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HomeMy WebLinkAbout10.19.20 Council Packet CITY OF Meeting Location: FARMINGTON Farmington City Hall 430 Third Street Farmington,MN 55024 ....iW /' CITY COUNCIL REGULAR MEETING AGENDA October 19, 2020 7:00 P.M. Action Taken 1. CALL TO ORDER 7.00 P.M. 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS I COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the October 5, 2020 City Council Meeting— Administration Approved b) Approve Minutes of the October 12, 2020 City Council Work Session— Administration Approved c) Adopt Resolution Supporting the Dakota County Capital Improvement Plan —Public Works R44-20 d) Approve an Easement Agreement with Verizon for the Installation of Fiber through Daisy Knoll Park—Public Works Approved e) Approve Tobacco License GYT Enterprises LLC—Community Development Approved f) Adopt Resolution Authorizing Participation in Livable Communities Act for 2021 to 2030—Community Development R45-20 g) Acknowledge Third Quarter 2020 New Construction Report and Population Estimate—Community Development Acknowledged h) Approve Agreement City Hall Main Service Counter Glass Enclosure Project - Parks Approved i) Approve Recommendation for Part-Time Hire Liquor—Human Resources Approved j) Approve Appointment Recommendation Finance—Human Resources Approved k) Adopt Resolution Approving CARES Act Grant Funding and Reimbursement - Finance R46-20 1) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Adopt Resolution Certification of Delinquent Municipal Services to 2021 Property Taxes R47-20 9. AWARD OF CONTRACT a) Schmitz-Maki Arena Improvement Project Approved 10. PETITIONS, REQUESTSAND COMMUNICATIONS a) Arena Floor Scrubber Approved 11. UNFINISHED BUSINESS 12. NEW B USINESS a) 2021 Medical Benefits Joint Powers Agreement Approved b) 2021 Ancillary Benefits Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the October 5, 2020 City Council Meeting-Administration DATE: October 19, 2020 INTRODUCTION Attached for your review are the minutes of the October 5, 2020 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the October 5, 2020 city council meeting. ATTACHMENTS: Type Description © Cover Memo October 5, 2020 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 5, 2020 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig and Hoyt Absent-Donnelly Staff Present-Administrator McKnight, Community Development Director Kienberger, Finance Director Malecha, Police Chief Rutherford, Planning Manager Wippler, Administrative Assistant Muller and Attorney Jamnik. 4. Agenda Motion by Craig, second by Hoyt, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Hoyt, second by Bernhjelm, to approve the consent agenda: a) Approve Minutes of the September 21, 2020 City Council Meeting-Administration b) Approve 2020-2021 Farmington High School Hockey Game Ice Rental Agreement-Parks c) Approve Out of State Training-Fire d) Approve Conveyance of City Property-Police e) Approve Bills-Finance APIF, motion carried. October 5, 2020 Minutes - 1- 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) 2020 General Election Judges and 2020 Elections Update Administrative Assistant Muller shared that per state statute, election judges must be appointed at least 25 days before the election. The city council is being ask to approve a resolution appointing judges for precincts one through six for the 2020 General Election. In addition to city staff, we are adding eight residents to serve as judges. Motion by Hoyt, second by Bernhjelm, to adopt Resolution R41-2020 appointing election judges for the 2020 General Election. APIF, motion carried. Muller provided the city council with an updated on voting options and the status of absentee voting. Muller reviewed the voting options that are available to residents this election season and the schedule associated with each option. Councilmember Hoyt thanked city staff for all of their work so far on the voting process. Mayor Larson asked what the reasons for voting early include. Muller stated it is safer and you will not need to wait in line. Administrator McKnight asked about the timeline for when results will be announced. Muller stated that preliminary results would be shared by the county on election night. The results will be updated each day through November 10, 2020, which is the final day to accept absentee ballots received in the mail that are postmarked by Election Day. b) Preliminary/Final Plat and Development Contract-Vermillion Topside Apartments Planning Manager Wippler presented the preliminary and final plats and the development contract for Vermillion Topside Apartments. October 5, 2020 Minutes -2- Application has been made for preliminary and final plat for the proposed Vermillion Topside Apartments. The applicant is Michial Mularoni of Mularoni and Company and the owner of the property is Anthony Verch of HC Revolutions, Inc. The subject property is addressed as 20725 Cascade Drive and is located directly east of Roundbank, south of County Road 66. The property is legally described as Outlot A, Tamarack Ridge 4th Addition. DISCUSSION The property was platted as an outlot for future development with the Tamarack Ridge 4th Addition in 2005. The proposed Vermillion Topside Apartments preliminary and final plat remove the outlot moniker and make the parcel a buildable lot. The property would remain a single parcel of land and would be legally described as Lot 1, Block 1 Vermillion Topside Apartments. The preliminary and final plats have the required ten (10') foot wide drainage and utility easements along all the property lines. The property is adjacent to County Road 66 and is subject to the County's contiguous plat ordinance. The Dakota County Plat Commission met on June 10, 2020 to review the preliminary and final plat. The plats show the required restricted access to County Road 66 and the necessary right-of-way was dedicated with the Tamarack Ridge plat in 2005. The Plat Commission has approved the preliminary and final plat for Vermillion Topside Apartments and will recommend approval to the County Board of Commissioners. Proposed Use The site is proposed for a 52 unit general occupancy, market rate apartment complex. The mix of units proposed are: • 4- efficiency apartments • 36 - 1 bedroom apartments • 12 - 2 bedroom apartments The property is zoned R-5 (High Density Residential) and multi-family dwellings are a permitted use. The R-5 zone allows for a density of 12 units/acre and up. The subject property is 1 acre in size and would have a density of 52 units per acre. The proposed building would be positioned towards the southwest corner of the lot with access to the site coming from an existing curb opening on Cascade Drive. An above ground parking lot would be on the east side of the proposed building adjacent to the existing storm water pond to the east. Underground parking will also be utilized with this development. A total of 104 parking stalls are shown on the attached plans. This includes 40 stalls above ground and 64 stalls in the underground area. The underground parking will October 5, 2020 Minutes -3 - be accessed from the north side of the proposed building. In addition, a stairwell to the underground parking will be provided near the northeast corner of the parking lot. The Planning Commission reviewed the plats, site plan and several variances for this development at a special meeting held on September 22, 2020. The Commission recommended approval of the preliminary and final plats with a vote of 5-0. Additionally at that meeting, the Commission approved the site plan for the development as well as variances for building height and setbacks as well as for off-street parking standards. These were approved with a 5-0 vote. Engineering Review The Engineering Department has reviewed the Vermillion Topside Apartments preliminary and final plats and recommend approval upon satisfaction of all engineering comments related to the construction plans for grading and utilities as well as the applicant entering into a development contract with the city and all security fees and costs paid. Development Contract Staff prepared the standard development contract that has been reviewed by the developer. The development contract spells out the requirements for development of this lot including timelines to complete platting process, defining development charges, and addressing construction of public infrastructure to serve the development together with the associated sureties. BUDGET IMPACT The following funds will receive contributions based on the 2020 area charges associated with the development: Surface Water Quality Management Fee: $108 Surface Water Management Fee: $20,754 Watermain Trunk Area Charge: $4,611 Sanitary Sewer Trunk Area Charge: $2,470 Park Development Fee: $6,337 Councilmember Hoyt if our new ladder truck turn radios was taken into account with the site plan. Wippler stated that it has been reviewed by the fire department. October 5, 2020 Minutes -4- Councilmember Craig asked about the timeline for the project. Anthony Verch stated that their plan is to develop the site as fast as possible. Councilmember Bernhjelm stated she is very happy with the development and the variety that this brings to our housing options. Mayor Larson shared that this project is long overdue for the community. Motion by Bernhjelm, second by Craig,to adopt Resolution R42-2020 approving the preliminary and final plat for Vermillion Topside Apartments, subject to the following contingencies- 1. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 2. A development contract between the applicant and the City of Farmington shall be executed and security,fees and costs shall be required. 3. The vacation of the existing drainage and utility easements on the site that were dedicated as part of the Tamarack Ridge 4t"Addition. APIF, motion carried. Motion by Bernhjelm, second by Hoyt,to approve the development contract and authorize the necessary signatures be affixed to the contract. APIF, motion carried. 11. Unfinished Business None 12. New Business a) CARES Act Grant Funding and Reimbursement Finance Director Malecha presented an update on CARES Act funding for the city council. The city has received financial assistance under the CARES Act for COVID-19 related expenses. Guidelines and frequently asked questions on the use of these funds has been developed by the United States Treasury Department and continues to be updated. Staff has been working on evaluating expenditures that are reimbursable under the CARES Act. DISCUSSION The city received an allocation of$1,723,785 from the CARES Act. The allocation provides for expense reimbursement, but not revenue replacement for lost revenues. City staff have October 5, 2020 Minutes -5- been evaluating expenditures that are eligible for reimbursement. The CARES Act funding can only be used to cover costs that: • are necessary expenditures incurred due to the public health emergency with respect to COVID-19. • were not accounted for in the budget most recently approved as of March 27,2020. • were incurred during the covered period of March 1, 2020 through November 15, 2020. Those dates are for cities only. The guidance provided by the United States Treasury is broad and staff continues to utilize the information as it is updated. The expenses that are eligible include: • Medical • Public Heath • Payroll • Public Health Measures • Economic Support At the August 3rd city council meeting the council approved the following expenditures: Item Cost Cleaning Supplies $4,345.60 Thermometers 407.45 Personal Protective Equipment 7,666.94 Building Materials 2,343.23 IT Equipment 237,376.15 Wages 416,687.86 Local Business Grants 500,000.00 The cleaning supplies include hand sanitizer, hand soap, disinfectant, bleach, etc.The city has purchased PPE for staff including safety glasses, N95 masks, gloves, face shields, and isolation gowns. The RRC, liquor stores, city hall, and the police department have had plexiglass installed along with other safety measures. IT equipment was necessary for staff to telework and continue to maintain city operations including laptops & peripherals, conference room equipment, and server and switch upgrades. The guidelines for payroll expenses limit what can be reimbursed. Per the Treasury guidance, payroll expenses for public safety, public health, health care, human services, and similar employees are included if they are substantially dedicated to mitigating or responding to COVID-19. The government entity may presume payroll costs for public safety employees are payments for services substantially dedicated to mitigating or responding to COVID-19. Therefore, potentially allowing the entire payroll cost to be covered. Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid off but were repurposed instead are also covered. Hazard pay October 5, 2020 Minutes -6- for performing hazardous duty or work involving physical hardship due to COVID-19 is eligible. The wages included for reimbursement include employees in the following departments: Administration, Communications, City Hall, Finance, Building Inspections, Planning, Police, Fire, Engineering, Streets, Parks, RRC, Liquor, Solid Waste, and IT. Dakota County and the Dakota County CDA have created the Small Business Relief Grant Program to allow temporary financial support to small businesses affected by COVID-19. The city will be distributing $500,000 to local businesses as a part of that program. The city council also approved proceeding with the purchase of additional items using CARES Act funding.These are included in the resolution this evening. Item Cost Cleaning Supplies $1,353.83 Personal Protective Equipment 596.87 Equipment 111,634.33 Building Materials 91,293.37 IT Equipment 4,749.06 Grant Program Administration 17,200.00 Additional cleaning supplies and personal protective equipment have been purchased. Included in equipment are restroom cleaning systems and electrostatic sprayers for cleaning and decontamination, equipment decontamination washers for both fire stations, and a fingerprint reader for transmission reduction at the police department. Building materials includes touchless soap dispensers, touchless paper towel dispensers, and foot-activated door openers that have been installed throughout the city. Staff is finalizing plans for cube modification to meet social distancing guidelines and a sink installation at the police department. A contract with Labrash Plumbing and Heating was approved at the last city council meeting for installation of touchless faucets and water bottle filling stations. Wold Architects and Engineers is finalizing the design plans for enclosing the front desk to reduce the transmission of COVID-19. As a part of the grant program, the city is responsible for administration costs of roughly 3.44 percent of the money we distribute. In addition to the items listed,the city is also able to reimburse additional items for staff safety, COVID-19 mitigation, and telework. Those items include: • Additional laptops for police, fire, and city hall staff. • Migration to Office 365 , which provides a cloud infrastructure to more easily facilitate telework and team collaboration. • Additional cameras at the police department that assist with reducing contact with the public. October 5, 2020 Minutes -7- • Enclosing the front reception desk at the police department. • Adding locks to the vestibule doors at city hall. It reduces staff contact with the public by allowing items to be dropped off without contact. • Fire gear bags and portable radios to minimize contamination of equipment by limiting the exchange between personnel. The cost of those items is $246,536 and covered under the current CARES Act reimbursement guidelines. City staff anticipates that this is the second of three rounds of expenditures that the city council will be asked to consider and approve. The last round of expenditures will be discussed at the October 12th city council work session. Those will be any final city reimbursements and the potential consideration of funding to other entities that have contacted the city in regards to potential use of our CARES Act dollars. Finally, a thank you to city staff members Peter Gilbertson,Jim Constantineau,Jennifer Gabbard, Justin Elvestad, Adam Kienberger and David McKnight for their work on this committee. Councilmember Craig appreciated all of the staff work on this project. Councilmember Bernhjelm asked how much funding remained. Malecha stated that there is approximately $81,000 remaining that the city council will discuss at the work session next week. Administrator McKnight asked if we are confident that the expenditures proposed are meeting the guidelines set by the Treasury Department. Malecha stated that we are confident. Motion by Hoyt, second by Craig, to adopt Resolution R43-2020 approving the reimbursement of city expenditures due to COVID-19. APIF, motion carried. b) Small Business Relief Grant Program-Joint Powers Agreement and Subrecipient Agreement Community Development Director Kienberger updated the city council on the small business relief grant program that is part of the city CARES Act funding. City council approved providing $500,000 of Farmington's CARES Act allocation to the local small business community at the meeting on August 3, 2020. These dollars are to provide relief grants of up to $10,000 to eligible Farmington businesses. The city of Farmington has collaborated with the Dakota County Community Development Agency (CDA) to administer October 5, 2020 Minutes -8- these grants within guidelines established for a countywide small business relief grant program. DISCUSSION Over 100 Farmington businesses applied to the small business relief grant program via an online application system developed by the CDA and its third party contract administrator, NextStage. These applications have been reviewed, had documentation verified to be in compliance with the CARES Act, and are currently being processed for payment. In order for the city of Farmington to issue grant payments to the local businesses community and share in the administrative costs of having NextStage provide contract administration, staff recommends entering into a Joint Powers Agreement (JPA) and related Subrecipient Agreement. These agreements outline the terms and responsibilities of their respective agencies in administering federal CARES Act dollars for this small business assistance. With the funding provided by the city of Farmington in partnership with Dakota County's committed funding, all qualified applications to the program are scheduled to be fully funded. Thank you to city council for appropriating these funds to support the Farmington small business community, thank you to the Dakota County CDA for your partnership in administering a critical program for the region, and thank you to all staff who have devoted time and resources to getting these funds into the hands of our local businesses. Councilmember Bernhjelm shared she was surprised the number was over 100 businesses that applied. Councilmember Craig shared that she was happy to see so many businesses receive this assistance. Councilmember Hoyt was grateful to get the businesses the help they need. He asked how long it will take to get the funding into business owners hands. Kienberger stated we are working as fast as possible and expect the first bundle of approvals from the Dakota County CDA any day. Mayor Larson was appreciative of work done by city and county staff to make this happen. Motion by Bernhjelm, second by Hoyt,to approve the joint powers agreement and related subrecipient agreement with the Dakota County Community Development Agency for the administration of the small business relief grant program funding with CARES Act funds. APIF, motion carried. October 5, 2020 Minutes -9- 13. City Council Roundtable Craig-Thanked Chief Rutherford for meeting with the FBA recently on the issue of civil unrest. Hoyt-Thanked Chief Rutherford for reaching out to the FBA. He was very happy to get the CARES dollars spent and liked the new developments that are occurring. Kienberger-Provided a development update including progress as the Fairhill and Sapphire Lake developments and the progress being made on the EZ Auto, Impact Auto and Holiday projects. Rutherford-Shared about his reasoning for meeting with the FBA. Thanked Titos Vodka for donating two pallets of hand sanitizer the city that will be donated to businesses and civic groups. Reminded the community of the current pink patch project underway. Larson-Encouraged residents to shop local. 14. Adjourn Motion by Bernhjelm, second by Hoyt,to adjourn the meeting at 7:46 p.m. APIF, motion carried. Respectfully Submitted vola P. 'tea /' David McKnight, City Administrator October 5, 2020 Minutes _ 10- CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 I�/1®Illlel®I11�! © Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the October 12, 2020 City Council Work Session- Administration DATE: October 19, 2020 INTRODUCTION Attached for your review are the minutes of the October 12, 2020 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the October 12, 2020 city council meeting. ATTACHMENTS: Type Description ❑ Cover Memo October 12, 2020 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION OCTOBER 12, 2020 Call to Order Mayo Larson called the work session to order at 6:00 p.m. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly, and Hoy Also Present-Administrator McKnight, Finance Director Malecha, Parks and Recreation Director Malecha and Public Works Director Gehler Agenda Motion by Bernhjelm, second by Craig,to approve the agenda as presented.APIF, motion carried. 2021-2025 Capital Improvement Plan Public Works Director Gehler presented the draft 2021-2025 Capital Improvement Plan for city council review. The Capital Improvement Plan (CIP) is a long-range financial planning document intended to provide policy makers and the community with a strategic (documented) approach to capital purchases and replacements. The CIP informs decisions regarding the City's financial resources in relation to operating needs, existing debt and future capital needs.There are several revenue sources utilized to finance the CIP including tax levy, utility enterprise funds,trunk funds, Municipal State Aid (MSA), Liquor Operation proceeds and in some cases debt. The 5-year CIP is a planning document that is annually reviewed and updated based on current needs and other financial considerations. Projects and purchases identified in the CIP are incorporated into the current budget cycle. Many of the projects and purchases require further review and approval during project development. Capital projects and purchases are generally those$5,000 in value or greater that replace or significantly improve existing assets.The CIP is comprised of the following components: 1. Street Reconstruction 2. Pavement Management 3. Utilities (Water, Sanitary Sewer, Stormwater, Solid Waste) 4. Vehicles& Equipment 5. Trail and Sidewalk Maintenance 6. Park Improvements 7. Building Maintenance The draft plan has been reviewed by department staff in conjunction with the City Administrator.The plan will be discussed at the October 12, 2020 work session.While all of the plan is five years in length, the most important year of the plan is year one as these are the expenses and revenues included in the proposed budget for the next year. Each component of the plan outlines the capital expenses that are supported through a variety of funds. Each portion of the plan is generally described below with the changes noted from the 2020-2024 CIP.A summary of the funds supporting the plans is included in the budget section. Impacts to the enterprise funds is included in this report and will be reviewed at the work session. Street Reconstruction The Street Reconstruction plan is used to prioritize the major street reconstruction projects in the next five years. Reconstruction often includes replacement of the underlying infrastructure including water, sanitary sewer and storm sewer. Over the last year there have been opportunities that have presented themselves that have been incorporated into the CIP. 1. One of those opportunities is the potential redevelopment of an area east of TH3 between Willow Street and 209th Street.A study was completed in late 2019 that looked at how this area could be redeveloped and identified infrastructure to support this redevelopment when it occurs.With the recent Holiday Station Store development,there is an opportunity to move the plan forward in constructing a backage road (9th Street)from the store property south to Willow Street.This project has been incorporated into the CIP in 2022. Additional work will be needed to explore redevelopment opportunities and acquire ROW to allow this project to proceed. 2.The state and Dakota County have programed the construction of a roundabout at the intersection of TH3 and CR66 in 2022.The city will have cost contribution for the roundabout work through the County's cost share participation policy. In addition the extension of the sidewalk on the west side of TH3 will be completed with this project and will be financed through funds the city was awarded by the state through the Local Partnership Program (LPP). The last component of this project will entail extension of trail on the east side of TH3 from CR66 to 209th Street.This portion of the work will be fully funded by the city through a combination of funds from the Street Fund and the Stormwater Fund. 3.The 2020-2024 CIP had street projects programmed for 2022-2024, 2028 and 2029.The 2028 and 2029 projects have been moved forward to 2025 and 2026 with place holder street projects identified each year beyond.The projects are generally funded through bonding for the street portion of the work and directly from the utility funds for the water,sewer, and storm work. Pavement Management The Pavement Management plan accounts mid-life cycle maintenance of street pavements.The goal of the program is to complete the right pavement management strategy at the optimal time of surface degradation. Current techniques include mill and overlay, seal coating and crack sealing that are performed on the 85+miles of streets each year. Over the last couple of years we have scaled back the seal coating work as pavements have been exhibiting a larger degree of the thin scaling. More emphasis has been put on milling and overlaying these pavements. $450,000 has been allocated to the mill and overlay program in 2021. Selection of roads will occur in the spring after the spring thaw. Equipment Replacement The Equipment Replacement Plan encompasses vehicles and large equipment required by our departments to perform their work.As previously discussed with the council during 2021 budget development, all 2021 General Fund fleet purchases have been postponed except Police vehicles. In addition the waste hauler scheduled for replacement in 2021 from the solid waste fund has also been postponed.The 2021 Plow truck in production scheduled to be funded from the general capital fleet fund has been shifted to the water fund.The sanitary sewer vactor truck scheduled in the Sanitary Sewer Fund remains in the fleet plan for replacement in 2021. Trail and Sidewalk Maintenance/Replacement A number of years ago the city established a trail pavement maintenance budget to help address the needs of our 40+ miles of trail in the city.This fund originally focused on pavement management strategies including crack sealing and fog sealing of bituminous trails. Many of these trails are near the end of their life cycle and replacement needs should be considered within this fund. In addition,there are a number of trail/sidewalk issues where replacement needs exist such as the downtown sidewalks and Prairie Waterway trails. The 2021 budget and five year CIP include minimal dollars for replacement work.The city will need to find additional funding for this work in a relatively short time frame to address these issues.Staff will discuss future funding options with the council at the work session. Utilities The utility portion of the CIP considers large capital projects and more significant maintenance projects of the water, sanitary sewer and stormwater systems. Utility piping replacements that are part of street projects are mirrored in each of the utility plans. Updates to these plans incorporate the shifts in the Street Reconstruction Plan along with general expense/revenue updates. In addition,the plans shown incorporate potential adjustments in the employee HR transfers to better represent the work performed.These adjustments are shown as a line item on each of the enterprise financial models.As you will note in the later years,we will have to consider funding options to support the street program. Park Improvements The Park Improvement Fund is dedicated to developing and redeveloping our park system.The funding for this fund comes from park dedication fees, park land lease payments and an annual transfer from liquor store profits. The Parks and Recreation Advisory Commission spends time each year developing a five-year plan along with city staff.The proposed 2021-2025 plan includes limited work in 2021 with work in moderate replacements in 2022-2025. Building Maintenance In 2017 the city completed a study to address the current and future maintenance needs of our many city facilities. During 2017, 2018 and 2019, city staff and contractors have completed a number of projects based on the study recommendations. The draft 2021 budget does not include funding for any facilities maintenance projects. It is important to note that there are large projects on the horizon that the city needs to determine a funding source. Roof replacements, HVAC equipment and more need to be maintained and replaced in our facilities that date back as far as the early 1970's. At the work session staff will review the documents and facilitate a discussion that will include the following: ❑ Employee HR Transfer percentages ❑Transfer of funds for downtown sidewalks ❑ Use of Municipal State Aid (MSA) ❑Annual street reconstruction projects Councilmember Bernhjelm asked if the streets CIP included city parking lots. Staff will ensure that parking lots are included. Councilmember Donnelly asked about the proposed 91h Street project and why the landowners would not pay for it. Gehler stated that since this is a redevelopment area, if the city wants to see it,we will need to pay for it. Councilmember Craig expressed concern about the cost of the 9th Street project. Gehler stated that we have approximately$250,000 in excess MSA funds. We have placed $150,000 in the street fund. Gehler shared how we are trying new products to help eliminate willow issues around trails. Gehler reviewed all of the utility funds and proposed financial models. Gehler discussed a potential change in human resources allocations that are currently weighted more on the General Fund as opposed to the utility funds. Staff and the city council discussed a number of proposed purchases and projects over the next five years. Considerable time was spent discussing the willow issue and their impact on trails and homes. Gehler discussed using potential human resources to add an additional position to concentrate on the willow issue. Discussion occurred about realistic options in dealing with the willow issue. Gehler reviewed the solid waste fund and how tonnage and cardboard is up this year. A proposed increase for 2021 was discussed. Administrator McKnight shared that Commissioner Slavik would be attending the November work session to discuss potential assistance in this area. The consensus of the city council was to move the proposed 9th Street project to 2022 and to have additional conversations in 2021 on this project. 2021 Draft Fee Schedule Finance Director Malecha presented the draft 2021 fee schedule for city council review. Each year the city places fees on a large variety of work items that are performed.The draft 2021 fee schedule is attached for your review. DISCUSSION The management team was asked to review the 2020 fee schedule to see if there were any fees that they wanted to recommend for adjustment in 2021.The attached draft fee schedule reflects the changes that are proposed for 2021.The changes are highlighted and in red font on the attached fee schedule. Below is a summary of the areas recommended for change in the city's 2021 fee schedule. • Fire o A fee of$150 per response for nuisance or unintentional alarms allows us to charge for someone working on an alarm or sprinkler system and fails to put the system in test mode and initiates a fire response. If the person puts the system in test mode it does not initiate a fire response.This fee to assist in eliminating false alarms that can be avoided. o The addition of the aerial ladder truck charge is recommended to be added at$525 per hour for non-contracted services.The rate is comparable to other area cities. o The addition of a temporary tent permit of$40 is recommended. It is currently charged, but not listed on the fee schedule. o The verbiage has been updated from Fire Sprinkler System to Fire Suppression System.The charges have not changed. o Addition of the Complaint, Requested, or Routine Fire Life Safety Inspection - Initial and Follow-up is recommended at no charge. On any fire inspection after the initial inspection the responsible party will receive a written corrections letter with any code violations and time frame for corrections.The letter contains a re-inspection date and time for a follow-up inspection.Any inspections after this requires a re- inspection and fee that is listed separately in the fee schedule. • Parks and Recreation (Rambling River Center Rental Rates) o An increase in annual membership from $37 to$38 for an individual is recommended. • Parks and Recreation (Schmitz-Maki Arena Rates) o Staff is recommending increasing the advertising rates$10 per year at the arena. There is a discounted rate if a business chooses to do a three-year advertisement. But, it must be paid in full up front. o An increase of$5 per hour in ice rental rates is recommended to help cover operational and maintenance costs. o An increase to the cost of skate sharpening to $4 per pair or$35 per 10 pairs is proposed by staff. • Permits- Building(General) o An addition of a $10 fee for cancelled permits is recommended. Currently,when an epermit is pulled the city incurs credit card fees.When the permit is cancelled and refunded the city has lost administrative time and the money charged for the credit card fees. • Utility Service Connection Permits o The city WAC fee is proposed to increase based on an estimated 2 percent construction cost index increase. • Platting Fees, Escrows, &Sureties (Area charges to support development) o The Sanitary Sewer Trunk Area Charge,Sealcoating Fee, Surface Water Management Fee,Surface Water Quality Management,Water Trunk Area Charge, and Park Development Fee are proposed to increase based on an estimated 2 percent construction cost index increase. • Water Tower Communication Devices (Base Lease Rate and Additional Antenna and Space Rental Lease) o These fees are proposed to increase 5 percent annually to align with the 5 percent annual increase included in our existing leases. o A request has been made to discuss this issue by a local, small scale provider that city staff is starting to discuss. You may see more on this request in the near future. • Utility Charges and Fees -The CIP for the utility enterprise funds will be reviewed this evening.These funds support the ongoing operations as well as capital replacement projects of the three major utilities. o Water-There is no increase proposed for this fund. o Sanitary Sewer-An increase of 4 percent to the base fee and volume charges are being proposed this evening. There was no increase in 2020. o Storm Water-There is no increase proposed for this fund. • Other o Removal of Solid Waste Collection (See Schedule Q. Schedule C was consolidated with the main fee schedule in 2020. • Solid Waste Charges and Fees o The proposed rate increase for 2020 is 5 percent. o An increase of$5 for the per trip charge to empty a temporary 300 gallon container is proposed. With the increase the charge would be consistent with a return collection trip charge. o An increase in the time limit for residential rolloffs from 1 week to 2 weeks is proposed. o Recommended changes to the commercial rolloffs include increasing 5 percent per load to$150.15 and decreasing the disposal per ton cost to$128. All of the proposed parks and recreation fees were reviewed and recommended for approval by both the Rambling River Center Advisory Board and the Park and Recreation Commission. The proposed water fees were reviewed and recommended for approval by the Water Board. Councilmember Craig asked about the proposed nuisance fire alarm fee and how often these occur. Administrator McKnight shared that it was enough to cause the fire chief to propose this few. Councilmember Bernhjelm asked how we advertise the advertisement opportunities at the arena. Parks and Recreation Director Distad shared that we do reach out to businesses. Bernhjelm stated this could be a potential EDA opportunity as well. The city council was comfortable brining this issue back at a public hearing on November 16, 2020. CARES Act Grant Funding and Reimbursement Finance Director Malecha updated the city council on the CARES Act grant funding and reimbursements. The city received an allocation of$1,723,785 from the CARES Act.The allocation provides for expense reimbursement, but not revenue replacement for lost revenues.The CARES Act funding can only be used to cover costs that: • are necessary expenditures incurred due to the public health emergency with respect to COVID- 19. • were not accounted for in the budget most recently approved as of March 27,2020. • were incurred during the covered period of March 1, 2020 through November 15, 2020.Those dates are for cities only. The guidance provided by the United States Treasury is broad and staff continues to utilize the information as it is updated.The expenses that are eligible include: • Medical • Public Heath • Payroll • Public Health Measures • Economic Support At the August 3rd and October 5th city council meetings the council approved $1,642,190.69 in expenditures for cleaning supplies, PPE, equipment, building materials, IT equipment,wages, and grants to local businesses. The city invests funds in various CD's and bonds.At the end of the month each fund with a cash balance receives a portion of the interest income based upon the balance of the fund.The fund for the CARES Act money received a portion of the interest income. Per the Treasury guidelines, any interest earned can only be used to cover expenditures incurred due to COVID-19.The fund has earned $3,900.62 in interest income for July and August. It will continue to earn interest until the funds are depleted. With the current interest income included,the city has$85,494.93 in CARES Act funding remaining. The city still has additional wages that the CARES Act funding can be used to reimburse.The Families First Coronavirus Response Act (FFCRA) requires employers to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19.The city has$23,987.17 in expenses related to the FFCRA that can be reimbursed using CARES Act funding.The unemployment expenses for first,second and third quarter were $23,700.03 that can also be reimbursed.The most recent Treasury guidance allows for reimbursement of public safety wages.The city currently has over $1 million in public safety wages for the covered period. Funding requests have been received from numerous organizations as listed below.They would be required to follow the same Treasury guidance for expense reimbursement and also sign subrecipient grant agreements. Organization Amount Requested ISD#192 $64,550 Fairview Ridges 55,963 360 Communities 15,000 It is necessary to determine the allocation of the remaining funds as the October 19th city council meeting will be the last meeting before the end of the covered period. If the city still has funds at the end of the covered period they must be returned to Dakota County. Malecha stated that recent guidance from the Department of Treasury on the use of the CARES dollars on public health and public safety wages. These wages are now eligible to reimbursement using CARES dollars. The city council and staff were comfortable submitting the full $1.7 million in public safety wages and the proposed projects already approved by the city council. This will help ensure that our full allotment of CARES dollars are spent. The city council asked staff to reach out to 360 Communities to see if they have the eligible expenses for the$15,000 they requested. City Administrator Update Administrator McKnight updated the city council on the following items- v' Pilot Knob Liquor Store has returned to regular hours. ✓ City staff is reviewing a drainage project from 2016 that has failed. More information will be brought back in November for the city council to review. ✓ Verified the November 12, 2020 city council meeting to canvass the results of the election. ✓ Reviewed a potential drainage issue on Akin Road. More information will be brought back to the city council on this issue. Adjourn Motion by Hoyt, second by Craig, to adjourn the meeting at 7:36 p.m.APIF, motion carried. CITY 4F 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Adopt Resolution Supporting the Dakota County Capital Improvement Plan-Public Works DATE: October 19, 2020 INTRODUCTION Dakota County has updated the five year Capital I mprovement Plan (CI P) covering years 2021-2025 and a draft was presented to the County Board on September 22, 2020. At the meeting the Board authorized county staff to distribute the document for review and comment and is seeking a resolution of support from Dakota county cities. A public hearing on the proposed Cl P has been scheduled for December 1, 2020. DISCUSSION Dakota County has made significant transportation improvements to county roads that run through Farmington over the last several years. That being said, Dakota County regularly reviews key intersections throughout the county to determine when there are needs for improvements and to prioritize programming. Over the last year MnDOT, Dakota County, Empire Township and city staff have reviewed the needs at the intersection of TH3 and CR66. This intersection has been monitored for the past decade given the growing volumes on both corridors. The most recent Intersection Control Evaluation prompted detailed discussion at a staff level to recommend a roundabout for traffic control and discussion on programming of the project. MnDOT has identified and allocated funds from the Highway Safety Improvement Program (HSI P)for this project in the 2022 state fiscal year and is seeking concurrence from project partners to support funding in this timeframe. The county has programmed funding for the CR66 leg of this intersection which in turn has a cost participation component for the City of Farmington. The city's share of the project,as determined by the county's draft cost share policy, has been programmed into the City's CI P. BUDGET IMPACT Projects in the Dakota County CI P that are partially supported by city funding have been programmed in the City's Cl P. ACTION REQUESTED Approve the attached resolution as part of the consent agenda supporting the Dakota County Capital Improvement Plan. ATTACHMENTS: Type Description ❑ Resolution Resolution Supporting the Dakota County 2021-2025 Cl P RESOLUTION NO. R44-20 SUPPORTTING THE ADOPTION OF THE DAKOTA COUNTY 2021-2025 CAPITAL IMPROVEMENT PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota,was held in the Council Chambers of said city on the 191h day of October, 2020 at 7:00 p.m. The following members were present: Larson, Bernhjelm, Craig, Donnelly, Hoyt The following members were absent: None Member Craig Member Bemhjelm Introduced and seconded the following resolution: WHEREAS, Dakota County has prepared the 2021-2025 Capital Improvement Program that includes transportation projects on the county's system as well as projects identified to be funded through the Transportation Sales and Use Tax; and WHEREAS, The 2021-2025 Capital Improvement Program includes the addition of a roundabout at the intersection of State Highway 3 and County Road 66 partially in the City of Farmington; and WHEREAS, The County's Cost Share Policy defines financial participation allocations for city partners of improvements identified; and WHEREAS, Dakota County is seeking a resolution of support for the 2021-2025 Capital Improvement Program as presented. NOW,THEREFORE, BE IT RESOLVED that after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby supports the 2021-2025 Dakota County Capital Improvement Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 191h day of October, 2020. odd Larson, Mayor Attested to the 19th day of October, 2020. oor David McKnight, City ini trator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director/City Engineer SUBJECT: Approve an Easement Agreement with Verizon for the installation of Fiber through Daisy Knoll Park-Public Works DATE: October 19, 2020 INTRODUCTION Verizon has a lease agreement with the city for antenna arrays located on the Daisy Knoll water standpipe to provide cellular service. Verizon is upgrading their system and desires to make a connection to the antennas with a fiber line. Verizon has been building out the fiber network from Pilot Knob, along local streets to Daisy Knoll Park. The last piece is across Daisy Knoll park to the water tower parcel. DISCUSSION The current lease agreement addresses the proposed work within the property lines of the water tower site. To locate fiber from the Esquire Way ROW to the water tower parcel,the line will cross two parcels of park land. Verizon is seeking an easement from the city to facilitate this construction. Staff has worked with Verizon representatives to draft an easement agreement and provide a recommendation on compensation for the easement. The easement that Verizon is seeking is 550 feet in length at a width of 10 feet for a total area of 5,500 square feet(See Exhibit A of the Easement). The easement alignment traverses space in the park that is on a hillside and less desirable for park development. Any limitations in the agreement of structures over the fiber will not impact future park development. Based on typical costs of easement land and the encumbrances that Verizon is seeking, Verizon has agreed to a lump sum payment of$20,000 for the easement. The easement agreement has been reviewed with the Parks Director and City Attorney for concurrence with the provision in the document. BUDGET IMPACT It is recommended that$20,000 in revenue from the easement be deposited in the park improvement fund. ACTION REQUESTED The City Council is asked to approve the easement agreement with Verizon. ATTACHMENTS: Type Description d Exhibit Easement Agreement DRAFTED BY AND RETURN TO: Hessian & McKasy, P.A. 3700 RBC Plaza 60 South Sixth Street Minneapolis, MN 55402 (Site Name: MIN Pilot Knob) (reserved for recording data) EASEMENT AGREEMENT CITY OF FARMINGTON, a Minnesota municipal corporation, hereinafter referred to as "Grantor", and CELLCO PARTNERSHIP d/b/a "VERIZON WIRELESS", a Limited Liability Company organized under the laws of the State of Delaware, hereinafter referred to as "Grantee". WITNESSETH: Grantor and Grantee, or their predecessors in interest, are parties to a Communications Site Lease Agreement, as amended, dated July 7, 1999 (the "Lease"), pursuant to which Grantee has installed and operates communications equipment on Grantor's property located at 18715 Pilot Knob Road, Farmington, Minnesota (the "Lease Parcel"). The Lease provides Grantee with non-exclusive easements for access and utilities. In order to service Grantee's communications facility under the Lease, Grantee seeks to install additional utilities on the Lease Parcel and on the two neighboring parcels owned by Grantor that contain the access road to the Lease Parcel (the "Neighboring Parcels"). A drawing of the proposed utility installation is depicted on Exhibit A attached hereto and is agreed to by the parties. Grantee's use of the Lease Parcel is governed by the terms of the Lease, and Grantee's rights with respect to the utility installation over the Neighboring Parcels are governed by the terms of this Easement Agreement. ACCORDINGLY,the Grantor does hereby grant and convey to the Grantee, its successors and assigns, a permanent easement for utility purposes over, across, on, under, and through the Neighboring Parcels situated within the County of Dakota,State of Minnesota, as described in Exhibit A attached hereto ("Easement Premises"). INCLUDING the rights of the Grantee, its contractors, agents, servants, and assigns,to enter upon the Easement Premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain said private utility systems over, across, on, under, and through the Easement Premises, together with the right to grade, level,fill, drain and excavate the Easement Premises, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said private utility easement. FURTHER, and as a condition of granting this easement, Grantee for itself, its successors and assigns, agrees to the following: 1. Restoration. Upon completion of any work requiring the disturbance of the Easement Premises, Grantee shall, in all cases, place the Easement Premises in, on, under or across which the same are located in as good condition as they were prior to said operation. 2. Consideration. As consideration for the rights granted hereunder, Grantee shall submit a lump sum payment to Grantor of Twenty Thousand Dollars ($20,000.00), such amount to be paid within 60-days of Grantee commencing construction of its utilities within the Easement Premises. 3. No Permanent Structures. Grantor hereby covenants for and on behalf of itself, its heirs, successors or assigns,that neither it, nor any of them, shall construct or permit to be constructed, any new building or any other permanent structure within the Easement Premises, or make any permanent excavation, or permit any permanent excavation to be made within the Easement Premises that would interfere with Grantee's use of the Easement Premises. 4. Indemnification. Grantee shall indemnify, keep and hold the Grantor, its elected officials, officers, employees, and agents free and harmless from any and all liability from personal injury or property damage resulting from or arising out of the negligence or willful misconduct of Grantee during the construction, maintenance, repair, or inspection of the Easement Premises. The Grantor shall not be indemnified for losses or claims occasioned through its own negligence except for losses or claims arising out of the Grantee's negligence. 5. Assignment. Grantee may, at its discretion and upon written notification to Grantor, assign and delegate all or any portion of its rights and liabilities under this easement, including in connection with any assignment, sublease, or license of all or a portion of the Lease or Grantee's rights thereunder. MIN Pilot Knob 2 Easement Agreement 6. Compliance with Applicable Laws. Grantee shall at all times comply with all applicable laws, ordinances, rules, regulations, and codes,federal, state, and local,whether now or hereafter promulgated or enacted. 7. Fee Title. The above named Grantor,for itself, its successors and assigns,does covenant with the Grantee, its successors and assigns, that it is well seized in fee title of the above described Easement Premises;that it has the sole right to grant and convey the easement to the Grantee; and that there are no unrecorded interests in the easement premises. MIN Pilot Knob 3 Easement Agreement IN TESTIMONY WHEREOF, the Grantor hereto has signed this agreement this day of ` c _J ) 2020. GRANTOR: CITY OF FARMINGTON By:_ "y Todd Larson, Mayor And: 3C" Id McKnight, Citdmi istrator STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this��TQay of� 2020,Todd Larson and by David McKnight, respectfully the Mayor and City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. a; CYNTHIAAMULLER Nbfary Public NOTARY PUBLIC MINNESOTA My Commission Expires Jan,31,2025 MIN Pilot Knob 4 Easement Agreement GRANTEE: CELLCO PARTNERSHIP d/b/a Verizon Wireless Name: Its: STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the County and State aforesaid, duly commissioned and sworn, personally appeared ,to me known to be the of Cellco Partnership d/b/a Verizon Wireless, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of Cellco Partnership d/b/a Verizon Wireless,for the uses and purposes therein mentioned. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Print or Type Name: Notary Public in and for the State of My appointment expires: MIN Pilot Knob 5 Easement Agreement EXHIBIT"A" TO EASEMENT AGREEMENT See attached MIN Pilot Knob 6 Easement Agreement UTILITY EASEMENT EXHIBIT A 10.00 foot wide easement for utility purposes over, under and across that part of the following described properties: PARCEL 2: Outlot D, (Nelson Hill Farm 4th Addition, Dakota County, Minnesota. PARCEL 3: Outlot A, Nelson Hills Farm 3rd Addition, Dakota County, Minnesota. The centerline of said easement is described as follows: Commencing at a southerly corner of said Outlot D, also being the west corner of Lot 1, Block 6, NELSON HILLS FARM 4TH ADDITION;thence northwesterly, along the southwesterly line of said Outlot D, a distance of 10.00 feet along a nontangential curve, concave to the southwest, having a radius of 355.00 feet, a central angle of 1 degree 36 minutes 51 seconds and a chord bearing of North 61 degrees 20 minutes 57 seconds West to the point of beginning of the centerline to be described;thence North 29 degrees 27 minutes 37 seconds East a distance of 140.70 feet;thence South 89 degrees 12 minutes 45 seconds East a distance of 148.11 feet;thence North 42 degrees 21 minutes 43 seconds East a distance of 127.78 feet;thence North 0 degrees 52 minutes 03 seconds West a distance of 63.89 feet;thence North 18 degrees 45 minutes 27 seconds West a distance of 62.73 feet,to a northerly line of said Outlot A, and said centerline there terminating. The side lines of said easement are to be prolonged or shortened to terminate at the most southerly line of said Outlot D. I HEREBY CERTIFY THAT THIS PLAN OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. AM90000,ID ENGINEERINGi 02SValieyviewRoad,Suite,46 NUCHAE R.WIL IAM SURVEYING Eden Prairie,Minnesota 55344 2019-144.2 SHEET 1 OF 2 SHEETS RENEWABLE Phone:952-046-0236 REGISTRATION NUMBER: 44076 DATE: 2020 1 10 106Y ENERGY w .evs-eng.wm m UTILITY EASEMENT EXHIBIT \\ LEASE PARCEL \ UNPLATiED \\PARCEL 1. \ FLEASE \ AREA r BUILDING WATER TOWER-� \b <(V 1v BUILDING--- , V �-AN'LYLINEOF OLIT.LOT D \ OUTLOT A 3N18*4427 W i 52.73 PARCEL 2 PLAY AREA 1 3 PARCEL 3 NEIGHBORING o PARCEL 2 O;.TLOT A EXISTING BITUMINOUS ROADWAY-\\ NEIGHBORING 9897245'E' 148.11 - , �s PARCEL x� s PROPOSED UTILITY EASEMENT 0 "AWA,c�;F wAY aoe L=f0.0q R=35500 pp pp CE %d=13851' /AICI C/1A1 HILLS FARVl vf\V\ nL/UI I IVIv NElsO;I,OotVCORN LriD1r=N617057 Iv �.. vly \ \ \ C*ts ARMOygBCO Ks \ 0p?1OA' I HEREBY CERTIFY THAT THIS PLAN OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. 0 &d /y'J ENGINEERING EVS,INC, /t /// � 10025 Valley View Road,Suite 140 111CHAE9 R.WIL IAM SURVEYING Eden Prairie,Minnesota 55344 2019-144.2 SHEET 2 OF 2 SHEETS RENEWABLE Phone:952-64"236 Fax:5sz-64e REGISTRATION NUMBER: 44076 DATE: 2020/10106 ENERGY www.evs-eng.cocom CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve Tobacco License GYT Enterprises LLC-Community Development DATE: October 19, 2020 INTRODUCTION A tobacco license application has been received from GYT Enterprises LLC (Farmington Holiday). DISCUSSION Mr. Gary Thorson has applied for a tobacco license for GYT Enterprises LLC (Farmington Holiday), located at 10 8th Street. The required fees have been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2020 budget. ACTION REQUESTED Approve a tobacco license for Mr. Gary Thorson, GYT Enterprises LLC (Farmington Holiday), located at 10 8th Street. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 I�� O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Resolution Authorizing Participation in Livable Communities Act for 2021 to 2030-Community Development DATE: October 19, 2020 INTRODUCTION The City Council is required to adopt a resolution if it wishes to participate in the Metropolitan Livable Communities Act Local Housing I ncentives Account(LCA LH I A) for the years 2021-2030. DISCUSSION The City of Farmington has participated in Livable Communities since the program was created. By participating in the program, the City agrees to establish affordable and life cycle housing goals. Participation in the program allows the City to be eligible for grants and loans to support activities that help the City meet its affordable housing goals, clean up polluted sites, and support demonstration projects linking housing and transit. The City has utilized this program in the past for assistance in the funding of the following projects: • The clean up of the former Elm Park Landfill (1999) • Spruce Street Bridge project(2003) • Spruce Street Development Master Plan (2002) BUDGET IMPACT TBD ACTION REQUESTED Adopt the attached resolution authorizing continued participation in the Livable Communities Act for the years 2021-2030. ATTACHMENTS: Type Description D Resolution LCA Participation Resolution RESOLUTION NO. R45-20 RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2021 THROUGH 2030 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said city on the 19th day of October 2020 at 7:00 p.m. Members Present: Larson, Bernhjelm, Craig, Donnelly, Hoyt Members Absent: None Member Craig and Member Bernhjelm introduced and seconded the following: WHEREAS,the Metropolitan Livable Communities Act(Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS,the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan-area municipalities; and WHEREAS, a metropolitan-area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS,the Metropolitan Livable Communities Act requires that each municipality establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, a metropolitan-area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if. (a)the municipality elects to participate in the Local Housing Incentives Program; (b)the Metropolitan Council and the municipality successfully negotiate new affordable and life-cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life-cycle housing goals for the municipality; and(d)the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life-Cycle Housing Opportunities Amount(ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. NOW, THEREFORE,BE IT RESOLVED THAT the City of Farmington: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2021 through 2030. 2. Agrees to the following affordable and life-cycle housing goals for calendar years 2021 through 2030: Affordable Housing Goals Range Life-Cycle Housing Goal 243-441 731 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of October, 2020 Mayor Attest to the 19th day of October 2020. y Administrat r ' SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Ken Lewis, Building Official SUBJECT: Acknowledge Third Quarter 2020 New Construction Report and Population Estimate-Community Development DATE: October 19, 2020 INTRODUCTION The following report summarizes the new construction permits issued during the third quarter of 2020 building totals and population estimate. DISCUSSION Third Quarter Building Permit Information: During the third quarter of the 2020 building construction season (July 1st through September 30th), the city issued 30 new single-family homes. One new commercial permit was also issued (Holiday gas station) The average building valuation of the single-family homes during the third quarter of 2020 was $217,606 up from $207,433 during the second quarter of 2020.The Holiday gas station valuation came to $2,263,280. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Third Quarter Building Permit Information: During the third quarter of the 2020 building construction season (July 1st through September 30th), the city issued 30 new single-family homes. One new commercial permit was also issued (Holiday gas station) The average building valuation of the single-family homes during the third quarter of 2020 was $217,606 up from $207,433 during the second quarter of 2020.The Holiday gas station valuation came to $2,263,280. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Population Estimate: At the beginning of 2003, city staff decided that each quarterly building permit report should also include an updated population estimate for the city of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a "real time" reflection of actual population, given the"lag time" between the issuance of the permit and the actual occupancy of the dwelling unit(i.e., the time required to construct, market and sell the home). Accordingly, staff started with the city population as of April 1, 2000, (as determined by the U.S. Census Bureau) and then determined the number of Certificates of Occupancy [C.O.'s] issued by the city since that date. The number of C.O.'s is multiplied by 2.95, which was (according to the 2010 Census) the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 22,781 Estimated population as of December 31, 2016 +39 = 14 certificates of occupancy issued from the period of 1/1/17 to 3/31/17 x 2.95 22,820 Estimated population as of March 31, 2017 +56= 19 certificates of occupancy issued from the period of 4/1/17 to 6/30/17 x 2.95 22,876 Estimated population as of June 30, 2017 +50= 17 certificates of occupancy issued from the period of 8/1/17 to 9/30/17 x 2.95 22,926 Estimated population as of September 30, 2017 + 32 =11 certificates of occupancy issued from the period of 10/1/17 to 12/31/17 X 2.95 22,958 Estimated population as of December 31, 2017 + 24 =8 certificates of occupancy issued from the period of 1/1/18 to 3/31/18 X 2.95 22,982 Estimated population as of March 31, 2018 + 21 =7 certificates of occupancy issued from period of 4/1/18 to 6/30/18 X 2.95 23,003 Estimated population as of June 30, 2018 + 38 =13 certificates of occupancy issued from period 7/1/18 to 9/30/18 X 2.95 23,041 Estimated population as of September 30, 2018 + 24 =8 certificates of occupancy issued from period 10/1/18 to 12/31/18 X 2.95 23,065 Estimated population as of December 31St 2018 + 23 =8 certificates of occupancy issued from period 1/1/19 to 3/31/19 X 2.95 23,088 Estimated population as of March 31, 2019 + 6 =2 certificates of occupancy issued from period 4/1/19 to 6/30/19 X 2.95 23,094 Estimated population as of June 301h, 2019 + 47 = 16 certificates of occupancy issued from period 7/1/19 to 9/30/19 X 2.95 23,141 Estimated population as of September 30th, 2019 + 24 =8 certificates of occupancy issued from period 10/1/19 to 12/31/19 X 2.95 23,165 Estimated population as of December 31St,2019 + 24 =8 certificates of occupancy issued from period 1/1/20 to 3/31/20 X 2.95 23,189 Estimated population as of March 31, 2020 + 21 =7 certificates of occupancy issued from period 4/1/20 to 6/30/20 X 2.95 23,210 Estimated population as of June 30, 2020 + 47 =16 certificates of occupancy issued from period 7/1/20 to 9/30/20 X 2.95 23,257 BUDGET IMPACT NA ACTION REQUESTED For information only. No action is required. ATTACHMENTS: Type Description D Cover Memo Third Quarter 2020 New Construction Report and Population Estimate Monthly Bar Permits Issued for Existing Homes 200 180 160 140 w 120 ■2016 E ■2017 m rL 100 2018 w ■2019 _ O ■2020 80 60 40 20 �s 0 Jan Feb Mar April May June July August Sept Oct Nov Dec Month ra 1. yc Monthly Inspections 500 450 400 350 c300 ■2016 ■2017 250 2018 ■2019 r ■2020 0 200 150 100 50 r Cy 0 Jan Feb Mar April May June July August Sept Oct Nov Dec Month Monthly Plan Reviews 60 --- 50 40 m ■2016 ■2017 30 2018 N ■2019 c ■2020 a. 20 10 Y ay 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Month QUARTERLY BUILDING PERMITS New Townhome/Multi- New Rental Total Residential New Commercial New Industrial New Public/ Year Quarter New SF Units New Duplex Units Family Units Housing Units Permits Issued Permits Issued Institutional/Other 2016 1 st Qrt 10 0 0 0 10 0 0 0 2nd 25 0 0 0 25 0 0 0 3rd 18 0 1 0 19 0 0 0 4th 12 1 0 0 13 0 0 0 To Date 2016 Total 65 1 1 0 67 0 0 0 2017 1st Qrt 17 1 0 0 18 0 0 0 2nd 14 0 0 0 14 0 0 0 3rd 9 0 2 0 11 0 0 0 4th 2 0 0 0 1 1 0 0 To Date 2017 Total 42 1 2 0 45 1 0 0 2018 1st Qrt 4 0 0 0 4 0 u 0 2nd 12 02 0 14 0 0u 3rd 8 0 0 0 8 1 0 0 4th 10 0 0 0 10 1 0 0 To Date 2018 Total 34 0 2 0 36 2 0 0 2019 1st Qrt 1 0 5 0 6 0 0 0 2nd 14 0 0 0 14 1 0 2 3rd 8 0 0 0 8 0 0 0 4th 10 0 0 0 10 0 0 0 To Date 2019 Total 33 0 5 0 38 1 0 2 2020 1 st Qrt 11 0 0 0 11 1 0 0 2nd 15 0 0 0 15 0 0 0 3rd 30 0 0 0 30 1 0 0 4th To Date 2020Total 56 0 0 0 56 2 0 0 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 �/YIIIIIYII�r` O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement City Hall Main Service Counter Glass Enclosure Project-Parks DATE: October 19, 2020 INTRODUCTION The City of Farmington has received CARES Act funding to be used in the mitigation of COVI D-19. DISCUSSION Previously the city council had discussed and directed staff to spend a portion of the CARES Act funding on the following identified project: e Install a glass enclosure at the city hall main service counter(the Project) At the August 17, 2020 city council meeting a contract was approved to hire Wold Architects and Engineers to provide design services and solicit quotes from contractors for the project. City staff would then provide construction management of the project. City staff worked with Wold on developing the final design of the project. Wold then solicited quotes from two contractors who have previous related experience and are capable of performing the work associated with completing the project. Parkos Construction Company, I nc. submitted the low quote in the amount of$21,800.00. A tabulation of the two quotes received is attached. The project will help to mitigate the potential spread of COVI D-19 by providing at the main service counter in city hall a protective glass barrier between customers and city staff. BUDGET IMPACT The city has approximately a little more than $1.7 million from CARES Act funding to spend on COVI D-19 mitigation projects. It is acceptable to spend CARES Act funding on the project. ACTION REQUESTED Staff is requesting the city council approve a contract with Parkos Construction Company, I nc. in the amount of$21,800.00 to install a glass enclosure at the city hall main service counter and authorize the Mayor and City Administrator to sign the contract. ATTACHMENTS: Type Description o Cover Memo Tabulation of Quotes Received City Hall Main Service Counter Glass Enclosure Project Quotes Tabulation Name of Contractor Amount Quoted Parkos Construction Company, Inc. $21,800.00 RAK Construction, Inc. $26,024.00 AGREEMENT AGREEMENT made this 10 day of October, 2020, between the CITY OF FARMINGTON,a Minnesota municipal corporation("City"), and PARKOS CONSTRUCTION COMPANY,INC. a Minnesota corporation("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Contractor's proposal dated October 13,2020 and attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document'B"having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,services,and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall complete its obligations on or before November 13,2020. 7. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City shall pay the Contractor the amount of$21,800.00. Such payment shall be made not later than thirty(30)days after completion,certification thereof,and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent(1%z %)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work,the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to 2 equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty y,and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. INDEMNITY. The Contractor agrees to defend,hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein. The Contractor shall take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor's control. 17. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition,or obligation. 18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 21. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. 4 Dated: C-}� .: I�i ,2020 CITY OF FARMINGTON By: -� odd Larson,Mayor By: c David McKnight, i istrator Dated: 10/15 ,2020 CONTRACTOR: PARKOS CONSTRUCTION COMPANY,INC. /& By. Michele Parkos Its: President 5 SECTION 00 4113 QUOTE FORM CITY OF FARMINGTON CITY HALL SERVICE COUNTER IMPROVEMENTS QUOTE TO.: City of Farmington c/o Wold Architects and Engineers 332 Minnesota Street,Suite W2000 Saint Paul,Minnesota 55101 Attn: Jake Wollensak 1. Contractor agrees to complete the Project by November 13,2020.It is anticipated the building will be ready for work on November 4,2020. 2. Each quote must include all costs for items required to complete all work, including all necessary material(s), overhead,profit and applicable taxes,freight,handling,installation,etc. 3. Contractor is to submit shop drawings/sample panels/samples to Architect for approval prior to work on those items as noted in the project manual. 4. The Contractor will apply for the building permit,but the Owner will pay for it. 5. The cost of a Performance Bond and Labor and Material Bond in the amount of 100%of the quoted priced is included in the quote. 6. The cost of liability insurance to meet current state statues is included in the quote.The Owner will carry"all- risk"property insurance. 7. I understand final payment cannot occur until the following documents are provided: • Minnesota Tax Form IC 134 • Consent of Surety to Final Payment AIA Document G707 + Contractor's Affidavit of Payment of Debts and Claims,AIA Document G706 • Contractor's Affidavit of Release of Liens,AIA Document G706A 8. Return completed quote form to Wold Architects and Engineers on or before October 13,2000 at 4:00 PM 9. I understand this quote may not be withdrawn for a period of thirty(30)days from the date quotes are due. A. Responsible Contractor Compliance I. By signing this quote form, I am an Owner or Officer of the firm name listed on the quote form and I verify under oath that as a Prime Contractor I am in compliance with the Responsible Contractor criteria as defined in Minnesota Statute 16C.285,subd.3. No.202150 0041 13-1 Quote Form CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 /dl O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard SUBJECT: Approve Recommendation for Part-Time Hire Liquor-Human Resources DATE: October 19, 2020 INTRODUCTION The recruitment and selection process for the appointment of part-time Liquor Clerks has been completed. DISCUSSION After a thorough review by the Liquor Operations staff and the Human Resources Department, a contingent offer of employment was made to the following candidates, subject to passing the background check, pre-employment drug test, and ratification by the city council. Larissa Blazek comes to us with G IS experience, with a good amount of customer service experience. Jessica Berg comes to us with more than 10 years of experience administering a state wide program. Joseph LaPlant comes to us with more than 10 years of IT Risk Management and Audit experience from a health care provider. BUDGET IMPACT The starting wage for the position of part-time Liquor Clerk is $13.46 per hour. Funding for these positions are included in the 2020 budget. ACTION REQUESTED Approve the appointment of Larissa Blazek,Jessica Berg and Joseph LaPlant as part-time Liquor Clerks. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ,0 N•ft%k., © FarmingtonMN.gov Now- TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve Appointment Recommendation Finance-Human Resources DATE: October 19, 2020 INTRODUCTION The recruitment and selection process for the appointment of an Accounting Technician has been completed. DISCUSSION After a through review of all internal applicants for the position of Accounting Technician, an offer was made to Michelle Beard, subject to the ratification by city council. Ms. Beard has been filling in for the last year and a half, in the open Accounts Payable position. It is clear that she is the best candidate for the position, as her accuracy, customer service and abilities are far superior. The position was posted internally for five days. Ms. Beard absolutely meets the qualifications for the position. BUDGET IMPACT Ms. Beard will be placed at B21 Step 8,$26.50 per hour,of the 2020 wage scale. Funding for the position is provided for in the 2020 budget. ACTION REQUESTED Approve the appointment of Michelle Beard to the position of Accounting Technician effective October 19, 2020. CITY OF 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 �IIIIIIII O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Adopt Resolution Approving CARES Act Grant Funding and Reimbursement-Finance DATE: October 19, 2020 INTRODUCTION The city has received financial assistance under the CARES Act for COVI D-19 related expenses. Guidelines and frequently asked questions on the use of these funds has been developed by the United States Treasury Department and continues to be updated. Staff has been working on evaluating expenditures that are reimbursable under the CARES Act. DISCUSSION The city received an allocation of$1,723,785 from the CARES Act. The allocation provides for expense reimbursement, but not revenue replacement for lost revenues. City staff have been evaluating expenditures that are eligible for reimbursement. The CARES Act funding can only be used to cover costs that: • are necessary expenditures incurred due to the public health emergency with respect to COVI D-19. • were not accounted for in the budget most recently approved as of March 27,2020. • were incurred during the covered period of March 1, 2020 through November 15, 2020. Those dates are for cities only. The guidance provided by the United States Treasury is broad and staff continues to utilize the information as it is updated. The expenses that are eligible include: • Medical • Public Heath • Payroll • Public Health Measures • Economic Support At the August 3rd and October 5th city council meetings the council approved $1,395,654.69 in expenditures by resolutions for cleaning supplies, PPE, equipment, building materials, wages, and grants to local businesses. The council also approved proceeding with additional purchases using CARES Act funding.The memo this evening includes those items in additional to wages. The wages include public safety, unemployment expenses, and Families First Coronavirus Response Act(FFCRA) wages.The FFCRA requires employers to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVI D-19. The most recent Treasury guidance allows for reimbursement of those items. The items below are included in the resolution this evening. The amount of the reimbursement request is more than the amount the city received from the CARES Act. This amount more accurately reflects many of the costs that the city has incurred due to COVI D-19. Item Cost Wages $1,676,047.21 IT Equipment 156,857.00 Building Materials 42,854.91 Equipment 46,824.02 This is the final of three rounds of expenditures that the city council will be asked to consider and approve. Thank you to city council for your support to the local community and staff during the COVI D- 19 pandemic and also city staff members Peter Gilbertson, Jim Constantineau,Jennifer Gabbard,Justin Elvestad, Adam Kienberger and David McKnight for their work on this committee. BUDGET IMPACT Funds received from the CARES Act allocation will be used to reimburse the city for expenditures along with assisting businesses in the community. ACTION REQUESTED Ask staff any questions that you may have regarding the CARES Act allocation and reimbursement of expenditures. After the city council is comfortable, adopt the attached resolution approving the reimbursement of city expenditures due to COVI D-19. ATTACHMENTS: Type Description D Resolution CARES Act Grant Funding Round Three CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA RESOLUTION NO. R46-20 RESOLUTION APPROVING ROUND THREE REIMBURSEMENT OF CITY EXPENDITURES DUE TO COVID-19 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 19th day of October 2020 at 7:00 p.m. Members Present: Larson, Bernhjelm, Craig, Donnelly, Hoyt Members Absent: Hoyt Member Craig and Member Bernhjelm introduced and seconded the following: WHEREAS,the City of Farmington has received an allocation of$1,723,785 from the CARES Act; and WHEREAS,the City is able to reimburse themselves for COVID-19 eligible expenditures based upon the United States Treasury Department Guidance under section 601(a)of the Social Security; NOW, THEREFORE,BE IT RESOLVED,that the City Council of the City of Farmington,Minnesota, Conf approves the reimbursement of eligible expenditures for the city Wages $1,676,047.21 IT Equipment $156,857.00 Building Materials $42,854.91 Equipment $46,824.02 ADOPTED this 19th day of October 2020, by the City Council of the City of Farmington. CITY OF FARMINGTON Todd Larson, Mayor 209121v1 Attested to the 19th day of October 2020 McKnight, C y Admini rator SEAL 209121v1 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ®IY O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills - Finance DATE: October 19, 2020 INTRODUCTION Attached is the September 28, 2020- October 14, 2020 city council check register and recently processed automatic payments for your consideration. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material Council Check Summary 9/28/2020- 10/14/2020 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 152644 10/2/2020 117229 2N SYSTEMS,LLC 3,774.00 BLDG UPS 2020-2021 MAINTENANCE 187572 INV104234 7400 6505 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 04 3,774.00 152645 10/2/2020 110282 ALLSTATE PETERBILT OF SO ST PAUL 92.76 SHOCKS FOR 4795 187831 3004348725 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 92.76 152646 10/2/2020 113303 ARTISAN BEER COMPANY 146.40 BEER ORDER 188027 3438998 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 478.55 BEER ORDER 188055 3440190 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 624.95 152647 10/2/2020 108446 ASPEN MILLS,INC. 117.45 UNIFORM ITEMS:NIELSEN,T. 188075 261921 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 117.45 152648 10/2/2020 102087 AUTOMATIC SYSTEMS COMPANY 1,032.50 TRANSDUCER SENSOR:WELL 3 187960 35288S 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 1,032.50 152649 10/2/2020 108482 AXON ENTERPRISE,INC 1,185.00 ADDLAXON LICENSE/STORAGE 187769 SI-1681185 5602 6950 50 MACHINERY,EQUIPMENT&TOOLS GEN CAPITAL EQUIP FUND EX 05600 1,185.00 152650 10/2/2020 115520 BALD MAN BREWING,INC 139.20 BEER ORDER 188018 E-4622 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 139.20 152651 10/2/2020 100493 BELLBOY CORPORATION 50.85 LIQUOR SUPPLIES&MIXES ORDER 187996 0102058400 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 208.20 LIQUOR&SPIRITS ORDER 187997 0085954200 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 19.13- SQUEEZE LEMONS CREDIT 188024 0101997300 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 92.55 LIQUOR&SPIRITS ORDER 188025 0085954400 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 207.41 LIQUOR SUPPLIES&MIXES ORDER 188026 0102058500 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 539.88 152652 10/2/2020 115569 BOURGET IMPORTS,LLC 268.76 WINE ORDER 187998 172907 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 231.00 WINE ORDER 188023 172906 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 499.76 152653 10/2/2020 114472 BREAKTHRU BEVERAGE MN BEER,LLC 7,677.60 BEER ORDER 187990 1091173767 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 12,198.75 BEER ORDER 188016 1091173768 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 19,876.35 152654 10/2/2020 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 2 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept D 1,227.47 LIQUOR&SPIRITS ORDER 187991 1081184451 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,934.98 LIQUOR&SPIRITS ORDER 188017 1081184452 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,162.45 152655 10/2/2020 108360 CANNON RIVER WINERY 288.00 WINE ORDER 187992 8806 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 444.00 WINE ORDER 188022 8807 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 732.00 152656 10/2/2020 100025 CINTAS CORP LOC 754 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 43.83 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 3.01- 187555 4060422748 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 46.85 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 43.31 SEPT'20 WEEKLY UNIFORM SERVICE 187555 4060422748 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 43.31 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 3.01- 187561 4061007998 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 46.85 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 43.83 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187561 4061007998 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 43.31 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 3.01- 187872 4061704832 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 46.85 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 43.83 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 187872 4061704832 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 787.50 152657 10/2/2020 117735 CLEAR RIVER BEVERAGE 281.00 BEER ORDER 187981 552482 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 281.00 152658 10/2/2020 100071 COLLEGE CITY BEVERAGE INC 13,740.00 BEER ORDER 187982 641475 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 37.45- BEER ORDER CREDIT 187983 850-00149 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 5,260.10 BEER ORDER 187988 641541 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8.25- BEER ORDER CREDIT 187989 641540 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 18,954.40 152659 10/2/2020 110844 DAKOTA COUNTY FINANCIAL SRVS R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 3 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 508.83 2020 ANNUAL SUPPORT-PERMITS 187977 00038941 1070 6280 BOOKS&SUBSCRIPTIONS ENGINEERING SERVICES 01000 07 508.83 152660 10/2/2020 100172 DAKOTA COUNTY FIRE CHIEFS ASSOC 75.00 KITCHEN TRAILER FOR VIDEO 188046 20200928-SCHOOL/VI1060 6555 RENTAL OF EQUIPMENT FIRE SERVICES 01000 06 DEO 75.00 152661 10/2/2020 100149 ECM PUBLISHERS,INC 477.73 HAZ WASTE DROP-OFF AD 187665 793554 6302 6492 ADVERTISING SOLID WASTE OPERATIONS 06300 08 30.73- 187665 793554 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 447.00 152662 10/2/2020 112349 ECR SOFTWARE CORPORATION 2,279.75 POS REGISTER(2)ANNUAL MAINT 187953 AR038605 6110 6505 EQUIPMENT REPAIR/MAINTENANCE DOWNTOWN LIQUOR REV&EXP 06100 02 2,279.75 POS REGISTER(2)ANNUAL MAINT 187953 AR038605 6115 6505 EQUIPMENT REPAIR/MAINTENANCE PILOT KNOB LIQUOR 06100 02 293.30- 187953 AR038605 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 4,266.20 152663 10/2/2020 100270 EMERGENCY MEDICAL PRODUCTS INC 12.60 MEDICAL MASKS 187758 2197588 1060 6220 00019 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 260.88 EX GLVS;N95 MSKS;FACE MSKS 187768 2197242 1060 6220 00019 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 273.48 152664 10/2/2020 109931 FACTORY MOTOR PARTS 9.53 AIR FILTER FOR 0726 187598 158-038818 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 83.13 FILTERS FOR 0726 187599 1-6534190 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 6.14 FILTER FOR 0726 187600 74-253082 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 98.80 152665 10/2/2020 100022 FARMINGTON PRINTING INC 73.00 COPY PAPER 187815 13678 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 73.00 152666 10/2/2020 117006 FERGUSON ENTERPRISES LLC 11.00 HARD HAT(1) 187967 0174983 1031 6290 UNIFORMS&CLOTHING BUILDING INSPECTIONS 01000 07 37.08 SAFTEY VEST(1) 187968 0175212 1031 6290 UNIFORMS&CLOTHING BUILDING INSPECTIONS 01000 07 48.08 152667 10/2/2020 100027 GREAT LAKES COCA-COLA DISTRIBUTION,LLC 678.48 POP ORDER 187984 3608211192 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 678.48 152668 10/2/2020 100074 HOHENSTEINS INC 691.50 BEER ORDER 187985 219605 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 374.05 BEER ORDER 188072 220607 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,065.55 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 4 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 152669 10/2/2020 117341 INBOUND BREWCO 138.00 BEER ORDER 188021 8232 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 138.00 152670 10/2/2020 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 93.50 PAPER FOR INSTRUCTIONS 187532 IN3091243 1013 6210 00019 OFFICE SUPPLIES ELECTIONS 01000 01 151.27 RECYCLING CONTAINERS FOR CMF 187593 IN3091439 6302 6950 MACHINERY,EQUIPMENT&TOOLS SOLID WASTE OPERATIONS 06300 08 9.73- 187593 IN3091439 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 98.90 HP AB TONER-COVID 187627 IN3095994 1013 6220 00019 EQUIP SUPPLIES&PARTS ELECTIONS 01000 01 333.94 152671 10/2/2020 116603 INVER GROVE HEIGHTS ANIMAL HOSPITAL 244.62 K-9 ODIN FOOD 187661 746274 2200 6406 K-9 EXPENSE K-9(EFF.2019) 02200 05 244.62 152672 10/2/2020 107414 JEFFERSON FIRE&SAFETY INC 571.82 FIRE HYDRANTADAPTER 187767 IN121736 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 571.82 152673 10/2/2020 109846 JJ TAYLOR DISTRIBUTING COMPANY OF MN INC 7,564.03 BEER ORDER 187987 3120994 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,347.00 BEER ORDER 188056 3130830 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 9,911.03 152674 10/2/2020 100033 JOHNSON BROTHERS LIQUOR COMPANY 2.00- WINE ORDER CREDIT 187999 115558 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8.96- WINE ORDER CREDIT 188000 115559 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 27.00 KINKY COCKTAILS ORDER 188001 1646676 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 548.35 WINE ORDER 188002 1646675 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 442.65 LIQUOR&SPIRITS ORDER 188003 1646674 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 113.02 WINE ORDER 188004 1646673 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,183.26 SVEDKA VODKA ORDER 188005 1646669 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 896.95 WINE ORDER 188006 1646670 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 435.00 LIQUOR&SPIRITS ORDER 188007 1646671 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 392.66 WINE ORDER 188008 1646672 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,480.01 LIQUOR&SPIRITS ORDER 188009 1646668 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,760.97 LIQUOR&SPIRITS ORDER 188060 1651518 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 125.91 NEW AMSTERDAM VODKA 188061 1651599 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 195.68 WINE ORDER 188062 1651600 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,292.77 SVEDKA VODKA ORDER 188063 1651601 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 306.34 WINE ORDER 188064 1651602 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,164.03 LIQUOR&SPIRITS ORDER 188065 1651603 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 298.94 WINE ORDER 188066 1651604 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 139.53 HIGH NOON ORDER 188073 1651516 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 5 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 13,792.11 152675 10/2/2020 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD 487.13 POSTAGE FOR CLING(30%) 187978 100946 6502 6445 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE 06500 08 1,136.65 POSTAGE FOR CLING(70%) 187978 100946 6302 6445 POSTAGEISHIPPING FEES SOLID WASTE OPERATIONS 06300 08 1,623.78 152676 10/2/2020 109318 MC KNIGHT,DAVID 45.00 SEP'20 CELL PHONE MCKNIGHT 188059 20200930-MCKNIGHT1010 6412 CELLULAR SERVICES ADMINISTRATION 01000 01 45.00 152677 10/2/2020 113442 METERING&TECHNOLOGY SOLUTIONS 224.77 METER CHAMBERS(5) 187647 17829 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 224.77 152678 10/2/2020 100317 METRO PEST MANAGEMENT INC 73.45 QTRLY PEST CNTRL-FIRE ST#2 188076 12694 1060 6515 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 01000 06 73.45 QTRLY PEST CNTRL-FIRE ST#1 188077 12688 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06 146.90 152679 10/2/2020 107479 MIDWEST SPRINKLER SYSTEMS 60.00 SPRINKLR REPAIRS:2020 OVERLAYS 187956 53646 5702 6560 02003 CONTRACTUAL SERVICES SEALCOATING EXPENSES 05700 60.00 152680 10/2/2020 108780 MINNESOTA AG GROUP INC 343.62 BELTS/FILTER FOR EXMARK 187602 IN85869 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 343.62 152681 10/2/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 68.00 BAC-T SAMPLE(6)&MTHLY REPRT 187644 1049630 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 68.00 152682 10/2/2020 112076 MN BOARD OF FIREFIGHTER TRNG&EDU 75.00 LICENSE RENEWAL:ELVESTAD,J. 188048 FF LIC RENEW 1060 6460 MEMBER DUES&LICENSURE FIRE SERVICES 01000 06 -ELVESTAD 75.00 152683 1012/2020 105529 NAGELL APPRAISAL&CONSULTING INC 700.00 APPRAISAL:RISTE LOT/209 OAK 187964 28393 2000 6401 PROFESSIONAL SERVICES HRA/ECONOMIC DEVELOPMENT 02000 03 700.00 152684 10/2/2020 102644 NORTHERN SAFETY TECHNOLOGY,INC 34.32 LENS FOR BEACON 0933 187618 50988 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 34.32 152685 10/2/2020 116942 OMNI BREWING COMPANY,LLC 303.00 BEER ORDER 188019 E-8048 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 303.00 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 6 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 152686 10/2/2020 100093 PELLICCI HARDWARE&RENTAL 133.98 DRILUSOCKETADPTR 187412 K38456/F 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 79.99 COMPACT BATTERY 20V 187413 K38457/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 7.44 RESTROOM CLEANER 187551 K38534/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 3.72 RESTROOM CLEANER 187551 K38534/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .10- 187551 K38534/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 7.44 RESTROOM CLEANER 187551 K38534/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 1.49 RESTROOM CLEANER 187551 K38534/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 3.72 RESTROOM CLEANER 187551 K38534/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 1.49 RESTROOM CLEANER 187551 K38534/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 1.59 ENTER EXPLANATION 187551 K38534/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 1.49 ENTER EXPLANATION 187551 K38534/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 1.49 ENTER EXPLANATION 187551 K38534/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 13.48 BOWL CLEANER/SOAP 187552 K38527/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 6.73 BOWL CLEANER/SOAP 187552 K38527/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .18- 187552 K38527/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 13.47 BOWL CLEANER/SOAP 187552 K38527/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 2.69 BOWL CLEANER/SOAP 187552 K38527/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 6.73 BOWL CLEANER/SOAP 187552 K38527/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 2.69 BOWL CLEANER/SOAP 187552 K38527/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 2.87 BOWL CLEANER/SOAP 187552 K38527/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 2.69 BOWL CLEANER/SOAP 187552 K38527/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 2.69 BOWL CLEANER/SOAP 187552 K38527/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 119.10 BATTERIES 187553 K38516/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 11.99 HAND SOAP 187556 K38632/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 12.99 HAND SOAP 187557 K38637/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 129.99 CORDLESS DRILL 187559 K38648/F 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 59.97 BATTERIES FOR HAND DISPENSERS 187560 38670/1' 1015 6220 00019 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 42.98 CWHD WNTR GLOVE-L;LTHR GLVE 187562 K38661/F 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 14.99 WEED WHIP STRING 187563 K38663/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 5,246.10 PAINT FOR OUTDOOR RINKS 187575 52977/F'20 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 7.47 KEYS(3) 187601 K38500/F 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 6.29 STRIPING PAINT.PROGRAMS 187622 38453/1''20 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 3.99 REPLACEMENT SQUAD KEY 187629 38676/F 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 106.73 PAINT-3 GALS 187670 K38695/F 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 239.88 BATTERIES 187739 59175/F 1015 6220 00019 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 9.95 BOTTLE SPRAYERS 187816 38720/F'20 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 16.99 WALLANCHORS 187817 K38768/F 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 24.99 HEDGE SHEARS 187818 38814/1' 1015 6950 MACHINERY,EQUIPMENT&TOOLS CITY HALL 01000 01 4.99 SKATE SHARP STONE 187820 K38822/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 3.33 HAND SOAP 187869 61785/1' 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 3.33 HAND SOAP 187869 61785/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 7 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D .23- 187869 61785/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 3.56 HAND SOAP 187869 617851F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 3.33 HAND SOAP 187869 61785/1' 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 8.32 HAND SOAP 187869 61785/1' 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 3.33 HAND SOAP 187869 61785/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 16.64 HAND SOAP 187869 61785/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 8.32 HAND SOAP 187869 61785/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 16.61 HAND SOAP 187869 61785/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 3.75 BOWL BRUSH/PLUNGER 187870 K38886/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 7.48 BOWL BRUSH/PLUNGER 187870 K38886/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .10- 187870 K38886/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 7.48 BOWL BRUSH/PLUNGER 187870 K38886/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 1.50 BOWL BRUSH/PLUNGER 187870 K38886/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 3.75 BOWL BRUSH/PLUNGER 187870 K388861F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 1.50 BOWL BRUSH/PLUNGER 187870 K38886/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 1.60 BOWL BRUSH/PLUNGER 187870 K38886/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 1.50 BOWL BRUSH/PLUNGER 187870 K388861F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 1.50 BOWL BRUSH/PLUNGER 187870 K38886/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 75.48 FIELD MARKING PAINT 187871 K38850/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 37.94 PAINTING SUPPLIES 187875 K38996/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 9.49 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 9.49 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .26- 187876 K39000/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 18.99 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 3.80 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 9.49 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 9.49 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 1050 6242 CLEANING SUPPLIES POLICE ADMINISTRATION 01000 05 3.80 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 4.06 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 3.80 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 3.80 FLOOR CLNR/MOP PAD/SIGN:WETFLR 187876 K39000/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 71.43 PAINT/SUPPLIES:FIRE#1 188049 K38943/F 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 4.98 EXTRA STORAGE CONTAINER KEYS 188050 K38970/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 27.84 GLASS CLEANER(4) 188051 61576/F'20 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 3.99 SPARK PLUG 188052 K39043/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 32.54 GLASS CLNR/BWL CLNR/RAGS 188054 39164/1' 6115 6242 CLEANING SUPPLIES PILOT KNOB LIQUOR 06100 02 6,783.64 152687 1012/2020 100034 PHILLIPS WINE AND SPIRITS,INC 89.82 ZING ZANG BL MARY MIX ORDER 188010 6094968 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 641.01 LIQUOR&SPIRITS ORDER 188011 6094966 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 438.56 WINE ORDER 188012 6094967 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 8 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept D 267.77 RUMCHATA ORDER 188067 6098545 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,437.16 152688 10/2/2020 100125 R&R SPECIALTIES OF WISCONSIN INC 307.10 ZAMBONI WATER GAUGE 187819 0071000-IN 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 307.10 152689 10/2/2020 112561 RICOH USA,INC 865.08 OCT'20 COPIER LEASES 187979 104139011 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 22.03 OCT'20 COPIER FAX CARD LEASE 187979 104139011 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 887.11 152690 10/2/2020 112632 RICOH USA,INC 6.21 SEP'20 COPIER MAINTENANCE 188058 5060452995 1010 6505 EQUIPMENT REPAIR/MAINTENANCE ADMINISTRATION 01000 01 6.21 152691 10/2/2020 100151 SAUBER PLUMBING&HEATING COMPANY 65.00 CURB STOP REPLACEMENT 187957 23137 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 65.00 152692 10/2/2020 107018 SHAMROCK GROUP 118.61 ICE CUBE ORDER 187980 2551443 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 192.20 ICE CUBE ORDER 187986 2551442 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 310.81 152693 10/2/2020 112051 SOUTHERN GLAZER'S OF MN 120.00- JAMESON IRISH WHISKEY CREDIT 187993 CFM9509204308 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 150.00- WINDSOR CANADIAN CREDIT 187994 CFM9509213855 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 6.00- JIM BEAM CREDIT 187995 CFM9509209749 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,785.67 LIQUOR&SPIRITS ORDER 188013 1997246 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 788.35 WINE ORDER 188014 1997247 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 234.61 MAKERS MARK BOURBON ORDER 188068 1999728 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 423.76 ABSOLUT VODKA ORDER 188069 1999730 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,447.38 WINE ORDER 188070 1999729 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,403.77 152694 10/2/2020 100492 SOUTHERN HILLS GOLF COURSE 360.00 GOLF INSTRUCTOR 188053 2020 GOLF LESSONS1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 360.00 152695 10/2/2020 100379 SPRINT-NEXTEL 28.18 SEPT 2020 SOLID WASTE TRACKER 187969 875483313-226 6302 6412 CELLULAR SERVICES SOLID WASTE OPERATIONS 06300 08 1.81- 187969 875483313-226 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 26.37 152696 10/2/2020 117789 STILLWATER,CITY OF 400.00 SEPT.'20 SPRVISION WRKSHP(1) 187966 GRACI WRKSHP- 1011 6470 TRAINING&SUBSISTANCE HUMAN RESOURCES 01000 04 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 9 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D GABBARD 800.00 SEPT.'20 SPRVISION WRKSHP(2) 187966 GRACI WRKSHP- 1070 6470 TRAINING&SUBSISTANCE ENGINEERING SERVICES 01000 07 GABBARD 400.00 SEPT.'20 SPRVISION WRKSHP(1) 187966 Gj;ACI WRKSHP- 1094 6470 TRAINING&SUBSISTANCE PARK&RECREATION ADMIN 01000 09 GABBARD 1,600.00 152697 10/2/2020 109418 VALLEY-RICH CO,INC 7,393.78 MAIN BREAK REPAIR WALNUT ST 187959 28637 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 7,393.78 152698 10/2/2020 100330 WINEBOW 444.75 WINE ORDER 188020 MN00084180 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 444.75 152699 10/9/2020 113236 ALLINA HEALTH 126.00 AUG'20 EMPLOYEE TESTING SVS 188117 106850963-POLICE 1050 6405 EMPLOYMENT TESTING POLICE ADMINISTRATION 01000 05 126.00 152700 10/9/2020 109681 AMUNDSON,JASON 13.83 QUANTICO TRNG MEALS:AMUNDSON, 188243 20200930-AMUNDSON051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 13.83 152701 10/9/2020 114024 APPLE CHEVROLET BUICK-NORTHFIELD 55.15 WINDOW SWITCH FOR 0736 188154 71799 CVW 6502 6230 VEHICLE SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 55.15 152702 10/9/2020 100204 APPLE FORD LINCOLN-APPLE VALLEY 152.16 SEATBELT FOR 0502 188153 502559 Al W 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 152.16 152703 10/9/2020 100193 APPLE VALLEY,CITY OF 20,270.96 4TH QTR CABLE JPAAGREEMENT 188241 7047 4005 6401 PROFESSIONAL SERVICES CABLE/COMMUNICATIONS PROJ 04000 01 20,270.96 152704 10/9/2020 116035 ARDEN TITLE,LLC 53.66 REF UTIL CR@18070 EMPIRE TRL 188254 2020-52910 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 53.66 152705 10/9/2020 113303 ARTISAN BEER COMPANY 1,304.05 BEER ORDER 188188 3440142 6100 1405 15 INVENTORY PILOT KNOB LIQUOR OPERATIONS 06100 02 1,304.05 152706 10/9/2020 108446 ASPEN MILLS,INC. 24.85 UNIFORM ITEMS-FREBERG,S. 187766 261547 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 24.85 152707 10/9/2020 111678 ASPHALT SURFACE TECHNOLOGIES CORP R55CKS2 LOGIS600V CIN OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 10 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 81,128.02 2020 JPA SEAL COAT 188132 20-402 5702 6560 CONTRACTUAL SERVICES SEALCOATING EXPENSES 05700 81,128.02 152708 10/9/2020 100013 BECKER ARENA PRODUCTS,INC. 385.00 OUTDOOR RINK NET 187822 1024419 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 385.00 152709 10/9/2020 100493 BELLBOY CORPORATION 350.55 J WALKER COLLECTION ORDER 188190 0086064200 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 350.55 152710 10/9/2020 109503 BIFFS,INC 120.00 SEPT'20 PRTBLE RNTL-P2 DAY 188177 W782095 1090 6555 RENTAL OF EQUIPMENT PARK MAINTENANCE 01000 09 120.00 152711 10/9/2020 114472 BREAKTHRU BEVERAGE MN BEER,LLC 200.00- TRULY SPIKED CREDIT 188191 2090454007 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 12,153.62 BEER ORDER 188208 1091176211 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 5,388.83 LIQUOR&SPIRITS ORDER 188211 1091176100 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 17,342.45 152712 10/9/2020 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 638.20 WINE ORDER 188206 1081187483 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,560.86 LIQUOR&SPIRITS ORDER 188207 1081187482 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 55.45 WINE ORDER 188209 1081187481 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,324.95 LIQUOR&SPIRITS ORDER 188210 1081187480 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,579.46 152713 1019/2020 105434 BUREAU OF CRIMINAL APPREHENSION 270.00 3RD QTR 2020 CJDN ACCESS FEE 188134 00000627467 1050 6411 TELEPHONE/CABLE SERVICES POLICE ADMINISTRATION 01000 05 270.00 152714 10/9/2020 100025 CINTAS CORP LOC 754 43.83 SEPT'20 WEEKLY UNIFORM SERVICE 188172 4062348607 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188172 4062348607 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 3.01- 188172 4062348607 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188172 4062348607 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 46.85 SEPT'20 WEEKLY UNIFORM SERVICE 188172 4062348607 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188172 4062348607 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 43.31 SEP720 WEEKLY UNIFORM SERVICE 188172 4062348607 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 43.83 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 3.01- 188180 4063103481 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 46.85 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 43.84 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 11 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 43.31 SEPT'20 WEEKLY UNIFORM SERVICE 188180 4063103481 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 525.00 152715 10/9/2020 117504 CLEAR TITLE LLC 163.55 REF UTIL CR@312 MAIN ST 188248 2020080499/44 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 163.55 152716 10/9/2020 100071 COLLEGE CITY BEVERAGE INC 260.60- BEER ORDER CREDIT 188185 643389 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,229.35 BEER ORDER 188186 643390 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,968.75 152717 10/9/2020 100456 COMMERCIAL ASPHALT COMPANY 350.32 SEPT'20 ASPHALT ORDER 187958 200915 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 350.32 152718 10/9/2020 112888 COOL AIR MECHANICAL,INC 305.00 AMMONIA HAZWOPER RECERT:LYNCH 188174 91789 2502 6470 TRAINING&SUBSISTANCE ICE ARENA OPERATIONS EXPE 02500 09 305.00 152719 10/9/2020 113299 CUES INC 400.72 SHIPPING:CAMERA/TRANSPORTER 187842 569949 6202 6445 POSTAGE/SHIPPING FEES SEWER OPERATIONS EXPENSE 06200 08 400.72 152720 10/9/2020 100081 DAKOTA COUNTY LUMBER COMPANY 14.84 2X6-8'TREATED:OUTDOOR RINKS 188179 2010-777609 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 137.41 TREATED LUMBER:OUTDOOR RINK 188181 2010-777656 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 152.25 152721 10/9/2020 100147 DAKOTA COUNTY TECHNICAL COLLEGE 250.00 PURSUIT REFRESHER:KEATON,R. 188213 713701 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 250.00 152722 10/9/2020 100241 DELEGARD TOOL CO 567.50 GREASE GUNS 188149 20697 6302 6950 MACHINERY,EQUIPMENT&TOOLS SOLID WASTE OPERATIONS 06300 08 184.11 15PC SAE SET/AIR TAINK/KNIFE 188149 20697 7200 6950 MACHINERY,EQUIPMENT&TOOLS FLEET OPERATIONS 07200 08 751.61 152723 10/9/2020 107008 DISTAD,RANDY 26.74 SEPT'20 MILEAGE R DISTAD 188244 20200930 1090 6485 MILEAGE REIMBURSEMENT PARK MAINTENANCE 01000 09 26.74 SEPT'20 MILEAGE R DISTAD 188244 20200930 1094 6485 MILEAGE REIMBURSEMENT PARK&RECREATION ADMIN 01000 09 53.48 152724 10/9/2020 115736 DRIVER AND VEHICLE SERVICES 57.00 REGISTRATION INV SQUADS(4) 188212 REGISTRATION INV 1052 6234 VEHICLE LICENSES,TAXES,FEE INVESTIGATION SERVICES 01000 05 SQUADS 57.00 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 12 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 152725 1019/2020 113296 EDINA REALTY TITLE 115.65 REF UTIL CR@18830 ENGLISH AVE 188256 1746733/50 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 115.65 152726 10/9/2020 117567 EXECUTIVE TITLE NORTHWEST LLC 390.55 REF UTIL CR@20710 CAMDEN CIR 188259 20547 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 390.55 152727 10/9/2020 109931 FACTORY MOTOR PARTS 64.00 BATTERY FOR 0552 187828 1-Z22986 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 64.00 152728 10/9/2020 100077 FRONTIER COMMUNICATIONS 73.90 OCT'20 ARENA ALARM LINE 188171 651-463-3016 2502 6411 TELEPHONE/CABLE SERVICES ICE ARENA OPERATIONS EXPE 02500 09 OCT'20 73.90 152729 10/9/2020 100074 HOHENSTEINS INC 870.00 BEER ORDER 188187 220608 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 870.00 152730 10/9/2020 100395 HOISINGTON KOEGLER GROUP INC 5,400.00 AUG'20 SVS:ZONING CODE UPDATE 187965 020-010-5 1030 6401 PROFESSIONAL SERVICES PLANNING&ZONING 01000 03 5,400.00 152731 10/9/2020 103329 HOTSY EQUIPMENT OF MINNESOTA 54.08 REPAIR VEHICLE PRESSURE WASHER 188146 68640 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 54.05 REPAIR VEHICLE PRESSURE WASHER 188146 68640 6402 6505 EQUIPMENT REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 3.72- 188146 68640 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 57.77 REPAIR VEHICLE PRESSURE WASHER 188146 68640 6302 6505 EQUIPMENT REPAIR/MAINTENANCE SOLID WASTE OPERATIONS 06300 08 54.05 REPAIR VEHICLE PRESSURE WASHER 188146 68640 6202 6505 EQUIPMENT REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 54.05 REPAIR VEHICLE PRESSURE WASHER 188146 68640 1090 6505 EQUIPMENT REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 54.05 REPAIR VEHICLE PRESSURE WASHER 188146 68640 1072 6505 EQUIPMENT REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 324.33 152732 10/9/2020 109758 IMAGE TREND,INC 3,300.00 IMAGE TREND ANNUAL MAINTENANCE 188143 122508 7400 6505 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 04 3,300.00 152733 10/9/2020 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 23.08 LABELS 187628 IN3097652 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 140.14 GARBAGE CANS/LIDS(2) 187669 IN3100009 6302 6950 MACHINERY,EQUIPMENT&TOOLS SOLID WASTE OPERATIONS 06300 08 163.22 152734 10/9/2020 107414 JEFFERSON FIRE&SAFETY INC 163.57 FIREFIGHTING GLOVES 188074 IN121905 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 163.57 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 13 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 152735 10/9/2020 109846 JJ TAYLOR DISTRIBUTING COMPANY OF MN INC 6,490.59 BEER ORDER 188189 3130829 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,490.59 152736 10/9/2020 100033 JOHNSON BROTHERS LIQUOR COMPANY 2,152.98 LIQUOR&SPIRITS ORDER 188192 1651514 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 542.03 WINE ORDER 188193 1651515 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,066.94 WINE ORDER 188194 1651517 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,386.61 LIQUOR&SPIRITS ORDER 188195 1651519 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,499.87 LIQUOR&SPIRITS ORDER 188196 1651520 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,959.80 WINE ORDER 188197 1651521 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 723.08 SVEDKA VODKA ORDER 188229 1631313 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 587.85 WINE ORDER 188230 1631314 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,000.81 LIQUOR&SPIRITS ORDER 188231 1631315 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,030.44 LIQUOR&SPIRITS ORDER 188232 1631316 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 156.83 WINE ORDER 188233 1631317 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,074.70 LIQUOR&SPIRITS ORDER 188234 1631318 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,613.21 WINE ORDER 188235 1631319 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 18,795.15 152737 10/9/2020 113579 KIENBERGER,ADAM 45.00 JUN'20 CELL PHONE 188264 20200930- 1030 6412 CELLULAR SERVICES PLANNING&ZONING 01000 03 KIENBERGER 45.00 JUL'20 CELL PHONE 188264 20200930- 1030 6412 CELLULAR SERVICES PLANNING&ZONING 01000 03 KIENBERGER 45.00 AUG'20 CELL PHONE 188264 20200930- 1030 6412 CELLULAR SERVICES PLANNING&ZONING 01000 03 KIENBERGER 45.00 SEPT'20 CELL PHONE 188264 20200930- 1030 6412 CELLULAR SERVICES PLANNING&ZONING 01000 03 KIENBERGER 16.07 DCR CHAMBER LUNCH-BOURBON BUTC 188264 20200930- 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 KIENBERGER 16.07 KRAUS AND MTG-BOURBON BUTCHER 188264 20200930- 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 KIENBERGER 212.14 152738 10/9/2020 117763 LEGACY TITLE 36.45 REF UTIL CR@4550 199TH ST W 188252 MN13600/75 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 36.45 152739 10/9/2020 113199 LUBE-TECH&PARTNERS,LLC 635.36 OIL 187826 1692521 7200 6274 LUBRICANTS&ADDITIVES FLEET OPERATIONS 07200 08 635.36 152740 10/9/2020 100715 MENARDS-APPLE VALLEY 3.39 DRYWALL:ARENA WALL REPAIR 188115 86229 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 14 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 3.39 152741 10/9/2020 100155 METROPOLITAN COUNCIL ENVIRO SERVICES 298.20- SEPT'20 SAC FEES PYBLE 188245 SEPT'20 SAC FEES 6201 5030 SAC CHARGE RETAINER SEWER OPERATIONS REVENUE 06200 08 29,820.00 SEPT'20 SAC FEES PYBLE 188245 SEPT'20 SAC FEES 6200 2425 MCES SAC(SWR AVAIL CHG) SEWER OPERATIONS 06200 08 29,521.80 152742 10/9/2020 115593 MIDWAY FORD COMPANY 37,088.80 F#0714: F-450 SEWER V#9045 188184 127509 6202 6940 VEHICLES SEWER OPERATIONS EXPENSE 06200 08 37,088.80 152743 10/9/2020 108014 MINNESOTA DEPT OF ADMINISTRATION 48.91 SEPT'20 GAS DT LIQ STORE 188083 0503154879 SEPT'20 6110 6423 NATURAL GAS DOWNTOWN LIQUOR REV&EXP 06100 02 48.91 152744 10/9/2020 101374 MINNESOTA DEPT OF PUBLIC SAFETY 2,454.47 F#0714 TITLE FEES V#9045 188247 F#0714 FORD SPR 6202 6940 VEHICLES SEWER OPERATIONS EXPENSE 06200 08 DTY 2,454.47 152745 10/9/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 73.50 BAC-T SAMPLE(7) 187824 1050611 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 73.50 152746 10/9/2020 107932 MOOD MEDIA 93.25 OCT 2020 RADIO SVS-LIQUOR 188158 55683781 6110 6401 PROFESSIONAL SERVICES DOWNTOWN LIQUOR REV&EXP 06100 02 93.25 OCT 2020 RADIO SVS-LIQUOR 188158 55683781 6115 6401 PROFESSIONAL SERVICES PILOT KNOB LIQUOR 06100 02 186.50 152747 1019/2020 108225 MUNICIPAL EMERGENCY SERVICES,INC 195.00 FIRE HELMET STRAPS(10) 188123 IN1489620 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 336.68 FIREFIGHTING BOOTS 188124 IN1485447 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 1,312.28 FIRE BOOTS 188257 IN1490376 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 1,843.96 152748 10/9/2020 117800 NELSON,MARILYN 872.78 REF UTIL CR@18540 ENGLISH AVE 188263 18540 ENGLISH AVE 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 872.78 152749 10/9/2020 100290 PAUSTIS&SONS WINE COMPANY 267.25 WINE ORDER 188205 102996 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 267.25 152750 10/9/2020 100093 PELLICCI HARDWARE&RENTAL 12.97 UTIL KNIFE&BLDS;PLMBR CLTH 188127 K39137/F 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 15.98 BUSHING/NIPPLE 188128 K39142/F 1073 6220 EQUIP SUPPLIES&PARTS SNOW REMOVAL SERVICES 01000 08 9.99 GORILLA TAPE:2020 TRAFFIC CNT 188131 39149/F 1070 6220 EQUIP SUPPLIES&PARTS ENGINEERING SERVICES 01000 07 4.99 DISHSOAP CMF BREAK ROOM 188147 K38876/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 15 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D .88 GLUE 188159 K39099/F 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 .87 GLUE 188159 K39099/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 .02- 188159 K39099/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 .87 GLUE 188159 K39099/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 1.75 GLUE 188159 K39099/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .35 GLUE 188159 K39099/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 .87 GLUE 188159 K39099/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 .35 GLUE 188159 K39099/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 .37 GLUE 188159 K39099/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 .35 GLUE 188159 K39099/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 .35 GLUE 188159 K39099/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 15.96 ELEVATOR KEYS 188160 K39017/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 27.93 BOWL CLEANER/SWIFFER REFILLS 188164 K39175/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 21.57 AIR FILTERS 188173 K39016/F 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 1.63 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1015 6950 MACHINERY,EQUIPMENT&TOOLS CITY HALL 01000 01 1.62 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1060 6950 MACHINERY,EQUIPMENT&TOOLS FIRE SERVICES 01000 06 .04- 188175 K39150/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 3.25 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1072 6950 MACHINERY,EQUIPMENT&TOOLS STREET MAINTENANCE 01000 08 .65 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 1.62 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1093 6950 MACHINERY,EQUIPMENT&TOOLS SENIOR CITIZEN SERVICES 01000 09 1.62 WIRE STRIPPER LOCK 10-20 188175 K39150/F 1050 6950 MACHINERY,EQUIPMENT&TOOLS POLICE ADMINISTRATION 01000 05 .65 WIRE STRIPPER LOCK 10-20 188175 K39150/F 6202 6950 MACHINERY,EQUIPMENT&TOOLS SEWER OPERATIONS EXPENSE 06200 08 .69 WIRE STRIPPER LOCK 10-20 188175 K39150/F 6302 6950 MACHINERY,EQUIPMENT&TOOLS SOLID WASTE OPERATIONS 06300 08 .65 WIRE STRIPPER LOCK 10-20 188175 K39150/F 6402 6950 MACHINERY,EQUIPMENT&TOOLS STORM WATER UTILITY OPERA 06400 08 .65 WIRE STRIPPER LOCK 10-20 188175 K39150/F 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 129.37 152751 10/9/2020 100034 PHILLIPS WINE AND SPIRITS,INC 1,089.04 LIQUOR&SPIRITS ORDER 188198 6098490 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 129.51 WINE ORDER 188199 6098491 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 106.13 ZING ZANG MIX ORDER 188200 6098492 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 197.64 WINE ORDER 188236 6084263 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 130.53 WINE ORDER 188237 6084262 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 100.14 LIQUOR&SPIRITS ORDER 188238 6084261 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,752.99 152752 10/9/2020 115677 PILLAR TITLE SERVICES 247.92 REF UTIL CR@913 WESTWOOD CT 188249 104317.20 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 31.37 REF UTIL CR@1308 FAIRVIEW LN 188250 102112.20 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 300.20 REF UTIL CR@18010 180TH CT W 188253 104503.20 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 579.49 152753 10/9/2020 110760 PRO-TECH DESIGN,INC 166.25 CONFIG MISSIE REMOTE DOOR MGT 187834 98023 7400 6401 00019 PROFESSIONAL SERVICES INFORMATION TECHNOLOGY 07400 04 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 16 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 166.25 152754 10/9/2020 117228 QUICK SHIP PLUS 17.78 SHIPPING FEES: WATER SAMPLES 187823 15044 6502 6445 POSTAGEISHIPPING FEES WATER UTILITY EXPENSE 06500 08 17.78 152755 10/9/2020 103239 RCM SPECIALTIES INC 146.00 EMULSION 50 GALS 188094 7717 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 146.00 152756 10/9/2020 116843 RESULTS TITLE 154.41 REF UTIL CR@4435 WESTDEL RD 188251 20-08387 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 154.41 152757 10/9/2020 117795 SANTA CRUZ,LINDA 80.00 FLAG FB REFUND 188227 FLAG FB REFUND 1001 4662 RECREATION FEES-GENERAL GENERAL FUND REVENUES 01000 01 80.00 152758 10/9/2020 100151 SAUBER PLUMBING&HEATING COMPANY 89.75 CURB BOX/ROD-20235 DUNBAR AVE 188093 23193 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 89.75 152759 10/9/2020 108220 SOUTH METRO RENTAL INC 179.02 CARBURETOR/SPRK PLGS: 0732 188145 106242 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 179.02 152760 10/9/2020 112051 SOUTHERN GLAZER'S OF MN 635.64 ABSOLUT VODKA ORDER 188202 1999738 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 234.61 MAKERS MARK BOURBON ORDER 188203 1999736 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 5,514.53 LIQUOR&SPIRITS ORDER 188204 1999737 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,384.78 152761 10/9/2020 113784 STEWART TITLE OF MN INC 268.93 REF UTIL CR@18649 EASTON AVE 188255 20-5492 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 268.93 152762 10/9/2020 100100 STREICHER'S 59.99 RIOT SHIELD SHIPPING&SURCHGE 188137 11454653 1054 6290 UNIFORMS&CLOTHING EMERGENCY MGMT SERVICES 01000 05 47.94 TRANSPORT HOODS(6) 188137 11454653 1051 6220 EQUIP SUPPLIES&PARTS PATROL SERVICES 01000 05 107.93 152763 10/9/2020 117796 TEMPLETON,DORCI 120.00 SKATE LESSON REFUND 188228 SKATE LESSON 2501 4815 LESSONS ICE ARENA REVENUE 02500 09 REFUND 120.00 152764 10/9/2020 113424 TITAN MACHINERY 893.95 PARTS FOR 0726 187970 14543619 GP 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 17 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 893.95 152765 10/9/2020 115789 TITLE SMART,INC 90.19 REF UTIL CR@19627 MEADOWLARK 188258 228006/59 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 90.19 152766 10/9/2020 116742 TOWMASTER,LLC 753.43 HTDRAULIC TANK FOR 0707 188150 431685 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 753.43 152767 10/9/2020 109709 TRIHUS,DAVID M 14.95 SEPT'20 MILEAGE REIMB 188242 20200930-TRIHUS 6110 6485 MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV&EXP 06100 02 14.95 SEPT'20 MILEAGE REIMB 188242 20200930-TRIHUS 6115 6485 MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 06100 02 29.90 152768 10/9/2020 113269 UNIVERSITY OF MN,REGENTS OF 375.00 SEPT 10,2020 RANGE FEES 188140 0430005535 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 375.00 152769 10/9/2020 109258 VAN DORN,ANDREW 16.00 VAN DORN BIAS TRNG PARKING 188139 20200917 VAN DORN 1051 6485 MILEAGE REIMBURSEMENT PATROL SERVICES 01000 05 24.42 VAN DORN BIAS TRNG MEAL 188139 20200917 VAN DORN 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 40.42 152770 10/9/2020 108808 VINOCOPIA,INC 132.00 WINE ORDER 188157 0264213-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 132.00 WINE ORDER 188201 0264214-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 264.00 152771 10/9/2020 117794 VOIGT,KELLY 120.00 SKATE LESSON REFUND 188226 SKATE LESSON 2501 4815 LESSONS ICE ARENA REVENUE 02500 09 REFUND 120.00 20200921 9/29/2020 100085 DAKOTA ELECTRIC ASSOCIATION 17.75 AUG'20 PK CITY SIGN NORTH ENTR 187414 200010011266 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 AUG'20 29.21 AUG'20 ELEC PARK&REC SIGN 187416 200002260479 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 AUG'20 581.02 AUG'20 ELEC FIRE STATION 1 187541 200001679489 1060 6422 ELECTRIC FIRE SERVICES 01000 06 AUG'20 18.86 AUG'20 ELEC SPRUCE ST MNMNT LT 187586 200004099123 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 AUG'20 19.93 AUG'20 ELEC 220TH ST LIFT STN 187587 200001405224 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 AUG'20 247.09 AUG'20 ELEC DNMRK/SPRCE ST LTS 187588 200004222477 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 18 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D AUG'20 15.88 AUG'20 ELEC WELL#9 187589 200010028004 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 AUG'20 929.74 20200922 9/29/2020 116564 FP MAILING SOLUTIONS/POSTALIA 2,000.00 9/25/20 POSTAGE METER REFILL 188057 61858118 20200925 1014 6445 POSTAGE/SHIPPING FEES COMMUNICATIONS 01000 01 2,000.00 20200923 9/28/2020 102160 CARDMEMBER SERVICES 179.91 FOOT OPER DOOR OPENERS(10) 187023 5604-3875-8/11 1015 6240 00019 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 1,505.87 TOUCHLESS SOAP DISPENSERS(25) 187024 5604-7782-8/13 1015 6960 00019 FURNITURE,OFFICE EQUIP,IT CITY HALL 01000 01 22.00 CRIME SCENE STERILE WATER 187090 4021-8596-8/17 1052 6220 EQUIP SUPPLIES&PARTS INVESTIGATION SERVICES 01000 05 17.98 (2)FUEL PUMPS 187091 4021-2201-8/10 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 19.79 EOC REPL HDMI CABLES 187092 4021-7798-8/10 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 59.70 HIGH GLOSS TIRE COATING 187093 4021-5684-8/10 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 49.70 HIGH GLOSS TIRE COATING 187094 4021-6933-8/10 1050 6230 VEHICLE SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 189.76 ANTIBACTERIAL HAND SOAP 187095 4021-3124-8/12 1050 6242 00019 CLEANING SUPPLIES POLICE ADMINISTRATION 01000 05 28.49 REPL IGNITION COIL 187096 4021-6287-8/17 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 290.90 WRLSS KYBRD/MSE(10):COF EMPL 187097 0915-4438-8/7 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 12.79 HDMI ADPT:CH TRN RM PROJECTOR 187098 0915-5289-8/12 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 529.95 SURFACE KEYBOARDS:COF EMP(5) 187099 6913-7046-8/11 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 635.94 SURFACE KEYBOARDS:COF EMP(6) 187100 6913-4262-8/7 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 168.50 HEADSET:HUB USER AT PD 187101 4021-9539-8/13 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 818.73 SURFACE PENS:COF EMP(11) 187104 6913-3348-8/10 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 29.92 CLOCK 187210 3544-6169-8/10 1093 6960 FURNITURE,OFFICE EQUIP,IT SENIOR CITIZEN SERVICES 01000 09 119.94 JERSEY PINNIES FOR YTH SPORTS 187215 6984-9614-8/10 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 33.98 CERTIFICATES FOR REC PARTICIPA 187216 6984-5708-8/11 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 23.97 WATER BALLOONS FOR PARKS GAMES 187217 6984-0022-8/12 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 15.98 WATER BALLOONS FOR PARKS GAMES 187218 6984-7599-8/13 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 1,505.87 TCHLSS SOAP DISPENSERS(25) 187219 6984-4998-8/17 1015 6950 00019 MACHINERY,EQUIPMENT&TOOLS CITY HALL 01000 01 85.00 OCT'20 WTR RSRC CONF:DECUR,M 187317 6976-4464-8/10 1070 6470 TRAINING&SUBSISTANCE ENGINEERING SERVICES 01000 07 67.50 2020 CRIMINAL ELEMENTS BOOK 187770 4021-1541-8/21 1052 6280 BOOKS&SUBSCRIPTIONS INVESTIGATION SERVICES 01000 05 445.00 BASIC SRO TRNG:AMUNDSON 187771 4021-9612-8/27 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05 500.00 LEADERSHIP TRNG:AMUNDSON,J 187772 4021-0946-8/27 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 299.99 EVIDENCE ROOM SINK 187773 4021-0920-8/24 1050 6240 00019 BUILDING SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 11.19 THROTTLE CONTROL ASSY 187774 4021-0438-8/24 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 30.98 AA BATTERIES 187775 4021-2920-8/19 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 89.86 MOVIE IN THE PARK BANNERS 187776 3544-7428-8/28 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 63.97 MUSIC IN THE PARK BANNER 187777 3544-9253-8/21 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 160.00 MRPA ANNUAL CONFERENCE 187778 3544-0031-8/26 1093 6470 TRAINING&SUBSISTANCE SENIOR CITIZEN SERVICES 01000 09 145.00 NTL INST SR CTRS MEMBERSHIP 187779 3544-5386-8/21 1093 6460 MEMBER DUES&LICENSURE SENIOR CITIZEN SERVICES 01000 09 45.00 SAMS MEMBERSHIP 187780 3544-9102-8/24 1095 6460 MEMBER DUES&LICENSURE RECREATION PROGRAM SERVIC 01000 09 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 19 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 159.99 TV FOR PD INTERVIEW ROOM 187781 6913-8642-8/24 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 849.99 TV FOR FIRE STATION 1 187782 6913-1328-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 529.99 TV FOR RRC 187782 6913-1328-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 1,779.99 TV FOR CH RM 170 187782 6913-1328-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 539.98 TV'S FOR PD EOC(2) 187783 6913-5507-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 849.99 PROJECTOR FOR PD EOC 187784 6913-7938-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 104.99 PROJECTOR MOUNT FOR PD EOC 187785 6913-5289-8/21 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 20.88 SRFCE 12V CHGR:BLDINSP FORD'20 187786 0915-8740-8/31 1031 6220 EQUIP SUPPLIES&PARTS BUILDING INSPECTIONS 01000 07 251.14 SRFCE MNT KIT:BLDINSP FORD'20 187787 0915-2326-8/18 5602 6220 EQUIP SUPPLIES&PARTS GEN CAPITAL EQUIP FUND EX 05600 41.09 12FT CARPET CORD CVR:CH RM 170 187788 0915-6015-8/31 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 12.90 25FT CAT6 CABLE:CH RM 170 187788 0915-6015-8/31 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 35.89 POWER STRP:RRC TV CART 187789 0915-0756-8/26 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 98.00 MAILBOX MOUNT POST:ELECTIONS 187790 0915-9349-8/24 1013 6220 00019 EQUIP SUPPLIES&PARTS ELECTIONS 01000 01 11.83 HDMI/USB WALL PLATE:TRN RM 187791 0915-3350-8/24 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 99.28 8 DISPLYADPT:TELEWK USRS 187791 0915-3350-8/24 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 90.64 11 DISPLYADPT:TELEWK USRS 187791 0915-3350-8/24 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 9.99 10FT USB CORD:TRN RM COMPUTER 187791 0915-3350-8/24 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 58.91 AUG'20 ZOOM LIC:A KIENBERGER 187792 0915-4871-8/31 7400 6505 00019 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 04 58.90 AUG'20 ZOOM LIC.:L SIEBENALER 187792 0915-4871-8/31 7400 6505 00019 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 04 408.50 PKG LOT DROPBOX:ELECTIONS 187793 0915-4515-8/24 1013 6960 00019 FURNITURE,OFFICE EQUIP,IT ELECTIONS 01000 01 508.76 MOBILE CHRGING CART:ELECTIONS 187794 0915-4641-8/20 1013 6960 00019 FURNITURE,OFFICE EQUIP,IT ELECTIONS 01000 01 178.00 30FT USB CBLE:TRN RM CAMRA SYS 187795 0915-1941-8/19 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 99.95 SURFCE CASE:L JOHNSON 187796 0915-7000-8/19 7400 6220 00019 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 1,253.56 AUG'20 VERIZON DATA SERVICE 187797 6913-6706-8/18 7400 6412 CELLULAR SERVICES INFORMATION TECHNOLOGY 07400 04 3,164.00 JUL'20 CELL PHONE SERVICE 187797 6913-6706-8/18 7400 6412 CELLULAR SERVICES INFORMATION TECHNOLOGY 07400 04 43.16 JUL'20 CELL PHONE SERVICE 187797 6913-6706-8/18 2000 6412 20 CELLULAR SERVICES-DBB HRA/ECONOMIC DEVELOPMENT 02000 03 150.00 2020 MRPA FALL VIRTUAL CONFERE 187798 5604-0012-8/27 1094 6470 TRAINING&SUBSISTANCE PARK&RECREATION ADMIN 01000 09 37.22 LG WHTE LABEL BINDERS(6) 187799 1228-1997-8/12 1060 6210 OFFICE SUPPLIES FIRE SERVICES 01000 06 12.98 SEPT'20 WEBSITE HOST FEE 187800 5212-6807-8/27 2000 6401 20 PROFESSIONAL SERVICES-DBB HRA/ECONOMIC DEVELOPMENT 02000 03 16.06 SEPT'20 ZOOM SUBSCRIPTION 187801 5212-7275-8/25 2000 6280 20 BOOKS&SUBSCRIPTIONS-DBB HRA/ECONOMIC DEVELOPMENT 02000 03 10.00 EDAM WEBINAR 187802 8032-6641-9/2 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 19.95 AUG'20 EPERMITS PAYPAL FEES 187803 6913-2660-9/4 1031 6545 PYMT PROCESSING FEES BUILDING INSPECTIONS 01000 07 1,148.86 PET WASTE BAGS 187804 3387-3314-9/1 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 28.22 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 6502 6960 00019 FURNITURE,OFFICE EQUIP,IT WATER UTILITY EXPENSE 06500 08 28.22 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 6402 6960 00019 FURNITURE,OFFICE EQUIP,IT STORM WATER UTILITY OPERA 06400 08 1.94- 187805 3387-8044-8/31 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 30.16 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 6302 6960 00019 FURNITURE,OFFICE EQUIP,IT SOLID WASTE OPERATIONS 06300 08 28.22 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 6202 6960 00019 FURNITURE,OFFICE EQUIP,IT SEWER OPERATIONS EXPENSE 06200 08 28.12 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 1090 6960 00019 FURNITURE,OFFICE EQUIP,IT PARK MAINTENANCE 01000 09 28.00 3 CU.FT COMPACT FRIDGE 187805 3387-8044-8/31 1072 6960 00019 FURNITURE,OFFICE EQUIP,IT STREET MAINTENANCE 01000 08 61.00 WALL BASE FOR MENS BATHROOM 187806 3387-1657-8/21 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 500.00 LEADERSHIP TRNG:STRESE,T 187807 4021-7583-9/3 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05 R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 20 10/1/2020 - 10/14/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept D 500.00 LEADERSHIP TRNG:STRESE,T 187808 4021-7591-9/3 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05 17.99 REPL SQUAD POWER OUTLET 187809 4021-1159-9/4 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 267.78 CHEST WADERS(3):BRDWLK PROJ 187810 3387-7884-9/2 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 605.18 JACKS FOR BOARDWALK 187811 6860-8171-9/2 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 1,350.00 EVIDENCE COLLECTION KIT(2) 187812 6133-3369-9/3 1060 6950 MACHINERY,EQUIPMENT&TOOLS FIRE SERVICES 01000 06 40.00 NASRO MEMBER DUES:AMUNDSON,J 187847 4021-9604-8/27 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 314.80 HACKZALL SAW KIT&BLADES(2) 187860 4021-5589-9/3 1060 6950 MACHINERY,EQUIPMENT&TOOLS FIRE SERVICES 01000 06 40.72 GARDEN TOOL SET(2) 187860 4021-5589-9/3 1060 6950 MACHINERY,EQUIPMENT&TOOLS FIRE SERVICES 01000 06 159.99- RETURNED DEFECTIVE 43"TV 188029 6913-8941-9/18 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 269.99- RETURNED DEFECTIVE 50"TV 188029 6913-8941-9/18 7400 6960 00019 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 69.58- REFUND:GAS MASK CARTRIDGES 188039 4021-3047-9/8 1000 1305 1 ACCOUNTS RECEIVABLE MANUAL GENERAL FUND BALANCE SHEE 01000 17.81- SALES TAX RFND:WADERS 188107 3387-3992-9/17 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 120.25- TAX&PRICE ADJ:BRDWLK JACKS 188108 6860-3513-9/17 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 24,087.38 20201001 10/1/2020 116053 109 ELM,LLC 12,394.58 OCT-20 DT LIQUOR STORE RENT 187724 OCTOBER 2020 6110 6556 BUILDING RENTAL DOWNTOWN LIQUOR REV&EXP 06100 02 12,394.58 20201002 10/5/2020 100394 XCEL ENERGY 8.18- JUN'20 ELEC CIV DEF SIREN 186070 51-4874006 JUNE'20 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 CR 7.63 JUL'20 ELEC CIV DEF SIREN 186768 51-4874006 JULY'20 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 7.65 AUG'20 ELEC CIV DEF SIREN 187630 51-4874006 AUG'20 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 6,705.65 AUG'20 ELEC NON-METER ST LTS 187829 51-4874005 AUG'20 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 41.97 AUG'20 ELEC DOWNTOWN ST LTS 187829 51-4874005 AUG'20 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 .83- 187829 51-4874005 AUG'20 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 2,065.15 AUG'20 ELEC WELL#1 &3 187829 51-4874005 AUG'20 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 56.18 AUG'20 ELEC LIFT STATIONS 187829 51-4874005 AUG'20 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 54.95 AUG'20 ELEC TRAFFIC SIGNAL 187829 51-4874005 AUG'20 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 145.03 AUG'20 ELEC ROUNDABOUT 187829 51-4874005 AUG'20 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 15.43 AUG'20 ELEC CITY GARAGE 187829 51-4874005 AUG'20 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 126.88 AUG'20 ELEC CITY GARAGE 187829 51-4874005AUG'20 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 12.83 AUG'20 ELEC CITY GARAGE 187829 51-4874005 AUG'20 6302 6422 ELECTRIC SOLID WASTE OPERATIONS 06300 08 3.43 AUG'20 ELEC CITY GARAGE 187829 51-4874005 AUG'20 6402 6422 ELECTRIC STORM WATER UTILITY OPERA 06400 08 5.14 AUG'20 ELEC CITY GARAGE 187829 51-4874005 AUG'20 1072 6422 ELECTRIC STREET MAINTENANCE 01000 08 8.57 AUG'20 ELEC CITY GARAGE 187829 51-4874005 AUG'20 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 9,247.48 20201003 10/6/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION 18.00 SEPT'20 GAS 208TH ST WARM HOUS 187873 0506537581 SEP720 1090 6423 NATURAL GAS PARK MAINTENANCE 01000 09 18.00 20201004 10/8/2020 115462 GROUP HEALTH INC.-WORKSITE R55CKS2 LOGIS600V CITY OF FARMINGTON 10/13/202016:17:26 Note:Payment amount may not reflect the actual amourVdue to data sequencing and/or data selection. Council Check Summary Page- 21 1011/2020 - 10114/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obi Sub Subledger Account Description BU Description Co Dept Div 151.00 JUU20 EAP PROGRAM 187955 W817580 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 151.00 20201005 10/8/2020 115734 MINNESOTA OCCUPATIONAL HEALTH 310.00 SEPT'20 EMPLOYMENT TESTING 188265 349913 1011 6405 EMPLOYMENT TESTING HUMAN RESOURCES 01000 04 310.00 Report Totals 417,407.09 I V CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 00�-4�- 99!! =!nth O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Certification of Delinquent Municipal Services to 2021 Property Taxes DATE: October 19, 2020 INTRODUCTION The city experiences delinquent accounts similar to other businesses. Collection agencies are not utilized to collect these accounts due to the cost involved. Municipal services (e.g. water, sewer, storm water, street lights, and solid waste) are not shut off, unless the property is vacant;then water may be shut off to assist in preserving the property. Rather, in accordance with Minnesota State Statutes 444.075, 429.101, and 443.015 delinquent amounts are certified to the county auditor for collection with a property owner's real estate taxes. DISCUSSION Notices were mailed to property owners with delinquent utility invoices as of July 31, 2020, as well as delinquent mowing invoices and code violations. Recipients were advised they could avoid certification by paying the delinquent amount in full by 2:30 p.m. October 15, 2020. The notice also advised that the city council would consider this matter at a public hearing on October 19, 2020. At the time of the notice, 502 utility accounts and also unpaid invoices for mowing and code enforcement were sent.The total for the delinquent accounts was $339,860.47. This number will be further updated at the October 19, 2020 city council meeting for payments received by the Thursday, October 15, 2:30 p.m. deadline. BUDGET IMPACT Delinquent utility bills do not directly impact the city's budget.The city continues to pay its bills on time, but experiences a significant lag (up to 18 months) in collection of its utility bills. Amounts certified this fall reflect delinquent balances through July 2020. Some of these customers have not made any payments on their utility account since it was certified last fall.The city will not collect these amounts until the 2021 tax receipts are received in July and December of 2021. This negatively impacts the city's internal cash flow and negatively impacts staff time. ACTION REQUESTED Conduct the public hearing and once the city council has heard from those who wish to speak, adopt the attached resolution certifying the delinquent accounts as an addition to the 2021 real estate taxes of the appropriate properties. ATTACHMENTS: Type Description a Resolution Resolution Certifying Delinquent Municipal Services to 2021 Property Taxes RESOLUTION R47-20 CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held at City Hall of said City on the 19th day of October 2020 at 7:00 P.M. Members Present: Larson, Bernhjelm, Craig, Donnelly, Hoyt Members Absent: None Member Hoyt And Member Bernhjelm introduced and seconded the following resolution: WHEREAS,the city has provided sewer, water, storm water, street light and solid waste removal services to users of municipal utilities; and WHEREAS,the city has provided mowing, snow removal, and other services to property owners; and WHEREAS,the city has invoiced these users for the services and payment on some of these invoices is delinquent; and WHEREAS, Minnesota State Statute 444.075, 429.101 and 443.015 allow the city to certify charges associated with the aforementioned municipal services for collection with the county auditor as other taxes are collected. NOW THEREFORE, BE IT RESOLVED by the City Council of the city of Farmington, that: 1. Delinquent charges associated with the municipal services and an administrative fee as defined in the city's fee schedule shall be certified to the county auditor for collection as other property taxes are collected. 2. The amounts shall be due and payable from the date of adoption through December 31, 2021, at an annual rate of eight percent(8.0%). This resolution adopted by recorded vote of the Farmington City Council in open ession on the 19th day of October 2020. ayor Attested to the 19th day of October 2020. (;A)tministratof SEAL CITY OF O Q 43o Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 � O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Schmitz-Maki Arena Improvement Project DATE: October 19, 2020 INTRODUCTION Previously staff had discussed with the City Council at its July 13, 2020 workshop, a request to have $200,000 in liquor store profits be transferred to the Schmitz-Maki Arena Capital Improvement Fund in order to complete a number of identified capital improvement projects. The City Council at its August 17, 2020 meeting approved spending$76,750.00 to replace the rubber flooring, which left$123,250.00 remaining from the$200,000.00 transfer. An additional project that was identified on the list of arena projects as a high priority was to replace the evaporative condenser. DISCUSSION The evaporative condenser is a critical component of the arena's ice making system.The evaporative condenser is the only part of the refrigeration system that is located outside the building. It is responsible for removing heat from the refrigerant(ammonia) so it can be returned at a lower temperature to the chiller where it repeats the cycle of removing heat from the brine (glycol) as it returns after being circulated through the pipes in the concrete floor so ice can be made and maintained on the ice rink floor. The current evaporative condenser is 12 years old and is undersized for the current refrigeration system. It was purchased and installed in 2008 because the useful life of the previous condenser had ended. When the arena's refrigeration system was replaced from a direct system (freon refrigerant pumped directly through pipes in the floor) to an indirect system (non-refrigerant glycol brine pumped directly through the pipes in the floor and ammonia refrigerant transfers the heat from the brine) in 2010, the condenser was not replaced. Because the current evaporative condenser is undersized, there are two significant issue that are created, which jeopardizes the ability to make and maintain the ice surface. The first is when below zero temperatures are reached outside. As a result of below zero outside temperatures, staff has to run warm water over the condenser in order to keep the water inside the condenser from freezing up.The water inside the condenser is what draws the heat out of the refrigerant(ammonia). The second issue is during hot days when summer ice occurs. Because of the hotter outside temperatures staff has to run fans on the compressors and has to keep the mechanical room door open in order to keep the compressors from overheating. As the condenser has aged,these problems have only gotten worse. Replacing the undersized condenser with a correct sized condenser will eliminate these two issues. Staff contacted two refrigeration companies about replacing the evaporative condenser. One of the contractors, Gartner Refrigeration, I nc provided city staff with two quotes. One quote was to install a new evaporative condenser. The second quote was to install a used evaporative condenser that they had available for sale and was less than five years old, but was still in good condition. The quotes from the two contractors for the evaporative condenser installation were as follows: Name of Vendor Quote Amount Type of Condenser Expected Life Span Cool Air Mechanical, Inc. $68,449.00 New at least 20 years Gartner Refrigeration, Inc. $80,175.00 Used 15 years Gartner Refrigeration, Inc. $117,413.00 New at least 20 years The main reason for the difference in quotes is due to Gartner Refrigeration's condenser being larger in size than the Cool Air Mechanical I nc.'s evaporative condenser, which results in a new support structure having to be built and installed in order to accommodate the weight of the new condenser. This means footings have to be dug and poured adjacent to the existing condenser and a new structure placed to support the weight of the new evaporative condenser. Cool Air Mechanical's condenser is able to fit on the existing steel frame support that the current condenser sits on. Cool Air Mechanical's quote includes the removal and demolition of the current condenser, which Gartner Refrigeration was proposing to vacate and leave the existing condenser on the steel frame support, so at some point the city would have to remove and dispose of it. Cool Air Mechanical, I nc.'s proposal is attached. Staff has been in contact with Cool Air Mechanical, I nc. and was assured that the new condenser is properly sized to work efficiently and handle the cooling load that is needed, especially during summer ice. If the contract is approved with Cool Air Mechanical, I nc., installation of the evaporative condenser is planned to occur sometime between mid-November to mid-December when the outside temperature is colder. I nstallation during this time frame will minimally impact the ice surface when the refrigeration system has to be shut down for the new condenser to be installed. BUDGET IMPACT The total cost of project is $68,449.00. The liquor store profits that remain to be spent after accounting for the cost of the rubber flooring project is $123,750.00. After the evaporative condenser project is completed, it is expected there will still be$55,301.00 remaining to complete other arena projects previously identified during the July 13, 2020 work session. ACTION REQUESTED Staff is requesting the city council approve a contract with Cool Air Mechanical, Inc. in the amount of $68,449.00 to complete the installation of the new evaporative condenser at Schmitz-Maki Arena and authorize Mayor Todd Larson and City Administrator David McKnight to sign the contract. ATTACHMENTS: Type Description D Backup Material Cool Air Mechanical, Inc. Evaporative Condenser Installation Proposal AGREEMENT AGREEMENT made this 191h day of October, 2020, between the CITY OF FARMINGTON,a Minnesota municipal corporation("City"),and COOL AIR MECHANICAL, INC.a Minnesota corporation("Contractor'). IN CONSIDERATION OF TBE MUTUAL UNDERTAKINGS ]HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Contractor's proposal dated September S,2020 and attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"B"having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,services,and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. if the equipment provided by the Contractor pursuant to this Contract contains software,including that which the manufacturer may have embedded into the hardware as an integral part of the equipment,the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter_ Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIM OF PERFORMANCE. The Contractor shall complete its obligations on or before January 31,2021. 7. PAYMENT. a. The total evaporative condenser replacement project cost is proposed at$68,449.00. The City shall pay 33%of the total project costs up front in the amount of$22,588.17. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City shall pay the Contractor the remaining amount of$45,860.83. Such payment shall be made not later than thirty (30)days after completion,certification thereof,and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. & EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a,the Contractor must pay any subcontractor within ten (10)days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent(1%2 °/a)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees,incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work,the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate 2 . ......... ........ Products and Completed Operations Insurance shall be maintained for a minimum period of three (3)years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period;or if any reason.Contractor's work ceases before final payment,for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act,including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terns of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 3 14. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service,and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor fuxther warrants to the City that all goods and services fiunished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty y,and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. 1NDFAMIrY. The Contractor agrees to defend,hold harmless,and indemnify the City, its officers,agents,and employees,for and against any and all claims,demands,actions,or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein.The Contractor shall take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor's control. 17. WAIVER In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant, condition,or obligation. 18. GOVERNING LAW. The laws of the State of Nfinnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision,term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof,and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 21. TERAHNATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City 4 shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or finnished to the date and time of termination_ Dated: 2020 CITY OF FARMINGTON By Todd Larson,Mayor By: sc� avid McKnight,&IyAhministrator Dated: 2020 CONTRACTOR: COOL AIR MEC CAL,INC. By: 5 A 1544-134""Ave.NE Hang Lake,MN 55304 24 Hour Number 763-205-082'1 Fax 762-432-7394 wvvw coolairmgEhanical.com 7 1 MECHANICAL,INC. September 8, 2020 Quote#08.20.2657-BCS-1 Schmitz-Maki Arena 114 Spruce St. Farmington, MN 55024 Attn: Jeremy Pire RE: Ammonia Condenser Replacement Dear Jeremy, Cool Air Mechanical is pleased to submit this proposal to replace the evaporative condenser on your ammonia system. We will be replacing the condenser with one that is larger but with the same footprint. We will pump down the condenser, disconnect the electrical, cut the ammonia and water piping, and remove the existing unit. We will then replace the unit with the larger condenser, reconnect the electrical, connect the ammonia and water piping and start up the unit. The larger condenser will fit on the existing steel and use the same water pump. We will also be replacing the VFD that is not working with one from the factory. Please see the items listed below at are included in our proposal. • Mobilize on site • Pump down the ammonia condenser • Lock out the condenser and disconnect the power • Cut the ammonia lines between the isolation valves and the condenser • Disconnect the water supply line • Cut the PVC water drain line • Remove the bolts holding the unit together • Crane service to remove the old condenser and set the new condenser • Supply and set: o Supply One (1) BAC VC1-135 evaporative condenser o Ammonia refrigerant o Certified capacity: 88 TR on 95°F Gond., 20°F suction, entering air wet bulb of 78°F 0 1 — 15 HP fan motor, TEFC o Premium efficient motor(Inverter duty) • Reuse the existing: o Condenser support steel o Ammonia and water piping o Relief valves and piping o Purge valve o Water pump (150 gpm) and sump tank • New electrical disconnect on unit • Supply One (1) BAC VFD for the above condenser • Supply One (1) pressure sensor • Remove the old VFD and install the new VFD • Remove the old pressure sensor and install the new(reuse to old connection point for the sensor) • Electrical wiring of the VFD and sensor • Programming of the VFD • Reconnect the electrical power and control wiring • Test fan rotation • Weld the existing ammonia piping to the condenser connections • Reconnect the water supply piping with new pipe and fittings as needed • Reconnect the water drain with a new PVC pipe and fittings as needed • Misc. pipe and fittings as needed for the larger condenser • Open ammonia isolation valves and check for leaks • Startup, test and adjust the condenser • Technical service to complete the condenser replacement • High pressure piping permit • Electrical permit • Freight for the new condenser • Removal and disposal of the removed condenser Schmitz-Maki Arena Net Price to Replace the Ammonia Evaporative Condenser................$68,449.00 Items not included on the above pricings: • Other labor, repairs or parts not listed above • Extra time if isolation valves do not hold • Passivation • Support steel engineering or modifications • Overtime installation • Pipe painting • Additional ammonia • PSM & RMP services • Extra costs if condensers are found to be radioactive We appreciate the opportunity to present this proposal. If you have any questions or concerns please call. Sincerely, Cool Air Mechanical, Inc. C_A/1.X1- Bret Swanson 763-205-0862 Terms and Conditions: 1. All Material is guaranteed to be as specified.All work will be completed in a workmanlike manner according to standard industry practices. Any deviation or alteration from the above listed specifications may involve extra charges over&above the quoted figure. 2. Cool Air Mechanical,Inc.will not be liable for agreements contingent upon strikes,accidents or delays beyond our control. 3. The building owner and or customer will carry fire,property and other necessary insurances. Cool Air Mechanical will not assume any insurance obligations beyond that included in their current insurance coverage. 4. Cool Air Mechanical,Inc.will not be responsible for any work or cost of asbestos abatement. 5. The building owner will provide a safe work area with free access to carry out our work. 6. All work to be performed during the normal work day(7am-3:30pm,Mon-Fri)on straight time unless otherwise noted. 7. Warranty includes one(1)year on equipment and installation labor,90 days on parts and service labor. 8. On all accounts over 30 days,the customer agrees to pay all reasonable collection and/or attorney fees. 9. The above quoted figure is good for 90 days.Customer is responsible for any increase in price for equipment or materials after the 90 days. 10. Mutually agreeable construction/Work schedule 11. Payment Terms—33%Down,remainder progress billed,net 30 Baltimore Aircoil Company,Inc.Terms and Conditions of Sale Pricing:Prices set forth in Seller's quotation shall remain firm for thirty(30)days.Within such period,the quotation shall convert into an order provided that all of the following have occurred:(1)Buyer submits either a purchase order or a copy of Seller's quotation displaying an authorized signature of Buyer within that thirty(30)-day period;(2)Buyer provides a release for fabrication;and(3)Buyer requests a shipment date that is no later than twelve(12)weeks from the date of Buyer's submission of a purchase order or signed quotation.In the event Buyer's requested shipment date is later than twelve(12)weeks beyond such submission date,Seller's price in effect twelve(12)weeks prior to such shipment date shall apply.In the event that Buyer requests for its convenience that Seller delay delivery of products subject to an order beyond the scheduled shipment date,pricing shall be subject to the same adjustment. Payments:Terms of payment shall be net cash in thirty(30)days from date of invoice,subject to Seller's prior credit approval.If the Buyer shall fail to make any payments in accordance with the terms and conditions of sale,the Seller,in addition to its other rights and remedies but not in limitation thereof,may,at its option,without prior notice,cancel this order as to any undelivered products or defer shipments or deliveries hereunder,or under any other agreement between Buyer and Seller,except upon Seller's receipt of cash before shipment or such security as Seller considers satisfactory.Seller reserves the right to impose an interest charge(not exceeding the lawful maximum)on the balance of each invoice not paid on its due date for the period from the due date to the date of receipt of payment by Seller.In the event Buyer's failure to make timely payments to Seller results in Seller incurring additional costs,including but not limited to collection expenses and attorneys'fees,said costs shall be added to the amount due Seller from Buyer.Buyer shall have no right to any discount or retainage and shall not withhold payment as a set-off on Seller's invoice in any amount. Taxes:Unless listed on the front(reverse)side of this document,prices do not include any federal,state or local sales,use or value-added taxes payable in connection with this order.All such taxes shall be paid by Buyer.Buyer shall indemnify Seller from and against such taxes,plus interest and penalties thereon,including,but not limited to,tax,interest and penalties resulting from a failure to collect such taxes because of Seller's reliance upon an invalid exemption certificate provided to Seller. Allocation of Risk:Deliveries shall be considered made when the products subject to this order are loaded on the carrier.At such time,title to the goods and all risk of loss,damage or shortage shall pass to Buyer,and any claims based thereon must be filed by Buyer with the carrier. Force Majeure:Seller shall under no circumstances be liable for any loss or damage resulting from delay or failure in the performance of its obligations under this contract to the extent that such performance is delayed or prevented by:fires,floods,war,terrorist activities,riots,strikes,freight embargoes or transportation delays,shortage of labor,inability to secure fuel,material,supplies or power at current prices,or on account of shortages thereof;acts of God or of the public enemy;any existing or future laws or acts of the federal,state or local government(including specifically,but not exclusively,any orders,rules or regulations issued by any official or agency of any such government)affecting the conduct of Seller's business with which Seller in its judgment and discretion deems it advisable to comply as a legal or patriotic duty,or to any case beyond the Seller's reasonable control. Warranties:Seller warrants that the equipment sold under this contract shall be free from defects in material and workmanship for a period of twelve(12)months from the date of equipment startup or eighteen(1 B) months from the date of shipment,whichever occurs first.The following original equipment components only are warranted against defects in materials and workmanship for a period of five(5)years from date of shipment:fans,fan shafts,fan motors,bearings,sheaves,gearboxes,driveshafts,couplings,and mechanical equipment support.Exceptions and details of option-specific warranties follow: • TrilliumSeries-Condenser Seller warrants that the equipment sold under this contract shall be free from defects in material and workmanship for a period of twenty four(24)months from the date of equipment startup or thirty(30)months from the date of shipment,whichever occurs first.The following original equipment components only are warranted against defects in materials and workmanship for a period of two(2)years from date of shipment:fans and fan motors.The sump and drain pans are warranted against leaks for a period of two(2)years from the date of shipment.Only leaks from the factory seams of the cold water basin are covered;this warranty does not apply to sump field connections,field installed options or modifications by others.Seller does not warrant in any form parts that are considered to be consumable such as On-Demand Adiabatic'"Pre-Cooler media. • JE Premier Series-Construction is warranted to be free from defects in material and workmanship for a period of five(5)years from date of shipment. • EVERTOUGH""Construction is warranted to be free from defects in material and workmanship for a period of five(5)years from date of shipment excluding heat transfer coils which are warranted to be free from defects in material and workmanship for a period of twelve(12)months from the date of equipment startup or eighteen(18)months from the date of shipment,whichever occurs first. • ThArmor®Corrosion Protection System Cold Water Basins are warranted against leaks and corrosion for a period of five(5)years from date of shipment.For the purposes of this warranty, "corrosion"means red rust formation on the interior of the cold water basin panels due to a failure of the THArmor Corrosion Protection System.The leak or corrosion must be caused by a defect in the application of the TriAmor®Corrosion Protection System.This warranty does not apply to cold water basin field connections,field installed options or modifications by others. • Welded 304 Stainless Steel Cold Water Basins are warranted against leaks for a period of five(5)years from date of shipment.Only leaks from the factory seams of the cold water basin are covered;this warranty does not apply to cold water basin field connections,field installed options or modifications by others. • ENDURADRIVE-Fan System motor is warranted to be free from defects in material and workmanship for a period of seven(7)years from date of shipment with factory authorized start up or five(5) years without factory authorized start up.The ENDURADRIVE Fan System variable frequency drive is warranted to be free from defects in material and workmanship for a period of five(5)years from date of shipment with factory authorized start up or one(1)year without factory authorized start up. • BAC Refrigeration Controls are warranted to be free from defects in material and workmanship for a period of three(3)years from date of shipment with factory authorized start up or two(2)years without factory authorized start up. • Replacement Parts provided by Seller under its original equipment warranty obligations are warranted against defects in materials and workmanship for a period of twelve(12)months from date of shipment or until expiration of their original warranty,whichever occurs first.Parts purchased after expiration of the original equipment warranty are warranted against defects in materials and workmanship for a period of twelve(12)months from date of shipment. • Original equipment fan motors are warranted against defects in materials and workmanship for a period of seven(7)years from date of shipment when space heaters are field-wired at time of initial installation per the motor nameplate. Written notice of any defect shall be given to Seller immediately upon discovery by Buyer,and shall fully describe the claimed defect.Defective parts shall be repaired or replaced F.O.B.point of shipment,provided that inspection by Seller verifies the claimed defect(s).This shall be Buyer's exclusive remedy.This warranty does not cover the costs of removing,shipping or reinstalling the equipment.Repairs made without the prior written approval of Seller shall void all warranties covering material and workmanship.Any descriptions of the product(s)in the contract are for the sole purpose of identification and do not constitute a warranty.In the interest of product improvement,Seller reserves the right to change specifications and product design without incurring any liability therefore.The foregoing express warranties or those set forth elsewhere on this document are the only warranties of Seller applicable to the product(s)sold under this contract.All other warranties,whether verbal or written,and all warranties implied by law,including any warranties of merchantability or fitness for a particular purpose,are hereby excluded.Failure on the part of Buyer or of other parties to properly maintain the product(s)sold under this contract,or the opera- tion of such product(s),by Buyer and/or other parties under conditions more severe than those for which such product(&)were designed,shall void all warranties covering materials and workmanship.Seller's warranties do not apply to defects in product(s)for which payment in full has not been received by Seller,and said warranties do not cover normal wear and tear or the erosion,corrosion and/or deterioration of the product(s)from unusual causes.No warranties by Seller shall apply to accessories manufactured by others,inasmuch as they are warranted separately by their respective manufacturers,except as stated above.Buyer assumes liability for and shall bear the costs of compliance with all laws,regulations,codes standards or ordinances applicable to the location,operation and maintenance of the product(s)sold under this contract,including those requirements pertaining to the distances between such product(s)and air-conditioning system duct intakes.No representative or agent of Seller is authorized to enlarge upon the express warranties of Seller. Cancellation/Changes/Returns:Cancellation of or changes in any order by Buyer shall not be effective without Buyer's notice thereof received,agreed to,and confirmed in writing by Seller.If Seiler,in its absolute discretion,approves Buyer's cancellation of an order,Buyer agrees to pay a reasonable cancellation charge.Seller's prior written consent must be obtained before Buyer returns any products,and when so returned will be subject to a handling charge and transportation costs payable by Buyer. Liability/Indemnification:Seller shall not be liable for any damages caused by delay in delivery of the products.Buyer shall hold harmless and indemnify Seller from and against all liability,claims,losses,damages, and expenses(including attorneys'fees)for personal injury and property damage arising out of Buyer's improper unloading,handling,or use of the products subject to this order,and for Buyer's infringement of anoth- er's property rights.The Seller's maximum liability from any causes whatsoever,whether in breach of contract,tort(including negligence),strict liability,or otherwise,shall not exceed the contract price.Neither Buyer nor Seller shall in any event be liable to the other,whether such liability arises out of breach of contract,tort(including negligence),strict liability or any other cause or form of action,for any consequential,special, indirect or incidental damages,including but not limited to loss of actual or anticipated profits or loss of use arising out of this contract,other than such damages resulting from the willful misconduct of Buyer or Seller. Storage:In the event that Buyer is unable to accept delivery of goods and the Seller is required to hold goods beyond two(2)working days from fabrication completion,a storage fee equal to the greater of$200/day or 0.20%of the total order value/day will be assessed by Seller for every day beyond two(2)working days from fabrication data which it is required to store goods on behalf of Buyer.Storage will be assessed monthly and will need to be paid in full prior to a new shipment date being scheduled. Government Contracts:If Buyer's purchase order is for products to be used in the performance of a U.S.Government contract,those clauses of applicable procurement regulations mandatorily required by federal law to be included in U.S.Government subcontracts shall be incorporated herein by reference. Export Transactions:Buyer shall comply with all applicable export laws and regulations of the U.S.Government,and shall hold harmless and indemnify Seller from and against all liability,damages,and expenses (including attorneys'fees)incurred by Seller as a result of Buyer's violation of any U.S.Government export and/or international antiboycott laws or regulations.Buyer certifies that It will be the recipient of the products to be delivered by seller.Buyer acknowledges that products are subject to export/import control laws of various countries,including the Export Administration Regulations of the United States.Products sold by seller cannot be transferred,sold or re-exported to any party on the Entity List or Restricted Persons list of the US Department of Commerce Bureau of Industry and Security,any party designated by the US Treasury Depart- ment Office of Foreign Asset Control and any party debarred or sanctioned for proliferation or terrorism reasons by the US State Department. Agreement of Sale:Buyer's order is accepted on the terms and conditions stated herein and Seller's acceptance of Buyer's order is expressly made conditional upon Buyer's assent to such terms and conditions, including any of Seller's terms and conditions which may be additional to or different from those contained in Buyer's purchase order or otherwise.Such assent shall be deemed to have been given unless written notice of objection to any such terms and conditions(including inconsistencies between Buyer's purchase order and this acceptance)is given by Buyer to Seller promptly upon receipt of this acknowledgment.Any agreement or understanding,oral or written,which modifies or waives the terms and conditions herein(whether contained in Buyer's purchase order or other documentation)shall be deemed material and shall be rejected unless hereafter agreed to in writing and signed by Seller's authorized officer.Waiver by Seller of any breach or default hereunder shall not be deemed a waiver by Seller of any other or subsequent breach or default which may thereafter occur.Neitherthe rights nor the obligations of either Buyer or Seller are assignable without the prior written consent of the other party.This agreement of sale and all rights and obligations of Buyer and Seller shall be governed by and construed in accordance with the laws of the State of Maryland. An electronic copy of the latest version Is available online at www.baltimoreairco'l.com/terms. (Revised—01/05/2017) CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 III O Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Arena Floor Scrubber DATE: October 19, 2020 INTRODUCTION The useful life of the current floor scrubber at Schmitz-Maki Arena has come to an end and should be replaced. DISCUSSION The current walk behind floor scrubber at the arena was purchased in 2005. After 15 years of use, it no longer effectively cleans the floors in the lobby, team room and restroom areas. It leaves dirty streaks on the floor and does not effectively vacuum up the water that is used to clean the floors. Because the current floor scrubber model is obsolete, it is no longer feasible to replace parts on the machine. This is the single most important piece of cleaning equipment that is used keep the floors clean at the arena. I n addition, it is a time saver because it reduces the time it takes to clean the floors versus having to hand mop the floors. Staff researched the Minnesota state bid list and determined that Dalco Enterprises, Inc. was awarded the state bid for floor scrubbers. Staff is proposing to purchase a Tennant T300 floor scrubber to replace the existing floor scrubber. Tennant floor scrubbers are durable and easy to use. This model comes with a three-year parts warranty,two-year labor warranty, and a one-year battery warranty. The cost to purchase the Tennant T300 off of the Minnesota state bid list is $7,972.76. BUDGET IMPACT The city council is also being asked to approve a contract at tonight's meeting to replace the evaporative condenser. If the evaporative condenser replacement project is approved,there would still be a remaining balance of$55,301.00 in the liquor store transfer to use for either purchasing other equipment and/or making building improvements. The cost to purchase the Tennant T300 is $7,972.76. Staff is proposing to use some of the remaining liquor store transfer funds to cover the cost of replacing the arena's floor scrubber. If approved,the remaining balance of the liquor store transfers would be reduced to$47,328.04 that is available to use for other arena projects. ACTION REQUESTED The city council is being asked to approve by motion the purchase of the Tennant T300 floor scrubber from Dalco Enterprises, I nc. in the amount of$7,972.76. CITY 4F 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ���,` O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: 2021 Medical Benefits Joint Powers Agreement DATE: October 19, 2020 INTRODUCTION The purpose of this memorandum is to provide information regarding the city's group insurance benefits and to request approval of the city's entrance into a new benefits pool for medical insurance for 2021. DISCUSSION The memorandum outlines the health insurance options for all employees and requests approval to enter into a joint powers agreement for our medical benefits for 2021 and for the city's contribution for the non-bargaining employees. The employees includes department directors, supervisors and confidential employees. Department directors, supervisors and confidential employees are non-bargaining, however all other employees are covered by a collective bargaining agreement. The city's medical benefits is contained within those agreements, All of our collective bargaining agreements are set to expire on December 31, 2021. 1 n 2019, and for many years before that,the city was a member of the LOG IS Benefits Pool.This pool was comprised of city's that have LOG I S as their backend payroll and human resources information systems vendor, but over the years the pool has been shrinking.This ends up putting a bigger and bigger burden on those city's that stay within the pool. On June 15, 2020, the city made the decision to leave the LOG I S Benefits Pool.The early date was selected by the LOG I S Pool per agreement, and the decision needed to be made prior to the RFP process even starting. The decision was made after consulting with many groups of employees, as there could be a significant impact in leaving a pool you have been with for years. I am happy to report that this decision was the best decision that could have been made. I n September, we received numerous bids to our Request for Proposal, some good, some even, and some not so good. I n the end, we were offered three different bids that are at a cost savings of at least$100,000 from our medical benefits costs in 2020. After consulting with employees, the city has decided to go with a different benefits pool called Sourcewell. Sourcewell is a cooperative out of Staples, M N, that provides purchasing power, insurance benefits and other programs for smaller cities.The League of M N Cities is a member, as are the cities of New Brighten, Roseville and St. Anthony. We went with Sourcewell for many reasons: 1. Sourcewell is a larger pool than LOGIS,which means less risk for the city 2. Sourcewell has had historically low increases year after year, because they are self-insured 3. Their plans were very similar to our own, with the same provider, HealthPartners, so the impact to employees would be less severe 4. Sourcewell provides wellness benefits to organizations and incentives to employees to participate in wellness activities I believe this outcome provides the city with the best chances to maintain lower premium costs in the future. BUDGET IMPACT The budget impact for 2021 is significantly lower, with an overall savings of nearly$150,000 over our current 2020 medical benefits, and has been represented in the 2021 Budget discussions. ACTION REQUESTED Ask any questions you may have on this issue. Once the city council is comfortable, a motion should be made to approve the Joint Powers Agreement to enter into the Sourcewell benefits pool,starting January 1, 2021. ATTACHMENTS: Type Description D Backup Material 2021 Sourcewell Joint Powers Agreement D Cover Memo 2021 Rates JOINT POWERS AGREEMENT FOR GROUP EMPLOYEE BENEFITS AND OTHER FINANCIAL AND RISK MANAGEMENT SERVICES (Revision 7.2) Table of Contents RECITALS.................................................................................................................................... 3 SECTION 1: PURPOSE, INTENT AND OBJECTIVE ........................................................... 3 1.1 Purpose................................................................................................................................. 3 1.2 Compliance with Applicable Laws...................................................................................... 3 1.3 Prior Agreements. ................................................................................................................ 3 SECTION 2: DEFINITIONS.......................................................................................................4 SECTION 3: JOINT POWERS GOVERNING BOARD OF TRUSTEES............................. 5 3.1 Board Membership............................................................................................................... 5 3.2 Upon Dissolution of the SC................................................................................................. 6 SECTION 4: RIGHTS AND RESPONSIBILITIES OF THE TRUSTEES ........................... 6 4.1 Authorized Powers............................................................................................................... 6 4.2 Group Employee Benefits.................................................................................................... 7 4.3 Other Financial and Risk Management Services................................................................. 7 4.4 Operating Agreement........................................................................................................... 8 4.5 SC Service Fees.. ................................................................................................................. 8 4.6 Service Providers. ................................................................................................................ 8 4.7 Premiums and/or Contract Charges. .................................................................................... 8 4.8 Advisory Committee(s)........................................................................................................ 8 4.9 Authority of Board of Trustees............................................................................................ 9 4.10 Liability Limited.. ................................................................................................................ 9 4.11 Withdrawal by Board of Trustees........................................................................................ 9 SECTION 5: RIGHTS AND RESPONSIBILITIES OF PARTICIPANT MEMBERS ........ 9 5.1 Enrollment and Renewal...................................................................................................... 9 5.2 Participant Members to Furnish Data. ................................................................................. 9 5.3 Remittance of Premiums and Contract Charges. ................................................................. 9 5.4 CBA Employee Benefits...................................................................................................... 9 5.5 Participant Member Withdrawal........................................................................................ 10 5.6 Effect of Participant Member Withdrawal......................................................................... 10 SECTION 6: PROGRAM FUNDS ADMINISTRATION ...................................................... 11 1 Rev. 712015 6.1 Program Funds................................................................................................................... 11 6.2 General Rules Regarding Management and Disposition of Program Funds. .................... 11 6.3 Investment of Program Funds............................................................................................ 12 6.4 Withdrawal of Participant Member. .................................................................................. 12 6.5 Termination of Pool.......................................................................................................... 12 6.6 Funding of Risk.................................................................................................................. 13 SECTION 7: LENGTH OF AGREEMENT AND TERMINATION.................................... 13 SECTION 8: LIABILITY OF PARTIES................................................................................. 13 SECTION 9: AGREEMENT BY PARTICIPATION............................................................. 13 SIGNATURES..............................................................................Error! Bookmark not defined. 2 Rev. 712015 JOINT POWERS AGREEMENT FOR GROUP EMPLOYEE BENEFITS AND OTHER FINANCIAL AND RISK MANAGEMENT SERVICES 'This Joint Powers Agreement,hereinafter referred to as"Agreement,"is made effective upon the date hereof and is between Participant Member City of Farmington and other Participant Members as are now or may hereafter become parties to this Agreement, and the National Joint Powers Alliance(NJPA) hereinafter called the"SC" RECITALS Whereas,Minn. Stat.471.59, Subds. 1 and 10 authorizes two or more governmental units to exercise jointly or cooperatively powers which they possess in common,and Whereas,Minn. Stat. 123A.21,establishes service cooperatives,the purpose of which among other things, is to assist participating governmental units in meeting certain specific needs which can most advantageously be met on a regional basis, and Whereas,the Participant Members wish to create a joint Board of Trustees for the purpose of exercising certain powers as set forth in the Agreement,and NOW THEREFORE,the parties hereto agree as follows: SECTION 1: PURPOSE,INTENT AND OBJECTIVE 1.1 Purpose. Under the provisions of Minnesota law, governmental units may enter into contracts for the purposes of providing Group Employee Benefits for their employees and to obtain Other Financial and Risk Management Services deemed necessary or beneficial for their operation.Under the provisions of Minn. Stat.471.59,two or more governmental units(including,but not limited to, school districts, counties,towns,other governmental agencies and service cooperatives)may agree to exercise jointly or cooperatively powers which they possess in common.The purpose of this Agreement is to authorize the Joint Powers Board of Trustees to exercise the common powers of the participating governmental units in connection with certain matters pertaining to the administration and funding of Group Employee Benefits and the provision of Other Financial and Risk Management Services, all as described herein.It is not the purpose of this Agreement to transfer to the Board of Trustees the authority to execute contracts on behalf of Participant Members unless explicitly stated in this Agreement,or to in any manner become involved in any collective bargaining process.The Board of Trustees will have authority to execute contracts on behalf of the Board of Trustees and the Risk Management Pool. 1.2 Compliance with Applicable Laws.It is the parties' intent to comply with the applicable statutory requirement pertaining to requests for proposals for group insurance,self-insurance, COBRA and its Minnesota extensions, service cooperatives, and all other applicable federal and state statutes. 1.3 Prior Agreements.Any prior Risk Management Pool Joint Powers Agreements are hereby superseded and terminated effective as of the date hereof and shall be without further force or effect. 3 Rev.712015 SECTION 2: DEFINITIONS 2.1 Advisory Committee(s)means committees appointed by the Board of Trustees in accordance with Section 4.8 of this Agreement which are representative of the Participants as deemed appropriate by the Board of Trustees for this purpose or recommending policies,procedures and actions to the Board of Trustees. 2.2 Agreement means this Joint Powers Agreement as the same may be amended from time to time. This document,and all other documents in the same form executed(or deemed executed as provided in Section 9 of the Agreement)by SC and other Participant Members,all as amended from time to time, shall together constitute a single Agreement. 2.3 Joint Powers Board means the Risk Management Pool Board of Trustees(hereinafter referred to as"Trustees")authorized to exercise certain powers of the Participant Members;as permitted in Minn. Stat.471.59, Subd.2 and as set forth in this agreement. 2.4 CBA means collective bargaining agreement. 2.5 CBA Employee Benefits means employee welfare and retirement benefits made available by the Trustees from time to time for adoption by a Participant pursuant to the terms of a CBA,and may include, but shall not be limited to health benefits coverage,wellness and employee assistance programs,life insurance,disability income protection, dental insurance,flexible spending programs,retirement programs and long term care insurance. In no event shall any Discretionary Employee Benefits be considered CBA Employee Benefits unless and until they become part of a collective bargaining agreement between a union and a Participant. 2.6 Discretionary Employee Benefits means employee welfare and retirement benefits made available by the Trustees from time to time for adoption by a Participant, exclusive of any CBA Employee Benefits, and may include,but shall not be limited to health benefits coverage,wellness and employee assistance programs,life insurance,disability income protection, dental insurance,flexible spending programs,retirement programs and long term care insurance. Discretionary Employee Benefits may be terminated or reduced by the Trustees at any time. In the event any Discretionary Employee Benefit is terminated by the Trustees but continued by one or more Participants,the provision of such Discretionary Employee Benefit shall become the sole responsibility of such Participants. 2.7 Group Contract shall mean an agreement for the rendering of services by and between a Participant and a Provider of such services. In connection with the self-insurance of employee health benefits,such an agreement may also mean a Participant's agreement to participate in a program of self- insurance. 2.8 Group Employee Benefits shall mean CBA Employee Benefits and Discretionary Employee Benefits., 2.9 Other Financial and Risk Management Services may include,but shall not be limited to, technical advice regarding borrowing programs,contracted legal services,property/casualty safety group protection,personal property and casualty protection,student accident,coverage and other services as made available by Group Contract for Participants from time to time by the Trustees. 4 Rev. 712015 2.10 Operating Agreement means an agreement by and between the Trustees and a Provider which establishes terms for the benefits,administration or funding of Group Employee Benefits or Other Financial and Risk Management Services. 2.11 Participant Member means any governmental unit as defined in Minn. Stat.471.59 which is accepted for participation in this Agreement by the Trustees,certifies that its employee benefit plans qualify as "governmental plans"that are exempt from application of the Employee Retirement Income Security Act of 1974, as amended("ERISA"),and agrees in writing to be bound by the terms of this Agreement(or is deemed to have so agreed as provided in Section 9 or this Agreement). It does not refer to individual employees obtaining insurance or other benefit coverage pursuant to a plan offered by a Participant Member which is funded or administered in whole or in part pursuant to this Agreement. 2.12 Risk Management Pool means the collective group of Participants in a given program of Group Employee Benefits or Other Financial and Risk Management Services,as the context shall require. Absent an agreement expressly to the contrary a separate Pool shall exist for each such program and a separate Group Contract shall exist between the Provider and each Participant for the rendering of services or benefits for which such Pool is formed. 2.13 Program Funds means any monies,reserves,excesses, or other amounts,whether acquired through contributions,payments, discounts, dividends,refunds,credits,reserves,savings,interest or otherwise,that are held and administered in accordance with Section 6 of this Agreement. 2.14 Provider means the person,insurance carrier,third party administrator, or other entity which is selected by the Trustees,in its discretion,to provide Participants with Group Employee Benefits or Other Financial and Risk Management Services or,as in the case of self-insured health benefits,to provide administrative or other services in connection with such Benefits or Services. 2.15 SC means the National Joint Powers Alliance, a governmental agency and public corporation, whose existence is authorized by Minn. Stat. 123A.21. SECTION 3: JOINT POWERS GOVERNING BOARD OF TRUSTEES 3.1 Board Membership. The Risk Management Pool is governed by a Joint Powers Board of Trustees,consisting of members of the SC Board of Directors,K-12 school representatives, cities/counties/other governmental agencies(CCOGA)representatives,and school labor or CCOGA labor representatives. The initial Board of Trustees will be appointed as follows: seven(7)representatives will be appointed by the SC to include three(3)Trustees representing the SC Board of Directors and four(4) Trustees representing Participant Members. Thereafter,the Board of Trustees,as outlined in the By- Laws,will be composed of three(3)representatives appointed by the SC and the remaining representatives appointed by the current Advisory Committee. After the initial Board of Trustees,the Board of Trustee members will serve four(4)year terms. The initial Board of Trustees will serve a staggered term as follows: i. A Labor Representative will be appointed by the Advisory Committee to serve an initial term that will expire December 31, 2017. ii. One NJPA Board Member's initial term on the Board of Trustees will expire December 31,2015. That Board Member will be replaced by an appointee of the Advisory Committee. 5 Rev. 712015 iii. Two NJPA Board Members' initial terms on the Board of Trustees will expire on December 31,2016. One of those will be replaced by an appointee of the Advisory Committee and one will be replaced by an appointee of the NJPA Board. iv. One NJPA Board Member's initial term on the Board of Trustees will expire on December 31,2017. That Board Member will be replaced by an appointee of the NJPA Board. V. The remaining two NJPA Board Members' initial terms on the Board of Trustees will expire on December 31,2018. One of those will be replaced by an appointee of the Advisory Committee and one will be replaced by an appointee of the NJPA Board. 3.2 Upon Dissolution of the SC. In the event that the SC is dissolved,the Board of Trustees shall continue to exist and its members shall be elected or appointed solely from the governing bodies of the Participant Members to this Agreement in a manner consistent with the provisions of the Joint Powers Act,Minn. Stat.471.59, Subd. 2. Any administrative services provided by the SC prior to its dissolution shall be provided thereafter as determined by the SC Board of Directors in its discretion. SECTION 4: RIGHTS AND RESPONSIBILITIES OF THE TRUSTEES 4.1 Authorized Powers. The Trustees will exercise all lawful powers and duties necessary and incidental to the implementation of the purposes set forth herein,including,but not limited to,the adoption of by-laws to govern the functioning of the Board of Trustees,provided that no by-law or action of the Trustees will be contrary to the terms of this Agreement or statute. Pursuant to Minn. Stat.471.59, Subd.2,in addition to any other powers specifically delegated to the Trustees by this Agreement,the Trustees are hereby authorized to: L adopt by-laws to guide the processes of the Trustees sufficient to support the day-to-d'ay operations of the Risk Management Pool; ii. approve the annual budget; iii. contract with other parties for the provision of programs,services,expertise or as otherwise necessary for the effective operation of the Board of Trustees and the Risk Management Pool. iv. establish,procure and administer Group Employee Benefits and Other Financial and Risk Management Services; V. define and clarify requests for proposals,rights and responsibilities,length of contract, premium or contribution rates and other costs,termination guidelines,the relative liability of the parties,and the method(s)by which parties to this Agreement shall exercise their common powers; vi. receive, collect,hold,invest, expand, disburse, and account for Program Funds in connection with the exercise of its powers under this Agreement; and 6 Rev. 712015 vii. except as restricted below,delegate to officers or committees any powers or duties which may be performed by the Trustees subject to such limitations as set forth in the action delegating such power or duty. The Trustees will not delegate the following duties: a. amendments to the Agreement; b. addition of Participant Members; c. adoption of By-laws; d. approval of annual budget; e. approval of annual financial statements; f. retention or engagement of financial auditors and legal counsel, except on a temporary or emergency basis. 4.2 Group Employee Benefits. i. CBA Employee Benefits. The Trustees may from time to time make employee welfare and retirement benefits available for adoption by Participant Members pursuant to a CBA. The Trustees may arrange alternative financing arrangements respecting such benefits,and may administer or arrange for the administration of such benefits. Any employee or collective bargaining representative notification of alternative financing arrangements shall be the responsibility of the Participant Member. The Group Contact for the provision of such benefits shall be between the Participant Member and the Provider Pursuant to Minn. Stat.471.59, Subd. 5,the Trustees have no authority nor authorization to change a policy or benefit respecting a Participant Member's CBA Employee Benefits in a manner that would reduce the aggregate value of such benefits. ii. Discretionary Employee Benefits. The Trustees may from time to time make available for adoption by Participants Discretionary Employee Benefits. The Trustees may arrange alternative financing arrangements respecting such benefits,and may administer or arrange for the administration of such benefits. The Group Contact for the provision of such benefits shall be between the Participant Member and the Provider. Notwithstanding that a Group Contract for Discretionary Employee Benefits be between a Participant Member and a Provider,the Trustees,upon reasonable notice to Participant Members,may prospectively amend,reduce or terminate any such Discretionary Employee Benefits in its sole and absolute discretion. iii. Reserves. The Trustees shall from time to time determine the minimum amount of funds needed for purposes of risk management and rate stabilization. Any such funds shall be held and used in accordance with,and subject to the limitations set forth in, Section 6. iv. Self-Insurance of Health Benefits. In accordance with Minn. Stat.471.617, Group Employee Benefits that are employee health benefits may be self-insured. A self- insurance Pool made available by the Trustees shall be a pool established and operated by the Trustees, or by the Trustees and one or more other joint powers governing boards governed by Minn. Stat.471.59 or service cooperatives by Minn. Stat. 123A.21. 4.3 Other Financial and Risk Management Services. The Trustees may make available Other Financial and Risk Management Services for electing Participant Members and may administer,or 7 Rev. 712015 arrange for the administration of such services. The Trustees will determine the most cost-effective and appropriate manner in which to deliver Other Financial and Risk Management Services and the service fees and other costs pertaining to the same. 4.4 Operating Agreement. The Trustees, alone or in collaboration with other governmental units, whether acting alone or jointly,including other service cooperatives,may negotiate Operating Agreements for the benefit of the SC and each of the Participant Members with respect to any Group Employee Benefit or Other Financial and Risk Management Service. Such Operating Agreements may establish, among other things: i. the terms and conditions for any program, ii. premium or contribution rates and other costs, iii. funding arrangements, iv. administrative arrangements,including the extent to which the SC shall provide administrative services, V. the applicable responsibilities of the Trustees, and vi. the amount of service fees payable to the SC. 4.5 SC Service Fees.The SC may be paid a service fee in consideration for services rendered pursuant to this Agreement and any Operating Agreements.The amount and source of such service fee shall be established from time to time by the SC and agreed to by the Trustees. 4.6 Service Providers. i. Selection. The Participant Members hereby delegate to the Trustees the right to select the Providers for Group Employee Benefits and Other Financial and Risk Management Services on behalf of the Participant Members. ii. Governmental Unit Bidding and Contract Laws. As applicable,the Trustees shall comply with all state and federal laws relating to requests for proposals,review of proposals,length of Group Contract rules,and other laws and regulations relating to contracting for Group Employee Benefits and Other Financial and Risk Management Services. iii. Service Provider Rate Increases. The Trustees will annually review renewal information as presented by Providers,make recommendations and determine if requests for proposals are necessary. Rate renewals for group insurance will be determined on the basis of the aggregate change ofpremiums. 4.7 Premiums and/or Contract Charges. To the extent not established by the applicable Operating Agreement or in any other manner prescribed by this Agreement,premium and/or contract charges shall be determined by the Trustees in its discretion;provided,however,that in accordance with Section 6.5,no retroactive assessment may be made without the consent of the affected Participant Members. 4.8 Advisory Committee(s). The Trustees may,but is not required to, appoint one or more advisory committees. The purpose of any such committee may include,without limitation,the receipt and 8 .Rev. 712015 processing of information relating to group employee benefits,and the future direction of such benefits as well as other programs and services. The Trustees shall consider,but is not required to adopt,advisory committee recommendations and proposals. Labor representation,when appropriate, on any advisory committee formed by the Trustees shall be, in so far as is reasonably possible,representative of the bargaining representatives of individuals covered in the relevant Pool. Notwithstanding anything to the contrary in this Section 4.8,the Trustees shall create a labor-management committee to advise it on certain matters as required by law. 4.9 Authority of Board of Trustees. The Trustees,with due consideration given to recommendations submitted by any advisory committee which may be established,shall,unless otherwise expressly agreed,retain final authority in all matters relative to this Agreement and to the Group Employee Benefits and Other Financial and Risk Management Services subject to this Agreement, provided,however,that nothing in this Agreement shall permit the Trustees to enter into a Group Contract on behalf of a Participant Member,and that, subject to any applicable notice rules,nothing in this Agreement shall prevent a Participant Member from withdrawing from this Agreement,any Group Employee Benefit, or any Other Financial and Risk Management Service. 4.10 Liability Limited. The Trustees,its authorized representatives,employees and designees shall have no duty or liability to any of the Participant Members or Providers with respect to the fees, premiums and/or contract charges,offers,acceptances or binders of coverage,cancellation notices, or other matters relating to a Participant Member's subscribers, all of which shall be the responsibility of the Participant Member. The Trustees,its authorized representatives,employees and designees,and each Participant Member shall have no duty or liability due to negligence of other Participant Members and Providers. When it is not exercising the joint powers authorized by this Agreement(and therefore not acting as the Trustees),the Trustees shall have no duty or obligation whatsoever to act for the benefit of Participant Members (as Participant Members). 4.11 Withdrawal by Board of Trustees. The undertakings for the provision of Group Employee Benefits in this Agreement may be terminated by the Trustees or the SC(as applicable)at any time. SECTION 5: RIGHTS AND RESPONSIBILITIES OF PARTICIPANT MEMBERS 5.1 Enrollment and Renewal. Participant Members may elect whether to participate in any Group Employee Benefit and any Other Financial and Risk Management Service made available by the Trustees. If a Participant Member elects to participate in a Group Employee Benefit or Other Financial or Risk Management Service,the Participant Member must execute any applicable Group Contract,Group Contract Amendment, enrollment and renewal documents directly with the Provider. 5.2 Participant Members to Furnish Data. Each Participant Member agrees to furnish all reasonably necessary employee data directly to the SC or its designee. 5.3 Remittance of Premiums and Contract Charges. The Participant Member shall remit premiums and/or contract charges in the time and manner as from time to time determined by the Trustees. 5.4 CSA Employee Benefits. Each Participant Member that participates in CBA Employee Benefits shall be solely responsible for the collective bargaining of such benefits,and for providing any notices regarding CBA Employee Benefits,including,without limitation,the obligation to notify certain representatives regarding the adoption of a self-insured health benefit plan set forth in Minn. Stat. 471.617, Subd.4. 9 Rev. 712015 5.5 Participant Member Withdrawal. i. Voluntary Withdrawal. At any time during a year, (but at least(5)months prior to renewal), a Participant Member may terminate its participation in this Agreement or in a Pool upon one hundred fifty-three(153) days written notice to the Trustees and to all Providers of programs in which it participates. a. In non-leap years,written notice would be due August 1 for groups renewing on January! and February 1 for groups renewing on July 1. b. Voluntary withdrawal within(5)months of renewal may result in a financial penalty including,but not limited,to the amount billed to NJPA for administrative services,beyond the termination date and charged by the appropriate provider. ii. Withdrawal Relating to Participant Member Rate Solicitation. Participant Members are allowed to solicit bids and other information from competing sources of health coverage at any time other than within five months prior to the end of the contract period if so permitted by the relevant laws,rules and regulations. Risk Management Pool members are allowed,to the extent permitted by law,to solicit bids and indicate their intent to withdraw at least one hundred and fifty three(153)days prior to the next renewal date. a. In non-leap years,written notice would be due August 1 for groups renewing on Januaryl and February 1 for groups renewing on July 1. iii. Withdrawal Relating to Dual Offering. If a Participant Member offers Group Employee Benefits through an additional or different plan which,in the discretion of the Trustees,are considered to be substantially similar to those provided by a Pool in which the Participant Member participates,then the Trustees retains the right to deem that such Participant Member has withdrawn from the pool. iv. Withdrawal at Annual Renewal. If a material change in any term or condition of a Group Employee Benefit or Other Financial or Risk Management Service in which a Participant Member participates is proposed to commence as of the Participant Member's annual renewal date,the Participant Member may withdraw from the applicable Pool as of the renewal date,provided the Participant Member gives advance written notice of its intent to withdraw promptly(within 30 days)after receiving notice of the material change, even if such notice is given less than 120 days in advance of the renewal date. V. Applicable Laws. Participant Members are responsible for adhering to all applicable laws,rules and regulations,including those relating to bid frequency and timing,when initiating a voluntary withdrawal. 5.6 Effect of Participant Member Withdrawal. Upon a Participant Member's withdrawal or deemed withdrawal from this Agreement or from a Pool,the following rules shall apply: i. Withdrawal from this Agreement. Upon its withdrawal from this Agreement,a Participant Member shall be deemed to have withdrawn from all Pools maintained under this Agreement in which the Participant Member is participating at the time of such withdrawal. If a Participant Member no longer participates in any Pool,the Participant 10 Rev.712015 Member shall be deemed to have withdrawn from this Agreement,as well as from the applicable Pool(s). ii. Withdrawal from a Pool. Withdrawal by a Participant Member from any Pool shall not affect the Participant Member's participation in any other Pool. iii. Program Funds. No Program Funds or any other amounts that may,in any way,be attributable to a Participant Member's participation in a Pool shall be returned to the Participant Member in the event such Participant Member's participation in the Pool ends prior to the Pool's termination. iv. Future Participation Limited. If a Participant Member withdraws or is deemed by the Trustees to have withdrawn from a Pool,such Participant Member's participation in such Pool shall be prohibited for a period of twelve(12)months from the date of such withdrawal or deemed withdrawal. If a Participant Member withdraws or is deemed by the Trustees to have withdrawn from this Agreement, such Participant Member's participation in this Agreement(and any Pool offered hereunder)shall be prohibited for a period of twelve(12)months from the date of such withdrawal or deemed withdrawal. SECTION 6: PROGRAM FUNDS ADMINISTRATION 6.1 Program Funds. It is understood and agreed that,in connection with the Group Employee Benefits and Other Financial and Risk Management Services made available pursuant to this Agreement, the Trustees may acquire Program Funds. The Trustees may,in its discretion,establish and maintain separate accounts for specified portions of the Program Funds,and may designate specific purposes,such as the payment and financing of Group Employee Benefits or the stabilization of the cost of such benefits, for which the amounts credited to such accounts shall be used,but it shall not be required to do so. 6.2 General Rules Regarding Management and Disposition of Program Funds. Program Funds shall be used solely for the purposes of providing Group Employee Benefits and Other Financial and Risk Management Services,providing related services,defraying the reasonable expenses of administering such benefits and services,and,if the Trustees determine that such use would either directly or indirectly benefit Participant Members (e.g.,by spreading risk,achieving economies of scale, generating revenues or enhancing the Trustees' ability to negotiate with Providers as a result of the Trustees' visibility, presence in the marketplace or enhanced expertise),establishing,providing and administering similar benefits and services offered by the joint action of other governmental units. Program Funds shall not inure to the benefit of the Trustees; this prohibition shall not,however,prohibit the payment of service fees to an SC as provided below. Subject to the foregoing,the Trustees,in its sole discretion, shall determine the management and disposition of the Program Funds. The Trustees may consider Advisory Committee recommendations regarding the use of Program Funds before any determinations are made. Funds may only be used for the purposes of managing and maintaining the pool. Acceptable uses include,but are not limited to,the following: i. to negotiate the purchase of, administer,provide and maintain(either directly or through the purchase of insurance,or both) Group Employee Benefits (including,but not limited to programs related to the purpose for which the Fund was created, such as,for example, in the case of a Health Pool, an Employee Assistance Program(EAP)and Wellness Program) and Other Financial and Risk Management Services; 11 Rev. 712015 ii. to pay or provide for the payment of reasonable and necessary expenses of administering Group Employee Benefits and Other Financial and Risk Management Services including, without limitation,all expenses which may be incurred in connection with the establishment and administration of Pools,the employment of administrative,legal, accounting, other expert and clerical assistance,the leasing of such premises and the purchase of lease materials,supplies,equipment, and liability and property insurance; iii. to establish and accumulate funds deemed adequate by the Trustees to carry out the purpose of the Pools,for example, for purposes of rate stability and risk reserve; iv. to pay any federal, state or local income,employment,death or other tax which may be properly imposed on or levied against Group Employee Benefit, Other Financial and Risk Management Service,a Pool, or on benefits paid therefrom; V. to pay for any bond and to pay the premiums on any insurance purchased by a Pool, including,but not limited to liability insurance,"stop loss"insurance and other insurance intended to pay directly or indirectly the benefits established with respect to a Pool; and vi. to pay the SC any service fee payable to it pursuant to,or authorized pursuant to,this Agreement. 6.3 Investment of Program Funds. Program Funds shall be held and invested in a manner that is consistent with any applicable legal requirements regarding the holding and investment of funds by the Participant Members who are governmental units within the meaning of Minn. Stat. 471.59. 6.4 Withdrawal of Participant Member. In the event of the withdrawal of a Participant Member prior to the termination of this Agreement or of a Pool,Program Funds attributable to contributions of such Participant Member shall not be returned to such Participant Member. 6.5 Termination of Pool. In the event of termination of a Pool, any portion of the Program Funds that has been designated for use solely in connection with the terminating Pool,and any other portion allocated to the terminating Pool by the Trustees in its sole discretion,shall be distributed to the Pool Participant Members in a manner to be determined by the Trustees,which may include the following: i. payment of benefits to or on behalf of enrolled employees with respect to claims arising prior to such termination; ii. provision of similar benefits for such employees; iii. payment of reasonable and necessary expenses incurred in such termination. iv. payment of taxes; and V. cash payments to Participant Members according to a formula established by the Trustees and adopted in the by-laws. Upon such termination,the Trustees shall continue to serve for such period of time and to the extent necessary to carry out the directions of the preceding sentence. The Participant Members who receive such distributions shall be solely responsible for determining whether,and to what extent,any amounts they receive will be distributed to individuals who were covered by benefit programs provided by the terminating Pool. 12 Rev. 712015 6.6 Funding of Risk. Premiums may be adjusted,but no retroactive assessment shall be made without consent and agreement by the affected Participant Members. Subject to their obligation to provide accurate information regarding the individuals who will receive benefits from a Pool,no Participant Member or its employees shall bear any financial risk other than the agreed upon premium. SECTION 7: LENGTH OF AGREEMENT AND TERMINATION Pursuant to Minn. Stat. 471.59, Subd.4,but subject to the provisions herein relating to Participant Member withdrawal,this Agreement shall be ongoing. SECTION 8: LIABILITY OF PARTIES Any Participant Member to this Agreement holds the Trustees and its employees and its designees, and the SC and its Board, employees and designees,harmless from any and all causes of action arising at law or in equity unless such action shall arise from its or their gross negligence and is permitted,after application of all doctrines and statutes respecting immunity,by applicable law. The parties agree to waive any rights to litigation from any dispute arising out of this Agreement unless such action is the result of intentional wrongdoing. All benefits hereunder are the sole responsibility of the Provider(s)and the Participant Members,and shall not be the responsibility of the Trustees or the SC. SECTION 9: AGREEMENT BY PARTICIPATION Any governmental unit which participates in any of the Group Employee Benefits or Other Financial and Risk Management Services and remits premium and/or contract charges in accordance with this Agreement,shall be deemed to have approved this Agreement and,in the case of an eligible governmental unit,to have executed this Agreement by its duly authorized officers, and shall be bound by the terms and conditions of this Agreement to the same extent as if such formal approval had been obtained and such execution had occurred. Pursuant to all applicable state and federal laws,this Agreement has been approved by the governing boards of the parties and is signed by the duly authorized officers of the parties. PARTICIPANT MEMBER SERVICE COOPERATIVE C?-E�f National Joint Powers Alliance Name o rg ization Name of Organization Authorize d signature n� Authorized Signature Name/Title / Name/Title Date Date 13 Rev. 712015 City of • • Sourcewell Proposal effective January 1, 2021 2021 Rates 2020 Enrollment 2020 Current Rates 2021 Sourcewell Rates Plans Open Access Achieve Open Access Achieve Open Access Achieve 2800/5600 HDHP HRA 2800/5600 HDHP HRA 2800/5600 HDHP HRA Employee 20 3 $764.00 $733.50 $553.25 $524.85 Employee + Spouse 4 1 $1,528.50 $1,467.50 $1,202.24 $1,139.76 Employee + Child(ren) 5 0 $1,605.00 $1,541.00 $1,249.58 $1,184.26 Family 3 3 $1,987.00 $1,907.50 $1,722.98 $1,629.26 Estimated Monthly Premium 32 7 $30,182 j $5,575 $27,291 $7,602 39 Open Access Achieve Open Access ----kchiev--e Open Access Achieve 2800/5600 HDHP HSA 2800/5600 HDHP HSA 2800/5600 HDHP HSA Employee 24 5 $701.50 $673.50 $553.25 $524.85 Employee + Spouse 3 0 $1,404.00 $1,348.00 $1,202.24 $1,139.76 Employee + Child(ren) 2 0 $1,474.00 $1,415.00 $1,249.58 $1,184.26 Family 2 1 $1,825.50 $1,752.50 $1,722.98 $1,629.26 Estimated Monthly Premium 31 6 $32,423 $8,693 $22,830 1 $4,254 Total Estimated Monthly Premium 37 $62,605 $14,268 $50,121 $11,856 Total Estimated Annual Premium 63 13 $751,254 $171,216 $601,448 $142,267 City of Farmington Total -19.94% -16.91% Total Estimated Annual Premium 76 $922,470 $743,715 Total Estimated Change over Current ($178,755} Total •- over -19.38% CITY OF © 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 1� O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: 2021 Ancillary Benefits DATE: October 19, 2020 INTRODUCTION The city offers employees health, dental, and other benefits such as life insurance, supplemental life insurance, long term disability, short term disability and critical illness and accident insurance options, through a host of third party providers. DISCUSSION Every year the city goes through a renewal process for our benefits, both medical and ancillary. More than ever, the discussion regarding benefits is becoming a hot topic for employers. This is due to the raising cost of benefits. For 2021, our ancillary benefits are staying the same. Here is the outcome of our renewal for these benefits: 1. Dental benefits are staying with Ameritas, with a 0% increase and no change to benefits 2. Life I nsurance is staying with Sun Life, with a 0% increase, however we are moving to the national pool, due to our decision to leave the LOG IS pool 3. Long Term Disability through Sun Life has a 0% increase 4. Short Term Disability through Dearborn has a 0% increase 5. Critical Accident and I Ilness insurances through Cigna also has a 0% increase am very pleased that all other benefits are remaining unchanged, both in benefits and rates. BUDGET IMPACT Budget impact is reflected in the 2021 budget. ACTION REQUESTED Ask any questions you have on this issue. Once the city council is comfortable, a motion should be made to approve ancillary benefits for 2021.