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HomeMy WebLinkAbout10.12.20 Work Session Packet CITY OF Meeting Location: FARMINGTONFarmington City Hall 430 Third Street ®" Farmington, MN 55024 CITY COUNCIL WORK SESSION MEETING AGENDA October 12, 2020 6:00 PM 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) 2021-2025 Capital Improvement Plan (45 Minutes) (b) 2021 Draft Fee Schedule(20 Minutes) (c) CARES Act Grant Funding and Reimbursement(15 Minutes) 4. CITY ADMINISTRATOR UPDATE 5. ADJOURN CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 W O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: 2021-2025 Capital Improvement Plan (45 Minutes) DATE: October 12, 2020 INTRODUCTION Please seethe attached report. ATTACHMENTS: Type Description ❑ Cover Memo Cover Memo ❑ Backup Material 2021-2025 Cl P Streets DRAFT ❑ Backup Material 2021-2025 Cl P Trails & Sidewalks DRAFT ❑ Backup Material 2021-2025 Cl P & Financial Model Water DRAFT ❑ Backup Material 2021-2025 Cl P & Financial Model Sewer DRAFT ❑ Backup Material 2021-2025 Cl P & Financial Model Storm DRAFT ❑ Backup Material 2021-2025 Cl P Park I mprovement Fund DRAFT CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor,Councilmembers FROM: David McKnight, City Administrator Katy Gehler, Public Works Director SUBJECT: Review 2021-2025 Capital Improvement Plan DATE: October 12,2020 INTRODUCTION The Capital Improvement Plan (CIP) is a long-range financial planning document intended to provide policy makers and the community with a strategic(documented)approach to capital purchases and replacements. The CIP informs decisions regarding the City's financial resources in relation to operating needs, existing debt and future capital needs.There are several revenue sources utilized to finance the CIP including tax levy, utility enterprise funds,trunk funds, Municipal State Aid (MSA), Liquor Operation proceeds and in some cases debt. The 5-year CIP is a planning document that is annually reviewed and updated based on current needs and other financial considerations. Projects and purchases identified in the CIP are incorporated into the current budget cycle. Many of the projects and purchases require further review and approval during project development. DISCUSSION Capital projects and purchases are generally those$5,000 in value or greater that replace or significantly improve existing assets. The CIP is comprised of the following components: 1. Street Reconstruction 2. Pavement Management 3. Utilities(Water,Sanitary Sewer, Stormwater,Solid Waste) 4. Vehicles& Equipment 5. Trail and Sidewalk Maintenance 6. Park Improvements 7. Building Maintenance The draft plan has been reviewed by department staff in conjunction with the City Administrator. The plan will be discussed at the October 12, 2020 work session. While all of the plan is five years in length, the most important year of the plan is year one as these are the expenses and revenues included in the proposed budget for the next year. Each component of the plan outlines the capital expenses that are supported through a variety of funds. Each portion of the plan is generally described below with the changes noted from the 2020-2024 CIP. A summary of the funds supporting the plans is included in the budget section. Impacts to the enterprise funds is included in this report and will be reviewed at the work session. Street Reconstruction The Street Reconstruction plan is used to prioritize the major street reconstruction projects in the next five years. Reconstruction often includes replacement of the underlying infrastructure including water, sanitary sewer and storm sewer. Over the last year there have been opportunities that have presented themselves that have been incorporated into the CIP. 1. One of those opportunities is the potential redevelopment of an area east of TH3 between Willow Street and 209th Street. A study was completed in late 2019 that looked at how this area could be redeveloped and identified infrastructure to support this redevelopment when it occurs. With the recent Holiday Station Store development,there is an opportunity to move the plan forward in constructing a backage road (9th Street)from the store property south to Willow Street. This project has been incorporated into the CIP in 2022. Additional work will be needed to explore redevelopment opportunities and acquire ROW to allow this project to proceed. 2. The state and Dakota County have programed the construction of a roundabout at the intersection of TH3 and CR66 in 2022. The city will have cost contribution for the roundabout work through the County's cost share participation policy. In addition the extension of the sidewalk on the west side of TH3 will be completed with this project and will be financed through funds the city was awarded by the state through the Local Partnership Program (LPP). The last component of this project will entail extension of trail on the east side of TH3 from CR66 to 209th Street. This portion of the work will be fully funded by the city through a combination of funds from the Street Fund and the Stormwater Fund. 3. The 2020-2024 CIP had street projects programmed for 2022-2024, 2028 and 2029. The 2028 and 2029 projects have been moved forward to 2025 and 2026 with place holder street projects identified each year beyond. The projects are generally funded through bonding for the street portion of the work and directly from the utility funds for the water,sewer, and storm work. Pavement Management The Pavement Management plan accounts mid-life cycle maintenance of street pavements. The goal of the program is to complete the right pavement management strategy at the optimal time of surface degradation. Current techniques include mill and overlay,seal coating and crack sealing that are performed on the 85+ miles of streets each year. Over the last couple of years we have scaled back the seal coating work as pavements have been exhibiting a larger degree of the thin scaling. More emphasis has been put on milling and overlaying these pavements. $450,000 has been allocated to the mill and overlay program in 2021. Selection of roads will occur in the spring after the spring thaw. Equipment Replacement The Equipment Replacement Plan encompasses vehicles and large equipment required by our departments to perform their work.As previously discussed with the council during 2021 budget development, all 2021 General Fund fleet purchases have been postponed except Police vehicles. In addition the waste hauler scheduled for replacement in 2021 from the solid waste fund has also been postponed. The 2021 Plow truck in production scheduled to be funded from the general capital fleet fund has been shifted to the water fund. The sanitary sewer vactor truck scheduled in the Sanitary Sewer Fund remains in the fleet plan for replacement in 2021. Trail and Sidewalk Maintenance/Replacement A number of years ago the city established a trail pavement maintenance budget to help address the needs of our 40+miles of trail in the city.This fund originally focused on pavement management strategies including crack sealing and fog sealing of bituminous trails. Many of these trails are near the end of their life cycle and replacement needs should be considered within this fund. In addition,there are a number of trail/sidewalk issues where replacement needs exist such as the downtown sidewalks and Prairie Waterway trails. The 2021 budget and five year CIP include minimal dollars for replacement work.The city will need to find additional funding for this work in a relatively short time frame to address these issues. Staff will discuss future funding options with the council at the work session. Utilities The utility portion of the CIP considers large capital projects and more significant maintenance projects of the water,sanitary sewer and stormwater systems. Utility piping replacements that are part of street projects are mirrored in each of the utility plans. Updates to these plans incorporate the shifts in the Street Reconstruction Plan along with general expense/revenue updates. In addition,the plans shown incorporate potential adjustments in the employee HR transfers to better represent the work performed. These adjustments are shown as a line item on each of the enterprise financial models. As you will note in the later years, we will have to consider funding options to support the street program. Park Improvements The Park Improvement Fund is dedicated to developing and redeveloping our park system.The funding for this fund comes from park dedication fees, park land lease payments and an annual transfer from liquor store profits. The Parks and Recreation Advisory Commission spends time each year developing a five-year plan along with city staff.The proposed 2021-2025 plan includes limited work in 2021 with work in moderate replacements in 2022-2025. Building Maintenance In 2017 the city completed a study to address the current and future maintenance needs of our many city facilities. During 2017, 2018 and 2019,city staff and contractors have completed a number of projects based on the study recommendations. The draft 2021 budget does not include funding for any facilities maintenance projects. It is important to note that there are large projects on the horizon that the city needs to determine a funding source. Roof replacements, HVAC equipment and more need to be maintained and replaced in our facilities that date back as far as the early 1970's. At the work session staff will review the documents and facilitate a discussion that will include the following: • Employee HR Transfer percentages • Transfer of funds for downtown sidewalks • Use of Municipal State Aid (MSA) • Annual street reconstruction projects BUDGET IMPACT The draft CIP's are currently included in the 2020 budget. Summary of Funds Account No. Account Description Account Purpose Account Revenues Sfae6al Revenue Funds 2300 Park Improvement Funds improvements to the parks system. Park Dedication and Development fees, liquor store profits 2500 Ice Arena Funds improvements to the Ice Arena User Fees, FYHA Donations Trunk Funds 3900 Sanitary Sewer Trunk Funds improvements that support Area Charges(platting) and development such as trunk sanitary City SAC fees(Bldg. Permit) sewer. 4400 Stormwater Trunk Funds improvements that support Area Charges(Platting) development such as regional ponding and trunk storm sewer. 5600 Capital Equipment Funds general fund equipment Tax levy, LGA, bond proceeds 5700 Series—Maintenance Fund 5701/ Sealcoating Funds pavement management plan Tax levy, LGA, minor 5702 including Mill an Overlay, seal coating, development fees crack sealing. 5711 Street Maintenance Funds reconstruction projects Tax levy, LGA, bond proceeds 5721 ITrail Maintenance I Funds trail maintenance and replacement ITax levy, LGA 5731 Building Maintenance I Funds all City Buildings ITax Levy, LGA, bond proceeds 60W Sys"tnt rpr°se fun& 6200 Sanitary Sewer Funds all sanitary sewer system operating, User fees capital and debt. Pass through of MCES fees. 6300 Solid Waste Funds all Solid Waste operations including User fees fleet. 6400 Stormwater Funds all Stormwater system operating, User fees capital and debt. 6500 Water Funds all water system operating, capital User fees,Area Charges and debt. Includes trunk components (platting) and WAC fees (Bldg. (Area,WTP and WAC fees) Permit) 6600 Street Light Funds electrical costs for street lights User fees ACTION REQUESTED Review the draft 2021-2025 CIP and ask any questions you may have on the Plan. DRAFT 10/8/2020 FUND 5711 - Street Maintenance Fund (Street Reconstruction) Capital Improvement Program 2020 2021 2022 2023 2024 2025 Beginning Cash Balance 0 150,000 150,000 150,000 150,000 150,000 Revenues $ i Total Revenue from Bonded Debt $ - S $ 3,621,153 $ 957,324 $ 1,429,912 $ 986,415 Contributions from Storm Water Fund $ $ $ 943,079 $ 283,652 $ 533,313 $ 292,271 Contributions from Sanitary Sewer Fund $ $ $ 1,153,489 $ 336,836 $ 760,605 $ 347,072 Contributions from Water Fund $ $ $ 1,384,101 $ 390,021 $ 1,053,685 $ 401,873 Transfer Funds from Old Road and Bridge Fund MSA Contribution(Use restricted to eligible MSAS projects) $ $ $ 1,350,000 $ Is 1,115,000 1$ - Other Contributions(Developer,Cost Share,Etc.) $ 329,055 $ 275,000 Z027,630 ProjectsProject Tum Lane at 209th Street on TH3 Safety Improvement 0.00 $329,055 2020 S 329,055 - TH3 Trail Through 2021 -PP(West Side) Safety Improvement 0.00 $ 275,000 2022 $ - 275,000 CR66rrH3 Roundabout(RAB) Project Contribution 0.00 $95,000 2022 $ 103,809 TH3 Trail Through 2022 LPP(East side) Safety Improvement 0.00 $198,400 2022 216,797 CSAH-50 and Flagstaff Avenue Safety Improvement 0.00 $ - TH3 Turnlanes @ 225th Street Safety Improvement 0.00 $ 145,200 2022 S 158,664 9th Street Backage Road(209th to Willow plus SB LTL) Safety Improvement 0.21 $1,960,200 2022 $ 2,141,963 - Backage Road,Carver Lane Safety Improvement 0.20 $ 773,626 2024 $ - 896,844 2nd Street and Honeysuckle Lane Pavement and Utility Replacement 0.68 $ 2,365,962 2026 $ - 1st Street and Oak Street Pavement and Utility Replacement 0.84 $ 3,446,700 2024 $ 3,995,670 Westview Acres(Hickory) Pavement and Utility Replacement 0.87 $ 3,338,603 2019 $ - - Spruce Street from RR Tracks to Denmark Pavement and Utility Replacement 0.49 $ 2,004,038 2022 $ 2,189,867 Division Street Elm to Oak and Oak,Division to First Pavement and Utility Replacement 0.00 $927,161 2022 $ 1,013,134 - Pine Street(TH-3 to 5th,3rd to 4th,and 3rd from Elm to Pine) Pavement and Utility Replacement 0.45 $ 1,748,394 2023 $ - 1,967,833 Willow Street and Linden Street Pavement and Utility Replacement 0.55 $ 2,404,615 2022 $ 2,627,587 - - 6th Street(1/2 block south of Walnut to Ash) Pavement and Utility Replacement 0.44 $ 1,698,108 2025 $ - 2,027,630 PLACE HOLDER:Street Reconstruction 2027 Pavement and Utility Replacement 1.00 $ 3,868,128 2027 $ - PLACE HOLDER:Street Reconstruction 2028 Pavement and Utility Replacement 1.00 $ 3,668,128 2028 $ PLACE HOLDER:Street Reconstruction 2029 Pavement and Utility Replacement 1.00 $ 3,868,128 2029 $ PLACE HOLDER:Street Reconstruction 2030 Pavement and Utility Replacement 1.00 $ 3,868,128 2030 $ PLACE HOLDER:Street Reconstruction 2031 Pavement and Utility Replacement 1.00 $ 3,868,128 2031 $ PLACE HOLDER:Street Reconstruction 2032 Pavement and Utility Replacement 1.00 $ 3,868,128 1 2032 1$ Ending c AWNWANSW 000 150,000 150,000 150,000 150,000 150,000 MSA Tracking Estimated Construction Allocation 600,000 555,870 555,870 555,870 555,870 555,870 Project Contribution 358,365 - 1,350,000 - 1,115,000 - Balance 241,635 797,505 3,375 559,245 115 555,985 MSA Accumulation after 195th DRAFT 10/8/2020 FUND 5701/5702 - Seal Coating Fund (Pavement Maintenance) Capital Improvement Program 2020 2021 2022 2023 2024 2025 Beginning Cash Balance i 0' ,815 Revenues $ 975,398 $ /: Tax Levy $ 400,000 $ 331,208 $ 575,000 $ 500,000 $ 525,000 $ 400,000 Local Gov't Aid(LGA) $ 117,033 $ - $ 61,275 $ 81,275 $ 41,275 $ 167,033 Other $ 458,365 $ 200,000 MSA Maintenance Funds $ 92,000 $ 78,200 $ 78,200 $ 92,000 $ 92,000 $ 92,000 Expenses 560,640567,033 Crack Sealing 26,000 35,640 36,960 38,280 39,600 1 40,920 Seal Coating 81,128 75,000 78,000 81,120 84,365 87,739 Mill and Overlay 1,050,000 450,000 521,315 461,875 442,310 438,374 Ending Balance $139,247 $109,815 $109,815 $109,815 $109,815 0' ,815 Benchmarks Crack Sealing $34,320 $35,640 $36,960 $38,280 $39,600 $40,920 Seal Coating $150,800 $156,600 $162,400 $168,200 $174,000 $179,800 Mill and Overlay $624,000 $648,000 $672,000 $696,000 $720,000 $744,000 Total Pavement Management $809,120 $840,240 $871,360 $902,480 $933,600 $964,720 Street Statistics Miles of city owned streets 85 miles Lifespan of pavement with ideal maintenance 50 years Annual crack seal and seal coating benchmark 6.80 miles Annual mill and overlay benchmark 3.40 miles Inflationary Increase 3.0% Growth Increase 1.0% DRAFT 10/8/2020 FUND 5721 - Trail Maintenance Fund Pavement Management Program 2020 2021 1 2022 2023 2024 1 2025 Beginning Cash Balance 1WRk $12,848 $24,968 V /: $26,568 $11,048 Revenues $ 125,00050,000 140,000 160,000 170,000 60,000 Tax Levy $ 49,673 $ 20,000 $ 90,000 1$ 100,000 1$ 120,000 1$ 60,000 Local Gov't Aid(LGA) Is 75,3271$ 30,000 $ 50,000 Is 60,000 1$ 50,000 $ Other(Liquor Proceeds,VRC,etc.) Crack Sealing 7,280 7,560 7,840 8,120 8,400 8,680 Fog Sealing 15,600 16,200 16,800 17,400 18,000 18,600 Pavement Replacement' 90,000 40,000 100,000 150,000 150,000 30,000 Downtown Sidewalk Replacement Arena Trail Bridge Rehabilitation/Replacement Ending Balance l: $26,568 $11,048 Feet and miles of pavement replacement for the given funding levels Feet Replaced 1731 741 1786 2586 2500 484 Miles Replaced 0.33 0.14 0.34 0.49 0.47 0.09 Estimated Benchmark Costs Crack Sealing $6,240 $6,480 $6,720 $6,960 $7,200 $7,440 Fog Seal $13,000 $13,500 $14,000 $14,500 $15,000 $15,500 Pavement Replacement $494,000 $513,000 $532,000 $551,000 $570,000 $589,000 Total Pavement Management $513,240 $532,980 $552,720 $572,460 $592,200 $611,940 Trail Statistics Miles of city owned bituminous trail 45 miles Average lifespan of trail 25 years Replacement cost for 8 foot wide trail $50 per linear foot Annual replacement benchmark 1.79 miles Inflationary Increase in cost 3.0% Growth Increase 1.0% DRAFT 10/8/2020 FUND 6500 - Water Enterprise Fund Financial Plan Summary Service Details 2020 2021 2022 Population 24,300 24,700 25,100 25,500 25,900 26,300 Average Day per Capita(Gallons) 80 80 80 80 80 80 Connections 7,171 7,309 7,447 7,585 7,723 7,861 New Households 128 138 138 138 138 138 Amount Metered(Gallons) 709,560,000 721,240,000 732,920,000 744,600,000 756,280,000 767,960,000 'Water Rates Base Charge 15.00 15.00 15.60 16.22 16.87 17.55 Tier 1 Water Rate(Under 20,000 gal) 1.66 1.66 1.73 1.80 1.87 1.94 Tier 2 Water Rate(20,000-40,000 gal) 2.5 2.49 2.59 2.69 2.80 2.91 Tier 3 Water Rate(Over 40,000 gal) 3.33 3.32 3.45 3.59 3.73 3.88 Base Rate Percent Increase 7.1% 0.0% 4.0% 4.0% 4.0% 4.0% Volume Rate Percent Increase 3.7% 0.0% 4.0% 4.0% 4.0% 4.0% Beginning Fund Balan���j r 0• .09 Revenues Enterprise Sales $2,005,510 $ 2,055,444 $ 2,156,589 $ 2,279,832 $ 2,409,484 $ 2,545,861 Revenues from Debt $ 2,461,488 Trunk Fund Contributions $ 280,229 Other Revenue(Interest,meters,etc.) Total Revenue $ 2,005,510 1$ 21055,444 1 $ 4,898,306 1 S 2,279,832 1 $ 2,409,484 $ 2,545,861 Expenses Operating Expenses $ 836,507 $ 853,237 $ 870,301 $ 887,707 $ 905,462 $ 923,571 Tansfers Operating(personnel) $ 401,868 $ 444,037 $ 461,798 $ 480,270 $ 499,481 $ 519,460 Potential HR Staff Allocation Shift $ 10,000 $ 10,400 $ 10,816 $ 11,249 $ 11,699 Capital Improvement Plan(CIP) $ 143,695 $ 343,350 $ 7,608,501 $ 390,021 $ 1,053,685 $ 480,523 Debt Payments $ 89,391 $ 91,050 $ 93,050 $ 345,800 $ 347,550 $ 344,050 Total Expenses $ 1,471,461 $ 1,741,674 $ 9,044,051 1 $ 2,114,615 $ 2,817,426 $ 2,279,303 Surplus/DeficitAnnual 0• Minimum Fund Balance Goal $ 400,6441 $ 417,3681 $ 678,8251 $ 689,5441 $ 695,2861 $ 706,308 3 Mo.Operating $ 309,594 $ 324,318 1$ 333,025 1 $ 341,994 1 $ 351,236 1 $ 360,758 Debt Payments $ 91,0501$ 93,050 1$ 345,800 1 $ 347,550 1 $ 344,050 $ 345,550 Rate Variables Incease 1 Increase 2 Increase 3 Increase 4 Base Rate Increase Year 2019 2021 Base Rate Increase Per Connection $2.00 $0.00 Volume Rate Increase Year 2019 2021 Tier 1 Increase Amount $0.30 $0.00 Default Rate Increase if not Defined Above 4.00% General Variables Estimated Persons Per Household 2.9 2.9 persons per household used for 2040 Comprehensive Plan Estimated GPCD(gallons/capita/day) 80 08M Yearly Percent Increase 5.0% Assume 4%inflationary increase plus 1%growth Interfund Transfer Yearly Percent Increase 4.0% Applied to Personnel Transfers •Sold in Quarter 1 18% •sold in Qtr 2-4 82% Estimated Usage in Tier 1 55% Estimated Usage in Tier 2 20% Estimated Usage in Tier 3 25% Tier 2 Multiplier 1.5 Tier 3 Multiplier 2.0 Fund 6500 -Water Enterprise Capital Improvement Plan (CIP) Approx. Projected Lifespan Cost Year 2020 2021 2022 2023 2024 2026r r 2030 Miscellaneous Software Update SCADA Software and Hardware. 15 $ 30,000 2015 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 40,800 Meters New Meters 15 $2,000,000 2026 $ - $ - $ - $ - $ - $ - $ 2,480,000 $ - $ - $ - $ - Study Arc Flash Hazard $ 15,000 2015 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Assessment/Stud Study Water Supply&Distribution Plan 10 $ 50,000 2017 $ - $ - $ - $ - $ - $ - $ - $ 63,500 $ - $ - $ - Distribution Waterma jectsplacement with Street Projects $ 58,895 $ - $ 1,384,101 $ 390,021 $ 1,053,685 $ 401,873 $ 609,932 $ 971,177 $ 1,000,312 $ 1,030,322 $ 1,061,231 Fleet $ - $ 228,900 $ 64,400 $ - $ - $ 78,650 $ - $ 19,050 $ - $ 332,500 $ 285,600 1 Routine Maintenance(pull well, 7 $ check pipe,shaft,motor,bail ' Routine Maintenance(pull well, - 3 000 2019 $ checkpipe,shaft motor bail 7 $ 40, - $ - S - - $ Routine Maintenance(pull well, -�-� q checkpipe,shaft,motor,bail 7 $ 40.000 2021 $ - $ 43,600 $ - $ - $ - $ - $ $ - S ___ - $ - 5 Routine Maintenance(pull well, check pipe,shaft,motor,bail) 7 $ 40,000 2020 $ 42,400 $ - $ - $ - $ - $ - S - $ 50,600 $ - $ - $ - 6 Routine Maintenance(pull well, 7 $ 40,000 2019 $ - $ - $ - $ - $ - $ - $ 49,600 $ - $ - $ - $ - check pipe,shaft,motor,bail 7 Routine Maintenance(pull well, 7 $ 40.000 2020 $ 42,400 $ - $ - $ - $ - $ - S - $ 50,800 $ - $ - $ - check pipe,shaft,motor,bail - Routine Maintenance(pull well, 7 $ 40,000 2021 $ - $ 43,600 $ - $ - $ - $ - $ - $ - $ 52,000 $ - $ - checkpipe,shaft,motor,bail 9 Routine Maintenance(pull well, 7 $ 40,000 2026 $ - $ - $ - $ - $ - $ - $ 49,600 $ - $ - $ - $ - check pipe,shaft,motor,bail 10 Routine Maintenance(pull well, 7 g 80,000 2033 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - check e,shaft motor,bail 11 Routine Maintenance(pull well, 7 $ 40,000 2042 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - check pipe,shaft motor,bail 12 Routine Maintenance(pull well, 7 $ 40,000 2045 $ - S - $ - $ - $ - $ - $ - $ - $ - $ - $ - check i- shaft motor,bail 1,2 Seal and Abandon $ 25,000 2021 $ - 5 27,250 $ - 5 - $ - $ - $ - S - 5 - S - $ - 3 Seal and Abandon $ 25,000 2027 $ - 5 - $ - $ - $ - $ - S - S 31,750 $ - S - $ - 4 Seal and Abandon S 25,000 2036 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 5 - 9 Construction(Replaces 1/2) $1,942,926 2019 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 10 Construction(Replaces 3) $1,200,000 2026 $ - $ - $ - $ - $ - $ - S 1,488,000 $ - $ - $ - S - 11 Construction(Replaces 4) $1,200,000 2035 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 12 Construction $1,200,000 2038 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - wers ,Municipal Campus Painting 20 $1,600,000 2019 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Daisy Knoll Abandon with cell structure $ - $ - $ - $ - $ - $ - $ - $ - 5 - $ - $ New Tower 1 Painting 20 $1,600,000 2042 S - $ - $ - $ - $ - $ - $ - $ - 5 - S - $ New Tower 2 Painting 20 $1,600,000 2065 $ - S - $ - $ - $ - $ - S - $ - $ - S - $ New Tower 1 Construction 100 $5,500,000 2022 $ - $ - $ 6,160,000 $ - $ - $ - $ - $ - $ - $ - $ New Tower 2 Construction 100 $5,500,000 2045 $ - $ - $ - $ - $ - $ - $ - 5 - $ - $ - $TOTAL - r $7,608,501 $ 390,021r :r523 $4,726,732 $1,187,077 $1,104,312 DRAFT 10/8/2020 FUND 6200 - Sanitary Sewer Enterprise Fund Financial Plan Summary Service Details 2020 2021 2022 Population 24,300 24,700 25,100 25,500 25,900 26,300 Average Day per Capita(Gallons) Residential Connections 6,905 7,043 7,181 7,319 7,457 7,595 Commercial Connections 221 222 223 225 226 227 New Households 128 138 138 138 138 138 Amount Metered(Gallons) 310,432,500 315,542,500 320,652,500 325,762,500 330,872,500 335,982,500 Sanitary Sewer Rates Residential Base Charge 37.44 38.94 40.50 42.11 43.80 45.55 Residential Volume Rate 3.74 3.89 4.05 4.21 4.38 4.56 Commercial Base Charge 80.70 83.93 87.29 90.78 94.41 98.19 Commercial Volume Rate 4.04 4.20 4.36 4.54 4.72 4.91 Residential Rate Percent Increase 4.0% 4.0% 4.0% 4.0% 4.0% Commercial Rate Percent Increase 4.0% 4.0% 4.0% 4.0% 4.0% 0' Enterprise Sales $ 2,285,870 $ 2,399,462 $ 2,538,821 $ 2,685,493 $ 2,839,838 $ 3,002,236 Bond Proceeds Trunk Fund Contributions Other Revenue(Interest,Special Assessment,etc.) $ 25,503 $ 25,758 $ 26,015 $ 26,275 $ 26,538 $ 26,803 Total Revenues $ 2,311,372 1$ 2,425,219 1$ 2,564,837 1$ 2,711,768 $ 2,866,376 1$ 3,029,039 Expenses Operating Expenses $ 188,130 $ 197,537 $ 207,414 $ 217,785 $ 228,674 $ 240,107 Tansfers Operating(personnel) $ 302,041 $ 330,603 $ 343,827 $ 357,580 $ 371,883 $ 386,759 Potential HR Staff Allocation Shift $ 116,000 $ 120,640 $ 125,466 $ 130,484 $ 135,704 MCES Fees $ 1,390,877 $ 1,661,104 $ 1,744,160 $ 1,831,368 $ 1,922,936 $ 2,019,083 Capital Outlay(CIP) $ 46,048 $ 580,550 $ 1,303,489 $ 578,336 $ 990,705 $ 593,872 Debt Payments Total Expenses $ 1,927,097 $ 2,885,794 $ 3,719,530 $ 3,110,534 $ 3,644,683 $ 3,375,524 • (460,575) .i i Minimum Fund Balance Goal $ ;,437,910 $ 1,710,489 $ 1,796,013 $ 1,885,814 $ 1,980,105 $ 2,079,110 3 Mo.Operating $ 47,033 $ 49,384 $ 51,853 $ 54,446 $ 57,168 $ 60,027 MCES Payment $ 1,390,877 $ 1,661,104 $ 1,744,160 $ 1,831,368 $ 1,922,936 $ 2,019,083 Debt Payments Rate Variables Incease 1 Increase 2 Increase 3 Increase 4 Residential Base Rate Increase Year Base Rate Increase Per Connection $1.00 $1.50 $0.00 $0.00 Volume Rate Increase Year Volume Rate Increase Amount $0.10 $0.15 Commercial Base Rate Increase Year Base Rate Increase Per Connection $2.00 $3.00 $0.00 $0.00 Volume Rate Increase Year Volume Rate Increase Amount $0.10 $0.15 Default Rate Increase if not Defined Above 4.00% Fund 6300 - Sanitary Sewer Enterprise Capital Improvement Plan (CIP) 2020 2021 2022 2023 2024 2025 Sanitary Sewer Lining $ 150,000 $ 150,000 $ 150,000 Sewer Replacement with Street Reconstruction $ 46,048 $ - $ 1,153,489 $ 336,836 $ 760,605 $ 347,072 Fleet Replacements(from fleet plan) $ - $ 430,550 $ - $ 241,500 $ 230,100 $ 96,800 Total0. : $580,55090 DRAFT 10/8/2020 FUND 6400 - Stormwater Enterprise Fund Financial Plan Summary Service Details 2020 2021 2022 2023 2024 2025 1 Population 24,300 24,700 25,100 25,500 25,900 26,300 New Households 128 138 138 138 138 138 Single Family 6,158 6,296 6,434 6,572 6,710 6,848 Commercial/Industrial/Multi-Family REU Units 7,803 7,882 7,960 8,040 8,120 8,202 Total Residential Equivilancy Units(REUs)City Wide 13962 14178 14395 14612 14830 15050 Stormwater Rates Quarterly Rate per REU 21.25 21.25 22.10 22.98 23.90 24.86 Beginning Fund Balance: $ 1,539,592 $ :i :0 Revenues Enterprise Sales $ 1,186,763 $ 1,205,120 $ 1,260,250 $ 1,330,466 $ 1,404,360 $ 1,482,115 Trunk Fund Contributions Other Revenue $ 10,608 $ 11,032 $ 11,474 $ 11,933 $ 12,410 $ 12,906 Total Revenues $ 1,197,371 $ 1,216,152 $ 1,271,723 $ 1,342,399 $ 1,416,770 $ 1,495,021 Expenses Operating Expenses $ 324,285 $ 340,500 $ 357,525 $ 375,401 $ 394,171 $ 413,880 Tansfers Operating(personnel) $ 401,199 $ 402,576 $ 418,679 $ 435,426 $ 452,843 $ 470,957 Capital Improvements $ 298,698 $ 175,000 $ 1,118,079 $ 536,352 $ 806,113 $ 665,671 Potential HR Staff Allocation Shift $ - $ 203,000 $ 211,120 $ 219,565 $ 228,347 $ 237,481 Total Expenses $ 1,024,182 $ 1,121,076 $ 2,105,402 $ 1,566,744 $ 1,881,474 $ 1,787,989 Surplus/DeficitAnnual Ending Fund Balance: $ :r :0 Minimum Fund Balance Goal $ 81,071 $ 135,875 $ 142,161 1 $ 148,741 $ 155,630 $ 162,840 3 Mo.Operating $ 81,071 $ 135,875 $ 142,161 $ 148,741 $ 155,630 $ 162,840 Debt Payments Rate Variables Incease 1 Increase 2 Increase 3 Increase 4 Rate Increase Year 2019 2020 2021 Rate Increase Per Connection $7.50 $0.00 $0.00 Default Rate Increase if not Defined Above 4.00% General Variables Estimated Persons Per Household 2.9 2.9 persons per household used for 2040 Comprehensive Plan O&M Yearly Percent Increase 5.0% Assume 4%inflationary increase plus 1%growth Interfund Transfer Yearly Percent Increase 4.0% Applied to Transfers(Admin.,PW)and Other Revenue Estimated increase in Non-Single Family REU 1% Fund 6400 - Stormwater Enterprise Capital Improvement Plan (CIP) 2020 2021 2022 2023 2024 2025 Pond Capacity Improvements' $ 150,000 $ 150,000 $ - $ - $ 300,000 Vegetation Management $ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Storm System Improvements with Street Recon. $ 56,098 $ - $ 943,079 $ 283,652 $ 533,313 $ 292,271 Fleet Replacements(from fleet plan) $ 222,600 $ - $ - $ 227,700 $ 247,800 $ 48,400 Total Annual CIP $298,698 $175,000 $806,113 $665,671 2021-2025 Park Improvement Fund CIP Plan 2021 2022 2023. 2024 2025 Projected Fund Balance Start of Year 391,827 485,227 433,627 309,687 134,687 * Projected Additional Revenues 108,400 108,400 108,560 100,000 85,000 Improvement Projects by Park: Rambling River Park 15,000 150,000 40,000 25,000 50,000 2021 Project List: resurface tennis court 2022 Project List: replace outfield fence field #2 and Feely Fields and east parking lot improvements with Spruce Street infrastructure project 2023 Project List: replace backstop on field #2 2024 Project List: replace outfield fence on field#3 2025 Project List: Replace backstop on field #3 Pine Knoll Park 7,500 2023 Project List: half court basketball court surface improvements Meadowview Park 85,000 2023 Project List: Replace existing playground equipment for 5-12 year old children and add playground equipment for 2- 5 year old children Flagstaff Meadow Park 10,000 100,000 2022 Project List: complete approved park master plan 2023 Project List: Install new separate playground equipment structures one for 2-5 year old children and one for 5-12 year old children and construct shelter Jim Bell Park and Preserve 250,000 2024 Project List: complete grading and site work including turf seeding Tamarack Park 95,000 2025 Project List: replace playground equipment and basketball court surface improvements TOTAL 15,000 160,000 232,500 275,000 145,000 Projected Fund Balance at End of Year 485,227 433,627 309,687 134,687 74,687 *assumes transfers in from Liquor Fund, funding through park dedication from new residential, indu: and/or commercial development and from Jim Bell Park and Preserve and Sapphire Lake farm lease 1 2021-2025 Park Improvement Fund CIP Plan TOTAL 510,360 280,000 7,500 85,000 110,000 250,000 95,000 827,500 strial, payments CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON 651-280-6800 ® Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: 2021 Draft Fee Schedule(20 Minutes) DATE: October 12, 2020 INTRODUCTION Each year the city places fees on a large variety of work items that are performed.The draft 2021 fee schedule is attached for your review. DISCUSSION The management team was asked to review the 2020 fee schedule to see if there were any fees that they wanted to recommend for adjustment in 2021. The attached draft fee schedule reflects the changes that are proposed for 2021. The changes are highlighted and in red font on the attached fee schedule. Below is a summary of the areas recommended for change in the city's 2021 fee schedule. • Fire • A fee of$150 per response for nuisance or unintentional alarms allows us to charge for someone working on an alarm or sprinkler system and fails to put the system in test mode and initiates a fire response. If the person puts the system in test mode it does not initiate a fire response.This fee to assist in eliminating false alarms that can be avoided. • The addition of the aerial ladder truck charge is recommended to be added at$525 per hour for non-contracted services.The rate is comparable to other area cities. • The addition of a temporary tent permit of$40 is recommended. I t is currently charged, but not listed on the fee schedule. • The verbiage has been updated from Fire Sprinkler System to Fire Suppression System.The charges have not changed. • Addition of the Complaint, Requested, or Routine Fire Life Safety Inspection- Initial and Follow-up is recommended at no charge. On any fire inspection after the initial inspection the responsible party will receive a written corrections letter with any code violations and time frame for corrections.The letter contains a re-inspection date and time for a follow-up inspection. Any inspections after this requires a re-inspection and fee that is listed separately in the fee schedule. • Parks and Recreation (Rambling River Center Rental Rates) o An increase in annual membership from$37 to$38 for an individual is recommended. • Parks and Recreation (Schmitz-Maki Arena Rates) • Staff is recommending increasing the advertising rates $10 per year at the arena. There is a discounted rate if a business chooses to do a three-year advertisement. But, it must be paid in full up front. • An increase of$5 per hour in ice rental rates is recommended to help cover operational and maintenance costs. o An increase to the cost of skate sharpening to$4 per pair or$35 per 10 pairs is proposed by staff. • Permits - Building(General) o An addition of a$10 fee for cancelled permits is recommended. Currently, when an epermit is pulled the city incurs credit card fees. When the permit is cancelled and refunded the city has lost administrative time and the money charged for the credit card fees. • Utility Service Connection Permits o The city WAC fee is proposed to increase based on an estimated 2 percent construction cost index increase. • Platting Fees, Escrows, &Sureties (Area charges to support development) o The Sanitary Sewer Trunk Area Charge, Sealcoating Fee, Surface Water Management Fee, Surface Water Quality Management, Water Trunk Area Charge, and Park Development Fee are proposed to increase based on an estimated 2 percent construction cost index increase. • Water Tower Communication Devices (Base Lease Rate and Additional Antenna and Space Rental Lease) • These fees are proposed to increase 5 percent annually to align with the 5 percent annual increase included in our existing leases. • A request has been made to discuss this issue by a local, small scale provider that city staff is starting to discuss. You may see more on this request in the near future. • Utility Charges and Fees-The Cl P for the utility enterprise funds will be reviewed this evening. These funds support the ongoing operations as well as capital replacement projects of the three major utilities. • Water-There is no increase proposed for this fund. • Sanitary Sewer-An increase of 4 percent to the base fee and volume charges are being proposed this evening.There was no increase in 2020. • Storm Water-There is no increase proposed for this fund. • Other o Removal of Solid Waste Collection (See Schedule C). Schedule C was consolidated with the main fee schedule in 2020. • Solid Waste Charges and Fees • The proposed rate increase for 2020 is 5 percent. • An increase of$5 for the per trip charge to empty a temporary 300 gallon container is proposed. With the increase the charge would be consistent with a return collection trip charge. • An increase in the time limit for residential rolloffs from 1 week to 2 weeks is proposed. • Recommended changes to the commercial rolloffs include increasing 5 percent per load to $150.15 and decreasing the disposal per ton cost to$128. All of the proposed parks and recreation fees were reviewed and recommended for approval by both the Rambling River Center Advisory Board and the Park and Recreation Commission. The proposed water fees were reviewed and recommended for approval by the Water Board. BUDGET IMPACT Proposed changes to the utility fees/funds and the solid waste rates will be discussed further at the October 12th work session. All other increases have been incorporated into the 2021 budget. ACTION REQUESTED Ask any questions you have on the draft fee schedule. City staff are prepared to discuss all of the proposed fees for 2021.This item will be placed on the November 16, 2020 city council agenda for consideration. ATTACHMENTS: Type Description D Backup Material 2021 Draft Fee Schedule 2021 Fee Schedule CITY SERVICES General Personnel Charges When the City charges for staff time,the hourly rate will be multiplied by a factor of 1.5,which includes salary,and benefits.Specific rates available from Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defined in this fee schedule and may include but are not limited to administrative costs,personnel charges,and outside services. When the City requires an escrow,the amounts represent initial deposits,not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. FIRE r Amount 2021 False Alarms(after 3 per occurrence)Fire Alarms Non-Residential $150 up to five,$500 $150 up to five,$500 thereafter thereafter Residential $150 up to five,$300 $150 up to five,$300 thereafter thereafter Service and or testing personnel conducting fire drills,maintenance, testing,or service of the alarm or sprinkler system who cause a nuisance or $150 per response unintentional alarm. Malicious/Mischievous False Alarms Staff time plus Staff time plus equipment rate equipment rate Fire/Rescue Response(Non-Contracted Services) Apparatus/Vehicle(Includes Personnel) Rate per hour Rate per hour Aerial Ladder Truck $525 Brush Truck $158 $158 Chief $12S $125 Engine $315 $315 Light Rescue $158 $158 Tender $225 $225 Utility Vehicle $10S $105 Invalid/Lift Assist $150 up to five,$300 $150 up to five,$300 thereafter thereafter Hazardous Material Incidents Personnel and Personnel and Equipment Rates Equipment Rates Unauthorized Burning Extinguishment Fee Personnel and Personnel and Equipment Rates Equipment Rates Paid On-Call Personnel Rate $25/hour/person $25/hour/person Miscellaneous Fire Report Fee $15 $15 Fire/Rescue Standby Current hourly Current hourly rate/person/vehicle rate/person/vehicle 2-Hour Minimum for Pyrotechnic Displays (vehicle would include (vehicle would include i)ersonnell personnel) Fireworks Establishments with mixed sales $100 $100 (Fireworks sales as accessory item) Establishments Selling Fireworks Only $350 $350 Pyrotechnic Display Permit and Inspection $100 $100 Flammable Tank System 500 Gallons or Less $25 $25 501-1,000 Gallons $50 $50 1,001 Plus Gallons 1.5%up to$10,000 1.5%up to$10,000 Tank Removal $100 per tank $100 per tank Temporary Tent $40 MPCA Permit—30 days(limited to 2 per year) $20 $20 Open Burning Fire Permit(30 days) $25 $2S Fire Alarm System—New or Alteration 1.5%of contract cost 1.5%of contract cost up to$10,000 up to$10,000 (minimum of$50) (minimum of$50) 1%of contract cost 1%of contract cost over$10,000 over$10,000 2021 Fee Schedule Page 1 of 16 2021 Fee Schedule FIRE 2020 Amount 2021 Fire Suppression Sprinkler System—New or Alteration 1.5%of contract cost 1.5%of contract cost up to$10,000 up to$10,000 (minimum of$50) (minimum of$50) 1%of contract cost 1%of contract cost over$10,000 over$10,000 Day Cares $50 $50 Complaint,Requested,or Routine Fire Life Safety Inspection- Initial inspection and follow-up inspection Free Re-inspection of any type $75 $75 EQUIPMENTMUNICIPAL SERVICES 1 1 Amount 2021 Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a one hour minimum. Equipment rates during regular work hours are billed at a one hour minimum,personnel rates for call outs after regular hours are billed at a two hour minimum at time and a half. ALL CITY EQUIPMENT MUST BE OPERATED BYA CITY EMPLOYEE. Air Compressor,Hammer,Hose $35/hour $35/hour Backhoe $60/hour $60/hour Blower $25/hour $25/hour Bucket Truck $60/hour $60/hour Chipper $50/hour $50/hour Compacting Tamper $25/hour $25/hour 5 yd Dump Truck/Water Tanker $45/hour $45/hour Flail Mower $75/hour $75/hour Front End Loader $75/hour $75/hour Generator—Small $50/hour $50/hour Generator—Trailer $100/hour $100/hour Grader $85/hour $85/hour Paint Striper $30/hour $30/hour Pickup Truck $30/hour $30/hour SewerJetter/Vactor $175/hour $175/hour Skidster $60/hour $60/hour Street Sweeper $85/hour $85/hour 1 Ton Truck $35/hour $35/hour Trailer Pump $50/hour $50/hour Trash Pump $25/hour $25/hour TV Sewer Camera $200/hour $200/hour 2021 Fee Schedule Page 2 of 16 2021 Fee Schedule POLICE SERVICES 2020 Amount 2021 Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum,call outs after regular hours are billed at a two hour minimum. Audio Video CD/DVD $35 $35 Public Data—Offenders List $20/week $20/week False Alarms(after 3 per ordinance) Non-Residential $150 $150 Residential $150 $150 Investigative Case Reports $1/page $1/page Photographs $5/copy $5/copy Research Fee $30/hour-1 hour $30/hour-1 hour minimum minimum Miscellaneous Accident Reports for Insurance Purposes $5 $5 Fingerprinting Non-Resident $50 $50 (No charge for resident) Transient Merchant,Peddler,Solicitor $65/person annually $65/person annually $45.00/person $45.00/person Police Personnel Event Coverage $100/hour non-profit $100/hour non-profit $150/hour for profit $150/hour for profit Pawn Shops Annual License Fee $8,000/year $8,000/year Billable Transaction Fee Electronic $1.50/transaction $1.50/transaction Billable Transaction Fee Manual $2.50/transaction $2.50/transaction Pawn Shop Investigation $1,000 $1,000 GENERALLICENSES- DOG LICENSE 2020 Amount 2021 Male or Female $20/dog 2 years $20/dog 2 years Lifetime License $50/dog $50/dog Pursuant to Ordinance 6-2-14 the owner shall pay an additional$50 as appropriate License Enforcement Service Charge $25/dog $25/dog for a 4th dog. Tag Replacement Fee $5 $5 Dangerous Dog Registration $100 $100 Warning Symbols At cost At cost Exception—New residents—see note Dog Kennel(3 or more dogs) $300/year $300/year under animal licensing above. Permitted in agricultural zone only. GAMBLING LICENSE 2020 Amount 2021 Gambling Event Investigation Fee $50 $50 Gambling Premise Investigation Fee $50 $50 2021 Fee Schedule Page 3 of 16 2021 Fee Schedule BUSINESS LICENSE 020 Amount 2021 Amount Bed and Breakfast $50 $50 Cigarette/Tobacco Sales $200/year $200/year $150 plus $150 plus Reinstatement after revocation administrative time administrative time per fee schedule erfee schedule Saunas $5,000 annual business$5,000 annual business $300 original $300 original investigation investigation $150 renewal $150 renewal investigation investigation Therapeutic Massage Business License $50 $50 (includes 1 therapist) (includes 1 therapist) Therapist $50 $50 Business Investigation $300 $300 Therapist Investigation $200 $200 MISCELLANEOUS1 Amount 2021 Amount Temporary Outdoor Exhibition $50/Event $50/Event Tents and Temporary Membrane Structures $40 $40 LICENSES- • •• 2021 Billing 2022 Billing Beer,Off-Sale $75/year $75/year Beer,On-Sale $250/year $250/year Beer,On-Sale Temporary $0 $0 Display and Consumption $300/year $300/year Liquor,On-Sale $3,500/year $3,500/year Investigation Fee Not to exceed$300 Not to exceed$300 Liquor,On-Sale Club Set by State Set by State Liquor,On-Sale Sunday Set by State Set by State Transfer Fee $300 $300 Wine,On-Sale $300/year $300/year Investigation Fee $100/year $100/year Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Taproom $250/year $250/year Investigation Fee I $100/year I $100/year 2021 Fee Schedule Page 4 of 16 2021 Fee Schedule RECREATIONPARKS AND The Current Advertising Rates 2020 Amount 2021 (Full Color Advertising) To quolify for non-profit status o 5010 tax exempt status is required. Half Page per Publication Rate: (H)7.5 wide x 4.5 high Government/Non-Profit $325 $325 (V)3.667 wide x 9.25 high Commercial/For Profit $375 $375 Includes Tax Half Page 1-year Rate(4 issues per year) Government/Non-Profit $1,040/year $1,040/year Commercial/For Profit $1,200/year $1,200/year Includes Tax Quarter Page per Publication Rate: 3.667 wide x 4.5 high Government/Non-Profit $225 $225 Commercial/For Profit $250 $250 Includes Tax Quarter Page 1 Year Rate(4 issues per year) Government/Non-Profit $720/year $720/year Commercial/For Profit $800/year $800/year Includes Tax PARK FACILITIES RENTAL RATES 2020 Amount 2021 Amount Shelter Half Day $65(includes tax) $65(includes tax) 7:00 a.m.—2:45 p.m.or 3:15 p.m.—11:00 p.m. Shelter Full Day $90(includes tax) $90(includes tax) 7:00 a.m.-11:00 p.m. Event Application Fee $60(includes tax) $60(includes tax) Requires insurance certificate and Events in Parks(150 or more people) $285(includes tax) $285(includes tax) separate fees for portable toilet and Weddings $285(includes tax) $285(includes tax) Warming House Rental Rate 8:00 a.m.to 12 p.m.only with minimum Private Skating Party $40(includes tax) $40(includes tax) two hour charge. OUTDOOR • •Amount 2021 Baseball Fields See Schedule H See Schedule H Soccer Fields See Schedule H See Schedule H RAMBLING RIVER CENTER RENTAL RATES 2020 Amount 2021 Amount Annual Membership $37/individual $38/individual Includes both regular and fitness center (includes tax) (includes tax) membership Member Incentive Programs 30 day money-back 30 day money-back guarantee(Financial guarantee(Financial Support Program Su ort Program Fitness Room Non-Member One-Time Visitor Pass $7.00(includes tax) $7.00(includes tax) Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $500 $500 Rambling River Center Damage Deposit Meeting Rooms $75 $75 Rambling River Center Non-Member User Fee $4(includes tax) $4(includes tax) Rambling River Center Newsletter Advertisement $90(includes tax) $90(includes tax) 2 inch by 1 inch ad space for 1 year DVD Rental Included with rental Included with rental fee if requested fee if requested Sound System Rental $150(includes tax) $150(includes tax) VCR Rental Included with rental Included with rental fee if requested I fee if requested 2021 Fee Schedule Page 5 of 16 2021 Fee Schedule RECREATIONAL • 2020 Amount 2021 Amount Programs,Lessons,Activities Cover all direct costs Cover all direct costs Special Event Minimum or no fee Minimum or no fee charged charged SCHMITZ-MAKI ARENA ADVERTISING RATES 7/1/20-6/30/21 7/1/21-6/30/22 Full 4 x 8 Sheet includes tax includes tax One Year $430/year $440/year Three Years $375/year $385/year Entire Fee must be paid up front. $1,125 annual $1155 annual 4 x 4 Sheet includes tax includes tax One Year $270/year $280/year Three Years $240/year $250/year Entire Fee must be paid up front. $720/annual $750/annual Ice Resurfacer includes tax includes tax One Year $725/year $735/year Three Years $640/year $650/year Entire Fee must be paid up front. $1920/annual $1950/annual Dasher Boards includes tax includes tax One year $535/year $545/year Three Years $480/year $490/year Entire Fee must be paid up front. 1440 S1470 annual SCHMITZ-MAKI ARENA RATES 7/l/20-6/30/21 1 Dry Floor Rental $500/day+tax $500/day+tax $150/day+tax $150/day+tax Saturday and Sunday Ice Time-Prime Time $230/hr+tax $235/hr+tax (7:00 a.m.—10:00 a.m.)Monday—Friday 2:00 p.m.—10:00 .m. Saturday and Sunday ceTime-Non-Prime Time $170/hr+tax $175/hr+tax (10:15 p.m.—6:45 a.m.)Monday—Friday (10:15 p.m.—1:45 p.m.) Summer Ice(June-August) $170/hr+tax $175/hr+tax Open Hockey $10(includes tax) $10(includes tax) Open Skating $5.00/per5on(includes $5.00/person(includes tax) tax Open Skating Free Style $10(includes tax) $10(includes tax) 10 punches$45 10 punches$45 Open Skating Punch Card Expires on April 1 each year. includes tax includes tax Skate Rental $4/pair $4/pair $3/pair or 11 pairs for $4/sharpened pair or Skate Sharpening $30(includes tax) 30 sharpened pairs for $35(includes tax) Indoor Turf Rental $80/hour+tax I $80/hour+tax 2021 Fee Schedule Page 6 of 16 2021 Fee Schedule PERMITS- BUILDING GENERAL 2020 Amount 2021 Amount 2009 MN State Statute 2009 MN State Statute Building Permit 326B.1530 32613.1530 Grading permit fees may apply see Schedule I see Schedule I Additional Plan Review Fee(after 1� review) Decks,interior finishes,additions,etc. $25 $25 Commercial,New SFD/MFD $100 $100 Re-inspection Fee $65 $65 Basement Finish All Inclusive See Schedule I See Schedule I ndudes building,plumbing,HVAC andfireplace $105+state surcharge $105+state surcharge Bathroom Finish All Inclusive as recommended by as recommended by Includes building,plumbing and HVAC MN state code section MN state code section Building Demolition See Schedule I See Schedule I Building Moving $160+state surcharge $160+state surcharge as recommended by as recommended by House MN state code section MN state code section Requires special exception in addition to 1300.0160 1300.0160 fees listed Garage $50+cost of utility $50+cost of utility locations locations Surety $10,000 flat $10,000 flat Decks See Schedule I See Schedule I Garages See Schedule I See Schedule I Grading permit fees may apply Gazebos Freestanding See Schedule I See Schedule I Pools $105+state surcharge $105+state surcharge Above Ground as recommended by as recommended by Grading permit fees may apply MN state code section MN state code section 1300.0160 1300.0160 $165+state surcharge $165+state surcharge Inground as recommended by as recommended by Grading permit fees may apply MN state code section MN state code section 1300.0160 1300.0160 Retaining Wall(Over 4 feet) $140 $140 Grading permit fees may apply Porches See Schedule I See Schedule I Miscellaneous Requested Inspections $105 $105 Investigation Fee/Stop Work Order $65 $65 Permit Pack Reprint $25 $25 Permit Card Reprint $5 $5 Cancelled Permits $10 Expired Permits 50%of Base Fee 50%of Base Fee Expired Temporary Certificates of Occupancy 50%of Base Fee 50%of Base Fee $70+state surcharge $70+state surcharge Roof as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $70+state surcharge $70+state surcharge Siding as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $70+state surcharge $70+state surcharge Window/Door Replacement as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 2021 Fee Schedule Page 7 of 16 2021 Fee Schedule GENERAL 2020 Amount 2021 Combo Permits Two(2)Items $115+state surcharge $115+state surcharge as recommended by as recommended by Two of the following permits:Roof, MN state code section MN state code section Siding,or Window/Door Replacement 1300.0160 1300.0160 Three(3)Items $150+state surcharge $150+state surcharge as recommended by as recommended by Three of the following permits:Roof, MN state code section MN state code section Siding,or Window/Door Replacement 1300.0160 1300.0160 Individual On-site Sewage Treatment $275 $275 ($232 CITY,$43 ($232 CITY,$43 COUNTY) COUNTY) Re-inspection(after 2 fails) $50 $50 Septic Abandonment $60 $60 Temporary Buildings on Construction Sites $150 $150 ELECTRICAL PERMITS 2020 Amount 2021 Single-Family Residential See Schedule L See Schedule L Multi-Family Residential and Commercial See Schedule L See Schedule L Solar PV Installation See Schedule M See Schedule M MECHANICAL PERMITS 2020 Amount 2021 $65/fireplace+state $65/fireplace+state surcharge as surcharge as Fireplace recommended by MN recommended by MN state code section state code section 1300.0160 1300.0160 Commercial Heating 1.25%of contract cost 1.25%of contract cost +state surcharge +state surcharge (contract valuation x (contract valuation x .0005)minimum of .0005)minimum of $100 $100 Re-inspection $65 $65 Residential Heating $85+state surcharge $85+state surcharge New Construction as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $55+state surcharge $55+state surcharge Repair/Replace as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 Re-inspection $65 $65 2021 Fee Schedule Page 8 of 16 2021 Fee Schedule PLUMBING PERMITS 2020 Amount 2021 $30+state surcharge $30+state surcharge Heater,Water Softener as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 Commercial Heating 1.25%of contract cost 1.25%of contract cost Includes Sprinkling Systems +state surcharge +state surcharge (contract valuation x (contract valuation x .0005)minimum of .0005)minimum of $100 $100 Re-inspection $65 $65 Residential Heating $85+state surcharge $85+state surcharge New Construction as recommended by as recommended by MN state code section MN state code section 1300.0160 1300.0160 $55+state surcharge $55+state surcharge as recommended by as recommended by Repair/Addition MN state code section MN state code section 1300.0160 1300.0160 Re-inspection $65 1 $65 UTILITY SERVICE CONNECTION PERMITS 2020 Amount 2021 Erosion Control/Grading/Landscaping/As-buiIts Initial Permit Fee $225 $225 Includes 2 inspections each for grading and turf Re-inspection Fee $65 $65 Escrow-Single Family Residential $3,000 $3,000 Escrow-All other site grading permits 125%of Estimated 125%of Estimated Restoration Cost Restoration Cost Sewer Connection Permit $75 each $75 each ROW permit required for work in the ROW plus surety Lateral Connection Charge $2,160 $2,160 Lateral Equivalent Charge See assessment rolls See assessment rolls City Sewer Availability Charge(CSAC) $555/REU $555/REU MCES Sewer Availability Charge(SAC) $2,485/REU $2,485/REU REU Determination by Metropolitan Council Re-inspection Fee $65 $65 Water Connection Permit $75 each $75 each ROW permit required for work in the ROW plus surety Lateral Connection Charge $1,515 each $1,515 each Re-inspection Fee $65 $65 Funds construction of trunk infrastructure to support new development. Water connection charge Reserve Capacity Connection(WAC)Fee $2,407/REU 52,455/REU will not apply to fire sprinkler lines. Meters 4"and up will need a separate analysis and the fee will be determined by the city engineer. 2021 Fee Schedule Page 9 of 16 2021 Fee Schedule PERMITS-CONSTRUCTION EXCAVATION020 Amount 2021 Amount i 0—1,000 cubic yards $50 $50 1,000—25,000 $150 $150 Grading plans required plus personnel 25,001-50,000 $300 $300 charges to review the application. CUP required for 50,000 Cubic yards and 50,001—250,000 $500 $500 above. 250,000+ $1,000 $1,000 Filling $75+staff time $75+staff time CUP required Landfills,Sludge Ash,Incinerator Ash,etc. $150,000 initial $150,000 initial $60,000/year+ $60,000/year+ $30 ton renewal $30 ton renewal Excavation/Filling/Mining Surety Per estimated costs of Per estimated costs of code com liance code com liance ROW PERMITS 2020 Amount 2021 Amount Utility Construction Permit Fee for work up to 1,000 linear feet $160 $160 Fee for work over 1,000 linear feet $0.16 per linear foot $0.16 per linear foot Escrow Deposit $500 Minimum $500 Minimum General Excavation Permit Fee $160 $160 Escrow Deposit $500 Minimum $500 Minimum Obstruction Permit $50 1 $50 2021 Fee Schedule Page 10 of 16 2021 Fee Schedule PERMITS- DEVELOPMENT/SUBDIVISION APPLICATION1 1 Amount 2021 Annexation Petition 250+ 20/acre up to 250+ 20/acre up to 10 acres $5 acre over 10 acres $5 acre over Comprehensive Guide Plan Amendment $450 $450 Conditional Use Permit/Special Exception $250 $250 Interim Use Permit $250 $250 Rezoning Administrative Fee $450 $450 Appeal of Zoning Decision $150 $150 Appeal of Planning Commission Decision $150 $150 Zoning Certificate,Verification of Zoning $25 $25 Site Plan Review $150 $150 Sketch Plan Review $150 $150 Subdivision Waiver,Administrative Fee $125/staff time $125/staff time Vacation of Public Right-of-Way $200 $200 Variance Request $250 $250 Actual cost which may Actual cost which may Environmental Assessment Worksheet Review include both personnel include both personnel and outside services and outside services Preliminary Plat Fee $750 base+$10/lot $750 base+$10/lot 3 lots or less$1,000 3 lots or less$1,000 Escrow 4-10 lots$2,500 4-10 lots$2,500 11 or more$5,000 11 or more$5,000 Final Plat Fee $300 $300 3 lots or less$1,000 3 lots or less$1,000 Escrow 4-10 lots$2,500 4-10 lots$2,500 11 or more$5,000 11 or more$5,000 APPLICATION1 1 Amount 2021 PUD(Planned Unit Development) Fee $500+$22/acre $500+$22/acre PUD Amendment Fee $300 $300 Wetland Conservation Act Administration Fee $250 $250 Wetland Replacement Plan Surety 125%of estimated 125%of estimated construction cost construction cost Wetland Replacement Plan Monitoring $5,000 $5,000 5-year Surety 2021 Fee Schedule Page 11 of 16 2021 Fee Schedule ESCROWSPLATTING FEES, 020 Amount 2021 Amount Platting fees are generally collected with the approval of a Development Contract.Acreage charges shall be based on the gross area of the development,less loodways,steep slopes,dedicated parkland,delineated wetlands,and oversizing of county ROW. Fees based on REU shall use the MCES determiniotion for flows. The Sanitary Sewer Trunk Area Charge Sanitary Sewer Trunk Area Charge $2,470/acre $2,519/acre funds trunk improvements identified in the city's Comprehensive Sanitary Sewer Plan. This fee funds initial seal coating of newly Sealcoating Fee $1.60/sq.yd.of $1.63/sq.yd.of constructed streets two to three years bituminous area bituminous area after initial construction as required by engineering guidelines. Surface Water Management Fee(Development) The Surface Water Management Fee Residential,Low Density $12,494/acre $12,744/acre funds the trunk storm water Residential,High Density $20,754/acre $21,169/acre improvements identified in the city's Commercial/Industrial/Institutional $24,984/acre $25,484/acre Surface Water Management Plan. Surface Water Quality Management The Surface Water Quality Management Fee is collected to fund future excavation Residential(single/multi) $108/acre $110/acre of sediments deposited in sedimentation Commercial/Industrial/School/Other $226/acre $2.31/acre ponds. The Trunk Area Charge funds the trunk Water Trunk Area Charge $4,611/acre $4,703/acre improvements identified in the city's Water Supply and Distribution Plan. Per Parkland Per Parkland Parkland and Trail Fees Dedication Ordinance Dedication Ordinance Calculation Calculation Park Development Fee multiplied by the Park Development Fee $23,736/acre $24,212/acre total acres required to be dedicated for parkland in the development. Future Through Street Sign Actual Cost Actual Cost Wetland Buffer,Conservation,and Natural Area Signs Actual cost Actual cost 125%of Estimated 125%of Estimated Public Improvement Surety Public Improvement Public Improvement Construction Estimate Construction Estimate 3%of Estimated Public 3%of Estimated Public Contract Administration Escrow Improvement Improvement Construction Estimate Construction Estimate 5%of Estimated Public 5%of Estimated Public Construction Observation Escrow Improvement Improvement Construction Estimate Construction Estimate 2021 Fee Schedule Page 12 of 16 2021 Fee Schedule PERMITS-SPECIAL Sign Permit,Review Plans Estimated Value:up to$500 $20 $20 Signs which need a conditional use $500.01-$1,000 $30 $30 permit must pay both the established sign permit fee,plus the conditional use $1,000.01-$2,500 $60 $60 permit fee. Over$2,500 $80 $80 Urban Chicken Permit Initial Permit $100 $100 Renewal Permit $40 $40 Dock Permit $40 $40 TOWERWATER • • DEVICES This fee must be paid prior to any research or site meetings. The fee covers Lease Administration Fee $500 $500 stafftime or outside costs to review plans and specifications.Surety may be required for any approved work. Lease rates noted are the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January 1'r,regardless of the date that the lease is signed or type of equipment. Base Lease Rate $3,563.15/month $3,741.31/month This lease rate covers up to 3 antennas and 300 sq.ft.of space at the base of the ($42,757.80 annually) ($44,895.72 annually) tower. This rate will be added to the base lease Additional Antenna Lease Rate $1,187.75/month $1,247.14/month rate,beginning with the 4h antenna array,for each additional antenna array. ($14,253.00 annually) ($14,965.68 annually) This charge will apply if the installation occupies more than a total of 300 sq.ft. at the base of the tower. Square footage will be calculated based on a rectangular area described by adding 3 ft.to the Additional Space Rental Lease Rate $6.58/month/sq.ft. $6.91/month/sq.ft. maximum width and length,or by the actual size of easement requested, whichever is larger. This will not include access easements,or line easements from the tower to the enclosure/equipment. ($78.96/year/sq.ft.I ($82.92/year/sq.ft.) MISCELLANEOUS Ag Preserve Filing $75 $75 Candidate Filing $5 $5 10,000-100,000 population $40 Re-Inspection/ $40 Re-Inspection/ Code Enforcement Cost Recovery Plus Cost of Abatement Administrative Fee Administrative Fee INVOICINGBILLING AND 1 1 Amount 2021 Assessment Certification Fee $35 administrative fee $35 administrative fee +8%interest +8%interest Late Payment Penalty 10%of current 10%of current delinquent charge delinquent charge Returned Item Fee $30 $30 Special Assessment Search $25 $25 2021 Fee Schedule Page 13 of 16 2021 Fee Schedule COUNTER1 1 Amount 2021 CD/DVD $35 $35 Comprehensive Plan Document $40 $40 Copies $.25/page $.25/page Color Copies 8'/=x 11 $.50/page $.50/page Color Copies 11 x 17 $1/page $1/page Large Format Copy(Excluding 2'Contour) $3/copy $3/copy Flood Plain Map(Copy of FEMA Map) $5 $5 Flood Plain Map(Other) $15 $15 New Resident List(Photo or Electronic Copies) $3.50/month or $3.50/month or $42/year $42/year Photographs $5/copy $5/copy Redevelopment Plan $10 $10 UTILITY CHARGES AND FEES WATER 2020 Amount 2021 Base Fee-All Classes $15 $15 Per quarterly bill Volume Charges up to 20,000 gallons$1.66 per 1,000 gallons$1.66 per 1,000 gallons Tier 1 20,001 gallons to 40,000 gallons$2.50 per 1,000 gallons$2.50 per 1,000 gallons Tier 2 40,001 gallons and up$3.33 per 1,000 gallons$3.33 per 1,000 gallons Tier 3 Irrigation Meters$3.33 per 1,000 gallons$3.33 per 1,000 gallons Hydrant Usage/Water acquired at Maintenance Facility $2/1,000 gallons $2/1,000 gallons $60 minimum $60 minimum Hydrant Meter Deposit $5,000 refundable $5,000 refundable deposit deposit Meter Reading(If no change in ownership) $37.50 $37.50 Meter Testing Fee $75 $75 Actual Cost+(10%or Actual Cost+(10%or Meters $30+tax)whichever is $30+tax)whichever is larger amount larger amount Water Disconnection Fee $75 $75 Water Reconnection Fee $75 $75 SANITARY SEWER 2020 Amount 2021 Base Fee Residential $37.44/qtr $38.94/qtr Includes first 10,000 gallons Commercial $80.70/qtr $83.93/qtr Includes first 20,000 gallons Volume Charges Based on actual water consumed during Residential Use Over 10,000 gallons $3.74/1,000 gallons $3.89/1,000 gallons the most recent quarter or the customer's winter quarter whichever is Commercial Use Over 20,000 Gallons $4.04/1,000 gallons $4.20/1,000 gallons less. Sump Pump Ordinance Non-Compliance $100/month added to $100/month added to sewer bill sewer bill 2021 Fee Schedule Page 14 of 16 2021 Fee Schedule OTHER 2020 Amount 2021 Storm Water Utility $21.25/storm water $21.25/storm water unit/qtr unit/qtr Street Light Utility $6.90/REU/qtr $6.90/REU/qtr PENALTIES 2020 Amount 2021 Water Use Restriction Penalties 1"Offense Warning Warning god Offense $50 $50 3`d and Subsequent Offenses $100 $100 SOLID Customers who overfill their containers more than 50%of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. SOLID WASTE RATES 2020 Amount 2021 30 gallons $59.20/quarter $62.16/quarter 60 gallons $73.36/quarter $77.03/quarter 90 gallons $86.23/quarter $90.54/quarter 120 gallons $103.60/quarter $108.78/quarter 150 gallons $116.47/quarter $122.30/quarter 180 gallons $130.63/quarter $137.16/quarter 210 gallons $146.07/quarter $153.38/quarter 240 gallons $157.66/quarter $165.54/quarter 270 gallons $170.53/quarter $179.05/quarter 300 gallons $207.21/gtrx $217.57/gtrx pickups/week pickups/week 600 gallons $359.07/gtrx $377.03/gtrx pickups/week pickups/week 900 gallons $510.94/gtrx $536.49/gtrx pickups/week pickups/week 1200 gallons $662.81/gtrx $695.95/gtrx pickups/week pickups/week 1500 gallons $814.67/gtrx $855.40/gtrx pickups/week pickups/week 1800 gallons $966.54/gtrx $1,014.86/gtrx pickups/week pickups/week SPORTS • 2020 Amount 2021 ivecluded 11 1-20 teams $120.00 $120.00 300 gallon container delivery into one site$25.00 delivery charge per each additional site. $50 per hour additional 21-60 teams $180.00 $180.00 labor charge if more than one dumping of 61-90 teams $240.00 $240.00 garbage is required plus$20.00 per 90 teams or more will be addressed on will be addressed on container dumped. an individual basis. an individual basis. 2021 Fee Schedule Page 15 of 16 2021 Fee Schedule OTHER 202OAmount Level of Garbage Service Change 1st request no charge 1st request no charge Subsequent requests Subsequent requests $37.50/year/owner $37.50/year/owner Container Replacement Fee $37.50 $37.50 Damaged carts Out of Cab Charge $5.00 per stop $5.00 per stop Return Collection Trip Charge $15.00/trip/first $15.00/trip/first 90 gallons or less container container $5 each additional $5 each additional $25.00/trip/first $25.00/trip/first 300 gallons or less container container $15 each additional $15 each additional Extra Bag Charge 2 or more bags per 2 or more bags per Lids that do not appear to be closed at occurrence-$2.50/bag occurrence-$2.50/bag the time of collection or bags outside of container.A bag equal to 13 gal.or tall $5 minimum $5 minimum kitchen ba Bulk Items Per contrail Per contrail Automobile Tires(up to 17") $10 plus$2.50 each $10 plus$2.50 each additional tire additional tire Curbside Recycling Services(Commercial) Per contract Per contrail Curbside Seasonal Yard Waste Collection Per contract Per contrail SOLID [ 1 Amount 2021 Temporary 300 gallon container for MSW $35 container delivery $35 container delivery and pickup and pickup Pertrip charge to empty $20 $25 Residential Rolloffs(MSW or construction/demolition)Request Form 143/load plus 143/load plus Required disposal/processing disposal/processing 2 4:week limit costs costs Residential Rolloff Rental(over 7 days) $10/day $10/day $143/load plus $150.15/load plus Commercial Rolloffs(MSW or construction/demolition) disposal/processing disposal/processing Minimum 2 loads per month costs costs Commercial Rolloffs Disposal Cost(MSW or construction/demolition) $130 per ton $128 per ton Temporary Discontinuance Fee $30.00 $30.00 Private Hauler—Commercial Dumpster Annual Fee $100 $100 2021 Fee Schedule Page 16 of 16 2021 Fee Schedule SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* ROOM NAME 2020 Amount 2021 Amount Arts and Crafts Room $65 for 2 hour time block+$32.50 each additional hour(capacity 30$65 for 2 hour time block+$32.50 each additional hour(capacity 30 people) people) Banquet Room $350 for 4 hour rental block of time and one additional hour for set $350 for 4 hour rental block of time and one additional hour for set up and clean up time(5 hours total),use of up to 12 round tables up and clean up time(5 hours total),use of up to 12 round tables and chairs and mandatory cleaning fee for cleaning the room after and chairs and mandatory cleaning fee for cleaning the room after rental ends,which includes garbage removal and tear down. If rental ends,which includes garbage removal and tear down. If cleaning takes more than 2 hours,then billing for additional cleaning takes more than 2 hours,then billing for additional cleaning time beyond the 2 hours will be at a rate of$55 per cleaning time beyond the 2 hours will be at a rate of$55 per additional hour.(capacity 130 people and includes use of additional hour.(capacity 130 people and includes use of Li*..I.......µ..1 L:•�I.......µ..l $90.00 for each additional hour rented beyond the original hour $90.00 for each additional hour rented beyond the original hour block. block. Empire Room $80 for 2 hour time block and$40 each additional hour(capacity 57 $80 for 2 hour time block and$40 each additional hour(capacity 57 people) people) Garage $60 per stall or$200 entire garage per day $60 per stall or$200 entire garage per day Garage Set Up/Tear Down $70 per day $70 per day Two Small Conference Rooms $20 for 2 hour time block and$10 each additional hour(capacity 15 $20 for 2 hour time block and$10 each additional hour(capacity 15 people) people) *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 2021 Fee Schedule-Schedule G Page 1 of 1 2021 Fee Schedule OUTDOOR FIELD USE FEE SCHEDULE Outdoor Field Use Charges: 2020 Amount 2021 Adult Groups $55(includes tax) $55(includes tax) Summer Outdoor Use Fee—Groups primarily serving local youth under 18 years of age.Calculated based on the number of registered participants as of the first day of scheduled $14.00 per participant $14.00 per participant practice. Youth Groups not qualifying or choosing not to pay the $50(includes tax) $50(includes tax) Seasonal Use Fee TournamentsOutdoor Field2020 Amount Baseball and Softball Fields $65/field/day $65/field/day Fee includes use plus initial dragging, (includes tax) (includes tax) setting of the base path and pitching, (fee does not include (fee does not include and painting of foul and fence lines garbage fee) garbage fee) once each tournament. Soccer Fields $65/field/day $65/field/day Full size soccer fields may be sub- (includes tax) (includes tax) divided into small fields but are only (fee does not include (fee does not include charged per full size field.Any portion garbage fee) garbage fee) of a full size field constitutes use of that full size field. Other Services and Fees 2020 Amount 2020 Amount Additional dragging baseball or softball fields $17(includes tax)per field $17(includes tax)per field per dragging per dragging Additional labor or materials requested by group At prevailing rates At prevailing rates Portable Toilets If use is requested by user If use is requested by user group,then entire cost group,then entire cost paid by user group. paid by user group. Soccer field lining $55(includes tax per $55(includes tax)per hour for labor+tax hour for labor+tax $30(includes tax)per $30(includes tax)per hour for painting I hour for painting 2021 Fee Schedule-Schedule H Page 1 of 1 2021 Fee Schedule 00• IVIN State Statute 32613.1530 BUILDING VALUE RANGE 2020 Amount 2021 Amount $0-$500 $29.50 $29.50 $501-$2,000 $28.00 for the first$500 $28.00 for the first$500 $3.70 per additional$100 $3.70 per additional$100 $2,001-$25,000 $83.50 for the first$2,000 $83.50 for the first$2,000 $16.55 per additional$1,000 $16.55 per additional$1,000 $25,001-$50,000 $464.15 for the first$25,000 $464.15 for the first$25,000 $12.00 per additional$1,000 $12.00 per additional$1,000 $50,001-$100,000 $764.15 for the first$50,000 $764.15 for the first$50,000 $8.45 per additional$1,000 $8.45 per additional$1,000 $1,186.65 for the first$100,000 $1,186.65 for the first$100,000 $100,001-$500,000 $6.75 per additional$1,000 $6.75 per additional$1,000 $3,886.65 for the first$500,000 $3,886.65 for the first$500,000 $500,001-$1,000,000 $5.50 per additional$1,000 $5.50 per additional$1,000 $6,636.65 for the first$1,000,000 $6,636.65 for the first$1,000,000 $1,000,001 and up $4.50 per additional$1,000 $4.50 per additional$1,000 This fee schedule was developed with information provided by the State Building Codes and Standards Division. Residential Building Valuations 2020 Amount 2021 Cost per Square Foot Decks $19.00 $19.00 Entry Covered Porches $29.00 $29.00 Four Season Porches $76.66 $76.66 Garages Wood Frame $41.81 $41.81 Masonry Construction $28.93 $28.93 Carport $19.11 $19.11 Pole Building $18.60 $18.60 Gazebos,Wood Framed/Screened $53.35 $53.35 Single Family Dwellings-Basement Finished Basements $26.70 $26.70 Unfinished Basements $20.50 $20.50 Crawl Space $11.54 $11.54 Conversion(Basement Finish) $14.00 $14.00 All Inclusive Basement Finish $17.00 $17.00 Single Family Dwellings-Type V-Wood Frame First Floor $89.00 $89.00 Second Floor $89.00 $89.00 Five Course I'Floor Lookout Unfinished $76.66 $76.66 Sheds $26.70 $26.70 Three Season Porches,Wood Framed $53.35 $53.35 2021 Fee Schedule-Schedule I Page 1 of 1 2021 Fee Schedule SCHEDULEJ MEETING ROOM GUIDELINESNON-CITY City of Farmington ITEM DESCRIPTION The city of Farmington meeting rooms are scheduled by the city Administration Department and are available for use on a rental basis by youth,local civic and resident,non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION • • Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. ROOMSMEETING City functions have first priority for booking the meeting rooms. The city reserves the right to pre-empt a scheduled use when necessary to conduct essential city business. COUNCILLARGE • ROOM Ad Accommodates 16 people around a table. -Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. COUNCILSMALL • •• Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. ROOM NAME 2020 Amount $25 for 2 hour time block $25 for 2 hour time block Large Conference Room $8 each additional hour $8 each additional hour $20 for 2 hour time block $20 for 2 hour time block Small Conference Room $8 each additional hour $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a city staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. 730-daycancellation lation notice is required for a full refund. If we are notified of your cancellation 30 days prior,a full refund will be given. No refunds will be issued s made less than 30 days prior to an event. ME rizing the use of the rooms requested will be issued to the applicant after the application is approved. The Administration Department reserves cel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. 2021 Fee Schedule-Schedule J Page 1 of 2 2021 Fee Schedule SUPERVISION • DAMAGE 1. Every group using the facility must be under competent adult(21+)leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The city reserves the right to assign or require supervisory staff,police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. The organization or user group using city of Farmington facilities will agree to indemnify the city of Farmington,and its employees for any and all damage to the building,or other property,by any person or persons attending the affair,and likewise,the city of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The city of Farmington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4. General cleanup of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally,if the building is not cleaned up,the cost the city incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food,but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURSOF The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,4th of July,Labor Day,Veteran's Day,Thanksgiving Day and the day following, Christmas Eve and Christmas Day. •• AND DECORATIONS Adhering decorations or any items to walls,tables,chairs,etc.in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 2021 Fee Schedule-Schedulel Page 2 of 2 2021 Fee Schedule SCHEDULE REQUEST ELECTRICAL INSPECTION DESCRIPTIONSingle Family Residential ITEM • Basement remodel/finish up to 11 circuits—2 inspections $82 $82 City service fee $10 $10 Fireplace per inspection $41 $41 Furnace or furnace and air conditioner—per trip $41 $41 Garage additions/remodel up to 11 circuits—2 inspections $82 $82 Inspection fee—one trip $46 $46 Inspection fee—two trips $82 $82 Investigation fee or the total inspection fee,whichever is greater up to$1,000 $82 $82 New home&service up to 400 amps and up to 30 circuits—2 inspections $170 $170 New home&service 401 to 800 amps and up to 30 circuits $174 $174 More than 30 circuits $7.35 each $7.35 each New home extra inspections $41 $41 Off peak systems—per inspection $41 $41 Per circuit calculation $7.35 per circuit $7.35 per circuit Per trip calculation $41.00 per trip $41.00 per trip Pools up to 11 circuits—2 inspections $82 $82 Porches/additions up to 11 circuits—2 inspections $82 $82 Re-inspection fee—per trip $41 $41 Residing home—per inspection $41 $41 Service upgrade up to 400 amps plus circuits $41 $41 Reconnect circuits $2.35 each $2.35 each New extend $7.35 each $7.35 each Service upgrade up to 800 amps plus circuits $70 $70 Reconnect circuits $2.35 each $2.35 each New extend $7.35 each $7.35 each Single trip inspection $41 $41 State surcharge $1 $1 Separate grounding residential $41 $41 Service panel residential $100 $100 Service panel and remodel residential $170 $170 2021 Fee Schedule-Schedule L Page 1 of 2 2021 Fee Schedule PAGE 2 REQUEST • • ELECTRICAL INSPECTION DESCRIPTIONMulti Family Residential&Commercial ITEM • • Amount 2021 Amount 0—400 amp power source $70 $70 401—800 amp power source $120 $120 Over 800 amp power source $170 $170 Carnivals/fair 2 hour charge minimum plus power supplies and units $180 $180 City service fee $10 $10 Commercial remodel up to 12 circuits—2 inspections $82 $82 Commercial service plus per circuit totals Concrete encased electrode inspection $41 $41 Electric and LED signs and outside lighting transformers/power supplies each $41 $41 Fire and temp.control each device $41 $41 Furnace and air conditioner or combinations per trip 41 41 Inspection fee—one trip $41 $41 Per trip charge minimum $41 $41 Investigation fee—total fee doubled 82 82 Whichever is greater up to$1,000 Luminaire retrofit modifications per fixture $0.33 $0.33 Multi-family units up to 12 circuits-2 inspections per unit $100 $100 New or extended circuits each up to 200 amps $7.35 $7.35 New or extended circuits above 200 amps each $18.85 $18.85 Separate bonding inspections for swimming pools and equipotential planes per trip $46 $46 Special inspection fee( )hours Plus( )miles at current IRS mileage rate $100/hour $100/hour State surcharge $1 $1 Transformer up to 10KVA each $17.50 $17.50 Transformer above 10KVA each $35.00 $35.00 RV Pedestal $41.00 $41.00 Swimming Pool Commercial $82.00 $82.00 Street/Park Lot/Outdoor or Traffice Standards $6.00 $6.00 MFG Home Pedestal $41.00 $41.00 New Multi Family Dwelling $100.00 $100.00 Failure to File Permit $82 or total fee $82 or total fee doubled,whichever doubled,whichever is greater up to$1000 lis greater up to$1000 2021 Fee Schedule-Schedule L Page 2 of 2 2021 Fee Schedule SOLARSCHEDULE M PV INSTALLATION ELECTRICAL INSPECTION FEES Single Family Residential ITEM DESCRIPTION 2020 Amount 2021 Amount 0 watts to 5,000 watts $90 $90 5,001 watts to 10,000 watts $150 $150 10,001 watts to 20,000 watts $225 $225 20,001 watts to 30,000 watts $300 $300 30,001 watts to 40,000 watts $375 $375 $375 Plus $375 Plus 40,001 watts to 1,000,000 watts $37.50 for each $37.50 for each additional 10,000 watts additional 10,000 watts over 40,000 over 40,000 $3,975 Plus $3,975 Plus 1,000,000 watts to 5,000,000 watts $25 for each additional $25 for each additional 10,000 watts over 10,000 watts over 1,000,000 1,000,000 $10,810 Plus $10,810 Plus 5,000,000 watts or larger $15 for each additional $15 for each additional 10,000 watts over 10,000 watts over 5,000,000 5,000,000 2021 Fee Schedule-Schedule M Page 1 of 1 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 FarmingtonMN,gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: CARES Act Grant Funding and Reimbursement(15 Minutes) DATE: October 12, 2020 INTRODUCTION The city has received financial assistance under the CARES Act for COVI D-19 related expenses. The guidelines and reimbursement items have been reviewed with the city council numerous times over the last few months. This work session is to discuss the use of the remaining funds from the$1,723,785 allocation. DISCUSSION The city received an allocation of$1,723,785 from the CARES Act.The allocation provides for expense reimbursement, but not revenue replacement for lost revenues. The CARES Act funding can only be used to cover costs that: • are necessary expenditures incurred due to the public health emergency with respect to COVI D- 19. • were not accounted for in the budget most recently approved as of March 27,2020. • were incurred during the covered period of March 1, 2020 through November 15, 2020.Those dates are for cities only. The guidance provided by the United States Treasury is broad and staff continues to utilize the information as it is updated.The expenses that are eligible include: • Medical • Public Heath • Payroll • Public Health Measures • Economic Support At the August 3rd and October 5th city council meetings the council approved$1,642,190.69 in expenditures for cleaning supplies, PPE, equipment, building materials, IT equipment,wages, and grants to local businesses. The city invests funds in various CD's and bonds. At the end of the month each fund with a cash balance receives a portion of the interest income based upon the balance of the fund. The fund for the CARES Act money received a portion of the interest income. Per the Treasury guidelines, any interest earned can only be used to cover expenditures incurred due to COVI D-19.The fund has earned $3,900.62 in interest income for July and August. It will continue to earn interest until the funds are depleted. With the current interest income included,the city has $85,494.93 in CARES Act funding remaining. The city still has additional wages that the CARES Act funding can be used to reimburse. The Families First Coronavirus Response Act(FFCRA) requires employers to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVI D-19.The city has $23,987.17 in expenses related to the FFCRA that can be reimbursed using CARES Act funding.The unemployment expenses for first, second and third quarter were$23,700.03 that can also be reimbursed.The most recent Treasury guidance allows for reimbursement of public safety wages.The city currently has over$1 million in public safety wages for the covered period. Funding requests have been received from numerous organizations as listed below.They would be required to follow the same Treasury guidance for expense reimbursement and also sign subrecipient grant agreements. Organization Amount Requested ISD #192 $64,550 Fairview Ridges 55,963 360 Communities 15,000 It is necessary to determinethe allocation of the remaining funds as the October 19th city council meeting will be the last meeting before the end of the covered period. If the city still has funds at the end of the covered period they must be returned to Dakota County. BUDGET IMPACT Funds received from the CARES Act allocation will be used to reimburse the city for expenditures along with assisting businesses in the community. ACTION REQUESTED Ask staff any questions that you may have regarding the CARES Act allocation and reimbursement of expenditures and provide direction on the use of the remaining amount of CARES Act funding.