HomeMy WebLinkAbout01.05.09 Council Packet
City of Fannington
430 Third Street
l<'annington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
JANUARY 5, 2009
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
Meeting will be opened by City Administrator Herlo/sky.
- Swearing-in Ceremony - City Administrator Herlo/sky
1. CALL TO ORDER 7:05 P.M. - Mayor Larson
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (12/15/08 Pre-Meeting & Regular)
b) Boards and Commissions Attendance - Administration
c) Adopt Resolution - Gambling Event Permit - Administration
d) Appointment Recommendation Fire Department - Human Resources
e) Lease Agreement for Ambulance Station with Allina Medical Transportation
- Human Resources
t) Approve Bills
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8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Annual Organizational Matters - Administration
b) Approve Change Order 195th Street Extension Project - Engineering
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1. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
a) Set Date Council Pictures - Administration
b) Fire Department Annual Meeting - Administration
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Page 10
14. ADJOURN
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a prom is ingfuture.
AGENDA
REGULAR CITY COUNCIL MEETING
JANUARY 5, 2009
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
Meeting will be opened by City Administrator Herlofsky.
- Swearing-in Ceremony - City Administrator Herlofsky
1. CALL TO ORDER 7:05 P.M. - Mayor Larson
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGEND
7. CONSENT AGEND
a) Approve Counci Minutes (12/15/08 Pre-Meeting & Regular)
b) Boards and Com issions Attendance - Administration
c) Adopt Resolutio - Gambling Event Permit - Administration
d) Appointment Re ommendation Fire Department - Human Resources
e) Lease Agreemen for Ambulance Station with AUina Medical Transportation
- Human Resour es
f) Approve Bills
5. ANNOUNCEMENT. /COMMENDATIONS
6. CITIZEN COMME TS / RESPONSES TO COMMENTS (Open for Audience Comments)
Approved
Information Received
Rl-09
Approved
Approved
Approved
8. PUBLIC HEARING
9. AWARD OFCONThACT
10. PETITIONS, REQlfESTS AND COMMUNICATIONS
a) Annual Organiza~onal Matters - Administration
b) Approve Change Order 195th Street Extension Project - Engineering
R2~09
Approved
11. UNFINISHED BUSINESS
!
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
a) Set Date Council Pictures - Administration
b) Fire Department Annual Meeting - Administration
Continued
Information Received
14. ADJOURN
7CL
COUNCIL MINUTES
PRE-MEETING
DECEMBER 15, 2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Robin Roland, Finance Director; Brian Lindquist, Police Chief;
Randy Distad, Parks and Recreation Director; Kevin Schorzman,
City Engineer; Todd Reiten, Municipal Services Director; Lisa
Shadick, Administrative Services Director; Brenda Wendlandt,
Human Resources Director; Cynthia Muller, Executive Assistant
2. APPROYEA GENDA
MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
Council asked about the fiber line contract with ISD 192. The City and school will each
pay their portion. This contract allows for swapping fiber lines if the line is cut. This
pertains to the fiber line to Akin Elementary School. The agreement also allows for
expansion to other areas.
Council asked about the amendment to the solid waste ordinance regarding changing to
one-sort system recycling and why it was not included in the contract approved earlier in
the year. Staff explained the one-sort system will start January 1,2009, and cans will be
delivered next week. Residents can set out the old bins or keep them.
5. STAFF COMMENTS
City Administrator Herlofsky pulled the City Hall Change Orders. This will be brought
back at the January 20,2009 meeting.
Mayor Soderberg proposed moving the Third Amendment to Development Contract -
Vermillion River Crossing to consent as this was changing a date already agreed to at a
previous meeting. Councilmember Wilson noted the name in the signature line needed to
match what was in the contract.
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Council Minutes (Pre-Meeting)
December 15, 2008
Page 2
Councilmember Pritzlaff was uncomfortable with having the new Council working with
change orders for the City Hall project as many of the items pertained to previous
engineering issues. City Administrator Herlofsky stated it is an $8 million project and
the change orders amount to $53,600. He pulled this item off because he wanted to check
on a couple numbers. Councilmember Pritzlaff noted the City is not responsible for
structural changes and staff needed to find out who is accountable for some of the change
orders.
Councilmember Pritzlaff noted he was late to the last workshop because he was at a City
event from 3 - 5 p.m.
6. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 6:48 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
?~~)r7~~
Cynthia Muller
Executive Assistant
1-2
COUNCIL MINUTES
REGULAR
DECEMBER 15, 2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Soderberg led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Robin Roland, Finance Director; Brian Lindquist, Police Chief;
Randy Distad, Parks and Recreation Director; Kevin Schorzman,
City Engineer; Todd Reiten, Municipal Services Director; Lisa
Shadick, Administrative Services Director; Brenda Wendlandt,
Human Resources Director; Cynthia Muller, Executive Assistant
Abel Miranda, Kara Hildreth
4. APPROYEA GENDA
Councilmember Pritzlaff pulled item 7l) Approve Agreement Security Cameras City Hall
and Police Station for discussion. City Administrator Herlofsky pulled item lOa) City
Hall Change Orders to bring it back to the January 20, 2009 meeting. Mayor Soderberg
moved item 11 a) Approve Third Amendment to Development Contract - Vermillion
River Crossing to the Consent Agenda. He added item 5c) Toys for Town.
MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Acknowledge Council Service
City Administrator Herlofsky thanked Council for hiring him 960 days ago. He
noted this Council found a way to arrive at the same destination by taking
different paths. Serving on a City Council is democracy at a basic level and this
Council has done an excellent job of serving the residents. He presented plaques
to Mayor Soderberg, Councilmembers McKnight and Pritzlaff.
Councilmember Pritzlaff thanked those who supported him in 2004 and in the
2008 election. He has attended many events and meetings in service to the City.
b) Yellow Ribbon City Proclamation
Mayor Soderberg read a proclamation from Governor Pawlenty noting
Farmington has been recognized as the first Yellow Ribbon City in the state.
Other states are looking at Minnesota and Farmington as an example. The future
Council should continue to support Yellow Ribbon and Warrior to Citizen
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Council Minutes (Regular)
December 15,2008
Page 2
programs. Councilmember Pritzlaff thanked Annette Kuyper for her hard work
on these programs.
c) Toys for Town
Farmington High School students raised $10,000 for Toys for Town, a program
that takes care of Farmington residents during the holidays. Wrapping of gifts
will be Saturday at 8 a.m.
6. CITIZEN COMMENTS
Mr. Russell Zelmer, Castle Rock Township, thanked the Council and employees for their
work with the Castle Rock Discussion Group.
a) Response to Mr. Charlie Weber
A response was sent to Mr. Weber regarding his questions on the Rambling River
Center and the elimination of the Recreation Supervisor position.
7. CONSENT AGENDA
MOTION by Pritzlaff, second by McKnight to approve the Consent Agenda as follows:
a) Approved Council Minutes (12/1/08 Pre-Meeting & Regular)
b) Received Information School and Conference - Police
c) Approved Metro Watershed Partners Funding - Natural Resources
d) Approved School and Conference - Natural Resources/Solid Waste
e) Approved Temporary Liquor License - Administration
f) Adopted RESOLUTION R77-08 Approving Gambling Event Permit-
Administration
g) Adopted ORDINANCE 008-595 Amending Solid Waste Ordinance - Municipal
Services
h) Received Information November 2008 Financial Report - Finance
i) Set January 14,2009, for Boards and Commissions Interviews - Administration
j) Adopted RESOLUTION R78-08 Approving Heritage Preservation Commission
Consultant Contract - Administration
k) Adopted RESOLUTION R79-08 Approving Police Sergeant's Agreement-
Human Resources
m) Adopted ORDINANCE 008-596 Amending City Code Defining Modular Homes
- Planning
n) Adopted ORDINANCE 008-597 Amending City Code to Conditionally Allow
Multiple-Family Dwellings - Planning
0) Accepted Resignation Planning Commission - Administration
p) Approved Fiber Line Contract with ISD 192 - Human Resources
q) Approved Bills
r) Approved Third Amendment to Development Contract - Vermillion River
Crossing - Engineering
APIF, MOTION CARRIED.
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Council Minutes (Regular)
December 15,2008
Page 3
I) Approve Agreement Security Cameras City Hall and Police Station - Police
Councilmember Pritzlaff noted funds are being used from the new City Hall
project for security cameras for the City Hall, liquor stores, Maintenance Facility,
and Police Station. He asked how money can be used from the new City Hall
project for other buildings but the money cannot be used to renovate the old City
Hall for the Rambling River Center. Finance Director Roland stated money is not
being used from City Hall funds to pay for cameras for other buildings. When the
Police Station and Maintenance Facility were constructed, a Municipal Projects
fund was opened. There are two separate accounts; a municipal building fund for
the Police and Maintenance Facility and a second account for the City Hall.
Money from the sewer, water, storm water and refuse contribute. The liquor store
pays for the cameras itself. Money cannot be used for the Rambling River Center
because the use of the money for the new City Hall is specific to the CIP bonds
which does not include other buildings.
8. PUBLIC HEARINGS
a) Adopt Ordinance - 2009 Fee Schedule - Administration
Council asked questions about various fees. Regarding dog licenses, the fee goes
up after March 1 to encourage residents to license their dogs early in the year.
The surface water management fee was changed from square feet to acres to be
consistent with other fees that are by the acre. Councilmember Pritzlaff noted the
surface water management fee for low density residential is a 65% increase. City
Engineer Schorzman explained every ten years the City goes through a planning
process with the four plans and calculates what the future needs will be based on
current dollars. The estimate is based on construction costs. Councilmember
Pritzlaffnoticed the residential high density is a $7,000 increase and commercial
is also up. The water treatment plat fee is up $300. City Engineer Schorzrnan
explained the same methodology was used. There is a dramatic increase in what
the Water Treatment Plant will cost. This increase is half what it will cost.
Councilmember Pritzlaff stated he will vote no on the fees. They are way too
high and not competitive with other cities.
Councilmember Wilson identified the same concerns. If we are not competitive
with our neighbors, we need to balance our needs with other cities. He suggested
these fees be considered in January.
Councilmember Fogarty suggested pulling this portion out of the fee schedule and
asked staff to create a spreadsheet to compare other cities and what their fees
include. As far as the Ice Arena fees, she suggested we use the PRAC
recommendation.
Councilmember Wilson wanted to approve all the fees in January, however staff
noted certain fees need to be approved by January 1, especially the Met Council
fees.
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Council Minutes (Regular)
December 15,2008
Page 4
MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF,
MOTION CARRIED. MOTION by Fogarty, second by McKnight to adopt
ORDINANCE 008-598 establishing 2009 fees and charges effective January 1,
2009, except the Permit section for Subdivisions/Developments including the
surface water management fees, park development fee, and the water treatment
plant fee. These should be brought back to the January 20,2009, meeting. The
Ice Arena fee should be the PRAC recommendation. Voting for: Soderberg,
Fogarty, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
c)
1-6
b)
Approve Roundabout Change Orders and Final Pay Estimate - Engineering
City Engineer Schorzrnan explained change orders 1-5 for the TH3 and 195th
Street roundabout. Change order 1 includes payment for the excavation of muck
soils that were encountered on the west leg of the roundabout and also payment
for material that was hauled in to replace the unsuitable materials. Change order
2 provides payment for changes to the traffic control to add more barricades and
signs to provide additional guidance for the public. Also signs were needed to
provide guidance to Southern Hills Golf Course and the entrance location for the
golf course was moved from TH3 to the east leg of the roundabout. Change order
3 includes removing and relocating driveway culverts, change in the type of heads
on the lights in the roundabout, working and compacting a section of subgrade,
payment for delays and extra work due to utility conflicts, changes to the
irrigation system, and hiring a different contractor to finish the striping. Change
order 4 is payment for work and materials to relocate the existing entrance to
Southern Hills Golf Course from TH3 to the end of the east leg of the roundabout.
Change order 5 is a price reduction based on tests that did not meet the
specifications for 100% payment. MOTION by Fogarty, second by McKnight to
approve change orders 1-5 for the TH3 roundabout project and final payment to
the contractor in the amount of $77,230.89. Voting for: Soderberg, Fogarty,
McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED.
Approve Spruce Street Change Order - Engineering
City Engineer Schorzman explained change order 2 for the Spruce StreeUSecond
Street utility and street reconstruction project. The change order includes
payment for advanced warning traffic control signs, restocking fee of sanitary
manhole #4, two-inch copper water services, two twelve-inch and one six-inch
hydrant extension, and widening the northeast corner of the Spruce Street and
Second Street intersection. MOTION by Fogarty, second by Wilson to approve
change order 2 in the amount of $8,689.02. APIF, MOTION CARRIED.
Council Minutes (Regular)
December 15,2008
Page 5
11. UNFINISHED BUSINESS
b) Adopt Resolution - Approve 2009 Tax Levy and Budget - Finance
The tax levy and 2009 budget is the same as what was proposed at the September
15,2008, Council meeting. MOTION by McKnight, second by Fogarty to adopt
RESOLUTION R80-08 setting the 2009 collectible property tax levy.
Councilmember Pritzlaff was concerned with approving the levy before the 2009
budget. City Administrator Herlofsky noted Council should not lower the levy.
Councilmember Wilson noted due to cuts in the State budget, Governor Pawlenty
encouraged cities to not have merit or incentive pay. There are significant dollars
when you tack on 3% to the mid-year performance. He had a concern with that
ongoing practice. Weare proposing to lose a staff person, which is unwarranted
and felt that would be the trend. He would prefer to retain staff at a more
consistent market value. Councilmember Pritzlaff noted companies are
suspending merit pay and also freezing wages. He also had questions with the
Recreation Supervisor position being eliminated and salaries. If the levy is
approved at 5% there would be no change in the budget. If changes can happen in
the budget, they would bring the levy down. Councilmember McKnight
cautioned we may not get $350,000 in State aid. Mayor Soderberg noted staff
reduced the levy to 5%, which is what Council asked them to do. Voting yes:
Soderberg, Fogarty, McKnight, Wilson. Voting against: Pritzlaff. MOTION
CARRIED.
The 2009 budget does not contain any new staff, a Police Officer has been re-
assigned to the school district, $75,000 will be transferred from the liquor fund to
fund the pool. The Fire Chief position has been removed along with the new fire
truck, and the Recreation Supervisor position has been eliminated.
Councilmember Wilson noted the residents find value in the recreation programs
provided. Recreation Supervisor Patti Norman does a phenomenal job in
providing those programs to residents, runs the pool, and that position is proposed
to be eliminated. He felt this will blow up recreation programs in the City. There
is a lot of attention directed towards a non-profit to come to the City, but they are
not here yet. He felt we were dismantling our recreation programs. Unless the
Park and Rec staff is working less than 40 hours a week, he cannot see how there
would not be an accumulation of overtime hours and an increase in hiring
seasonal staff. We are saving $75,000, but a large chunk will be used up in
overtime. The Parks and Recreation Commission is also concerned with
eliminating this position. Before we have the certainty of a non-profit that would
partner with the City, we should not eliminate staff. He would like to see the new
Council, Parks and Recreation Commission, City Administrator and Parks and
Recreation Director get a global picture of what is going on. He suggested
Council consider funding the position for six months while examining the broader
picture. It is not too much of a gamble to preserve the integrity of the programs to
keep this position until the end of the second quarter 2009.
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Council Minutes (Regular)
December 15,2008
Page 6
Councilmember Pritzlaff noted in the 2008 accomplishments Parks and
Recreation Supervisor Patti Norman received an award for Party on the Knoll.
That position generates revenue. There are other positions we could do without
with some re-organization. At the last workshop we expended $1200-$1800 for
this person to have additional training after it was proposed to eliminate this
position. He would like to keep the position in the budget. Local government aid
will also be cut. At the last meeting we approved salaries with increases.
Councilmember Pritzlaff gave examples from the salary structure of how the
annual increases from one year to the next did not match with the percentage
increase approved. Finance Director Roland stated the amounts in the 2009
budget are the amounts approved as part of the salary schedule which includes not
just management, but also supervisors, AFSCME who also receive merit pay as
part of their contractual obligations. They may differ because individuals receive
merit pay at different points in the year. City Administrator Herlofsky stated the
salaries for 2007, 2008, and 2009 have been consistent with the salary range
established. In 2002 there was a comp worth study and adjustments were made.
Councilmember Pritzlaffnoted department head salaries had a $4,000 - $3,000
difference from one year to the next. At some point merit pay and salaries need to
freeze. Maybe a $4200 merit pay needs to be suspended for a year or two until
things are better. Another person within six months of retiring took a lay off to
save someone else's position. Seeing the step increases and raises approved, he
does not see anyone stepping up to try to keep a position.
Councilmember McKnight noted this Council voted itself a raise next year. We
have been through these issues and he was ready to approve the budget. If the
next Council wants to make changes, they can. Councilmember Wilson noted he
did not vote for his own pay increase.
MOTION by Fogarty, second by McKnight to adopt RESOLUTION R81-08
approving the 2009 budget and revising the 2008 budget. Councilmember
Fogarty noted it was not easy to vote to lay someone off. She has to believe staff
that there will not be increases in overtime or a decrease in recreation programs.
Staff will be held accountable. The City survey five years ago said residents
would rather see a decrease in services than an increase in taxes.
Councilmember Wilson stated if staff is proposing to eliminate a position, don't
give false information that it will not affect the programs. If we had an honest
presentation of the budget, he would not question it. Mayor Soderberg found his
comments degrading to staff. Councilmember Wilson stated there is no
supporting information, so he would submit the information is inaccurate. He will
not rubber stamp a number, he wants to dig in and find out what is happening in
the budget. Councilmember Pritzlaff stated some of the information in the
budget, based on the information he has on salaries, has some inaccuracies. It
took two months to get the additional information. He suggested the next Council
watch what they ask for as it is not given freely.
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Council Minutes (Regular)
December 15, 2008
Page 7
Mayor Soderberg stated staff did what Council asked them to do. He has every
confidence they gave accurate information. For any Councilmember to say staff
is lying is despicable. While Council disagrees, we have to pass a budget. He
does not like to cut a position. If we do not get State aid, there will be at least
three additional positions. He thanked staff for doing their job. Voting for:
Soderberg, Fogarty, McKnight. Voting against: Pritzlaff, Wilson. MOTION
CARRIED.
c) Approve 2009-2013 CIP - Finance
The projects in the CIP are included in the 2009 budget for funding.
Councilmember McKnight encouraged the next Council to make sure the projects
are feasible before they are started. Councilmember Wilson felt it was important
to review improvements at the intersection of Flagstaff and CR50.
Councilmember Pritzlaff noted there is $150,000 listed in 2009 for a signal at Elk
River Trail and Pilot Knob Road, but it is not definite a signal will be installed in
2009. Finance Director Roland stated we have to account for potential expense in
case the county does approve it. All projects in the CIP have to come back to
Council to be approved. City Engineer Schorzman suggested the CIP be changed
to traffic control rather than a signal for Elk River Trail, 195th Street, and 190th
Street intersections with Pilot Knob Road. MOTION by Fogarty, second by
Pritzlaffto approve the 2009-2013 Capital Improvement Plan changing the
language for Elk River Trail, 195th Street and 190th Street intersections with Pilot
Knob Road to read traffic control rather than signal. APIF, MOTION
CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: Thanked the Downtown Business Association for the tree
lighting ceremony. Recycle bins for one-sort recycling will be out this week. She
thanked Mayor Soderberg, Councilmembers McKnight and Pritzlaff and she has enjoyed
the challenging conversations and it has been an honor to serve with them.
Councilmember McKnight: Thanked the community for the honor to allow him to
serve.
Councilmember Wilson: The last four years Council has worked through an
unbelievable set of challenging issues. City government becomes an easy target. He
appreciated Councilmember McKnight's knowledge of local government. He enjoyed
working with Councilmember Pritzlaff and he has served the tax payers well. He
thanked Mayor Soderberg for leading the City. The one aspect he has appreciated is his
humble love for the veterans. The next Council should put a veteran's memorial at the
top of the agenda. He attended the Yellow Ribbon ceremony and it was a humbling
experience. He was very proud of the community.
1-9
Council Minutes (Regular)
December 15, 2008
Page 8
Councilmember Pritzlaff: He appreciated working with all of the Councilmembers.
There are five different personalities up here, but we do our job. We cannot make
everyone happy. He took some responsibility for being hard on staff. Council does
receive phone calls from the people they represent. He has been tough, but he
appreciates everyone's work in the City from the top to the bottom. He was honored to
be appointed to represent the Council in various groups. Public service has been fun and
he enjoyed meeting everyone. He thanked all employees and residents.
City Administrator Herlofsky: Thanked Council for the opportunity to come to
Farmington and it has been a fun 960 days.
Parks and Recreation
Director Distad:
4:00 p.m.
The outdoor rinks will open Friday, December 19, 2008, at
Mayor Soderberg: He has served on the Council for ten years and it has been
an incredible journey and an honor. He thanked the residents for their support. He
thanked all employees for a job well done. They make this job easier. If it were not for
the support of staff and clarification, it would have been a lot tougher. It has been a
privilege serving this Council and past Councilmembers. He has made some incredible
friends. Looking at the accomplishments for 2008 it is remarkable and he has a decade of
those to reflect on. He marvels when people look at a situation and say it's a simple
solution. Some are not quite as simple. Throughout his ten years he has tried to conduct
himself as a public servant. He has tried to maintain a servant's heart. It has been an
incredible journey and he is so grateful.
14. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 9:39 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~~~~
Cynthia Muller
Executive Assistant
1-10
76
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Annual Report - Boards and Commissions
DATE: January 5, 2009
INTRODUCTIONIDISCUSSION
Section IX of Council By-laws calls for the submittal of a report stating the number of meetings
and the attendance records for various Board and Commission members.
The 2008 attendance record for all seats on City Boards and Commissions is as follows:
HERITAGE PRESERVATION COMMISSION
Beverly Preece Present 5 out of 5 meetings
Edgar Samuelson Present 5 out of 5 meetings
Ken Stewart Present 4 out of 5 meetings
David McMillen Present 5 out of 5 meetings
John Franceschelli Present 4 out of 5 meetings
PARKS AND RECREATION ADVISORY COMMISSION
Randy Oswald Present 3 out of 5 meetings
Aaron Fitzloff Present 4 out of 7 meetings
Dawn Johnson Present 11 out of 12 meetings
Tim White Present 7 out of 12 meetings (Appointed 2/1/08)
Charlie Weber Present 12 out of 12 meetings
Karen Neal Present 10 out of 12 meetings
PLANNING COMMISSION
Dirk Rotty Present 15 out of 18 meetings
Geoffrey Stokes Present 13 out of 18 meetings (Appointed 2/1/08)
Ben Barker Present 12 out of 18 meetings
Todd Larson Present 14 out of 18 meetings
Doug Bonar Present 14 out of 18 meetings (Appointed 2/1/08)
Randy Oswald Present 2 out of 2 meetings
Tim Burke Present 2 out of 2 meetings
2-1
WATER BOARD
Allan Maguire
Jeff Krueger
Tom Jensen
Present 11 out of 11 meetings
Present 11 out of 11 meetings
Present 9 out of 11 meetings
RAMBLING RIVER CENTER ADVISORY BOARD
Charlie Weber Present 12 out of 12 meetings
Gil Anderson Present 10 out of 12 meetings
Sarah Miller Present 10 out of 12 meetings
Beverly Preece Present 10 out of 12 meetings
Nancy Anderson Present 10 out of 12 meetings
Allen Koss Present 11 out of 12 meetings
Marilyn Briesacher Present 10 out of 12 meetings
ECONOMIC DEVELOPMENT AUTHORITY
Kevan Soderberg Present 3 out of 7 meetings
Christy Jo Fogarty Present 7 out of 8 meetings
David McKnight Present 5 out of 8 meetings
David Pritzlaff Present 7 out of 7 meetings
Steve Wilson Present 6 out of 7 meetings
Todd Arey Present 1 out of 1 meeting
Paul Hardt Present 1 out of 1 meeting
Erik Starkman Present 1 out of 1 meeting
Yvonne Flaherty Present 0 out of 1 meeting
Chad Collignon Present 1 out of 1 meeting
ACTION REQUESTED
For Council information only.
Respectfully submitted,
~~4.~
Lisa Shadick
Administrative Services Director
Cc: Board and Commission members
2-2
7c..
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City Administrator)
I /<A'~
.w
, !I
Cynthia Muller \J
Executive Assistant
FROM:
SUBJECT:
Gambling Event Permit - Southern Dakota County Sportsmen's Club
DATE:
January 5, 2009
INTRODUCTION
The Southern Dakota County Sportsmen's Club is requesting a Gambling Event Permit for a
raffle event.
DISCUSSION
Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by
the City for this type of event. An application has been received, along with the appropriate fees.
The City Attorney has reviewed the application and the attached resolution approving the
request.
BUDGET IMP ACT
Gambling fees are included in the revenue portion of the 2009 budget.
ACTION REQUESTED
Consider the attached Resolution grantin~ a Gambling Event Permit to the Southern Dakota
County Sportsmen's Club, at 10 North 8t Street, on January 24, 2009.
Respectfully submitted,
t1,>~ /'r7.~
~nthia Muller
Executive Assistant
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RESOLUTION NO. R -09
APPROVING A MINNESOT A LAWFUL
GAMBLING EVENT PERMIT APPLICATION FOR
SOUTHERN DAKOTA COUNTY SPORTSMEN'S CLUB
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 5th day of January
2009 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue
or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said
permit; and,
WHEREAS, the Southern Dakota County Sportsmen's Club have submitted an application for a
Gambling Event Permit to be conducted at the American Legion, ION 8th Street for Council
consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling
Event Permit for the Southern Dakota County Sportsmen's Club to be conducted at the American
Legion, ION 8th Street, is hereby approved.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
5th day of January 2009.
Mayor
Attested to the
day of January 2009.
City Administrator
SEAL
3-2
7d
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, and City Administrato(}-
;t/
FROM: Brenda Wendlandt, Human Resources Director \..)
SUBJECT: Appointment Recommendation - Fire Department
DATE: January 5, 2009
INTRODUCTION
The recruitment and selection process for the appointment of the Paid On-Call Fire Chief has been
completed.
DISCUSSION
Per administrative policy, Fire Officers serve three year terms with satisfactory job performance. Since
the current three year term for the Paid On-Call Fire Chief position ran from 2006 through 2008, the
process for the appointment of that position was conducted.
After a thorough review of all applicants for the Paid On-Call Fire Chief position by the Fire Chief
Selection committee, a contingent offer has been made to re-appoint Tim Pietsch as Fire Chief, subject
to ratification by the City Council.
Mr. Pietsch has been a member of the Fire Department for 26 years. Since he served on the department,
he has held the positions of Captain, Assistant Chief and is currently the Fire Chief. He has held the
Chief position for the last three years. Mr. Pietsch meets the qualifications for the position.
BUDGET IMPACT
Funding for the position is provided for in the 2009 budget.
ACTION REQUESTED
Approve the re-appointment of Tim Pietsch to the position of Fire Chief.
Respectfully Submitted,
&e~~dK
I Brenda Wendlandt, SPHR
. Human Resources Director
cc: Personnel file
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7e.
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farminlrton.mn.us
TO:
Mayor, Councilmembers, and Ci1y Administrator r:j
Brenda Wendlandt, Human Resources Director '0
FROM:
SUBJECT:
Lease Agreement for Ambulance Station with Allina Medical Transportation
DATE:
January 5, 2009
INTRODUCTION AND DISCUSSION
The ALF Board of Directors approved a Professional Services Agreement with Allina Medical
Transportation to provide ambulance service to the member communities. One of the terms of the
Agreement was that Allina Medical Transportation enter into a lease with each city in order to
provide quarters for its crews and ambulances. The attached lease satisfies the terms of the
Agreement with Allina.
Allina Medical Transportation will lease the space at Farmington Fire Station #2 located at 19695
Municipal Drive. These are the same quarters that currently house the ALF Ambulance crews.
BUDGET IMPACT
The Lease is for $9,185.00 commencing February 1, 2009. The rent is adjusted annually by the
Consumer Price Index.
ACTION REQUESTED
Approve the attached Lease Agreement for Ambulance Station with Allina Medical Transportation.
Respectfully Submitted,
~;Jl21Ct'v;lt
~:nda Wendlandt, SPHR
Human Resources Director
cc: file
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LEASE AGREEMENT
FOR AMBULANCE STATION
THIS LEASE AGREEMENT (this "Lease") is made as of this _ day of
20_, by and between the CITY OF FARMINGTON, a municipal corporation under the laws
of the State of Minnesota ("Landlord"), and ALLINA HEALTH SYSTEM, a Minnesota non-
profit corporation, d/b/a ALLINA MEDICAL TRANSPORTION ("Tenant").
1.0 BASIC TERMS
The following terms shall have the meanings set forth in this Section unless specifically
modified by other provisions of this Lease:
1.1 Project: The land, building (as described in Section 1.2 below), and all
associated parking areas, drive areas, exits, entrances, improvements and
appurtenances, as shown on the diagram attached Exhibit A.
1.2 Building: The building in the Project in which the Premises are located, and
whose address is19695 Municipal Road, Farmington, Minnesota 55024
1.3 Premises: Landlord hereby demises and leases to Tenant, and Tenant hereby
accepts and leases from Landlord 600 useable square feet of garage space and 535
useable square feet of office space in the Building as depicted on the diagram
attached as Exhibit A and all rights appurtenant thereto and owned by Landlord.
1.4 Lease Term: Except as otherwise provided herein, the lease term shall
commence upon commencement of the Professional Services Agreement for
emergency medical services ("EMS Contract") between ALF Ambulance and
Tenant ("Commencement Date") and shall terminate three years from the
Commencement Date ("Initial Term") with an option by Tenant to renew for two
(2) successive three (3) year terms ("Renewal Term"). If the EMS Contract is
terminated prior to the end of the Lease Term or any Renewal Term, the Lease
shall terminate consistent with the termination date of the EMS Contract and no
further options may be exercised without a separate written agreement by the
parties.
1.5 Commencement Date: Shall be as set forth in Section 4 below (estimated to be
approximately February 1, 2009).
1.6 Termination Date: Shall be as set forth in Section 4 below.
1.7 Permitted Use: Emergency Medical Service\.Ambulance station.
1.8
Exhibits:
A - Diagram of the Project
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B - Diagram of the Premises
C - Description of Landlord's Improvements
D - Facility Square Footage
2.0 DEMISE OF PREMISES
2.1 Landlord hereby lets and demises to Tenant and Tenant hereby rents from
Landlord the Premises, subject to the terms and conditions set forth below. The
Premises are more particularly described in Exhibit A attached hereto.
2.2 Landlord, in its sole discretion, retains the right to designate alternate premises in
a separate building controlled by Landlord, provided the alternate premises are
reasonably comparable to the original Premises. Unless otherwise agreed to by
the Parties, all out-of pocket moving expenses related to the relocation of Tenant
will be at the Landlord's sole cost and expense, not including administrative costs.
If so designated by the City, this Lease shall be amended to reflect the change to
the defined Premises by written addendum executed by the City.
2.3 Landlord, for itself, its employees, officials, contractors and agents, retains the
right to enter the Leased Premises at all times, to access other areas of the
Building that are inaccessible except through the Leased Premises.
3.0 INITIAL IMPROVEMENTS.
There are no Landlord improvements.
4.0 TERM
4.1 The initial term of this Lease (the "Initial Term") shall be for a period of three
(3) years, commencing on the Commencement Date (as hereinafter defined) and
ending at 11 :59 p.m. of the day immediately preceding the three year anniversary
of the Commencement Date thereafter provided, however, that if the Lease
Commencement Date is other than the first day of a calendar month, the term shall
end at 11 :59 p.m. on the last day of the calendar month containing the three year
anniversary of the Commencement Date, unless sooner terminated as hereinafter
provided. Further, this Lease may be renewed by Tenant for up to two (2)
successive, three-year terms (collectively, "Renewal Terms" or individually,
"Renewal Term") on the same terms and conditions as set forth in this Lease
unless either party gives the other party notice not less than ninety (90) days
before the end of the then current term of its desire to let the Lease expire, in
which case the Lease shall expire at the end of the then current term. The Initial
Term and the Renewal Terms, if any, are collectively referred to herein as the
"Lease Term. Except as otherwise provided herein, the date on which the Lease
Term ends shall be referred to as the "Termination Date."
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4.2 The "Commencement Date" shall be the commencement date provided under the
Professional Services Agreement for emergency medical services between ALF
Ambulance and Tenant (EMS Contract).
4.3 If the EMS Contract is terminated prior to the end of the Lease Term or any
Renewal Term, the Lease shall terminate consistent with the termination date of
the EMS Contract and no further options may be exercised without a separate
written agreement by the parties.
5.0 USE AND OPERATION COVENANTS
5.1 During the entire Lease Term, the Premises shall be leased, used and occupied by
Tenant for an emergency medical service facility, including ambulance station, in
accordance with all applicable governmental laws and regulations, and all other
recorded covenants, conditions and restrictions which are recorded on the date
hereof, and for no other purpose without the prior written consent of Landlord.
Tenant shall not cause injury to the improvements on the Premises and shall not
use the Premises in a manner that would constitute a public or private nuisance or
constitute waste.
5.2 Tenant covenants and agrees with Landlord that it will base an ambulance at the
Premises during the Lease Term. The parties acknowledge that the ambulance
stationed at the Premises will leave the Premises from time to time to perform
services, and that the ambulance will be relocated by Tenant to other locations on
a temporary basis from time to time to maintain ambulance coverage to Tenant's
service area, as Tenant determines in its sole discretion.
5.3 During the entire Lease Term Tenant shall maintain and keep in good repair the
Premises which Tenant occupies, as provided for in Section 10.2, including
cleaning of the Premises.
6.0 RENT
As for rental of the Premises during the Lease Term, Tenant shall pay the following
amounts (all of which collectively, together with other amounts due under this Lease shall
be referred to herein as the "Rent"), and the obligation to pay such amounts shall survive
the expiration or termination of this Lease.
6.1 Base Rent. Tenant shall occupy the Premises at a cost of $5.50 per square foot
for garage space, and $11.00 per square foot for office space as delineated on
Exhibit D, "Facility Square Footage". Payments will be made monthly during the
Lease Term with monthly payments due and payable beginning on the
Commencement Date and on the same date of each month thereafter.
6.2 Additional Rent. Tenant shall pay as additional rent all monthly charges for
telephone service provided to the Premises during the Lease Term. Tenant agrees
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to have such services charged directly to Tenant, if possible, and to pay each
invoice for services when due. In the event that Tenant does not pay any
additional rent when due, Landlord shall have the option, but not the obligation, to
pay for any such item, whereupon Tenant shall owe Landlord such amount paid by
Landlord plus five percent (5%) of such amount as a late payment fee, which
amount shall be paid by Tenant as additional rent immediately upon receipt of an
invoice therefor from Landlord. Notwithstanding the foregoing, Landlord shall
provide five (5) days prior written notice to Tenant once in any given calendar
year before the late fee herein is charged to Tenant. No such notice shall be
required for subsequent late payments in the same calendar year.
6.3 Adjustments to Base Rent. For each year of the Lease after the Initial Term, the
new annual base rent shall be the previous annual base rent of the previous year
plus an amount equal to the increase in the Consumer Price Index ("CPI") as
provided below. The Base Rent shall never be decreased.
The CPI shall mean the "Consumer Price Index for All Urban Consumers (All
Cities) of the United States Department of Labor, Bureau of Labor Statistics" in
effect and generally published for the calendar month in which falls the beginning
of the Renewal Term. If such index shall be discontinued, then Landlord may, at
its election, either (i) substitute any substantially equivalent official index
published by the Bureau of Labor Statistics or its successor; or (ii) substitute
another price index generally recognized as authoritative. To determine the
annual rental increase to be paid by Tenant, the annual rental for the previous year
shall be multiplied by the percentage increase in the "unadjusted" CPI (not
seasonally adjusted) for the twelve (12) month period ending in June ofthe
previous year. The resulting number shall be added to the previous years Rent.
Landlord shall be responsible for communicating all Rent increases to Tenant.
7.0 OPERATING COSTS
Except for the obligations of Tenant as expressly set forth in this Lease, Landlord shall be
solely responsible for and shall pay all sums expended or obligations incurred by
Landlord with respect to the Project (including the Premises), whether or not now
foreseen, including, but not limited to maintenance costs of contractors providing
maintenance to the Project; insurance covering liability, hazards, casualties and potential
losses of any kind; repairs, maintenance, including but not limited to, landscaping, snow
removal, parking lot sweeping, window washing, parking lot lighting and trash removal,
replacements respecting the Project, including costs of materials, supplies, tools and
equipment used in connection therewith; and including the repaving of parking areas,
replanting of landscaped areas and replacing building components; costs incurred in
connection with the operation, maintenance, repair, replacing, inspection and servicing
(including maintenance contracts) of electrical, plumbing, heating, air conditioning and
mechanical equipment and the cost of materials, supplies, tools and equipment used in
connection therewith, including leasing as appropriate; cost of services including heat, air
conditioning, electricity, gas, water and sewer and other utilities; depreciation of the
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Building and major components; debt service on indebtedness of Landlord; replacements
of the original components of the Building; and all other expenses and costs of every kind
and nature incurred for the purpose of operating and maintaining the Project, whether or
not similar to the foregoing.
8.0 TAXES, ASSESSMENTS, AND UTILITY CHARGES
8.1 Tenant shall pay all personal and real estate taxes on the Premises if this Lease
causes the property to be taxed
8.2 Throughout the Lease Term, Landlord shall provide for the provision of adequate
utilities including gas, electric, telephone, cable television, and DSL internet, to
the Premises so as to protect the same from damage. Landlord shall maintain and
pay montWy for the following utilities: gas, electric, water and garbage. Tenant
shall maintain and pay monthly for the following utilities: telephone (including all
long distance phone calls), cable television, and DSL internet, at the time the same
become due or payable. Tenant shall install, maintain and pay for any coaxial
cable used for radios for its own use. Landlord shall not be liable to Tenant should
the furnishing of water and sewer service be interrupted because of repairs,
installation of improvements or for any other cause not caused by Landlord.
9.0 COMMON AREAS
Tenant, its employees, agents and invitees shall have the reasonable, nonexclusive right to
use, in common with Landlord and the other tenants and occupants of the Project and
their respective employees, customers and invitees and all others to whom Landlord has
or may hereafter grant rights to use the same, the common areas of the Project as may
from time to time exist, including, but not limited to parking facilities, sidewalks,
driveways, accessways, and common hallways ("Common Areas"). Landlord shall at all
times have full control, management and direction of the Common Areas. Tenant shall
not cause or allow any storage of materials or equipment outside of the Premises on any
of the Common Areas. Landlord reserves the right at any time and from time to time to
reduce, increase, enclose or otherwise change the size, number, location, layout and
nature of the Common Areas, to construct additional buildings and stories, to create
additional rentable areas through use and/or enclosure of Common Areas, to close
portions of the Common Areas for maintenance, repair or replacement, to place signs in
Common Areas and on the Building or in the Project, to change the name or address of
the Project and to change the nature of the use of any portion of the Project.
Notwithstanding any provision to the contrary in this Section 9.0, Landlord acknowledges
that Tenant's use of the Premises is dependant upon the concurrent use of certain
Common Areas. As such, Tenant shall be allowed to terminate this Lease upon notice to
Landlord if any rights exercised by Landlord in respect to the Common Areas have the
effect of substantially limiting Tenant's use or enjoyment of the Premises.
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10.0 REPAIRS AND MAINTENANCE
10.1 Except as provided in Section 10.2 below, Landlord shall, at its sole cost and
expense, maintain the Project and every part thereof, including the Premises, in
good condition and repair. Landlord's obligations shall include, but not be limited
to: maintaining landscaping; providing snow removal (except in regard to
sidewalks Tenant is obligated to clear pursuant to this Lease), parking lot
sweeping, window washing, parking lot lighting and trash removal; providing
replacements respecting the Project, including costs of materials, supplies, tools
and equipment used in connection therewith (including the repaving of parking
areas, replanting of landscaped areas and replacing building components); and
operate, maintain, repair, replace, inspect and service electrical, plumbing,
heating, air conditioning and mechanical equipment.
10.2 Tenant shall, at its sole cost and expense: (a) maintain and repair any alterations
made to the Premises by Tenant after the Commencement Date; (b) repair any
damage to the Project caused by the installation or moving of Tenant's furniture,
equipment and personal property; and (c) repair or replace with glass of equal
quality any broken or cracked plate or other glass on the Project to the extent such
glass was broken or cracked by Tenant, its employees, or agents, invitees or
customers. Tenant shall not defer any repairs or replacements to the Premises by
reason of the anticipation of the expiration of the Term. If Tenant fails to maintain
or repair the Premises as provided for in the Section 10.2, upon 15 days written
notice from Landlord, Landlord, at Landlord's option, may elect to perform all or
part of the maintenance, repairs and servicing which is the obligation of the
Tenant hereunder and/or the obligation of all of the other tenants of the Project
with respect to the respective premises occupied by them, in which event the costs
thereof shall be billed directly to and paid by Tenant as Additional Rent. If as
provided above, Landlord performs any maintenance, repairs or servicing which is
the obligation of the Tenant hereunder, then Tenant shall pay Landlord directly
therefor. In the event there is any warranty in effect in connection with repairs or
replacements made by Tenant and if Landlord is unwilling to pursue the warranty
claim, then Tenant shall have the right to pursue the warranty claim in connection
with the repair and/or replacement made by Tenant. Tenant shall be responsible
for all snow and ice removal on all sidewalks adjacent to the Premises. Upon
expiration or earlier termination of this Lease, Tenant shall surrender the Premises
to Landlord broom clean and in good condition and repair excepting only (a)
normal wear and tear; (b) losses caused by fire or other casualty; (c) losses caused
by condemnation; and (d) losses due to Landlord's failure to maintain the Project
(including the Premises) or to make repairs which Landlord is required by this
Lease to make. Tenant's obligation to so deliver the Premises shall survive the
expiration or termination of this Lease.
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11.0 ALTERATIONS BY TENANT
11.1 Tenant may not make any alterations, additions or improvements (collectively,
"Alterations" and individually, an "Alteration") in or to the Premises that exceed
$500.00 without Landlord's prior written consent in each instance which consent
will not be unreasonably withheld or unduly delayed for non-structural Alterations
which are not visible from the exterior of the Premises or do not affect the exterior
appearance of the Premises. Landlord will not be deemed to be unreasonably
withholding its consent if it requires Tenant to remove the alteration when
approval is requested and Tenant refuses to remove the alteration. In the event
Landlord approves an Alteration, (i) the Alteration shall be constructed in a good
and workmanlike manner, (ii) the structural integrity of the Facility and the
exterior appearance shall not be impaired by the Alteration or the construction
thereof, (iii) no liens shall attach to the Premises by reason thereof, and (iv)
Tenant shall carry or cause its contractors to carry any required worker's
compensation insurance. All Alterations made by Tenant shall be at its sole cost
and expense. Landlord's consent to an Alteration may be conditioned upon the
receipt by Landlord of such information as Landlord may reasonably require, and
upon the furnishing of certificates of insurance, waivers of lien, and receipted bills
covering any and all labor and materials utilized in connection therewith, and such
other conditions as Landlord may reasonably require.
11.2 Upon the written request by Tenant for Landlord approval of Alterations,
Landlord shall notify Tenant in writing which Alterations must be removed from
the Premises upon termination of the Lease; all other Alterations shall remain on
the Premises and shall become the property of Landlord. Tenant shall remove the
Alterations designated by Landlord for removal, all at Tenant's sole expense, on or
before the Termination Date and Tenant shall repair any damage to the Premises
caused by such removal. Tenant's obligations under this Section 11.0 shall
survive the expiration or termination of this Lease. If Tenant fails to remove the
Alterations as required hereunder, Landlord may remove the Alterations and may,
at Landlord's option, store or destroy them and all costs incurred by Landlord shall
be promptly reimbursed by Tenant.
12.0 FIXTURES AND SIGNS
Tenant may have signage as permitted by and subject to Landlord's consent. Such
consent shall be given or withheld at Landlord's sole discretion.
13.0 INSURANCE
13.1 During the Lease Term, Tenant shall provide and maintain in full force and effect
at no cost to Landlord the following insurance coverages with the minimum limits
as indicated:
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(i) Commercial general liability insurance, occurrence form (or its equivalent
satisfactory to Landlord) with liability limits of not less than $1 million per
occurrence, $3 million aggregate (to include products/completed
operations and personal/advertising injury); $100,000 fire damage.
Landlord shall be included as an ADDITIONAL INSURED under such
insurance on a primary and non-contributory basis. Tenant may provide
such insurance through a program of self-insurance.
13.2 Tenant may, at its option, purchase business income, business interruption, extra
expense or similar coverage as part of this commercial property insurance, and in
no event shall Landlord be liable for any business interruption or other
consequential loss sustained by Tenant, whether or not it is insured, even if such
loss is caused by the negligence of Landlord, its employees, officers, directors, or
agents.
13.3 Tenant may, at its option, purchase insurance to cover its personal property. In no
event shall Landlord be liable for any damage to or loss of personal property
sustained by Tenant, whether or not it is insured, even if such loss is caused by the
negligence of Landlord, its employees, officers, directors, or agents.
13.4 Tenant shall furnish Landlord with duly executed Certificates of Insurance and
endorsements certifying that the required insurance has been provided and that the
insurance companies will give Landlord thirty (30) days prior written notice of
any cancellation of insurance coverage.
13.5 During the Lease Term, Landlord shall provide and maintain in full force and
effect the following insurance coverages with minimum limits as indicated,
(which may also be revised to reasonable amounts consistent with similar industry
practice at the Landlord's discretion from time to time):
(i) All Risk form commercial property insurance on the building and all
improvements therein for their full replacement value.
(ii) Commercial general liability insurance (or its equivalent), occurrence
form, and, if necessary, commercial umbrella or excess insurance with a
total limit of not less than $1,000,000 each occurrence as described below.
Tenant shall be included as an ADDITIONAL INSURED under such insurance,
using an additional insured endorsement or a substitute providing equivalent
msurance coverage.
13.6 Landlord shall furnish Tenant with duly executed Certificates of Insurance
certifying that all required insurance has been provided and that the insurance
companies will give Tenant thirty (30) days prior written notice of any
cancellation of insurance coverage.
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13.7 Notwithstanding anything apparently to the contrary in this Lease, Landlord and
Tenant hereby release one another and their respective officials, directors, officers
and employees from any and all liability (to the other or anyone claiming through
or under them by way of subrogation or otherwise) for any loss or damage covered
by property insurance or coverable by a customary form of the "All Risk" property
insurance required of Landlord and Tenant as set forth above, even if such loss or
damage shall have been caused by the fault or negligence of the other party, or
anyone for whom such party may be responsible.
14.0 COMPLIANCE WITH LAWS
Subject to the obligations imposed on Landlord in Section 10.0 above, Tenant shall, at its
sole cost and expense, comply with any and all laws, statutes, ordinances, regulations, fire
codes, building codes and restrictions and easements of record, now or hereafter in force,
applicable to the performance of Tenant's operations on the Premises or relating to the
use of Tenant Alterations or to the making of repairs, changes or alterations to Tenant
Alterations. Tenant also covenants to comply, at its sole cost and expense, with any and
all reasonable rules and regulations applicable to the conduct of Tenant's operations on
the Premises issued by insurance companies (including Landlord's fire underwriters, if
any) writing policies covering the Premises to the extent that noncompliance will result in
premium increases (or, in the alternative Tenant may, at its option, pay such premium
increase as additional rent hereunder). Landlord shall, at its sole cost and expense,
comply with any and all laws, statutes, ordinances, and regulations, fire codes, building
codes and restrictions and easements of record, now or hereafter in force, applicable to
the Project (other than Tenant Alterations) or to the making of repairs, changes, or
alterations to the Project (other than Tenant Alterations).
15.0 PARKING
Tenant and Tenant's employees, customers and invitees shall have the nonexclusive right
to use the parking spaces located within the Common Areas. Landlord reserves the right
to regulate parking within the Common Areas, including the right to preclude Tenant
from parking in certain parking spaces or requiring Tenant to use certain parking spaces.
Tenant shall not permit vehicles and/or trailers to be abandoned or stored in the Project's
parking and loading areas.
16.0 JANITORIAL SERVICES
Tenant shall clean the Premises and arrange for trash removal from the Premises to the
Project trash dumpster on a daily basis or otherwise in a manner sufficient to keep and
maintain the Premises in a first-class and clean condition.
17.0 ENVIRONMENTAL MATTERS
17.1 "Environmental Laws" means any or all of the following: the Comprehensive
Environmental Response Compensation and Liability Act, 42 U.S.C. ~~ 9601 et
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seq.; the Resource Conservation and Recovery Act, 42 U.S.C. SS 6941 et seq.; the
Toxic Substances Control Act, 15 U.S.C. ~~ 2601 et seq.; the Safe Drinking
Water Act, 42 U.S.C. ~~ 300h et seq.; the Clean Water Act, 33 U.S.C. ~S 1251 et
seq.; the Clean Air Act, 42 U.S.C. ~~ 401 et seq.; regulations under any of the
foregoing statutes; and any other laws and regulations of the United States, the
State of Minnesota or any political subdivision or agency of either of them, which
are now in effect or hereinafter enacted or amended that deal with the regulation
or protection of the environment, including ambient air, groundwater, surface
water and land use, including sub-strata land.
17.2 Tenant shall comply in all respects with all present and hereinafter enacted
Environmental Laws, and any amendments thereto, relating to Tenant's operations
on the Premises. Tenant shall immediately notify Landlord of any correspondence
or communication from any governmental entity regarding the application of
Environmental Laws to the Premises or Tenant's operations on the Premises or
any change in Tenant's operations on the Premises that will change or has a
potential to change Tenant's or Landlord's obligations or liabilities under the
Environmental Laws. Tenant hereby agrees to indemnify and hold harmless
Landlord, and Landlord's officers, officials, agents, and employees from and
against any and all loss, damage, and expense (including, but not limited to,
reasonable investigation and legal fees and expenses), including, but not limited
to, any claim or action for injury, liability, or damage to persons or property, and
any and all claims or actions brought by any person, firm, governmental body, or
other entity, alleging or resulting from or arising from or in connection with
contamination of or adverse effects on the environment, or violation of any
Environmental Law or other statute, ordinance, rule, regulation or order of any
government or judicial entity, and from and against any damages, liability, cost,
and penalties assessed as a result of any activity or operation on the Premises
during the Lease Term. Tenant's obligations and liabilities under this Section
shall survive the expiration or termination of this Lease. The terms of this Section
shall be enforceable by injunction or, at Landlord's option, by action for damages.
17.3 Landlord warrants and represents, to best of its knowledge that the Project does
not contain and are not contaminated by any hazardous materials as (defined
herein) and to the best of Landlord's knowledge, there have not been any releases
of hazardous materials whatsoever on or in the Project. "Hazardous Materials"
shall mean: asbestos, polychlorinated biphenyls; and hazardous or toxic materials,
waste or substances which are defined, determined or identified as such pursuant
to all present and future federal, state or local laws, rules or regulations. Landlord
shall indemnify and hold Tenant harmless from all costs and expenses (including
reasonable attorneys' fees) related to all hazardous materials on or in the Project,
except for those costs incurred because of hazardous materials brought onto the
Project by Tenant and not incurred due to Landlord's negligence or malfeasance.
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18.0 INDEMNIFICATION
18.1 Tenant hereby agrees to indemnify and hold harmless Landlord and Landlord's
officers, directors, agents, and employees from and against any and all claims,
demands, causes of action, suits, proceedings, liabilities, damages, losses, costs,
and expenses, including reasonable attorneys' fees, caused by, incurred, or
resulting from (i) Tenant's occupancy, use or operation of the Premises, or (ii)
from any default under or failure to perform any term or provision of this Lease by
Tenant or (iii) the negligent or willful acts of Tenant, its directors, officers, or
employees. This indemnity does not cover matters arising out of the negligent or
willful acts of Landlord or its employees, agents, contractors, guests, officers,
invitees or officials. It is expressly understood that Tenant's obligations under this
Section shall survive the expiration or earlier termination of this Lease for any
reason. In case any action or proceeding is brought against Landlord or its
officers, officials, agents or employees, by reason of any such claim, Tenant, upon
notice, will defend such action or proceeding by responsible counsel selected by
Tenant and reasonably acceptable to Landlord.
18.2 Landlord hereby agrees to indemnify and hold harmless Tenant and Tenant's
officers, directors, agents, and employees from and against any and all claims,
demands, causes of action, suits, proceedings, liabilities, damages, losses, costs,
and expenses, including reasonable attorneys' fees, caused by, incurred, or
resulting from (i) Landlord's occupancy, use or operation of the Premises, or (ii)
from any default under or failure to perform any term or provision of this Lease by
Landlord or (iii) the negligent or willful acts of Landlord, its directors, officers, or
employees. This indemnity does not cover matters arising out of the negligent or
willful acts of Tenant or its employees, agents, contractors, guests, officers,
invitees or officials. It is expressly understood that Landlord's obligations under
this Section shall survive the expiration or earlier termination of this Lease for any
reason. In case any action or proceeding is brought against Tenant, or its officers,
officials, agents or employees, by reason of any such claim, Landlord, upon
notice, will defend such action or proceeding by responsible counsel selected by
Landlord and reasonably acceptable to Tenant.
19.0 DAMAGE OR DESTRUCTION
19.1 If the Premises is destroyed or damaged in whole or in part by fire, or the
elements, or as a result directly or indirectly of war, or by act of God, or by reason
of any other cause whatsoever, Tenant shall give notice thereof to Landlord, and
except as otherwise provided below, Landlord at Landlord's cost and expense
promptly may repair, replace, and rebuild the Building and other Project
improvements to at least as good condition as it or they were in immediately prior
to such occurrence.
19.2 If following such damage or destruction the estimate of the time to complete such
repair or restoration, as reasonably and promptly determined by the general
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contractor selected by Landlord, exceeds one hundred twenty (120) days,
Landlord and Tenant at their respective options shall have the right to terminate
the Lease upon written notice to the other party given within twenty (20) days
after receipt of the estimated time to repair or restore.
19.3 The net proceeds of any insurance shall be applied in payment of the cost of such
repairing or rebuilding as the same progresses. If the insurance proceeds exceed
the cost of such repairs or rebuilding, then the balance remaining after payment of
the cost of such repairs or rebuilding shall be paid over and belong to Landlord.
19.4 Except as specifically provided in this Section 19.0, this Lease shall not terminate
or be affected in any manner by reason of the destruction or damage in whole or in
part of the Premises or any building or improvements now or hereafter standing or
erected thereon or by reason of the untenantability of the Premises or any such
building or improvements except that rent shall abate during the period of
untenantability .
20.0 CONDEMNATION
20.1 If all or substantially all of the Premises are taken by the exercise of the power of
eminent domain or conveyed under the threat of eminent domain, then this Lease
shall terminate as of the date possession is taken by the condemnor (provided that
the Lease shall not terminate if Landlord is the condemnor). The entire
compensation award shall belong to Landlord and Tenant shall have no interest
therein; provided that Tenant shall have the right to make a separate claim for its
personal property or relocation benefits in accordance with applicable law,
provided that the award to Landlord is not reduced thereby.
20.2 If (i) more than twenty percent (20%) of the area of the Premises, or (ii) any
Common Areas reasonably necessary for use of the Premises are taken by the
exercise of the power of eminent domain or sold under the threat of eminent
domain, then Tenant shall have the right to terminate this Lease if the portion of
the Premises or Common Areas remaining are such that their continued use for
the purposes for which the same were being used immediately prior to such taking
is reasonably impractical or economically imprudent. Termination shall be as of
the date legal possession is taken by the condemnor. The option to terminate
herein granted shall be exercised in writing by Tenant within thirty (30) days after
the date of the taking of possession by the condemnor. In any event, the entire
compensation award shall belong to Landlord and Tenant shall have no interest
therein; provided that Tenant shall have the right to make a separate claim for its
personal property or relocation benefits in accordance with applicable law,
provided that the award to Landlord is not reduced thereby. If this Lease is not
terminated, then Landlord, with reasonable diligence and at its own expense,
shall restore any improvements upon the Premises affected by the taking (with the
exception of the Tenant Improvements), even if the total cost for such restoration
is in excess of the amount awarded or paid by the condemnor for such purpose,
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and Landlord shall make the proceeds of the condemnation award available for
said purpose. Rent shall abate in the event of any partial taking hereunder to the
extent to which the Premises are untenantable.
21.0 INSPECTION
Landlord and its authorized representatives shall have the right, upon giving reasonable
prior written notice (except in an emergency, in which case no notice is required), to enter
the Premises or any part thereof and inspect the same for the purposes of determining
Tenant's compliance with the terms of this Lease or to make repairs required hereunder.
22.0 QUIET ENJOYMENT
So long as Tenant shall timely pay the Rent and all other sums herein provided and shall
keep and timely perform all of the terms, covenants, and conditions on its part herein
contained, Landlord covenants that Tenant, subject to Landlord's rights herein, shall have
the right to the peaceful and quiet occupancy of the Premises.
23.0 ASSIGNMENT AND SUBLETTING
23.1 Except as herein set forth, Tenant shall not mortgage, encumber or assign this
Lease or any interest therein, or sublet all or any portion of the Premises, or allow
the use of any portion of the Premises by any third party, without the prior written
consent of Landlord in each instance, which consent shall not be unreasonably
withheld or unduly delayed. Notwithstanding anything to the contrary contained
herein, Tenant may assign this Lease upon notice to Landlord, but without
Landlord's consent, to any entity controlled by or controlling Tenant, or to an
entity that acquires all or substantially all of Tenant's assets; provided, however,
that in such instances Tenant shall remain liable for the performance of this Lease.
23.2 Landlord shall have the right at any time to sell or convey the Premises subject to
this Lease or to assign its rights, title and interest as Landlord under this Lease in
whole or in part. In the event of any such sale or assignment (other than a
collateral assignment as security for an obligation of Landlord), and provided the
assignee assumes all of the Landlord's obligations under this Lease from and after
the date of transfer Landlord shall be relieved from and after the date of such
transfer or conveyance of liability for the performance of any obligation of
Landlord contained herein, except for obligations or liabilities accrued prior to the
date of such assignment or sale, and Tenant shall attorn to the purchaser or
assignee (as the case may be).
24.0 DEFAULT AND REMEDIES
24.1 Each of the following shall be deemed a "Default" of this Lease by Tenant:
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(i) If any Rent (Base Rent or Additional Rent) or other monetary sum due
remains unpaid for five (5) days after such sum is due and Tenant fails to
pay such sum within ten (10) days of receiving notice from Landlord
demanding payment;
(ii) If Tenant becomes insolvent, or if proceedings are commenced against
Tenant hereunder in any court under any bankruptcy act or for the
appointment of a trustee or receiver of Tenant's property and are not
dismissed within sixty (60) days, or if Tenant files any assignment for the
benefit of creditors, is not generally paying its debts as the same become
due, or is taken over by any government regulatory agency having the
jurisdiction to do so and such agency does not fully comply with the
obligations imposed on Tenant hereunder, or if Tenant abandons or
vacates the Premises or advises Landlord in writing that it intends to
discontinue its business operations; or
(iii) If Tenant fails to perform or violates any other of the covenants,
conditions, obligations or restrictions of this Lease, which failure to
perform or violation remains uncured for a period of thirty (30) days or
more after notice thereof from Landlord to Tenant; provided, however,
that if such failure or violation cannot reasonably be cured within the thirty
(30) day period, and Tenant is diligently pursuing a cure of such failure or
violation, then Tenant shall, after receiving notice specified herein, have a
reasonable period to cure such failure or violation, not exceeding one
hundred eighty (180) days, provided Tenant continuously exercises due
diligence in the cure of the same.
24.2 In the event of any Default, and without any notice, except, if applicable, the
notice prior to Default required under circumstances set forth in subsection 24.1
above, Landlord shall be entitled to exercise, at its option, concurrently,
successively, or in any combination, any and all remedies available at law or in
equity, including without limitation anyone or more of the following:
(i) To terminate this Lease;
ii) To terminate Tenant's occupancy of the Premises and to reenter and take
possession of the Premises or any part thereof (which termination of
occupancy and reentry shall not operate to terminate this Lease unless
Landlord expressly so elects) and of any and all fixtures which are located
on the Premises and owned by Landlord;
(iii) To recover from Tenant all expenses, including attorneys' fees, reasonably
paid or incurred by Landlord as a result of any such Default;
(iv) To recover from Tenant all Rent not theretofore paid at the time of any
Default and any sums thereafter accruing as they become due under this
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Lease, if the Lease has been terminated, during the period from the Default
to the Termination Date.
(v) Landlord's rights to exercise the remedies set forth in this Section 24.0
shall survive the expiration or termination of this Lease.
24.3 In the event of any Default by Tenant, or in the event of a failure by Tenant to
perform any covenant, condition, obligation or restriction under this Lease
pertaining to the repair or maintenance of the Premises (prior to the expiration of
any applicable grace or cure period) that Landlord reasonably deems of an
emergency in nature Landlord may, at its option, but shall not be obligated to,
immediately or at any time thereafter, and without notice except as required
herein, correct such Default or failure without, however, curing the same, for the
account and at the expense of the Tenant. Any sum or sums so paid by Landlord,
together with interest at the Applicable Rate, and all costs and damages, shall be
deemed to be Additional Rent hereunder and shall be due from Tenant to
Landlord upon demand.
24.4 Landlord shall not be in default unless Landlord fails to perform the obligations
required of Landlord within a reasonable time, but in no event later than thirty
(30) days after written notice by Tenant to Landlord specifying that Landlord has
failed to perform such obligations; provided, however, that if the nature of
Landlord's obligation is such that more than thirty (30) days are required for
performance, then Landlord shall not be in default if Landlord commences
performance within such thirty (30) day period and thereafter diligently prosecutes
the same to completion. Subject to remedies for Landlord's default set forth
elsewhere in this Lease or otherwise available at law or in equity, in the event of a
Landlord default, Tenant may elect one or more of the following remedies: (i)
specific performance or injunctive relief, or (ii) damages for loss arising from
Landlord's failure to discharge its obligations under this Lease, or (iii) termination
of this Lease by written notice to Landlord.
24.5 If Landlord defaults in the observance or performance of any of Landlord's
covenants, agreements, or obligations hereunder wherein the default can be cured
by the expenditure of money, Tenant may, but without obligation and without
limiting any other remedies it may have by reason of such default, cure the
default, charge the costs to Landlord, and deduct the costs of curing the default
from the payments of Rent made by Tenant each month, together with interest at
the Applicable Rate, until payment in full.
25.0 ADDITIONAL RIGHTS RESERVED TO LANDLORD
Without affecting Tenant's obligations hereunder, Landlord reserves the right during the
last one (1) month of the Lease Term to enter the Premises at all reasonable times to show
the same to prospective purchasers, lessees or mortgagees, provided that the entry does
not unreasonably interfere with the conduct and operation of Tenant's business.
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26.0 NOTICES
All notices, demands, requests, consents, approvals, or other instruments required or
permitted to be given by either party pursuant to this Lease shall be in writing and sent to
the other party at the following addresses:
To Tenant:
Allina Health System
Attn: General Counsel
2925 Chicago A venue, Law Dept 10905
Minneapolis, MN 55407-1321
With Additional Copies To:
Allina Health System
Atin: Real Estate Manager
2925 Chicago Avenue, RE Dept 10909
Minneapolis, MN 55407-1321
Allina Medical Transportation
167 Grand Avenue
St. Paul, MN 55102
To Landlord:
City of Farmington
Attn: City Administrator
430 Third Street
Farmington, Mn 55024
All notices shall be deemed received when delivered, if hand-delivered, or three business
days after deposit with the United States Postal Service, postage prepaid and sent by
certified mail, return receipt requested, or one business day after deposit with a nationally
recognized overnight commercial courier service, airbill prepaid. Notices by telefax or
e-mail alone are not sufficient. The addresses for notices may be changed by the parties
from time to time by delivery of written notice to the other party as provided herein.
27.0 CONDITION OF PREMISES
Except as expressly provided herein, Landlord makes no representations or warranties,
either express or implied, regarding the condition of the Premises or suitability of the
Premises for Tenant's proposed uses.
28.0 HOLDING OVER
If Tenant remains in possession of the Premises after the expiration of the Lease Term
without consent, then Landlord may, at Landlord's option, deem Tenant to be a tenant on
a month-to-month basis ("Holdover Rent") and Tenant shall pay all sums and shall
comply with all the terms of this Lease; provided that nothing herein nor the acceptance
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of Rent by Landlord shall be deemed a consent to such holding over. Landlord shall be
entitled to all remedies available to it at law or in equity for such holdover, including
Holdover Rent and including, but not limited to, Landlord's damages suffered as a result
of such holding over by Tenant.
29.0 WAIVER AND AMENDMENT
No provision of this Lease shall be deemed waived or amended except by a written
instrument unambiguously setting forth the matter waived or amended and signed by the
party against which enforcement of such waiver or amendment is sought. Waiver of any
matter shall not be deemed a waiver of the same or any other matter on any future
occaSIOn.
30.0 JOINT VENTURE
None of the agreements contained herein is intended, nor shall the same be deemed or
construed, to create a partnership between Landlord and Tenant, to make them joint
venturers, nor to make Landlord in any way responsible for the debts or losses of Tenant.
31.0 CAPTIONS
Captions are used throughout this Lease for convenience or reference only and shall not
be considered in any manner in the construction or interpretation of this Lease.
32.0 SEVERABILITY
If any of the terms or provisions contained herein shall be declared to be invalid or
unenforceable by a court of competent jurisdiction, then the remaining provisions and
conditions of this Lease, or the application of such to persons or circumstances other than
those to which it is declared invalid or unenforceable, shall not be affected thereby and
shall remain in full force and effect and shall be valid and enforceable to the fullest extent
permitted by law.
33.0 CONSTRUCTION
This Lease involves property located within the State of Minnesota and shall be
construed according to the laws of the State of Minnesota.
34.0 ENTIRE AGREEMENT
This Lease constitutes the entire agreement between the parties with respect to the subject
matter hereof, and there are no other representations, warranties, or agreements except as
herein provided.
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35.0 COUNTERPARTS
This Lease may be executed in one or more counterparts, each of which shall be deemed
an original.
36.0 BINDING EFFECT
The terms and conditions of this Lease shall be binding upon and benefit the parties
hereto and their respective successors and assigns.
37.0 ATTORNEYS' FEES
In the event of litigation arising out of this Lease, the prevailing party shall be entitled to
court costs, out-of-pocket expenses and reasonable attorneys' fees from the unsuccessful
party .
38.0 REPRESENTATION AS TO AUTHORITY
38.1 Tenant
(i) Tenant is a non-profit corporation, validly existing and in good standing
under the laws of the State of Minnesota and has the power and authority
to consummate the transactions contemplated by this Lease.
(ii) All proceedings of Tenant necessary to consummate the transactions
contemplated by this Lease have been duly taken in accordance with law.
(iii) The person or persons executing this Lease on behalf of Tenant are duly
authorized to bind Tenant.
38.2 Landlord
(i) Landlord has the power and authority to consummate the transactions
contemplated by this Lease.
(ii) All proceedings of Landlord necessary to consummate the transactions
contemplated by this Lease have been duly taken by the Farmington City
Council in accordance with law.
(iii) The person or persons executing this Lease on behalf of Landlord are duly
authorized to bind Landlord.
39.0 BROKERS
Each party represents and warrants that it has dealt with no broker or agent in this
transaction. Landlord and Tenant agree to indemnify and hold each other harmless from
and against any claims by any broker or agent claiming commissions or other
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compensation as their respective representative or agent with regard to this transaction.
The provisions of this Section shall survive the termination of this Lease.
40.0 MEMORANDUM OF LEASE
Either party may at its expense record a memorandum of this Lease in form and content
mutually agreeable to the parties hereto and executed by both parties.
41.0 PERFORMANCE OF WORK BY TENANT
All work on the Premises performed by Tenant or Tenant's contractors, agents or
employees during the Lease Term, whether in the form of maintenance, repair,
replacement, alterations or work in compliance with law, shall be performed in a good
and workmanlike manner and in accordance with law, and shall be free and clear of all
mechanics' lien claims (provided that Tenant shall have the right to contest mechanics'
lien claims).
42.0 FORCE MAJEURE
Time periods, deadlines or dates for Landlord's or Tenant's performance under any
provisions of this Lease (except for the payment of money) shall be extended for the
period of time during which the non-performing party's performance is prevented or
delayed due to labor disputes, casualties, embargoes, governmental restrictions or
regulations, unusual weather and other acts of God, war or other strife, shortages of fuel
labor, or building materials, action or non-action of public utilities or local, state or
federal governments or agencies, the act or neglect of the other party or those acting for or
under the other party, or any other causes or circumstances beyond the non-performing
party's reasonable control.
43.0 EXHIBITS
The terms and diagrams set forth in the Exhibits to this Lease are hereby incorporated by
reference as part of this Lease as though the contents of such Exhibits were set forth in
full herein.
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IN WITNESS WHEREOF, Landlord and Tenant have entered into this Lease as of the
date first above written.
Landlord:
City of Farmington,
a Minnesota municipal corporation
Tenant:
Allina Health System d/b/a Allina
Medical Transportation
By:
By:
Its: Mayor
By:
Its:
Its: City Clerk
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Lease: City of Farmington - Allina Medical Transportation
Exhibit A
Diagram of Project
5-23
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Lease: City of Farmington - Allina Medical Transportation
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EXHIBIT C
Landlord's Improvements
NO LANDLORD IMPROVEMENTS
142197vl1
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Exhibit D
Facility Square Footage
Sq Ft Rate Lease
Farminaton
Garage bay (1) 600 $ 5.50 $ 3,300
Storage space $
Bedrooms (2) 225 $ 11.00 $ 2,475
Shower/bath (2) 96 $ 11.00 $ 1,056
Day Room 214 $ 11.00 $ 2,354
Subtotal 1,135 $ 9,185
142197vl1
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I~
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.fannington.mn.us
TO:
Mayor, Councilmembers, City Administrator n
Lisa Shadick, Administrative Services DirectV
FROM:
SUBJECT:
Annual Organizational Matters
DATE:
January 5, 2009
INTRODUCTION
State law requires that the City Council address annual organizational matters during its rust
regular meeting of the year to make certain designations and appointments.
DISCUSSION
The Council has traditionally taken this time to approve the following actions affecting either
process or procedures.
10a(1). Acting Mayor - Council By-Laws provide that an Acting Mayor be appointed on a
rotating basis in the absence of the Mayor. Councilmember Fogarty, subject to the highest
number of votes in the 2006 General Election and serving the third year of her term, is eligible
for appointment as Acting Mayor.
10a(2). Official Publication - Per State Statute 331A.04 Subd.2, the Farmington Independent is
the only publication located within the City's corporate limits and as such the City is required to
designate it as the City's legal newspaper.
The City has also received the attached bid from Thisweek Newspapers to become Farmington's
legal newspaper. The City Council has the authority to designate more than one legal newspaper.
If two publications are chosen as the City's legal newspaper, official notices must be submitted
to both papers. This additional expense was not included in the 2009 budget.
IOa(3). City Attorney - Joel Jamnik with the firm of Campbell Knutson respectfully requests
reappointment as City Attorney for the year 2009. The reappointment of Joel Jamnik is
recommended.
lOa(4). Consulting Engineers - The firm of Bonestroo, Rosene, and Anderlik & Associates
(BRAA) has submitted information regarding services that are available to the City, along with
2009 Rate Schedules for both Private and Public Developments. BRAA has provided the City
7-1
with exceptional service, value and expertise on a range of City projects. The appointment of
BRAA as the City's consulting engineers for 2009 is recommended.
10a(5). Official Depositories - Please refer to the attached memo from the Finance Director that
identifies official City depositories for fiscal year 2009.
10a(6). Process Servers - The Farmington Police Department is the designated City Process
Servers for 2009.
10a(7). City Clerk's Bond - State law requires the City Clerk be bonded. The City is covered by
a $1,000,000 Faithful Performance bond, which is adequate to meet City needs.
10a(8). Fees and Charges - At the December 15, 2008 City Council meeting, Council adopted
Ordinance 008-598 establishing fees and charges for the year 2009. No further action is
necessary.
lOa(9). Boards and Commissions - Interviews will be held on Wednesday, January 14, 2009 at
5:30 p.m. for the purpose of selecting Commission candidates.
lOa(10). ALF Ambulance Board Appointment Primary and Alternate - A primary and an
alternate Councilmember will need to be appointed to the ALF Board for 2009. Councilmember
Wilson currently serves as the primary representative.
1 Oa(11). Castle Rock, Empire, Eureka, Farmington (CEEF) Appointment - Appoint a
Councilmember or representative to serve on this multi-jurisdictional board in 2009.
In 2008, Mayor Soderberg served on this board and is willing to continue to serve as a resident
representing Farmington if Council so desires.
lOa(12). Joint Farmington/Empire Planning Advisory Committee Appointments - Appoint
and/or acknowledge a Councilmember, a staff member and at-large member (Planning
Commission representative) to this board. In 2008, Councilmember Fogarty, the City
Administrator, Peter J. Herlofsky, Jr. and Planning Commission Member Todd Larson served on
this committee.
lOa(13). MUSA Review Committee Appointments - Appoint two Councilmembers to serve on
this board in 2009. Councilmember Wilson currently serves on this board.
lOa(14). Farmington/Castle Rock Discussion Group - Appoint and/or acknowledge a
Councilmember, a staff member and at-large member (Planning Commission representative) to
this board. In 2008, the City Administrator, Peter J. Herlofsky, Jr. and Planning Commission
Member Todd Larson served on this board.
IOa(15) Dakota Communications Center Board - A Primary and an alternate Councilmember
will need to be appointed to the Dakota Communications Center Board of Directors. This
appointment is for two-years.
7-2
10a(l6). Appointment of Director and Alternate to Logis - Appoint Robin Roland as Director
and Brenda Wendlandt as Alternate to Logis for 2009.
1 Oa(l 7). Responsible Authority for data practices appointment - Appoint, by resolution, City
Administrator, Peter J. Herlofsky, Jr. as responsible authority for data practices and Brenda
Wendlandt as compliance officer and Brian Lindquist as responsible authority for law
enforcement for 2009.
ACTION REOUIRED
Approve the above actions as indicated on the attached form.
Respectfully submitted,
~d\Pta.~
Lisa Shadick
Administrative Services Director
7-3
COUNCIL MEETING
ANNUAL ORGANIZATIONAL MATTERS
JANUARY 5, 2009
, second by
as follows:
MOTION by
10a(I). That Councilmember Fogarty be designated as Acting Mayor from January 6, 2009
through December 31, 2009.
10a(2). That the Farmington Independent be designated as the official publication from January
6,2009 through December 31, 2009.
10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 6,
2009 through December 31, 2009.
10a(4). Appoint the firm of Bonestroo, Rosene and Anderlik as the City's Consulting Engineer
for the year of 2009.
10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain
Rauscher, Wells Fargo Investments. Smith Barney Inc., and Roundbank (Farmington) be
designated as the Official Depositories from January 6, 2009 through December 31, 2009.
10a(6). That all sworn personnel in the Farmington Police Department be designated as process
servers for the calendar year 2009.
10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk.
10a(8). ORDINANCE NO. 008-598 Establishing Fees and Charges for licenses and permits
for 2009 was adopted December 15, 2008.
10a(9). Appointments to Boards and Commissions - Candidates will be interviewed January 14,
2009 and appointments will be made at the January 20, 2009 Council Meeting.
10a(10). Appoint Councilmember as the primary and Councilmember
as the alternate representative to the ALF Ambulance Board.
10a(11). Appoint Councilmember
Committee.
as the City's representative to the CEEF
10a(12). Appoint Councilmember, , Staff member
and a Planning Commission member on the Farmington/Empire Planning Advisory Committee.
10a(13). Appoint Councilmembers
Review Committee.
and
to the MUSA
7-4
10a(14). Appoint Councilmember , Staff member
and a Planning Commission member to the Farmington/Castle Rock Discussion Group.
10a(15). Appoint Councilmember as the Director and Councilmember
as the alternate to the Dakota Communications Center Board of
Directors.
10a(16). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to LOGIS for
2009.
10a(17). Appoint by resolution Peter J. Herlofsky, Jr. as the Responsible Authority for data
practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist
as Responsible Authority for law enforcement for 2009.
APIF, MOTION CARRIED.
7-5
I dFARMINGfOCi
n epen ent
312 Oak Street, P,O, Box 192
Farmington, MN 55024
Tel: 651-460-6606
Fax: 651-463-7730
Email: gm1@farmingtonindependent.com
Farmington City Council
430 Third Street
Farmington, MN 55024
Dear council members and staff at the City of Farmington,
I am writing to request that the Farmington Independent be considered as the city's
official newspaper.
Our newspaper has been continually published in Farmington since April 1984, and we
are still going strong.
I have enclosed more information about our newspaper on the following pages, and I
have included rate information for 2009.
Thank you for your consideration.
Sincerely,
Chad Hjellming
General manager
Farmington Independent
/a{:z )
7-6
I dFARMINGroCi
n epen ent
To: The City of Farmington
From: The Farmington Independent
It is hereby affirmed:
(a) The Farmington Independent newspaper is printed in the English
language, is printed in newspaper format and in column and sheet form equiva-
lent in printed space to at least 1,000 square inches.
(b) The Farmington Independent is issued weekly, 52 weeks per year.
(c) The Farmington Independent newspaper averages 45 percent of its printed
space to paid advertising material and public notices.
The balance of printed space is given to news of local interest, sports and com-
munity events.
(d) The Farmington Independent newspaper has a paid circulation of 2,250.
(e) The Farmington Independent newspaper is based at 312 Oak St. in
Farmington, Minnesota.
(f) A copy of each issue of the Farmington Independent newspaper is mailed
directly to the state historical society.
(g) The Farmington Independent newspaper is available to anyone who is a paid
subscriber, or is distributed to them free of charge.
(h) The Farmington Independent newspaper has complied with all the foregoing
conditions for over one year immediately preceding date of notice of publica-
tion.
(i) The Farmington Independent newspaper publishes second-class statement of
ownership and circulation, sworn to by the Farmington U.S. Post Office and a
copy of same will be filed with the Secretary of State before Jan. 1 of each year.
7-7
I dFARMINGfOCi
n epen ent
2009 legal printing rates
The price per inch for printing legals in the Farmington Independent for 2009 will
be $7.60.
Legal copy in the Farmington Independent has the following dimensions:
Column width in picas 10
Line length in picas 10
Number of lines per inch 10.5
Length of the lower case alphabet, in points 78
Type size, in points 6
7-8
This
12190 County Road 11
Burnsville, Minnesota 55337
DAKOTA COUNTY TRIBUNE. INC.
952-894-1111 · Fax 952-846-2010
City of Farmington
City Hall
430 Third Street
Farmington, MN 55024
December 1, 2008
Please accept this bid for legal newspaper for the City of Farmington. We have a dedicated staff
as well as the largest circulation to handle your legal notices in an efficient manner. We continue
to implement new changes in the newspaper to benefit our Farmington readers. We feel it is
important to provide the city's legal notices in addition to the news stories, features and
photographs of local events that we offer each week.
We would like to print your legal notices in Thisweek Newspapers Farmington/Lakeville edition.
By designating Thisweek Newspapers as your legal newspaper, your legal notices will reach
29,152 homes. Our deadlines are excellent; notices received by Tuesday 4 p.m. will be printed in
our Friday publication. Our prices are very compatible. Please see attached.
We can also print your legal notices in the Dakota County Tribune. The Dakota County Tribune
is a subscription paper that has been providing local news to the residents of Dakota County
since 1883.
Our staff is very experienced in helping municipalities place their legal notices. We would
prefer to accept your legal notices bye-mail atbv.legals@ecm-inc.com. However, we can also
accept your legal notices by fax at 952-846-2010.
If you have any questions, please feel free to call me at 952-846-2007. Thank you for your
consideration. '
~.
Eva Mooney
Business Manager
Enclosure (I)
7-9
",.
Quotation Form for City of Farmington
OPTION A) Thisweek FarmingtonlLakeville
Number of lines per column inch
Printed characters and spaces per line
Total characters and spaces per column inch
10
Average 45
Average 450
Per line cost
$0.95
Per column inch cost
Per column inch cost for e-mailed (Word or InDesign notices) ads
Circulation
$9.50
$9.00
29,152
Legal notice deadline
Tuesdays @ 4 p.m.
OPTION B) Dakota County Tribune - subscription newspaper
Number oflines per column inch
Printed characters and spaces per line
Total characters and spaces per column inch
Per line cost
10
Per column inch cost for e-mailed (Word or InDesign notices) ads
Circulation
Average 45
Average 450
95~
$9.50
$9.00
1250
Per column inch cost
Legal notice deadline
Tuesdays @ 11 a.m.
OPTION C) Thisweek BurnsvillelEagan & Dakota County Tribune
Number of lines per column inch
Printed characters and spaces per line
Total characters and spaces per column inch
Per line cost
Per column inch cost
Per column inch cost for e-mailed (Word or InDesign notices) ads
10
Average 45
Average 450
$1.90
$19.00
$18.00
Circulation
30,402
Legal notice deadline
DCT- Tuesdays @ 11 a.m. / Thisweek- Tuesdays @ 4 p.m.
Date
12/0112008
By
Eva Mooney
Business Manager
7-10
Thomas J. Campbdl
Roger N. Knutson
Thomas M. Scott
Elliott B Knctsch
JoclJ.Jannik
Andrea McDowell Poehler
Soren M Mattick
John F. Kelly
Henry A. Schaeffer, III
Alina Schwartz
Samuel J. Edmunds
Cynthia R. Kirchoff
Marguerite M. McCarron
1380 Corporate Center Curn
Suite 317' Eagan, MN 55121
651-'152- 5000
F.,x 651- 151-5550
.ck-Iaw.com
lOa-G)
CAMPBELL KNUTSON
Professional Association
***
Direct Dial: (651) 234-6219
E-mail Address:jjamllik@i:k-lmv.com
December 22, 2008
Mr. Peter J. Herlofsky, Jr., City Administrator
City of Farmington
430 3rd Street
Farmington, Minnesota 55024
RE: 2009 BILLING RATES
Dear Peter:
We appreciate very much the opportunity to provide legal services to the City, and
respectfully request reappointment as the City Attorney. We look forward to
continuing our long-term professional relationship with the City. Our goal is to
provide quality legal services in the most cost-effective manner, but like other
businesses our cost of doing business continues to increase, including health and
professional insurance, rent, and computer expenses.
Consequently, we are proposing an increase in our rates, as shown on the enclosed
redlined version of the proposed agreement for legal services.
Thank you for your consideration.
Sincerely,
CAMPBELL KNUTSON
Professional Association
~~~
. oel J. J
JJJ:srn
Enclosures
7-11
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE CITY OF FARMINGTON AND
CAMPBELL KNUTSON, Professional Association
THIS AGREEMENT, effective January 1, 2009200&, is by and between the CITY OF
FARMINGTON, a Minnesota municipal corporation ("City") and CAMPBELL KNUTSON,
Professional Associatioll, a Minnesota corporation ("Attorney").
NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties
hereto agree as follows:
1. SERVICES AND RELATIONSHIP.
A. The Attorney shall furnish and perform general civil municipal and criminal
prosecution legal services for the City.
B. The Attorney shall be engaged as an independent contractor and not as a
City employee. The Attorney is free to contract with other entities.
2. TERM.
A. The Attorney shall serve at the pleasure of the City Council, and this
Agreement may be terminated without cause by resolution ofthe City Council.
B. The Attorney may terminate this Agreement at any time, provided that the
Attorney shall give the City ninety (90) days written notice before the termination becomes
effective.
3. FEES.
A. Campbell Knutson will provide civil municipal and criminal prosecution
legal services to the City for a total monthly amount which shall not exceed$14.500.0014,000.00,
billed at the following hourly rates with a minimum increment of two-tenths of an hour:
7-12
59775v15
JJJ:r12/30/2008
1
Civil Municipal
Partners
Associate Attorneys
Legal Assistants
$150.00145.00
$140.00135.00
$100.00
Legal services subject to inclusion in the combined $14,500.0014,000.00 monthly fee cap are:
59775v15
JJJ:r 12/30/2008
.
Attending all City Council meetings, other City board, commission or
committee meetings as required by the City Councilor City Administrator.
.
Drafting ordinances, resolutions, and correspondence as requested, not
including comprehensive revisions or updates of official controls or
codification of the City Code.
.
Reviewing all Council and Planning Commission agenda items and minutes.
.
Meetings and/or telephone conversations with and advising Mayor,
Councilmembers, City Administrator, Department Heads and other staff on
general legal matters.
.
Reviewing municipal contracts, including contracts for public
improvements, developments, joint powers agreements, construction and
purchase of equipment.
.
Consulting on employment related issues.
.
Researching and submission of legal opinions on municipal or other legal
matters requested by City staff or City Administrator.
.
Meetings with the City Administrator and Department Heads as needed to
review Council agenda items, the status of all legal matters before the City
and, as requested, the provision of a written status report on current litigation
and unresolved matters.
.
Providing a legal briefing as requested to the City staff and Council
regarding new or proposed legislation affecting municipal operations and
activities.
.
Providing, on a periodic basis, written updates and training on new state or
federal legislation or judicial decisions impacting the City, and suggesting
action or changes in operations or procedures to assure compliance.
.
Reviewing bonds, deeds, securities and insurance requirements required by
and for City contracts or activities.
2
7-13
· Reviewing documents submitted by bond counsel involving the issuance of
debt or debt related instruments and provide opinions as requested or
required.
· Enforcing City ordinances, not including civil litigation or criminal
prosecution.
B. Prosecution: Campbell Knutson will provide criminal prosecution legal
services to the City, billed at the following hourly rates:
Partners
Associates
Legal Assistants
$130.00125.00
$110.00105.00
$ 65.00~
The following legal services would be billed at the civil municipal hourly rate outside of the
monthly fee cap:
Prosecution legal services:
. Criminal appeals.
. Forfeitures of motor vehicles and weapons pursuant to state law.
. Prosecution of ordinance violations initiated by any City department other than
the police department.
Civil legal services:
. Active representation ofthe City in agency or legislative proceedings.
. Grievance or interest arbitration.
. Real estate sales or acquisition.
. Litigation and appellate matters.
. All services provided to, or on the behalf of, the City of Farmington Housing and
Redevelopment Authority.
Services rendered are billed according to the actual time incurred, with a minimum increment of
two-tenths of an hour.
7-14
59775v15
JJJ :rl 2/30/2008
3
C. Pass Through: The customary hourly rate of the attorney doing the work,
ranging from $150.00 to $300.00 per hour, for legal services that are to be passed through to third
parties according to the City's policies.
D. Costs: Out-of-pocket costs without mark-up. Costs include:
. Westlaw and other computer-based research
. Recording fees
. Postage of 50~ or more
. Photocopies at 20~ per copy
. Long distance telephone calls
. Litigation (court filing fees, expert witnesses, acquisitions, subpoenas,
service of process, etc.)
E. Payments for legal services provided the City shall be made in the manner
provided by law. The City will normally pay for services within thirty (30) days of receipt of a
statement for services rendered.
4. INSURANCE. The Attorney will purchase and maintain sufficient insurance to
protect Attorney against claims for legal malpractice.
5. MISCELLANEOUS.
A. Governing Law: This Agreement shall be governed by the laws of the State
of Minnesota.
B. Assignment: The Attorney may not assign or refer any of the legal services
to be performed hereunder without the written consent ofthe Farmington City Council.
C. Conflicts: Attorney shall not accept representation of a new client that
constitutes a conflict of interest with the City. The Attorney shall handle any conflict that arises
with the City in the same manner as the Attorney handles conflicts with any other public client. If a
conflict develops between an existing public client of Attorney and the City, such that Attorney has
an ethical conflict of interest, Attorney shall inform the City of the conflict. Attorney may:
59775v15
JJJ:r 12/30/2008
4
7-15
i) withdraw from representation of both parties;
ii) represent both parties with the informed consent of both parties; or
iii) represent one client and withdraw from representation of the other client,
with the informed consent ofthat client.
D. Effective Date: This Agreement shall become effective upon its execution
by the City and the Attorney. This Agreement shall not be modified or amended without the
approval in writing ofthe Farmington City Council.
I Dated:
,20_G+.
CITY OF FARMINGTON
BY:
Todd Larson,Kevan .^~. Soderberg, Mayor
BY:
Peter J. Herlofsky,
City Administrator
I Dated:
,20 G+.
CAMPBELL KNUTSON
Professional Association
BY:
Joel J. Jamnik
Vice President
BY:
Elliott B. Knetsch
Vice President
7-16
59775v15
JJJ:r 12/30/2008
5
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE CITY OF FARMINGTON AND
CAMPBELL KNUTSON, Professional Association
TillS AGREEMENT, effective January 1, 2009, is by and between the CITY OF
FARMINGTON, a Minnesota municipal corporation ("City") and CAMPBELL KNUTSON,
Professional Association, a Minnesota corporation ("Attorney").
NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties
hereto agree as follows:
1. SERVICES AND RELATIONSIllP.
A. The Attorney shall furnish and perform general civil municipal and criminal
prosecution legal services for the City.
B. The Attorney shall be engaged as an independent contractor and not as a
City employee. The Attorney is free to contract with other entities.
2. TERM.
A. The Attorney shall serve at the pleasure of the City Council, and this
Agreement may be terminated without cause by resolution of the City Council.
B. The Attorney may terminate this Agreement at any time, provided that the
Attorney shall give the City ninety (90) days written notice before the termination becomes
effective.
3. FEES.
A. Campbell Knutson will provide civil municipal and criminal prosecution
legal services to the City for a total monthly amount which shall not exceed$14,500.00, billed at the
following hourly rates with a minimum increment of two-tenths of an hour:
59775v15
JJJ:rl2/30/2008
1
7-17
Civil Municipal
Partners
Associate Attorneys
Legal Assistants
$150.00
$140.00
$100.00
Legal services subject to inclusion in the combined $14,500.00 monthly fee cap are:
59775v15
JJJ:r12/30/2008
7-18
.
Attending all City Council meetings, other City board, commission or
committee meetings as required by the City Council or City Administrator.
.
Drafting ordinances, resolutions, and correspondence as requested, not
including comprehensive revisions or updates of official controls or
codification of the City Code.
.
Reviewing all Council and Planning Commission agenda items and minutes.
.
Meetings and/or telephone conversations with and advising Mayor,
Councilmembers, City Administrator, Department Heads and other staff on
general legal matters.
.
Reviewing municipal contracts, including contracts for public
improvements, developments, joint powers agreements, construction and
purchase of equipment.
.
Consulting on employment related issues.
.
Researching and submission of legal opinions on municipal or other legal
matters requested by City staff or City Administrator.
.
Meetings with the City Administrator and Department Heads as needed to
review Council agenda items, the status of all legal matters before the City
and, as requested, the provision of a written status report on current litigation
and unresolved matters.
.
Providing a legal briefmg as requested to the City staff and Council
regarding new or proposed legislation affecting municipal operations and
activities.
.
Providing, on a periodic basis, written updates and training on new state or
federal legislation or judicial decisions impacting the City, and suggesting
action or changes in operations or procedures to assure compliance.
.
Reviewing bonds, deeds, securities and insurance requirements required by
and for City contracts or activities.
2
. Reviewing documents submitted by bond counsel involving the issuance of
debt or debt related instruments and provide opinions as requested or
required.
. Enforcing City ordinances, not including civil litigation or criminal
prosecution.
B. Prosecution: Campbell Knutson will provide criminal prosecution legal
services to the City, billed at the following hourly rates:
Partners
Associates
Legal Assistants
$130.00
$110.00
$ 65.00
The following legal services would be billed at the civil municipal hourly rate outside of the
monthly fee cap:
Prosecution legal services:
. Criminal appeals.
. Forfeitures of motor vehicles and weapons pursuant to state law.
. Prosecution of ordinance violations initiated by any City department other than
the police department.
Civil legal services:
. Active representation of the City in agency or legislative proceedings.
. Grievance or interest arbitration.
. Real estate sales or acquisition.
. Litigation and appellate matters.
. All services provided to, or on the behalf of, the City of Farmington Housing and
Redevelopment Authority.
Services rendered are billed according to the actual time incurred, with a minimum increment of
two-tenths of an hour.
59775v15
JJJ:rI2/3012008
3
7-19
C. Pass Through: The customary hourly rate of the attorney doing the work,
ranging from $150.00 to $300.00 per hour, for legal services that are to be passed through to third
parties according to the City's policies.
D. Costs: Out-of-pocket costs without mark-up. Costs include:
. Westlaw and other computer-based research
. Recording fees
. Postage of 50~ or more
. Photocopies at 20~ per copy
. Long distance telephone calls
. Litigation (court filing fees, expert witnesses, acquisitions, subpoenas,
service of process, etc.)
E. Payments for legal services provided the City shall be made in the manner
provided by law. The City will normally pay for services within thirty (30) days of receipt of a
statement for services rendered.
4. INSURANCE. The Attorney will purchase and maintain sufficient insurance to
protect Attorney against claims for legal malpractice.
5. MISCELLANEOUS.
A. Governing Law: This Agreement shall be governed by the laws of the State
of Minnesota.
B. Assignment: The Attorney may not assign or refer any of the legal services
to be performed hereunder without the written consent ofthe Farmington City Council.
C. Conflicts: Attorney shall not accept representation of a new client that
constitutes a conflict of interest with the City. The Attorney shall handle any conflict that arises
with the City in the same manner as the Attorney handles conflicts with any other public client. If a
conflict develops between an existing public client of Attorney and the City, such that Attorney has
an ethical conflict of interest, Attorney shall inform the City of the conflict. Attorney may:
59775v15
JJJ:rl2/30/2008
4
7-20
i) withdraw from representation of both parties;
ii) represent both parties with the informed consent of both parties; or
iii) represent one client and withdraw from representation of the other client,
with the informed consent of that client.
D. Effective Date: This Agreement shall become effective upon its execution
by the City and the Attorney. This Agreement shall not be modified or amended without the
approval in writing of the Farmington City Council.
Dated:
,20_
CITY OF FARMINGTON
BY:
Todd Larson, Mayor
BY:
Peter 1. Herlofsky,
City Administrator
Dated: J2-e-<-..20
, 20 08.
CAMPBELL KNUTSON
Professional Association
~
BY:. "
ool j. )1iIImi' -
Vice ,Rresident
BY: Et~
Vice PresIdent
59775v15
JJJ:r12/30/2008
5
7-21
/OtLG)
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
December 5,2008
. Bonestroo
Mr. Peter J. Herlofsky Jr.
City of Farmington
430 Third Street
Farmington, MN 55024
Re: 2009 Rate Schedule
Dear Peter:
Thank you so much for allowing us over the past year to provide you with our wide range of
services. We have greatly appreciated the opportunity to help plan and implement your
municipal projects. To help you budget and prepare for projects in the New Year, we have
enclosed our 2009 Hourly Rate Schedule.
We understand the financial constraints cities are being put under in today's economy. To best
serve our clients, Bonestroo is committed to keeping our technical capabilities innovative and
efficient. With the tough economy, and a continued rise in the cost of living, we are proposing to
hold our rates to an increase of 2.5%, rounded to the nearest dollar. It is further proposed that
the monthly retainer amount for General Engineering Services remain at $2,500 per month in
2009.
We are sensitive to your desire to control costs and the impacts it has on your residents. Please
be assured that we are striving internally to minimize cost increases to our clients.
We highly value our relationship with you. We will continue to focus our efforts on providing the
City with high quality service while being sensitive to your budget. Please do not hesitate to
contact us with any questions.
We look forward to continuing our services to you in 2009.
Sincerely,
BONESTROO
Lee M. Mann, P.E.
Client Service Manager
651-604-4850
tt~~~
CEO
651-604-4830
~M~
Enclosure
St. Paul
St. Cloud
Rochester
Milwaukee
Chicago
7-23
Individual
David Sanocki
Eric Rose
City of Farmington
2009
INDIVIDUAL RATES
Classification
2008
$112.00
$81.00
Proj ect Manager
Engineer
0/0
Increase
2.68%
2.47%
2009
$115.00
$83.00
2009
RATE SCHEDULE
City Discounted Rates
Inspector
Survey Technician
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per use)
Flow Meter (per week)
Air Detection Equipment (per half day)
2009
$ 125,00 - $ 159.00
$ 119,00 - $ 149,00
$ 110,00 - $ 228.00
$ 115,00 - $ 144.00
$ 110,00 - $ 144.00
$ 99,00 - $ 119.00
$ 127.00 - $ 157,00
$ 83,00 - $ 119.00
$ 83.00 - $ 119,00
$ 83.00 - $ 119.00
$ 83.00 - $ 104.00
$ 65,00 - $ 98.00
$ 44,00 - $ 67.00
$ 88.00 - $ 135.00
$ 68,00 - $ 107,00
$ 67.00 - $ 92.00
$ 46,00 - $ 67.00
Classification
Senior Principal
Principal
Specialist*
Project Manager
Senior Engineerl Scientist I Architects ILandscape Arch, I Planner
Architect I Landscape Architect
Land Surveyor
Engineer
Planner
Environmental Scientist
Designer I GIS I Landscape Designer IGraphics
Engineering Technician
Project Technician
Field Supervisor
Crew Chief
$ 38.00
$ 28.00
$ 22,00
$ 80.00
$ 200.00
$ 25,00
* Specialist: Experts in highly technical disciplines including Principal Planners and Market Analysts,
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo.
7-24'
2009
RATE SCHEDULE
Standard Rates
Environmental Scientist
2009
$ 140.00 - $ 199.00
$ 135.00 - $ 177.00
$ 129.00 - $ 166,00
$ 112,00 - $ 150,00
$ 112.00 - $ 148.00
$ 131.00 - $ 162.00
$ 93.00 - $ 137,00
$ 93.00 - $ 137.00
$ 93.00 - $ 127,00
$ 89.00 - $ 118.00
$ 77,00 - $ 115.00
$ 52,00 - $ 77.00
$ 91.00 - $ 159,00
$ 80.00 - $ 115.00
$ 75.00 - $ 104.00
$ 55.00 - $ 76.00
Classification
Senior Principal
Principal
Project Manager
Sr. Engineer I Scientist I Architect ILandscape Architect I Planner
Architect I Landscape Architect
Land Surveyor
Engineer
Planner
Designer I GIS I Landscape Designerl Graphics
Engineering Technician
Project Technician
Field Supervisor
Crew Chief
Inspector
Survey Technician
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per use)
Flow Meter (per week)
Air Detection Equipment (per half day)
$ 39.00
$ 29.00
$ 23,00
$ 82.00
$ 205.00
$ 26,00
Rates for market experts, such as Principal Planners, Urban Designers and Market Analyst, will be quoted on a per
project basis.
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo.
7-25
J~G)
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Council members, City Administrator
FROM: Robin Roland, Finance Director
SUBJECT: Official Depositories of City Funds
DATE: January 5, 2009
INTRODUCTION
Each year, official depositories of funds must be designated by the City Council.
DISCUSSION
Minnesota Statutes Section 118 sets forth the procedures for the deposit of public funds and
requires the vendors be designated as depository of funds. The City of Farmington's investment
policy outlines qualifications of various depositories. In accordance with statute and City policy,
the following vendors are recommended as depositories for fiscal year 2009:
Anchor Bank of Farmington
League of Minnesota Cities 4M Fund
RBC Capital Markets
Wells Fargo Investments
Smith Barney Inc.
Roundbank (Farmington)
These depositories have received and will comply with the City investment policy.
BUDGET IMPACT
Revenues from investment interest are budgeted in 2009.
ACTION REOUESTED
Designate the above as City depositories for 2009.
Respectfully submitted,
/~~~
Finance Director
7-26
/OQ us)
DAKOTA OC
COf'vlf'v1UNICATIONS. 911
CENTER
November 1 ilt, 2008
Peter Herlofsky
City Administrator, City of Farmington
325 Oak Street
Farmmgton,~ 55024
Re: DCC Board Reappointments
Dear lVu. Herlofsky,
With the approach of the New Year, I would like to draw your attention to the appointment process for
the Dakota Communications Center Board of Directors.
In accordance with DCC by-laws, Directors and Alternate Directors are appointed for two year terms.
Seven members are required to appomt in January of odd-numbered years, while the other five members
appoint m January of even-numbered years. In 2009, Farmington, Hastings, Inver Grove Heights,
Mendota Heights, Rosemoimt, South St. Paul and West St. Paul are required to appoint a named elected
official to serve as a Dire~tor and to designate another named elected official to serve as their Alternate.
Directors and Altemates may be reappointed at the discretion of the member.
In addition to the members who must appoint Directors and Alternates in January, 2009, Apple Valley,
Burnsville, Dakota County, Eagan and Lakeville may need to make appointments in the event that a
current Director or Alternate is leaving elected office or because of their governing board's appointment
practices. .
The current Director for Farmington is Mayor Kevan Soderberg and the current alternate is
Councilmember David McKnight. The Board has approved a meeting schedule of the third Thursday of
even numbered months at 8:00 am at the DCC.
I would appreciate it if you would include DCC Board appointments on your January, 2009 agenda for
action, followed by notification to the DCC of the action taken. .
Please be sure to let me know if you have any questions regarding DCC Board appointment requirements.
Thank you for your attention to this matter and your continuing efforts on behalf of the Dakota
Communications Center.
Sincerely,
~~
Kent Therkelsen
Executive Director
KT/jh
DAI<CH/\ COUNTY
F>~.,r-=<f\.'lINGTON
~'11-~STING5
IN\./E:f~ CRC)\JE HEICf---~T'S
L..AI<EViLI_E
tviEN(j()T,~ .'~EICJI--1TS
RO,'iE~10UNT
SOUTH ST P~,UL
Vv'EST ST Pi',UL.
7-27
!"! EI'.15EJ=;S:
.'-\F)PL.l::::' \/i\LLEY
Bl.lr~r"JS\/iLL E
E>-~C,...~\.~~
RESOLUTION NO. R -09
DESIGNATING DATA PRACTICES RESPONSIBLE AUTHORITY AND DATA
PRACTICES COMPLIANCE OFFICER
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 5th day of January
2009 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, The Minnesota Data Practices Law requires the City to appoint a Responsible
Authority.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota,
hereby appoints Peter 1. Herlofsky, Jr., City Administrator, as the Responsible Authority
pursuant to Minnesota Data Practices statutes and Brian Lindquist as Responsible Authority for
law enforcement.
BE IT FURTHER RESOLVED that the City Council hereby appoints Brenda Wendlandt as
Data Practices Compliance Officer.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
5th day of January 2009.
Mayor
Attested to the _ day of January 2009.
City Administrator
SEAL
IO~))
7-28
lOb
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator~
Lisa Shadick, Administrative Services Director
FROM:
SUBJECT:
Appointment to Cedar Group and Minnesota Valley Transit Authority
DATE:
January 20,2009
INTRODUCTION / DISCUSSION
The Cedar Corridor Transportation Infrastructure Improvement Group, (Cedar Group), serves as
an advisory group that provides recommendations to the Dakota County Regional Railroad
Authority (DCRRA) regarding transportation planning and project development processes for the
Cedar Avenue BRT. The Cedar Group meets quarterly.
The Minnesota Valley Transit Authority, (MVTA), is an independent transportation agency
formed under state legislation that allowed outer-ring suburbs to "opt-out" of centrally provided
transportation services. The MVT A meets monthly and the City of Farmington serves as an ex-
officio member of this board.
ACTION REQUIRED
Appoint a Councilmember and the City Administrator to serve on the Cedar Group; and appoint
a Councilmember and the City Administrator to serve on the MVT A.
Respectfully submitted,
~4~
Lisa Shadick,
Administrative Services Director
17-1
JOb
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ciJannington.mn.us
TO:
Mayor, Councilmembers, City Administrator~.
Kevin Schorzman, P.E., City Engineer
FROM:
SUBJECT:
Change Order #2- 195th Street Extension Project
DATE:
January 5, 2009
INTRODUCTION
Council awarded the 195th Street Extension Project at the June 2, 2008, City Council meeting.
DISCUSSION
This change order includes payment for several items that were added to the contract due to
existing field conditions. Item # 1 provides compensation to the contractor for extra work that
was necessary to saw cut the opening in an outlet control structure due to the fact that the
existing storm sewer pipe was approximately 6" lower than indicated on the plans. This appears
to be an error in the surveying for the project, and as such, the surveying company has agreed to
reimburse the City for the cost of this change.
Items #2, #3, #4, and #5 were shown on the plan sheets, but inadvertently left off of the bid tab in
the contract. The prices compare favorably to prices for other storm sewer related items in the
contract. They also compare favorably to average bid prices being experienced on other
contracts.
Item #6 is an increase to the existing quantity for line item 16 (Muck Excavation) of the contract.
Quantities were estimated based on a straight-line relationship between soil borings near the west
abutment of the bridge. When excavation commenced in the field, there was not a straight-line
relationship between the depth of the muck excavation in a certain location, and the location's
distance from the soil borings.
Items #7 and #8 were necessary due to the fact that the existing waterline in Mystic Meadows
was located approximately 11.5 feet below grade rather than the typical 7.5 feet. Because of this,
it was necessary to de-water to connect to the existing water line. It was also necessary to order
additional materials to make the connection at the lower depth.
8-1
Change Order #2_195th Street Extension Project
January 5, 2009
Page 2 of2
BUDGET IMPACT
The budget impact of $25,302.37 is within the current project budget. The original contract
amount for this project was $8,371,690.54.
ACTION REOUESTED
Approve, by motion, Change Order #2 for the 195th Street Extension Project in the amount of
$25,302.37.
Respectfully Submitted,
;It rj!/--
Kevin Schorzman, P.E.
City Engineer
cc: file
8-2
~~
Bonestroo
Owner: City of Farmington, 430 Third St., Farmington, MN 55024 Date December 22, 2008
Contractor: Friedges Contracting Co" 21980 Kenrick Ave" Lakeville, MN 55044
Bond Company: Merchants Bonding Co" 2100 Fleur Dr., Des Moines, IA 50321 Bond No: MNC 51334
CHANGE ORDER NO. 2
195TH STREET EXTENSION TO lH, 3
SAP NO, 212-102-004
BONESTROO FILE NO, 000141-06273-0
Description of Work
This Change Order provides for compensation to the Contractor for work performed and necessary to the project as follows:
Item No, 1 provides compensation for sawcutting the Outlet Control Structure 301 to allow for the connection to the existing storm sewer
pipe which was a half of foot lower then described on the plan,
Item No, 2 provides compensation for 12" RCP storm sewer between FES 13C and FES 13D, The storm sewer was shown on the plans
however was not accounted for in the bid tabulation for the project.
Items No, 3 and 4 provide compensation for 18" CMP storm sewer pipe and 18" aprons that were installed between FES 300 and FES 301
and between FES 302 and FES 303, The storm sewer and aprons were shown on the plans however were not accounted for in the bid
tabulation for the project.
Item No, 5 provides payment for the installation of storm manhole 13A Manhole 13A was shown on the plans however was not accounted
for in the bid tabulation for the project.
Item No, 6 provides payment for the additional muck excavation along the west bridge abutment. The additional volume was a result of the
muck material being deeper then anticipated, The designed quantity was estimated by averaging the depth of muck shown on the soil
borings north and south of the west abutment.
Items No, 7 and 8 provide compensation for dewatering and shipping costs associated with the existing watermain being lower then
anticipated, The plan was based off the typical watermain depth of 7S and was discovered in the field to be at a depth of 11.5'.
A B C (B-A) X C
Revised Total
Contract Contract Change Order
No, Item Unit Quantity Quantity Price Amount
CHANGE ORDER NO, 2
SAWCUT OUTLET CONTROL STRUCTURE 301 TO LS $600,00 $600,00
MAKE CONNECTION TO EXISTING PIPE WHICH
WAS OS LOWER THAN ANTICIPATED
2 ADD BID ITEM - 12" RCP STORM SEWER, LF 40 $13.25 $ 530,00
CLAS S 5
3 ADD BID ITEM - 18" CMP STORM SEWER, LF 136 $18,57 $2,525,52
INCLUDES BANDS
4 ADD BID ITEM -18" APRONS EA 4 $101,20 $404,80
5 ADD BID ITEM - 8' DIAMETER STORM MH WITH EA 1 $2,992,50 $2,992,50
SUMP
14106273CH02 COF
9-3
A B C (B-A) X C
Revised Total
Contract Contract Change Order
No, Item Unit Quantity Quantity Price Amount
6 INCREASE IN QUANTITY - LINE ITEM NUMBER 16 - CY 12428 17464 $2.40 $12,086.40
MUCK EXCAVATION, CONTRACT QUANTITY WAS
ESTIMATED BASED ON SOIL BORINGS, ACTUAL
QUANTITY WENT BEYOND CONTRACT QUANTITY
7 ADDITIONAL DEWATERING FOR WATERMAIN LS $5,817,85 $5,817,85
INSTALLATION, EXISTING WATERMAIN WAS 4'
LOWER THAN ANTICIPATED,
8 SHIPPING COSTS FOR ADDITIONAL MATERIALS LS $345,30 $345,30
FOR CONNECTION TO EXISTING WATERMAIN
THAT WAS 4' LOWER THAN ANTICIPATED,
TOTAL CHANGE ORDER NO, 2: $25,302,37
14106273CH02 COF
8..+
Original Contract Amount
Previous Change Orders
This Change Order
Revised Contract Amount (including this change order)
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
BONESTROO
/kv:{ Ii,-~
"I "
Approved by Contractor:
FRIEDGES CONTRACTING CO.
~I /:;:;~
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t:<=c'-:"<G! ,,;-v ~
../-'-/ "
I
./
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Date
//~tc;
/ /
cc: Owner
Contractor
Bonding Company
Bonestroo & Assoc
14106273CH02.xls
Date: . / _ ("'"
'."'J "), c..
/ (./ 2.. t./ Ot(j
$8)71,690 54
$0.00
$25,302,37
$8)96,992,91
Approved by Owner:
CITY OF FARMINGTON
Date
8-5
/30-
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: Council Pictures
DATE: January 5, 2009
INTRODUCTION
When new members are elected to the City Council, it is customary to have photos taken for
historical purposes.
DISCUSSION
Photos will be taken at Heikkila Studios. There will be three individual photos taken for the new
members and one group photo of all five members. This will take approximately lh hour.
BUDGET IMPACT
Cost for the sitting fee, all rights to use images, 8x 1 0 photo, frame and matting is approximately
$450.
ACTION REQUESTED
Select January 12 prior to the Council Workshop or January 20 prior to the Council Meeting to
have photos taken. Councilmembers would need to meet at Heikkila Studios at 5:45 p.m.
Re:~. ~~~.~~~~. sUbmitted., ~1. ..... /
, ) \L 1 Ii
. ./ . i'
\ " . ."". f '
. -" .
, "".--r"" ' I I /
,_/ :J:~ . J/' ~j/ / 7
Peter J. Herlofs~YyJr. f t/ !
City Administrat6r
9-1
/36
rlBlllGTOI PIRI JIPIITIII!
111.1111111191DlJfJ
430 Third Street
Farmington, MN 55024
651-280-6940
To: Firefighters, City Staff, DCC, ALF, Townships
Subject: Annual Meeting
Dear Friends,
It is that time of the year once again. The Farmington Fire Departments Annual Meeting will be
taking place on 1/16/2009. It will be held at the newly remodeled American Legion, 10 8th
Street. Social hour is at 6:00pm, dinner will start at 7:00pm.
We will be covering 2008 statistics, highlights, awards and Firefighter of the Year. We have also
made an exciting change to the menu, a prime rib dinner will be served!
Please RSVP to Tim Pietsch @ 651-755-2428 or 651-280-6940 by January 4th, 2009 so we can
order the dinners from the Legion. We look forward to seeing you on this special day.
Best Regards,
Tim Pietsch
Farmington Fire Chief
10-1
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.