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HomeMy WebLinkAbout05.05.75 Council Minutes APPROVED MINUTES COUNCIL MEETING REGULAR MAY 5, 1975 The meeting was called to order by the Mayor at 7:30 P.M. Present: Mayor Daily, Councilmen Akin, Johnson, McElmury Absent: Councilman Kuchera Also Present: Administrator Ford and Attorney Gorgos Several members of the audience inquired of the council as to why there did not appear on the agenda the matter of the continued public hearing dealing with project 75-4, Storm Drainage correction, Townsedge Shopping Center. The Adminis- trator explained that the owners of Townsedge Shopping Center had called and re- quested a continuance of the Public Hearing from this date to the regular meeting of May 19, 1975. After some discussion among the members of the council, the Mayor continued the public hearing to 7:30 P.M. , May 19, 1975, and instructed the Administrator to specifically inform the owners of Townsedge Shopping Center that action would definitely be taken at that meeting. During the council meeting, residents in the area objected to the Townsedge Shop- ping center pumping water from their basements. The council instructed General Services Superintendent, Bill Hince, to give instructions to the Police Department to immediately put a stop to it. Motion by Akin, second by McElmury that the minutes of April 21, 1975 be approved with the-Tollowing amendment: (a) Paragraph #1, be that it be changed to read "Dr. Graydon Johnson was administered . . ." (b) Paragraph #2, approving the minutes of April 7, there should be added and included in the motion the following language, "and by amending that portion of the minutes dealing with the petition involving the Storm drainage project that the word several be replaced with One Hundred and Four. (c) In e last paragraph, fifth line down the language be changed to read "benefits were now at $200 per year". APIF, motion carried. The council received the proposed flood plain ordinance prepared by the City Attorney and directed that it be distributed in accordance with the recommendations of the City Administrator in a memo dated May 5, 1975, and that written comments be requested back to the Council no later than June 5, 1975. In regard to the expansion of administrative space in the City Hall, the council reviewed a memo dated April 21, 1975, in which the City Administrator recommended that three preliminary steps be taken at this time at the cost of approximately $1250.00 to be paid from the $3500 balance within the non-allocated capital out- lay section of the budget. Motion by Akin, second by Daily that the action by the City Administrator be approved. APIF, motion carried. The council received from the City Engineer a memorandum report dealing with pro- ject 74-4, Sewer lateral, 190th Street. The various options open to the council were pointed out in this memorandum along with a marked up topographical plan which the Engineer had prepared. Several members of the audience who may or may not be affected by this proposed improvement took part in the discussion. Motion by Daily, second by Johnson to adopt resolution #R52-75 which orders the Engineer to prepare a comparative feasibility and model assessment roll for at least two possible methods of construction. One going north along Co. Rd. 31 from 190th, and two, going south along Co. Rd. 31 from 190th Street. APIF, Motion carried. The council then undertook to evaluate the results of the bids which had been received on project #75-5, contract 1975-2, Multi-Purpose Arena. The Adminis- trator presented to the council the tabulated results, a copy of which is hereto attached. There then followed an extended discussion and exchange of views among the council, City Administrator Bill Ford, City Attorney G. M. Gorgos, Project Manager, Leon Orr, Consulting Engineer Norris Breivik, members of the arena study committee and members of the audience. To questions specifically put by the council to both City Attorney and Consulting Engineer, answers were received in the affirmative to the following: (a) Did the bidding procedure and the plans and specifications as used in this project, in their opinion, conform with the competitive bidding laws of the state? (b) Has the bid of Frontier Lumber for base bid No. II conform with the plans and specifications as prepared. 130 The Mayor then entertained a motion for action on the question. Motion by Johnson, second by Daily to adopt resolution #R53-75 awarding contract to the apparent low bidder, Frontier Lumber and Hardware, for base bid #II in the base amount of $498,734 to include alternates C thru E and H(2) thru J in the amount of $86,557 for a total amount of $585,291 contingent upon the following: (a) that the City of Farmington be refunded or credited with the $5000 fee covering the preparation of the plans and specifications as stipulated in the agreement with Frontier Lumber and Hardware dated March 3, 1975. (b) that upon final examination of the plans and specs by the consult- ing engineer he finds that they comply with all existing codes and ordinances (c) that the city is successful in selling General Obligation Bonds for this purpose in the amount of $670,000. Voting for: Daily, Johnson, McElmury. Voting Against: Akin. Absent: Kuchera Motion carried. The council then discussed with Mr. Bob Pulcher, representing Springsted, Inc. , the City's bonding consultants, concerning the most favorable method and time of the marketing of the necessary bonds with which to finance the Arena. Mr. Pulcher explained the difficulting in anticipating future markets and the broad fluctuations to which it was presently subject. He explained that the council had two basic alternatives, one was to bond now for a short period of time with an anticipated rebonding within ten years or to bond the full amount for the entire extended period of the issue at a presumably higher interest cost. Although he did not specifically say to the council which choice they should make, he did explain the risks involved in the short term funding with a ballooned payment at the end. He stated further that the short term bonding presented the most to gain and the most to loose. Motion by McElmury, second by Daily that the council adopt resolution #R54-75 aut-Forizing Springsted, Inc. , to set a bond sale for 7:00 P.M. , May 21, 1975, in the Civic Center in the amount of $670,000, General Obligation Bonds with the first principal payment in 1978 and a final partial payment in 1986 with refunding anticipated. A copy of the Cost/Income Distribution hereto attached. Voting For: Daily, Johnson, McElmury. Voting against: Akin. Absent: Kuchera. Motion Carried. The Mayor announced he was calling a special meeting of the council for 7:00 P.M. May 21, 1975. Motion by Akin, second by Johnson that the annual contract between the City of Farmington and Dakhue Landfill, covering dumping rights, be renewed for an- other year at the existing rate. APIF, motion carried. At this point in the meeting the council and the Administrator spent considerable time reviewing the City Audit for the period ending December 31, 1974 with Mr. Don Anfinson, Auditor for the City. The council approved the recommendation of Police Chief Bob Metcalf to erect three stop signs at the intersection of Sunnyside Drive and Fairview Lane. The council was informed by the Administrator that he had talked with Mr. Art Leibfried the previous day and Mr. Leibfried had agreed to secure the unfinished building on 3rd and Oak Street by boarding up all windows and doorways. The Mayor requested and councilman Johnson agreed to attend a meeting at 7:30 P.M. at the Apple Valley City Hall on Wednesday, to discuss the recent crisis involving ambulance service in the area. Motion by Akin, second by Johnson that the bills be approved for payment as pre- sentel Apif, motion carried. Motion made and carried to adjourn at 12:30 a.m. Respectfully submitted, William J. Ford City Administrator WJF/kf t TABULATION OF BIDS PROJECT 75-5 CONTRACT 1975-2 FUND #4-12-74 MULTI-PURPOSE ARENA ALT C BASE THRU E & NAME BID H2 THRU J TOTAL FRONTIER I 459, 052 . 88,995 . 548, 047. II 498 , 734 . 860557 . 585, 291 . GRAY II 540, 749 . 106, 009 . 646, 758 . LANGER II' 504, 700. 989449 . 603,149 . METRO METALS I 508, 589 . 126,652 . 635 . 241. MIKKELSON II 5301000 . 842900 . 614 , 900 . WILLE I 467, 000 . 110$ 00 . 5770500 . II 499, 000 . 107, 000 . 606, 000. Contract awarded 5/5/75 to Frontier for Base Bid No. 2 with selected alternates in the .amount of $585,291 . File : Contr 1974-1 All Bidders Proj 75-5 Dodge Reports Council Mpls . Bldrs . Leon Orr St.Paul Bldrs . Breivik Constr. Bulletin Springsted iU: U(Aulc1i Leon Orr Norris Breivik Springsted , Fund 4-12-74 COST/INCOME DISTRIBUTION OF MULTI-PURPOSE ARENA IMPROVEMENT BONDS FUND #4-12-74 $670,000 May 2, 1975 COSTS Base Bid 498,734 Add: Alternates C thru E and H(2) thru J 86,557 TOTAL CONTRACT #1975-2 $585,291 ADDITIONAL COSTS Col. III Agreement Preparation of plans $ Specs - Prev. 32,774 Preparation of Plans $ Specs - Pres. 5,000 Consulting Engineer Fees 500 Publication costs 150 State building permit fees 250 Municipal building permit fees 650 S.A.C. Charge 2,400 Consulting Engineer Fees 4,000 Contingency 5,000 Ice resurfacer 13,000 Bond fees 5,000 Legal fees 1,000 Construction documents 100 Interest amortization 35,000 + 104,824 Additional Interest Amortization + 35,000 DEDUCTIONS FROM COSTS Refu�nd of Frontier plan feas. 5,000 Reduce contingency from 5000 to 3585 1,415 - 6,415 OTHER INCOME PARAC Budget 1975 33,700 Earned Interest 15,000 - 48.,700 TOTAL BOND FUNDS $670,000 Note: Operating capital will come from PARAC operati;lg budget of 1976. Note: Any and all change orders resulting in an increase in cost must be approved by the council William J. Ford City Administrator WJF/kf