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Home My WebLink About12.15.08 Council Packet City of Farmington 430 3rd Street Darmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING December 15, 2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT ouncil workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. City of Farmington 430 Third Street T:'armington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 15, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Council Service b ) Yellow Ribbon City Proclamation Page 1 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) a) Response to Mr. Charlie Weber Page 2 7. CONSENT AGENDA a) Approve Council Minutes (12/1/08) (Pre-Meeting & Regular) b) School and Conference - Police c) Approve Metro Watershed Partners Funding - Natural Resources d) School and Conference - Natural Resources/Solid Waste e) Approve Temporary Liquor License - Administration f) Adopt Resolution - Approve Gambling Event Permit - Administration g) Adopt Ordinance - Amending Solid Waste Ordinance - Municipal Services h) November 2008 Financial Report - Finance i) Set Boards and Commissions Interviews - Administration j) Adopt Resolution - Approve Heritage Preservation Commission Consultant Contract - Administration k) Approve Police Sergeant's Agreement - Human Resources 1) Approve Agreement Security Cameras City Hall and Police Station - Police m) Adopt Ordinance - Amend City Code Define Modular Homes - Planning n) Adopt Ordinance - Amend City Code Conditionally Allow Multiple-Family Dwellings - Planning 0) Accept Resignation Planning Commission - Administration p) Approve Fiber Line Contract with ISD 192 - Human Resources (Supplemental) Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 q) Approve Bills (Supplemental) 8. PUBLIC HEARINGS a) Adopt Ordinance - 2009 Fee Schedule - Administration 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) City Hall Change Orders - Administration b) Approve Roundabout Change Orders and Final Pay Estimate - Engineering c) Approve Spruce Street Change Order - Engineering 11. UNFINISHED BUSINESS a) Adopt Resolution - Approve Third Amendment to Development Contract - Vermillion River Crossing - Engineering b) Adopt Resolution - Approve 2009 Tax Levy and Budget - Finance c) Adopt Resolution - Approve 2009-2013 CIP - Finance 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 -"WoI 5b STATE of MINNESOTA WHEREAS: Many communities throughout the country display yellow ribbons and flags to show support for the brave men and women serving abroad in the United States Armed Forces; and WHEREAS: This gesture brings communities together to remember those called to duty far away, as well as the families they leave behind during their deployment; and WHEREAS: The Minnesota National Guard's Yellow Ribbon City campaign pays tribute to communities with an exceptional record of caring for military members and families through various programs and public works, and honors individuals in these communities who have pledged to uphold this standard for future military members and families; and WHEREAS: During this important time in our nation's history, the City of Farmington has. exhibited strong support for its military families, bringing great pride to Minnesota and the nation; and WHEREAS: Because of the outstanding support displayed by Farmington's residents and its record of caring for military members and families, the city will serve with honor and distinction as a Yellow Ribbon City. Now, THEREFORE, I, TIM P A WLENTY, Governor of Minnesota, do hereby join the Minnesota National Guard in proclaiming the City of Farmington as a: YELLOW RIBBON CITY in the State of Minnesota. ~~~ SECRETARY OF STATE IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Minnesota to be affixed at the State Capitol this fourth day of December in the year of our Lord two thousand and eight, and of the State the one hundred fiftieth. '~ ~ \-=::> l - \ J"--~ GOVERNOR '\. 1-1 ~ City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Response to Mr. Charlie Weber DATE: December 15,2008 INTRODUCTION I DISCUSSION At the December 1,2008 Council meeting, two questions arose from Mr. Weber regarding the Rambling River Center and Recreation staff. The following information is an attempt to respond to those concerns. 1. Rambling River Center Mr. Weber commented that he was of the understanding there was $200,000 for the demolition of the former City Hall structure. Discussions regarding options as to what to do with that building had taken place at a Council meeting. A variety of numbers were used to describe different options that were available to the community, but until a decision was made, there were no funds designated for the project. The cost ofa Veteran's park and discussions with the veteran's organizations was that they would be responsible for the funding of a veteran's memorial. Discussions regarding a budget amount for that had not reached a point where a number had been established. At this point in time, there isn't a budget set for the remodeling of the old City Hall. Discussions have taken place between my office and the Parks and Recreation office, which are still in the very formative stages. We have just completed our 2009 budget and at the current time no funds have been designated for the remodeling of the old City Hall. 2. General Fund Budget which at this time includes the elimination of the Recreation Supervisor position As part of the 2009 budget, suggestions were made to the City Council regarding various means of balancing the 2009 budget. One of the items that were included in the budget was the elimination of the Recreation Supervisor position. Discussions have taken place with the Parks and Recreation Director and he has assured me that the department will 2-1 provide the same level of programs and services through 2009 that were provided in 2008. We have to find different ways to do some of the programming, but at this point in time, I have been assured that to the general public there will not be a noticeable change. If Mr. Weber has any further questions, please feel free to direct them to my office. ACTION REQUESTED For Council's information. Re(...,ee. '.tftrU,SU....b m... i.tt ~d ~i./ ~ '-,..---------J1 /i i. .' /. \, i ~*l-7 pet:r;. Her1ofgf~,;: . City Administrator / cc: Charlie Weber 2-2 k.. COUNCIL MINUTES PRE-MEETING December 1, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE A GENDA MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Pritzlaff asked about the waiver of excess liability insurance. Finance Director Roland explained this is the same as previous years and the City is covered up to $2 million. 5. STAFF COMMENTS City Administrator Herlofsky noted there will be a representative of the Downtown Business Association at the regular meeting regarding events that will be held downtown this weekend. 6. ADJOURN MOTION by Pritzlaff, second by Fogarty to adjourn at 6:45 p.m. APIF, MOTION CARRIED. Respectfully submitted, h../ ..,/'",0::4, )'7/}u.- C&?:../ ('& 'vc/l-,......;:L /~.r' (/ Cynthia Muller Executive Assistant 3-1 COUNCIL MINUTES REGULAR December 1,2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Den 4 Pack 117 Webelos led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Tony Wippler, Assistant City Planner; Jen Dullum, Natural Resources Specialist; Cynthia Muller, Executive Assistant Beve Preece Audience: 4. APPROVE A GENDA Councilmember Pritzlaffpulled 7h) Approve Non-Bargaining Agreement for discussion. MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) YeHow Ribbon Recognition Farmington is the first City in the State of Minnesota to receive the Yellow Ribbon Recognition. This means that as a community we go above and beyond in support of our troops before, during, and after deployment. The award will be presented by Governor Pawlenty. Annette Kuyper has spearheaded organizing this program. 6. CITIZEN COMMENTS Ms. Linda Johnson, Premier Bank and representative of the Downtown Business Association, invited everyone to a holiday celebration this Saturday. There will be several events in downtown Farmington. Mr. Charlie Weber, 5220 Robin Lane, noted the Council passed a month ago, moving the senior center to the hold City Hall building. He asked about the current status of funding. City Administrator Herlofsky noted he and the Parks and Recreation Director have been discussing options and are not comfortable right now with the numbers. Staff will be getting back to Council around the first of the year. Mr. Weber stated there was $200,000 to tear down the old City Hall. 3-3 Council Minutes (Regular) December I, 2008 Page 2 Mr. Weber asked about the 2009 budget and the elimination of the Parks and Recreation Supervisor position. He asked if we are not cutting programs, how can we layoff someone who is doing the work? If programs will be cut, then someone should say so. So far he has not heard about the programs. Citizens have a right to know if programs will be cut and if that is the reason for the layoff. Councilmember Pritzlaff stated when the City was looking at using that site for a Veteran's Memorial park, there was $200,000 to tear down the building. We had it and now we don't. City Administrator Herlofsky stated we did estimate the cost of demolition was $200,000. The Veteran's Park was to be funded through the veterans; there was no money set aside for the park. Staff has determined that money left over from the construction of the new City Hall could not be used for a senior center. 7. CONSENT AGENDA Councilmember Wilson asked to pull items 7i-n) Fire Department Appointment Recommendations for discussion. MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (11/17/08 Pre-Meeting & Regular) b) Received Information October 2008 Financial Report - Finance c) Approved Waiver of Excess Liability Insurance - Finance d) Approved 3.2 Beer and Cigarette Licenses - Administration e) Adopted ORDINANCES 008-593 and 008-594 Amending Zoning and Subdivision Ordinance - Planning f) Adopted RESOLUTION R73-08 Approving Fiscal Year 2009 CDBG Application - Economic Development g) Adopted RESOLUTION R74-08 Approving Collective Bargaining Agreement LELS - Human Resources 0) Adopted RESOLTUION R76-08 Approving Redevelopment Planning Grant Application - Planning p) Approved Bills APIF, MOTION CARRIED. h) Adopt Resolution - Approve Non-Bargaining Agreement - Administration Councilmember Pritzlaff clarified that non-bargaining includes the management team. Finance Director Roland stated it also includes other non-bargaining positions including confidential positions and supervisory positions. Councilmember Pritzlaffnoted in 2005 Council was asked to approve a 2.75% raise for 3 years. It was his understanding that the increase would be 2.75%. Some information was recently received on department head salary history, and throughout the entire spreadsheet he cannot take a salary from one year to the next, multiply it by 2.75%, and come up with the next year's salary shown. City Administrator Herlofsky replied all department heads and employees have a salary schedule associated with their position. Until an employee reaches the top ofthe range, there are steps. So it would be that amount plus the increase. All employees have a salary range. If the range is $1,000 - $5,000, the midpoint would be $2,500. After $2,500 through the evaluation process, they have to set 3-4 Council Minutes (Regular) December I, 2008 Page 3 goals that will provide them with the appropriate merit to get to that next step. Once they reach the top of the range, they will only receive 3% adjustments each year. Steps before that have the opportunity for a step increase plus the annual adjustment. Councilmember Pritzlaff stated he noticed not only was the 2.75% added in, but the total came to an 11 % increase in salary. In 2005 to 2006 two positions have a $10,000 increase. If that has to do with a step increase, he would have liked to have known that when the annual increase was brought to Council. If there was going to be a step increase, he would not have approved the annual increase. There is another position in 2004 where the starting paying was $18,000 more than the person that left that position in 2003. City Administrator Herlofsky stated some of this happened prior to him coming, but thought it had to do with some comparable worth studies. Finance Director Roland stated the Council approved a compensation study in 2002 which was implemented in 2003. At that time, certain positions were not in the appropriate ranges, so it took a 2-3 year time frame for those to come up to certain points in the schedule. She noted Councilmember Pritzlaff was asking about a particular position where the person left and the successor was hired at a significantly larger salary. That would have been up to Council at that time when that person was brought to Council for approval. Their salary schedule would have been given to Council and that would have been approved as part of that agenda item. Councilmember Pritzlaff stated there are positions above that that are significantly higher than the person that left. There was no adjustment to that one position except in 2004. In looking at the numbers, he cannot multiply 2.75% that was approved and get these numbers. Now we are looking at 3%. In the budget under Human Resources, in 2008 we budgeted 2.5 people. In 2009 we are budgeting for 2 people. We have a salary of $149,402 in 2008 and $160,579 in 2009. That shows a 7.48% increase. Finance Director Roland stated that is because both people are getting step increases as part of the compensation schedule which has been approved by Council in addition to the 3% because both have achieved merit goals. Insurance and benefits are separate line items. Councilmember Pritzlaff noted Finance goes up 4.45%. Finance Director Roland stated there are certain employees in the scheduled that are still in the step process because they are in their first three years of employment with the City. City Administrator Herlofsky stated the City Engineer and the Police Chief will receive a 3% adjustment to their salary, but they will also be eligible for steps in addition to that. Those steps are between 4- 5%. Anyone who has a step increase will get 4-5% plus 3%, so they will get a 7- 8% increase. If we hired the Finance Director, Police Chief, HR Director at one amount at $70-80,000, each year we would adjust that by some amount. Instead of hiring everyone at $70-80,000, we may hire someone at $56,000 and it may go up to $70-80,000. The type of union agreements we have include a schedule with a starting rate and a rate for 20 years. There are nine steps. Finance Director Roland stated this is the same set of steps we use with our AFSCME contracts. There is one schedule with nine steps, and 20 different job categories. Each step is identified at a dollar amount. Whether you are union or non-union you go through the same step process, it is just a matter of which of the 20 job classifications you belong in. City Administrator Herlofsky noted if someone has 3-5 Council Minutes (Regular) December 1,2008 Page 4 been here for nine years and leaves they may be at the top. The new person may be hired at 15-20% less and they work their way up. Councilmember Pritzlaff noted as far as hiring someone at a lower rate, the sheet shows there is only one case where that happened and that is with Community Development in 2003. The Administrative Services Director started at $18,000 more. He noted there is nothing telling him how many steps each of these positions has. There is a 3% increase on the Consent Agenda Council is being asked to approve, but there is nothing telling him what steps these will transition to and there was nothing in 2005. The memo says funding for the annual salary adjustment and insurance contribution is included in the 2009 budget. He said we have already set a levy for the budget. Why was this not approved before September 15, as this has a lot to do with the levy amount. He does not have a total dollar figure as to how much the budget will change from 2008 to 2009 for the 3% increase. It is in the budget as ifit will automatically be approved. Finance Director Roland stated at the June budget workshop, Council was provided with the dollar amount for all of the positions in the City at a 3% increase and how it would affect the bottom line of the budget. She did not split that between bargaining and non-bargaining. This did not include step adjustments. The step adjustments are a separate line item or it was discussed at the workshop. Council was also advised what the additional cost of FICA, PERA and insurance would be for all employees, both union and non-union. Councilmember Pritzlaff stated based on this step increase, anyone who would get a step increase and an additional 3% for a total of 7%, he will not support that. He will support a certain percent increase if they are at the top, which would be for cost ofliving. To have a 3% on top of a step increase and make it from 7-11 % increase, he would not support a 3% increase on top of that. City Administrator Herlofsky clarified if someone was at the top, Councilmember Pritzlaffwould understand a 3% increase. In order to manage a salary schedule, in order for people to get to the top you have to have those annual step increases. If you don't those people will never reach the top and that is where you end up with inequities in the salary system. What has been done the last three years is an attempt to keep the integrity of the system, to provide the steps and the annual adjustment that are competitive with other communities in our area to make sure we can maintain the good staff we have. Councilmember Wilson stated the intent of the comparable worth is that if employee A is making $100 a week and employee B is making $50 a week for doing the same type of work, the organization needs to find a way to get employee B up to a comparable value of employee A. The major issue he had with this item is this budget has been more contentious than in the past. Mr. Weber brought up one of the issues of significant concern. He recalled receiving full salary information, but in talking with City Administrator Herlofsky he was surprised at the 4-5 steps within each position. He assumed non-bargaining employees were salaried employees. Councilmember Fogarty noted Council approved item 7g) the Collective Bargaining Agreement for LELS which has the same type of steps with a higher 3-6 Council Minutes (Regular) December I, 2008 Page 5 percentage increase, but Councilmember Pritzlaff is not interested in approving this item. She was puzzled as to why he would approve one with a higher percentage and not the other. Councilmember Pritzlaff stated he does not have anything from previous years for the LELS agreement that within the last six years there would be a $30,000 - $33,000 wage increase for six years as two positions have on this agreement. He cannot support that. If there are any positions that have increases left, he would suggest a wage freeze. Looking at a wage increase of 11 % for one year, no one except for a CEO in a big business sees that kind of reward. This is taxpayer's money. There is 2.75% in 2005,3% here, but when you tack on steps, that is different. The Administrative Services Director between 2003 and 2004, previous Council approved an $18,000 hike in salary, no one starts at those kind of wages. If there are people in this category that have steps for them to receive increases, he would go along with those steps, but to tack on another 3 %, he will not support that. Looking at the Park and Rec position, we do not have that in the budget, and looking at this and needing to find . money in the budget, seeing 11 % increases there is money to take out of this. MOTION by Fogarty, second by McKnight to adopt RESOLUTION R75-08 approving the annual salary adjustment effective January 1, 2009 for non- represented City employees. Voting for: Soderberg, Fogarty, McKnight. Voting against: Pritzlaff, Wilson. MOTION CARRIED. i-n) Appointment Recommendation Fire Department - Human Resources Councilmember Wilson noted we are adding six employees and asked if some left. Human Resources Director Wendlandt stated a couple people left and some who were hired did not make it through probation because of the time commitment which is significant the first couple years. This brings their complement up to the level they needed. MOTION by Wilson, second by Pritzlaff to approve the appointment recommendations for Dustin Dingman, Matthew Donnelly, Nicholas Luchsinger, Robert Murphree, Timothy Nielsen and James Oates as volunteer firefighters in the Fire Department effective December 8,2008. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Truth-in- Taxation Hearing - Finance For 2009 the proposed preliminary levy is $9,313,415. This is $443,496 or 5% over the 2008 levy of $8.869 million. The City with the 5% increase is at $417,557 less than the City's levy limit. The general fund revenues for 2009 are projected at $9,128,757. Expenditures are proposed to increase by less than 0.73% over the 2008 adopted budget. Any increases are due to salary and benefit contractual obligations, PERA increases and other professional contract increases which include City Attorney and DCC costs. The proposed capital outlay amounts to $54,000 which is two squad cars. There is no new staff proposed for 2009 and there is a position scheduled for a layoff. This will be the sixth position over the last three years that would be either not hired or removed from the budget. This includes a Community Development Director, two Building 3-7 Council Minutes (Regular) December I, 2008 Page 6 Inspectors, the Assistant City Engineer, a part time support staff for Human Resources and the Fire Department, and the Recreation Supervisor position proposed for 2009. Overall the increase to revenue is less than 1 %. Building permits and City licenses are reduced by 40%. The taxes to the general fund increases by 2.2%. A significant portion of the revenues comes from property taxes rather than building permits due to the decline in permits. The tax levy increases 5% over 2008. This results in a tax rate for 2009 of 44.16% compared to 2008 of 43.8%. The City portion of taxes payable on a median value home for 2008 is $1,066. In 2009 it would be $1,036 because of a decline in valuation. Because of a decrease in market value, the 5% levy increase results in a 2.81 % decrease in taxes. Staff presented a graph showing the percentage increase in the budget, the percentage increase in the tax base, and the percentage increase in the levy in a single year. Normally, staff wants to make sure the tax levy increase would be less than the tax base increase. In this case, this has not been achieved. In 2008 and 2009 there is a marked decline in all three categories. For every dollar a resident pays in taxes, $.41 goes to the school district, $.21 goes to the county, $.35 goes to the City, and $.03 goes to other metropolitan taxing district including the Vermillion Watershed. Ms. Julie May, 18860 Elgin Avenue, stated some things she noted is if we know the values are dropping, we know there is a decrease in permit income, we know there is a decrease in the property tax revenue, she felt we need to look at cutting taxes. It seems Council is being as fiscally responsible as possible, but we need to do whatever we can to try to keep people in their homes in Farmington. We know there is a high foreclosure rate in our community and it is extremely painful for everyone now and it will get worse before it gets better. We see this coming, and even though it is only 5% it is still an increase. Councilmember Fogarty stated Julie May is our Councilmember-elect and while the percentage has gone up, the price per property owner across the board has gone down, so property owners are going to see a decrease in their City tax for 2009. Councilmember Wilson was perplexed by Ms. May's comments under the potential assumption that there is something glaring in here that she was seeing that Council is over-taxing. He asked if she would like to enlighten Council at some point in terms of what area. He agreed taxes are high, but they are decreasing across the board for every property owner in Farmington. He would like to see the budget lower than it is, but he felt that was a little bit of a shot at Council and unfair. Councilmember Pritzlaff stated when talking about individual property taxes going down, he is paying less in taxes this year than last year, but his home value went down $8,000. He will not take credit for that as a Councilmember, nor will he take credit for the amount of taxes going down. None of us expect our houses to go down in value. Everyone does not like paying taxes, but there are amenities 3-8 Council Minutes (Regular) December I, 2008 Page 7 that go with those taxes so do we think our house should be worth less through the year and a gold mine at the end? He does not look at it like that. His home value is going down and that is why he is paying less. To pay less this year in City tax is only because the property values have gone down. At the last meeting he mentioned some things that could have brought the tax levy from a 5% increase to a 3.5% increase and the majority of Council did not approve them. He agreed we need to keep the taxes lower and make some additional cuts. Finance Director Roland stated she has received a lot of phone calls asking why we do not get more commercial/industrial development in the City so residents do not have to pay so much in taxes. Currently 86% of the tax base is in residential housing. We are at that point where a lot of big businesses want to come in with commercial and industrial. In 2004 the State changed the way they value properties. Residential housing up to $500,000 in market value is taxed at 1% of the market value. Retail, commercial and industrial businesses are taxed at 1.5% of the market value. Where we get the idea that the tax base will get more diversified by the commercial and industrial properties coming in, comes before 2004 when businesses were taxed on 4% of the market value, not 1.5%. We want economic development in Farmington. When it comes to tax benefit, it is not what it used to be. It will not immediately solve the tax base problem in Farmington. Councilmember Pritzlaff stated a business may wonder if that is the only reason we want them here. One reason is for shopping, and two it does not look very attractive that the only reason we want businesses to come here is for their taxes. MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF, MOTION CARRIED. Adoption of the final budget and tax levy will take place at the December 15,2008 meeting. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Change Order for Spruce Street/2nd Street Project - Engineering Council awarded the Spruce Street project on July 7, 2008. During the project, on the comer of Third and Spruce Street during excavation workers discovered two buried barrels underneath the sidewalk. The fiber optic cable was bored through the barrels, therefore, the barrels had to be cut out to prevent damage to the fiber optic cable. The change order in the amount of $1 ,662.40 is to compensate the contractor for the extra work. There were no identifying markings on the barrels. It was necessary to remove them in order to install a fire hydrant. MOTION by Wilson, second by McKnight to approve the change order in the amount of $1,662.40. APIF, MOTION CARRIED. 3-9 Council Minutes (Regular) December 1, 2008 Page 8 b) Approve Change Order for 20Sth Street Project - Engineering Council awarded the 208th Street project on October 2, 2006. The first item was a sleeve that needed to be installed to connect two of the water lines, also a concrete apron for the R&L Trucking entrance, an error in the calculation in the amount of fill necessary for the roadway construction which lead the contractor to borrow material from the boulevard to build the road to the proposed lines and grades on the plan. The borrowed material was replaced by material from the Elm Street project. The final item was the replacement of 41 ft. of curb and gutter prior to placing the wear course. The total amount ofthe change order is $9,191.75. MOTION by Wilson, second by Fogarty to approve the change order in the amount of$9,191.75. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Pritzlaff: He received a call from a resident on 2nd Street regarding the plow truck going up and down 2nd Street three times at 45 mph going through the stop sign. They are not emergency vehicles and he did not feel they should be going through stop signs. City Administrator Herlofsky: downtown on Saturday. Reminded everyone of the events occurring Mayor Soderberg: with the Governor. Reminded Council of the Yellow Ribbon event on Friday 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:22 p.m. APIF, MOTION CARRIED. Respectfully submitted, r~ /Y7~~ Cynthia Muller Executive Assistant 3-10 7a.... Council Workshop East Farmington December 10, 2008 Mayor Soderberg called the meeting to order at 5:33 p.m. Present: Soderberg, Fogarty, Pritzlaff, Wilson i\bsent: 11c~ight Also Present: Joel Jarnnik, Peter Herlofsky, Kevin Schorzman, Todd Larson, Terry Donnelly, Julie May, Cynthia Muller MOTION by Wilson, second by Fogarty to approve the agenda. APIF, MOTION CARRIED. City Attorney Jamnik provided Council with historical information on East Farmington on the City's response to residents two years ago regarding litigation. On November 11,2008, the East Farmington Homeowners Association sent a letter to the City. A response was sent by City Attorney Jarnnik on November 21,2008 asking for additional documentation and a response has not been received. Therefore, the City does not have information regarding the HOA's settlement with Sienna. What remains is a question regarding mailboxes, maintenance of private streets, snow removal and long-term issues regarding the parks. The private streets include Birch Court and Aspen Court in the fourth addition. These are cul-de-sacs with a park at the end of each street. This involves four blocks. The border streets are public streets. The private streets were not constructed to City standards, they do not have a large radius cul-de-sac at the end and were part of the PUD. The HOA asked if they could sell the park land or if the City would take them over. The PUD indicates the covenants would run with the land. The covenants were not recorded by Sienna. The streets are not wide enough for the City to plow them. The HOi\ has removed the playground equipment in the parks and has stopped maintaining the park areas. The City is being asked by the residents and the HOA to fix the problem. However, the City does not know what has been legally terminated and what the current situation is as no documentation has been received. Residents were not happy with what the HOA was not doing, so 44 residents voted to get out of the association and this has left the remainder of the nine homes along the private streets and abutting the parks with no maintenance for streets and parks. City Attorney Jarnnik advised the City does not have the authority to plow private streets. Doing this could set a precedent. The streets and the parks are owned by the HOA. Council was very concerned with the parks as the City gave the developer credit to build the parks. City Attorney Jarnnik stated if the park areas are not maintained, the City has the right to mow the parks and maintain them and assess the HOA who would in turn assess the abutting properties. The private streets become the same as long private driveways. It was suggested the homeowners on these streets get together to hire a plow service. The City should move forward with construction and maintenance of the parks and assess the HOA. MOTION by Pritzlaff, second by Fogarty to adjourn at 6:25 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~f~ /-Y?~ ce;nthia Muller Executive Assistant 3-11 Council / School Board / Dakota County Transportation Workshop December 10,2008 Mayor Soderberg called the meeting to order at 6:33 p.m. Present: Absent: Also Present: Soderberg, Fogarty, Pritzlaff, Wilson McKnight Joel Jarnnik, Peter Herlofsky, Kevin Schorzman, Todd Larson, Julie May, Cynthia Muller Bob Heman, Terry Donnelly, Ann Manthey, Tim Weyandt, Tim Burke, Julie Singewald, Brad Meeks John Sass, Commissioner Joe Harris John Sass summarized the discussion from the previous workshop. There are two new corridors coming and a new high school. There will be a new 19Sth Street which will connect to TH3 from Pilot Knob, and the paving of Flagstaff Avenue with the new high school. Dakota County came up with some criteria to evaluate the intersections. There are four intersections that have some issues with level of service such as delay and capacity. These intersections include Akin Road and 19Sth Street, 195th Street and Pilot Knob Road, Flagstaff A venue and 195th Street, and CR50 and Flagstaff A venue. The first criteria was crash rates at intersections. When you increase the level of control at intersections, such as installing a signal, the crash rate goes up. Traffic control should only be increased when warranted and after a traffic study is done. The crash severity rate also goes up as the level of control at the intersection is increased. On 195th Street and Akin Road, the existing condition assumes the new corridor is open and 135 homes are added and there is the school. The current multi-way stop level of service is D which is acceptable. The county recommended a multi-way stop with east right-turn lane and leave as an all-way stop. This does not have to be done before school opens. Regarding Pilot Knob Road and 19Sth Street, there is not a benefit to a higher level of traffic control. The county suggested looking at a roundabout within five years and that something should be put in the CIP for this intersection. Part of the county's study includes looking at other intersections on Pilot Knob Road. Any solution will have an effect on the properties on the comers. In the meantime, something should be included in the CIP for developing this intersection. They are working on four alternatives for the north end of Pilot Knob and these will include the intersection by Super America. At 195th Street and Flagstaff Avenue, the current stop sign on 195th Street is a level of service F which is not acceptable. A multi-way stop would be a level of service E. The county recommended a multi-way stop before school opens. The level of service E is just during the peak hours. During the majority of the day the intersection will function fine. They looked at 3-13 Council Workshop Minutes December 10, 2008 Page 2 peak hours in the morning, evening and afternoon for high school traffic. John Sass explained crash rates going from a multi-way stop to a roundabout and going from a signal to a roundabout. Councilmember Pritzlaff asked if a multi-way stop creates an unsafe situation due to the difference in speed between 195th Street and Flagstaff Avenue. The county noted the severity of the crash would be higher. Councilmember-elect May suggested starting with a multi-way stop to slow everyone down and if that does not work, then go to a signal. The county stated a roundabout would be a long-term option. Councilmember Fogarty stated these are kids in our community and she was concerned with this recommendation. She was willing to face the taxpayers and say this deserves more money and more attention and put in a roundabout. The intersection at CR50 and Flagstaff will function with a level of service C at the peak hour. The county recommended keeping the two-way stop on Flagstaff, but a traffic management plan is needed for when school gets out in the afternoon to direct traffic north on Flagstaff to 195th Street. Another option is a % intersection with a U-turn down CR50. This would be a short-term solution. The county felt a signal would not work well. A multi-lane roundabout may work better. To install a signal the road would have to be shifted to the west at a cost of $700,000. The other option is to leave the road as is and move the power line which is $2.4 million so a signal is not recommended. The design for a roundabout could be programmed in to the CIP for 2010. School Board member Weyandt asked if there could be lights on the comer for kids walking to McDonald's. City Engineer SchorZInan stated at the last meeting it was discussed that if someone covers the cost the county would be willing to allow it. The cost of a street light is $5,000 - $7,500. In order to make the traffic go north, a sign would be posted for a no right turn on to Flagstaff during peak times at the school entrance. This would be until there is more traffic control at CR50 and Flagstaff. If the school posted a sign, the police would be able to enforce it. The school can make this a requirement for students to keep their parking permit. The no right turn would only be in effect during peak times for students leaving school not for special events. The City could also look at a street light at 195th Street and Flagstaff. School Board member Weyandt stated regarding lighting for safety, the City will find the school easy to work with in cost sharing. Mayor Soderberg encouraged Council to discuss this item in the very near future. Councilmember Fogarty also asked the County to look at lit stop signs. Regarding the police enforcing the no right turn from the school entrance, the school is not asking to have an officer stationed at the entrance every day, but only if problems arise. The county will finish the study for the long-range plan for Pilot Knob Road and will bring it to the Council at that time. City Administrator Herlofsky and Superintendent Meeks will bring back a recommendation for street lights for 195th Street and Flagstaff Avenue. The school asked that a no right turn sign on Flagstaff be installed in July-August. MOTION by Fogarty, second by Wilson to adjourn at 8:34 p.m. APIF, MOTION CARRIED. Respectfully submitted, -~"L-d_ :n-7~~ C:Cynthia Muller Executive Assistant 3-14 Ib City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ciJarmington.mn.us TO: Mayor and Councilmembers/d City Administrator \0/' -',.. ' FROM: Brian A. Lindquist, Police Chief SUBJECT: School and Conference Police Investigations DATE: December 15,2008 INTRODUCTION I DISCUSSION Over the course of the past three years, the police department has been involved in three investigations concerning the issue of child fatality. An excellent training opportunity has been made available and the department would like to send Detective Sgt. Hollatz and Detective Sundgren to the Child Fatality Investigations course put on by National Center For Missing And Exploited Children. The course will be held on February 9th - 13th, 2009 in Corpus Christi, Texas. This course will cover over 32 hours of training and will include the latest and advanced techniques in fatal child abuse and neglect investigations. This department has been very pleased with the past training that it has received by the NCMEC. The NCMEC covers the cost of the tuition and lodging. The only cost to the City of Farmington will be the travel and meal expenses, which are estimated at approximately $1500 total for both detectives. BUDGET IMPACT Funding for this training is included in the 2009 Investigation Division Budget. ACTION REQUESTED Information only. Rru~~~ ~Lmaqur-? r--- Chief of Police 4-1 0J1F ~ Fox Valley - TECHNiCAl COLLEGE Chdd ProfedlOll Trolnlng (enter i~' :5 ~. ::1" :J I " ;~ i~ ~ i~ ~. Office of Juvenile Jusli(:e and Delinquency Prevenlion CHILD FATALITY INVESTIGATIONS Time Mondav 8:00 a.m. - 8:30 a.m. 8:30 a.m. - 12:00 noon 12:00 noon - I :00 p.m. 1 :00 p.m. - 4:30 p.m. 4-2 Event Welcome Announcements Introduction of Participants Overview of Fatal Child Abuse and Neglect This module will provide the participants with information on an overview of fatal child abuse and neglect. This will include a review of current statistics and the reasons why true prevalence of fatal maltreatment is probably underestimated. The differences between fatal maltreatment and typical homicides will be discussed. The most common type of fatal child abuse and fatal neglect cases will be illustrated using case examples. Lunch The Crime Scene and Forensic Evidence This module centers around the crime scene investigation, including scene security, crime scene search, photography, identification, documentation and collection of all evidence. The latest forensic technologies will be highlighted and demonstrated. Several actual cases will be examined, both solved and unsolved to give the attendees the sense of walking in the crime scene to determine what should be identified, documented and collected. Chain of custody will be stressed. Time Event ~ :~ ~ j , ~ '~. Tuesdav 8:00 a.m. - 12:00 noon 12:00 noon - 1 :00 p.m. 1:00 p.m. - 4:30 p.m. Medical Aspects This module will present a comprehensive overview of the medical aspects of child fatalities, including intentional, non-intentional and questionable causes. It will begin with an explanation of pediatric injuries and how they differ significantly from adults. It will cover in depth pediatric trauma and burn injuries, failure to thrive, Munchausen's Syndrome by proxy (pediatric factitious disorder), conditions mistaken for abuse, and common and uncommon abusive and neglectful causes of child fatalities. It will include the evaluation of the history of the injuries and an understanding of the expertise of the physicians treating the child. It will assist participants by giving them an understanding or the important medical information to use in their evaluation of child fatalities. } "" ;f 4 , .;. Lunch Pediatric Milestones, Death Certification, and the Pediatric Forensic Autopsy The participant will be provided with information on pediatric milestones, death certification and how it applies to child fatalities, and the forensic autopsy. The first section will introduce the stages of cognitive and motor development of an infant (from birth to one year), and emphasize how this information can be applied to scene investigation and witness interviews. This is followed by a discussion of the differences between the medical examiner and coroner, and explains the process of death certification. Finally, the topics of the SOIDI "Top 25" and the merits of doll reenactment in scene investigation are discussed. Following the break, the second section examines the forensic autopsy and the findings associated with child fatalities. Topics of this section include poSbnortem changes, "shaken baby syndrome," blunt force trauma including craniocerebral trauma, asphyxial deaths, SIDS, neglect, and autopsy artifacts. 4-3 Time Event ~j ~ Wednesdav 8:00 a.m. - 12:00 noon 12:00 noon - 1 :00 p.m. 1 :00 p.m. - 4:30 p.m. Thursdav 8:00 a.m. -12:00 noon 12:00 noon - 1:00 p.rn. 1 :00 p.m. - 4:30 p.m. 4-4 Investigating Child Fatalities ~ ~ ~ ~ 1 This module wilI provide the participants with the recognition of investigative techniques required to determine if this death was non- accidental. This will also include information that assists the child fatality investigator with identifying who was responsible for the death, what in fact was the cause and manner and how one may prove or disprove this information during the course of the child fatality investigation. The importance of investigative timelines and suspect development will also be discussed. Lunch Continuation of Investigating Child Fatalities Suspect Interrogation Techniques This module covers the interrogation from the beginning through the full confession. Participants will be shown the importance of developing an interrogation strategy through an in-depth understanding of the case information, interrogation process, stages of the suspect confession, and anatomy of a lie. Participants will learn how to move the suspect past their lies to the truth through theme development and delivery. Lunch Legal Considerations This module will provide participants with a comprehensive overview of legal issues involving investigative techniques that impact evidentiary considerations at trial, relevant search and seizure case, legal issues regarding state of mind issues, admissibility of evidence nexus to investigative tactics, demonstrative evidence considerations, and elements of effective trial advocacy in child homicide cases, with emphasis on effectively testifying before the jury. Liability issues will be addressed and tactics and strategies to avoid civil exposure, suppression of evidence in a criminal case, and other attendant issues will be explored. Issues such as entrapment, chain of custody, best evidence, affidavits in search warrant applications, telephonic search warrants, interception of various types of communications, consent searches, knock and talks, and various forms of technological evidence acquisition will be considered. Time Event Fridav 8:00 a.m. - 11:30 a.m. Resources from Training, Case Studies and Community Collaborations This module presents a clear and concise opportunity for the student to exercise in a scenario their ability to organize information and develop investigative leads. Utilizing information provided by other Instructors throughout the week. A case study will demonstrate system failures and opportunities for improvement, highlighting the defined roles of community agencies in a child abuse and fatality investigation. Further Fox Valley training opportunities will be explored. Participants will be left with a challenge to explore reporting and prevention efforts in their own communities which are centered in interagency collaboration. 11:30 a.m. - 12:00 noon Evaluations Closing In order to receive the attendance certificate, participants are expected to participate in all sections. Any exceptions to this policy must be approved by the Fox Valley Technical College representative on site. Fox Valley Technical College 800-648-4966 09/14/08 1;' ~ " iJ 5 l ~ ~l ,;: 4-5 7c.. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Pax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administra~ Jennifer Dullum, Natural Resource Specialist ~ FROM: SUBJECT: Metro WaterShed Partners Funding DATE: December 15, 2008 INTRODUCTION Metro WaterShed Partners is a coalition of over fifty public, private and non-profit organizations in the Twin Cities Metropolitan Area that, through collaborative educational outreach, educates residents how to care for area waters. The Metro Watershed Partners have established the Minnesota Water - Let's Keep it Clean campaign designed to teach Minnesotans how to protect lakes, rivers and streams from stormwater run-off pollution. This campaign provides materials that cities, counties and watershed educators can use to meet the public education requirement of their Federal and State Stormwater Pollution Prevention Plans (SWPPP). DISCUSSION The Metro WaterShed Partners and the Minnesota Water - Let's Keep it Clean campaign assists the City of Farmington in meeting its educational BMP's set forth in the City's National Pollution Discharge Elimination System program (NPDES). In 2008 the City of Farmington utilized brochures, posters, Public Service Announcements, a billboard template and radio and television advertisements, produced by the campaign, for our NPDES SWPPP. BUDGET IMPACT By contributing to this organization we can help ensure their work will continue and they will be able to provide materials for the City's use. The Metro WaterShed Partners and the Minnesota Water - Let's Keep it Clean campaign are currently seeking funding to continue t4ei:J: educational outreach programs. The annual support requested is $1,500. The City's Stormwater Fund has money allocated to this program for the 2008 budget cycle. ACTION REOUESTED Approve the expenditure of$I,500 to support the Metro WaterShed Partners and the Minnesota Water - Let's Keep it Clean campaign. 5-1 5-2 Respectfully submitted, ~~ Jennifer Dullum Natural Resource Specialist cc: file 7d City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers, City Administrator c? Jen (Collova) Dullum, Natural Resource Speclwist ~. School and Conference TO: FROM: DATE: December 15, 2008 INTRODUCTION The Minnesota Pollution Control Agency (MPCA) offers the annual Minnesota Air, Water, and Waste Environmental Conference (MA WWEC). DISCUSSION The MAWWEC is being held in St. Paul on February 11th and 12th, 2009. The conference provides an opportunity for staff to keep up-to-date on a variety of issues in the environmental arena. In addition to general session, the conference offers multiple topic tracks with five breakout sessions to choose from. Topics tracks include Technical and Regulatory, Implications of Regulations, Policies and Reports, Leading Environmental Practices, Business and Regulatory Partnerships, and Emerging MPCA Issues and Hot Topics. BUDGET IMPACT The cost for early registration for this conference (prior to January 1st, 2009) is $275.00 per person. Funding for this conference will come from the Solid Waste Operations budget for the Municipal Services Coordinator and the NPDES budget for the Natural Resource Specialist. ACTION REOUESTED Approve Lena Larson's and Jen Dullum's attendance at the Minnesota Air, Water, and Waste Environmental Conference. R~sp.e full\:ubmitted, ~'. ff/' '.. . -tV ,.df/L- Jen (Collova) Dullum Natural Resource Specialist 6-1 7e... City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator 0' FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - Knights of Columbus Council #2400 DATE: December 15,2008 INTRODUCTIONIDISCUSSION The Knights of Columbus Council #2400 is requesting a Temporary On-Sale Liquor License for a Bingo event to be held on February 21,2009. The event will be held on St. Michael's property located at 22120 Denmark Avenue. Per State Statute, a Temporary On-Sale Liquor license must first be approved by the City Council and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for a Temporary On-Sale Liquor Licenses for non-profit organizations. Therefore, a City fee has not been established at this time. ACTION REOUESTED Approve the attached application for a Temporary On-Sale Liquor License for the Knights of Columbus, 22120 Denmark Avenue, for February 21,2009. Respectfully submitted, ~ ~. ~C:(Ck-L Lisa Shadick Administrative Services Director 7-1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE DATE ORGANIZED .$ J^ WI- I BUSINESS ( ) TYPE OF ORGANIZATION o CLUB o CHARITABLE ~LIGIOUS DOTHER NONPROFIT ADDRESS 'l-J... , . & . j~, ADDRESS ORGANIZATION OmCER'S NAJ\.1E ADDRESS Location where license will be used. If an outdoor area, describe s~. 111/c/\.cve/S Cc,f(alt'c- (.kul'c.-~ :J:J/:uJ t?evt~r K Au.JL FtArwt/1j} ~ . f.('.1 L~ ~/ 1.), '1iJ' 0 Will the applicant contract for intoxicating liquor services? If so, give the name. and ad ess of the liquor licensee providing the service. IV 0 Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. ~OTE:~uranceisnotmandmory.) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMI1TING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6198) 7-2 7.( City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers City Administrator ;<l/ Lisa Shadick, Administrative Services DirectoV FROM: SUBJECT: Gambling Event Permit - Knights of Columbus Council #2400 DATE: December 15,2008 INTRODUCTION The Knights of Columbus Council #2400 is requesting a Gambling Event Permit for a Bingo event. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2008 budget. ACTION REOUESTED Consider the attached Resolution granting a Gambling Event Permit to the Knights of Columbus at 22120 Denmark Avenue, on February 21,2009 and November 21,2009. Respectfully submitted, ~. ~t1.~ Lisa Shadick Administrative Services Director 8-1 RESOLUTION NO. R -08 APPROVING A MINNESOT A LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR KNIGHTS OF COLUMBUS #2400 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of December 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Knights of Columbus have submitted an application for a Gambling Event Permit to be conducted at St. Michael's Church, 22120 Denmark Avenue for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Knights of Columbus to be conducted at 22120 Denmark Avenue, is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December 2008. Mayor Attested to the day of December 2008. City Administrator SEAL 8-2 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farrnington.mn.us ~ TO: Mayor, Councilmembers and City Administrator ~ FROM: Todd Reiten, Director of Municipal Services;t L. SUBJECT: Adopt Ordinance Amending Solid Waste Ordinance DATE: December 15,2008 INTRODUCTION & DISCUSSION On September 2,2008 the City Council approved an agreement with Dick's Sanitation Inc./Lakeville Sanitary, Inc. (DSVLSI) from Lakeville, Minnesota. As part of that agreement, the method of recycling collection will be changing from a multi-sort system collected weekly to a one-sort system collected bi-weekly. City Code Title 7 - Health and Sanitation, Chapter 1 - Solid Waste Collections requires modifications to allow bi-weekly collection of recyclables. The ordinance is attached for your review. 1. 7-1-4: RULES AND REGULATIONS: will be modified to allow bi-weekly collection ofrecyclables and seasonal collection of yard waste. 2. 7-1-5: CONTAINERS: will be modified to accurately reflect providers of the recycling and yard waste collection containers. ACTION REQUESTED Adopt the attached ordinance revisions for Title 7 of the Fannington City Code. d Reiten Director of Municipal Services 9-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 008- AN ORDINANCE AMENDING TITLE 7 OF THE CITY CODE, SOLID WASTE ORDINANCE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 7-1-4 of the Farmington City Code is amended as follows added text is underlined, deleted text is in strikeout): 7-1-4: RULES AND REGULATIONS: The following rules and regulations shall apply in preparing refuse for collection: (A) Collection ofMSW, recyclable materials and yard waste shall be provided on a weekly basis. Additional weekly pick ups may be made upon request of the owner. Collection of recyclable materials shall be provided bi-weeklv and weekly collection of yard waste will be provided seasonally. SECTION 2. Section 7-1-5 of the Farmington City Code is amended as follows: 7-1-5: CONTAINERS: Containers for MSW and recyclable materials shall be provided by the Ceity and containers for recyclable and yard waste materials shall be provided by the City's contractor. The cost of replacement or repair of the containers shall be paid by the person assigned the container if it is determined by the city that the action was necessary because of negligence on the owner's part. The eCity shall have the authority to refuse collection services for failure to comply herewith. SECTION 3. EFFECTIVE DATE. This ordinance shall be effective immediately upon its passage and publication according to law. ADOPTED this 15th day of December 2008, by the City Council of the City of Farmington. 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N N ->. -....J Vol Vol -....J ->. 01 co Vol -....J (J) -....J en en -....J (J) ~ Vol N 0 ->. -~ -....J _-....J ~ ->. en 01 N co Vol N ->. ->. -N (,.) -~ 01 (J) -....J Vol N ->. {It ->. N Vol ~ 01 (J) -....J 0 0 0 0 0 0 0 0 0 0 0 ...... N w ~ G) (") CD -. ::s ~ m CD c a. ., 0 <0 l>> !!!. ... D -II en " c N " 3 C S>> 3 0 III 0 ::s ""'I -< OJ Co 3 [IJ 0 ::J l>> N en co 0 ::r ~ 0 0 -....J " ::J 0' :E :2. ". City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us ~. TO: Mayor, Councilmembers, City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Appointments to Boards and Commissions DATE: December 15,2008 INTRODUCTION On January 31 of each year a number of Boards and Commissions terms expire. Traditionally the City Council interviews applicants in January and appoints at the second City Council meeting in January. DISCUSSION The following is a list of terms expiring on January 31, 2009: Heritage Preservation Commission Park and Recreation Advisory Commission Planning Commission Rambling River Center Board Water Board 2 - three-year terms 1 - three-year terms 2 - two-year terms 1 - one-year term 3 - three-year terms 1 - three-year term Information has been submitted to the Farmington Independent for publication in the December 11 and December 18, 2008 issues of the Farmington Independent, informing residents of the opportunities to serve on City Boards and Commissions. A notice was put in the NovemberlDecember issue of the City Newsletter and information is also posted on the City web site and Government Channel 16. Letters will be sent to incumbents notifying them of the expiration of their term and requesting them to reapply if they are interested. The deadline for applications is December 31,2008. The new Councilmembers beginning their terms on January 1,2009 have agreed to the interview date proposed. 11-1 ACTION REOUESTED Set a special meeting of the City Council on Wednesday, January 14,2009 at 5:30 p.m. at City Hall to interview applicants for Boards and Commissions appointments. Respectfully submitted, /p:J , /J 1/ ./ '-, . t,~~~(?f ,~f1qd~C, LIsa Shadlck' Administrative Service Director 11-2 7' (J City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator (j FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Resolution - Historic Preservation Consultant Services DATE: December 15,2008 DISCUSSION Attached is a proposed contract for historic preservation consultant services with Robert Vogel and Pathfmder CRM, LLC. The contract is for the period of January 1,2009 through December 31, 2009 and establishes an annual retainer fee and an hourly wage for historic preservation services provided. This contract is required to establish an hourly wage, for in-kind services Mr. Vogel may provide in conjunction with Certified Local Government Grants. The grants are used to further the exploration of historic sites in Farmington BUDGET IMPACT The consultant fees are included in the proposed 2009 budget. ACTION REOUIRED Adopt the resolution approving the contract for Historic Preservation Consultant Services. Respectfully submitted, ~d.~ Lisa Shadick Administrative Services Director 12-1 RESOLUTION NO. R -08 APPROVING THE CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of December, 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Historic Preservation Commission has in the past applied for a CLG (Certified Local Government) Grant; and, WHEREAS, this contract is required to establish an hourly wage which will be used for in-kind services provided by Mr. Vogel in conjunction with the grant; and, WHEREAS, Mr. Vogel will be paid $6,000 to be paid quarterly beginning January 2009; and, WHEREAS, the grant will be used to designate historic sites throughout the City. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the Contract for Historic Preservation Consultant Services. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December 2008. Mayor Attested to the _ day of December 2008. City Administrator SEAL 12-2 CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES CITY OF FARMINGTON THIS CONTRACT made and entered into as of this _ day of December 2008, by and between the City of Farmington, Minnesota, herein referred to as the "City," and Robert C. Vogel, doing business as Pathfinder CRM, LLC, herein referred to as the "Consultant. " WITNESSETH THAT WHEREAS, the City is desirous of retaining professional historic preservation services on as as-needed basis, and; WHEREAS, the Consultant is a qualified historic preservation professional. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the City and the Consultant as follows: 1. SCOPE OF SERVICES The Consultant will provide the following services on as as-needed basis as determined by the City Administrator: A. Advise the City on all matters relating to heritage preservation, including heritage landmark designation, heritage resource identification and evaluation, design review, certificates of appropriateness, preservation planning, and public education. B. Attend the a minimum of six regular meetings of the Heritage Preservation Commission (HPC). C. Attend meetings of the Planning Commission and City Council as needed. D. Prepare reports of heritage resource surveys, determination of heritage landmark eligibility, and preservation planning issues. E. Provide City officials, including the HPC and City staff, with training in heritage preservation. F. Assist the City staff in reviewing applications for Certificates of Appropriateness and preparing staff reports on design review matters. G. Provide a public education event (presentation, walking tour, historic property open house, etc.) during Preservation Month (May). 12-3 H. Perform such other tasks as authorized by the City Administrator. II. COMPENSA nON A. The City will pay the Consultant to provide the services outlined in items A through G listed above, an annual retainer of six thousand dollars ($6000.00) to be paid in quarterly installments on the first of January, April, July, and October. B. The City may pay such additional Consultant compensation at the rate of seventy- five dollars ($75.00) per hour for additional work under item H. III. COMMENCEMENT AND TERMINATION This contract shall run from January 1,2009 until December 31, 2009. The contract may be renewed upon a passing motion by the City Council. Notwithstanding the foregoing provisions, either party may terminate the contract on thirty (30) days written notice to the other party. IV. INDEPENDENT CONSULTANT STATUS The Consultant is an independent contractor and is not a City employee. IN WITNESS HEREOF, the parties have set their hands on this _ day of December 2008. 12-4 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 280-6800 Fax (651) 280-6899 www.ci.farmington.mn.us ?k TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director 1<t SUBJECT: Labor Negotiation Settlement - Farmington Police Sergeants Association DATE: December 15,2008 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's labor settlement with the Police Sergeants. DISCUSSION The City has reached a collective bargaining agreement with the Farmington Police Sergeants Association effective January 1,2009. This agreement provides for three percent (3) wage adjustment effective January 1, 2009 and 2010; and a three and one half percent (3.5%) wage adjustment effective January 1, 2011. The City will continue to contribute a flat rate amount for group insurance provided by the City. This contribution amount will be $834.85 for 2009. For 2010 and 2011, the insurance contribution will equal fifty percent (50%) of the increase or decrease of the mid-level plan. BUDGET IMPACT Settlement costs negotiated with the Farmington Police Sergeants bargaining unit are provided for in the 2009 budget. ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the police sergeants. Respectfully submitted, :4-6/J~c~~~1Zf- / Brenda Wendlandt, SPHR Human Resources Director cc: file 13-1 RESOLUTION NO. A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND THE FARMINGTON POLICE SERGEANTS ASSOCIATION FOR THE CONTRACT YEARS 2009 THROUGH 2011. Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 15th day of December, 2008 at 7:00 P.M. Members Present: Members Absent: WHEREAS, the City of Farmington recognizes the Farmington Police Sergeants Association as the exclusive bargaining representative under M. S. Chapter 179A, for the police sergeants classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of the Farmington Police Sergeants Association for the purpose of reaching a collective bargaining agreement for the contract years 2009, 2010 and 2011; and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of Farmington Police Sergeants Association in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A three percent (3.0%) wage adjustment effective the 1st day of January, 2009. 2) A three percent (3.0%) wage adjustment effective the 1 st day of January, 2010. 3) A three and one-half percent (3.5%) wage adjustment effective the 1st day of January, 2011. 4) The City shall contribute a flat rate amount for health, dental and life insurance. This rate will be $834.85 per month for 2009. For 2010 and 2011, the City contribution will equal fifty percent (50%) of the increase or decrease of the mid-level plan. Adopted by the Farmington City Council this 15th day of December, 2008. Mayor Attested to the _ day of December 2008. City Administrator SEAL 13-2 lL City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ciJarmington.mn.us TO: Mayor, Council Members, and City Administrato@ Sgt. Jim Constantineau, Administrative Sergeant FROM: SUBJECT: Award of Contract - IP Video Surveillance System DATE: December 10, 2008 INTRODUCTION Staff is requesting the award of contracts for the city-wide IP Video Surveillance System. DISCUSSION On December 8, 2008, four quotations were received for a city-wide IP Video Surveillance System. This was the result of over 14 months of research and preparation by city staff. Staff recommends the Milestone Technologies XProtect Corporate software platform submitted by Pro- Tec Design. This system, along with the included cameras and other hardware will provide upgraded security for the Police Department, as well as security for City Hall, both Liquor Stores, the Central Maintenance Facility, and the Impound Lot at the new First Street Garage. BUDGET IMPACT The funding for this project is available through the Municipal Building fund (both City Hall and Public Facilities projects) as well as the Enterprise funds (Liquor, Sewer, Refuse, Storm Water and Water). ACTION REQUESTED Approve the Award of Contract to Pro-Tec Design for the installation and implementation of the city-wide IP Video Surveillance System at a total cost not to exceed $96,000. S gt 1m Constantineau Administrative Sergeant Farmington Police Department 14-1 /hf City of Farmington 430 Third Street Fannington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, City Council Members f). City Administrator Vl Tony Wippler, Assistant City Planner ~ Adopt Ordinance - Text Amendment to Title 10, Chapter 2 of the City Code for purposes of defIning Modular Homes FROM: SUBJECT: DATE: December 15,2008 INTRODUCTION I DISCUSSION The Planning Division is suggesting amending Title 10, Chapter 2 of the City Code in order to define Modular Homes. In the past, there has been some confusion on staffs part concerning what constitutes a manufactured home versus a modular home. The addition of a defInition for Modular Homes will assist in making this distinction. Currently, the City Code only addresses and defines manufactured homes, which are only allowed in the R-3 (Medium Density Residential) Zoning District. Since there is no distinction between a single-family stick built home and a prefabricated single-family home, staff would allow a modular home in districts that allow single-family homes. The existing definition of Manufactured Homes is as follows: MANUFACTURED HOME: A structure, transportable in one or more sections, which, in the traveling mode, is eight (8) body feet or more in width or forty (40) body feet or more in length, or, when erected on site, is three hundred twenty (320) or more square feet, and which is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. The term includes any structure that meets all of the requirements of this defInition except the size requirements and with respect to which the manufacturer voluntarily files a certification required by the United States secretary of housing and urban development and complies with the standards established under United States Code, title 42. The proposed definition for Modular Homes is as follows: MODULAR HOMES: A factory built home constructed of prefabricated three- dimensional modules which are then delivered to a building site via separate transport and placed on a foundation in compliance with all federal. local. and state building codes. The term does not include any structure that is affixed to a permanent chassis or is equipped with wheels and/or axles. 15-1 Planning Commission The Planning Commission reviewed this text amendment on December 9, 2008 and held a public hearing. The Commission voted 5-0 to recommend approval of the proposed text amendment. ACTION REQUESTED Adopt the attached ordinance defIning Modular Homes. Respectfully submitted, ~ ~I -(7 TO~iPPW; ~tant City Planner 15-2 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10, CHAPTER 2 OF THE CITY CODE FOR PURPOSES OF DEFINING MODULAR HOMES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-2-1: DEFINITIONS of the Farmington City Code is amended as follows (text to be added is underlined): MODULAR HOMES: A factory built home constructed of prefabricated three- dimensional modules which are then delivered to a building site via separate transport and placed on a foundation in compliance with all federal. local. and state building codes. The term does not include any structure that is affixed to a permanent chassis or is equipped with wheels and/or axles. SECTION 2. Effective Date: This ordinance shall be effective upon its passage and publication according to law. ADOPTED this day of ,200_, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, Jr., City Administrator SEAL: By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of ,200_. 15-3 7;; City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us SUBJECT: Mayor, City Council Members(j City Administrator ' Tony Wippler, Assistant City Planner ~ Adopt Ordinance - Text Amendment to Title 10, Chapter 5, Sections 17 and 19 of the City Code to conditionally allow Multiple-Family Dwellings TO: FROM: DATE: December 15, 2008 INTRODUCTION / DISCUSSION The Planning Division is suggesting an amendment to Sections 10-5-17 and 10-5-19 of the City Code as they pertain to the Spruce Street Commercial District and the Mixed Use District, respectively, to conditionally allow for multiple-family dwellings in those zones. Presently, the Spruce Street Commercial and the Mixed Use Districts allow for mixed use buildings as conditional uses. The definition of a mixed use building is as follows: "A single building that includes office, retail, or commercial uses on at least one floor and residential apartments or condominiums on upper floors." The intent of these zoning districts is to create a walkable pedestrian friendly environment that incorporates business and housing in the same geographic area. As previously mentioned, the Spruce Street Commercial and Mixed Use zoning districts currently conditionally allows for multiple-family dwellings, if incorporated with a business use (mixed use building). It is logical then to conditionally allow for stand alone multiple-family dwellings in these zones as well. Planning Commission The Planning Commission reviewed this text amendment on December 9, 2008 and held a public hearing. The Commission voted 5-0 to recommend approval ofthe proposed text amendment. ACTION REOUESTED Adopt the attached ordinance conditionally allowing Multiple-Family Dwellings in the Spruce Street Commercial and Mixed Use Zoning Districts. Respectfully submitted, ~ lJ - () (~ ~ Tony Wippler, Assistant City Planner 16-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10, CHAPTER 5, SECTIONS 17 AND 19 OF THE CITY CODE TO CONDITIONALLY ALLOW MULTIPLE-FAMILY DWELLINGS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 10, Chapter 5, Sections 17 and 19: Spruce Street Commercial District and Mixed Use District, respectively of the Farmington City Code is amended as follows (text to be added is underlined): 10-5-17: SSC SPRUCE STREET COMMERCIAL DISTRICT: (A) Purpose: The SSC Spruce Street commercial district is primarily designated for commercial retail sales and services. This district is not intended to compete with the businesses in the central business district; rather, it is intended to provide a location for those businesses that have space needs that cannot be accommodated in the downtown or would be a disruption to existing development patterns. Development in this district will provide design elements and building and site relationships that emulate traditional main street form to create a walkable pedestrian friendly environment with connections to surrounding areas. The relationship of the Spruce Street commercial district to CSAH 50, future residential development, and the central business district will require a greater sensitivity to design with higher quality standards in order to develop a pleasant, attractive and aesthetically pleasing environment. (B) Bulk And Density Standards: . ,Lot area I acre Lot width 100 feet lFront yard At least 50 percent of the building front shall be within 20 feet of the !setback public right of way or private street edge 'jSide yard No requirement jsetback !Rear yard 20 feet :setback Height 40 feet :(maximum) All standards are minimum requirements unless noted. 16-2 (C) Uses: 1. Permitted: Child daycare center, commercial. Clinic. Commercial recreation, indoor. Commercial services. Health clubs. Personal and professional services. Personal health and beauty. Restaurants, class I, traditional. Restaurants, class III, with liquor service. Retail sales and services. 2. Conditional: Commercial recreation, outdoor. Convenience stores, with gas. Grocery stores. Hotels and motels. Major auto repair (confined to the interior of principal building). Minor auto repair. Mixed use buildings (shall include office, retail, or commercial uses on at least I floor and residential apartments or condominiums on upper floors). Dwellings. multiple-family Public buildings. Public utility buildings. Restaurants, class II, fast food, convenience. Theaters. 16-3 3. Accessory: Parking lots. 4. Interim: Mineral extraction. (Ord. 003-498, 9-15-2003) 10-5-19: MIXED USE DISTRICT: (A) Purpose: This district is designed to accommodate a mix of vertically integrated uses that would closely simulate the existing downtown. The district would allow smaller lots and provide for buildings to be placed close to adjacent streets. (B) Bulk And Density Standards: iLot area No requirement ,Lot width Minimum - 40 feet , Maximum - 100 feet i iFront yard setback Maximum - 0 feet lSide yard setback No requirement !Rear yard setback 20 feet !Height (maximum) 40 feet All standards are minimum requirements unless noted. (C) Uses: 1. Permitted: Child daycare facility, commercial. Commercial recreation, indoor. Health clubs. Offices. Restaurants, class I, traditional. Restaurants, class ill, with liquor service. Retail sales and services. 16-4 2. Conditional: Mixed use buildings (shall include office, retail, or commercial uses on at least 1 floor and residential apartments or condominiums on upper floors). Dwellings, multi-family Restaurants, class II, fast food, convenience. Theaters. 3. Accessory: Parking lots. 4. Interim: Mineral extraction. (Ord. 003-498, 9-15-2003) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this day of ,200_, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, Jr., City Administrator SEAL: By: Joel Jamnik, City Attorney Published in the Fannington Independent the _ day of ,200_. 16-5 7c:J City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Accept Resignation - Planning Commission DATE: December 15.2008 DISCUSSION Mr. Todd Larson has submitted his resignation for his position on the Planning Commission. His term on the Planning Commission runs through January 31, 2010. The annual Boards and Commissions interviews include filling the remainder of this term. A copy of Mr. Larson's resignation is attached. ACTION REQUESTED Accept the resignation of Todd Larson from the Planning Commission. Respectfully submitted, ~/t Lisa Shadick Administrative Services Director 17-1 Message Page 1 of 1 Lisa Shadick From: Todd Larson [hfitodd@frontiernet.net] Sent: Thursday, December 11, 200811:21 AM To: Lisa Shadick Lisa, As we talked about yesterday I am going to resign my Planning Commission seat as of 12-12-08. Thank You. Todd Larson Estimator Heikes Farms Inc. 19740 Kenrick Ave Lakeville Mn 55044 Office 952-469-4755 Mobil 612-919-9104 Fax 952-469-2267 E-Mail hfitodd@frontiernet.net 17-2 12/11/2008 ~ 0> (') .n o "i is o o ~ ~ , ell Ol aI a.. _10 0 0 0 '" '" ~ '" (') < 0> 0> '" ~ 0 0 0 0 0 0 0 (') (') 0 '" '" 0 0 c: 0 0 0 0 '" '" ~ '" ~ <D <D to- '" 0 0 0 0 0 0 0 Cl) Cl) 0 '" '" '<I; V ::s ' oj d d d d d d cD cD d cD ,...: .,; .,; d d d r::: ~ ..... ~ <D ll3 <C (') (') '" '" ~ ..... to- to- '" (') to- O> <D 0 0 V '" ~ ..... 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Fax 651.280.6899 www.ci.famlington.mn.us TO: Mayor, Councilmembers, City Administrator (J- FROM: Lisa Shadick, Administrative Services Director SUBJECT: Adopt Ordinance Establishing Fees - 2009 DATE: December 15, 2008 INTRODUCTIONIDISCUSSION The Farmington City Council requires licenses, permits or other City approvals for certain regulated activities. As a condition of issuing these licenses and permits the City Council establishes fees, by ordinance, effective January 1,2009. Attached is the proposed ordinance listing fees, which were in effect in 2008, and includes recommended changes for 2009. All of the proposed changes to the Fee Schedule have been reviewed by the Management Team to ensure that City fees are equitable and comparable with other communities. BUDGET IMPACT Proposed changes in 2009 fees were taken into consideration during the preparation of the 2009 City Budget. ACTION REOUESTED Adopt the attached ordinance establishing 2009 fees and charges effective January 1,2009. Respectfully submitted, ~d.~ Lisa Shadick Administrative Service Director 20-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 008- AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR ;wG82009 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council ofthe City of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities, and as a condition of issuing these licenses and permits establishes the following fees, effective January 1, ~2009. LICENSE~ GENERAL Animal License AMOUNT Do neutered or s a ed Do not neutered or s a ed License Enforcement Service Charge $25 per dog Tag Replacement Fee $5.00 Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional $25 as appropriate for 3rd dog and an additional $50 for 4th dog. Amusement Machines 1/1/10 - 2/28/1 0 $16/2 l' $30/2 l' 3/1/10 - 12/31/ 1 0 $20/2 r $34/2 r $15 per location and $15 per machine Bed and Breakfast $25 Cigarette/Tobacco Sales Reinstatement after Revocation Annual- $50 1st machine, $20 ea. additional $150 Initial Investigation Application/Renewal - $200/yr $150 plus Administrative Time per Fee Schedule Billiard Parlor Dog Kennel (3 or more dogs) Exception - New residents - see note under animal licensing above. Permitted in Agricultural zone only. $300/year Exhibition, Temp. Outdoor Explosives, Sale & Storage $15/occasion $10/year Fireworks - Community Event $50 plus expenses Gambling License Premise Permit Investigation Fee Gambling Event Sales: Transient Merchant, Peddler, Solicitor $50 $50 $50 $65.00 (per person) Annual; $45.00 (per person) Temporary (up to 6 months) 20-3 Saunas Taxi Driver Company Therapeutic Massage Business License Therapist Investigation Investigation (Therapist) Renewal Investigation LICENSE" LIQUOR Beer, Off Sale Beer, On Sale Beer, On Sale Temporary Display & Consumption Liquor, On Sale Investigation Fee Liquor, On Sale Club Liquor, On Sale Sunday Transfer Fee Wine, On Sale Wine License Investigation Fee PERMITS" Svecial Annexation Petition Antennas & Towers Comprehensive Guide Plan Amendment Conditional Use/Spec. Exception. Admin. Fee Filing Fee for Dakota County Excavation and Mining 20-4 2008 BiIliBf! $75/ycar $200/ycar o Annual Business - $5,000 Orig. Investigation - $300 Renewal Investigation - $150 $25 each $25/unit/year $50 (Includes 1 therapist) $50 $300 $200 $0 AMOUNT 2009 Billing $75/year $250/year -0- $300/year $3,500/year Not to exceed $300 (Administrative Costs) $300/ycar $3,500/ycar Not to exceed $200 _V.dministratiye Costs) $300/ycar $200/ycar $300 $300/ycar $300/year $200/year $300 $300/year $100/year AMOUNT $250 + $20 per acre up to 10 acres, $5 per acre over 10 acres Uniform Building Code $450 $200 $46 0-1000 cu yd. 1000-25,000 25,001-50,000 50,001-250,000 250,000+ (Grading Plans required + Staff Review Time) 2 $50 $150 $300 $500 * $1,000 * 2010 BiIlinJ! $75/year $250/year -0- $300/year $3.500/year Not to exceed $300 (Administrative Costs) Set by State Set by State $300 $300/year $100/year Filling* Landfills, Sludge Ash, Incinerator Ash, etc. $75 + staff time Initial- $150,000 Renewal - $60,000/yr + $30/ton Rezoning, Admin. Fee $450 Sign Permit, Review Plans 1. Estimated Value To $500 500.01-1000 1000.01-2500 Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee, plus the conditional use permit fee. $20.00 30.00 60.00 Street/Curb Breaking Min. $350 surety + $70 inspection fee Subdivision Waiver, Adm. Fee $ 125/stafftime Variance Request Filing Fee for Dakota County Appeal of Zoning Decision $200 $46 $150 $150 $200 Appeal of Planning Commission Decision Vacation of Public R/W Fee Utility Const. Permit Fee, Review Plans $-f9$80 (Telephone, gas, cable, electric, telecommunications, etc.) Wetland Alteration Permit * $250 + consultant review time Wetland Buffer, Conservation, and Natural Area Signs Future Through Street Sign Actual Cost Actual Cost Site Plan Review $25 $150 $150 Zoning Certificate, Verification of Zoning Sketch Plan Review * - A Conditional Use Permit is Required 3 20-5 PERMITS - Buildin1! Buildine: Permit As Built Certificate Of Survey, Turf Establishment As-builts and Silt Fence/Turf Inspection (includes 2 inspections each for grading and turf) Temporary Buildings on Construction Sites Window Replacement Roof Siding Garages All Inclusive Basement Finish (includes building, plumbing, HV AC and fireplace) Roof/Siding Combo Permit Gazebos - Freestanding Decks Porches All Inclusive Bathroom Finish (includes building, plumbing and HV AC) Building, Moving (Requires Special Exception in Addition to Fees Listed Below) - House - Garage - Surety Pools Building, Demolition Ind. On Site Sewage Treatment Reinspection (After 2 Fails) Plumbine: Permits Heater, Water Softener Residential New Construction Repair/Addition Reinspection 20-6 AMOUNT League of MN Cities 2003 Schedule (See Schedule I) $2,000 Single Family Residential Lot surety for all buildings to be refunded after work is complete $200 + $60 re-inspection fee $150 $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) See Schedule I See Schedule I $100 (99.50 + .50 state surcharge) See Schedule I See Schedule I See Schedule I $100 (99.50 + .50 state surcharge) $150 + cost of utility locations $50 + cost of utility locations $10,000 Flat $100 (99.50 + .50 state surcharge) See Schedule I $260 - ($40 County + $220 City) $50 $15 per state statute $85 (84.50 + .50 state surcharge) $50 (49.50 + .50 state surcharge) $50 4 Commercial Reinspection Mechanical Permits Fireplace Residential Heating New Construction Repair/Replace Reinspection Commercial Heating Reinspection PERMITS - Subdivisions/DeveloDments Review of Environmental Assessment Worksheet and Environmental Impact Statement, AUAR GIS Fees (Geographic Information System) Parkland Contribution Parkland and Trail Fees - All Residential Zones Parkland and Trail Fees - Commercial/Industrial Zones Park Development Fee - Residential, Commercial/ Industrial Zones Plat Fees Pre-Development Contract Surety Single Family Multi -Family Mixed Use Commercial Preliminary Plat Fee Final Plat Fee P.U.D. (Planned Unit Development) P.U.D. Amendment Surface Water Mgmt. Fee (Development) *** The Surface Water Management Fee funds the trunk storm water improvements identified in the City's Surface Water Management Plan. *** Note fee calculation formula on page 6. 1.25% of contract cost + state surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS (Minimum of $100.00) $47 $50 (49.50 + .50 state surcharge) $85 (84.50 + .50 state surcharge) $50 (49.50 + .50 state surcharge) $50 1.25% of contract cost + state surcharge (contract valuation x .0005) Minimum of $100.00 $47 AMOUNT Staff time, consultant review time New and Redevelopment *** $55/lot or $90/ac minimum See Parkland Dedication Ordinance See Parkland Dedication Ordinance ~2009 $17,811$18.829 $350 per lot $ 65 per unit $300 per unit $ 0.25 per sq. ft. $750 base + $10/10t $300 $500 + $22/ac $300 $0.H58 /sq.ft.$10.498/acre - Residential, low density $0.2584 /sq.ft.$18.614/acre - Residential, high density $0.3112 /sq.ft.$22.408/acre - Comm.lIndustrial/ Institutional 5 20-7 Surfacc '.Vatcr Mgmt. Fcc (RcdcvelopmcntlUnplattcd) Scc Schcdule J.^" attachcd. **~, Water Main Trunk Fee $3.975/acre The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. J.^..rca Chargc (Dcvelopmcnt) *** Arca L^.. IB lC ID IE IF 2.^..1 2A2 2Bl 2B2 2Cl 2C2 2Dl 2D2 Rcmaining Undcvclopcd Arca Unplatted Lmld Surface Water Quality Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (Single/Multi) CommerciaVIndustlSchooVOther Area Chargc (pcr acrc) $1,370.00 $1,960.00 $2,230.00 $1,990.00 $2,390.00 $2,260.00 $1,525.00 $2,385.00 $2,130.00 $2,515.00 $2,275.00 $2,550.00 $2,530.00 $2,610.00 $2,625.00 Sce Schcdule B attachcd $80/acre $ 165/acre Water Treatment Plant Fee $66{}$960/REU All parcels being developed are charged 1 REU minimum. - Commercial, Industrial, Institutional developments and redevelopments are charged multiple REUs based on 1 REU = 274 gpd. Established in 1997, this fee will help fimd the future Water Treatment Plant Note: REU = Residential Equivalency Unit Sanitary Sewer Trunk Area Charge *** The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. $2,045$2. 170/acre ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, less flo odways, steep slolJes. dedicated lJQ1'kland. and delineated wetlands. Credit for Sanitary Sewer Trunk Area Charge See Schedule F 6 20-8 MUNICIPAL SERVICES Sewer Metro Sewer Avail. Chg. (SAC) City Sewer A vail. Charge (CSAC) Lateral Connection Charge Connection Permit Lateral Equiv. Chg. Servo Connection Fcc (.i\.kin Road) Stub Out Charge User Rates - Residential (Based on Winter quarter) - Metered Commercial Reserve Capacity (SW 1/4 of Sec. 25) (See Asmt. Roll # 144) Solid Waste Collection Storm Water Utility Sump Pump Ordinance Non Compliance AMOUNT $1,825$2.000/single unit ~$470 $2,015$2.160 $1G$75 each See assessment rolls $2,460 Construction Cost + Street Breaking Permit $27.00 1 st 10,000 gallons $2.30/1 ,000 gallons thereafter $3.35/1,000 gallons (67.00/qtr min.) $1,340/acre See Schedule C attached $9.00/storm water unit/quarter $100/month added to sewer bill Water Lateral Connection Charge Connection Permit Reserve Capacity Connection (WAC) fee Funds future construction of water towers and wells. 3/1 or I" 1 1/1" 1 1/2" 2" 2 1/2" 3" 1" 6" 8" , Water connection charge will not apply to fire sprinkler lines~ 4" meters and up will need a separate analysis and the fee will be detemrined by the City Emrineer. $1,105$1.485 each $ -i-{}-:Q..each $1.205/REU Lateral Equiv. Chg. (Pine Knoll) Metered Rates Base Fee Water Reconnection Fee Stub Out Charge Hydrant Usage Overhead Water Filling Station Meters Meter Testing Fee $795.00 $1,230.00 $1,770.00 $3,110.00 $1,230.00 $5,780.00 $12,515.00 $28,210.00 $50,155.00 See assessment roll H 196 $12.00 $1.10 per 1000 gallons up to 20,000 gallons $1.30 per 1000 gallons over 20,000 but up to 40,000 gallons $1.50 per 1000 gallons over 40,000 gallons $70 Construction costs + Street Breaking Permit $2/1,000 gallons - $60 minimum $2/1,000 gallons - $29 minimum Actual Cost + (10% Commercial) $75 7 20-9 Penalties Late Payment Penalty Certification Fee 10% of current delinquent charge 10% of delinquent balance + interest Water Use Restriction Penalties 1 st Offense 2nd Offense and subsequent during a calendar year 3rd and Subsequent Offenses $25 $50 $100 CURRENT SERVICES AMOUNT Personnel Hourly rates for staff time will be multiplied by afactor of2. 7, which includes salary, benefits, and organizational overhead charges. Specific rates available from Finance Department upon request. Projects - Public The following engineering costs will be considered for estimating the total project cost for public improvement projects: Feasibility Report, Plans, Specs, Bidding, Staking, Insp., Supr. With Assessment Roll Total 17% of Estimated Construction Costs* *For the purposes of bonding, engineering costs will be calculated based on the estimated construction costs. Administration Fees Legal Fees Projects - Private 5% of Actual Construction Cost 5% of Actual Construction Cost All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a proj ect will be forwarded upon written request of the developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. lfi..~........................................................................................................................ Fire/Rescue Response (Non-Contracted Services) $200/hour + Current Personnel rate per manhour Sprinkler System - New or Altered 1.5% of Contract Cost up to $10,000 (minimum of $50) 1% of Contract Cost over $10,000 Inspections: Day Cares Fire Alarm System - New or Alteration Reinspection Flammable Tank System 500 gallons or less 501-1000 gallons 1001 plus gallons $50 1.5% of Contract Cost up to $10,000 (minimum of $50) 1 % of Contract Cost over $10,000 $47 $15 $25 1.5% up to $10,000 1 % over $10,000 Tank Removal $65 per tank 8 20-10 Hood and Duct Cleaning Commercial Cooking Vent Systems Reinspection Fire Permit Processing MPCA Permit - 30 days (limited to 2 per year) Recreational Fire Permit - Annual False Alarms (after 3, per ordinance) Residential Non Residential Fire Report Fee Fire/Rescue Standby (Org. Request) Fireworks Establishments with mixed sales (fireworks sales as accessory item) Establishments selling fireworks only Tents and temporary membrane structures $47 $47 $20 $10 $75 $150 $15 Current hourly rate/person $100 $350 $40 ~~Jr~ ~1111 ~~(:Jr~~ti()Il......................................................................................... Municipal Pool Rates Season Pass Rates: Individual Season Pass Family Season Pass Maximum 5 Family Members (immediate family members only) Each additional family member over 5 family members Punch Cards Unused punches expire at the end of the season. Regular Session Admission: Recreational Proe:rams and Events Programs, Lessons Special Event Puppet Wagon Performances Advertising Space in Park & Rec Brochure Schmitz-MaId Arena Rates $65.00 + tax $140.00 + tax $10.00 + tax 10 punches - $30 + tax 20 punches - $50 + tax $3.50 per person (includes tax) both pools Cover all direct costs Minimum or no fee charged $100.00/performance Y4 page $150 'l'2 page $300 Full pa!.!e $600 Ice Time 7/1/08 - 6/30/09 7/1/09-6/30/10 7/1/09~6/30/10 Prime Time (7:00 a.m.-l0:00 p.m.) $185/hr + tax (PRAC rec.) $200/hr + tax (Staffrec.) $210/hr + tax Non-Prime Time (10:00 p.m.-7:00 a.m.)$170/hr + tax $ 170/hr + tax $ 170/hr + tax Dry Floor Rental 7/1/08-6/30/09 $550/day + $150 Set-up/day + tax 7/1/09-6/30/1 0 $550/day + $150 Set-up/day + tax 9 20-11 Open Skating (Primc Timc Session) (Tucs. & Thurs. Lunch) Open Skating Punch Card (new, expires on April 1 each year) Civic Arena Advertising Rates Full 4 x 8 Sheet One Year Three Years 4 x 4 Sheet One Year Three Years Ice Resurfacer One Year Three Years Rambline: River Center Rates Rambling River Center Annual Membership Fees Resident and Participating Townships Participating Townships are entitled to resident rates iftownship pays $250. Non-Resident Rambling River Center Rental Rates Rambling River Center Key Deposit Rambling River Center Fitness Room Membership Membership only available to Rambling River Center members who are age 50 and older. Annual membership runs January I-December 31. Fitness Room Non-Member One-Time Visitor Pass Rambling River Center Newsletter Advertisement Park Rental Rates Picnic Shelter Rates Events (150 or more people) in Parks 20-12 $3.00/person $3.00/person 10 punches $25 $450.00/year $400.00/year $300.00/year $275.00/year $675.00/year $600.00/year $10.00/Individual $15.00/Couple $18.00/Individual $25.00/Couple If membership purchased from Nov I-Dec 31, then membership would be valid for the following entire year See Schedule G $50.00 $50.00 yearly + tax No couple's discount If purchased from N ov 1- Dec 31, then membership would be valid for'the following entire year. $3.00 $60.00 for 2 inch x 1 inch ad space for one year ~$35 + tax half day (7:00 a.m. until 2:45 p.m. or 3:15 p.m. until 11:00 p.m.) $#$50 + tax full day $200.00 plus Insurance Certificate, portable toilet and garbage service costs 10 Outdoor Field Rental See Schedule H ~lIlJli~ ~()Jr~....................................................................................................... Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Pick Up Truck 5 yd. Dump Truck Front End Loader Sewer Jetter Grader Backhoe Street Sweeper Air Compressor, Hammer, Hose Compacting Tamper Trash Pump Paint Striper Mower Skidster Router Blower Generators $25.00/hour $30.00/hour $75.00/hour $75.00/hour $65.00/hour $40.00/hour $65.00/hour $35.00/hour $15.00/hour $15.00/hour $30.00/hour $60.00/hour $30.00 /hour $30.00 /hour $12.00/hour $50.00 /hour NOTE: All City equipment must be operated by a City employee ~()li~~ ~~Jr"i~~s.................................................................................................. Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Subpoena Service $40 Barricades Residents - N/C if picked up and returned $5/day if delivered by Police Dept. False Alarms (after 3, per ordinance) Residential N on-Residential Non Resident Fingerprinting No charge for resident $100 $175 $20 Accident Reports for Insurance Purposes Copy of Driving Record $5 Resident - No Fee Non-Resident $5 Investigative Case Reports Research Fee Photographs Driver's License Report (non residents only) $1 per page $25/hr - 1 hour minimum $5 per copy $5 per copy (license holder only) Squad * 2 hour minimum $40/hour * All Police units must be operated by Police Department Personnel. I I 20-13 Tapes - Copy Audio VHS CD/DVD Public Data - Offenders List Pawn Shop Investigation MISCELLANEOUS Ag Preserve Filing Assessment Roll Bonds - Surety Wetlands ExcavationlFillinglMining Subd. Devel. Impr. Candidate Filing Finance Charge (Interest Rate) Returned Checks Mandatory Information Requests Weed Notice - Adm & Inspec. Calendar Advertising Rates Counter Sales Large Format Copy Photo Copies Color Copies (8 1/2 x 11) Color Copies (1IxI7) Zoning/Comprehensive Plan Maps Comprehensive Plan Document Redevelopment Plan 2' Contour Map (Spec. Order) Flood Plain Map (copy of FEMA map) Flood Plain Map (other) Surface Water Management Plan Storm Water Pollution Prevention Plan Water Supply & Dist. Plan Comprehensive Sewer Policy Plan Engineering Guideline Manual Standard Detail Plates Assessment Roll Search (pending & levied) Individual Assessment Search FAX Machine Long Distance FAX VHS Tapes Audio Tapes CD/DVD Photographs 20-14 $25 $35 $35 $20/week $300 AMOUNT $75 $3.15/parcel x term of assessment, County fee Per est. costs of code compliance Per est. costs of code compliance 125% ofproject cost $5.00 - (10,000-100,000 population) Bond Rate + 1.5% $30 Actual cost plus $.25/page $30 (2nd notice same growing season) $550/monthly sponsorship $200/display advertisement $1 DO/phone listing $3.00 per copy (exc. 2' contour) $.25 each $.50 each $1.00 GIS Fees (See Schedule E) $40 $10 GIS Fees (See Schedule E) $5 $15 $60 $40 $50 $50 $30 $50 $10 + .25/page $10 $.50/page Call costs ($5 min) + page chg. $35 $25 $35 $5/copy 12 SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits, and approvals for regulated activities occurring or undertaken in the ~2009 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this Htfl_1Sth day of December 2-GW2008, by the City Council ofthe City of Farmington. CITY OF FARMINGTON By: Kevan A. Soderberg, Mayor Attest: By: Peter J. Herlofsky, Jr. City Administrator I SEAL Approved as to form the day of ,20_. City Attorney Summary published in the Farmington Independent the day of ,20_ 13 20-15 8 C HE D U L E ,,4.. COl\lPREHEN8P'F; 8~ POLICY FOR DEvin r\pl\ll';~T'T'1D ORM: DR.\1NACE pT 4 ~T . :r;;:n\:1 n:l::r;;:n-r~DE'('EL9 :nun BACKGROUND STATEMENT .. Pl\iENT OF PROPERTY The Municipal Stoml Sen- . . developmcnt ^ I' n cr u.tlhz.es a fee structure for st ' , . ;:~lf pay io; ;~:::c:r:s~:t~:rt;::~:~ ~~~ermiH~,a ~l: siz~~ AI:J :!~';,d~~:.:' ~!lsed ~n anticipHled e. rm se..er Improvements . pnncrpa thHl a parcel necessary to mect the needs of the The fees arc set fOlih in the G . (Storm \Vater Area) and oli ' omprehenslve Stonn DrainaGe Pia gased on size ana land u;e o~]\~:ba September, 1989 (Stom~ W ate~ J~ie~) SeEtcmber, 1985 as updaled y all developea pro e' as" t illt more mteooe land use . I.. torm water nti1ity fees are de~elopment to help ~ff~t ~t~r::' ~,~rtcdY basis. St<Jon willer !r:~ ~~Ig~r fee. Utility ICes are paid an arc bascd by land use 01' a na e1 Improvements associate'" '''I'tl' tl arbes arc pard at the timc of de'"el · per ""re fat P u.. , .~e de"ela & . opments associated with platt" TI c, fCscntly, the Storm "'HI ... pment 0, the prop cIty ~:~:ai;'r~i:~~~ ~::.ng. Whcn ad~~r~d, tl~f;e:~r~ya\~~lib~ !~::;::,~:~~:fh~h' ~:c;~~":~~~l~:m:f:~: as pari of thc Farmington Stonn POLICY STATEMENT Th~ p~:rose .of this policy is to set B fl . storm .later Improvements n ort the basIs of fees and char . to the platting of property. ece"my to serve anticipHled hlHd use g;:r rJl~:'i'g to past, ~rcsent and future e, e opment aetrvlties not related f..FFECTED DEVELOPMENTS ,,^... ,,^.. Storm 'Nate!' Area CharGe . or before any im ro" b shall be pard before any buildin . runoff. p · ements are made to a City ovmca pml- g .~i d~ve10P!"CIlt permits me appro' 'ed ", H ne sIgmficantlv af:'!'.ects ste " J tt1 ~- mr.,'ater B. Stoml Water ,,".rea Charges arc not rc ' '. . . qUlIcd for the follov,'ing activities: 1. BUIldIng permits on platted ro 2. Residential or agricultural p perty. accessory structures or additions. PROCEDURE A. It is the rcsponsibilitv of:' tl El . J r le property omne . . I . cSlgnce the following information:. 1 or lIS agent to present to the Cii,,, T:'~ . . . LJ engIneer or hIS 1. Sitc plan showing location of II .' . property lincs. a e).Istmg and proposed buildinGs and otl . d n . b ler e.elopmen!. relative to B. The City Engineer shall calculate thc St '17 orm "ater Arca Charge as follO'.vs: 1. Undeveloped Property a. The E~gineer shall detcrminc the area follo',vIng minimum areas shall apply: of development upon revie'., of the site plan. Thc 20-16 14 Rcsidcntial 10,000 squarc feet Conm1ercial 10,000 square feet Industrial 10,000 squarc feet C 1, F 1, F 2, F 3 80,000 squarc feet I t B :tl iH +aele 3 ofthc Fannington Thc En!i!ineer shall multiply thc cstimated area by t 1C ratc se or 1 b. T ~ ~ ~ StOIn1 Drainagc Plan as amenueu. 2. Redcvelopment Ei H ge iH land use upon rcvicw of the The Enginecr shall d~termi~l~ the area of de\'elopm~~t an c an:;, a. site plan. The follov,'lllg mlllllllUm areas shall appl) . Rcsidential 10,000 squarc feet Commercial 10,000 square feet Industrial 10,000 squarc feet C 1, F 1, F 2, F 3 80,000 squarc feet . d I 'R ation as described in Table 3 of the b. If it is detennined thcrc is no ~hang~tn Ian d~1e e ~~~~l~Y has prcyiously bcen charged the storm Farmin!rton Storm 'Nater Drmnagc an, an e p '.vatcr a~ea charge, no fee is to bc charged. . I d tl fee SHall bc ealeulated as follo\'/s: c. If it is dctermincd thcre is a ~c~~ngRe lllt a~feu~ecs'eJeLand Use Rate) - Fee ^ rca x (Existing Lanu u so a 0 r 1"" lithc fec is less than $0.00, no fce will bc charged. 15 20-17 .SCHEDULE B nl A ~ER .. "... SUPPLY AND DISTRIBUTION PLAN FOR A BACKGROUND STATEMENT UNPL.TTED PR{)PERTY The Municipal '.'Vater Utilit 'u . . based on anticipated develo m) tIl~zes a fere struct.ure for wnter su l' .... under the principal that a p':cef~~ 'Ixarcel s contribution is detern~r..~d 'Y:~ tflStnbutl~n Improvements necessary to meet the anticipated ..': pay "for pil5t, prescHt and future "'afer '~Ptarc~l s SIze and land use n er neettS of the parcel. n S) s em Improvements Thc fec schcdule set fortI' h . updated sets forth charg 1 III t e Fam1Illgton 'Vater Su 1, ffi El . . . for present and futme o:~ fur water area and water hook': ) ~e .?"StnbutIOH Plan dated June, 1988 il5 charge is primarily u,:d foi,;!,:nd storage capacity and is bil5ed o~ ~~;:~Oc~on fee is primarily used late for future developmeftl 'I' prescHt and future ove{Sizing ofma an use. Tho water area With the platting of pro el1'. ,. so,. tho water area charge present! . o~i'~ and IS set at a uniform per nere ""socmted with plattini Jhe~h~efor;;' a pohoy IS required whdh ,els ~d~~~ses development il5sociated DlStrrbutlOn und SHpply Plan a opte , tillS pohcy will bc meerporat d e ees for dcvelopment not . e as part of the Farmin~o~ '"Hate 61r u. ,.. r POLICY STATEMENT . The purposc of this flolic . . Impro'/ements necessar ' to) I~,:O set. f?lih the basis of fees and char . . development ofpropert~. SOl,e antlclpated land use for devclopme~~s [~l:n.mg to past, present alld future nc I.ItIes not related to tho ~FFECTED DEVELOPMENTS "~. .^~ water area charge shall b . d exempted under Section B. e pm before any building permit is appro"ed 1 . . , un ess specIfically B . Water .\rea Gharae J:' t\.. J:' to S lor 11C 101l0'.vina nct'''.t' to 1.1 Ies arc not rcquired: 1. .^..n~ building permits on platted . 2. ReSIdential or agricultural accessP~r~?~~;~~t~~~~:t buildings on parkland platted after Jan. 1, 1995. PROCEDURE "^~. It is the responsibilitv oJ:' tl'c El' h .J r · flroperty 8TT'fle' 1 . cSIgnec t c following infonnation' n I or us agent to present to thc Citv I:" . . .J :engmeer or hIS 1. Sitc plan showing location of U .. to propeIiy lines. a eXIstmg and proposed buildinas d 1 to an ot'ler development relati"o B. The City e.r . h ' gmcer s all ealculatc the water area h e arge as follo','"s: 1. T~c .Engincer shall determine the ar mIllllTIUm areas shall apply' ea of development upon rc"ie'" ofth . 1 . ... e SIte p-an. +1 B 11 1e 0 owing 2. Residential Commercial 10,000 square feet Industrial ~ 0,000 square feet C 1 F 1 F 2 F ... 0,000 square feet , , ,,) 80,000 square feet ~~lC Engineer shall multiply thc estimated' n ateI' Supply and Distribution Plan dated ~lca br9t~e ratc set fOlih in Tablc 14 of the Fa . une, 8 as amended. mungton 16 20-18 SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates * 30 60 90 allons 120 gallons 150 gallons 180 gallons 2 I 0 gallons 240 allons 270 gallons 300 allons 600 allons 900 gallons 1200 allons 1500 allons 1800 allons * Customers who overfill their containers more than 50% of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. s/wk s/wk s/wk Sports Tournaments W{)8-Z009 Rates (300 gallon container delivery included to one site 1-20 teams $120.00 $25.00 delivery charge per each additional site) 21-60 teams $180.00 61-90 teams $240.00 90 teams or more will be addressed on an individual basis. $50 per hour additional labor charge if more than one dumping of garbage is required plus $20.00 per container dumped. W{)8-Z009 Rates Special Pickups Pass on charges from contractor per agreement. Out of Cab Charl!e $5.00 per stop Residential Rolloffs (MSW or construction/ $75/load plus disposal/processing costs (1 week limit) demolition) Residential Rolloff rental (over 7 davs) $IO/day Commercial Rolloffs (MSW or construction/ $75/load plus disposal/processing costs demolition) Minimum 2 loads per month Temporarv Discontinuance Fee $30.00 Curbside Recvclinl! Services Per contract Return Collection Trip Charge (90 gallons or $7.50/trip/container less) Return Collection Trip Charge (300 gallons-ef $20. OO/trip/ container less) EXTRA BAG CHARGE (lids that do not 2 or more bags per occurrence - $2.50/bag-$5 minimum appear to be closed at the time of collection or (bag equal to 13 gal. or tall kitchen bag) bags outside of container) Private Hauler - Commercial Dumpster $100 Annual Fee 17 20-19 Hard Copy Map Sales 1/2 Sec. - Property Only 1/2 Sec. - Prop. & Planimetric 1/2 Sec. - Prop/Planimetric/Contour 1/8 Sec. - Prop/Planimetric/Contour 1/2 Sec. - Aerial Photo Old Section and 1/4 Section Zoning and Comprehensive Plan Maps Black and White, 11" x 17" Color, 11" x 17" Color, C size (17" x 22") Color, D size (22" x 34") Color, E size (24" x 44") Street Maps City Street Map, D size, Black and White City Street Map, Black and White 11" x 17" City Street Map, D size, color Special Requests 20-20 SCHEDULE E G.I.S. FEES County City Total $ 10 50 150 40 6 5 $5 5 20 5 o o $ 0 $ 0 o o o $ 1 4 8 15 20 o 2 o 1 o 4 See Engineering Department 18 $ 15 55 170 45 6 5 $ 1 4 8 15 20 2 1 4 SCHEDULE F TRUNK SANITARY CREDITS - SEWER DISTRICT 1 OCTOBER 27,1994 SEE MAP" A" PROJECT 71-25(A) Assessment! Acre Trunk Sewer Fee w/Credit Parcel #8 1 lA IB lC ID IE lEE $ 498 198 244 198 202 76 76 $1,547 $1,847 $1,801 $1,847 $1,843 $1,969 $1,969 Formula: Trunk Sanitary Sewer Fee - Previous Trunk Assessment Example (Area lC) = $2,045 - $198 = $1,847 TRUNK SANITARY CREDITS - SEWER DISTRICT 3 OCTOBER 27, 1994 PROJECT 89-5 (A) Name PID Trunk Asmt Asmt! Ac Sewer Fee w/Credit Dak. Co. 14-03600-012-05 $10,111 $ 2,022.20 $ 25.00 S. Broske 14-03600-011-03 809 1,011.25 1035.00 Duo Plastics 14-03600-012-29 3,033 1,011.11 1035.00 Duo Plastics 14-03600-013-27 3,741 1,011.08 1035.00 FEI 14-03600-016-29 3,033 3,033.00 .00 W. Berglund 14-03600-020-08 870 859.94 1185.00 W &B Berglund 14-03600-015-29 26,906 859.94 1185.00 B. Murphy 14-03600-012-27 40,445 1,011.13 1035.00 No. Nat. Gas 14-03600-019-08 74,721 1,906.15 140.00 S. Hammer 14-03600-011-05 60,667 2,022.23 25.00 D&M Petersen 14-03600-010-33 80,889 1,011.11 1035.00 Formula = Trunk Sanitary Sewer Fee minus Previous Assessment Example (Petersen) = $2,045.00 - $1,011.11 = $1035.00 NOTE: Trunk fees cannot be reduced below $0 - no refunds will be made on previous assessments. 19 20-21 SCHEDULE G RAMBLING RIVER CENTER FEES AND PROCEDURES Fee Class Definition: Class 1: City of Farmington sponsored events and activities and public agencies with reciprocal agreements with the City of Fam1imrton. Class 2: Fannington based nonprofit, community service and civic groups that have a City of Fannington mailing address or if the ma;ority of members reside within the City limits (ex. Town Home Assns.. AA/NA. Scouts. etc.) Class 3: Non-Fam1ington based non-profit. community service and civic groups which have a milaing address outside the City of Fannington. (Please note: if the ma;ority of members reside within the City limits of Farmington see Class 2 above)(ex. Town Home Assns.. AA/NA. Scouts, etc.) Class~: Residents of the City of Farmington and/or Rambling River Center Members. A City resident is an individual who resides or owns residentialvrovertywithin the City limits of Farmington. Class 4~: Nomesidents and/or Commercial Groups. Non-residents are individuals and "other" organizations whose mailing addresses are outside the City limits of Farmington. Class 1 Class 2 Class 3 Class 4 Basc Fccs No base fees Kitchen $25.00 Main Room $10.00 Main Room $80,00 Large Activity Room $30.00 Large l\ctivity Room $60.00 Kitchen $25.00 Kitchen $50.00 Small r.ctivity Room $20.00 Small l\ctivity Room $10,00 Hourly Ratc No Hourly Rate $12.00 per room $30.00 per hour $50.00 per hour maximum:; hour reHtal Dcposit $ 100.00 refundable $100.00 refundable deposit $ I 00,00 refundable deposit , **Rcscrvations should be madc 30 days in advill1ce.** I Room Rm. Class 1 Class 2 Class 3 Class 4 Class 5 Size/Occ. I Dining 1336 sq. ft. n/c $12/2 hr. $20/2 lu'. $40/2 hr. $80/2 lu'. Room 89 neonle block block block block Large 672 sq. ft. n/c $12/21u'. $20/2 lu'. $30/2 lu'. $60/2 lIT. Meeting 44 people block block block block Room Small 400 sq. ft. n/c $12/21u'. $20/2 lu'. $20/2 hr. $40/2 lIT. Meeting 26 people block block block block Room I *Kitchen ----------- n/c $25/2 lIT. $25/2 hr. $30/2 lIT. $50/2 lu'. block block block block Hourly Rate n/c $7/hr. $11/lu'. $25/lu'. $ 45/lIT. after initial 2 Kitchen - Kitchen - Kitchen - Kitchen - Ki tchen - hour min. n/c $ 13/hr. $ 13/hr. $ 16/lu'. $23/hr. 20 20-22 "'Kitchen rental includes use of sinks. counters/table. microwave and fi-idge. Please do not use other equivment or suvvlies. Making a Reservation . Residents cannot apply for. rent or reserve the facility for a non-resident for the express purpose of being charged a resident fee. . Reservations will only be issued in the name of the applicant on the reservation forn1 who will be the responsible party for all communication between event and facility. . All rcntals rcquire a damage deposit that will be rcturned ",;hen all equipment ffild rooms have bcen found clean and damage free. . Reservations are not confilmed until a completed application and a $150 deposit are received. . All reservations are made on a first come first served basis with priority given to Class 1 users. . Key pick-up alTangements must be made at least one week prior to the event and it is the renter's responsibility to make arrangements with facility staff to get the key. . l.ll groups Groups reserving space in the Farmington Community Rambling River Center must have.1! current signed contracts. On-going contracts must be re-signed annually. . The City of Farmington reserves the right to terminate any contract due to groups causing damage to the facility, complaints logged from the surrounding neighborhood and any other item deemed te necessitate terminationnecessary. LFundraisers: Class 2 & 3 groups requesting to hold a fundraiser will pay Class ~fees if (1) there will be more than 50 people in attendance OR (2) the fundraiser will last 3 or more hours. . The City of Farmington reserves the right to make room changes as needed to better accommodate groups using the facility. 21 20-23 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non- Tournament Outdoor Field Use Charges: I Summer Outdoor Use Fee - Groups primarily $ 8-:009.00 per participant serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice Youth Groups not qualifying or choosing not to pay $ $30.00 + tax per field per the Seasonal Use Fee day I Adult Groups $ ~35.00 + tax per field per day Tournaments Outdoor Field Use Charges: Baseball and Softball Fields $ ~50.00 + tax per field (Fee includes use plus initial dragging, setting per day of the base path and pitching, and painting of (fee does not include foul and fence lines once each tournament) garbage fee) Soccer Fields $ ~50.00 + tax per field (Full size soccer fields may be sub-divided into per day small fields but are only charged per full size (fee does not include field. Any portion of a full size field constitutes garbage fee) use of that full size field.) Other Services and Fees Additional dragging baseball or softball fields $ 8-:00 10.00 per field per dragging Soccer field lining $ 35.0040.00 per hour for labor $ +{h0015.00 per hour for painting equipment and cost of supplies Additional labor or materials requested by group At prevailing rates "T""'Io.- T"\ _.." <I' 1 ^ . L LJ'~_ .... ~v I-''''~ U"'F, Portable Toilets Arranged and billed to the user by the rental company 22 20-24 SCHEDULE I LEAGUE OF MN CITIES 2003 SCHEDULE Building Value Range Fee Schedule $0 - $500.00 $25.00 $500.01 - $2,000 $25.00 for the first $500 $3.25 per additional $100 $2,000.01 - $25,000 $73.50 for the first $2,000 $14.75 per additional $1,000 $25,000.01 - $50,000 $413.00 for the first $25,000 $10.75 per additional $1,000 $50,000.01 - $100,000 $681.75 for the first $50,000 $7.50 per additional $1,000 $100,000.01 - $500,000 $1,056.75 for the first $100,000 $6.00 per additional $1,000 $500,000.01 - $1,000,000 $3,456.75 for the first $500,000 $5.00 per additional $1,000 $1,000,000.01 and up $5,956.75 for the first $1,000,000 $4.00 per additional $1,000 *Changes per LMC report of 11/03/03 This fee schedule was developed cooperatively by members of the League of Minnesota Cities and the Association of Metropolitan Municipalities, with information provided by the State Building Codes and Standards Division. Residential Building Valuations Cost per Square Foot Single Family Dwellings - Type V - Wood Frame First Floor $72.66 Second Floor $72.66 Single Family Dwellings - Basement Finished Basements $19.70 Unfinished Basements $14.70 Crawl Space $7.54 Conversion (Basement Finish) $5.00 All Inclusive Basement Finish $10.00 Garages Wood Frame $22.11 Masonry Construction $24.93 23 20-25 Carport $15.11 Pole Building $14.60 Decks $15.00 Entry Covered Porches $25.00 Four Season Porches $72.66 Three Season Porches, Wood Framed $49.35 Gazebos, Wood Framed/Screened $49.35 24 20-26 SCHEDULE J City of Farmin2ton Meetin2 Room Guidelines Non-City Use The City of Farmin!rton meeting rooms are scheduled by the City Administration Department and are available for use on a rental basis by youth, local civic and resident non-resident and profit making !!roups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enioy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit Reservations can be made no more than 60 davs in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre-empt a scheduled use when necessary to conduct essential City business. COUNCIL CHAMBERS Q Accommodates 60 people auditorium style. t) Parking accommodates approximately 10 vehicles with on-street parking, 2 handicapped stalls in the back parking lot and additional parking in the Second Street parking; lot. LARGE COUNCIL CONFERENCE ROOM t) Accommodates 16 people around a table. t) Parking accommodates approximately 10 vehicles with on-street parking, 2 handicapped stalls in the back parking; lot and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM t) Accommodates 10 people around a table. t) Parking accommodates approximately 10 vehicles with on-street parking, 2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot USER GROUPS AND RATES The following groups of users have been established and the rental fees for use of the facilities are based upon these !!roups. 1. City Departments: CounciVCommission meetin!!s, City depaltments, Parks & Recreation programs. 2. Youth Groups (examples): Local Boy and Girl Scouts, Youth Athletic Associations, Local4H Groups. 3. Local Civic Groups (non-profit examples): Rotary Club, local Lions Club, Red Cross. DV AC. Farmington Downtown Business Association 4. Local Resident Groups (examples): Homeowner Associations 5. Non-Resident Groups: Meetings 6. Profit Making Groups: Corporation meetings, Farmington business meetings, Commissioner Hearings 25 20-27 2009 FEES AND CHARGES Council Lare:e Conference Small Conference Caterine: Catee:orv Chambers Room Room Kitchen Hourlv Hourlv Hourlv Hourlv .LQ!y No Charge Deoartments I 2. Youth Groups $12 ill ill $25 3. Local Civic ill $12 ill $25 Groups 4. Local Resident $40 Base Fee + $30 Base Fee + $20 Base Fee + ru. Groups $30/hour $30/hour $30/hour 5. Non-Resident $80 Base Fee + $60 Base Fee + $40 Base Fee + iiQ Groups $50/hour $50/hour $50/hour 6. Profit Making $80 Base Fee + $60 Base Fee + $40 Base Fee + $50 Groups $50/hour $50/hour $50/hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. A $150 damage deposit separate from the rental fee. This fee wiII be retumed after the event if no deductions are necessary. 3. The fee may be waived if a City staff member is assigned to a group as a part of their work duties an assumes responsibility for the room reservation. REFUNDS . A 30-day cancellation notice is required for a full refund. Ifwe are notified of your cancellation 30 days prio full refund wiII be given. No refunds wiII be issued for cancellations made less than 30 days prior to an even PERMITS A pennit authorizing the use of the rooms requested wiII be issued to the applicant after the application is ap The Administration Department reserves the right to cancel the penn it if the regulations of use are violated. holders wiII not assign. transfer or sublet to others the use of the facilities. The individual signing the permit be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every grOUp using the facility must be under competent adult (21 +) leadership. The organizing user groups wiII assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require supervisory staff. police or maintenance personnel at additional cost to the user if deemed necessary by the particular function or activity. An estimated c be calculated at the time of the reservation. The grOUp will be billed for the actual cost after the even d r. a t. proved. Permit must or an ost wiII t. 26 20-28 LIABILITY "-- The organization or user group using City of Fannington facilities will agree to indemnifY the City of Fannington, and its employees for any and all damage to the building, or other property, by any person or persons attending the affair, and likewise. the City of Farmington and its employees against all liability and all damages to any person for iniuries. including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmil1lrton requires. as a condition of this agreement. that alcoholic beverages are prohibited. 4. General clean up of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds. your group is responsible for cleaning up this material. Additionally. if the building is not cleaned up. the cost the City incurs for clean up will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food. but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils. serving ware. coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday - Friday from 8:00 a.m. - 4:00 p,m. The r00111S are not available when City Hall is closed in observance of the following holidays: New Year's Day. Martin Luther King Jr. Day. President's Day. Memorial Day. 4th of July. Labor Day. Veteran's Day. Thanksgiving Day and the day following, Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls, tables. chairs. etc. in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 27 20-29 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 008- AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2009 NOTICE IS HEREBY GIVEN that, on December 15,2008, Ordinance No. 008- was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 008- , the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses, permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling, tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this 15th day of December, 2008. CITY OF FARMINGTON By: Kevan A. Soderberg, Mayor ATTEST: By: Peter J. Herlofsky, Jr. City Administrator SEAL Approved as to form the _ day of 2008. By: City Attorney Published in the Farmington Independent the _ day of 2008. 20-31 /00- City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280,6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: City Hall Project / Change Orders DATE: December 15,2008 INTRODUCTION I DISCUSSION Attached for your review are change orders 37-57, and 59 - 63. An explanation from the architect is provided for each of the change orders. ACTION REQUESTED Approve change orders 37-57 and 59 - 63. 21-1 City of Farmington City Hall Project Change orders Date Descri tion Amount Credit 9/6/2007 Water connection to "Duebers" building. Requested by building owner. To be reimbursed 1 ,844,00 2 9/26/2007 Modify elevator to larger size cab 960.00 960,00 3 1 0/31/2007 Piping revisions per Minnesota Plumbing review 210,00 210.00 4 1 0/31/2007 Wellhouse drainage improvement (water fund) 3,423,00 5 11/30/2007 Additional clean out - sanitary sewer pipe 278,00 278.00 6 11/30/2007 Remove light fixture-S, side First Street garage (740,00) (740,00) 7 4/7/2008 Eliminate transom lights above conference rooms (564,00) (564,00) 8 4/7/2008 Fabric on acoustic panels-Council chambers (325,00) (325.00) 9 4/7/2008 Relocate vehicle outlets from east to west side of building to provide visitor parking 4,915,00 4,915.00 10 4/7/2008 additional conduit-microphone wiring Council chambers 3,873,00 3,873.00 11 4/7/2008 revisions to power, data & microphones 2,620.00 2,620.00 12 7/21/2008 City requestreceptacles@counters in conf rms 441.00 441.00 13 7/21/2008 City request add power in offices & Chambers 9,815.00 9,815.00 14 7/21/2008 City requestvoice & data outlets in P&R 750.00 750.00 15 7/21/2008 Revise curtain wall (418,00) (418,00) 16 7/21/2008 City request: rough in CCTV interior/exterior 3,219.00 3,219.00 17 7/21/2008 Alternate for coiling grille (500.00) (500.00) City request door frame modifications & card reader 18 7/21/2008 associated changes 19,081,00 19,081.00 19 7/21/2008 Additional framing - where fin tube radiation shown 1,849.00 1,849.00 21 8/18/2008 Raise doors & add ramping inside the building 14,977.00 4,161.00 10,816,00 Subtotal 65,708,00 49,625.00 10,816,00 20 10/20/2008 Revisions to Catch Basins 2-6 Elevations 6,507,00 2,110.00 4,397.00 22 10/20/2008 Deletion of fin tub radiation & block wall CC (2,906,00) (2,906,00) 23 10/20/2008 Additional electrical outlet in catering kitchen 520.00 520.00 24 10/20/2008 Deletion of coiling door at front desk (23,431,00) (23,431,00) 25 10/20/2008 120V connection to actuator in boiler room 398.00 398.00 26 10/20/2008 Owner request - buring of two (2) 4" conduits 4,337.00 4,337.00 27 10/20/2008 Revision to ceiling near stair 'A' (1,743,00) (1,743,00) 28 10/20/2008 Additional power & data at reception desk 1,332.00 1,332.00 29 10/20/2008 Additional break metal at windows in elevator shaft 681.00 681.00 30 10/20/2008 Additional plumbing work for four (4) coffee makers 837.00 837.00 31 Void 32 10/20/2008 Revision to glass in the window at the reception desk 216,00 216.00 33 10/20/2008 Additional rain garden soil at First St garage 840.00 840.00 34 10/20/2008 Additional rough-in boxes for security cameras 578,00 578,00 35 10/20/2008 Additional conduit for audio visual 5,247.00 5,247,00 36 10/20/2008 Revisions to stud walls at water coolers 1,203,00 1,203.00 Subtotal (5,384.00) (9,781.00) 4,397.00 21-2 City of Farmington City Hall Project Change orders Date Descri tion Amount Credit 37 11/19/2008 Deletion of spray foam insulation not required (8,163.00) (8,163.00) 38 11/19/2008 credit for coordination drawings (4,000.00) (4,000.00) 39 11/19/2008 Additional steel support for curtainwall @west entry 3,174.00 3,174.00 40 11/19/2008 owner electrical & fencing revisions-1 st st garage 9,303.00 9,303.00 42 11/19/2008 owner revisions to landscaping 4,585.00 4,585.00 43 11/19/2008 revision to soffits - expansion space 1,139.00 1,139.00 44 11/19/2008 Framing & aluminum panel @curved roof 8,863.00 8,863.00 45 11/19/2008 Misc. metal framing 2,460.00 2,460.00 46 11/19/2008 roof drain at partial roof & additional motor 1,293.00 1,293.00 47 11/19/2008 deletion of painting @mechanical & utility rooms (1,407.00) (1,407.00) 48 11/19/2008 additional section concrete sidewalk @west entry 984.00 984.00 49 11/19/2008 additional power required @ elevator sump 1,588.00 1,588.00 50 11/19/2008 patching associated with furniture install 1,399.00 1,399.00 51 11/19/2008 revision to hardware per shop drawings (305.00) (305.00) 52 11/19/2008 additional hardware @training room & upper lobby 6,831.00 6,831.00 53 11/19/2008 revise light pole height due to excel overhead line 1,201.00 1,201.00 54 11/19/2008 knox boxes @ 1 st st garage & city hall 611.00 611.00 55 11/19/2008 address numbers @ 1st st garage 323.00 323.00 fire protection and gas meter protection @1 st st & 56 11/19/2008 additional power for compressor 4,579.00 4,579.00 57 11/19/2008 additional fire extinguishers requested by fire dept 1,262.00 1,262.00 63 11/19/2008 credit to sealcoat 1 st st garage bituminous (2,100.00) (2,100.00) 59 11/19/2008 deletion of landscaping along Spruce St (45,669.00) (45,669.00) 60 11/19/2008 owner request to relocate fiber optic cable in street 3,287.00 3,287.00 delete porcelain tile at Stair "8" & addl work on lobby 61 11/19/2008 column bases 781.00 781.00 owner directed revision from bituminous to concrete on 62 11/19/2008 north 1,258.00 1,258.00 subtotal (6,723.00) (8,122.00) 1,399.00 total 53,601.00 31,722.00 16,612.00 21-3 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #27/Wold PR #25 relating to spray foam insulation not installed at the curved roof per Contractor-proposed alternate and the credit for this work in the amount of $8,163.00. This credit represents a fair value for the work (material and labor) not performed. Upon your approval of Change Order #37, this item will be processed on a future change order. . Sincerely, WOLD ARCHITECTS AND ENGINEERS ~--._~.. 1.. Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CCFarmingtonl062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 2 MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: The contract documents require the completion and submittal of above-ceiling coordination drawings by the Mechanical Contractor per Specification Section 23 05 00 Common Work Results for HV AC. While on site coordination is required and was performed, these drawings were not completed. The value of these drawings is a credit of $4,000.00. This represents a fair value for the work needed to complete the drawings required per the specifications. Upon your approval of Change Order #38, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~" 5+- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRieI] arrnington/06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS -5 WgLD MINNESOTA ILLINOIS MICHIGAN COLORADO 2 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 6S 1.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #29/Wold PR #27 relating to the additional steel required to support the curtainwall at the west entry. Lund Martin has submitted a cost for this work in the amount of$3,174.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #39, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]armington/062047/crsp/dec08 . WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL. MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #21/Wold PR #19 relating to the additional fencing and power for city vehicles at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $9,303.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #40, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS r:-, "?:Ja- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P leI _ Farmingtonl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS -7 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAl L@WOLOAE,COM December 5, 2008 MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Wold PR #20 relating to revisions to the curtainwall to match field conditions. Lund Martin has submitted a cost for this work in the amount of $0.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #41, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~,. ")->-- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P/CI] arrningtonl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 21 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #28/W old PR #26 relating to Owner- requested revisions to the landscaping at the City Hall. Lund Martin has submitted a cost for this work in the amount of $4,585.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #42, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~\~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P/CI ]arrningtonl06204 7 I crsp/dec08 WOLD ARCHITECTS AND ENGINEERS -'9 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223,5646 WWW.WOLDAE.COM MAl L@WOLOAE.COM December 5,2008 MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #110 relating to revisions to soffits at interior windows located at the expansion space. Lund Martin has submitted a cost for this work in the amount of$1,139.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #43, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]arrnington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 21 WgLD MINNESOTA ILLiNOIS MICHIGAN COLORADO MINNESOTA OFFIeE 305 ST. PETEll STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #l03/Wold SI #65 relating to revisions to the curved canopy located above the main lobby to coordinate the steel stud framing and metal panel with structure. Lund Martin has submitted a cost for this work in the amount of $8,863.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #44, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS t"""'"f!:') , . .-...- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI_ Farrningtonl06204 7/crsp/dec08 1 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #109 relating to miscellaneous metal stud framing and gypsum board revisions and adjustments. Lund Martin has submitted a cost for this work in the amount of $2,460.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #45, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ ..-~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP leI ]arrningtonl06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #38/Wold PR #33 relating to additional roof drainage at the west end ofthe building and upsizing an exhaust fan at the break room. Lund Martin has submitted a cost for this work in the amount of$1,293.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #46, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ I' ~ .. /1 Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]anningtonl062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS '3 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, MiIffiesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #35/Wold PR #34 relating to deletion of painting at the mechanical rooms deemed unnecessary by staff. Lund Martin has submitted a credit for this work in the amount of $1 ,407.00. The credit submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #47, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~Ar- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P leI ]arrn ingtonl06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLD MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223,5646 WWW.WOLOAE.COM MAl L@WOLOAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #53 relating to an additional section of concrete sidewalk installed at the west entrance to better serve the handicap button as requested by the building official. Lund Martin has submitted a cost for this work in the amount of $984.00. The cost submitted represents a fair value for the work required to execute this reVISIOn. Upon your approval of Change Order #48, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI _ Farrnington/062047/crsp/dec08 . -15 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.777 3 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #54 relating to additional conduit and wiring required to power the elevator sump pump. Lund Martin has submitted a cost for this work in the amount of $1,588.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #49, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS C~hri \. ...:,- S ZIemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P ICI _ Farrningtonl06204 71 crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 PAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #6R1Wold PR #5 relating to revisions to the door hardware based on review of the shop drawings. Lund Martin has submitted a credit for this work in the amount of $305.00. The credit submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #50, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P/CI _ F armington/06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 7 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 65 I .223.5646 December 5, 2008 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #45/Wold PR #37 relating to additional card reader hardware at the training room and administration lobby to increase building security. Lund Martin has submitted a cost for this work in the amount of $6,831.00. The cost submitted represents a fair value for the work required to execute this revision, Upon your approval of Change Order #51, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS t:"" .:' 3> J.t- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/eI_ F arrningtonl06204 7/crsp/dec08 21 WOLD ARCHITECTS AND ENGINEERS December 5,2008 MINNESOTA OFFleE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM WgLD MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #50 relating to revisions to the height of two (2) parking lot light poles at the City Hall to further coordinate and meet the overhead power line clearances required by Excel Energy. Lund Martin has submitted a cost for this work in the amount of $1,201.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #52, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~JM- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP lec F arrningtonl06204 7/crspldec08 WOLD ARCHITECTS AND ENGINEERS 9 W~LD MINNESOTA OFFICE 305 ST. PIlTER STRIlET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAIl.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #49 relating to installation of knox boxes at the City Hall and First Street Garage. Lund Martin has submitted a cost for this work in the amount of $611.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #53, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~;- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P ICC F armingtonl06204 7/ crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 2 ...WgLD MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #48 relating to address numbers at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $323.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #54, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~,:..- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P leI ]arrningtonl062047/crsp/dec08 -2'1 WgLD MINNESOTA ILLINOIS MICHIGAN COLORADO 21 December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #43/Wold PR #40 relating to additional crash protection at the sprinkler main and gas meter, as well as an additional power outlet for Owner equipment at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $4,579.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #55, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~. Chris Zi~r~ Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRiCIJarrnington/062047/crsp/dec08 . W~lD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE,COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #56 relating to additional fire extinguishers installed at the City Hall and First Street Garage as requested by the Fire Marshal. Lund Martin has submitted a cost for this work in the amount of $2,528.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #56, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI _ Fanningtonl062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 23 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 PAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE,COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #52 relating to revisions to the sidewalk from bituminous to concrete along the north side of the building as requested by city staff. Lund Martin has submitted a cost for this work in the amount of $2,528.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #57, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP Ice F arrningtonl06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLOAE.COM MINNESOTA ILLINOIS MICHIGAN COl.ORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #111 relating to revisions to the location of the fiber optic cable and hand hole box due to a conflict with the storm sewer utilities. Lund Martin has submitted a cost for this work in the amount of $3,287.00. The cost submitted represents a fair value for the work required to execute this reVlSlon. Upon your approval of Change Order #59, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS r .to> . ilL. Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRlCI] arrnington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 25 W~LD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 65 I .227.7773 FAx 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin Wold PR #32 relating to deletion of the porcelain tile at stair "C" and additional tile work at the lobby column bases. Lund Martin has submitted a cost for this work in the amount of $781.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #60, this item will be processed on a future change order. 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Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ Kevin Schorzman, P.E., City Engineer FROM: SUBJECT: Change Order #1 thru #5- Trunk Highway 3 and County Road 64 Roundabout DATE: December 15, 2008 INTRODUCTION Council awarded the Trunk Highway 3 Roundabout Project at the July 7, 2008, City Council meeting. DISCUSSION These change orders reflect changes that were necessary during construction of the project due to differences in field conditions. Change Order #1 includes payment for the excavation of muck soils that were encountered on the west leg of the roundabout. It also includes payment for material that was hauled in to replace the unsuitable material. Change Order #2 provides payment for changes to the traffic control that were necessary as the project was being constructed. After closure of TH-3, it was necessary to add more barricades and signs to provide additional guidance for the traveling public. The cost for these additions is included in numbers 1 thru 4 on this change order. Items 5 and 6 were added to provide payment for signs that were added just prior to opening the roundabout to provide guidance for the new Southern Hills Golf Course access. This was necessary because the entrance location for the golf course was moved from TH-3 to the end of the east leg of the roundabout. Change Order #3 includes payment for several items that were changed during the construction of the project. Item 1 includes payment for removing and relocating existing driveway culverts. This was necessary to better align the culverts with the re-graded ditch on the east side of TH-3. Item 2 includes payment for a change to the type of heads on 4 of the lights in the roundabout. This was necessary due to a conflict with the original design and the Xcel Energy overhead power lines on the project. Item 3 on Change Order #3 provides payment for working and compacting a section of the sub grade that was not at the required compaction when the material above it was removed. Payment for this item is per the project specifications. Items 4 and 5 include payment for delays and extra work due to utility conflicts on the project. 22-1 Change Order 1-5 TH-3 Roundabout Project December 15, 2008 Items 6 and 7 are included to compensate the contractor for changes to the irrigation system that were necessary due to pressure and previous hydrant construction. Item 8 provides payment to the contractor for mobilizing a different subcontractor to stripe portions of the project. The original subcontractor was not available to finish the striping on September 29th. It was decided that the contractor should hire a different subcontractor to finish the striping to allow the roadway to open on September 30th. This reduced the affect of the detour on the traveling public. Due to extra work and utility delays on the project, the contractor was entitled to additional time to complete the project. The delays would have allowed the original striping subcontractor to complete the work after September 30th. Change Order #4 includes payment for the work and materials necessary to relocate the existing entrance to Southern Hills Golf Course from TH-3 to the end of the east leg of the roundabout. During the project, staff realized that traffic wanting to leave the golf course and go south back toward Farmington would have to turn around on TH-3 because the existing entrance to the golf course was located in the median section of the north leg of the roundabout and was thus a right- in/right-out access. Staff worked with the golf course owner and the Township to relocate the entrance approximately 100 feet east of the end of the east leg of the roundabout. This location provides access to the golf course while also working with the Township's future planned intersection at this location. It also provides patrons a way to go any direction on TH-3 utilizing the roundabout. An additional benefit to area residents is the elimination of an access within the TH-3 corridor. Change Order #5 provides for a price reduction based on tests that did not meet the specifications for 100% payment. Per the MnDOT specifications, the payment for aggregate base will be reduced by 6%, and payment for the concrete pavement will be reduced 5%, for a total reduction of$719.46. BUDGET IMPACT The budget impact of Change Orders #1 thru #5 would be an additional $69,220.38 added to the contract. Including all field adjustments to original bid items and Change Orders #1 thru #5, the total payment to the contractor is $1,100,504.49. The original contract amount was $1,113,433.88. Therefore, the overall project is $12,929.39 under the original contract. ACTION REOUESTED Approve, by motion, Change Orders #1 thru #5 for the Trunk Highway 3 Roundabout Project. Approve, by motion, final payment to the contractor in the amount of$77,230.89. Respectfully Submitted, ~ Kevin Schorzman, P.E. City Engineer cc: file 22-2 rrv COpy .11- 1~ Bonestroo Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Date: December 10, 2008 For Period: 1111312008 to 12/10/2008 Request No: 5 AND FINAL Contractor: Ryan Contracting Co, 8700 13th Ave. E, Shakopee, MN 55379 CONTRACTOR'S REQUEST FOR PAYMENT TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO. 000141,06274,1 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 69,939.84 719.46 $ $ $ $ $ $ $ $ $ $ $ 5 AND FINAL Approved by Owner: CITY OF FARMINGTON 1,113,433.88 1,182,654.26 1,100,504.49 0.00 1,100,504.49 0.00 1,100,504.49 1,023,273.60 0.00 77,230.89 Specified Contract Completion Date: Date: 14106274,1 REQ5FINAL.xls 22-3 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity, to Date to Date BASE BID - ITEMS NO.1 - 60: 1 MOBILIZATION LUMP SUM 1 65000.00 $65,000.00 2 CLEARING AND GRUBBING LUMP SUM 1 1500,00 $1,500.00 3 PAVEMENT MARKING REMOVAL,PERMANENT L1N FT 855 1.00 $0.00 4 REMOVE METAL CULVERT L1N FT 152 8.00 131 $1,048,00 5 REMOVE CONCRETE PAVEMENT SQ YD 279 6.50 279 $1,813.50 6 REMOVE BITUMINOUS PAVEMENT SQ YD 7312 1,50 7312 $10,968,00 7 REMOVE MARKER EACH 1 50.00 1 $50.00 8 REMOVE SIGN TYPE C EACH 7 25,00 7 $175.00 9 SAWING CONCRETE PAVEMENT (FULL DEPTH) L1N FT 190 5.00 $0.00 10 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L1N FT 155 3.00 136 $408.00 11 ABANDON CULVERT EACH 1 1350.00 1 $1,350,00 12 COMMON EXCAVATION CU YD 5649 2,60 5649 $14,687.40 13 SUBGRADE EXCAVATION CU YD 1063 2.60 1063 $2,763.80 14 SELECT GRANULAR BORROW (CV) CU YD 2875 9.72 3329 $32,357.88 15 COMMON BORROW (CV) CU YD 14046 4.50 11992 $53,964.00 16 TOPSOIL BORROW (CV) CUYD 1899 7.00 $0.00 17 EXCAVATION SPECIAL 1 LUMP SUM 1 2500.00 1 $2,500.00 18 DOZER HOUR 55 100,00 8.4 $840.00 19 WATER M GALLONS 100 10,00 5 15 $150.00 20 AGGREGATE BASE CLASS 5 MOD TON 9473 10.30 11095 $114,278.50 21 MILL BITUMINOUS SURFACE (1.5") SQ YD 292 7.50 326 $2,445.00 22 CONCRETE PAVEMENT IRREGULAR WIDTH 8.0" SQ YD 389 20.00 345 $6,900.00 23 STRUCTURAL CONCRETE CUYD 86 101.00 79 $7,979.00 24 REINFORCEMENT BARS (EPOXY COATED) POUND 212 7.00 193 $1,351.00 25 DOWEL BAR EACH 288 18.00 288 $5,184.00 26 TYPE LV 4 WEARING COURSE MIXTURE (B) TON 321 82.75 412 $34,093.00 27 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F) TON 2400 76.90 1912 $147,032.80 28 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TON 1590 69.90 10 1464 $102,333.60 29 COARSE FILTER AGGREGATE (CY) CUYD 414 0.01 $0.00 30 15" RC PIPE APRON EACH 4 370.00 4 $1,480.00 31 18" RC PIPE APRON EACH 1 400.00 1 $400.00 32 42" RC PIPE APRON EACH 1 1040,00 1 $1,040.00 33 60" RC PIPE APRON EACH 1 1390.00 1 $1,390,00 34 TRASH GUARD FOR 15" PIPE APRON EACH 4 300.00 4 $1,200.00 35 TRASH GUARD FOR 18" PIPE APRON EACH 1 325.00 1 $325.00 36 TRASH GUARD FOR 42" PIPE APRON EACH 1 1270.00 1 $1,270.00 37 TRASH GUARD FOR 60" PIPE APRON EACH 1 2220.00 1 $2,220.00 38 4" PERF PE PIPE DRAIN L1NH 3157 3,80 3201 $12,163.80 39 15" RC PIPE SEWER DESIGN 3006 CLASS V L1N FT 1296 19.40 1291 $25,045.40 40 18" RC PIPE SEWER DESIGN 3006 CLASS V L1N FT 492 21.00 487 $10,227.00 41 42" RC PIPE SEWER DESIGN 3006 CLASS III UN FT 212 59.00 212 $12,508.00 42 48" RC PIPE SEWER DESIGN 3006 CLASS III L1N FT 372 75.00 373 $27,975.00 43 60" RC PIPE SEWER DESIGN 3006 CLASS III L1N FT 86 140.00 76 $10;640.00 44 IRRIGATION SYSTEM LUMP SUM 1 12500.00 0.25 1 $12,500.00 45 CONSTRUCT DRAINAGE STRUCTURE DESIGN F EACH 3 1620.00 2 $3,240.00 46 CONSTRUCT DRAINAGE STRUCTURE DESIGN G EACH 16 1020.00 16 $16,320,00 47 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 1 2340.00 1 $2,340.00 48 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60,4020 EACH 1 2040.00 ,6 1 $2,040.00 49 CONSTRUCT DRAINAGE STRUCTURE DESIGN 66,4020 EACH 4 2218.00 4 $8,872.00 50 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 3 2550,00 3 $7,650.00 51 CONSTRUCT DRAINAGE STRUCTURE DESIGN 78,4020 EACH 1 3320.00 1 $3,320.00 52 CONSTRUCT DRAINAGE STRUCTURE DESIGN 102,4020 EACH 1 6600.00 1 $6,600,00 53 RANDOM RIPRAP CLASS III CU YD 24 70.00 27 $1,890.00 54 RANDOM RIPRAP CLASS IV CU YD 65 70.00 64 $4,480,00 55 4" CONCRETE WALK SQ FT 11942 3.00 11445 $34,335.00 56 6" CONCRETE WALK SQ FT 1798 3.50 887 $3,104.50 57 CONCRETE CURB & GUTTER DESIGN 6424 UN FT 5820 9.80 5887 $57,692.60 58 CONCRETE CURB & GUTTER DESIGN S512 L1N FT 309 12.80 310 $3,968.00 22-4 14106274,1 REQ5FINAL.xls Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity. t.o Date to Date 59 CONCRETE CURB DESIGN B6 L1N FT 226 12.80 231 $2,956.80 60 TRUNCATED DOMES SQ FT 280 28,00 128 $3,584.00 TOTAL BASE BID, ITEMS NO.1, 60: $893,949.58 BASE BID - ITEMS NO. 61 - 109: 61 RELOCATE MAIL BOX SUPPORT EACH 3 150.00 3 $450,00 62 LANDSCAPE EDGER L1N FT 675 5.50 632 $3,47600 63 LIGHTING UNIT TYPE 9,40 EACH 12 1715.00 12 $20,580.00 64 LIGHT BASE DESIGN E EACH 12 750.00 12 $9,000,00 65 2" NON,METALLlC CONDUIT L1N FT 100 6.70 40 $268.00 66 3" NON,METALLlC CONDUIT L1N FT 400 6.70 244 $1,634.80 67 4" NON,METALLlC CONDUIT UN FT 500 7.90 429 $3,389.10 68 UNDERGROUND WIRE 1 COND NO 1 UN FT 300 2.40 156 $374.40 69 ARMORED CABLE 4 COND NO 4 L1N FT 2100 no 2104 $15,359,20 70 SERVICE CABINET SECONDARY TYPE L 1 EACH 1 4435,00 1 $4,435,00 71 EQUIPMENT PAD B EACH 1 820,00 1 $820.00 72 HANDHOLE EACH 1 830.00 $0.00 73 PERMANENT BARRICADES L1N FT 16 35.00 32 $1,120.00 74 GUIDE POST TYPE B EACH 7 35.00 7 $245.00 75 TRAFFIC CONTROL LUMP SUM 1 1500.00 1 $1,500.00 76 DETOUR SIGNING LUMP SUM 1 11900.00 1 $11,900.00 77 SIGN PANELS TYPE C SQ FT 267.2 28.50 267.2 $7,615.20 78 SiGN PANELS TYPE D SQ FT 22.6 32.50 22.6 $734.50 79 HAZARD MARKER X4,2 EACH 4 65.00 4 $260.00 80 DECIDUOUS TREE 2.5" CAL B&B TREE 2 365.00 2 $730,00 81 ORNAMENTAL TREE 1.5" CAL B&B TREE 1 270.00 1 $270,00 82 PERENNIAL NO 1 CONT PLANT 1076 11.00 230 1046 $11,506.00 83 SILT FENCE, TYPE MACHINE SLICED L1N FT 1856 1.00 2744 $2,744.00 84 TEMPORARY DITCH CHECK TYPE 3 L1N FT 225 5.00 99 $495.00 85 TEMPORARY DITCH CHECK TYPE 7 L1N FT 250 6,00 $0.00 86 STORM DRAIN INLET PROTECTION EACH 26 200,00 20 $4,000,00 87 TEMPORARY SEDIMENT TRAP EACH 3 250.00 $0.00 88 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 750.00 $0.00 89 SEEDING ACRE 5,2 1200.00 2,8 6.9 $8,280.00 90 SEED MIXTURE 250 POUND 318 0.01 211 466 $4.66 91 SEED MIXTURE 310 POUND 20 0.01 16 $0.16 92 SEED MIXTURE 328 POUND 41 0.01 33 $0.33 93 SODDING TYPE SALT RESISTANT SQ YD 75 6.00 69 $414.00 94 MULCH MATERIAL TYPE 1 TON 12.8 0.01 11 $0.11 95 DISK ANCHORING ACRE 5.2 0.01 1.5 5,6 $0.06 96 EROSION CONTROL BLANKETS CATEGORY 00 SQ YD 2755 1.30 ,528 1676 $2,178.80 97 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2791 1.20 2581 4814 $5,776,80 98 FERTILIZER TYPE 3 POUND 1586 ;' 0.01 1076 2345 $23.45 99 FERTILIZER TY PE 4 POUND 84 0.01 22 89 $0.89 100 RAPID STABILIZATION METHOD 3 M GALLONS 24,9 240.00 2.4 $576.00 101 RAPID STABILIZATION METHOD 4 SQ YD 4889 1,05 $0.00 102 PAVEMENT MESSAGE (RIGHT ARROW) POLY PREFORM EACH 2 350.00 $0.00 103 4" SOLID LINE WHITE,POL Y PREFORM L1N FT 140 2,95 178 $525.10 104 8" DOTTED L1NEWHITE,POLY PREFORM L1N FT 48 6,95 36 $250.20 105 4" SOLID LINE YELLOW,POL Y PREFORM L1N FT 601 3.25 529 $1,719.25 106 24" SOLID LINE YELLOW, POLY PREFORM L1N FT 140 18.00 42 $756.00 107 4" DOUBLE SOLID LINE YELLOW, POLY PREFORM UN FT 1777 6.50 1056 $6,864.00 108 4" SOLID LINE WHITE,EPOXY UN FT 4226 0.57 5676 $3,235.32 109 CROSSWALK MARKING,POLY PREFORM SQ FT 432 8.85 432 $3,823.20 TOTAL BASE BID, ITEMS NO, 61 ' 109: $137,334,53 CHANGE ORDER NO.1 1 MUCK EXCAVATION CU YD 662 5,50 662 662 $3,641,00 2 GRANULAR BACKFILL (LV) CU YD 676 8.50 676 676 $5,746,00 14106274,1 REQSFINAL.x1s 22-5 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 3 MUCK EXCAVATION CU YD 1056 5.50 1056 1056 $5,808,00 4 GRANULAR BACKFILL (LV) CUYD 781 8,50 781 781 $6,638,50 TOTAL CHANGE ORDER NO.1 $21,833.50 CHANGE ORDER NO.2 1 Tel: TYPE 3 BARRICADES DAY 560 2.75 560 560 $1,540,00 2 TC1: TYPE A FLASHER DAY 560 0,50 560 560 $280.00 3 FA 09: REVISE DETOUR SIGNS LS 1 377.28 1 1 $377.28 4 TC2: BLACK ON WHITE GOLF COURSE DETOUR SIGNS LS 1 462.50 1 1 $462.50 5 FA 12: TEMP AND PERM INSTALL OF SPECIAL GC SIGNS LS 1 2375.51 1 1 $2,375.51 6 FA 13: ADDITIONAL GC SIGN ALONG CR 64 LS 1 749.51 1 1 $749.51 TOTAL CHANGE ORDER NO.2 $5,784.80 CHANGE ORDER NO.3 1 FA 05: REMOVE AND RELOCATE DRIVEWAY CULVERTS LS 1 1261.04 1 1 $1,261.04 2 FA 10: LIGHTING REVISIONS LS 1 2247.14 1 1 $2,247.14 3 FA 03: FARM CR 64 SUBGRADE LS 1 834.34 1 1 $834.34 4 FA 04: RELOCATE FIBER OPTIC LINE LS 1 2473.84 1 1 $2,473,84 5 FA 01: DELAY DUE TO GAS LINE LS 1 371.04 1 1 $371,04 6 IRRIGATION SYSTEM REVISED TO DRIP,TYPE LS 1 1867,59 1 1 $1,867.59 7 FA 02: WATERMAIN WORK FOR IRRIGATION SYSTEM HOOK,UP LS 1 4621.33 1 1 $4,621.33 8 FA 11: CENTURY FENCE MOBILIZATION LS 1 2484.00 1 1 $2,484.00 TOTAL CHANGE ORDER NO.3 $16,160.32 CHANGE ORDER NO.4 1 FA 06: CONSTRUCT TEMPORARY DRIVEWAY LS 1 319.48 1 1 $319.48 2 FA 07: REMOVE TH 3 DRIVEWAY LS 1 1894.63 1 1 $1,894.63 3 12" CS PIPE CULVERT LF 40 24.78 40 40 $991.20 4 12" CS APRON EA 2 185,00 2 2 $370.00 5 FA 08: GRADING AND FILL FOR CR 64 DRIVE LS 1 5162.56 1 1 $5,162.56- 6 BITUMINOUS MILLING SY 40 33.00 40 40 $1,320,00 7 BITUMINOUS WEAR LV 4B TON 120.22 126,60 120.22 120.22 $15,219.85 8 SIGN PANELS, TYPE C SF 31 28.50 31 31 $883.50 TOTAL CHANGE ORDER NO.4 $26,161.22 CHANGE ORDER NO.5 1 DECREASE FOR FAILING AGGREGATE BASE MATERIAL LS ,676.71 ($676.71) 2 DECREASE FOR FAILING CONCRETE PAVEMENT MATERIAL LS ,42.75 ($42.75) TOTAL CHANGE ORDER NO.5 ($719.46) TOTAL BASE BID, ITEMS NO.1, 60: TOTAL BASE BID ,ITEMS NO. 61,109: TOTAL CHANGE ORDER NO.1 TOTAL CHANGE ORDER NO.2 TOTAL CHANGE ORDER NO.3 TOTAL CHANGE ORDER NO.4 TOTAL CHANGE ORDER NO.5 TOTAL WORK COMPLETED 10 DATE $893,949.58 $137,334.53 $21,833.50 $5,784,80 $16,160.32 $26,161.22 ($719.46) $1,100,504.49 22-" 1ti 06274,1 REQ5FINAL.x1s PROJECT PAYMENT STATUS OWNER CITY OF FARMINGTON BONESTROO FILE NO. 000141-06274-1 CONTRACTOR RYAN CONTRACTING CO. CHANGE ORDERS No. Date Description Amount 1 8/22/2008 This Change Order provides for additional work on this project. $21,833.50 See Change Order. 2 8/12/2008 This Change Order provides for additional work on this project. $5,784.80 See Change Order. 3 12/4/2008 This Change Order provides for additional work on this project. $16,160.32 See Change Order. 4 12/8/2008 This Change Order provides for additional work on this project. $26,161.22 See Change Order. 5 12/10/2008 This Change Order provides for adjustments for this project. See ($719.46) Change Order. Total Change Orders $69,220.38 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 07/01/2008 08/12/08 212,059.98 11,161.05 223,221.03 2 08/13/2008 09/02/08 183,404.26 20,813.91 416,278.15 3 09/03/2008 10/10/08 545,820.91 49,541.32 990,826.47 4 10/11/2008 11/12/08 81,988.45 10,336.10 1,033,609.70 5 AND FINAL 11/13/2008 12/10108 77,230.89 1,100,504.49 Material on Hand Total Payment to Date $1,100,504.49 OriQinal Contract $1,113,433.88 Retainage Pay No.5 AND FINAL ChanQe Orders $69,220.38 Total Amount Earned $1,100,504.49 Revised Contract $1,182,654.26 22-7 14106274,1 REQ5FINAL rouo 7 Grouo 8 Grouo 9 GrouP 10 3+17-74+90 landscaoina .G.t. DIW G.C. DIW 33.3% County 50% City 33.3% City 50% City Contract Unit ' Townshin 50% Town 33.3% Town 50% Town No. Item Unit Quaotitv Price Amt Qtv Amt Qtv Amt Qtv Amt BASE BID. ITEMS NO.1' 60: '1 MOBILIZATION LUMP SUM 1 65000.00 l7 $4,550.00 0,03 $1,950.00 $0,00 2 CLEARING AND GRUBBING lUMP SUM 1 1500,00 $0.00 $0.00 $0.00 3 PAVEMENT MARKING REMOVAl,PERMANENT L1NfT 855 1.00 $0.00 $0.00 $0.00 '4 REMOVE METAL CULVERT L1N fT 152 8,00 $0.00 $0.00 $0.00 5, REMOVE CONCRETE PAVEMENT SQYD 279 6.50 $0.00 $0.00 $0.00 6 REMOVE BITUMINOUS PAVEMENT SQYO 7312 1.50 $0,00 $0.00 $0.00 7 REMOVE MARKER EACH 1 50.00 $0.00 $0.00 $0.00 8 REMOVE SIGN TYPE C EACH 7 25,00 $0.00 $0.00 $0.00 9 SAWING CONCRETE PAVEMENT (FUll DEPTH) L1N fT 190 5.00 $0.00 $0.00 $0.00 10 SAWING BITUMINOUS PAVEMENT (FUll DEPTH) L1N fT 155 3.00 $0.00 $0.00 $0.00 11 ABANDON CULVERT EACH 1 1350,00 $0,00 $0.00 $0.00 . 12 COMMON EXCAVATION CUYD 5649 2,60 $0.00 $0.00 $0.00 13 SUBGRADE EXCAVATION CUYD 1063 2.60 5 $13.00 $0.00 $0.00 14 SELECT GRANULAR BORROW (CV) CU YO 2875 9.72 7 $6,268.84 $0.00 $0.00 15 COMMON BORROW(CV) CU YO 14046 4.50 $0.00 $0.00 $0.00 16 TOPSOil BORROW (CVl , $0.00 $0.00 ! $0,00 CUYD 1899 7.00 17 EXCAVATION SPECIAL 1 lUMP SUM 1 2500.00 ,1 $2,500.00 $0.00 $0.00 18 DOZER HOUR 55 100.00 $0.00 $0.00 $0.00 19 WATER M GALLONS 100 10.00 $0.00 $0.00 $0.00 20 AGGREGATE BASE CLASS 5 MOD, TON 9473 10.30 6 $5,106.60 $0.00 $0.00 21 Mill BITUMINOUS SURFACE (1.5") SQYD 292 7.50 $0.00 $0.00 $0.00 22 CONCRETE PAVEMENT IRREGULAR WIDTH 8.0" SQYD 389 20,00 $0.00 $0.00 $0.00 23 STRUCTURAL CONCRETE CUYD 86 101.00 $0.00 $0.00 $0.00 24 REINFORCEMENT BARS (EPOXY COATED) POUND 212 7,00 $0.00 $0.00 $0.00 25 DOWEL 8AR EACH 288 18.00 $0.00 $0.00 $0.00 26 TYPE lV 4 WEARING COURSE MIXTURE (B) TON 321 82.75 $0.00 $0.00 $0.00 27 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F) TON 2400 76.90 "5 $12,688.50 $0.00 $0.00 28 TYPE SP'12.5 NON WEARING COURSE MIXTURE,(4,B) TON 1590 69.90 5 $6,640.50 $0.00 $0.00 29 COARSE FilTER AGGREGATE (CV) CU YD 414 0.01 , $0.00 $0.00 $0.00 30 IS" RC PIPE APRON EACH 4 370.00 ;2 $740.00 $0.00 $0.00 31 18" RC PIPE APRON EACH 1 400,00 $0.00 $0.00 $0.00 32 42" RC PIPE APRON EACH 1 1040.00 $0.00 $0.00 $0.00 33 60" RC PIPE APRON EACH 1 1390.00 $0.00 $0.00 $0.00 34 TRASH GUARD FOR IS" PIPE APRON EACH 4 300.00 2 $600.00 $0,00 $0.00 35 TRASH GUARD FOR 18" PIPE APRON EACH 1 325.00 $0.00 $0.00 $0,00 36 TRASH GUARD FOR 42" PIPE APRON EACH 1 1270.00 $0.00 $0.00 $0.00 37 TRASH GUARD FOR 60" PIPE APRON EACH 1 2220.00 $0.00 $0.00 $0.00 38 4" PERF PE PIPE DRAIN L1NfT 3157 3.80 19 $1,212.20 $0.00 $0.00 39 15" RC PIPE SEWER DESIGN 3006 CLASS V UNfT 1296 19.40 6 $12,532.40 $0.00 $0.00 40 18" RC PIPE SEWER DESIGN 3006 CLASS V UNfT 492 21.00 $0.00 $0.00 $0,00 , $0.00 41 42" RC PIPE SEWER DESIGN 3006 CLASS III L1NfT 212 59.00 $0.00 $0.00 42 48" RC PIPE SEWER DESIGN 3006 CLASS III UN fT 372 75,00 $0.00 $0.00 $0.00 43 60" RC PIPE SEWER DESIGN 3006 CLASS III UN fT 86 140.00 $0.00 $0.00 $0.00 44 IRRIGATION SYSTEM LUMP SUM 1 12500.00 $0.00 1 $12,500.00 $0.00 45 CONSTRUCT DRAINAGE STRUCTURE DESIGN F EACH 3 1620.00 2 $3,240.00 $0.00 $0.00 46 CONSTRUCT DRAINAGE STRUCTURE DESIGN G EACH 16 1020.00 1 $1,020.00 $0.00 $0.00 47 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 1 2340.00 .1 $2,340.00 $0.00 $0.00 48 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60.4020 EACH 1 2040.00 1 $2,040.00 $0.00 $0.00 49 CONSTRUCT DRAINAGE STRUCTURE DESIGN 66,4020 EACH 4 221B.00 $0.00 $0.00 $0.00 50 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 3 2550.00 $0.00 $0.00 $0.00 51 CONSTRUCT DRAINAGE STRUCTURE DESIGN 7B-4020 EACH 1 3320.00 $0.00 $0.00 $0.00 52 CONSTRUCT DRAINAGE STRUCTURE DESIGN 102,4020 EACH 1 6600.00 $0.00 $0.00 $0.00 53 RANDOM RIPRAP CLASS III CUYD 24 70,00 20 $1,400.00 $0.00 $0.00 54 RANDOM RIPRAP CLASS IV CUYD 65 70,00 $0.00 $0.00 $0.00 55 4" CONCRETE WAlK SQfT 11942 3.00 $0.00 $0.00 $0.00 56 6" CONCRETE WALK SQfT 1798 3.50 $0.00 $0,00 $0.00 57 CONCRETE CURB & GUITER DESIGN B424 UN fT 5B20 9,80 $0.00 $0.00 $0.00 58 CONCRETE CURB & GUmR DESIGN S512 UNfT 309 12.80 $0.00 $0.00 $0.00 59 CONCRETE CUR8 DESIGN 86 UNfT 226 12.80 , $0.00 $0.00 $0.00 60 TRUNCATED DOMES SQfT 280 28.00 $0.00 $0.00 $0.00 TOTAL BASE BID ,ITEMS NO.1' 60: BASE BID" ITEMS NO. 61 - 109: . 61 RELOCATE MAil BOX SUPPORT EACH 3 150.00 $0.00 $0.00 $0.00 62 LANDSCAPE EDGER UN fT 675 5.50 $0.00 632 $3,476.00 $0.00 63 LIGHTING UNIT TYPE 9-40 EACH 12 1715.00 1 $1,715.00 $0.00 $0.00 64 LIGHT BASE DESIGN E EACH 12 750,00 1 $750.00 $0.00 $0.00 65 2" NON,METAlUC CONDUIT L1NfT 100 6.70 $0.00 $0.00 $0.00 66 3" NON,METALlIC CONDUIT L1N fT 400 6.70 $0.00 $0.00 $0.00 67 4" NON'METALlIC CONDUIT UN fT 500 7.90 $0.00 $0.00 $0.00 68 UNOERGROUND WIRE 1 COND NO 1 UNfT 300 2.40 $0.00 $0.00 $0.00 69 ARMORED CABLE 4 COND NO 4 UN fT 2100 7.30 $0.00 $0.00 $0.00 70 SERVICE CABINET SECONDARY TYPE L 1 EACH 1 4435.00 $0.00 $0.00 $0.00 71 EQUIPMENT PAD B EACH 1 820,00 $0.00 $0.00 $0,00 72 HANDHOLE EACH 1 830.00 $0.00 $0.00 $0.00 73 PERMANENT BARRICADES L1N fT 16 35,00 $0.00 $0.00 16 $560.00 74 GUIDE POST TYPE B EACH 7 35.00 1 $35.00 $0.00 $0.00 75 TRAFFIC CONTROL lUMP SUM 1 1500.00 ,07 $105.00 $0.00 $0.00 2- 2 up7 Grouo 8 Grouo 9 Grouo 10 r +17'74+90 Landscaping G.C. D/W G.c. D/W 33.3% County 50% City 33.3% City 50% City fownship 50% Town 33.3% Town 50% Town Contract Unit Qtv Amt Qtv Amt Qtv Amt Amt No. Item Unit Quantitv Price $833.00 $0.00 $0.00 76 DETOUR SIGNING LUMP SUM 1 11900,00 $635.55 $0.00 $0.00 77 SIGN PANELS TYPE C SQFT 267.2 28.50 $0.00 $0.00 $0.00 78 SIGN PANELS TYPE D SQFT 22.6 32.50 $0.00 $0.00 $0.00 79 HAZARD MARKER X4,2 EACH 4 65,00 $0.00 2 $730,00 $0.00 80 DEClDUOU5 TREE 2.5" CAL B&B TREE 2 365.00 $0.00 1 $270.00 $0.00 , 81 ORNAMENTAL TREE 1.5" CAL B&B TREE 1 270,00 $0.00 1046 $11,506.00 $0.00 82 PERENNIAL NO 1 CONT PLANT 1076 11,00 $0.00 $0.00 $0.00 83 SILT FENCE, TYPE MACHINE SLICED L1N FT 1856 1.00 $0,00 $0.00 $0.00 84 TEMPORARY DITCH CHECK TYPE 3 L1N FT 225 5,00 $0.00 $0.00 $0.00 85 TEMPORARY DITCH CHECK TYPE 7 L1N FT 250 6.00 $200.00 $0,00 $0.00 86 STORM DRAIN INLET PROTECTION EACH 26 200,00 $0.00 $0.00 $0.00 87 TEMPORARY SEDIMENT TRAP EACH 3 2S0,OO $0.00 $0.00 $0.00 88 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 750,00 $1,200.00 0,1 $120.00 $0.00 89 SEEDING ACRE 5,2 1200.00 l $0.50 $0.00 $0.00 90 SEED MIXTURE 250 POUND 318 0.01 $0,10 $0.00 $0.00 91 SEED MIXTURE 310 POUND 20 0,01 ; $0.06 $0.00 $0.00 92 SEED MIXTURE 328 POUND 41 0,01 $0.00 69 $414.00 $0.00 93 SODDING TYPE SALT RESISTANT SQYD 75 6.00 $0.02 $0.00 $0.00 94 MULCH MATERIAL TYPE 1 TON 12.8 0,01 $0.01 $0.00 $0.00 95 DISK ANCHORING ACRE 5.2 0.01 $0.00 $0.00 $0.00 96 EROSION CONTROL BLANKETS CATEGORY 00 SQYD 2755 1.30 J $555.60 $0.00 $0.00 97 EROSION CONTROL BLANKETS CATEGORY 3 SQYD 2791 1,20 5 $2.45 $0.00 $0.00 98 FERTILIZER TYPE 3 POUND 1586 0,01 $0.14 $0.00 $0.00 99 FERTILIZER TYPE 4 POUND 84 0.01 $0.00 $0.00 $0,00 100 RAPID STABILIZATION METHOD 3 M GALLONS 24.9 240.00 $0.00 $0.00 $0.00 101 RAPID STA81L1ZATlON METHOD 4 SQYD 4889 1.05 I $0.00 $0.00 $0.00 102 PAVEMENT MESSAGE (RIGHT ARROW) POLY PREFORM EACH 2 350,00 $0.00 $0.00 $0.00 103 4'~ SOLID LINE WHlTE,POl Y PREfORM L1N FT 140 2.95 I $0.00 $0.00 $0,00 104 8" DOmD LINE WHITE,POlY PREFORM L1NFT 48 6.95 $0.00 $0.00 $0.00 105 4" SOLID LINE YEllOW,POl Y PREFORM L1N FT 601 3.25 $0.00 $0.00 $0.00 106 24" SOLID LINE YELLOW, POLY PREFORM L1NFT 140 18.00 ; $0.00 $0.00 $0.00 107 4" DOUBLE SOLID LINE YELlOW,POl Y PREFORM L1N FT 1777 6.50 $188.10 $0.00 $0.00 108 4" SOLID LINE WHITE,EPOXY L1N FT 4226 0.57 $0.00 $0.00 $0,00 109 CROSSWALK MARKlNG,POL Y PREFORM SQFT 432 8,85 TOTAL BASE BID ,ITEMS NO. 61 ,109: , CHANGE ORDER NO. 1 1 MUCK EXCAVATION CU YD 662 5.50 2 GRANULAR BACKFilL (lV) CUYD 676 8.50 3 MUCK EXCA VA TlON CUYD 1056 5.50 4 GRANULAR BACKFilL (lV) CU YO 781 8.50 TOTAl CHANGE ORDER NO.1: CHANGE ORDER NO.2 0 $107.80 16.80 $46.20 1 TC1: TYPE 3 BARRICADES DAY 560 2.75 ,0 $19.60 16,80 $8.40 2 TCl: TYPE A FLASHER DAY 560 0.50 .7 $26.41 0.03 $11.32 3 FA 09: REVISE DETOUR SIGNS LS 1 377.28 7 $32.38 0.03 $13.88 4 TC2: BLACK ON WHITE GOLF COURSE DETOUR SIGNS LS 1 462.50 1 $2,375.51 5 FA 12: TEMP AND PERM INSTALL OF SPECIAL GC SIGNS LS 1 2375.51 1 $749.51 6 FA 13: ADDITIONAl GC SIGN ALONG CR 64 lS 1 749.51 . TOTAL CHANGE ORDER NO.2: , CHANGE ORDER NO.3 1 FA1l5: REMOVE AND RELOCATE DRIVEWAY CULVERTS LS 1 1261.04 2 FA10: LIGHTING REVISIONS lS 1 2247.14 3 FA 03: FARM CR 64 SUBGRADE lS 1 834.34 4 FA 04: RELOCATE FIBER OPTIC LINE LS 1 2473,84 5 FA 01: DElAY DUE TO GA5 LINE LS 1 371,04 1 $1 867.59 6 IRRIGA nON SYSTEM REVISED TO DRIP, TYPE LS 1 1867.59 1 $4,621.33 7 FA 02: WATERMAlN WORK FOR IRRIGATION SYSTEM HOOK-UP LS 1 4621.33 I 1 $2,484.00 8 FA 11: CENTURY FENCE MOBILIZATION lS 1 Z484.00 TOTAL CHANGE ORDER NO.3: CHANGE ORDER NO.4 1 $319.48 1 FA 06: CONSTRUCT TEMPORARY DRIVEWAY LS 1 319.48 1 $1,894.63 2 FA 07: REMOVE TH 3 DRIVEWAY lS 1 1894,63 40 $991.20 3 12" CS PIPE CULVERT LF 40 Z4.78 2 $370.00 4 12" CSAPRON . EA 2 185.00 1 $5,162.56 5 FA 08: GRADING AND FILL FOR CR 64 DRIVE LS 1 5162.56 40 $1,320.00 6 BITUMINOUS MILLING SY 40 33.00 120,22 $15,219.85 7 BITUMINOUS WEAR LV 4B TON 120.22 126.60 31 $BB3.50 8 SIGN PANELS, TYPE C SF 31 28,50 TOTAL CHANGE ORDER NO.4: CHANGE ORDER NO.5 )4 ($30.25) 1 DECREASE FOR FAILING AGGREGATE BASE MATERIAL LS 1 (676,71) 2 DECREASE FOR FAILING CONCRETE PAVEMENT MATERIAL LS 1 (42.75) TOTAL CHANGE ORDER NO.5: 22-9 oUP7 Group 8 GrouP 9 Grouo 10 3+17'74+90 Landscanino G.C. DIW G.C. DIW 33.3% County 50% City 33.3% City 50% City , Township 50% Town 33.3% Town 50% Town Contract Unit , Qtv Qtv Amt Qtv Amt Amt Amt No. Item Unit Quantitv Price TOTAL BASE BID ,ITEMS NO, 1 ,60: TOTAL BASE BID ,ITEMS NO, 61 ,109: TOTAL CHANGE ORDER NO, 1: TOTAL CHANGE ORDER NO.2: TOTAL CHANGE ORDER NO.3: TOTAL CHANGE ORDER NO, 4: . TOTAL CHANGE ORDER NO.5: 69,290.70 37,534.71 26,721.22 5,609.02 TOTAL BASE BID: 8,907.07 8,907.07 8.907.07 $26,721.22 $5,609.02 MnDOT County City Township Group 9 22-10 -tt Bonestroo Date August 22/ 2008 Owner: City of Farmington, 325 Oak St., Farmington, MN 55024 Contractor: Ryan Contracting Co" 8700 13th Ave. E" Shakopee, MN 55379 Bond Company: Federal Insurance Co./ 15 Mountain View Rd., Warren, NJ 07061 CHANGE ORDER NO. 1 TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO. 000141-06274-1 Bond No: 82155858 Description of Work This Change Order provides that the Contractor will perform muck excavation and replace with approximately one foot of granular backfill from Station 33+35 to Station 35+ lOon County Road 64 west of Trunk Highway 3. No. 1 2 3 4 14106274-1 CHO 1. xis Item CHANGEORDERNO.1-GROUP1 MUCK EXCAVATION GRANULAR BACKFILL (LV) CHANGE ORDER NO.1. GROUP 1 Unit Contract Unit Quantity Price Group 1 Group 1 CU YD CU YD 662 $5.50 676 $8.50 CHANGE ORDER NO.1 - GROUP 2 MUCK EXCAVATION GRANULAR BACKFILL (LV) CHANGE ORDER NO.1 - GROUP 2 Group 2 Group 2 CU YD CU YD 1056 $5.50 781 $8.50 CHANGE ORDER NO.1 - GROUP 1 CHANGE ORDER NO.1 - GROUP 2 TOTAL CHANGE ORDER NO.1: Total Amount $3,641.00 $5,746.00 $9,387.00 $5/808.00 $6,638.50 $12,446.50 $9,387.00 $12,446.50 $21,833.50 22-11 Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO fYJ~U Approved by Co,~tractor: ...---_) RYAN CON1RACTING tr .. J / // /' ;' i / :I .^ ../ Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 22-12 14106274-1CHOl.xls $1,113,433.88 $0.00 $21,833.50 $1,13 5,267.38 Date: I~~/ oe Approved by Owner: CITY OF FARMINGTON Date .la- 1f1 Bonestroo L . ltf' , Owner: City of Farmington, 430 Third St, Farmington, MN 55024 Date December 8, 2008 Contractor: Ryan Contracting Co., 8700 13th Ave, E" Shakopee, MN 55379 Bond Company: Federal Insurance Co" 15 Mountain View Rd., Warren, NJ 07061 Bond No: 82155858 ~'~TV9S COpy CHANGE ORDER NO. 2 TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO, 000141-06274-1 Description of Work This Change Order provides for additional work on this project as follows: Item No.1 and 2 of this Change Order provides for Traffic Control Change 01: Contractor shall install additional Type III Barricades as directed by the Engineer. Item No.3 of this Change Order provides for Force Account No. 09: Contractor shall remove" Road Closed to Thru Traffic" and install "Road Closed" signs as directed by the Engineer. Item No.4 of this Change Order provides for Traffic Control Change 02: Contractor shall install Black on White Golf Course Detour Signs. Item No.5 of this Change Order provides for Force Account 12: Contractor shall install two (2) temporary Black on Orange Golf Course Informational signs along TH 3, as requested by the Owner. After the roundabout is opened, the Owner advised the Contractor to change these two (2) temporary signs to permanent signs. The Contractor shall remove the temporary signs and install on permanent posts as directed by the Engineer. Item No.6 of this Change Order provides for Force Account 13: Contractor shall install one (1) additional special golf course sign along eastbound CR 64 as requested by the Owner. The Contractor shall reinstall two(2) permanent Type III Barricades at the end of Claremont. This Change Order provides signature approval for all attached Force Account forms, Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.2 - GROUPS 1,2,3, 7,8 1 TC 1: TYPE 3 BARRICADES DAY 560 $2.75 $1,540.00 2 TC 1: TYPE A FLASHER DAY 560 $0.50 $280,00 3 FA 09: REVISE DETOUR SIGNS LS 1 $377.28 $377.28 4 TC2: BLACK ON WHITE GOLF COURSE DETOUR LS 1 $462.50 $462.50 SIGNS TOTAL CHANGE ORDER NO.2 - GROUPS 1,2,3,7,8 $2,659.78 CHANGE ORDER NO.2 - GROUP 10 5 FA 12: TEMP AND PERM INSTALL OF SPECIAL GC LS $2,375.51 $2,375.51 SIGNS 6 FA 13: ADDITIONAL GC SIGN ALONG CR 64 LS $749.51 $749.51 TOTAL CHANGE ORDER NO.2 - GROUP 10 $3,125,02 TOTAL CHANGE ORDER NO.2, GROUP 1 $1,462.89 TOTAL CHANGE ORDER NO.2 - GROUP 2 $558.55 TOTAL CHANGE ORDER NO.2, GROUP 3 $372.37 TOTAL CHANGE ORDER NO.2 - GROUP 7 $186.18 TOTAL CHANGE ORDER NO.2, GROUP 8 $79.79 TOTAL CHANGE ORDER NO.2, GROUP 10 $3,125,02 TOTAL CHANGE ORDER NO.2: $5,784.80 22-13 14106274-1 CH02, xIs ...... ..... o ta i:: ., 0 ~ g ... 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'l:l Il.l <) S 2 ~ ~ ;>, .. ;j .8 :;<'<1" '" 00 o '<I" CJ ,...; <) 0\ 0= If'l ... , ~ If'l Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO }1~/D'l Approved by/eontrastor: ./// I /; ,,/~ RYAN cq~~yT!~~:COMPANY ~' /~ /1-, ,/ ,{ /P' ., ('\c / '. _I' {.:crY',' ~'y' '~ul-' 7/ -- !/ (~ /ro"/O[/ Date / ( cc: Owner Contractor Bonding Company Bonestroo & Assoc 14106274,lCH02.xls Date: I (> /1/? 008 , I / Approved by Owner: CITY OF FARMINGTON $1,113,433.88 $21,833.50 $ 5,784.80 $1,141,052.18 Date 22-17 Opy ..11- 1y- Bonestroo Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Contractor: Ryan Contracting Co" 8700 13th Ave, E., Shakopee, MN 55379 Bond Co.: Federal Insurance Co., 15 Mountain View Rd" Warren, NJ 07061 Date December 4, 2008 Bond No: 82155858 CHANGE ORDER NO. 3 TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO, 000141,06274,1 Description of Work This Change Order provides for additional work on this project as follows: Item No. 1 of this Change Order provides for Force Account No, 5: The plans called for regrading of the TH 3 east side ditch from station 53+00 - 55+89, This regrading was to utilize the existing driveway culverts. The Engineer determined that the best ditch alignment would be achieved by relocating the existing culvert pipes. The Contractor was instructed by the Engineer to salvage and reinstall the two driveway CMP's at 18916 and 18922 TH 3, Item NO.2 of this Change Order provides for Force Account No. 12: Four (4) proposed Cobra Headlights conflict with existing Excel power poles. The Contractor shall revise the four (4) lights around the Roundabout from 9,40s to UM-40s and the heads shall be revised from HPS Cobra Head to HPS Interstate Fixture, Item No.3 of this Change Order provides for Force Account NO.3: The existing subgrade of CR 64 from station31 +50 - 34+00 failed the Test Roll. Per MN/DOT Spec 2211, this is considered extra work as this roadbed was not constructed by the Contractor. The Contractor, at the request of the Owner, shall scarify the roadbed, aerate and re'compact the soil until it is stable. Item NO.4 of this Change Order provides for Force Account NO.4: During the installation of the 60" RCP from structure 5009 to 5010, the storm sewer crew encountered a fiber optic line. The Contractor was required to uncover the line to provide enough slack to place the 60" RCP below the fiber optic line. Item No,S of this Change Order provides for Force Account NO.1: This provides compensation to the Contractor for delays encountered by the storm sewer crew due to gas line conflict between structures 5029 and 5031. Item NO.6 of this Change Order provides for revising the Irrigation System to drip-type due to low water pressure in watermain. This shall be paid at negotiated lump sum price. Item No, 7 of this Change Order provides for Force Account No.2: The Irrigation System was to connect to the existing watermain at Clarmont. The watermain dead,ended at a fire hydrant. The hydrant had to be removed and reinstalled to allow the connection of the irrigation water service. Item No.8 of this Change Order provides for Force Account No. 11: Geyer Rental was unable to schedule epoxy striping until after the completion date of September 30, 2008. The Contractor hired Century Fence and had the work completed before the required completion date. It was the decision of the Owner to pay for additional mobilization to open the roundabout on September 30, 2008 as the Contractor had justifiable additional working days. This Change Order provides signature approval,for all attached Force Account forms. No. Item CHANGE ORDER NO.3 - GROUP 1 FA 05: REMOVE AND RELOCATE DRIVEWAY CULVERTS FA 10: LIGHTING REVISIONS TOTAL CHANGE ORDER NO.3 - GROUP 1 Unit Contract Quantity Unit Price Total Amount LS $1,261.04 $1,261.04 2 LS $2,247.14 $2,247.14 $3,508.18 3 CHANGE ORDER NO.3 - GROUP 2 FA 03: FARM CR 64 SUBGRADE TOTAL CHANGE ORDER NO.3 - GROUP 2 LS $ 834. 34 $834.34 $834.34 22-18 14106274-1 CH03xls Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.3 - GROUP 4 4 FA 04: RELOCATE FIBER OPTIC LINE LS $2,473.84 $2,473.84 5 FA 01: DELAY DUE TO GAS LINE LS $ 371. 04 $ 371. 04 TOTAL CHANGE ORDER NO, 3 - GROUP 4 $2,844,88 CHANGE ORDER NO.3 - GROUP 8 6 IRRIGATION SYSTEM REVISED TO DRIP-TYPE LS $1,867,59 $1,867.59 7 FA 02: WATERMAIN WORK FOR IRRIGATION LS $4,621.33 $4,621.33 SYSTEM HOOK,UP TOTAL CHANGE ORDER NO.3 - GROUP 8 $6,488.92 CHANGE ORDER NO.3 - GROUP 10 8 FA 11: CENTURY FENCE MOBILIZATION LS $ 2,484, 00 $2,484.00 TOTAL CHANGE ORDER NO.3 - GROUP 10 $ 2,484.00 TOTAL CHANGE ORDER NO.3 - GROUP 1 TOTAL CHANGE ORDER NO.3 - GROUP 2 TOTAL CHANGE ORDER NO.3 - GROUP 4 TOTAL CHANGE ORDER NO.3 - GROUP 8 TOTAL CHANGE ORDER NO.3 - GROUP 10 TOTAL CHANGE ORDER NO.3: $3,508.18 $834.34 $2,844,88 $6,488.92 $2,484,00 $16,160.32 22-19 14106274-1 CH03,xls 4-< o o g <IJ Il.l !:= o ~Q:l %!.g ..c:: \I) ~ CJ:l ...... 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'B ~ .5 ~ '" '" I': >.. .... = .8 ~""" .. 00 Q """ y ,....; ~ 0\ ~";l Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (includ ing this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Co.mpletion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO ft!;~ 40,~ Approved/by Contractor: ~,/-_.. RYAN C.t~./W~ ~. R./~,~I,.N~!,/./;t.~: ' ~f/ .. '/. .' , .j t ~/ /~, C(',ill' / . 'i'-"'-.-/" t/ ~I.-? / ;k.' , .... /( /' c: / (t' {,.,.;7' Date ' / cc: Owner Contractor Bonding Company Bonestroo & Assoc 14106274'lCH03,x1s Date: $1,113,433.88 $27,618.30 $16,160,32 $1,1 57,212,50 / 1../ '1 /1008 , I Approved by Owner: CITY OF FARMINGTON Date 22-27 Bonestroo Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Contractor: Ryan Contracting Co., 8700 13th Ave, E" Shakopee, MN 55379 Bond Company: Federal Insurance Co., 15 Mountain View Rd" Warren, NJ 07061 Date December 8, 2008 Bond No: 82155858 CHANGE ORDER NO. 4 TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO, 000141-06274-1 Description of Work This Change Order provides for that the Contract specifies the construction of a new Southern Hills Golf Course driveway in the same location on TH 3 as the existing driveway. The Engineer has determined that it is the public's best interest if the future driveway along CR 64 is constructed this year rather than in the future. Contractor shall remove the newly constructed TH 3 driveway and construct the new drive,way along CR 64 as directed by the Engineer, Item No.1 of this Change Order provides for Force Account No.6: The Contractor shall construct a temporary driveway along CR 64. This driveway will be used during the removal of the TH 3 driveway and construction of the new CR 64 driveway. Item No.2 of this Change Order provides for Force Account No, 7: The Contractor shall remove the newly constructed driveway along TH 3. Item No.3 and 4 of this Change Order provides that the Contractor shall install a 12" CMP driveway culvert for the new CR 64 driveway at negotiated unit prices. Item NO.5 of this Change Order provides for Force Account No.8: Provides for the grading and fill for the new 64 driveway Item No.6 and 7 of this Change Order provides for Class 5 and bituminous paving of the CR 64 drive at negotiated prices. Item No, 8 of this Change Order provides that the Contractor shall furnish and install two (2) 30" stop signs and two (2) crosswalk and arrow down signs on a single post at the new CR 64 driveway. This Change Order provides signature approval for all attached Force Account forms. Contract Unit Total No. ' Item Unit Quantity Price Amount CHANGE ORDER NO.4 - GROUP 9 1 FA 06: CONSTRUCT TEMPORARY DRIVEWAY LS 1 $319.48 $319.48 2 FA 07: REMOVE TH 3 DRIVEWAY LS 1 $1,894.63 $1,894.63 3 12" CS PIPE CULVERT LF 40 $24.78 $991.20 4 12" CS APRON EA 2 $185,00 $370.00 5 FA 08: GRADING AND FILL FOR CR 64 DRIVE LS 1 $5,162.56 $5,162.56 6 BITUMINOUS MILLING SY 40 $33.00 $1,320.00 7 BITUMINOUS WEAR LV 48 TON 120.22 $126.60 $15,219.85 8 SIGN PANELS, TYPE C SF 31 $28.50 $ 883. 50 TOTAL CHANGE ORDER NO.4 - GROUP 9: $26,161.22 22-28 14J06274-1CH04xJs "C o:l o ..:: a.> '" ,... o I- 0 Z ~ ::> '0 o 0 () () <( LU E () a.> a: E-< o LL >- ....I <( Q LL ..r: 0 I- >- g a: I.U <( 0 z 2 Z <=: ~ 3 ~ E .~ LL U) a g o U....:l I.U I- ..r: I- 00 z o g o 0.. 00 Z ..r: 0: I- u. o I- Z I.U :2: 5: ..r: 0.. 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Soo <::> """ ~ ~ 1:;1 '" ... , "' '" = 'd = ;:l "' c ~ cd '0 :;s ~ ..... .== ~ o U <) <) crJ <f7 0; ... o ~2~~1 Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO E--f'9V Approved 9y-contractor: RYAN C6NJRACilrN0'XO. I' ; ~/ /~'" ~,,../... /..<"./ / t./I A ,~<:f ,;Ct:- X / Z!ro/'op Date . / I cc: Owner Contractor Bonding Company Bonestroo & Assoc. 22-32 14106274-1 CH04,x1s Date: 1zA,~B $1,113,433.88 $43,778,62 $26,161,22 $1,183,373.72 Approved by Owner: CITY OF FARMINGTON Date y ~a- 1-r Bonestroo Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Contractor: Ryan Contracting Co., 8700 13th Ave E" Shakopee, MN 55379 Bond Company: Federal Insurance Co., 15 Mountain View Rd., Warren, NJ 07061 Date December 10, 2008 Bond No: 82155858 CHANGE ORDER NO. 5 TRUNK HIGHWAY 3 AND COUNTY ROAD 64 ROUNDABOUT BONESTROO FILE NO, 000141,06274-1 Description of Work This Change Order provides for the following adjustments to this project: Item No, 1 of this Change Order provides that the Contract requires that the Aggregate Base Class 5 Mod for this project be modified such that the material contains less than 3 ' 10% by weight passing the #200 sieve, The Aggregate Base material placed between 8/27/08 and 920/08 failed to meet the specification requirements as evidenced by field gradation results. Failures were indicated on both the individual test and the Sublot average. This represents 1,095 ton. The Engineer, in accordance with Specifications Table 2211 B and Table 2211 C, recommends t,he defective material will be accepted at a six (6) percent reduction. (1095 ton)*($1 0.30)*(.06) == $676.71. Item No.2 of this Change Order provides that the Contract requires that the Concrete for Concrete Pavement have an air content for this project between 4,8% and 8.2%. The concrete material placed on 9/9/08, truck ticket no. 80029 failed to meet the specification requirements as evidenced by air content results. This represents 42.75 SY of Concrete Pavement Irregular Width 8,0" (9,5 CY truck load), The Engineer, in accordance with Specification 2461.4A4b recommends the defective material will be accepted at five (5) percent reduction. (42,75 SY)*($20.00)*(.05) == $42.75. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.5 - Groups 1,2,3, 7 DECREASE FOR FAILING AGGREGATE BASE LS 1 ($676.71 ) ($676.71) MATERIAL TOTAL CHANGE ORDER NO.5 - GROUPS 1, 2,3, ($676.71 ) 7 CHANGE ORDER NO.5 - Groups 1 2 DECREASE FOR FAILING CONCRETE PAVEMENT LS ($42.75) ($42.75) MATERIAL TOTAL CHANGE ORDER NO, 5- GROUPS 1 ($42.7 5) TOTAL CHANGE ORDER NO.5 - GROUPS 1 ($ 534.65) TOTAL CHANGE ORDER NO, 5, GROUPS 2 ($94.60) TOTAL CHANGE ORDER NO.5 - GROUPS 3 ($59.96) TOTAL CHANGE ORDER NO.5, GROUPS 7 ($30.25) TOTAL CHANGE ORDER NO.5: ($719.46) 22-33 Original Contract Amount Previous Change 0 rders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TiMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO 1KJR.~ Approved b~}::6<~tractor: /.,///' RYAN cqN'ACTI~y"C? ~ ,/ ../,:/z ,'l / " ..1 /;i { ,..( 7 / 1/ {(/~ It,,, / .... 7~'/: V /7" /. ./:., :J / L--,. / ( (.. Liv' / Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 22-34 14106274-1 CH05.xJs Date: ''2- / /' I / (0 "s $1,113,433.88 $69,939.84 ($719.46) $1,182,654,26 Approved by Owner: CITY OF FARMINGTON Date /O~ City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator @ FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Change Order #2- Spruce Street/Second Street Utility and Street Reconstruction DATE: December 15,2008 INTRODUCTION Council awarded the Spruce Street/Second Street Utility and Street Reconstruction Project at the July 7,2008, City Council meeting. DISCUSSION This change order accounts for changes that were necessary during the construction of the project. Part 1 includes the payment for advanced warning traffic control signs that were placed prior to the beginning of the construction to warn residents of upcoming road closures. Part 2 provides payment for the restocking fee of sanitary manhole #4 at Spruce Street and Fourth Street. The project anticipated installing a new structure; however the existing structure was discovered to be in good condition. Keeping the existing structure resulted in a cost savings to the project in the amount of $1,224.99. Part 3 provides payment for two-inch copper water services that were installed on the project. The service sizes were unknown prior to the construction of the project. There were two locations that required two-inch copper services. Part 4 accounts for the payment of two twelve-inch and one six-inch hydrant extensions. The hydrant extensions were necessary due to the increased depth of the watermain from a depth of seven and a half feet to a depth of ten feet. Installing the watermain at a depth of ten feet allowed the project to avoid using temporary water for the buildings along Spruce Street. Part 5 provides payment for the change of widening the northeast corner of the Spruce Street and Second Street intersection. The northeast corner of the intersection was widened seven feet to the east improving the accessibility for traffic onto Second Street. The work included excavation around electrical conduit and the installation of the street section. The associated cost for widening of the intersection at Second Street is for the labor and equipment required to complete the work. 23-1 BUDGET IMPACT The budget impact of Change Order #2 would be an additional $8,689.02 to the contract. Including Change Order #1 thru Change Order #2 the additional cost to the project is $10,351.40. The current contract amount is $762,089.77. The amount is within the current project budget. ACTION REOUESTED Approve, by motion, change order #2 in the amount of $8,689.02. Respectfully Submitted, ~~. Kevin Schorzman, P.E. City Engineer cc: file 23-2 '';'~. .1a- 1y- Bonestroo Owner: City of Farmington, 430 Third Street, Farmington, MN 55024-1374 Date December 9, 2008 Contractor: Ryan Contracting Company, 8700 13th Avenue E., Shakopee, MN, 55379 Bond Company: Federal Insurance Company, 15 Mountain View Rd., Warren, NJ 07061 Bond No: 82155859 CHANGE ORDER NO. 2 SPRUCE STREET / SECOND STREET UTILITY AND STREET RECONSTRUCTION BONESTROO FILE NO. 000141-08302-0 Descriotion of Work Part 1 is for advance warning signs placed prior to the construction in order to notify residents of the upcoming construction. Part 2 is the restocking fee of sanitary manhole number 4. The existing structure was in good condition. The existing sanitary manhole 4 was installed in 1991. Part 3 watermain change accounts for 2" copper services that were installed for the Dakota County Library and Senior Center. The existing service sizes were unknown prior to the reconstruction project. Part 4 hydrant extensions were necessary due to the depth of the watermain being increased from 7.5-feet to 10-feet deep. Part 5 is for widening the northeast corner of the Spruce Street and 2nd Street Intersection. The intersection was widened 7-feet to the east to improve access onto 2nd Street. No. 8 9 10 11 12 13 14 14108302CH02 1 Item CHANGE ORDER NO.2 PART 1 ADVANCED WARNING SIGNS TOTAL PART 1: Unit LS 2 PART 2: RESTOCKING FEE FOR MH 4 TOTAL PART 2: EA 3 4 5 PART 3 2" COPPER 2" CORP AND SADDLE 2" CURB STOP TOTAL PART 3: LF EA EA 6 7 PART 4 12" HYDRANT EXTENSION 6" HYDRANT EXTENSION TOTAL PART 4: EA EA PART 5 FOREMAN OPERATOR 400 EXCAVATOR 650 JD DOZER COMPACfOR QUAD DUMP TRUCK GEOTEXTILE FABRIC TOTAL PART 5: HR HR HR HR HR HR SQYD Contract Quantity 1 1 68 2 2 2 1 7 7.63 2.63 3 2 5 120 Unit Price Total Amount $880.00 $880.00 $880.00 $255.01 $255.01 $255.01 $32.00 $375.00 $350.00 $2,176,00 $750.00 $700.00 $3,626.00 $575.00 $525.00 $1,150.00 $525.00 $1,675.00 $78.20 $65.50 $118.00 $74.00 $66.00 $89.10 $0.80 $547.40 $499.77 $310.34 $222.00 $132.00 $445.50 $96.00 $2,253.01 23-3 No. " 23 -toI48302CH02 Item Unit TOTAL PART 1: TOTAL PART 2: TOTAL PART 3: TOTAL PART 4: TOTAL PART 5: TOTAL CHANGE ORDER NO.2: Contract Quantity Unit Price Total Amount $880.00 $255.01 $3,626.00 $1,675.00 $2,253.01 $8,689.02 Original Contract Amount -revious Change Orders lis Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO /-:h ~ /,,~~2--- Approved ~yContractor: . ' RYAN <76NT~~IN,GtOMPANY I /.1" /"../ , / . '/ 1/ / / '.<,/ ,/ .{ /.' ij (,. I ,.. ,,( / //, .t \ /,/;'1 ..z; r ;> t/ / ,/'"' -// / ,// :,' Date " cc: Owner Contractor Bonding Company Bonestroo & Assoc. 14108302CH02 Date: $762,089.77 $1,662.40 $8,689.02 $772,441.19 f., /' (t' / 2. () C},>5 rc~ t/ ~ Approved by Owner: CITY OF FARMINGTON Date 23-5 /k City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator @ Kevin Schorzman, P.E., City Engineer FROM: SUBJECT: Development Contract Amendment-Vermillion River Crossing DATE: December 15, 2008 INTRODUCTION Council approved the original development contract for Vermillion River Crossing at the August 8,2005, Council meeting. DISCUSSION At the August 4, 2008 meeting, Council discussed the completion of Dushane Parkway in Vermillion River Crossing from Spruce Street to Knutsen Drive. Several options were discussed with the developer, and in the end, the consensus of the Council was to extend the completion date in the development contract from December 31, 2008, to December 31, 2009. This would provide time for the road to be completed during the 2009 construction season. Staff has worked with the developer to complete the attached development contract amendment. BUDGET IMPACT None. ACTION REOUESTED Approve, by motion, the attached development contract amendment extending the completion date for the Vermillion River Crossing development contract from December 31, 2008, to December 31, 2009. 1~d~__- Kevin Schorzman, P.E. City Engineer cc: file 24-1 THIRD AMENDMENT TO DEVELOPMENT CONTRACT THIS THIRD AMENDMENT TO DEVELOPMENT CONTRACT (the "Amendment") dated this day of ,2008, by, between and among the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and VERMILLION RIVER CROSSING, LLC, a Minnesota limited liability company ("Developer"), and for the sole purpose of consent, DOUGHERTY FUNDING, LLC, a Minnesota limited liability company ("Lender"). RECITALS A. As a condition of final plat approval for VERMILLION RIVER CROSSINGS the Developer was required to enter into a Development Contract providing for the construction of specified public and private improvements. The City and Developer entered into that certain Development Contract dated August 1, 2005, recorded October 26, 2005 in the office of the Dakota County Recorder as Document No. 2374405 (the "Development Contract"). B. The Developer assigned the Development Contract to the Lender for collateral purposes pursuant to that certain Assignment of Development Contract and Development Rights dated September 9, 2005 (the "Collateral Assignment"). C. The Development Contract was modified by that certain First Amendment to Development Contract between the parties dated May 15, 2006, recorded May 22, 2006 in the office of the Dakota County Recorder as Document No. 2431735 (the "First Amendment"). D. The Development Contract provided a deadline for construction of the public improvements, established financial security to ensure satisfactory completion of those improvements, and specified the terms under which the Developer could transfer the rights and obligations under the contract to successors. E. The Developer subsequently requested and the City agreed to amend the Development Contract in regards to the deadline for completing those specified public improvement provisions. The Lender agreed to consent to this Second Amendment, dated Sept. 24, 2007, and recorded October 4, 2007 in the office of the Dakota County Recorder as Document No. 2548303 (the "Second Amendment"). 140889vOl JJJ:09/03/2008 24-2 1 F. The Developer has requested, and the City hereby agrees to, another extension of the deadline for completion of the public improvements, including but not limited to the construction and paving of Dushane Parkway in accordance with the approved plans and specifications. NOW, THEREFORE, the City and Developer, in consideration of the executed Development Contract, the First Amendment, the Second Amendment, and the mutual promises and covenants contained herein, now mutually agree to amend the existing Development Contract by modifying the Development Contract as follows: 1. COMPLETION DATE FOR PUBLIC IMPROVEMENTS. All public improvements shall be completed by the Developer no later than December 31,2009. 2. SECURITY FOR IMPROVEMENTS. The Developer shall maintain all required security to ensure compliance with the contract throughout the extended term of the contract. CITY OF FARMINGTON By: Kevan A. Soderberg, Mayor By: Peter J. Herlofsky, City Administrator DEVELOPER: ve=~er j551n9'= ft nJ D j, /... e..- BY:~~/ ,t5:d/~J By: Its: STATE OF MINNESOTA COUNTY OF DAKOTA ) ( ss. ) The foregoing instrument was acknowledged before me this day of , 2008, by Kevan A. Soderberg, Mayor, and by Peter J. Herlofsky, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 140889vOl JJJ :09103/2008 2 24-3 STATE OF MINNESOTA ) ( 55. COUNTY OF DAKOTA ) The fo going instrument was acknowledged before me this ;:<.5 day of J ~, 2008, by ~~.v the ~.~~ of Vermillion Rive rossing, L C, a Minnesota limited liability compa ,on oehalf of the company. ~6,~ Nota 'blic ROSEMARY E. SWEDIN NOTARY PUBLIC - MINNESOTA My Commission expires 01.31-2010 DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (651) 452-5000 [JJJ] 140889vOl JJJ:09/03!2008 3 24-4 CONSENT TO THIRD AMENDMENT TO DEVELOPMENT CONTRACT The undersigned hereby consents to and approves the terms and conditions set forth in the foregoing Third Amendment to Development Contract as of the date set forth below. Dated: ff~2- ~ 2008. Q' DOUGHERTY FUNDING, LLC BY:~ Name: ~ Title: . p; 7. STATE OF MINNESOTA ) 4: ( ss. COUNTY OF 'n'~ ) The foregoing i trumept was acknowledged q,fore me this ;?~ day of 4..~008, by the ~ V~ ~ of Dougherty , Funding, L~ ,a elaware limited liability company, on behalf of the company. Q $~ NO~ DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (651) 452-5000 [JJJ] ROSEMARY E. SWEDlN NOTARY PUBLIC - MINNESOTA My Commission Expires 01-31-2010 140889vOl JJJ:09/03/2008 4 24-5 116 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council members, City Administrator FROM: Robin Roland, Finance Director SUBJECT: Adopt Resolution - Approve 2009 Tax Levy and Budget - Finance DATE: December 15,2008 INTRODUCTION The City Council adopted a proposed Tax Levy and budget for 2009 with Resolution R63-08 at the Council meeting on September 15,2008. The Tax Levy and Budget must now be finalized in order that it may be certified to the County Treasurer/Auditor before December 29,2008. DISCUSSION The required Truth in Taxation Hearing took place at the City Council meeting of December 1, 2008. Residents and other concerned citizens were able to attend and express their opinions on the proposed levy and budget. The hearing was closed without continuation. Certification of the Tax Levy and adoption of the 2009 budget and 2008 revised budget must now take place in order that tax revenues may be collected from all taxable property in Farmington. ACTION REOUIRED 1. Adopt the attached resolution setting the 2009 Collectible Property Tax Levy. 2. Adopt the attached resolution approving the 2009 Budget and Revising the 2008 Budget. Respectfully submitted, fti-~ , Robin Roland Finance Director 25-1 RESOLUTION NO. R ADOPTING THE TAX LEVY FOR THE YEAR 2009 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 15th day of December 2008 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington is annually required by State Law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and, WHEREAS, Minnesota Statutes currently in force require certification of the tax levy to the Dakota County Auditor on or before December 29, 2008; and, WHEREAS, summary details of the proposed budgets are contained in the budget submitted to the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money be levied in 2008, collectible in 2009, upon the taxable property in said City of Farmington for the following purposes: General Fund Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $7,052,599 2,190,616 70,200 9,313,415 (1,224,665) $8,088,750 This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 2008. Mayor Attested to the day of December 2008. City Administrator SEAL 25-2 2009 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution R Total $60,000 300,000 247,708 15,288 200,000 136,395 21,400 644,113 60,112 338,400 167,200 $2,190,616 Wastewater Treatment bonds of 1995 Public Project Revenue Bonds of2001A Improvement Bonds of 2003A GO Refunding Bonds of2004A Improvement Bonds of 2005B Capital Improvement Plan Bonds 2005C Improvement Bonds of2006A Capital Improvement Plan Bonds 2007 A Public Safety Revenue Bonds 2007 Certificates of Indebtedness 2004 Certificates of Indebtedness 2005D 25-3 RESOLUTION NO. R-08 ADOPTING THE 2009 BUDGET AND REVISING THE 2008 BUDGET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of December, 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington Ordinance Chapter 7, Section 1-7-3 requires that an annual budget be submitted to the City Council which accurately reflects the financial needs of the City organization; and, WHEREAS, Minnesota Statutes require approval of a resolution setting forth an annual budget and tax levy to the Dakota County Auditor on or before December 29,2008; and, WHEREAS, Resolution R94-07 adopted the 2008 operating budget and resolution 32-08 revised the 2008 budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the 2009 operating budget shall be adopted and the 2008 operating budget shall be revised as follows: 2008 Revised 2009 General Fund Revenues: Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Other Revenues Transfers In Total $6,969,159 282,450 385,000 509,200 109,000 280,000 353.000 8.887.809 $7,122,799 306,450 397,100 550,200 109,000 323,208 320.000 9.128.757 Expenditures: Administration Human Resources/Information Tech Finance Community Development Police Fire Public Works Parks & Recreation Transfers Out Total 796,387 249,754 498,982 411,515 3,390,206 713,995 1,465,623 1,253,274 100.000 8.879.736 947,896 259,590 514,300 414,567 3,569,229 702,819 1,631,815 963,541 125.000 9.128.757 25-4 2008 Revised 2009 Other Funds Revenues: EDA General Fund 20,500 13,000 Police Forfeitures Fund 8,000 8,000 Park Improvement Fund 262,500 150,000 Recreation Operating Fund 246,500 301,400 Arena fund 258.125 284.173 Total Special Revenue 795,625 756,573 Debt Service Funds 4.1 76.014 2.964.392 Total Debt Service 4,176,014 2,964,392 Sanitary Sewer Trunk Fund 223,000 223,000 Capital Acquisition Fund 960,700 680,600 Road Const. & Maint. Fund 14,460,145 1,000,000 Municipal Building Fund 455,923 Private Capital Projects Fund 300,000 300,000 Storm Sewer Trunk Fund 275.000 375.000 Total Capital Projects 16,674,768 2,578,600 Liquor Fund 4,678,000 4,888,000 Sewer Fund 1,735,000 1,835,000 Solid Waste Fund 2,025,000 2,025,000 Storm Water Utility Fund 412,000 412,000 Water Fund 1.815.000 1.815.000 Total Enterprise Funds 10,665,000 10,975,000 Fleet Operations 221,600 241,450 Employee Expense 1,825,176 2,000,204 Information Technology 362.218 288.830 Total Internal Service Fund 2,408,994 2,530,484 Expenditures: EDA General Fund 123,500 238,655 Police Forfeitures Fund 8,000 8,000 Park Improvement Fund 459,000 228,500 Recreation Operating Fund 326,309 301,190 Arena fund 335.405 318.305 Total Special Revenue 1,252,214 1,094,650 Debt Service Funds 3.100.920 4.292.735 Total Debt Service 3,100,920 4,292,735 Sanitary Sewer Trunk Fund Capital Acquisition Fund 699,070 526,500 Road Const. & Maint. Fund 9,645,000 5,000,000 Municipal Building Fund 6,561,827 327,360 Private Capital Projects Fund 300,000 300,000 Storm Sewer Trunk Fund 273.000 200.000 Total Capital Projects 17,478,897 6,353,860 25-5 Total Enterprise Funds Fleet Operations Employee Expense Information Technology Total Internal Service Fund 2008 Revised 4,633,067 1,505,410 2,251,378 564,892 2.027.164 10,981,911 193,406 1,864,387 362.218 2,420,011 2009 4,897,357 1,375,080 1,977,416 497,198 970.146 9,717,197 243,167 2,000,204 288.830 2,532,201 Liquor Fund Sewer Fund Solid Waste Fund Storm Water Utility Fund Water Fund This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 2008. Mayor Attested to day of December 2008. City Administrator SEAL 25-6 / /e-. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Robin Roland, Finance Director 1f(' SUBJECT: Adopt 2009-2013 Capital Improvement Plan (CIP) - Finance DATE: December 15,2008 INTRODUCTION The 2009-2013 Capital Improvement Plan has been completed. The document outlines intended projects for City Buildings, Public Works and Parks over the coming five year period. DISCUSSION The CIP document including individual project sheets was distributed to the Council at the August 18,2008 meeting. After Council input at the October 29,2008 workshop, staffhas revised the summary schedule and provided it with this memo. BUDGET IMPACT The 2009 projects outlined in the CIP are included in the 2009 budget for funding. ACTION REQUESTED Approve the 2009 - 2013 Capital Improvement Plan as presented in summary. 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C LL W I ..... co N i:i: CI) ll) () () N i:i: N I <D N +-' (/) L.. a 13() >-ro ll)~ ('I') ..... o N N ..... o N ..... ..... o N 0> o o N ~ (.) CI) ':::0. e a.. ~ l.;; ~ (.)t) ::::Q) ..Q"O' ::s L.. a.. a. Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence ofleadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.