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HomeMy WebLinkAbout11.16.20 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING NOVEMBER 16, 2020 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm and Hoyt Absent-Craig and Donnelly Staff Present-Administrator McKnight, Finance Director Malecha, Parks and Recreation Director Distad and Attorney Jamnik 4. Agenda Motion by Bernhjelm, second by Hoyt, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Hoyt, second by Bernhjelm, to approve the following consent agenda items as amended with Mayor Larson pulling item 7k: a) Approve Minutes of the October 19, 2020 City Council Meeting-Administration b) Approve Minutes of the November 12, 2020 Special City Council Meeting- Administration c) Approve Minutes of the November 12, 2020 City Council Work Session-Administration d) Approve Recycling Contract Extension with Dick's Sanitation Inc.-Public Works November 16, 2020 Minutes - 1- e) Adopt Resolution R49-2020 Approving a Master Agreement with the Minnesota Department of Transportation-Public Works f) Approve Community Waste Abatement Grant Agreement-Public Works g) Adopt Resolution R50-2020 Accepting a $500 Donation from the Farmington Sons of the American Legion to the Rambling River Center-Parks h) Approve a Right-of-Way Encroachment Agreement with East Farmington Homeowners Association-Community Development i) Approve Community Solar Garden Subscription Agreements-Nokomis Energy Garden Conditions-Community Development j) Adopt Resolution R51-2020 Approving a Gambling Event Permit for the Farmington Volleyball Club-Community Development Apprv-cc29=1-rrvR'-vta-ran-rrrg-rcArrrpeR$atiAR arrrmn-rccSAcrrrceS 1) Approve 2021 Firefighter Compensation-Human Resources m) Approve 2021 Seasonal Compensation-Human Resources n) Approve Seasonal Hiring-Human Resources o) Approve Participation in the Dakota County SHIP Worksite Wellness Grant Program- Human Resources p) Acknowledge Financial Review for the Quarter Ending September 2020-Finance q) Approve Bills-Finance APIF, motion carried. Motion by Hoyt, second by Bernhjelm, to approve Resolution R52-2020 approving the 2021 Non-Bargaining Compensation. Voting Yea-Bernhjelm and Hoyt. Abstaining-Larson. Motion approved 2-0 with one abstention. 8. Public Hearings a) 2021 Fee Schedule Finance Director Malecha reviewed with the city council the draft 2021 fee schedule. The following summary of changes were reviewed with the city council at the November 2020 work session: • Fire o A fee of$150 per response for nuisance or unintentional alarms allows us to charge for someone working on an alarm or sprinkler system and fails to put the system in test mode and initiates a fire response. If the person puts the system in test mode it does not initiate a fire response. This fee to assist in eliminating false alarms that can be avoided. o The addition of the aerial ladder truck charge is recommended to be added at $525 per hour for non-contracted services. The rate is comparable to other area cities. November 16, 2020 Minutes -2- o The addition of a temporary tent permit of$40 is recommended. It is currently charged, but not listed on the fee schedule. o The verbiage has been updated from Fire Sprinkler System to Fire Suppression System. The charges have not changed. o Addition of the Complaint, Requested, or Routine Fire Life Safety Inspection - Initial and Follow-up is recommended at no charge. On any fire inspection after the initial inspection the responsible party will receive a written corrections letter with any code violations and time frame for corrections.The letter contains a re-inspection date and time for a follow-up inspection. Any inspections after this requires a re-inspection and fee that is listed separately in the fee schedule. • Parks and Recreation (Rambling River Center Rental Rates) o An increase in annual membership from $37 to $38 for an individual is recommended. Additional programs have been added at no cost to members. • Parks and Recreation (Schmitz-Maki Arena Rates) o Staff is recommending increasing the advertising rates $10 per year at the arena. There is a discounted rate if a business chooses to do a three-year advertisement. However, it must be paid in full up front. o An increase of$5 per hour in ice rental rates is recommended to help cover operational and maintenance costs. o An increase to the cost of skate sharpening to $4 per pair or$35 per 10 pairs is proposed by staff. • Permits - Building (General) o An addition of a $10 fee for cancelled permits is recommended. Currently, when an epermit is pulled the city incurs credit card fees. When the permit is cancelled and refunded the city has lost administrative time and the money charged for the credit card fees. • Utility Service Connection Permits o The city WAC fee is proposed to increase based on an estimated 2 percent construction cost index increase. • Platting Fees, Escrows, & Sureties (Area charges to support development) o The Sanitary Sewer Trunk Area Charge, Sealcoating Fee, Surface Water Management Fee, Surface Water Quality Management, Water Trunk Area Charge, and Park Development Fee are proposed to increase based on an estimated 2 percent construction cost index increase. • Water Tower Communication Devices (Base Lease Rate and Additional Antenna and Space Rental Lease) o These fees are proposed to increase 5 percent annually to align with the 5 percent annual increase included in our existing leases. • Utility Charges and Fees-The CIP for the utility enterprise funds was reviewed at the October 12th work session. These funds support the ongoing operations as well as capital replacement projects of the three major utilities. o Water-There is no increase proposed for this fund. November 16, 2020 Minutes -3 - o Sanitary Sewer-An increase of 4 percent to the base fee and volume charges are being proposed this evening. There was no increase in 2020. o Storm Water-There is no increase proposed for this fund. • Other o Removal of Solid Waste Collection (See Schedule C). Schedule C was consolidated with the main fee schedule in 2020. • Solid Waste Charges and Fees o The proposed rate increase for 2020 is 5 percent. o An increase of$5 for the per trip charge to empty a temporary 300 gallon container is proposed. With the increase, the charge would be consistent with a return collection trip charge. o An increase in the time limit for residential rolloffs from 1 week to 2 weeks is proposed. o Recommended changes to the commercial rolloffs include increasing 5 percent per load to $150.15 and decreasing the disposal per ton cost to $128. Mayor Larson opened the public hear. No one in attendance wished to speak. Motion by Bernhjelm, second by Hoyt,to close the public hearing. APIF, motion carried. Motion by Hoyt, second by Bernhjelm,to approve Ordinance No. 2020-752 establishing charges and fees for licenses, permits or other city approvals and services for calendar year 2021. APIF, motion carried. 9. Award of Contract a) Replacement of Zamboni Batteries Parks and Recreation Director Distad presented the city council with bids to replace the Zamboni batteries. The existing batteries are original to the purchase of the Zamboni in 2016. These batteries have a four to five year life expectancy. The current batteries do not hold a charge. Staff contacted R and R Specialties to receive a quote on the cost to have the batteries replaced. The quote received was $9,500. This is the price that staff estimated for this purchase. Motion by Bernhjelm, second by Hoyt, to approve an agreement with R and R Specialties in the amount of$9,500 to replace the Zamboni batteries and clean and inspect the electric motor and authorize Mayor Larson and Administrator McKnight to sign the agreement. APIF, motion carried. November 16, 2020 Minutes -4- b) Schmitz-Maki Arena Oil Separator Replacement Project Parks and Recreation Director Distad presented bids to replace the oil separator that is part of the arenas refrigeration system. The oil separator is an important part of the system that is installed in the compressor discharge line. As the refrigerant leaves the compressor to travel to the evaporative condenser to be cooled, some of the oil in the compressor is lost during the process. The oil separator captures the lost oil from the refrigerant, temporarily stores it and then returns in to the crankcase. Without the separator device, oil from the compressor would collect in the evaporative condenser and would damage the equipment. The current separator is undersized and has difficulty recapturing all of the lost oil. With this upgrade, the system should run most efficiently and cleaner because more of the lost oil will be captured and returned to the compressor. Staff solicited two companies to remove the existing separator and replace it with a larger oil separator. The results of the two quotes include: Cool Air Mechanical, Inc. $10,830 Gartner Refrigeration, Inc. $16,257 The work to replace the separator can be performed at the same time that the evaporative condenser is replaced later this year. Councilmember Hoyt asked about the difference in the two bids and whether we reaffirmed with the low bidder what they submitted. Distad stated that both bids were on the same specific piece of equipment. Motion by Hoyt, second by Bernhjelm, to approve an agreement with Cool Air Mechanical, Inc. for$10,830 to replace the oil separator and authorize Mayor Larson and Administrator McKnight to sign the agreement. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business November 16,2020 Minutes -5- None 13. City Council Roundtable McKnight-Updated the city council on steps being taken in regards to the pandemic. Also shared that he had spoken to Councilmembers Hoyt, Bernhjelm, and the two councilmembers elect about the vacancy that will exist on the city council in 2021. All four members agreed that they would like to do an application process to fill the vacancy. Staff will get to work on advertising this opening. Larson-Shared that Toys of Town bins are out and encouraged residents to donate. Encouraged residents to shop local. 14. Adjourn Motion by Bernhjelm, second by Hoyt,to adjourn the meeting at 7:17 p.m. APIF, motion carried. Respectfully Submitted Dava A -ma K"ilrlcr David McKnight, City Administrator November 16, 2020 Minutes -6-