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HomeMy WebLinkAbout02.02.04 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING February 2, 2004 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE a) Introduction and Swearing In of City Administrator David Urbia Sworn In 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Recognition - Dan Siebenaler Recognized 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1120/04 Regular) b) Appoint Responsible Authority for Data Practices - Administration c) Appointment Recommendation Rambling River Center Advisory Board - Administration d) Appointment Recommendation Public Works - Human Resources e) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation f) Approve Traffic Control - English Avenue and 203rd Street - Engineering g) School and Conference - Fire Department h) School and Conference - Fire Department i) School and Conference - Fire Department j) Capital Outlay - Parks and Recreation k) Approve Bills Approved Appointed Appointed Approved R8-04 Approved Information Received Information Received Information Received Information Received Approved 8. PUBLIC HEARINGS - AWARDOFCONTRACT a) Fire Department Tanker Recommendation - Fire Department Pulled 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Liquor License Violations - Suspension of License - Police Department Public Hearing 2/17/04 b) Adopt Resolution - Authorizing ALF Ambulance to Purchase Specified Ambulance Equipment and Issue Equipment Certificates of Indebtedness - Finance c) Adopt Resolution - Call for Sale of Refunding Bonds - Finance d) Adopt Resolution - Call for Sale of Certificates of Indebtedness - Finance e) Presentation of New Park Sign Design - Parks and Recreation f) Consider Ash Street Project Phasing - Engineering R9-04 R10-04 Rll-04 Approved Approved 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2004 Sealcoat Project Feasibility Report - Engineering b) Approve Storm Water Pond Expansion Main Street Project - Engineering R12-04 Approved 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING February 2, 2004 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE a) Introduction and Swearing In of City Administrator David Urbia 3. ROLL CALL 4. APPROVE AGENDA i'. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1120/04 Regular) b) Appoint Responsible Authority for Data Practices - Administration c) Appointment Recommendation Rambling River Center Advisory Board- Administration d) Appointment Recommendation Public Works - Human Resources e) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation f) Approve Traffic Control- English Avenue and 203rd Street - Engineering g) School and Conference - Fire Department h) School and Conference - Fire Department i) School and Conference - Fire Department j) Capital Outlay - Parks and Recreation k) Approve Bills 8. PUBLIC HEARINGS Action Taken Pages 1-2 Pages 3-8 Page 9 Pages 10-11 Page 12 Pages 13-14 Pages 15-18 Page 19 Page 20 Page 21 Page 22 Page 23 9. AWARD OF CONTRACT a) Fire Department Tanker Recommendation - Fire Department (Supplemental) Page 24 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Liquor License Violations - Suspension of License - Police Department Pages 25-26 b) Adopt Resolution - Authorizing ALF Ambulance to Purchase Specified Ambulance Equipment and Issue Equipment Certificates of Indebtedness - Finance c) Adopt Resolution - Call for Sale of Refunding Bonds - Finance d) Adopt Resolution - Call for Sale of Certificates of Indebtedness - Finance e) Presentation of New Park Sign Design - Parks and Recreation t) Consider Ash Street Project Phasing - Engineering 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2004 Sealcoat Project Feasibility Report - Engineering b) Approve Storm Water Pond Expansion Main Street Project - Engineering 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 27-32 Pages 33-40 Pages 41-48 Pages 49-52 Pages 53-54 Pages 55-71 Pages 72-75 ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator f)M lA- FROM: Daniel M. Siebenaler, Police Chief SUBJECT: Swearing In of City Administrator DATE: February 2,2004 INTRODUCTIQN The City Administrator position includes the duties of City Clerk. DISCUSSION City Administrator David Urbia will be present to assume the duties of City Clerk. ACTION REQUIRED Mayor Ristow will administer the Oath of Office. Respectfully submitted, Daniel M. Siebenaler Police Chief ~477/ ~7~W9~c I, _David Urbia do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the offices of City Administrator and City Clerk of the City of Farmington, Minnesota, to the best of my judgment and ability, so help me God. David M. Urbia I, _Gerald Ristow being authorized to take and certify acknowledgements do hereby certify that I administered the above oath to David Urbia , and that he did sign it in my presence. Gerald Ristow File original with the City Clerk after execution. 95809 7a.... COUNCIL MINUTES REGULAR January 20, 2004 1. CALL TO ORDER The meeting was called to order by Acting Mayor Cordes at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Cordes led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Cordes, Fitch, Fogarty, Soderberg Ristow Andrea Poehler, City Attorney; Dan Siebenaler, Interim City AdministratorlPolice Chief; Kevin Carroll, Community Development Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Randy Oswald, Dawn Johnson, Steve Juetten, Sherri Buss 4. APPROv.EAGENDA MOTION by Soderberg, second by Fitch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Commendation - Community Development Director Kevin Carroll Councilmembers Soderberg and Fitch recognized Community Development Director Kevin Carroll for outstanding achievement in obtaining the Met Council Grant for the Spruce Street Corridor. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Soderberg, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (115/04 Regular) b) Received Information Parks and Recreation Commission Minutes - Parks and Recreation c) Adopted RESOLUTION RS-04 Approving Plans and Specifications and Authorize Bids -Parks and Recreation Council Minutes (Regular) January 20, 2004 Page 2 d) Received Information Annual Report - Boards and Commissions - Administration e) Acknowledged Resignation HRA - Administration f) Approved Appointments to Boards and Commissions - Administration g) Received Information Capital Outlay - Human Resources h) Received Information Capital Outlay - Parks and Recreation i) Received Information School and Conference - Fire Department j) Received Information School and Conference - Finance/Community Development k) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Third Quarter Customer Service Response Report - Administration Staff received an 86% rating for prompt service, 95% in courteous and helpful service, and 79% for customers being personally satisfied with the service. b) Fourth Quarter Building Report - Community Development There were 99 building permits issued during the fourth quarter of2003. The valuation of homes is up from the third quarter. The value oftownhomes has gone down from the third quarter. The total number of building permits for 2003 was 539. The average value of a single-family home was $193,226, and the value ofa townhome was $149,771. The population as of December 31,2003 was 18,282. c) Approve Tamarack Park Master Plan - Parks and Recreation Tamarack Park is located to the east ofHwy 3, south of County Rd 66, and north of209th Street. It is a 3.5 acre park. The park will contain playground equipment, picnic shelter, basketball court, small ballfield, soccer field, and play areas. MOTION by Fogarty, second by Soderberg to approve the Tamarack Park Master Plan. APIF, MOTION CARRIED. d) Proposed Satellite Fire Station - Approve Site Soil Investigation - Fire Department Staff requested permission to investigate the soil condition at the comer of 197th Street between Municipal Drive and Pilot Knob Road for a satellite fire station. When the Maintenance and Police facilities were built, this area was used as a borrow pit and staff is uncertain of the material used to backfill the site. These tests could also be used for any other structure that might be built there. MOTION by Soderberg, second by Fogarty to approve the expenditure to Council Minutes (Regular) January 20,2004 Page 3 perform soil testing for the site at the comer of 197th Street and Municipal Drive. APIF, MOTION CARRIED. e) 2004 Sealcoat Project - Project Delivery Option - Engineering Staffhas found an option for obtaining the sealcoat project for 2004. Burnsville and other cities have a Joint Powers Agreement by which they bid their sealcoating, traffic markings, and other items as one package. Their prices are less than what Farmington has paid in the past and the aggregate used is a higher quality, equal to what is currently used in cul-de-sacs. Council agreed for staff to move forward with this option. t) Review/Approve Final AUAR and Mitigation Plan for Seed/Genstar Property - Community Development Council ordered the AUAR in July 2002, a draft was presented in September 2003, and the final AUAR was prepared. The Seed/Genstar property is located west ofHwy 3 and east of Autumn Glen and Meadow Creek. It contains 1,006 acres. Council asked a few questions on various sections of the AUAR. Councilmember Soderberg asked if it was possible to work with Lakeville to extend the north/south collector within that development. City Engineer Mann replied the area just north of the property is slated to be in the gravel mining area in Empire Township. Due to that it would be difficult to have a north/south collector going up to 170th Street until the mining is completed in the next 20 years. The city would want to connect with Lakeville as the area is developed, but that will take a few years. MOTION by Fogarty, second by Fitch to adopt RESOLUTION R6-04 approving the Final AUAR and Mitigation Plan for the Seed/Genstar Property. APIF, MOTION CARRIED. g) Review/Approve Draft AUAR for Spruce Street Area - Community Development The location of the Spruce Street project is south ofHwy 50, west of Denmark Avenue, north of 220th Street, and east of the proposed extension of Pilot Knob Road and contains 450 acres. The Planning Commission reviewed the draft AUAR and recommended forwarding it to the Council for review. After Council approval, the AUAR is sent to various agencies for a 30-day review. The final AUAR could be adopted by Council in early Spring. Ms. Sherri Buss, of Bonestroo stated a major issue will be storm water management. The second issue will be the number of crossings proposed across the river. The agencies felt there are too many crossings. The design for the bridge will have to consider the least amount of impact to the river. Councilmember Fitch noted one of the proposed businesses is a gas station and it seemed that created some problems. Ms. Buss felt the plans will have to show how the mitigation for that will be handled. City Engineer Mann stated staffhas spoken with the agencies and they are willing to work with staff as long as it is shown there is a way to protect the trout stream. This is the first project of its kind with the agencies' new rules next to this high a quality of water body. Infiltration devices will have to be built. In some cases there will have to be filtration systems. It will put a burden on staff Council Minutes (Regular) January 20, 2004 Page 4 and developers how to do this and also consider long term maintenance, how to pay for it, and what if these new kinds of systems don't work as intended, will it be the city's or the developer's responsibility. Councilmember Fogarty asked about the different districts. The commercial district lists housing on the upper floors, and she thought that was reserved for the flex and mixed-use district. Community Development Director Carroll replied staff is receptive to having second story housing in some portions of the commercial district. The likelihood developers will do that is minimal. Staff is trying to focus second story housing around the town square. Councilmember Fogarty noted the AUAR advised having a transit center in the area. She did not foresee mass transit coming in the near future and wondered about setting land aside for that purpose. Ms. Buss replied that is a standard recommendation by the traffic engineer. If transit service becomes available, he recommends a place for it be available. Community Development Director Carroll stated staffhas discussed the Cedar Avenue transit way with the County. At some point it might be feasible to have busses come down Cedar Avenue and take a left on Hwy 50 into Farmington, then go north on Pilot Knob and cut over to Cedar Avenue. That is probably a number of years away, but it is not too early to begin thinking of that. Ms. Buss stated this area would have the density for that type of amenity. Councilmember Fitch noted the Chamber has been active in trying to get some type of transit to Farmington. Staff stated with the new development and the industrial park, several employers might appreciate having mass transit nearby. MOTION by Fitch, second by Soderberg to approve the draft AUAR for the Spruce Street Area. APIF, MOTION CARRIED h) Approve 2004 CDBG Application - Community Development Every year the federal government gives money to the counties and the counties pass it on to the cities as Community Development Block Grants. Staff brought options for using the money to the HRA, and the HRA provided recommendations to the Council. The money can be used for redeveloping a slum or blighted area, or for creating or improving housing for individuals with low to moderate income, or for creating jobs that pay wages within certain ranges. At the HRA meeting staff thought there would be $55,000 available. However, based on the 2000 census the government is reallocating the money based on population increases. This has increased the amount of money coming to Farmington. Farmington will now receive $64-65,000. The HRA recommended the money be used for: 1. $5,000 for costs related to the redevelopment of a parcel of property located at the southeast corner of Main and Fourth Streets. The property has not been developed due to potential pollution problems. There is a party interested in the lot and is willing to pursue this through various governmental levels. The HRA can acquire the property at market value, which they are willing to do as long as there is someone who can take immediate possession of the property. The Council Minutes (Regular) January 20, 2004 Page 5 $5,000 could be used to hire consultants to determine the nature ofthe contamination, to remedy the problem, and the cost of clean-up. 2. There has been a problem with rear access to the Exchange Bank building and surrounding buildings. The addition on the back of the Riste building is preventing access to those buildings. Staff has spoken with the owner about demolishing that portion ofthe building and reconstructing the back wall to enable trucks to back in from 2nd Street to make deliveries. $20,000 could be used for the demolition ofthe back ofthe Riste building or the whole building. If the building can be used, the money could also be used for rehabilitation. The back sides of the buildings that face 3rd Street could be improved, such as paving gravel parking areas and repairing stairways. The HRA had recommended $10,000, but as there is an additional amount of money, staff recommended $20,000. 3. The HRA recommended that $40,000 be returned to the CDA for a housing rehabilitation program for Farmington residents. Farmington has done this in the past and that money is almost used up. There are two types of loans. One is a deferred loan, where the CDA would loan the money to homeowners, they would not have to make installment payments, it would not accrue interest, and when the home is sold they would be required to pay back the loan out of the sale proceeds. The other type of loan is an installment loan with a 3% interest rate and owners would have to make installment payments. MOTION by Soderberg, second by Fogarty adopting RESOLUTION R7-04 approving the city's application for Program Year 2004 Community Development Block Grant funding. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Soderberg: He attended the Fire Department's Annual Dinner/Awards Banquet. At the banquet, the State Fire Marshal stated as people get older, they have regrets about not spending enough time with their family. That goes for anyone involved in public safety. We have a volunteer Fire Department that does a wonderful job as evidenced by another letter of appreciation. Councilmember Soderberg stated he appreciated them and their families' support in what they do to help keep the community safe. Councilmember Fitch: He also attended, and it was great to see a group from young to old. They do a great job and the money given to the cataract association each Council Minutes (Regular) January 20, 2004 Page 6 year is well spent. He received some calls on the Meadowview boardwalk and the fact there was talk about removing the observation deck and that was not part of the motion. That is still in the master plan. Another question was about the cost and limiting the amount of money expended. He stated devotion is like our wedding vows for better or worse, richer or poorer, to death do us part. Then there is leadership. People who take on a thankless job and people ask why would you do that. That person puts a happy face on, moves forward, enlists the talents as well as the respect of their peers to get the job done and treats everyone in an equal manner. That is his feeling about Dan Siebenaler and the fine job that he performed for the city. He thanked Interim City Administrator Siebenaler for his commitment and devotion to the city and the citizens in getting the job done. He asked Interim City Administrator Siebenaler to introduce City Administrator Urbia at the next Council meeting. Councilmember Cordes: Also thanked Interim City Administrator Siebenaler. 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 8:04 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~...~.~~ ~thia Muller Executive Assistant 7b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Daniel M. Siebenaler, Interim City Administrator ~ SUBJECT: Appointment of Responsible Authority Minnesota Data Practices DATE: February 2,2004 INTRODUCTION Minnesota Data Practices statutes require the city to annually appoint a Responsible Authority for Data Practices. Although the Council did name a Responsible Authority at its organizational meeting in January, the law specifies that the responsible authority be identified by name as opposed to position so a new appointment is necessary. DISCUSSION With the appointment of a new City Administrator it would be appropriate for the City Council to appoint Mr. David Urbia as the Data Practices Responsible Authority for the City of Farmington. ACTION REQUESTED Appoint David Urbia as the Data Practices Responsible Authority for the City of Farmington. Respectfully submitted, Daniel M. Siebenaler Interim City Administrator 7~ City of Farmington 325. Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Approve Appointment Rambling River Center Advisory Board DATE: February 2,2004 INTRODUCTION A vacancy exists on the Rambling River Center Advisory Board. The term for this appointment is from February 1,2003 through January 31,2006. DISCUSSION At a special meeting on January 3, 2004, the City Council conducted interviews for various boards and commissions appointments. Due to a lack of applications at that time, one term on the Rambling River Center Advisory Board remained unfilled at the conclusion of the interviews. Since then an application has been received for appointment to the Rambling River Center Advisory Board. Attached is an application submitted by Ms. Nancy Anderson requesting appointment to the Rambling River Center Advisory Board. Upon review of Ms. Anderson's application, if Council agrees to make the appointment it will be ratified by approving this item on the consent agenda. If Council wishes to interview Ms. Anderson, this item may be pulled from the agenda and staff will proceed in that direction. ACTION REOUIRED Approve the appointment of Ms. Nancy Anderson to the Rambling River Center Advisory Board to complete the remainder of the term from 2/1/03 through 1/31/06. Respectfully submitted, ~ If-Aft r-tcddc Lisa Shadick Administrative Services Director CITY OF FAR'\IINGTON APPLICATION FOR BOARD OR COMl\1ISSION APPOINTl\1ENT Name }jA}J1 Q, AtVDe=~ScJN Address ~q IVh6F"~''''1 ~"ev MviL Employed By - R'L+' r(b"'\' Board or Commission you wish to serve on ~'" hi ; "'1 K, u6fl- CI~4!. Date of Application 1- 9 -dt.V7' Daytime Phone # {o5/-~b3-d350 Qualifications (C over pertinent educational background, employment positions and other experience on committees, boards, commissions and church organizations, etc.) ~A~~S -t~ State briefly, your reasons for seeking an appoinnnent to this board or commission ::IA,.+..ClU J2 ~ ~ A 'H1 eV2AJ\,+ ~ h r S;"\\i(s 'h\.~5;J..iVtfS - ~ , ~ References (list any references you wish that would be familiar with your qualifications for the position). 0-'<y1.~' LAlll'lh 0 cv))4-,<I )J;e.,k.; 8t ~ Sil"'ck" - /Y1~ - ~ e\'\G.V'\'~ \rJ~-c . Signature J)<......, C (2.k.Sc>v-- Date~ """- 111< -o;::to'l ?d City of Farmington 325 . Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Public Works Department DATE: February 2,2004 INTRODUCTION , The recruitment and selection process for the appointment of a full-time Maintenance Worker, in the Public Works Department, has been completed. DISCUSSION After a thorough review by the Public Works Department and the Human Resources Office, an offer of employment has been made to Mr. Jeffrey Olson, subject to ratification by the City Council. Mr. Olson has been employed as a seasonal employee with the City in both the Public Works and Parks and Recreation Departments. Through previous employment, he has experience in welding, general maintenance and computer data entry. He has been an excellent employee for the City and meets the minimum qualifications for the position. BUDGET IMP ACT Funding for this position is authorized in the 2004 budget. RECOMMENDATION Approve the appointment of Mr. Jeffrey Olson as Maintenance Worker in the Department of Public Works, effective on or about February 15,2004. Respectfully submitted, ,a ,1 0~hl _ .,k, "I.~t/l/;;;I(;/~l t(j/(L. l Brenda \V'endrandt, SPHR Human Resources Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e TO: Mayor, Councilmembers, City AcJmjnistrator~ Missie Kohlbeck, Senior Center Coordinator <12-9 Patti Norman, Recreation Program Supervisor~ Adopt Resolution Accepting Donation - Recreation- Rambling River Ctr. FROM: SUBJECT: DATE: February 2, 2004 INTRODUCTION A donation has been received from the Farmington VFW. DISCUSSION Farmington VFW has donated $668 in proceeds from the steak fry to Rambling River Center. Staffwill communicate the City's appreciation on behalf of the Council to the Farmington VFW for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations of$668 in proceeds from the steak fry to be used for the fitness room at the Rambling River Center. Respectfully Submitted, '-1'\lJ;~~ml\J?Q,,~ Missie Kohlbeck Senior Center Coordinator RESOLUTION No. ACCEPTING DONATION OF $668 FOR THE 2004 Steak Fry Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of February, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Farmington VFW has donated $668 in proceeds from the Steak Fry. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $668 from Farmington VFW to be used for the fitness room at the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of February 2004. Mayor Attested to the _ day of February 2004. City Administrator SEAL 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: Mayor, Councilmembers, City Administrator ft1'~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Traffic Control- English Avenue and 203rd Street DATE: February 2,2004 INTRODUCTION Staff has received a request for all way stop control at the intersection of English A venue and 203rd Street (see attached letter). DISCUSSION The traffic engineer has reviewed the intersection and has recommended the installation of stop signs and advance warning signs on 203rd Street at English Avenue (see attached memo). BUDGET IMPACT The funds to cover the cost of the stop and advanced warning signs are available in the 2004 budget. ACTION REQUESTED Approve by motion the placement of stop signs and advance warning signs on 203rd Street at English Avenue. Respectfully Submitted, ~ "h1 m~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file rJlsl v f'1Oo.~o RECEIVED DEe 1 2 2003 )ear Lee Mann; I would like to bring to your attention, an unsafe area in our neighborhood. Two hundred and third St (203rd St) is a long winding road that goes from Akin to Pilot Knob, both busy streets. There is not a stop sign the whole way through. At English aye and 203rd st w 7.30 to 9.00 a.m. and 3.00 to 6.00 p.m. it is busy with traffic flying by. Children are coming home from School and crossing across 203rd and English. The cars are coming from a blind spot (see a diagram below) and the children cannot always see the cars coming and the cars seem to pick up speed as they go around the corner. We would like a stop sign at 203rd and English, also a sign reading slow children, a corner or curve sign. We have watched near misses and yelling at people to slow down is not working. Please look into our dilemma, we just want it safe before something bad happens. (!7:rJ G~~ Cindy Gm~ And other concerned parents 4 bO LJ3CLJ p,.;j)r /f;"-7ree GrNtL r/-3B7-hJ71 ~~ ~ tlUi1~J~Ul'hML 1;51. ~ . c,.3nt,o qdM.Alf V1'lo1-v1 ~ jp 71 . c.( h 0 - ~6 91 . ...41(/. / -'1 /J ;J . P:;{dlf-f.A;z1C- ./ - ~ C; l-L/ 60 - 20/ /0 0'1 -t c('o s.-o ~. '/(,,? ..;fc,~~/_ rr/?-~ o {1- ~?- .5?.?.? '1(~ W C/;~Ir-\~3-5333 mOll0{ 'MO\..LhO'l'ILQ2) ~ h.u.dad. .w - 1\]1 Bonestroo Rosene Anderlik & Associates Engineers & Architects MEMORANDUM Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. Marvin L Sorvala, P.E. Glenn R. Cook, P.E. R:lbert G. Schunicht, P.E. Jerry A. Bourdon, P.E. Senior Consultants: Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Richard E. Turner, P.E. Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. Robert R. Pfefferle, P.E. Richard W. Foster, P.E. David O. Loskota, P.E. Mark A. Hanson, P.E. Mchael T. Rautmann, P.E. Tal K. Field, P.E. Kenneth P. Anderson, P.E. Mark R. Rolfs, P.E. David A. Bonestroo, M.BA Sidney P. Williamson, P.E., LS. Agnes M. Ring, M.B.A. Allan Rick Schmidt, P.E. Thomas W. Peterson, P.E. James R. Maland, P.E. Miles B. Jensen, P.E. L Phillip Gravel III, P.E. Daniel J. Edgerton, P.E. Ismael Martinez, P.E. Thomas A. Syfko, P.E. Sheldon J. Johnson Dale A. Grove, P.E. Thomas A. Roushar, P.E. Robert J. Devery, P.E. Offices: St Paul, St Cloud, Rochester and Willmar, MN Milwaukee, WI Chicago, IL Website: www.bonestroo.com To: Lee Mann, City Engineer From: Bryant J. Ficek Sheldon J. Johnson Subject: 203rd Street/English Avenue Intersection Review Project No. 141-03-000 Date: January 9,2004 Pursuant to your request, the 203rd Street and English A venue intersection was visited to examine the existing roadway conditions and determine if all-way stop sign control is appropriate. Residents have suggested the combination of vehicle speeding and horizontal curves of 203rd Street compromise the safety of this location. Specifically mentioned by residents is the potential danger to children crossing the street who may be unable to see approaching vehicles. The site visit was accomplished on Tuesday, December 30,2003. Field Observations 203rd Street extends from Akin Road to Pilot Knob Road, providing access to new residential developments. 203rd Street is a minor collector with a posted speed limit of 30 mph. This two- lane road has several horizontal and vertical curves. Due to the roadway design, motorists may have trouble seeing the intersection with English Street as they approach. Several private driveways have direct access to 203rd Street in this area. English Avenue is a local two-lane roadway extending from 203rd Street to 195th Street in this area. Although a speed limit is not posted, the residential nature of the area and state statutes suggest 30 mph or less. Vehicles stopped on English Avenue at the intersection with 203rd Street have sufficient sight distance in both directions on 203rd Street. At the 'T' intersection of these two roads, English Avenue is currently under stop sign control with vehicles on 203rd Street able to proceed without stopping. A trail is located in the northeast quadrant extending to the east and the north. A sidewalk is provided on the south side. It is important to note that sight distance is limited from the south side of the intersection to the east and west along 203rd Street. While there is not a vehicle approach from the south, pedestrians 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 cross from that side. Due to the curvature of 203rd Street, pedestrians may have trouble seeing vehicles approaching the intersection on 203rd Street. A street light is located in the northeast corner. Although parking is not prohibited on these roadways, no vehicles were observed parked around the intersection. Conclusions Based upon pure traffic conditions, this intersection would not likely meet volume warrants for all-way stop control. Volumes observed at the intersection were low and sight distances at the stop sign on English Avenue are acceptable. 203rd Street is a minor collector roadway that should have priority over the residential roadway. In addition, stop signs are not intended to be used as a speed control device. However, the presence of the trail and sidewalk suggest pedestrians at this intersection. The residents also suggest that children cross at this intersection. In light of the probable pedestrian use at this intersection, all-way stop sign control may be beneficial for safety reasons. As mentioned, pedestrians crossing 203rd Street from the south may have trouble seeing approaching vehicles. All-way stop control would provide them a safer crossing location. If all-way stop sign control is installed at this intersection, additional signing would be necessary to inform drivers of the traffic control change. For a temporary period, 'Traffic Control Change' signs should be used to warn approaching drivers ofthe newly installed stop signs. 'Stop Ahead' signs should permanently be located in advance of the intersection. Lastly, red flags placed atop the stop signs and/or 'Stop Ahead' signs could be used to attract additional attention to the change. Speeding on these streets, particularly on 203rd Street as mentioned by the citizen's petition, is a separate issue. Enforcement of the existing speed limit is the best method to slow drivers. We do not recommend additional speed control measures at this time. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7j TO: Mayor, Councilmembers and City Administrato~ FROM: Ken Kuchera, Fire Chief SUBJECT: Hennepin Technical College Customized Training DATE: February 2,2004 . INTRODUCTION The Fire Department is planning attendance at a Building Construction for Fire Service course. DISCUSSION Mr. Todd Kindseth, Fire/Rescue Captain, will be attending the Building Construction for Fire Service course at Flint Hills Refinery. BUDGET IMPACT Cost of tuition will be funded from the training portion of the Fire Department budget. ACTION REQUESTED For information only. Respectfully submitted, ~~~ Ken Kuchera Fire Chief 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administratar ~ FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference - Fire Department DATE: February 2,2004 INTRODUCTION The Fire Department is planning attendance at the Minnesota State Fire/EMS/Rescue School. DISCUSSION Mr. Chad Rognlie and Mr. Adam Fischer will be attending the school at South Central Technical College in Mankato. The school will be held March 6-7, 2004. BUDGET IMPACT All costs associated with attendance will be funded from the training/subsistence portion of the Fire Department budget. ACTION REQUESTED Approve attendance at the Minnesota State Fire/EMS/Rescue School. Respectfully submitted, ..kL K~ra Fire Chief 5',<: ~ tD 0)00..)> ?~i~fl }-6-:a.lt. }ihr )00 . . ::I '" 5: a :-:M":~ . '~ . i'OJ . :I """'" ',. ~ !1 :; 'S:g: ~- -<0 ~. =- ~ (J)'U; ~:: " -o"''!?' " laJa.5: ..... )> lit.. i. a:D ". ?:~; ~ . - :<i:, ~""".o ! !l:2 ~:~f'" ~~l:' .' ; 3S!'"~, ?~:"5tA' 1 . 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UJ (iJ::S::E =< 0 -en cnCD ~ Q ~ ~: ~ ~. !. @ ~ co D>::S O:::J CD_(I) =)>W ~~a~Q~~ g~"[~@"i~ :: ~ ~ ~"~ :i":D ~~m~?m~ ~ ~~ ~~'~Ql ~ gai.~ C: ~ ~Cio ~. ~ _:e .g ~ ~"~ 3. ~ ~r-g~ ~ ~~~ '-":-..J , o ~~ ~' en o t: ... :::T (jOO o z o -t ... :::T s: Q) ::::J ~ Q) ... o .......... s: Q) ::::J ~ Q) ... o co :E: :JJ 00 ~ e: :D C ~ (') n o CD ::::J ... -t Q) - ~ n :::T ::::J -. n Q) - o o - - CD (Q CD s: z en .... Q) .... CD " -- ~ !!.. m s: en --...... JJ CD en n c: CD en n ::T o o - ~' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administralo~ FROM: Ken Kuchera, Fire Chief SUBJECT: Minnesota Fire Service Day DATE: February 2, 2004 INTRODUCTION Fire Service Day at the Capital will be held on March 4, 2004. DISCUSSION Three firefighters will spend the day at the Capital this year. Tim Pietsch, Troy Corrigan and Jay Clinkscales will be attending. BUDGET IMPACT Registration funding will be utilized from the training category of the budget. ACTION REOUESTED For information only. Respectfully submitted, .~~L-' 5 ~L~ e.-.J Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us 7- ..) TO: Mayor, Councilmembers and City Adrn.inistrato~V' . FROM: Randy Distad, Parks and Recreation Director SUBJECT: Equipment Capital Outlay DATE: February 2,2004 INTRODUCTION The City's approved 2004 Capital Outlay Budget identified funding for a new 15 yard roll off dumpster. DISCUSSION Solid Waste staff have determined that there is a greater and immediate need for a new wire feed welder rather than the roll off dumpster that was identified in the Capital Outlay budget. Staff feels that it can get one more year's use from the current dumpster. Replacement of the current roll off dumpster would be requested in the 2005 Capital Outlay budget. The wire feed welder will be placed in the old Solid Waste building and will be used to repair garbage containers and other Solid Waste equipment. BUDGET IMPACT The 2004 Capital Outlay budget included funding for the roll off dumpster but staff would be reallocating this funding for the purchase of a new wire feed welder. ACTION REQUESTED This item is for informational purposes only. Respectfully Submitted, t?~f]iCj) Randy Distad, Parks and Recreation Director cc: Benno Klotz lOa-. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrator FROM: Daniel M. Siebenaler, Police Chief SUBJECT: Set Public Hearing Liquor License Suspension DATE: February 2,2004 INTRODUCTION / DISCUSSION Staff is recommending the suspension of two Liquor Licenses issued by the City of Farmington for violations of State Law and City Ordinance. Specifically the sale of alcoholic beverages to underage persons. Minnesota State Statutes 15.0418 through 15.0426 require that such a suspension must be preceded by a public hearing. The City may appoint an independent hearing examiner or may conduct the hearing itself. Staff is recommending that the City Council conduct the Public Hearing as part of its regular meeting on February 17, 2004. At least 10 days notice must be given to the licensee as to the time and place of the Public Hearing. In addition it will be published in the local newspaper pursuant to notice requirements. ACTION REQUESTED Set a Public Hearing for February 17, 2004 for the purpose of Suspending the Liquor License of B&B Pizza and the Liquor License ofKwik Trip. Respectfully submitted, ~ Daniel M. Siebenaler Interim City Administrator lOa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor and Councilmembers ~~ TO: Daniel M. Siebenaler, Interim City Administrator SUBJECT: Liquor Law Violations Suspension of Liquor License DATE: February 2,2004 INTRODUCTION As part of its liquor licensing authority the City of Farmington conducts periodic compliance checks on all licensed retailers in the city. During a recent compliance check four licensed liquor retailers in Farmington sold liquor to an underage adult. In each case the seller has been charged with the violation. Staff is recommending additional sanctions against the license holders. DISCUSSION In December 2003 the Farmington Police Department conducted compliance checks at all licensed liquor retailers in the city. An 18-year-old male, working under the direct supervision of a police officer entered each business and attempted the purchase of an alcoholic beverage. He was given strict instruction to openly identify himself if asked to do so and not to conceal his age in any way. If asked for identification he was instructed to provide his actual Minnesota Driver's License. Under Minnesota Statutes and Farmington Ordinance (3-12-13.1) the council has a right to impose penalties for violation of liquor laws. It is important for the City to send a clear message of responsibility and zero tolerance for these violations. Since the inception of compliance checks in the City of Farmington the city has imposed a civil penalty on first time violators. Until now there have been no violations more serious than a single violation. Of the four violations in December two were first time violations. The Ugly Mug and the Eagle's Club have been charged civil penalties of $400.00 each. The other two violators, B&B Pizza and Kwik Trip have failed two consecutive compliance checks. Per Farmington Ordinance 3-12-13.1 "The council has a right to suspend or revoke any license for the sale of intoxicating liquor" for any such violation. In instances where similar violations have occurred in other cities penalties have ranged from escalating civil fines to civil fines plus suspensions up to three days. The most recent example of such action was in January 2004, when the City of Hastings suspended liquor licenses for two days for a second consecutive compliance check violation. Staff is recommending that all liquor licenses ofB&B Pizza and Kwik Trip authorized by the City of Farmington be suspended for a period of two consecutive days as determined by staff. These penalties have been discussed with the City Attorney and we believe the penalties are both reasonable and sustainable. ACTION REQUESTED Staff is recommending that all liquor licenses for B&B Pizza and Kwik Trip issued by the City of Farmington be suspended for a period of two consecutive days beginning two weeks from the date of Council action. If approved the effective dates will be February 16 and 17, 2004. Respectfully submitted, Daniel M. Siebenaler Interim City Administrator lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: Mayor, City Council members, City AAministratorj)v---' Robin Roland, Finance Director SUBJECT: Consider Resolution - Authorizing ALF Ambulance to Purchase Specified Ambulance Equipment and Issue Equipment Certificates of Indebtedness DATE: February 2, 2004 INTRODUCTION ALF Ambulance has need of funding for their 2004 capital equipment acquisition. Equipment certificates of indebtedness have been identified as the source of the funding and the City of Farmington will be including the $145,000 as part of the certificates sold on March 1,2004. DISCUSSION The joint powers agreement which governs ALF identifies that "the Board may not borrow money without the advance written approval of all member cities. " The ALF Board of Directors passed a resolution at their meeting on January 27,2004 respectfully requesting that all members approve a resolution to authorize the purchase of the . equipment and to issue the certificates of indebtedness. A copy of a memo from the Lakeville Finance Director and the resolution of the ALF ambulance board are attached with this memo. ACTION REOUIRED Adopt resolution authorizing ALF Ambulance Service to purchase specified ambulance equipment and to issue equipment certificates of indebtedness. Respectfully submitted, ~ (:-/ ~ To: ALF Board From: Dennis Feller, Finance Director Date: January 27,2004 Re: ALP - Certificates of Indebtedness Due to the ominous implications of the Legislative actions regarding levy limits and state aid reductions, the adopted 2004 budget for ALF includes the issuance of Certificate of Indebtedness to finance the 2004 capital outlay. The member cities could therefore utilize the city subsidy as a special tax levy (which is exempt from levy limits) if they so choose. The Certificates would be issued by one of the member cities on behalf of ALF Ambulance. Annual debt service requirements would be structured consistent with the 2004 city subsidy. The 2004 debt service requirement would therefore be approximately $59,482 based on $.50/capita. The 2004 ALF budget provided $137,350 for capital outlay, which would be financed with the issuance of Certificates of Indebtedness. The bids for the ambulance refurbishment, however, exceeded budget by $4,300 and is therefore included in the proposed debt issue. Section 9.E. of the ALF Joint Powers Agreement states that the (ALF) Board my not borrow money without the advance written approval of all member cities. The City of Farmington staff has graciously agreed to include the ALF debt financing requirements as part of their upcoming issuance of Certificates of Indebtedness. Farmington's inclusion of the ALF debt requirements as part of their Certificates of Indebtedness reduces the issuance costs. The Dorsey Law Firm, the City of Farmington's bond attorneys, has approved the proposed Agreement. Recommendation: Approval of Resolution Authorizing City of Farmington to Issue Equipment Certificates of Indebtedness to finance the Purchase of Specified Ambulance Equipment. Exhibit A ALF AMBULANCE Capital Outlay - 2004 Bude:et Revised $ 76,000 $ 80,300 2,000 2,000 Refurbish unit 11 Misc. Equipment for New Ambulance Telecommunications Equipment Mobile Radios Portable Radios Pagers Mobile computers and printers On-board computers and printers (5) On-board computer software Office computers LCG Computer Projector Quarters furniture VCR File cabinets - two 4-drawer lockable Cellular phone - replacement Total Acquisition of Equipment 4,000 4,000 3,600 3,600 1,800 1,800 $ 35,000 10,000 3,000 2,500 500 100 400 450 139,350 $ 35,000 10,000 3,000 2,500 500 100 400 450 143,650 A.L.F. AMBULANCE BOARD DAKOTA COUNTY, MINNESOTA RESOLUTION RESOLUTION AUTHORIZING THE CITY OF FARMINGTON TO ISSUE EQUIPMENT CERTIFICATES OF INDEBTEDNESS TO FINANCE THE PURCHASE OF SPECIFIED AMBULANCE EQUIPMENT WHEREAS, the Cities of Apple Valley, Lakeville and Farmington have entered into ajoint powers agreement pursuant to Minnesota Statutes ~~471.476 and 471.59 for the purpose of providing advanced ambulance services; and WHEREAS, the ALF Board has identified certain specified ambulance equipment more fully described in Attachment A, all of which has a useful life at least as long as the proposed term of the equipment certificates, and all of which will be purchased by the AL.F. Board consistent with the requirements of Minnesota Statutes ~471.345 and other applicable laws governing the purchase of capital equipment by governmental entities; WHEREAS, Section 9E of the Joint Powers Agreement states" The Board may not borrow money without the advance written approval of all member cities ". NOW, THEREFORE, BE IT RESOLVED by the ALF Board: I. That the proposed purchase of the ambulance equipment specified in Attachment A is consistent with the purpose of the joint powers agreement and within the existing and anticipated budget of the A.L.F. Ambulance Service. 2. That the proposed purchase of the ambulance equipment specified in Attachment A shall be financed by the issuance of equipment certificates of indebtedness in an amount not to exceed $145,000, payable not later than 12 months after the date of issuance, by the City of Farmington consistent with state law and the Joint Powers Agreement. 3. The Board respectfully requests all members approve a Resolution Authorizing the Apple Valley, Lakeville, Farmington (AL.F.) Ambulance Service to Purchase Specified Ambulance Equipment and to Issue Equipment Certificates of Indebtedness. APPROVED AND ADOPTED this _day of Board. 2004, by the ALF Ambulance AL.F. AMBULANCE BOARD BY: Chair ATTEST: Secretary CITIES OF APPLE VALLEY, FARMINGTON AND LAKEVILLE DAKOTA COUNTY, MINNESOTA JOINT RESOLUTION RESOLUTION AUTHORIZING THE APPLE VALLEY, LAKEVILLE, FARMINGTON (A.L.F.) AMBULANCE SERVICE TO PURCHASE SPECIFIED AMBULANCE EQUIPMENT AND TO ISSUE EQUIPMENT CERTIFICATES OF INDEBTEDNESS WHEREAS, the Cities of Apple Valley, Lakeville and Farmington have entered into ajoint powers agreement pursuant to Minnesota Statutes S~471.476 and 471.59 for the purpose of providing advanced ambulance services; and WHEREAS, the joint powers agreement provides that the ALF Board may not borrow money without the advance written approval of all member cities; and WHEREAS, the agreement further provides that when approved by all the member cities, a certificate of indebtedness may be issued by the Board on behalf of the collective members to the Agreement or, in the alternative, a member city may issue such certificate with all approving members being liable for the debt so incurred pursuant to the agreement; and WHEREAS, Minnesota Statutes S412.301 authorizes the issuance of certificates of indebtedness within existing debt limits and without being subject to a petition for a referendum if the proposed issue amount is less than 0.25 percent of the market value of taxable property in the city; and WHEREAS, the ALF Board has identified certain specified ambulance equipment more fully described in Attachment A, all of which has a useful life at least as long as the proposed term of the equipment certificates, and all of which will be purchased by the A.L.F. Board consistent with the requirements of Minnesota Statutes ~471.345 and other applicable laws governing the purchase of capital equipment by governmental entities; NOW, THEREFORE, BE IT RESOLVED by the City Councils of the City of Apple Valley, Lakeville and Farmington, Minnesota: 1. That the proposed purchase of the ambulance equipment specified in Attachment A is consistent with the purpose of the joint powers agreement and within the existing and anticipated budget of the AL.F. Ambulance Service. 2. That the proposed purchase of the ambulance equipment specified in Attachment A may be financed by the issuance of equipment certificates by the City of Farmington or the Board consistent with state law and the Joint Powers Agreement. 3. That the Certificates of Indebtedness issued for the specified equipment will be issued in an amount not to exceed $145,000, payable not later than 12 months after the date of issuance. 4. That this Joint Resolution may be adopted contemporaneously by separate actions of the City Councils of the Cities of Apple Valley, Lakeville and Farmington and execution of each city's respective signature and attestation page. APPROVED AND ADOPTED this day of the City of Apple Valley, Minnesota. 2004, by the City Council of CITY OF APPLE VALLEY BY: Mary Hamann-Roland, Mayor ATTEST: Mary Mueller, City Clerk APPROVED AND ADOPTED this _day of the City of Lakeville, Minnesota. 2004, by the City Council of CITY OF LAKEVILLE BY: Robert D. Johnson, Mayor ATTEST: Charlene Friedges, City Clerk APPROVED AND ADOPTED this _day of the City of Farmington, Minnesota. 2004, by the City Council of CITY OF FARMINGTON BY: Gerald G. Ristow, Mayor ATTEST: David Urbia, City Administrator JO~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, City Council members, City Administratorflt 0,- FROM: Robin Roland, Finance Director SUBJECT: Consider Resolution - Authorizing Bond Sale, Refunding Bonds DATE: February 2,2004 INTRODUCTION Opportunities exist to refinance some of the City's outstanding debt, resulting in savings on interest payments without extending the term of the debt. DISCUSSION & BUDGET IMPACT The City has two bond issues which can be refunded (refinanced) at current market interest rates resulting in lower interest costs for the remaining term on the bonds. The bond issues are: G.O Improvement Bonds of 1996 and G.O. Sanitary Sewer Revenue Bonds of 1998. The pre-sale analysis indicates a possible savings of $164,241 over the remaining term of the outstanding debt. Copies of the preliminary Bond Sale Reports are attached to this memo. The bond issue has a ten year repayment period. ACTION REOUIRED Adopt the attached resolution calling for the sale of $2,535,000 G.O. Refunding Bonds, Series 2004D on March 1, 2004. Respectfully submitt , a, / Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,535,000 G.O. Refunding Bonds, Series 2004D A. WHEREAS, the City Council of the City of Farmington, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $2,535,000 G.O. Refunding Bonds, Series 2004D (the "Bonds"), to refinance the $850,000 G.O. Improvement Bonds, Series 1993 and the $2,670,000 Go>o Sewer Bonds, Series 1998 of the City; and; B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale ofthe Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at City Hall on March 1,2004, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees ofthe City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this _ day of '_' City Clerk Prepared by Ehlers & Associates, Inc. City of Farmington, Minnesota Pre-Sale Report February 2, 2004 Proposed Issue: $2,535,000 G.O. Refunding Bonds, Series 2004D Purpose: Current refund 1996 and 1998 bonds Description: The bonds will refinance the City's $850,000 GO Improvement Bonds, Series 1996 and the $2,670,000 GO Sewer Bonds, Series 1998. Term/Call Feature: 10 year bonds, callable in 2009 for maturities 2010 and after. (6 years) Funding Sources: Sewer revenues, special assessments, and property tax levy. Discussion Issues: The estimated present value savings is $164,241 or 6.479%. The special assessment bond, which is supported by tax increments, is estimated to save $44,600, while the sewer bond has estimated savings of $119,700. If on the day of the sale the bids do not merit the refinancing, the City Council can reject all the bids at no cost to the City. Schedule: Pre-Sale Review: Estimated Closing Date: February 2, 2004 Week of February 16,2004 Week of February 23,2004 March 1, 2004 April 1, 2004 Distribute Official Statement: Rating Agency Interview Bond Sale: Attachments: Savings Estimates and Proposed Debt Service Schedule Resolution authorizing Ehlers to proceed with bond sale Ehlers Contacts: Financial Advisors: Bond Analysts: Sid Inman (651)697-8507 Shelly Eldridge (651 )697 -8504 Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Connie Kuck (651) 697-8527 Bond Sale Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. o EHLERS & ASSOCIATES INC City of Farmington, MN Proposed Current Refunding of $850,000 G.o. Improvement Bonds, Series 1996 & $2,670,000 G.O. Sewer Bonds, Series 1998 Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2004 12/01/2004 230,000.00 1.000% 29,107.50 259,107.50 259,107.50 06/01/2005 27,957.50 27,957.50 12/01/2005 250,000.00 1.100% 27,957.50 277,957.50 305,915.00 06/01/2006 26,582.50 26,582.50 12/01/2006 250,000.00 1.500% 26,582.50 276,582.50 303,165.00 06/01/2007 24,707.50 24,707.50 12/01/2007 260,000.00 1.850% 24,707.50 284,707.50 309,415.00 06/01/2008 22,302.50 22,302.50 12/01/2008 255,000.00 2.250% 22,302.50 277,302.50 299,605.00 06/01/2009 19,433.75 19,433.75 12/01/2009 260,000.00 2.500% 19,433.75 279,433.75 298,867.50 06/01/2010 16,183.75 16,183.75 12/01/2010 265,000.00 2.800% 16,183.75 281,183.75 297,367.50 06/01/2011 12,4 73. 75 12,473.75 12/01/2011 260,000.00 3.050% 12,473.75 272,473.75 284,947.50 06/01/2012 8,508.75 8,508.75 12/01/2012 270,000.00 3.300% 8,508.75 278,508.75 287,017.50 06/01/2013 4,053.75 4,053.75 12/01/2013 235,000.00 3.450% 4,053.75 239,053.75 243,107.50 Total $2,535,000.00 $353,515.00 $2,888,515.00 Yield Statistics Bond Year Dollars............................................................................................................................. ........................... Average Life............................................................................................................................ ........... .......................... Average Coupon.................................................................................................................................. ........................ $12,802.50 5.050 Years 2.7612966% Net Interest Cost (N IC)............................................................... .......................................................................... .... .... True Interest Cost (TiC)......................................... ................................................ ................................................. ..... Bond Yield for Arbitrage Purposes............................................................................................................................... All Inclusive Cost (AIC)............................................................................................................................... ................. 2.9989065% 3.0030048% 2.7412358% 3.2878710% IRS Form 8038 Net Interest Cost....................................................................................... .................................... .................... ........... Weighted Average Maturity....................................................... .... ..................................... .......................................... 2.7612966% 5.050 Years 04 cur of Sar 96 $850K GO I Issua Summary I 1/2312004 I 5:27 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 City of Farmington, MN Proposed Current Refunding of $850,000 G.o. Improvement Bonds, Series 1996 & $2,670,000 G.O. Sewer Bonds, Series 1998 Debt Service Comparison Date Total P+I Net New DIS Old Net DIS Savings 12/01/2004 259,107.50 259,107.50 277 ,691.25 18,583.75 12/01/2005 305,915.00 305,915.00 325,582.50 19,667.50 12/01/2006 303,165.00 303,165.00 325,682.50 22,517.50 12/01/2007 309,415.00 309,415.00 325,210.00 15,795.00 12/01/2008 299,605.00 299,605.00 319,090.00 19,485.00 12/01/2009 298,867.50 298,867.50 317,720.00 18,852.50 12/01/2010 297,367.50 297,367.50 315,650.00 18,282.50 12/01/2011 284,947.50 284,947.50 307,912.50 22,965.00 12/01/2012 287,017.50 287,017.50 304,937.50 17,920.00 12/01/2013 243,107.50 243,107.50 256,392.50 13,285.00 Total $2,888,515.00 $2,888,515.00 $3,075,868.75 $187,353.75 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings........................................................................................................................ ........... 162,160.57 Net PV Cashflow Savings @ 3.288%(AIC)......... .... ..................... ....... ................. ....................................................... 162,160.57 Contingency or Rounding Amount................................................................. ............................................. ..... .... .... ..... Net Present Value Benefit................................................................................................................ ............ .... ............ 2,080.00 $164,240.57 Net PV Benefit / $2,470,000 Refunded Principal.......................................,................................................................. Net PV Benefit / $2,535,000 Refunding Principal........ .... ........................................................................ .................... 6.649% 6.479% Refunding Bond Information Refunding Dated Date............................................................................................................................... ............. ...... Refunding Delivery Date............................................................................................................................... ................ 6/01/2004 6/01/2004 04 cur of Sar 96 $850K GO I Issua Summary I 1/2312004 I 5:27 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 City of Farmington, MN Proposed Current Refunding of $850,000 G.O. Improvement Bonds, Series 1996 Purpose One Debt Service Comparison Date Total P+I Net New DIS Old Net DIS Savings 12/01/2004 70,192.50 70,192.50 73,056.25 2,863.75 12/01/2005 74,735.00 74,735.00 78,112.50 3,377.50 12/01/2006 69,020.00 69,020.00 75,307.50 6,287.50 12/01/2007 68,120.00 68,120.00 72,447.50 4,327.50 12/01/2008 62,010.00 62,010.00 69,560.00 7,550.00 12/01/2009 60,772.50 60,772.50 66,645.00 5,872.50 12/01/2010 59,397.50 59,397.50 63,675.00 4,277.50 12/01/2011 47,857.50 47,857.50 55,650.00 7,792.50 12/01/2012 46,485.00 46,485.00 52,850.00 6,365.00 Total $558,590.00 $558,590.00 $607,303.75 $48,713.75 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings............................................................... ............................................................. ......... 42,148.02 Net PV Cashflow Savings @ 3.161 %(AIC).................................................................................... ................................ 42,148.02 Contingency or Rounding Amount................................................ ............................ ......:............ ............... ............... ..... 2,465.64 Net Present Value Benefit....................................................................................... ............................ ........................... $44,613.66 Net PV Benefit / $490,000 Refunded Principal.................... ......................................................... ............................... Net PV Benefit I $505,000 Refunding Principal......................................................................... ..................... ............. 9.105% 8.834% Refunding Bond Information Refunding Dated Date............................................................................................................................... ........ ............. Refunding Delivery Date................................................................................................... ............................... ............... 6/01/2004 6/01/2004 04 cur of Sar 96 $850K GO I Cur 96 $850K I 1/23/2004 I 5:27 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 3 Farmington, MN Proposed Current Refunding of $2,670,000 G.O. Sewer Bonds, Series 1998 Purpose Two Debt Service Comparison Date Total P+I Net New DIS Old Net DIS Savings 12/01/2004 188,915.00 188,915.00 204,635.00 15,720.00 12/01/2005 231,180.00 231,180.00 247,470.00 16,290.00 12/01/2006 234,145.00 234,145.00 250,375.00 16,230.00 12/01/2007 241,295.00 241,295.00 252,762.50 11,467.50 12/01/2008 237,595.00 237,595.00 249,530.00 11,935.00 12/01/2009 238,095.00 238,095.00 251,075.00 12,980.00 12/01/2010 237,970.00 237,970.00 251,975.00 14,005.00 12/01/2011 237,090.00 237,090.00 252,262.50 15,172.50 12/01/2012 240,532.50 240,532.50 252,087.50 11,555.00 12/01/2013 243,107.50 243,107.50 256,392.50 13,285.00 Total $2,329,925.00 $2,329,925.00 $2,468,565.00 $138,640.00 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.............................................................................................................................. ..... 120,121.94 Net PV Cashflow Savings @ 3.313%(AIC).................................................................................................................. 120,121.94 Contingency or Rounding Amount............................................................................................................................ .... (385.64) Net Present Value Benefit...................................... ...................................................................................................... $119,736.30 Net PV Benefit / $1,980,000 Refunded Principal........................................................................................................ Net PV Benefit 1 $2,030,000 Refunding Principal........................................................................................................ 6.047% 5.898% Refunding Bond Information Refunding Dated Date..................................................................................................................................... ............. Refunding Delivery Date.............................................................................................................................. ................. 6/0112004 6/01/2004 04 cur of 5er 96 $850K GO I Cur 98 $2,670K I 1/23/2004 I 5:27 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 4 City of Farmington, MN Proposed Current Refunding of $850,000 G.O. Improvement Bonds, Series 1996 & $2,670,000 G.O. Sewer Bonds, Series 1998 Total Issue Sources And Uses Dated 06/01/20041 Delivered 06/01/2004 Cur 96 $850K Cur98 $2,670K Issue Summary SOURCES OF FUNDS Par Amount of Bonds....................................................... $505,000.00 $2,030,000.00 $2,535,000.00 TOTAL SOURCES.......................................................... $505,000.00 $2,030,000.00 $2,535,000.00 USES OF FUNDS Total Underwriter's Discount (1.200%)........................... Costs of Issuance.................................... ........................ Deposit to Current Refunding Fund................................. Rounding Amount............................................................ 6,060.00 6,474.36 490,000.00 2,465.64 24,360.00 26,025.64 1,980,000.00 (385.64) 30,420.00 32,500.00 2,470,000.00 2,080.00 TOTAL USES.................................................................. $505,000.00 $2,030,000.00 $2,535,000.00 04 cur of Sar 96 $850K GO I Issue Summary I 1/2312004 I 5:27 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 5 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /ocf FROM: Mayor, City Council members, City Administrator ~~ Robin Roland, Finance Director TO: SUBJECT: Consider Resolution - Authorizing Bond Sale, Certificates of Indebtedness DATE: February 2, 2004 INTRODUCTION As provided for in the 2004 Adopted City Budget, capital equipment purchases are to be funded by G.O. Equipment Certificates (Certificates of Indebtedness). DISCUSSION & BUDGET IMPACT During the 2004 budget process, staff identified one mechanism of providing for the acquisition of needed capital equipment while remaining under levy limits. That mechanism was the issuance of Equipment Certificates of Indebtedness as they are considered debt; repayment of which is outside of levy limits. The listing of equipment is found in the 2004 budget document. Under the proposed scenario, ALF ambulance will have $145,000 of equipment included in the City of Farmington certificates. Their repayment schedule is two payments by February 1,2005. Copies of the preliminary Bond Sale Reports are attached to this memo. The bond issue has a five year repayment period. ACTION REOUIRED Adopt the attached resolution calling for the sale of $1,480,000 G.O. Equipment Certificates, Series 2004C on March 1, 2004. ~~17; /~~~~ Finance Director Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $1,480,000 G.O. Equipment Certificates, Series 2004C A. WHEREAS, the City Council ofthe City of Farmington, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $1,480,000 Equipment Certificates, Series 2004C (the "Certificates"), to finance certain capital equipment needs in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Certificates and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota, as follows: I. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Certificates. 2. Meeting: Proposal Opening. The City Council shall meet at City Hall on March I, 2004, for the purpose of considering sealed proposals for and awarding the sale of the Certificates. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Certificates and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this _ day of '_' City Clerk Prepared by Ehlers & Associates, Inc. City of Farmington, Minnesota Pre-Sale Report February 2, 2004 Proposed Issue: $1,480,000 G.O. Equipment Certificates, Series 2004C Purpose: Finance various equipment purchases Description: The bonds will fmance equipment for the City of Farmington and $145,000 in equipment for ALF. Term/Call Feature: 5 year bonds, callable in 2007 for maturities 2008 and after. (3 years) Funding Sources: Property tax levy. Discussion Issues: The issue is structured to "wrap around" the existing levies for current equipment certificate. This allows for a level tax levy. The ALF portion of the issue is structured to be paid within 2 years. Schedule: Pre-Sale Review: Estimated Closing Date: February 2, 2004 Week of February 16,2004 Week of February 23,2004 March 1, 2004 April 1, 2004 Distribute Official Statement: Rating Agency Interview Bond Sale: Attachments: Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with bond sale Ehlers Contacts: Financial Advisors: Bond Analysts: Sid Inman (651)697-8507 Shelly Eldridge (651)697-8504 Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Connie Kuck (651) 697-8527 Bond Sale Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. +) EHLERS & ASSOCIATES INC Farmington, MN $1,480,000 G.O. Equipment Certificates, Series March 1, 2004 Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/01/2004 08/01/2004 12,853.13 12,853.13 02101/2005 185,000.00 1.350% 15,423.75 200,423.75 213,276.88 08/01/2005 14,175.00 14,175.00 02101/2006 375,000.00 1.700% 14,175.00 389,175.00 403,350.00 08/01/2006 10,987.50 10,987.50 02/01/2007 300,000.00 2.050% 10,987.50 310,987.50 321,975.00 08/01/2007 7,912.50 7,912.50 02101/2008 305,000.00 2.400% 7,912.50 312,912.50 320,825.00 08/01/2008 4,252.50 4,252.50 02/01/2009 315,000.00 2.700% 4,252.50 319,252.50 323,505.00 Total $1,480,000.00 $102,931 .88 $1,582,931.88 Yield Statistics Bond Year Dollars............................................................................................................................. ............... ..................... Average Life................................................................................................................. ........................................... .............. Average Coupon..................................................... ................... ........................................................................................... $4,506.67 3.045 Years 2.2839914% Net Interest Cost (NIC)............................................................................................................................... .................... ...... True Interest Cost (TiC).............................................................................................................................. .............. ...... ...... Bond Yield for Arbitrage Purposes............................................................................................................................... ......... All Inclusive Cost (AIC).................................................................................. ...................................................................... 2.4481926% 2.4511028% 2.2788793% 3.0060542% IRS Form 8038 Net Interest Cost.................................................................................................................................... ................. .............. Weighted Average Maturity........................................................................................................................ ........... ................ 2.2839914% 3.045 Years 04 Equip Cert $1.S00K & $ I Issue Summary I 1/27/2004 I 4:23 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 Farmington, MN $1,335,000 G.O. Equipment Certificates, Series March 1, 2004 Purpose One - Equipment Net Debt Service Schedule Date Principal Coupon Interest Total P+I Existing D/S Net New D/S Fiscal Total 03/01/2004 08/01/2004 11,906.25 11,906.25 11,906.25 02101/2005 130,000.00 1.350% 14,287.50 144,287.50 164,000.00 308,287.50 320,193.75 08/01/2005 13,410.00 13,410.00 13,410.00 02/01/2006 285,000.00 1.700% 13,410.00 298,410.00 12,000.00 310,410.00 323,820.00 08/01/2006 10,987.50 10,987.50 10,987.50 02/01/2007 300,000.00 2.050% 10,987.50 310,987.50 310,987.50 321,975.00 08/01/2007 7,912.50 7,912.50 7,912.50 02101/2008 305,000.00 2.400% 7,912.50 312,912.50 312,912.50 320,825.00 08/01/2008 4,252.50 4,252.50 4,252.50 02101/2009 315,000.00 2.700% 4,252.50 319,252.50 319,252.50 323,505.00 Total $1,335,000.00 $99,318.75 $1,434,318.75 $176,000.00 $1,610,318.75 04 Equip Cert $1,500K & $ I Equipment I 1/27/2004 I 4:23 PM Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 Farmington, MN $145,000 G.O. Equipment Certificates, Series March 1, 2004 Purpose Two - Ambulance Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/01/2004 08/01/2004 946.88 946.88 02/01/2005 55,000.00 1.350% 1,136.25 56,136.25 57,083.13 08/01/2005 765.00 765.00 02/01/2006 90,000.00 1.700% 765.00 90,765.00 91,530.00 Total $145,000.00 $3,613.13 $148,613.13 Yield Statistics Bond Year Dollars.............................................................................................................................................................. .. Average Life............ ............................................................................................................................................................. Average Coupon................................................ ............................................................................. ......................... ............ Net Interest Cost (NIC)......................................................................................................................................................... True Interest Cost (TiC)....................................................................................................................................................... Bond Yield for Arbitrage Purposes....................................................................................................................................... All Inclusive Cost (AIC)......................................................................................................................................................... IRS Form 8038 Net Interest Cost.................................................................................................................................................................. Weighted Average Maturity.................................................................................................................................................. 04 Equip Cert $1,500K & $ I Ambulance I 1/2712004 I 4:23 PM $222.92 1.537 Years 1.6208434% 1.6208434% 1.6206389% 2.2788793% 1.6206389% 1.6208434% 1.537 Years Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 3 Farmington, MN $1,480,000 G.O. Equipment Certificates, Series March 1, 2004 Dated 03/01/20041 Delivered 03/01/2004 Total Issue Sources And Uses Sources Of Funds Par Amount of Bonds.......................................................... Total Sources..................................................................... Uses Of Funds Total Underwriter's Discount (0.500%)............................... Costs of Issuance........................... .... .... ........... .................. Deposit to Project Construction Fund.................................. Rounding Amount................................................................ Total Uses.......................................................................... 04 Equip Cett $1.500K & $ I Issue Summary I 1/27/2004 I 4:23 PM Equipment Ambulance Issue Summary $1,480,000.00 $1,480,000.00 7,400.00 23,500.00 1,445,000.00 4,100.00 $1,480,000.00 Ehlers & Associates, Inc. Leaders in Public Finance since 1955 $1,335,000.00 $145,000.00 $1,335,000.00 $145,000.00 7,400.00 23,500.00 1,300,000.00 4,100.00 145,000.00 $1,335,000.00 $145,000.00 Page 4 GS a <: - a <: o co ~1 ........ f. ........ -:------ ' ..",. I . +- ~\-!ii ,. , =t= --- --: . I ' """-. I . I . ~ --~ """...-~- .., .. , ... --' . . 1 ......... ........... - . 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I"'llo... --;- F .. L..IIII'" ~ ~ -' 1 " . .. - - , . , I -T I ~ 1!:, ..,. .0 ?Ie o co ..t ~ 1!:, ~ ..,. ~ 1!:, N .0 ~ 1!:, o .0 .,-- - ----'-- - = - - - - ~ - - - - r- f-- I-- J---. t= I- t= l-:- I-:- I-- ~ ~ I-- I-- J---. ~ I-- J---. r-- ~ f- . - .. oo:t o o N ~ ClS :::l C ClS .., .c tJ) j o '- .c - ('II o o ('II >- ClS ::E ~ o o ..,. ..t -z -:; -0 _z ?Ie o N ..t t III .c () ~ ~ III ....!. III III "It o o C\I -- C") C\I -- .- en a> 16 "(3 o en en <( " c ca en L- a> :E w >. .c " ~ ca a. ~ a.. City of Farmington 325. Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IO~ TO: Mayor, Councilmembers and City Administrator~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Presentation of New Park Sign DATE: February 2, 2004 INTRODUCTION The City currently has a number of new parks that need signage. Staff saw this as an opportunity to investigate the design and purchase of new park signs. DISCUSSION Staff have worked with a company called Cylex Inc. on the design of new park signs. This company specializes in signs for parks and golf courses. The sign that the City will be purchasing is made of a composite mixture of aggregate and resin. The sign is manufactured to resist fading, breaking, cracking and chipping. The measurement of the sign will be 3 feet by 5 feet and 1 Y2 inches thick. It will be sealed with an ultraviolet sealant to extend the durability of the exterior. The sign will be attached to two 6x6 inch posts that are made of the same material as the sign. Landscaping around the sign would also be completed. I have attached a picture (Exhibit A) of what the park sign will be very similar to. I am also hoping to present to you at the City Council meeting, a smaller scale version of the park sign made from the actual aggregate and resin material In addition to the larger main park signs, there are several parks that have trail entrances leading into the park resulting in very limited street frontage. It would be difficult to use the larger park signs to identify the park. In these locations, smaller park signs measuring 30 inches by 18 inches and 1 Y2 inches thick would be installed on one 6 inch by 6 inch post. There would also be a small amount of landscaping completed around the park sign. I have attached a picture (Exhibit B) of what this smaller park sign will be very similar to. The Park and Recreation Advisory Commission (PRAC) participated in the fmal design ofthe park signs. The PRAC is recommending to the City Council that the signs be purchased and installed in City parks. BUDGET IMPACT The cost of each large park sign including the two 6 inch by 6 inch posts will be just under $2,200.00. The cost of each smaller park sign including the 6 inch by 6 inch post would be $625.00. The Park Improvement Fund budget will be the funding source for purchasing the new park signs. ACTION REQUESTED Approve by motion the purchase and installation of the new park signs. ~y~ Randy Distad, Parks and Recreation Director EXHIBIT A Rambling River Park EXHIBIT B Park trail entrance sign selected by the Park and Recreation Advisory Commission members . Rambling River Park Rambling River Park lOt' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminJrton.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Consider Ash Street Project Phasing DATE: February 2,2004 INTRODUCTION The design and planning for the Ash Street Project is underway. Splitting the project into two phases has been identified as a desirable option in order to facilitate access to the Dakota County Fair in 2005. DISCUSSION As Council is aware, the Ash Street Project includes extending sewer from the East Farmington area to Ash Street and the reconstruction of Ash Street. The Ash Street reconstruction part of the project cannot begin until the sewer is brought to Ash Street at Trunk Highway 3 (TH 3). Installing the utility portion of the project from East Farmington to TH 3 in late 2004 would leave all of the 2005 construction season for the Ash Street portion of the project. This phasing would minimize the impact that the reconstruction of Ash Street would have on access to the Fair since the contractor would be able to start on Ash Street much earlier in the construction season. If the utility part of the project is started in the spring of 2005, there would be that much less time before the Fair to advance the progress of the reconstruction of Ash Street. The impact of the project on the accessibility for the Fair in this case would be greater. BUDGET IMPACT None. In regards to the bonding for the project, a resolution will be brought to Council at a future meeting by the Finance Director that would authorize the bonds to fund prior expenditures, since the first phase of the project under the proposed scenario would occur before the bond sale. ACTION REOUESTED Approve by consensus the implementation of the Ash Street project in two phases as described herein. Ash Street Phasing Page 2 Respectfully Submitted, ~mm~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file I~CL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 2004 Seal Coat Project Feasibility Report DATE: February 2,2004 INTRODUCTION Attached is the Feasibility Report for the 2004 Seal Coat Project. The project consists of seal coating specified residential streets. DISCUSSION The 2004 Seal Coat project is the eleventh project in the City's seal coat program established by the City of Farmington in 1994. The seal coat program is implemented in a seven-year cycle. The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program this year. The streets in Autumn Glen 1st and 2nd Additions, Charleswood 3rd Addition, East Farmington 7th Addition and Tamarack Ridge 1 st and 2nd Additions are to be seal coated for the first time this year. The streets in Prairie Creek 1 st and 2nd Additions, Silver Springs 1 st and 2nd Additions, Nelsen Hills 1 st and 2nd Additions, Fair Hills, Pine Knoll, 213th Street and the Rambling River parking lots are scheduled to be seal coated this year. BUDGET IMPACT Several streets in the 2004 seal coat project area have already been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. The remainder ofthe costs would be funded through the Road and Bridge Fund. The City has been in contact with the City of Burnsville who is the administrator of a Joint Powers Agreement for seal coating, traffic markings, screening, street sweeping and crack filling. Current Cities involved in the Joint Powers Agreement include the City's of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver Grove Heights. Cost information has been presented within the cost estimates section of this report that will analyze our current City practice compared to those anticipated through the Joint Powers Agreement. It is recommended that the City complete these improvements as part ofthe Joint Powers project. The total estimated project cost for the 2004 Seal Coat project is $140,500 based on current practice or $137,700 based on the Joint Powers Agreement. The City's special assessment policy indicates a 50/50 cost sharing split between the City and the benefiting properties for seal coat improvements. The estimated assessment based on the estimated project costs and the City's special assessment policy is $66.77 (current practice) or $65.44 (Joint Powers Agreement) per residential equivalent unit. ACTION REQUESTED Adopt the attached resolution receiving the feasibility report, authorizing the preparation of plans and specifications and scheduling a public hearing for March 1,2004. Respectfully Submitted, ~>>rm~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file RESOLUTION NO. R -04 RECEIVING FEASBILITY REPORT, AUTHORIZING PLANS AND SPECIFICATIONS AND CALLING FOR PUBLIC HEARING PROJECT 04-01, 2004 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of February, 2004 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to City Council direction, the City Engineer has prepared a preliminary report with reference to the following improvement: Proi. No. 04-01 Descriotion Seal coating Location various - see Attachment A ; and, WHEREAS, this report was received by the City Council on February 2nd, 2004; and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of improvement of $140,500. 2. A public hearing shall be held on such proposed improvement on the 1 st day of March, 2004, in the Council Chambers at Farmington City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. Lee M. Mann is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 2nd day of February, 2004. Mayor Attested to the day of ,2004. City Administrator SEAL Attachment A Streets Location Elk River Trail English Avenue West phase line of Prairie Creek 2nd Addition to Embers Avenue North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Cul-de-sac on the south side of Elk River Trail to the north phase line of Prairie Creek t1d Addition All North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Egret Way Egret Court Embers Avenue I 87th Street West North phase line of Prairie Creek 1st Addition to south phase line of Prairie Creek I st Addition English Avenue to Embers Avenue Cul-de-sac on the north side of 186th Street West to south phase line of Prairie Creek I st Addition North phase line of Prairie Creek 1 st Addition to south phase line of Prairie Creek I st Addition West phase line of Prairie Creek I st Addition to east phase line of Prairie Creek 1 st Addition English Avenue 186th Street West Elgin Avenue Embers Avenue English Avenue North phase line of Silver Springs I st Addition to south phase line of Silver Springs I st Addition Pilot Knob Road to east phase line of Silver Springs 1 st Addition English Avenue to Elgin Avenue North phase line of Silver Springs 1 st Addition to south phase line of Silver Springs 1 st Addition 187th Street West 188th Street West Elgin Avenue English Avenue 189th Street West Emblem Court Elite Court Elgin Avenue North phase line of Silver Springs 2nd Addition to I 89th Street West English Avenue to Elgin Avenue All All I 89th Street West to north phase line of Silver Springs 2nd Addition Euclid Path Englewood Way Englewood Court 190th Street West to north phase line of Nelsen Hills 1 st Addition Euclid Path to north phase line of Nelsen Hills 1st Addition All Euclid Path South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition All Englewood Way Englewood Circle Euclid Path Estates Avenue 193rd Street West Eureka Avenue Eureka Court Eureka Avenue to I 90th Street West 193rd Street West to Euclid Path Pilot Knob Road to west phase line of Fair Hills Addition 19Sth Street West to 193rd Street West All Euclid Court 190th Street West All Pilot Knob Road to west phase line of Fair Hills Addition 193rd Street North phase line of Autumn Glen 1 sl Addition to south phase line of Autumn Glen 1 sl Addition West phase line of Autumn Glen 1 sl Addition to Embers Avenue Embers Avenue 191s1 Street 192nd Street Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to north phase line of Autumn Glen 2nd Addition Evensong Avenue Evensong Court Exchange Trail Executive Path Export Trail North phase line of Charles wood 3rd Addition to south end of cul-de-sac All Evensong Avenue to west phase line of Charles wood 3rd Addition Evensong Avenue to west phase line of Charles wood 3rd Addition Evensong Avenue to west phase line of Charles wood 3rd Addition Eaves Court Eaves Way 204th Street West 203rd Street West Dunbar Avenue All Akin Road to 204th Street West 203rd Street West to west phase line of Pine Knoll Addition Akin Road to west phase line of Pine Knoll Addition Akin Road to 203rd Street West Camden Path Camden Court County Roads 66 to east phase line of Tamarack Ridge 1 sl Addition All Camden Path Camden Circle 213th Street to north phase line of Tamarack Ridge 2nd Addition All Eleventh Street Twelfth Street Thirteenth Street Maple Street Hickory Street Larch Street to south end of cul-de-sac Larch Street to Highway 50 Larch Street to Maple Street Eleventh Street to Thirteenth Street Eleventh Street to Twelfth Street 213th Street Trunk Highway 3 to Empire Township Boarder FEASIBiliTY REPORT FOR PROJECT NO. 04-01 2004 SEAL COAT PROJECT Prepared by: David R. Sanocki, P .E., Engineering Division I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. ~Yrt~ Lee M. Mann, P .E., City Engineer Date: February 2, 2004 Reg. No.: 24541 City of Farmington, Minnesota Engineering Department (651) 463-1600 325 Oak Street 1 Table of Contents Introduction.................................................................................................................. ................... 3 Discussion...................................................................................................................... ................. 3 Cost Estimates......................................................................................................................... ........ 4 Proj ect Financing............................................................................................................................ 6 Conclusions And Recommendations.............................................................................................. 7 Attachment A .................................................................................................................................. 9 Figure 1 - 2004 Seal Coat Areas Figure 2 - Seven Year Cycle Seal Coat Program 2 Introduction This report has been prepared to determine the feasibility of seal coating City streets as planned during 2004. See Figure 1 for the areas to be seal coated in 2004 and Attachment A for a list of the individual streets to be included in this area. The annual seal coating program, initiated by Farmington in 1994, is implemented in a seven year cycle in which assigned areas are seal coated each year (See Figure 2). The City requires new streets to be seal coated approximately two to three years after the final bituminous wear surface has been placed on the street. After the first seal coat application, it is intended that streets be seal coated every seven years. New streets within developments will continue to be incorporated into the plan as they are added to the City's street system. The purpose of seal coating is to improve the quality and extend the life of the City streets. Seal coating delays the need for costly street reconstruction or other corrective work for which a portion of the costs are assessed to the adjacent property owners. The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program this year. The streets in Autumn Glen 1 st and 2nd Additions, Charleswood 3rd Addition, East Farmington 7th Addition and Tamarack Ridge I st and 2nd Additions are to be seal coated for the first time this year. The streets of Prairie Creek 1 st and 2nd Additions, Silver S~rings 1 st and 2nd Additions, Nelsen Hills 1st and 2nd Additions, Fair Hills, Pine Knoll, 213 Street and the Rambling River Parking Lots are scheduled to be seal coated this year. Discussion Since 1997, fine seal coat aggregate (FA-2 Modified Aggregate) has been used in the cul-de-sac areas of the project while larger aggregate (FA-2 Aggregate) has been used on all remaining areas. Fine aggregate, which tends to bind to the road surface better than larger aggregate, helps prevent separation in areas where there is a higher percentage of vehicles that turn in a circular motion, such as cul-de-sacs. Since fine aggregate has been more costly than the larger aggregate it has been used only in the cul-de-sacs. The City has been in contact with the City of Burnsville who is the administrator of a Joint Powers Agreement for seal coating, traffic markings, screening, street sweeping and crack filling. Current Cities involved in the Joint Powers Agreement include the City's of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver Grove Heights. Cost information has been presented within the cost estimates section of this report that will analyze our current City practice compared to those anticipated through the Joint Powers Agreement. Under the Joint Powers Agreement all areas are sealed with the fine aggregate (FA-2 Modified Aggregate), which, in Farmington, is currently only used in the cul-de-sacs. Each City is responsible for preparing maps showing proposed seal coat locations, estimating quantities, coordinating timing of work, inspecting contractors work and approving/processing final payment. Bumsville has indicated that Farmington could join this program for the upcoming 2004 construction season. 3 Cost Estimates Cost estimates have been prepared for the improvements described in this report. The estimates for the work are based on anticipated unit prices for the 2004 construction season. The cost estimates presented below include a ten-percent contingency and twenty-seven percent allowance for engineering, legal and administrative costs. Estimated Proiect Costs Based on Current Practice Item Unit Est. Qty Estimated Unit Price Total Bituminous Material Gal 47,050 $ 1.10 $ 51,755 $19.35 $ 42,570 FA-2 Aggregate in Place Ton 2,200 F A-2 Modified Aggregate in Place Ton 160 $39.00 $ 6.240 $100,565 Estimated Construction Cost 10% Contingencies $ 10.057 Total estimated Construction Cost $110,622 27% Engineering, Legal, Administration $ 29.868 Total estimated Project Cost $140,490 4 Estimated Proiect Costs Based on Joint Powers Aareement Item Unit Est. Qty Estimated Unit Price Total FA-2 Modified Aggregate in Place SY 185,950 $0.53 $ 98.554 Estimated Construction Cost $ 98,554 10% Contingencies $ 9.855 Total estimated Construction Cost $108,409 * 27% Engineering, Legal, Administration $ 29.270 Total estimated Project Cost $137,679 * A percentage ofthe actual construction cost is paid to the City of Burnsville for legal and administrative cost on a sliding scale basis as follows: $ 0 to $50,000 2.0% $ 50,000 to $100,000 - 1.5% Over $100,000 1.0% 5 Project Financing The City's Assessment Policy states that Seal Coating shall be assessed at a 50% rate. Based on the project costs identified in this report, the estimated assessment rates for the project, calculated with a 50/50 split, would be $66.77 per unit (Based on Current Practice) or $65.44 per unit (Based on Joint Powers Agreement). The estimated assessment rate in the 2003 feasibility report was $65.04 per unit and the final assessment amount based on the final project costs was $56.13 per unit. Autumn Glen 1 st and 2nd Additions, Charleswood 3rd Addition, East Farmington 7th Addition and Tamarack Ridge 1 st and 2nd Additions are to be seal coated this year and have already collected funds to cover initial seal coating costs through their respective development contracts. Prairie Creek 1 st and 2nd Additions, Silver Springs 1 st and 2nd Additions, Nelsen Hills 1 st and 2nd Additions, Fair Hills, Pine Knoll, 213th Street and the Rambling River parking lots will be assessed for their portion of the costs. Estimated Proiect Costs Based on Current Practice Assessment based on a rate of $66.77 /unit Road and Bridge Fund contribution $ 70,245 $ 70.245 Total Estimated Project Cost $140,490 Estimated Proiect Costs Based on Joint Powers Aareement Assessment based on a rate of $65.44/unit Road and Bridge Fund contribution $ 68,840 $ 68.840 Total Estimated Project Cost $137,680 6 Conclusions And Recommendations The proposed improvements described in this report are feasible from an engineering standpoint and are in accordance with the City's Seal Coating Program. The project is necessary to continue the City's program for street maintenance. The feasibility of the project as a whole is subject to the financial review. The improvements proposed are cost effective based on proven methods for seal coat improvements. Based on the information contained in this report, it is recommended that: 1. The City of Farmington accept this report as a guide for the seal coating improvements in the project area and authorize the preparation of plans for the project; 2. The City participate in the Joint Powers Agreement currently being administered by the City of Burnsville; 3. The City conduct a legal and financial review of the proposed project prior to the public hearing; 4. A Public Hearing be held as required by Minnesota Statue 429. The property owners adjacent to the roadway should be notified for hearing purposes; 5. A neighborhood meeting be scheduled with the affected property owners; 6. The following tentative schedule be implemented for the project: Schedule Based on Current Practice Accept Preliminary Report, Authorize Preparation of Plans February 2, 2004 and Specifications, Schedule the Public Hearing Hold Neighborhood Meeting Week of February 23,2004 Hold Public Hearing, Order Project, Authorize March 1,2004 Advertisement for Bids Receive Bids March 25, 2004 Accept Bids and A ward Contract April 5, 2004 Start Construction July 6, 2004 Complete Construction August 29,2004 Hold Assessment Hearing September, 2004 7 Schedule Based on Joint Powers Aareement Accept Preliminary Report, Authorize Preparation of Plans, February 2, 2004 Schedule the Public Hearing Receive Bids Through Joint Powers Agreement February 20,2004 Hold Neighborhood Meeting Week of February 23,2004 Hold Public Hearing and Order Project March 1, 2004 A ward Contract March 15,2004 Start Construction July 6, 2004 Complete Construction August 29,2004 Hold Assessment Hearing September, 2004 8 Attachment A Streets Location Elk River Trail English Avenue West phase line of Prairie Creek 2nd Addition to Embers Avenue North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Cul-de-sac on the south side of Elk River Trail to the north phase line of Prairie Creek 2nd Addition All North phase line of Prairie Creek 2nd Addition to south phase line of Prairie Creek 2nd Addition Egret Way Egret Court Embers Avenue 187th Street West North phase line of Prairie Creek 1 st Addition to south phase line of Prairie Creek 1 st Addition English Avenue to Embers Avenue Cul-de-sac on the north side of 186th Street West to south phase line of Prairie Creek 1 st Addition North phase line of Prairie Creek I st Addition to south phase line of Prairie Creek 1 st Addition West phase line of Prairie Creek 1 st Addition to east phase line of Prairie Creek 1 st Addition English Avenue 186th Street West Elgin Avenue Embers Avenue English Avenue North phase line of Silver Springs 1 st Addition to south phase line of Silver Springs 1 st Addition Pilot Knob Road to east phase line of Silver Springs 1 st Addition English Avenue to Elgin Avenue North phase line of Silver Springs 1 st Addition to south phase line of Silver Springs 1 st Addition 187th Street West 188th Street West Elgin Avenue English Avenue 189th Street West Emblem Court Elite Court Elgin Avenue North phase line of Silver Springs 2nd Addition to 189th Street West English Avenue to Elgin Avenue All All 189th Street West to north phase line of Silver Springs 2nd Addition Euclid Path Englewood Way Englewood Court 190th Street West to north phase line of Nelsen Hills 1 st Addition Euclid Path to north phase line of Nelsen Hills 1 st Addition All Euclid Path South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition South phase line of Nelsen Hills 2nd Addition to north phase line of Nelsen Hills 2nd Addition All Englewood Way Englewood Circle Euclid Path Estates Avenue 193rd Street West Eureka Avenue Eureka Court Eureka Avenue to 190th Street West 193 rd Street West to Euclid Path Pilot Knob Road to west phase line of Fair Hills Addition 19Sth Street West to 193r Street West All 9 Euclid Court 190th Street West All Pilot Knob Road to west phase line of Fair Hills Addition 193rd Street North phase line of Autumn Glen 1 st Addition to south phase line of Autumn Glen 1 st Addition West phase line of Autumn Glen 1 st Addition to Embers Avenue Embers Avenue 191 st Street 192nd Street Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to Dunbury Avenue Embers Avenue to north phase line of Autumn Glen 2nd Addition Evensong Avenue Evensong Court Exchange Trail Executive Path Export Trail North phase line of Charleswood 3rd Addition to south end of cul-de-sac All Evensong Avenue to west phase line of Charles wood 3rd Addition Evensong Avenue to west phase line of Charleswood 3rd Addition Evensong Avenue to west phase line of Charles wood 3rd Addition Eaves Court Eaves Way 204th Street West 203rd Street West Dunbar Avenue All Akin Road to 204th Street West 203rd Street West to west phase line of Pine Knoll Addition Akin Road to west phase line of Pine Knoll Addition Akin Road to 203rd Street West Camden Path Camden Court County Roads 66 to east phase line of Tamarack Ridge 1 st Addition All Camden Path Camden Circle 213th Street to north phase line of Tamarack Ridge 2nd Addition All Eleventh Street Twelfth Street Thirteenth Street Maple Street Hickory Street Larch Street to south end of cul-de-sac Larch Street to Highway 50 Larch Street to Maple Street Eleventh Street to Thirteenth Street Eleventh Street to Twelfth Street 213th Street Trunk Highway 3 to Empire Township Boarder 10 2004 SEAL COAT AREAS CSAI-I 50 PARKING LOTS & ALLEYS CITY or rAll~I""TON 1. 2004-RAMBlING RIVER - PINE & ELM ST 2. 2005-ALLEY SO. OF POST OFFICE 3. 2005-ALLEY SO. OF NEW LIBRARY 4. 2005- ALLEY NO. OF VFW 5. 2006-RAMBlING RIVER - BALLFIELOS 6. 2006-ICE ARENA 7. 2006-FIRE STA nON 8. 2007-ALLEY SO. OF ST. MICHAELS 9. 2008-SECOND STREET PARKING LOT 10. 2008-ALLEY NO. OF FGTN. LUTHERAN 11. 2010-SWIMMING POOL ~" - ~ "'-'. ..... .... 21 D'l ::'~:. : ! ! ! I "". ... ~ ~ , , ~:uhn_n_nn. H H .~ E~ t ; ~ ~ ~ FIGURE I ICITY OF FARMINGTONI . ~ ~ I 500 , " , . I---~"----"'--- ____....________.. , ., . , o 1000 2000 3000 SCALE .. 7 YEAR CYCLE SEAL COAT PROGRAM l:l.' h tlTY ~ LN<(Vlll( Cln ~ flolllll><<:;lQN INDEX AREA 4 - 2004 AREA 5 - 2005 AREA 6 - 2006 AREA 7 - 2007 AREA 1 - 2008 AREA 2 - 2009 AREA 3 - 2010 PARKING LOTS & ALLEYS 1. 2004-RAMBLlNG RIVER - PINE & ELM ST 2. 200S-ALLEY SO. OF POST OFFICE 3. 2005- ALLEY SO. OF NEW LIBRARY 4. 2005- ALLEY NO. OF VFW 5. 2006-RAMBLlNG RIVER - BALLFIELDS 6. 2006-ICE ARENA 7. 2D06-FIRE STATION 8. 2007-ALLEY SO. OF ST. MICHAELS 9. 2008-SECOND STREET PARKING LOT 10. 20D8-ALLEY NO. OF FGTN. LUTHERAN 11. 2010-SWIMMING POOL .-.. -. ~ .. .-.. ..... .... :2:1 D~ I ::'~ ~ ! ! 1 CSAf.l 50 "j) ~ FIGURE 2 1-- - - - ___o__ ---- ------ -- - - - -; jCITY OF FARMINGTONI , . ~ ~ I SOD , .. . , ..---..----0--------...--------... , .. , . o 1000 2000 3000 SCALE Ie::? 6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Storm Water Pond Expansion - Main Street Project DATE: February 2, 2004 INTRODUCTION The Main Street Project, Phase 2, is scheduled to commence this upcoming construction season. As part of the Main Street project, storm sewer will be installed along Main Street that will route storm water across Trunk Highway 3 and eventually outlet in the City's pond PW-P1.14, as designated in the City's Surface Water Management Plan (SWMP), more commonly known as the Wausau Pond. The pond is located adjacent to and partially on the former Wausau property, now owned by Dakota Storage LLC. DISCUSSION The pond will need to be expanded as indicated in the SWMP in order to achieve the City's water quality goals for the storm water that will be coming from Main Street. The improvements to the pond would include excavation and pipe installation (see attached plan sheet C5.01). The overall expansion of the pond would encompass approximately 0.45 additional acres of land. Of that, the amount of land needed from the Dakota Storage property would be approximately 0.35 acres. Staff has contacted the owners of the Dakota Storage property and has begun discussions regarding the acquisition of the needed easements. BUDGET IMPACT The estimated project cost for the pond expansion is $230,000 (see attached spreadsheet), not including easement acquisition. This facility is a trunk facility and would, as such, be funded out of the storm water fund. These costs would not be assessed to property owners. ACTION REQUESTED Approve by motion the expansion of pond PW-P1.14 in conjunction with the Main Street Project, Phase 2. Pond PW-PI.14 Expansion Page 2 Respectfully Submitted, oL M Yh~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file ;U"'Vl "'X)o "O~r 'i:z~ nOG) '" '" Vi Vim'" "'0 ~'?< ;u "Tl ~ U o J'Tl' m ~ VlVi' ~ ~"O;:J _ .:::-=0 Vl_- Q ~- ....:;-p~ ~ :<0 ai pp Vl . N Vi~ ;U =0 :::0 )0 'tJ \ I I :::0 '" Vl I ",x> I "0 ~ r , 'i:z~ I go~ \ c.n~fT1 \ -"'; 1;>< \;:JP~ \(J)u . ~"ll;:J .J!o.-=tiV> 0'" o~ ~I~ '0 P~ Vi CDI ;:oN, --- ~ I.---"'W )0 '+ \'" "0 '\-'; !..t. \'" ~ '" x iii :-' " -i;U 0'" o :"to ~z Vl "i'~ )oC xo ,:--i Vl r o 'tJ '" Vl U;~d~ - r )0 VlOVlZ OorVl c)oO'tJ :i!~~'i: O~~~ '""1""0(')00 '" ;u0 ~~Bi~ ~i:~:::J )oCVl 5~0'tJ nr:::l;u )0-<0- ~ zO ~ .;u o z Vl r o "0 '" Vl VlVl -i'" !il'" i::Vl I Vl'" ",,,, ~-i :::00 !J' ~S ;U"Tl 00 ;;;:::0 i:: '" Z -i Vl / / / I I I I I I I ~'t", ~ I I I I I d ... 1 ~ ~ \ I I \ I I I I \ I \ \ \ I I I \ I \ I I I .) J. I '" J ... / 'l:, , /........ / .... I /.............. .................. - -::.--: - ----"7.- __.--. _ -- --......, ............ , I I I ---- .... ............" ........ ...., \ , , \ , ~~ ~~ ,~ -- . ~ )0"0 z;u 00 o~ )00 (D-i " " .... .... .... .... .... , , ---"""-:.- <-, '-> ---..... - -- ------ , , , ... "lr, , , , , '- Vl)oO "'Vlr ~;ur;o ;U"';U og~ 0- z;Ue> Vl"':u ~oc c...,lD OOlD :::l:::O:::o OVlC Z-iVl OI :::0 i:: \ \ \ \ \ \ z . .0 ~VlQ::;l~~:4~ r~!O:O)o-iM!{l <)o~"'(DIO ~::e)oNEi::o "'0~MJ;:l5iii ~~5ih~c! ~~;U~~:L::~ "'0 i:: 0)0-'" lGiiicZ xo ;U~hOl1lVi> r;o::OIO~b::O OlD Z . '" "'~~'" )0 ... 0 ~ oz > '>0'- CD ~~~plg ~ !!l~~~~ to ~)o",~~ g: ag:;->:-'r- 0. ;}l;;'io ~ 8 Q:i!J;; :i! ~ r",~ g I :::0 ~ ~~ o --" FARMINGTON, MINNESOTA WAUSAU (DAKOTA STORAGE) POND EXPANSION SWMP POND PW-P 1.14 POND IMPROVEMENTS . tU Bonestroo ~ Rosene G Anderlik & 1\J1 Associates Engineers &. Architects www.boneslroo.com --- /......--, / , // , -0 ~~ ,~ ~t7 ...... . - -e.. -i -< -U () )> r -U o Z o lJ) fT1 () :::! o z "0 toO '11g:~ 0.0 P. I !$ III n o .. o 5' q, it' ,. z L '" o ~ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 I HEREBY CERTIfY THAT THIS PLAN. SPECIflCATION. OR REPORT SURVEY WAS PREPARED BY ME OR UNDER MY DtRECT SUP[RVIStON AND TIiAT I AM A DULY UCENSED PROfESSIONAL. ENGCNEER DRAWN UNDER THE LAWS OF THE STATE OF MINNESOTA. PRINT NAME: ERIC G. PETERS ~GNED APPROVED GOS EGP EGP J.llW 2004 14103202 SIGNATURE: DATE L1C. NO. DATE PROJ. NO. @BONESTROO, ROSENE, ANOERlIK &: ASSOCIATES, INC. 2004 Page 1 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.