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HomeMy WebLinkAbout03-09-21 CITY OF Meeting Location: FARMINGTONFarmington City Hall 430 Third Street Farmington, MN 55024 PLANNING COMMISSION REGULAR MEETING AGENDA March 9, 2021 7:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES (a) Approve Planning Commission Minutes 3. DISCUSSION (a) H PC-Certificate of Appropriateness Request for Exterior Work-345 Third Street 4. ADJOURN CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ��® © Farmington M N.gov TO: Planning Commission FROM: Tony Wippler, Planning Manager SUBJECT: Approve Planning Commission Minutes DATE: March 9, 2021 INTRODUCTION Attached, are the minutes from the February 9, 2021 regular meeting. DISCUSSION NA ACTION REQUESTED Approve the minutes from the February 9, 2021 regular meeting. ATTACHMENTS: Type Description D Backup Material February 9, 2021 Regular Planning Commission Minutes Planning Commission Minutes Regular Meeting February 9,2021 1. Call to Order Chair Rotty called the meeting to order at 7:00 p.m. Members Present: Rotty, Franceschelli, Lehto, Tesky, Windschitl Members Absent: None Also Present: Tony Wippler, Planning Manager a. Election of Officers MOTION by Tesky, second by Windschitl to nominate Dirk Rotty as Chair. APIF, MOTION CARRIED. MOTION by Rotty, second by Lehto to nominate John Franceschelli as Vice-Chair. APIF,MOTION CARRIED. b. Appointment to Committees Member Windschitl will continue to serve on the Empire/Farmington Planning Advisory Committee (EFPAC). Member Franceschelli will continue to serve on the Castle Rock Discussion Group. Member Tesky will continue to serve on the Eureka/Farmington Planning Group. Chair Rotty and Member Lehto will continue to serve on the MUSA Review Committee. MOTION by Franceschelli, second by Tesky to accept the above assignments. APIF, MOTION CARRIED. 2. Approval of Minutes a. MOTON by Franceschelli, second by Lehto to approve the minutes of January 12 and 26, 2021. APIF,MOTION CARRIED. 3. Discussion a. Open Meeting Law Staff provided open meeting law information from the League of Minnesota Cities. The Planning Commission is required to follow this law. There are three purposes for the open meeting law: 1. Prohibits actions from being taken at a secret meeting where the interested public cannot be fully informed of the decisions of public bodies or detect improper influences. 2. Ensures the public's right to be informed. 3. Gives the public an opportunity to present its views. Next month the commission will start to review city code updates. Staff has been working with Hoisington Koegler on this for the past year. The next meeting is March 9, 2021. 4. Adjourn MOTION by Franceschelli, second by Windschitl to adjourn at 7:09 p.m. APIF, MOTION CARRIED. Respectfully submitted, CIS wth%a MkUer Cynthia Muller Administrative Assistant CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 FarmingtonMN.gov TO: Planning Commission FROM: Tony Wippler, Planning Manager SUBJECT: HPC-Certificate of Appropriateness Request for Exterior Work-345 Third Street DATE: March 9, 2021 INTRODUCTION Pam Heikkila has requested thatthe Planning Commission, acting as the Heritage Preservation Commission, review and approve the attached Certificate of Appropriateness [COA]for exterior work being proposed for her building located at 345 Third Street. DISCUSSION The Fletcher Building located at 345 Third Street and owned by Mrs. Heikkila is a Farmington Heritage Landmark. The building was designated as such by the City Council in 2001 via recommendation of the Heritage Preservation Commission [HPC]. Section 2-11-5(C)of the city code states that no permit will be issued by the city unless a Certificate of Appropriateness has been granted by the HPC. A copy of the Certificate of Appropriateness must be attached to the permit when issued, and a copy must be filed with the city Building Official. The work that is being proposed consists of the following: 1. Masonry- removal of cracked paint/plaster material covering the bottom two feet of the exterior south wall; replacing of damaged bricks within the bottom two feet on the exterior south wall and tuckpointing of deteriorated mortar joints; inspection and repair of the parapet; and solid tuckpoint stone masonry wall on the interior south wall in the basement of the building(alternate 1 per attached bid). 2. Painting-cleaning and painting of the west and south side of the building. Painting to include all shutters (existing to be removed and new ones re-installed in same locations and mounting holes), all wood windows and door trim, and all wood on front of building entrance. 3. Carpentry-removal of rotten trim, design and install new trimming to mirror the old design, remake the shutters around the second-floor windows, prework for glass company for window replacement. 4. Window Replacement Bids for the work to be completed have been submitted by Mrs. Heikkila and are attached for the Commission's reference. As the Commission may remember, Robert Vogel of Pathfinder CRM, LLC completed a building conditions report in 2019 for this property. This report provides findings and recommendations for rehabilitating the exterior walls of this building. The report is attached for reference. It is staff's opinion that the building improvements outlined above meet the rehabilitation requirements outlined in Mr. Vogel's report. ACTION REQUESTED Approve the attached Certificate of Appropriateness for the proposed exterior work on the building located at 345 Third Street and authorize staff to sign the COA. ATTACHMENTS: Type Description D Backup Material Certificate of Appropriateness D Backup Material Masonry bid D Backup Material Painting bid D Backup Material Carpentry bid D Backup Material Window bid D Backup Material Vogel Building Condition Report CITY OF ® 430 Third St., Farmington, MN 55024 FARMINGTON 0 651-28o-6800 FarmingtonMN.gov CERTIFICATE OF APPROPRIATENESS This is to certify that the activity or work described below has been reviewed by the Farmington Planning Commission acting as the Heritage Preservation Commission (HPC) pursuant to§2-11-6 of the City Code. This Certificate of Appropriateness certifies the following: Applicant name and address of subject property: Pam Heikkila(Heikkila Properties, LLC), owner, 345 Third Street, Farmington, MN 55024(Fletcher Building) Description of activity or work: 1. Masonry a. Remove cracked paint/plaster material covering the bottom two feet of the exterior south wall. b. Replace any damage brick within the bottom two feet on the exterior south wall and tuckpoint deteriorated mortar joints. c. Inspection and repair of parapet. d. Solid tuckpoint stone masonry wall on the interior south wall in the basement of the building(Alternate 1 per attached bid). 2. Painting a. Cleaning and painting of the west and south sides of the building. Painting to include all shutters (to be removed and new ones re-installed in same locations and mounting holes); all wood windows and door trim; all wood on front of building entrance. 3. Carpentry a. Removal of rotten trim, design and install new trimming to mirror the old design, remake the shutters around the second floor windows,prework for glass company for window replacement. 4. Window Replacement Appropriate City permits are required. Date of Planning Commission/HPC review: The Planning Commission acting as the Heritage Preservation Commission reviewed the Certificate of Appropriateness at its regular meeting on March 9, 2021. The Planning Commission approved the Certificate of Appropriateness as recommended by staff as the improvements are in accordance with the recommendations provided in a building conditions report prepared by Pathfinder CRM, LLC and dated December 30, 2019. This Certificate of Appropriateness does not constitute approval, endorsement or recommendation by the Planning Commission/Heritage Preservation Commission for issuance of any City permit or license. Tony Wippler Planning Manager ADVANCED MASONRY . ►MR ,- y RESTORATION A H;STORY OF PRESIERVING HISTOL'?Y ^^ February 2i—rl 2021 Pam Heikkila Building Owner 349 3'd St Farmington,MN 55024 RE: Masonry Repair Dear Pam, Below is Advanced Masonry Restoration's pricing based on my site visit on 2/8/2021.See below for work scope and pricing: Work Scope: • Mobilization/Demobilization/Deliveries • Remove cracked paint/plaster material that is currently covering the bottom two feet of brick masonry on the exterior south wall of the building as necessary.Replace any damaged brick in this area and tuckpoint deteriorated mortar joints.An allowance of 25 brick and 100 square feet of tuckpointing included in this price. �'�.in =li:.�7eit';�':;ETai •'�:::`.s.-e.sj �..{}.�^�'I r-.tY��'lv;.=er.l:^'.«i:'c'. ;x�?°i-`��.r.::.>.•.�;�iis=u'�li!t•'x'^:i�s„4i't.—�'��'`5. 1'r_�a'�.c•�ii#i�_•;iF.j:# `p:''fit. "�}:.5 s:�i::u'.;:' ,`�,'�'� TiUt p"s;i,'•�,'f':I'�':::i:�:.��:: , .tom..... Y,Y:.T<.9S� :i�i”."+'�:i M''�5:��_`e,`i+i�f,y •:s'',S.i.;:. „,J1 ��}'.#:fr �„Y,S,Isiw, _:7'.,�:;,:r•1+ Y�y,�#?:;t� • Utilizing a 40'lift,inspect areas along the parapet for any brick that may be loose or susceptible to falling onto sidewalk below.Repair area at southeast corner shown in photo below.This includes replacing up to 5 damaged brick and making sure area is sound. 2956 Yorkton Blvd.,St.Paul,MPJ 55117 1 651.766,8080 mvw.advancedma5onry.cotn - �'+• .:tom .i".is- ECl!z-;_ r_:;-_t:.^:,•• � Price:$9,200.00 Alternate 2:Solid tuckpoint stone masonry wall on the interior south wall in the basement of the building.Upon inspection onsite,many of the mortar joints on this wall were very deteriorated and for future structural purposes— Advanced Masonry recommends re-tuckpointing these joints in the near future, I have figured an allowance of 480 square feet of tuckpointing for this.This is figuring the wall is 80'long and tuckpointing up to 6'high. This price is assuming all stored inventory and shelving would be removed prior to work commencing.It also excludes any interior covering or protection of adjacent materials or areas.It would be the owners responsibility to cover/protect or remove any items that need to be protected from dust from tuckpointing process.AMR will clean our work areas and dust caused from tuckpointing as feasible. Alternate 1 price:$8,550.00 Assumptions: • Normal working hours(M-F:7am-Spm). • Owner will supply water and electrical hook up. 0 AMR will be able to stage equipment and material onsite. • AMR will use mortar that we have in stock in our shop Exclusions: • Cold weather work- * Overtime hours or night work. • Site restoration. • Electrical or mechanical disconnects. Masonry/Tuekpointing Price of • Custom/special order materials. Building Front/Side Walls; $17,750.00 AMR would like to thank you for letting us provide pricing on this project.if you have any questions,feel free to reach out to us, Sincerely, ;.yrs;•r -,'� an Gary Tuttle Project Manager 7�a5 Marlton tfluxi.,St,P,�ui,fvlr�55117 I o51.765.tsit80 1 wnnv<adwrncedmasanry,rorn 6 r• pp + 952-201-8S FEBRUARY 22, 2021 PROJECT: Fletcher Building 349 Third Street Farmington, MN 55014 651-460-8350 EXTERIOR. TRI WORK; Removal of rotten Wim, design&Install new trimming to mirror the old design. Remake the shatters around all seed floor windows. Prepwork to prepare for glass company for wImW replacement. * Painters to InstaN shwera. Total for Materials and labor: $3,42,:0 15831 HIGHLAND POINT COURT • APPLE VAI.LK MN.55124 du4aal.com From: Pam Heikkile Subject: Bid Date: February 22,2021 at 10:03 AM 5= ` To: Home I I CW*HcKraa Painting 7455 Frame Ave S,Sults 256 Enna,MN $5435 � 'C 612.561•-39.541 aaron@classictaomepalinling.com Hvime.F> .nt ng www.classichomepain ting.00m Estimate ADDRESS ESTIMUE# 1156 Paan Hskk#ar DATE 0910612019 30 Third Street Farmington Mid 55f124 651-460.8358 s..._.:.....'r....:.........:.....� r{s�..�.,�,.1 ..:..,.,...... :...._.. ..rl L�...,._.. :...........:....•::i::l.:'f '::L:�!:' _ _ j.:Y:_T... -44 155' `... i., ..',.t....+.1.:.......5. ..`�.... ..:. .:.....................„4;. ...*,....—..._.......s-i:% QTS:. .. •...._.. :,:::_: _..R..�_e.�_...e__...;a,,:.;..x=.:.-_,.:_..__..__._�i.......,.,.._.__x.....:..=_s..?-=»..:.a,.......,.,:,:,.:a�:::;,:.-':L�- _ L_. w'�3s... �=�'�'"=-- —.. Powar Vftsh Power wash all surfaces to be painted.,Clear surface d 1 400.0 400.04 EXtat w dirt dust aW loose debrts it no lead iS found only Lead used It Lead paint has begirt kWvtMed-ging cannot be 1 0.0 0.00 paw power washed. Hand scrams 100%of all loose paint and primas all bare woad%efaces. Collecting and Disposal of lead paha dales according to EPA Ouldellres lead Paint Possible lead based palet.Preparation includes, 1 0.00 0.00 Pmpwadon protecting grounds with material to catch lead paMt ohlps for EPA approved removal. All chipping and peetlrtg paint must be scraped away,and disposed of property. Surface flaws need to be reperlred,cook M area to seal out moisture.,clean up chin. Laxon)(P toxon XP Masortry Coating 1 1,297.00 1,297.00 Excellent flex fy,duraflity,bnsathablIty and lade resistance. Exceptional resistance to wind-driven rain, Protects gonat creci ft and weathering. Can be app4ed to fresh concrete and masrntry teas than 28 days ofd.No{sternest made& Low temperature appka on down WS F. Great for conmotia,oemer%conorete block and stucco. Front acid Apply a 2 cost paint appficaffion to front and right side of 1 9,87000 9,870.00 RIO Side building only. of 0* Painting To: -Ali Shutters to be removed and re krsW in.same locations arra mounting hole dna (Note:If new Roles need drilled to install add 40.00 per shutter) -Protect all aiw five and leave InstaNd All wooed windows and floor trim -Ali wood an front of building entranos ::RfI7.1�':::'�Xi7•. :�Ts .�. ���iFi �:�!- � A � c i%' I lt• r.' ..` ..: .:;.•:s: r:.`:;S.e.I.::.n:s�.':........:.<...i:••..-......:... .'i�'1'L•�. _.... ..�n..I...........::i:._...i._......r..•..:i_�1.....-. .:. .,..<.1:..<..s-:.R. ....a...r.•... ,• ........"5:.; ...,Y..K.:....._ Prate Includes rnu3kipie sMping and decretive color layouts{Cotors to be mochad Rpprwal Of Me have read and understand all work fisted to be 1 0»043 0.00 This completed on this a0mate and 1 understand all ftemate payment terms and 3 herby accept this estimate Stroh e Date TOTAL $11,567.00 A a*pted&I Accepted Dste Heikkila Studio 349 3rd St Farmington,Mn Al LAKEVIEW DOORS&GUM 15620 3rd Ave North Estimate* 000681 Plymouth, Mn 55447 Date 09/08/2019 Phone:(763)745 2258 Email, advantage4you@msn,com Fax:(952)473-0129 Web:www,lakeviewdoors.com Description TOW Replace Window Unit $1o780.00 The cradled window 39x941/2 IHOA Clear tempered Replace Window Urot $2200.00 Inside rJ.&M 60 112x833!4 Clear limminatod Replace Window Unit $2,200.00 Inside left tits x83 Clear lamlhated Notes $0.00 The bLOding is ShAing.The left window is IsM square anymore. We will be able to reuse the wooden retairvers that aft tt*re curren .-!Iy for the reinsto 1. Subtotal $6,18D.00 Total $6,180,00 ............ ............... ....... Ttvank you Torn Franklin Al Lakeview Doors&Glass 763 464 4666 S 1 Pathfinder CRM, LLC a Cultural Resource Management&Heritage Preservation Consultants � T � PO Box 503 Spring Grove, Minnesota 55974-0503 507-498-3810 www.pathtindercrm.com A„ 5 0 Ransntitted via entail December 30,2019 3 3 Adam Kienberger } Community Development Director I City of Farmington ' 430 Third Street Farmington,MN 55024 . r RE: Condition of Historic Property Report Fletcher Building,345 Third Street,Farmington,MN Dear Mr.Kienberger: On November 7, 2019, I had the opportunity to visit and assess the condition of the historic Fletcher Building. At the same time I met on site with the city planner,building official, and Pain Heikkla, the property's owner. The purpose of my investigation was to examine the exterior masonry and recommend an appropriate treatment for the deteriorated brickwork. After the initial site visit,I conferred with my associate Christian Hendrie, an experienced historic architect, who provided his professional opinion on the best practices relating to preservation, rehabilitation, and maintenance of historic brick masonry walls. Several other colleagues in the historic preservation field provided helpful comments on the best practices for rehabilitating old buildings with walls made of Chaska brick. No attempt was made to conduct any in-depth structural system analysis or materials testing. I did not consider it necessary to retain the services of a structural engineer. Observations My inspection of the subject property focused on the condition of the exterior wail surfaces that were visible on the north and east elevations,which the owner has proposed to cover with stucco. The vertical brick wall on the north side of the building was completely visible; however the lower portion of the rear wall was covered by the one- stoiy building (311 Oak Street), which abuts the east side of the historic structure. The brick walls are original and the masonry is typical of late-nineteenth century commercial construction. The brick itself is readily identifiable as "Chaska brick" (the generic term applied to soft mud bricks produced in the Chaska area between 1857 and 1950) and Page 1 of 4 I i I i represents one of the building's distinguishing architectural features. All of the building's exterior walls are load-bearing walls and appear to be structurally sound. I did not observe any visible signs of movement, settling, or deflection that would indicate structural system failure. Paint problems were observed on all of the historic brick surfaces, At some point in time, all of the exposed masonry was coated with multiple layers of paint. At the present time these surfaces display abundant evidence of paint failure in the form of blistering, cracking,flaking,and peeling; in a few places the paint has nearly disintegrated,exposing bare brick. The rate of paint deterioration appears to have accelerated in recent years and detracts from the property's architectural character. More importantly, the unsightly painted surfaces indicate that liquid water and water vapor have penetrated the wall, causing deterioration of the underlying bricks and mortar. The Fletcher Building exhibits masonry problems typical of Chaska brick walls exposed to weathering. Chaska brick, owing to the nature of the clay and the details of its manufacture, is considered a soft mud brick and is therefore more porous and susceptible to moisture damage than other types of brick commonly found in historic buildings. During my inspection visit I observed scattered evidence of spalling, chipping, and cracking,which I interpreted as having been caused by wind, rain, and freezing-thawing cycles. Most of the damage was minor, except for the detaclurrent of a few of the bricks in the parapet walls. This is a common problem with old brick parapet walls and is usually caused by the failure of the mortar joints rather than any inherent structural problem with the wall. In this case, the masonry deterioration in the parapet walls may have been exacerbated by improper roof drainage (water running off the roof and splashing against the inner surfaces of the walls), or by moisture entering the tops of the walls through cracks in the coping. The major problem with the brickwork is deterioration of the mortar joints, which is undoubtedly the result of deferred maintenance. Much of the old mortar has eroded and there are areas where the mortar has broken up, crumbled, and dissolved. The conditions were particularly noticeable on the east and north elevations, where some of the joints have been reduced to sandy, granular rubble, allowing moisture to penetrate the corners and edges of the adjacent bricks. Moisture damage has caused some bricks to crack or spall, exposing the interiors of individual bricks to weathering. Where the mortar joints have failed,moisture has been drawn into the wall through capillary action, damaging the porous bricks. As noted above,the problem is worse in the parapet walls,where freezing water and wind forces have forced the mortar joints apart, breaking the bond and causing some of the bricks to shift. No other critical preservation issues were identified. Paint and mortar problems notwithstanding, the load-bearing wail system appeared to be functioning properly and there were no indications of imminent structural failure. Overall, the historic building was in a good state of preservation at the time of my visit. Findings and Recommendations Page 2 of 4 In my professional opinion, the brick walls are a distinguishing design feature and contribute significantly to the Fletcher Building's historical and architectural values. Every reasonable effort should be made to rehabilitate the property by repairing the damaged paint, bricks and mortar, and by correcting drainage problems at the roof and foundation. Deteriorated bricks and mortar should be repaired rather than replaced; where replacement is necessary,the new material should match the old. Coating historic brick walls with stucco is not an appropriate preservation treatment. My recomunendations for rehabilitating the exterior walls are as follows: 1. Clean the exterior fvalls. The first step in the rehabilitation process should be to remove as much of the peeling paint, grime, and stains as possible. Cleaning j brick masonry surfaces should be carried out using the gentlest means possible. The preferred method is hand-sclubbing with natural bristle brushes, followed by low-pressure water spraying. The brick surfaces should be allowed to dry completely before any additional work is done. 2. Repoint (tuekpoint) the deteriorated mortar joints. All of the accessible mortar joints should be carefully inspected and replaced only where the mortar is deteriorated or missing. Use hand tools (hammers, chisels, rakes) to remove the deteriorated mortar; even in the hands of"experts," the using electric saws and grinders can damage soft brick. The new mortar should duplicate the original material in composition, color,and hardness. It must not contain Portland cement (this can seriously damage the old brick) and the new joints should be tooled to match the historic joint profile. The best practice for matching historic mortar is to have a sample of the old mortar analyzed by a professional lab. If done properly, the repointed mortar joints should last upwards of 50 years. 3. Repair/replace damaged or missing bricks. The goal is to stabilize the exterior walls and protect the historic building from deterioration by reestablishing a weather resistant enclosure (while maintaining its essential historic character). Cracked or broken bricks may be repaired with soft lime mortar. Missing and badly deteriorated bricks, on the other hand, should be replaced in-kind, or with new bricks that match the old (both physically and visually). If salvaged Chaska brick is not available, the Secretary of the Interior's standards require that replacement bricks match the old in size,color,shape, and texture. 4. Remove the old paint. Paint removal should be done in the gentlest manner possible and removal down to the bare brick may not be feasible. Total paint removal from soft brick masonry can usually be accomplished only with the application of a chemical paint remover which would dissolve the paint so that it could be rinsed using a low pressure water wash. None of the commercially available paint removers are without problems; therefore, special care should be taken to avoid using a chemical paint remover that could damage the outer protective skin of the brick, making it more porous (and more susceptible to Page 3 of 4 i i i moisture damage). If a chemical paint remover is used, a test application should be done on a small section of brickwork(approximately 2 by 2 feet) to determine the effect on the brick. Low pressure water washing (200 psi) using a mild biodegradable detergent, soft bristle brushes and hand scrapers is probably the safest, most effective method of removing all of the old paint that is cracked, flaked, or powdered. Sandblasting should never be used to remove paint from Chaska brick. 5. Repaint the exterior walls. As a general rule of thumb, historic preservation professionals prefer that historic brick-faced buildings which have been painted should remain painted. It goes without saying that paint removal should be done in the gentlest manner possible in order to avoid damaging the skin of the bricks. Historically, buildings with Chaska brick walls were sometimes whitewashed or coated with milk paint, which provided a breathable (as well as environmentally safe) coating. Oil or latex paints tend to trap moisture inside the brick, leading to deterioration of the masonry. In this case, the appropriate treatment would be to repaint the exterior surfaces with a high quality, vapor-permeable paint, preferably in a color that would complement the natural "cream" color of the Chaska brick. Products advertised as "water-proof' or "water-resistant" would likely make the moisture problem worse and could cause unrecoverable damage. b. Conduct routine inspection and maintenance of the building a werior. Because water (either in liquid or vaporous form) is the most deadly enemy of any brick wall, routine inspection and regular maintenance should be an essential part of any historic building rehabilitation strategy. Proper roof and site drainage should be the highest priority,followed by repointing and repainting the walls as needed. For technical information relating to the rehabilitation of historic brick and mortar, see the National Park Service publications, Cleaning and Water-Repellent D-eahnents for Historic Masonry Properties (Preservation Brief 1), and Repointing Mortar Joints in Historic Masonry Buildings (Preservation Brief 2), which may be downloaded from the Technical Preservation Services website(nps.gov/tps/how-to-preseive/biiefs.htni). If you have any questions regarding this report,please do not hesitate to contact me. Sincerely, Pathfinder CRM,LLC Robert e. vood Robert C.Vogel,Principal cc: Tony Wippler,Planning Manager Page 4 of 4