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HomeMy WebLinkAbout06.29.20 Special Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES SPECIAL MEETING JUNE 29,2020 1. Call to Order Mayor Larson called the meeting to order at 8:00 a.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Administrator McKnight, Public Works Director Gehler and Planning Manager Wippler 4. Agenda Motion by Bernhjelm, second by Hoyt, to approve the agenda as presented. APIF, motion carried. S. Announcements/Commendations None 6. Citizen Comments None. 7. Consent Agenda Motion by Bernhjelm, second by Hoyt,to approve the consent agenda: a) Approve Minutes of the June 15, 2020 City Council Meeting-Administration b) Approve Recommendation for Hire Parks-Human Resources c) Approve Recommendation for Hire Liquor Operations-Human Resources d) Approve Separation Fire-Human Resources e) Acknowledge Retirement Building Inspections-Human Resources f) Approve Change Order#1 Fire Station 1 Apparatus Bay Door-Parks June 29, 2020 Minutes - 1- g) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Development Contract-Holiday Station Stores Farmington Planning Manger Wippler presented the development contract for the Holiday Station Stores Farmington. Wippler presented a development contract that has been reviewed with the developer as well as our City Attorney. The development contract spells out the requirements for development of this land including defining development charges, and addressing construction of public and private infrastructure required to serve the development together with the associated fees and sureties. The city's standardized development contract has been utilized for this contract and staff would like to make the city council aware of the following unique items within the contract: 1. As city council is aware,the development of this site will require that certain improvements to TH 3 be made to support egress and ingress to the site. These improvements include the construction of a north bound right turn lane and a south bound left turn lane. The developer is currently working with MnDOT on the requirements for permitting the aforementioned construction work within the TH 3 right-of-way. MnDOT is requiring that the developer enter into a Partnership Agreement that will define the roles and responsibilities for the work proposed within the highway right-of-way. It is likely that this Partnership Agreement will not be finalized until September. As outlined in the development contract the city will June 29,2020 Minutes -2- require a surety be posted for the completion of the TH 3 improvements since it is likely the building permit will be issued prior to the agreement with MnDOT is finalized. The preliminary surety number of$550,000 is based on estimates for projects of similar scope. The development contract does allow this surety to be adjusted and/or refined as the plans for the MnDOT turn lanes are developed and approved and bid items and unit prices are detailed. 2. The Certificate of Occupancy for the proposed building and site will not be issued until the improvements on TH 3 are completed. 3. The schedule to develop plans and submit to MnDOT for review and approval is likely to take to the end of September at a minimum. Assuming the developers project team meets the assumptions for complete submittals on this time line this leaves one month for construction of the turn lanes based on MnDOT's construction limitations. 4. To facilitate sanitary sewer service to the site today, the developer is being allowed to install a lift station. The development contract requires the developer to remove the lift station and connect to new city sanitary sewer provided in the proposed backage road. Fees have been collected to ensure that this work is completed. The city will likely complete this work for the developer as part of the public improvements of Ninth Street (backage road) and keep the surety to cover the costs associated with the work. Additionally, a temporary drive will be constructed for site circulation through the right-of-way of Ninth Street. This drive will have to be removed upon the construction of the Ninth Street improvements. Surety will be collected to cover these costs as well. BUDGET IMPACT The following funds will receive contributions based on the 2020 area charges associated with the development: Surface Water Quality Management Fee: $219 Watermain Trunk Area Charge: $4,473 Sanitary Sewer Trunk Area Charge: $2,396 Park Dedication: $3,153 Park Development Fee: $1,151 Councilmember Craig asked about the temporary driveway. Wippler shared it would be an asphalt driveway behind the store that will be used for deliveries. Craig asked who would be responsible for the turn lane costs. Wippler stated the developer. June 29, 2020 Minutes -3- Donnelly asked why a lift station is needed temporarily. Public Works Director Gehler stated that the existing sewer is shallow and the lift station will help get the waste to the existing lines. Mayor Larson asked if a change order could be used to add the turn lane projects on to the work that is going on currently on Highway 3. Gehler stated that the MnDOT processes do not allow this to occur. Larson asked if the turn lanes go away once the backage road is complete. Gehler stated that is not automatic. The access will remain but MnDOT could alter it in the future. Motion by Bernhjelm, second by Craig to approve the development agreement for the Holiday Station Stores Farmington and authorize its execution. APIF, motion carried. 13. City Council Roundtable None Adjourn Motion by Bernhjelm, second by Hoyt, to adjourn the meeting at 8:15 am. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator June 29,2020 Minutes -4-