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Home My WebLink About05.03.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING May 3, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim Heritage Preservation Week May 3-9,2004 b) Heritage Preservation Award - Administration c) Commissioner Joe Harris 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/19/04 Regular) b) School and Conference - Human Resources c) School and Conference - Administration d) School and Conference Liquor Operations - Finance e) Arena Capital Outlay - Parks and Recreation f) Parks Capital Outlay - Parks and Recreation g) Capital Outlay - Playground Equipment and Picnic Shelter - Parks and Recreation h) Swim Bus and Puppet Wagon Partnership with Empire Township - Parks and Recreation i) Adopt Resolution - Accept Donation - Arena Display Case - Parks and Recreation j) Approve Swim Bus Program Sponsorship - Parks and Recreation k) Approve Change Order 2004 Seal Coat Project - Engineering 1) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Designating a Heritage Landmark - Administration Action Taken Proclaimed Presented Information Received Approved Information.Received Approved Information Received Information Received Information Received Information Received Information Received R34-04 Approved Approved Approved R35-04 9. AWARDOFCONTRACT a) Adopt Resolution - Main Street Project Phase 2 - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Revising Precinct Boundaries - Administration b) Set Council Workshop - Administration 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Consider CIF Cost Analysis Satellite Fire Station - Fire Department 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING May 3, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim Heritage Preservation Week May 3-9,2004 b) Heritage Preservation Award - Administration c) Commissioner Joe Harris 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/19/04 Regular) b) School and Conference - Human Resources c) School and Conference - Administration d) School and Conference Liquor Operations - Finance e) Arena Capital Outlay - Parks and Recreation f) Parks Capital Outlay - Parks and Recreation g) Capital Outlay - Playground Equipment and Picnic Shelter - Parks and Recreation h) Swim Bus and Puppet Wagon Partnership with Empire Township - Parks and Recreation i) Adopt Resolution - Accept Donation - Arena Display Case - Parks and Recreation j) Approve Swim Bus Program Sponsorship - Parks and Recreation k) Approve Change Order 2004 Seal Coat Project - Engineering 1) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Designating a Heritage Landmark - Administration Action Taken Pages 1-2 Pages 3-8 Page 9 Page 10 Page 11 Page 12 Page 13 Pages 14-17 Page 18 Pages 19-21 Pages 22-27 Pages 28-30 Page 31 Pages 32-47 9. AWARD OF CONTRACT a) Adopt Resolution - Main Street Project Phase 2 - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Revising Precinct Boundaries - Administration b) Set Council Workshop - Administration 11. UNFINISHED BUSINESS 12. NEWBUSINESS a) Consider CIP Cost Analysis Satellite Fire Station - Fire Department 13. COUNCIL ROUNDTABLE 14. ADJOURN ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator Y FROM: Lisa Shadick, Administrative Services Director SUBJECT: Proclaim May 3-9,2004 Historic Preservation Week DATE: May 3,2004 INTRODUCTION "New Frontiers in Preservation" is the theme for Preservation Week 2004. DISCUSSION Historic Preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability. It also provides an excellent opportunity for people to learn more about ways to preserve our heritage for future generations. National Preservation week 2004 is being co-sponsored by the Farmington Heritage Preservation Commission. ACTION REQUESTED Adopt the attached Proclamation designating the week of May 3-9,2004, as Historic Preservation Week. Respectfully submitted, ~g~ Lisa Shadick Administrative Services Director Historic Preservation Week 2004 Proclamation WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and, WHEREAS, historic preservation is relevant for all residents, old and new, and for Farmington residents of all ages, walks of life and all ethnic backgrounds; and, WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and, WHEREAS, "New Frontiers in Preservation" is the theme for Historic Preservation Week 2004, cosponsored by the Farmington Heritage Preservation Commission and the National Trust for Historic Preservation. NOW, THEREFORE, we, the City Council ofthe City of Farmington, do proclaim May 3-9,2004, as Historic Preservation Week, and call upon the people of Farmington to join their fellow citizens across the United States in recognizing and participating in this special observance. Gerald Ristow, Mayor 7a... COUNCIL MINUTES REGULAR April 19, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Tina Schwanz, Planning Intern; Cynthia Muller, Executive Assistant Randy Oswald, Jon Einess 4. APPROVE AGENDA City Administrator Urbia added item 5b) Proclaim Arbor Day April 23, 2004. MOTION by Soderberg, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) MOTION by Cordes, second by Soderberg proclaiming Volunteer Recognition Day April 22, 2004. APIF, MOTION CARRIED. b) MOTION by Fogarty, second by Cordes proclaiming Arbor Day April 23, 2004. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fitch, second by Soderberg to approve the Consent Agenda as follows: a) Approved Council Minutes (4/5/04 Regular) (4/6/04 Special) b) Received Information Parks and Recreation Commission Minutes - Parks and Recreation c) Approved Temporary 3.2 On-Sale Liquor License - Administration d) Set May 3, 2004 Public Hearing Heritage Landmark Designation - Administration e) Adopted RESOLUTION R31-04 Gambling Premises Permit - Administration Council Minutes (Regular) April 19, 2004 Page 2 f) Adopted RESOLUTION R32-04 Regarding U.S. Senate Telecommunications Bills - Administration g) Adopted RESOLUTION R33-04 Authorizing Use of Eminent Domain - Main Street Project - Engineering h) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) ALF Annual Report - ALF Ambulance Mr. Tom Kelly, ALF Ambulance Administrator, presented the ALF 2003 Annual Report. The ambulance service has been in operation for 18 years. There are 29 employees. ALF has a Joint Powers Agreement between Apple Valley, Lakeville and Farmington. They also serve Castle Rock, Empire and Eureka. Council commended ALF for the great job they do. b) Approve Park Planning and Park Development Schedule - Parks and Recreation Staff presented a park planning and park development schedule for Council approval. Staff has taken the 20 parks and put them into a five year schedule to develop a Master Plan. The parks were divided by sections of the community and each year a park in each section would be reviewed or developed. Costs for development of each park and potential park development items were presented. The schedule would cover the next 18 years. Staff requested approval ofthe master plan and park development schedule and sending a Request for Proposal for a consultant for a 5-year agreement to develop park master plans. Councilmember Cordes was concerned with using one consultant that the parks would tend to look the same. She suggested doing a 1-2 year agreement with one consultant and then using another consultant. Staff stated there would be a cost savings with a 5-year agreement, but a 2-year agreement would also be a savings. The cost for the Meadowview Park plan was $5,650. Staff assumed by doing three parks at once the cost would come down. Councilmember Cordes asked if the money would come out of park dedication costs or would it have to be included in the budget. Staff replied under the park dedication ordinance, the developer pays $15,000 out of a $30,000/acre cost. That money would be applied toward developing a park master plan. Councilmember Fitch stated the cost is beyond a CIP dollar amount, at what point will it have to be placed on a referendum? Staff proposed to identify potential funding sources in the CIP such as grants, public/private partnerships, donations, Council Minutes (Regular) April 19,2004 Page 3 fund a portion through the capital improvement program and a portion from voters. Within the neighborhood parks, the costs are doable out of the park improvement fund. With athletic facilities, that may have to come back to the voters. Councilmember Fitch was concerned if we are getting ahead of ourselves. Staff stated in 2004 there is $300,000 to develop Tamarack and Meadowview Parks. Meadowview Park has a letter of credit to draw from and for Tamarack there is money available in the park improvement fund to cover the cost. Some improvements may have to be delayed a year, or just do part of the improvements. When the agreement is drafted it could include a 30-day notification after 2 years. City Attorney Jamnik suggested having the agreement for up to five years. MOTION by Soderberg, second by Fogarty to approve the Master Plan Park Development Schedule and Request for Proposal for consultants for up to a five- year agreement to develop the Park Master Plans. APIF, MOTION CARRIED. c) Liquor Operations Update - Finance The lease on the Pilot Knob liquor store will expire on July 1, 2004. Staff is looking for an opportunity to relocate the store and expand. Staff has received a proposal from Jon and Del Einess to relocate to a new building. The building is 10,000 sq. ft and will be located across from the current location. The city would get 4,633 sq. ft. of retail liquor space. The remainder of the building would be for 1 or 2 other tenants. Because ofthe size ofthe current store, merchandise has to be brought in case by case rather than by the pallet. A new building would allow for an expansion of merchandising and increased sales. The Pilot Knob store now provides 55% ofliquor revenues. Staff asked for Council consensus to continue to secure the new and expanded lease space for the Pilot Knob liquor store. Mayor Ristow was concerned with the month-to-month lease if the new building construction was not completed in time. Staffhas spoken with the current landlord and he is dealing with some offers on his building. He did not have any concern with a six to nine month, month-by-month lease. Councilmember Fitch noted through March 2004 even though the liquor . operations increased sales by $60,000 their profitability is offby $27,000 and wondered if there was some kind of trend. Staff replied the first quarter is notably the lowest quarter with regard to sales, but the highest with regard to expenditures. The biggest sales are the summer months and then again over the holidays. Councilmember Fitch noted there should have been that same ratio last year for the first quarter. Staff replied the insurance numbers were not in until April last year, so it was not included in the first quarter. Council reached a consensus for staffto move ahead. The project will be brought to Council in May. Council Minutes (Regular) April 19,2004 Page 4 d) March 2004 Financial Report - Finance Licenses and permits are at 19.75%. Building permits for the first quarter are on track for 444 residential units, which is what was budgeted for. The HRA operating fund has a significant increase in revenue due to the sale ofthe daycare lot and Vinge Tile lot. Under expenses police administration is at 30% of expenditures due to the purchase of new software. GIS is at 43% due to training in the first quarter. Councilmember Fitch noted under patrol services it is up 40% over last year. This was also above budget last year and asked if there was a trend. He asked if it would be cheaper to add two personnel in the police department rather than pay overtime. Staff replied yes. Councilmember Fitch asked why we don't do that. Finance Director Roland replied we did not allow for it in the budget because we were under constraints and we did not want to go above the levy amount allowed and did not want to dip any further into the fund balance. Councilmember Fitch stated if we have to continue to pay the extra dollars, it does not make sense. Human Resources Director Wendlandt stated there are increased overtime costs because there are a number of officers using family medical leave in this time period and there are a couple still on leave. To cover their shifts there have been overtime costs. Councilmember Fitch stated if we had more personnel that number would come down. Human Resources Director Wendlandt replied there would still be shift coverage issues, but adding personnel would help. Councilmember Fitch did not see the overriding need to continue to pay those expenses. He would like to track this over the next couple months and perhaps make a mid-year adjustment. Councilmember Fogarty stated we decided to wait to hire until mid-year because we were concerned with what the legislature would do with our levy limits. If we hire them, and have budget constraints, we don't want to lay them off in a couple years. Councilmember Fitch stated if we are paying the money out anyway, why not do it. Councilmember Fogarty agreed it should be re-evaluated. Finance Director Roland stated we are in the process of hiring another police officer who will start July 1. Staff agreed with looking at the situation in a couple months. e) MNPro Site Presentation - Community Development MNPro stands for Minnesota Properties and Community Profiles. It is an economic development tool used to provide detailed profiles of any Minnesota community with information on demographics, work force, transportation, education, and general business information. Planning Intern Tina Schwanz went through the website showing the valuable information it has to offer. The site has over 800 community profiles including 854 cities and 11 Indian reservations. In the future staff would like to add the MNPro link to Farmington's website, continue listing available property, and devise a mechanism for regularly updating the website. t) 1 st Quarter Building Report - Community Development The 1 sl quarter building report was presented to Council. Council Minutes (Regular) April 19,2004 Page 5 g) Goal Setting Session - Administration A date of May 8 was discussed at the Council Workshop, however, there are some conflicts with that date. Staff also suggested waiting until the CIP is available. Staff asked if Council still wanted to do a team building workshop or have more of a strategic planning workshop which would not need a facilitator. Councilmember Soderberg did not know how beneficial it would be to do a goal setting workshop with 6 months left in the year. He suggested focusing on a budget and CIP workshop. Councilmember Cordes felt the goals are driven by the budget and suggested having the CIP and budget process earlier in the year next year. Council suggested selecting two evenings for a workshop. Staffwill bring back some dates to the May 17 Council meeting for a budget/CIP/strategic planning workshop. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: During the April 6 Council Workshop she made a statement she wanted to clarify. She said she wanted to make sure cities do not lose their levy limits. She meant that levy limits are set to retire at the end ofthe year and does not want that legislation lost. Councilmember Soderberg: He received an e-mail from a resident on Akin Road requesting a crosswalk on Akin Road at Dyers Pass. In the past crosswalks have not been placed at uncontrolled intersections. The resident stated there are other crosswalks at uncontrolled intersections and asked about statistics for those areas. He asked if Council wanted to review this issue. City Engineer Mann stated the State has control of speed limits. As far as crosswalks, it is not recommended to place them in uncontrolled areas. The example of a crosswalk on Hwy 3 by Hickory Street has been in place for many years. At that time, there could have been less traffic on Hwy 3 than there is now. Councilrnember Fitch stated there is no controlled access across Akin until you get to 193rd Street. He did not think it would hurt to install a crosswalk, but people and drivers need to be more alert. If we are going to build trails and not give people access to them, it does not make sense to build trails. City Engineer Mann stated the city is very concerned that it presents a false sense of security for pedestrians. Statistics show cars do not stop for pedestrians in crosswalks. The school is an example, traffic knows there are children in the area, and they still are not stopping. Councilmember Soderberg requested staff research the statistics for any incidents at the crosswalk on Hwy 3. Council Minutes (Regular) April 19, 2004 Page 6 Councilmember Soderberg read a quote that said there are no great cities without great culture. He attended the High School play and was impressed with the performance. All of the participants should be commended for ajob well done and we should encourage that cultural development. He has been attending staff meetings as an observer and found it interesting to see the give and take among staff members. He wanted to inform Council he was doing that and unless Council objected he wanted to continue and suggested other Councilmembers do the same. Councilmember Cordes stated a few years ago this issue came up with Councilmembers attending department head meetings and it was decided Council would let staff do their thing on day-to-day operations and bring their decisions to the table and not have Councilmembers sit in on those meetings. Councilmember Soderberg stated he understood that if Councilmembers were trying to direct the meetings, but that has not been the case. Councilmember Cordes understood, but there are things that could come up that could sway staff's decisions. Mayor Ristow stated it is up to City Administrator Urbia as the new Administrator as this is past policy. City Administrator Urbia stated that has been the practice in other cities he has worked in and felt it made sense to continue with past practice. There could be a perception there is some influence. Councilmember Soderberg agreed. Councilmember Fitch: 182nd Street needs its annual maintenance. Mayor Ristow: He received an e-mail from a resident on Embers Avenue requesting a new traffic study. Staffwill discuss the situation. 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 8:27 p.m. APIF, MOTION CARRIED. Respectfully submitted, /'; / _./~ ?' ~,-,?Jtf~ }r7~~b-J Cynthia Muller Executive Assistant 76 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: School and Conference - Human Resources DATE: May 3,2004 . INTRODUCTION The 21 st Annual Upper Midwest Employment Law Institute for Human Resource Professionals and Attorneys will be attended on Wednesday and Thursday, May 26 and 27, 2004. DISCUSSION The Employment Law Institute provides Human Resource professionals the opportunity to attend seminars on the latest developments in employment law. The conference is designed to increase the skills and knowledge of the participants by offering continuing education credits to maintain various professional certifications. It is also an opportunity for attendees to participate in peer discussions about the challenges public employers face when dealing with a wide range of complex employment law issues. BUDGET IMPACT The cost of attendance is provided for in the 2004 budget. ACTION REOUESTED For information only. Respectfully submitted, -1 ;/""/1'/ ~~ '':07klvlZI,- /::)~t/{Jl(!utL Brenda Wendlandt, SPHR Human Resources Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 70 TO: Mayor and City Council FROM: David Mark Urbia, City Administrator P SUBJECT: School and Conference - Administration DATE: May 3,2004 INTRODUCTION As a member ofthe Minnesota City County Management Association (MCMA), I have attended the organization's annual conference. The conference is an excellent opportunity to obtain continued training and development within the profession of local government management. DISCUSSION In addition to professional presentations on leadership and management, the conference provides participants to network with other local government managers and administrators. The conference offers a refreshing new look at what we do and how we can improve our organization in being more productive and efficient. Further, as member ofthe Host Committee ofthe International City County Management Association (lCMA) 2005 Conference to be held in Minneapolis, I will be attending a Host Committee meeting during the MCMA Conference. We hold these annually during the MCMA Conference for purposes of continued planning and preparation for the ICMA 2005 Conference. BUDGET IMPACT The 2004 Budget provides for training and development monies for the conference. ACTION REQUESTED Approve school and conference request to attend the annual MCMA conference to be held in Brainerd, Minnesota May 12-14, 2004 for the City Administrator. Respectfully submitted, David Mark Urbia City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7c! TO: Mayor, Council members, City Administrator~ FROM: Robin Roland, Finance Director SUBJECT: School & Conference Liquor Operations - Finance DATE: May 3, 2004 INTRODUCTION Attendance at the Minnesota Municipal Beverage Association Conference held May 23- 25, 2004 at Breezy Point resort is being planned. DISCUSSION Conference events include sessions on employee training, security systems, products and customer service. Both the Liquor Operations Manager and Assistant Manager will attend. BUDGET IMPACT The adopted 2004 budget includes funding for this conference. ACTION REOUIRED For information only. Respectfully submitted, ~~~ / Robin Roland Finance Director 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City AdministratV-- FROM: Randy Distad, Parks and Recreation Director SUBJECT: .' Arena Capital Outlay DATE: May 3, 2004 , INTRODUCTION The exterior of the Civic Arena has not been painted for many years and the existing paint is fading and peeling. DISCUSSION Staff solicited quotes from several painting contractors. College Pro has submitted the low quote to paint the exterior of the Civic Arena in the amount of$7,788.00. BUDGET IMPACT The 2004 Capital Outlay budget identified $15,000.00 for funding the painting of the exterior of the Civic Arena. The low quote received is $7,212.00 under budget ACTION REQUESTED No action is requested. This is for informational purposes only. ~ec~]]11iP ~stad, Parks and Recreation Director cc: Dwight Bjerke 7,f' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~v- FROM: Randy Distad, Parks and Recreation Director ~. SUBJECT: Parks Capital Outlay DATE: May 3,2004 INTRODUCTION Over the past year, the Parks and Recreation Department has developed a partnership with both the Farmington Travel Baseball (Travel Baseball) and Farmington In-House Baseball (In-House Baseball) concerning improvements to be made to Prairieview Park ballfield. DISCUSSION In the fall of2003, the City, Travel Baseball and In-House Baseball shared the cost of expanding the infield at the ballfield located in Prairieview Park. The cost was primarily made up of additional ag-lime being added to the infield so that the base lengths could be extended for older youth to use the field. Other improvements at that time identified were to install additional fencing down the first and third base lines, enlarge the existing backstop, install fencing around the dugout areas; building a new pitcher's mound and overseeding the outfield area. Late in fall 2003, the City overseeded the outfield using seed that remained from other park turf seeding projects. Travel Baseball agreed to install the pitcher's mound at their cost in the fall of2003 but because of the length of time it took to make the infield improvements, it was delayed until the spring of2004. Within the last week, Travel Baseball has installed the new pitcher's mound and will be responsible for maintaining it. The fmal improvements that need to be completed are to extend the first and third base fencing, enclose the dugout areas with fencing and enlarge the backstop. Staffhas solicited several quotes from fencing contractors for the remaining work. Caron Fence from Faribault, Minnesota submitted the low bid for all of the fencing work including enlarging the backstop at a cost of $6,200.00. BUDGET IMPACT The City will pay 50% and Travel Baseball and In-House Baseball will pay the remaining 50% ofthe cost of the fencing improvements at Prairieview Park. The City's share of the funding for the Prairieview Park ballfield fencing improvement will come from the Park Improvement Fund Budget. ACTION REQUESTED No action is being requested, this is for informational purposes only. ~c~ryll~ ~ ~tad, Parks and Recreation Director cc: Don Hayes, Park Maintenance Supervisor City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?3 TO: Mayor, Councilmembers and City Administrator y- FROM: Randy Qistad, Parks and Recreation Director SUBJECT: Capital Outlay: Playground Equipment and Picnic Shelter for Tamarack Park and Picnic Shelter for Meadowview Park DATE: May 3, 2004 INTRODUCTION Tamarack and Meadowview Park Master Plans identify the purchase and installation of playground equipment and picnic shelters. DISCUSSION Meadowview Park's playground equipment was purchased in 2003 and will be installed in 2004. Tamarack Park's Master Plan identified the purchase and installation of playground equipment in 2004 as well. With this in mind, staff solicited playground equipment plans and quotes from six vendors: Earl F. Andersen, Minnesota/Wisconsin Playground, St. Croix Recreation, Flanagan Sales, Inc. Midwest Playscape, Inc. and Webber Recreational Design, Inc. Meadowview and Tamarack Park Master Plans also identified the purchase and installation of picnic shelters in 2004. With this in mind, staff solicited picnic shelter plans and quotes from four vendors: Flanagan Sales, Inc., Earl F. Anderson, Minnesota/Wisconsin Playground and Webber Recreational Design, Inc. The picnic shelter selected for the two parks will be of the same design but will have different colors. Included with this memo is a picture of the picnic shelter. The picnic shelter and the playground equipment plans were reviewed by the Park and Recreation Advisory Commission (PRAC) at its April 14, 2004 meeting. At the meeting the PRAC reviewed the plans and selected playground equipment for Tamarack Park and picnic shelters for Tamarack and Meadowview Parks. BUDGET IMPACT The cost of the playground equipment, its installation and wood fiber fall material is $36,000.00. The cost of each shelter is $25,000.00 and includes all materials and installation. The picnic shelter in Meadowview Park will be paid from an existing Letter of Credit from the Charleswood Development that the City holds as part of the park dedication requirements. The Park Improvement Fund Budget will cover the cost of the purchase and installation of the playground equipment and picnic shelter in Tamarack Park. ACTION REQUESTED No action is requested. This is for informational purposes only. ~~}1W ~tad. Parks and Recreation Director cc: Park and Recreation Advisory Commission Members :'T"'... '.'~ ~~ Q.1 o "i: Co> Q.. E-o s.... __ ro..c () c: <J.>:; ..0 (J) 0" ... - J ~ - ... 0 o -- c ... .- ~... ~ 0 o c:: r- !l) !::. ~ ro ~ r- L: (/) o '(; ~ L 0.>-0 o..c: o..ro :JI '" ~,L.-. ~ ~~: . ~:~~1 \f A . ~ ii~f f l't ~ . 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U ;J 3~~ ......... l;!l z I /h City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: Mayor, Councilmembers, City Administrator r Patti Norman, Recreation supervisor<\3C' FROM: f' SUBJECT: Swim Bus and Puppet Wagon Partnership with Empire Township DATE: May 3,2004 INTRODUCTION This summer, Empire Township is interested in partnering with the City of Farmington to have the swim bus stop twice weekly for eight weeks and have a puppet wagon performance once a week for five weeks at Sach's Park in Empire Township. DISCUSSION Empire Township is willing to pay the City of Farmington $250 for the swim bus to make the two times a week pickup in Empire Township. They are also willing to pay $250 for the puppet wagon to make one appearance a week for five weeks at Sach's Park. These payments will cover the costs for both programs to occur in Empire Township. The routes for the swim bus and puppet wagon will be arranged in such a manner that the stop in Empire Township will not be of any inconvenience for either the swim bus or the puppet wagon. Empire Township is willing to schedule the programs in a manner that works best for the City's scheduling needs. ACTION REQUESTED No action is requested. This item is for informational purposes only. Respectfully Submitted, /"""".. -- ~_ cJ~'1 ---patti Norman Recreation Supervisor ~ cc: Missie Kohlbeck City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers, City Administrator r FROM: Randy Distad, Parks and Recreation Director .' SUBJECT: Adopt Resolution Accept Donation of Display Case at the Civic Arena DATE: May 3,2004 INTRODUCTION The Novitzki family has donated a display case that has been installed at the Civic Arena. DISCUSSION An oak display case measuring 6 feet in length, 4 feet in height and 14 inches deep has been installed at the Civic Arena. Access to the display case is through locked tempered glass doors. The display case has been mounted to an interior wall between the front entrance and office area of the Civic Arena. Included with this memo is a photo of the display case. The display case will feature hockey memorabilia from Farmington and other Civic Arena memorabilia. ACTION REQUESTED Adopt the attached resolution accepting the donation of the display case for the Civic Arena that has a value of$930.00 from the Novitzke family. ReSpeC,tfullY SU'~1, () <K~~ Randy Distad Parks and Recreation Director cc: Dwight Bjerke RESOLUTION No. ACCEPT DONATION OF DISPLAY CASE AT THE CIVIC ARENA Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of May, 2004 at 7:00 p.m. Members Present: Members Absent: seconded the following: Member introduced and Member WHEREAS, the Novitzki family has generously donated a display case at the Civic Arena in memory of Leonard Novitzki at a cost of $930.00, and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of a display case at the Civic Arena at a value of $930.00 from the Novitzke family. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 3rd day of May 2004. Mayor Attested to the _ day of May 2004. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7, o TO: Mayor, Councilmembers, City Administrator r FROM: Missie Kohlbeck, Senior Coordinator Patti Norman, Recreation Supervisor Randy Distad, Parks and Recreation Director SUBJECT: Approve Swim Bus Program Sponsorship DATE: May 3,2004 . INTRODUCTION In 2003, Parks and Recreation Department staff initiated a Swim Bus Program that provided transportation at no cost to youths and families in the community to get from their neighborhood to the outdoor pool. Based on a preset schedule, the City paid Marschall Bus Lines to drive a bus around the City, pickup riders at a number of City parks, drop them off at the outdoor pool and then return them back to the original pickup location at the conclusion of swimming. DISCUSSION The swim bus in 2003 was partially sponsored by the Dakota Electric Association, Farmington VFW, Marschall Bus Lines and the Family Services Collaborative. The Parks and Recreation Department picked up the remaining cost that was not covered by the sponsors. On March 22, 2004, the Senior Coordinator, Recreation Supervisor and Parks & Recreation Director presented a proposal to Edina Realty about being the sole sponsor of the swim bus (proposal is attached). In exchange for a sponsorship fee of $3,000 to underwrite all of the costs associated with the swim bus, it was proposed to Edina Realty that they would receive the following advertisement opportunities: . 2 foot by 4 foot advertisement signs from June 1, 2004 through May 31, 2005 on both sides of the bus that St. Francis donated to the City (this is the bus that will be used for the Swim Bus Program to pick up youth at the various park locations) . ~ page ad in the 2004 summer Parks and Recreation Program Brochure . a company logo on all flyers that go out to Fannington families publicizing the Swim Bus Program . a company logo next to the Swim Bus Program information in the 2004 summer program brochure . first option on sponsorship for the 2005-2006 year. The costs that Edina Realty will be covering through their sponsorship of the Swim Bus Program include: fuel, a driver and the cost of the advertisement signs on the sides of the bus. The costs that Edina Realty will be covering through their sponsorship of the Swim Bus Program include: fuel, a driver and the cost of the advertisement signs on the sides of the bus. Edina Realty has notified the Parks and Recreation Department that they are willing to sponsor the Swim Bus Program in exchange for the numerous advertisement opportunities offered. BUDGET IMPACT The sponsorship will allow the Swim Bus Program to run as a free service to the community without taxpayers having to subsidize the cost of the service. ACTION REQUESTED Approve by motion to accept the payment of$3,000 from Edina Realty for sponsorship of the Swim Bus Program and allow the advertisement opportunities to occur that have been proposed to Edina Realty. Respectfully Submitted, / "-'--'~ ' C <'''' ,",'<' ~\ ""~ "., " . .",- Patti Norman Recreation Superviso ~~~~uxd> Missis Kohlbeck Senior Ctr. Coordinator 1{hfJ# Rm1dY~Stad Director, Parks & Recreation Edina Realty Sponsorship Proposal Farmington Parks & Recreation '04 Swim Bus Farmington Parks & Recreation 2004 Summer Swim Bus Program Description An a-week ridership program providing transportation for area youth to the Farmington Outdoor Pool. Days: Monday - Thursday Dates: June 21 - August 19, 2004 Cost: No charge to rider Target Audience: Youth - ages a years and older Adults - can ride the bus with their children The Swim Bus is an easy and convenient way to get to the pool this summer to beat summer boredom, stay fit, get relief from the summer heat and have fun. The bus will have established pick- up points throughout the Community enabling youth and adults to ride the bus, free of charge, to the pool. Route A will include six pick-up stops in East Farmington, Empire Township and the near Northend of Farmington and run Mondays and Wednesdays. Route B will have seven stops in north Farmington on Tuesdays and Thursdays for a combined total of 13 stops. Swim Bus riders will be transported to Farmington Outdoor Pool on good weather days and to the Indoor Pool at FMSW on at-so-good weather days. Pick-up times begin at 12:30 p.m. and return times from the pool begin at v:30 p.m. (first to be picked up, first to be dropped off). A driver/program monitor will be responsible for transporting and monitoring the riders on the bus to and from the pool and will be a point of contact for riders and pool staff during the program. People who access the program will sign up as they board the bus and will be informed about the bus and pool rules. The cost for the ride is free but there is a cost to enter the pool and is the responsibility of the rider. It has been our experience that paying to get into the pool has not been so much of a problem as the lack of transportation to the pool. Edina Realty Sponsorship of this program will cover program direct costs including: gas, staff wages, and bus sign. Remaining costs will be assumed by Farmington Parks & Recreation (other staffing costs, clerical work, mailings, printing of flyers, dissemination of flyers - schools, neighborhood drops, pool registration and etc.) Staffing: Fuel: Signage: 160 hrs @ $12 $62.50/wk @ a wks 2- 2'x4' signs @ $300 each $1,900.00 $ 500.00 $ 600.00 $3,000.00 Total .:dina Realty $3,000 Sponsorship Benefits: . Two - 2' X 4' signs on bus - June '04 through May '05 . 'Y2 page ad '04 Summer Recreation Guide - (10,000 circl.) . Logo on all program flyers - Logo next to program in Summer Ree. Guide . First offer for '05-'06 season Summer 1104 Pool Run City of Farmington Parks and Rec 1-------------- ~ILJ 1 1 1 1 1 1 1 1 1 "" >- :;: I HWY, 50 I o Cf. '" a z "" f- a ..J ~ ITj -----r--------- N + Created on April 22, 2003 Revised on March 22, 2004 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - 2004 Seal Coat Project. DATE: May 3,2004 INTRODUCTION Forwarded herewith for Council's review and consideration is Change Order #1 for the 2004 Seal Coat Project. DISCUSSION The City is accomplishing the 2004 Seal Coat project through a Joint Powers Agreement with the City of Bumsville. The City of Farmington was added to the Joint Powers Agreement after the project was originally bid. The increased costs, due primarily to increased oil prices since the project bid date, will result in additional costs to the City (See attached). BUDGET IMPACT The total cost for the change order is $4,462.77. This amount is within the project budget. ACTION REQUESTED Approve by motion the change order for the 2004 Seal Coat Project in the amount of $4,462.77. Respectfully Submitted, ~rv.~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file ~ ~ ~ 1050$ - f9t4~1tMd1lt4;tte~. 110t 55$69 Phone: 763-425-0575 FAX: 763-424-6791 Cellular: 612-834-0166 April 20, 2004 City of Farmington Dave Sanocki 325 Oak Street Farmington, MN 55024 Mr. Sanocki, We at Allied Blacktop Company were very excited to learn at the April 8 Burnsville Joint Powers pre-construction meeting that your community was joining the coalition. Dave, as I have discussed with you since the meeting, the oil prices are rising weekly. We are committing to our pricing within 10 days after each letting. It never occurred to me at the pre-con that we would not be able to secure the same pricing for seal coating your community. Unfortunately, that is the case. Our oil price has increased $ .12 per gallon for .roduct delivered to your community. This equates to a $ .024 per square yard price increase to the City of ~armington for an 1/8" trap rock seal coat when attaching to the Joint Powers 2004 seal coat bid.. I hope this is not too much of a burden for your community but $ .594 per square yard is still an excellent price for seal coating streets with 1/8 " trap rock. I'm committing to this price in anticipation that your City Council will approve this increase. If we do not get approval, please notify me as soon as possible. If the increase is approved, please sign the enclosed change order and fax it back to 763-424-6791. We at Allied Blacktop have enjoyed working with the City of Farmington in the past and are looking forward to maintaining your streets for many years in the future. Sincerely v~11~ Peter M. Capistrant ALLIED BLACKTOP 10503 - 89th Avenue North Maple Grove, MN 55369 Phone: (763) 425-0575 Fax: (763) 425-1046 www.alliedblacktopmn.com Date: Change Order ~{'I'\~ v,t1-t. .10:'1\.1- ~6~'~~ ~col( $t!.A,l ~+ - c.fH tt:f' ~~~ 0'1- lfl PeA-~, m. 6..v>"....s ~n 1- O~V'L ~od"..oc,ki - C:+-...J (If). P4\C'",....ll,fv" eI"\..6"\o...-e.~~~ ~Sl- 1./63-- t'o~ C~' t--J 6 f lZA..( r'l'-I~ ~ 4-;}o - oV Project Name: Job Number: Allied Representative: Change Order Submitted To: Phone Number: Representing: Details of Change Order: ..J .. 0 'J.. LJ P e'f > fA. iA-re. :t~~ In ,'" J. pf- 1\ C ~ o,.F- Cd"\... "J (J cJ L{ ~ VI..(' ~( Vltr tJ~ ,) 0 It i e.-r J ,''^- c f'bv<'.:, Q., I n p t" t c €.. ",..... " ~ '" Tf"etIJ ("e) c.1e. ) e.c...1 e De>t...,t-J7c, r t 1... lL k I- P o~e IS S fcee+ ,v&...." l,{1j~ ~ ~ tBIc!~ g;- J P ~t C e; 41 e S I p~ (' $" t(. -r ~, o} Lf pt ('- S,.:(, ~ "', 5' "f Ptr~ For Add Change Orders, fill out the following: Lump Sum or Time and Materials: Total Add: $ fJA /VA For Deduct Change Orders, fill out the following: Total Deduct: $ NA /V A Lump Sum or Time and Materials: f) _d-- I1W'I IP JI .-::~_ -J--: Authorized Signature of Allied BlacktopEmployee:----If./\--- -,~ L ~ Acceptance of Change Order: The above change order is accepted. I hereby authorize change order as detailed above. Date of Acceptance: Signature: (To be dated and signed by individual authorizing change order) ~a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Consider Resolution - Farmington Heritage Landmark Designation DATE: May 3, 2004 INTRODUCTION The City Council may designate individual historic buildings and sites as Farmington Heritage Landmarks. DISCUSSION The Akin House was placed on the National Register of Historic Places in December of 1979. The Heritage Preservation Commission has determined that because ofthis status the property meets the eligibility criteria for designation as a Farmington Heritage Landmark under City Code 2-11-4(A). The HPC has submitted documentation supporting the Heritage Landmark designation of this property in a report prepared by Robert Vogel dated July, 2003. The document has been forwarded to the Minnesota Historical Society for review and since the document meets the applicable standards, comments have been favorable. The property owners have indicated their desire to go forward with this process and Robert Vogel will be available at the public hearing to answer any questions you may have. BUDGET IMPACT None. ACTION REOUESTED Adopt a resolution designating the Akin House as a Farmington Heritage Landmark, and noting the property as a heritage landmark on the Official City Zoning Map. Respectfully submitted, ~t1A{401~ Lisa Shadick Administrative Services Director cc: Bruce and Sharon Connor, Akin House Robert Vogel, HPC Consultant HPC Members RESOLUTION NO. R -04 DESIGNATING THE AKIN HOUSE AS A FARMINGTON HERITAGE LANDMARK Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Fannington, Minnesota, was held in the Council Chambers of said City on the 3rd day of May 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Fannington City Council has declared as a matter of public policy that the preservation, protection, perpetuation, and use of significant historic properties is a matter of public necessity; and, WHEREAS, the Heritage Preservation Commission has determined that the Akin House meets the eligibility criteria for designation as a Fannington Heritage Landmark under City Code 2-11- 4(A); and, WHEREAS, the Heritage Preservation Commission has submitted documentation supporting Heritage Landmark designation of the Akin House in a report prepared by Robert C. Vogel, Preservation Planning Consultant, dated July 2003; and, WHEREAS, the Minnesota Historical Society has commented favorably on the proposed landmark designation; and, WHEREAS, a public hearing on the proposed landmark designation was held in the City Council Chambers in City Hall on May 3, 2004. NOW, THEREFORE, BE IT RESOLVED that: 1. The Akin House is designated as a Fannington Heritage Landmark. 2. The Akin House will be noted as a heritage landmark on the Official City Zoning Map. This resolution adopted by recorded vote of the Fannington City Council in open session on the 3rd day of May 2004. Mayor Attested to the day of May 2004. City Administrator SEAL DOCUMENTATION SUPPORTING HERITAGE LANDMARK DESIGNATION OF THE DANIEL F. AKIN HOUSE, 19185 AKIN ROAD By Robert C. Vogel Preservation Planning Consultant July, 2003 INTRODUCTION This report documents the historical and architectural significance of the Daniel F. Akin House, located at 19185 Akin Road. The report makes the case for the property's eligibility for designation as a Farmington Heritage Landmark pursuant to ~2-11-4 of the Farmington City Code. Farmington Heritage Landmarks are the buildings, sites, and districts so designated by the City Council in recognition of their historical, architectural, archeological, or cultural significance. Properties are nominated by the Heritage Preservation Commission (HPC) following a public hearing. Under state law, the Minnesota Historical Society must also review each nomination. Once a property has been designated a Farmington Heritage Landmark, this report becomes part of the official designation and is ,used to guide planning for the preservation, protection, and use of the historic property. ADMINISTRATIVE DATA Name: The name of the property being designated is the Daniel F. Akin House (also referred to as the D. F. Akin House). Location: 19185 Akin Road. HPC determination of eligibility: The HPC evaluated the Akin House and issued its rmding of significance on May 15, 2000. National Register status: The Akin House was placed on the National Register of Historic Places on December 31, 1979. Historic function: Farm residence. Current function: Residence; bed-and-breakfast. DESCRIPTION 1 85 Architectural classification: Italian Villa style Date of construction: ca. 1856-1860 Nanative description: The historic Daniel F. Akin House is a two-story stone farmhouse with a gently sloped hip roof, a wide front porch, and a roof-top cupola. The design appears to have been adapted from Andrew Jackson Downing's Architecture of Country Homes (1850). The ca. 1860 house is characterized by its rectangular volume and distinctive Italian Villa style cornice treatment: the eaves of the roof project outward from the plane of the exterior walls, with scrolled wooden brackets attached to the cornice. The pattern of fenestration is symmetrical, arranged in four bays, with double-hung sash in tall, narrow windows with heavy wood moldings. The porch is open and elevated slightly above grade, without railings, and its hipped roof is supported by four wooden posts. Recently, the house was enlarged with the addition of a one and one-half story ell on the rear elevation - the addition cannot be seen from the front of the property and does not detract from the historic character of the stone house. The historic property occupies about three acres and is surrounded on all sides by suburban residential development. The broad front lawn features several mature shade trees, a flag pole, and a replica of a nineteenth century cannon. The Akin House is in an excellent state of preservation. A detailed description of the house is included in the 1979 National Register nomination document (attached). EVALUATION Local historic context: The property was evaluated within the local historic context, "Agriculture and Rural Lifeways," as delineated in the 1995 historic context study. Areas of significance: Architecture; agriculture/horticulture; science (meteorology) . Period of significance: ca. 1860 (date of construction) to 1909 (death of Daniel F. Akin). Narrative statement of significance: The Daniel F. Akin House is historically significant for its association with early settlement and agricultural development in the Farmington 2 86 area. Built ca. 1860 as a farmhouse, it is a notable, well preserved specimen of the mid-nineteenth century Italian Villa style and shows the influence of pattern book designs on domestic architecture. The property also derives historical significance from its association with Daniel F. Akin, an early settler who was a pioneer horticulturist and weather observer. The house exhibits many characteristics historically associated with the Italian Villa (also called Italianate) style. Moreover, it shows the influence of nineteenth century pattern book designs, particularly the concepts espoused by Andrew Jackson Downing and his adherents. Like many early settlers, Akin came to Farmington from the Northeastern United States and brought with him many of the traditional attitudes of what a country house should look like. The house certainly reflects the era in which it was built as well as the cultural background and economic status of the builder. Built from locally produced, handcrafted materials, it combines the traditional vernacular house form with fashionable detailing inspired by pattern book designs. It is not mown who built the house (Akin may have served as his own contractor/builder), but the quality of the stonework and carpentry indicates that one or more skilled artisans were involved in the construction. Daniel F. Akin (1828-1909) was a native of New York who immigrated to Minnesota in 1856 and settled at this location sometime before 1860. A graduate of Yale University, Akin was employed as a land surveyor but soon turned to agriculture for his livelihood. In Minnesota during the nineteenth centuxy, changes were enacted which brought about revolutionaty changes in farming, and Akin was at the forefront of that revolution. He had an abiding interest in scientific farming and served as president of the county agricultural society during the 1870's. Akin was especially prominent among Minnesota's early horticulturists and was one of the first apple growers in Dakota County. His work in agricultural science extended into the fields of meteorology and climatology, where he was a long-serving member of the corps of volunteer weather observers who provided data to the United States Weather Bureau. BIBLIOGRAPHY Curtiss-Wedge, Franklyn, editor. History of Dakota County, Minnesota. Chicago: H. C. Cooper, Jr. & Co., 1910. Dako'ta County Tribune, December 25, 1975. [Article regarding weather observations. ] 3 87 Vogel, Robert C. Farmington Historic Context Document. Unpublished report prepared for the Farmington HPC, 1995. ATTACHMENTS 1. National Register of Historic Places Registration Form for the D. F. Akin House (1979). 2. View of the Akin House, showing current conditions. 4 88 , ., I . .... . FHR+3DO ."-71) United States Department of the Interior 'i~ritage Conservation and Recreation Service National Register of Historic Places Inventory~Nomination Form See instructions in How to Complete National Register Forms Type all entries-complete applicable sections or ~c:~~ us~ only , ,_ . - - ... ; .: :;.-.., ~~. ~". ,.~ ..:- - ~ ecelved ,~' ,-', ;" '. .", '- i~;~~~I.gt~~(-:,; 1. Name historic Akin, D.F., House and/or common 2. Location street & number 19185 Akin. Road _ not for publication city, town Farmington _ vicinity of congressional district First state Minnesota code 22 county Dakota code 037 3. Classification Category _ district .-!- building(s) _ structure _site _ object Ownership _ public l private _ both Public Acquisition _ In process _ being considered Status loccupied ,.-- unoccupied _ work in progress Accessible _ yes: restricted _ yes: unrestricted , ..!..- no Present Use _ agriculture _ commercial _ educational _ entertainment _ government _ Industrial _ military _ museum _ park --X- private residence _ religious _ scientific _ transportation _ other: 4. Owner of Property name Jerome Akin street & number 19185 Akin Road city, town Farmington , _ vicinity of state Minnesota 5. Location of Legal Description courthouse, registry of deeds, etc. Dakota County'Government Center 1560 West Highway 55 street & number city, town Hastings state Minnesota 55033 6. Representation in Existing Surveys Statewide Survey of Historic title Resources has this property been determined elegible? - yes - no date 1979 ." _ federal ---X- state _ county _ local _1&._- .._____ ~_.., Minnesota Historical Society -- 240 Summit Avenue - J.J. Hill HOUSE 89 state Minnesota 55102 depository for survey records .7. Description Condition _ excellent A- good _fair _ deteriorated _ ruins _ unexposed Check one _ unaltered A- altered Check one 1L- original site _ moved date Describe the present and original (if known) physical appearance The .Akin House stands in a formerly rural area that is now experiencing suburban development. The house was built with limestone quarried on the surrounding farm land. The walls are of coursed ashlar. The main portion of the house is a 2-story cube with a low-pitched hip roof. The rear extension is a l%-story rectangle with a gable roof. There are two interior chimneys. The main portion of -the building is a very simplified version of the Italianate style. Features showing Italianate influence are the cube shape and low-pitched roof and tall, narrow windows extending almost from floor to ceiling on the first floor. A wooden cupola was removed when the house was re-roofed in the early 20th century. The interior has been remodeled. . 8. Significance .. ' . ., Period _ prehistoric _ 1400-1499 _ 1500-1599 _1600-1699 _ 1700-1799 -X- 1800-1899 _ 1900- Areas of Significance-Check and justify below _ archeology-prehistoric _ archeology-historic _ agriculture -1L architecture _art _ commerce _ communications _ community planning _ landscape architecture- religion _ conservation _ law - science _ economics _ literature - sculpture _ education _ military - socia II _ engineering _ music humanitarian --X- exploration/settlement _ philosophy - theater _ industry '~-politics/government - transportation _ invention j,() ~~.:r.'"1 J - other (specify) -. Specific dates c. 1856-60 Builderl Architect Danie 1 F. Akin l' ; " ,-'. " ~ I ! I J Statement of Significance (in one paragraph) The D.F. Akin House is significant as an important site of metero1ogical observation, as well as for its distinctive stone construction and for its association with pioneer farmer and civil engineer Daniel,Akin. The house is one of the few stone farmhouses in the county, and is built of limestone quarried on the farm in a simplified version of the Ita1inate style. Daniel 'Akin (1828-1909) was born in New York State and educated at Yale University. He was one of a group of East Coast settlers who arrived in Minnesota in 1856. Akin surveyed land for the village of Farmington and waS active in agricultural improvement, serving as president of the Dakota County Fair Association (1872-76) and as its secretary for several years.' The Akin family, which still owns the 'house, has ,been active in local government and civic affairs for four generations. During the 1880's, Daniel Akin became official weather recorder for the area, a tradition continued to the present. According to a statement by Bruce F. Watson, a consulting metero10gist who has done extensive"'research on the Minnesota climate, the Akin site is nationally important as a site of continuous meterologica1 observations since 1885. coupled with earlier observations taken at Ft. Snelling, located several miles north with the ,same microclimate the Twin Cities area now has 160 years of continuous daily weather records free from heat island effects; this consistent record is thought to be unique. Watson is continuing research efforts at the site. 91 ,9. "'Major Bibliographical References Jerome Akin~ Tape #0008 & 9F, Dakota County Living History Project, 1974 Interview, Jerome Akin, April 1979. Dakota County Tribune, September 13, 1935 10. Geographical Data Acreage of nominated property less than 1 Quadrangle name Farmington UMT References Quadrangle scale 7.5 A~~ Zone Easting ~ Northing BW Zone UUuJ lLLLluJ Easting Northing LhL..J.J lLLL.L.u.J LLL.L.u.J LLLU...u.J LLL.L.u.J ~ C LLJ LlLLL...JJ- LLLLL.uJ E l.LJ LlLLL...JJ l...LL-L..w.J G l.LJ LL-l.J....U l...LL-L..w.J oUJ FLU HLU Verbal boundary description and justification Sec. 24, Tl14N, R29W - 3AC. Part of NW~ Com. NW corner S. on W. Line 825.7 ft. E 'at Right angles 1170.6 ft. to beginning N 86D 55M E 287.75 ft. S 4 D 30 M 57 S E 454.15 ft. S 86 D 55 M W 287.75 ft. N 4D 30 M 57 S W 454.15 ft. to beginning. List all states and counties for properties overlapping state or county boundaries state code county code state code county code 11. Form Prepared By nameltltle Susan l'ommering Reynolds, Survey Analyst organization Minnesota Historical Society street & number 240 Summit Avenue-J.J. Hill House date June 6, 1979 contact Dennis Gimmestad telephone 612-296- 9545 city or town St. Paul state Minnesota 12. State Historic Preservation Officer Certification The evaluated significance of this property within the state is: \ _ national ~ state _ local As the designated State Historic Preservation Officer for the' National Historic Preservation Act of 1966 (Public Law 89- 665), I hereby nominate this property for inclusion in the National Register and certify that it has been evaluated according to the criteria and procedures set forth by the Heritage Conservation and Recreation Service. State Historic Preservation Officer signature Russell W. Fridley title State Historic Preservation Officer date I For HCRS use onIY"i';';~~':fi!'~~/' -;'~?tj,;~..,,'~' ;", ""~: :,:'."-~ ,:-:i;:: . :-:,. '~{"'~ ,,>,:;~:~,;--:,:'~:;f!~~'~~';:~;t~:'i*:":!:=-~~':;';~; ::;;),7.:ii...':'.': . . . 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'-OJ , .-r-' '==0=0. ~ c e ,.. 1~ i;: - '.e I: i;: ~o C) ... ~ 9,r ..-- -~--- -~;,~~ . 96 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia p-- City Administrator SUBJECT: Supplemental Agenda DATE: May 3,2004 It is requested that the May 3, 2004 agenda be amended as follows: AWARD OF CONTRACT 9a) Adopt Resolution - Main Street Project Phase 2 - Engineering Accept the total base bid of S M Hentges & Son's Inc in the amount of $1 ,661 ,466.10 and award the project. Respectfully submitted, DaVId Urbla ~ City Administrator 9~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminJrton.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Main Street Area Reconstruction - Phase 2 & Wausau Pond Expansion - Contract Award DATE: May 3,2004 INTRODUCTION The City Council authorized advertisement for bids for Phase 2 of Main Street Area Reconstruction and Wausau Pond Expansion Project at the April 5, 2004 City Council meeting. Eight bids were received as shown on the attached bid summary. DISCUSSION S M Hentges and Sons Inc. have submitted the low bid in the amount of $1,661,466.10. The estimated construction amount in the feasibility reports was $2,442,717.00 (Phase 2 of the Main Street Area Reconstruction - $2,278,717.00, Wausau Pond Expansion - $164,000.00). Phase 2 of the Main Street Area Reconstruction Project consists of the reconstruction of the streets and utilities along Main Street between 3rd Street and State Trunk Hwy 3, 4th Street between Main Street and the railroad tracks, 5th Street between Elm Street and Pine Street, 6th and 7th Street for a half a block north and south of Main Street. BUDGET IMPACT The low bid received for the project is well within the project budget. The project costs will be allocated per the City's policies as outlined in previous communications. ACTION REOUESTED Adopt the attached resolution accepting the total base bid ofS M Hentges & Son's Inc. in the amount of$I,661,466.10 and awarding the project. Respectfully submitted, ~f11~ Lee M. Mann, P .E. Director of Public Works/City Engineer RESOLUTION NO. R -04 AWARD BIDS FOR PROJECT NO. 96-01 MAIN STREET AREA RECONSTRUCTION - PHASE 2 & W AUSAU POND EXPANSION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of May, 2004 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the Main Street Area Reconstruction - Phase 2 and Wausau Pond Expansion, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor S M Hentges and Sons Inc. McNamara Contracting Inc. Northdale Construction Company S. R. Weidema, Inc. Barbarossa and Sons, Inc. Frontier Construction Company Three Rivers Construction Inc. Bolander Carl & Sons Company ; and, Total Base Bid $1,661,466.10 $1,720,277.25 $1,737,413.59 $1,771,028.95 $1,775,090.10 $1,843,493.70 $1,876,337.59 $2,204,120.75 Alternate No. 1 - $18,000.00 - $23,880.00 - $18,000.00 - $49,500.00 - $16,560.00 - $26,108.40 - $23,400.00 - $17,400.00 WHEREAS, it appears the firm of S M Hentges and Sons Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The base bid of S M Hentges and Sons Inc. a Minnesota corporation, for $1,661,466.10 is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of May 2004. Attested to the day of May, 2004. SEAL Mayor City Administrator a Bonestroo ~ Rosene ~ AnderJik & . \J 1 Associates Engineers & Architects Sonest'oo, Rosen" And.,lIk and Assoclat"s Inc Is an AffI,mallv" Action/Equal Opportunity Employ'" and Employ"" Owned Prindpah: alto G. SoncStroo PE . Marvin l SorY,ll~l P.E . GJenn R Cook P.E .. ROber! G Sthunichr PE . J""y A Bou,don PE . Mark A Hanson P.E Senior Consult;tnts: Roben W Rosene PE .. Joseph C Andcrlik P_E .. Richilrd E TUrn~r P.E .. Sus~ M Ebt:r"n C P.A Associate P,'nc'pals: K"ith ^ Go,don PE . Roben R PI"II",I" PE . Richa,d W FOSI"'. PE . David D loskola, P.E . Mich"el T Raucmann PE .. Ted K field. PE . Kenncoth P. Anderson P.E .. M~rk R Rolls P.E .. David A Soncsuoo M a A .. Sidney P. Willil1mson r.E l S .. Agnes M Ring M B A . AIJ(1n Rick Schmidt. P.E . Thomas W. pt.!'tcrsoo. P:E .. J~""es R M"",ncl PE . Miles B Jensen P.f. . L Phillip G,.v<! III PE . Daniel J Edgenon. P.E . Isma.l Matline: P.E . Thomas A Syrko P.E .. Sheldon J JOllnson.. Dafe ^ Grove r:E . Thomas ^ Rousllil' P.E .. Raben J Devcry P:E Offices; Sl PilUI St Cloud ROChester .1nd Willm.1r MN. MUw~,ukcc WI. ChicilgO Il May 3, 2004 Webs'IC: wwwboncnroocom Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024-1374 Re: Main Street Area Reconstruction - Phase 2 & Wausau Pond Expansion Project File No. 141-98-080 B Contract A ward Bids were opened for the Project stated above on Friday, April 30,2004, Transmitted herewith are ten (10) copies of the Bid Tabulation for your information and file" Copies will also be distributed to each Bidder. There were a total of eight (8) Bids. The following summarizes the results of the Bids received: Contractor Base Bid Amollnt $1,661,466,10 $1.720.277.25 $1,737,4J3..59 $1.771.02895 $1.775,090.10 $1,843,493.70 $1.876.337.59 $2.204,120.75 Low #2 #3 #4 #5 #6 #7 #8 S. M. Hentges and Sons. Inc. McNamara Contracting, Inc. Northdale Construction Company, Inc. S. R. Weidema. Inc. Barbarossa and Sons, Inc. Frontier Construction Company, Inc. Three Rivers Construction. Inc. Carl Bolander & Sons Co. Alternate No.1 -$18,000.00 -$23.880.00 -$18,000_00 -$49,500.00 -$16,560.00 -$26,108.40 -$23.400.00 -$17.400.00 The low Bidder on the Project was S. M. Hentges and Sons, Ioc, with a Base Bid of $1,661.466,10. This compares to the Engineer's Estimate of $2,000.000.00. These Bids have been reviewed and found to be in order. All of the above Contractors have proven they are capable of performing the work associated with this type of Project. If the City Council wishes to award the Project to the low Bidder, then S. M. Hentges and Sons, Inc. should be awarded the Project on the Base Bid Amount of $1,661.466.10. Yours very truly, Should you have any questions, please feel free to contact me at (651) 604-4756. BONESTROO, ROSENE, ANDERUK & ASSOCIATES, INC. ~ 5J-f2~ Erik G Peters, PE Enclosures 2335 West Highway 36 · St.. 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FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Resolution - Revising Precinct Boundaries and Establishing Polling Locations DATE: May 3, 2004 INTRODUCTION Population growth and the corresponding increase in the number of eligible voters in Farmington indicate the need for changes to precinct boundaries and polling locations. DISCUSSION The 2002 General Election produced a record number of voters in the City of Farmington, with over 1600 registered voters in Precinct One alone. The population increase since the 2002 General Election indicates a need to make changes to precinct boundaries and polling locations. The Rambling River Center and Bible Baptist Church polling locations were very crowded in 2002. In an effort to alleviate some of the congestion at these two locations and create proportionate precinct boundaries, the following changes are recommended and reflected on the attached maps: Precinct 1- Will remain the same with the exception of moving residents living West of County Road 31 (pilot Knob Road) and South of 195th Street West down to County Road 50, to Precinct Three Precinct 2 - Will not be modified and voters will continue to vote at the District Service Center, 510 Walnut Street. Precinct 3 - Residents West of County Road 31 (Pilot Knob Road) and South of 195th Street down to County Road 50 who in the past voted in precinct One, will be added to Precinct Three. Residents in Precinct 3 and will now vote at Meadowview Elementary School, 6100 195th Street West. Precinct 4 - Boundaries will not be modified. However, voters will now vote at Akin Road Elementary School, 5231 195th Street West. These boundary changes follow State Statute Regulations (M.S. 204B.14 subd. 6(c)) which states that precinct boundaries should follow a "visible, clearly recognizable physical feature" such as a street. The residents affected by these changes will be notified by mail. BUDGET IMPACT Costs incurred by the elections are included in the 2004 budget. ACTION REQUESTED Adopt the attached resolution revising precinct boundaries, and establishing polling locations. Respectfully submitted, ~it -4AadeL Lisa Shadick Administrative Services Director RESOLUTION NO. R -04 REVISING PRECINCT BOUNDARIES, REESTABLISHING EXISTING PRECINCT BOUNDARIES AND ESTABLISHING POLLING LOCATIONS Pursuant to due call and notice, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City of the 3rd day of May, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 204B.14, subds. 3 and 4, Cities adopting precinct boundary changes no later than June 1 in the year of the state general election, and WHEREAS, precincts must be arranged so that no precinct lies in more than one legislative or congressional district; and WHEREAS, pursuant to M.S. 204B.14 subd. 6( c) precinct boundaries are to be established with clearly recognizable physical features. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that precincts be revised and/or reestablished as follows: Precinct One Shall remain the same with the exception of removing residents from Precinct 1 West of County Road 31 (pilot Knob Road) and South of 195th Street West down to County Road 50 to Precinct Three Precinct Two Shall be reestablished with the existing precinct boundaries Precinct Three Shall remain the same except by adding those residents living West of County Road 31 (Pilot Knob Road) and South of 195th Street West down to County Road 50, who currently voted in Precinct One Precinct Four Shall be reestablished with the existing precinct boundaries BE IT FURTHER RESOLVED that Polling Places be reestablished at the following locations: \ I Precinct One Precinct Two Precinct Three Precinct Four Rambling River Center, 431 Third Street District Service Center, 510 Walnut Street Meadowview Elementary, 6100 195th Street West Akin Road Elementary, 5231 195th Street West This resolution adopted by recorded vote of the Farmington City Council in open session on this 3rd day of May, 2004. Mayor Attested to this _ day of , 2004 City Administrator SEAL City of Farmington Proposed Voting Precinct Districts - - - City Boundary Precinct District Boundary '* Polling Location ~ Precinct 1 - Rambling River Center, 431 3rd Street ~ Precinct 2 - ISD 192 District Service Center, 510 Walnut Street ~ Precinct 3 - Meadowview Elementary, 6100 195th Street W. BI Precinct 4 - Akin Road Elementary, 5231 195th Street W. N W*E s Created on April 28, 2004 /06 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor and Councilmembers David M. Urbia, City Administra~ TO: SUBJECT: Set Council Workshop DATE: May 3, 2004 INTRODUCTION Council requested a workshop be scheduled to discuss the CIP/BudgetlStrategic Planning. DISCUSSION At the April 19, 2004 Council Meeting, Council requested staff to schedule a CIP/BudgetlStrategic Planning workshop and forego a goal setting retreat. Staff compiled schedules for the Council and management team for June 9 - 18. There are two possible dates, June 9 or June 14. All of Council would be able to attend on June 14, however, Finance Director Roland would not be available on that date. As this is a budget workshop, it was determined it was necessary for her to attend. On June 9, Finance Director Roland would be available, however, Councilmember Soderberg would not. Any other dates there were two or three Councilmembers that would not be available. Councilmember Soderberg is attempting to rearrange his schedule. BUDGET IMPACT None. ACTION REOUESTED Set a CIP/BudgetlStrategic Planning Workshop for Wednesday, June 9, at 5:30 p.m. ::::~:mm~.w{ City Administrator lof a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: Cost Analysis for Capital Improvement Plan - Satellite Fire Station DATE: May 3, 2004 INTRODUCTION It is my understanding that the facilities task force recommended in 2000 the priority order of facilities upgrades were/are; 1) Police Station, 2) Maintenance Facility, 3) City Hall, 4) Recreational Facilities, and 5) Satellite Fire Station. Further, I understand the council approved this recommendation in 2000 and again validated it in 2003. Yet, with the population in Farmington having increased since 2000 by 50%, and the majority of our new residents are located in areas north and east of one and one-half miles of the existing station, I believe it appropriate to concurrently analyze the needs, cost, and location of a second fire station along with the already authorized study for City Hall and upcoming recommendations concerning recreational facilities. DISCUSSION Attached are two proposals concerning what is necessary to analyze the costs of a satellite fire station for inclusion in the proposed capital improvement program. The proposal from WOLD for $5,000 will identify space needs from a review of operations and prepare a building construction budget. This study will be for the building from the "ground up," whereas the proposal for $4,500 from the structural engineers from Bonestroo will address costs from the "ground down" for the site on the Public Works campus. As the city already owns the land, and as I understand past planning indicated this area was earmarked for the fire station, it is important to determine the costs of deep foundation systems due to this area being a borrow area and its proximity to an existing street. If from this study it is determined the costs are too great, then it would be appropriate to explore other locations. If other locations were considered, the WOLD study would be relevant regardless of location. BUDGET IMPACT The cost would be paid for from the Road/Bridge Fund, which we would set up a due to/due from journal entry whereby when the project proceeds and financing obtained, those proceeds will reimburse this fund. The same situation will be used for the recently authorized City Hall study. If the project does not proceed, then reimbursement for these costs to this fund would have to be determined. ACTION REOUESTED Recommend approval. Dave Urbia City of Farmington 325 Oak Street Farmington, MN 55024 MINNESOTA OFFICE 305 ST, PETER STREET ST, PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223,5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM llJ~LD April 13, 2004 ST. PAUL, MN ELGIN,IL TROY, MI DENVER, CO Re: City of Farmington Satellite Fire Station Commission No, 042061 Dear Dave, We have been requested to provide a proposal to conduct a study to determine program, space needs and costs for a new satellite fire station located at the municipal campus. The process will involve the Fire Chief and staff, as well as the Management Team as needed, Meetings with the Chief and staff will facilitate the following: . Discussion of operational intent . Space needs and options . Concept plan . Costs of the building construction . Total costs including development of site, design fees, and contingencies The outcome of the study will be a written report appropriate for use in delineating the Capital Improvement Plan, We propose to provide these services for $5,000, Reimbursables will be billed at actual cost and are not included in the fee above, Please let me know if! can provide additional information, We look forward to continuing work with the City of Farmington. Sincerely, WOLD ARCHITECTS AND ENGINEERS I S. Cox, AIA Partner cc: John McNamera CK/CI ]armington/04206 I /apr04 WOLD ARCHITECTS AND ENGINEERS Memo Jl]j Bonestroo -=- Rosene 'WiW Andertik & 1\11 Associates Engineers & Architects Project Name: Satelite Fire Station Client: Farmington To: Lee Mann File No: 141-04-000 From: Jerry Pertzsch Date: April 20, 2004 Re: Fee Estimate for Determining Foundation Costs Due to Poor Soils The City of Farmington is considering the construction of a satellite fire station on the Public Works campus. The proposed fire station, approximately 80 feet by 80 feet in size, is located in an area of loose fill soils, The loose fill soils are a result of the area being mined for fill on another part of the site and borrow materials being placed to bring the area up to grade. With the loose soils and the proximity of the site to an existing street, deep foundations systems will need to be considered for the fire station. Based on the soil site conditions as documented by American Engineering Testing (AET), we will determine estimated costs for two deep foundation systems. These cost estimates will be used by the City in budgeting for the project. The proposed scope of work includes the following: . Attend two meetings . Estimate floor and wall loads for the structure . Prepare a preliminary floor design . Prepare a preliminary foundation design . Estimate number of piles and/or geopiers required for each design . Prepare a cost estimate for the floor and foundation system The cost to perform the tasks listed above is $4,500. Please call me at (651 )604-4895 with any questions. Enclosure Bonestroo, Rosene, Anderlik and Associates, Inc. 2335 West Highway 36 + St. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311