for the cities of Minneapolis and St. Paul, an existing or newly constructed segment of a road. street, or highway under the jurisdiction of a road authority of a town, statutory or home rule charter city, or county, ex.ceptfor roadways for which full control of access has been acquired, (4) skeet, trap or shooting sports clubs, or (5) motor vehicle race events conducted at a facility specifically designed for that purpose that was in operation on or before July 1,1983. Nothing herein shall prohibit a local twit of government or a public corporation with the power to make rules for the government of its real property from regulating the location and operation of skeet, trap or shooting sports clubs, or motor vehicle fRce events conducted at a facility specifically designed for that purpose that was in operation on or before July 1,1983." 05/12/2004 09:57 FAX 6512967782 MAR DIV. MANAGER OFC. ~004 Ms. Lee Smick Page 4 Please review the noise information provided in the draft AUAR in light of the MPCA comments. If you require additional information, please feel free to contact Brian Timerson of the MPCA, Saint Paul Office at (651) 296-7898. . Question 29 - Related DevelopmentsjCnmulative Impact Issues The draft AUAR indicates that this question does not require a response as it is it is allegedly adqressed in the contents ofthe AUAR. While it is an excellent tool for review of cumulat~ve impacts from multiple projects, it should be noted that the AUAR addresses all levels of impacts from site-specific. secondary to cumulative effects much in the same way that an EA W or Environmental Impact Statement (EIS) would operate. Please note that the EA Wand the EIS both include specific discussions of cumulative impacts. It is under this rationale that the AUAR should include a specific discussion of the potential cumulative impacts from each ofthe proposed development scenarios in order to aid decision makers in detennining the effectiveness of the mitit,ration plan. Whether this discussion is addressed under this specific heading or incrementally throughout the document is the choice ofthe City; however, the topic should be clearly identified and discussed within the document rather than inferred within each of the environmental media analysis covered under your AUAR review. Revising the AUAR As you are most definitely aware, the City and the surrounding area (e,g., Vennillion Watershed) is the subject of ongoing and oftentimes intense development. Land use changes as a result of development can greatly affect water and air quality, as well as. disturb wildlife habitats and natural resources, The AUAR is designed to accommodate new information based on the circumstances described in Minn. R, 4410.3610, subp, 7, A. throughH. and is in fact required in order to remain a valid form ofaltemative environmental review,' In light of potential development within the City, as well as, development outside the area that could modify ambient environmental conditions (e.g., designated trout stream), the ADM should include language that describes the revision process of the document in terms of the above-cited rule. Thank you for the opportunity to review the Farmington Spruce Street AUAR. The MPCA would like a copy of your response to comments for our records, If you should have any questions on these comments. please do not hesitate to contact me at (651) 291-1788. Sincerely, cf!-~fJ~ Environmental Review Unit Regional Environmental Management Division Saint Paul Office JES:mln cc: Beth Lockwood. MPCNSaint Paul Office Brian Timerson, MPCNSaint Paul Office David Sahli, P.E., MPCAlSaint Paul Office Kelly Garvey. MPCNSaint Paul Office Roger Ramthun. MPCAlSaint Paul Office ~ ~~~~~as Northern Natural Gas Company 1650 W. 82nd Street Suite 1250 Bloomington, MN 55431 952,887 -1700 FAX: 952-887'1759 May 26, 2004 MAY 2 8 2004 , ,~, Ms. Lee Smick, Planning Department City of Farmington 325 Oak Street Fannington, Jy1N 55024 Re: NINNI801-01/02/03/04 - Section 36-TI14N-R20W Dakota Co., MN. Your file: Farmington Draft Spmce Street AUAR Dear Ms. Smick; The following is Northern Nahrral Gas "Northern's" response to yom request for comments regarding the proposal. Northern owns and operates four (4) major high-pressure pipelines crossing this area, ranging in size from I8-inch to 30-inch diameter, The pipelines are within 75-foot wide easement strips as shown on the attached document styled Clarification of Modification and Amendment of Easement Grant, which is recorded as document No. 1736189, The outer limits ofthe easements cover an area ranging from +/-400-feet wide on the southerly side of the property to +/-350-feet in width on the northerly side of the property, Please be advised that document No. I736I89refers to another Document No, 478698, which states, "That the owners shall not build, create, construct, no allow to be built, created, or constructed, any hard surface road, building or other structure, nor alter the grade or permit such alteration anywhere on the land upon which Northern has reserved its easement rights without the written consent of Northern," It is Northern's current position not to allow nor approve any grade changes or anything of a permanent nahlre to be placed on the surface within its easement. Accordingly, Northern would oppose any of the proposed improvements shown on the above plan. Development of the area shown on the plan would require Northern to completely replace tvvo of its pipelines, replace the portion south of the Vermilion River of one pipeline and perform extensive testing of one pipeline. Northern has yet to quantify the costs of those Lee Smick Page 2 replacements/tests, However, this development will be very costly, not only in terms of the replacement and testing but also for future exercise ofNorthem's easement rights. Thank you for the opportunity to comment on your project, if you have any questions please contact me at 952.887.1711 or Email toleland.mann@nngco.com. Sincerely, NORTHERN NATURAL GAS COMPANY ;z:~/~ ??~~ Leland C. Mann Right of Way Agent End Cc T om Rice Final Mitigation Plan - Farmington Spruce Street AUAR The final A UAR document must include an explicit mitigation plan. At the RGU's option, a draft plan may be included in the draft AUAR document; of course, whether or not there is a separate item for a draft mitigation plan, proposed mitigation must be addressed through the document. 1.0 Introduction This comprehensive environmental protection plan has been prepared as a part of the Farmington Spruce Street Alternative Urban Areawide Review (AUAR). This plan is intended to satisfy the AUAR rules that require preparation of a "mitigation plan" that specifies measures or procedures that will be used to avoid, minimize, or mitigate for potential impacts of development of the AUAR area. Finally, the plan specifies legal and financial measures and institutional arrangements that will assure that the mitigation measures recommended in the plan are implemented. The mitigation plan will be used by the City of Farmington to guide development ofthe Spruce Street AUAR area through the avoidance, minimization, and/or mitigation of environmental impacts. The plan is not intended to modify the regulatory agencies' responsibilities for implementing their respective regulatory programs, or to create additional regulatory requirements. This mitigation plan is not intended to deprive or divest any person of any use of property or right to which they are entitled by law. The City understands that there are circumstances in which the AUAR may need to be revised in the future, as detailed in Minnesota Rule 4410.3610, subp A-H, The AUAR would need to be revised, for example, if the proposed development is expanded, and the impacts would exceed those analyzed in this AUAR, NOTE: SECTION NUMBERS IN THE MITIGATION PLAN CORRESPOND TO THE SECTION NUMBERS IN THE AUAR REPORT. 10. Cover Types--Natural Communities The majority of land cover in the AUAR study area is currently agricultural cropland, with limited areas of residential and public land uses. The natural communities that remain in the area and may be impacted by the proposed development in the study area include wetlands and floodplain areas within the Vermillion River and South Creek corridors. Wetlands. The Farmington Surface Water Management Plan (1997) and Surface Water Plan Update (2002) identify the wetlands in the AUAR area, and include a field inventory and wetland classification. The wetlands and their classifications are shown on Figure 17-1 in the Draft AUAR, The classification of wetlands in the AUAR area is based on the same functions and values assessment used to classify wetlands in the rest of the City, and considers native plant community quality and susceptibility to storm water impacts. All of the wetlands in the study area are classified in the "protect" category due to their location adjacent to a trout stream, The City's Wetland Ordinance and Shoreland Ordinance require that 100- foot vegetated buffers be maintained around these wetlands and along the river and creek corridors, and that they receive a high level of protection from storm water impacts, Vermillion River and South Creek Corridors. The City's Comprehensive Plan identifies the Vermillion River and South Creek Corridors as "environmentally sensitive" areas. The plan and city ordinances include strategies for preservation of these corridors by restricting development within the floodplain and requiring undisturbed vegetative buffers around wetlands, The Dakota County Farmland and Natural Area Protection Plan (2002) also identified the river and creek corridors as "priority natural corridors" within the county, The goals and strategies that follow are proposed to protect the quality of the natural communities that remain on the Spruce Street area as development occurs in the future. Goall: Protect the natural communities and habitat connections within the Vermillion River and South Creek Greenway Corridors. Protection Strategies: 1. Implement provisions of the City's Comprehensive Plan, Surface Water Management Plan, Wetland Ordinance, Floodplain Management Ordinance and Shoreland Ordinance to protect the natural areas in the Vermillion River and South Creek Corridors by restricting development within the corridor and floodplain areas, and requiring vegetated buffers along the creek and wetlands in the corridor. Responsible Parties: City of Farmington and private developer, Regulatory Program: Enforcement of City Ordinances, The City may also apply to non-regulatory grant programs to seek funding assistance for protection and restoration of natural communities. Implementation Time Frame: Enforcement of Ordinances will occur with development. 2. Design and construct bridges to minimize impacts to floodplain areas, update flood profile models and floodplain mapping as needed, and require no net loss of floodplain within the project area per the city's Floodplain Management Ordinance. Route storm water runoff from the bridges to pre-treatment areas so that it can be cleaned before it flows to the streams or wetlands in the stream corridor, The City will also consider use of surmountable curbing on the site to facilitate wildlife passage, based upon the significant extent of wetlands and natural areas in the AUAR area, Responsible Parties: City of Farmington and private developer, Regulatory Program: Farmington Floodplain Management Ordinance, DNR Protected Waters Permit Program, FEMA regulations. Implementation Time Frame: The City will work with the regulatory agencies as the bridges are designed to avoid floodplain impacts. First bridge crossing in the area at Spruce Street will be designed during 2004. Goal 2: Protect healthy woodlands within the greenway corridors, and mitigate for any loss of trees through replanting. Protection Strategies: 1. Implement the tree protection and planting requirements of the City's Subdivision Ordinance and Zoning Ordinance, including performance standards, Responsible Parties: City of Farmington and private developers. Regulatory Program: City Subdivision and Zoning Ordinances. Implementation Time Frame: Tree protection plans should be developed along with grading plans for the development. Protection and replacement should occur as the development plan is implemented. Goal 3: Protect wetland resources in the project area to assure no net loss of these resources by avoiding and minimizing wetland impacts when feasible, and mitigating for unavoidable impacts. Protection Strategies: 1. The developer will follow the requirements of the Farmington Surface Water Management Plan and Wetland Ordinance, and applicable state and federal regulations to avoid, minimize and/or mitigate for impacts to wetlands that result from development. For example, the "bounce" from a 100-year storm event after development must be no more than under predevelopment conditions, and multi cell pond systems with a constructed wetland or infiltration basin as the second cell are required for stormwater management upstream of these protect wetlands. Responsible Parties: Private developers, City of Farmington, and regulatory agenCIes, Regulatory Program: Farmington Surface Water Management Plan, Wetland Ordinance, Shoreland Ordinance, Minnesota Wetland Conservation Act, Sections 401 and 404 of the Clean Water Act, and Minnesota DNR Protected Waters Program. Implementation Time Frame: Complete analysis of wetland impacts and mitigation needs as final plat and grading plan are completed. Implement efforts to avoid or mitigate for impacts as development occurs. 2, Site plans will indicate methods that will be used to avoid impacts to wetlands and meet the requirements of the wetland regulations. Required buffers around wetlands will be clearly delineated with permanent monuments acceptable to the City. In residential subdivisions, a monument is required for each lot. In other situations, a monument is required for each 300 feet of wetland edge, Responsible Parties: Private developer and City of Farmington. Regulatory Program: Same as 1. above, Implementation Time Frame: Wetlands will be delineated pnor to development. Monuments will be placed as development occurs. 3. Require the use, management and enforcement of Best Management Practices (BMP's) to control erosion and sedimentation and provide pretreatment of water discharged to wetlands during and after construction, as specified in the City's Surface Water Management Plan, Responsible Parties: City of Farmington. Regulatory Program: City's Zoning and Subdivision Ordinances, Wetland Ordinance Excavation and Grading Ordinance and Grading Plan Requirements, and NPDES Stormwater Management Program, Implementation Time Frame: Specify BMP's to be used in grading plans, and implement BMP's as development occurs. 11. Fish, Wildlife and Sensitive Resources No Endangered or Threatened species or Species of Special Concern have been identified with the AUAR Study Area or the surrounding area, The Vermillion River and South Creek are designated Trout Streams, The City identified the Vermillion River and South Creek corridors for designation as environmentally sensitive areas in its 2020 Comprehensive Plan Update. The creek and associated corridor provide the significant wildlife and fish habitat resources remaining in the AUAR study area. The protection and management of the Vermillion River, South Creek and associated corridor, wetland and floodplain areas that provide habitat for fish and wildlife species will avoid and minimize for impacts to these resources. Goall. Protect the natural areas and habitat connections in the Vermillion River and South Creek Greenways, including wetlands and floodplain areas. Protect the water quality and habitat in these streams as development occurs in the AUAR area, through the strategies identified in Section 10 above and Section 17. 12. Impacts on Water Resources Water resources in the AUAR study area in include the Vermillion River, South Creek and a variety of wetland types, Protection Strategies under Sections 10, 11, 16, and 17 are proposed to avoid, minimize or mitigate impacts on the Water Resources in the study area. Goall. Protect wetland and stream resources during utility development. Protection Strategies: 1, Avoid construction of utilities in close proximity to South Creek and the Vermillion River when feasible. When utility construction near the creek is necessary, require use of trench dams or other barriers, and backfilling of utility trenches with native material to prevent drainage of shallow groundwater in the area. Responsible parties: City of Farrnington Regulatory program: MPCA Best Management Practices Implementation time frame: Implement as utilities are constructed in the AUAR area. 2. The City will consider the use of directional boring techniques in the construction of water distribution and sanitary sewer collection lines that are proposed to cross under the Vermillion River and South Creek. Responsible parties: City of Farmington Regulatory program: None Implementation time frame: Implement as utilities are constructed in the AUAR area. 13. Water Use There are records of nine existing wells on the site. Locations of four wells were field- verified; five others could not be located, and may have been abandoned. Since the AUAR area has historically been used for farming and rural residences, it is possible that additional private wells are located in the project area. The possibility exists that unsealed, abandoned wells may be encountered after construction begins. Goal 1. Protect the quality of ground water in the AUAR area. Protection Strategies 1. Require that unsealed, abandoned wells are properly sealed and abandoned to meet codes required by the Minnesota Department of Health. Responsible parties: City of Farmington, private developer and property owners Regulatory program: Minnesota Department of Health Implementation time frame: As development occurs. 16. Erosion and Sedimentation Goal 1. Minimize erosion and sedimentation and impacts on surface waters as development occurs. Protection strategies: 1. Identify and protect areas of existing native vegetation, and minimize soil exposure during development. 2. Use created storm water ponds as sediment basins during construction. 3, Implement the City's Erosion Control and Turf Establishment Ordinance, and its Storm Water Pollution Prevention Plan. Work with the grading contractor to ensure that these practices are implemented, 4, Employ inspectors on site to ensure that Best Management Practices and City Ordinances are implemented, constructed correctly and maintained to ensure continued functioning and effectiveness of all stormwater systems. Responsible Parties: City of Farmington, private developers. Regulatory Program: City Erosion Control and Turf Establishment Ordinance and Grading Plan Requirements and Storm Water Pollution Prevention Plan. Implementation Time Frame: Developer approach and use of BMP's as specified in the City's ordinances and policies should be specified in grading plan. Adoption and enforcement of BMP's should occur throughout the development process, 17. Water Quality-Surface Water Runoff Goall: Protect the water and habitat quality of the Vermillion River and South Creek to meet MPCA standards and the City's Surface Water Management Plan. The MPCA standard for "special waters" such as trout streams that guided the surface water analysis is as follows: Infiltration or evapotranspiration of runoff in excess of pre-project conditions (up to the 2-year, 24-hour precipitation event. The Mitigation Plan includes the following recommendations to protect South Creek and the Vermillion River: 1, The City of Farmington will work with the developer to identify and consider strategies to infiltrate and detain stormwater to reduce runoff to protect South Creek and the Vermillion River. Infiltration strategies will be considered in areas where Hydrologic Soil Groups A and B have been identified by the Dakota County Detailed Soil Survey, The City will require the use of Best Management Practices (BMP's) identified in the NPDES General Permit requirements (Issued August 1,2003), including those identified in Appendix A for Trout Streams. . The stormwater system for the AUAR area will be designed so that the discharge from the project will minimize any increase in the temperature of trout stream receiving waters resulting from the 1 and 2-year 24-hour precipitation events. This includes all tributaries of designated trout streams within the section that the trout stream is located, . The City will require the use of one or more of the following measures, or a combination of measures, to meet the MPCA standard, in order of preference: a. Minimize new impervious surfaces b. Minimize the discharge from connected impervious surfaces by discharging to vegetated areas or grass swales, and through the use of other non-structural methods c. If ponding is used, the design must include an appropriate combination of measures such as shading, filtered bottom withdrawal, vegetated swale discharges, or constructed wetland treatment cells that will limit temperature increase. The pond should be designed to draw down in 24 hours or less d. Other methods that will minimize any increase in the temperature of the trout stream, 2. In areas where Hydrologic Soil Groups C and D have been identified by the Dakota County Detailed Soil Survey, infiltration is not an effective strategy for managing surface water runoff volumes. Typically Type C and D soils have a higher clay content, slow infiltration rates and high seasonal water table, Under these circumstances, certain MPCA approved strategies may be considered to manage surface water runoff and protect the quality of water temperature, including the following: . Filtration strategies with a surface discharge, "rainwater gardens" or wet swales . Where ponds are required to manage water quantity and quality, and protect the creek from high flows, water will be discharged where possible through shaded swales, channels, or pipes to cool the water temperature before it reaches the creek. 3, The use of designated infiltration systems is prohibited on industrial areas (sites) with exposed significant materials 1 or from vehicle fueling and maintenance areas, retail gas stations, warehouse refueling stations and storage sites for bulk fuel supplies (MPCA, 10-17-03 communication), The permissible use of infiltration systems at or near retail gas station sites must be evaluated on a case-by- case basis by the City once design and planning has been completed to detail at site level. Under these circumstances, the City will first determine whether the stormwater discharge should be regulated as a Class V I "Significant Materials" includes, but is not limited to: raw materials, fuels; materials such as solvents, detergents, and plastic pellets; finished materials such as metallic products; raw materials used in food processing or productions; hazardous substances designated under Section 101 (14) of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA); and chemical the facility is required to report pursuant to Section 313 of the Emergency Planning and Community Right-to-Know Act (EPCRA); fertilizers, pesticides; and waste products such as ashes, slag and sludge that have the potential to be released with stormwater discharges. When determining whether a material is significant, the physical and chemical characteristics of the material should be considered (e,g. the material's solubility, transportability, and toxicity characteristics) to determine the material's pollution potential. well. See EP A online publication http://www.epa.gov/safewater/uic/classv.htrnl. According to MPCA staff, some BMPs may be used between the gas station and the infiltration areas that will allow this use on the site (personal communication), Under these circumstances, sufficient spatial separation of the infiltration areas from the gas station is required, and surface impoundment of runoff must be provided with a skimmer, The developer must refer to the City for guidance on the type ofBMPs that would be appropriate to protect the infiltration system from potential spills in these areas, 4. Under special circumstances where grassed swales are considered for use as a permanent storm water management technique, it will be considered an Alternative Method by MPCA (MPCA, 10-17-03 communication). Additional modeling (such as P8) will be required, and the burden of providing documentation of sufficient benefit to meet the performance standards as set by the NPDES General Permit shall lie with the developer. If an alternative method such as a grassed swale is used as described above, it must be monitored for a period of two years. Once planning and design details are available at the site level, shaded grassed swales may be used as an additional BMP to cool water leaving a wet detention pond before it reaches the creek. 5. Implement provisions of the City's Comprehensive Plan that require the use, management and enforcement of Best management Practices (BMP's) to control erosion and sedimentation and provide pretreatment of water discharged to wetlands during and after construction, as specified in the City's Surface Water Management Plan. 6. The Minnesota DNR and Vermillion River Watershed Joint Powers Organization should continue monitoring efforts on South Creek and the Vermillion River, including biomonitoring through the River Watch program, flow monitoring, and electro-fishing and stream temperature studies to identify any significant changes as development occurs in the AUAR area. 1-6. Responsible Parties: City of Farmington, private developers, MPCA. Regulatory Program: proposed MPCA Standard for areas tributary to the Vemillion River, Implementation Time Frame: Identify strategies to implement these plans as a part ofP.U,D. design, final plat and grading plan; implement strategies as development occurs, 7, Implement provisions of the City's Comprehensive Plan, Surface Water Management Plan, Wetland Ordinance, and Shoreline Ordinance, and Vermillion River Watershed Joint Powers Organization Watershed Management Plan to protect the natural areas and wetlands in the South Creek and Vermillion River Corridors by restricting development within the corridor and floodplain areas, and requiring vegetated buffers along the creek and wetlands in the corridor, Responsible Parties: City of Farmington and private developer. Regulatory Program: Enforcement of City Ordinances and Watershed Management Plan (when adopted). The City may also apply to non-regulatory grant programs to seek funding assistance for protection and restoration of natural communities. Implementation Time Frame: Enforcement of Ordinances will occur with development. Restoration activities may be completed as resources are available, 8. The City will cooperate with other cities and organizations in the watershed to implement the Vermillion River Watershed Joint Powers Board Watershed Management Plan when it is completed. Responsible Parties: City of Farmington, other cities and organizations in the Watershed Regulatory Program: Vermilion River Watershed Joint Powers Board Watershed Management Plan, Implementation Time Frame: When Plan is completed and adopted, 9. The proposed Master Plan includes three proposed roadway bridge crossing of the Vermillion River, several utility crossings, and crossings for pedestrian paths. These bridges and crossings will be designed and constructed to avoid impacts to the trout stream. For example, bridge piers will be located outside the stream, and side slopes in the bridge areas will be protected from erosion by using large boulders, The City will work with the DNR and other agencies as the bridges and crossings are designed, to ensure that they meet agency requirements for trout stream protection, Responsible Parties: Private developers, City of Farmington, and regulatory agencIes. Regulatory Program: Farmington Surface Water Management Plan, Minnesota DNR Protected Waters Permit Program, Vermillion River Watershed Joint Powers Organization Watershed Management Plan (when adopted). Implementation Time Frame: Bridge and crossings design will occur with roadway design during each phase of project construction, Initial design for the bridge on Spruce Street will be completed during 2004. The City is meeting with natural resource agencies to discuss bridge design and permitting issues, 10. Require the use, management and enforcement of Best Management Practices (BMP's) to control erosion and sedimentation and provide pretreatment of water discharged to wetlands, the Vermillion River and South Creek during and after construction, as specified in the City's Surface Water Management Plan and Storm Water Pollution Prevention Plan, Responsible Parties: City Farmington. Regulatory Program: City's Zoning and Subdivision Ordinances, Wetland Ordinance Excavation and Grading Ordinance and Grading Plan Requirements, NPDES Stormwater Management Program and the City's Storm Water Pollution Prevention Plan, Implementation Time Frame: Specify BMP's to be used in grading plans, and implement BMP's as development occurs. 19. Solid Waste; Hazardous Waste; Storage Tanks 1, The City will coordinate with the County on a plan and provisions to relocate the County's Transportation Facility and address the identified leaking underground storage tank( s) and hazardous wastes. 2. Past and present land uses have resulted in disposals of solid and hazardous wastes and release of contaminants in the AUAR area that may impact public health and safety and the environment. The City will work with the project developer to develop a contingency plan in case contaminated soil or groundwater are encountered during development of the site. 3. It should be noted that additional disposals and releases could also occur between the time of final AUAR approval and actual development plans for the site. In light of this reality, it seems prudent to revisit the issue of potential contamination during the site development process. Typically, a Phase I environmental site assessment (Phase I ESA) would be required by a lender in conjunction with a property transaction where some type of financial assistance (i.e,; loan) is being sought. The Phase I ESA would presumably identify any potential site contamination concerns that exist at that time, allowing the issue to be resolved prior to construction. 1-3. Responsible Parties: City Farmington, Dakota County, developer and private landowners. Regulatory Program: State and Federal Rules. Implementation Time Frame: Ongoing as issues are identified, 21. Traffic Goall. development strategies: Manage infrastructure and traffic to safely accommodate planned for the Spruce Street AUAR Area, using the following Protection Strategies: . The master plan roadways should be built as planned and as development occurs. . The access to the site should be built as needed according to development- driven schedules, Careful assessment of development, as it is proposed, will allow for access and roadway needs decisions. . All access locations should contain exclusive left and right turn lanes along the site access roadways to the property access roadways, Roadway lane proposals were shown on Figure 21-7. . The Pilot Knob Road segment, from CSAH 50 to future 220th Street, should be a two-lane roadway with turn lanes at the access points. . The future 220th Street east-west arterial is proposed to be a four-lane facility. That should occur at some point within the next 10-15 years. The roadway, or at least 2 lanes of the ultimate four-lane facility, needs to be built to access the residential properties on the south side of the site. . As development on the west side of the site occurs, the extension of Pilot Knob Road needs to occur, . Even though transit service is not available to the area, it would be advisable to have a transit center, of some type, within the master plan area. This should be considered as development occurs, . The trails plan should be built as planned in order to provide this travel alternative for those who live and work in the area. Responsible Parties: City of Farmington, private developer, Dakota County, Minnesota Department of Transportation. Regulatory Program: City and County Comprehensive Plans, and agency regulatory programs. Implementation Time Frame: Implement as preliminary and final plats are developed and as roads are constructed. 25. Dust, Odors, Noise Goall. Implement the following protection and mitigation strategies to minimize or mitigate for dust, odors, and noise impacts. Protection strategies may include one or a combination of the following: 1. Buffer Zones 2. Noise Barriers 3, Strategic Building Placement 4. Building Construction Requirements Buffer Zones Table 24,1 provides an assessment of the distance from the roadways that State daytime noise standards are exceeded, One potential strategy for mitigating the impact is to buffer the areas between the residences and the roadways using vegetation, or a combination of vegetation and noise barriers. At least 100 feet of dense coniferous vegetation is needed to provide effective reduction in noise volumes, Noise Barriers Noise barriers (e.g. walls or berms) between the roadways and the residential areas could also be constructed to reduce noise impacts, The effectiveness of barriers depends on the height and extent of the barriers and the specific location of the barriers relative to the roadways and the residential areas, Strategic Building Placement Buildings can act as barriers if located to protect areas for outdoor use or to protect residences, Building Construction Requirements Specifying noise mitigating construction materials and techniques can reduce the impact of traffic on indoor noise levels. Responsible Parties: City of Farmington, developers Regulatory Program: Minnesota Statutes Section 116.07. Implementation Time Frame: As roadways are designed and constructed, estimated to occur from 2005-2020, 5. Implement Best Management Practices to minimize dust during and after construction of developments and infrastructure in the AUAR area, Responsible Parties: City of Farmington, private developer. Regulatory Program: Cities Subdivision Regulations and enforcement. Implementation Time Frame: Implement existing regulations as development occurs. 6, Regulate hours when construction may occur to control construction noise. Responsible Parties: City of Farmington. Regulatory Program: None Implementation Time Frame: Control as development occurs. ADOPTED ENVIRONMENTAL PROTECTION PLANS AND REGULATIONS The City of Farmington has a variety of plans, ordinances and regulations in place that address environmental issues in the proposed development area. These mechanisms will be enforced and amended as indicated in the Mitigation Plan to provide a comprehensive framework and set of tools to protect the natural resources of the area as development occurs: City Comprehensive Plan Zoning and Subdivision Ordinances, including . Erosion Control Standards . Protected Area Standards . Floodplai~ Ordinance . Wetland Ordinance . Shoreland Ordinance . Performance Standards for Tree Preservation and Landscaping Surface Water Management Plan Wetland Conservation Act Water Supply and Distribution Plans Greenway and Park Plans Individual Sewage Treatment System Ordinance Wellhead Protection Ordinance //b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator c!);vJJ\ FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Akin Road and 208th Street Traffic Signals DATE: June 21,2004 INTRODUCTION At the June 7th City Council meeting, Council directed staff to postpone the installation of permanent traffic control at the intersection of 208th Street and Akin Road. Council indicated that the options for traffic control at the intersection could be discussed during the June 9th, 2004 Council workshop. DISCUSSION Time did not allow discussion of the traffic control issue at the June 9th Council workshop. Currently temporary stop signs and advanced warning signs with flashers are still in place at the intersection. BUDGET IMPACT None at this time. ACTION REOUESTED Direct staff as to the Council's desire to schedule a workshop to further discuss the traffic control issues at the intersection of Akin Road and 20Sth Street. Respectfully Submitted, ~)J1 ~ Lee M. Mann, P ,E" Director of Public Works/City Engineer cc: file lie City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: Randy Distad, Parks and Recreation Director RE: Adopt Ordinance - Rambling River Center Advisory Board Amendments DATE: June 21,2004 INTRODUCTION ...~ The City Council at its June 7, 2004 meeting requested that the Senior Center Advisory Board (Advisory Board) and Park and Recreation Advisory Commission (PRAC) review the amended Senior Center Advisory Board Ordinance (Ordinance) and consider suggested language revisions from the City Council. DISCUSSION Staff made the suggested language changes to the Ordinance that the City Council identified and brought the revised Ordinance to the Advisory Board at its June 14th meeting. After some discussion, the Advisory Board still feels that the language "or work" should be included in the Ordinance and that they are neutral on the issue of term limits, These feelings were conveyed to the PRAC, The PRAC at its June 16th meeting reviewed the recommended Ordinance revisions, The PRAC would like to eliminate the words "or work" from the Ordinance, It felt that seats on the Advisory Board should be filled by people who reside either in the City of Farmington or in Eureka, Empire and Castle Rock Townships, The PRAC is forwarding a recommendation to the City Council to eliminate the words "or work" from the Ordinance, On the issue of term limits, the PRAC did not express any preference to either have or not have terni limits for Advisory Board members. Since neither the Advisory Board or the PRAC " had a preference on term limits, the language is being recommended to be deleted but could be added in at a later date after the City Council discusses term limits at a future workshop. Attached is an Ordinance that reflects further revisions that the PRAC would like to see made to the Ordinance, Deleted language is identified through the use of strikethrough and new language is underlined, A clean copy has also been attached, You will also note that City Council established a policy that identifies a procedure for filling vacancies to City Advisory Commissions. The amended Ordinance references the policy number. A copy of the policy is included with this memo, ACTION REOUESTED Adopt the attached Rambling River Center Advisory Board Ordinance that amends the existing Senior Center Advisory Board Ordinance, ~tfull~, Randy ~tad, Parks and Recreation Director CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 2 OF THE FARMINGTON CITY CODE BY AMENDING SECTION 10, SENIOR CENTER ADVISORY COUNCIL CHAPTER 10 Rambling River Center Advisory Board 2-10-1: COUNCIL ESTABLISHED: There is hereby established, a Rambling River Center Advisory Board (Advisory Board), the purpose of which shall be to make recommendations to the Park & Recreation Advisory Commission on all matters of broad policy regarding activities, programs and operations of the Rambling River Center. The Park and Recreation Advisory Commission shall advance a recommendation to the City Council on these matters, 2-10-2: APPOINTMENTS: Members shall apply to and be appointed by the City Council as described in subsections 2-10- 3(D, G), 2-10-3: CRITERIA ADOPTED: The following criteria are hereby adopted: (A) Members; Officers: The Advisory Board shall consist of seven (7) members who shall choose from among themselves a chair and a vice-chair. (Ord, 086-181, 7-21-86) (B) Designated Seats: All seats shall be undesignated. Membership should reflect the goals and concerns of the Rambling River Center, (Ord. 091-242,2-19-91) (C) Qualifications: Members shall be citizens of the United States and shall reside or work in the City of Farmington, Empire, Castle Rock or Eureka Townships. Members need not be senior citizens. (D) Terms: Terms shall be staggered so that there shall be continuity on the Advisory Board. Members shall be appointed for a three year term, each beginning on February 1, providing for a rotation of two (2) members one year, two (2) members the next year and three (3) members the following year, et seq, Members may be reappointed. (Ord. 091- 242,2-19-91). Effective with this ordinance and beginning with appointments in 2005, the following shall occur: two (2) member shall be appointed for a three year term. Each subsequent appointment to follow shall be for a three-year term, unless an appointment is made to fill a vacancy then the appointment shall be made for the unexpired term. +hefe is a limit of two e01'1seemi';e three year terms that a member ma-y serve OR the Adyisory Boare md thefl mast go offthe .l\.d';isory Boare for 01'10 year hm thefl after e1'1e year ef heing offthe A-fr';isory Beare may reapply for ftfJpeil'ltmoot, (E) Compensation: Members shall serve without pay, but may be reimbursed for reasonable personal expenses. (F) Removal: Members may be removed by the City Council. The City Council may consider any recommendations from the Advisory Board or the Park and Recreation Advisory Commission regarding the removal of any members. (G) Vacancies: A vacancy shall be filled for the remainder of the term by the City Council per City Council Policy 101-05-1997, based on a reeoHlffieBaatioB from the }..-a':isery BeafEl8fla the Park 8fla Reereatie1'l. ,^..avisory Commissio1'l., (H) Budget: The Parks and Recreation Director or designee shall review the annual operating and capital budget with the Advisory Board. ADOPTED this City of Farmington. day of , 2004, by the City Council of the CITY OF FARMINGTON By: Gerald G. Ristow, Mayor ATTEST: By: David M, Urbia, City Administrator SEAL Approved as to form the _ day of 2004 By: City Attorney Published in the Farmington Independent the _day of ,2004, CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 2 OF THE FARMINGTON CITY CODE BY AMENDING SECTION 10, SENIOR CENTER ADVISORY COUNCIL CHAPTER 10 Rambling River Center Advisory Board 2-10-1: COUNCIL ESTABLISHED: There is hereby established, a Rambling River Center Advisory Board (Advisory Board), the purpose of which shall be to make recommendations to the Park & Recreation Advisory Commission on all matters of broad policy regarding activities, programs and operations of the Rambling River Center, The Park and Recreation Advisory Commission shall advance a recommendation to the City Council on these matters, 2-10-2: APPOINTMENTS: Members shall apply to and be appointed by the City Council as described in subsections 2-10- 3(D, G). 2-10-3: CRITERIA ADOPTED: The following criteria are hereby adopted: (A) Members; Officers: The Advisory Board shall consist of seven (7) members who shall choose from among themselves a chair and a vice-chair. (Ord. 086-181, 7-21-86) (B) Designated Seats: All seats shall be undesignated, Membership should reflect the goals and concerns ofthe Rambling River Center. (Ord, 091-242,2-19-91) (C) Qualifications: Members shall be citizens ofthe United States and shall reside in the City of Farmington, Empire, Castle Rock or Eureka Townships. Members need not be senior citizens. (D) Terms: Terms shall be staggered so that there shall be continuity on the Advisory Board. Members shall be appointed for a three year term, each beginning on February 1, providing for a rotation of two (2) members one year, two (2) members the next year and three (3) members the following year, et seq. Members may be reappointed. (Ord. 091- 242,2-19-91). Effective with this ordinance and beginning with appointments in 2005, the following shall occur: two (2) member shall be appointed for a three year term. Each subsequent appointment to follow shall be for a three-year term, unless an appointment is made to fill a vacancy then the appointment shall be made for the unexpired term, (E) Compensation: Members shall serve without pay, but may be reimbursed for reasonable personal expenses. (F) Removal: Members may be removed by the City Council. The City Council may consider any recommendations from the Advisory Board or the Park and Recreation Advisory Commission regarding the removal of any members, (G) Vacancies: A vacancy shall be filled for the remainder of the term by the City Council per City Council Policy 101-05-1997, (H) Budget: The Parks and Recreation Director or designee shall review the annual operating and capital budget with the Advisory Board, ADOPTED this City of Farmington, day of , 2004, by the City Council of the CITY OF FARMINGTON By: Gerald G. Ristow, Mayor ATTEST: By: David M, Urbia, City Administrator SEAL Approved as to form the _ day of 2004 By: City Attorney Published in the Farmington Independent the _day of ,2004. COUNCIL POLICY - 101-05-1997 CITY COMMISSION APPOINTMENT PROCESS Policy Purpose The purpose of this policy is to set forth the procedures to be used in appointing interested citizens to the City Commissions. The appointment of citizens to City advisory commissions and boards shall be made by the City Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all qualified candidates to consider relevant qualifications and interests, and appoint such members as the Council deems in the best interest of the City, Commission seats vacated by resignation and/or removal shall be appointed by first reviewing any applications on file and/or any requests to be appointed by interested citizens having taken notice of an existing vacancy. If no applications are on file, the City shall solicit applications for appointment by advertisement in the legal newspaper and other public mediums as appropriate. Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal expiration date of the seat and shall be made as soon as practical. Appointments to fill vacated seats during an unexpired term shall be in accordance with the City Code. lid City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrato~ FROM: Kevin Carroll, Community Development Director SUBJECT: Great River Energy/Dakota Electric/Xcel Energy Transmission Line and Substation DATE: June 21, 2004 INTRODUCTION The Minnesota Environmental Quality Board (EQB) will be conducting a public informational meeting on June 24, 2004 regarding a proposal by Great River Energy, Dakota Electric and Xce1 Energy to build a new transmission line and substation in the FarrningtonlEmpire Township area. DISCUSSION The demand for electricity in the southeast portion of the Twin Cities is outgrowing the capabilities of the existing equipment and facilities, New transmission lines and a new substation are needed in our area to "boost the power grid," maintain adequate voltage and improve reliability. A proposal regarding the required upgrades has been made by Great River Energy (power supplier to Dakota Electric Association) and Xce1 Energy. The proposal involves 9.25 miles of new 115 kV (115,000 volt) transmission lines and a new substation situated on a 11.4 acre parcel located just east of the Farmington Industrial Park and just north of the Northern Natural Gas facility, The new substation would be referred to as the Vermillion River Substation, In order to build the desired transmission lines and substation, Great River Energy [GRE], Dakota Electric Association [DEA] and Xcel Energy [Xcel] need to obtain a route permit from the Environmental Quality Board [EQB]. The utilities applied for a route permit on Apri130, 2004, and the EQB accepted the application as "substantially complete" on May 7, 2004, The applicable rules and regulations provide for a six-month permitting process in this instance, so the EQB will have to make its decision(s) regarding the proposed route by November 7,2004. As part of the permitting process, the EQB is required to (a) hold a public meeting and (b) prepare an Environmental Assessment [EA] , The public meeting has been scheduled for 7:00D.m. on Thursdav. June 24. 2004. at the Dakota Countv Extension Office. 4100 - 22(jh Street w.. Suite 101. Farminl!ton MN. A copy of the Notice of Public Information Meeting has been attached. It includes a map that shows the route that the utilities have proposed for the new transmission lines. Interested parties are encouraged to attend the public meeting, to observe or to comment. The Dublic will also have until Fridav. Julv 9. 2004 to submit written comments to the EOB. The mailing address for any such comments can be found on the attached Notice. City staff members and representatives of Empire Township have had meetings and informal discussions with the utility companies regarding a variety of routing issues. Most of these contacts have been devoted to obtaining more information about alternate routes that the utilities considered and rejected, and their reasons for doing so, For Empire Township, the primary issues seem to have been (a) whether the proposed 210th Street route is better than the [rejected] County Road 66 route, and (b) whether running the route straight west from the existing Empire Township substation (as the utility companies have proposed) is better than running it south into Castle Rock Township, then west toward Denmark Avenue, then north to the new substation, For Farmington, the primary issue has been the portion of the proposed route than runs west from the comer of 210th Street and Cambodia to State Highway 3. This route runs between the Marschall Line (bus garage) property and the American Legion, The City's concern is that a power line (and the corresponding 70-foot wide easement) could adversely affect (a) existing homes and businesses, and (b) development and redevelopment opportunities in this general area. The City has had preliminary discussions with Great River Energy about the possibility of moving a portion of the transmission line south, so that it runs along or through the former railroad right-of-way located between the Marschall Line property and the Dakota Storage building, If Willow Street (which currently terminates on the west side of State Highway 3) is ever extended to the east, the former right-of-way would be the most logical place to put it, and it makes more sense to have a power line running along a [potential] future roadway corridor than running along the common lot lines of parcels that have development/redevelopment potential. Other issues for the City involve the relative merits of running the new power line along the east or west side of State Highway 3 (the utilities have proposed using the east side), and the City's desire to ensure that the final route between State Highway 3 and Akin Road does not conflict with the future alignment of 20gth Street (especially the portion east of Farmington Middle School East), The issues summarized above will presumably be addressed at the upcoming public meeting, but any comments or guidance that the Council may want to provide in advance of the meeting will be much appreciated. ACTION REQUESTED 1, Provide input or comments regarding the power line routing issues identified above, 2, Encourage interested members of the public to the public meeting that has been scheduled for 7:00 p.m. on Thursday, June 24,2004, at the Dakota County Extension Office, 4100 - 22(jh Street w., Suite 101, Farmington MN. ~~\~lf.l')~ jI;~", ;.! 'TIf 1" '"l _, \ (-Q-B ) ''lIt~ :-.'" '-I 'EIl!),"~ NOTICE OF PUBLIC INFORMATION MEETING In the Matter of Proposed 115 kV Transmission Line in Farmington City and Empire Township and Substation in Farmington City, all in Dakota County (EQB DOCKET No. 04-81-TR-Air lake-Empire) Dakota County Extension Office 4100 220th Street W, Suite 101 Farmington, Minnesota Thursday June 24, 2004 7:00 p.m. PLEASE TAKE NOTICE that the Minnesota Environmental Quality Board (EQB) will conduct a public information meeting in the Dakota County Extension Office at 4100 220th Street West, at 7:00 p.m, on June, 24, 2004, concerning a proposal by Great River Energy (ORE), Dakota Electric Association (DEA) and Xcel Energy to construct and operate a 115 kilovolt (kV) transmission line and substation in the city of Farmington and Empire Township to improve electrical system reliability. The purposes of the meeting are to provide information to the public about the proposed project, answer questions, and scope an environmental assessment to help identify potentially significant issues and alternatives. The project involves approximately 9.25 miles of 115 kV transmission line and a new distribution substation. The proposed 115 kV transmission line will connect the existing Xce1 Energy Air Lake Substation, a proposed new Xce1 Energy/DEA Vermillion River Substation, and the existing GRE/DEA/Xcel Energy Empire Substation. Approximately one-third of the transmission project will be the addition of a second circuit to an existing Xce1 Energy's 69 kV transmission line (using existing rights of way). The remaining two-thirds of the transmission line will follow a new route and require acquisition of new rights of way. In accordance with GRE and Xcel Energy's authority under state law, GRE and Xcel Energy may be required to exercise the power of eminent domain. Under the Power Plant Siting Act (Minnesota Statutes, Sections 116C.51-.697) a route permit from the EQB is required to build a high voltage transmission line (HVTL). The companies applied for a route permit on April 30, 2004, under Minnesota Rules parts 4400.2000 to 4400.2950, which allow for a six-month permitting process for HVTL projects between 100 and 200 kV. As part of the permitting process, the EQB holds a public meeting on the project and prepares an Environmental Assessment (EA). Public comments on scoping the EA are solicited at the public meeting. The public will also have until Friday, July 9, 2004, to submit written comments to the EQB, attention David Birkholz (see address below). On May 7, 2004, the EQB Chair accepted the application as substantially complete. Copies of that decision, the application and other relevant documents are publicly available at: http://www.eqb.state.mn.usIDocket.htm1?Id=6237 Interested persons can also request to be added to the project mailing list at this same site, The Chair designated EQB staff members David Birkholz (david.birkho1z@state.mn.us or 651.296.2878) as project manager and George Johnson (g:eorg:e.iohnson@state.mn.us or 651.296.2888) as public advisor in this matter. Inquiries about this project should be directed to Mr. Birkholz or Mr, Johnson at 300 Centennial Building, 658 Cedar Street, Saint Paul, MN 55155, facsimile 651.296.3698 (TTY relay service 800.657.3794). 9 7 8 Key - Existing Great River Energy (GRE) 115 kV Line - Existing Xcel Energy 69 kV Line - Existing Xcel Energy 115 kV Line - Existing Xcel Energy/GRE 115 kV Triple Circun - - Proposed Great River Energy 115 kV Line ..... 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" ~ .. ~ l -., Bla ne Ave. tl c:r .. .G.. 1:1' CI o ., o:"d . " L!fII /cJa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator ~ I,A.... FROM: Kevin Carroll, Community Development Director SUBJECT: Consider Resolution - Metropolitan Council Opportunity Grant DATE: June 21, 2004 INTRODUCTIONIDISCUSSION Each year, the Metropolitan Council's Livable Communities Demonstration Account [LCDA] makes funds available under several grant programs. The LCDA "provides funds to development or redevelopment projects that connect development with transit, intensify land uses, connect housing and employment, provide a mix of housing affordabi1ity, and provide infrastructure to connect communities and attract investment." One of the LCDA grant programs provides "Opportunity Grants." Opportunity Grants help projects in the predevelopment phase, In past years, many of the Opportunity Grants were awarded to Minneapolis, St. Paul and some of the larger suburban communities. This year, the program has been rechristened "Opportunity Grants for Small Cities," and priority will be given to applicants that have populations under 25,000, In addition, 30% of the available grant funds will be "targeted to cities located in the developing portion of the region." Grants are expected to average $30,000 to $75,000. Awards must be matched by a 25% "local contribution," which can include in-kind contributions (staff time). The application deadline for this year's round of Opportunity Grants was June 2,2004, City staff prepared and submitted a grant application (copy attached) on June 2nd that was based upon a redevelopment concept that was considered by the Farmington HRA on March 24,2004. The concept in question, which was submitted by Dunbar Development Corporation, involved a mixed-use (senior housing and commercial space) building that would be located on the southeast comer of the intersection of Elm Street and Third Street. The grant application sought financial assistance for two aspects of the redevelopment concept: a. market research to determine the demand for senior housing in the downtown Farmington area and projected lease rates for new commercial space in downtown Farmington; and financial analysis of the proposed mixed-use development concept, especially with regard to the potential role that the existing downtown TIP district could play in connection with such a development. b. The City's grant application will be reviewed by Met Council staff during June and July, Staff recommendations regarding funding will be considered by the Met Council's Community Development Committee [CDC] on August 16. The CDC's recommendations will then be considered by the full Met Council on August 25, 2004, at which time a final decision will presumably be made. Of course, no one can predict how much progress the Dunbar proposal might make between now and August 25. If it continues to make progress, and if the Met Council is ultimately willing to provide the City with a grant, and if the Council wants to obtain more information about the project before making a final decision about accepting the grant, a City Council workshop or joint HRAlCity Council workshop could be scheduled, On the other hand, if the Dunbar proposal makes little or no progress, and/or if the proposal is withdrawn for any reason, it is possible that the Met Council would still consider awarding a grant to the City IF the Met Council believed that it would be valuable to the City to have current market research and financial information "on hand" to be used in connection with future downtown redevelopment proposal or projects, The application has been written in a manner that would allow for such flexibility. $200,000 is available for this year's round of Opportunity Grants. Eleven cities (including Farmington) submitted applications by the June 2 deadline, seeking a total of $528,000 in grant funds, To remain in the running for an Opportunity Grant, the City must submit a document entitled "Resolution Authorizing Application for an Opportunity Grant through the Livable Communities Demonstration Account" by July 7, 2004. Attached hereto is a resolution in the format required by the Metropolitan Council. If the City is awarded a grant by the Met Council, the City is not obligated to accept it. The City has the option of rejecting the grant, in which case the funding allocated to Farmington would be re-allocated to one or more of the other applicants, ACTION REQUESTED Motion to adopt the proposed Resolution Authorizing Application for an Opportunity Grant through the Livable Communities Demonstration Program. RESOLUTION NO. R -04 CITY OF FARMINGTON, MINNESOTA AUTHORIZING APPLICATION FOR AN OPPORTUNITY GRANT THROUGH THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2151 day of June 2004 at 7:00 p.m, Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS the City of Farmington is a participant in the Livable Communities Act's Housing Incentives Program for 2004 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account's purpose/s and criteria; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS The City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS the City Council of Farmington, Minnesota agrees to act as legal sponsor for the project contained in the opportunity grant application submitted on June 2, 2004; BE IT FURTHER RESOLVED that the Community Development Director is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Farmington, and that the City Administrator may execute such agreements as are necessary to implement the project on behalf of the applicant. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2151 day of June 2004, Mayor Attested to the _ day of June 2004, City Administrator SEAL vin Carroll F om: 5 nt: T: Linda Milashius [Iinda.milashius@metc,state,mn,us) Wednesday, June 09, 2004 11: 18 AM jcox@ci.champlin.mn,us; Kevin Carroll; bbear@ci.hugo,mn.us; mdivine@ci.lino-Iakes.mn,us; ageisler@ci,ramsey,mn,us; donna, d rummond@ci.stpaul.mn,us; rnelsen@hilltop,govoffice,com; Rkrier@mchsi.com; David, black@newbrightonmn,gov; bdacy@wchra,com; ktorve@wenck.com LCDA Opportunity Grant Applications 5 bject: Tank you for your submission of a LCDA Opportunity Grant application, W received a total of 11 applications (9 of those from priority communities - populations u der25,OOO), requesting a total of $528,000, more than twice what is available 200,000), so it will again be a very competitive process, A plications have been distributed to our planning staff and technical reviewers and the p oposal evaluation is underway, Over the next couple of weeks the review team will be r ading through your applications, evaluating your proposals against the criteria and w rking through any issues that arise during the review, If there are questions or a ditional information that is needed, your sector representative will contact you, The r view team will be meeting in June and July to conduct the evaluation and will be making f nding recommendations to the Council's Community Development Committee (CDC) on August 1 The full Metropolitan Council will act on the CDC recommendations and award grants on A gust 25~ I P 6 sending you e-mail updates such as this periodically as we move through the If you have any questions, you can direct them to me at this address or at 651- or feel free to contact your sector representative, t I' Office Use LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT OPPORTUNITY GRANT APPLICATION FORM 2004 Instructions: Submit form and attachments by 4:30 p.m. on June 2. 2004, Use font size 11. Use of bulleted lists is encouraged. Do not attach a coversheet or use any graphic images on top of the application, P . I fi rO_lect n ormatIon: Project Name: Downtown Revitalization (Mixed-Use) Project Applicant (city or county): City of Farmington Project Location (city): City of Farmington Address (street boundaries or Southeast Corner of the Intersection of Third Street and Elm Street in major intersection): Downtown Farmin1!ton Primary Project Contact: Name: Kevin Carroll Title: Community Development Director and Executive Director, Farmington Housing and Redevelopment Authority Address: 325 Oak Street, Farmin1!ton MN 55024 Phone: 651-463-1860 Fax: 651-463-1611 E-mail: kcarrollla2ci.farmin1!ton.mn.us Authorized city or county official(s) - David Urbia, City Administrator names and titles for contract Gerald Ristow, Mayor execution Project Summary In the space provided, summarize the issues you will address and your objectives and plans for the subject site. A few months ago, the Farmington HRA issued a Request for Proposals for the redevelopment of two vacant HRA-owned lots in the heart of downtown Farmington. Of the proposals that were submitted, the HRA has indicated a preference for a concept plan submitted by Dunbar Development Corporation I"Dunbar'). The Dunbar proposal envisions a new four-story building that would include three floors of senior housing (47 units), plus 1 0,000 square feet of ground-j1.oor commercial space and a 7000 square foot ground-floor "common area" for the senior housing. Underground parking would be provided for residents, along with 25 new surface parking stalls for the retail space. The Dunbar proposal would, in effect, redevelop ~ of one of the City's most pivotal downtown blocks. The potential benefits of the Dunbar proposal include providing new housing opportunities for active seniors in a rapidly growing community, creating new commercial spaces in a downtown area that currently lacks expansion room, and reinvigorating a downtown area that is being challenged by explosive retail and commercial growth in other nearby communities. The Dunbar proposal would effectively utilize existing infrastructure and transportation systems. It would be pedestrian- friendly and very convenient for its senior residents. It would add parking spaces to an area that could use more of them. It would probably result in additional mixed-use, progressive redevelopment projects in other portions of the downtown. However, the City has never had to review and analyze a project of this kind before. The assistance of professional consultants is required to ensure that the project is well-planned and ultimately successful. The City is seeking an Opportunity Grant to assist with the cost of a market study (for both the residential and commercial components of the project) and the cost of advice and guidance related to financial matters, including an objective review of the developer's cost and revenue projections and an analysis of tax increment financing options. Library/commundv/OpportunityGrants2003/2004 OPPGRANT application - final Q) ..s o ~ o - Q) 00 o g. l-< 0.. ::i o >-. -. 00 '-' 5 00 l-< Q) 0.. 5 ~ o ~ .B on !::: '0 ~ Q) .D ~ ;::s c ~ ....... ~ ~ <:.l ~ =: ..S! ~' ~ t:l., ~ =: c ..... 'i1 ~ - - .~ o ~ 00 ~ "'S 00 !::: o u on !::: ..... ~ ::i U !::: ..... :: r::.. 00 '-' 5 00 ~ 0.. Q) ;S 00 5 ~ ;. l-< Q) ~ :5 ~ == .... - ~ e ... ~ "0 == ~ ..... rI..l ~ = C'" ~ bf) == ... "0 == = ~ ..... u ~ .~ Q ~ ~ ~ Q) ~ l-< o .0 '!:: o '!:: 0.. !::: ..... 00 ~ 00 ell - - u Q) '8' 0.. u 1.+::: 'u Q) ~. -~ .~ 0 ~ ~ . ~ 00 .~ - ::i .D .~ o U l-< Q) ..s o ~ ~ ~ !::: ;Q I !::: ..... 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'r U ..... <<=i -. 0 !::: U tl 0 ~ ~ ....r - N 0.. ell !:::..... - .~ Q)UeIl'-'Q)-.eIl~~Q 1) 's'g "8 ~ ~ Jl ~ ~ Q) ~l-<eIlellon[)_O~U ~ 0.. !::: ~n.S Q) !::: !::: :> .~ ...... ~ 1.+::: "8.s S .9 6) ~ o ::i::::: r;-' ~ Q) ~ !::: CZl 00 I ell 0 ....... .... l-< .........._ ..... ~ ~ <<=i _ Q) () E 0 ell ~ ~ ~ 8 5 ~.S ~ !:::'5 ]'s !::: 0.. S'.c ~ l-<.9 & ell 0 nOO g. "'S ..9 0 ~ CZl ~~-~~~on5~5 ..... 0 5 0.. > O.S ..... U g.....SoQ)()~~l-< ~ ~ S ~"'2 s ~ ~~ .S 0 0 Q) ~..g ~ ~ !::: o c: o o ~ tr) N ~ < ~ o ~ 2. Regulatory Status (start new page) A. Please mark (X) the boxes, as applicable, and briefly provide additional information as noted. Ifnot applicable, place 'NA' in the box. Will be Needed Underwav Comoleted Comprehensive plan amendment. If needed, please describe: The zoning text amendments referred to below will not necessitate any Comprehensive Plan amendments. X Zoning changes and variances. If needed, please list and include change to/from: To accommodate the proposed downtown mixed-use project, the provisions of the applicable zoning district [B-2, "Downtown Business"] will need to be revised to include housing [as a component of a mixed-use building] as a conditional use. The existing height limitation (45 feet) will also have to be reviewed to make sure that it will accommodate the proposed 4-story mixed-use structure. The aforementioned zoning text revisions are scheduled to be considered at a public hearing before the Farmington Planning Commission on Ju~v 13, 2004. B. Please mark (X) the boxes, as applicable. Ifunderway, state anticipated date of completion. Will be Developed Underway Completed Anticioated Date of Completion Master plans The proposed downtown mixed-use project, if successful, will serve as a catalyst for the updating of the City's existing downtown redevelopment plan, which is several years old and which may no longer accurately reflect recent trends and/or realities related to downtown redeveloDment. X Market studies Opportunity Grant funds are being sought to fund a market study, which will be completed by October 15, 2004 if fundine is received. X Design standards City staff developed special design standards for the new zoning districts that were created within the Spruce Street Corridor Area (as afollow-up to the creation of the Master Plan for that area, which was partially funded by a 2002 Opportunity Grant). The Spruce Street design standards included provisions related to mixed-use developments. City staff members are currently reviewing those provisions to determine which of them should be made applicable to mixed-use projects in the downtown [B-2] zoning district. It is anticipated that this topic will be addressed at the July 13th meetinI! of the Farminf!ton Plannine Commission. 3 3. Evaluation Criteria A. Describe plans or potential to address issues in the following areas for the project location. Be concise. keeping responses to 15 lines for each question. AI. Use Land Efficiently Will achieve this objective in ways such as: Developed Communities or locations: . Make cost-effective use of infrastructure and increase density. . Convert or reuse declining or underutilized lands to accommodate growth forecasts, ensure efficient utilization of infrastructure investments and meet community needs. Developing Communities or locations: . Convert or reuse declining or underutilized lands to accommodate growth forecasts, ensure efficient utilization of infrastructure investments, and meet community needs. . Include land use patterns that will facilitate groundwater recharge to protect the region's A.2 Develop land uses linked to the local and regional transportation systems. Will achieve this objective in ways such as: Developed Communities or location: . Include land use patterns that support transit service and development. . Include local transportation, transit, pedestrian and bicycle investments to improve connections between workplaces, residences, retail, services and entertainment activities. Developing Communities or locations: . Support the transportation needs of the planned build-out of the community. . Improve transportation connections and address/incorporate commuting issues such as park and rides, express bus service. . Include land use patterns to support transit develo ment and service ex ansion A.3 Connect housing and centers of employment, education, retail, recreation uses. Will achieve this objective in ways such as: Developed Communities or locations: . Provide infill development, redevelopment, and adaptive reuse of structures to connect housing and jobs, and integrate new development into existing neighborhoods. Developing Communities or locations: . Build connections between workplaces, residences, retail, services and entertainment activities. From a land use planning and/or economic development perspective, the downtown corner on which the proposed mixed-use building would be located is underutilized. The site consists of: two HRA-owned lots that have been vacant for over seven years; a City-owned liquor store located in an older (but not "historic") building that is rapidly approachingfunctional obsolescence; another HRA-owned, older building that is suitable for little more than the storage of City vehicles; a free-standing Subway store with limited parking and poor roadway access; and two adjacent restaurants (with common ownership) located in older buildings. Housing in this area consists of a single second-floor apartment. The proposed mixed use building would provide attractive and convenient senior housing opportunities and badly-needed downtown commercial space, while effectively utilizing existing high- traffic streets, a recently-improved sidewalk system, a nearby municipal . . The proposed mixed-use building would be located at the corner of 3' Street (which is the primary downtown commercial corridor) and Elm Street (which is the primary east-west route connecting the downtown area to State Highway 3 on the east and Pilot Knob Road/Cedar Avenue on the west). This location makes the site ideally situated for present and future connections to local and/or regional bus routes and transit systems, which will be needed as the City continues its rapid growth. The existing municipal parking lot located behind the proposed building could potentially serve as a park-and-ride lot. The City owns a [donated] l8-passenger bus that is currently usedfor various senior activities; the use of this bus could potentially be expanded to include transportation from the proposed mixed-use building and from the nearby Rambling River [Senior] Center to other destinations (jobs, shopping, medical appointments) within the City. A DARTS [Dakota Area Rapid Transit] bus is also currently based in the downtown area. See Part A.2, above. The proposed mixed-use building would be located at the literal "crossroads" of existing and future connections between employment, housing, commercial and entertainment locations. The vast majority of such locations will be situated along and/or easily accessible from a transportation "loop" that would include Elm Street (Highway 50) on the north, State Highway 3 on the east, Spruce Street on the south, and a future southerly extension of Pilot Knob Road on the west. In the downtown area, 3,d Street would be the most logical internal connection between the north (Elm Street) and south (Spruce Street) segments of the traffic circulation loop. This traffic circulation pattern would work as effectively for pedestrians and bicycle riders as it wouldfor automobiles. For example, the distance between the north and south segments of the loop (along the internal3,d Street connection) would be only two blocks. The proposed mixed-use building 4 A.4 Develop a range of housing densities, types and costs. Will achieve this objective in ways such as: eveloped Communities or locations: . Integrate new housing into existing neighborhoods Developing Communities or locations: . Include housing planned to take into account population forecasts, existing housing stock, current and future community needs. A.S Abate, prevent or remove point and non-point source pollution, and maximize groundwater recharge through surface water infIltration. Will achieve this objective in ways such as : Developed Communities or locations: . Restore natural resources where feasible and appropriate. . Control and treat stormwater, as feasible and appropriate. Developing Communities or locations: . Abate, prevent or remove point and non-point source pollution; reduces soil erosion; protects or improves water quality; maximizes groundwater recharge through surface water infil a i n a feasible and a r ria e. A.6 Replicability . Describe plans or potential for any of the project's land use elements (Al- AS) to be implemented elsewhere in your community. A Dreliminarv market analysis prepared by a consultant retained by Dunbar Development included the following comments: "Farmington is now experiencing substantial growth from the continued outward movement of households from the core of the Twin Cities. *** For [senior) housing, a location in downtown Farmington would be conveniently situated near to...goods and services, which is attractive to seniors. " *** Despite immigration from younger households, the population base is aging overall, due to strong growth in the baby boom age [bracket). This group is likely to bring their aging parents to live in close proximity to them, which will fuel additional demand for senior housing in the area. " The proposed mixed-use building will feature ranges of housing unit sizes and rents that are consistent with the projected need or demand. The higher density housing that the proposed project would provide is consistent with the goals and policies . . There are five separate buildings located within the proposed redevelopment site. The average age of these buildings is 72 years. Although environmental site assessments have not yet been done, it is likely that some of the buildings include asbestos or other contaminants, which would be removed and properly disposed of as part of the redevelopment process. The review and approval of the site design will include an analysis of methods of protecting the groundwater and incorporating surface water infiltration where feasible and appropriate. Monitoring of groundwater levels (through the use of a piezometer) on a portion of the site is already in progress. The existing storm sewer system in the area functions perfectly, and improvements are being made (during 2004 and 2005) to a nearby portion of the system that conveys storm water from the downtown area toward the Vermillion River. The "underutilization" [as described in Part A.l above) of the downtown corner in question is typical of several other corners in the downtown area, including the two corners located directly north and west of the site of the proposed mixed-use building. The site of the existing City Hall, which is located on the southeast corner of the same block as the proposed mixed-use building, is another potential redevelopment site (discussions are currently in progress regarding the possible construction of a new City Hall on another site in the downtown area). The successful completion of the proposed Dunbar project would revitalize the entire downtown area and could result in additional mixed-use redevelopment proposals for the aforementioned nearby downtown properties (and others). Any and all such projects would be significantly expedited and enhanced by the market study and the financial analysis that would be funded by the 2004 Opportunity . . . 5 3B. Tools and Processes to Ensure Successful Outcomes (start new page) ,.1 Describe current status, plans ~or, or potential to use processes and regulatory tools, such as zoning codes, design standards, development standards, etc., to implement the project B.2 Describe current status, plans for or potential for public-private partnerships to implement this project. 3C. Community Support The Dunbar Development mixed-use proposal is the product of an RFP process that the Farmington HRA initiated earlier this year to generate proposals for the redevelopment of two adjacent vacant lots in the downtown area. The Dunbar proposal included the two vacant lots and several adjacent properties owned by the City, the HRA and private parties. At a special meeting on May 24, 2004, the HRA selected the Dunbar proposal as the preferred concept for the redevelopment of the HRA-owned parcels located within the proposed redevelopment area. Dunbar Development is now discussing the possible acquisition of the 3 privately-owned parcels located within the redevelopment area. A progress report will be provided to the HRA at its next meeting on June 14. If private acquisitions appear feasible, a proposed Contract for Private Development between Dunbar and the HRA will be considered at a future meeting. Subsequent steps would include formal site plan review/approval, building permit review approval, and implementation of existing and/or newly- . . . -. . .. far . ...;,.,.0,1_11.,0 - - . The mixed-use building, as proposed by Dunbar Development, would essentially be a joint project involving the City of Farmington, the Farmington HRA, Dunbar Development, Volunteers of America (which would own the building), Great Lakes Management (which would provide marketing and management services), and possibly the Dakota County Community Development Agency (if tax-exempt revenue bonds are a component of the final financing package). HUD, MHF A and other funding sources will be considered ifnoce~aryorappropria~ Volunteers of America has a national housing program that began in the early 1980's with the construction of Loring Towers and Nicollet Towers in downtown Minneapolis. Volunteers owns and manages several other housing projects in the metro area and elsewhere, many of which cater to seniors. Volunteers has become one of the nation's largest nonprofit providers of quality, affordable housing projects for the elderly, people with disabilities, and families. . Describe the local political and/or community commitment in supporting this project (e.g. city council initiatives or actions, community initiatives or participation). Describe any current or planned public participation processes (of residents, businesspersons and others) in developing the proposal. The City Council, the HRA and City staff are all "on record" as being committed to preserving and enhancing Farmington's historic downtown. Evidence of this commitment can be found in the 2000 Streets cape Project, which improved the appearance of the downtown area by replacing and improving sidewalks, streetlights, parking, landscaping and other aesthetic elements. Downtown redevelopment issues, including the Dunbar proposal, have been and will continue to be discussed with the local Chamber of Commerce and its Community Development Committee at their regularly scheduled monthly meetings. Discussions of the Dunbar proposal are being plannedfor upcoming meetings of the Farmington Heritage Preservation Commission and at the Rambling River [Senior] Center. Public meetings or discussions regarding the proposed mixed-use building will also be held in conjunction with future meetings of the Planning Commission and the City CounciL A special effort will be made to solicit input from the owners of existing downtown businesses. 6 3D. Other Evaluation Criteria Timeliness - describe any issues related to timeliness of the opportunity to accomplish this project (e.g. moving or closing of businesses in the site area, circumstances of a current opportunity to direct development consistent with city goals). Although a few new businesses have opened in the downtown area in the last few years, some long-established downtown businesses have recently (a) ceased operations or (b) indicated an inclination to do so or (c) reported a downward trend in sales. A new project of the magnitude of the Dunbar proposal could revitalize the downtown area by reassuring existing and prospective business owners of the City's commitment to maintaining a vital, growing commercial core. The infusion of 47 units of housing for "active seniors" would place new customers and consumers within a short walking distance of all downtown businesses. The owners of other underutilized downtown properties, seeing the success of the Dunbar project, might begin to consider site redevelopment as an alternative to an ongoing succession of short-term "fIXes" for obsolete structures. Each new reinvestment in the downtown will reap dividends. The timing of the proposed Dunbar project is also consistent with the City's need to do something about its downtown municipal liquor store, which has outgrown its . . . 7 .~. ~ _L) '1'. ," ~ ~~. .-.J i _-:._--, -ur," ;i7f. i~I._t. J -- .,.L ~it ;11 ~I ~~l , ./C ." 1 ' '1- -! I__ I I I I II I::",i , ,J ~- I .... _ Cf.) - ..... II .-to ~ C'D O. "'d ,- o tI) : ::s I I _____1 I I l___ o ::; -< " .. on ^ Z GJ o :; -< r .. ~ I -:J ? ~.,. ._ .. '-.0 "":,,:,:' Z .' City of Farmington . 8 ... ",JJ ...M "'... ..~ _r- F> ,; I '. I 'll :lO: Cl'" C/O ~~. 000 ~ r'~i" j 8 ~::J "m ...... '" .. _r ,J (1 o "'~cn Go>~~ :1l~ ~;o.;o ';0 m ;0. 1 i l I I I I 1 -.- .J \ \ I I I , _v i !_--- v-- iii:4~~' t;Lll.';:;' ~r.'W" --, / ) -- .- ""'- -. . Senior Housing Mixed-use 3rd Street & Elm Street -.J Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.