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HomeMy WebLinkAbout08.17.20 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING AUGUST 17, 2020 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Administrator McKnight, Parks and Recreation Director Distad and Attorney Ja m nik. 4. Agenda Motion by Bernhjelm, second by Hoyt,to approve the agenda as presented. APIF, motion carried. S. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Hoyt, second by Craig, to approve the consent agenda: a) Approve Minutes of the August 3 City Council Meeting-Administration b) Approve Minutes of the August 10, City Council Work Session-Administration c) Approve Agreement with Wold Architects and Engineers to Provide Design Services to Enclose the Main Service Counter at City Hall-Parks d) Acknowledge Financial Review for the Quarter Ending June 30, 2020-Finance e) Approve Bills-Finance August 17, 2020 Minutes - 1- APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Schmitz-Maki Arena Rubber Floor Replacement Project Parks and Recreation Director Distad presented the bids for the arena floor replacement project. A request is being made to spend a portion of the $200,000 in liquor store profits that were transferred to Schmitz-Maki Arena Capital Improvement Projects Fund. The request is to replace the arena's rubber flooring material. Previously staff had discussed with the City Council at the July 13, 2020 work session a request to have $200,000 in liquor store profits be transferred to the Arena Capital Improvement Fund in order to complete a number of identified capital improvement projects. One of the projects identified was to replace the existing rubber the floor throughout the building, with the exception of the men's public restroom rubber tile floor because it was replaced this summer. The rubber tile floor in the lobby, women's public restroom and team room #1 and #2 area was last replaced in 2005. The rubber tile floor in team room 5 and 6 has not been replaced since these team rooms were built in the 1990's. Given the age and condition of the rubber tile floors in these areas of the arena, staff solicited proposals to have the existing rubber tile floor removed and new rubber tile flooring installed. Staff solicited proposals from two companies that sell and install the same rubber tile floor that was installed by staff this summer in the men's public restroom. This is so that the rubber tile floor installed in the men's restroom will match the rubber tile floor that will be installed in the other areas of the arena.The rubber tile floor provides a needed protection for skaters so they can walk to and from the team rooms and restrooms without touching the concrete floor, which would dull the blades of the skates. All American Arena Products, LLC submitted the low quote for this work in the amount of $76,750.00. Included in the meeting packet is the proposal submitted by All American Arena Products, LLC. The proposal is inclusive of removing and disposing of the existing rubber flooring material and replacing it with new rubber flooring material. August 17, 2020 Minutes -2- The other bid received was from Becker Arena Products in the amount of$84,432.70. In addition to staff recommending that the arena's rubber flooring material be replaced, Farmington Youth Hockey Association also identified this as one of the arena projects they would like to see completed this year. BUDGET IMPACT Staff had previously estimated the cost of replacing the rubber flooring material in the Arena at$80,000.00. The actual cost of the project based on the low quote submitted by All-American Arena Products, LLC is $76,750.00. This is $3,250.00 under the estimated cost. Funding to replace the rubber flooring material will come from the $200,000.00 in Farmington Liquor Store profits that were transferred to the arena's Capital Improvement Fund. This means after this project is completed,there will still be $123,250.00 remaining from the liquor store profit transfer that can be used for other arena capital projects that staff previously identified. Councilmember Craig asked when the project would occur. Distad shared that staff will work with the contractor on times to get the project completed. Mayor Larson asked if any of the floor sections could be reused at the warming houses. Distad stated that while some of the sections clearly cannot be used, staff would check to see if this is a possibility. Motion by Bernhjelm, second by Craig, to approve a contract with All American Arena Products, LLC in the amount of$76,750 to replace the arena's rubber flooring material and authorize the mayor and city administrator to execute the contract. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business None 13. City Council Roundtable August 17, 2020 Minutes -3 - Bernhjelm-Shared that the EDA recently issued a grant to the new owner of three properties on Oak Street. She was happy to see this investment in the downtown. Craig-Thanked everyone involved in the election last week. Larson-Shared other ways residents can support local businesses besides shopping in the stores. 14. Executive Session Motion by Craig, second by Bernhjelm,to go into executive session under Minnesota Statute 13D.05 to conduct the annual performance review of City Administrator McKnight. APIF, motion carried. Present in the closed session were all five city councilmembers, Attorney Jamnik and Administrator McKnight. The closed session started at 7: 15 p.m. 15. Adjourn Motion by Hoyt, second by Bernhjelm, to adjourn the meeting at 8:04 p.m. APIF, motion carried. Respectfully Submitted D0044e P. "e. rt David McKnight, City Administrator August 17, 2020 Minutes -4-