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08-13-20
CITY OF Meeting Location: FARMINGTONFarmington City Hall 430 Third Street Farmington, MN 55024 ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING AGENDA August 13, 2020 6:00 P M Hannah Simmons, Chair; Steve Wilson, Vice-Chair Katie Bernhjelm, Ryan Butterfield, Jake Cordes, Robyn Craig Stephen Hudlemeyer 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA S. CITIZENS COMMENTS 6. CONSENTAGENDA (a) Approve Meeting Minutes (June 25, 2020, Regular Meeting) (b) Monthly Financial Statements 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS (a) Commercial Rehabilitation Grant Program Application-306-312 Oak Street (b) Public Space Improvement Program (c) CARES Act and Local Grant Program Update (d) City Council Update (e) 2019-2021 Strategic Plan for Economic Development Update 9. DIRECTOR'S REPORT (a) August Director's Report 10. ADJOURN CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 OFarmington MN,gov TO: Economic Development Authority FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve Meeting Minutes (June 25, 2020, Regular Meeting) DATE: August 13, 2020 INTRODUCTION/DISCUSSION Please find attached the draft meeting minutes from the June 25, 2020, EDA meeting. ACTION REQUESTED Approve the June 25, 2020, EDA minutes. ATTACHMENTS: Type Description D Exhibit Minutes MINUTES ECONOMIC DEVELOPMENT AUTHORITY Regular Meeting June 25, 2020 1. CALL TO ORDER The meeting was called to order by Chair Simmons at 6:00 p.m. Members Present: Simmons, Bernhjelm, Butterfield, Cordes, Craig, Hudlemeyer, Wilson Members Absent: None Also Present: Adam Kienberger, Community Development Director; Kalley Swift, Community Development Specialist 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA MOTION by Bernhjelm, second by Hudlemeyer to approve the Agenda. APIF, MOTION CARRIED. 5. CITIZEN COMMENTS/PRESENTATIONS 6. CONSENT AGENDA MOTION by Bernhjelm, second by Hudlemeyer to approve the Consent Agenda as follows: a) Approved Meeting Minutes (May 28, 2020, Regular Meeting) b) Received Monthly Financial Statements APIF,MOTION CARRIED. 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS a) EDA Financing Program Updates The Utility Fee Program provides a grant up to $500 towards their water bill for businesses with less than 100 employees. The EDA set a fund balance for this program of$10,000. So far we have issued four grants totaling $1,708, leaving a fund balance of$8,300. Another email will be sent to FBA businesses for this program. Those that have applied for the grant, have found it very helpful during this time. Regarding the Public Space Improvement Program,the EDA has focused on signage throughout the city. The main focus is the EDA sign on Elm Street. A sign plan has been prepared and focuses on the downtown for this update. Portions can be funded through the EDA as a starting point. We can still move forward with the EDA Elm Street sign while moving forward with an overall EDA Minutes(Regular) June 25,2020 Page 2 plan. A sign to replace this would be $20,000 - $30,000 and would be based on our city logo, colors and design standards. Other signage could include wayfinding signs and light pole banner signs. Members discussed the cost of the signs which could be $80,000 for all signs, not including city entrance signs. With entrance signs it would be more than $80,000. Lakeville has a dynamic sign for$80,000. The Elm Street sign would not be dynamic. Signage is on the City Council's list to do, but not a high priority. We have to start and the EDA can support the effort with a few pieces each year. The Elm Street sign does not bring in businesses, but it does make the area more attractive. To improve the appearance and for a low cost, light pole signs like Northfield and Hastings would be attractive. Member Butterfield asked if this will have the intended effect for the EDA's purpose? Is the EDA funding something to fix an older investment? Chair Simmons stated if we have $20,000- $30,000, we could use it for another program to revitalize buildings such as Dakota Motors and fill store fronts. The EDA sign still needs to come down. The wayfinding signs in Northfield can be changed out. Staff noted we don't need outside approval to change a sign. What value does this group see in pushing this forward to make an impact? Member Hudlemeyer asked with the EDA sign being owned by the EDA, is the EDA responsible for upkeep? Staff stated the EDA's initiative is to highlight businesses through panels switched out by city staff. As far as maintenance, the EDA and city work closely. The EDA owns the sign so we should take the initiative to update the sign. Member Bernhjelm stated we should tear down the sign and look at Northfield and Hastings. We have to be careful what we list on wayfinding signs. We should call out City Hall,the Library,prominent structures. There should be a sign on TH3 with an arrow to downtown. Member Hudlemeyer felt Third and Elm should be the location for a wayfinding sign. Staff stated the EDA sign is on Second and Elm because we own that piece of property. At TH3 and Highway 50 there is sufficient right-of-way on the northwest corner. We should reconfigure the current MnDOT TH3 business district sign. Staff is working on estimates for removal of the current EDA sign. Member Bernhjelm would like a dynamic sign to replace it even though it is $80,000. It can drive messaging to businesses and events. She would also like direction signs throughout the city. We could do smaller signs now or wait a year for a dynamic sign. Chair Simmons also liked a dynamic sign at Second and Elm. She asked if we should start small or go bigger? Member Hudlemeyer felt we should start small. With a dynamic sign,the EDA would be in a support function to complete the EDA Minutes(Regular) June 25,2020 Page 3 goal. Member Wilson stated the EDA's focus is to draw people to downtown. The Second and Elm sign has to be demolished. The Dakota Motors building can't be refurbished. We should demolish the building and put out an RFP. That might drive the value of the dynamic sign. A high priority should be new monument signs at city entrances. We could have wayfinding signs for$20,000 - $30,000 to the Vermillion River and Veteran's Memorial. Member Bernhjelm would like to move forward with demolition of the EDA sign and use$20,000 - $30,000 for downtown signs. Member Cordes would like small signs downtown while putting together a long term plan. On entrance signs, perhaps we could partner with CEEF or the FBA. Member Bernhjelm liked the idea for a dynamic sign. We could sell advertising to cover the cost. Member Wilson stated if we have a dynamic sign and advertise for businesses,they should contribute. Earlier we had a question, is it valuable to spend money on signs. Member Butterfield wrestles with that question. Wayfinding signs give a much needed facelift and are well received for$10,000 - $20,000. They will add value. This should be a secondary EDA budget function. After that we should direct funds to drive businesses. Chair Simmons summarized the group likes the Northfield wayfinding signs with directions towards downtown, Vermillion River and Veteran's Memorial. MOTION by Wilson, second by Bernhjelm to invest $20,000 - $30,000 for signage and bring examples to the EDA for recommendation. APIF, MOTION CARRIED. 9. DIRECTOR'S REPORT a) June Director's Report The state is still under an Executive Order for the pandemic and staff is keeping track of state offerings. DEED is holding webinars for their grant programs. It was decided to cancel the July 23 and August 27 EDA meetings and hold the next meeting on August 13 in person. Everyone should wear masks. Member Wilson asked the City Council to consider having a business or organization come to a Council meeting once a month to spotlight them. Member Bernhjelm will bring this to the Council for discussion. Staff noted this is part of the EDA's business retention and expansion program. 10. ADJOURN MOTION by Wilson, second by Cordes to adjourn at 7:06 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cu vutk a Mu Leer Cynthia Muller Administrative Assistant CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 !I■IIII O Farmington MN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: Monthly Financial Statements DATE: August 13, 2020 INTRODUCTION/DISCUSSION Please find attached the monthly financial statements of the EDA. ACTION REQUESTED Acknowledge the monthly financial statements and ask any questions you may have. ATTACHMENTS: Type Description © Exhibit EDA-Actual Vs Budgeted Rev and Exp-August 2020 D Exhibit Financial Snapshot-August EDA Actual vs Budgeted 2020 Object January February March April May June July August September October November December Dec YTD Dec YTD Dec YTD Account Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Budget Actual Budget 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 Variance 2020 Intergovernmental 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Investment Income 588 496 478 413 351 318 0 0 0 0 0 0 2,644 2,700 (56) Misc Revenue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Revenues 588 496 478 413 351 318 0 0 0 0 0 0 2,644 2,700 (56) Personnel Services 0 0 34,761 12,191 18,835 12,353 11,179 0 0 0 0 0 89,319 162,911 (73,592) Supplies 0 0 0 0 85 0 0 0 0 0 0 0 85 0 85 6401 -PROFESSIONAL SERVICE 0 0 0 0 0 0 495 0 0 0 0 0 495 12,000 (11,505) 6403 LEGAL I 1 0 0 0 0 0 0 0 0 0 0 0 0 0 2,500 (2,500) 6404- IT SERVICES 731 731 731 731 731 731 731 0 0 0 0 0 5,114 8,767 (3,653) 6422-ELECTRIC 21 20 20 20 20 22 20 0 0 0 0 0 143 300 (157) 6426-INSURANCE 10 10 10 10 10 10 10 0 0 0 0 0 71 130 (59) 6450-OUTSIDE PRINTING 0 0 0 0 0 0 0 0 0 0 0 0 0 500 (500) 6460-SUBSCRIPTIONS&DUES 795 0 0 0 0 0 0 0 0 0 0 0 795 2,000 (1,205) 6470-TRAINING&SUBSISTANC 1,165 362 206 (181) 0 200 0 0 0 0 0 0 1,752 4,000 (2,248) 6485-MILEAGE REIMBURSEME 21 0 0 0 0 0 0 0 0 0 0 0 21 800 (779) 6550-DEVELOPER PAYMENTS 0 0 0 0 0 10,000 0 0 0 0 0 0 10,000 10,000 6570-PROGRAMMING EXPENS 555 5,538 555 0 709 1,405 1,297 0 0 0 0 0 10,059 7,733 2,326 Services and Charges 3,298 6,660 1,521 580 1,469 12,368 2,553 0 0 0 0 0 28,449 38,730 (10,281) Total Exp 3,298 6,660 36,281 12,771 20,390 24,721 13,732 0 0 0 0 0 117,853 201,641 (83,788) Transfers In 3,333 3,333 3,333 3,333 3,333 3,333 3,333 0 0 0 0 0 23,333 40,000 (16,667) Transfers Out 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Financing Sources 3,333 3,333 3,333 3,333 3,333 3,333 3,333 0 0 0 0 0 23,333 40,000 (16,667) Net Change in Fund Balance L 624 (2,831) (32,470) (9,025) (16,705) (21,070) (10,399) 0 0 0 0 0 (91,876) (158,941) 67,065 Page 1 of 1 Department Actual vs Budget-Generic Time Period Business Object Account Cumulative 12 Cumulative 12 Unit Account Description Actual Budget 2020 2020 2000-HRA/ECONOMIC DEVELOPME 4955 INTEREST ON INVESTMENTS -2,643.61 -2,700.00 2000-HRA/ECONOMIC DEVELOPME 5205 OPERATING TRANSFERS -23,333.31 -40,000.00 2000-HRA/ECONOMIC DEVELOPME 5360 REFUNDS&REIMBRSMNT-DBB -78,958.66 -162,911.00 2000-HRA/ECONOMIC DEVELOPME 6110 FULL TIME SALARIES 68,228.88 122,761.00 2000-HRA/ECONOMIC DEVELOPME 6152 FICA/MEDICARE 4,954.28 9,392.00 2000-HRA/ECONOMIC DEVELOPME 6154 PERA 5,117.12 9,208.00' 2000-HRA/ECONOMIC DEVELOPME 6158 EMPLOYEE BENEFITS 10,912.85 21,550.00 2000-HRA/ECONOMIC DEVELOPME 6159 WORKERS COMP 106.26 2000-HRA/ECONOMIC DEVELOPME 6280 BOOKS&SUBSCRIPTIONS 85.00 2000-HRA/ECONOMIC DEVELOPME 6280 BOOKS&SUBSCRIPTIONS-DBB 64.24' 2000-HRA/ECONOMIC DEVELOPME 6401 PROFESSIONAL SERVICES 495.00 12,000.00 2000-HRA/ECONOMIC DEVELOPME 6403 LEGAL 0.00 2,500.00 2000-HRA/ECONOMIC DEVELOPME 6404 IT SERVICES 5,114.06 8,767.00 2000-HRA/ECONOMIC DEVELOPME 6412 CELLULAR SERVICES-DBB 298.19 2000-HRA/ECONOMIC DEVELOPME 6422 ELECTRIC 142.65 300.00 2000-HRA/ECONOMIC DEVELOPME 6426 INSURANCE 70.69 130.00 2000-HRA/ECONOMIC DEVELOPME 6450 OUTSIDE PRINTING 0.00 500.00 2000-HRA/ECONOMIC DEVELOPME 6460 MEMBER DUES&LICENSURE 795.00 2,000.00 2000-HRA/ECONOMIC DEVELOPME 6470 TRAINING&SUBSISTANCE 1,751.57 4,000.00 2000-HRA/ECONOMIC DEVELOPME 6470 TRAINING&SUBSISTANCE-DBB 319.80 2000-HRA/ECONOMIC DEVELOPME 6485 MILEAGE REIMBURSEMENT 21.28 800.00 2000-HRA/ECONOMIC DEVELOPME 6505 EQUIPMENT REPAIR/MAINT-DBB 230.53 2000-HRA/ECONOMIC DEVELOPME 6550 DEVELOPER PAYMENTS 10,000.00 2000-HRA/ECONOMIC DEVELOPME 6570 PROGRAMMING EXPENSE 10,058.55 7,733.00 Total 2000-HRA/ECONOMIC DEVELOPM 13,830.37' -3,970.00 13,830.37 -3,970.00 13,830.37 -3,970.00 8/7/2020 2:21:51 PM Page 1 of 1 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 IrYI� O Farmington MN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: Commercial Rehabilitation Grant Program Application-306-312 Oak Street DATE: August 13, 2020 INTRODUCTION/DISCUSSION Staff has received a completed application from Paul Otten, owner of the commercial building located at 306-312 Oak Street in downtown Farmington for a Commercial Rehabilitation Grant. Staff has reviewed the application and worked in coordination with the Building Official and the Dakota County CDA staff to recommend approval of a$27,141 grant for necessary improvements to eliminate conditions detrimental to public health and safety. Over the past several years,the EDA recommended, and the City Council authorized application for the City of Farmington to allocate a portion of its Community Development Block Grant(CD BG) allocation to the Commercial Rehabilitation Grant program. This program has been very successful in Farmington over the past several years, and encourages local building/business owners to reinvest in public health and safety improvements in Farmington. A program summary is below: Grant funds may be available to assist local businesses and/or property owners who are making qualified improvements to eligible commercial properties that eliminate conditions that are detrimental to public health and safety.The following are examples of qualified improvements:correcting code violations,code improvements,and the correction of handicap accessibility issues.The intent of the grant program is to prevent the deterioration of commercial structures and discourage blight, encourage projects that correct code violations and to eliminate accessibility restrictions. Requirements of the program include, but are not limited to the following: • Applicant providing a 1:1 dollar match • Competitive bidding • Davis-Bacon Wage Act(payment of prevailing wages to contractors) The application, location map,slum/blight CDBG documentation form, and photos are attached for review. The grant will cover a new roof and mechanicals,while allowing for water and mold remediation along with further improvements. The grant amount requested is $27,141, with the applicant providing matching funds of at least the same amount.This will exhaust the current program balance and help us meet our H UD spend down requirements for the CD BG program.The renovations will address several health and safety building findings including replacement of the roof to prevent further damage and water intrusion. ACTION REQUESTED Recommend approval to the City Council of a Commercial Rehabilitation Grant for the 306-312 Oak Street Building in the amount of$27,141. Final approval will result in the City entering into a grant agreement with Paul Otten funding the improvements outlined above. ATTACHMENTS: Type Description ❑ Backup Material 306-312 Oak Street Commercial Rehab Grant Application ❑ Backup Material Slum/Blight HUD Form ❑ Backup Material Current Conditions ❑ Backup Material Commercial Rehabilitation Grant Program Guidelines ❑ Backup Material Otten Mechanicals Bids ❑ Backup Material Otten Roofing Bids CITY OF - - Commercial Rehabilitation Grant Program FARMINGTON Grant Application APPLICANT INFORMATION NAME OF APPLICANT(S) Paj 0 ADDRESS 1 Z-yoo 6,44,,,aC or, 7S" CITY,STATE,ZIP 5T33'7 PHONE EMAIL ADDRESS g0-736 -3300 )BUSINESS INFORMATION W LEGAL NAME OF BUSINESS i 4�� 4'01-e-lo ADDRESS :306-3Q 0 CITY,STATE,ZIP Y rh I BUSINESS PHONE FEDERALTAX ID# DATE ESTABLISHED SOLE PROPRIETORSHIP CORPORATION PARTNERSHIP CONTRACT FOR DEED MORTGAGE PRINCIPAL LESSEE TERMS OF LEASE OWNERSHIP INTEREST O/F.AL PARTIES NAMED ON TITLE: NAME W V/ INTEREST Sda owft ' NAME INTEREST NAME INTEREST PROPERTY INFORMATION �-/ ESTIMATED DATE OF ORIGINAL BUILDING CONSTRUCTION 1�/ ESTIMATED CURRENT TAX MARKET VALUE '0/75z �e,96 NUMBER OF STORIES NUMBER OF BUSINESSES I= ij V NUMBER OF BUILDINGS NUMBER OF APARTMENTS HAS THIS BUILDING BEEN HISTORICALLY REGISTERED? NO PROJECT INFORMATION BRIEF DESCRIPTION OF PROPOSED PROJECT: -1eAPQ,,f4j Mill1. Uh - 1 2 Q(P , G P 7 ✓4cC ESTIMATED PROJECT COSTS Improvements eligible for grant funding eliminate specific conditions detrimental to public health and safety. EXTERIOR/FA4ADE 0��� ?7 ESTIMATED COST INTERIOR ESTIMATED COST ELECTRICAL ESTIMATED COST PLUMBING ESTIMATED COST MECHANICAL��i�'P4,q ESTIMATED COST FIRE SUPPRESSION ESTIMATED COST TOTAL ESTIMATED COST' PS 13'0 1 FUNDING INFORMATION A a.:s match is required by the applicant. For every dollar contributed to funding eligible project costs by the Commercial Rehab grant program,the applicant must contribute one dollar.The amount of grant to be awarded shall be s5,000 or greater,but not to exceed$35,000. TOTAL GRANT AMOUNT REQUESTED $ APPLICANT FUNDS $ ,�:Zfl DD ADDITIONAL SOURCES OF FUNDING $ NAME OF INANL IN ITUT ON �. � I .�� ADDRESS aaAA dd,47,'Id-) A�Pl)& A)4' CITY,Sny'm ,ZIP ,,jImo, r� /L) 019? V CONTACT PERSON A v%e- PHONE# I/We declare that the information provided on this application and the accompanying attachments is true and complete to the best of my/our knowledge. I/We understand that any intentional misstatements will be grounds for disqualification and thatthe City of Farmington has the right to verify this information. (/We agree to provide the project coordinator reasonable access to information and reasonable access to the construction project site so that they may monitor project implementation. APPLICANT(S) DATE20/5 DATE DATE 2 i i Dakota County 1228 Town Centre Drive ( Eagan,MN 55123 Community Development rkowE 651-675-4400 1 Twin-e 711 � Agency www.dakotacda.org CDA\ I Dakota County Community Development Agency(CDA) Community Development Block Grant(CDBG) SLUM&BLIGHT for SPOT BASIS NATIONAL OBJECTIVE FORM Subrecipient: Project Name: 306-312 Oak St. Farmington MN 55024 The elimination of specific conditions of blight or deterioration on a spot basis is designed to comply with the statutory objective for CDBG funds to be used for the prevention of blight,on the premise that such action(s)serve to prevent the spread to adjacent properties or areas.See the HUD Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities for further information. 1.To comply with the national objective of elimination or prevention of slum or blight on a spot basis,i.e., outside a slum or blighted area,an activity must meet the following criteria: • The activity must be designed to eliminate specific conditions of blight or physical decay not located in a designated slum or blighted area,and • The activity must be limited to one of the following:(Check one) ❑❑ Acquisition j Clearance ] ❑ Relocation ❑ Historic Preservation j X Rehabilitation of buildings,but only to the extent necessary to eliminate specific conditions detrimental to public health and safety(Note: "public"is highlighted as a key element defining health/safety issues). 2.Enter the date that the need was identified: 3.Enter the name and title of the individual who made the determination that the conditions have met the slum and blight(spot)national objective: I Kenneth Lewis,Chief Building Official—City of Farmington 4.Describe the location where the slum and blighted conditions existed(i.e.,city,county,streets,service area,etc.): l' I 306-312 Oak Street,Farmington MN 55024. (Dakota County) 5.Describe the conditions of blight or physical decay to be addressed. -Roof repair units 306&308 -Heating/Cooling units F F i 1 I i f f 6.Describe how the condition(s)poses a threat to the public's health and safety,including a specific reference to a public vs.private threats. -Roof on 306&308 is in need of replacement and repair.Conditions are not acceptable per the IBC/Minnesota Building Codes and Standards Section 1503.1&1504.Leaking is occurring throughout structures causing Interior damage of wet sheetrock ceiling&collapse,wet insulation,mold on sheetrock.After investigating there is potential structural issues ma be occurring such as roof sheathing and structural rafters/walls in the affected areas.The occupants air quality and safety would be effected as well as the public's safety of potential structural and or outside brick veneer failure. RTU replacements for units 306,308,312 as detailed by mechanical contractor are not functioning properly making the work environment for proper heating and ventilation possible per IMC Chapter 3 M.Contractor submitted detail for all units.After investigating the issues mentioned,I agree on the method and replacements of these. 7.Describe how the activity to be funded by CDBG will alleviate the slum and blight and how it will eliminate conditions that are detrimental to the public's health and safety Roof repair—By reroofing this area,It would make these units more acceptable to be occupied and safe to do business with the public.Repairing this issue will also detrimental for the exterior wall/veneer(Brick)from occurring any damage of possible collapsing onto the public sidewalks that are located in the front. RTU replacement—By replacing these units,it will provide the necessary requirements for heating and fresh air intake to the units mentioned above for a healthy work environment, 8. List and attach the documentation that the local government can provide to show that the conditions being addressed fall under the slum and blight national objective(i.e.,resolution of the local governing body,photographs of conditions,notice from Health Department or other agency,code enforcement documentation,etc.).Return this form along with copies of the documentation to the Dakota County CDA. See Attached By signing below,I certify that the activities funded under the Slum/Blight Spot national objective meet the criteria: Signature Date jl I ` Dakota County 1228 Town Centre Drive I Eagan,MN 55123 Community Development PHoNE 651-875-4100 I Tw/TTr 7i1 Agency C www.dakotacda.org �r Printed Name Title 1. 3 i S ` . ` 741 IN- + ..f k •.� Jos +�*rF �y a • � hz. .nom_ �n o-� x, i ,4A' F V .rk 4 � •4 w 4�•avf� fM '3r .iW $'a i 1 l� f , s x k 3 'Yr 4 „ +�4 w. _ tri 41 4b-1 21 ti { ?.t+..r r' Cs' w„ar ,g.. Wry -Aib -444 ,44 MR 1 a, .o r t i —t �� 1 �� v __ _� -, . . �_. � �;� x ��, � ; ��. x "n. i. Irv. ' ,.. _, �f " �y. _ � / A r `_ s ,. x ., ! �_ _a •; . • J�� 4 ` t �. ;0.4. e ��,` X .r t � `� ` , +� `L � ? r'�" �� � .,_ ., .). .'.. 'p� � .. r� sT � .gy � �.t.,� � 1 .. fif ,e i q t 4't � "`- � ,fat r � rt .'� 3 t ,k 'wn,� °.r' '. ..�. w���, ... �' � 'y @' � �� � �� � x i ' a �wt lift 44 z � 4 .10 R CITY OF FARMINGTON Community Development Block Grant Commercial Rehabilitation Grant Program Materials and Application 2019 City of Farmington Community Development Block Grant Commercial Rehabilitation Grant Program The city of Farmington is allocated funding from the Dakota County Community Development Agency(CDA) in the form of Community Development Block Grant(CDBG)funds. These funds aid the city in supporting local businesses by assisting with financing for projects that upgrade existing commercial buildings within the community. The Dakota County CDA distributes the funds on behalf of the Federal Department of Housing and Urban Development(HUD). Projects that receive CDBG are subject to HUD requirements. The following policies and procedures have been developed for projects undertaken with CDBG dollars in the city of Farmington. These policies are subject to change as recommended by the Dakota County CDA and/or the Federal Department of HUD. Program Purpose To provide financial assistance to property owners who are making eligible improvements to eligible commercial properties within the city of Farmington. Type of Assistance CDBG Grant funding. Grant Terms& Requirements No more than one grant may be granted per property or per applicant during a funding year which currently runs from July 1St until June 3oth. A s:s.match is required by the applicant. For every dollar contributed to funding eligible project costs by the Commercial Rehabilitation Grant Program,the applicant must contribute one dollar. The amount of grants to be awarded shall be $5,000 or greater, but not to exceed $35,000. Program Objectives a. To prevent deterioration of commercial properties and discourage blight; b. Encouraging projects that correct code violations and eliminate accessibility restrictions to the extent necessary to eliminate specific conditions detrimental to public health and safety; C. To help maintain and expand the variety of options for business uses in existing commercial space within the city. Eligible Recipients 1. The property must be located within a commercially zoned district or a district that has a commercial component. This would include the following zoning districts: B-1, B-2, B-3, B-4, SSC, Business/Commercial Flex, Mixed Use and R-T. 2. All individuals having an ownership interest in such structure or an interest as purchaser in a contract for deed mustjoin in the application and sign the grant agreement with the city, including the contract holder. 3. Leaseholders are eligible to make application for CDBG funds. The Farmington Economic Development Authority and City Council,on a case-by-case basis, will review such applications to determine their eligibility for funding, based on the length of the lease on the property and length of time the business has operated in Farmington. The property owner mustjoin in the application and comply with Program requirements. 4. Projects that would result in permanent displacement of either residential or business tenants will not be financed with CDBG program funds. Any temporary displacement of tenants resulting from project activities shall be the responsibility of the property owner. Tenants shall be fully informed of the project plans, and the expected impact on them, and shall receive a Notice of Non-displacement or Displacement, as appropriate, prior to the start of rehabilitation. Property owners will be required to provide relocation assistance to tenants as required under the Uniform Relocation and Real Property Acquisition Policies Act of 1970. 5. No member of the governing body of the locality, or official, employee, or agent of the local government who exercises policy, decision-making function or responsibilities, including members of the Economic Development Authority(EDA), Planning Commission and Farmington City Council, in connection with the planning and implementation of the Commercial Rehabilitation Grant Program shall directly or indirectly benefit from this program. This prohibition shall continue for one(-1)year after an individual's relationship with the local government ends. Any potential conflicts of interest under Minnesota Statues 4-12.311 and 471.87-471.89 or Federal Regulations 24 CFR, Part 570, Uniform Administration Requirements, shall be evaluated on the basis of a legal opinion to be requested from the Farmington City Attorney. 6. Ineligible project costs include but are not limited to interior remodeling improvements, furniture,financing fees, business or operating costs, equipment, removable fixtures and building acquisition costs. Costs incurred prior to the application date are not eligible for program funding, 7. Eligible projects must comply with Federal Anti-Pirating Regulations. Any assisted business relocating to the city of Farmington must not relocate more than twenty-five jobs from any other labor market area or o.o-1%of jobs in the Labor Market Area, unless forced to relocate by an action under the Uniform Relocation Act. Farmington is part of the Minneapolis-St. Paul Metropolitan Statistical Area Labor Market Area. Program Definitions Program Administrator The Program Administrator shall be the Dakota County CDA,1228 Town Centre Drive, Eagan, MN 55123, Phone (651)675-4400. Staff shall work with the Project Coordinator in administration of all aspects of the program. Applicant Any person seeking to obtain assistance underthe terms of this program. Building Official The Building Official for the program shall be a city of Farmington employee and shall provide plan review and technical expertise relating to inspections, construction quality, code compliance and scope of work to be accomplished. Project Coordinator The Project Coordinator for the program shall be an employee of the city of Farmington and shall provide assistance and management relating to improvement activities. The Project Coordinator is responsible for program marketing, application intake, scheduling of inspections, preparation of contracts and grant documents, and processing of payment requests. The Project Coordinator serves as the contact person for rehabilitation from application to project close-out and shall be available during regular business hours. Target Area Locations that are in commercial zoning districts or districts with a commercial component, including: 13-1, B-2, B-3, B-4, SSC, Business/Commercial Flex, Mixed Use, and R-T. Eligible Improvements: Facade improvements,corrections of code violations, code improvements, and correction of handicap accessibility issues to the extent necessary to eliminate specific conditions detrimental to public health and safety. Special Conditions Contractors: All project work undertaken with CDBG funds must be completed by bona fide contractors who are licensed (as applicable)and provide proof of insurance. Historic Properties The city of Farmington is a Certified Local Government underthe Historic Preservation Act. Eligible "historic properties"are those which have been designated or determined eligible for designation as Farmington Heritage Landmarks;within or immediately adjacent to the boundaries of a historic district; or listed on the National Register of Historic Places.The city will work in conjunction with the State Historic Preservation Office to implement Federal preservation guidelines as they relate to eligibility and certification of work Davis-Bacon Wage Rates: All contracts in excess of$2,000 that will be funded through the CDBG program require compliance with the Federal Labor Standards Provisions of the Davis- Bacon Act. Contractors are to pay their employees the prevailing wage rate as determined by the U.S. Department of Labor. Appropriate wage information must be included in the bid selections and contract documents. The Project Coordinator must approve all payrolls prior to the release of funds. Fair Housing& Equal Opportunity The city of Farmington and the Project Coordinator will work affirmatively to ensure that all persons, regardless of race, color, creed, national origin, sex, religion, marital status, age, handicap,familial status or reliance on public assistance will be treated fairly and equally for purposes of participation in the Program. Access to program information and materials will not be denied to any person for any reason. The city will encourage the participation of women and minority-owned businesses and local businesses and suppliers who meet Section 3 Criteria. Lead Based Paint The program will conform to the requirements of the Residential Lead Based Paint Hazard Reduction Act of 1-992 for any assisted property that contains residential dwelling units. All program applicants must provide notification of the hazards of lead based paint to impacted tenants. The Building Official shall inspect for defective paint surfaces at the time the property is being inspected for code compliance. All defective surfaces will be corrected in accordance with the regulations in 24 CFR Part 35 and Minnesota statutes and safe work practices. Additionally, contracts for rehabilitation work will include language explicitly prohibiting the use of lead based paint. Data Privacy All information provided by applicants under the Commercial Rehabilitation Grant Program shall be maintained in accordance with the Minnesota Data Practices Act and the city's Subrecipient Agreement with the Dakota County CDA. Procedures Application Intake Applications are accepted on an ongoing basis and are reviewed based upon funds availability. Applications will be reviewed for participation in the program based upon the following guidelines: z. Whether the applicant has clear title to the property to be improved. Prior to project approval,the following will be ascertained: a. Title verification; b. All real estate taxes and any city fees or charges are current; c. All individuals having an ownership interest, including contract holders, have agreed in writing tojoin in the application; z. The extent to which the project meets the program objectives; 3. The degree of the project's overall impact on the surrounding area. 4. An environmental review of the property shall be conducted by the CDA. Allow 6o days forthe completion of the environmental review. 5. Property details for properties older than 5o years will be submitted to the State Historic Preservation Officer(SHPO) by the CDA for determination of the property's historical significance. If necessary, applications competing for limited funds may be selected based upon these criteria. Projects that are not financially feasible within the constraints of available funding will be eliminated from consideration. Property Inspections Upon determination that a property owner applying for rehabilitation assistance is eligible based on the program guidelines,the Building Official shall conduct an inspection of the property to determine the corrective actions necessary for the property to conform to city of Farmington building code standards. Scope of Work The Scope of Work will have two(2)components: 1. Upon completion of the initial inspection,the Building Official shall prepare a report indicating the work necessary to bring the property into compliance with Farmington building codes inclusive of the Minnesota Energy Efficiency Standards. In addition,the Project Coordinator will complete the CDBG Slum & Blight for Spot Basis National Objective Form. Both reports will be used for the project to satisfy the intent of the Program and shall be included as a part of the Scope of Work. 2. The property owner shall provide a report or elevation drawing indicating any planned improvements. This report will be reviewed by the city of Farmington. Project Approval The final application will be approved by the Farmington City Council;following review by city of Farmington staff and recommendation by the EDA. Improvements approved for CDBG funding will be based on the severity of the correction needed and the ability of the applicant to complete the project with CDBG funds and private funds. The Dakota County CDA will determine final approval. Verification of availability of private funds will be required before final approval of the project. Competitive Bidding A minimum of three(3)competitive bids must be solicited and two(2)competitive bids must be obtained for each improvement project the applicant proposes for CDBG funding. Applicants may use any contractor they choose, as long as the contractor meets the requirements listed below. All contractors must provide a Certificate of Insurance Coverage. Contractors must also certify that they will comply with the requirements of the Davis-Bacon Act. These rates will be provided to the applicant as a part of the contractor's instructions. Awarding Contracts The contract will be between the applicant and the contractor. The contract will be awarded to the lowest bid unless one(i) of the following circumstances occur: 1. The bid is determined to be unrealistically low and the contractor agrees to withdraw the bid; 2. The contractor has failed to follow the procedures as outlined in the instructions to the bidders; 3. The owner does not want the low-bid contractor to perform the work and agrees to pay the difference between the lowest bid and the preferred contractor's bid. 4. There appears to be collusion between two(z) or more contractors, in which case, all bids in the questionable trade category will be thrown out and different contractors will be solicited for bids; and 5. The contractor fails to bid according to the specifications, and it proves impossible to compare that contractor's bid with the other bids received. Approval by the Economic Development Authority(EDA)and City Council Once the applicant has accepted a bid, staff will prepare the information for presentation to the EDA. Upon EDA approval,the item will be forwarded to the City Council for final approval. If approved by the City Council, a Grant Agreement will be signed by the applicant and a designated city official. This Agreement will outline the terms and conditions of the project, including the city's role and the applicant's responsibilities, and any corrective actions to be taken in the event of a dispute. Notice to Proceed A preconstruction conference will be held with the Program Coordinator,the Building Official, the applicant and contractors and subcontractors to ensure awareness and compliance with Davis-Bacon requirements and any other requirements necessary to begin the project. A notice to proceed will be issued after the preconstruction conference. The contractor will normally have one (1)year in which to complete the awarded contract. If construction work does not begin within go days of the award of contract the Grant Agreement is null and void: however the applicant may apply for one extension if necessary. The length of the extension will be determined on a case-by-case basis. Change Orders All change orders to the current contract require the approval of the Project Coordinator as well as the signatures of the owner and contractor. Acceptance of Work Interim inspections may be scheduled with the Building Official to monitor work in progress. Final inspection shall be required to ensure that the work has been completed in a satisfactory manner. In the event of a dispute between the owner and contractor concerning the completion of work,the Project Coordinator shall work with both parties to try to negotiate a satisfactory solution. Disputes that cannot be resolved by negotiation, and that result in legal action by either party to the contract, shall be resolved in accordance with applicable State law. CDBG funds shall not be released to either the owner or contractor until such dispute has been settled. Hold Harmless The owner and the contractor shall indemnify and hold harmless the city of Farmington,the Farmington EDA, and the Dakota County CDA and their respective officers, employees, and officials from any damages or liability arising from, or occurring as a result of,the activities funded through this Program. CDBG Payment All CDBG funds will be disbursed by the Dakota County CDA upon authorization by the owner and the city of Farmington. Payments will be made only after all code improvements and exterior work have been completed according to the authorized scope of work, and have been accepted by the owner. Funds will be released once all improvements are complete to the satisfaction of the City Building Official and once title ownership, Davis-Bacon wage payments and other requirements are satisfied with the CDA and the city. The Building Official and city staff will inspect the final project, and a Certificate of Occupancy(CO) or a Temporary Certificate of Occupancy(TCO)will be issued by the Building Inspections Division. The CO or TCO is required before the CDA releases funds. Payment may be made directly to the contractor or in reimbursement to the owner, upon presentation of paid receipts for approved work. The following must be presented to the Project Coordinator in order to process payment: 1. Billing Statement/Paid Receipt i. Sworn Contractor's Statement 3. Completion Certificate 4. Weekly Payroll Reports Private Financing Applicants are responsible for all costs incurred as a result of not accepting the lowest bid, and costs above and beyond the availability of CDBG funds as outlined in the Program. Applicants shall contact a lending institution of their choice to arrange financing for their portion of the project. Applicants should request a letter of credit or other suitable documentation from the lending institution to prove that private funds have been committed. This letter is to be submitted with the completed application. If an applicant is not using a lending institution, other evidence of committed funds must be presented at the time of application. Escrow The property-owner may be requested to establish an escrow account or other private account for deposit of the private funds that will be used to complete the improvement project. The CDBG funds shall be reserved on the Owner's behalf by the Dakota County CDA, but shall be drawn from the U.S.Treasury only when actually needed for disbursement to contractors or vendors, or in reimbursement to the Owner. Appeals Process Appeals concerning eligibility for the Commercial Rehabilitation Grant Program or the proposed improvements shall be made in writing and addressed to the Project Coordinator. The Coordinator will contact the applicant and attempt to rectify any concerns. A written response will be made within fifteen (1.5)days. LaSalle Heating and Air Conditioning,Inc. Estimate 2597051 F, 3713 County Road 42 West Job 2594876 HFATr�cAnonutconoirbravcavc.Las Burnsville,MN 55306 Estimate Date 4/13/2020 (952)435-3633 Customer PO Billing Address Job Address Otten,Paul Paul's New Space 1809 Sunrise Court 306-312 Oak Street Burnsville,MN 55306 USA Farmington,MN 55024 USA Estimate Details 306 Oak St.This is an estimate to replace like with like equipment.It may not be all inclusive.It does not guarantee proper sizing or duct work design.It is also dependent upon city appproval.This Estimate does not include any Electrical, Engineering,roofing or any other services required to compete fob. This Estimate is valid for 30 days. Task# Description Quantity Your Price Your Total Custom The unit heater in the back has a cracked heat exchanger and should be replaced. 1.00 $0.00 $0.00 The City of Farmington said that a unit heater should not be installed in this configuration. Something will have to be changed to make this situation work.This may require a mechanical engineer. Custom The duct work for this space uses concentric duct work.This is not an ideal way for 1.00 $0.00 $0.00 dud work. The City of Farmington is not requiring this be changed at this time or at the time of packaged unit replacement.They stated it is not preferred and may have to be changed at sometime.This would likely require a mechanical engineer. Bryant RTU Bryant 3 Ton Combination Electric/Gas Roof top unit installed Including: 1.00 $9,783.45 $9,783.45 Custom Curb Adapter Low Leak Economizer with Honeywell Jade Control Drain Pan Safety Switch All Necessary Gas Connections New Honeywell VisionPro 8000 Commercial Grade Thermostat Bryant Bryant RTU Bryant 3 Ton Combination Electric/Gas Roof top unit installed Including: 1.00 $9,783.45 $9,783.45 Custom Curb Adapter Low Leak Economizer with Honeywell Jade Control Drain Pan Safety Switch All Necessary Gas Connections New Honeywell VisionPro 8000 Commercial Grade Thermostat Bryant Sub-Total $19,566.90 Tax $0.00 Total $19,566.90 Est.Financing $258.28 Thank you for choosing LaSalle Heating and Air Conditioning THIS IS AN ESTIMATE,NOTA CONTRACT FOR SERVICES.The summa [above]is furnished by LaSalle Heating and Air Conditioning Inc as a good faith estimate of work to be performed at Paul's New Space(the location described above]and is based on our evaluation and does not include material price increases or additional labor and materials which may be required should unforeseen problems arise after the work has started.I understand that the final cost of the work may differ from the estimate,perhaps materially.THIS IS NOT A GUARANTEE OF THE FINAL PRICE OF WORK TO BE PERFORMED.I agree to the estimate and authorize[the contractor]to perform the work as summarized and on these estimated terms,and I agree to pay the full amount for all work performed. LaSalle Heating and Air Conditioning,Inc. Estimate 2597568 U�l 3713 County Road 42 West Job 2594876 HFAIM*10ARCCht>ft10►�i(is:G Burnsville,MN 55306 Estimate Date 4/13/2020 (952)435-3633 Customer PO Billing Address Job Address Otten,Paul Paul's New Space 1809 Sunrise Court 306-312 Oak Street Burnsville,MN 55306 USA Farmington,MN 55024 USA Estimate Details 312 Oak St:This is an estimate to replace like with like equipment.It may not be all inclusive. It does not guarantee proper sizing or duct work design. It is also dependent upon city approval.This Estimate does not include any Electrical, Engineering, roofing or any other services required to complete fob. This Estimate is valid for 30 days. Task# Description Quantity Your Price Your Total Lg pkg 8070-2 With professional installation from LaSalle Htg.&A/C Inc.,you'll know the 1.00 $0.00 $0.00 job is done right to maximize your system's performance and keep more money in your wallet. Custom This unit is located in an unconditioned space.This is not allowed by current 1.00 $0.00 $0.00 codes. This will have to be changed. This will likely require mechanical engineer. Legacy 13-24 A/C Legacy"Line air conditioner provides low-cost cooling for your home with 1.00 $2,998.00 $2,998.00 legendary Bryant reliability. Bryant 113ANA024BNO Bryant 2 Ton A/C Coil Having an evaporator coil properly matched to your outdoor unit is critical 1.00 $852.00 $852.00 (14) to getting the most out of your air conditioner or heat pump.evaporator coils are designed and manufactured for durability and appropriate system fit to assure you consistent performance year after year. Bryant CNPVP2414ALA Legacy 80-70-14 The 800SA 4--way Multipoise Gas Furnaces feature 1.00 $3,230.00 $3,230.00 Bryant's QuieTecht noise reduction system for incredibly quiet induced draft operation.Applications are easy with 4--way multipoise design,through-the-furnace downflow venting,13 different venting options,and designed for easy service access.An inner blower door is provided for tighter sealing in sensitive applications Bryant 800SA36070E14 Sub-Total $7,080.00 Tax $0.00 Total $7,080.00 Est.Financing $93.46 Thank you for choosing LaSalle Heating and Air Conditioning THIS 15 AN ESTIMATE,NOTA CONTRACT FOR SERVICES.The summa [above]is furnished by LaSalle Heating and Air Conditioning Inc as a good faith estimate of work to be performed at Paul's New Spacefrythe location described above]and is based on our evaluation and does not include material price increases or additional labor and materials which may be required should unforeseen problems arise after the work has started,I understand that the final cost of the work may differ from the estimate,perhaps materially.THIS IS NOT A GUARANTEE OF THE FINAL PRICE OF WORK TO BE PERFORMED.I agree to the estimate and authorize[the contractor]to perform the work as summarized and on these estimated terms,and I agree to pay the full amount for all work performed. MEGRE %p, HEATING &AIR CONDITIONING PROPOSAL SUBMITTED TO: Otten Law Office 306-312 Oak Street Farmington,Mn 55024 Install Rooftops on existing buildings 1) Remove(2)Lennox 3 ton RTU's and replace with same replacement new Carrier RTU's. 2) Hire electrician to wire new RTU's. 3) Warranty 10 years heat exchanger and I year all other parts. Total: $20,997 Install New furnace and air systems in buildings 1) Remove(2)existing furnace and air combination units and replace with like equipment. 2) Hire electrician to wire new furnace and air. 3) Warranty 20 years heat exchanger and 10 year parts and 1 year labor all other parts. Total: $13,957 WE HEREBY PROPOSE TO FURNISH ALL LABOR AND MATERIALS,AS STATED ABOVE, FOR ENTIRE SYSTEM FOR THE SUM OF S PAYMENT TO BE MADE IN FULL AT COMPLETION OF JOB. THE PROPOSED TOTAL COST,SPECIFICATIONS AND CONDITIONS ARE HEREBY ACCEPTED.LOFGREN HEATING AND AIR IS AUTHORIZED TO DO THE WORK AS SPECIFIED. AUTHORIZED SIGNATURE: DATE: Estimate prepared by: Neil Chell Lofgren Heating&Air �dvanced 2020-22693 14910 Woodruff Road Roofing Wayzata, MN 55391 CONTRACT DATE Sahitims,LLC Telephone: (612)-221 -1872 April 14, 2020 Fax: (952)-476-8328 MAIN PHONE 1 Billing Address Job Address WORK PHONE W.Paul Often � WORK FAX Often Law Offices 12400 Portland Avenue South 306-312 Oak Street Burnsville MN 55337 Farmington MN 55024 We propose hereby to furnish material and labor-complete in accordance with specifications listed below,for the sum of: Twenty Seven Thousand Nine Hundred Fifty One and 77/100 Dollars dollars $27,951.77 Payment to be made as f 0416VW 113 on delivery of contract- 1/3 upon delivery -balance on completion Note:This proposal may be withdrawn by Advanced Roofing Solutions,LLC(ARS)if not accepted within 30 days. We hereby submit specifications and estimates for: Authorized signature Duro-Last Roof System- Roof White 40 mil - Layover (4 Roof areas) Approx 5,000 sf Torch down rolled roofing (this does not include any areas that are EPDM currently) Advanced Roofing Solutions, LLC is pleased to provide you our proposal for the necessary labor, materials and equipment in order to complete the work necessary to complete the project at the above address. We offer you a fair and competitive pricing, qualified experienced personnel and on site supervision. We guarantee quality workmanship and our commitment to excellence and professionalism. • Advanced Roofing Solutions, LLC will conduct a thorough measurement of the structure to diagram existing penetrations. The Duro-Last roof system for this project will be fabricated for your building under ideal factory conditions. All field sheets will be made as large as possible, thus limiting on site field work. All penetrations including boxes, pipes, drains and RTU's will be measured and a custom flashing will be made for each item. • Core samples of the existing roof system shall be completed as per the manufacturers specifications. The core will be examined for the presence of moisture Inside the current roof system. We will notify personnel upon the findings of wet insulation that needs replacement. • Install 3/8" fanfold insulation to deck current roof deck • Install prefabricated 40 mil Duro-Last deck sheets to specified areas of building. Mechanically attach to structural roof deck through fastening tabs spaced 60" apart. Fasteners will be spaced as Indicated by Duro-Last Roofing according to building height and structural roof deck composition, not more than 18" apart. Membrane will be comprised of vinyl chloride polymer based blend, the material is reinforced with high strength fiber with a 14 X 18 tied per inch pattern of weft Inserted scrim. • In areas where field sheets are not suitable for covering, the perimeter edge details, custom made parapet materials shall be utilized. The material will be installed as per Duro-Last specifications. • Custom prefabricated flashing will be installed at each overflow scupper as per Duro- Last specifications. • All Field welding of deck sheets, parapets and flashing locations will be done using a 4/16/2020 Page 1 ���ed Job Address: 14910 Woodruff Road W. Paul Otten Rooting Wayzata, MN 55391 306-312 Oak Street Farmington, MN 55024 oluuons,LLC Telephone: (612)-221 -1872 Fax: (952)-476-8328 Contract#2020-22693 4/14/2020 I Leister heat gun and Triac heat welders. • Two-way air vents with attached skirt shall be installed at a rate of one per 1,000 square feet of roof area (or as per company specifications). • Permit fees vary in each city, these charges will be passed thru at cost. We will provide documentation. • Customer understands that there may be some ponding water on roof due to the settling and age of building, this will not affect the warranty of roof. • Contractor shall not be liable for any accidental mechanical, electrical or satellite damage. We will work with personnel to decrease downtime on satellite. • Upon completion of project, an independent Duro-Last roofing technician will inspect all seams welded by Advanced Roofing Solutions, LLC personnel and make sure roof conforms to NRCA guidelines. • Space will be needed for a dumpster for approximately 1 -2 weeks. Since core samples were not taken at the time of proposal, if these prices are agreeable and the customer wishes to move forward, we will take the core samples before everything is finalized and let the customer know if we insulation is present. (Wet insulation will be removed and re-installed at a price of$1.39 per inch per square foot.) Options: Increase to 50 mil and 20 year 15 + 5 DL warranty Add 2,141.00 Thank you for your consideration. Michael Gentz 612-221-1872 4/16/2020 Page 2 �dvanced Job Address: 14910 Woodruff Road W. Paul Often Roofing Wayzata, MN 55391 306-312 Oak Street Farmington, MN 55024 oludOnst uc Telephone: (612)-221 -1872 Fax: (952)-476-8328 Contract#2020-22693 4/14/2020 I TOTAL INVESTMENT AS DESCRIBED ABOVE Contract price for work as stated above - $27,951.77 - Twenty Seven Thousand Nine Hundred Fifty One and 77/100 Dollars Warranty All workmanship done by Advanced Roofing Solutions, LLC(MN License Identification Number 20580628 is guaranteed to pass all local codes governing this property location. All work will be done in accordance with NBCA guidelines. After all work is completed,a technician will inspect the roof and issue a 15 year limited manufacturer's warranty. We will supply all necessary materials,equipment and labor to complete the above described work. We will provide a lien waiver and certificate of insurance upon request. We provide the building permit.Any debris left from the job will be cleaned up and hauled away from premises. All work is weather permitting. Due to Minnesota weather ARS cannot guarantee against ice backup or ice dams that may cause leakage. Owner is responsible to keep roof drainage open in all weather conditions. One possibility to aid in roof drainage in winter is a roof approved heat tape system,which must be properly installed and maintained in a workable condition. All material is a specified,and any deviation from the above specification involving extra cost will be an extra charge over and above estimate. Installed materials becomes responsibility of owner. Some debris,dirt gravel,tar,dust,ect,may fall through gaps in roof deck. Please take precaution to move or cover important items. Note: due to the possibility that there could be other contributing factors that may causing any existing leaks or further leaks,we can only extend a conditional guarantee on the work that our company performs and on materials provided unless otherwise specified. Hazardous material removal and cost will be responsibility of owner. Note: persons or companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved land if they are not paid for by their contributions,even if such parties have no direct contractual relationship with the owner. Minnesota law permits the owner to withhold from the contractor so much of the contract price as may be necessary to meet the demands of other lien claimants,pay directly such liens and deduct the cost thereof from the contract price,or withhold his contractor until the expiration of 120 days from the completion of such improvements unless the contractor furnishes to the owner waivers of claims for mechanics lies signed by persons who famish any labor or material for the Improvement and who provide the owner with timely notice. In the event this obligation is placed with an attorney for collection the buyer agrees to pay all collection costs incurred,including court cost and reasonable attorney's fees. In the event this agreement is canceled by the buyer after statutory recession period,ARS,shall be entitled to liquidated damages in accordance with Minnesota statute 335.2-718 in a sum equal to 30%of the value of this contract. Acceptance of proposal-The above price,specifications and conditions are satisfactory and hereby accepted. You authorize us to do the work a specified. Payment will be made as outlined above, If this proposal meets with your approval,please sign one copy and return one copy to our office. No verbal agreements shall be recognized.You,the buyer may cancel this purchase at any time up to midnight the third business day after date of purchase. Owner: Co-Owner: Date: 4/16/2020 Page 3 June 9,2020 Page 1 of 3 W.Paul Otten 306 Oak St. Phone 952-736-3300 Farmington,MN 55024 Email Paulo@i)ottenlaw.com ROC?F/NG CCX A-Plus Roofing Company proposes to install a new white Duro-Last PVC membrane roof over the asphalt roof at 306 Oak St_in Farmington,MN, (Approximately 5,000 sq.ft.)by; • Install 1/2"Duro-fold roofing insulation over the existing smooth surface asphalt roof. The insulation will be mechanically fastened to the wood roof deck using corrosion resistant screws and insulation plates. Install a 40 mil white Duro-Last membrane roofing system over the entire area,mechanically fastened to the roof deck according to manufacturer's specifications. • Install Duro-Last prefabricated pipe flashing at all soil stack and flue penetrations. • Install Duro-Last custom curb flashing to any power vents and HVAC units. Install a Duro-Last walkway pad by the HVAC unit access panels. Install Duro-Last prefabricated wall flashing to the perimeter walls. • Replace the scupper in the SW comer. • Install new 24 gauge pre-finished sheet metal flashing to the perimeter walls.(choice of standard colors) • Clean up and haul all roofing debris from the premises. ALL WORK IS WEATHER PERMITTING TOTAL INVESTMENT FOR THE ABOVE-DESCRIBED WORK: $36,000.00 Thirty Six Thousand Dollars and no/00 Option to increase the Duro-Last membrane thickness to 50 mil,also upgrading the warranty to Duro-Last's 15+5 warranty. This warranty covers workmanship and materials for a hull 20 years,with Duro-Last covering consequential damages to the building for the first 15 years. Total cost of this option-$4500 Two Thousand Five Hundred Dollars Inititals CONTINUED ON PAGE 2 Initials June 9,2020 Page 2 of 3 W.Paul Otten 306 Oak St. Phone 952-736-3300 .= Farmington,MN 55024 Email Paulo@ ottenlaw.com ROOF1MCw' CO_ A-Plus Roofing Company's proposal to install a new white Duro-Last PVC membrane roof over the asphalt roof at 306 Oak St.in Farmington,MN, (Approximately 5,000 sq.ft_)by;continued from page I Included in the project we will provide the following: Material,equipment,labor and supervision to complete the project Necessary building permits Certificates of insurance(upon request) Lien waivers following payment NVARRaM; Duro-Last's Fifteen(15)year material and workmanship warranty. (THIS IS INCLUDED IN THE CONTRACT AMOUNT AT NO ADDITIONAL CHARGE). PAYMENT: 40%down payment with balance due upon completion of the project. A service charge of 1.5%per month(18%annually)will be applied on all past due balances. The purchaser shall be responsible for any and all collection and legal costs incurred by A-PLUS ROOFING CO.in the event of this bill becoming past due. NOTE: We may withdraw this proposal if not accepted within 30 days. NOTE: Installed materials become the property of the building owner. NOTE: The following items are not included in the contract amount and could be extra: Damage to conduit concealed under the existing roof or directly under the roof deck. Disconnecting,moving and reconnecting of any satellite dishes,antennas,HVAC ductwork and/or service lines(gas,electric,etc.). Damage to driveway and sidewalks due to the weight of the crane and dump trucks. The following pre-lien notice is required as per MN State Law: 1. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. 2. Under Minnesota law,you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price,or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. If this proposal meets with your approval,please sign and fax or return a copy to our office. THANK YOU! ACCEPTANCE OF PROPOSAL Ben Odean,Estimator A-Plus Roofing Company By: 11988 Riverwood Drive—Burnsville,MN 55337 Phone 952-894-5435 Fax 612-293-9300 Title E-Mail:aplusroofingmn@gmail.com www.apiusroofingmn.com Date of Acceptance: Page 3 of 3 Area of proposed work # Google Earth-New Polygon Name: 306 Oak St Farmington Description Style,Color View Altitude .- • r• - Perimeter. 311 Feet 8 Area: 4,992 Square Feet 8 s Cancel CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 --ftftl%� O Farmington MN,gov TO: Economic Development Authority FROM: Kalley Swift, Community Development Specialist SUBJECT: Public Space Improvement Program DATE: August 13, 2020 INTRODUCTION/DISCUSSION A wayfinding project for the Public Space I mprovement Program has been discussed at the past two EDA meetings with the request that a $20,000 project and a $30,000 project option would be presented at this meeting. Those projects are outlined below for discussion, revision, and approval. There are four main types of wayfinding signs: identification, directional, informational, and regulatory. I dentification wayfinding signage tells someone where they are. This would include our monument entrance signs. Directional wayfinding signage helps people get to where they want to go and provides a way of traffic flow.This is what most people imagine when they think of wayfinding and is the type of wayfinding currently being proposed through the Public Space Improvement Program. This would include our proposed downtown light pole directional wayfinding signs and a future downtown district sign at the intersection of TH 3 and CR 50. 1 nformational wayfinding signage provides useful information while people are heading towards their destination.This includes construction zone signs or digital highway signs alerting changing drive times to certain highways ahead. Regulatory wayfinding signage informs users of regulations/requirements in an area.This includes speed limit signs, no parking signs, no smoking, etc.The Public Space Improvement Program does not intend to utilize informational or regulatory signs. District Identification Sign at TH 3 and CR 50 A district identification sign similar to the purpose of the Historic Lakeville directional sign at the southwest corner of Holyoke Avenue and 202nd Street W is suggested for the TH 3 and CR 50 intersection. Contact has been made with our MnDOT representative about the possibilities of adding a wayfinding sign within their right of way to direct travelers towards downtown.They let us know that their requirements, standards, and restrictions have lessened over the years which would potentially allow us the flexibility of placing a non-standard MnDOT sign within their right of way. MnDOT does not like for a sign to go within their right of way adjacent to turn lanes.They are going to assess the intersection area for us and let us know where they believe would be the best place for the sign to be located at this intersection which would be allowed under their rules and regulations and not impede the visibility and flow of traffic. Research and design possibilities will continue to be worked on to potentially be funded within a couple years through the Public Space I mprovement Program funding/other funding sources. Pedestrian WaAnding Downtown The review of other city's wayfinding was completed at the June EDA meeting.The examples from Northfield and Hastings were concluded upon because wayfinding on light poles provided the ability to improve the appearance of downtown for a low cost. By starting with pedestrian based wayfinding in our downtown, it allows us to start small while also still working towards bigger projects such as the TH 3/CR 50 intersection and city monument entrance signs. An inventory of available light poles was taken downtown in order to assess where wayfinding signage should go and how many are needed for effective and efficient sign placement. Digging into the logistics, the downtown sidewalk replacement project was brought to my attention which is proposed to be completed in 2021.This project includes a replacement of the sidewalks downtown, maintenance to existing light poles, etc. The replacement of old site furnishings and the addition of new site furnishing should also be completed in 2021 during the downtown sidewalk project but does not currently have dedicated funds.This would include benches, removable flower pots,trash/recycling containers, etc.The EDA will also be suggested to discuss some funding of these site furnishings after the wayfinding costs are outlined. Funding site furnishings and providing a cost share in the downtown sidewalk project is an eligible improvement outlined in the Public Space I mprovement Program. With the downtown sidewalk project in mind,which does include light pole maintenance, it is suggested to move the installment of wayfinding signage in downtown to coincide with the downtown sidewalk project in 2021 so improvements are completed in the area at one time. Attached for review is the downtown sidewalk project outline to review the scope and work to be completed. Katy Gehler, our City Engineer and Public Works Director, will be attending our meeting to discuss and answer any questions about the downtown sidewalk project.This will help clarify the reasoning to push the installment of wayfinding signage to 2021 and to also clarify the need for funds for site furnishings during the project timeline as well. Pedestrian Wayfinding Downtown—Details and Logistics _Seventeen light pole locations were selected within the downtown for wayfinding signage to be attached onto light poles. These seventeen areas allow for uncluttered directional signage on each side of the street for pedestrians going in any direction. Each of the seventeen standalone signs serve a specific role and are a part of the greater pedestrian-based wayfinding system within the downtown. All seventeen locations are within the project area of the proposed 2021 sidewalk improvement project and it does include some along Elm Street. The light poles on Elm Street within the Dakota County right of way are city owned light poles which means we are allowed to attach wayfinding onto them since it is going on an existing city owned structure.The signage locations and destinations are outlined on an attachment for review. Sign design, a list breaking down the destinations listed on each sign, and the cost of the proposed wayfinding signs are also attached for review. BlackFire located at 308 Elm Street in downtown Farmington has the capability to produce the signs we need. The quotes gathered from BlackFire are for double-sided digitally printed vinyl signs with gloss overlaminate mounted to a 3mm thick ACM (polycarbonate core with aluminum siding) board. Mounting the signs to a 3mm ACM board allows for greater structure and less movement in wind and storms. The quoted price for our double-sided directional signs (20" x 4") are$55 each and the larger double-sided Farmington logo sign (20"x 8") is $65 each. Each of the seventeen wayfinding signs is composed of one larger double-sided Farmington logo sign and they range from four to nine double-sided directional signs. This means that the price of each individual sign location depends on the number of destinations listed (see table for breakdown). A quote is still being gathered for the addition of sign mounts which are similar to Northfield's. It required a customization to the design and a new spec drawing which will inevitably change the price. Funding is set aside in the pricing table which is higher than the anticipated quote to allow us some wiggle room and account for higher costs in any part of the project. Chain connectors are also included in the pricing table. Additional wayfinding outside of the downtown sidewalk project can be easily added west of the rail line on Elm Street and Spruce Street once the Vermillion River Crossings gets built out to also direct pedestrian traffic to the Schmitz-Maki Arena and Vermillion River Crossings. A reconstruction project for Spruce Street is currently scheduled for 2022. This project will add new sidewalks on Spruce Street between downtown and the Schmitz-Maki Arena which will allow for safer and more guided pedestrian flow between downtown and the Schmitz-Make Arena/Vermillion River Crossings area. Adding more wayfinding signage between the downtown and the Schmitz-Maki Arena/Vermillion River Crossing can be explored and implemented during this project. Project Proposal for 2020 Since wayfinding on light poles should be clumped together with the Downtown Sidewalk Project, a different project which can be completed and implemented in 2020 is proposed as follows if the EDA is interested in pursuing it. If the proposed project for 2020 is not something the EDA is interested in pursuing,then it is suggested to carry the Public Space Improvement Program dollars over into 2021 or apply it towards different programs as necessary and needed. The proposed project for 2020 is the addition of a wayfinding kiosk in the Depot Way Arts Park.This project would qualify under our Public Space I mprovement Program eligible improvements under refurbishing Depot Way Arts Park; adding additional signage for increasing visibility and awareness of our downtown, historic areas, etc.; and helping increase walkability and pedestrian friendly areas. The addition of the wayfinding kiosk would help achieve progress in the Depot Way Art Park Master Plan as well for enhancing the park entry at Oak Street.The kiosk would match others located in other city parks (North Creek Park, Rambling River Park, etc.) and allows for flexibility of changing what is displayed inside rather than purchasing a permanent map/sign.The kiosk would be located at the exit of the 2nd Street Public Parking Lot within a curb extension area. A wayfinding sign would be added on the light pole adjacent to the kiosk in 2021 to help direct pedestrian traffic into downtown. This proposed project for 2020 gives the EDA the ability to improve the 2nd Street parking lot area, add wayfinding, and keep the current spot of the soon-to-be demolished Farmington Business Center Sign empty and site-ready for a different project in the future. An update for the downtown Business Center Sign is that the Parks/Maintenance staff is currently scheduled to prep the area for sign removal by removing the landscaping located around the sign.The sign will then be removed. The wayfinding kiosk will a two-sided kiosk and have wayfinding elements located on one side with the other side dedicated for incorporating new art, referencing the history of the depot, etc.which is outlined in the Depot Way Arts Park Master Plan. Other options include partnering with various groups to allow flyers from various Farmington Youth Association sports to promote registration, advertising city events, or promoting various business events or specials located downtown (ladies night at the Market on Oak, etc.)which was an option discussed at previous EDA meetings when discussing a dynamic sign downtown. Wayfinding Elements There are two wayfinding elements which are proposed within the kiosk.The first is the addition of a digitally guided downtown walking tour. We are currently in the middle of transitioning from Dakota County hosting, creating, and managing our GI S data/mapping applications to now be in-house. One map Dakota County is currently hosting for us is the Historically Designated Properties Map- https://dakotacounty.maps.arcgis.com/apps/MapTour/index.htmi? appid=8583ae4190ac4db4b5fde836ea9d9af5#.This is a good time for us to take an older and low-use online mapping application and re-do it for greater use from the public. The new mapping application would be focused on downtown destinations and is available for access at the kiosk through a QR code on a mobile device or tablet. The kiosk would be considered the"starting point"for the walking tour and we would encourage people to utilize the 2nd Street public parking lot to come into downtown, park, and explore the area with the walking tour.This will also help increase the awareness that this is a public parking lot people are welcome to utilize. From the parking lot, people would go over to our Wayfinding Kiosk Stand, scan a QR code which will bring up a mobile and tablet friendly G I S walking tour application, and then they will be guided through our downtown. Each destination on the walking tour would be a "pit-stop"which will give people the opportunity to learn more about each destination along with the history of historically significant properties, the area,the streets, and encourage people to check out the businesses which are inside these buildings now. Businesses within the downtown or the property owners of historically registered buildings could partner with the walking tour by offering additional information about the history/purpose of the building inside or by giving some sort of"token"to those who choose to do the walking tour and stop in to learn more about their"pit-stop". While the walking tour is not necessarily telling people to enter businesses, it is drawing people into the downtown area and giving them an opportunity to walk through the area at a slower pace. Having an increase of traffic flow downtown increases the probability that they will stop inside businesses along the walking tour in an effort to learn more information about the area or shop. Placing a wayfinding kiosk downtown which includes a digital walking tour also provides an opportunity for the EDA to partner/collaborate with the school district. This walking tour could be a potential activity for a field trip for elementary, middle school, or high school aged kids which is local in nature and free in cost.This would bring kids under 18 into an area of the city they may not go to often as well as open up the option for kids to discover new businesses, places to shop, eat, etc. Kids would also go home and tell their parents about their field trip which may allow for an additional draw of families in the future to explore downtown with the walking tour application. A personalized greeting message to the group of students could be added inside of the kiosk before their field trip as a welcome to the area as well. The second wayfinding element which is proposed within the kiosk is a city-wide parks and trails map which is requested to be included in the kiosk from Randy Distad, Parks and Recreation Director.This would be a city-wide map allowing people to view all available parks and trails throughout the city and learn how they can be interconnected. This could be a static map or a mobile web app which allows people to take routes through our connecting city parks and trails which they may not have traveled before. All elements inside of the kiosk would be controlled, created, and updated by internal city staff and requests from the EDA. All maps can be created, printed, laminated, etc. in-house and we could have maps rotate in and out seasonally or anytime an update is required. The proposed kiosk and elements inside will increase visibility and awareness of the Depot Way Arts Park,the public parking at 2nd Street, downtown historical properties, downtown destinations, and the connectivity of parks and trails throughout the entire city. We can also host a ribbon cutting for the installation of the kiosk and promote the new walking tour feature available online and in the Farmington Currents.The kiosk would take four weeks to arrive once ordered. Cost of Proposed Projects/Funding Dedication A breakdown of costs for each project is located here and as an attachment later in the packet for review. Public Space Improvement Program 2020 Projects Quantity Unit Cost Total Wayfinding Kiosk 1 $1,130.37 $1,130.37 2020 Project Total $1,130.37 Public Space Improvement Program 2021 Project Quantity Unit Cost Total Wayfinding Sign—4 2 $285 $570 Blade Signs Wayfinding Sign—5 3 $340 $1,020 Blade Signs Wayfinding Sign-6 3 $395 $1,185 Blade Signs Wayfinding Sign—7 5 $450 $2,250 Blade Signs Wayfinding Sign—8 2 $505 $1,010 Blade Signs Wayfinding Sign—9 2 $560 $1,120 Blade Signs Sign Mounts (currently 17 —$350 "'$5,950 out for quote) Chain Connectors 144 pairs $9.85 $1,418.40 2021 Project Total $14,523.40 Public Space Improvement Program Project Year P roj ect Total Cost 2020 Wayfinding Kiosk $1,130.37 2021 Wayfinding Signs '"$14,523.40 '"$15,653.77 Project totals for wayfinding in 2020 and 2021 within the proposed projects will total approximately $15,653.77. It is recommended to dedicate$18,000 to wayfinding efforts in 2020 and 2021. Dedicating $18,000 allows us to remain within a budget for the projects while final quotes come in or prices potentially change. Since the wayfinding efforts will come in totaling less than the$20,000-$30,000 project proposal request,the EDA should also discuss dedicating additional dollars to fund site furnishings (benches, removable flower pots, etc.)to occur in 2021 with the downtown sidewalk project which otherwise do not currently have dedicated funds and cannot be accomplished in the downtown otherwise. Funding site furnishings and providing a cost share in the downtown sidewalk project is an eligible improvement outlined in the Public Space I mprovement Program. The Utility Fee Program has received a limited amount of applications due to multi-tenant buildings having their utilities covered with their rent.The remaining$7,549.57 dedicated to the Utility Fee Program can be moved into the Public Space Improvement Program projects for 2020 and 2021 or it can be moved back to other EDA financing programs. ACTION REQUESTED Approve$18,000 for wayfinding efforts in 2020 and 2021. Discuss the option of dedicating additional funds for site refurnishing to coincide with the downtown sidewalk project in 2021. This would fund site refurnishing which would not otherwise be able to be completed. Funds can come from the remaining $20,000-$30,000 project request for wayfinding or the$7,549.57 from the Utility Fee Program. ATTACHMENTS: Type Description D Exhibit Public Space Improvement Program D Exhibit Future Sign Project on TH 3/CR 50 D Exhibit 2021 Project Proposal Outline D Exhibit 2020 Project Proposal Outline D Exhibit City Adopted Plans Project Support CITY OF O O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov City of Farmington Public Space Improvement Program There are numerous "small victories" outlined within the Downtown Redevelopment Plan,the Trunk Highway 3 Corridor plan, and other various adopted city plans.These"small victories"would provide benefits to all sectors of the public through creation, maintenance, and updates to public spaces. Victories outlined in adopted plans, no matter how small,still need the effort necessary to see it become a reality.This is where the EDA can step in and set aside EDA funds either annually or bi- annually to push small victories through to completion for the benefit of the general public. The guidelines of the Public Space Improvement Program include the following: The Economic Development Authority(EDA) has made funding available to aid in the completion of specific goals and outcomes outlined within city adopted plans including, but not limited to,the Downtown Redevelopment Plan and the Trunk Highway 3 Corridor Plan.This program is focused on providing tangible,visible outcomes and progress to city plans for the benefit of all members of the public.This program is available strictly to provide assistance with financing for projects with focus on public improvements. Eligible Properties Any property and public space owned by the City of Farmington.This criteria includes right of way for access to update current city signage and addition of new signage.This means that only the City of Farmington can identify projects for EDA funding approval under this program. Funding Source EDA fund balance of$10,000 annually should be set aside for these projects. Funds can roll over if not used during the year and can be bookmarked for higher costing projects. A request for more funding for certain projects can also be made using internal EDA funds already in the budget or a request for funds can be made through the City Council and outside sources. Program Terms and Requirements Funding allocated for a Public Space Improvement project should be used and completed within the same year.A project may be bookmarked a year prior to completion with dedicated Public Space Improvement funding if needed.This will ensure the benefit of the new improvement project can be used/benefitting the public as soon as possible. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651.28°_68°° FarmingtonMN.gov Program Objectives The intent of this program is to leverage investment in public areas for benefit, use, and enjoyment of all sectors of the public.This program is dedicating EDA funds to move adopted city plans along and provide real,tangible outcomes which everyone can see and enjoy. Program Definitions Program Administrator The Program Administrator shall be the City of Farmington Economic Development Authority,430 Third Street, Farmington, MN 55024, phone 651-280-6820. Applicant The only applicant available for submittal and approval of a Public Space Improvement project is the City of Farmington. Building Official The Building Official for the program shall be a City of Farmington employee and shall provide plan review and technical expertise relating to inspections, construction quality, code compliance and scope of work to be accomplished if required. Target Area While any property and public space owned by the City of Farmington is available for benefitting from this program,there will be an intentional focus on work in the downtown area,Trunk Highway 3,and wayfinding signage throughout the city. Eligible Improvements Funds may be used for projects directly outlined as an outcome, implementation step,or identified need for public benefit within a City of Farmington adopted plan. Funds may be used for, but are not limited to: • Wayfinding creation and upgrades • Bike racks • Benches,seat walls, bump outs,small community/library plazas, areas for public seating, causal public gatherings,trash bins, etc. • Community gardens • Refurbishing Depot Way Arts Park CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 moo a—�IMMII■ FarmingtonMN.gov • New banners on downtown light poles with new logo.The city owns and maintains streetlights primarily in the downtown and Vermillion River Crossings. • Adding lighting to already erected City of Farmington entrance/identification signs • Adding additional signage and identification pillars for increasing visibility and awareness for our downtown, historic areas, etc.throughout the city to increase the feeling of community • Refurbishing current signage on 2nd Street/Elm and Spruce/Denmark or removal/replacements of these signs with new ones • Improving character streets,such as Elm Street, 2nd Street,etc.with natural beauty pieces such as increased trees,flower pots, bushes, etc. • Increasing walkability and pedestrian friendly areas in the city.This can include pedestrian wayfinding, pedestrian activated signals, and visible crosswalk pavement markings. • Cost participation for the downtown brick repair and replacement project • Public art Ineligible Projects • Projects not located within public space and City of Farmington owned property. Special Conditions Contractors All project work undertaken with City of Farmington funds must be completed by bona fide contractors who are licensed (as applicable)and provide proof of insurance. Procedures Application Intake Applications are accepted from the City of Farmington annually or bi-annually and are reviewed based upon fund availability.Applications will be reviewed for participation in the program based upon the following guidelines: 1. Whether the project area is a public space and owned by the City of Farmington. 2. The degree of the project's overall impact on the surrounding area 3. If the project is outlined in a city adopted plan Project Approval The application will be approved by the Farmington EDA. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov EDA Payment All EDA funds will be disbursed by the EDA. Payments will be made directly to the appropriate contracts/workers during project work and completion. Project improvements need to meet satisfaction of the city Building Official and final project inspection by the Project Coordinator. Paid receipts will be required to be kept on file. EDA Reporting Requirement The EDA will be provided monthly project updates upon approval of an eligible project. MnDOT Right of Way Map DEPARTMENT OF TRANSPORTATION GEO Our MnDOT representative is currently working with the right of way team to help us find a location at the TH 3 and CR 50 intersection for an installation of a downtown district sign to direct travelers downtown. MnDOT's current right of way records which they have provided us is kL outlined in yellow. Historic Lakeville District Sign A sign similar to the purpose of Lakeville's Historic Downtown district sign is proposed to be installed at the TH 3/CR 50 - " intersection within the next couple of years. While our sign design will differ from ' Lakeville's,the ''"� ` purpose is to direct people east-bound pi* Welr on CR 50 to be 44 downtown. CITYOF FARMINGTON City Hall Rambling River Center Veteran's Me morial 'i Library County Fairgrounds CITY • FARMINGTON 1 BLK ♦ City Hall Rambling River Center 5 BLKS * Veteran's Memorial Library 4 BLKS ♦ County Fairgrounds Wayfinding Destinations c 3 50 C „nIIIII1� � t o ST � . 6 � � � t 3 5 7= OAK S7 I�I(I III OAK S7 4 MED $ SPRUCE ST � Sl'R UCE-S WALWALNI Um77 ST w C z rw +e nAIAPLE SS f HICKORYST l HICKORY ST MCKORY S7 :I]IT7 ASH-ST 2207!1-ST-W Destinations 1. Veterans Memorial 2. Rambling River Park • Location for Wayfinding Signage on Existing Lightpoles 3. Vermillion River Trails 4. Schmitz-Maki Arena 5. Depot Way Arts Park 6. Art Walk Alley N 7. Rambling River Center 8. City Hall 9. Library 10. Dakota County Fairgrounds Proposed Locations for Wayfinding Signage ir 1 � 2 � 3 Fol ELM ST 4* _ 50 60 —7- 104) -10 0-14 � N OAK ST q OAK w _ 11012 13- N r 9C � SPRUCE S7 SPRUCE ST � FZ" iv M Location for Wayfinding Signage on Existing Lightpoles List of Sign Items on Attachment N Sign Destination Items & Pricing Tables The pricing table listed on the memo which breaks down the cost of the signs and additional infrastructure is also attached at the end for review and project discussion.Two-sided wayfinding signs were chosen to attach to light poles in order to still allow for flower baskets,flags, and banners to still remain on existing light poles. When possible,the number of items on each side of the sign (north/south or east/west) are equal. However,that is not the case for each sign due to the location of the sign and the direction it is facing. For signs which have more items on one side verses the other,the side of the sign with fewer items will be blank where necessary(i.e. no white text giving a direction/destination).Wayfinding signs on the edges include the distance to the destination to inform pedestrians how much farther they will need to walk to reach their destination since there will not be any signs between the edge sign and the destination to inform them. Proposed Items On Each Wayfinding Sign 1. North side of Elm Street east of the railroad—Sign will be facing east/west. Sign will include 4 wayfinding blade signs.This is a perimeter/edge sign.The distance to destinations on the back side are listed to let pedestrians how far they need to walk to reach the destination. • Front (East-Bound Traffic)—4 items • Back(West-Bound Traffic)—4 items o T City Hall o F Depot Way Arts Park o Rambling River Center o 2 BLKS T Rambling River Park o Depot Way Arts Park o 2 BLKS 11 Veterans Memorial o '(` Library o 2 BLKS T Vermillion River Trls 2. Northwest corner of 3rd Street and Elm Street—Sign will be facing north/south. Sign will include 8 wayfinding blade signs. 5 blade signs on the front (north-bound)side will be blank. • Front (North-Bound Traffic)—3 • Back(South-Bound Traffic)—8 o F Rambling River Park o T City Hall o F Veterans Memorial o t Rambling River Center o F Vermillion River Tris o t Depot Way Arts Park o Rambling River Park o Veterans Memorial o 4 Vermillion River Tris o T Library o t County Fairgrounds 3. North side of Elm Street next to Gymnastics Center and EZ Auto—Sign will be facing east/west. Sign will include 7 wayfinding blade signs. 6 blade signs on the back(west-bound)side will be blank. • Front(East-Bound Traffic)—1 • Back(West-Bound Traffic)—7 o -> Rambling River Center o T City Hall o Rambling River Center o Depot Way Arts Park o '(` Rambling River Park o Veterans Memorial o T Vermillion RiverTrls o '(` Library 4.South side of Elm Street east of the railroad—Sign will be facing east/west. Sign will include 5 wayfinding blade signs.This is a perimeter/edge sign.The distance to destinations on the back side are listed to let pedestrians how far they need to walk to reach the destination. • Front(East-Bound Traffic)—5 • Back(West-Bound Traffic)—5 o t City Hall o T Depot Way Arts Park o T Rambling River Center o 2 BLKS t Rambling River Park o Depot Way Arts Park o 2 BLKS T Veterans Memorial o Library o 2 BLKS t Vermillion RiverTrls o 4 Public Parking Lot o E- Public Parking Lot S.Southwest corner of 3rd Street and Elm Street—Sign will be facing east/west. Sign will include 9 wayfinding blade signs. 3 blade signs on the front(east-bound)side will be blank. • Front (East-Bound Traffic)—6 • Back(West-Bound Traffic)—9 o 4 City Hall o E-City Hall o -> Rambling River Center o F Rambling River Center o Library o T Depot Way Arts Park o Public Parking o T Rambling River Park o 4 County Fairgrounds o T Veterans Memorial o ->Art Walk Alley o ' Vermillion River Trls o E-Art Walk Alley o F Library o F County Fairgrounds 6. On the south side of Elm Street between 3`d Street and 4th Street next to Subway—Sign will be facing east/west. Sign will include 9 wayfinding blade signs. 3 blade signs on the front(east-bound)side will be blank. • Front(East-Bound Traffic)—6 • Back(West-Bound Traffic)—9 o City Hall o F City Hall o Rambling River Center o F Rambling River Center o Depot Way Arts Park o '(` Depot Way Arts Park o Art Walk Alley o Rambling River Park o Library o '{` Veterans Memorial o Fairgrounds o Vermillion RiverTrls o F Art Walk Alley o F Library o E- Fairgrounds 7.Southwest corner of Elm Street and 4th Street—Sign will be facing east/west. Sign will include 6 wayfinding blade signs. 5 blade signs on the front(east-bound)side will be blank. • Front(East-Bound Traffic)- 1 • Back(West-Bound Traffic) -6 o Rambling River Center o t Veterans Memorial o t Rambling River Park o Vermillion River Trails o '(` Depot Way Arts Park o '(` City Hall o '(` Library 8.On the west side of 3`d Street between Elm Street and Oak Street next to the alley—Sign will be facing north/south. Sign will include 6 wayfinding blade signs. • Front (North-Bound Traffic)—6 • Back(South-Bound Traffic)—6 o F Depot Way Arts Park o City Hall o F Public Parking Lot o T Rambling River Center o 4 Art Walk Alley o Depot Way Arts Park o Rambling River Park o Library o Veterans Memorial o County Fairgrounds o T Vermillion River Trls o E-Art Walk Alley 9. On the east side of 3"Street between Elm Street and Oak St next to the Art Walk Alley—Sign will be facing north/south. Sign will include 7 wayfinding blade signs. • Front(North-Bound Traffic)—7 • Back(South-Bound Traffic)—7 o Public Parking o '(` City Hall o Public Parking Lot o Rambling River Center o Art Walk Alley o Library o E- Depot Way Arts Park o Public Parking o Rambling River Park o E- Public Parking Lot o '(` Veterans Memorial o T County Fairgrounds o Vermillion River Trls o <-Art Walk Alley 10.South end of the 2nd Street Parking lot next to the proposed wayfinding kiosk—Sign will be facing north/south. Sign will include 6 wayfinding blade signs. • Front (North-Bound Traffic)—6 • Back(South-Bound Traffic)—6 o -> Rambling River Center o F City Hall o <- Depot Way Arts Park o F Rambling River Center o t Rambling River Park o -> Depot Way Arts Park o t Veterans Memorial o F Library o t Vermillion River Trls o F Art Walk Alley o ->Art Walk Alley o <- County Fairgrounds 11. Northwest corner of the 3'd Street and Oak Street intersection—Sign will be facing north/south. Sign will include 7 wayfinding blade signs. • Front (North-Bound Traffic)—7 • Back(South-Bound Traffic)—7 o -> Rambling River Center o t City Hall o <— Depot Way Arts Park o F Rambling River Center o + Public Parking o Depot Way Arts Park o '(` Rambling River Park o Library o T Veterans Memorial o `T'Public Parking o Vermillion RiverTrls o T Schmitz-Maki Arena o Art Walk Alley o T County Fairgrounds 12.Southeast corner of the 3rd Street and Oak Street intersection—Sign will be facing north/south. Sign will have 7 wayfinding blade signs. • Front (North-Bound Traffic)—7 • Back(South-Bound Traffic)—7 o t Rambling River Center o t City Hall o E- Depot Way Arts Park o <- Rambling River Center o +Public Parking o 4 Depot Way Arts Park o t Rambling River Park o t Library o T Veterans Memorial o +Public Parking o T Vermillion River Trls o Schmitz-Maki Arena o '(` Art Walk Alley o '(` County Fairground 13.South side of Oak Street between 3d Street and 4th Street across from the Rambling River Center— Sign will be facing east/west. Sign will have 4 wayfinding blade signs. 1 blade sign on the front (east-bound)side will be blank. • Front(East-Bound Traffic)—3 • Back(West-Bound Traffic)—4 o <- Rambling River Center o T City Hall o F-ArtWalk Alley o -> Rambling River Center o E- Public Parking Lot o T Depot Way Arts Park o T Library 14. Northeast corner of 4th Street and Oak Street intersection—Sign will be facing east/west. Sign will have 5 wayfinding blade signs. 2 blade signs on the front (east-bound)side will be blank. • Front (East-Bound Traffic)—3 • Back(West-Bound Traffic)—5 o F Rambling River Park o T City Hall o F-Veterans Memorial o '(` Rambling River Center o F Vermillion River Trls o Depot Way Arts Park o 'j` Library o T ArtWalk Alley 15. North side of Spruce Street near 2"d Street intersection—Sign will be facing east/west. Sign will have 5 wayfinding blade signs.This is a perimeter/edge sign.The distance to destinations on the back side are listed to let pedestrians how far they need to walk to reach the destination. • Front(East-Bound Traffic)—5 • Back(West-Bound Traffic)—5 o t Rambling River Center o F Library o T Art Walk Alley o 1 BLK Depot Way Arts Park o F Depot Way Arts Park o 3 BLKS '(` Schmitz-Maki Arena o Library o 3 BLKSRambling River Park o '(` County Fairgrounds o 3 BLKSVermillion RiverTrls 16. Northwest corner of the Spruce Street and 3`d Street intersection—Sign will be facing north/south. Sign will have 7 wayfinding blade signs. 4 blade signs on the back(south-bound) side will be blank. • Front (North-Bound Traffic)—7 • Back(South-Bound Traffic)—3 o Rambling River Center o 4 BLKS Schmitz-Maki Arena o Depot Way Arts Park o Library o <-Schmitz-Maki Arena o 6 BLKSCounty Fairgrounds o '(` Rambling River Park o Veterans Memorial o Vermillion River Trls o T Art Walk Alley 17. Southeast corner of Spruce Street and 3`d Street intersection—Sign will be facing north/south. Sign will have 8 wayfinding blade signs. 5 blade signs on the back(south-bound)side will be blank.The distance to destinations on the back side are listed to let pedestrians how far they need to walk to reach the destination. • Front(North-Bound Traffic)—8 • Back(South-Bound Traffic)—3 o t Rambling River Center o 4 BLKS -> Schmitz-Maki Arena o F Schmitz-Maki Arena o 4 Library o F Library o 6 BLKS ' County Fairground o Depot Way Arts Park o Rambling River Park o Veterans Memorial o Vermillion RiverTrls o '(` Art Walk Alley Pricing Tables Public Space Improvement Program 2020 Projects Quantity Unit Cost Total Wayfinding Kiosk 1 $1,130.37 $1,130.37 2020 Project Total $1,130.37 Public Space Improvement Program 2021 Project Quantity Unit Cost Total Wayfinding Sign—4 2 $285 $570 Blade Signs Wayfinding Sign—5 3 $340 $1,020 Blade Signs Wayfinding Sign—6 3 $395 $1,185 Blade Signs Wayfinding Sign—7 5 $450 $2,250 Blade Signs Wayfinding Sign—8 2 $505 $1,010 Blade Signs Wayfinding Sign—9 2 $560 $1,120 Blade Signs Sign Mounts (currently 17 —$350 '"$5,950 out for quote) Chain Connectors 144 pairs $9.85 $1,418.40 2021 Project Total "'$14,523.40 Public Space Improvement Program Project Year Project Total Cost 2020 Wayfinding Kiosk $1,130.37 2021 Wayfinding Signs "'$14,523.40 "'$15,653.77 IIIcrIII 1 II ` t. r� rL , y . r m DENTED LIGHT POLE BASES .41 = REPLACE BASECOVER OR ALL? 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TYPICAL SIDEWALK SECTION: TYPICAL ALLEY SECTION L— ———— — ——————— DOWNTOWN SPRUCE ST -- SIDEWALK REPLACEMENT PROJECT AREA I DOWNTOWN PROJECT AREA FARMINGTON SIDEWALK REPLACEMENTS: 10.3.2018 CO RD 50 TPROCTUMITS cm oMs _ --- EXISTING BITUMINOUS TRAIL - - - - PROPOSED CONCRETE WALK:H FT KNUTSEN DRIVE c a wux x - I � 6' I' 6TIN6 61REEf I„ I 11611f IOGTAN-NO CIWICE I PROPOSED CONCRETE WALK:SPRUCE ST I l I THIS SECTION OF WALK ON PRIVATE PROPERTY SAW CUT ON i I NG CONCRETE WALK JIOINTING I I I I *EN TING BED TO \ CABINETS 1 KEEP EXISTING BITUMINOUS TRAIL SEC N \ LK \ I A REPLACE CONCRETE WITH BIT TRAIL A SEE ENTRY \ \\ — ` THIS SECTION DETAIL GATEWAY PLAZA V`'s. �♦ REPLACMENTS -—� ----- - /� REMOVE TREES/G ���-------- --- —PLANT-TREES- � � REMOVE TREES/GRATE REMOVE TREES/GRATE PLANT TREES BEHIND WALK PLANT TREES BEHIND WALK NEOR BITU I DETAIL AT VERMILLION RIVER CROSSING ENTRY VERMILLION CROSSING PROJECT AREA FARMINGTON SIDEWALK REPLACEMENTS : 10.3.2018 b jyf�/�j _ rE�El.P.NP.Nr4ir Po1EAa�Eras ._ I � e%ttTMa 4TPEETtIPNf %ON�PETE CP E[4 -MnPPPdIP a E�S,Wa lineE*LHixT I ,. 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P sun.uro E•ee BASE OPTION A: OPTION B: OPTION C: Bituminous Roadway with Painted Cross walks Bituminous Roadway with Concrete Crosswalks Concrete Intersection and Concrete Crosswalks OPTION D: Trees in tree grates with structural soils DOWNTOWN-3RD AND OAK INTERSECTION OPTIONS FARMINGTON SIDEWALK REPLACEMENTS : 10.3.2018 FARMINGTON SIDEWALK REPLACEMENT COST ESTIMATES Farmington Minnesota 10.2.18 rev2 DRAFT DOWNTOWN AREA (ELM,OAK,SPRUCE,3RD ST LOCATION I DESCRIPTION QTY UNITS COST PER TOTAL SUBTOTAL DOWNTOWN SIDEWALK REPLACEMENT 3RD " CLEARING TREES AND GRATES DOWNTOWN 21.00 TREE $ 300.00 $ 6,300.00 3RD :' REMOVE BENCHES AND TRASH RECEPTACLES 8.00 PAIR $ 300.00 $ 2,400.00 3RD REMOVE CONCRETE WALK/BRICKS 15,709.00 SF $ 1.50 $ 23,563.50 3RD CONCRETE WALK SPECIAL 15,709.00 SF $ 8.00 $ 125,672.00 3RD NEW ADA PED RAMP/CURB 4.00 EACH $ 2,500.00 $ 10,000.00 SUBTOTAL $ 167,935.50 OAK CLEARING TREES AND GRATES 16.00 TREE $ 300.00 $ 4,800.00 OAK REMOVE BENCHES AND TRASH RECEPTACLES 8.00 PAIR $ 300.00 $ 2,400.00 OAK REMOVE CONCRETE WALK/BRICKS 13,696.00 SF $ 1.50 $ 20,544.00 OAK CONCRETE WALK SPECIAL 13,696.00 SF $ 8.00 $ 109,568.00 OAK NEW ADA PED RAMP/CURB 6.00 EACH $ 2,500.00 $ 15,000.00 SUBTOTAL $ 152,312.00 SPRUCE CLEARING TREES AND GRATES 4.00 TREE $ 300.00 $ 1,200.00 SPRUCE REMOVE BENCHES AND TRASH RECEPTACLES 19.00 PAIR $ 300.00 $ 5,700.00 SPRUCE REMOVE CONCRETE WALK/BRICKS 3,220.00 SF $ 1.50 $ 4,830.00 SPRUCE CONCRETE WALK SPECIAL 3,220.00 SF $ 8.00 $ 25,760.00 SPRUCE NEW ADA PED RAMP/CURB 1.00 EACH $ 2,500.00 $ 2,500.00 SUBTOTAL $ 39,990.00 INTERSECTION REMOVE ROADWAY BRICK CROSSWALK/BIT 4,800.00 SF $ 1.50 $ 7,200.00 BASE A BITUMINOUS ROAD PATCH WITH STRIPPED CROSSWALK 4,500.00 SF $ 5.00 $ 22,500.00 INTERSECTION REMOVE BENCHES AND TRASH RECEPTACLES 2.00 PAIR $ 300.00 $ 600.00 INTERSECTION REMOVE CONCRETE WALKIBRICKS DOWNTOWN 6,400.00 SF $ 1.50 $ 9,600.00 INTERSECTION CONCRETE WALK SPECIAL 6,400.00 SF $ 8.00 $ 51,200.00 INTERSECTION NEW ADA PED RAMP/CURB 8.00 EACH $ 2,500.00 $ 20,000.00 SUBTOTAL $ 111,100.00 ALLEY CLEARINGTREE ANDGRATE 5.00 TREE $ 300.00 $ 1,500.00 ALLEY REMOVE BENCHES AND TRASH RECEPTACLES 2.00 PAIR $ 300.00 $ 600.00 ALLEY REMOVE CONCRETE/BRICK WALK 3,600.00 SF $ 1.50 $ 5,400.00 ALLEY CONCRETE WALK SPECIAL 3,600.00 SF $ 8.00 $ 28,800.00 SUBTOTAL $ 34,200.00 CO RD 50 PAVER REPLACEMENT CO RD REMOVE CONCRETE/BRICK WALK 5,500.00 SF $ 1.50 $ 8,250.00 CO RD CONCRETE WALK 5,500.00 SF $ 6.00 $ 33,000.00 CO RD NEW ADA PED RAMP/CURB 8.00 EACH $ 2,500.00 $ 20,000.00 CO RD SUBTOTAL $ 61,250.00 DOWNTOWN SUBTOTAL $ 566,787.50 Mobilization,traffic control, 10% $ 56,678.75 Engineering and Design 12% _ $ 68,014.50 Project Contingency(10% $ 56,678.75 DOWNTOWN PROJECT AREA COST TOTAL $ 748,159.50 ADDITIONAL CONSIDERATIONS DOWNTOWN LOCATION I DESCRIPTION QTY UNITS COST PER TOTAL SUBTOTAL OPTIONAL B:ADD CONCRETE_CROSS WALK NEW CONCRETE CROSS WALK 1,800.00 SF $ 12.00 $ 21,600.00 SUBTOTAL $ 21,600.00 OPTIONAL C:ADD CONCRETE INTERSECTION AND CROSSWALKS NEW CONCRETE CROSSWALK INCLUDES REMOVALS 4,700.00 SF $ 14.00 $ 65,800.00 SUBTOTAL $ 65,800.00 OPTION D: ADD TREES AT BUMP OUTS DECIDUOUS TREE 2.5"CAL B&B 8.00 TREE $ 500.00 $ 4,000.00 TREE GRATE 8.00 TREE $ 2,500.00 $ 20,000.00 STRUCTURAL SOIL PER TREE 8.00 TREE $ 4,500.00 $ 36,000.00 STREET TREE SUBTOTAL $ 60,000.00 NEW SITE FURNISHINGS DOWNTOWN LARGE MOVEABLE PLANTERS 47.00 EACH $ 1,200.00 $ 56,400.00 NEW BENCH 21.00 EACH $ 2,000.00 $ 42,000.00 NEW TRASH 21.00 EACH $ 1,500.00 $ 31,500.00 FURNISHINGS SUBTOTAL $ 129,900.00 REPLACE STREET LIGHT BASE COVERS DOWNTOWN J40.00 EACH $ 500.00 $ 20,000.00 SUBTOTAL $ 20,000.00 VERMILLION RIVER CROSSING AREA LOCATION DESCRIPTION QTY UNITS COST PER TOTAL SUBTOTAL PUBLIC PAVEMENT SPRUCE CLEARING TREE AND GRATE 13.00 TREE $ 300.00 $ 3,900.00 SPRUCE REMOVE CONCRETE WALK 10,764.00 SF $ 1.50 $ 16,146.00 SPRUCE CONCRETE WALK 8,521.00 SF $ 7.00 $ 59,647.00 SPRUCE 8FT BITUMINOUS TRAIL 165.00 LF $ 20.00 $ 3,300.00 SPRUCE NEW ADA PED RAMP/CURB 5.00 EACH $ 2,500.00 $ 12,500.00 PAVEMENT SUBTOTAL $ 95,493.00 DUESHANE REMOVE CONCRETE WALK 5,160.00 SF $ 1.50 $ 7,740.00 DUESHANE CONCRETE WALK 5,160.00 SF $ 7.00 $ 36,120.00 DUESHANE NEW ADA PED RAMP CURB 3.00 EACH $ 2,500.00 $ 7,500.00 PAVEMENT SUBTOTAL $ 51,360.00 VERMILION RIVER CROSSING SUBTOTAL $ 146,853.00 Mobilization,traffic control, 5% $ 7,342.65 Engineering and Design 10% $ 14,685.30 Project Contingency(10% $ 14,685.30 VERMILLIONS RIVER CROSSING AREA PROJECT COST TOTAL $ 183,566.25 ADDITIONAL CONSIDERATIONS LOCATION DESCRIPTION QTY UNITS COST PER TOTAL SUBTOTAL PRIVATE REMOVED CONCRETE/BRICK WALK PRIVATE 3,200.00 SF $ 1.50 $ 4,800.00 PRIVATE CONCRETE WALK PRIVATE 3,200.00 SF $ 7.00 $ 22,400.00 PAVEMENT SUBTOTAL $ 27,200.00 PLAZA AT SPRUCE AND DENMARK AVE PLAZA REMOVE CONCRETE/BRICK WALK AT PLAZA 2,160.00 SF $ 1.50 $ 3,240.00 PLAZA CONCRETE WALK SPECIAL 2,160.00 SF $ 8.00 $ 17,280.00 PLAZA REMOVE BENCH AND TRASH RECEPTACLE 6.00 EACH $ 300.00 $ 1,800.00 PAVEMENT SUBTOTAL $ 22,320.00 NEW LANDSCAPE AT VERMILLION CROSSING AREA DECIDUOUS TREE 2.5"CAL BBB 13.00 TREE $ 500.00 $ 6,500.00 AT CROSSINGS ENLARGED PLANTING BED AT CORNER 650.00 SF $ 15.00 $ 9,750.00 LANDSCAPE SUBTOTAL $ 16,250.00 REPLACE STREET LIGHT BASE COVERS VERMILLION RIVER CROSSING AREA 15.00 EACH $ 500.00 $ 7,500.00 SUBTOTAL $ 7,500.00 NEW SITE FURNISHINGS AT VERMILLION CROSSING AREA _ NEW BENCH 10.00 EACH $ 2,000.00 $ 20,000.00 NEW TRASH 3.00 EACH $ 1,500.00 $ 4,500.00 FURNISHINGS SUBTOTAL $ 24,500.00 NOTE: COSTS DO NOT INCLUDE: REPLACEMENT OF DRIVE APRONS STREETLIGHT UPGRADES ANY PEDESTRIAN CROSSING ADA UPGRADE REQUIRED EXISTING PARK FEATURES MasterPlan • PARK SIGN AT ELM STREET November 2005 • ARTIST DESIGNED GATEWAY FEATURES AT ELM AND OAK STREETS ACCENT LIGHTING TO HIGHLIGHT ENTRY,SIGN,AN ART NEW PARK SIGN • ARTIST DESIGNED GAZEBO INCORPORATED INTO FENCING • SCULPTURE COLLECTION ARTIST DESIGNED METAL ORNAMENTAL FENCING FROM L� • THREE SEATING AREAS BURGER KING TO RAILROAD FOR INCREASED STREET VISIBLY • COLORED CONCRETE PAVER WALK AND BOUNDARY DEFINITION FROM ELM STREET TO OAK STREET , ---- - ---- ------, • SIDEWALK FROM OAK STREET TO RELOCATED WASTE CONTAINERINCORPORATE ART PIECE { �,�•- SPRUCE STREET INTO EXISTING SEATING AREA • TREES AND PERENNIALS • PEDESTRIAN LIGHTING NORTH OF OAK LONGTERM STREET EXTENSION OFART YS FEA WE PARK TO RAMBLINO SUGGESTED IMPROVEMENTS RIVER EAST PARKS ,., (E STI VER/ALLIONRIVER ART ' IST S. DESIGNED • AND OAK ENT OFSTREETS PARK CREATION ELM ? J, ,�4 t•'' TA R ' PAVING AT �, AND OAK STREETS AND CREATION OF li SEATING AREAS - r R OC ED ' ENTRY FEATURE AT SPRUCE STREET -- - ------� _ _ • ARTIST DESIGNED ORNAMENTAL FENCING TO DEFINE ENTRIES AND WEST "pEE EXTENSION K WEST 4*, ♦� • ENHANCEMENT OF LANDSCAPING TO ALONG ELM STREET I Ff.dLCTRfitT yEiAll A-ENTRY AND SEATING AREA CREATE ART"NICHES'WITH TREES AND .•r-�.^-•T�^^ - --_ - L SHRUBS PLACED TO FRAME PIECES ART BANNERS THAT CAN BE SEEN • INFILL SHRUBS ON EAST SIDE OF PARK FROM PARK TO ADD INTEREST TO TO DEFINE PARK EDGE AND SCREEN SEE DLgAIL A 0 D VIEW ACROSS RAILROAD TRACKS PARKING USES TO THE EAST • IRRIGATION THROUGHOUT PARK Ir •INCORPORATION OF ART BANNERS IN I INFILL BETWEEN EX.SHRUB BEDS CITY PARKING LOT TO EAST WILOW PLANTINGS THAT FRAME • SOUTH OF OAK STREET,WORK WITH Q ART AND DEFINE PARK EDGE, ADJACENT PROPERTY OWNER TO • PROVIDE SHRUB BACKDROP TO CREATE A NEW FENCE THAT N ART W/TREE AT EACH SIDE AS INCORPORATES DISPLAY PANELS FOR r. DETAILED BELOW. PERMANENT AND/OR ROTATING ART •INCORPORATION OF ARTIST DESIGNED GAZEBO(EMSTI f4HAl,Ar' PANELS INTO THE PAVEMENT SOUTH OF ' 107 OAK STREET (, NEW ART PIEC ARTIST DESIGNED • PEDESTRIAN LIGHTING SOUTH OF OAK l� t FENCING-USE STREET / SECTIONS TO HELP _---- • ACCENT LIGHTING TO HIGHLIGHT i" DEFINE EDGES- ----- ENTRIES AND ART NOT NECESSARILY III CONTINUOUS. PERENNIAL GARDEN AND UNIFIED PAVING I AT PATH INTERSECTION W/SEATING INCORPORATE ART PIECE INTO EXISTING SEATING AREA S ARTIST DESIGNED PAVING AT SEATING AREA. SEE DETAIL A. PARK GATEWAY FEATURES EXISTING SEATING AREA SMAL J; ENHANCE OAK STREET ENTRY TO INCREASE PARK SIGN VISIBILITY. TOSEFffLD -CARRY CONCRETE PAVERS INTO CROSSWALK ART PIECELOCATED VdARTIST -PARK SIGN 4 -PLACE SIGNATURE SCULPTURE AT SIDEWALK, SCULPTURE SHOULD REFERENCE HISTORY OF I _ ARTIST DESIGNED FENCING OAAS(RF.F.T - DEPOT t -INTERPRETIVE SIGN DISCUSSING DEPOT ACCENT LIGHTING TO HIGHLIGHT PARK SIGN, ARTIST DESIGNED—NGPANEL °} SCULPTURE AND EXISTING GATEWAY IRt2'ti NE}N PIRA'/�<% EVERGREENS(EXISTING) ARTIST DESIGNED BANNERS Y �,�,�rrrrSHADE OLD DEPOT SITE-POTENTIAL RECONSTRUCTION(LONG TERM) Tf#EES EXISTING SHADE TREE � EVERGREEN TREES TO SCREEN TRUCK PARKING ACROSS RAILROAD TRACKS PROPOSED SHADE TREE L Sys ART BENCH WORK WITH ADJACENT PROPERTY OWNER TO REBUILD FENCE amt (�,y��] NEW FENCE TO INCLUDE DISPLAY PANELS FOR ROTATING AND EVERGREEN TREE AI PERMANENT ART.(OR ADD DISPLAY PANELS IN FRONT OF EX.FENCE) PARK SIZE:.75 ACRE ENHANCE ELM STREET ENTRY TO INCREASE VISIBILITY. CARRY CONCRETE PAVERS INTO CROSSWALK -PLACE SIGNATURE SCULPTURE AT SIDEWALK E ACROSS STREET SHADE TREES(EXISTING -GATEWAY SIMILAR TO THOSE AT OAK AND ELM STREETS O -LANDSCAPING -PARK SIGN REPLACE EXISTING CONCRETE WALK •. -ARTIST DESIGNED METAL ORNAMENTAL FENCING SECTIONS AT INTERVALS WITH ARTIST ACCENT LIGHTING TO HIGHLIGHT ART,GATEWAY AND PARK SIGN DESIGNED PANELS t, O0 PARK SIGN AND ARTIST llllll����vv DESIGNED METAL GATEWAY SIMILAR THOSE AT ORNAMENTAL FENCING ELM AND OAK STREETS CONTINUE PEDESTRIAN LIGHTING • 00/-� —————— BETWEEN OAK AND ELM STREETS Y WASTE CONTAINER SIGNATURE LANDSCAPING 6 ART BENCH ' ` SCULPTURE ACCENT LIGHTING , �rrilP SEE ����� —_ DETAIL 8-SPRUCE STRE ENTRY LONG TERM EXTENSION OF ART PARK ALONG SPRUCE STREET TO SPRUCE STREET COMMER• NORTH DILL AREA 0 40 8OFT h SPRf Cl,S7RF.l:'T *' LONG TERM EMNSKNI OF ART PARK TO Farmington , Minnesota NOTE.THIS IS A CONCEPTUAL MASTER PLAN.LOCATING AND PROVIDING LANDSCAPING FOR ARTWORK IfobinEao Kogkr Group•Inc. ©e SHALL INVOLVE ADDITIONAL DESIGN DETAIL AND FIELD VERIFICATION W/ARTIST Depot Art Park Future Possibilities-MasterPlan For Long Term Park Expansion November 2005 POTENTIAL LONG TERM EXPANSION • EXPANSION OF ART PARK TO INTEGRATE ART INTO THE COMMUNITY AND CREATE STRONG PEDESTRIAN CONNECTIONS BETWEEN DOWNTOWN FARMINGTON AND SURROUNDING PARKS AND SCHOOLS CREATION OF A LOOP LINKING DOWNTOWN AND THE EXISTING ART PARK TO THE HIGH AND MIDDLE SCHOOLS AND RAMBLING RIVER PARK WEST VIA SPRUCE STREET, DENMARK AVENUE AND ELM STREET • ANORTH-SOUTH SEGMENT LINKS RAMBLING RIVER PARK EAST TO THE DAKOTACOUNTY FAIRGROUNDS PARK FEATURES TO INCLUDE D Rambling Raver E'vsl Hucncra tnl'on ° GATEWAYS WITH SIGNATURE INSTALLATIONS AT KEY LOCATIONS cc �] ❑ rJ p • PATHS HAVE A UNIFIED TRAIL SURFACE WITH OPPORTUNITIES FOR ARTIST DESIGNED + D PANELS • ARTIST DESIGNED FENCING AND BANNERS ALONG ROUTE / • DISPLAY LOCATIONS FOR PERMANENT AND ROTATING ART — • BENCHES IN KEY LOCATIONS Mitldle School R i -� Dow town Col me ial Area b ,.IRw.YIILiL9 ° ° Potential Murai Siteso a o0 reLitmWArtearin— aa�l in City Parking Lot C] ZIYom] h H q. u..rvnar r- ali ,tLr Depot Wa Arts Park�^—a O!d T_._ Y 9TP zq_ Q ' High SO .1, 10 . ' I • o ! Fa,n,,ngton Library I1LLiS� L�' ' �— Q !.1 4 i District a Ki ndergarden __=11-14 --C3 -- NO — Center J 1C3 FIT-al 1 ❑ Q= I •� o a L ofv o 0 -- - of D o a i o 0 � o� fl o Lt l ld l"If Lu r7 R 1 Eien Schoo� T up l (-3 o 6 o c ' Q 6 ---- ----- -_ !tel .�I Oakota County Fairgrounds O C'J— Legend Informational Items fl Potential AR Park expansion E.rsarp trm o a Pnmary route E.nonq ti0ewalka 4I,.. Nurmu raAa ��.rOppaad IUWra aak(cmcepbN ahgnmanti a•Lon9 brm rwu _OOwmtOwn Commaraal area �LOcalOnl M key MinlW�eOonll�atew�y teetotal C aFae OuneS �� -Ya(rM1YOn quer � R � �� +H Rwkoae 'LIE o 0 P_ eQ p 200100 020C Feet NORTH ■ � � Farmington , Minnesota MIN nnisinr_mn hnesh•rcrnnry lnc. ©® Proposed Location for the Wayfinding Kiosk PIIII ♦ „ P posed Kiosk ❑ 100 OAK ST Location of Proposed Kiosk Location for Wayfinding Signage on Existing Lightpoles N Kiosk Example from North Creek Park 1„ we 45 1 y xrMh-+ A double-sided wayfinding kiosk matching the kiosks from other city parks is proposed for a project in 2020.The kiosk will include a city-wide parks and trails map and a downtown walking tour on the front side and the back side will be dedicated to incorporating new art, referencing the history of the depot, flyers for various Farmington Youth Association sports registration information, advertising for city events, and promoting business events/specials downtown. Proposed Location for Kiosk and Wayfinding Sign in Depot Way Arts Park ._ Wi=n The wayfinding kiosk will be placed in the curb extension at the southwest end of the 2nd Street parking lot at the Oak Street entrance of the Depot Way Arts Park. The wayfinding sign will be placed on the light pole at the southeast end of the 2"d Street parking lot next to the post office drop box at the Oak Street entrance of the Depot Way Arts Park. City Adopted Plan Proof for the Proposed Projects of: 1. Wayfinding feature at the TH3 and CR 50 intersection 2. Wayfinding elements on light poles in Downtown 3. Wayfinding kiosk in Depot Way Art Park and Walking Tour *All three city-adopted plans are linked for digital review Downtown Redevelopment Plan: https://www.farmingtommn.gov/UserFiles/Servers/Server 745675/File/Government/Departments/Com munityDevelopment/EconomicDevelopment/DowntownRedevelopmentPlan/2016 Redevelopment- Plan LoRes.pdf Page 6: Highlight the downtown as a civic and cultural center for the community.Wayfinding would direct people to these civil and cultural activities and opportunities. Page 6:Create a stronger downtown identity. Page 16: improve downtown's identity and visibility as a desirable and convenient destination for residents as well as visitors from surrounding communities. Page 18: K—Strengthen downtown entry identity and wayfinding. Page 23: F—Adding key downtown bike trail facilities and connections to the river/regional trail network. One output would be adding trail hub facilities in downtown (bike racks, map, directional signs, restroom, and water). Page 24: K—Strengthen downtown identity and wayfinding.Add downtown gateway signage on highway 50 and TH 3. Add wayfinding signage(bike trails, parking, etc). Page 45:Add wayfinding signage to promote downtown as a bike trail hub. Page 46: Identify specific locations and create downtown gateway identity features and directional signage. Page 46: Establish downtown partnerships focused on retention, improvement,and marketing of existing and potential downtown destinations and events. Bike+ Ped Plan: https://adobe.ly/2KtNOSY Page 1-2:To guide policy and programming improvements,such as wayfinding, bike parking,and educational/encouragement activities. Page 1-7:Signage that helps pedestrians and bicyclists navigate to their destinations. Page 2-12: Downtown Core Redevelopment Initiatives include improving the pedestrian environment, adding bike trail facilities to the river and regional trail connections, completing a downtown trail network, and improving Highway 50 crossings for pedestrians and bicyclists. Page 3-2: Building off of the existing system, improve conditions for pedestrians and bicyclists to connect to key community destinations such as parks,trails,schools, civic,and commercial areas. Page 3-5:Connector Trail Recommendations—Community wayfinding at key intersections,directional signage to key community destinations. Page 3-6:Trial identification and signage at trail access points and at key intersections. Interpretive or educational signage at key locations to inform trail users about local attractions, native plants and wildlife habitats,or cultural/historical markers. Page 3-7: Bikeway signage,to be visible to drivers and bicyclists, located at key intersections and along roadways. Page 3-8: Wayfinding and distance markers to community destinations. Page 3-12: In the future as roadways are re-constructed and improved in Activity Areas,sidewalks,trails, and other pedestrian amenities should be considered within the design. Continue to establish Rambling River Park and the Depot Way Art walk as an "Active Gateway"to the city and enhance their connection to Downtown Farmington. Page 3-13: Improve communication of the bike and ped network. Develop a coordinated wayfinding and signage strategy to communicate priority and greenway trail networks. Page 4-5:Connector Trail and On-Street Bikeways with Downtown Farmington:Connector trail from the Akin Road/CR 50 intersection south to Spruce Street. Connector trail on Spruce Street from Denmark Avenue to TH 3. (Denmark Ave to Division Street is funded and planned for implementation in 2022. Wayfinding Plan—Complete a city-wide wayfinding and signage plan to correspond with the Bike+Ped Plan. Include locations and design of wayfinding. Educational and Encouragement Programs-work with RRC to develop walking and biking clubs for seniors and families. Expand the bicycle fleet in use today by the Farmington School District to support programming developed by the RRC or community education. TH 3 Corridor Plan: https://www.farmingtommn.gov/UserFiles/Servers/Server 745675/File/Government/Departments/Com munityDevelopment/FinalHwy3CorridorPlan.pdf Page 5: Figure 2—Issues &Amenities shows 15 amenities along TH 3 along with access points to public destinations such as the downtown, Farmington Elementary School, and the Dakota County Fairgrounds. Page 18: Elm Street/CR 50 Intersection with TH 3. CR 50 is classified as an arterial roadway and is a primary roadway for directing traffic on TH 3 into the downtown area.The City will work with MnDOT to place additional signage at this intersection to bring greater awareness of downtown amenities to the TH 3 travelers. Page 38:Goal 3—Implement signage and wayfinding along the corridor that drives visitors to downtown Farmington. Strategy 1—Utilize the downtown identity and wayfinding throughout the TH 3 corridor along the highway and on bike and pedestrian trails. Strategy 2—Plan and build gateway/corridor monuments, public art or wayfinding that encourage visitors to explore downtown Farmington. Strategy 3—Work with MnDOT guidelines and templates for signage within MnDOT right of way. Page 63: Directional Signage and Wayfinding—Work with MnDOTto install additional wayfinding signage along TH 3 that informs motorists of local businesses in the downtown area.This effort would be led by the City of Farmington with cooperation from MnDOT/Dakota County. CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 �IIII�� O Farmington MN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: CARES Act and Local Grant Program Update DATE: August 13, 2020 INTRODUCTION/DISCUSSION CARES Act Small Business Relief Grant Program Under the federal CARES Act,the city is able to provide small local businesses with grants. Dakota County and the Dakota County CDA have created a Small Business Relief Grant Program to allow temporary financial supportto small businesses affected by COVI D-19. The city will is working with the Dakota County CDA to distribute$500,000 to local businesses based upon their application submission, which can be done through the Dakota County CDA. The guidelines for the program include: • Businesses may apply for a one-time emergency grant up to$10,000 based on economic hardship from COVI D-19. • Businesses must have 50 or fewer full-time employees. • It is required to be a locally owned and operated for-profit organization with a physical location in Farmington. • Majority owned by a permanent resident in Minnesota. • I n good standing with the Minnesota Secretary of State and the Minnesota Department of Revenue as of March 1, 2020. • I n good standing with Dakota County and city of Farmington. • Demonstrate the business was adversely affected by Executive Orders related to COVI D-19 business restrictions. • Demonstrate financial hardship as a result of the COVI D-19 outbreak. The administration costs of the program are roughly 3.44 percent of the money we dedicated to the program.The grant application is available on the Dakota County CDA`s website for submission.The applications will be accepted until 4:30 p.m. on Friday, August 14, 2020. If the applicants exceed the available funding, a randomized selection process will take place. This program is being actively promoted via social media, website, FBA, Dakota County Regional Chamber of Commerce, CDA and their media partners, along with other cities throughout Dakota County. Please encourage all who may be eligible to apply. Utility Fee Program Update The Utility Fee Program was approved at the April EDA meeting and has been live since May 4th, 2020. The program allows for one-time direct assistance grants of up to$500 for City of Farmington water utility bills. It is available for any Farmington business with 100 employees or less company-wide.The program was created with a fund balance of$10,000. There are currently six direct assistance grants which have been awarded to six Farmington businesses totaling$2,450.43.The remaining balance of the Utility Fee Program is $7,549.57. The Utility Fee Program has received a limited amount of applications due to multi-tenant buildings having their utilities covered with the rent.The remaining$7,549.57 dedicated to the Utility Fee Program can be moved into the Public Space Improvement Program projects for 2020 and 2021 or it can be moved back to other EDA financing programs. The businesses which have been able to take advantage of the Utility Fee Program are grateful for the assistance. Even though the full amount of dedicated funding was not distributed to Farmington businesses, it still provided a platform for financial relief during COVI D-19 in the spring/summer to some Farmington businesses. ACTION REQUESTED Review the updates provided for the CARES Act and Utility Fee Program. CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 FarmingtonMN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: City Council Update DATE: August 13, 2020 INTRODUCTION/DISCUSSION This is a standing agenda item to allow City Council members the opportunity to provide the EDA with any updates they feel are pertinent to the work plan of the EDA. ACTION REQUESTED Receive an update on recent City Council actions or discussions. c>rTv of 0 43o Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 ��►�,� © FarmingtonMN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: 2019-2021 Strategic Plan for Economic Development Update DATE: August 13, 2020 INTRODUCTION/DISCUSSION With COVI D-19 impacting the work and priorities of the EDA, it was suggested we revisit the 2019-2021 Strategic Plan along with the current action plan. A few updates have been made to the attached action plan indicating items which have been placed on hold or delayed due to the pandemic. ACTION REQUESTED Review the 2019-2021 Strategic Plan for Economic Development along with the attached action plan, and provide guidance on how to best refocus the efforts of the EDA for the remainder of 2020. ATTACHMENTS: Type Description o Exhibit 2019-2021 Strategic Plan for Economic Development D Exhibit Strategic Plan Summary and Status Report A& 1 • 1 m Ah Ah aP� a Now t> w r January 2019 NORTHLAND 1,1, PUBLIC FINANCE EDA Strategic Plan 2019-2021 CONTENTS Contents................................................................................................................................................1 Introduction.........................................................................................................................................2 Context.................................................................................................................................................3 EDAPowers...........................................................................................................................................................3 ComprehensivePlan..........................................................................................................................................3 CityGovernment.................................................................................................................................................4 EDAResources.....................................................................................................................................................5 StrategicPlan......................................................................................................................................6 Objective: Expand and Diversify the Tax Base.........................................................................................6 Objective: Encourage development that brings additional goods and services to Farmington 11 Objective: Promote the economic and physical health of older sections of Farmington....12 Objective: Effectively communicate information about the EDA within City government,to the community and to people and businesses outside of Farmington..............................................13 Objective: Conduct the business of the EDA to maximize its effectiveness..............................14 January 2019 EDA Strategic Plan 2019-2021 INTRODUCTION This document presents the Strategic Plan for the Economic Development Authority(EDA) of the City of Farmington.The EDA Strategic Plan serves several purposes: • The plan articulates the vision,mission and fundamental principles that guide decision making and actions for the EDA. • The plan provides a framework for identifying potential roles for the EDA,prioritizing use of resources and periodically reviewing actions taken by the EDA. • The plan serves as a tool for communicating information about the EDA to the city council,city departments and advisory boards,partner organizations in the economic development community and Farmington residents and businesses. The Strategic Plan focuses on the years 2019 through 2021. Vision Statement The Economic Development Authority's vision is to improve the economic vitality of the City of Farmington and to enhance the overall quality of life by attracting and retaining businesses, creating partnerships,fostering employment opportunities, promoting workforce housing, business growth, and expanding the tax base through development and redevelopment. Mission Statement Farmington is commerce friendly, responsive, and innovative in the realm of economic development. The Economic Development Authority's mission is to position Farmington as one of Minnesota's most desirable cities to open, grow, and maintain a business. January 2019 EDA Strategic Plan 2019-2021 CONTEXT The actions of the EDA do not occur in a vacuum,but within the context of city government and development forces that affect Farmington and the region. Understanding this context is an important element of creating and implementing the strategic plan. EDA Powers The powers of the EDA come from both State Law and city enabling resolution.The EDA can exercise the powers set forth in Minnesota Statutes,Section 469.090 through 469.108 unless otherwise limited by the city council.The Farmington EDA was established by Resolution R104- 05 (the "Enabling Resolution").The Enabling Resolution empowers the EDA to use all statutory authority with the following exceptions: • The sale of all bonds or other obligations issued by the EDA shall first be approved by the city council. • The EDA shall follow the budget process for city departments as may be provided by the city and as implemented by the city council and Administrator. • All official actions of the EDA shall be consistent with the city comprehensive plan and official controls implementing the comprehensive plan. The Enabling Resolution also transferred all activities,programs,operations and authority relating to economic development from the Farmington Housing and Redevelopment Authority (HRA).The EDA is authorized to exercise all of the powers granted to the HRA pursuant to Minnesota Statutes,Sections 469.001 through 469.047. No actions contemplated by the Strategic Plan are impaired by the limitations of State Law or the Enabling Resolution. Comprehensive Plan The Economic Development chapter of the 2040 Comprehensive Plan provides a framework of the activities of the EDA. "The Economic Development Plan (Chapter 9 of the Comprehensive Plan)provides a high level and long- term roadmap for the City of Farmington and its partners (public,private, and nonprofit sectors) to work together to enhance employment, investment and quality of life opportunities that benefit the entire community. The city recognizes that local government has a responsibility for creating an environment in which economic development can occur. This plan also serves to examine and strengthen the city's ability to compete effectively and prosper in both the regional and increasingly global economy." The Comprehensive Plan contains eight(8)economic development goals. As part of the process of creating this Strategic Plan,the EDA validated the importance of these goals for guiding the actions of the EDA.The following list contains the economic development goals in order of the ranking of the EDA Board: January 2019 ��� EDA Strategic Plan 2019-2021 1. A three-year Strategic Plan for Economic Development that provides a dynamic and actionable tool for achieving the community's economic development vision. 2. Cultivation of strong relationships between existing businesses and the city to increase business retention. 3. A desirable commercial environment for residents is created through growth from existing and new businesses. 4. Healthy and diversified growth of existing and new businesses to achieve the community's 2030 and 2040 employment projections. 5. Redevelopment of vacant and underutilized properties in older areas to revitalize these vital community areas. 6. Public and private sector reinvestment in downtown to revitalize it as the community's commercial,cultural,and recreational center. 7. Diverse housing options and quality of life amenities that support the needs and preferences of the community's workforce into the future. 8. A well-trained and adaptable workforce is maintained within the community to support the projected business and job growth. These goals provide a useful tool for evaluating EDA activities.How does the activity help to achieve the goals of the Comprehensive Plan?A consistent connection between these goals and EDA activities ensures that the EDA meets its mandate of consistency with the Comprehensive Plan. City Government An essential factor shaping the Strategic Plan is the EDA's fit within the overall structure of the city. The EDA is one of five advisory boards and commissions established by the city council. The EDA is different from any other board in that it has the power and resources to undertake projects in a relatively autonomous manner.State Law designates EDAs as political subdivisions. Residents Business 1 I I I ' ------ .. The EDA is governed by a 7-member board of commissioners appointed by the city council. Members of the EDA board consist of two city council members,one Independent School District 192 school board member,and four residents.Economic development staff is part of the January 2019 �� EDA Strategic Plan 2019-2021 city's Community Development Department.The Community Development Director serves as the Executive Director of the EDA. This structure combines the dedicated focus on economic development and statutory powers of the EDA with a day-to-day foundation in the core structure of the city. EDA Resources Creating and implementing the Strategic Plan must be done with an eye towards the resources of the EDA.With limited resources,the effective use of resources should be a factor in evaluating current and future activities. Do the potential benefits of the action merit the allocations of EDA resources? The most important resource of the EDA is city staff.The experience and technical skills of economic and community development staff provide the capacity to successfully achieve EDA objectives.The staff resource available to the EDA is a finite commodity. It is also a commodity that serves other functions within city government. January 2019 EDA Strategic Plan 2019-2021 STRATEGIC PLAN The EDA Strategic Plan is based on the following Core Strategies: • Attract new businesses that provide jobs,needed goods and services,and tax base • Encourage the retention and expansion of existing business • Encourage revitalization and redevelopment • Manage EDA programs and projects • Be the voice of economic development in city government The Core Strategies guide EDA actions. All actions shall be consistent with one or more of the Strategies. Objective: Expand and Diversify the Tax Base Economic development is not an end itself,but rather a means to achieve certain outcomes.An important outcome in Farmington is to grow the property tax base. Preliminary tax rates for taxes payable 2019 show Farmington with the fifth highest city tax rate for Dakota County cities (over 1,000 population).When all other taxing jurisdictions are included,the total tax rate in Farmington is the highest in Dakota County. Preliminary 2019 Tax Rates 160.00 140.00 �S 120.00 100.00 80.00 X — – 60.00 40.00 20.00 \�eA \e a� , �e�� o Q\Ja e <,a� e et �e ■City Rate ■All Others Rate Figure 1 Tax base is a key factor in a higher tax rate.A lower tax base means that the city must tax at a higher rate to generate revenue needed to operate the city.A comparison with other Dakota County cities provides some perspective on Farmington's tax base.Figure 2 shows total Pay January 2019 �� EDA Strategic Plan 2019-2021 2019 Taxable Market Value by property classification. Figure 3 compares the distribution of Taxable Market Value among the property classifications. Taxable Market Value Taxes Payable 2019 8,000,000,000 7,000,000,000 6,000,000,000 ■All Other 5,000,000,000 ■Agriculture 4,000,000,000 Industrial 3,000,000,000 ■Commercial 2,000,000,000 ■Apartments 1,000,000,000 ■Residential Farmington Lakeville Rosemount Hastings Apple Valley Figure 2 Taxable Market Value Taxes Payable 2019 100% 90% 80% 70% ■All Other 60% ■Agriculture 50% Industrial 40% ■Commercial 30% ■Apartments 20% ■Residential 10% 0% Farmington Lakeville Rosemount Hastings Apple Valley Figure 3 January 2019 EDA Strategic Plan 2019-2021 • Hastings has less Taxable Value than Farmington($1.52 billion to$1.74 billion). However,the portion of the total tax base in commercial and industrial property is more than double in Hastings(11%)in comparison to Farmington(5%). • The commercial/industrial share of the tax base in the comparison cities ranges from 9.66% in Apple Valley to 11.24% in Rosemount. • Rosemount provides a good contrast to Farmington.The cities have similar populations (Farmington 22,421 -Rosemount 23,956),but Farmington has 29% less tax base.Total Taxable Market Value per capita in Farmington is$87,866 and$116,100 in Rosemount. Growing and diversifying the tax base has a variety of benefits.A growing tax base gives the city more flexibility in funding services and capital improvements.This flexibility would likely extend to the EDA budget.The demands for operating revenues may limit the ability to lower the tax rate,but a growing tax base lessens the need to raise rates. Growing the tax base is one of the only means available to the city to promote reductions in other parts of the total tax rate. A diversified tax base changes the impacts of economic downturns as value changes vary among property types. Commercial and industrial development make different use of city services than residential with the potential for comparably less pressure to increase services and spending. EDA efforts to grow the tax base must be done thoughtfully and strategically.The Minnesota property tax system affects the ability of the city to realize growth in the tax base from new development.40% of all new commercial-industrial value goes into the Fiscal Disparities Pool and is not available for local taxation.The use of tax increment financing(TIF) or tax abatement defers the benefits of new tax base until the financial assistance ends.Property class rates set by the Legislature convert the Assessor's Estimated Market Value to Tax Capacity(taxable)value at different rates. Figure 4 illustrates these points.This chart compares the Tax Capacity value available to the city (and other taxing jurisdictions) from alternative development of 100 acres. January 2019 �- EDA Strategic Plan 2019-2021 Tax Capacity From Alternative Land Uses Industrial Retail Single Townhome Acres 100 100 100 100 Lot Coverage/Density 30% 30% 3 6 Development(SF or Units) 1,306,800 1,306,800 300 600 EMV per SF or Unit 65 125 330,000 330,000 EMV 84,942,000 163,350,000 99,000,000 198,000,000 Tax Capacity 1,698,090 3,266,250 990,000 1,980,000 Fiscal Disparities 40% 40% 0% 0% Net Local Tax Capacity 1,018,854 1,959,750 990,000 1,980,000 2,500,000 2,000,000 v n 1,500,000 E � a U X 1,000,000 F- 500,000 0 Industrial Retail Single Townhome Figure 4 Expansion of the tax base also comes from within.The Economic Development chapter of the Comprehensive Plan notes that"research from numerous sources shows that existing businesses create 60%-90% of all new economic growth in a community".A focus on local businesses is a more efficient means of expanding the tax base. Resources applied to business expansion are more likely to yield returns than using the same resources to compete with other cities. Resources are applied to businesses already in Farmington rather than competing with January 2019 p EDA Strategic Plan 2019-2021 other cities.The use of financial incentives (if needed)is typically lower and more closely aligned with project need. Tactics 1. Create and maintain strong relationships and lines of communication with local business to identify opportunities for the EDA to enhance success and encourage expansion. 2. Be prepared to receive and effectively respond to inquiries about locating businesses in Farmington. 3. Make use of tax increment financing and tax abatement,pursuant to city policies,to achieve the objectives of the Strategic Plan. 4. Use tax increment financing and tax abatement only when the benefits received from the development outweigh the deferred tax base. 2019 Action Pian 1. Create and conduct a comprehensive business needs/assessment survey. 2. Review and update(as needed)economic development promotional materials. January 2019 EDA Strategic Plan 2019-2021 Objective: Encourage development that brings additional goods and services to Farmington Building and maintaining a strong core of commercial development is important to Farmington. When necessary goods and services are not available locally,residents travel to other cities to shop.These trips often result in additional shopping that could have occurred in Farmington. The EDA seeks to encourage commercial development that reduces this out-migration and complements existing businesses. The EDA has limited control over the type and pace of commercial development. Market forces tend to be the primary force in commercial growth. In that regard,commercial development and job growth are directly related. New,well-paying jobs located in Farmington may produce the demand for new housing.These new"rooftops' create the market sought by commercial development. The EDA can facilitate commercial development by providing desirable business districts. Farmington has a history of creating community plans for such business districts.Plans for Vermillion River Crossing and Downtown Farmington provide the framework for public and private investment. In 2019,the city will be completing a plan for development in the Highway 3 Corridor.The ongoing implementation of these plans is an important EDA objective. Tactics 1. Attract new businesses that produce jobs that are likely to create or retain households and expand the local market for new commercial development. 2. Prepare and implement plans that provide desirable locations for new commercial development. 2019 Action Plan 1. Continue to work with brokers and land owners to attract developments to Vermillion River Crossings area. 2. Create ongoing means of communicating actions related to the implementation of the Downtown Redevelopment Plan to the EDA. 3. Play an active role in the completion of the Highway 3 Corridor Study and seek effective implementation strategies. January 2019 �� EDA Strategic Plan 2019-2021 ,�- Objective: Promote the economic and physical health of older sections of Farmington. One of the Economic Development Goals of the Comprehensive Plan is"redevelopment of vacant and underutilized properties in older areas to revitalize these vital community areas". In reality,there are two aspects to redevelopment.The most effective strategy is to promote the economic and physical health of the community to avoid the need for redevelopment.If the need for redevelopment exists,however,it is important to prevent blighting conditions to spread to other properties. The EDA has taken a proactive approach to redevelopment by creating plans for the Downtown and the Highway 3 Corridor.These plans provide a framework for public and private investment.Implementation of these plans is not the sole responsibility of the EDA.The EDA must coordinate its efforts with the city council,planning commission and other stakeholders. Tactics 1. Engage on a consistent basis with the planning commission to share goals and develop strategies. 2. Support the outcomes and implementation of the Highway 3 Corridor Plan. 3. Review and promote existing programs that target key areas. 2019 Action Plan 1. Schedule quarterly joint work sessions with the planning commission and semi-annual work sessions with the city council to align priorities. 2. Complete and identify initial implementation steps of the Highway 3 Corridor Plan. 3. Meet with Dakota County CDA staff(or invite to EDA meeting) to discuss programs. January 2019 EDA Strategic Plan 2019-2021 Objective: Effectively communicate information about the EDA within city government, to the community and to people and businesses outside of Farmington. Communication is an essential function of the EDA. Communication with the city council promotes collaboration on shared objectives and builds the foundation for the financial resources required by the EDA. Communication with the community explains the work of the EDA,highlights the positive impact on the community and offsets potential misinformation. Communication informs the business community,both within and outside of the community, about the opportunities to do business in Farmington and the assistance available from the EDA. The city's website is the most important communication tool for the EDA.The website is the place people look for information about the EDA.Farmington's online presence for economic development should be guided by several factors: • Information about the EDA and economic development in Farmington must be easy to find on the website. • The information on the website must be useful. • The form and content of the pages devoted to economic development should convey a positive message that creates interest in Farmington. Tactics 1. Utilize the city's website as the primary point of information about the EDA and economic development in Farmington. 2. Ensure that the website contains useful information for businesses evaluating potential development in Farmington. 3. Make use of the newsletter and other ongoing city communications to provide information about the EDA. 2019 Action Plan 1. Review other websites to identify elements that could be incorporated into Farmington's website. 2. Review and enhance the city's webpage(s)related to Economic Development. 3. Develop one or more new communications tools to relay the messages and work of the EDA. 4. Shift the monthly"Director's Report" in the EDA packet to a more public-facing newsletter. 5. Develop a social media strategy to promote the work of the EDA. January 2019 EDA Strategic Plan 2019-2021 Objective: Conduct the business of the EDA to maximize its effectiveness. While this objective seems obvious,it is important to make it a stated objective of the Strategic Plan.The EDA operates with limited resources in terms of funding,staff time and board responsibilities.All decision-making must consider the effective use of these limited resources. Tactics 1. Provide consistent information to the EDA about its financial condition and existing obligations. 2. Provide the EDA with consistent updates on the status of the action plans for the Strategic Plan and other ongoing initiatives of the EDA. 3. Annually update the action plans in the Strategic Plan. 2019 Action Plan 1. Provide annual comprehensive review of the EDA's finances in March. 2. Develop a standardized template for providing specific project updates. 3. Explore ways to enhance the effectiveness of monthly board meetings. 4. Create a process to annually review and update action plans in the Strategic Plan. January 2019 �� Farmington EDA 2019-2021 Strategic Plan Status Report Objective Tactics 2020 Action Plan Status Expand and Diversify the Tax Base Create and maintain strong relationships and lines of communication with local Create and conduct a comprehensive business BR&E Subcommittee created and business to identify opportunities for the EDA to enhance success and encourage needs/assessment survey. engaged in pilot program-COVID hold expansion. Be prepared to receive and effectively respond to inquiries about locating Review and update(as needed)economic development Ongoing businesses in Farmington. promotional materials. Make use of tax increment financing and tax abatement,pursuant to city policies, Ongoing to achieve the objectives of the Strategic Plan. Use tax increment financing and tax abatement only when the benefits received Ongoing from the development outweigh the deferred tax base. Encourage development that Attract new businesses that produce jobs that are likely to create or retain Continue to work with brokers and land owners to attract Ongoing-Staff remains in contact with brings additional goods and households and expand the local market for new commercial development. developments to Vermillion River Crossings area. landowners and brokers services to Farmington Prepare and implement plans that provide desirable locations for new commercial Create ongoing means of communicating actions related to Ongoing-Wayfinding and Public Spaces development. the implementation of the Downtown Redevelopment Plan Improvement Program to the EDA. Play an active role in the completion of the Highway 3 Working on redevelopment concepts Corridor Study and seek effective implementation strategies. within the recommendations of the plan Promote the economic and Engage on a consistent basis with the planning commission to share goals and Schedule quarterlyjoint work sessions with the planning To be scheduled 2020-COVID hold physical health of older sections develop strategies. commission to align priorities. of Farmington Support the outcomes and implementation of the Highway 3 Corridor Plan. Complete and identify initial implementation steps of the 2040 Comp Plan includes upcoming Highway 3 Corridor Plan. revisions from Hwy 3 plan.Zoning ordinance revisions underway. Review and promote existing programs that target key areas. Meet with Dakota County CDA staff(or invite to EDA Ongoing-new OTB advisor for future meeting)to discuss programs. meeting Effectively communicate Utilize the city's website as the primary point of information about the EDA and Review and enhance the city's webpage(s)related to Ongoing-property listings updated information about the EDA within economic development in Farmington. Economic Development. frequently city government,to the Ensure that the website contains useful information for businesses evaluating Develop one or more new communications tools to relay the Ongoing potential development in Farmington. messages and work of the EDA. Make use of the newsletter and other ongoing city communications to provide Shift the monthly"Director's Report"in the EDA packet to a Variety of updates to be included in the information about the EDA. more public-facing newsletter quarterly Farmington Currents newsletter Develop a social media strategy to promote the work of the October EDA discussion topic- EDA completed Conduct the business of the EDA Provide consistent information to the EDA about its financial condition and existing Provide annual comprehensive review of the EDA's finances Annual March EDA meeting discussion to maximize its effectiveness obligations. in March. topic Provide the EDA with consistent updates on the status of the action plans for the Develop a standardized template for providing specific See above Strategic Plan and other ongoing initiatives of the EDA. project updates. Annually update the action plans in the Strategic Plan. Explore ways to enhance the effectiveness of monthly board Ongoing meetings. Create a process to annually review and update action plans To be completed with department's in the Strategic Plan. annual report Update as of_,2019 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 Farmington MN.gov TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: August Director's Report DATE: August 13, 2020 INTRODUCTIONIDISCUSSION Small Business Relief Grants Please encourage all eligible businesses to apply for the Dakota County Small Business Relief Program by Friday,August 14 at 4:30 p.m.The application can be found at www.dakotacda.org. Stay Safe M N The state of Minnesota launched an updated portal combining all of the guidance for individuals and families along with businesses and organizations. We continue to participate in weekly business calls with the state and provide this information to the public: https:Hstaysafe.mn.gov/. Dakota County CDA Foreclosure Report Please find attached the latest foreclosure data as provided by the Dakota County CDA. NEXT MEETING Our next regular meeting is scheduled for September 24 at 6:00 p.m. ACTION REQUESTED None,this report is intended to be a monthly update on various development and industry related topics. ATTACHMENTS: Type Description D Exhibit 2020 July FC Report to Cities D Exhibit 2020- NOP D Exhibit 2020-Sheriff Sales Dakota County Community Development Agency CDA To: Dakota County Cities From: Maggie Dykes Date: August 3, 2020 Re: Foreclosure Update Dakota County Stats —July 2020 • # of Sheriff Sales in July—4 (compared to 4 in June, 2020) (Moratorium due to COVID-19 in place through August 13th unless extended again by Governor Walz. Moratorium does not apply to Foreclosure by HOA; 2 Sheriff Sales were Foreclosure by HOA and 2 were Foreclosure by First Mortgage). • # of Notices of Pendency Filed in July— 13 A Notice of Pendency is filed by a mortgage company's attorney as official notification that the foreclosure process has begun. Not all of these result in Sheriff Sales. Mapping Using Dakota County GIS http://Qis.co.dakota.mn.us/DCGIS/ The Dakota County Office of GIS is updating the Foreclosures and Notice of Pendency layers on a monthly basis. If you need assistance using this Web page, please call Randy Knippel or Mary Hagerman with the Office of GIS at (952) 891-7081. If you have any concerns, please call me at (651) 675-4464 or send me an email at m dykes(a)dakotacda.state.m n.us. IPI'\ Comm County M A Community Development Agency CDA Notice of Pendency Filings City Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 2020 2019 Apple Valley 12 7 5 0 2 3 1 30 95 Burnsville 6 8 2 4 2 2 5 29 95 Eagan 5 3 8 1 2 1 1 21 101 Farmington 11 5 3 1 2 1 2 25 64 Hastings 2 1 8 0 0 0 0 11 1 34 Inver Grove Heights 4 6 2 0 2 2 3 19 47 Lakeville 3 6 3 2 1 1 1 17 77 Mendota Heights 1 1 0 1 0 0 0 3 9 Rosemount 4 2 9 0 1 0 0 16 42 South St.Paul 4 4 4 1 1 2 0 16 63 West St,Paul 7 7 2 1 1 0 0 18 38 Small Cities 1 1 0 0 0 1 0 3 11 TOTAL 60 51 46 11 14 13 13 0 0 0 0 0 208 676 NOTE:Notices of Pendency are filed by a mortgage company's attorney as official notification that the foreclosure process has begun.Not all of these result in sheriff sales.Numbers are based on Notice of Pendency filings with Dakota County Property Records.City numbers are based on municipality address. For more information about the CDA's homeowner or homebuyer services, visit www.dakotacda.org or call(651)675-4473. 1139is'� Dakota County Community Development ru Agency CDA Foreclosure Summary for Dakota County Sheriff Sales City Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 2020 2019 2018 2017 Apple Valley 4 3 1 0 2 0 1 11 30 24 34 Burnsville 3 1 2 0 1 1 1 9 31 31 44 Eagan 3 2 1 0 0 D 0 6 20 27 42 Farmington 2 1 2 1 0 1 0 7 9 21 17 Hastings 0 0 0 0 0 0 0 0 11 14 17 Inver Grove Heights 1 0 1 0 0 0 0 2 14 14 19 Lakeville 3 0 1 0 0 0 0 4 16 16 41 Mendota Heights 0 0 0 0 0 0 0 0 4 3 2 Rosemount 0 1 1 1 0 0 1 4 12 15 11 South St.Paul 1 1 1 0 0 1 0 4 13 27 22 West St.Paul 2 0 1 0 0 1 1 5 6 14 15 Small Cities 0 0 0 D 0 0 0 0 2 7 9 TOTAL2020 19 9 11 21 31 4 4 0 01 01 0 0 52 168 213 273 TOTAL2019 34 29 15 13 18 24 24 29 17 21 17 25 168 TOTAL2018 12 15 24 22 21 15 13 23 24 16 13 15 213 TOTAL2017 31 15 27 20 25 26 13 26 27 22 19 22 273 SOURCE:Dakota County Sheriff Sales.City numbers are based on municipality address. For more information about the CDA's homeowner or homebuyer services, visit www.dakotacda.org or call(651)675-4473.