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Home My WebLink About01.20.09 Council Packet City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Fire Fighters b) Recognize Fire Chief Appointment 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (115/09 Regular) (1/12/09 Workshop) (1/14/09 Special) b) 4th Quarter Building Permit Report - Building Inspections c) Approve Dakota County Sentence to Service Contract - Parks & Recreation and Engineering d) Adopt Resolution - Accept Donation Rambling River Center - Parks & Recreation e) School and Conference - Administration f) School and Conference - Finance g) Amend Council By-laws - City Attorney h) School and Conference - Engineering i) Approve Agreement for County Hauler Financial Incentive Payment Program - Municipal Services j) Amend Ordinance - Cell Phone Towers - Planning k) Acknowledge Resignation Fire Department - Human Resources (Supplemental) 1) Appointment Recommendation Fire Department - Human Resources m) Annual Fire Department Report - Fire Department n) Approve Appointments to Boards and Commissions - Administration 0) Approve Bills (Supplemental) Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Park Master Plans - Parks and Recreation b) Appoint MVT A and Cedar Group Representative - Administration c) Approve Seal Coat Project Feasibility Report - Engineering d) Adopt Resolution - Approve Joint Powers Agreement Seal Coat - Engineering e) Project Updates - Engineering Page 16 Page 17 Page 18 Page 19 Page 20 11. UNFINISHED BUSINESS a) Rambling River Center Update - Administration (verbal) b) City Hall Change Orders - Administration Page 21 12. NEW BUSINESS 13. COUNCILROUNDTABLE a) Community Expo - Administration (verbal) b) Workshop Schedule Discussion - Administration (verbal) Page 22 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Fire Fighters b) Recognize Fire Chief Appointment 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (115/09 Regular) (1/12/09 Workshop) (1/14/09 Special) b) 4th Quarter Building Permit Report - Building Inspections c) Approve Dakota County Sentence to Service Contract - Parks & Recreation and Engineering d) Adopt Resolution - Accept Donation Rambling River Center - Parks & Recreation e) School and Conference - Administration f) School and Conference - Finance g) Amend Council By-laws - City Attorney h) School and Conference - Engineering i) Approve Agreement for County Hauler Financial Incentive Payment Program - Municipal Services j) Amend Ordinance - Cell Phone Towers - Planning k) Acknowledge Resignation Fire Department - Human Resources (Supplemental) 1) Appointment Recommendation Fire Department - Human Resources m) Annual Fire Department Report - Fire Department n) Approve Appointments to Boards and Commissions - Administration 0) Approve Bills (Supplemental) Action Taken Introduced Recognized Approved Information Received Approved R3-09 Approved Approved Tabled Approved Approved Tabled Acknowledged Approved Information Received Approved Approved 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Park Master Plans - Parks and Recreation b) Appoint MVT A and Cedar Group Representative - Administration Approved Pine Lake Julia Tabled Rambling River MVTA -Fogarty Cedar Group - Donnelly R 4-09 c) Approve Seal Coat Project Feasibility Report - Engineering d) Adopt Resolution - Approve Joint Powers Agreement Seal Coat- Engineering e) Project Updates - Engineering R5-09 Iriformation Received 11. UNFINISHED BUSINESS a) Rambling River Center Update - Administration (verbal) b) City Hall Change Orders - Administration 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Community Expo - Administration (verbal) b) Workshop Schedule Discussion - Administration (verbal) 14. ADJOURN 7Q, COUNCIL MINUTES REGULAR January 5, 2009 The meeting was opened by City Administrator Herlofsky at 7:00 p.m. City Administrator Herlofsky performed the swearing-in ceremony for Todd Larson as Mayor and Julie May and Terry Donnelly as Councilmembers. 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Larson, Donnelly, Fogarty, May, Wilson Absent Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Beve Preece 4. APPROVE A GENDA Councilmember Fogarty pulled the Bonestroo contract from item lOa) Organizational Matters for future discussion. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. Charles Weber, 5220 Robin Lane, asked about the status of moving the senior center to the old City Hall building. City Administrator Herlofsky stated he has discussed this with the Parks and Recreation Director and a plan will be ready by the end of the month. Mr. Weber asked ifthere was a reason why they could not begin working on the old City Hall building now. City Administrator Herlofsky stated we need to develop a plan so we know what we are doing and things are done in the proper order. Mayor Larson suggested setting a time line for this project so everyone knows what is going on. City Administrator Herlofsky explained the problem is limited resources. We have to make 1-1 Council Minutes (Regular) January 5, 2009 Page 2 sure there is a plan so nothing is wasted along the way. Mayor Larson agreed to have something by the end of January. Councilmember Fogarty suggested placing this on the February workshop. Ms. Jody Kelly, 908 Ith Street, representing the Farmington Warrior to Citizen campaign, gave an update on what is happening with the committee. Farmington was designated as Minnesota's first Yellow Ribbon City. The purpose of the group is to bring community resources together to support military families in Farmington. Ms. Annette Kuyper updated Council on a list of upcoming events. Mayor Larson suggested placing this schedule on Cable Channel 16. 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (12/15/08 Pre-meeting & Regular) b) Received Information Boards and Commissions Attendance - Administration Councilmember Wilson noted those members with perfect attendance at their commission meetings. He thanked all those who serve on boards and commISSIOns. c) Adopted RESOLUTION RI-09 Approving Gambling Event Permit- Administration d) Approved Appointment Recommendation Fire Department - Human Resources e) Lease Agreement for Ambulance Station with Allina Medical Transportation- Human Resources Councilmember Wilson noted he is the City representative for the ALF Board. The transition has been made to Allina and things are going well. This lease agreement allows the ambulances to use the facility at Fire Station 2. The current ALF structure will still exist, but Allina will be providing ambulance and paramedic services. He thanked City Administrator Herlofsky and Human Resources Director Wendlandt for their hard work in putting this agreement together. The change will be official February 1,2009. f) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters - Administration MOTION by Fogarty, second by Wilson as follows: 10a(I). That Councilmember Fogarty be designated as Acting Mayor from January 6, 2009 through December 31, 2009. 1-2 Council Minutes (Regular) January 5, 2009 Page 3 10a(2). That the Farmington Independent be designated as the official publication from January 6, 2009 through December 31, 2009. 10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 6, 2009 through December 31, 2009. 10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Wells Fargo Investments. Smith Barney Inc., and Roundbank (Farmington) be designated as the Official Depositories from January 6, 2009 through December 31, 2009. 10a(6). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2009. 10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk. 10a(8). ORDINANCE NO. 008-598 Establishing Fees and Charges for licenses and permits for 2009 was adopted December 15, 2008. 10a(9). Appointments to Boards and Commissions - Candidates will be interviewed January 14, 2009 and appointments will be made at the January 20, 2009 Council Meeting. 10a(10). Appoint Councilmember Wilson as the primary and Councilmember Fogarty as the alternate representative to the ALF Ambulance Board. 10a(1l). Appoint Kevan Soderberg, resident, as the City's representative to the CEEF Committee. 10a(12). Appoint Councilmember Fogarty, City Administrator Peter Herlofsky and a Planning Commission member on the Farmington/Empire Planning Advisory Committee. 10a(13). Appoint Councilmembers Donnelly and May to the MUSA Review Committee. 10a(14). Appoint Mayor Larson, City Administrator Peter Herlofsky, and a Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(15). Appoint Mayor Larson as the Director and Councilmember Wilson as the alternate to the Dakota Communications Center Board of Directors. 10a(16). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to LOGIS for 2009. 10a(17). Appoint by RESOLUTION R2-09 Peter J. Herlofsky, Jr. as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2009. APIF, MOTION CARRIED. 1-3 Council Minutes (Regular) January 5, 2009 Page 4 b) Approve Change Order 195th Street Extension Project - Engineering Change Order no. 2 includes payment for several items that were added to the contract due to existing field conditions. Item 1 is compensation for the contract having to make adjustments to a manhole outlet structure ordered in the field anticipating the pipe would be at a certain elevation, and it was not. The surveyor is willing to cover the cost. Items 2-5 are storm water related items. They were shown on the plan sheets to be installed, but when the recap of the quantities was done per the plans, they were inadvertently omitted. Mayor Larson was concerned with this. City Engineer Schorzman explained how the plans are reviewed. The items are necessary for the plans. The fact they were omitted from the recap sheets tends to have little impact on the cost. Mayor Larson suggested plans should be reviewed closer as he was concerned with missing bid items. Councilmember Wilson stated the dollar amounts are minor considering the project. He is concerned that the dollar value of a change order could have resulted in a different structure in how the bids came in. Item 6 was an increase to an existing bid item for muck excavation near the bridge. Councilmember May noted she asked prior to the meeting about soil borings. Staff explained this item would have occurred no matter how many borings were done. Borings cost $500 each so there is a balance between getting the number exact and the cost benefit. MOTION by Wilson, second by Fogarty to approve Change Order #2 for the 195th Street Extension Project in the amount of$25,302.37. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Set Date Council Pictures - Administration Councilmember Fogarty noted there are a lot of photographers in town and suggested looking around for a lower cost. Staff will review this further. b) Fire Department Annual Meeting - Administration The Fire Department Annual Meeting will be held on January 16,2009. Councilmember May: Stated she is excited to serve on the Council. It is a new venture, and she promised to study and work hard. She was humbled to be representing the taxpayers of Farmington and promised to be a good advocate for them and to be fiscally responsible. She thanked all her supporters. 1-4 Council Minutes (Regular) January 5, 2009 Page 5 Councilmember Fogarty: Thanked everyone who helped with Toys for Town. The day went very quickly and there were a lot of volunteers. She noted we are short on applications for Boards and Commissions. She recommended extending the deadline to January 13,2009. Councilmember Wilson: Welcomed the new Councilmembers. He suggested having an informal social event with the new Council and new School Board. Councilmember Donnelly: Stated he was excited to be here and very humbled. He hoped to be a good public servant for Farmington. He enjoyed his time on the School Board, but this is a new adventure and he was looking forward to it. City Administrator Herlofsky: Informed Council a lot of information will be sent to them over the next few years. If they want a different format or something changed, they should let him know. Municipal Services Director Reiten: All of the new recycling bins have been delivered to residents. Old bins can be set out on collection day or they can keep it. Councilmember Wilson noted there is a lot of ice from the weekend. He asked if it was too cold for the sand and salt to work. Municipal Services Director Reiten confirmed this and they are placing salt again so with the sun out it should begin to work. Mayor Larson: fire. He encouraged residents to shovel out fire hydrants in case of a He thanked City staff and Mayor Soderberg for making his transition extremely easy. Every question has been answered promptly. He urged residents to check the cable TV channel for the Yellow Ribbon events. He suggested eliminating the pre-Council meetings. City Attorney Jamnik will revise the by-laws and bring them to the next meeting. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:02 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~Lk .rv?~&u A CCynthia Muller Executive Assistant 1-5 Council Workshop Minutes January 12,2009 Mayor Larson called the meeting to order at 6:30 p.m. Present: Absent: Also Present: Larson, Donnelly, May, Wilson Fogarty Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Schorzman, City Engineer; Randy Distad, Parks and Recreation Director; Brian Lindquist, Police Chief; Tim Pietsch, Fire Chief; Brenda Wendlandt, Human Resources Director; Lisa Shadick, Administrative Services Director; Ken Lewis, Building Official; Bill Weierke, Public Works Supervisor; Lena Larson, Municipal Services Coordinator; Tina Hansmeier, Economic Development Specialist; Cynthia Muller, Executive Assistant MOTION by Wilson, second by May to approve the agenda. APIF, MOTION CARRIED. This was a Council orientation workshop to provide Councilmembers with information on staffing and what each department does. Administration City Administrator Herlofsky provided his employment agreement, an updated resume and the job description for the City Administrator. Council reviews the City Administrator annually in May. Personnel include the City Administrator, Economic Development Specialist and Executive Assistant. Municipal Services Todd Reiten is the Director for Municipal Services. This department covers eight divisions including streets, snow removal, sanitary sewer, storm sewer, NPDES, water, fleet, and solid waste. Personnel include one Director, two Supervisors, eight Maintenance Workers, five Solid Waste Operators, two Mechanics, and one part-time Administrative staff. The streets division maintains 80 miles of streets, alleys, and 92 cul-de-sacs. The snow division routes are divided into 12 zones, each with an assigned operator. Priority is given to collector routes. Sanitary sewer division is responsible for the operation and maintenance of 83 miles of sewer lines and six lift stations. Storm sewer division is responsible for the maintenance and cleaning of catch basins, culverts, sweeping of streets to keep debris from entering the ponds. The Water division is responsible for the operation, maintenance, and repair of all facilities necessary to get water to Farmington residents and businesses. Currently there are two towers and eight wells. One dedicated position is assigned to this division and rotates on a yearly basis. There are one or two wells used in the winter and eight wells used in the summer. The Fleet division has two mechanics that provide maintenance and repairs for 89 vehicles, 35 pieces of equipment and ten trailers. The mechanics also perform set-up for the squad cars. They are also responsible for a 1-7 Council Workshop Minutes January 12,2009 Page 2 plow route. The Solid Waste division provides garbage collection for all residents and most commercial accounts. The City contracts with Lakeville Sanitary for recycling collection. Municipal Services Director Reiten introduced Bill Weierke, Street and Utilities Supervisor, who oversees all the streets, water, sanitary, storm sewer, plowing and street light operation. He also introduced Lena Larson, Municipal Services Coordinator, who coordinates the administrative material for Municipal Services. She sets up programs for water conservation, environmental, recycling education, and supervises the Solid Waste division and serves as Secretary for the Water Board. Councilmember Wilson requested a schedule for replacement vehicles. Staffwill provide this along with a book of photos of all vehicles. Administrative Services Lisa Shadick is the Administrative Services Director. Administrative staff is responsible for elections, preparation of Council, Planning Commission, HPC, EDA agendas and minutes, meeting statutory and legal obligations, prepare and monitor the Administration portion of the budget, record retention, issuing licenses and permits, communications, and customer service. Council was provided with samples of communication pieces the City sends out. Council asked if the City has a list serv as a way to communicate with residents. That has been reviewed, but it has not been a top priority and would take a full time person to manage it. Council was very pleased with City Space and the calendar. Administrative Services Director Shadick explained At Your Service, which is a customer service tool residents use for requests. Administration is also responsible for the Heritage Preservation Commission. They have designated 14 properties as Heritage Landmarks. Administration is responsible for the City Hall facility. City Administrator Herlofsky noted Administrative Services Director Shadick is the contact when he is absent. Economic Development Tina Hansmeier is the Economic Development Specialist. Economic Development facilitates opportunities which increase commercial and industrial development opportunities which increase job options. They are the initial contact to the business community. This division has implemented a business outreach program which included visiting 70 businesses in 2008. There are over 220 businesses. They put businesses in touch with available resources to help their business. A database is maintained for available commercial and industrial property. They represent the City on various local organizations. The goal of the Economic Development division is to increase commercial and industrial development in the City. Council was provided with an ongoing development list, samples of the Economic Update which is mailed to businesses, and the Farmington Business Guide which is a new publication. City Administrator Herlofsky explained that between Tina, Lisa, Planning, and Building Inspections if a customer has an issue with Planning or Building Inspections, they will advise Tina and Lisa so they can become the proponent for that business and help them through the situation. The Economic Update is available on the website and at times copies are left at coffee shops and the library. The Bridge newsletter is mailed to 8,000 homes. Staff is looking at ways to combine the two publications. City Administrator Herlofsky explained that getting the Economic Update to the businesses was the first step. We want to make sure we are comfortable at that level before moving to the next step. Administrative Services Director Shadick noted there is an Economic 1-8 Council Workshop Minutes January 12,2009 Page 3 Development update section within the Bridge newsletter. Councilmember May suggested adding a note in that section that the Economic Update is available on the website. City Administrator Herlofsky gave an update on the history of the makeup of the EDA. Councilmember May asked about the relationship between the EGC and the EDA. Staff felt things were working well and slowly making progress. City Administrator Herlofsky has met with the Chamber to develop more of a presence in Farmington for the Chamber and the EGC. Councilmember May suggested allowing local service groups to use a conference room for meetings at no charge. This portion of the fee schedule will be reviewed. The City Attorney is researching the possibility of having a license bureau here. EDA owned properties include the old liquor store, park garage, McVicker lot, and the Riste lot. Ene:ineerine: Kevin Schorzman is the City Engineer. Engineering is comprised of Engineering, Building Inspections, and Natural Resources. Engineering is responsible for planning, designing and inspecting everything Municipal Services maintains. They assist residents and Municipal Services when there is an issue with existing services for water, sanitary, storm water, and streets. They coordinate with multiple state agencies and report to them for water and sanitary sewer. Ken Lewis is the Building Official. They do plan reviews for new construction and remodels, and perform inspections for building projects, additions, remodels which total 3500 - 4000 inspections per year. They are responsible for issuing Certificates of Occupancy for new construction. Jen Dullum is the Natural Resources Specialist and is responsible for coordinating and reporting to multiple state agencies with oversight of the storm sewer system. This includes ponds, wetlands, storm sewers, etc. She is in charge of ensuring compliance with best management practices for the City's permits. She is involved in a lot of public education programs and handles permits for public projects. Natural Resources also covers boulevard tree trimming, and updates ordinances to comply with stated and federal mandates. City Administrator Herlofsky noted the City also contracts engineering services with Bonestroo. A couple years ago there were four employees in Building Inspections, now there are two. Finance Robin Roland is the Finance Director. Finance is responsible for audits, budgets, cash which includes accounts payable, accounts receivable, special assessments and utility billing. Tracy is responsible for accounts receivable and special assessments, JoAnn is responsible for accounts payable and Deb is responsible for utility billing. Rosemary is the Accountant and handles bank reconciliations, journal entries, and financial reports. Finance is also responsible for the Debt Management Policy. The City has $43,523,000 in debt. Annually the debt service is $4.1 million. The City levies for $2.2 million and the rest is provided from special assessments and other sources of revenue. In 2009 the City would be allowed to have $54 million in debt. Of the $43 million, $18 million is debt covered exclusively by the levy. The bond rating from Moody's is A2, and from S&P is AA-. The Finance Department is responsible for financial reporting, and the fund balance. The GFOA goal is to have 35%-45% of annual expenditures in the fund balance. Finance is also responsible for the investment policy which identifies what the City can invest in, the terms, amounts, etc. 1-9 Council Workshop Minutes January 12,2009 Page 4 Parks and Recreation Randy Distad is the Parks and Recreation Director. There are 11 full-time staff and one part- time staff member. There are many seasonal staff hired to assist with running programs, ice arena, supervise outdoor rinks, etc. He provided a list of recreational programs the City provides along with participation numbers. They also partner with the Rotary Club whereby they provide sponsorship for paying registration fees for those who cannot afford to participate in programs. A map of the parks and open space was provided. There are 23 parks which covers 46 acres. There are 18 open space areas that amounts to another 140 acres. Overall there is 876 acres of parks and open space. As far as maintenance, the City has an agreement with Toro where they mow all parks and right-of-ways as a way to test their equipment. There is no charge to the City, but there is a $75,000 value to the City in not having to use staff and equipment. There are 42 miles of paved trails. Facilities include the Schmitz-Maki Arena built in 1975, the outdoor pool built in 1969, and the Rambling River Center with a membership of over 500. Randy Distad is the liaison to the Parks and Recreation Commission and the Rambling River Center Board. The Parks and Recreation Commission includes five members, and the Rambling River Center Advisory Board has seven members. Fire Department Tim Pietsch was recently re-appointed as Fire Chief for another three years. Council was provided with a roster and a picture of the members. A new records management system was used this year for inspections, payroll, etc. They will need to obtain individual photos of each member for this system. The Annual Meeting will be held Friday. The Fire Department covers 88 sq. miles which includes all of Farmington, and portions of Empire, Castle Rock, and Eureka Townships. There is one full-time employee, John Powers, Fire Marshal, and comprised of 52 paid on-call members. The Rescue Squad contains 20 of those members. They provide fire, basic EMS services, and assist ambulance crews. John Powers will be relocating to the City Hall to have access to administrative assistance, and Police administrative assistance for criminal reports. There are many internal records that need to be entered into the records management system. City Administrator Herlofsky noted many files from City Hall were scanned into the computer prior to moving. Records can be accessed through computers rather than having file cabinets. Human Resources Director Wendlandt noted at some point the public will have access to public data. Residents could look up their building permits at home, budgets, etc. Councilmember Wilson asked if there was an archive of Council minutes and agendas that are accessible. City Administrator Herlofsky explained it is available internally, but not to the public right now. The Fire Department is fully staffed, however one member recently resigned. Dispatching of calls is handled through the Dakota Communications Center. The rescue squad responds to the most severe calls. Police Chief Brian Lindquist explained the process as to what occurs when 911 calls are received. Farmington has mutual aid agreements with all Dakota County departments. Farmington is working with Lakeville on an Automatic Aid Agreement for confirmed structure fires. 1-10 Council Workshop Minutes January 12,2009 Page 5 Human Resources Brenda Wendlandt is in charge of Human Resources and Information Technology. There are two full-time staff members. Council was provided with information on compensation structure, benefits, payroll, and data practices compliance. Council was strongly encouraged to use the City e-mail address due to data practice requests. Council also has to be careful with not creating a quorum bye-mailing all Councilmembers and responding. The safest place for Council to discuss an issue is at a Council meeting. Human Resources is also responsible for recruitment and retention, policies and procedures, employee and labor relations, safety and workers compo Todd Reiten has taken over the OSHA portion for the Maintenance Facility. Brenda Wendlandt is in charge of organizational development and employee training, legal compliance, and is the ADA compliance officer for the City. She is also responsible for information technology along with Rob Boerboom. Staff is in the process of installing the IT security cameras. Jim Constantineau spent a lot of time working on the security for the building. City Administrator Herlofsky noted Brenda has spent a lot of time working with ALF employees on the labor agreement. After February 1, with the new agreement, she will no longer have this duty. Plannin2: Council received information on the Comprehensive Plan. This was done inhouse and as a result, the City was the first one to get their plan in. Lee Smick and Tony Wippler did a great job accomplishing this task and it got the City in early with the Met Council. They deal with code complaints, work with building inspections, requests for fences, sign permits, etc. Council received a copy ofthe work plan for the 2030 Comp Plan and the timeline. There is a section in the Comp Plan for EDA activities. This will be reviewed with the EDA. They coordinate with Economic Development with new businesses as far as zoning. Lee and Tony report to Lisa Shadick. Police Brian Lindquist as been the Police Chief since 2006. Prior to that he was on the road for eight years. There are 24 full-time officers. Brian along with Jim Constantineau are the Administrative Officers. There are 3.5 clerical staff, and a part-time Community Service Officer. The are four sergeants and 12 uniformed officers. There is a two-car minimum at any time in the schedule. Investigations consists of a Sergeant in Charge, two Investigators, two School Resource Officers with a third added this August, and a Drug Task Force Officer. There are four officers dedicated to the MAAG team. There is one officer on the SOC team which deals with high risk rescues. The Police Department participates in a county-wide mutual aid agreement for traffic safety. Council will receive a great many phone calls and e-mails pertaining to the police department. If they receive something that is a concern, the e-mail should be sent directly to Brian and copied to Peter. He will respond directly to the resident. Staff works together in making sure the appropriate departments are aware of situations and the goal is to inform Council before they receive a call. Any complaints regarding police officers are highly confidential. After Council has shared the complaint, there may be some information that cannot be shared with Council. 1-11 Council Workshop Minutes January 12,2009 Page 6 City Administrator Herlofsky noted once an issue has been resolved, Council will be informed as to the outcome. He also follows up with the resident to make sure they are satisfied. He stated he is proud to be a Farmington employee. The people here tonight are good people and the people working for them are also good people. They are hard workers. In the summer, they are busy. With snow plowing, they get the job done. Everyone here is good and we start off on that basis. We have to have someone prove they are not. We check everything out in a serious way. We want to make sure the customer is satisfied with the results of what they are doing. We want to make Council's job as easy and fun as possible. When he is not here, Lisa Shadick is left in charge. If something does not work, Council should advise Peter. If Council would like something similar like this done next year, please let him know. MOTION by Wilson, second by May to adjourn. APIF, MOTION CARRIED. Respectfully submitted, ~~~-~h~ 7YlaZ~ ~thia Muller Executive Assistant 1-12 COUNCIL MINUTES SPECIAL January 14,2009 Mayor Larson called the meeting to order at 5:33 p.m. MOTION by Fogarty, second by Wilson to approve the agenda. APIF, MOTION CARRIED. Council interviewed 11 applicants for seats on boards and commissions. They appointed ten applicants to fill vacant seats. MOTION by Fogarty, second by Wilson to adjourn at 8:55 p.m. APIF, MOTION CARRIED. Respectfully submitted, /(f?v-ZY~ ~~ VCynthia Muller Executive Assistant 1-13 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7) SUBJECT: Mayor, Council Members, CityAdministrator(j Ken Lewis, Building Official 7y' Fourth Quarter 2008 and Year-End New Construction Report and Population Estimate TO: FROM: DATE: January 20, 2009 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2008, the year-end building permit totals, and the year-end population estimate. DISCUSSION Fourth Quarter Building Permit Information: During the fourth quarter of the 2008 building construction season (October 1st through December 31 st), the City issued 8 new single-family detached housing permits and 26 new multi-family permits, for a total of 34 new 4th-quarter housing permits. Construction valuation for the single-family and multi-family homes totaled $1,701,700 and $2,493,800, respectively. Permits were issued for 1 new commercial project. This was for the Mini Storage building. The valuation of this project totaled $275,520. The average building valuation of the single-family homes during the fourth quarter of 2008 was $212,713, down from $218,913 during the third quarter. The average building valuation of the townhome units during the fourth quarter of 2008 was $95,916, down from $157,750 during the third quarter. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Building Permit Information: The year-end figures reflected 33 new single-family units and 37 new multi-family units and 4 new duplex for a total of 74 new building permits issued. In addition, there were 5 permits issued for new commercial projects for 2008. The 74 new residential permits resulted in a total new residential building valuation of $11,737,600. Of that year-end total, the valuation for new single-family home construction was $6,901,100, for an average valuation of $209,125 per single-family unit. The valuation for new townhouse construction was $4,211,300, for an average valuation of $113,819 per townhouse unit. The valuation for new duplex construction was $625,200, for an average valuation of $156,300 per duplex unit. The valuation for new commercial construction was $3,643,936. As noted above, these valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula. 2-1 In addition to the new housing units, the following numbers reflect other permits that were issued during 2008. Building - 635 (decks, basement fInishes, additions, garages, roofs, siding, remodeling, etc.) Plumbing -107 (lawn irrigation, water softener, water heaters, water and sanitary piping, etc.) Mechanical - 92 (furnaces, garage heaters, gas piping, fIreplaces, ductwork, etc) Total additional permits issued 834 Insoections oerformed for 2008 Building - 3513 (Footing, foundation, poured wall, framing, insulation, fmals, as-builts, etc.) Mechanical - 236 (Rough-ins, air tests, fmals, etc.) Plumbing - 214 (Rough-ins, air tests, fmals, etc.) Miscellaneous - 10 (Code issues, renter complaints, etc.) Total number of inspections performed - 3973 Year-End Population Estimate: At the beginning of2003, City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on CertifIcates of Occupancy rather than upon building permits. Building permit activity is not a "real time" reflection of actual population, given the "lag time" between the issuance of the permit and the actual occupancy of the dwelling unit (i.e., the time required to construct, market and sell the home). Accordingly, staff started with the City population as of April 1, 2000 (as determined by the U.S. Census Bureau) and then determined the number of CertifIcates of Occupancy [C.O.s] issued by the City since that date. The number of C.O.s was multiplied by 2.95, which was (according to the 2000 Census) the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 20490 + 12 20502 + 142 20,644 + 124 20,768 +227 20995 2-2 Estimated population as of December 31, 2006 = 4 units brought in by annexation for the period from 1/1/06 to 12/31/06 X 2.95 Estimated population as of December 31,2006 = 48 CertifIcates of Occupancy issued for the period from 1/1/07 to 3/31/07 X 2.95 Estimated population as of March 31, 2007 = 42 CertifIcates of Occupancy issued for the period from 4/1/07 to 6/31/07 X 2.95 Estimated population as of June 31, 2007 = 77 Certificates of Occupancy issued for the period from 7/1/07 to 9/30/07 X 2.95 Estimated population as of September 30, 2007 +77 21072 + 101 21,173 :t-'Zl 21,244 + 54 21,298 ~ 21,343 = 26 Certificates of Occupancy issued for the period from 10/1/07 to 12/31/07 X 2.95 Estimated population as of December 31,2007 = 34 Certificates of Occupancy issued for the period from 1/1/08 to 3/31/08 X 2.95 Estimated population as of March 31,2008 = 24 Certificates of Occupancy issued for the period from 4/1/08 to 6/30/08 X 2.95 Estimated population as of June 30, 2008 = 18 Certificates of Occupancy issued for the period from 7/1/08 to 9/31/08 X 2.95 Estimated population as of September 31, 2008 = 15 Certificates of Occupancy issued for the period from 10/1/08 to 12/31/08 X 2.95 Estimated population as of December 31, 2008 ACTION REOUESTED This item is informational in nature. No action is required. Respectfully Submitted, ~/~ Ken Lewis Building Official 2-3 (/) I- ~ 0:: w c.. C!l z is ..J 5 co ~ 0:: W ~ <( :J a 2-4 '- Ql u:5 =0 .o:=" :J ca c.. c ;;:,g Ql :J z;i '" E 00000 ON~~~ 00000 00000 oo~o~ ~ONO~ - "0 .!!! Ql ~~ :J_ -g~ ;; 'E Ql .... z~ 00000 00000 o~oo~ 00000 O~OO~ 00000 :ffi"O o Ql .... :J Ql '" E '" E- o~ OE ;;: .... Ql Ql zc.. 00000 0.0000 ONOON 00000 ~~('l')OU') OC<>V"-CO o~~v~ o~o~v ONN~U') OJ .... C ~2>C<>NI"-ON rJ) '2 ;,,; "r'"'" t-- C\l t- co ~=>;i~~~~U') S.: ~ . '. ~N~~~ ~OC-"r'"" 1.0 I I\~~: c> ,. Ci NCO~~~~O"-"-C<>~!I"-"-NVV COC<>VC<>Nv~C<>N..- N..-C<>I"- >C.,)C C~; ..)~) + ~i .'. >, h 00000 00000 . " VI"-VN[:;j "-Ol"-O~ COCONC<>N N~C<>~..- j') ii t".. 2) i."j I)~ '~ ;2 000001~00000>00000 >ii. i OJ 1:g> &'gj>,OOOOO) 000 0 ;;: 0" ~:r: i)"~. 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Ojl' 15 J:, I- a ~ 1;j"g"E:58 oc-C\l('t)VN ~ o o N $ ca o o I- 7G City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato(} Randy Distad, Park & Recreation Supervisor Kevin Schorzman, City Engineer FROM: SUBJECT: Dakota County Sentenced to Service Contract DATE: January 20, 2009 INTRODUCTIONIDISCUSSION Attached herewith for Council's approval is a Sentenced to Service (STS) contract between the City and Dakota County. Dakota County operates a STS program. The program was developed to supervise the completion of court ordered community service. It is most typically an alternative used in place of a jail term. Participants are non-dangerous offenders who have been screened by program staff. As part of this program, Dakota County makes STS crews available to non-profit organizations as well as State and local governments. Upon execution of a contract with Dakota County, crews are made available to do many types of work including, park clean up, construction labor, landscaping, painting and trail construction and maintenance. The size of the crew ranges from five to ten crewmembers. These crewmembers are supervised by a working crew leader who is a contractor, hired by Dakota County. Currently, the City has several projects that would benefit from the additional manpower provided by a STS crew. Both Parks and Recreation and Natural Resources would utilize the crew for a total of two weeks during the year. In previous years work completed by the STS crew for Parks and Recreation has included boardwalk construction, painting outdoor hockey rink surfaces and other general park and recreational facility maintenance tasks. Natural Resources would utilize the crews to clean out City stormwater structures to provide unobstructed stormwater flow, while also collecting trash and debris from stormwater ponding areas. BUDGET IMPACT The cost associated with this contract would be covered by monies from Parks and Recreation and Natural Resources, currently incorporated into the City's annual budget. 3-1 In order to cover the cost to the Parks and Recreation Department for utilizing the STS program, the Parks and Recreation Department is proposing to reallocate $2,127 (one week of work) from the 2009 Parks Maintenance Division budget's Salaries Part-Time account. As a result, seasonal staff will remain the same as it was in 2008. Given the amount of work that a crew of 5-10 adults completes, the number of hours provided through this contract will at least equal and more likely exceed that of hiring one seasonal staff member. This will allow full-time and seasonal staff to focus on completing not only daily maintenance work but also complete other improvement projects in the parks. Natural Resources proposes to use Professional Services monies from the Stormwater Utility Fund to cover its $2,127 (one week of work) share of the cost for utilizing the STS Program. ACTION REOUESTED Approve the attached STS contract with Dakota County. ~. ectfully Submitted, ~ k~ lJ;j;J) Randy Distad Park & Recreation Supervisor ~ :fY----- Kevin Schorzman City Engineer cc: file 3-2 7d City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ /Jh Missie Kohlbeck, Senior Center Coordinator -p..:.-- FROM: SUBJECT: Adopt Resolution Approve Donation to the Rambling River Center DATE: January 20,2009 Introduction A $250.00 donation has been received at the Rambling River Center from the Enyart Family in memory of Evelyn Enyart DISCUSSION Evelyn Enyart passed away in October 2008. Evelyn was a regular attendee at the Rambling River Center. She volunteered often and participated in many programs. Evelyn's husband John recognizes the value of the social involvement Evelyn had through the Rambling River Center and has made this donation in her memory. ACTION REOUESTED Adopt the attached resolution approving the donation of $250 in memory of Evelyn Enyart. Respe., ctfully Submitted, ,. AI" t~~f\\tQLV Missie Kohlbeck Senior Center Coordinator 4-1 RESOLUTION No. ACCEPTING DONATIONS TO THE RAMBLING RIVER CENTER $250 IN MEMORY OF EVEL YN ENYART Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of January at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, a donation of $250 in memory of Evelyn Enyart has been given to the Rambling River Center; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation in memory of Evelyn Enyart. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of January 2009. Mayor Attested to the _ day of January 2009. City Administrator SEAL 4-2 7e-. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers fkx Peter 1. Herlofsky, Jr. \J City Administrator FROM: SUBJECT: Professional Development DATE: January 20, 2009 INTRODUCTION / DISCUSSION The 2009 Mid-Winter Professional Development Seminar has been scheduled for February 6-7, 2009, at the Arrow Wood Conference Center in Alexandria. This is a program sponsored by the Minnesota City/County Management Association. Topics for this conference are Local Governments and Sustainability and Ethics. I would appreciate the opportunity to attend. , Attached is the flyer for the conference. BUDGET IMPACT The cost for the program is as follows: Mileage is approximately 350 miles round trip which is $200, overnight accommodations is $100, registration is $150. The cost will be approximately $450-$500. ACTION REQUESTED Authorize attendance for the City Administrator. Respectfully submitted, A2" / / /' , r Ie / I tl l)",,-f ") J" Peter J. Herlofsky,/Jr. City Administratot ~ i~/J./ " . /[. ,/ Cmuller/Herlofsky/Council Memos/Prof Dev 5-1 Page 1 of3 Peter Herlofsky ""~"_"h~="W~^,_~_,,,_"='~_N_~'~'n_~~~'--~-=''-~~'~~.~~- From: Frazell, Kevin [KFrazell@lmc.org] Sent: Tuesday, December 30, 2008 1 :09 PM To: MN C&C Mgr Assoc Subject: [mcma] Reminder - MCMA Mid-Winter Seminar Don't forget the upcoming MCMA Mid-Winter Professional Development Seminar. Housing deadline is next Wednesday, January 7th!!!! Rest of the registration information is below. ~MCMA Minnesota City/Caunty Manag&ment Associatiof1 A St41t~ Affiliate of I€MA 2009 Mid-Winter Professional Development Seminar February 6/7 - Arrowwood Conference Center, Alexandria Think ahead!! The economy is just getting worse and despite global warming, this winter promises to be d----- cold. To survive, you'll need to get re-energized around important professional development topics that look to the future, while basking in the warmth and support available only by networking with colleagues. Your Solution, of course - the MCMA 2009 Mid-Winter Professional Development Seminar. The location, Arrowwood Resort in Alexandria, will be hard to beat as a venue for everyone - members, partners, and children! Yep, it's got a water park. And the seminar topics promise to be timely, engaging, energizing, and just plain fun for members and partners alike. On Friday afternoon, we'll start with the timely and emerging topic of local governments and environmental sustainability. Sustainability - just what is it anyway??? Well, it can mean a lot of different things in different communities. MCMA 1 st Vice President Heather Worthington will share her own experiences in Edina and then moderate a panel of experts and all of the seminar participants in a lively discussion. Panelists will include: Sean Gosiewski, Alliance for Sustainability Michael Fischer, AlA, Director of Community Design Studio at LHB Corp. Karen Lauer, EDFP, EDA Director/Planner, City of Barnesville Brian Gramentz, City Manager, City of New Ulm A yet-to-be-named representative from the Minnesota Project Then, after a great dinner, an evening of socializing, and a good night's rest, get ready for Saturday's "Survivor Wobegon"...extreme skill, extreme ethics...extreme cold!!!" with ICMA Sr. Advisor and former Minnetonka City Manager Dave Childs. Dave promises an engaging approach to ethics that will keep members and partners on the edge of their seats! - Friday, February 6 12:30 p.m. - Check in 1 :00 p.m. - Seminar Begins - Local Governments and Sustainability 2:30 p.m. - Break - (with snacks!) 2:45 p.m. - Sustainability Seminar continues 4:30 p.m. - Adjourn, Rest, Recreate, Socialize! 6:30 p.m. - Group Social Hour and Dinner - Mouth Watering Roasted Prime Rib of Pork 5-2 1/2/2009 Page 2 of3 Saturday, February 7 8:00 a.m. - Breakfast Available - French Toast, Waffles, Ham, Bacon, or Sausage. Yum!! 9:00 a.m. - Survivor Wobegon: Are You Up to the Ethics Challenge? 10:30 a.m. - Break 10:45 a.m. - Ethics Seminar Continues 12:00 p.m. - Adjourn - Housing Reservations - Deadline January 7th - ACT NOW! - For room reservations, contact Arrowwood at 320-762-1124, telling them you are with the Minnesota City/County Management Association (MCMA). Room rates are $99. Deadline is Wednesday, January 7th, so don't delay. - Registration - Due January 23rd 'stration Fee: MCMA Members - $150; Partners - $60** includes breaks, Friday dinner, and a hot Saturday breakfast!) Make Checks payable to MCMA Mail this form with payment by January 23 to: Rebecca Erickson MCMA Secretariat League of Minnesota Cities 145 University AveW St Paul MN 55103-2044 MCMA 2009 Mid-Winter Professional Development Seminar Registrant's Name Title City or County Registrant's Daytime Phone Questions: Contact Kevin Frazell 651-281-1215 or kfrazell@lmc.org - Registrant's E-mail . ~. .ner's Name Member and/or Partner Special Meal Requests?* Additional Family Member meal requests** *The selected Friday evening dinner will be Roasted Prime Rib of Pork topped with Rosemary Mustard sauce. It's great!!!! If you or your partner prefer an alternative (i.e. vegetarian) please indicate. **For those with additional family members attending meal functions, the cost of the Friday dinner is $30. Arrowwood provides a children's meal option at $11.50 for those 12 and under. Saturday breakfast is $13. 1/2/2009 5-3 if City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: ..---- Mayor, Councilmembers and City Administrattj:, Robin Roland, Finance Director FROM: SUBJECT: School & Conference - Finance DATE: January 20, 2009 INRODUCTION Ehlers & Associates 2009 Public Finance Seminar will take place on February 5 - 6 at the Northland Inn in Brooklyn Park. DISCUSSION This annual seminar provides training on a variety of financing and economic development topics from a variety of professionals. A copy of the program is included with this memo. BUDGET IMPACT The cost of the two day seminar is $235 which is included in the 2009 Finance department training budget. ACTION REQUESTED Approve attendance by the Finance Director at the 2009 Ehlers Public Finance Seminar. 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I: ft... = =_....., c; ~AJ cc:trn en..! ;a n I'" CD · as :c: ~1l!fi);~.:;",""lillc. o . ,.;;) 'd ;:r '" . cr"'S'lI'CD1l!I'" l'" o:l'R (Il ,. '-(;. CD ",. n a '7' n 8. '(;'~ n '< O't e. ~~, ::> (:l. I" .... ~ ~ a:.~ ~ Gel (11 6 ~ ::.: =:.: _' a '< S' ::;', ~ ~ 0 - - .... S vj'OQ OJ I:l"~",~gg.~ 'e;"'8'B~CD~~g ~lB I"..~. ::>. ~ Jl Ja ~ Kl 'tJ,.o,U.9,.. F:.. a .">9t:>,,< n ~ ~ a n ~.g:l~t~. "' "' 5 ~ ~ co ~,~ ~. 73 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator (} Joel Jamnik, City Attorney FROM: SUBJECT: Approve Revisions to Council By-Laws DATE: January 20, 2009 INTRODUCTION Council at its last meeting directed that the current Council By-Laws be revised to discontinue the practice of holding a pre-meeting prior to regular meetings. DISCUSSION Language relating to the pre-meeting has been deleted from the draft By-Laws. In the course of our review, we also modified reference to the Housing and Redevelopment Authority to reflect the transition of the HRA into the Economic Development Authority. BUDGET IMPACT There may be some modest cost savings associated with discontinuing the pre-meeting. ACTION REQUESTED Approve the revised Council By-Laws. Respectfully Submitted, /}J" "'7 //..? '. /- ".--yo ~-;..,~r<--<--4j L,./ Joel Jamnik <Z-~ City Attorney cc: file 7-1 COUNCIL BY-LAWS SCOPE These by-laws are proposed pursuant to the provisions of Title I, Chapter 5, Section 2 of the Farmington City Code. These by-laws, when adopted, are intended to deal with matters not otherwise covered by State Law, City Ordinance or elsewhere. SECTION I - MEETINGS SUBD. 1 - Regular meetings of the City Council shall be held on the first (1st) and third (3rd) Monday of each month at 7:00 p.m. The Council will convene at 6:30 p.m. for infonnal discussions \vith staff, citizens or othcr pcrsons on city issues prior to the regular meetings. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place. All meetings, including special and adjourned meetings, shall be held in the City Hall unless otherwise designated. SUBD.2 - Special meetings of the Council may be called by the Mayor or by any two members of the Council by writing, filed with the Clerk. At least 3 days before the meeting, the Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to him/her personally if he/she can be found, or if he/she cannot be found, by leaving a copy at the home of the member with some person of suitable responsibility. At least 3 days prior to the meeting, the Clerk shall also post notice of the meeting and notify each person who has filed a written request for notice of special meetings. Emergency meetings may be held because of circumstances that, in the judgment ofthe Council, require immediate attention. Notification requirements shall be suspended for special meetings except that the Clerk must make a good faith effort to contact each Council member and persons filing a request for written notice. The notice of special meeting shall state the item(s) to be discussed and possibly acted upon. Items not stated in the notice may be discussed, but no action may be taken if any member objects. Any special meeting attended by a majority of the Council members shall be a valid meeting for the transaction of any business that may come before the meeting. SUBD.3 - At the first regular Council meeting in January of each year, the Council shall: (1) designate the depositories of City funds; (2) designate the official newspaper; (3) pursuant to this section, choose an Acting Mayor from the trustees, who shall perform the duties of the Mayor during the disability or absence ofthe Mayor from the City, or in case of a vacancy in the office of Mayor, until a successor has been appointed and ~ualifies. The Acting Mayor shall be selected as follows: Odd Numbered Year - Member serving 3 year of term who received the most votes when elected; Even Numbered Year - Member serving 4th year of term who received the 2nd most votes when elected. SUBD. 4 - Commission appointments, boards and committees shall be made at the second (2nd) regular meeting of each year. All appointments will be made from applications that have been filed with the Clerk. All applications submitted shall be retained for a period of one year to serve as a file from which appointments can be made during the year if needed. SUBD. 5 - All Council meetings, as defined by State Law, including special and adjourned meetings shall be open to the public. The City Attorney shall advise the Council, in writing, as to his interpretations of the State "Open Meeting Law." All new members shall be provided such written interpretation and briefed on such by the City Attorney. The Attorney shall bring any changes in his interpretation to the attention of the Council, in writing, and have the subject placed on the agenda for 1 7-2 discussion. SUBD. 6 - Council shall adopt such policies that will ensure an orderly, mutually respectful and appropriate public meeting atmosphere conducive to the proper conduct of City affairs and business. Rules governing the conduct of the meeting shall be enforceable by the presiding officer, typically the Mayor, or any other such Council member in the absence ofthe Mayor. Council may adopt such rules as a separate Council Policy and may make such changes in policy as deemed appropriate. SECTION II - PRESIDING OFFICER; RULES OF ORDER SUBD. 1 - The Mayor shall preside at all meetings of the Council. In the absence ofthe Mayor, the Acting Mayor shall preside. In the absence of both, the Clerk shall call the meeting to order and shall preside until the Council members present at the meeting choose one of their members to act temporarily as presiding officer. SUBD. 2 - The presiding officer shall preserve order, enforce the rule of procedure herein prescribed, and determine all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the Council shall be conducted in accordance with the following rules of order. A. A motion must be seconded before being considered by the Council, and the mover, as well as the seconder, must be recognized by the presiding officer. B. Any motion may be withdrawn by its mover with the consent of his /her second. But a motion, once debated, cannot be withdrawn except by majority vote of the Council. C. A motion will not be subject to debate until it has been stated by the presiding officer and s/he has opened it to debate. D. Each member, while speaking, shall confine him/herselfto the question at hand and avoid all personal, indecorous or sarcastic language. E. Whenever any member of the Council desires to speak on any question which affects him/her personally, s/he shall first vacate his chair and shall not resume his seat until the matter under consideration has been acted upon. He shall be allowed to make comments on the question as a private citizen. F. Whenever public hearings are held, the presiding officer, during the open hearing, shall allow any member ofthe public present, the privilege of speaking. A reasonable time shall be allowed to anyone as long as they are not repeating points already made. The public will conduct themselves in the same manner as would be expected from the Council. The presiding officer shall be responsible for the public's conduct and may rule anyone out of order. G. During times at any meeting, the presiding officer will allow the public to participate as long as . there is reason to believe the input is beneficial. SUBD. 3 - Any member may appeal to the Council from a ruling of the presiding officer. If the appeal is seconded, the appealing member may speak first on the reason for his appeal. General discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is approved by a majority of the members present. 2 7-3 SECTION III - AGENDAS SUBD. 1 - The agenda shall be prepared by the Clerk and shall be closed at noon on the Wednesday preceding the meeting for publication purposes. Items added after this time must be listed as supplemental and presented to council under the "Approve Agenda" section of the meeting. SUBD. 2 - The Clerk shall submit a copy of the agenda to the official newspaper and other appropriate media outlets for publication immediately preceding the Council meeting. SUBD. 3 - The agenda packet shall be distributed to the Council by 6:00 p.m. on the Thursday preceding the Council meeting. SUBD. 4 - Any council member can place an item on the agenda by so instructing the Clerk. SUBD. 5 - No item shall be placed on the agenda unless the item is expressed in such a way as to clearly show the subject matter involved. SUBD.6 - The agenda shall be subject to approval by a majority vote of the members present. Items not on the agenda may be discussed, but no action may be taken if any member objects. SUBD. 7 - A consent agenda may be included as part of the agenda, to be approved by a unanimous vote of the City Council. Items may be removed from the consent agenda by request of the Mayor or Council members. SECTION IV - ORDER OF BUSINESS SUBD. 1 - Each meeting of the Council shall convene at the time and place appointed therefore. Council business shall be conducted in the following order: Council convenes at 6:30 p.m. for informal discussions '.'lith staff, citizens or othcr persons on city issues, thcn rcccsscs upon complction of thosc discussions until the regular meeting is called to order at 7:00 p.m. (1) Call to Order (2) Pledge of Allegiance (3) Roll Call (4) Approve Agenda (5) Announcements (6) Citizen Comments (5-minute limit per person for items not on the agenda) (7) Consent Agenda (All items will be approved in 1 motion with no discussion unless anyone wishes an item removed for discussion). (8) Public Hearings (9) Award of Contracts (10) Petitions, Requests and Communications 7-4 3 (11) Unfinished Business (12) New Business (13) Council Roundtable (14) Adjourn SUBD. 2 - The order of business may be varied by the presiding officer, with the scheduled time of a public hearing publicly specified as concurrent with that of the time of the Council meeting. Public hearings scheduled shall then be opened by the presiding officer in the order they appear on the agenda, or may be varied to facilitate the efficient conduct of Council business. SUBD. 3 - Each person shall be allowed a maximum of 5 minutes to address the Council under Citizen Comments. SECTION V - MINUTES SUBD. 1 - Minutes of each Council meeting shall be kept by the Clerk, or, in his absence, his designee. In the absence of both, the presiding officer shall appoint a secretary pro tem. Ordinances, resolutions and claims need not be recorded in full in the minutes if they appear in other permanent records of the Clerk and can be accurately identified from the description given in the minutes. SUBD. 2 _ The minutes of each meeting shall be reduced to typewritten form, shall be signed by the taker, and copies thereof shall be delivered to each Council member as soon as practicable after the meeting. At the next regular Council meeting following such delivery, approval of the minutes shall be considered by the Council. The minutes are placed under the consent agenda. The minutes need not be read aloud, but a member shall request the minutes be pulled from the consent agenda for separate vote if there are any additions or corrections or the member was absent from the meeting and would need to abstain from voting on said minutes. SUBD. 3 - In addition to typewritten minutes, each Council meeting held in the Council Chambers shall be tape recorded. Recordings shall be kept on file in the Clerk's Office in a secure location for a period of 18 months from the date of recording. The door to the recording equipment shall be kept locked except during Council meetings. Executive sessions recorded pursuant to State Law shall follow State guidelines. 4 7-5 SUBD. 4 - The minutes shall substantially follow the following format: MINUTES COUNCIL MEETING (REGULAR OR SPECIAL) MEETING DATE 1. Presiding officer, time and place of meeting. 2. Members Present and Absent, time any member arrives late or leaves early. The time shall also be recorded in the text of the minutes. 3. Summaries of all discussions, communications, decisions, including a copy of each motion exactly as stated, whether or not the motion had a second and, if so, whether or not it was adopted, and a record of the vote. (Complete copies of resolutions or ordinances are not required to be recorded as part of the minutes.) 4. Time of adjournment. SECTION VI - QUORUM AND VOTING SUBD. 1 - At all Council meetings a majority of all the Council members elected shall constitute a quorum for the transaction of business. SUBD. 2 - The votes of members on any question pending before the Council shall be by roll call, except for the following agenda items: approval of the agenda; approval of the minutes; approval of the consent agenda; and adjournment. The Clerk shall call the roll on a rotating basis. The names of those voting for and against the question shall be recorded in the minutes. If any member, being present, does not vote, the minutes shall be stated "Abstain: Name." SUBD. 3 - Except as otherwise provided by statute, a majority vote of a quorum shall prevail. SECTION VII - ORDINANCES, RESOLUTIONS, MOTIONS, PETITIONS AND COMMUNICATIONS SUBD. 1 - If requested by any member of the Council, every ordinance and resolution shall be presented in writing and shall be read in full before a vote is taken thereon. All motions shall be recorded in the minutes and stated in full before they are submitted to a vote by the presiding officer. All petitions and other communications addressed to the Council shall be in writing and shall be read in full upon presentation of the same to the Council. They shall then be recorded in the minutes by title and filed in the office of the Clerk. SUBD. 2 - Every ordinance and resolution passed by the Council shall be signed by the Mayor, attested by the Clerk, and filed by him/her in the ordinance or resolution book. Proof of publication of every ordinance shall be on file in the office of the Clerk. SUBD. 3 - Every ordinance and resolution repealing a previous ordinance or resolution or a section or subdivision thereof shall give the number, if any, and the title of the ordinance or resolution to be repealed in whole or in part. No ordinance or resolution or section or subdivision thereof, shall be amended by reference to title alone, but such an amending ordinance or resolution shall set forth in 7-6 5 full each section or subdivision to be amended. SECTION VIII - ADMINISTRATOR REVIEW SUBD. 1 - The City Council shall conduct an annual review of the City Administrator. The procedure shall be substantially as follows: A. The Administrator shall distribute a Council approved evaluation form on or before the anniversary of the Administrator's appointment. B. Council members shall complete the prescribed form and schedule a special meeting to evaluate the Administrator based upon the written evaluations submitted. C. The completed evaluation form shall be submitted to the City Attorney within 21 days from the date the evaluation document is received by Council. D. The City Attorney shall tabulate the results of the evaluation without any reference to individual Council members. E. The City Council shall consider the tabulated results during a regular meeting following the special meeting to evaluate the administrator and may take action accordingly. SECTION IX - BOARDS AND COMMISSIONS; MINIMUM PERFORMANCE SUBD. 1 - There shall be submitted to the Council at the first meeting of January of each year, a performance report of various Boards, Commissions and Councils. SUBD. 2 - Reports shall be submitted to the Council on the following citizen involvement Boards and Commissions: Water Board, Planning Commission, Zoning Board of Adjustment (which is the Planning Commission), Parks and Recreation Advisory Commission.. Rambling River Center Advisory Board, Heritage Preservation Commission and Housing and Rcdc';clopmcnt Economic Development Authority. Reports shall also be submitted to the Council on the following multi- jurisdictional boards: Apple Valley Lakeville Farmington (ALF) Ambulance Services Joint Powers Agreement, Vermillion River Joint Powers Organization Board, Metropolitan Urban Service Area (MUSA) Committee, Empire Farmington Planning Advisory Committee (EFP AC), Castle Rock Farmington Discussion Group and Castle Rock, Empire, Eureka, Farmington Enhancement Group (CEEF). SUBD. 3 - Reports shall state the number of regular and special meetings held and the total number of meetings attended by each member. SUBD. 4 - It shall be the goal of the Council to meet at least one time per year with each Board and Commission on an informal basis. Such meeting shall not be held in conjunction with a regularly scheduled meeting of the Council, Board or Commission. SECTION X - AUTHORIZED EXPENDITURES AND REIMBURSEMENTS SUBD. 1 - Definitions For the purpose of this section, the following terms shall have these meanings given them. Authorized Person: The Mayor or any Council member. 6 7-7 Authorized Expenditure: Expenditures made on behalf of the City for a public purpose as determined by the City Council. Authorized expenditures shall include, but not be limited to, the following: Travel (except auto mileage within 25 miles), meals, registration, tuition, course materials. Official Function: Any function which is for a public purpose as determined by the City Council. Official functions shall include, but not be limited to, the following: Council meetings outside of the City limits, League of Minnesota Cities functions, training sessions, education courses, official City business, legislative meetings, seminars, meetings where City representation is requested. SUBD. 2 - An authorized person may be reimbursed for all authorized expenditures incurred for attending an official function provided that the following conditions are met: A. The expenditures must be for a public purpose as determined by the City Council. B. The Council must be authorized to make the expenditure. C. The money must have actually been spent on the behalf of the City, except as provided under Subdivision 3(C)(2). D. The Council has approved the request to attend an official function except as provided under Subdivision 3(C)(1). SUBD. 3 - Procedure: A. A request to attend an official function, or to request reimbursement for attending an official function shall be submitted to the City Council on an authorized form for consideration as soon as reasonably possible. B. The Council shall either approve the request provided that the conditions set forth under Subdivision 2(A)(B)(C) are met, or deny the request. C. The person may submit a list of itemized expenditures on an authorized form for Council action as follows: 1. Reimbursements for expenses may be submitted for Council consideration. 2. The Council may advance the estimated cost of traveling to and attending the function, provided the person submits a list of itemized authorized expenditures, and reimburse the City for any unused portion. SUBD. 4 - The Mayor shall be reimbursed on a monthly basis as set forth in the annual operating budget, provided that the Mayor submit an affidavit of expenses for the allocated amount. SECTION XI - SUSPENSION OR AMENDMENT OF BY-LAWS SUBD.l- These by-laws may be temporarily suspended by a unanimous vote of the members present. SUBD.2 - These by-laws shall not be repealed or amended except by a majority vote of the whole Council after notice has been given at some preceding Council meeting. 7-8 7 SECTION XII - EFFECTIVE DATE SUBD.l - These by-laws have been adopted by the Council on the 6th day of September, 1983 and become effective on the first day following publication of the same in the official newspaper. Adopted: 9/6/83 Effective: 10/3/83 Amended: 8/03/87, 1/21/92,4/20/92,8/17/92,2/01/93, 7/18/94, 9/06/94, 1117/95, 1/16/96,3/03/97, 11/03/97, 1/05/98,2/1/99, 1/18/05. 1/20/09 8 7-9 7~ City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdministratoA Kevin Schorzman, P.E., City Engineer \J FROM: SUBJECT: School and Conference DATE: January 20, 2009 INTRODUCTION The City Engineers Association of Minnesota (CEAM) holds its annual meeting in January of each year. The conference is sponsored by CEAM, the Minnesota Department of Transportation (MnDOT) and the League of Minnesota Cities. r DISCUSSION This year, the CEAM conference is being held at the Earle Brown Heritage Center in Brooklyn Center. The meeting is being held January 28th through 30th. The conference affords a number of opportunities to learn about, or be updated on, issues relating to municipal engineering. The conference includes sessions on best value and innovative contracting, media relations, transportation funding updates and legislative updates. The conference also includes updates from state agencies such as MnDOT and the Minnesota Pollution Control Agency. BUDGET IMPACT The cost for this conference is $265.00. Funding for this conference was included in the 2009 budget. ACTION REOUESTED Approve Kevin Schorzman's attendance at the 2009 CEAM annual meeting. Respectfully Submitted, :?~. Kevin Schorzman, P.E., City Engineer 8-1 // ' City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us FROM: Mayor, Council members, and City AdministratorO Todd Reiten, Director of Municipal Services TO: SUBJECT: Approve Amended Hauler Financial Agreement with Dakota County DATE: January 20, 2009 INTRODUCTION & DISCUSSION Public entity waste generated in the City of Farmington is currently hauled to RRT's Processing Facility in Newport via their transfer station in Empire Township as required per County ordinance. The City of Farmington, as a waste hauler, has participated in Dakota County's Hauler Financial Incentive Payment (HFIP) Program since its inception in 1997. The amended agreement makes the City eligible for future County HFIP incentives, contingent on available funding. The County's $12 per ton incentive will remain in effect until December 31,2009. BUDGET IMPACT The incentive payment reflects only the tons actually processed rather than the tons delivered, so any tons delivered to and processed at the NRG Newport facility the City will receive a $12/ton contingent on available financing. To illustrate, between 1/1/08 and 9/30/08 Farmington trucks delivered 5600.41 tons of waste to RRT of which 4986.39 was processed, resulting in a $59,836.68 rebate paid to the City. RECOMMENDATION Approve the Agreement with Dakota County for County Hauler Financial Incentive Payment. Respectfully Submitted, ~C~ Todd Reiten Director of Municipal Services 9-1 County Contract # 9964 CONTRACT BETWEEN THE COUNTY OF DAKOTA AND CITY OF FARMINGTON FOR COUNTY HAULER FINANCIAL INCENTIVE PAYMENT PROGRAM This Contract (Contract) is made and entered into between the County of Dakota, a political subdivision of the State of Minnesota (County), and City of Farmington (Contractor or Hauler). WHEREAS, the County promotes maximizing the Metropolitan Area's available mixed municipal solid waste (MSW) processing capacity in accordance with its 2005-2024 Regional/Dakota County Solid Waste Master Plan; and WHEREAS, the Dakota County Board of Commissioners recognizes that limited processing capacity is currently available to Dakota County haulers of MSW and WHEREAS, the County wants to encourage haulers to deliver MSW generated in Dakota County to MSW processing facilities MSW to minimize landfilling, consistent with State policies expressed in the Waste Management Act, Minnesota Statutes Chapter 115A; and WHEREAS, the County has authority to enter into contracts with haulers for the delivery of Dakota County generated MSW to a County-Approved Processing Facility, pursuant to Minn. Stat. S473.813, Subd. 2, and Minn. Stat. S383D.71; and IEREAS, to promote processing of MSW generated in Dakota County the County has a Hauler Financial Incentive I ayment program (HFIP Program), where the County agrees to pay a hauler $12.00 per ton for MSW generated in Dakota County that is delivered to and verifiably processed at a County-Approved Processing Facility, in accordance with County HFIP Program requirements, which are attached and incorporated herein as Exhibit 1; and WHEREAS, the Dakota County Board of Commissioners authorized the Physical Development Director to enter into contracts with the Hauler for the Hauler's participation in the County's HFIP Program; and WHEREAS, the Haulerdesires to participate in the County HFIP Program to receive payments for processing MSW generated in Dakota County at County-Approved Processing Facilities. NOW, THEREFORE, the parties agree as follows: 1. TERM. This Contract shall be in effect as of January 1, 2009, or the date of the signature of the parties, whichever is later, and shall continue in effect through December 31, 2009, unless earlier terminated by law or according to the provisions herein. COUNTY HAULER FINANCIAL INCENTIVE PAYMENT PROGRAM. The Hauler agrees to meet the requirements of the Dakota County HFIP Program as provided in Exhibit 1. In the event of a conflict between the terms of this Contract and Exhibit 1, the terms of this Contract shall govern. 3. PAYMENT. The County agrees to pay the Hauler meeting the requirements of this Contract and the County's HFIP Program, in accordance with Exhibit 1. Payment to the Hauler is contingent on the Hauler providing the County completed report forms as required by the County. Payment of the HFIP is also contingent on the amount of funding budgeted by the Dakota County Board of Commissioners in a given calendar year. In the event all County HFIP requests received by the County from Haulers exceed the amount remaining in the County HFIP Budget, the County will determine the method for disbursing the remaining County HFIP Budget amount. The County has no obligation to make any County HFIP to the Contractor that does not meet the requirements of this Contract and the HFIP Program, or if this Contract is terminated. 4. COMPLIANCE WITH LAWS/STANDARDS 4.1 General. Contractor shall abide by all Federal, State or local laws; statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible. This includes, but is not limited to all Standard Assurances, which are attached and incorporated in Exhibit 2. 4.2 Violations. Any violation of such laws, statutes, ordinances, rules, or regulations, as well as loss of any applicable license or certification by Contractor shall constitute a material breach of this Contract, and shall entitle the 9-3 County to terminate this Contract upon delivery of written Notice of Termination to Contractor. Notwithstanding any other provision of this Contract, such termination shall be effective as of the date of such failure or loss. 4.3 Minnesota Law to Govern. This Contract shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Contract shall be venued in the State of Minnesota. 4.4 Licenses. At its own expense, Contractor shall procure all licenses, permits or other rights required for the provision of services contemplated by this Contract. Contractor shall inform the County of any changes in the above within five (5) days of occurrence. 5. INDEPENDENT CONTRACTOR STATUS. Contractor is an independent contractor and nothing contained in this Contract shall be construed to create the relationship of employer and employee between County and Contractor. 6. INDEMNIFICATION. Any and all claims that arise or may arise on behalf of Contractor, its agents, servants or employees as a consequence of any act or omission on the part of Contractor or its agents, servants, employees while engaged in the performance of the Contract shall in no way be the obligation or responsibility of the County. Contractor shall indemnify, hold harmless and defend the County, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees that the County, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligations pursuant to this Contract. 7. INSURANCE. At its own expense and in order to protect Contractor and to protect the County under the indemnity provisions set forth above, Contractor shall procure and maintain policies of insurance covering the term of this Contract, as set forth in the Insurance Terms, which is attached and incorporated in Exhibit 3. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein. Contractor shall pay all retentions and deductibles under such policies of insurance. Each such policy of insurance shall contain a clause providing that the issuing insurance company shall not cancel such policy without at least 10 days' written notice to the County of intent to cancel. Prior to or concurrent with execution of this Contract, Contractor shall file certificates or certified copies of such policies of insurance with the County. The County, through the Department, may withhold payments or immediately terminate this Contract for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above. 8. SUBCONTRACTING AND ASSIGNMENT. This Contract cannot be subcontracted or assigned to any other party. 9. DEFAULT. The parties are not liable for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 10. TERMINATION. A. Termination by Either Party for Cause. Either party may terminate this Contract for cause with five (5) days written notice to the defaulting party. B. Termination by County - Without Cause. At the sole discretion of the County, the County may immediately terminate this Contract at any time without cause. C. Notice of Termination. Notice of Termination shall be sent to the other party's authorized representative's address listed in Section 12 of this Contract by certified mail or personal service or to the authorized representative's facsimile number or email address, D. County Obliqations After Termination. The County will pay the Hauler based on reports submitted to the County by the Hauler as of the date of termination, contingent on the availability of funds. The County will not be assessed any penalty or damages if this Contract is terminated. 9-4 11. CONTRACT RIGHTS/REMEDIES 11.1 Riqhts Cumulative. All remedies available to either party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of such remedy to the exclusion of other remedies. 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such in writing and signed by authorized representatives of the County and Contractor. 12. AUTHORIZED REPRESENTATIVE. The following named persons are designated the authorized representatives of parties for purposes of this Contract. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the County, the authorized representative shall have only the authority specifically or generally granted by the County Board. Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. All written notices required pursuant to this Contract shall be hand-delivered, faxed, emailed or mailed to the Hauler and the County at the following addresses or such other addresses as may be provided in writing to the other party from time to time: To the Hauler: Lena Larson City of Farmington 430 Third Street Farmington, MN 55024 651-280-6905 To the County: Lynn Thompson or successor, Physical Development Division Director 14955 Galaxie Avenue Apple Valley, MN 55124 Telephone: 952-891-7000 Iynn. thompson@co.dakota.mn.us In addition, notification to the County regarding breach or termination shall be provided to the office of the Dakota County Attorney, 1560 Highway 55, Hastings, Minnesota 55033. 13. LIAISON. To assist the parties in the day-to-day performance of this Contract and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by Contractor and the County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Contract, the following persons are the designated liaisons: Contractor Liaison: Telephone: Lena Larson 651-280-6905 lIarson@ci.farmington.mn.us County Liaison: Telephone: Email Address: FAX: Dale Stoerzinger 952-891-7550 dale.stoerzinqer@co.dakota.mn.us 952-891-7588 14. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, signed by authorized representatives of the County and Contractor. 15. SEVERABILITY. The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. 16 FINAL AGREEMENT. This Contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not contained in this Contract. 9-5 IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below. COUNTY OF DAKOTA Approved by Dakota County Board Resolution No. 08-528 By Lynn Thompson Physical Development Division Director Date of Signature APPROVAL AS TO FORM Assistant County Attorney Date CONTRACTOR (I represent and warrant that I am authorized by law to execute this Contract and legally bind the Contractor.) By [print name] [print title] [print business name] [print business address] [print city, state, zipcode] [print phone number] Date of Signature K08-228.004 9-6 EXHIBIT 1 PROGRAM DESCRIPTION 2009 DAKOTA COUNTY HAULER FINANCIAL INCENTIVE PAYMENT PROGRAM GENERAL DESCRIPTION OF THE PROGRAM. The County promotes maximizing the Metropolitan Area's available MSW processing capacity in accordance with its 2005-2024 Regional/Dakota County Solid Waste Master Plan. The Dakota County Board of Commissioners recognizes that limited processing capacity is currently available to Dakota County haulers of mixed municipal solid waste (MSW). The County wants to encourage haulers to deliver MSW generated in Dakota County to facilities to process MSW and to minimize land filling of MSW, consistent with State policies expressed in the Waste Management Act, Minnesota Statutes Chapter 115A. The County has authority to enter into contracts with haulers for the delivery of Dakota County generated MSW to County-Approved Processing Facility, pursuant to Minn. Stat. ~473.813. To promote processing of Dakota County generated MSW the County has developed a Hauler Financial Incentive Payment Program (HFIP Program), where the County agrees to pay a hauler $12.00 per ton for MSW generated in Dakota County that was verifiably processed at a County-Approved Processing Facility, contingent upon funding and a Hauler meeting all HFIP Program requirements as described herein. 1. DEFINITIONS. For the purposes of the 2009 County Hauler Financial Incentive Payment Program the following definitions' shall apply: A. Commercial MSW. "Commercial MSW" means MSW from any permanent or temporary building used for other than residential purposes or the business portion of a building with both business and residential units. B. County Coordinator. "County Coordinator" means Jeff Harthun, Director, Dakota County Environmental Management Department, or his successor. C. County-Approved Processing Facility. "County-Approved Processing Facility" means a facility that has been approved under the terms of this Contract or approved in writing by the County Coordinator and at which MSW is treated by incineration with energy production or the production of refuse-derived fuel, or a combination of these processes that may also include other solid waste recovery, so that the weight of the MSW remaining that must be disposed of in a landfill is not more than 35 percent of the weight before processing, on an annual average. D. County Hauler Financial Incentive Payment (County HFIP). "County Hauler Financial Incentive Payment" or "County HFIP" means the incentive payment per ton paid by Dakota County to a Hauler for each ton of MSW generated in Dakota County that the Hauler delivers to and is verifiably processed by a County-Approved Processing Facility. E. Hauler. "Hauler" means a Dakota County licensed collector of MSW operating within Dakota County that has executed this Contract. F. Hauler Report Form. "Hauler Report Form" means the form provided by Dakota County for use by the Hauler to report monthly information for the purposes of collecting the CountyHFIP. G. Hazardous Waste. "Hazardous Waste" has the following definition given it in Minn. Stat. ~116.06, subd. 11, as may be amended from time to time: "Hazardous waste" means any refuse, sludge, or other waste material or combinations of refuse, sludge or other waste materials in solid, semisolid, liquid, or contained gaseous form which because of its quantity, concentration, qr chemical, physical, or infectious characteristics may (a) cause or significantly contribute to an increase in mortality or an increase in serious irreversible, or incapacitating reversible illness; or (b) pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed. Categories of hazardous waste materials include, but are not limited to: explosives, flammables, oxidizers, poisons, irritants, and corrosives. Hazardous waste does not include source, special nuclear, or by-product material as defined by the Atomic Energy Act of 1954, as amended. H. Incineration. "Incineration" means to burn and reduce MSW to ashes, with or without energy production. 9-7 I. Mixed Municipal Solid Waste (MSW). "Mixed Municipal Solid Waste" or "MSW" means garbage, refuse, and other solid waste from residential, commercial, industrial, and community activities that the generator of the waste aggregates for collection and that can be disposed in landfills under Minnesota law. For the purposes of this Contract, the definition of MSW does not include yard waste or source separated compostable materials. J. Processing. "Processing" means the treatment of MSW, after collection and before disposal, by incineration with energy production, or for production and use as refuse-derived fuel, or any combination of these processes, and includes recovery of other solid waste from the process (for example., ferrous recycling) if approved in writing by the County Coordinator. Processing does not include the transferring of waste from a Transfer Station to a County Approved Processing Facility, unless the MSW is verifiably delivered and processed at an Approved-Processing Facility. K. Public Entity MSW. "Public Entity MSW" means MSW from the state; an office, agency, or institution of the state; the Metropolitan Council; a metropolitan agency; the Metropolitan Mosquito Control District; the legislature; the courts; a county; a statutory or home rule charter city; a town; a school district; another special taxing district; or any other general or special purpose unit of government in the state. L. Residential MSW. "Residential MSW" means MSW from a single-family home, duplex, townhouse, multi-family home, apartment building or the residential portion of a building with bqth business and residential units. M. Refuse Derived Fuel. "Refuse Derived Fuel" means a product resulting from the processing of MSW in a manner that reduces the quantity of noncombustible material present in the waste, reduces the size of waste components through shredding or other mechanical means, and produces a fuel suitable for combustion in existing or new solid fuel fired boilers. N. Unacceptable Waste. "Unacceptable Waste" means MSW that is not accepted for Processing and is rejected at a County-Approved Processing Facility. 2. HAULER QUALIFICATIONS. To qualify for the HFIP Program payments the Hauler must: A. Be a business duly organized and validly existing and properly qualified to do business under the Laws of Minnesota. B. Be licensed by Dakota County to collect and haul MSW in Dakota County. C. Sign a Contract with the County to participate in the HFIP Program. 3. HAULER OBLIGATIONS. A. Ownership and Responsibilitv for Waste Collected. By the Hauler participating in the HFip Program the Hauler understands and agrees that the County does not take any ownership interest in the waste that is collected and transported by the Hauler. The Hauler shall remain solely responsible for the collection, transportation and proper disposal of all waste, all at its own cost. Furthermore, the County shall not be liable for any Unacceptable Waste collected by the Hauler. B. Fees at Transfer Station or Processinq Facilitv. The tip fee and any other fees charged by a County'" Approved Processing Facility for the acceptance of waste at the facility shall be the sole responsibility of the Hauler. C. Hauler Reportinq Requirements. The Hauler must complete and submit a Hauler Report Form to the County to request County HFIP. The Hauler shall comply with the HFIP Program's reporting requirements. . D. Hauler Reportinq Requirements. The Hauler shall submit all information required by the County on the Hauler Report Form to the County Liaison. The Hauler Report Form will include, but is not limited to, the following information: (1) Total weight in tons of Dakota County generated MSW delivered monthly by the Hauler to a County-Approved Processing Facility; 9-8 (2) Estimated % commercial MSW; (3) Estimated % residential MSW; (4) Estimated % public entity MSW; (5) Place of origin (city, township, school or specified other source); (6) Name of Transfer Station that MSW was delivered to - if applicable; and (7) The name of the County-Approved Processing Facility the MSW was delivered to for processing. E. Submittal of Hauler Report Forms. The Hauler must submit a completed Hauler Report Form and required information to the County within 30 days of the end of the calendar month of delivery to receive the County HFIP for that calendar month. The County is not obligated to pay the County HFIP for MSW for which the monthly report and other required information are received more than 30 days from the end of the calendar month of delivery. F. Trade Secret Information. All information provided on the Hauler Report Form is available to the public unless the information is protected as trade secret information or any other exception under the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13.) If the Hauler claims that any information provided in the Hauler Report Form is not public information under law, the Hauler must explicitly identify what information is claimed by the Hauler to be trade secret information. If the information is not public under the law, the County shall not disclose this information to competitors or the public except under court order. COUNTY OBLIGATIONS. A. Hauler Report Form. The County will develop and provide to Hauler a Hauler Report Form to complete and submit to the County for payments under the HFIP Program. B. Review Hauler Report Forms for Payment. The County agrees to review the Hauler Report Forms for payment and the Hauler's compliance with HFIP Program requirements. C. Procure and Review Reports from County-Approved Processinq Facilities. For purposes of calculating the County HElP, the County will make good faith efforts to obtain the following information for each calendar month from County-Approved Processing Facilities that received MSW generated in Dakota County: (1) The total weight in tons of MSW delivered, by hauler, to the County-Approved Processing Facility that was generated in Dakota County; (2) The total weight in tons of all MSW delivered to the County-Approved Processing Facility that was landfilled, broken out into the various residue and bypass waste streams for which the processing facility keeps records; and (3) The total weight in tons of all MSW generat~d in Dakota County that is processed. D. Notice of Reportina Discrepancies. If a discrepancy occurs between the information reported by the Hauler and the information reported by the County-Approved Processing Facility regarding the amount or origin of MSW delivered by the Hauler to the facility, the County retains the right to withhold payment until the discrepancy is remedied to the satisfaction of the County. The County will determine when a discrepancy is significant enough to warrant inquiry and will notify the Hauler that: (1) such an inquiry is taking place, (2) the reason for the inquiry, and (3) inform the Hauler that payment of the County HFIP is being temporarily withheld. The County has the sole discretion in resolving the discrepancy and will inform the Hauler of its decision within 60 days of the original discrepancy notice to the Hauler. E. Payment. The County agrees to pay the Hauler a County HFIP of $12.00 per ton for MSW generated in Dakota County that is verifiably processed at a County-Approved Processing Facility, contingent upon available funds and all HFIP Program requirements being met. The County will determine the method for calculating the payment and when the payment will be made; however, payment will be made at least every three months. 5. HAULER FINANCIAL INCENTIVE PAYMENT REQUIREMENTS. The following conditions must be met for a Hauler to receive $12.00 per ton of MSW generated in Dakota County and processed at a County-Approved Processing Facility: 9-9 A. County-Approved Processinq Facilities. The County will only pay a County HFIP to a Hauler for MSW that is delivered - via transfer or directly hauled - and verifiably processed at a County-Approved Processing Facility that meets the requirements of the HFIP Program. The following is a list of a list of all County-Approved Processing Facilities that meet the requirements of the HFIP Program: (1) Resource Recovery Technologies', or successor, Refuse Derived Facility, Newport (direct haul or via RRT transfer station, or successor, in Empire Township). (2) Hennepin Energy Resource Co., Minneapolis (direct haul or via Freeway Transfer Station in Burnsville). (3) Resource Recovery Technologies', or successor, Resource Recovery facility, Elk River (direct haul or via Freeway Transfer Station in Burnsville). (4) Red Wing Solid Waste Boiler/lncinerator. Except for the County-Approved Processing Facilities listed above, no County HFIP will be paid to the Hauler, unless the County Coordinator agrees in writing that the County-Approved Processing Facility receiving the MSW meets the definitions in the Program and that all other terms and conditions for the HFIP Program have been met. No County HFIP shall be paid to the Hauler for MSW delivered to a Transfer Station unless it is verifiably transferred and processed at a County-Approved Processing Facility. B. Mixed Loads. The Hauler will not request and the County will not pay the Hauler a County HFIP for any mixed load that contains both MSW generated outside the County and MSW generated inside the County, unless previously agreed to by the County Coordinator in writing. The Hauler agrees to certify monthly to the County the tons of MSW collected in the County and delivered to a County-Approved Processing Facility. C. Non-MSW. The Hauler will not request and the County will not pay the Hauler a County HFI P for delivery of MSW that does not meet the definition of MSW under the terms of this Program, including Hazardous Waste and Unacceptable Waste. D. Reiection of Deliveries by the Transfer Station or Processinq Facility. If a Hauler's delivery of MSW is rejected at the County-Approved Processing Facility for whatever reason, no County HFIP shall be paid for such tons rejected, nor shall the County be liable for such deliveries or the facility's rejection decision. E. Requirements of County-Approved Processinq Facilities. For any deliveries for which a Hauler is requesting the County HFIP, the County-Approved Processing Facility must meet the intent of processing waste as contained in Minn. Stat. 9473.848 and the definition of Processing and County-Approved Processing Facility under this Contract. F. HFIP Proqram Budqet. The County Board has approved funding for the 2009 HFIP Program in an amount not to exceed $800,000. Payment to the Hauler is contingent on the Hauler providing the County completed report forms as required by the County. Payment of the County HFIP is also contingent on amount of funding budgeted by the County Board of Commissioners in a given calendar year. In the event all County HFIP requests received by Haulers exceed the amount of money remaining in the HFIP Program Budget, the County will determine the method for disbursing the remaining HFIP Program Budget amount. No County HFIP will be made by the County exceeding the HFIP Program Budget. G. Chanqes to the HFIP Proqram. The County reserves the right during the 2009 budget year to: (1) Reduce the amount budgeted for the HFIP Program; (2) Reduce the amount of the County HFIP per ton; or (3) Terminate the HFIP Program. H. Notice of Chanqe in HFIP Proqram and Budqet. The County will give the Hauler notice of any changes to the HFIP Program or the program's budget. 9-10 SA4 Standard/Wage Revised: 04/06 EXHIBlT 2 STANDARD ASSURANCES ]. NON-DISCRIMINA TION. During the performance of this Contract the Contractor shaJl not unlawfully discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, national origin, disability, sexual orientation, age, marital status or public assistance status. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without unlawful discrimination because of their race, color, creed, religion, sex, national origin, disability, sexual orientation, age, marital status or public assistance status. Such action shall include, but not be limited to the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising: layoff or termination: rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices which set forth the provisions of this nondiscrimination clause. The Contractor wiJl, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants wiJl receive consideration for employment without regard to race, creed, color, religion, sex, national origin, disability, sexual orientation, age, marital status, or public assistance status. No funds received under this Contract shall be used to provide religious or sectarian training or services. The Contractor shaJl comply with any applicable federal or state law regarding non-discrimination. The following list includes, but is not meant to limit, laws which may be applicable: A. The Equal Employment Opportunity Act of ]972. as amended, 42 U.S.c. ~ 2000e et seq. which prohibits discrimination in employment ause of race, color, religion, sex or national origin. B. Executive Order] ]246. as amended, which is incorporated herein by reference, and prohibits discrimination by U.S. Government contractors and subcontractors because of race, color, religion, sex or national origin. C. The Rehabilitation Act of ]973. as amended, 29 U.S.c. ~ 70] et seq. and 45 C.F.R. 84.3 (J) and (K) implementing Sec. 504 of the Act which prohibits discrimination against qualified handicapped persons in the access to or participation in federally-funded services or employment D. The Age Discrimination in Employment Act of 1967.29 U.S.c. ~ 621 et seq. as amended, and Minn. Stat ~ 181.81, which generaJly prohibit discrimination because of age. E. The Equal Pay Act of 1963. as amended, 29 U.S.c. ~ 206(d), which provides that an employer may not discriminate on the basis of sex by paying employees of different sexes differently for the same work. F. Minn. Stat Ch. 363A. as amended, which generally prohibits discrimination because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. G. Minn. Stat & ]81.59 which prohibits discrimination against any person by reason of race, creed, or color in any state or political subdivision contract for materials, supplies or construction. Violation of this section is a misdemeanor and any second or subsequent violation of these terms may be cause for forfeiture of all sums due under the Contract H. Americans with Disabilities Act of 1990.42 U.S.c. ~~ 12101 through 12213,47 U.S.c. ~~ 225,611, with regulations at 29 C.F.R. . ~ ] 630, which prohibits discrimination against qualified individuals on the basis of a disability in term, condition or privilege of employment 2. DA T A PRIVACY. For purposes of this Contract all data created, collected, received, stored, used, maintained, or disseminated by Contractor in the performance of this Contract is subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Chapter ] 3 and the Minnesota Rules implementing the Act now in force or hereafter adopted as well as the Federal laws on data privacy, and Contractor must comply with those requirements as if it were a governmental entity. The remedies in section] 3.08 apply to the Contractor. Contractor does not have a duty to provide access to public data to the public if the public data are available from the governmental agency (County), except as required by the terms of this Contract. All subcontracts shall contain the same or similar data practices compliance requirements. 3. HEALTH INSURANCE PORTABILlTY & ACCOUNTABlLlTY ACT OF 1996. The Contractor agrees to comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA) which are applicable to the Contractor's duties under this Contract. In performing its obligations under this Contract, Contractor agrees to comply with the HIPAA Privacy requirements, the HIP AA Standards for Electronic Transactions, the HIP AA security requirements, and any other applicable HIP AA laws, standards and requirements now in effect or hereinafter adopted as they become law. 4. WORKER HEALTH. SAFETY AND TRAINING. Contractor shaJl be solely responsible for the health and safety of its employees in connection with the work performed under this Contract. Contractor shaJl make arrangements to ensure the health and safety of aJl subcontractors and other persons who may perform work in connection with this Contract Contractor shaJl ensure all personnel of Contractor and subcontractors are properly trained and supervised and, when applicable, duly licensed or certified appropriate to the tasks engaged in under this Contract. Each Contractor shall comply with federal, state and local occupational safety and health standards, regulations and rules promulgated pursuant to the Occupational Health and Safety Act which are applicable to the work to be performed by Contractor, 9-11 5. PREVAILING WAGES. Contractor shall pay wages to its employees at a rate not less than those established by the Minnesota Department of Labor & Industry for commercial construction projects. In accordance with Minn. Stat. !fi 471.345, subd. 7 and Dakota County Board Resolution No. 95-55. 6. BOND FOR G/HV ACR CONTRACTORS: In accordance with Minn. Stat. * 326.992, if Contractor wiII be performing any work having to do with gas, heating, ventilation, cooling, air conditioning. fuel buming or refrigeration, the Contractor must give bond to the State of Minnesota for the benefit of persons suffering linancial loss by reason of Contractor's failure to comply with the requirements of the State Mechanical Code. 7. CONTRACTOR DEBARMENT. SUSPENSION AND RESPONSIBILITY CERTIFICATION. Federal Regulation 45 CFR 92.35 prohibits the State/Agency from purchasing goods or services with federal money from vendors who have been suspended or debarred by the federal govemment. Similarly, Minnesota Statutes, Section 16C.03, subd. 2 provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to contract with the State/Agency. Vendors may be suspended or debarred when it is determined, through a duly authorized hearing process, that they have abused the public trust in a serious manner. By Signing This Contract. The Contractor Certifies That It And Its Principals* And Employees: A. ATe not presently debarred, suspended, proposed for debannent, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state or local govemmental department or agency; and B. Have not within a three-year period preceding this Contract: I) been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract; 2) violated any federal or state antitrust statutes; or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property: and C. Are not presently indicted or otherwise criminally or civilly charged by a govemmental entity for: I) commission of frau.d or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction; 2) violating any federal or state antitrust statutes; or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and D. Are not aware of any information and possess no knowledge that any subcontractor(s) that will perform work pursmini to this Contract are in violation of any of the certifications set forth above. E. Shall immediately give written notice to the Contracting Officer shou.ld Contractor come under investigation for allegations of fraud or a criminal offense in connection with obtaining, or performing a public (federal; state or local govemment) transaction; violating any federal or state antitrust statutes; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. *"Principals" for the purposes of this certification means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g.. general manager; plant manager; head of a subsidiary, division, or business segment and similar positions). Directions for On Line Access to Excluded Providers To ensure compliance with this regulation, identification of excluded entities and individuals can be found on the Office of Inspector General (OIG) website at htto://oig.hhs.gov/fraud/exclusions/listofecxluded.html. K/CM/ExhlSA4-Prevailing- Wage-CM 9-12 EXHIBIT 3 INSllRANCE TERMS Contractor agrees to provide and maintain at a1l times during the term of this Contract such insurance coverages as are indicated herein and to otherwise comply with the provisions that f01l0w. Such policy(ies) of insurance sha1l apply to the extent of, but not as a limitation upon or in satisfaction of, the Contract indemnity provisions. The provisions of this section sha1l also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors engaged by Contractor with respect to this Contract, and Contractor sha1l be entirely responsible for securing the compliance of a1l such persons or parties with these prgvisions. APPLICABLE SECTIONS ARE CHECKED ~ I. Workers Comoensation. Workers' Compensation insurance in compliance with a1l applicable statutes including an A1I States or Universal Endorsement where applicable. Such policy sha1l include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to carry Workers' Compensation Insurance, Contractor agrees: (I) to provide County with evidence documenting the specific provision under Minn. Stat. ~ 176.041 which excludes Contractor from the requirement of obtaining Workers' Compensation Insurance; (2) to provide prior notice to County of any change in Contractor's exemption status under Minn. Stat. ~ 176.041; and (3) to hold harmless and indemnify County from and against any and a1l claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers' Compensation or Employers' Liability benefits for damages arising out of any injury or i1lness resulting from performance of work under this Contract. If any such change requires Contractor to obtain Workers' Compensation Insurance, Contractor agrees to promptly provide County with evidence of such insurance coverage. ~ 2. General Liabilitv. "Commercial General Liability Insurance" coverage (Insurance Services Office form title), providing coverage on an "occurrence" rather than on a "claims ade" basis, which policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). Such coverage may be provided under an equivalent policy form (or forms), so long as such equivalent form (or forms) affords coverage which is at least as broad. An Insurance Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) sha1l be considered to be an acceptable equivalent policy form. Contractor agrees to maintain at all times during the period of this Contract a total combined general liability policy limit of at least $1,500,000 per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbre1la or Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbre1la or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General Liability policy (or equivalent underlying policy). Such Commercial General Liability policy and Umbre1la or Excess Liability policy (or policies) may provide aggregate limits for some or all of the coverages afforded thereunder, so long as such aggregate limits have not, as of the beginning of the term or at any time during the term, been reduced to less than the total required limits stated above, and further, that the Umbrella or Excess Liability policy provides coverage from the point that such aggregate limits in the underlying nmercial General Liability policy become reduced or exhausted. An Umbre1la or Excess Liability policy which "drops down" to respond immediately over reduced erlying limits, or in place of exhausted underlying limits, but subject to a deductible or "retention" amount,' shall be acceptable in this regard so long as such deductible or retention for each occurrence does not exceed the amount shown in the provision below. Contractor's liability insurance coverage may be subject to a deductible, "retention" or "participation" (or other similar provision) requiring the Contractor to remain responsible for a stated amount or percentage of each covered loss; provided, that such deductible, retention or participation amount shall not exceed $25,000 each occurrence. ~ Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder. D 3. Professional Liability. Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This amount of insurance shall be at least $1,500,000 per occurrence and aggregate (if applicable). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (I) year from Contract termination. It is understood that such Professional Liability insurance may be provided on a claims-made basis, and, in such case, that changes in insurers or insurance policy forms could result in the impairment of the liability insurance protection intended for Dakota County hereunder. Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage") or similar policy option if necessary or appropriate to avoid impairment of Dakota County's protection. Contractor further agrees that it wi1l, throughout the one (I) year period of required coverage, immediately: (a) advise Dakota County of any intended or pending change of any Professional Liability insurers or policy forms, and provide Dakota County with a1l pertinent information that Dakota County may reasonably request to detennine compliance with this section; and (b) immediately advise Dakota County of any claims or threats of claims that might reasonably be expected to reduce the amount of such insurance remaining available for the protection of Dakota County. 9-13 [8J 4. Automobile Liabilitv. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its perfonnance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount of at least $1,500,000 per accident, which total limits may be satisfied by the limits afforded under such policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy(ies}; provided, that the coverage afforded under any such Umbrella or Excess Liability policy(ies) shall be at least as broad with respect to such Business Automobile Liability insurance as that afforded by the underlying policy. l'nless included within the scope of Contractor's Commercial General Liability policy, such Business Automobile Liability policy shall also include coverage for motor vehicle liability assumed under this contract. D Such policy, and, if applicable, such Umbrella or Excess Liability policy(ies), shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder. [8J 5. Additional Insurance. Dakota County shall, at any time during the period of the Contract, have the right to require that Contractor secure any additional insurance, or additional feature to existing insurance, as Dakota County may reasonably require for the protection of their interests or those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional requirement(s). [8J 6. Evidence oflnsurance. Contractor shall promptly provide Dakota County with evidence that the insurance coverage required hereunder is in full force and effect prior to commencement of any work. At least 10 days prior to tennination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced upon tennination with insurance that complies with these provisions. Such evidence of insurance shall be in the fornl of the Dakota County Certificate of Insurance, or in such other fonn as Dakota County may reasonably request, and shall contain sufficient infonnation to allow Dakota County to determine whether there is compliance with these provisions. At the request of Dakota County, Contractor shall, in addition to providing such evidence of insurance, promptly furnish Contract Manager with a complete (and if so required, insurer-certified) copy of each insurance policy intended to provide coverage required hereunder. All such policies shall be endorsed to require that the insurer provide at least 30 days' notice to Dakota County prior to the effective date of policy cancellation, nonrenewal, or material adverse change in coverage tenns. On the Certificate of Insurance, Contractor's insurance agency shall certifY that he/she has Error and Omissions coverage. [8J 7. Insurer: Policies. All policies of insurance required under this paragraph shall be issued by financially responsible insurers licensed to do business in the State of Minnesota, and all such insurers must be acceptable to Dakota County. Such acceptance by Dakota County shall not be unreasonably withheld or delayed. An insurer with a current A.M. Best Company rating of at least A:VII shall be conclusive]y deemed to be acceptable. In all other instances, Dakota County shall have IS business days from the date of receipt of Contractor's evidence of insurance to advise Contractor in writing of any insurer that is not acceptable to Dakota County. If Dakota County does not respond in writing within such ] 5 day period, Contractor's insurer(s) shall be deemed to be acceptable to Dakota County. [8J 8. Noncomo]iance. In the event of the failure of Contractor to maintain such insurance and/or to furnish satisfactory evidence thereof as required herein, Dakota County shall have the 'right to purchase such insurance on behalf of Contractor, which agrees to provide all necessary and appropriate infonnation therefor and to pay the cost thereof to Dakota County immediately upon presentation of invoice. [8J 9. Loss Infonnation. At the request of Dakota County, Contractor shall promptly furnish loss infonnation concerning all liability claims brought against Contractor (or any other insured under Contractor's required policies), that may affect the amount ofliability insurance availab]e for the benefit and protection of Dakota County under this section. Such loss infonnation shall include such specifics and be in such fonn as Dakota County may reasonably require. [8J 10. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss of or damage to Contractor's business or property caused by fire or other peri] or event, even if such fire or other peri] or event was caused in whole or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the tenns hereof, or by anyone for whom such party may be responsible. Contractor agrees to effect'such revision of any property insurance policy as may be necessary in order to pennit the release and waiver of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, 'or other fonn of evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). KlCM/Exh/Insure-No-Prof-Liabi]ity-CM.doc Revised: 10/07 9-14 /' J City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us FROM: Mayor, Council Members, (')r City Administrator \JJ Lee Smick, AICP j P V City Planner 10 TO: SUBJECT: Adopt an Ordinance to Repeal Title 4 Chapter 4 and Revise Section 10-6-14 concerning Towers, Monopoles, and Antennas DATE: January 20, 2009 INTRODUCTION The proposed Cell Tower Code Update is attached for review. Staff is proposing to repeal Title 4 Chapter 4 in order to include it in Section 10-6-14 of the Code. The Planning Commission recommended approval of the ordinance revisions at their meeting on December 12, 2008 with a 5-0 vote after a number of months of review on the topic. DISCUSSION The Planning Commission began reviewing this topic in July 2008 because the cell tower industry has been evolving not only into cell phone use in the car but also to cell phone use in the home, which requires that the industry construct shorter towers and provide them in more locations near housing to offer the best service. The City Council approved the location of cell towers in the Park/Open Space zoning district on September 15, 2008 on the condition that additional language be added to the code for cell towers in other zoning districts in the near future. On December 12th, the Planning Commission added text providing a new purpose section to the code and including updated submittal requirements. The section concerning where the City proposes to locate towers, monopoles, and antennas is described below showing the underlined text as suggestions to the code: (B) Districts Allowed: 1. Towers or monopoles supporting commercial antennas and conforming to all applicable provisions of this code shall be allowed as a conditional use within the A-I, 1-1, IP. B-1. B-3 and P/OS districts (parks with facilities). 10-1 2. Towers. monopoles or antennas shall be allowed in the following residentially-zoned locations: Schools. Churches. Public Buildings. Hospitals. and Clinics and shall conform to all applicable provisions of this code and shall be allowed as a conditional use. The maximum height of the towers. monopoles or antennas is 75 feet for these residentially- zoned locations. Rationale: Staffwas concerned about allowing towers over 75 feet in residential areas because of the aesthetics of a lattice tower with guy wires near residences. This has become a real contentious issue in the fIrst ring suburbs in recent months with towers being constructed at 200 feet tall in residential areas. 3. Antennas may be mounted on structures that serve other purposes such as light standards. emergency siren poles. or public utility poles provided they conform to all applicable provisions of this code and shall be allowed as a conditional use. Structure must be engineered to withstand the additional load of an antenna. 4. Abandoned Or Unused Towers. Monopoles. Antennas Or Portions Of Towers" Monopoles. Antennas: 1. All abandonments or unused towers. monopoles. antennas and associated facilities shall be removed within t'.vehc (12) months 90 days of the cessation of operations at the site unless a time extension is approved by the city planner. In the event that a tower is not removed within twehr-c (12) months 90 days of the cessation of operations at the site, the tower and associated facilities may be removed by the city and the costs of removal assessed against the property. A permit fee for the abandonment of the tower. monopole. or antenna shall be set by the city council. 2. Unused portions of towers. monopoles. or antennas above a manufactured connection shall be removed within six (6) mOflths 90 days of the time of antenna relocation. The replacement of portions of a tower previously removed requires the issuance of a new conditional use permit. ACTION REOUESTED Adopt the attached ordinances repealing Title 4 Chapter 4 and the text revisions in Section 10-6- 14. (3i?;g Lee Smick, AICP City Planner 10-2 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10 OF THE FARMINGTON CITY CODE, THE ZONING ORDINANCE, CONCERNING TOWERS, MONOPOLES, AND ANTENNAS NOTICE IS HEREBY GIVEN that, on , Ordinance No. was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. , the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the Section 10-6-14 is amended concerning towers, monopoles, and antennas. The ordinance adopts a purpose statement section and permits towers, monopoles, and antennas, not to exceed 75 feet in height, on school, church, public building, hospital, and clinic property with a conditional use permit. The ordinance permits antennas to be mounted on structures that serve other purposes and requires applicants for new tower or monopole to demonstrate that the wireless communication service cannot be accommodated on an existing tower or monopole or building. The ordinance requires a tower or monopole to be designed to accommodate additional users and provides standards for setbacks, height, lighting, signage, and accessory buildings. The ordinance requires abandoned or unused portions of towers, monopoles or antennas to be removed within 90 days of the cessation of the operation and imposes a fee to abandon the same. The ordinance states that the building official may approve the installation of antennas on existing structures, requires a permit to erect, construct, place, replace, or repair any new tower or monopole, but does not require a permit for certain antenna adjustments or replacements. The ordinance also requires all towers, monopoles, and antennas to comply with specific construction standards, prohibits the structural alteration of nonconforming towers, monopoles and antennas without complying with the zoning ordinance, subjects all towers, monopoles and antennas to a City inspection, and requires towers, monopoles, and antennas to be maintained to specific standards. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this_ day of , 2009. CITY OF FARMINGTON 142593v2 1 10-3 10-4 Approved as to form this _ day of By: Todd Larson, Mayor By: Peter J. Herlofsky, Jr., City Administrator , 2009. By: Joel J. Jamnik, City Attorney ,2008. Published in the Farmington Independent the _ day of 142593v2 2 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10 OF THE FARMINGTON CITY CODE, THE ZONING ORDINANCE, CONCERNING TOWERS, MONOPOLES, AND ANTENNAS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-6-14 of the Farmington City Code is amended by adding the underlined language and deleting the striket1:Hough language as follows: 10-6-14: TOWERS. MONOPOLES. AND ANTENNAS: Towers, monopoles. and antennas are necessary to facilitate and accommodate the communication needs of the residents and businesses of the city..., pro'/ided they comply \vith the follov;ing mffiimum guidelincs: The purposes of this section are: (A) Minimum Guidelines Purpose: 1. Minimize adverse 'lisual effeets through the use of eareful design and siting standards; 2. }..'o'oid potential damage to adjaeent properties from to'..iCr faill:ffe by adhering to aeeepted struetural standaids and setback requiremcnts; and 3. Maximize the use of existing and approved to\vers and buildings in order to reduce thc number ofto..."ers needed to serve the eoIlllllU:fl.:ity. 1. To provide for wireless telecommunication services for the residents and businesses of the City; 2. To minimize adverse visual impacts oftelecommunication towers and facilities through design. siting. landscaping. and innovative camouflaging techniques; 3. To promote and encourage shared use and collocation of telecommunication towers and antenna support structures so as to reduce the number of towers needed to serve the area; 4. To avoid damage to adiacent properties caused by telecommunication towers and facilities by ensuring that those structures are soundly and carefully designed. 10-5 constructed. modified. maintained and promptly removed when no longer used or when determined to be structurally unsound. (B) Districts Allowed: 1. Towers supporting amateur radio antennas and conforming to all applicable provisions of this code shall be allowed only in the rear yard of residentially zoned parcels. 2. Towers or monopoles supporting commercial antennas and conforming to all applicable provisions of this code shall be allowed as a conditional use within the A-I, 1-1, IP. B-l. B-3 and P/OS districts (parks with facilities). 3. Use of existing tov.'Crs is efleoUfaged and '.vill be e~(empt from the conditional use process. Permitting v.ill invol'je the requirements listed in title 4, chapter 4 of this code Towers. monopoles or antennas shall be allowed in the following residentially-zoned locations: Schools. Churches. Public Buildings. Hospitals. and Clinics and shall conform to all applicable provisions of this code and shall be allowed as a conditional use. The maximum height ofthe towers. monopoles or antennas is 75 feet for these residentially-zoned locations. 4. Antennas may be mounted on structures that serve other purposes such as light standards. emergency siren poles. or public utility poles provided they conform to all applicable provisions of this code and shall be allowed as a conditional use. Structure must be engineered to withstand the additional load of an antenna. ~~. Use of existing towers is encouraged and will be exempt from the conditional use process. Permitting will involve the requirements listed in title 4, chapter 4 of this code this chapter. (C) Colocation Requirement: 1. A proposal for a new personal wireless communication service tower/monopole shall not be approved unless it can be documented by the applicant that the communications equipment planned for the proposed tower cannot be accommodated on an existing or approved tower/monopole or building within a one-half (1/2) mile radius of the proposed tower/monopole due to one or more of the following reasons: (a) The planned equipment would exceed the structural capacity of the existing or approved tower/monopole or building, as documented by a qualified and licensed professional engineer, and the existing or approved tower/monopole cannot be reinforced or modified to accommodate planned equipment at a reasonable cost. 10-6 2 (b) The planned equipment would cause interference with other existing or planned equipment at the tower/monopole or building as documented by a qualified and licensed professional engineer and the interference cannot be prevented at a reasonable cost. (c) No existing or approved tower/monopole or commercial/industrial buildings within a one-half (1/2) mile radius meet the radio frequency (RF) design criteria. (d) Existing or approved towers/monopoles and commercial/industrial buildings within a one-half (1/2) mile radius cannot accommodate the planned equipment at a height necessary to function reasonably as documented by a qualified and licensed professional engineer. (e) The applicant must demonstrate that a good faith effort to colocate on existing towers/monopoles and structures within a one-half (1/2) mile radius was made, but an agreement could not be reached. 2. Any proposed commercial wireless telecommunications service tower/monopole shall be designed in all respects to accommodate both the applicant's antennas and comparable antennas for at least two (2) additional users ifthe tower is over one hundred feet (100') in height or for at least one additional user if the tower/monopole is over sixty feet (60') seventy-five feet (75') in height. Towers/monopoles must be designed to allow for future rearrangement of antennas upon the tower/monopole and to accept antennas mounted at varying heights. (D) Tower/Monopole Construction Requirements: All towers/monopoles erected, constructed or located within the city, and all wiring therefore, shall comply with the requirements set forth in title ~, ehaptcr 1 ofthis code of this chapter. (E) Tower, Monopole, And Antenna Design Requirements: Towers, monopoles, and antennas shall be designed to blend into the surrounding environment through the use of color except in instances where the color is dictated by federal or state authorities. One monopole allowed in parks with facilities. No crows nests, platforms, or guy wires allowed on monopole in any approved district. Antenna arms are to be separated by 10 feet. (F) Tower/Monopole Setbacks: 1. A monopole in parks with facilities will be set back 75 feet except when qualified engineer report specifies that any collapse of pole will occur within a lesser distance. 2. Towers/monopoles in agricultural districts will be set back four feet (4') for every foot of height exceeding forty five feet (45'). 3 10-7 3. Towers/monopoles in industrial districts will be set back two feet (2') for every foot of height exceeding forty five feet (45'). (G) Tower and Monopole Height: Towers/monopoles, including all attached antennas, shall be limited to a maximum height of two hundred feet (200'). A monopole in parks with facilities shall be limited to a maximum height of seventy-five feet (75'). Towers. monopoles or antennas shall be limited to a maximum height of seventy-five feet (75') for residentially-zoned locations: Schools. Churches. Public Buildings. Hospitals. and Clinics. (H) Tower/Monopole Lighting: Towers. monopoles and their antennas shall not be illuminated by artificial means, except for camouflage purposes (designed as a lighted tower/monopole for a parking lot or a ball field) or the illumination is specifically required by the federal aviation administration or other authority. (I) Signs And Advertising: The use of any portion of a tower/monopole for signs other than warning or equipment information signs is prohibited. (1) Accessory Utility Buildings: All utility buildings and structures accessory to a tower/monopole shall be architecturally designed to blend with the surrounding environment and shall meet the minimum setback requirements of the zoning district in which they are located. Ground mounted equipment shall be screened from view by suitable vegetation, except where a design of nonvegetative screening better reflects and complements the architectural character of the adjoining neighborhood. (K) Abandoned Or Unused Towers. Monopoles. Antennas Or Portions Of Towers.. Monopoles. Antennas: 1. All abandonments or unused towers. monopoles. antennas and associated facilities shall be removed within tv;e1ve (12) months 90 days of the cessation of operations at the site unless a time extension is approved by the city planner. In the event that a tower is not removed within tw-eh'c (12) months 90 days of the cessation of operations at the site, the tower and associated facilities may be removed by the city and the costs of removal assessed against the property. A permit fee for the abandonment of the tower. monopole. or antenna shall be set by the city council. 2. Unused portions oftowers. monopoles. or antennas above a manufactured connection shall be removed within six (6) months 90 days of the time of antenna relocation. The replacement of portions of a tower previously removed requires the issuance of a new conditional use permit. (L) Antennas Mounted On Roofs, Walls And Existing Towers/Monopoles: The placement of wireless telecommunications antennas on roofs, walls and existing 10-8 4 towers/monopoles may be approved by the building official provided the antennas meet the requirements of this code, after submittal of: 1. A final site and building plan. 2. A report prepared by a qualified and licensed professional engineer indicating the existing structure or tower suitability to accept the antenna, and the proposed method of affixing the antenna to the structure. (M) Interference With Public Safety Telecommunications: All applications for new telecommunications service shall be accompanied by an intermodulation study prepared by a registered professional engineer which provides a technical evaluation of existing and proposed transmissions and indicates all potential interference problems. Before introduction of new service or changes in existing service, telecommunications providers shall notify the city at least ten (10) calendar days in advance of such changes and allow the city to monitor interference levels during the testing process. (N) Submittal ReqW.rements: 1. J.^" report from a q1:18lified and licensed professional engineer v.'hich: (a) Describes the tower/monopole height and design vAth cross seetion and clc',ration; (b) Documents the height abo';e grade for all potential mounting positions for co located antel1RfrS and the minimlllTI. sepamtion betvleen antennas; ( e) Describes the number and type of antennas that can be accommodated; (d) Documents the steps the applicant will take t-o a';oid interfcrence '.vith pablie safety telecommunications; (e) Includes the engineer's stamp and registration number. 2. .^.. letter of intent corrunitting all commercial ....;ireless t-elecommunications service towers to allo':; the shared lise of the tov/er if an additionalliser agrees, in '.vriting, to meet reasonable terms and conditions for structures. 3. Proof that the proposed t-ower complies with regulations administered by the federal aviation administration and a report from a qualified and licensed profcssional engineer which demonstrates the tower's compliance 'with the af-orementioned structural and electrical standards. Construction and Maintenance of Supporting Towers. Monopoles. and Antennas 5 10-9 1. Permits: (a) Permit Required: It shall be unlawful for any person to erect. construct in place, place or re-erect. replace or repair any tower, monopole or antenna without first making application to the building official and securing a permit therefore as hereinafter provided. (b) Submittal Requirements for Permit: 1. Name, address, and telephone number of the applicant 2. Name, address, and telephone numbers of the owners of the property on which the tower is proposed to be located~ 3. Legal description of the parcel on which the tower is proposed to be located~ 4. Written consent of the property owner(s) to the application~ 5. A scaled site plan indicating the location. type and height of the proposed tower, the existing land uses and zoning of the subject parcel. adjacent land uses and zoning, adjacent roadways, proposed means of access, setbacks from property lines, drawings of the proposed tower showing elevation and other structures, topography, parking, and depicting the proposed tower design~ 6. A landscape plan showing specific landscape materials, method of fencing, and finished color and, if applicable, the method of camouflage and lighting~ 7. Documentation such as coverage maps showing the need for a tower at the proposed site in order to close a gap in the applicant's wireless telecommunications service, or a gap in the service provided by a person intending to place telecommunications facilities on the tower~ 8. An inventory of existing towers, monopoles, antennas, or sites approved for towers, monopoles or antennas, that are either within the city or are sited in a location from which the applicant could provide service within the city, including specific information about the location, height and design of each tower. monopole or antenna and documentation showing that such existing facilities are unavailable or unsuitable to meet the applicant's need for a tower, monopole or antenna~ 9. Separation distance of the proposed tower, monopole or antenna from the other towers, monopoles or antennas described in the inventory of existing sites~ 10. A structural engineering report certifying the ability ofthe tower, monopole or antenna to accommodate co-location of additional wireless service provider 6 10-10 facilities and a statement by the applicant regarding accommodation for co- location of additional antennas for future users; 11. The setback distance between the proposed tower. monopole or antenna and the nearest platted residential property. and unplatted residentially zoned properties; 12. Proof that all necessary consents or approvals have been applied for from appropriate federal. state or other local agencies; 13. An application fee established from time to time by resolution of the city council. In the event the city elects to consult with its attorney or a radio frequency (RF) engineer in review of the application. the applicant shall be required to fully reimburse the city for all such expenses; 14. Other information deemed by the zoning administrator to be necessary. (0) Permits Are Not Required For: 1. Adiustment or replacement of the elements of an antenna array affixed to a tower. monopole or antenna. provided that replacement does not reduce the safety factor. 2. Antennas. towers/monopoles erected temporarily for test pm:poses. for emergency communication. or for broadcast remote pick up operations. provided that all requirements of this chapter are met. (P) Fees: 1. The permit fee payable shall be such as may be set by the city council. (0) Construction Requirements: 1. All towers. monopoles. or antennas erected. constructed. or within the city. and all wiring therefore. shall comply with the following requirements: (a) All applicable provisions of this code. (b) Towers and monopoles shall be certified by a qualified and licensed professional engineer to conform to the latest structural standards and wind loading requirements of the Minnesota state building code. the National Electric Safety Code and all Federal Communications Commission and local regulations. (c) With the exception of necessary electric and telephone service and connection lines approved by the issuing authority. no part of any tower. 7 10-11 monopole. or antenna nor any lines. cable. equipment or wires or braces in connection with either shall at any time extend across or over any part of the right of way. public street. highway. sidewalk. or property line. (d) Towers and monopoles with associated antennas shall be designed to conform to accepted electrical engineering methods and practices and comply with the provisions of the national electrical code. (e) All signal and remote control conductors of low energy extending substantially horizontally above the ground between a tower. monopole. or antenna and a structure. shall be at least eight feet (8') above the ground at all points. unless buried underground. (f) Every tower and monopole affixed to the ground shall be protected to discourage climbing of the tower by unauthorized persons. (g) All towers and monopoles shall be constructed to conform with the requirements of the occupational safety and health administration. (h) All towers and monopoles erected within the city must conform to the applicable standards in this chapter of this code. (R) Existing Towers. Monopoles and Antennas: 1. Towers. monopoles and antennas in existence as of date of adoption which do not conform to or comply with this chapter are subject to the following provisions: (a) Towers. monopoles or antennas may continue in use for the purpose now used and as now existing. but may not be replaced or structurally altered without complying in all respects with this chapter. (b) If such towers, monopoles or antennas are hereafter damaged or destroyed due to any reason or cause whatsoever, the tower, monopole or antenna may be repaired and restored to its former use, location and physical dimensions upon obtaining a building permit therefore, but without otherwise complying with this chapter, provided, however, that if the cost of repairing the tower, monopole or antenna would be ten percent (10%) or more of the cost of a new tower, then the tower may not be repaired or restored except in full compliance with this chapter. (S) Other Attachments: 1. No tower, monopole or antenna shall have constructed thereon, or attached thereto, 8 10-12 in any way, any platform, catwalk, crow's nest, or like structure, except during periods of construction or repair. (T) Inspections: 1. All towers. monopoles or antennas are subiect to inspection by the city building inspection department to determine compliance with construction standards. Any deviation from original construction standards for which the permit was obtained shall constitute a violation of this chapter. 2. Notice of violation will be sent by registered mail to the owner and the owner will have thirty (30) days from the date notification is issued to make repairs. The owner will notify the building inspection department that repairs have been made. and as soon as possible thereafter. another inspection will be made and the 9wner notified of the results. (U) Maintenance: Towers. monopoles. and antennas must be maintained in accordance with the following provisions: 1. Tower/monopole owners must employ ordinary and reasonable care in construction and use commonly accepted methods and devices for preventing failures and accidents that are likely to cause damage. iniuries. or nuisances to the public. 2. Tower/monopole owners must install and maintain towers/monopoles. telecommunications facilities. wires. cables. fixtures and other equipment in compliance with the requirements of the National Electric Safety Code and all Federal Communications Commission. state. and local regulations. and in such a manner that they will not interfere with the use of other property. 3. Towers. monopoles. and antenna support structures must be kept and maintained in good condition. order. and repair. 4. Maintenance or construction on a tower. monopole or antenna support structure must be performed by qualified maintenance and construction personnel. 5. All tenants on towers/monopoles must comply with radio frequency emissions standards of the Federal Communications Commission. 6. If the use of a tower/monopole is discontinued by the tower/monopole owner. the tower/monopole owner must provide written notice to the city of its intent to discontinue use and the date when the use will be discontinued. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. 9 10-13 ADOPTED this _day of Farmington. , 2009, by the City Council of the City of CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By: Peter J. Herlofsky, Jr., City Administrator SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of ,2009. 10-14 10 71. City of Farmington 430 Third Street, Farmington, MN 55024 (651) 280-6800 Fax (651) 280-6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator () FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Fire Department DATE: January 20,2009 INTRODUCTION The recruitment and selection process for the appointment of a Fire Fighter to the Rescue Squad has been completed. DISCUSSION Matt Homerin has expressed interest in becoming a member of the Rescue Squad, has demonstrated his willingness to participate in additional Rescue duties and meets the requirements of the position. With this appointment, the Rescue Squad will be at its full authorized compliment of twenty (20) members. BUDGET IMP ACT Funding for the positions is provided for in the 2009 budget. ACTION REQUESTED Approve the appointment of Matt Homerin to the Rescue Squad. Respectfully Submitted, ~ ~1/1 I Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file 12-1 FIBIII&T81 rilE DEPAITIIIT //YJ 111.111/1811/880 430 Third Street Fanrrrington,MN 55024 (651) 480-6940 Date: January 12,2009 To: Mayor Todd Larson, Councilmember's Terry Donnelly, Christy Jo Fogarty, Julie May and Steve Wilson, City Administrator Peter Herlofsky rJJ From: Tim Pietsch - Fire Chief Enclosed for your information and use is the 2008 Annual Report for the Farmington Fire Department. This year we have created a more detailed report that outlines the Department's activities over 2008 and our goals for 2009. I hope that you fmd this information useful and informative. Please feel free to contact me with any questions you may have or changes that you would like to see on future reports. Action Requested: None 13-1 711 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato<& FROM: Lisa Shadick, Administrative Services Director SUBJECT: Appointments to Boards and Commissions DATE: January 20, 2009 INTRODUCTION / DISCUSSION The City Council, at a special meeting held January 14,2009, interviewed and proposed the following appointments to Boards and Commissions: Board/Commission Aoolicable Term New Aooointment Planning Commission 1) 2/1/09-1131/11 Dirk Rotty 2) 2/1109-1/31111 Doug Bonar 3) 2/1/08-1/31/10 Steve Fogarty Water Board 1) 2/1/09-1/31/2012 Jeff Krueger Heritage Preservation 1) 2/1/09-1/31/2012 Beverly Preece 2) 2/1109-1/31/2012 Douglas Johnson Parks & Recreation 1) 2/1/09-1131/2012 Joseph Vanderbeck Rambling River Center Advisory Board 1) 2/1/09-1/31/2012 Lani Drill 2) 2/1/09-1/31/2012 Nancy Anderson 3) 2/1/09-1/31/2012 Gil Anderson 14-1 Upon approval of the City Council the applicants will be notified by letter and will receive an Oath of Office and Certificate of Appointment. ACTION REOUIRED Council by-laws state that commission appointments shall be made at the second regular meeting of the year. Therefore, the action requested is to approve the appointments to the various Boards and Commissions for the above stated terms. Respectfully submitted, ~ t1. ~~ Lisa Shadick, Administrative Services Director 14-2 )Ocu City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator (}r Randy Distad, Parks and Recreation Director FROM: RE: Approve Master Plans for Rambling River Park, Lake Julia Park and Pine Knoll Park DATE: January 20,2009 INTRODUCTION A public input process was undertaken in 2008 to develop master plans for Rambling River Park, Lake Julia Park and Pine Knoll Park. DISCUSSION The master plans for Lake Julia Park and Pine Knoll Park were developed by staff. The master plan for Rambling River Park was developed by Hoisington Koegler Group, Inc. (the Consultant). The process included staff and public meetings that solicited input during the development of a master plan for each of the three parks. Included with this memo are the individual master plans for the three parks that were created through the planning process (Exhibit A). Staff will present the master plans for Lake Julia Park and Pine Knoll Park. The Consultant will present the master plan for Rambling River Park. The public input process for all three parks included mailing an invitation to residents who lived within 350 feet of the parks to attend public open houses on July 10th and August 14th. As a result, 250 residents were invited to attend both of these meetings. For the two public open house meetings held for the Lake Julia and Pine Knoll Park, a total of fourteen residents attended. The two public open house meetings held for Rambling River Park resulted in a total of eighteen residents attending. Input was solicited from the residents who attended as well as input received via either email or via survey forms that were mailed back by residents. The draft that the City Council is being asked to approve tonight reflects the input that was provided by residents to staff during the public process. At the November 19, 2008 Park and Recreation Advisory Commission (PRAC) meeting the improvements identified in the master plans for the three parks were reviewed and additional input was provided by PRAC members. There was also one resident who attended the PRAC meeting and provided input. The PRAC unanimously recommended to the City Council to approve all three plans that are shown as Exhibit A. BUDGET IMPACT Attached in Exhibit B are spreadsheets containing cost estimates to complete the identified improvements in each of the three parks. The five year CIP budget for the years 2009-2013 shown as Exhibit C show that some improvements will be requested for completion in 2010 and beyond. Given the cost of the improvements for Rambling River 16-1 Park, the 2009-2013 CIP budget shows that these improvements should be paid through a General Obligation Bond referendum that is currently projected for 2013. ACTION REQUESTED By motion approve the master plans for Rambling River Park, Lake Julia Park and Pine Knoll Park. R~sp,ectfully Submitt{!p, i ~' C', {-'. { . 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'" .c 6 '" ... c Z E ... ns LL ~ "l ;; "l c: U ~ Q., t ~ Q ~ Q) > oc:: c:: ~ .~ ~ EXHIBIT B Ramblina River Park Farminoton, Minnesota Preliminarv Cost Estimate: based on Nov, 2006 draft master Dlan PreDared bv Hoisinaton Koealer Grouo Inc. Aoorox. oark total acreaoe = 76 acres Description Qty. Unit Unit price Totals C10MMUNITY CENTRAL PARK AREA. 7.5 acres General Site ImDrovements I Drimarv Dark sian and associated landscaDlna 2 Each $ 5,000 $ 10,000.00 I aeneral oark liohtina uoorades 1 LS $ 25,000 $ 25,000.00 I subtotal $ 35000.00 Landscaping ImDrovements I Landscaoina allowance 1 LS $ 20,000 $ 20,000.00 I subtotal $ 20 000.00 Vehicular Circulation & Parking Dark access road (with curb and autter) 95 LF $ 140 $ 13,300.00 oarkino lot tbituminous with concrete curbino\ 90 Derstall $ 1,500 $ 135000.00 Darkina lot Iiahtina (assume 4001e5\ 1 LS $ 20,000 $ 20 000.00 Darkina lot storm sewer allowance 1 LS $ 20,000 $ 20,000.00 stormwater rainaardens allowance 1 LS $ 5,000 $ 5 000.00 subtotal $ 193300.00 Pedestrian Circulation 6' bituminous trails connectors 250 LF $ 22 $ 5,500.00 see areenwav trail subtotal $ 5,500.00 Site structures restroom buildina 1 LS $ 150,000 $ 150,000.00 small olonlc oavilion 1 LS $ 30,000 $ 30,000.00 uoarades to ex. oicnic shelter 1 LS $ 20,000 $ 20,000.00 subtotal $ 200 000.00 Basketball Court full court basketball includinn 2 hooos andOfave~s benches 1 LS $ 25,000 $ 25,000.00 subtotal $ 25,000.00 Tennis Court upgrades resurfacina & re-color 1 LS $ 25,000 $ 25,000.00 Iiahtina 1 LS $ 50,000 $ 50 000.00 subtotal $ 75000.00 Re-Iocate Sand Vollyball Courts re-Iocate vollevball courts away from focal comer 1 LS $ 1,500 $ 1,500.00 subtotal $ 1 500.00 Playground 2-5 vr Plav eauioment, safety mulch installation 1 LS $ 25,000 $ 25 000.00 5-12 vr Plav eouioment, safety mulch, Installation 1 LS $ 50,000 $ 50,000.00 exoand olavaround area -conc. edcler 200 LF $ 16 $ 3,600.00 subtotal $ 78 600.00 Picnic Areas/slte furnishings I oark benches 5 Each $ 1,000 $ 5 000.00 waste receptacles 6 Each $ 500 $ 4 000.00 bike racks 1 Each $ 600 $ 600.00 I oicnic tables 15 EA $ 1,500 $ 22,500.00 larllls 6 EA $ 600 $ 4 600.00 water source/drlnkina fountain/soloot 1 EA $ 10,000 $ 10,000.00 subtotal $ 46 900.00 I DeveloDment of outdoor rink remove small storaae buildlna 1 EA $ 5000 $ 5,000.00 covered oaved rink t65x21 Oft\ 1 EA $ 360,000 $ 360,000.00 small warmina house 1 EA $ 120,000 $ 120,000.00 bike rack 1 EA $ 600 $ 800.00 stormwater rain aardens allowance 1 LS $ 5,000 $ 5,000.00 Drlmarv oark sian and associated landscaDino 1 Each $ 5,000 $ 5 000.00 subtotal $ 495,800.00 Parking 60 stall oarkino lot 80 perstall $ 1,500 $ 120000.00 Darkina lot storm sewer allowance 1 LS $ 10,000 $ 10,000.00 stormwater rain oardens allowance 1 LS $ 5,000 $ 5,000.00 Darkina lot Iiahtina (assume 4 DoleS) 1 LS $ 20,000 $ 20,000.00 landscaoina allowance 1 LS $ 10,000 $ 10000.00 subtotal $ 165000.00 . KQcHERA'SENTRANCE IMPROVEMENTS -.6 Acres small Dlavaround on ex. Darkland 1 LS $ 30,000 $ 30,000.00 oionic tables 2 EA $ 1,500 $ 3,000.00 Dark benches 2 Each $ 1,000 $ 2,000.00 waste receDtacles 1 Each $ 800 $ 600.00 ADA acessibiltv to existina shelterlre::arade trail) 1 LS $ 2,000 $ 2,000.00 landscaoino/restoration allowance 1 LS $ 15,000 $ 15000.00 16-8 EXHIBIT B intrerpretive sianaae tdesian and install) 1 LS $ 2,000 $ 2,000.00 Drimarv Dark sian and associated landscaDina 1 Each $ 5,000 $ 5,000.00 subtotal $ 59,800.00 EDUCATIONAL RESTORATION AREA - 5 Acres /23.5 acres Restoration of northem Dark area adJacent to school - 5 Acres 5 AC $ 2,000 $ 10,000.00 trails - 6ft boardwalk throuah flood nlain area (23.5 acres) 1,500 LF $ 80 $ 120,000.00 assume 50% trails - 6ft woodchlD 1,500 LF $ 5 $ 7,500.00 Interoretive sianaae (deslan and Install\ 1 LS $ 3,000 $ 3000.00 subtotal $ 140,500.00 tEELY BALL FIELDS IMPROVMENTS -10 acres Field Improvements demo of existina fields 1 LS $ 7,000 $ 7,000.00 Adult softball ballfield 280FT foul line includina: outfield and 3 EA $ 180,000 $ 540 000.00 foul line fencing, team benches, skinned Infield, turf care, bleachers Iiahting 3 EA FLD $ 120,000 $ 360,000.00 subtotal $ 907000.00 Amentitles laeneral oark Iiahtina ( nlenic, oath) assume 4 lights 1 LS $ 20,000 $ 20,000.00 concession and restroom buildina 1 LS $ 200,000 $ 200,000.00 eauiDment storaae shed 1 LS $ 50,000 $ 50,000.00 I nark benches 2 Each $ 1,000 $ 2,000.00 waste receotacles 4 Each $ 800 $ 3,200.00 bike racks 1 Each $ 600 $ 600.00 I oark sians and associated landscaoina 2 Each $ 5,000 $ 10,000.00 subtotal $ 285 800.00 Pedestrian Circulation 8' bituminous trails around fields 2,600 LF $ 25 $ 65000.00 8' bituminous trail to Denmark/212 700 LF $ 25 $ 17,500.00 subtotal $ 82500.00 Parklnll demo existing parking lot 1 LS $ 12,000 $ 12,000.00 I Dark access road (with curb and autler) 500 LF $ 140 $ 70,000.00 105 stall parkinll lot 105 oerstall $ 1,500 $ 157,500.00 IOarklna lot Iiahtina (assume 4 Doles) 1 LS $ 20,000 $ 20,000.00 I oarking lot stonn sewer allowance 1 LS $ 10,000 $ 10,000.00 I narkina lot rainaardens allowance 1 LS $ 5,000 $ 5 000.00 turf seeding allowance for Dark area (excludlna plav field areas) 4 AC $ 3500 $ 12,250.00 landscaping (trees\ 1 LS $ 16,000 $ 16,000.00 subtotal $ 302 750.00 General Improvements sianage - wavfindina mans and markers 10 EA $ 1,500 $ 15,000.00 sianaae - interDretive 1 LS $ 20,000 $ 20 000.00 orimarv park sign and associated landscanlng 1 Each $ 5,000 $ 5,000.00 secondary Dark sian 3 Each $ 900 $ 2,700.00 restoration and landscapina allowance 1 LS $ 30,000 $ 30,000.00 subtotal $ 72,700.00 Pedestrian Circulation 10' bituminous trails alona Vennillion Greenway-regional northside 5,600 LF $ 25 $ 140,000.00 10' bituminous trails alona Vennillion Greenwav-southside 3,600 LF $ 25 $ 90 000.00 city street trails reauired outside of narkland 1,300 LF $ 25 $ 32 500.00 edestrian bridaes over Vennillion River 3 EA $ 80,000 $ 240 000.00 benches alona trail 8 EA $ 1,000 $ 8,000.00 see Educational Restoration for trails north of river in fioodnlaln subtotal $ 510500.00 Trail head at Spruce and Denmark oark access road (with curb and autler) 80 LF $ 140 $ 11 200.00 24 stall parking lot 24 tlerstall $ 1,500 $ 36,000.00 Darkina lot stonn sewer allowance 1 LS $ 10,000 $ 10,000.00 stonnwater ralnaardens allowance 1 LS $ 10,000 $ 10,000.00 Darkina lot Iiahtina (assume 1 DoleS) 1 LS $ 8,000 $ 8,000.00 ark benches 2 Each $ 1,000 $ 2,000.00 waste receDtacles 1 Each $ 800 $ 800.00 10' bituminous trail connections 100 LF $ 25 $ 2 500.00 sianage 1 LS $ 1,500 $ 1 500.00 landscaDina allowance 1 LS $ 10,000 $ 10000.00 subtotal $ 92,000.00 >> >i' >>>>>0 oil:':'>>> /./,'3)> oS'... 9ft" ..."''''''' 12% construction continaencv $ 455,418.00 Construction total $ 4,250,568.00 Desian and Enaineeriiiii Costs f12% of constructlonl $ 510,068.16 Potential Park Improvement Total $ 4,760,636.16 . Does not include pedestrian bridge over railroad or land acauisitions costs 16-9 EXIllBIT B Lake Julia Park Farminaton, Minnesota Preliminary Cost Estimate: based on 2008 master plan 17.4 Acres (8.4 acres as lake) Description Qty. Unit Unit Totals Price PHASE 1 General Improvements Remove ex. Play eQuipment and surfacina 1 LS $ 2,000.00 $ 2,000.00 Relocated sian and landscaoing 1 LS $ 1,000.00 $ 1,000.00 New olay eauioment (5-12vr) and surfacing 1 LS $ 50,000.00 $ 50,000.00 New olay area and eQuipment (2-5vrl and surfacina 1 LS $ 25,000.00 $ 25,000.00 Cone. play container edoer 100 LF $ 18.00 $ 1,800.00 Picnic tables 2 LS $ 1,500.00 $ 3,000.00 Grills 2 EA $ 800.00 $ 1,600.00 Water source/drinkina fountain/spiaot 1 EA $ 5,250.00 $ 5,250.00 90 x 120 ft paved multi-puroose court (basketball and court aames) 1 LS $ 40,000.00 $ 40,000.00 Bike trail in Dark alona Earetwav 350 LF $ 25.00 $ 8,750.00 Bike lane along Egretway to Embers- strii:lrna 660 LF $ 1.50 $ 990.00 Trailliahtina 3 EA $ 5,000.00 $ 15,000.00 Benches - new 4 EA $ 1,000.00 $ 4,000.00 Benches - reolacments - EA $ 1,000.00 $ - Landscape -shade trees 5 EA $ 300.00 $ 1,500.00 Landscape - ornamental trees, crab tree 4 EA $ 200.00 $ 800.00 Parkino lot 20 stall $ 1,200.00 $ 24,000.00 Warming house/restroom/shelter 1 LS $ 120,000.00 $ 120,000.00 subtotal $ 304,690.00 Construction subtotal $ 304,690.00 12% construction continaency $ 36,562.80 Construction total $ 341,252.80 Desian and Enaineerina Costs (12% of construction) $ 40,950.34 TOTAL $ 382,203.14 H:lPar!< master planninglLakeJutiaPar!< cost09121B12008 16-10 EXHIBIT B Pine Knoll Park Farminaton, Minnesota Preliminarv Cost Estimate: based on 2008 master olan 4.04 Acres Description Qtv. Unit Unit Totals Price PHASE 1 General Improvements Remove ex. Plav eauipment and surfacing 1 LS $ 2,000.00 $ 2,000.00 Selective veaetation trimmina to clear views 1 LS $ 1,500.00 $ 1,500.00 Relocated sign and landscaoina 1 LS $ 3,000.00 $ 3,000.00 New Dlay equipment (5-12vr) and surfacina 1 LS $ 50,000.00 $ 50,000.00 New olay area and eauioment (2-5vr) and surfacina 1 LS $ 25,000.00 $ 25,000.00 Expand olav area - boulder rock 1 LS $ 25,000.00 $ 25,000.00 Cone. play container edaer 55 LF $ 18.00 $ 990.00 30ft diameter shelter 1 LS $ 30,000.00 $ 30,000.00 Picnic tables 2 LS $ 1,500.00 $ 3,000.00 Grills 2 EA $ 800.00 $ 1,600.00 Picnic shelter 1 EA $ 35,000.00 $ 35,000.00 Water source/drinkina fountain/soiaot 1 EA $ 15,000.00 $ 15,000.00 50xeO basketball court - 3/4 court 1 LS $ 12,000.00 $ 12,000.00 Bike trail within oark 650 LF $ 25.00 $ 16,250.00 Benches - new 2 EA $ 1,000.00 $ 2,000.00 Benches - replacements 2 EA $ 1,000.00 $ 2,000.00 Landscape screening - east side, evergreens/shrubs 1 LS $ 2,500.00 $ 2,500.00 Demo sidewalk alona 203rd 420 LF $ 5.00 $ 2,100.00 Install trail alona 203rd at oark boundary 420 LF $ 25.00 $ 10,500.00 subtotal $ 239,440.00 Construction subtotal $ 239,440.00 12% construction contingencv $ 28,732.80 Construction total $ 268,172.80 Design and Enaineering Costs (12% of construction I $ 32,180.74 TOTAL $ 300,353.54 H:IPark master planninglPine Knoll cost09121B12008 16-11 c c (I) E (I) > e Q. 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O.~.!oE>- ti~ -ca ... c.g~:e: ,.. .... ~ - ... c: '"" "'E.!~S 0... ~E5~== 1hj20<CCD:> In _O,c! ca ..w ~''C!;o= U'-COCD~ (I)-ca "") '0' ~ i ~ :g .; a: ~ ~ :; i .J 6- 1 2 Attachment A Streets Hill View Addition Upper 183rd Street West Exodus Court Exley Avenue Everton Court Terra Ft and 2nd Addition Upper 183rd Street Euclid Way Euclid Street Dakota County Estates 3rd_5th Addition English Ave 183rd Street Upper 183rd Street 184th Street Embers Avenue Dakota County Estates 2"d Addition 180th Street Elgin Avenue Echo Terrace Upper 182nd Street Emerald Trail . Emerald Circle Elkwood Avenue Ellice Lane Echo Drive Meadow Creek 4th Addition Dylan Drive 186th Street Dulaney Drive Duluth Street Dunbury Avenue Dulcimer Court Dulcimer Circle Location West phase line to east court. North of Upper 183rd Street West North of Upper 183rd Street West to north phase line North of Upper 183rd Street Euclid Street to Pilot Knob Euclid Street to Upper 183rd Street North phase line to south phase line South of Upper 182nd Street to 183rd Street West English Ave to east phase line Pilot Knob to east phase line Upper 183rd Street to Embers Avenue North of 185th Street West to north phase line West phase line to Elgin Avenue North phase line to Echo Terrace Ellice Lane to Echo Drive East of Ely Avenue to east phase line West phase line to Echo Drive All South phase line to Upper 182nd Street West Upper 182nd Street West to 180th Street West Elgin Avenue to south phase line West phase line to Dunbury Avenue Dunbury Avenue to Dulaney Drive 186th Street to Duluth Street North phase line to Dunbury Avenue North phase line to south phase line All All 18-5 Streets Charleswood Crossing Eureka Avenue Estes Path 197th Street West Akin Road Middle Creek 3rd Addition Eastview Avenue . East Oaks Drive North of Downtown Area 3rd Street 4th Street Sth Street 6th Street 7th Street (south of Pine Street) 7th Street (north of Willow Street) Linden Street Willow Street Pine Street Pine Street Main Street Original Down Town 4th Street Sth Street Sth Street 6th Street 7th Street Locust Street Maple Street Beech Street Hickory Street Hickory Street Highland Circle Henderson Addition 9th Street lOth Street Maple Street Hickory Street 18-6 Location 195th Street to Pilot Knob Eureka Avenue to 197th Street West Estes Path to Pilot Knob 19Sth Street to Elm Street South of 206th West All North of Elm Street to Pine Street North of Elm Street to Willow Street North of Elm Street to Linden Street North of Elm Street to Pine Street North of Elm Street to Pine Street North of Willow Street to Linden Street Sth Street to 7th Street 4th Street to TH 3 3rd Street to 4th Street Sth Street to TH 3 3rd Street to TH 3 North of Ash Street (CSAH 74) to south of Maple Street North of Ash Street to Hickory Street. North of Maple Street to halfblock south of Walnut Street North of Ash Street to halfblock south of Walnut Street North of Ash Street to halfblock south of Walnut Street East of Sth Street to 6th Street East of 4th Street to half block east of 6th Street East of 6th Street to TH 3 West of TH 3 to 7th Street East of 4th Street to Sth Street South of Ash Street North of Ash Street to Maple Street North of Ash Street to Maple Street East of TH 3 to east phase line East of 9th Street to 10th Street Streets East Farmington 3rd - 5th and 9th Additions 12th Street 13 th Street 14th Street Elm Street Oak Street Spruce Street Walnut Street East Farmington 8th Addition Oak Street 12th Street Miscellaneous Fire Station #2- Parking Lot Farmington 18t Street Garage Location South of 213 th Street to south phase line South of 213 th Street to south phase line South of Elm Street to south phase line East of 12th Street to 14th Street West of 14th Street to western phase line West of 14th Street to western phase line West of 14th Street to western phase line East of 1105 Oak Street to 12th Street Oak Street to 213th Street 19695 Municipal Drive 71 0 1 st Street 18-7 JOe City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ Kevin Schorzman, P.E., City Engineer FROM: SUBJECT: 2009 Project Update DATE: January 20, 2009 INTRODUCTIONIDISCUSSION Staffwill provide a verbal update on the following projects that will be started or continued in 2009: 1. 195th Street (CSAR 64) East 2. Spruce Street and 2nd Street adjacent to the City Hall site 3. Sealcoat and Crack Seal 4. Annual Curb and Sidewalk Replacement 5. Denmark Trunk Sanitary Sewer Extension 6. 4th Street Storm Sewer Improvements 7. 5th Street Sanitary Sewer Improvements BUDGET IMPACT None ACTION REOUESTED This item is for Council's information. Respectfully Submitted, :tv ft-----. Kevin Schorzman, P .E. City Engineer cc: file 20-1 )//; City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. ~.. City Administrator ~ SUBJECT: City Hall / I st Street Garage Change Orders DATE: January 20, 2009 INTRODUCTION / DISCUSSION Attached for your review are the following items: 1. Summary of all change orders This was prepared by the Finance Department to provide an overview of all of the change orders. At this point in time, change orders 1-36 have been approved by the City Council. This request is to approve change orders 37-67. 2. List of Change Orders Provided by the Architect 3. Change Orders 37-67 as Requested by the Architect 4. Draft of Change Order Summary 5. Contract Adjustment Form ACTION REQUESTED Approve Change Orders 37-67 for a total of $6,262. Re~~ectfullY~~bmir~d, / ,. , ) i It/; /l. , .,~~~__,_..",.v U' , 1// I ,.)':,l'.J./'-- t"~;r' '.},._/./ J, / Peter J. H~;IOfS~;Jr:/' II: City Administrator l/ Cmuller/Herlofsky/Council memos/Change Orders 37-67 21-1 City of Farmington City Hall Project Change orders Descri tion 9/6/2007 Water connection to "Duebers" building. Requested by building owner. To be reimbursed 1,844.00 2 9/2612007 Modify elevator to larger size cab 960.00 960.00 3 10/31/2007 Piping revisions per Minnesota Plumbing review 210.00 210.00 4 10/31/2007 Wellhouse drainage improvement (water fund) 3,423.00 5 11/30/2007 Additional ciean out" sanitary sewer pipe 278.00 278.00 6 11130/2007 Remove light fixture-S. side First Street garage (740.00) (740.00) 7 417/2008 Eliminate transom lights above conference rooms (564.00) (564.00) 8 417/2008 Fabric on acoustic panels-Council chambers (325.00) (325.00) 9 4/7/2008 Reiocate vehicle outlets from east to west side of building to provide visitor parking 4,915.00 4,915.00 10 417/2008 additional conduit-microphone wiring Council chambers 3,873.00 3.87300 11 417/2008 revisions to power, data & microphones 2,620.00 2,620.00 12 7/21/2008 City requestreceptacles@counters in conf rms 441.00 441.00 13 7/2112008 City request add power in offices & Chambers 9,815.00 9,815.00 14 7/21/2008 City request voice & data outlets in P&R 750.00 750.00 15 7/21/2008 Revise curtain wall (418.00) (418.00) 16 7/21/2008 City request rough in CCTV interior/exterior 3,219.00 3,219.00 17 7/21/2008 Alternate for coiling grille (500.00) (500.00) City request door frame modifications & card reader 18 7/21/2008 associated changes 19,081.00 19,081.00 19 7/21/2008 Additional framing - where fin tube radiation shown 1,849.00 1,849.00 21 8/1812008 Raise doors & add ramping inside the building 14,977.00 4,161.00 10,816.00 Subtotal 65,708.00 49,625.00 10,816.00 20 10120/2008 Revisions to Catch Basins 2-6 Elevations 6,507.00 2,110.00 4,397.00 22 10/20/2008 Deletion of fin tub radiation & block wall CC (2,908.00) (2,906.00) 23 10/20/2008 Additional electrical outiet in catering kitchen 520.00 520.00 24 10/20/2008 Deletion of coiling door at front desk (23,431.00) (23,431.00) 25 10/20/2008 120V connection to actuator in boiler room 398.00 398.00 26 10/20/2008 Owner request - buring of two (2) 4" conduits 4,337.00 4,337.00 27 10/20/2008 Revision to ceiling near stair 'A' (1,743.00) (1,743.00) 28 10/20/2008 Additional power & data at reception desk 1,332.00 1,332.00 29 10/20/2008 Additional break metal at windows in elevator shaft 681.00 681.00 30 10/20/2008 Additional plumbing work for four (4) coffee makers 837.00 837.00 31 Void 32 10/20/2008 Revision to glass in the window at the reception desk 216.00 216.00 33 10/20/2008 Additional rain garden soli at First St garage 640.00 840.00 34 10/20/2008 Addilional rough-in boxes for security cameras 578.00 578.00 35 10120/2008 Additional conduit for audio visual 5,247.00 5,247.00 36 10/20/2008 Revisions to stud walls at water coolers 1 ,203.00 1,203.00 Subtotal (5,384.00) (9,781.00) 4,397.00 37 1/612009 Deletion of spray foam insulation not required (8,163.00) (8,163.00) 38 1/6/2009 credit for coordination drawings (4,000.00) (4,000.00) 39 1/6/2009 Additional steel support for curtainwall @west entry 3,174.00 3,174.00 40 1/6/2009 owner electrical & fencing revisions-1 st st garage 9,303.00 9,303.00 42 1/6/2009 owner revisions to landscaping 4,585.00 4,585.00 43 1/6/2009 revision to soffits - expansion space 1,196.00 1,196.00 44 1/6/2009 Framing & aluminum panel @curved roof 8,863.00 8,863.00 45 1/6/2009 Misc. metal framing 2,490.00 2,490.00 46 1/6/2009 roof drain at partial roof & additional motor 1,293.00 1,293.00 47 116/2009 deletion of painting @mechanical & utility rooms (1,407.00) (1,407.00) 48 1/6/2009 additional section concrete sidewalk @west entry 984.00 984.00 49 1/6/2009 additional power required @ elevator sump 1,588.00 1,588.00 50 1/6/2009 revision to hardware per shop drawings (305.00) (305.00) 51 116/2009 additional hardware @training room & upper lobby 6,831.00 6,831.00 52 116/2009 revise light pole height due to excel overhead line 1,201.00 1,201.00 53 116/2009 knox boxes @ 1 st st garage & city hall 611.00 611.00 54 1/612009 address numbers @ 1 st st garage 323.00 323.00 fire protection and gas meter protection @1st st & 55 116/2009 additional power for compressor 4,579.00 4,579.00 56 1/6/2009 additional fire extinguishers requested by fire dept 2,528.00 2,528.00 owner directed revision from bituminous to concrete on 57 116/2009 north 1,258.00 1,258.00 58 1/6/2009 deletion of landscaping along Spruce St (41,232.00) (41,232.00) 59 116/2009 owner request to relocate fiber optic cable in street 4,862.00 4,862.00 delete porcelain tile at Stair "B" & addl work on lobby 60 116/2009 column bases 781.00 781.00 61 1/6/2009 credit sealcoat1 st street garage (2,100.00) (2,100.00) 62 1/6/2009 credit clean out storm sewer city hall (310.00) (310.00) 63 1/6/2009 credit elevation of gate valve city hall (750.00) (750.00) 64 1/612009 credit raise & clean out 1 st st garage (250.00) (250.00) 65 1/6/2009 additional paving north side city hall 6,930.00 6,930.00 66 1/6/2009 revise lighting layout council chambers 67 1/6/2009 patching associated with furniture install 1,399.00 1,399.00 subtotal 6,262.00 4,863.00 1,399.00 total 66,586.00 44,707.00 16,612.00 21-2 -1 Ql Cl s:: ell .s; en Cl Cl co c S::...'ltc 'e- Ql C N ... l!! 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III o o Uj o u C"? - o C") Q) C) en a.. c o +:l .e- o 1II CP o =Il: "0 ~ '" x c, o ..J J: u ,.:.. q- o N <0 !i:! '" e- ~ q- o N <0 ~ oS 0> C E m u.. _I U ~ en =Il: '0 "5 3: - =Il: C 1:: m ::E '0 C :l ...J III E ~ ... CIl .r:: o ~ o Z 21-5 MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 65\.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #27/Wold PR #25 relating to spray foam insulation not installed at the curved roof per Contractor-proposed alternate and the credit for this work in the amount of$8,163.00. This credit represents a fair value for the work (material and labor) not performed. Upon your approval of Change Order #37, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS C'It" )1" 1. Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]annington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS i I I I I I .1 i I I I. . ill ~ LO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 December 5,2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: The contract documents require the completion and submittal of above-ceiling coordination drawings by the Mechanical Contractor per Specification Section 23 05 00 Common Work Results for HV AC. While on site coordination is required and was performed, these drawings were not completed. The value of these drawings is a credit of $4,000.00. This represents a fair value for the work needed to complete the drawings required per the specifications. Upon your approval of Change Order #38, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI]armington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS -7 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #29/Wo1d PR #27 relating to the additional steel required to support the curtainwall at the west entry. Lund Martin has submitted a cost for this work in the amount of$3,174.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #39, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~J' >" " ---- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP ICI _ F armington/06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAl L@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re; City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #21/Wold PR #19 relating to the additional fencing and power for city vehicles at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $9,303.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #40, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS r IJ ?:J.- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DPleI ]anningtonl062047/crsp/decOS WOLD ARCHITECTS AND ENGINEERS -9 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Wold PR #20 relating to revisions to the curtainwall to match field conditions. Lund Martin has submitted a cost for this work in the amount of $0.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #41, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~")~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CC Farmingtonl06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS lU ~ LO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLD.U.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #28/Wold PR #26 relating to Owner- requested revisions to the landscaping at the City HalL Lund Martin has submitted a cost for this work in the amount of$4,585.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #42, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]armingtonl062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 1 1 WgLO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #110 relating to revisions to soffits at interior windows located at the expansion space. Lund Martin has submitted a cost for this work in the amount of$1,196.00. The cost submitted represents a fair value for the work required to execute this reVISIOn. Upon your approval of Change Order #43, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]armingtonl062047/crsp/dec08 . .,,' . . ....-....,....,..,.... . ,~; j... i: ~. j . . _ ..... \", I .,.......1 ~,. . "',. '". '. ..... ,..,. '. . I"'; f:'lili . ~f~:'l; ','C \'1/ 0 LoA R C !-l ! T F C T:; AND E N GIN 10 FRS JIj,:. MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #103/Wold SI #65 relating to revisions to the curved canopy located above the main lobby to coordinate the steel stud framing and metal panel with structure. Lund Martin has submitted a cost for this work in the amount of $8,863.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #44, this item will be processed ori a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ I( . > "..!...-- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]annington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 13 MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAl L@WOLDAE.COM December 9, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Conunission No. 062047/062048 Dear Peter: We received pricing for Lnnd Martin PQ #109 relating to miscellaneous metal stud framing and gypsum board revisions and adjustments. Lund Martin has submitted a cost for this work in the amonnt of $2,490.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #45, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS t"'" t.\ ~.:.-- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI]armingtonl062047/crsp/dec08 MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 65\.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #38/Wold PR #33 relating to additional roof drainage at the west end of the building and upsizing an exhaust fan at the break room. Lund Martin has submitted a cost for this work in the amount of$1,293.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #46, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ ," >~( Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CC Fanningtonl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 15 WQLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL. MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLOAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #35/Wold PR #34 relating to deletion of painting at the mechanical rooms deemed unnecessary by staff. Lund Martin has submitted a credit for this work in the amount of$I,407.00. The credit submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #47, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold o P leI _Farm ington/06204 7/crsp/dec08 ~ WOLD ARCHITECTS AND ENGINEERS December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM W~LD MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #53 relating to an additional section of concrete sidewalk installed at the west entrance to better serve the handicap button as requested by the building official. Lund Martin has submitted a cost for this work in the amount of $984.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #48, this item will be processed ori a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D R/CI_ Farmington/062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 17 WgLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City ofFannington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #54 relating to additional conduit and wiring required to power the elevator sump pump. Lund Martin has submitted a cost for this work in the amount of $1 ,588.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #49, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~,;,- ChrIS ZIemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP leI _ F annington/06204 7/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLU MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #6RJWold PR #5 relating to revisions to the door hardware based on review of the shop drawings. Lund Martin has submitted a credit for this work in the amount of $305.00. The credit submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #50, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CCFannington/062047/crsp/dec08 \V 0 L D ARC HIT E C T SAN DEN GIN E E R S I I I I I I I I I I I I I \ I i I I I I I I 19 MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 December 5, 2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #45/Wold PR #37 relating to additional card reader hardware at the training room and administration lobby to increase building security. Lund Martin has submitted a cost for this work in the amount of $6,831.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #5 I, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~+- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CC Fannington/062047 /crsp/dec08 2 \VOLD ARCHITECTS AND ENGINEERS W~LD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 December 5,2008 WWW.WOLDAE.COM MAIL@WOLDAI!.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #50 relating to revisions to the height of two (2) parking lot light poles at the City Hall to further coordinate and meet the overhead power line clearances required by Excel Energy. Lund Martin has submitted a cost for this work in the amount of $1 ,20 1.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #52, this item will be processed ori a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~->- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CI Janningtonl062047/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 21 .W~LD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #49 relating to installation oflmox boxes at the City Hall and First Street Garage. Lund Martin has submitted a cost for this work in the amount of$611.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #53, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D P leI _ Farmingtonl06204 7/crsp/dec08 . WOLD ARCHITECTS AND ENGINEERS W~LD MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 65 I .223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM December 5, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #48 relating to address numbers at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $323.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #54, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ ;....... Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D PICI _ F armingtonl062047 Icrsp/dec08 WOLD ARCHITECTS AND ENGINEERS I I I i I I I I I I I I i I I I \ I I I I I i I i I I i ! i I I I I I I I i ! I 1 I 23 December 5, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM llIQLU MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #43/Wold PR #40 relating to additional crash protection at the sprinkler main and gas meter, as well as an additional power outlet for Owner equipment at the First Street Garage. Lund Martin has submitted a cost for this work in the amount of $4,579.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #55, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~. Chris Zi~r'-'-' Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRlCI ]armington/062047/crsp/dec08 2 WOLD ARCHITECTS AND ENGINEERS WgLO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAl L@WOLDAE,COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #56 relating to additional fire extinguishers installed at the City Hall and First Street Garage as requested by the Fire Marshal. Lund Martin has submitted a cost for this work in the amount of $2,528.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #56, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP /CI_ Fanningtonl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 25 WQLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5,2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #52 relating to revisions to the sidewalk from bituminous to concrete along the north side of the building as requested by city staff. Lund Martin has submitted a cost for this work in the amount of $1,258.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #57, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold D PICI _ Farmingtonl06204 7/crsp/dec08 ~ WOLD ARCHITECTS AND ENGINEERS WgLU MINNESOTA OFFICE 305 ST. PETER STREET Sr. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5. 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Fannington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #23/Wold PR #21 relating to deletion of the streetscape along Spruce Street. Lund Martin has submitted a credit for this work in the amount of $41 ,232.00. The credit submitted represents a fair value for the work required to execute this reVISIon. Upon your approval of Change Order #58, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP /Cl_ F anningtDnl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 27 WgLU MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 MINNESOTA ILLINOIS MICHIGAN COLORADO December 9, 2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #111 relating to revisions to the location of the fiber optic cable and hand hole box due to a conflict with the storm sewer utilities. Lund Martin has submitted a cost for this work in the amount of $4,862.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #59, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRlCI]armington/062047/CISp/dec08 UJ~LU MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 5, 2008 Peter Herlofsky, City Administrator City ofFarrnington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin Wold PR #32 relating to deletion of the porcelain tile at stair "C" and additional tile work at the lobby colunm bases. Lund Martin has submitted a cost for this work in the amount of $781.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #60, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DP/CC Farmingtonl06204 7/crsp/dec08 WOLD ARCHITECTS AND ENGINEERS 29.. ~ r~t:~f~h t.. "",n .', t r . > r. ~ , ".,1 r: ' ~ . 1'" ~ r .. C 'h"~~r~"" ,.Ol.lJ .c!.,H,l<CI, ",.ll L.',C""=LI." {Ii MINNESOTA ILLINOIS MICHIGAN COLORADO December 9, 2008 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: During the completion of the bituminous paving at the First Street Garage numerous areas of exposed aggregate were observed. Per direction of City staff, the pavement was tested by an independent testing agency to determine the structural integrity of the pavement. While the current state of this pavement meets the specification, concerns were raised that over time these areas would deteriorate due to the freeze/thaw cycle. It was agreed that Lund Martin would provide a credit for the material and labor required for the city to include this work in a future seal coating project. The credit associated with this work is in thc amount of$2,100.00 The credit will be deducted from Lund Martin Construction's contracted and represents a fair value for the work required to execute this revision. Upon your approval of Change Order #61, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRJCI]anningtonl062047/crsp/dec08 . ..' . . . . ,.'" ,', . .'.-,' '.:.'1,~.;.~.,:.~.,;.~,~_:, . . ,.;-1'0'~ ':L,,_;.>..:... j; ; ,,~,,: :; .......'''..1 .,~; ; :'.' .. ';' .W~LD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 65 I .223.5646 December 9,2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: During completion of the punchlist associated with the City Hall, it was discovered that debris was present in the storm sewer associated with construction efforts. It was agreed that Lund Martin would provide a credit for the material and labor required for the city to perform the necessary corrective work. The credit associated with this work is in the amount of $310.00. The credit will be deducted from Lund Martin Construction's contracted and represents a fair value for the work required to execute this revision. Upon your approval of Change Order #62, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI_ Fanmngtonl06204 7/crsp/dec08 WglU MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 December 9,2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: During completion of the punchlist at the City Hall it was discovered that a gate valve required lowering to the correct elevation. It was agreed that Lund Martin would provide a credit for the material and labor required for the city to perform the necessary corrective work. The credit associated with this work is in the amount of $750.00. The credit will be deducted from Lund Martin Construction's contracted and represents a fair value for the work required to execute this re~ision. Upon your approval of Change Order #63, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI]anningtonl062047/crsp/drx:08 W~LD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAx 651.223.5646 December 9, 2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Conunission No. 062047/062048 Dear Peter: During completion of the punchlist at the First Street Garage it was discovered that a sanitary sewer clean out had been set at the incorrect eleavtion. It was agreed that Lund Martin would provide a credit for the material and labor required for the city to perform the necessary corrective work. The credit associated with this work is in the amount of$250.00. The credit will be deducted from Lund Martin Construction's contracted and represents a fair value for the work required to execute this revision. Upon your approval of Change Order #64, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DRlCIJanningtonlO62047/crsp/dec08 . -.' ,~'. j.. I \\'.ii 'i!J'i~t ". "":~n : ~., :"", , -, , , ,,"" "',, r, ",:, " ."~ _w.. "' - .;.",-!#. ,-;,':: : .: . ;:"'1'-:!':', '-,'1 .. . ;.:. . ~..; -. ...,:;;.. ..W~lU MINNESOTA ILLINOIS MICHIGAN COLORADO MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WQLOAE.COM MAIL@WOLDAE.COM December 9, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #100 relating to additional paving at the alley located to the north ofthe City Hall as requested by city staff. Lund Martin has submitted a cost for this work in the amount of $6,930.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #65, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI]armington/062047/crsp/dec08 (~~~~~;,~:".~~;~~jt4~t~~~;j.ili~ti;lj:i~;?~1it!~;~,:il~Liaf;~~~~j~f::J;L~~~~:fl~~~Jl~~~~~~~~ililli.;:ii;;'" . .... '.....'. J . . .. :'. '.~ . , " '.'! ~ "",0....,1 """"'" . , ~~~~ti~~~i:i.~L' W~LU MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 December 9,2008 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing for Lund Martin PQ #108 relating to revisions to the lighting layout in the council chambers. Lund Martin has submitted a cost for this work in the amount of $0.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #66, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~,M- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI]armingtonl06204 7/crsp/dec08 ~r~~C""' '" ~'~J, y ~, , ~, , "":"" ,"" .~-", ,... :" . "" .'_ '"" "..." ,""",,,,, , ~. r;~;\E ",.c. "...;',p -,,', 'J'-' '~:. , ,,; i ',;: ,,,,,,' WQLD MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MINNESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM MINNESOTA ILLINOIS MICHIGAN COLORADO December 9, 2008 Peter Herlofsky, City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: City of Farmington New City Hall and First Street Garage Commission No. 062047/062048 Dear Peter: We received pricing from Lund Martin relating to additional drywall patching and painting associated with the furniture installation. Lund Martin has submitted a cost for this work in the amount of$I,399.00. The cost submitted represents a fair value for the work required to execute this revision. Upon your approval of Change Order #67, this item will be processed on a future change order. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~ " );:J-- Chris Ziemer Associate cc: Ron Wagner, Lund Martin Michael Cox, Wold John McNamara, Wold DR/CI]armingtonl06204 7/crsp/dec08 . ;: ;;~i;;J:;:i~;.:~,);:.'.;;;w: /~,~:;'>:, . _," ! T'~ ..;;" ;.':,;' ~,~~:;~~" ':i,"':>:' ~J~' ~.; ~7,~:'~ ~'~ .\~li':l: . . - , ..,o,;~': ,: '~... "', " ;~-"1 ',' ., 'I~~1tJ~ ~~ ~;F:;~!~~'iC · AlA Document G701'" - 2001 ~~ Change Order CHANGE ORDER NUMBER: Three (3) DATE: PROJECT (Name and address): New City Hall(~omm.No. 062047) 430 3rd Street Farmington,M'i1mesot;i 55410 1st Street (Jatage (Comm. No. 062048) Farmington, Minnesota.. 55418 TO CONTRACTOR (Name andiJddress): . Lund Martin C~p~truction, Inc. 3023Randolp~l)1iiiet .North~~t Minneapolis.~e~pta 55418 ARCHITECTS PROJECT NUMBER: 062047/062048 CONTRACT DATE: June 19,2007 CONTRACT FOR: General ConstIUction OWNER: 0 ARCHITECT: 0 CONTRACTOR: 0 FIELD: 0 OTHER: 0 THE CONTRACT . IS. CHANGED AS FOLLOWS: (InClude. where app1icable. dnjundisputed amount attributable to previously executed Construction Change Directives) PQ #27/WoldP~#25 Own.er#1 . .PQ#29/Wold PR4I-27 '.PQ '!#2JJWplii P~#I9, 'WpldPRit2Q .,. . PQ #28l\YoiiJPR.Jt26 PQ#llO/~"-.< "l?q#lo~iWold Sl#6$ ,.;PQ,#109P-- .' ". '. . PQ#38JWold p~(#h' PQ#35/Wold PR#34 PQ#53' ... .. .PQ #54 '.; '_.;';"';>;'1.; ;Pq#6R/Wdld;PI(~$' .' PQ #4~/Wold Plf'#3? . PQif5(); ;..PQ#49.' .PQ#4S 'lPQ#43IWoldPR#40. ;. PQ#52 PQ#115/--- "PQ #23IWoldPR.#21 .... PQ #111/--- . Wold PR #32 Ow:i1er#2 Owner #3 Owner #4.. Owner #5 PQ#loo PQ #108/Wold SI #43 Owner #6 ..Deletion of spray foam insulation not required . . Cregit for coordination drawings Additional steel to support the curtainwall at west entry .' Qy..rier electrical and fencing revisions at 1st Street Garage .Revisions to curtainwall to match field conditions ;Owner requested revisions to the landscaping Revision to soffits at expansions space FJ;3.IDing and Aluminum Panel at curved roof 'Misce]]an~~s !Iletal framing items , Roof dtiilii~t;iiiU1ial roof and additional motor Del~~q~(jfpainting at mechanical and utility rooms Adllitionii1:~ection of concrete sidewalk at west entry . Addition8.J power required at the elevator sump 'Ri:v.i~i()ns to hardware per shop drawings . A4qHi()~a1 hllTdware at training room and upper lobby R.~Yise Ilght;pole height due to Excel overhead line Kno1t,h9l\eS at I Sl Street Garage and City Hall Adilress'ilUmbers at 151 Street Garage ':I1i!e protection and gas meter protection at 151 Street 'Garage and additional power for Owner's compressor . .Additional fire extinguishers requested by fire department ;Ow:i1er directed revision from bituminous to concrete along north side of the building Deletion of the landscaping along the Spruce Street Owner request to relocate the fiber optic cabling in the street Deleting porcelain tile at Stair "B" and additional work at column bases in lobby Credit to seal coat 1 51 Street Garage bituminous Credit to clean out storm sewer at City Hall. Credit to revise gate valve at City Hall. Credit to raise cleanout gate valve. Additional paving work in the alley north of City Hall. Revisions to lighting layout in Council Chambers. Patchhlg associated with furniture install. TOTAL CHANGE ORDER NO.3 Deduct ($ 8.163.00) Deduct ($ 4,000.00) Add $ 3,174.00 Add $ 9,303.00 No Change $ 0.00 Add $ 4,585.00 Add $ 1,196.00 Add $ 8,863.00 Add $ 2,490.00 Add $ 1,293.00 Deduct ($ 1,407.00) Add $ 984.00 Add $ 1,588.00 Deduct ($ 305.00) Add $ 6,831.00 Add $ 1,201.00 Add $ 611.00 Add $ 323.00 Add $ 4.579.00 Add $ 2,528.00 Add $ 1,258.00 Deduct ($41,232.00) Add $ 4,862.00 Add $ 781.00 Deduc ($ 2,100.00) Deduct ($ 310.00) Deduct ($ 750.00) Deduct ($ 250.00) Add $ 6,930.00 No Change $ 0.00 Add $ 1,399.00 ADD $ 6,262.00 2.1-37 I I I i I I AlA Document G701TU _ 2001. Copyright @1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA<l' Document is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or disb'ibution of this AlA'" Document. or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted 10 the max Imum extent possible under the iaw. This document was produced by AlA software at 11 :58:41 on 12/1612008 under Order No.1 000340538_5 which expires on 1/28/2009, and is notlor resale. User Notes: (3897691015) 21-38 ~ The original Contract Sum was The nerchange by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The!lew Contract Sum including this Change Order will be The Contract Time will be unchanged by Zero ( 0 ) days. The date of SjlpstantialColIlpletion as of the dale of this Change Order therefore is June 30. 2008. $ $ $ $ $ 7,705,000.00 60,324.00 7,765,324.00 6,262.00 7,771,586.00 . .,a.,..". ...... '. ...' .NOTE: Thi~'G~Mge Ord~tqq~s not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have 'been autho""'" ... COI\~tNction Change Directive until the cost and time have been agreed upon by both the Owner and Contract, ...'icl(Ca~e~'Ch~ge Order is executed to supersede the Construction Change Directive. . NOT VALlDi'I.INTllSIGNE[)~-';BY THE ARCHITECT, CONTRACTOR AND OWNER. . .... .,.... '. . '." .. ........ .', "," .. ":. i.'::'<"-::::";': ..: .... ,", ,:.;....:.:,: Wo1:d.A;cwieclSimd.Engiji~'" ARC,~JT;CT(firmname)' .. Lund Martin Construction, Inc. CONTRACTOR (Firm name) 3023 Randolph Street Northeast Minneapolis, Minnesota 55418 ADDRESS City of Farmington OWNER (Firm name) 325 Oak Street Fannington, Minnesota 55024 ADDRESS . . . .' , " - - . . . '. . 305'SlliiitP~ieiStfeet.... . S3intpau1,Mmnesota 55102 ADQRES$ BY (Sigru;zture) . BY (Signature) BY (Signature) (Typed name) (Typed name) DATE DATE AlA Document G701Th1 - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of this AlA" Documenl, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law, This document was produced by AlA software at 11 :58:41 on 12/16/2008 under Order No.1 000340538_5 which expires on 1/28/2009, and is not for resale. User Notes: (3897691015) ~ i I I I i I I' Document G701™ -- 2001 CHANGE ORDER NUMBER: One (1) DATE: September 9. 2008 ARCHITECT'S PROJECT NUMBER: 062047/062048 CONTRACT DATE: June 19, '2IJrr7 CONTRACT FOR: General Construction ~ f\~: ~n.....' OWNER: 0 ARCHITECT: 0 CONTRACTOR: 0 FIElD: 0 OTHER: 0 LlOWS: . puted arrwunt attrWutQble to previously executed Construction CJumge Direaives) wall fabric per Owner request floor box and raceway types at dais nal 6" tee and gate valve g of elevator cab for code reasons g IeVisions per Minnesota plumbing review vement of wellhouse drain~ s city plan review comments sions to the conference door frames for city vehicle charging s at First Street Garage - crophone at council chambers er receptacles at Conference Rooms pc>wer at Open Office and Council Chambers . oice and data in offices . . n wall per shop dIawing review . wily cameras , oposed alteration for coiling grille al card reader rough-in and hardware tional framing at clerestory Deduct Add Add Add Add Add Add Deduct Add Deduct Add Add Add Add Deduct Add Deduct Add Add ($ 325.00) $ 2.620.00 $ 1,844.00 $ 960.00 $ 210.00 $ 3,423.00 $ Z78.00 ($ SM.OO) $ 4,915.00 ($ 740.00) $ 3,873.00 $ 441.00 $ 9,815.00 $ 750.00 ($ 418.00) $ 3,219.00 ($ 500.00) $19,081.00 $ 1,849.00 ADD $50,731.00 $ $ $ $ $ 7,705,000.00 0.00 7,705,000.00 50,731.00 7,m;ns.OO on ... was net c sly authorized OIange Orders . . Con , this Change Order was ''The Contract-- um,-w.! . -'. mcreased by this Change Order in the amount of The new Contract Sum including this Change Order will be :i:~E'::;::_;@fi!;;!f.iif9ijjrr~:~t~# ",:,ilI be unch~ged by Zero ( 0 ) da>:s. . S~~:::,~:~~:':;~~!f::/F.~~.dl!te Df~~~~l:ftial CompletIon as of the date of thIS Change Order therefore IS June 30, 2008. V:~~. :~~:: .~\:~t~~(~:~ . . . . . .." t;:;..:,; ;:-:~_:..~~~;:;'NOTI;~ TI:iis 'Change Order does not include changes in the Contract Sum. Contract Time or Guaranteed Maximum Price which have been an~horized by Construction Change Directive until the cost and time have been agreed upon by both the Owner arid Contractor, in which case a Change Order is executed to supersede the ConslIuction Change Directive. AlA Documem 61011101-2001. Copyrlghl @ 1979, 1987.2000 and 2001 by The American Insb1ute of Architec1s. All rights reserved. WARNING: This AlA- Document is protected by U.S. Copyright Law and International Treatles. Unauthorized reproductlon or distribution of this AlAe Document, or any 1 portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. ThIs documenl was produced by AlA software at 15:32:48 on 09/0912008 uniler Order No.1 000340538_5 whicl1 expires on 1/28/2009. and is not for resale. User Noles: (34B1229420) 1:- i j , i l.. i.. I...: I: i. ; h ! ! i. f.. t t.." I j"' i. l~ i:. I. 21-39 NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Lund Martin ConstrUction, me. CONTRACTOR (Finn name) 3023 Randolph Street Northeast Mi is, M"mnesota 55418 AD SS City of Panning ton OWNER (Finn name) 325 Oak Street F Y (Signature) ,~ II J - W~Jyo..b( (Typed name) q", t-t} ....0 ~ DATE :i ;..... '::'.: : \..... r::r -.....~!- ;t;:-;!;~..:. -l._-:-,,~":M -;:. ....;.:::-.:. .w_. .~. ,_" ,'" ...... ....... ~-.:. "," ';",'1.- ~. . .- ... ... ... . . _, .........w. .. 0... M.._' . ..... ." w", .: .:.:. ....~. - :',' .'_. .." '::', 'w "." ",... "_"w'" .' . ........ N'" .. .M .M'.' .~.: ....~. :"j:::;' ::. . ..... . .:... :.' ...:::~.~.:;:::.; . . . : ..: I:~' .::' ~. I. .. ,'':.!. ': .-.....'... .::.-..... . .......... I',' .~ i'.'; :::,:. .....:; . .:' . " ~ ;-':. . ~:- ';',', ,- .: ',' ... . . . .' . . .;,:..: ....:-~..... ::.'.:. :'...._~.: .~.::~. ::.::" .> ~_::"":~:_7 ':r.:: .!. ..; .:~:;':~::. ::::\: :.... .::~ . ;.: "::',1: .":.::: '. :'.' ....; \"'_ ':.'.::' I . :.:':~..;,.~:.~;:..:.:.~::.:.:.. '-: '... .....". AlA Document G701Tl1 _ 2001. Copyright @ 1979. 1987,2000 and 2001 by The American Im;tilute 01 Arohijects. All rlght~ reserved. WARNING: ThIS AlA- Document is protected by U.S. Copyright Law and International Trealles. Unauthorized reproduction or dlslribution of this AlA- Oocument, or any 2 Dottlon of It, may result In severe civil and criminal penallles, and will be prosecuted to the maximum extent possible unclerthe law. This document was produced by AlA software at 15:32:48 on 0910912008 under Order No.1000340538_5 which expires on 112812009. and is nollar resale. User Notes: (3481229420] 21-40 r !'. I. I . i I t. , i I:, > ! l h f' I :. r. i I I r i 136 1/15/2009 2009 City Council Workshops 6:30 p.m. Workshop Date Topic January 12 Council Orientation February 9 - Rambling River Center - Bonestroo Contract March 9 April 13 \ May 11 June 8 July 13 August 10 September 14 Octo ber 12 November 9 December 14 CMuller/Council/Council Workshops 08 22-1 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidenc~ in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Supplemental Agenda DATE: January 20,2009 It is requested the January 20, 2009 agenda be amended as follows: CONSENT AGENDA 7k) Acknowledge Resignation Fire Department - Human Resources Acknowledge the retirement of Mark Jacobson from the Fire Department. 70) Approve Bills Respectfully submitted, Peter 1. Herlofsky, Jr. City Administrator 7* City of Farmington 430 Third Street, Farmington, MN 55024 (651) 280-6800 Fax (651) 280-6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Retirement - Fire Department DATE: January 20,2009 INTRODUCTION The City received notice that Mr. Mark Jacobson has retired from his position as a volunteer fire fighter. DISCUSSION The Human Resources Office received notification that Mr. Mark Jacobson retired on January 1, 2009 from his position as a volunteer firefighter. Mr. Jacobson joined the department on July 7, 1997. He has been an active member of the department and respected member of the department. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the retirement of Mr. Mark Jacobson, effective January 1,2009. Respectfully Submitted, ~~. Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file > > > > > > > > > > > >1< ;0 ;0 -0 2 2 2 ;: ;: r- r- ." () I/O ~ '" C'l -0 0 0 () m m r- r- ." C'l '" --l r- m m 0 ;0 ;0 en m Z m to 0- () fi m ;0 ;0 ;: (i fi > !Z- ~ 2 > Q ^ ~ en en --l C en (j) --l > > --l ." C m m m ;0 -0 --l ~ C- .2 2 m 2 2 -0 0 ;: r- () ~ m ~ m r- ;0 m (j) Z :I: 2 0 C Z m r- iii --< ~ s:> 2 (j) r- I/O en --l r- 0 (i m Z m (j) ;0 () ;: Z en ;: ." 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