HomeMy WebLinkAbout12.09.74 Special Council Minutes 8'
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MINUTES
COUNCIL MEETING
SPECIAL
DECEMBER 9, 1974
The meeting was called to order by the Mayor at 3:00 P.M.
The Record indicated that mailed notice had been sent two days prior.
Present: Mayor Daily, Trustees Akin, Graphenteen, Kuchera, McElmury
Also Present: Administrator Ford, Attorney Gorgos, PARAC Chairman Orr and Arena
Architect Gene Peterson
The purpose of the meeting was to review the plans which had been revised by the
Arena Architect Adkins-Jackels Assoc. , Inc. , in an attempt to reduce the total
cost to a figure which the authorized bond sale would handle. The net results
of the modifications were contained in the letter addressed to the Administrator
from Gene Peterson, dated December 9, 1974, which was filed in the permit file.
The entire meeting was devoted to this discussion.
Mr. Peterson had brought with him two representatives from the Mikkelson Const.
Co. , who had assisted him in proposing the revisions. The results of the
modifications as contained in the Administrators memo dated December 10, 1974,
entitled "Proposed revised plans, program, and cost estimate for Multi-Purpose
Arena" as follows:
STEEL WOOD
BASE COST $600,000 $628,000
Total Architect Fees 43,600 43,600
Resurfacer 13,000 13,000
Furniture 1,000 1,000
Heating 15,000 15,000
Scoreboard 4,000 4,000
P.A. System 8,000 8,000
84,600 84,600
TOTAL $684,600 $712,600
In addition to the items presented and discussed in the letter of December 9 and
the memo of December 10, 1974 the following specific points were discussed:
1. The previously submitted competitive bid from the Mikkelson Firm
should be analyzed in view of the various alternates provided for
in the proposal to determine whether or not the alternates now
considered would make that firm low bidder.
2. If the Mikkelson firm were in fact determined to be low bidder with the
alternates then a legal opinion should be obtained as to whether it would
be necessary to again go out for bids or whether it could be negotiated
with the Mikkelson firm.
3. The possibility should be explored of obtaining the necessary additional
funds by way of advanced physical education use prepayment from the
school. The council asked Councilman Pat Akin to explore this possi-
bility through the City/School joint Special committee on recreation
consisting of: For the City - Pat Akin, Jerry Bauer, Doris Thelen and
for the School - Robert Shirley and Virginia Emond.
4. A $100,000 immediate cash outlay would be necessary in order to purchase
and store the laminated wood needed in construction.
5. The feasibility previously worked up would have to be updated with par-
ticular attention paid to income and cost of operation.
6. The present bond market would have to be analyzed as to the saleability
of bonds and the affect of interest rate on the pay back.
7. The possibility of specific items listed being donated should be explored.
The council was informed that the City of New Hope would be receiving bids on
Friday, December 13, 1974 and the validity of the proposed revised cost estimates
could possibly be reaffirmed by the results of that letting.
Motion made and carried to adjourn at 5:10 P.M.
Respectfully submitted,
W. J. Ford
City Administrator
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